r-
I
1 995
OFFICERS
President Charles A. Snyder
President Elect Peter M. Smith
Vice President Gary N. Solomon
Secretary C. Hearn Taylor
Treasurer J. Gordon Reische
Executive Director Beau L. Bassich I General Manager Patrick P. Dayton, Sr. Fiscal Officer Larry Rivarde
I 5] cR·
I 1 9 9 5
COMMITTEES CHAIRPERSON
STANDING COMMITTEES:
Architecture and Engineering Peter M. smith
Celebration in the Oaks Janet Larue
Concessions Gary N. Solomon
Development Charles E. young
Executive Charles A. snyder
Finance J. Gordon Reische
Golf Jeanne Hines
Horticulture and Grounds Jack V. Eumont I Legal Horace A. Thompson, III Public Relations Billy R. Vehnekamp
Tennis Charles W. Turner, Jr.
Stadium Management Roy Glapion
Friends of City Park Margee Farris
APPOINTED COMMITTEES:
Long Range Planning George D. Hopkins, Jr.
NOMA - Representative George D. Hopkins, Jr.
Park Grounds Use Policy Conrad Meyer IV
Special Concert study Alfred Liggans I l NAMES JAN. FEB. MAR. APRIL MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC Renee Bagneris Pat Breckenridge I Paul D. Buckley 1If! /J!l 1111 f f A ~/!+ Ronald V. Burns jJ /l fI '£ II Elf C £' f/ f) Jack V. Eumont Margee G. Farris C. Allen Favrot Roy Glapion Jeanne Hines Pff! Pf. F£ f/ P P FP George Hopkins Jr. _'-7ttf _s-£f--Lf."..---t------'-£-"-,f-'i!""0.-t-"'-;;.-?+-"'£:.,-,-+-l-+r-f -+--I-,;-P -l--""i/,,..-+---"C7'T-f-
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~ (a) absent - (e) excused - (p) present - (l.a.) leave of absence 1995 COMMITTEES 55 NEW ORLEANS CITY PARK BOARD OF COMMISSIONERS 7/18/95 4
STANDING COMMITTEES:
ARCHITECTURE AND ENGINEERING HORTICULTURE AND GROUNDS Peter M. Smith, Chairman Jack Eumont, Chairman Malcolm L. Hurstell, Vice Chairman C. Allen Favrot, Vice Chairman I George D. Hopkins, Jr. Jeanne Hines Ronald J. Radelat Billy Vehnekamp Charles W. Turner, Jr. Betty Bagert, Friends' Liaison Gen Trimble, Friends' Liaison CELEBRATION IN THE OAKS Tom Campbell, Urban Forester Janet Larue, Chairman Dan Gill, Advisor Suzanne Haik Terrell Caffery McCay, Advisor Charles E. Young Barbara Hammett, Advisor LEGAL Clarence F. Eckelrnann, Advisor Horace A. Thompson, III, Chairman Charles A. Snyder, Vice Chairman CONCESSIONS Pat Breckenridge Gary N. Solomon, Chairman Conrad Meyer IV Jack Eumont Lawrence R. Purtell Malcolm L. Hurstell C. Hearn Taylor Suzanne Mestayer Frank J. stich, Jr., Advisor Digges Morgan Roger Larue, Friends' Liaison Horace A. Thompson, III PUBLIC RELATIONS DEVELOPMENT Billy R. Vehnekamp, Chairman Charles E. Young, Chairman Alfred Liggans, Vice Chairman C. Allen Favrot, Vice Chairman Margee Farris Ronald V .. Burns Margaret Tolliver Margee Farris Everett J. Williams Alfred Liggans, Jr. Digges Morgan TENNIS J .. Gordon Reische Charles W. Turner, Jr. Chairman Lynette Fried, Friends' Liaison EXECUTIVE Terry Fuchs, Advisor Charles A. Snyder, Pres., Ch. Betty Turner, Advisor I Peter M. Smith, Pres. Elect Gary N. Solomon, Vice President C. Hearn Taylor, Secretary APPOINTED COMMITTEES: J. Gordon Reische, Treasurer Horace A. Thompson, III, Legal Com. Margee G. Farris, Friends' President LONG RANGE PLANNING George D. Hopkins, Jr., Chairman FINANCE Janet Larue J. Gordon Reische, Chairman Peter M. Smith Malcolm H. McLetchie, Vice Chairman Milton F. Hilbert, Jr., Advisor Margee Farris, Friends President Renee Bagneris NOMA - REPRESENTATIVE C. Allen Favrot George D. Hopkins, Jr. Suzanne Mestayer Ronald J. Radelat PARK GROUNDS USE POLICY Sidney Carruth, Advisor Conrad Meyer IV, Chairman C. Allen Favrot GOLF Alfred Liggans, Jr. Jeanne Hines, Chairman Peter M. Smith Paul D. Buckley Margaret Tolliver Ronald J. Radelat Gary N. Solomon SPECIAL CONCERT STUDY Lou Syracuse Alfred Liggans, Jr., Chairman Horace A. Thompson, III Conrad Meyer IV Everett J. Williams Peter M. Smith Charles E. Young Mike Rodrigue, Friends' Liaison ELECTED COMMITTEE:
STADIUM MANAGEMENT NOMINATING COMMITTEE Roy Glapion, Chairman Peter M. Smith, Chairman I Ronald V. Burns Renee Bagneris Lawrence R. Purtell Margee Farris Charles A. Snyder Horace A. Thompson, III C. Hearn Taylor Charles E. Young 1995 COMMITTEES It:.. 0 ~ NEW ORLEANS CITY PARK BOARD OF COMMISSIONERS 2/23/95~~ STANDING COMMl1TEES: -rJJY ~/ ARCHITECTURE AND ENGINEERING HORTICULTURE AND GROUNDS Peter M. Smith, Chairman Jack Eumont, Chairman Malcolm L. Hurstell, Vice Chairman c. Allen Favrot, Vice Chairman I George D. Hopkins I Jr. Jeanne Hines Ronald J. Radelat Billy Vehnekamp Charles W. Turner, Jr. Betty Bagert, Friends' Liaison Gen Trimble, Friends' Liaison CELEBRATION IN THE OAKS Tom Campbell, Urban Forester Janet Larue, Chairman Dan Gill, Advisor Suzanne Haik Terrell Caffery McCay, Advisor Charles E. Young Barbara Hammett, Advisor LEGAL Clarence F. Eckelmann, Advisor Horace A. Thompson, III, Chairman Charles A. Snyder, Vice Chairman CONCESSIONS Pat Breckenridge Gary N. Solomon, Chairman Conrad Meyer IV Jack Eumont Lawrence R. Purtell Malcolm L. Hurstell c. Hearn Taylor Suzanne Mestayer Frank J. stich, Jr., Advisor Digges Morgan Roger Larue, Friends' Liaison Horace A. Thompson, III PUBLIC RELATIONS DEVELOPMENT Billy R. Vehnekamp, Chairman Charles E. Young, Chairman Alfred Liggans, Vice Chairman c. Allen Favrot, Vice Chairman Margee Farris Ronald V. Burns Everett J. Williams Alfred Liggans, Jr. Digges Morgan J. Gordon Reische TENNIS Charles W. Turner, Jr. Chairman EXECUTIVE Lynette Fried, Friends' Liaison Charles A~ Snyder, pres., Ch. Stanley K. Gibbs, Advisor Peter M. Smith, Pres. Elect Betty Turner, Advisor I Gary N. Solomon, Vice President c. Hearn Taylor, Secretary J. Gordon Reische, Treasurer Horace A. Thompson, III, Legal Com. APPOINTED COMMITTEES: Margee G. Farris, Friends' President LONG RANGE PLANNING FINANCE George D. Hopkins, Jr., Chairman J. Gordon Reische, Chairman Janet Larue Malcolm H. McLetchie, Vice Chairman Peter M. Smith Margee Farris, Friends President Milton F. Hilbert, Jr., Advisor Renee Bagneris C. Allen Favrot Suzanne Mestayer Ronald J. Radelat NOMA - REPRESENTATIVE Sidney Carruth, Advisor George D. Hopkins, Jr. PARK GROUNDS USE POLICY GOLF Conrad Meyer IV, Chairman Jeanne Hines, Chairman C. Allen Favrot Paul D. Buckley Alfred Liggans, Jr. Ronald J. Radelat Peter M. Smith Gary N. Solomon Lou Syracuse SPECIAL CONCERT STUDY Horace A. Thompson, III Alfred Liggans, Jr., Chairman Everett J. Williams Conrad Meyer IV Charles E. Young Peter M. Smith Mike Rodrigue, Friends' Liaison
STADIUM MANAGEMENT Roy Glapion, Chairman ELECTED COMMITI'EE: I Ronald V. Burns Lawrence R. Purtell NOMINATING COMMITTEE Charles A. Snyder J. Gordon Reische C. Hearn Taylor George D. Hopkins, Jr. Charles A. Snyder l 5 0 1/3/95
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION BOARD OF COMMISSIONERS 1995 I AS OF 12/31/95 YEAR YEARS FIRST ELECTED SERVED TERM ENDS
1995 Suzanne Mestayer 1st term 1 Dec. 1998 1995 Lawrence R. Purtell 1st term 1 Dec. 1998 1995 Charles W. Turner, Jr. 1st term 1 Dec. 1998 1995 Everett Williams 1st term 1 Dec. 1998
1993 Ronald V. Burns 1st term 3 Dec. 1996 1993 C. Hearn Taylor 1st term 3 Dec. 1996
1992 Paul D. Buckley 1st term 4 Dec. 1995 1992 Jack V. Eumont 1st term 4 Dec. 1995
SECOND TERM ENDS
1991 Alfred Liggans, Jr. 2nd term 5 Dec. 1998 1991 Malcolm H. McLetchie 2nd term 5 Dec. 1998 1991 Peter M. Smith 2nd term 5 Dec. 1998 1991 Charles A. Snyder 2nd term 5 Dec. 1998 1991 Horace A. Thompson III 2nd term 5 Dec. 1998 11991 Billy Vehnekamp 2nd term 5 Dec. 1998 1990 C. Allen Favrot 2nd term 6 Dec. 1997 1990 J. Gordon Reische 2nd term 6 Dec. 1997 1990 Gary N. Solomon 2nd term 6 Dec. 1997
1989 George D. Hopkins, Jr. 2nd term 7 Dec. 1996 1989 Janet Larue 2nd term(4F-3CP) 7 Dec. 1996 1989 Ronald J. Radelat 2nd term 7 Dec. 1996
1988 Malcolm Hurstell 2nd term 8 Dec. 1995
APPOINTEES AS OF 12/31/95 YEAR YEARS ELECTED AFFILIATION SERVED
1994 Margee Farris Annual-Friends 2nd term (2) 1995 Pat Breckenridge Annual-Friends 1st term ( 1) 1995 Digges Morgan Annual-Friends 1st term ( 1) 1995 Margaret Tolliver Mayor's Term 1st term (1) 1992 Lou Syracuse Governor's Term 4th term (4) 1992 Renee Bagneris Annual-Senate 4th term (4) 1989 Jeanne Hines Annual-Jeff.Par. Cn. 7th term (7) 1994 Cnclm. Roy Glapion Annual-N.O. city Cn. 2nd term (2) 1 (2 ) 1994 Cnclm.Suzanne Terrell Annual-N.O. City Cn. 2nd term 1993 Charles E. Young Annual-House Speaker 3rd term (3 ) 1993 Conrad Meyer IV Annual-The Chamber 3rd term (3 ) 2/23/95 1995 NEW ORLEANS CITY PARK BOARD OF COMMISSIONERS 1995 45 1
Mrs. Renee Bagneris (Dennis) 4298 Elysian Fields, N.O. (70122) 589-2471 (Senate) 4415 Franklin Avenue, N.O. (70126 ) 288-8916 FAX 589-6551
Mrs. Pat Breckenridge (Leo) 2824 Calhoun st., N.O. (70118) 866-2205 I (Friends of City Park) FAX 866-3702 Paul D. Buckley (Joanne) New Orleans Hilton Hotel (70140 ) 584-3804 12 Poydras Street, N.O. FAX 529-7881
Ronald V. Burns (Sheila) 650 s. Pierce st., Ste. 300, N.O. (70119 ) 486-6262 6846 Lake Willow, N.O. (70126) 246-8783 FAX 486-4709
Jack V. Eumont (Joyce) 733 Fairfield Ave., Gretna (70056) 393-0764
Mrs. Margee G. Farris (Charles) 1 Palm Drive, N.O. (70124 ) 483-9407 (Friends of City Park) 6300 carlson Drive, N.O. (70122 ) 288-0263 FAX 483-9429
C. Allen Favrot (Jane) 620 Iona, Metairie (70005) 831-1253 FAX 831-1254
Cnclm. Roy Glapion (Joyce) Room 2W20, City Hall, N.O. (70112) 565-6310 (N.O. City Council) 4430 Bancroft Drive, N.O. (70122) 283-0009 FAX 565-8077
Mrs. Jeanne Hines (William) 23 Nassau Drive, Metairie (70005) 833-7992 (Jefferson Parish Council)
George D. Hopkins, Jr. (Deborah) 3748 N. Causeway Blvd., Met. (70002) 838-8700 FAX 838-6003
Malcolm L. Hurstell (Mary) 6536 Marigny Street, N.O. (70122) 288-2325 I Mrs. Janet Larue (Roger) 4016 Metairie Court, Metairie (70002) 831-4368 Alfred Liggans, Jr. (Freida) Trust Division FAX 533-5052 P.o. Box 61540, N.O. (70161) 533-2595 10501 Curran Blvd., Apt. 171, N.O. (70127) 242-4979
Malcolm H. McLetchie (Sue) P.O. Box 60340, N.O. (70160 ) 576-4194 21 Glacier Court, N.O. (70131 ) 393-6946 FAX 576-4466
Mrs. suzanne Mestayer (Michael) P.O. Box 60279, N.O. (70160) 561-1903 417 Vincent Avenue, Metairie (70005) 837-5362 FAX 561-1376
Conrad Meyer IV (Jane) 1100 Poydras St., N.O. (70163) 585-7711 (The Chamber) 16 Oak Alley, Met. (70002) 885-1711 FAX 585-7751
Digges Morgan III (Lynn) P.O. Box 641700, Kenner (70064) 443-4464 (Friends of City Park) 4900 Baronne Street, N.O. (70115 ) 899-0027 FAX 443-6612
Lawrence R. Purtell (Debbie) 1450 Poydras, Suite 2606, N.O. (70112) 587-5658 113 Rosedown court, N.O. (70131) 393-6730 FAX 587-5657
Ronald J. Radelat (Diane) 909 Poydras, Suite 2500, N.O. (70112 ) 561-0020 5912 Cleveland Place, Met. (70003) 885-8470 I FAX 561-0023 J. Gordon Reische (Lou Ann) 5245 Cleveland Place, Met. (70003) 887-9509 (Treasurer) FAX same
Peter M. Smith (Patty) 1200 St. Charles Avenue, N.O. (70130 ) 523-5281 (President Elect) 103 East Park Place, N.O. (70124) 488-8947 FAX 523-4587 ¥"J7 1995 BOARD OF COMMISSIONERS- CONTINUED ~::r~ 8
Charles A. Snyder (Sherry) 909 Poydras St., Suite 2300, N.O. (70112 ) 569-7230 (President) 1659 Burbank Drive, N.O. (70122 ) 283-5946 FAX 569-7001
Gary N. Solomon (Martha) 1100 Poydras St., Suite 100 (70163) 556-5950 (Vice President) 6300 Bertha Drive, N.O. (70122) 283-3831 I FAX 552-4467 Lou Syracuse 101 Country Club Drive, N.D. (70124) 482-2823 (Governor)
Judge C. Hearn Taylor (Janice) 421 Loyola Ave. FAX 565-7391 (Secretary) Juvenile Ct., Section B, N.O. (70112) 565-7315 435 S. Pierce St. (70119 ) 482-7970
Cnc1m. Suzanne Haik Terrell (Lee) Room 2W80, City Hall, N.O. (70112) 565-6347 (N.O. City Council) 170 Audubon Blvd., N.O. (70118) 865-7686 FAX 565-7650
Horace A. Thompson III (Susan) Suite 2800 FAX 523-8679 650 Poydras Street, N.O. (70130) 524-2499 5339 Coliseum Street, N.O. (70115) 899-2467
Ms. Margaret Tolliver 2319 Mithra Street, N.O. (70122) 255-6102 (Mayor) 283-5997
Charles W. Turner, Jr. (Betty) 5613 Avron, ~etairie (70003) 887-3691
Billy R. Vehnekamp (Debbie) One Shell Square FAX 588-0225 P.O. Box 61933, N.O. (70161) 588-4604 946 Colewa Court, Mandeville (70448) 845-7068
Everett J. Williams, Ph.D. (Melva) 1615 Poydras, Suite 2171, N.O. (70112) 582-1952 1730 Constantinople, N.O. (70115) 891-8171 FAX 582-4028 I Charles E. Young (Sandy) CHM Foundation FAX 897-5889 (Speaker of House) 2700 Napoleon Ave., N.O. (70115) 897-5873 6101 Louisville Street, N.O. (70124) 486-6941 EXECUTIVE STAFF - FAX 483-9412
Beau L. Bassich (Avery) 1 Palm Drive, N.O. (70124 ) 483-9370 (Executive Director) 1640 Arabella, N.O. (70115) 895-3672
Patrick P. Dayton 1 Palm Drive, N.O. (70124) 483-0367 (General Manager) 5232 Vineland, Metairie (70001) 887-4719
Mrs. Dottie Ziegler (Eddie) 1 Palm Drive, N.O. (70124) 483-9364 (Executive Secretary) 809 Pontalba Street, N.O. (70124) 482-3732
Mrs. Jo Ann Geraci (Frank) 1 Palm Drive, N.O. (70124) 482-4888 (Admin. Receptionist) 2003 Gallier Street, N.O. (70117) 949-2021
Mrs. Jane Margavio (Kenny) I Palm Drive, N.O. (70124 ) 483-9365 (Secretary) 1005 Maryland Ave., Kenner (70062) 466-2010
Ms. Ann Spicer 1 Palm Drive, N.O. (70124) 483-9366 (Dir. Public Relations) 869 Navarre Ave., N.O. (70124 ) 482-6127
Mrs. Beth McFarland (Gordon) 1 Palm Drive, N.D. (70124) 483-9413 (Public Relations Asst.) 634 Fern Street, N.D. (70118) 861-4622
Larry Rivarde (Denise) 1 Palm Drive, N.O. (70124) 483-9374 I (Fiscal Officer) 13041 N. Lake Carmel Dr., N.O. (70128) 244-9260 Don Watson (Linda) 1 Palm Drive, N.O. (70124) 483-9380 (Accountant) 4169 Montrachet Dr., Kenner (70065) 466-0771
Mrs. Mary Alice McCormack (George) 1 Palm Drive, N.D. (70124) 483-9355 l (Accountant) 53 Oak lawn Drive, Metairie (70005) 833-5089 EXECUTIVE STAFF - CONTINUED 57 1
Mrs. Rhonda De La Cerda (Richard) 1 Palm Drive, N.O. (70124 ) 483-9375 (Auditor) 1112 Mississippi Ave., Met. (70003) 469-1251
Mrs. Lori Crouch (Larry) 1 Palm Drive, N.O. (70124 ) 483-9368 (Accountant) 1111 Lake Ave., Apt. 207, Met. (70005) 838-6848 I Mrs. Maria Roche (Eric) 1 Palm Drive, N.O. (70124) 483-9435 (Accountant) 1467 N. Miro St., N.O. (70119) 944-8457 Russell Doussan Jr. (Tracy) 1 Palm Drive, N.O. (70124 ) 483-9359 (Stadium Manager) 6357-1/2 Gen. Diaz, N.O. (70124) 488-4762
Don Gauthreaux (Kathleen) 1 Palm Drive, N.O. (70124) 483-9422 (City Park Softball Mgr.) 226 Cherry St., Apt. D., Met. (70005) 837-0482 Mrs. Toni Moliere (Lincoy) 1 Palm Drive, N.O. (70124) 483-9411 (Celebration Administrator) 307B Ormond Meadows Dr., Destrehan (70047) 725-0540
Mrs. Louise Jardell (James) 1 Palm Drive, N.O. (70124) 488-2896 (Dir. Sales) 1124 8th Street, N.O. (70115 ) 895-3960
Jaime Avila 1 Palm Drive, N.D. (70124) 483-9388 (Human Resources Asst. Dir.) 3701 Canal street, Apt. K, N.O. (70119) 488-2235
Mrs. Dewanna Treadway (Brian) 1 Palm Drive, N.O. (70124 ) 483-9388 (Human Resources Clerk) 236 River Oaks Dr, Belle Chasse (70037) 656-7006
I
I 29 /0
BOARD OF COMMISSIONERS
1 9 9 5 I 1 9 9 5 CITY PARK
HONORARY
Gerald L. Andrus Middle South Services, P.O. Box 61000, N.O. (70161) 529-5262
Ernest A. Carrere, Jr. 48th Fl., 201 st. Charles,N.O. (70170) 582-8104 401 Metairie Road, Met. (70005)
Fred D. Ketchum 814 Rue Decatur, Met. (70005) 837-3330
G. Frank Purvis, Jr. 5501 Dayna Court, N.O. (70124) 488-1027
EMERITUS
Warren H.A. Backer 722 Martin Behrman, Met. (70005) 887-8844 7441 Canal Blvd., N.O. (70124) 288-3693 I Ernest A. Carrere, Jr. 48th Fl., 201 st. Charles,N.O. (70170) 482-8104 401 Metairie Road, Met. (70005)
sidney Carruth 4540 Bancroft Dr., N.O. (70122 ) 282-1340
J. Randolph Gregson 2601 Camp Strreet (70130) 899-8619
Herbert Jahncke Rt. 8, Box 257, covington (70433 )
James S. Janssen 225 Bellaire Drive (70124) 482-5392
Fred D. Ketchum 814 Rue Decatur, Met. , LA (70005)
Edgar V. Schafer, Jr. 201 Place du Vert, Mandeville (70448)
J. Garic Schoen 3827 Canal Street (70119) 482-2111 7331 Beryl (70124) 282-7294
Frank J. Stich, Jr. suite 3500 201 st. Charles Avenue (70170) 582-1505 46 Versailles Blvd. (70125) 866-1331 I 58 II
I 1995 BOARD OF COMMISSIONERS
OF
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
NOMINATING COMMITTEE
(ELECTED FEBRUARY MEETING)
RENEE BAGNERIS 1st TERM
MARGEE FARRIS 1st TERM
PETER M. SMITH 1st TERM
HORACE A. THOMPSON III 1st TERM I CHARLES E. YOUNG 1st TERM
I l I
CITY PARK BOARD MEMBER
OF THE BOARD OF TRUSTEES OF THE
NEW ORLEANS MUSEUM OF ART
DATE DATE OF OF ELECTION EXPIRATION
GEORGE D. HOPKINS, JR. 1/1/94 12/31/96 I
I 17 /S
I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
PAST PRESIDENTS
PRESIDENT
1891-96 A. L. Tissot 1896-1922 Paul Capdevielle 1922-24 E. W. smith 1924-34 c. F. Claiborne 1936-46 F. J. Dreyfous 1947 George Grundmann 1948-49 H. Dabezies 1950 Frank J. stich 1951 Joseph Lallande 1952 Allen H. Generes 1953 Fred D. Ketchum 1954 Edward J. deVerges 1955 H. Edward Heiny 1956 Charles E. Whitmore 1957 R. M. Salvant 1958 E. L. Zander I 1959 Herbert Jahncke 1960 Albert F. Backer, Sr. 1961 Earl R. LeCorgne, Sr. 1962-63 George J. Riehl 1964-65 Ernest A. Carrere, Jr. 1966-67 Percy H. sitges 1968-69 James S. Janssen 1970-71 Richard A. Peneguy 1972-73 J. Garic Schoen 1974-75 Harold C. Mauney 1976-77 Paul R. Kalman, Jr. 1978-79 Waldemar S. Nelson 1980-81 J. Barbee Winston 1982-83 Frank J. stich, Jr. 1984-85 Robert A. Peyroux 1986-87 William R. LeCorgne 1988 Fred M. smith 1989-90 Margaret R. Read 1991-92 Milton F. Hilbert, Jr. 1993 Thomas S. Davidson 1994 George D. Hopkins Jr. I 03:42 PM
ISCH. 1
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION 1995 BUDGET I NET OPERATING PROFIT
PROPOSED BUDGETED ACTUAL SEPT. 30, 1995 SEPT. 30, 1995 SEPT. 30, 1994
Golf Course $236,355 $297,495 $236,406 Golf Carts 330,150 278,880 345,499 Driving Range 222,955 158,735 234,534 Tennis 30,205 30,950 20,645 Tennis Pro Shop 9,140 8,605 8,543 Boating & Fishing 34,425 35,950 21,640 Miscellaneous 88,570 64,535 90,849 Stadium (73,990) (49,030) (70,885) City Park Softball Center (7,570) 13,780 20,963 Park Administration (392,365) (367,975) (351,504) Park Maintenance (555,525) (494,270) (538,929) Park Police (296,225) (237,680) (201,658) Advertising (88,020) (38,960) (46,783) Human Resources (62,835) (60,210) (60,072) Casino Rest/Gift Shop 110,555 72,760 90,592 Golf Clubhouse Rest. 66,305 49,215 41,796 Catering/Special Events 119,110 82,245 70,186 Vending 30,445 22,560 13,588 Carousel Concessions 17,680 11,155 12,957 C.T. Parker N/A (1,495) (1,690) Stadium Concessions 12,790 2,820 3,970 City Park Softball Conc. 28,430 19,375 5,214 Special Services (71,020) (115) 20,506 Storyland (9,490) 7,740 (2,492) Cultural Arts Camp 4,600 10,300 3,996 Amusements 155,110 96,673 175,522 Summer Sports Camp 19,200 18,630 26,984 Botanical Gardens/C.I.T.O. (30,165) (67,305) (50,081 )
TOTAL ($71 ,18O) ($34,637) $120,326 I
C:\ 123\95BUD2X.wKl/ll/21/94 15'
10:27 AM
ISCH 1.1
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION I PROPOSED 1995 OPERATING BUDGET
PROPOSED ACTUAL SEPT. 30, 1995 SEPT. 30, 1994 TOTAL REVENUE 5,417,545 5,273,114
COGS 547,845 528,195
NET REVENUE 4,869,700 4,744,919
PAYROLL 2,812,545 2,663,657 PAYROLL BENEFITS 310,500 277,970 CONTRACT SERVICES 107,290 115,096 UNIFORMS 7,500 5,885 REPAIR & MAINT 379,725 341,926 SUPPLIES 112,780 145,338 UTILITIES 221,365 227,878 TELEPHONE 34,920 31,284 FUEL 37,560 34,715 I INSURANCE 243,645 151,083 COMMUNICATIONS 22,140 23,615 ADMINISTRATION 117,505 121,184 OTHER 70,090 46,485 ADVERTISING 81,125 57,550 DEPRECIATION 201,090 200,508 EQUIP LEASE 108,375 104,745 INTEREST EXPENSE 15,975 9,060 EMPLOYEE MEALS 12,900 12,527 COMPLIMENT MEAL 7,200 8,017 CELEBRATION IN THE OAKS 10,000 16,284 GARDEN/GREENHOUSE 11,250 0 RENTALS 12,500 29,787 SPECIAL EVENTS 2,900 0
TOTAL EXPENSE 4,940,880 4,624,594
'NET INCOME/(LOSS) (11, 180) _. 120,325
c:\123\95BUD4X.wK1 /12/21/94 lip I
January 18, 1995
MEETING NOTICE AND AGENDA FOR TUESDAY, JANUARY 24, 1995
MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
TIME: 4:00 p.m. PLACE: Administration Building, 1 Palm Drive
1. Roll Call. 2. Introduction of Guests. 3. Approval of December 13, 1994 Minutes. I 4. Management Report. 5. Communications.
6. Report of Officers.
7. Report of Committees. 8. Report of Museum Representative.
9. Report of Friends of City Park.
10. Unfinished Business.
11. New Business.
12. Adjournment.
I
I Palm Drive" New Orleans, Louisiana 70124 'J 504-4R24RR8.' FAX 504-483-9412 11 ,
January 18, 1995
Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124
Monthly Report
Dear Commissioners:
The Board Christmas party in the Pavilion of the Two sisters was a huge success. All of the proclamations to our retiring Board members were well deserved and the Presidents Award that was presented to Genevieve Trimble was the "Piece de Resistance" for a wonderful evening. This last month has been extremely busy and thankfully, very successful financially. We have ended 1994 in great financial shape as you can see when reading the final statement for the year. Our employees and volunteers and committee members have worked very hard throughout the year to enable the Park to be so successful and I certainly appreciate all the hard work, help, and advice that I I have received during my first six months with City Park. Celebration in the Oaks was a great success and Janet Larue, Barbara Hammett, Clarence Eckelmann, Paul Soniat and all the volunteers and staff throughout the Park should be commended.
The Concession Building in the Quadraplex is close to completion and should be finished this week. Concession equipment should be installed by the first of February.
The problem with the Human Resources Director has involved a tremendous amount of my time and I want to express my sincerest appreciation to Topper Thompson and his paralegal Bessie Cummings for all their help and direction they have provided in this matter.
On January 11, 1995, the Human Resources Director was terminated for problems associated with his job performance. He has filed numerous appeals and the process will probably continue for some time.
Met with Isao Ohtsuke, Consul General of Japan regarding the proposed Japanese Garden. He is very interested, however, was not I overly optimistic about securing funds from Japan or the Feds.
1 Palm Drive '.,; New Orleans, Louisiana 70124 .. 504-4il24ililil'.., FAX 504-483-9412 16 I Page 2
Have had many meetings with both University of New Orleans and Delgado regarding working together on teaching and research programs. They are both very interested and we will continue to pursue this activity.
Met with newly elected Senator Paulette Irons. The Senator is very interested and has already written letters on our behalf. We will be giving her a tour of the Park in February.
The Celebration in the Oaks storage building is almost complete and ready to be utilized. The 7500' storage space will go a long way to make Celebration even more of a success.
One of the rebuilt greenhouses should be ready to be used by the end of this month.
The "head-house" is having the shelving and plumbing installed now.
Officer Pat Callahan has been selected as our new Safety Director and we are embarking upon an aggressive safety campaign in order to try to alleviate our insurance crisis. I Respectfully submitted,
a~~~ C6:; (~:;/." '~au L. Bassich Executive Director
BLB/PPD/dz
I PARK STATISTICS - 1994 AS OF 12/31/94
CURRENT LAST YEAR CURRENT LAST YEAR I MONTHLY MONTHLY Y.T.D. Y.T.D. DAILY GREENS FEES - NORTH 2166 1702 27138 24625 SOUTH 2779 2219 37255 33491 EAST 2331 2119 30164 28544 WEST 3569 2317 49094 44058
MONTHLY GOLF TICKETS 165 105 1930 1 61 5 ANNUAL GOLF TICKETS 294 299 GOLF CART RENT - 18 HOLE 3707 2840 51758 48311 9 HOLE 387 496 7036 7371
DRIVING RANGE BUCKETS 6857 5684 122657 113741
TENNIS CTS - RENTAL HOURS 860 774 17210 19633
PEDAL BOAT - 1/2 HOUR 52 71 3336 3848 - 1 HOUR 29 37 3757 3659
CANOES - 1 HOUR 10 45 1955 2329
FISHING TICKET- DAILY ADULT 61 61 2768 3012 DAILY YOUTH 1 1 1 7 1239 1546 ANNUAL PASS 15 12 I FISHING RODEO 1253 1701 RAINFALL - INCHES 5.18 " 2.63" 60.52" 55.05"
TOUR BUSES 370 304 5946 6740 VANS 88 67 1213 1201
STORYLAND ADMISSIONS 2713 2806 61739 61466 BIRTHDAY PARTIES STORY LAND 14 4 243 203 CAROUSEL 24 18 260 189
AMUSEMENT RIDES ANTIQUE CARS 15362 12738 91912 106959 BUMPER CARS 15371 14338 103470 98060 CAROUSEL 33254 34549 156274 159151 FERRIS WHEEL 7586 1966 42767 33941 MINI WHEEL 4438 25844 ROLLER COASTER 37277 29887 228605 229369 .TILT-A-WHIRL 8197 15617 106897 123233 TRAIN 44533 41242 162737 169375 UMBRELLA CARS 7836 6852 48346 51460 MOTORCYCLES 6640 335 8099 SLIDE 14849 1 1108 100703 107608 I SCRAMBLER 18796 96638 CASTLE 26609 29129 30856 4x4 8480 9832 MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION.
The regular meeting of the Board of Commissioners was called to I order on Tuesday, January 24, 1995 at 4:05 p.m. by the President noting a quorum was present.
PRESENT: Charles Snyder, President; commissioners Bagneris, Breckenridge, Burns, Eumont, Farris, Favrot, Hines, Hopkins, Hurstell, Larue, Liggans, Mestayer, Meyer, Radelat, Smith, Tolliver, Turner, Williams and Young.
EXCUSED: Commissioners Glapion, McLetchie, Morgan, Purtell, Reische, Solomon, Taylor, Terrell, Thompson and Vehnekamp.
ABSENT: Commissioners Buckley and Syracuse.
STAFF: Patrick Dayton, Sr., General Manager; Ann Spicer, Public Relations Director; and Dottie Ziegler, Executive Secretary.
Mr. Snyder introduced new Board members Suzanne Mestayer, Margaret Tolliver, Dr. Everett Williams and Charles Turner.
Mr. Snyder asked for any corrections to the December minutes; none were made. Mr. Eumont moved to accept the minutes, seconded by Mr. Radelat and unanimously approved.
DEVELOPMENT COMMITTEE - Mr. Favrot reported that Parker-Murray Telecommunications have written a letter approved by the Board to I be mailed to previous contributors of the Friends, Popp Fountain and stadium seat purchasers. A personal telephone call will follow a week after the letter has been received.
MANAGERS' REPORT - Mr. Dayton reported that the managers' report as mailed was complete and he had no additions.
COMMUNICATIONS - Mr. Hopkins read a letter from Mrs. Genevieve Trimble expressing her gratitude and overWhelming appreciation to the Board for the Baccarat Crystal Vase she received for being the first recipient of the prestigious President's Award.
Mr. Snyder stated many letters were received congratulating Celebration in the Oaks; however, one suggested some reasonable improvements for handicap accessibility. Mr. Snyder asked the A&E Committee to undertake this request.
OFFICERS REPORT - Mr. Snyder advised that in February, the Board will elect the Nominating Committee which consists of at least three Commissioners to serve one-year terms but no more than two consecutive one-year terms. The Executive Committee will present their recommendations of nominees, but if anyone is interested, please advise Mr. Snyder. I Mr. Snyder appointed a new Special Concert Study Committee to work -2- with the staff concerning concerts. He elected Alfred Liggans, Chairman, and Commissioners Peter M. Smith and Conrad Meyer IV. REPORT OF STANDING COMMITTEES: I CELEBRATION IN THE OAKS COMMITTEE - Mrs. Larue reported on the 1994/1993 comparison of revenue increases for Celebration as follows: walking tour $275,000/$190,000; drive-thru $223,000/$180,000; buses $15,000/$14,000; Chandelier Oaks $28,250/$21,500; donations $96,950/$48,000; Santa Photos up $2,000; school nights up $4,000; carriages up $3,000; Children's Preview Party up $2,000; and, summarized the 1994 total increased revenue of $736,000 compared to $564,000 in 1993. Everyone applauded.
Mrs. Larue stated that the committee recommends and motions that the cost for the walking tour this year is $3.00 per person and free for 5 years old and under. Mr. Young seconded the motion and it was unanimously approved. Mrs. Larue stated that in the past, Grayline Tours were charged $3.00 per person with no food tickets and New Orleans Tours $5.00 per person including two $1.00 food tickets. She said that the committee recommends and motions to increase Grayline Tours from $3.00 to $5.00 per person and New Orleans Tours from $5.00 to $7.00 per person. Mr. Young seconded the motion and it passed unanimously. Mrs. Larue stated that the committee recommends when the Pavilion of the Two sisters is rented during Celebration for $2,000, they would be obligated to purchase the walking tour at a discounted I rate of $2.00 per person for the number of guests invited. Mr. Young seconded the motion which was unanimously carried. Mrs. Larue stated that joggers became a problem during Celebration in the Oaks drive-thru route because they sometimes became arrogant and would dart between cars which is dangerous and could create a lawsuit. She requested that the Legal Committee recommend how to enforce a ruling or ordinance that people are not allowed to jog along the drive-thru route during Celebration in the Oaks. Mr. Snyder suggested that both the Legal and Grounds Use Committees study the situation.
Mrs. Larue recommended and motioned that children's wagons will not be allowed in the walking tour during Celebration in the Oaks. Mr. Young seconded the motion and it was unanimouslY approved.
Mrs. Larue stated that Digges Morgan is working on getting the Forest & Paper People back as a major sponsor.
ARCHITECTURE AND ENGINEERING COMMITTEE - Dr. smith reported that the Telephone Pioneers made a presentation to the Park staff I indicating that they would like to put in, at their expense, a fishing pier for the elderly and handicapped within the Park. They would like to have the pier in operation for the Spring 1995 Big -3-
Bass Rodeo. Dr. smith stated that after discussion, it was decided that this project would be brought before the Office of Risk Management for their regard on any restrictions on the proposed design. Mr. Dayton said that maybe we could use an existing dock I for this worthwhile project, but in the meantime he will continue speaking to this group encouraging them to keep up their interest.
Regarding the proposed batting cages at the Quadraplex, Dr. smith stated that after discussion, it was decided, based on the continued use of the facility, that a public hearing was not required. Dr. smith stated that he advised the committee of the recent history on the problems of the Pavilion of the Two sisters with the general contractor, Benchmark, including the decision to terminate the contract. After correspondence to the contractor and the Bond Company on Benchmark's default, the Park received a letter from Benchmark refuting the Park's claims in these matters and was also notified that a lien was placed on the building by one of the subcontractors. A written response will be sent to Benchmark refuting the statements made in his correspondence. Dr. Smith stated that the committee discussed and felt that the most recent architect's punch list items still outstanding should be completed by the Park, at its expense, even prior to negotiations with the Bond Company for the protection of the building against any future rain and water damage. The items amounted to approximately $10,000. The committee feels that this would not jeopardize any future negotiations with the Bond Company I as long as it was thoroughly documented as pre-existing conditions. Dr. Smith stated that the committee recommended to the Executive Committee that a budget of $10,000 be set aside to make the corrections to the building. Mr. Snyder said that this will be proposed to the Finance Committee.
A report was filed.
CONCESSIONS COMMITTEE - Mr. Dayton reported that the committee recommends and motions to build the batting cages at the Quadraplex. The motion carried unanimously.
Mr. Snyder said that the Concessions Committee recommends and motions that if we have the opportunity to receive the "Castle" for Amusements as a donation, we will accept it with our usual gratitude. The motion passed unanimously.
Mr. Dayton presented a new reduced Proposed Amusement Rental Rate for Non-Profit Agencies, Schools, Special Events and Special Options which is attached to these minutes. He said that the Park will benefit with this new price structure because it will bring in more school groups and other organizations. Mr. Dayton requested the committee's recommendation of the proposed new rates. The I motion was approved unanimously. -4-
Mr. Dayton commented that the committee is interested in upgrading Storyland as a Priority One item .
Mr. Dayton stated that Special Services reported that all weekends with the exception of one and a few time-slot weekend periods are I already booked for 1995 for the Pavilion of the Two Sisters. This building has proven to be a success beyond imagination. He said that Special Services ended 1994 with $399,000 net profit compared to $362,000 net profit in 1993.
EXECUTIVE COMMITTEE - Mr. Snyder reported that our insurance rates with the Office of Risk Management (ORM) are projected to go from $200,000 to $750,000 which could be very detrimental to the Park. Mr. Snyder said that this is a major problem and our past history of our number of claims and payoffs is not very good. Mr. Dayton stated we will meet with ORM representatives in Baton Rouge to go over this situation. Mr. Rivarde has consulted with Mr. Milton Hilbert, former Commissioner and Past President, for his assistance.
A report was filed.
FINANCE COMMITTEE - Mr. Radelat reported that the net profit for 1994 was $350,106 versus a net profit of $217,432 in 1993. Unusual income items in December 1994 included a $20,000 refund from NOPSI and a $20,000 decrease in insurance which was budgeted for an expense to pay for the insurance.
Mr. Radelat stated that a brief discussion was held regarding dedicating specific revenue to maintenance and repairs of the I source of the revenue; however, with the proj ected insurance increase, this subject is on hold.
In order to decrease expenses, Rhonda De La Cerda is looking into consolidating contract services that are provided in several areas of the Park.
Mr. Radelat stated that the committee recommends and motions to allocate $10,000 for repairs to the Pavilion. He said that a special account will be created and any monies spent for these particular repairs for the Pavilion will be registered so that they can be accounted for, readily traceable and identifiable, including a provision of park labor. This information will be available for the Bond Company. The motion passed unanimously.
Mr. Radelat stated that the committee recommends and motions to purchase a scrubbing machine for $9,000 to clean the floors of the Pavilion of the Two sisters. Mr. Dayton said that Grainger will train our employees to operate this machinery. The motion passed unanimously.
Mr. Radelat stated that the committee recommends and motions to approve the construction of four batting cages for the Quadraplex. The motion passed unanimously. I -5-
A report was filed.
GOLF COMMITTEE - No Report. I HORTICULTURE AND GROUNDS COMMITTEE - Mr. Eumont reported that there is about $18,000 left in the Hurricane Andrew Tree Fund. He said that Bayou Tree Service has proposed an offer to prune 53 trees and put in drainage for 2 trees at a cost of $15,000, of which $5,000 they will donate as in-kind services. Mr. Eumont stated that the committee recommends and motions to accept this offer with $5,000 from the Friends Tree Fund and the remaining $5,000 from the Hurricane Andrew Fund. The motion passed unanimously. Mr. Dayton commented that the remainder of the Hurricane Andrew Tree Fund will be expended by March and used to purchase equipment for our own tree trimming outfit.
Mr. Eumont stated that we will start the tree planting along Bayou st. John in February, thanks to the grant from the Office of Forestry.
A report was filed.
LEGAL COMMITTEE - Mr. Dayton reported that Horace Thompson, on behalf of city Park, attended a pre-disciplinary hearing on December 27, 1994 for the Human Resources Director with a court reporter present. After the pre-disciplinary hearing was completed a decision was made by City Park to terminate the Human Resources Director. By letter dated January 4, 1995, Mr. Dayton notified the Human Resources Director of his termination effective January 11, I 1995 at 5: 00 p.m.. There were 600 pages of testimony and documents which were bound and delivered to the different agencies. On January 12, 1995 the Human Resources Director filed an appeal with Civil Service commission and in addition, on January 14, 1995, he filed suit naming as defendants the State of Louisiana via through the city Park Improvement Association, Patrick Dayton Sr., Beau Bassich, Jaime Avila, Jr., George Hopkins and Charles Spears. This case has been referred to the Attorney General's office for handling and Mr. Thompson will be enrolled as Co-Counsel. The Human Resources Director also filed an EEOC charge against City Park which response is due January 31, 1995, as well as an Ethics Complaints. Mr. Dayton thanked and expressed his appreciation to Mr. Thompson and his paralegal Bessie Cummings for all their time and help they have given gratuitously.
Mr. Dayton said that Patricia Gail Watson filed suit in October 1994 which has been referred to the Attorney General's office and will be monitored by the Legal Committee.
Mr. Dayton said that the committee has discussed the possibility of consulting someone from the State who is familiar with State practices to insure that City Park is following the proper guidelines in all of its operations. I PUBLIC RELATIONS COMMITTEE - Mrs. Spicer reported that she met with -6-
Nancy Burris, meeting expeditor, and stephanie Smilie, an artist, I to review some of the guidelines to present to each department head for their opinions on the new logo as well as an individual department icon. She was very excited about this process.
TENNIS COMMITTEE - Mr. Turner reported that the committee discussed several issues including the improvement of the cash register system, security of the Pro Shop and install windscreens on the courts subject to availability of funds. Also discussed was repairs on Tennis Court 11 and handicapped restroom in the Wisner Tennis Center subject to availability of funds.
The committee is contemplating the possibility of creating a new rate for court rentals during non peak hours between 12:00 noon and 4:00 p.m. This could encourage school students to play tennis at a reduced rate.
Mr. Tur.ner suggested to meet with Mr. Dayton and Mr. Abernathy to survey the courts and make a list of items that need repair. Then Mr. Abernathy would submit a monthly report on the items he proposes to repair that month. This would create an ongoing positive effect on maintenance on the courts.
A report was filed.
STADIUM MANAGEMENT COMMITTEE - No Report.
FRIENDS OF CITY PARK - Mrs. Farris reported that the 1995 Lark Co Chairmen expressed their desire to dedicate their funds to build a fountain for $50,000 to Celebration in the Oaks and also the Gazebo I for $40,000 to the Pavilion of the Two Sisters.
Mrs. Farris stated that the committee has decided to establish a Special Friends Garden supported by Celebration in the Oaks Gift Shop and located in the Botanical Garden. Those honored in this garden will be selected based upon their contribution, not necessarily monetary, to the Park. The Friends are setting up a criteria for this project.
Mrs. Farris advised that the Friends will contribute $10,000 to Tennis for improvements. Also, the Friends will remit $10,715 by February 15 for down payment of the "Castle" for Amusements to be delivered in April and the Friends will expend the remaining balance throughout the year.
Mrs. Farris mentioned that the Centennial New Year's Eve lawsuit has now been scheduled for June 27 and 28. Mrs. Pat Breckenridge and Mr. Pete Hanemann are handling the case.
LONG RANGE PLANNING COMMITTEE - No Report.
MUSEUM REPRESENTATIVE - Mr. Hopkins reported that the Monet Exhibit is very beautiful and encouraged everyone to visit it. Mr. Snyder stated that before the Exhibit opened, NOMA was concerned about the I -7-
parking situation. He explained to NOMA that the Park would help, nonetheless, parking would not be allowed in the grassy area because of the wet ground. Mr. Snyder offered NOMA parking by the Tennis Courts free of charge. Also, with Mr. Bassich's he~p in I obtaining a van, city Park provided a shuttle service for people parking along Roosevelt Mall for $1. 00 which was not properly publicized. Some threatening complaints were received from Taxicab Drivers because of our low charge but through Mr. Bassich's efforts this has been settled. Mr. Dayton stated that he met with a Taxicab representative who apologized; however, the shuttle service will be discontinued because only 18 people used it in two weekends.
Mr. Dayton stated that Delgado was very concerned about student parking at nights and is now using our van to shuttle students in parking lots back and forth to the schools. We will be compensated for this service.
GROUNDS USE POLICY - No Report.
There being no further business, the meeting was adjourned by the President at 5:45 p.m. ,~dUL>~
I -dc~,t&~ja:~~ Charles A. Snyder , President
I I PROPOSED AMUSEMENT RENTAL RATES Non-Profit Agency Rate
$2000 • All age appropriate attractions • 3 hour usage • 2 hour set-up time • 2 hour breakdown time • Event Supervisor • Porters • Amusement Attraction Operators • Security - 2 uniformed Police Officers • Restroom facilities • Walkway Lighting • Schoen Gazebo • Sandra Marshall Gazebo • Shelter # 3 • 1000 guests maximum Special options • Extended Rental $100.00 1st hour, 1st attraction 50.00 each additional attraction, per hour • Additional Set-up Time $100.00 per hour I • Additional Breakdown Time $100.00 per hour Special Event Price Schedule
$700 • Under 350 guests, each additional guest - $2.00 per person • Attraction - Carousel • 3 hour usage • 2 hour set-up time • 2 hour breakdown time • Event Supervisor • Porters • Amusement Attraction Operator • Security - 2 uniformed Police Officers • Restroom facilities • Walkway Lighting • Schoen Gazebo • Sandra Marshall Gazebo • Shelter # 3
Options ~peeial • Additional Attractions - $250.00 each, 3 hour usage • Extended Rental $100.00 1st hour, 1st attraction 50.00 each additional attraction, per hour • Additional Set-Up Time $100.00 per hour • Additional Breakdown Time $100.00 per hour NOTE: • 1000 guest maximum when renting more than 1 attraction
G. Parker 1/20/95 jrn 1 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION SOURCES AND USES OF CASH FOR MONTH ENDED JANUARY 31, 1995
BALANCE DECEMBER 31, 1994 616,690.17
SOURCES OF CASH: Operations 495,217.16 Contributed Capital 200.00 Investments 0.00 Loan Proceeds 39,700.00
TOTAL AVAILABLE CASH 535,117.16
USES OF CASH: Operations (630,577.10) Capital Items (46,842.11 ) I Debt Service (4,736.64) Investments Purchased (124,050.62)
(806,206.47)
BALANCE JANUARY 31, 1995 345,600.86
,
1 Palm Drive': New Orleans, Louisiana 70124': 504-4H2-4SSS. FAX 504-483-9412 J,q 1
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION LIABILITIES JANUARY 31, 1995
CURRENT LIABILITIES
Vendor Accounts Payable 135,014.86 Accrued Expenses 27,021.13 Accrued Payroll 93,501.85 Accrued Bonus 173,685.42 Accrued Vacation 175,728.26 Sales Tax 33,457.48 Payroll Taxes 16,523.56 Deferred Revenue 178,569.00 I Total Current Liabilities 833,501.56
LONG TERM LIABILITIES
Amusements 20,504.55 Catering 16,557.07 Quadraplex 190,000.00
Total Notes Payable 227,061.62
Royal Leasing 9,530.41 John Deere 6,636.27 Textron 70,480.13 Case Leasing 36,241.77 First Interstate Bank (0.37) Deerborn 15,665.94 G.MAC. 24.83 Eaton Financial 2,393.14 Lehigh Municipal 5,975.87 Associated 8,412.73
, Total Leases Payable 155,360.72
1 Palm Drive 'if New Orleans, Louisiana 70124,. 504-482-48gg·.. FAX 504-483-9412
~n EqUlI ()pror\unll¥ Fmpk)yrr I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION INVESTMENTS JANUARY 31, 1995
INVESTMENTS Golf Improvement Fund 10,173.96
GENERAL U.S. Treasury Bill(due 03-09-95) 124,131.94 Certificate of Deposit(due 04-03-95) 10.000.00
TOTAL 134,131.94
RESTRICTED CITO Donation - U.S. Treasury Bill(due 3-16-95) 49,693.33 I Garden Education Building(due 2-15-95) 20,000.00 Ribet Fund - U.S. Treasury Note(due 11-15-95) 24,393.26 Quad Cone. Bldg. - U.S. Treasury Bill(due 2-15-95) 48,116.67 People Mover - Certficate of Deposit(due 2-8-95) 18,000.00
TOTAL 160,203.26
TOTAL INVESTMENTS 304,509.16
I
1 Palm Drive '. New Orleans, Louisiana 70124 ~ S04-482-4888i' FAX 504-4839412 .31 I February 15, 1995
MEETING NOTICE AND AGENDA FOR TIlURSDAY, FEBRUARY 23,1995
MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
TIME: 4:00 p.m.
PLACE: Administration Building, 1 Palm Drive
1. Roll Call. 2. Introduction of Guests.
3. Approval of January 24, 1995 Minutes. I 4. Management Report. 5. Communications.
6. Report of Officers.
7. Report of Committees.
B. Report of Museum Representative.
9. Report of Friends of City Park.
10. Unfinished Business. 11. New Business.
12. Election of Nominating Committee.
13. Adjournment. ,
1 Palm Drive'~ New Orleans, Louisiana 70124" 504-482-4888·.. · FAX 504-483-9412
An f.<1'.u! (lppnnunlly Impioyer February 16, 1995
Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124
Monthly Report
Dear Commissioners: We have had many meetings with Robert Tannen concerning the iron fence to be placed around Popp Fountain. George Hopkins had agreed on a 2,600+ linear foot iron fence that will loop around the outside walkway about 25 feet away and end up intersecting and going into Marconi Meadow about 100 feet. This fence would be 7 feet high and be of the same design as the new fence around the Pavilion in the Botanical Garden. It is anticipated this fence could be purchased for about $110,000.00. Bids will be asked for shortly.
We are pleased to announce that Mr. George Durant and Mr. I Temple Brown have volunteered to help us in the Park. Mr. Durant will be helping set up a purchasing system and Mr. Brown will be aiding us develop additional designs for new and more specialized ornaments.
We have continued to discuss our increased involvement with University of New Orleans in the learning field. We have met with Professors involved with Biological Sciences, Geography, Birds, Fish, Plant Reproduction, Aquatic Ecology and Insect Ecology. This promises to be an exciting joint endeavor.
Accompanied some of the officers and staff to Office of Risk Management regarding the increased cost of insurance. It was very enlightening, scary and informative. We're sure you will hear more regarding this.
Met with Frank Mackel and his staff concerning their operation and imparted information on our insurance problem.
The orchid head-house and greenhouse is being wired for the control panel and we hope to move orchids shortly. Our Celebration in the Oaks storage building is completed and the roadway is finished. We have already started moving ornaments into their new , home.
1 Palm Drive 'f( New Orleans, Louisiana 70124,. 504-482-4888.., FAX 504-483-9412
An f.qual OpporlUnltr fmrloyrr 33
Page 2 I We had a walk through of the Quadraplex building with the A&E chairman and the architect. We are concerned that we won't meet our March 1st deadline.
Met with staff, committee chairs and the facilitator concerning the Logo and Marketing. Both meetings were very enlightening and informative. The ongoing saga of our former Human Resources Director continues. We have finally received the last permit for our Wallop-Breaux dredging program of the front lagoons. We will start this project after the Big Bass Rodeo on March 25.
We met with John Williams and Doug Reuther of New Orleans Tours plus some of their staff concerning off site parking for the Jazz Fest. We also discussed additional tour activities in the Park. Painting of the interior of the Carousel has been completed and Bill Finkenstein of R&F Designs is on site to give the animals their yearly check-up. The whole Carousel should be spectacular I for the March 4 opening of Amusements. The joint "Game Dinner" given by city Park Improvement Association and Sheriff Foti was a great success. About 200 people attended and to partake of a fabulous feast. The Board was well represented.
We will make a supplemental verbal report should any additional noteworthy information present itself prior to the next meeting of the Board of Commissioners.
Respectfully -- Executive Director
BLB/PPD:Sr/dz I 12:15PM
NEW ORLEANS CITY PARK IMPROVEMENT ASSN. ISCH. E PARK STATISTICS - JANUARY, 1995
CURRENT PRIOR YR. CURRENT PRIOR YR. MONTH MONTH YTD YTD • DAILY GREENS FEES -North 1,703 1,406 1,703 1,406 South 1,880 1,921 1,880 1,921 East 1,821 1,496 1,821 1,496 West 3,021 2,369 3,021 2,369 TOTAL 8,425 7,192 8,425 7,192
MONTHLY GOLF TICKETS 137 94 137 94
ANNUAL GOLF TICKETS 281 285 281 285
GOLF CART RENTAL - 18 Hole 2,451 2,116 2,451 2,116 9 Hole 283 393 283 393
DRIVING RANGE BUCKETS - ADULT 6,414 5,180 6,414 5,180 (new for '95) YOUTH 465 o 465 o (new for '95) COUPON BOOKS 29 o 29 o
TENNIS CTS.-RENTAL HRS. 1,392 1,005 1,392 1,005
PEDAL BOATS - 1/2 Hour 116 80 116 80 1 Hour 93 59 93 59
CANOES - 1 Hour 53 55 53 55
FISHING TKTS. - Daily Adult 95 96 95 96 Daily Youth 19 24 19 24 Annual Pass 1 o 1 o I FISHING RODEO N/A N/A N/A N/A RAINFALL - INCHES 3.87 • 3.63 • 3.87 • 3.63 •
TOUR - Buses 353 342 353 342 Vans 90 88 90 88
STORYLAND ADMISSIONS 2,399 1,611 2,399 1,611
BIRTHDAY PARTIES STORYLAND 32 4 32 4 CAROUSEL 23 26 23 26
AMUSEMENT RIDES ANTIQUE CARS 351 974 351 974
C:\123\STATl-95.wK1/2/16/95 =--' .35
MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION.
The regular meeting of the Board of Commissioners was called to order on Thursday, February 23, 1995 at 4:08 p.m. by the President I noting a quorum was present. PRESENT: Charles Snyder, President; commissioners Breckenridge, Farris, Hines, Mestayer, Purtell, Reische, Smith, Solomon, Thompson, Turner, Williams and Young.
EXCUSED: commissioners Bagneris, Eumont, Glapion, Hopkins, Hurstell, Morgan and Vehnekamp.
ABSENT: Commissioners Buckley, Burns, Favrot, Larue, Liggans, McLetchie, Meyer, Radelat, Syracuse, Taylor, Terrell and Tolliver.
STAFF: Beau Bassich, Executive Director; Patrick Dayton, Sr., General Manager; Ann Elliott-spicer, Public Relations Director; and Dottie Ziegler, Executive Secretary.
Mr. Snyder introduced and welcomed new Board member Lawrence Purtell who was not present at the last Board meeting.
Mr. Snyder asked for any corrections to the January minutes; none were made. Mr. Young moved to accept the minutes, seconded by Mr. Turner and unanimously approved.
MANAGERS' REPORT - Mr. Bassich added that the Carousel Building and I all of the Animals have been repainted and everything looks great! An area is being considered for wheelchair placement.
Mr. Bassich said that the Head-House and the Greenhouse have been completed. As soon as the wiring of the controls is completed, all plants will be moved.
Mr. Bassich stated that the Celebration in the Oaks Storage Building is completed and filling up very fast. He confidentially revealed the secret unidentified persons who graciously donated the funds for this building - Julian and Sidney Carruth, former Commissioner. Everyone applauded.
Mr. Bassich explained that a huge limb fell off a tree in Amusements over the weekend. It sheared off the girl that sits on the statuary in the Hyams Fountain. Mr. Bassich said that it has been repaired and replaced.
Mr. Dayton reported that Quadraplex Building problems are being resolved and Quadraplex Director Don Gauthreaux is moving his equipment in today. Hopefully, by next weekend the building will be ready for operation.
COMMUNICATIONS - Mr. Snyder stated that he had written Mayor Marc I Morial and issued a special invitation for him to attend Sheriff -2-
Foti's soiree for the Legislators which was co-hosted by the Park. He also asked the Mayor to establish some direct lines of I communication in order to have better cooperation between the Park and the city. The Mayor corresponded back acknowledging Mr. Snyder's letter and congratulated him on his election. Mayor Morial requested Mr. Snyder to contact Paul Sens, Executive Assistant for Intergovernmental Relations, to meet and work together with him.
REPORT OF STANDING COMMITTEES:
FRIENDS OF CITY PARK - Mrs. Farris reported that everything is going well with the Popp and Lark events. She said that the Friends have a Ladies Tennis Tournament chairman now -- thanks to Mrs. Betty Turner.
Mrs. Farris reminded that the Friends paid for the painting of the Carousel Building and city Park paid for the repainting of the Animals.
Mrs. Farris stated that the Elizabeth Murray Monet lecture has sold out three times and has made $4,500 which will be designated to the Special Friends Garden.
STADIUM MANAGEMENT COMMITTEE - Mr. Dayton reported that Stadium Manager Russell Doussan and the committee are negotiating with a I number of events which could be very positive financially for the stadium. REM is requesting a specific date for a major concert and that potential could be in excess of $100,000, but as of now this is not a sure thing. Mr. Snyder said that the committee is working with Cellar Door and Beaver Productions who do not have a firm contract with REM for this date. They are competing with others -- the Baton Rouge Centroplex and the UNO Lakefront Arena, however, it looks promising.
Mr. Dayton stated that the New American Revolution Concert featuring Quincy Jones is almost guaranteed for September which is popular entertainment for young people. He feels that the music would be acceptable with no objections and could generate a positive press and image for the stadium.
Mr. Snyder added that the new Concert Study Committee has had its first meeting and has been involved with these concerts also.
Mr. Dayton stated that the stadium is very busy now with track meets booked in March and April; the Airstream Trailers are in the stadium for Mardi Gras; and the football drawing was held last week for the fall football schedule. Mr. Dayton feels that the stadium future looks brighter.
A report was filed.
TENNIS COMMITTEE - Mr. Turner reported that a proposal has been submitted to the committee to provide a 1/2 price rental rate on I -3-
hard courts in non-prime time for students with I.D. cards. This could encourage more attendance from schools.
Mr. Turner stated that another proposal being submitted to the committee is that the Wisner Tennis Center offer advertising space I in the lobby area and locker rooms to tennis related advertisers. The scale and cost would be subject to the approval of the Tennis Committee.
Mr. Turner explained that the tennis court lights are on sometimes to accommodate the Pavilion of the Two sisters for parking.
A report was filed.
PUBLIC RELATIONS COMMITTEE - Mr. Snyder congratulated the committee for their excellent three hour workshop regarding the logo which turned out to be a very worthwhile experience. The meeting included committee chairmen and the Executive committee.
Ms. Elliott-Spicer added that before the workshop was held, there was a meeting with the staff for their input which was then shared with the committee chairmen and Executive committee. Ms. Elliott Spicer will be working with the artist and if an idea is agreeable, hopefully a design will be available by the end of March.
LEGAL COMMITTEE - Mr. Thompson reported that the former Human Resources Director has filed the following claims: EEOC charge; Worker's compensation claim; Ethics complaint with State Ethics I Commission; Appeal with civil Service commission regarding termination; Appeal with civil Service commission regarding reclassification; Unemployment compensation claim; and, Lawsuit pending in civil District Court, Parish of Orleans.
Mr. Thompson stated that after the conclusion of the hearing of the Worker's compensation claim, the former Human Resources Director remarked that he obviously wasted his time. Mr. Dayton said that he just received word that the Unemployment compensation claim was denied. Mr. Thompson stated that New Orleans City Park Improvement Association Human Resources representative Jaime Avila did a very good job at this presentation. Mr. Snyder said that the exact language was that "he did not follow the rules of the organization and he was fired for cause".
Mr. Thompson stated that the Attorney General's Office has been asked to defend us. They responded indicating that they recognize an obligation to assume our defense with certain exceptions which Mr. Thompson feels are not consequential. Mr. Jay Favret is handling the matter on behalf of the Attorney General's Office and it is being considered that Mr. Thompson handle the case with Mr. Jay Favret's assistance.
Mr. Thompson remarked that the committee is presently studying the I operating procedures to ensure that city Park is operating under -4-
the guidelines established by state legislature.
Mr. Thompson stated that the trial for the 1991 New Year's Eve lawsuit, regarding the person who slipped on ice, filed against the Friends of city Park is set for June 27 and 28, 1995. Mr. Pete Hanemann and Mrs. Pat Breckenridge are handling the case. I Mr. Snyder commented that the Board owes Mr. Topper Thompson a special thanks for the amount of time and effort he has donated for himself personally and for his firm which has been very much appreciated.
A report was filed.
HORTICULTURE AND GROUNDS COMMITTEE - Mr. Dayton reported that new Horticulturist Supervisor Richard Barnes, garden staff and volunteers are working very hard upgrading the conservatory which is really shaping up. Mr. Barnes is also working on the orchid collection, getting the Greenhouses ready and making identification markers for plants. It is being contemplated to purchase some orchids from New York which are very affordable and could be grown for sale. Funds for these plants could corne from the Garden repaying the Friends for the money loaned to buy the orchids from Harry Freiberg. Mr. Dayton s~ated that the first phase of the Popp Fountain I Renovations 1S the proposed fence for the area which is approximately 2600 linear feet and cost estimates are approximately $100,000. Mr. Dayton said that adequate funding is still the major holdup for the Japanese Garden project.
Mr. Dayton stated that Bayou Tree Service will donate $5,000 of their services, along with the Park's Hurricane Andrew funds of $5,000, and $5,000 from the Friends to begin trimming trees along Marconi Drive and Harrison Avenue on March 6. Bayou Tree Service will also put drainage around one tree and donate drainage around another tree. He said that Hurricane Andrew funds will be used to purchase equipment for a tree trimming crew in the Park. Mr. snyder said that he is working with the Garden Advisory Group and the Friends to reconstitute the Advisory Group as a foundation under the Friends.
Dr. smith was concerned about the insurance and safety of the tree trimming crew. Mr. Dayton replied that this is proper equipment, to safely equip the tree trimming crew.
Mr. Snyder said that he will schedule a meeting with Mr. Henson Moore, head of American Forest & Paper Association, to inquire if I they would be interested in rescuing the couturie Forest which is in dire need of attention. -5-
A report was filed.
GOLF COMMITTEE - Mrs. Hines reported that an unauthorized film crew was filming an AASA school superintendents outing and was asked to I cease. Mrs. Hines stated that she and Mr. Solomon met with the A&E Committee and the proposed pavilion stands as follows: 1) site approved; 2) architect submitting plans; 3) must be put in master plan; 4) public hearing to follow; and, 5) Golf to review with A&E.
Mrs. Hines said that Sheriff Foti has requested a joint venture in allowing high school football and soccer teams to use the now existing South Course Clubhouse for lockers, etc. He has offered to furnish, at his cost, all expenses to relocate the South Course Clubhouse to an already existing building located between the current loth green and 11th tee.
Mrs. Hines remarked that it was agreed not to pursue a proposed golf video participant device game.
A report was filed.
FINANCE COMMITTEE Mr. Reische reported that January 1995 financials indicated a net loss of $28,041 versus a budgeted net loss of $67,926 and January 1994's net loss of $51,182. This was attributed to good weather and the estimated net profit of $40,000 from the Nissan event. Mr. Reische indicated that the accounting department met their goal by successfully closing January's books in five working days. He said that the new format change in the • financial statement included a total budget column. Mr. Reische stated that the committee recommends to authorize the purchase of Priority One items in the 1995 Capital Improvements Budget as funds become available. Although the total of Priority One items listed are $165,000, Mr. Reische said that only $89,000 needs approval since the batting cages and space vac, litter vac were approved last month. The motion passed unanimously.
Mr. Reische stated that after reviewing the allocation of expenses to Celebration in the Oaks, Internal Auditor Rhonda De La Cerda reported that the expenses were appropriate.
Mr. Reische said that Mrs. De La Cerda reported on her final review of the Park's contract services and her recommendations regarding obtaining bids on negotiated purchase for certain items.
A report was filed.
EXECUTIVE COMMITTEE - Mr. Snyder reported that he and Messrs. Reische, Bassich, Dayton and Rivarde attended a meeting in Baton Rouge with the Office of Risk Management (ORM) regarding the proposed insurance premium of $715,000 beginning July 1, 1995 I compared to the present $202,000 premium. This meeting was very -6- informative. The ORM Department was very familiar with City Park and remarked that in the past, the Park had not been very cooperative with their office in taking recommendations for reducing risks and other I safety programs. Mr. Snyder assured them that this will not be the case in the future as we have a new safety officer replacing the one who is now in litigation. Mr. Snyder explained in detail how the ORM insurance system operates and that the Legislature makes the final decision to what premiums will be assessed.
Mr. Snyder said that one of the main items that is affecting our individual premium is the Marconi Meadows boating accident where one person drowned and another person is seriously disabled. The settlement could be approximately $2.7 million of which ORM set aside $1.7 million. This extra $1 million could also affect our insurance which is a five year experience rating. The experience rating affects 80% of the premium and payroll is the other 20%. Mr. Snyder said that the committee will take a pro-active stand but with little exposure. Mr. Snyder commented that the co-hosted dinner with Sheriff Foti for the Legislators in the Pavilion of the Two sisters was very nice and a social success; however, he was disappointed that some of the anticipated politicians did not attend. The Park provided the Pavilion of the Two sisters, Mr. Bassich provided the alligator jowls, and the Sheriff provided the other food.
Mr. Snyder stated that the committee has decided to have some specific goals this year. After reviewing these goals, Mr. Snyder I will have the list mailed to all commissioners.
NOMINATING COMMITTEE - Mr. Snyder said that the Executive Committee recommends for the Nominating Committee the following: Mr. Horace Thompson, Mr. Charles Young, Dr. Peter Smith, Mrs. Renee Bagneris and Mrs. Margee Farris for one-year terms. Mr. Snyder asked for any further nominations; none were made. The motion was approved unanimously. The committee will elect its own chairman.
DEVELOPMENT COMMITTEE - Mr. Young reported that the committee reviewed the progress on the Popp Fountain Campaign. To date, $85,000 has been raised against a projected cost of $110,000 for the fencing.
Mr. Young stated that about 17% of the actual calling test of the telemarketing program has been completed and raised $1,760 in pledges. He said that pledge rate is 13.8% which is high and the reach rate is 67% which is average.
Mr. Young distributed to the committee a July 1990 report of the local chapter of the National Society of Fund Raising Executives. He said that this report will be updated and hopefully by June, a I preliminary report will be available to use as a model coordinating all fundraising activities in the Park. '-II -7-
A report was filed.
CONCESSIONS COMMITTEE Mr. Solomon reported that the new amusements attraction, donated by the Friends, called "The Castle" I is being painted and will arrive sometime in April. Mr. Solomon stated that the Sports Camp which originated three years ago has been a huge success. In the past the Park rented Christian Brothers for $2,000 to shelter, serve and feed the children, but this year will eliminate this rental. Mr. Solomon said the $2,000 rental fee expended for Christian Brothers will be used to renovate three large rooms in the Tad Gormley/Alerion Field Stadium to house and accommodate the children.
The Quadraplex is booked from 3:30 p.m. to 11:00 p.m. everyday. Mr. Solomon said that although this is not a big moneymaker, numerous schools are using the facility which is a great outreach for the community. He complimented the A&E Committee for getting the Quadraplex Concessions Building, that was behind schedule, back on track. Mr. Solomon announced that after two years of searching, Ms. Virginia Messina, who has very good qualifications, was hired as Assistant Director to help alleviate some responsibilities for Director Pat O'Shaughnessy with Special Services.
Mr. Solomon stated that the committee will devote most of their time upgrading and improving story land as their principle project for the year. He said that Bill Cangemi, Director of Storyland, I contacted some of the original people who helped renovate Storyland ten years ago. They are willing to participate in this project and have already had a meeting. Mr. Dayton stated that the Telephone Pioneers are interested in providing painting and carpenter work. Mr. Snyder reminded that there is $10,000 in reserve for this project.
CELEBRATION IN THE OAKS COMMITTEE - Mr. Bassich reported that NOPSI/Entergy has already donated $30,000 this year for their contribution. He hopes that the Forest and Paper People will continue their sponsorship along with WWL-TV.
ARCHITECTURE AND ENGINEERING COMMITTEE - Dr. Smith reported that Mr. Mark Culotta of the Pascal Group Inc. made a presentation with conceptual renderings of the proposed Golf Pavilion Building. He said that the committee discussed some design details which the architect will incorporate in his drawings. Because of the selected location, the building has been downsized at 40' x 75' in order to prevent any potential damage to tree roots. The committee will ask Pat O'Shaughnessy to layout work with tables, chairs, etc. to determine whether the facility is adequate enough for the Golf Committee's needs in hosting certain sizes of tournaments. The architect will stake out the proposed structure for review by the A&E and Golf Committees in March. It was decided to postpone a I public hearing until all details are completed. -8-
Regarding the Popp Fountain fence location, Mr. Snyder thanked Mr. Hopkins for his diplomatic and architectural skills in getting the placement of the fence.
Dr. smith stated that an ad hoc committee will be formed to determine the best use for the renovations of the Casino Building. I He said that they plan on spending the $150,000 appropriated from the State for planning and architectural services for this project within the next six months. Mr. Bassich stated that he received a call from Mrs. Martha Hess of the Attorney General's office stating that she is drawing up the papers and will call him next week. When the document is ready, Mr. Bassich will sign it.
A report was filed.
MUSEUM REPRESENTATIVE - Mr. Snyder stated that the Monet Exhibit is breaking all records.
UNFINISHED BUSINESS - Mr. Bassich commented on two volunteers who are trying to develop additional help for the Park. He said that Mr. George Durant has been donating eight hours per week plus lots more. Mr. Durant will meet next week with the staff giving his determinations and recommendations which will be brought before the Board in the future. • Mr. Bassich stated that Mr. Temple Brown will aid us in getting outside help to design and execute different and more spectacular • ornaments. We will host a breakfast in March for these potential donors and ask them to contribute their time and talent to Celebration in the Oaks.
There being no further business, the meeting was adjourned by the President at 5:20 p.m.
Executive/Recording Secretary
I I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION SOURCES AND USES OF CASH FOR MONTH ENDED FEBRUARY 28, 1995
BALANCE JANUARY 31, 1995 345,600.86
SOURCES OF CASH: Operations 429,300.23 Contributed Capital 40,000.00 Investments 0.00 Loan Proceeds 0.00
TOTAL AVAI LABlE CASH 814,901.09
SES OF CASH: Operations (622,691.38) Capital Items (32,920.00) r Debt Service (4,057.22) Investments Purchased 0.00
(659,668.60)
BALANCE FEBRUARY 28, 1995 155,232.49
I
I Palm Drive. New Orleans. Louisiana 70124 ,. 504-482-4888~ FAX 504-483-9412
A~ f'l'.111 OI'I'''riUIII!V FmpklHf '14 J
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION LIABILITIES FEBRUARY 28, 1995
CURRENT LIABILITIES
Vendor Accounts Payable 186,910.59 Accrued Expenses 20,125.48 Accrued Payroll 87,256.41 Accrued Bonus 36,263.64 Accrued Vacation 175,728.26 Sales Tax 26,153.77 Payroll Taxes 25,608.68 Deferred Revenue 173,352.07
ITotai C"rrent Uoo;lit;" 731,398.90
LONG TERM LIABILITIES
Amusements 19,068.55 Catering 15,471.07 Quadraplex 190,000.00
Total Notes Payable 224,539.62
Royal Leasing 9,232.87 John Deere 6,244.32 Textron 68,453.10 Case Leasing 35,126.38 First Interstate Bank (0.37) Deerborn 15,121.27 G.M.A.C. 24.83 Eaton Financial 2,312.95 Lehigh Municipal 5,767.54 Clarke Financial 6,952.58 Associated 8,412.73 I Total Leases Payable 157,648.20
1 Palm Drive'~ New Orleans, Louisiana 70124,. 504-482-4888'., FAX 504-483-9412 45 I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION INVESTMENTS FEBRUARY 28, 1995
INVESTMENTS Golf Improvement Fund 10,173.96
GENERAL U.S. Treasury Bill(due 03-09-95) 124,131.94 Certificate of Deposit(due 04-03-95) 10,000.00
TOTAL 134,131.94
RESTRICTED CITO Donation - U.S. Treasury Bill(due 3-16-95) 49,693.33 I Garden Education Building C.D.(due 3-20-95) 20,000.00 Ribet Fund - U.S. Treasury Note(due 11-15-95) 24,393.26 Quad Cone. Bldg. - U.S. Treasury Bill(due 3-09-95) 48,116.67 People Mover - Certficate of Deposit(due 3-10-95) 18,000.00
TOTAL 160,203.26
TOTAL INVESTMENTS 304,509.16
I
1 Palm Drive. New Orleans, Louisiana 70124': 504-482-4888'. FAX 504-483-9412 I March 22, 1995
MEETING NOTICE AND AGENDA FOR TUESDAY, MARCH 28, 1995 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
TIME: 4:00 p.m.
PLACE: Administration Building, 1 Palm Drive
1. Roll Call.
2. Introduction of Guests.
3. Approval of February 23, 1995 Minutes. I 4. Management Report. 5. Communications. 6. Report of Officers.
7. Report of Committees.
8. Report of Museum Representative. 9. Report of Friends of city Park.
10. Unfinished Business.
11. New Business.
12. Adjournment. I
1 Palm Drive': New Orleans, Louisiana 70124 .: 504-482-4888i' FAX 504-483-9412 I March 23, 1995
Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124
Monthly Report
Dear Commissioners:
We met with fence companies who are considering bidding for Popp Fountain Fence for a walk-through.
We met with New Orleans Tours management to look at trams and discuss possible tours for the Park.
We attended Natural Gas meeting sponsored by Entergy and Chrysler.
We had another walk-through of the Quadraplex with A&E members and Architect before taking substantial completion of building. I The concessions were open for the Triple Crown Tournament on March 11 and 12 and were a big success. There are punch list items still to be completed but the A&E Committee along with staff will monitor this work.
city Park hosted the LTPA meeting at the Garden study Center which I attended.
I attended the dedication of the Library in the Pavilion of the Two sisters Building.
Mitch Tanner came to City Park unannounced and tried to obtain information from his personnel file. Topper Thompson is working to insure this does not happen again. Our litigation with Mr. Tanner continues.
Civil service is auditing our operations in personnel and dispersal of funds.
Interviewed electrician applicants. New electrician to start Wednesday.
Bill Finkenstein and his crew completed the annual inspection and restoration of the Carousel. This means both the Building and I the Carousel are in mint condition.
1 Palm Drive': New Orleans, Louisiana 70124': 504-482-4888'" FAX 504-483-9412
An F.qu1) OpportunllY Fmpk)¥~' I Page 2 Met with Clarence Eckelmann and representatives of Entergy regarding upgrading service along the corridor by the railroad tracks. We have been experiencing voltage fluctuations on this line. This upgrade is necessary for the greenhouses and Celebration in the Oaks storage building. Clarence handled these negotiations in his usual efficient manner. Enjoyed a 2-1/2 hour meeting and tour with senator Paulette Irons. She was impressed with the services and scope of the operation.
Conducted a tour for some of the new Board members. We will hold additional tours in the future when requested. continued work on the move of the Orchid greenhouse. Met with Attorney Mark stein to bring him up to date on progress. Finally received approval of the permit for the dredging and upgrade of the front lagoons with the Wallop-Breaux funds. Also met with the Streets Department supervisor concerning our inlet from Bayou st. John to Bayou Metairie. This inlet and pump must perform as designed to keep the Bayou flowing. Met with Sydney Besthoff for a walk-through of potential sites I for a proposed area for some of his outdoor pieces. We will make a supplemental verbal report should any additional noteworthy information present itself prior to the next meeting of the Board of Commissioners.
Respectfully submitted, ~ss~ Executive Director General
BLB/PPD:Sr/dz
I 10:35 AM
NEW ORLEANS CITY PARK IMPROVEMENT ASSN. SCH. E PARK STATISTICS - FEBRUARY, 1995
CURRENT PRIOR YR. CURRENT PRIOR YR. MONTH MONTH YTD YTD ("LY GeEENS FEES -North 1,294 2,014 2,997 3,420 South l,BB3 2,626 3,763 4,547 East 1,743 2,056 3,564 3,552 West 2,195 3,396 5,216 5,765 PM- ALL COURSES 1,115 N/A 1,115 0 NON -RESIDENT 5B6 N/A 586 0 TOTAL B,616 10,092 17,241 17,264
MONTHLY GOLF TICKETS 165 99 302 193
ANNUAL GOLF TICKETS 5 4 2B6 2B9
GOLF CART RENTAL - lB Hole 2,830 3,170 5,2Bl 5,2B6 9 Hole 334 493 617 BB6
DRIVING RANGE BUCKETS - ADULT 6,432 7,615 12.B46 12,795 (new for '95) YOUTH 471 0 936 0 (new for '95) COUPON BOOKS 14 0 43 0
TENNIS CTS.-RENTAL HRS. l,05B 1,103 2,450 2,10B
PEDAL BOATS - 1/2 Hour 154 260 270 340 1 Hour 111 210 204 269
CANOES - 1 Hour 7B 97 131 152
FISHING TKTS. - Daily Adult 103 141 19B 237 I Daily Youth 17 46 36 70 Annual Pass 0 0 1 0
FISHING RODEO N/A N/A N/A N/A
RAINFALL - INCHES 5.90" O.Bl " 9.77 " 4.44 "
TOUR - Buses 516 502 669 644 Vans 104 65 194 173
STORYLAND ADMISSIONS 1,765 3.122 4164 4,733
BIRTHDAY PARTIES STORYLAND 27 10 59 14 CAROUSEL 24 16 47 44
AMUSEMENT RIDES ANTIClUE eARS 0 1,620 351 2,794 BUMPER eARS 0 576 729 1,961 CAROUSEL 0 1,475 919 3,761 FERRIS WHEEL 0 263 250 263 ~INI FER~S ~ew for '94l 0 0 0 0 ROLLER OA TER 0 2,063 1396 5,117 jiLT AWHIRL 0 769 362 1,671 TRAIN 0 966 1404 3,055 UMBRELLA CARS 0 657 150 1,044 MOTORCYCLES {CITOl 0 0 0 335 SLIDE 0 1,329 244 2,010 SE:RAMBLER {new for '94l 0 0 529 0 E:ASTLE (CITOl 0 0 629 1,674 I 4X4{CITOl 0 0 123 0 TOTAL 0 9,940 7,106 23,665
C:\ 123\STATS,'M(1/3/20/95 50
MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on Tuesday, March 28, 1995 at 4:00 p.m. by the President noting a quorum was present.
PRESENT: Charles Snyder, President; Commissioners Bagneris, Eumont, Farris, Favrot, Hopkins, Hurstell, McLetchie, Meyer, Morgan, Reische, Smith, Solomon, Terrell, Tolliver, Turner, Williams and Young. EXCUSED: Commissioners Breckenridge, Glapion, Larue, Liggans, Mestayer, Purtell and Taylor.
ABSENT: Commissioners Buckley, Burns, Hines, Radelat, Syracuse, Thompson and Vehnekamp.
STAFF: Beau Bassich, Executive Director; Patrick Dayton, Sr., General Manager; Ann Elliott-Spicer, Public Relations Director; and Dottie Ziegler, Executive Secretary.
Mr. Snyder reported that the Annual Meeting of the New Orleans City Park Improvement Association preceded this meeting at 3:00 p.m. today. He said the Minutes of the Annual Meeting along with the President's Report will be distributed to all Commissioners in the monthly mailing.
Mr. snyder asked for any corrections to the February minutes; none I were made. Mr. Young moved to accept the minutes, seconded by Mr. Eumont and unanimously approved.
MANAGERS' REPORT - Mr. Bassich reported that the Orchids are being moved on Wednesday.
Mr. Dayton reported that it was a gorgeous day for the very successful 50th Annual Big Bass Fishing Rodeo. The biggest bass caught was 4 Ibs. 8 OZ.. There was a 15 Ibs. 14 oz. bass on display that was quite an attraction. He complimented Ms. Ann Elliott-Spicer and Mrs. Beth McFarland for their hard work and excellent pUblicity.
Mr. Dayton stated that an area has been fenced off to protect the swan sitting on her nest behind the museum. He said that we are hoping for some cygnets.
Mr. Snyder questioned why was an area fenced along Marconi Drive? Mr. Bassich explained that this is the Sewerage and Water Board's 50 inch water line that extends to New Orleans East. Mr. Bassich has asked them to remove the barricades since it has been repaired.
Mr. Dayton stated that we are continuing the saga with the Human Resources Director which is in litigation. He thanked Mr. Topper I Thompson again for all of his time and tremendous work. t;\ -2-
Mr. Dayton said that at the present time we are undergoing audits I for personnel and finances by state Civil Service. He commented that we have a letter thanking the Park for their cooperation. Mr. Dayton explained that, in the end, we will become more knowledgeable and hopefully in compliance with everything.
COMMUNICATIONS - Mr. Morgan reported that Mrs. Larue has been diligently keeping him informed of the sponsorship for Celebration in the Oaks. He said that at this morning's meeting of the Louisiana Forest and Paper People, who were one of the sponsors last year, there was quite an encouragement and positive thought of making a commitment for 1995. Mr. Morgan said he hopes to receive a response by April 15.
REPORT OF STANDING COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - Dr. Smith reported that RTA representatives, assisted by a representative of Burk Kleinpeter, made a presentation on a proposed project to install streetcar lines down Canal Street to Carrollton, thence to Orleans, thence to Marconi, terminating in a terminal in the neutral ground of Marconi. The RTA indicated that the Park would benefit from this project by enabling more visitors to access the Park and is requesting a letter of support by the Board of Commissioners for continuation of the stUdy. Dr. Smith stated that the committee recommends this request. Mr. Snyder added that this project would not occur until after the year 2000. The motion was approved unanimously. Dr. Smith stated that the committee received copies of a draft I request for proposal for a Casino Building Planning Study to be sent to qualified local, regional and national planning firms. The firms will be given three weeks to respond and then asked to give a formal presentation.
Dr. Smith said that the committee made a walk-through of the Quadraplex Building with Mr. David Spicuzza, architect with Stewart Farnet & Associates. Mr. spicuzza estimated the cost of $5,000 to $6,000 to complete the punch list. of both his and the committee's additional items. The Park was asked to accept substantial completion on the building. Dr. Smith stated that the committee recommended approving SUbstantial completion as there were $21,000 remaining to be paid to the contractor plus $16,000 in retainage. The committee motion passed unanimously.
A report was filed.
CELEBRATION IN THE OAKS - No Report.
CONCESSIONS COMMITTEE - Mr. Solomon reported that with the opening of the Quadraplex Concessions Building, the first two days of business collected $2,000, with an estimated net $1,100. Mr. 1 Solomon suggested now that food and beverage is offered in the concessions building, signs should be posted and enforced in the -3-
parking lot not allowing outside food and drinks. Mr. Dayton explained that bringing outside food and beverages not only loses sales but litters the parking lot. Mr. Snyder felt that this policy should be implemented temporarily in effect now pending I review and coordination with the Grounds Use committee for all parking areas throughout the Park. After discussion, this temporary policy will be reviewed with the Grounds Use committee.
Mr. Solomon stated that Triple Crown World Series is strongly considering the Quadraplex as the location for their national event in March 1997.
Mr. Solomon explained that the catering Department provides food at cost for certain events and meetings for the Park which also affects Director Pat 0' Shaughnessy's payroll. This, however, distorts the actual financial revenue. He asked that the Finance Committee consider having a separate line item or separate sheet so that the cost of catering is not misconstrued.
Mr. Solomon said that the turnaround of Story land ' s improved finances is contributed to the Birthday Parties.
DEVELOPMENT COMMITTEE - Mr. Young reported that the committee reviewed the test telemarketing program being conducted by Parker Murray & Associates. The reports are extremely encouraging - to date they raised $10,485 in pledges and already received $2,275 in cash gifts. He said that it is anticipated if the program is successful, then the Park could systematically use this method to solicit Park's constituents when the Park is not in competition I with other events. Mr. Young said that at the next meeting, management will furnish the committee with a variety of lists to create a generic mailing list. If a decision is made to have a telemarketing program different times of the year, then this list would be available.
A report was filed.
EXECUTIVE COMMITTEE - Mr. Snyder reported that the preliminary goals (attached to these minutes) for the year were distributed to all commissioners.
FINANCE COMMITTEE - Mr. Reische reported that the year-to-date net loss was $187,903 versus a budgeted net loss of $288,265 compared to a net loss of $188,098 in 1994. Although February was not a good month, revenues were in excess of budget and expenses were under budget. Rainfall was almost 6 inches in February 1995 compared to less than 1 inch in February 1994; however, weekends in 1995 produced 1.6 inches compared to .01 in 1994.
Mr. Reische stated that the committee is reviewing a proposed reallocation of insurance expense for various departments based on the same formula used by the Office of Risk Management (ORM) to I determine our insurance premiums since it has been indicated that -4- we have a potential for a significant increase.
Dr. smith questioned what was the intent of allocating the insurance cost to various departments? Mr. Reische explained that we used a different formula but are now in the process of reviewing I ORM's. Mr. Snyder felt that this concept would make the departments more conscious of their responsibility for safety and making decisions on corrections of problems that exist. He said that this would give them a better analytical tool for making decisions based on the alternatives if not corrected.
Mr. Reische stated that the Park is being audited by the State civil Service Department with possible adjustments to our compensation and benefit programs which could result in some potential financial impact.
A report was filed.
GOLF COMMITTEE - No Report. HORTICULTURE AND GROUNDS COMMITTEE - Mr. Eumont reported that Bayou Tree Service has started work along Marconi Drive but rains have delayed the completion of this project. He said that the equipment for the tree trimming crew has been purchased. The remaining $4,000 of the Hurricane Andrew Funds, which had to be committed by March 31, will be used to prune trees around the Casino area. Mr. Eumont stated that the Office of Forestry contributed $13,700 for tree planting along Bayou st. John which is near completion. I A report was filed.
LEGAL COMMITTEE - Mr. Snyder also complimented Mr. Topper Thompson on handling the matter of the former Human Resources Director.
PUBLIC RELATIONS COMMITTEE - Ms. Elliott-spicer reported that the 50th Annual Big Bass Fishing Rodeo grossed about $10,000 with approximately 1200 to 1500 fishermen. She said that about 500 people attended the new "clinic for casting" held the week before the Fishing Rodeo. There were lots of publicity with Frank Davis from Channel 4 and Margaret Orr from Channel 6. Ms. Elliott-spicer stated that she met with the meeting expeditor to review three different designs for the proposed logo. The committee will possibly make recommendations after their meeting in April. Ms. Elliott-spicer stated that she has been working with the Friends for publicity on some scheduled events. The fund raiser for the fence around Popp Fountain is called "Celebration of the Egg" and a Patron Party, $35.00 per person, will be held on Wednesday, April 5 in the Pavilion of the Two Sisters. Also, there 1 will be "A Spring Day at Popp Fountain" for families on Saturday, April 8 - $8.00 for adults, $1.00 per child. The cover on the -5-
"Living" section in the Times-picayune on Sunday, April 2 will promote this event.
Ms. Elliott-Spicer stated that the Friends Shakespeare in the Park I will perform "Richard III" at the Peristyle in May. Unfortunately, the Park was unable to receive a grant for this program, so Shakespeare's 431st Birthday will be celebrated on Sunday, April 23 from 8:00 - 11:00 p.m. in the Pavilion of the Two sisters - $15.00 per person - with local celebrities, actors and actresses doing dialogues and monologues.
Mrs. Farris stated that she attended a luncheon where Mr. Jim Bob Moffett presented a slide with Freeport McMoRan's name in the middle and twelve lines extended with everyone's logo, that is, Audubon, Tulane, Aquarium, united Fund, etc., except City Park. Mr. Moffett orally mentioned city Park, nonetheless, Mrs. Farris said she will be happy when city Park acquires the new logo.
Mrs. Farris stated that the "Castle" for amusements is coming!
TENNIS COMMITTEE - Mr. Turner reported that the State Tennis Tournament was held last weekend and was successful. He said that the committee recommends the two following proposals approved by the Finance Committee:
1. That the Wisner Tennis Center offer to students with an 1.0. 1/2 price playing time on the hard courts during non-prime time, as determined by the Director, subject to the I availability of courts. The motion was approved unanimously.
2. That the Wisner Tennis Center be permitted to rent advertisement wall space in the Lobby and the Locker rooms to companies supporting tennis. The size, location and subject matter to be approved by the Tennis committee.
The motion was approved unanimously.
Mr. Turner stated that repair work has been started on Court 11.
Mr. Turner remarked that certain courts need to be upgraded for safety and insurance purposes. He said that now there is an ongoing maintenance program and are addressing each subject on a continuing basis to hopefully eliminate the problem areas.
A report was filed.
STADIUM MANAGEMENT COMMITTEE - Mr. Dayton reported that there are many track meets being held in the stadium. He said that the stadium is shaping up with general maintenance work and Sheriff Foti's people have painted yellow markers on the stadium steps for I safety. -6-
Mr. Dayton mentioned that a representative will address the committee for a possible event in the stadium during the 1997 Super Bowl week. Mr. Dayton stated that there was a discussion on selling more I panels of the scoreboard to increase revenue. A professional was contacted on this idea and he felt that there would be no problem in selling all panels. Mr. Snyder commented that this facility is being used quite heavily according to the 1995 Tad Gormley Master Event Schedule which was mailed to everyone. He said that the committee and Stadium Director Russell Doussan have been working very hard on a number of events to turn around the loss of last year.
Mr. Dayton stated that the new home for the summer Sports Camp is Tad Gormley Stadium and this will also give the stadium more exposure.
FRIENDS OF CITY PARK - Mrs. Farris mentioned that Stadium Director Russell Doussan has been nominated for the Sugar Bowl Committee. She feels that he is an excellent choice and encouraged the commissioners to.write letters of support. Mr. Dayton commented that it would be nice to have that representation from the Park. LONG RANGE PLANNING COMMITTEE - Mr. Hopkins reported that the I committee discussed a potential donation of a significant amount of sculpture by Sydney Besthoff who would donate it between the Museum and City Park. The committee is looking at possible locations for an acceptable site which would be agreeable with the donor. Mr. Snyder said that Mr. Bassich met with Mr. Besthoff who is favoring the old Camellia Garden area.
MUSEUM REPRESENTATIVE - Mr. Hopkins reported that "Art in Bloom" starts Wednesday and the Park will share the proceeds with the Museum.
SPECIAL CONCERTS STUDY COMMITTEE - Mr. Dayton reported that the committee discussed the promoters who have expressed interest in using the stadium for potential concerts and bands. There has been negotiations with the promoter for a Pearl Jam Concert on July 4. Some other tentative concerts are REM, Quincy Jones and a potential Celebration in the Oaks Christmas Concert.
Mr. Young questioned wasn't there some criteria-that should have been circulated to the neighborhood associations for review? Mr. Snyder replied that this is part of what the Study Committee is doing and there are no contracts but only tentative holds. Mr. Dayton explained that all arrangements must be made before any contracts are proposed. After discussion, Councilmember Terrell volunteered to work with I the committee concerning the neighborhood associations since her office is in contact with them. Mr. Snyder stated that at the last -7-
quarterly neighborhood association meeting, not one person attended from any organization. He said that we are still interested in keeping the neighborhood associations informed and he was delighted I to accept her offer. Mr. Bassich stated that the Louisiana Philharmonic Orchestra will perform on Popp Bandstand on Easter sunday, April 16. There being no further business, the meeting was adjourned by the President at 5:05 p.m.
Dottie ziegter Executive/Recording Secretary
Presidentcr:£.~~~d£v I
I 57
GOA L S , 1 . Concessjons: > Study of Casino > Study of C. T. P;rker use > Restore Storylend > Marconi Meedo~s
2. Stadiym:
• > Scoreboard Settl"ment Study economical use of Scoreboard > I > Concerts . > Trust Fund for R/ltR•
3. H & G:
> Completion of Gllrdens (Statue) > Lathe House
4. A & E: I > Study of Casino. 5. Y2Jf: > Study Club Houlie Restaurant
6. £8:
> Logo
7. Groynd Use:
> Letter
I /38698 5B ,
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION SOURCES AND USES OF CASH FOR MONTH ENDED MARCH 31, 1995
BALANCE FEBRUARY 28, 1995 155,232.49
SOURCES OF CASH: Operations 630,570.73 Contributed Capital 6,200.67 Investments 0.00 Loan Proceeds 21,000.00
TOTAL AVAILABLE CASH 657,771.40
USES OF CASH: Operations (612,591.76) I Capital Items (48,154.02) Debt Service (3,673.96) Investments Purchased (1,370.59)
(665,790.33)
BALANCE MARCH 31, 1995 147,213.56
1
1 Palm Drive. New Orleans. Louisiana 70124 ,. 'i()4-4S2~888" FAX 504-483-9412 59 ,
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION LIABILITIES MARCH 31,1995
CURRENT LIABILITIES
Vendor Accounts Payable 242,770.03 Accrued Expenses 27,007.20 Accrued Payroll 1 05,443.00 Accrued Bonus 39,000.00 Accrued Vacation 174,366.62 Sales Tax 44,164.78 Payroll Taxes 16,733.74 Deferred Revenue 193,369.62 lotal C""eo! Uabll.ffi 842.854.99
LONG TERM LIABILITIES
Amusements 17,632.55 Catering 14,385.07 Quadraplex 211,000.00
Total Notes Payable 243,017.62
Royal Leasing 8,931.51 John Deere 5,849.44 Textron 66,414.25 Case Leasing 34,004.44 Deerborn 14,571.60 G.M.A.C. 24.83 Eaton Financial 2,231.60 Lehigh Municipal 5,557.59 Clarke Financial 6,952.58 Associated 8,412.73 ITotaJ L""e' Payable 152,950.57
I Palm Drive. New Orleans. Louisiana 70124 .. 504-4il24H88,,' FAX 504-483-9412 ,
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION INVESTMENTS MARCH 31, 1995
INVESTMENTS Golf Improvement Fund 10,173.96
GENERAL U.S. Treasury Bill(due 04-06-95) 124,522.81 Certificate of Deposit(due 04-03-95) 10,000.00
TOTAL 134,522.81
RESTRICTED CITO Donation - U.S. Treasury Bill(due 05-04-95) 49,659.72 I Garden Education Building T -BILL(due 05-04-95) 19,875.00 Ribet Fund - U.S. Treasury Note(due 11-15-95) 24,393.26 Quad Cone. Bldg. - U.S. Treasury Bill(due 06-08-95: 49,322.50 People Mover - Certficate of Deposit(due 04-06-95) 17,932.50
TOTAL 161,182.98
TOTAL INVESTMENTS 305,879.75
I tr3-95\rhd
1 Palm Drive ... New Orleans, l.ouisiana 70124 ... 504-4S24888~ FAX 504-483-9412 09:07 AM
NEW ORLEANS CITY PARK IMPROVEMENT ASSN. SCH. E PARK STATISTICS - MARCH, 1995
CURRENT PRIOR YA. CURRENT PRIOR YA. MONTH MONTH YTD YTD FEES -North 1,695 2,416 4,692 5,638 South 2,162 3,513 5,945 8,060 East 1,933 2,631 5,497 6,163 West 2,665 4,477 7,861 10,242 PM- ALL COURSES 1,640 N/A 2,755 o NON-RESIDENT 641 N/A 1,227 o TOTAL 10,756 13,039 27,997 30,323
MONTHLY GOLF TICKETS 149 167 451 457
ANNUAL GOLF TICKETS 2 2 286 291
GOLF CART RENTAL - 18 Hole 3,339 4,194 6,620 9,480 9 Hole 373 775 990 1,661
DRIVING RANGE BUCKETS - ADULT 6,920 11,076 21,766 23,673 (new for '95) YOUTH 812 o 1,748 o (new for '95) COUPON BOOKS 35 o 78 o
TENNIS CTS.-RENTAL HRS. 1,471 1,777 3,921 3,695
PEDAL BOATS - 1/2 Hour 318 369 566 709 1 Hour 437 433 641 702
CANOES - 1 Hour 168 284 299 436
FISHING TKTS. - Daily Adult 145 191 343 426 Daily Youth 68 61 104 151 Annual Pass 1 6 2 6
ISHING RODEO 1,460 1,253 1,460 1,253
GARDEN - Admissions 1327 o 2,399 o I Pavillion 12 o 25 o Tours 16 o 95 o
RAINFALL - INCHES 9.89· 4.70· 19.66· 9.14·
TOUR - Buses 575 669 1444 1513 Vans 76 129 272 302
STORYLAND ADMISSIONS 3,830 5,531 7994 10264
BIRTHDAY PARTIES STORYLAND 50 29 109 43 CAROUSEL 62 30 109 74
C:\ 123\STAT3 -95.WK1/4/17/95 I April 19, 1995
MEETING NOTICE AND AGENDA FOR TUESDAY, APRIL 25, 1995 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
TIME: 4:00 p.m. PLACE: Administration Building, 1 Palm Drive
1. Roll Call. 2. Introduction of Guests. Commissioner of Agriculture Bob Odom
3. Approval of March 28, 1995 Minutes. I 4. Management Report. 5. Communications.
6. Report of Officers.
7. Report of Committees.
8. Report of Museum Representative.
9. Report of Friends of City Park.
10. Unfinished Business. 11. New Business.
12. Adjournment. ,
1 Palm Drive'., New Orleans, Louisiana 70124" 504-482-4888'~ FAX 504-483-9412 I April 19, 1995
Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124
Monthly Report
Dear Commissioners: We bid the Popp Fountain fence with Tammany Construction submitting the low bid at $103,000 and bid bond for a total of $105,472.00.
The staff was well represented at the Popp Fountain fundraiser on Wednesday, April 5 at the Pavilion and Saturday, April B at Popp Fountain. I attended the Spring Garden Show on April B.
Met with Charles Turner on repairing the #11 tennis court. I Work is now in progress. We want to thank Charles Turner for his hard work on this project.
Attended a meeting on Violence in the Workplace and Federal regulations on April 3.
Met with representatives from Schneider Paper to discuss prices and services.
We met with Delgado representatives concerning parking problems.
We met with Frischhertz representati ve to check lighting problems with tennis courts.
We attended Open House at Grainger Warehouse to get information on maintenance items. Attended various committee meetings.
Met with Topper Thompson, Bessie Cummings and Jaime Avila concerning Mitch Tanner lawsuits.
Held meeting with Harry Kelleher of Kelleher Insurance to , explore the feasibility of outside vendors for our insurance requirements.
1 Palm Drive. New Orleans, Louisiana 70124 .. 504-482-4888·': FAX 504-483-9412 Page 2 I Met with Dr. Rod Hendrick of L.S.U. Agricultural center regarding Composting. After his visit to see the Park and a possible site for Composting, Dr. Hendrick sent a letter supporting saying we had all of the necessary ingredients for Composting and encouraged the Park to move forward with this project.
Mr. Temple Brown and Mr. Jimmy Reiss met with staff to see how we could utilize T.A.N.O.'s expertise in designing and construction of new ornaments for our Celebration in the Oaks display. Also met with Mr. Donald Bousquet who has volunteered to help us procure materials to be used in construction of above items.
Met with Mr. Sydney Besthoff III concerning sites for his possible gift of pieces of sculpture in the Park.
We will make a supplemental verbal report should any additional noteworthy information present itself prior to the next meeting of the Board of Commissioners. I Respectfully submitted, '~eau L. Bassich Executive Director General
BLB/PPD:Sr/dz
, (05
MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION.
The regular meeting of the Board of Commissioners was called to I order on Tuesday, April 25, 1995 at 4:00 p.m. by the President noting a quorum was present. PRESENT: Charles Snyder, President; commissioners Bagneris, Breckenridge, Eumont, Favrot, Glapion, Hines, Hurstell, Larue, Liggans, Mestayer, Meyer, Morgan, Purtell, Smith, Thompson, Tolliver, Turner and Young.
EXCUSED: Commissioners Burns, Farris, Hopkins, McLetchie, Reische, Solomon and Williams. ABSENT: Commissioners Buckley, Radelat, syracuse, Taylor, Terrell and Vehnekamp. STAFF: Beau Bassich, Executive Director; Patrick Dayton, Sr., General Manager; Ann Elliott-Spicer, Public Relations Director; Russell Doussan, Stadium Director; and Dottie Ziegler, Executive Secretary.
GUESTS: Mr. Tom Campbell, Urban Forester, and Ms. stephanie Levinson representing commissioner of Agriculture Bob Odom.
Mr. Snyder announced that Mrs. Margee Farris' mother passed away this morning and a memorial service will be held at 5:15 p.m. this afternoon at st. pius X Church on 6666 Spanish Fort Blvd. I Mr. Snyder invited all Commissioners to attend the Friends and City Park Volunteers Party at 5:30 p.m. today in the Pavilion of the Two sisters.
Mr. Snyder welcomed and introduced Ms. Stephanie Levinson, a representative from Commissioner Bob Odom's office. Ms. Levinson presented a replica of an oversized check for $85,000 representing the amount of funds received by the Park for Hurricane Andrew Funds. Everyone applauded.
Mr. Tom Campbell summarized how these monies were spent -- 1) developed a written Tree Inventory, 2) contracted tree trimming for some of the hazards identified in the Tree Inventory, 3) tree planting, and 4) some arborist equipment.
Mr. Snyder introduced Mr. Russell Doussan, Director of the Tad Gormley Stadium/Alerion Field.
Mr. snyder asked for any corrections to the March minutes; none were made. Mr. Hurstell moved to accept the minutes, seconded by Mr. Turner and unanimously approved.
MANAGERS' REPORT - Mr. Bassich reported that he received a letter , today and had a visit this morning with Mr. pio Lyons and Mr. Ace -2-
Torre to view a possible area for a Sculputure Garden. They have received a contract for design from Mr. Sydney Besthoff on his proposal of donating his sculpture to both the Museum and city Park. Mr. Bassich stated that Mrs. Martha Hess of the Attorney General's I office called today and said that she told Senator Dennis Bagneris that everything was taken care of for the $150,000 check for the casino Building Renovations. Mr. Dayton mentioned that the Park is very busy and that the weather has been very cooperative for the many functions held in April. Mr. Dayton reported that the low bid of $103,000.00 and bid bond for a total of $105,472.00 for the Popp Fountain fence was Tammany Construction Company and the contract has been signed. The fence will become a reality in approximately 120 days.
Mr. Dayton stated that he appreciated Mr. Charles Turner's help and expertise in renovating Tennis Court 11. Mr. Turner has not only given us guidance but also provided hands on work. Mr. Dayton again thanked Mr. Topper Thompson for all his assistance with the Human Resources Director problem. (Also on Page 3)
COMMUNICATIONS - Mr. Snyder stated that after corresponding with Mr. Henson Moore, head of the American Forest and Paper People, on I the Couturie Forest, Mr. Moore indicated that they were interested. A representative from the American Forest and Paper People who happened to be in the vicinity on other matters, visited the Couturie Forest. Mr. Snyder said that the most disruptive terrain is in the front section of the Forest. He hopes that they respond to our request and help revitalize this area.
Mr. Eumont questioned what are be the plans to keep it in its natural state? Mr. Snyder replied that there were no specific plans but the concept would be to keep it rustic, i.e., chips used for trails, area cleaned of litter, trash and undergrowth, and label trees and plants. Mr. Snyder said that a report was written by Severn Doughty several years ago with elaborate plans but this is not the idea. Mr. Snyder said that the main structure is to fence the area to prevent it from being a dumping ground.
FRIENDS OF CITY PARK - Mrs. Breckenridge reported that the Popp Fundraiser netted approximately $1,000. She said that the Shakespeare Fundraiser was not well attended and hopes to break even.
TENNIS COMMITTEE Mr. Turner reported that the financials reflected a net profit of $1,576.03 but were about $5,000.00 below , budget because of weather being a major cause for the drop in lessons and prime time activity. -3- t..o7
Regarding the $10,000 received from the Friends, Mr. Turner stated that completion is expected around May 9th for the work on the improvements for the security cameras, cash register and additional wind screens. I Mr. Turner stated that he and Mr. Dayton have located some base material north of Baton Rouge for $400 to be used to repair tennis court 11.
Mr. Turner said that there has been some complaints from tennis tournament players regarding the noise level of music primarily by the Peristyle and various sections of the Park. He feels that with some sort of control with the noise level in certain areas would help alleviate this problem. Mr. Snyder said that he would like the Grounds Use Policy committee to review this situation.
A report was filed.
PUBLIC RELATIONS COMMITTEE - No Report.
LEGAL COMMITTEE - Mr. Thompson reported that he is continuing the saga with the former Human Resources Director who has filed a second charge with the Equal Employment Opportunity Commission. Mr. Thompson said that the first charge was under the American Disabilities Act, Title VII of the Civil Rights Act, and the Age Discrimination in Employment Act. The second charge was under the American Disabilities Act and Age Discrimination in Employment Act and this particular charge raises issues on how he was treated by the State Civil Service Commission. Mr. Thompson said that they were responding to this charge. He said that he has received a I letter from an attorney indicating that the former Human Resources Director has filed a lawsuit in Federal Court. Mr. Thompson said that he has not been served with a copy of that suit.
Mr. Thompson stated that the committee has been reviewing the contracts on the Amusements Area, Special Services involving the Coin Operating Machines and Popp Fountain Fence.
HORTICULTURE AND GROUNDS COMMITTEE - Mr. Eumont stated that Mr. Tom Campbell, our Urban Forester, reported that we probably will get some help from the New Orleans Youth Action Group. It is anticipated to be a ten person crew for about three weeks to work on tree maintenance, vine control, mulching, etc. Mr. Eumont said that we will supply the equipment and Mr. Campbell will act as site person providing necessary supervision and instruction.
Mr. Eumont said that a neighbor attended the Horticulture & Grounds meeting indicating that there was excessive parking around Harrison Avenue and Marconi Drive near the Snowball Stand which could lead to soil compaction around some of the larger trees. Both Mr. Bassich and Mr. Dayton are aware of this problem and are contemplating solutions to prevent parking in these areas, possibly , with railroad ties. -4-
A report was filed.
GOLF COMMITTEE - Mrs. Hines reported that Mr. Gary Solomon is currently having health problems but requested that the committee discuss the proposed Pavilion planned for the west side of the Clubhouse. The total funds raised through the Friends Golf I Tournament is $60,000.00. The Architect's preliminary plans indicate a smaller Pavilion, more attractive but at an increased price. Originally, the committee envisioned a building similar to the one in Marconi Meadow, 50'x 100', $80,000.00. The committee will meet in May with the A&E Committee and the Architect to show a concept.
Mrs. Hines suggested that the committee, including all commissioners, consider visiting all parts of the Golf Facility as well as riding on golf carts to tour all four courses for inspection.
The painting project at the Driving Range is completed. Mr. Frank Mackel forwarded a brochure to Mr. Dayton from Mr. Rob Noel, Driving Range Supervisor, suggesting a renovation to the interior of the Range lobby, at no cost to city Park. The agreement would include advertisement for the presenting company, with City Park's approval. (Example - Titleist golf balls)
The City Park Golf Club requested that the Lakeside (North) Course parking lot be paved. Mr. Dayton and Mr. Mackel responded and I explained that this area would not be paved, however, it is anticipated to start cart pathing on the Lakeside Course in 1996.
Mrs. Hines suggested that the committee discuss the future Clubhouse plans for the Golf Complex facelift.
Mrs. Hines stated that although revenue was down in the first quarter, Mr. Dayton and Mr. Larry Rivarde have met with Mr. Mackel to discuss expenses and revenue.
Mrs. Hines stated that Mr. Mackel reported that in the past, Golf has contributed greatly to the entire operation of the Park and that Golf's reputation was giving the customers a better facility. Mrs. Hines said that it was recommended not to raise fees in 1995; nevertheless, if the business does not increase, then consideration could be given to raise golf cart fees and Driving Range fees. Mrs. Hines mentioned that the lease contract with Melex expires in August and we will possibly rebid the cart package instead of the 1993 bid package of exercising our right to renew for two more years.
A report was filed.
FINANCE COMMITTEE - Mrs. Mestayer reported that the inclement weather in March 1995 was 9.9 inches compared to 4.7 inches in , -5-
1994. She said that March 1995 incurred a net loss of $67,251 versus a budgeted net loss of $76,825 compared to March 1994 net profit of $21,418. Mrs. Mestayer stated that the committee approved reallocating I insurance expense to various departments so that department heads could be more accountable and perhaps have a greater influence on the actual insurance cost.
Mrs. Mestayer said that a policy was presented regarding compensating the Friends for complimentary tickets used by the Park for the Lark in the Park and Celebration in the Oaks events. She explained that in order to have a more accurate financial count for the chairmen of these events, the Park can purchase the tickets in question at cost. The committee recommends this policy. The committee motion passed unanimously.
Mrs. Mestayer stated that the committee recommends to move $6,300 for a surveillance system in Special Services from Category Two to Category One of our 1995 Capital Improvements Budget. The motion was approved unanimously.
A r~port was filed.
DEVELOPMENT COMMITTEE - Mr. Young reported that the Parker-Murray Telemarketing campaign was very successful and raised $10,915 in two year pledges. He said that the next step is to work with Parker-Murray to develop firm internal procedures of the Park for servicing these and future pledges to fulfil the collection dates. I Mr. Young stated that management will identify the appropriate Park personnel for parker-Murray to begin working with on this phase.
Mr. Young added that in the future we may be embarking on a project to merge various mailing lists that exist into a central data base eliminating duplications to provide a uniform source of mailing information.
A report was filed.
CONCESSIONS COMMITTEE - No Report. Mr. Snyder expressed best wishes from the Board to Mr. Solomon who is having health problems.
CELEBRATION IN THE OAKS COMMITTEE - Mrs. Larue reported that they are currently negotiating with a couple of major sponsors as well as with WWL for a Letter of Agreement.
Mrs. Larue stated that the committee met with an individual who is interested in helping to computerize some exhibits and add animation.
Mrs. Larue announced that Hibernia Bank has agreed to again print 100,000 brochures which is approximately a $15,000.00 donation. , They will also adopt Popp Bandstand which looks similar to the -6-
cupola on Hibernia Bank. She thanked Mr. Alfred Liggans.
Mrs. Larue said that NOPSI has pledged $30,000.00. ARCHITECTURE AND ENGINEERING COMMITTEE - Dr. smith reported that I there was a lack of progress by Superior Construction, contractor, in correcting the items on the latest punch list for the Quadraplex Building. He said that he called Mr. David Spicuzza, architect, to review the current punch list items and added some additional items from Mr. Don Gauthreaux. Mr. Spicuzza apologized for the delay but ~ ... .:.:'! hE' '.ranrpn t.o let the Park use the building for a period of time prior to finalizing the punch list and urging the contractor to complete the items. Mr. Spicuzza will notify the contractor, who has been very cooperative, to satisfactorily complete the items as soon as possible.
Dr. smith stated that the RFP package for the Casino Building Planning project has been finalized and is awaiting two things prior to being sent to the three designated recipients. One is the assurance that we will not violate the Architect Selection Board procedures. Another is that the state fund money is received before sending out the request for proposals.
Mr. Bassich stated that even though Mrs. Martha Hess assured that we will get the money, we are still having a problem on our agency identity. He spoke to Mr. Roger Magendie who feels that our agency should not have to go before the Architect Selection Board and he will contact Mr. Glenn Ducote to resolve this issue. A report was filed. I SPECIAL CONCERT STUDY COMMITTEE - Mr. Liggans reported that the committee discussed developing and implementing a Policy on Concerts. Mr. Liggans expressed that great consideration and thought has been put into this proposed policy. A draft was presented to the Executive committee who approved the concept. The "Blacklined Version" indicating the highlighted changes were distributed to the Commissioners and attached to these minutes.
Mr. Snyder commented that the Legal Committee requested to change the language in Paragraph 4 because they were concerned that we were creating an obligation that we might be held accountable for if someone was hurt. Mr. Dayton stated that this Concert Policy would be administered for concerts anywhere in the Park, not just the stadium.
Mr. Young questioned if this implied that before any group can be approved, that it has to be brought before the Board? Mr. Snyder replied that this is correct and it is stated in the first paragraph.
Mr. Young asked if any of the neighborhood groups have seen this • policy? Dr. Smith stated that this policy will be presented to the ' neighborhood groups at the meeting tomorrow afternoon at 4:00 p.m .. -7- 71
Mr. Young felt that for their support we should be more proactive with the neighborhood groups and advise them in advance of this agenda item. Mr. Dayton stated that he spoke with Ms. Katherine Koone, one of the neighborhood representatives, and related to her I that proposed concerts would be an item on the agenda. Mr. Snyder explained that as indicated in the second to last paragraph on page 2, neighborhood input is very important and based on experience as times passes, this policy could possibly change.
Mr. Young stated emphatically that subject matter is most important to these neighborhood groups. Dr. Smith responded that meetings are scheduled in advance and the agenda changes frequently; however, this meeting was scheduled accordingly with councilmember Terrell's office. Dr. Smith said that there should be regularly scheduled meetings but the agenda changes frequently.
Mr. Liggans stated that he feels that with this Policy, the Board could implement and have control over concerts as well as protect the neighborhoods.
Mr. Eumont felt that on page 2, paragraph 4, the word "ensure" bothered him on how we could ensure the personal safety of those attending and asked for a legal opinion. Mr. Snyder stated that we are taking steps that will be taken to ensure -- he clarified that "ensure" had a different meaning than "insure".
Mr. Bassich suggested to call the 5 neighborhood associations who have been attending the meetings and explain to them that there will be a discussion on Concert Policy. Mr. Snyder agreed. Mr. I Thompson felt that the neighborhood groups would be pleased that this policy would also protect their interest.
Mr. Liggans stated that two concerts have been scheduled -- Zephyr Fest Concert on June 4th with a potential net income of $35,000 and the Pearl Jam Concert scheduled for July 4th with a potential revenue of over $100,000.
Stadium Director Russell Doussan stated that the Zephyr Fest was a show held last year in the Marconi Meadow under a different promoter with 18,000 people attending and had some problems. Mr. Doussan has renegotiated the contract with the new promoter, Beaver Productions, as a Zephyr Fest Concert limiting the attendance to 15,000 in the Marconi Meadow and parking for over 6,000 cars. He said that each ticket has a surcharge provided including traffic details outside the perimeter; parking and neighborhood security. All these additions will be paid by the event. The parking plan will be operated by city Park personnel to have control over the area while the event is taking place. Inside the venue certain restrictions that were used for the previous Jimmy Buffet Concert, will apply to clean up, time to move-in and move-out. The stage will be positioned to face Scout Island with control over the sound , level of 78 decimals which could be adjusted if necessary. -8-
Mr. Doussan stated that Pearl Jam Concert is much larger and scheduled for Tad Gormley Stadium/Alerion Field on July 4th starting at 7:00 p.m.-10:00 p.m. - doors will open at 5:00 p.m .. I They contemplate selling 35,000 tickets in less than two days. The same restrictions of the Jimmy Buffet Concert contract will apply to Pearl Jam Concert contract. Mr. Doussan said that we will have control over security, inside and outside the venues; they will contract with the New Orleans Police Department for all commissioned security; a $1.00 surcharge will be issued on each ticket with a map shaded to indicate a parking area plan for approximately 12,000-13,000 cars which encompasses the Marconi Meadow, both sides of Marconi Drive, around the stadium and Delgado parking lot. This will eliminate parking in the neighborhoods. Mr. Dayton stated that Pearl Jam Concert basically attracts teenagers to thirty year olds. Mr. Morgan asked if fireworks will be used on July 4th Pearl Jam Concert? Mr. Dayton said no fireworks will be allowed. However, Mr. Doussan stated that knapsacks will be allowed.
Mr. Snyder said Mr. Liggans' first committee motion recommends to adopt the Policy on Concerts. The motion passed unanimously. The second committee motion recommends to approve the Zephyr Fest Concert. The motion passed unanimously.
The third committee motion recommends to approve the Pearl Jam Concert. The motion passed unanimously. Dr. smith reported that the committee received a presentation from I two promoters from New York, Mr. Michael Gillespie, former head of NFL Property and Super Concert business for several years, and Mr. Lou Sherwood, Dimensionalized Marketing, Inc .. Mr. Gillespie is proposing to stage a Super Concert, Saturday, January 25, 1997 (Day before Superbowl) from 2:00 - 5:00 p.m. in New Orleans. Mr. Gillespie previously would provide a potential slate of entertainers for our approval for a "World Class Entertainment".
Dr. smith said that the potential revenue would be tremendous. Mr. Gillespie would pay a rental fee of $25, 000 with $10,000 upon signing the contract. Mr. Gillespie estimates about 42,000 in attendance and the Park would have all rights for concessions and parking with an estimated revenue of over six figures.
Dr. smith said that Mr. Gillespie suggested in order to add to the revenue, that he would give us tickets at his price for the Park to host a black tie dinner two weeks before the concert. He said that he would also try to get their sponsor (OMI) to make a donation to the Park.
Dr. smith explained that Mr. Gillespie stated that other benefits , to the Park and the city include between 60-120 seconds of TV time during the internationally telecast of the event. He estimates -9-
that the value of each 30 second spot is $200,000-$300,000.
, Dr. smith said that this is obviously a big event; however, the National Football League (NFL) likes to control everything in the entire city during the Superbowl week. He feels that the NFL will object to the city and this type of concert being put on in their absence in the Host city, particularly the day before the Superbowl. Dr. smith said that the Park has made somewhat a commitment for use of Park facilities including Tad Gormley Stadium during the week of the Superbowl to the City and they in turn will get it for that day. Dr. Smith stated that if we have this concert, we may get crosswise with the city which we do not want to happen. He asked for Councilman Glapion's opinion of what the city's response would be if we approved this concert. Dr. smith said that he told the promoter he would give a definite answer after the May Board meeting. Mr. Bassich said that we are most concerned with the Host Committee. Mr. Dayton stated that the promoter has already booked Phoenix in 1996 and San Diego in 1998.
councilman Glapion stated that in the beginning of next month Mr. Doug Thornton, Stadium committee member, and Mr. Ed McNeil, with the Tourist Commission, are going to Phoenix to meet with Mr. Jim Steeg and the heads of the NFL. Councilman Glapion feels that the NFL will object to this type of concert during their week and would rather work with the NFL in regard to this concert. He believes that the City would not be supportive of getting into a conflict with the NFL. If we have the Super Concert in 1997, then it is possible the City would not host the Superbowl again. I councilman Glapion said that there is a possibility of getting a commitment with some money without having a Super Concert. He suggested to wait for a decision until Mr. Thornton and Mr. McNeil speaks with the NFL. He explained that the NFL becomes upset when hotels offer overpriced packages.
Mr. Snyder reminded that we wrote a letter stating that the stadium would be made available, free of charge to the NFL, for use during this period of time. This commitment was part of the bid package delivered to the NFL. Mr. Thompson said that it would be unfortunate for the Park if the Tad Gormley Stadium was reserved as a practice field for a band on a day when we could have made quite a lot of money. Nevertheless, this is important only as an objective in terms of dealing with whatever Councilman Glapion thinks we should pursue to see if all parties could agree.
Mr. Snyder said that the Board has several alternatives: 1) No, we are not going to move forward with this concert; or, 2) Yes, we are going to move forward with this concert under any circumstances; or, 3) We would like to do this concert but we want to move forward cautiously in trying to work it out and the promoter will have to work with us on timing to see if we can get everyone to agree. Mr. Thompson moved for adoption of the 3rd , alternative, seconded by Mr. Favrot. -10-
Dr. smith asked how do we move forward, do we wait on the early May meeting? Mr. Snyder felt that when Doug Thornton returns from the NFL meeting, he would be the best person to work with us. , After discussion, Mr. Snyder explained that there may be ways to give the NFL credit for this concert. He said a possibility would be that all the money coming from this event would be put into a Trust Fund for the stadium and will be called the NFL Trust Fund for Tad Gormley Stadium. The NFL would get the publicity and full benefit of generating the event, so they might agree.
councilman Glapion said that the other stadiums did not do this in cooperation with the NFL. Mr. Doussan explained that Jerry Coangelo privately owns the Americans West Facility where the Super Concert will be held in Phoenix. The NFL questioned Mr. Coangelo but he told them that the promoter offered him money to use the facility. Mr. Doussan said that Mr. Gillespie, the promoter, is going outside San Diego for this Super Concert approximately 35 miles from the Superbowl site and that Mr. Gillespie is already negotiating with San Francisco.
After discussion, the motion passed with the exception of Mr. Young who opposed.
A report was filed.
UNFINISHED BUSINESS - Mr. Bassich stated that we are in the Bond Proposal with the city of New Orleans for $750,000 for Project I Greenspace. Mr. Bassich stated that we will be receiving $50,000 from the city of New Orleans allocated for the soccer field and $75,000 to complete the Quadraplex.
There being no further business, the meeting was adjourned by the President at 5:30 p.m.
~ottiey~~ zieg~ Executive/Recording Secretary ~rfld acklcWv ~ A. Snyder I President , 75 I BLACKLINED VERSION: NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
POLICY ON CONCERTS
As a public entity, City Park's facilities are available for rental by any person or
group for use for public or private concerts, without regard to race, color, sex or creed,
and without censorship of content or manner of presentation, subject to the fulfillment
of the following terms and conditions to the satisfaction of the Board of
Commissioners (or its designee[s]):
1. The proposal to the Park, accompanied with an application fee of $100, must be in writing and must include: I a. Date and time of event; b. Projected attendance;
c. Proposed ticket prices;
d. Description of show/talent (specifically the names of the performance groups);
e. Subcontracting companies which will be doing staging and set-up for show; and
f. Required move-in and move-out days.
2. The material presented must not be in violation of any applicable law, ordinance or regulation, including, but not limited to, not being of a character offensive to public morals or failure to uphold event advertising claims.
3. The manner and time of presentation must be in conformity with all I applicable laws, ordinances and regulations. •
4. Based on information available to City Park, * appropriate steps will be taken to:
I a. Ensure the lawfulness and personal safety of (i) those attending the concert; (ii) other users of City Park; and (iii) residents of, and visitors to, the neighborhoods adjacent to City Park;
b. Provide a traffic and/or parking plan that minimizes disruption to the neighborhoods adjacent to City Park; and
c. Have, without limiting the generality of the foregoing, the conduct of the performers and audience consistent with the accepted norms of concerts in public outdoor facilities; and
5. The parties must reach an agreement on commercial terms, including, but not limited to, security, rental fees, ticket distribution and/or damage deposits.
In formulating the measures to be required of the concert, City Park may make
investigations of past concerts of the person or group, I In implementing the foregoing policies, City Park will, at the scheduled meetings (or, if necessary, special meetings)' consult with the attending neighborhood groups
of future plans for concerts and steps that are being taken to implement the foregoing
policies and obtain input from the neighborhood groups as to City Park's policies and
to past concert experiences.
The results of those meetings will be reported to the Board of Commissioners
so that the Board can determine if its policies are being carried out in a manner
consistent with its intent, or if any changes need to be made in its policies.
/69637 I -2- I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION SOURCES AND USES OF CASH FOR MONTH ENDED APRIL 30, 1995
BALANCE MARCH 31, 1995 147,213.56
SOURCES OF CASH: Operations 901,397.71 Contributed Capital 14.00 Investments 490.76 Loan Proceeds 0.00
TOTAL AVAILABLE CASH 1,049,116.03
USES OF CASH, I Operations (708,620.25) Capital Items (20,620.63) Debt Service (3,848.19) Investments Purchased 0.00
(733,089.07)
BALANCE APRIL 30, 1995 316,026.96
I
1 Palm Drive .. New Orleans, Louisiana 70124 .. 504-482·4888" FAX 504-483·9412
~n Fqull OW<)!\UT"I~ fmph>yrr 1S I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION LIABILITIES APRIL 3D, 1995
CURRENT LIABILITIES
Vendor Accounts Payable 154,286.27 Accrued Expenses 38,736.86 Accrued Payroll 118,843.00 Accrued Bonus 52,000.00 Accrued Vacation 174,366.62 Sales Tax 64,878.14 Payroll Taxes 12,589.62 Deferred Revenue 209,618.96 I Total Co",01 U""llti" 825,319,47
LONG TERM LIABILITIES
Amusements 16,196.55 Catering 13,299.07 Quadraplex 211,000.00
Total Notes Payable 240,495.6~
Royal Leasing 8,626.27 John Deere 5,451.59 Textron 64,363.50 Case Leasing 32,875.91 Deerborn 14,016.89 G.M.A.C. 24.83 Eaton Financial 2,149.08 Lehigh Municipal 5,346.02 Clarke Financial 8,412.73 Associated §J!52.58
, Total L,,,,,, Pay"", ill,219,4Q
1 Palm Drive'. New Orleans, Louisiana 70124" 504-482-4888., FAX 504-483-9412 I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION INVESTMENTS APRIL 30, 1995
INVESTMENTS Golf Improvement Fund 10,173.96
GENERAL U.S. Treasury Bill(due 05-25-95) 124,183.33 Certificate of Deposit(due 05-25-95) 9,934.67
TOTAL 134,118.00
RESTRICTED CITO Donation - U.S. Treasury Bill(due 05-04-95) 49,659.72 I Garden Education Building T -BILL(due 05-04-95) 19,875.00 Ribet Fund - U.S. Treasury Note(due 11-15-95) 24,393.26 Quad Cone. Bldg. - U.S. Treasury Bill(due 06-08-95: 49,322.50 People Mover - U.S. Treasury Bill(due 06-08-95) 17,846.55
TOTAL 161,097.03
TOTAL INVESTMENTS 305,388.99
, tr4-95\rhd
I Palm Drive 'i New Orleans, Louisiana 70124 'i 504-482-4888'~ FAX 504-483-9412 04:15 PM
NEW ORLEANS CITY PARK IMPROVEMENT ASSN. SCH. E PARK STATISTICS - APRIL, 1995
CURRENT PRIOR YR. CURRENT PRIOR YA. MONTH MONTH YTD YTD FEES -North 2,637 2,794 7,329 6,632 South 3,939 4,149 9,664 12,209 East 2,979 3,091 6,476 9,274 West 3,669 5,240 11,750 15,462 PM- ALL COURSES 3,037 N/A 5,792 o NON-RESIDENT 515 N/A 1,742 o TOTAL 16,976 15,274 44,973 45,597
MONTHLY GOLF TICKETS 221 163 672 640
ANNUAL GOLF TICKETS o o 266 291
GOLF CART RENTAL - 16 Hole 3,656 5,190 12,276 14,670 9 Hole 395 729 1,365 2,390
DRIVING RANGE BUCKETS - ADULT 12,276 13,371 34,042 37,244 (new for '95) YOUTH 653 o 2,601 o (new for '95) COUPON BOOKS 31 o 109 o
TENNIS CTS.-RENTAL HRS. 1,335 1,393 5,256 5,266
PEDAL BOATS - 1/2 Hour 427 577 1,015 1,266 1 Hour 794 735 1,435 1,437
CANOES - 1 Hour 304 265 603 721
FISHING TKTS. - Daily Adult 692 774 1,035 1,202 Daily Youth 263 225 367 376 Annual Pass 2 3 4 11
FISHING RODEO o o 1,176 1,253
GARDEN - Admissions 1164 o 3,563 o I Pavillion 6 o 33 o Tours 16 o 113 o
RAINFALL - INCHES 5.29· 2.07· 24.95· 11.21 •
TOUR - Buses 523 562 1967 2075 Vans 96 130 370 432
STORYLAND ADMISSIONS 6,644 6,765 14636 17029
BIRTHDAY PARTIES STORYLAND 46 29 101 72 CAROUSEL 51 24 113 96
101
c:\ 123\STAT4-95.WK1/5/13/95 81 I May 17, 1995
MEETING NOTICE AND AGENDA FOR TUESDAY, MAY 23, 1995
MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
TIME: 4:00 p.m.
PLACE: Administration Building, 1 Palm Drive
1. Roll Call.
2. Introduction of Guests 3. Approval of April 25, 1995 Minutes. I 4. Management Report. 5. Communications.
6. Report of Officers.
7. Report of committees.
B. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business.
11. New Business.
12. Adjournment.
I
I Palm Drive ~ New Orleans, Louisiana 70124 ~ 504-482 4888l FAX 504-483-9412
~n F.'lua! Oppor1UnI!} Fmpk)yrr I May 16, 1995
Board of commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124
Monthly Report
Dear Commissioners:
After looking at a good April we were brought down to a soggy May 8-13. The Park's gauge reported about 18", however, that is not the whole story. As many of you saw on TV and the newspaper many areas of the Park were under water.
OQ~ staff did (and is still doing) a yeoman's job on removing the water and clean up. We were able to borrow two 12" diameter pumps from the Corps of Engineers that are capable of removing 7,000 gallons per minutes. We estimate about 1 billion gallons of water were removed between Tuesday and Saturday. The Golf Courses all looked like lakes and the area around Marconi and Robert E. Lee I had about 4-1/2 feet of water. Some of our personnel worked through out the night to man the tractors and pumps. A few golfers were able to play on the South Course on Friday and the driving range was partially open on Thursday. Kids' Day was postponed until the 19th.
The Volunteer Party was a big success and it was great to see such a good attendance by everyone.
The Neighborhood meeting on the 26th of April was attended by 4 Associations. They all were very interested in the Park activities and decided meetings could be held semi-annually unless something special arises. The feeling was that the Park's program for the concerts is well throughout.
We attended the Past President's Advisory Council meeting and it was great to see that all of the Past Presidents who have done so much still have a great interest in the Park and its activities.
Tammany Construction has started to install the fence around Popp Fountain. They have a tentative completion date of July 15.
The Owens Fountain and statue have been re-installed on City I Park Avenue.
1 Palm Drive ',. New Orleans, Louisiana 70124 .. S04-482A888'i' FAX 504-483-9412
An fq'.uIOPI"',lunily Fmrlu~tr I Page 2
We will make a supplemental verbal report should any additional noteworthy information present itself prior to the next meeting of the Board of Commissioners.
Respectfully submitted,
Executive Director
BLB/PPD:Sr/dz I
I MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to order on Tuesday, May 23, 1995 at 4:10 p.m. by the President noting I a quorum was not yet present at the meeting. PRESENT: Charles Snyder, Pres ident; Commiss ioners Farr is, Glapion, Hurstell, Liggans, McLetchie, Mestayer, Morgan, Purtell, Reische, Smith, Williams and young. EXCUSED: commissioners Bagneris, Breckenridge, Eumont, Favrot, Hines, Hopkins, Solomon, Tolliver, Turner and Vehnekamp.
ABSENT: Commissioners Buckley, Burns, Larue, Meyer, Radelat, syracuse, Taylor, Terrell and Thompson. STAFF: Beau Bassich, Executive Director; Patrick Dayton, Sr., General Manager; and, Dottie Ziegler, Executive Secretary.
MANAGERS' REPORT - Mr. Bassich reported that the May 8 storm, which caused floods throughout the entire city, damaged 8 trees in City Park and flooded the golf courses as well as areas along Marconi Drive and Wisner Blvd. Mr. Snyder remarked that sometimes the evidence of tree damage is not apparent until much later. Mr. Bassich commented that a Pine tree on Harrison Avenue just uprooted because of the water and it looked like a small twister went through the corner of Robert E. Lee and Wisner Blvd. I Mr. Dayton reported that the Golf South Course opened Friday and the other courses opened Sunday. He said that Frank Mackel prepared an extensive report on the lost revenue and expenses caused by the flooding. Mr. Dayton commented that also there may be some long term effects on the golf courses.
Mr. Bassich stated that one billion gallons of water was pumped out in 2-1/2 days. He said that we borrowed some pumps from the Corps of Engineers who have been very cooperative with the Park.
Mr. Snyder noted a quorum was present at this time.
Mr. Snyder asked for any corrections to the April minutes; none was made. Mr. Hurstell moved to accept the minutes, seconded by Dr. Williams and unanimously approved.
COMMUNICATIONS - Mr. Snyder stated that he received a letter from Past President Milton Hilbert thanking him and complimenting the Chef and Mr. Bassich for the superb entree selection for the Past President's luncheon. Mr. Snyder explained that the Past Presidents' Advisory Counsel was instituted by Mr. George Hopkins last year. He feels this has been very worthwhile in keeping the former Presidents abreast of the happenings in the Park. I Mr. Snyder stated that we have been besieged by phone calls from -2- various Friends of the Park, Public officials and others for requests for tickets for the Pearl Jam Concert scheduled for July 4th in Tad Gormley Stadium/Alerion Field. He said that the I Executive Committee is referring this matter to the Concert study Committee to call a special meeting for a solution of purchasing tickets, the cost and their distribution. REPORT OF THE OFFICERS - Mr. Snyder announced that immediately following the next June Board meeting, there will be a tour of the couturie Forest for all commissioners. He suggested to come casual, wear comfortable shoes and mosquito repellant. He feels that this would be beneficial for the Commissioners to view the area that needs to be revitalized and its potential.
Mr. Snyder stated that Dr. Smith, Mr. Bassich, Mr. Dayton and himself attended a presentation of the Japanese Garden Society. They have developed an excellent film presentation on the proposed garden. Mr. Snyder explained that the deadlines and time limits on the current contract giving them rights to use Nursery Island have long expired. They are now interested in modifying the contract to extend the time limits. Mr. Snyder requested for this group to make a 15 minute presentation to the Board of a progress report on their new model and master plan and invite them to attend the June or July meeting. Mr. Snyder said then at the following meeting, the Board could address the time periods. Dr. smith suggested that the Japanese Garden Society attend the June meeting for consideration of extending their rights for Nursery Island. Mr. I Bassich will invite this group to the June meeting. REPORT OF STANDING COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - Dr. Smith stated that a meeting will be held next Monday or Tuesday with the architect to discuss the punch list items for completion of the Quadraplex Building.
NEIGHBORHOOD ASSOCIATIONS MEETING Dr. Smith reported that representatives from four organizations - Lake Vista, Lakeview, City Park and Broadmoor - attended the meeting. He said that half the meeting consisted of updating the various projects in the Park and the other half was dedicated to the concert policy which was discussed in detail by Mr. Snyder. Mr. Snyder emphasized to the groups that we were flexible, in a learning period, but wanted their input on the concert policy as we experience these concerts. Dr. Smith said that there were no objections or problems with the neighborhood groups concerning the two upcoming concerts, Zephyr Fest and Pearl Jam, or their parking plans. Dr. Smith stated that the neighborhood groups questioned if charcoal or hot water from crayfish boils dumped in the Park would cause any damage to trees. He referred this subject to the Horticulture and Grounds Committee. Dr. Smith said that there was some objection to the aesthetic I -3-
quality of the "green thing" over the street by Dreyfous Avenue. Since then signs have been placed over it to advertise events in the Park.
The neighborhood groups voted and decided to hold these meetings I semi-annually and also as various projects require public hearings. Mr. Bassich stated that the Owen Fountain has been restored and returned with new plumbing and electrical conduits; however, with the storm, the conduits came out but will be put down again. Mr. Bassich feels that the neighbors will want to have a ceremony. Mr. Snyder said that Jack Sands has agreed to provide wine and cheese for that ceremony.
CELEBRATION IN THE OAKS - Mr. Snyder reported that they met with WWL-TV trying to work out the terms of the extension of their sponsorship for the event. Mr. Snyder feels that realistically an agreement will be made with a 3-year commitment from WWL-TV.
Mr. Morgan feels that the Louisiana Forest and Paper People will again become one of the major sponsors for Celebration in the Oaks.
CONCESSIONS COMMITTEE - Mr. Hurstell reported that the committee reviewed with area managers the status of their facilities and the ability to perform this summer. He said that Storyland's condition is good; the Carousel Gardens is very good but waiting for the new attraction the "Castle"; and the operation of the Concessions is doing very well. Mr. Hurstell complimented Director Don Gauthreaux for the Quadraplex which is in great shape with their operation and I commitments. Mr. Hurstell reminded the Board that the batting cages have already been approved by the Board to borrow funds subject to approval of the Finance Committee. The committee feels that this is a revenue producing item which can support a loan and would prefer to continue to procure this loan. The committee now recommends that the Finance Committee approve using the $75,000 received from the city of New Orleans to use for further improvements to the Quadraplex, i. e. parking facilities. The motion carried unanimously.
Mr. Snyder asked Mr. Bassich to arrange to erect a sign thanking the city of New Orleans for their contribution to the cost of the Quadraplex. He said that the Park also received $50,000 from the City of New Orleans to use in lighting the soccer fields by Marconi. Another sign thanking the City will be put in that area.
Mr. Dayton met with Ms. Angele Wilson from NORD. It was agreed that the Tennis department will help provide courts during available times for the NORD tennis programs this summer.
DEVELOPMENT COMMITTEE - Dr. Smith said that he suggested to the Japanese Garden Society at the meeting today to contact the I Development Committee to coordinate their fund raising for the -4- proposed garden. Mr. Snyder said that Mr. Laiche told him that their primary fund raising will be outside the city. EXECUTIVE COMMITTEE - Mr. Snyder stated that city Park won its case against the former Human Resources Director in regard to his Unemployment Compensation. He explained that this is a very I significant strategic victory because he was dismissed for wrongdoing and not for cause. Mr. Snyder congratulated both Mr. Patrick Dayton and Mr. Jaime Avila who were very instrumental in making the presentation for the Park. Mr. Dayton thanked Mr. Topper Thompson for all his assistance.
Mr. Snyder asked the Legal Committee, on the recommendation of the Executive Committee, to bring to the Board an amendment to the By Laws to establish a Personnel and Human Resources Committee as a standing committee. The purpose is for working with the Human Resources Department for developing policies but not for hiring or firing decisions.
Mr. Snyder said that there are some contractual problems with the Stable Lease but the Park is making sure that the Lessee lives up to the terms of the lease. Mr. Snyder stated that the committee approved NORD's request for having canoeing instructions off Scout Island this summer. NORD will provide an Indemnification of Insurance to the City Park Improvement Association as being the primary insured.
Mr. Snyder said that the committee has requested the Tulane Rowing Team to provide further information for their request to use an I area of the Park. FINANCE COMMITTEE - Mr. Reische reported that April was a very good month with a net profit of $188,287 compared to a budgeted net profit of $103,045 and last April's net profit of $152,978. The year-to-date net loss was $66,867 versus a budgeted net loss of $262,045 compared to last year's net loss of $13,702. April 1995's rainfall was 5.3 inches compared to 2.1 inches in April 1994.
Mr. Reische stated that as a result of the 18 inches of rain experienced by the Park last week, Mr. Bassich, Mr. Dayton and Mr. Rivarde attended a FEMA meeting to discuss possible financial assistance to recover cost incurred and possible lost revenue reimbursement. He said that the Executive committee approved employment of Adjusters International, professional loss consultants, to assist the Park in dealing with the losses with the state and FEMA.
Mr. Reische said that budget revisions are being postponed until June due to the storm.
Mr. Reische commented that the Park still has not received the $150,000 from the State relating to Greenspace. I -5-
Mr. Reische stated that the committee discussed non-classified employee compensation issues and agreed to share the increased cost of health insurance with the employees. Mr. Reische hopes that it is correct that there seems to be no I significant problems with the civil service audit. A report was filed. GOLF COMMITTEE - Mr. Dayton stated that Mr. Frank Mackel presented a report detailing the loss of revenue and documenting the additional funds needed for cleanup and repairs from the flood to give to both FEMA and Adjusters International. Mr. Mackel estimates the impact to the golf courses is between $250,000- $260,000 which also includes labor and future play.
HORTICULTURE AND GROUNDS COMMITTEE - Mr. Dayton reported the committee discussed the trees which are in bad condition and need maintenance in the areas by Popp Fountain and Lelong Avenue by the Museum. He said that Mr. Tom Campbell, Urban Forester, met with Davey Tree Service for estimates on cutting and dropping the limbs and then letting our employees pick up, chip and clean up.
Mr. Dayton said the committee discussed several subjects such as the future planning of landscaping around the Administration Building, composting, dredging and the nutria problem.
Dr. smith reminded that the landscaping was previously approved by the Board. Mr. Bassich said that we would start implementing that I plan. Mr. Bassich remarked that we are ready to start building an area behind the new CITO storage building for composting.
Mr. Dayton explained that there were problems with the brain in the dredging machine from being idle too long but it has been repaired. He said that they should begin dredging the lagoons this week.
Mr. Dayton stated that Mrs. Betty Bagert spoke with the coordinator of the Bayou st. John project and that Shell oil had a grant for trapping nutria rather than shooting them. Shell oil has made an overture to the Park for possible trapping but the types of traps will be discussed as not to injure people.
Mr. Dayton said that Deputy Chief Duane Johnson requested funds from the City's Bond Issue to build a small office by the Police Stables which would be an improvement instead of the trailers. Mr. Dayton told Deputy Chief Johnson that if the money was received, they would still have to get approval from the A&E Committee as well as the Board. Mr. Dayton suggested that they would also plant trees for a barrier if the funds became available.
Mr. Snyder feels that before we went forward with this building, he I suggests that we examine the possibility of relocating the whole -6-
operation, especially if we redevelop Nursery Island for the Japanese Garden and revitalize the couturie Forest. Mr. Snyder I said that maybe a better location would be in conjunction with the horse stables. Mr. Bassich mentioned that once before the only problem that occurred was that the Police have their K-9 dogs there but he feels that it is possible if something can be worked out with the horse stables. Mr. Dayton said that Sheriff Foti has some horses at the Police Stables.
LEGAL COMMITTEE - Mr. Snyder reported that regarding the former Human Resources Director, Mr. Topper Thompson has been enrolled as Counsel of Record along with the person appointed by the Attorney General. Mr. Snyder said that Mr. Thompson is giving his time free of charge but has requested that we pay for the actual cost for his paralegal. Mr. Snyder asked the Executive Director of the Ethics Commission in Baton Rouge if this is possible and he answered that he would support this request. Mr. Thompson will send a letter to the Ethics Commission for their decision.
PUBLIC RELATIONS COMMITTEE - No Report.
TENNIS COMMITTEE - Mr. Dayton expressed his appreciation for Mr. Charles Turner who is in the process of repairing tennis court #11. Since the base material has been received from out of town, Mr. I Turner will stake it off again and begin work when the courts are dry. Mr. Dayton stated that Mr. Turner has also helped with Popp Fountain and the Pavilion of the Two sisters. Mr. Snyder commented that the fence is now being erected around Popp Fountain.
STADIUM MANAGEMENT COMMITTEE - Councilman Glapion stated that he met with Mr. Ed McNeill and Mr. Jim Steeg, NFL representative, concerning the 1997 Superbowl.
Mr. Steeg said that the NFL is having somewhat of a problem with future football players because the younger generation is becoming less involved with football. The NFL is trying to market a program to better interest these young players back into football. councilman Glapion explained to Mr. Steeg the necessity of continuing to maintain the quality of the stadium that resulted from the Olympic Trials. Mr. Steeg is willing to work with city Park in possibly having an event to raise money for the stadium, in conjunction with the Park, to help the youth in the New Orleans area. Mr. Steeg said that he would meet in February 1996 with Councilman Glapion following the Superbowl.
Mr. Snyder said that we have requested more detailed information with regard to Mr. Gillespie's credentials and his ability to I perform. -7-
After discussion, it was decided to wait until after June 2 for a decision with Mr. Gillespie. Mr. Snyder said that even if we went forward with Mr. Gillespie after June 2, it would be in coordination with the NFL since they have indicated the willingness I to work with us. FRIENDS OF CITY PARK - Mrs. Farris reported that the Ladies Tennis Tournament generated $2,000 . Relative to the storm, Kids' Day grossed only $3,741 compared to last year's gross of $14,000. The committee was disappointed but are contemplating another Kids' Day in August. Mrs. Farris stated that the Shakespeare's Patron Party was absolutely wonderful and also the talents of Mr. Snyder's (with his southern accent) Sonnet reading. Shakespeare's Richard III performances was sold out last weekend and have extended their presentations for the next two weekends. Bleachers were installed in the Peristyle for more seating capacity. Mrs. Farris announced that the Polo event is June 17.
Mrs. Farris stated that the "Castle" attraction for amusements has been delayed but she is in constant contact with manufacturer.
Mr. Bassich received a $2,000 donation and the Friends will donate $2,500 to sponsor the "Concerts in the Park" on Sundays during the summer on Popp Bandstand. The Times-Picayune will award their $10,000 grand prize for their daily puzzle contest at the end of the summer at a concert. This is good pUblicity for the Park since I the Times-Picayune will be advertising this event. SPECIAL CONCERT STUDY COMMITTEE - No Report.
MUSEUM REPRESENTATION - Mr. Snyder stated that Mr. Sydney Besthoff has engaged an architect for proceeding with the sculpture garden. The Camellia Garden could be relocated and enhance the Botanical Garden.
NEW BUSINESS - Mr. Snyder stated that he met with a Sub-committee of the Botanical Garden Advisory Committee who are working on a plan to renovate the Conservatory in the Botanical Garden. He said that this is a very attractive plan that would not make major changes in the footprint of the Conservatory. It would establish about a four or five different temperature zone Conservatory for display of different exotica; nevertheless, this plan is just in the embryonic stages. The theme would be tropical and semi tropical exotica. The plan would be not to have anything that would grow outside of New Orleans. Mr. Snyder feels that this will be costly; the committee will have to raise the money; however, with Mrs. Genevieve Trimble involved, he has great confidence.
UNFINISHED BUSINESS - Mr. Bassich reported that the Alferez statue for the Botanical Garden has arrived. It is a very striking huge I statue, about 10 feet tall of a woman with a flute. They have to ~\ -8-
build a template by the fountain area before putting it into the pond. There being no further business, the meeting was adjourned by the President at 5:15 p.m. I
/ "
I
I I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION SOURCES AND USES OF CASH FOR MONTH ENDED MAY 31, 1995
BALANCE APRIL 30, 1995 316,026.96
SOURCES OF CASH: Operations 817,521.60 Contributed Capital 125,000.00 Investments 960.75 Loan Proceeds ~~ .. __0._00_
TOTAL AVAILABLE CASH 1,259,509.31
USES OF CASH: Operations (689,506.34) I Capital Items (50,435.10) Debt Service (7,606.82) Investments Purchased .--.lI21 ,865.73)
(869,413.99)
BALANCEMAY31,1995 390,095.32
I
1 Palm Drive .. New Orleans, Louisiana 70124 ~ 504182-4888. FAX 504-483·9412 I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION LIABILITIES MAY 31,1995
CURRENT LIABILITIES
Vendor Accounts Payable 277,675.35 Accrued Expenses 18,999.35 Accrued Payroll 66,184.87 Accrued Bonus 65,000.00 Accrued Vacation 174,366.62 Sales Tax 53,409.30 Payroll Taxes 34,173.63 Deferred Revenue 271,953.65 I Total C"rr.oWaMti" 961,762.77
LONG TERM LIABILITIES
Amusements 14,760.55 Catering 12,213.07 Quadraplex 211,000.00
Total Notes Payable 237,973.62
Royal Leasing 8,317.11 John Deere 5,050.77 Textron 62,300.80 Case Leasing 31,740.74 Deerborn 13,457.10 G.M.A.C. 24.83 Eaton Financial 2,065.37 Lehigh MuniCipal 5,132.80 Clarke Financial 6,632.33 Associated 8,412.73 I Total Leases Payable 143,134.58
1 Palm Drive'~ New Orlcano, Louisiana 70124 .. 501-182A888~' FAX 504A83-9412 I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION INVESTMENTS MAY 31,1995
INVESTMENTS Golf Improvement Fund 10,173.96
GENERAL U.S. Treasury Bill(due 08-24-95) 123,293.75 U.S. Treasury Bill(due 08-24-95) 9,863.50
TOTAL 133,157.25
RESTRICTED CITO Donation - U.S. Treasury Bill(due 11-02-95) 48,647.64 I Garden Education Building T - BILL(due 11-02-95) 19,459.06 Ribet Fund - U.S. Treasury Note(due 11-15-95) 24,393.26 Quad Cone. Bldg. - U.S. Treasury Bill(due 06-08-95: 49,322.50 People Mover - U.S. Treasury Bill(due 06-08-95) 17,846.55 Soccer Fields - U.S. Treasury Bill(due 08-24-95) 49,317.50 Batting Cage - U.S. Treasury Bill(due 08-24-95) 73,976.25
TOTAL 282,962.76
TOTAL INVESTMENTS 426,293.97
I
1 Palm Drive. New Orleans, I.ouisiana 70124 .• 504-4il2-4ililil·" FAX 5044il39412 01:55 PM
NEW ORLEANS CITY PARK IMPROVEMENT ASSN. SCH. E PARK STATISTICS - MAY, 1995
CURRENT PRIOR YR. CURRENT PRIOR YR. MONTH MONTH YTD YTD FEES -North 1,830 2,878 9,159 11,510 South 2,826 4,120 12.710 16,329 East 2,011 3,476 10,487 12,750 West 2,604 5,535 14,354 21,017 PM- ALL COURSES 2,632 N/A 8,424 o NON-RESIDENT 441 N/A 2,183 o TOTAL 12,344 16,009 57,317 61,606
MONTHLY GOLF TICKETS 240 234 912 874
ANNUAL GOLF TICKETS o o 288 291
GOLF CART RENTAL - 18 Hole 4,145 5,653 16.421 20,323 9 Hole 901 764 2,286 3,154
DRIVING RANGE BUCKETS - ADULT 8,477 12,668 42,519 49,912 (new for '95) YOUTH 502 o 3,103 o (new for '95) COUPON BOOKS 20 o 129 o
TENNIS CTS.-RENTAL HRS. 1,396 1,877 6,652 7,165
PEDAL BOATS - 1/2 Hour 265 388 1,280 1,674 1 Hour 493 554 1,928 1,991
CANOES - 1 Hour 193 244 796 965
FISHING TKTS. - Daily Adult 297 425 1,332 1,627 Daily Youth 128 159 515 535 Annual Pass o 1 4 12 , FISHING RODEO o o 1,178 1,253
GARDEN - Admissions 531 o 4,114 o Pavillion 15 o 48 o Tours 12 o 125 o
RAINFALL - INCHES 22.81 " 5.68" 47.76 " 16.89 "
TOUR - Buses 471 557 2438 2632 Vans 97 130 467 562
STORYLAND ADMISSIONS 5,385 7,205 20023 24234
BIRTHDAY PARTIES STORYLAND 29 27 130 99 CAROUSEL 46 28 159 126
c:\123\STA TS-95.WKI/6/14/95 , June 21, 1995
MEETING NOTICE AND AGENDA FOR TUESDAY, JUNE 27, 1995
MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
THE JAPANESE GARDEN VIDEO WILL BE SHOWN AT 3:30 P.M. FOR ALL COMMISSIONERS WHO ARE INTERESTED IN VIEWING PRIOR TO THE MEETING.
TIME: 4:00 p.m. PLACE: Administration Building, 1 Palm Drive
1. Roll Call. 2. Introduction of Guests J 3. Approval of May 23, 1995 Minutes. 4. Management Report.
5. Communications.
6. Report of Officers.
7. Report of committees.
8. Report of Museum Representative. 9. Report of Friends of City Park.
10. Unfinished Business.
11. New Business.
12. Adjournment. AS THE PRESIDENT STATED AT THE LAST MEETING, THERE WILL BE A TOUR OF THE COUTURIE FOREST AT THE END OF , THE MEETING - PLEASE COME COMFORTABLE.
I Palm Drive '. New Orleans, Louisiana 7012'1" 504A82-4888~ FAX 504-483-9412 97 , June 22, 1995
Board of Commissioners New Orleans city Park Improvement Association New Orleans, Louisiana 70124
Monthly Report
Dear Commissioners:
The effects of the flood in May are still being felt in the Park, especially in Golf, where revenues have been down and problems with the greens and fairways are beginning to surface. Adjuster's International is working to determine the extent of damages and search all avenues for recovery of funds.
Memorial Day the WYLD Family Day in the Park had approximately 40,000-50,000 people in attendance. There were many problems with parking, traffic control, and litter. This event was booked over a year ago and was not subjected to the Concert Committee standards governing crowd, parking, and traffic control. Charles Snyder, Beau and I met with WYLD Representatives and discussed the problems created by the event and ways to solve these problems. WYLD agreed J to work with city Park on an anti-litter campaign and they agreed to cover the extra costs for cleanup. They have paid the total cleanup costs of $2,793.64. Zephyr Fest was very successful financially and traffic and parking was well controlled. Reggae Riddums also experienced very few problems in these areas of traffic and control.
Pearl Jam Concert is July 4, 1995.
The fence at Popp Fountain is being installed.
The greenhouses are basically complete and we are completely away from Harry Freiberg's home.
We will be ready for compo sting soon. We are getting a price on concrete slab.
We have met several times with A&E members and the architect to check on progress in completing the Concession building at the Quadraplex. We are holding payments until the contractor works on outside concrete problems and finishes minor inside repairs.
We met with NOPSI Representatives and Clarence Eckelmann concerning updating old service in the Greenhouse areas and new service to areas without service at this time which would serve the I Park and Celebration in the Oaks.
1 Palm Drive .. ~ New Orleans, Louisiana 70124" 5()4-4g2Aggg~ FAX 504-483-9412 , Page 2
We attended the Mayor's breakfast concerning the upcoming bond issue election. Work on Tennis Court #11 is almost finished. We owe a great deal of thanks to Charles Turner for his untiring effort.
We attended all committee meetings. continued to meet with representatives from both Reily Electric and T.A.N.O. concerning their help on new Celebration designs. Had meetings to explore possible insurance from outside sources. We hope by the time you receive this the dredging will be in full swing. Levees have been constructed in the lagoon behind the Museum for our first pumping area.
Appeared before City Planning for our yearly hearing on the 1996 city capital Budget request on Project Greenspace. Hosted a meeting of representatives of the oil and Gas Industry that was arranged byrlr.Leightonstewart from LL&E. Those I in attendance were receptive and we will contact those in attendance and others to help us raise the $26,000 to convert some of our vehicles to natural gas.
We will make a supplemental verbal report should any additional noteworthy information present itself prior to the next meeting of the Board of Commissioners.
Respectfully submitted, ~ssct/z~ Executive Director
BLB/PPD:Sr/dz , MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on Tuesday, June 27, 1995 at 4:00 p.m. by the President noting a quorum was present. PRESENT: Charles Snyder, President; commissioners Bagneris, Breckenridge, Eumont, Farris, Hines, Larue, Morgan, Purtell, Reische, Smith, Taylor, Turner, Vehnekamp and Young. EXCUSED: Commissioners Burns, Favrot, Hopkins, Hurstell, Liggans, Solomon, Tolliver and Williams. ABSENT: Commissioners Buckley, Glapion, McLetchie, Mestayer, Meyer, Radelat, Syracuse, Terrell and Thompson. STAFF: Beau Bassich, Executive Director; Patrick Dayton, Sr., General Manager; Ann Elliott-Spicer, Public Relations Director; and Dottie Ziegler, Executive Secretary. GUESTS: Representatives from the Japanese Garden Society - Bob Laiche, Sy Bichler, Sylvia Metzinger, Jeff Amann, Sylvia K. Yike, Coralie Nesser, Dr. Mark schwaiger, Julio Guichard, Tom Kingsmill, Jeff Sanford and George Hirabayashi.
Mr. Snyder welcomed the Japanese Garden Society representatives who, preceding this meeting, presented their video to the Commissioners. Mr. Snyder said that the video was most impressive I and hopes that it will generate the support that this project deserves. Mr. Laiche highlighted the status of the proposed Japanese Garden which originated from a small group of citizens 10 years ago. He said that in October 1995 the Mayor of Matsue, Japan will meet with Mayor Marc Morial to establish a relationship between the two cities. Mayor Morial, through Mr. Kevin Williams, in charge of Economic Development for the City of New Orleans, and Mr. Julio Guichard, who represents Foreign Relations and Trade, have recommended that in September 1995 the Japanese Garden Society apply for $50,000 seed money from the Economic Development Trust Fund from the City of New Orleans. Mr. Laiche stated that they already have $30,000 from other companies in the community. Mr. Laiche commented that the society has been advised to engage a professional fund raiser to help procure funds for this huge project. They will meet in July with the professional fund raiser, associated with Audubon since 1988 and recommended by Mr. Ron Forman, President of the Audubon Institute. Mr. Laiche displayed a model of a master plan design by Mr. Yoshikuni Araki, Master Landscape Architect, Osaka, Japan. This plan includes mature trees which are very costly; however, smaller trees costing much less would be planted for full development in a 30 year growth. The I cost of the project would be approximately $1 million dollars per -2- acre, i.e., around $5 to $6 million dollars.
Mr. Laiche feels that funding will come from the Louisiana community, nationwide, and also Japan. The reason the Garden society expects financial support from outside Louisiana and from I Japan is due to the fact that the Pavilion will be a memorial to Lafcadio Hearn who is revered throughout the country of Japan.
Dr. smith questioned if the professional fund raiser would work closely with the Development committee. Mr. Laiche assured that he would. Mr. Snyder suggested that the Garden society write a letter giving the best estimates of the timetable, which has expired, so that the Board can make a decision on the contractual relationship for this project.
Mr. Morgan asked who will maintain the garden once it is installed? Mr. Laiche replied that the Japanese Garden Society will maintain the project. Mr. Laiche said that they already have a close relationship with L.S.U. and the Japanese Garden Society of Portland, Oregon, both of whom have pledged their support for the administration and maintenance of this project. Mr. Laiche feels that this will be an economically, feasible, self-sustaining project. He said that in the agreement 40% of the net revenue will be shared with city Park. Ms. Nesser commented that the upkeep of the garden must be done in Japanese style by someone technically trained in this style of gardening. I Dr. smith asked about the Feasibility Study. Mr. Laiche said when the funds are received, there will be a Feasibility Study presented to the Board.
Mr. Snyder stated that one of the concepts is that the Japanese Garden and the revitalization of the couturie Forest as an arboretum could both be attractions that are related to each other. Mr. Laiche agreed.
At this time the Japanese Garden society representatives left the meeting.
MINUTES - Mr. Snyder asked for any corrections to the May minutes; none were made. Mr. Morgan moved to accept the minutes, seconded by Mr. Turner and unanimously approved.
MANAGERS' REPORT - Mr. Bassich reported that the dredging has started; the fence around Popp Fountain is being constructed; the Orchid Greenhouse is completed and air conditioned; and, the Park is looking into the cost of the lighting the soccer fields. He I said that the signs thanking the City of New Orleans for the capital funds to be used for the lighted soccer fields and the Quadraplex will be available on Thursday. 10/ -3-
Mr. Dayton stated that the Park is still feeling the effects of the flood; however, the golf courses are improving. He said that they are experiencing some problems with the pumps by the Marconi Meadow and Police stables in the restroom areas. Mr. Dayton commented that the new FEMA people are more optimistic with their estimates and are trying to recover approximately $60,000 compared to $10,000. This is in addition to the already estimated $30,000.
Mr. Dayton stated that the WYLD Family Day caused some litter and traffic problems, and WYLD has paid the entire cost of $2,793.64 for cleanup. WYLD has pledged to work on an anti-litter campaign with the Park. Mr. Dayton said that the Zephyr Fest event had no problems and netted approximatelY $23,000 compared to $1,800 last year. Reggae Riddums experienced very few problems and was successful. Pearl Jam cancelled their Concert for July 4th because of health problems of a band member.
Mr. Dayton stated that the Park is holding payment until the contractor finishes repair work subject to the Park's approval at the Quadraplex. Mr. Dayton said that they met with NOPSI concerning updating service in certain areas of the Park which is a necessity. He explained that yesterday, underground service went out killing part of the power to our maintenance area. Mr. Dayton said they will use a portable air compressor.
Mr. Eumont questioned if the Pearl Jam Concert would forfeit any deposit. Mr. Dayton said that we would recover any out-of-pocket I expense and contractual they are obligated for a percentage of the stadium rental, approximately $5,000. He said that the promoters are the big losers and all tickets will be refunded.
Mr. Snyder also addressed the WYLD Family Day which was a disaster. He said that the Park was completely trashed from the stadium to Filmore Avenue. Since it was held on Sunday, before Memorial Day, on Monday, the Park had very few personnel and it was not until later in the week before the litter was picked up. Although the promoter paid for the cleanup expense, no one was aware of the magnitude of the event and 40,000 to 60,000 persons attended.
Mr. Snyder stated that henceforth, all bookings for Marconi Meadow will have to be approved by Mr. Patrick Dayton, who will make sure that all proper guidelines are initiated. If there is live music in any of the events in the Marconi Meadow that the Concert Policy will apply. Mr. Snyder stated that in the future, it will be necessary for the promoter to estimate the number of people attending the event, and if attendance is over the estimated amount an additional fee will be charged.
Mr. Snyder remarked that three Marconi Meadow bookings in a row of these types of large events is too concentrated and needs to be spread out in consideration of our neighbors. Mr. Snyder said that I Mr. Bassich feels that we would have better control if the Sales -4-
Department was located in the Administration Building.
Dr. Smith asked about the anti-litter campaign with WYLD. Ms. Elliott-spicer explained that WYLD stated that they will announce 10 or 30 second promotions; nevertheless, she was disappointed and I will discuss it further with the station.
FRIENDS OF CITY PARK Mrs. Farris reported that the last performance of Shakespeare was on Sunday, May 28. She said that the July concerts will be rescheduled for August to Popp Fountain because of conflicts of bookings on Popp Bandstand. She mentioned that the Poleaux event broke even on expenses.
Mrs. Farris happily announced that the Lark Patron letter was mailed yesterday and the first check received was from Commissioner Gordon Reische.
Mrs. Farris said that the post cards promoting the city Bond Issue, which includes $750,000 for City Park, were mailed today.
Mrs. Breckenridge stated that the trial for the New Year's Eve lawsuit has been rescheduled for January 29, 1996. The Friends' and NOMA's attorneys are determined to defend this case. Mrs. Breckenridge commented that Mr. Pete Hanemann is donating his time as lead counsel.
STADIUM MANAGEMENT COMMITTEE - Dr. smith reported that after a conference call with the General Manager of the Sun Dome in I Phoenix, regarding the 1996 Superbowl Concert to be held in Phoenix, it was determined that Mr. Gillespie has met all of his financial options and all obligations. Dr. smith said that at the Executive Committee meeting it was decided to try to meet with the NFL, the city's Host Committee, and city Park to work out using Tad Gormley Stadium for a 1997 Superbowl Concert.
TENNIS COMMITTEE - Mr. Turner reported that the May financials for the Tennis Complex reflects a net profit of $565.25 or $1,935.00 below budget and the Pro Shop showed a net profit of $120.12 or about $890.00 below budget. He said there are some problems that need attention.
Mr. Turner said that the FEMA estimate of court damage is approximately $24,000.
Mr. Turner stated that they will request the Rose Garden not to use the water during the day between the hours of 1:00 and 2:00 p.m. and 4: 00 and 5: 00 a. m. in the morning in order to boost the pressure to the court sprinkler to water the rubico courts. He said that he and Ernest Greve, Maintenance Superintendent, discussed the possibility of installing a 500 gallon holding tank, changing the booster pump to provide more water to individual courts on a segmented basis. Mr. Turner mentioned that lighting has been causing problems, and I /03 -5-
light failures could be caused by existing control circuit panels. Mr. Abernathy will contact an electrical contractor. Mr. Bassich said that our electrician changed some fuses in one of the panels. Mr. Dayton said that Frischhertz Electric will try to redesign our I system where the lights could be turned on facing the outside street and not all the courts to provide lighting during functions at the Pavilion of the Two sisters.
Mr. Turner said that repairs on Tennis Court 11 are proceeding well and are almost complete. He complimented Ernest Greve and Paul Bailey from Park Maintenance for all their timely assistance given to him.
Mr. Turner stated that the contract approval for the 2.5 and 5.0 league championships, requested by the USTA, was forwarded last week.
A report was filed.
PUBLIC RELATIONS COMMITTEE - Mr. Vehnekamp reported that the committee has been looking for a new logo for the entire Park since December. After Stephanie Smilie, Art Designer, met with the Board and Staff for their input, she created some concepts and presented them to the committee. Mr. Vehnekamp said that the committee reviewed her concepts, liked all of her ideas, but has basically agreed upon one. The committee will recommend the new logo to the Board at the July meeting.
LEGAL COMMITTEE - Mr. Snyder reported that the various suits with I the former Human Resources Director are proceeding favorably to the Park. Mr. Dayton said that the civil Service Hearing is set for July 14. Mr. Snyder stated that he received a letter from Mr. Topper Thompson making a request to be reimbursed at cost for his paralegal. Mr. Snyder will forward the letter to the Ethics Commission asking for a ruling that they allow the Park to do this.
HORTICULTURE AND GROUNDS COMMITTEE - Mr. Eumont reported that there has been some conflicts in leasing the Garden and Pavilion of the Two Sisters to separate parties at certain times, as well as, interference with the public when the Garden is leased for receptions during open hours. To remedy the situation, the committee recommends the following:
1. Wedding Receptions will be confined to the Pavilion and Garden Study Center when the Botanical Garden is open to the public.
The motion passed unanimously.
2. Reception rentals of the Parterre or Azalea Garden on Friday, Saturday and Sunday after 5:00 p.m. must also include the rental of the Pavilion. The entire package cost is $2,500. I After discussion, the motion passed unanimously. -6-
3. Rentals of the Garden area for Wedding Ceremony only on weekends must end no later than 12:00 noon.
After discussion, the motion passed unanimously. 4. Charge $1.00 for children ages 5 to 12 years old to enter into I the Botanica 1 Garden. Mrs. Larue suggested to amend the motion to charge $1.00 for children 4 to 12 years old to be consistent with Celebration in the Oaks.
The amended motion passed unanimously.
5. If reservations for the Garden, Pavilion, etc. are made prior to six (6) months from the event, full payment must be made six (6) months from the date of the event. If reservations are made six (6) months from the event or less, full payment must be made at the time the facility is reserved.
The motion passed unanimously.
6. To charge any non-profit group which uses the facilities at no rental cost, a cleanup fee of $450.00. Mr. Bassich explained that this is the whole package cost of cleanup, including the manager of the facility and police security.
The motion passed unanimously.
A report was filed. GOLF COMMITTEE - Mrs. Hines reported that the committee discussed I the proposed Pavilion which began as a Friends of City Park project 4 years ago. She said that $60,000+ is in escrow, the site and size are approved by both Golf and the A&E Committees. Mrs. Hines stated that Mr. Charles Young recommended we thank Gary Solomon and the Architecture firm who provided a preliminary design for their interest. She said that Mr. Young suggested that Dr. Peter Smith write them with our best wishes, but that we will look into a prefab type of structure setting a price of $90,000 maximum. The structure would be similar to the Marconi Meadow Pavilion but landscaped with the architecture of the 1040 Filmore building.
Mrs. Hines stated that it was agreed by all that the green fees would not be raised this year. Some of the reasons were that golf patrons were promised there would be no green fees increase and that we are currently at the highest price of the city's public facilities. Also, Mr. Solomon wrote a letter opposing any golf increases this year.
Mrs. Hines stated that after much discussion, the committee recommended to raise the price of a large and small Driving Range bucket of balls at 50 cents per bucket and electric carts increased $2.00 per 18 holes effective September 1, 1995. The recommended prices are as follows: I -7- /05
Driving Range Golf Carts Currently Small bucket $3.00 $16.00 - $8.00 per person Large bucket $5.00
, Small bucket $3.50 $18.00 - $9.00 per person Proposed Large bucket $5.50
Mr. Reische seconded the committee motion of the price increases and it was unanimously approved.
Mrs. Hines stated that numerous requests are made to use the Driving Range for Charity/Church fund raisers. Because of the inconveniences to patrons and also financially, the committee approved to use an alternate location in golf, namely, the west side of the South Course Clubhouse.
Dr. smith stated that the architect's estimated cost of the design concept was approximately $230,000 and financially not affordable. He feels that the A&E Committee would not be satisfied with a Pavilion similar to the one in the Marconi Meadow. He will send out photos of the Golf Complex to RCP Shelters, Inc. asking for a current price list, floor plans and style of prefab buildings to match the Golf Complex architecture.
Mr. Turner reminded that we have a obligation with our Master Plan that requires the Pavilion match the architecture of the Golf Complex and he feels that this can be accomplished with prefab buildings. I Mrs. Hines stated that the purpose of the Pavilion was to give the Golf patrons a permanent structure versus renting a tent; however, the architect's design was beyond our limitation. Mrs. Hines feels that Dr. smith could write a letter thanking the architect and explain the situation.
Mrs. Farris stated that after the Ladies Golf Tournament this year, the total amount could probably be around $90,000.
A report was filed.
FINANCE COMMITTEE Mr. Reische reported that the financial statements reflected a net profit of $32,142 for May 1995 compared to a budgeted net profit of $124,165 and May 1994's net profit of $138,547. The primary reason for the decrease in net profit was due to the May 8 and 9 flood, resulting in total rainfall for May 1995 of 22.8 inches compared to 5.7 inches in May 1994. Golf's net profit decreased $100,000 for the month compared to 1994.
Mr. Reische stated that figures with FEMA are not a replacement of revenue but are our cost for repairing.
Mr. Reische commented that he would not present the revised 1995 budget at this meeting because it included the Pearl Jam Concert I which has been cancelled and is a huge loss of potential income. -8-
Also in addition, the revised budget did not include the unfunded mandate from state civil service relating to the one time pay supplement to State employees. Mr. Reische said that although we are an unfunded agency, we have been told that we are responsible for that supplement. He stated that the Park is not in a financial state to afford these monies but are working very hard to find a solution since all checks must be in the employees' hands by August 11. Mr. Reische stated that Mr. Bassich advised that the $150,000 Greenspace money from the State, dedicated for the casino building, had finally been approved and we can now submit invoices against that grant.
Mr. Reische said that the money will be available for the batting cages at the Quadraplex through either the City's grant of $75,000 or the remaining line of credit under the F.N.B.C. loan. Mr. Reische mentioned that the Park will be sending out in July copies of the Auditor's Financial statements for 1994.
Mr. Reische stated that the committee did approve the Golf Committee's recommendation for fee increases.
Mrs. Bagneris stated that she spoke with Senator Bagneris on the matter of the one time supplemental pay for State employees. She said that Senator Bagneris and other legislators feel that the Park I may not be responsible for these monies since the State is receiving the money from the Casino revenue. Nevertheless, Senator Bagneris said if the Park is responsible, then he is looking into alternatives for the State to advance us the money and then the Park would have to reimburse the State. Mr. Reische said that the Board appreciates Mrs. Bagneris.
Mr. snyder explained that the State mandate is only for classified employees. He hopes that the State will fund this directive so all employees would receive the bonus. Mr. Reische said that the cost for all employees is about $125,000 and classified would be $107,000. Mr. Dayton said that there are very few unclassified employees.
A report was filed.
DEVELOPMENT COMMITTEE - Mr. Young reported that the committee is again looking into the mailing list problem in an effort to formalize our development operation other than special events. Mr. Young said that the committee received a report on the telemarketing program. He said that against pledges of $10,600, we already have collected $5,090. Parker-Murray feels that we could collect approximately 20% of the balance. Our costs for the program was $3,600 in which we already have a profit in excess of $1,400. I -9- 107
Mr. Young stated that in order to merge our data and eliminate duplications of our various mailing lists, the committee is requesting the Friends to fund the fee of $1,000 for Parker Murray's services. Mrs. Farris said that she contacted FundMaster, Friends' software system, and found out that they have a program , that will eliminate duplications. She said that the Friends will invite FundMaster to come to city Park to teach, and charge all other persons using this program and possibly get it free for Friends.
A report was filed.
CONCESSIONS COMMITTEE - Mrs. Farris reported that the "Castle" is in operation in the Amusements area.
CELEBRATION IN THE OAKS - Mrs. Larue reported that the four color brochure was sent allover the country to tourism and bus groups. She said that since they are negotiating with our major sponsor, they decided to put the Louisiana Forest and Paper People on the brochure because they missed the deadline last year, and are hoping they would participate again this year.
Mrs. Larue stated that they have already collected $58,750 in donations. Shell has donated $5,000 to underwrite Roosevelt Mall, $2,000 donated from Principal Health Care, $6,000 contributed from LL&E and many others.
Mrs. Larue said that they already have 48 restaurants for the Preview Party this year, 66 school nights and 103 school trees.
ARCHITECTURE AND ENGINEERING COMMITTEE - Dr. smith reported that it I was confirmed that the state awarded the $150,000 grant for the application submitted in 1989 for the Casino Building based upon including a visitors center and concessions area. As opposed to retaining a planner to do a study, the committee decided to retain the architect originally selected, Waggoner and Ball, assuming that firm can list adequate credentials for restoration of historic buildings. The A&E Committee will ask Waggoner and Ball to retain a planning consultant as a subcontractor. This consultant will be asked to evaluate the visitors center/concession area use of this building with other infrastructure components of the Park, i.e. parking/traffic management, concessions, tennis, etc. Dr. Smith will write a letter to Mr. Bassich who will in turn send it to Mr. Roger Magendie, State Director of Facility Planning and Control.
Mr. Snyder announced that immediately following the meeting, all Commissioners were invited to visit the couturie Forest on the Tram.
There being no further business, the meeting was adjourned by the President at 5:40 p.m.
Dottie zieg~ I Executive/Recording Secretary
Char/teLz744 eSA. Snyder / ~£~ President lOB I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION SOURCES AND USES OF CASH FOR MONTH ENDED JUNE 30, 1995
BALANCEMAY31,1995 390,095.32
SOURCES OF CASH: Operations 952,363.66 Contributed Capital 50,546.00 Investments (830.95) Loan Proceeds 0.00
TOTAL AVAI LABLE CASH 1,392,174.03
USES OF CASH: Operations (989,919.53) I Capital Items (95,801.55) Debt Service (7,483.00) Investments Purchased 0.00 -~.------
(1 ,093,204.08)
BALANCE JUNE 30, 1995 298,969.95
I
1 Palm Drive .. New Orleans, Louisiana 70124 • ~04-482-4888ji FAX 504-483-9412 I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION LIABILITIES JUNE 30, 1995
CURRENT LIABILITIES
Vendor Accounts Payable 180,293.70 Accrued Expenses 15,270.44 Accrued Payroll 91,180.00 Accrued Bonus 78,000.00 Accrued Vacation 187,585.18 Sales Tax 62,735.36 Payroll Taxes 15,695.47 Deferred Revenue 244,455.74
875,215.89
LONG TERM LIABILITIES
Amusements 13,324.55 Catering 11,127.07 Quadraplex 211 ,000.00
Total Notes Payable 235,451.62
Royal Leasing 8,003.98 John Deere 4,646.94 Textron 60,226.06 Case Leasing 30,598.90 Deerborn 12,892.18 G.M.A.C. 24.83 Eaton Financial 1,980.45 Lehigh Municipal 4,917.93 Clarke Financial 6,468.65 Associated 8,412.73 I Total L_.. Pay"'" 138,1Z2.65
1 Palm Drive ~ New Orleans, I.ouisiana 70 121 ~ 50'1 1824888'., FAX 504-483-9412 lID I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION INVESTMENTS JUNE 30, 1995
INVESTMENTS Golf Improvement Fund 10,173.96
GENERAL U.S. Treasury Bill(due 08-24-95) 123,293.75 U.S. Treasury Bill(due 08-24-95) 9,863.50
TOTAL 133,157.25
RESTRICTED CITO Donation - U.S. Treasury Bill(due 11-02-95) 48,647.64 I Garden Education Building T -BILL(due 11 -02-95) 19,459.06 Ribet Fund - U.S. Treasury Note(due 11-15-95) 24,393.26 Quad Cone. Bldg. - CD. (due 09-07-95) 50,000.00 People Mover - CD.(due 12-07-95) 18,000.00 Soccer Fields - U.S. Treasury Bill(due 08-24-95) 49,317.50 Batting Cage - U.S. Treasury Bill(due 08-24-95) 73,976.25
TOTAL :283,793.71
TOTAL INVESTMENTS 427,124.92
I
I Palm Drive .~ New Orleans, Louisiana 70124 .: 5041824888'i' FAX 504-483-9412 04:58 PM 1/1
NEW ORLEANS CITY PARK IMPROVEMENT ASSN. SCH. E PARK STATISTICS - JUNE, 1995
CURRENT PRIOR YA. CURRENT PRIOR YR. MONTH MONTH YTD YTD FEES -North 2.506 2.202 11,665 13.712 South 3.708 3.343 16.418 19,672 East 2,614 2.500 13,101 15,250 West 3.494 4,196 17,848 25.213 PM- ALL COURSES 3.804 N/A 12.228 o NON-RESIDENT 109 N/A a TOTAL 16,235 12,241 73,847
MONTHLY GOLF TICKETS 262 239 1,174 1,113
ANNUAL GOLF TICKETS a o 288 291
GOLF CART RENTAL - 18 Hole 5.578 4.888 23.802 25.211 9 Hole 948 680 3,372 3.834
DRIVING RANGE BUCKETS - ADULT 9,636 11,932 52,155 61.844 (new for ·95) YOUTH 1519 a 4,622 a (new for ·95) COUPON BOOKS 40 a 169 a
TENNIS CTS.-RENTAL HRS. 1,780 1.584 8.432 8,749
PEDAL BOATS 1/2 Hour 338 275 1,618 1.949 1 Hour 459 267 2.387 2.258
CANOES - 1 Hour 219 153 1.015 1.118
FISHING TKTS. - Daily Adult 266 257 1.598 1,884 Daily Youth 140 139 655 674 Annual Pass 6 o 10 12
ISHING RODEO a a 1.178 1,253 IGARDEN - Admissions 394 a 4.508 o Pavillion 12 o 60 o Tours o 126 o
RAINFALL - INCHES 2.79 • 6.70 • 50.55 • 23.59 •
TOUR - Buses 417 434 2855 3066 Vans 111 100 578 662
STORYLAND ADMISSIONS 7,305 6.998 27328 31232
BIRTHDAY PARTIES STORYLAND 23 20 153 119 CAROUSEL 32 10 191 136
c:\ 123\STAT6-95WK1/7/1 7/95 /I~ I
July 19, 1995
MEETING NOTICE AND AGENDA FOR TUESDAY, JULY 25, 1995 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
TIME: 4:00 p.m.
PLACE: Administration Building, 1 Palm Drive
1. Roll Call. 2. Introduction of Guests
3. Approval of June 27, 1995 Minutes. c 4. Management Report. 5. Communications. 6. Report of Officers.
7. Report of Committees.
8. Report of Museum Representative.
9. Report of Friends of city Park.
10. Unfinished Business. 11. New Business.
12. Adjournment. I
1 Palm Drive. New Orleans, Louisiana 7012411 504-482-4888i FAX 504-483-9412 /I.? I July 19, 1995
Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124
Monthly Report
Dear Commissioners: Figures are compiled from the flood, and FEMA estimates are indicating a refund of approximately $80,000 for flood damage.
The Pearl Jam Concert for July 4, 1995, was cancelled because the band cancelled their summer tour.
The fence at Popp Fountain is over 50% complete. Estimates are that the fence should be completed in approximately 3 to 4 weeks.
Half of the concrete slab for composting has been poured. The I remainder of the slab should be completed by next week. We are holding $10,000 to complete the concrete work at the Concession Building in the Quadraplex. The A&E Committee has determined that a large portion of the concrete needs to be torn out and repoured. The minor repairs inside are being completed.
NOPSI should begin work on updating old service and bringing new service into the Park in the areas adjacent to the Maintenance Buildings and Greenhouses and around the lakes.
Mr. Charles Turner has completed work on Tennis Court 11 and everything looks great. He did a tremendous job for the Park.
We have attended all committee meetings.
We are waiting on quotes from two insurance companies to compare rates against Risk Management Insurance.
The dredging has begun but maintenance problems with the dredges have caused additional delays.
We have received commitments from several companies to help in the conversion of our vehicles to natural gas should the Park make I this change.
I Palm Drive. New Orleans, Louisiana 70124,. 504-4R24RRR. FAX 504-483-9412 /1'1 I Page 2 We have received new bids on Golf Carts and the Snowball Stand and fountains for Celebration. We met with Mr. Bob Jones and Board Chairman Charles Snyder concerning problems with the Stable contract.
An engineer from Alabama Construction Company surveyed the train tracks and gave estimates on repairs to the track.
We received an unexpected set back in the Mitch Tanner Case when the Appeals Referee ruled that our pretermination letter was not specific enough. We are considering our next course of action such as an appeal of this decision to the civil Service Board.
We have been trying to work through our area Legislators to get help concerning the civil Service Supplemental Pay Raise. This could cost the Park almost $100,000.
We will make a supplemental verbal report should any additional noteworthy information present itself prior to the next meeting of the Board of Commissioners. I Respectfully submitted, fb----;o;L/-=-=-~=-::;:-_·_'J__ Beau L. Bassich Executi ve Director-i1 ,1--5 BLBjPPD:Srjdz
I MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on Tuesday, July 25, 1995 at 4:05 p.m. by the President Elect noting a quorum was present. PRESENT: Peter smith, President Elect; Commissioners Farris, Favrot, Hurstell, Liggans, McLetchie, Mestayer, Reische, Turner, Vehnekamp, Williams/rep/Fried, and Young.
EXCUSED: Charles Snyder, President; commissioners Bagneris, Breckenridge, Eumont, Glapion, Hines, Hopkins, Purtell, Solomon and Thompson. ABSENT: Commissioners Buckley, Burns, Larue, Meyer, Morgan, Radelat, Syracuse, Taylor, Terrell and Tolliver. STAFF: Beau Bassich, Executive Director; Patrick Dayton, Sr., General Manager; Ann Elliott-Spicer, Public Relations Director; and Dottie Ziegler, Executive Secretary.
GUESTS: Ms. Stephanie Smilie, Creative Designer for new Logo; Ms. Nancy Burris, Mediator regarding new Logo; and Ms. Linda Fried, representing commissioner Everett Williams. In the absence of President Snyder, Dr. Peter Smith, President Elect presided at the meeting. I Dr. Smith introduced Ms. Linda Fried, representing commissioner Everett Williams and also Ms. Stephanie Smilie and Ms. Nancy Burris, both representing the new Logo. Mr. Vehnekamp outlined the background of the proposed new Logo. He stated that some time ago the Public Relations Committee took on a dubious task of trying to work through some guidelines for initiating a standard City Park Logo with sUb-icons for each department. It was decided that professional expertise was needed and through the generosity of the Friends, the Park was able to retain Ms. Stephanie smilie as the Art Designer. Mr. Vehnekamp felt a professional facilitator was needed to attend all meetings with the staff and Board for their ideas on this concept. He retained Ms. Nancy Burris who is an organizational expert/meeting expeditor. After several meetings with the P/R committee, other committees, departments and staff for their input, some modifications were made narrowing down the process to one selection.
Ms. Smilie explained that the total evaluations from everyone were very beneficial for inaugurating a logo. She said that the question she concentrated on in the survey was - "What is the single most important thing that you want to say about City Park?" Some of the responses were the people's park, versatility, user I friendly, greenspace, romance, nostalgia, stability, etc. She -2-
said that to incorporate everything into one uniform logo and I encompass a separate icon for each department was a very complex assignment. Ms. Smilie then presented her concept of a strong, simple, visual and bold graphic of a single Leaf. She said that with each division the Leaf image will be retained, change the color and add a single icon that represents the department such as a Carousel Horse inside of the Leaf. She displayed four separate samples of the Leaf with different colors and icons identifying each department. She explained that the department's name is written under the Leaf and directly under the department's name is City Park in bold letters. Ms. Smilie also distributed some samples of stationery. Dr. Smith stated that this same presentation was presented at the Executive Committee meeting and received much enthusiasm. Mr. Liggans mentioned that with this design, other things are possible such as the Logo on shirts, hats, flags, banners, signs, etc. as it stands out and is very eye catching. Mr. Turner felt that it was simple, recognizable as an oak leaf, strong and he liked it. Mr. Hurstell questioned if when the golf courses were renamed to Bayou Oaks Golf Courses, the number one criteria was to get the golf courses away from being identified as City Park? He wanted to make sure that this Logo would not create a problem with Golf Director Frank Mackel since city Park is written in bold letters I beneath Bayou Oaks. Mr. Young felt that this could be correct since Frank Mackel wanted to retain the Bayou Oaks image.
Mr. Bassich replied that the intent was when someone from out of town came to New Orleans looking for a place to play golf, they would probably look at Bayou Oaks rather than city Park. Mr. Bassich said that normally cities municipal courses are not as good as others.
Mr. Dayton stated that Frank Mackel wanted to keep the Bayou Oaks name but did not express any problem with the Logo and the icon when he attended the meeting. Ms. Burris explained that Frank Mackel was involved in the original meeting of everyone's input. She said that his biggest concern was his ability to retain the identify of Bayou Oaks Golf but was not troubled by having it incorporated into the City Park Logo system.
After discussion, Mr. Reische moved to accept the recommendation of the Logo in concept and let the Public Relations Committee work with the individualized departments for their icons and not to change the base image as presented. Mr. Turner seconded the motion and it was unanimously approved.
Mr. Young asked if the Public Relations Committee was going to develop a program to market the Logo? Mr. Vehnekamp replied that the next task is to have an implementation plan including marketing for future big events such as Celebration in the Oaks. Ms. Spicer I -3- 117
said that they will present the new Logo at the Media Appreciation Night. I At this time the representatives of the new Logo left the meeting. MINUTES - Dr. smith asked for any corrections to the June minutes. Mr. Young requested to include on page 3, paragraph 7, "If there is live music in any of the events in the Marconi Meadow that the Concert Policy will apply." Mr. Turner moved to accept the minutes as amended, seconded by Mrs. Farris and unanimously approved.
MANAGERS' REPORT - Mr. Dayton reported that new FEMA estimates are indicating a refund of approximately $80,000 for flood damage compared to the first estimates of $6,500 to $7,000. FEMA sent in new adjusters and these figures are more accurate. He said that he is hoping that Adjusters International can still recoup for loss of revenue since the FEMA funds are for damage only.
Mr. Dayton stated that the cancellation of the Pearl Jam Concert Summer Tour has an estimated loss of $33 million dollars in revenue. He said that Pearl Jam has reconsidered their cancellation and are looking for additional dates. They have asked tentatively for September 17th to return to City Park with the same plans.
The fence is almost completed at Popp Fountain and the contractors are doing a good job.
Mr. Dayton remarked that the Park is holding $10,000 to complete I the concrete work at the Quadraplex Concessions Building by the recommendation of the A&E Committee. A large portion of the concrete needs to be torn out and repoured.
Mr. Dayton stated that NOPSI is beginning to update old and bring new electrical service in the areas adjacent to the Maintenance Buildings, Greenhouses and around the lake by Golf Drive. This will provide electrical power for Celebration in the Oaks exhibits and fountains in the lake. Mr. Dayton complimented and acknowledged Clarence Eckelmann who has been a major part in securing these services from NOPSI.
Mr. Dayton thanked Mr. Charles Turner for doing a tremendous job in completing the work on Tennis Court 11. Dr. Smith said that Mr. Turner was a designer, construction worker, architect and engineer.
Mr. Dayton said that we are waiting on quotes from two insurance companies to compare rates against Risk Management Insurance.
Mr. Dayton mentioned that the dredging had maintenance problems causing delays but will resume next week.
Mr. Dayton stated that they received commitments from several I companies to help in the conversion of our vehicles to natural gas. -4-
Mr. Dayton said that they were very pleased with the new bids on I Golf Carts which are better and lower than the previous contract. It is a 2-year bid with two 2-year options at our discretion. He explained that we will receive about $20,000 more in a 3-year contract with the Snowball Stand. He stated that the bids for the Fountains for Celebration are under the projected amounts. Mr. Dayton stated that Mr. Bob Jones, owner of the stables, has agreed with Mr. Snyder to have an arbitrator make a decision on the problems with the Stable contract.
Mr. Dayton mentioned that an engineer from Alabama Construction company surveyed the train tracks and gave estimates on the repairs. Mr. Dayton stated that there was an unexpected set back in the former Human Resources Director case when the Appeals Referee ruled that our pretermination letter was not specif ic enough. Mr. Dayton feels confident of winning the case. Nevertheless, we will probably appeal this decision to the civil Service Board and hopefully they will decide to hear the case on merit and not send it back to the Appeals Referee.
Mr. Dayton reminded that we are still trying to get assistance from our legislators concerning the civil Service Supplemental Pay which could cost the Park almost $100,000. He explained that the Legislature approved the supplemental pay from the Casino revenue I and the Division of Administration decided who would receive it; however, City Park was not included. The problem is civil Service determined that it is a mandatory supplemental pay. Mr. Dayton sent a letter to Mr. Herb Sumrall, Director of civil Service, requesting some assistance for a solution in obtaining these funds and also extending the August 11 deadline.
Mr. Dayton said that Sheriff Foti has committed to help the Park with some projects, one of which is relocating the South Course Clubhouse to south of the railroad tracks which would eliminate persons going through the tunnel. This will enhance the South Course and be much safer.
Mr. Dayton stated that the National Guard submitted a request for GuardCare-95 to erect a health care facility in the Park for needy persons from August 3 to August 13. The original site requested has been changed by Colonel Lupin, head of medical services for the National Guard, to an area on Marconi Drive, directly in front of Tad Gormley Stadium which has subsequently been approved by the A&E Committee. Mr. Jaime Avila, Human Resources Assistant Director, sent a letter to Major General Ansel Stroud explaining all the conditions and responsibilities.
Mr Hurstell questioned about the conversion to gas? Mr. Dayton explained that pumping station will be located by Tad Gormley I Stadium near Stadium Drive. Mr. Bassich stated that NOPSI will make a presentation on natural gas and will convert our 3 trains at -5- I/Cf
their expense. He said that it will cost $28,000 to convert our equipment or 9 vehicles. Mr. Bassich will invite NOPSI to attend the next A&E committee meeting. I REPORT OF STANDING COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - Dr. smith reported that concerning the Casino Building, Mr. Roger Magendie, State of Louisiana Director of Facility Planning and Control, indicated that City Park projects requiring architectural service would have to follow the architectural selections procedures of State agencies. Dr. smith spoke to the chief architect and he explained their rules and regulations. Dr. smith agreed with the chief architect to ask Mr. Bassich to set up a meeting with Mr. Roger Magendie in Baton Rouge to determine the exact requirements and scheduling for going through this board.
Dr. Smith stated that photos of the Golf Clubhouse Facility were sent to RCP structures, Inc. in Florida, manufacturer of pre engineered buildings to determine whether their existing design concepts can be modified to produce a structure in harmony with the existing Golf Clubhouse.
Dr. smith stated that the committee approved Sheriff Foti's request to use the Irby Building one more time for their Halloween event providing that the Sheriff makes a walk through with a professional engineer certifying the safety of the building and begins demolishing as soon as possible after the event as long as it I doesn't interfere with Celebration. Dr. smith said that the committee recommends to the Finance Committee to use some portion of the city-authorized $75,000 for minor projects at the Quadraplex.
A report was filed.
CELEBRATION IN THE OAKS COMMITTEE - No Report.
CONCESSIONS COMMITTEE - Mr. Dayton stated that Chairman Gary Solomon was able to attend the meeting. Mr. Dayton reported that the committee discussed the estimated cost of possible repairs to the train tracks in Amusements.
Mr. Dayton mentioned that the Sports Camp was a huge success with 202 participants and an estimated profit of over $20,000. He said that food service from Pat O'Shaughnessy was of high quality and everyone was very pleased.
Mr. Dayton commented that Amusements is doing very well with a . profit of $120,656 versus a budgeted profit of $70,735.
Mr. Dayton stated that Don Gauthreaux reported that the Quadraplex building is not 100% complete but sales have been way above I expectations showing a profit of $11,178 in concessions. -6-
Mr. Dayton said that Bill Cangemi reported that Storyland's Arts I Camp was filled to capacity all four sessions, showing a profit of $4,165 for the summer. He remarked that story land has had a very good summer.
Mr. Dayton said that Boating and Fishing is still declining due to delay in the dredging efforts.
Mr. Dayton remarked that Food Services has had an extraordinary year under the direction of Pat O'Shaughnessy with the exception of the golf course restaurant. This section is under observation. catering made a profit of $155,232 through June versus a budgeted profit of $86,860. Mr. Dayton stated that the committee feels strongly that we should finance the batting cages and use the $75,000 given from the city for another use at the Quadraplex. This matter will be discussed further.
A report was filed. DEVELOPMENT COMMITTEE - No Report.
EXECUTIVE COMMITTEE - Dr. smith stated that items discussed are in each committee's report.
FINANCE COMMITTEE Mr. Reische reported that June was a disappointing month with a net profit of $20,855 compared to a I budgeted net profit of $42,910 and last year's June net profit of $61,469. Although Golf continues to lag behind budget, there was a positive effect on the June results from the Zephyr Fest.
Mr. Reische stated that the committee recommends to approve the revised budget for a nine month period ending September 30, 1995 to a net profit of $20,000 from the budgeted net loss of $71,180 with a footnote reflecting the cancellation of the Pearl Jam Concert but not reflecting the State's supplemental pay issue of $100,000. Mr. Hurstell moved to approve the revised budget, seconded by Mr. Young and unanimously carried.
Mr. Reische stated that the committee discussed the FEMA/Adjusters International potential monetary recovery as a result of the May flood. He said that we have collected $14,000 to date from FEMA.
Mr. Reische announced that Mrs. Rhonda De La Cerda, our Internal Auditor, is moving to Minneapolis and will be missed.
Mr. Reische stated that Mr. A.J. Richard, partner, KPMG Peat Marwick answered the committee's questions on the draft of the 1994 audit report. He stated that the final 1994 audit report from KPMG Peat Marwick was distributed to the Commissioners at the beginning I of the meeting. -7- la/
A report was filed. GOLF COMMITTEE - No Report. I SPECIAL ANNOUNCEMENT - Mr. Bassich stated that Mrs. Betty Bagert was outside the Board Room and just attended a meeting at the New Orleans Museum of Art (NOMA). She said that NOMA is having an Awards Ceremony on Monday, July 31 for "The Peaceful Liberators". Mrs. Bagert handed Mr. Bassich a letter from Museum Director John Bullard requesting to designate one of City Park's ancient registered oaks to honor a list of "Peaceful Liberators". The letter stated that NOMA would purchase a bronze plaque listing the names and ask City Park to select the tree. Mrs. Bagert suggested the tree on Anseman by city Park Avenue entrance. NOMA would like to make an announcement at the reception. Mr. Reische stated that this matter should be referred to the Horticulture and Grounds Committee. After discussion, Mr. Young moved to refer this matter to the Horticulture and Grounds Committee. Mr. Turner amended the motion to include that the Board empowers the Horticulture and Grounds Committee to make the decision assuming that they can meet or poll each member. Mrs. Farris seconded the motion and it unanimously carried. LEGAL COMMITTEE - No Report.
TENNIS COMMITTEE - Mr. Turner reported that the committee met with Mr. Jerry Simmons representing the Sugar Bowl Tennis Committee. Mr. Simmons indicated that the 1995 Sugar Bowl Tennis Tournament to I be held in September 1995 had been raised to a level 4 from level 5 in 1994 by the ITF. This new level will generate stronger competition and a larger draw. Mr. Turner said that the qualifying tournament would be held at City Park instead of UNO as before, which will require more courts and court time. In addition, they plan to have a tennis carnival and a reception for the tournament with food service by City Park.
Mr. Turner remarked that Mr. Simmons presented a list of items to spruce up the courts which should not be a major factor for the Park. Mr. Turner mentioned that he is concerned with the financials which have indicated that tennis is approximately $10,000 below budget for this period; however, the tennis director expects an improvement later this year. Mr. Turner stated that he, Larry Rivarde and Trevor Abernathy will review the situation, especially group sales and lessons, because they feel that there is some accounting that is not being properly recorded.
Mr. Turner reported that Tennis Court 11 is completed; however, other courts need to be resurfaced.
Mr. Turner stated the committee discussed Trevor Abernathy's I position and contract. According to state Civil Service this -8-
contract contains some benefits we cannot extend to a contract employee. Their recommendation is that Mr. Abernathy become a Park employee. A report was filed. I STADIUM MANAGEMENT COMMITTEE - No Report.
FRIENDS OF CITY PARK - Mrs. Farris reported that the Friends have created a new part-time position for an Event Coordinator starting August 1st. With 12 events during the year, this position will help alleviate the work with the office staff.
Mrs. Farris said that on August 27 the New Orleans Concert Orchestra will be performing on Popp Fountain. Mr. Bassich commented that hopefully the gates will be in position. He said that if additional cross pieces were added to the gates, it could become a ladder. The pickets will be the same way on the gates as the fence and have six inch square pylons at the entrance.
Mrs. Farris mentioned that the Lark is going very well.
Mrs. Farris stated that the New Year's Eve trial has been postponed from June, 1995 to January 29, 1996.
SPECIAL CONCERT STUDY COMMITTEE - Mr. Liggans reported that the committee has reviewed and recommends the proposed Voodoo Music Festival scheduled for Halloween, Tuesday, October 31, 1995 from 4:00 p.m. to 10:30 p.m. at the Marconi Meadow. Mr. Liggans stated that Pearl Jam has requested a new date Sunday, I September 17, 1995 for their concert. Mr. Liggans commented that since the Board has already approved the Pearl Jam Concert, he wanted approval of the new date.
Mrs. Farris moved to accept the committee recommendations for both concerts and it was unanimously approved.
Mr. Liggans said that more details will be given in the future concerning a Christmas Concert in conjunction with the Louisiana Philharmonic Symphony tentatively for December.
Regarding the Super Concert, Dr. Smith updated that it was agreed with the Stadium Management Committee to write a letter to the NFL Local Host Committee explaining the reason to withdraw the use of Tad Gormley Stadium and have them use an alternate facility for that particular date. In turn, the Local Host Committee would contact the NFL for their approval eliminating any objections to the City or the Park.
There being no further business, the meeting was adjourned by the President Elect at 5:45 p.m.
Executive/Recordlng Secretary I PEtter M. Smith President Elect I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION SOURCES AND USES OF CASH FOR MONTH ENDED JULY 31,1995
BALANCE JUNE 30, 1995 298,969.95
SOURCES OF CASH: Operations 833,128.52 Contributed Capital 0.00 Investments 0.00 Loan Proceeds 30,000.00
ITOTAL AVAILABLE CASH 1,162,098.47
USES OF CASH: Operations (768,170.27) Capital Items (67,788.69) Debt Service (8,777.25) Investments Purchased 0.00
(844,736.21 )
BALANCE JULY 31, 1995 317,362.26
I
1 Palm Drive., New Orleans. l.ouisiana 7012·j '., 50'!-4S2ASSS~ FAX 5()'1-4S3-9412 IdI-/ I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION LIABILITIES JULY 31,1995
CURRENT LIABILITIES
Vendor Accounts Payable 133,492.97 Accrued Expenses 17,045.66 Accrued Payroll 55,580.86 Accrued Bonus 91,000.00 Accrued Vacation 187,585.18 Sales Tax 49,457.61 Payroll Taxes 28,575.41 Deferred Revenue 232,204.51
794,942.20
LONG TERM LIABILITIES
Amusements 11,170.55 Catering 9,498.07 Quadraplex 241,000.00
Total Notes Payable 261,668.62
Royal Leasing 7,690.85 John Deere 4,240.08 Textron 58,139.22 Case Leasing 29,450.35 Deerborn 12,322.08 G.MAC. 24.83 Eaton Financial 1,894.31 Lehigh Municipal 4,701.39 Clarke Financial 6,302.56 Associated 8,412.73
'olal L'~" Payabl, 13:UZ8.40
I Palm Drive. New Orleans. l.ouisiana 70124"" ,)O'I-482-4888i!' FAX ')04-483-9412
An ~qull{'rl\"''''''''\ ,,,".ph",, I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION INVESTMENTS JULY 31,1995
INVESTMENTS Golf Improvement Fund 10,173.96
GENERAL U.S. Treasury Bill(due 08-24-95) 123,293.75 U.S. Treasury Bill(due 08-24-95) 9,863.50
TOTAL 133,157.25
RESTRICTED CITO Donation - U.S. Treasury Bill(due 11-02-95) 48,647.64 J Garden Education Building T -BILL(due 11-02-95) 19,459.06 Ribet Fund - U.S. Treasury Note(due 11 -15-95) 24,393.26 Quad Cone. Bldg. - C.D.(due 09-07-95) 50,000.00 People Mover - C.D.(due 12-07-95) 18,000.00 Soccer Fields - U.S. Treasury Bill(due 08-24-95) 49,317.50 Batting Cage - U.S. Treasury Bill(due 08-24-95) 73,976.25
TOTAL 283,793.71
TOTAL INVESTMENTS 427,124.92
J
I Palm Drive ." New Orleans, Louisiana 70124 WI 5()'iAH2'iH88~' FAX 504-4839412 10:16 AM
NEW ORLEANS CITY PARK IMPROVEMENT ASSN. SCH. E PARK STATISTICS - JULY, 1995
CURRENT PRIOR YA. CURRENT PRIOR YR. MONTH MONTH YTD YTD FEES -North 1,949 2,024 14,218 17,707 G'"'' South 3,721 2,583 20,139 22,093 10"" East 2,257 2,587 15,958 19,621 West 3,008 4,788 20,856 34,205 PM- ALL COURSES 3,746 N/A 15,974 o NON-RESIDENT 194 N/A 2,486 o TOTAL 14,875 11,982 88,427 93,626
MONTHLY GOLF TICKETS 232 206 1,406 1,322
ANNUAL GOLF TICKETS 4 o 292 291
GOLF CART RENTAL - 18 Hole 5,419 3,645 29,221 28,856 9 Hole 701 655 4,073 4,489
DRIVING RANGE BUCKETS - ADULT 9,464 11,580 61,619 72,624 (new for '95) YOUTH 1009 o 5,631 o (new for '95) COUPON BOOKS 28 o 197 o
TENNIS CTS.-RENTAL HRS. 1,518 1,396 9,950 10,145
PEDAL BOATS - 1/2 Hour 237 403 1,855 2,352 1 Hour 291 395 2,678 2,653
CANOES - 1 Hour 132 180 1,147 1,298
FISHING TKTS. - Daily Adult 215 225 1,813 2,109 Daily youth 241 159 896 833 Annual pass 3 o 13 12
FISHING RODEO o o 1,178 1,253
GARDEN - Admissions 262 o 4,770 o J Pavillion 8 o 68 o Tours o o 126 o
RAINFALL - INCHES 10.09· 13.45· 60.64· 37.04·
TOUR - Buses 431 431 3286 3497 Vans 104 97 682 759
STORYLAND ADMISSIONS 5,179 6,187 32507 37419
BIRTHDAY PARTIES STORYLAND 25 17 178 136 CAROUSEL 35 20 226 156
C:\ 123\STAT7 -95WK1/8/17/95 I
August 16, 1995
MEETING NOTICE AND AGENDA FOR TUESDAY, AUGUST 22, 1995 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
TIME: 4:00 p.m.
PLACE: Administration Building, 1 Palm Drive
1. Roll Call. 2. Introduction of Guests
3. Approval of July 25, 1995 Minutes. I 4. Management Report. 5. Communications.
6. Report of Officers.
7. Report of Committees.
8. Report of Museum Representative.
9. Report of Friends of City Park.
10. Unfinished Business. 11. New Business.
12. Adjournment. I
1 Palm Drive. New Orleans, Louisiana 70124'" 5()4-4~2-4~~~'. FAX 504-483-9412 I August 17, 1995
Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124
Monthly Report
Dear Commissioners:
We have received approximately $20,000 from the estimated $80,000 we hope to receive from FEMA for flood damage.
The Pearl Jam Concert cancelled for July 4, 1995 has been rescheduled for September 17, 1995. This event can be very beneficial financially for the Park.
Popp Fountain fence should be completed by the end of this month (August 1995).
Concrete slab for composting has been completed.
Park personnel have begun work on electrical service to areas I adjacent to the maintenance building, greenhouses and lake. NOPSI will begin as soon as the telephone company sets the poles.
We have attended all Committee meetings.
We are still waiting on quotes from Insurance Companies.
Dredging is progressing in the lagoons.
New golf carts are due on September 1, 1995.
Robert Borne presented a program on Gas powered vehicles and pumping stations and safety features.
We have submitted an appeal of the civil Service referee's opinion in the Mitch Tanner case.
We are still working on the supplemental pay issue.
We received bids for waste disposal services. We will save a considerable amount on these services.
We met with Bob Tannen and members of his group to discuss the I sculpture exhibit in Popp Fountain and other issues.
1 Palm Drive. New Orleans, Louisiana 70124 .. 504-4R2-4RRR~ FAX 504-483-9412 I Page 2 We survived the hurricane scare and our crews worked 'extremely long and hard to secure the Park. It was a good training exercise.
Guard Care '95 operated with very few problems for the Park.
We will make a supplemental verbal report should any additional information present itself prior to the next meeting of the Board of Commissioners.
Respectfully submitted,
Beau L. Bassich Executi ve Director cf',,()1, j , I BLB/PPD:Sr/dz
J /30
MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on Tuesday, August 22, 1995 at 4:00 p.m. by the President noting a quorum was present.
PRESENT: Charles Snyder, President; commissioners Bagneris, Breckenridge, Eumont, Farris, Favrot, Glapion, Hines, Hurstell, Larue, Liggans, McLetchie, Meyer, Morgan, Reische, Smith, Solomon, Taylor, Thompson, Tolliver, Turner, Williams and Young.
EXCUSED: commissioners Purtell and Vehnekamp.
ABSENT: Commissioners Buckley, Burns, Hopkins, Mestayer, Radelat, Syracuse and Terrell. STAFF: Beau Bassich, Executive Director; Patrick Dayton, Sr., General Manager; Ann Elliott-Spicer, Public Relations Director; and Dottie ziegler, Executive Secretary.
Mr. Snyder asked for any corrections to the July minutes; none were made. Mr. Turner moved to accept the minutes and it was unanimously approved.
MANAGERS' REPORT - Mr. Dayton reviewed and reported that we have received approximately $20,000 from the estimated $80,000 that we hope to receive from FEMA for the May flood damaqe. , Mr. Dayton stated that the cancelled July 4th Pearl Jam Concert has been rescheduled for Sunday, September 17, 1995. When this event transpires, it could be very financially beneficial for the Park. Mr. Dayton offered the Commissioners the opportunity to purchase two (2) Pearl Jam tickets at $26.50 each ticket. For those Commissioners interested in seeing a glimpse of the concert, a set up will be available to view a few minutes of the event.
Mr. Dayton said that he spoke with Mr. Billy Gayle, Tammany Constructions, and feels that Popp Fountain fence will be completed by the end of August.
Mr. Dayton mentioned that our Park personnel have begun work on electrical service to areas adjacent to the maintenance building, greenhouses and lake. As soon as the telephone company sets the poles, NOPSI will run the lines. This service will not only enhance the area but will give service for the new fountain exhibit in the lake for Celebration in the Oaks.
The concrete slab for composting has been completed.
Mr. Dayton stated that we are still waiting on additional quotes from insurance companies but the one received was not encouraging. I Mr. Dayton said that the dredging is progressing in the lagoons. -2-
Mr. Bassich explained that the area around Swan Island by Carrollton and City Park Avenues is almost like a bank that extends I 60 feet, the water is shallow and just humps. He said that they are not sure what this is but they will start removing it. This is just one of the unknowns that has been occurring.
Mr. Snyder questioned what are they doing with what is pumped out? Mr. Bassich answered that they are pumping 1200 feet now and they ordered some more sections to extend to the area behind the Museum between the railroad tracks enabling them to pump the fill.
Mr. Dayton indicated that the 160 new EZ Go Golf carts are due on September 1st. These carts are more durable, dependable, have a new design and will replace the Melex Carts. He said that the carts were rebid and the new bids were less than the bids two years ago. The new contract can be renewed for 2 additional 2-year options at this lower cost. The new bid also included some used carts for different areas in the Park. The Park will select 15 of the best of the used Melex Carts.
Mr. Dayton stated that Mr. Robert Borne from Entergy presented an excellent program on Natural Gas powered vehicles, pumping stations and safety features. Mr. snyder said that Mr. Borne is willing to present this program again to the entire Board.
Mr. Dayton said that we are requesting an Attorney General's , opinion concerning the legality of having to pay an unfunded mandate of the supplemental pay issue. He said that he received a reply from Mr. Herb Sumrall, civil service Director, stating that we were not under a definite time line to pay this supplement and could decide how we can best pay the amount due.
Bids were received on waste disposal services which will save a considerable amount and will be instituted around October 1st. Mr. Dayton said that pest control was also bidded. He complimented Mr. George Durant for giving his valuable time and effort in bidding these services.
Mr. Dayton mentioned that they met with Mr. Bob Tannen and members of his group to discuss the sculpture exhibit in Popp Fountain and other issues.
Mr. Dayton stated that we survived the hurricane scare and it was a good training exercise for our employees who did an outstanding job in preparing the Park for the storm.
Guard Care '95 operated with very few problems and provided medical services to persons unable to afford these services.
Mr. Bassich reported that while walking in the area where the new electrical lines are being installed, they found some trees that I were in very bad condition. He said that 2 water oaks were completely decayed and will have to be removed. -3-
COMMUNICATIONS - Mr. Snyder received a response from Mr. Henson Moore from his inquiry to him. Mr. Moore has indicated that on behalf of the American Forest and Paper Association that they are interested in working with the Park on the rehabilitation of the I couturie Forest. They would like the Park to present a plan of action and then they would contact their members for their strategy since the National Association doesn't have a budget for this type of project. Mr. Snyder stated that we had requested an opinion from the Ethics Commission on paying the paralegal fees in connection with the former Human Resources Director matter. He received notice that this has been placed on the docket. REPORT OF OFFICERS - Mr. Snyder stated that he was approached by the Timkin Family who lives in Ohio and is very much involved with this area through their interest with LL&E. The Timkin Family own Couba Island which is a 3500 - 4000 acre island, 15 miles south of the airport. They are interested in donating this island to some worthwhile group in the state and asked Mr. Snyder to represent them in connection with this donation. Mr. snyder disclosed his relation with City Park and that the Park itself might be interested in receiving this donation. Mr. Snyder said that in addition to the Park, he would also check with other groups such as the National Park Service, wildlife & Fisheries Department, etc.
Mr. Snyder stated that the Executive Committee has requested him to proceed with this subject. He said that in addition to the land which is a marsh island and has recreational possibilities, it is in mineral production. Mr. Snyder said that although the mineral I production is declining and probably doesn't have a long mineral life, there's also always potential production in the future. He said that it is contemplated at this time that the minerals go with the donation. Unless the Board has any objections, Mr. Snyder said that he will proceed with this donation. The family would like to finalize this donation by the end of the year. Mr. Snyder said that there maybe a group that goes out and has a preliminary look at it and if any of the commissioners are interested, he will include them in this group.
Mr. Reische said that as he understands, we are just basically investigating it. Mr. Snyder assured that this was right and it could triple the size of the Park. Mr. Eumont questioned if the minerals would be included? Mr. Snyder answered yes. Mr. Hurstell asked about taxes? Mr. Snyder replied that the current ad valorem taxes are about $3,000 per year. He said that the present producing minerals are about $200,000 and the non-producing minerals are valued over $250,000. Its entire worth is over $1,150,000. This is located in st. Charles Parish. Mr. Snyder explained that he is also obligated to present this to other organizations, however, if other parties are interested, the Park may have to playa significant role and have a joint endeavor. I This could be beneficial for the Park, such as the wildlife & -4-
Fisheries Department who have equipment to maintain a shoreline. Presently, there are hunting and· fishing leases which generate about $3,000 per year. REPORT OF STANDING COMMITTEES: I FRIENDS OF CITY PARK - Mrs. Farris announced that the invitations for the Lark will be sent next week. They have. already received $55,000. Tickets will be available for the Commissioners at the September meeting.
STADIUM MANAGEMENT COMMITTEE - Councilman Glapion reported that the committee discussed the Super Concert 1997. He said that through the Host Committee Dr. smith drafted a letter, sent it to Doug Thornton who will in turn send it to Mr. Jim Steeg. Mr. Steeg feels that the Host committee is backing this Super Concert. He said that we are hoping that the NFL will also consent. The Host Committee has committed Tad Gormley Stadium as a place to practice for the bands for Super Bowl 1997. If the NFL agrees to allow us to have the Super Concert 1997, then other Park facilities will be used.
Dr. Smith stated that the feedback at the Executive Committee meeting was that the NFL was favorable to this request. Nonetheless, after speaking with Doug Thornton yesterday afternoon this was definitely not the case. The NFL was not in favor of this request and will send a letter outlining their reasons for their , opposition. Doug Thornton stated that Mr. Steeg remarked that the NFL had problems with Michael Gillespie in Phoenix. Dr. smith suggested to wait for their reasons before proceeding any further.
Councilman Glapion stated that the committee feels there is a need to change the scoreboard presently at Tad Gormley Stadium which is much too large and the maintenance is extremely costly. He said that $17,000 has been spent thus far this year on maintenance of the scoreboard. Mr. Dayton stated that there are 18,000 light bulbs in the scoreboard and have already replaced as many as 3,000 at a time costing $2.40 each. Councilman Glapion explained that the scoreboard uses more electricity than the entire stadium and it is not feasible for high school football. councilman Glapion remarked that 2 years ago, the Orleans Parish school Board entered into a Lease Agreement with city Park for Pan American Stadium. The School Board made a commitment to do certain things to upgrade the stadium. Councilman Glapion said that today the committee checked and evaluated what has been done. He said that there has been some improvement but the original renovation plan is not up to date. The major reason is that in 1993 the State Legislature appropriate $1/2 million for renovation of Pan American Stadium. The $1/2 million has been allocated but not received because it is tied up between our attorneys and the School Board attorneys. Nevertheless, that money is decreasing in purchasing I power. -5-
councilman Glapion said that angle iron has been placed on all of the seats to prevent young children from falling. He said that they also investigated the site where a young child fell through in 1991 at a game between Kennedy High School and East Ascension High I School. There has been upgrading on the fence and shrubbery on the inside by the scoreboard. Mr. Hurstell questioned about the top railing. Mr. Bassich stated that an additional chain link fence with a rod up 20 inches above the bId rail was added to the height.
Mr. Meyer explained that since November 1994 we required an Indemnity Agreement from the School Board to back it up with some insurance policies because the State is requiring that we assume some liability exposure. Mr. Snyder defined that City Park owns the property and the money has to go to city Park. Mr. Snyder explained that Mr. Meyer is trying to protect the Park by making sure that any exposure that the Park has to the State with regard to this appropriation goes to and is picked up by the School Board so that it is neutral for the Park. Mr. Meyer said that we have never received the agreement from. the School Board.
Mr. Solomon wondered why the School Board didn' t reply and was concerned that the money may get lost in the system. Mr. Meyer said that he received a telephone call from Mr. Robert Rosenberg, School Board Attorney, 10 days ago requesting a copy of the November 1994 letter. Mr. Meyer sent it to him. Mr. Snyder and Councilman Glapion offered to help if necessary.
Mr. Snyder reminded that he earlier warned that not only getting the Tad Gormley Stadium renovation paid· for but we would be faced with the ongoing maintenance and upkeep which will be very costly. I He said that we need to establish a program that addresses this concern. Mr. Snyder suggested to look at putting some of the net proceeds from the Pearl Jam Concert into a Trust Fund that will be dedicated to replacement of the turf and upkeep of the stadium.
He suggested that we try and leverage this money by going to the users explaining that the rent barely covers operating costs and we need a plan. He stated that the plan would consist of the Park willing to contribute a certain amount of dollars into the Trust Fund, dedicated for this purpose, but also the users participate by voluntarily putting a 10% surcharge on their contracts for this Trust Fund only. This will not only be beneficial to the students but will also act as an incentive for the students not to create unnecessary wear and tear when using. the facility.
Mr. Snyder said that after completing this portion of the proposal of the Trust Fund, then we could contact the business community. He stated that we could explain that they helped renovate this world class facility, which is an asset to the community and has drawn two international events, but it will not remain in this condition and need their help with possibly some matching funds. Mr. Snyder said that this is just a concept based on the profit I from the Pearl Jam Concert. -6:-
Mr. Eumont questioned if the New Orleans Sports Foundation's contract still existed? Mr. Snyder stated that their contract has I been terminated and they do not have any contractual rights. Nevertheless, they still participate on the Stadium committee which is very useful and they give their expertise in community input.
Mr. Eumont asked who uses the stadium now that would pay the 10% surcharge? Mr. Snyder replied that mostly parochial schools and private schools use the stadium. councilman Glapion said that some of the larger public schools also. Mr. Solomon thought that Mr. Snyder's concept was very good. Mr. Hurstell questioned if this would set a precedence? Mr. Reische explained that he understood this question; however, the Finance committee has discussed in depth and is in support of this concept. Mr. Hurstell was in favor of the plan.
TENNIS COMMITTEE - Mr. Turner reported that three indi viduals representing several tennis groups attended the meeting to discuss their dissatisfaction of the conditions of the courts, primarily the rubico courts. Mr. Turner remarked that the maintenance schedule and repairs to the courts previously defined to the Tennis Director apparently have not been followed. Mr. Turner said that Mr. Dayton met and discussed with Mr. Abernathy that proper supervision wasn't being provided adequately. It is hoped that in the near future this will be corrected. Mr. Turner stated that although the financials have improved, July reflected a net profit of $3,845.68 or $3,074.32 below budget. , The Pro Shop' reported net profit of $1,152.16 or $517.84 below budget for July. Mr. Turner recommended the Board to give authority to the Tennis Committee to do a feasibility study on leasing out the Pro Shop and the problems involved. Mr. Reische motioned to accept this recommendation, seconded by Mr. Young and unanimously approved.
Mr. Turner felt that the net profit would improve in September due to the USTA National Tournament and the Sugar Bowl Tournament. Mr. Turner said that Mr. Abernathy informed that the preparations for the sugar Bowl Tournament were on schedule. Mr. Turner said that we are trying to obtain a report from Frischhertz Electrical on repairs needed to our electrical court lighting as problems continue to plague the system.
A report was filed.
PUBLIC RELATIONS COMMITTEE - No Report. LEGAL COMMITTEE - Mr. Thompson thanked Mrs. Breckenr idge for I revising Golf Director Frank Mackel's contract in accordance with ci vi 1 Service's requirements. He also thanked Mr. Meyer for -7- 130
following up on the Pan American. Agreement.
Mr. Thompson reported that he received an order. from the state civil service commission remitting our request for an appeal back I to the referee who decided the case against us in· the first place. He said he also received a request for an extensive settlement from the former Human Resources Director suggesting that we pay $50,000 for him to disappear. Mr. Snyder thanked Mr. Thompson for his continued effort. Mr. Snyder stated that we need from the Legal Committee a formal amendment to our By-laws to create a new Standing, committee of a Personnel Committee which has already been approved.
HORTICULTURE AND GROUNDS COMMITTEE - Mr. Eumont reported ,that at the last Board meeting, a request was made by NOMA to have one of the Park's ancient registered oaks named in honor of a list of "Peaceful Liberators". The Board referred the request to the committee and gave them the authority to respond. The committee reviewed and concluded that it was not in the best interest to name any of the ancient oaks after anyone particular group. Mr. Eumont said that it was a concern that a precedent would be set opening up the door for similar requests by many other groups. Mr. Bassich notified Mr. Bullard of this decision.
Mr. Eumont said that the committee recommends the following: "There will be no consideration of naming any existing trees in City Park or planting new trees to be named for individuals or groups unless the names are first submitted to the Horticulture and Grounds Committee. This committee must approve the request prior I to submitting the request to the Board of Commissioners for final approval. To be considered, the individual or group must have made a significant contribution to the betterment of City Park. In most cases purchasing and paying to maintain trees could be considered a significant contribution to the Park."
After discussion, the committee motion carried unanimously.
Mr. Eumont stated that the Alferez sculpture has been positioned in the garden and the installation of the pumps, lights, etc. is in progress. A low-keyed dedication is planned for the latter part of September or beginning of October for the benefactors. A much larger reception in honor of Mr. Alferez is planned for next spring.
A plaque will be placed in the fountain .area naming the benefactors, the artist and the sculpture "The Flute Player". Two other plaques will be placed in the garden, one naming Lord & Taylor as benefactors of the renovated Rose Garden and one in the Gazebo in gratitude to the Larkin the Park for their contribution to this facility.
Mr. Eumont stated that the Alferez statue has been donated by the I Jones. Foundation - Mrs. Killian Huger, nee Eugenie Jones; Mrs. -8-
James Gunlock, nee Susan Jones; and Joseph Merrick Jones, Jr. The total cost is $74,000 of· which $30,000 will be donated this year I and $44,000 will be donated over the. next three years. Mr. Snyder commented that through the untiring efforts of Mrs. Gen Trimble this donation was made.
Mr. Eumont said that requests have been received from Botanical Garden supporters for a type of memorial for a loved one. This presents an opportunity to sell benches in the garden as memorials for $1,000 each. There are approximately 12 to 15 benches in the garden. A small 3 x 5 brass plaque mentioning the memorial would be attached to the side of each bench. These would be memorials only with no other inscriptions allowed .. Mr.' Eumont stated that the committee recommends and asks. 'for Board approval. The motion carried unanimously.
Mr. Bassich stated in reference to the above mentioned letter from NOMA requesting to name one of the. ancient oak trees, he suggested to NOMA that possibly a new tree· could be planted for this honorary. He explained that in front of NOMA there maybe seven. or eight voided areas where oak trees have died and approximately five oak trees have been replaced in that area over the last three or four years; Mr. Bassich said that all of these water oaks in that area will be dying within the next five or ten years and we have to start a .stand of new trees of some kind. Mr. Bassich mentioned that'if anything happened to the magnolia trees, we would not have any trees in that area. Mr. Bassich would like to honor NOMA's request and grant them permission to plant a tree approved by the Horticulture and Grounds committee in the above mentioned area. , Mr. Snyder stated that he would also like for this group to agree to pay for the installation and upkeep of this tree. Since Judge Taylor is one of the honorees, he has abstained.
After discusston, Mr. Thompson recommended to approve NOMA's request to allow this group to plant and pay for upkeep of a tree, type and location approved by the Horticulture and Grounds Committee. The motion carried unanimously.
A report was filed.
GOLF COMM!TTEE - Mrs. Hines reported that the Dr. smith is helping with the selection of the Pavilion for a prefab building closely resembling the Golf Clubhouse. The site has been determined and agreed upon by the Golf and A&E Committees. Frank Mackel will place the Friends' Golf Tournament tent in that location in October. Mr. Bassich recommended Paul Soniat to suggest plants for camouflage.
Mrs. Hines mentioned that the committee was brought up to date on the correct accounting of statistics and revenue.
Mrs. Hines commented that the committee was in favor of the new logo. I -9- /38
Mrs. Hines stated that the recent New Orleans Hilton Louisiana PGA Cup Match Championship held at Bayou Oaks was a feather in our cap as it pits the fifteen best amateurs around the state against a I select group of PGA Pros. This exposure was statewide. Mrs. Hines said that Mr. Buckley recommended that Bayou Oaks capitalize on publicly acknowledging the Golf Digest rating of Bayou Oaks as the place to play in New Orleans. Also, that Golf Instructor Rob Noel at the Bayou Oaks Learning Facility was voted "Teacher of the Year" by the PGA in Louisiana and Mississippi.
The Italian Open donated $500.00 to Golf and it will be place in the Freeport McMoRan account. Mrs. Hines welcomed back Gary Solomon who has had ill health.
Mrs. Hines stated that Frank Mackel met with Mr. Eumont in the couturie Forest area to discuss the possibility of placing a fence around the forest. Mrs. Hines laughed and said Mr. Eumont humorously vowed never to go hunting with Mr. Mackel as they got lost, lost an electric cart, contracted poison ivy, and ruined a pair of shoes and slacks.
The committee discussed the relocation of the South Course Clubhouse from #1 Zachary Taylor to the new location next to the existing loth green and 11th tee on Golf Drive where electricity is now being installed in the area for Celebration in the Oaks. Sheriff Foti' s department will build the annex on the existing building which will be approximately 2-1/2 times its current size , with an electric cart facility behind. Mrs. Hines stated that Mr. Buckley suggested an executive course/night golf in the future. Mr. Mackel commented that this was previously proposed but many concerns existed such as security and financing. .
Mr. Snyder mentioned that Frank Mackel and Ronnie Be·nandi attended the Executive Committee meeting and discussed golf. Mr. Snyder felt that it was necessary for the.committee to have a feel for the direction of golf since this department plays an important part of the Park. Mr. Snyder feels that the prospects for golf continue to be positive and wants to make.sure that it remains. a popular place to play in the city. Mr. Snyder said that the Executive Committee will continue in the future to have Mr. Mackel attend their meetings at least once a year.
Dr. smith mentioned that he did not want any camouflage until the Pavilion w·as built.
Mr. Solomon suggested that Dr. Smith write. or contact Mr. Pat Goody and Mr. Mark Cullotta since we will not be using their services for the Pavilion. I A report was filed. -10-
FINANCE COMMITTEE Mr. Reische reported that the July 1995 financial statements reflected 'a net profit of $16,251 compared to I a budgeted net profit of $41,515 and last year's July net profit of $5,008. July 1995 included an additional $30,000 in, insurance expense accrual due to our anticipated increase in insurance costs. Mr. Reische stated that we still do not have the final figure for insurance beginning July I, 1995 from the Office of Risk Management. Rainfall for July 1995 was 10.1 inches compared to 13.5 inches in July 1994.
Mr. Reische stated that 'management had begun working on the budget for the 1995-1996 fiscal year and that a budget would be presented at their September meeting.
Mr. Reische reported that the Bond Claim regarding the Garden Building had been filed.
Mr. Snyder mentioned that at the Executive meeting the committee discussed the possibility of having some type of permanent honorary card to give to people who have been donors or benefactors giving them certain privileges in the Park. The concept was suggested as a President's Club but this is still informal. A report was filed.
DEVELOPMENT COMMITTEE - No Report.
CONCESSIONS COMMITTEE - No Report. CELEBRATION IN THE OAKS COMMITTEE - Mrs. Larue reported that some , of the new exhibits for Celebration are a large fountain in Bayou Oaks south lagoon and 3 smaller fountains in the Peristyle lagoon. Also there will be a 40 foot Snowman donated by Village Aurora Mall located where the Spaceship was.
Mrs. Larue stated that thanks to Reily Electric and TANO for donating supplies and engineers to put together sequencing, i.e.; new Hot Air Balloons that rise and fall; a Pelican eating fish; and fish that swim the right way.
Mrs. Larue announced that the most exciting new feature is in the front of the Garden by the,Pavilion, it will be used as a test area for turning the lights off and on by remote control. She said that the future is here!
Mrs. Larue stated that Accent Annex is underwriting decorating the Carousel and paying for all of the supplies.
Mrs. Larue commented that thanks to Mr. Snyder, an agreement ,has finally been reach with WWL-TV who will be the media sponsor for the next 3 years. Louisiana Forest and Paper People along with WWL-TV will be sponsors. Mrs. Larue reported that already we have 86 school nights, 98 I -11-
school trees, 50 restaurants for the Preview Party and the Last straws will be playing. She mentioned that the print deadline is September 15 for the 13,000 invitations for the Preview' Party and I 8,500 invitations for the Children's Preview Party. Mr. Liggans asked Mrs. Larue to contact IBW Electrical Union who are willing to volunteer their electricians.
Mrs. Farris happily announced that the Friends of City Park donated the 3 fountains with lights for Celebration. Everyone applauded.
A report was filed. ARCHITECTURE AND ENGINEERING COMMITTEE - No Report.
NOMINATING COMMITTEE - Dr. Smith reported that notice was sent to all Commissioners asking for recommendations for nominations to the Board to be received prior to September 18, 1995. He said that this correspondence stated that one opening would be available beginning January 1, 1996; however, there will be two openings since Mr. George Hopkins will be resigning at the end of this year for business reasons. Dr. Smith said that Mr. Malcolm Hurstell has served 8 years the maximum allowed and will be leaving the Board at the end of this year. He was given an acclamation.
Mr. SoLomon asked if there was any official policy recommending any particular types of persons to be elected? Dr. Smith said that there was no official policy but obviously this will be taken into consideration. I UNFINISHED BUSINESS Mr. Bassich mentioned that Mr. Bill Finkenstein from R&F Designs will be arriving this Friday to work this weekend in the Carousel. Mr. Bassich said that Mr. Finkenstein will be repairing five of the animals which have had some excessive wear and tear. and broken parts. .
There being no further business, the meeting was adjourned by the President at 5:45 p.m.
Dottie Zieglep Executive/Record~ng Secretary
I I~I I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION SOURCES AND USES OF CASH FOR MONTH ENDED AUGUST 31,1995
BALANCE JULY 31, 1995 317,362,26
SOURCES OF CASH: Operations 999,411,01 Contributed Capital 36,833,63 Investments 256,451.00 Loan Proceeds 59,000.00
TOTAL AVAILABLE CASH 1,669,057.90
USES OF CASH: Operations (917,225.75) I Capital Items (45,659.81 ) Debt Service (8,810.81 ) Investments Purchased (262,541.99)
(1 ,234,238.36)
BALANCE AUGUST 31, 1995 434,819.54
,
1 Palm Drive. New Orleans, Louisiana 70124'f( S04-4H24HHW. FAX S04-4H3-9412 14{)... I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION LIABILITIES AUGUST 31, 1995
CURRENT LIABILITIES
Vendor Accounts Payable 153,241.59 Accrued Expenses 18,522.24 Accrued Payroll 100,637.51 Accrued Bonus 104,000.00 Accrued Vacation 187,585.18 Sales Tax 44,341.73 Payroll Taxes 21,403.54 Deferred Revenue 233,950.18
Total Current Liabilities
I LONG TERM LIABILITIES Amusements 9,016.55 Catering 7,869.07 Quadraplex :300,ogo,00
Total Notes Payable 316,885.62
Royal Leasing 7,373.69 John Deere 3,833.22 Textron 56,040.20 Case Leasing 28,295.05 Deerborn 11,746.75 G.MAC. 24.83 Eaton Financial 1,806.93 Lehigh Municipal 4,483.17 Clarke Financial 6,134.02 Associated 8,412.73
, Total L~~ Payabl,
1 Palm Drive. New Orleans.l.ouisiana 70121" ')(1'j 1824888,,' FAX S04-483-<)412 143 I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION INVESTMENTS AUGUST 31, 1995
INVESTMENTS Golf Improvement Fund 17,865.59
GENERAL U.S. Treasury Bill (due 02-22-95) 121,663.33 U.S. Treasury Bill (due 11-24-95) 9,865.71
TOTAL 131,529.04
RESTRICTED CITO Donation - U.S. Treasury Bill (due 11-02-95) 48,647.64 I Garden Education Building T -BILL (due 11-02-95) 19,459.06 Ribet Fund - U.S. Treasury Bill (due 11-15-95) 24,393.26 Quad Concession Bldg - C.D. (due 09-07-95) 50,000.00 People Mover - C.D. (due 12-07-95) 18,000.00 Soccer Fields - U.S. Treasury Bill (due 11-24-95) 49,328.53 Quad Parking Lot - U.S. Treasury Bill (due 11-24-95 73,992.79
TOTAL 283,821.28
TOTAL INVESTMENTS 433,215.91
I
1 Palm Drivei)' New Orleans, Louisiana 70 121 ~ 5(H ii824888.' FAX 5()4-483~9412 10:54 AM
NEW ORLEANS CITY PARK IMPROVEMENT ASSN. SCH. E PARK STATISTICS - AUGUST, 1995
CURRENT PRIOR YR. CURRENT PRIOR YA. MONTH MONTH YTD YTD FEES -North 1,983 2,345 16,201 20,052 South 3,007 3,452 23,146 25.545 East 1,924 2,668 17,882 22,289 West 2,818 6,130 23,674 40,335 PM- ALL COURSES 3,790 N/A 19,764 o NON-RESIDENT 117 N/A 2,603 o TOTAL 13,639 14,595 102,066 108,221
MONTHLY GOLF TICKETS 229 191 1,635 1,513
ANNUAL GOLF TICKETS o o 292 291
GOLF CART RENTAL - 18 Hole 5,416 4,908 34,637 33,764 9 Hole 646 720 4,719 5,209
DRIVING RANGE BUCKETS - ADULT 7,165 12,001 68,784 84,625 (new for '95) YOUTH 2187 o 7,818 o (new for '95) COUPON BOOKS 28 o 225 o
TENNIS CTS.-RENTAL HRS. 1,496 1,626 11,446 11,771
PEDAL BOATS - 1/2 Hour 56 382 1,911 2,734 1 Hour 51 356 2,729 3,009
CANOES - 1 Hour 23 191 1,170 1,489
FISHING TKTS. - Daily Adult 34 206 1,847 2,315 Daily Youth 29 161 925 994 Annual Pass o o 13 12
FISHING RODEO o o 1,178 1,253
I GARDEN - Admissions 239 o 5,009 o Pavillion 6 o 74 o Tours 1 o 127 o
RAINFALL - INCHES 3.75· 5.93- 64.39· 42.97·
TOUR - Buses 428 405 3,714 3,902 Vans 105 81 787 840
STORYLAND ADMISSIONS 2,774 5,608 35,281 43,027
BIRTHDAY PARTIES STORYLAND 17 15 195 151 CAROUSEL 31 21 257 177
8 3
699,103
C:\123\STATS\AUG95,WK1/9/16/95 I September 19, 1995
MEETING NOTICE AND AGENDA FOR TUESDAY, SEPTEMBER 26, 1995 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
TIME: 4:00 p.m.
PLACE: Administration Building, 1 Palm Drive
1. Roll Call.
2. Introduction of Guests.
3. Approval of August 22, 1995 Minutes. I 4. Management Report. 5. Communications.
6. Report of Officers.
7. Report of Committees.
8. Report of Museum Representative.
9. Report of Friends of City Park. 10. Unfinished Business.
11. New Business.
12. Adjournment.
1 Palm Drive. t\ew Orleans. Louisiana 7()124 'l504482-4888,j FAX 504-483-9412 J september 20, 1995
Board of Commissioners New Orleans city Park Improvement Association New Orleans, Louisiana 70124
Monthly Report
Dear Commissioners: We met with representatives of M&M Mars Candy about their becoming more involved with the Park in both sales and promotion.
We traveled with the President and President Elect to Baton Rouge to meet with both Roger Magendie regarding our upcoming project at the Casino and then visited the wildlife & Fisheries to talk about Park activities. We feel sure you will hear more about this at the meeting.
Met with a representative of Wayne Industries to observe a small pickup truck mounted garbage compactor in use. Eventually, it would make an outstanding addition to our maintenance equipment I fleet. Met with Sheriff Charles Foti concerning his activities in the Park and also went to his yard to see the 35' "Oak Tree" he is making for Celebration in the Oaks.
Met with representatives of the city Park Neighborhood group and listened to their concerns on activity across from their section of the Park.
Our maintenance personnel have been doing a tremendous job working with the crew from Entergy in installing the new service to the Celebration in the Oaks Building, maintenance area and the additional service for Celebration lighting. with Clarence Eckelmann as the coordinator for this project we have made a first class installation.
In connection with this we are very concerned with the number of trees we have found dying from both termites and old age. We have removed about seven trees (mostly water and overcup oaks) that have died and became over run with termites. Our tree crew also performed some very necessary work on removing dead wood and limbs that had been hit by lightning. We are very pleased with the results and hope we can find time to allow them to do tree , maintenance 3 or 4 days per week.
1 Palm Drive .. New Orleans, Louisiana 70 I 2,4 '~ 50'iAS2-i 888 '.' FAX 504-483-9412 Page 2
I Met with representatives of the Tulane Rowing Association to try to help them in their efforts to find a site for their operation in City Park. The delayed Pearl Jam Concert was a success in spite of threatening skies. Over 33,000 persons attended and 36,000 bought tickets. Russell Doussan from the stadium and other members of the staff did an outstanding job in making sure that the event went off as problem free as possible. The final figures are not in, however, the income from this event can make a big difference in the end of our 9 month fiscal year.
We will make a supplemental verbal report should any additional information present itself prior to the next meeting of the Board of Commissioners. Respectfully submitted,
(,
Beau L. Bassich I Executive Director BLBjPPD:Srjdz
, 1'-18
MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to order on Tuesday, September 26, 1995 at 4:05 p.m. by the President I noting a quorum was present. PRESENT: Charles Snyder, President; Commissioners Eumont, Farris, Hines, Hopkins, Hurstell, Larue, Liggans, Mestayer, Meyer, Morgan, Purtell, Reische, Smith, Solomon, Taylor, Turner and Young.
EXCUSED: Commissioners Bagneris, Breckenridge, Burns, Glapion, McLetchie, Thompson, Tolliver and Williams.
ABSENT: Commissioners Buckley, Favrot, Radelat, Syracuse, Terrell and Vehnekamp.
STAFF: Beau Bassich, Executive Director; Patrick Dayton, Sr., General Manager; Jill Pichowski, Public Relations Assistant; and Dottie Ziegler, Executive Secretary.
The President introduced and welcomed Ms. Jill Pichowski, new Public Relations Assistant.
Mr. Snyder asked for any corrections to the August minutes; none were made. Mr. Liggans moved to accept the minutes, seconded by Mr. Turner and unanimously approved.
MANAGEMENT REPORT - Mr. Bassich reported that the recent drought I has caused some severe damage, stress and problems for our trees. Termites have been found in some cypress, oaks and hackberry trees causing much concern. Mr. Bassich said that our maintenance crew has been doing an excellent job of trimming and removing the dead trees.
Mr. Bassich stated that the electrical lines being installed by our employees, who are working with NOPSI, are almost complete along Golf and Palm Drives. This will provide service for the new fountain exhibit for Celebration, the new maintenance building, as well as areas that have never had electrical service before.
Mr. Hurstell questioned what was being done to treat the termites in trees? Mr. Bassich explained that we are working with the Mosquito Control people. In order to find out if termites are in the trees, a sugar cane stake is driven along side of the tree. When the sugar cane stake is pulled out and if it shows signs of being eaten, then this determines that the tree has termites. This has been done to approximately 45 trees. Mr. Bassich said that at times termites were not visible until the tree was cut down.
Mr. Bassich stated that the Mosquito Control people have asked that we leave one of the remaining stumps by the Administration Building for an archeology group to dig and determine where the termites are , coming in through the root system. -2-
Mr. Dayton reported that the Pearl Jam Concert was a great success. He said that it was a total team effort on the part of all of our employees who worked very hard and expressed his appreciation to everyone. COMMUNICATIONS - Mr. Snyder received a note from Mrs. Rena Laborde I thanking city Park for the beautiful flowers sent to Mr. Ellis Laborde, former City Park General Manager, who passed away on September 11th. She expressed that Mr. Laborde was very devoted to City Park. Mr. Snyder also received a letter from a neighbor who lives on spanish Fort Blvd. and praises the Park for some of its accomplishments but is taking issue on lack of grass cutting along Robert E. Lee Blvd. Mr. Bassich replied that they met with John Brady, Golf Maintenance Superintendent, and the responsibility of this area has been resolved.
REPORT OF STANDING COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - Dr. Smith reported that the committee discussed 6 different projects.
Regarding the Casino Renovation Project, Dr. Smith stated that a meeting was held with the State Department of Administration to discuss the State rules and regulations for architect selection procedures on projects above $200,000 construction value. Dr. I Smith prepared and distributed a memorandum to the committee on the State's rulings. Dr. Smith stated that they also spoke to the state Department of Administration on the concept of retaining a planning firm to do a highest and best use study for that program before retaining an architect to do design work. The State agreed wi th this decision. Dr. smith will be sending a request for proposal to 3 planning firms for this study in about a week.
Dr. smith remarked that Don Gauthreaux prepared a final punch list for the Quadraplex Building. After discussions with the architect, Dr. Smith said that in approximately two weeks all but one item will be resolved. The one outstanding item was 60% of the exterior concrete work which was disapproved and $10,000 withheld from payment to the contractor. Dr. Smith said that we have since received a bid from another contractor for $7,300, from the contractor for the batting cages. This is the price if the work could be performed when the batting cages are being constructed. Dr. smith stated that Sheriff Foti has volunteered money, architectural services and construction forces to relocate and expand the new city Park South Course Clubhouse to Golf Drive. It was decided that Park supervision was needed on this project. Mr. Bassich will get a cost estimate from Ron Cressy, civil engineer, who has worked on several projects in the Park to oversee this project. Dr. Smith reminded that the Board approved to allow Sheriff Foti's , office to use the Irby Building for their Halloween House one last /5D -3-
time. Dr. smith said that we did require that an engineer from the Sheriff's department walk through the building to certify its safety for its continued use. Members of the A&E committee will be J walking through for their added satisfaction. Dr. Smith stated that the committee has settled on the concept of the pre-engineered building for the Golf Pavilion. The committee would like to retain an architect to work with them on this project. Dr. smith and Gary Solomon have agreed on the concept of engaging Mark Culotta in solely performing architectural services. Dr. Smith will ask Mr. Culotta to make a presentation to the A&E Committee at the October meeting. Dr. smith explained that a decision has not been made on the materials to be used for the construction of the lighting standards for soccer fields.
A report was filed.
CELEBRATION IN THE OAKS - Mrs. Larue reported that to date they have received $20,500 for the Chandelier Oaks ornaments. Mrs. Larue stated that they have received $52,000 in donations from the following: Principal Health Care-$2,000, CDM-$3,000, Mobil-$2,000, Entergy-$30,OOO, LL&E-$6,000, Shell-$5,000, USA&M-$l,OOO, Cox $3,000. She said that Louisiana Forest & Paper People has wired $20,000 with an additional $15,000 to be forwarded. Also, First National Bank of Commerce has agreed to give $10,000 to underwrite the Botanical Garden. Mrs. Larue stated that this amount totals $117,500 before the opening date. Thanks to Mr. Liggans, Hibernia I underwrites 100,000 programs. All of these donors will be given complimentary tickets to the Preview Party. Mrs. Larue explained that it is very important for all Commissioners to attend the Preview Party, meet, thank and recognize these contributors. She said that there will be 58 restaurants at the Adult Preview Party on November 17, the tickets cost $35.00 per person.
Mrs. Larue stated that the new sponsor for the First-Aid Tent will be the "Alliance of 8 Greater New Orleans Community Hospitals" consisting of Children's, East Jefferson, West Jefferson, Ochsner, Pendleton, Touro and st. Tammany Hospitals. These will replace Mercy Hospital. Mrs. Larue commented that a proposal for $20,000 will be presented to a Foundation for a Menorah.
Mrs. Larue stated that Celebration in the Oaks will be advertised on Taxi Cabs, at $25.00 per cab; 30 billboards, and all Schwegmann bags, for publicity.
Mrs. Larue explained that Non-Profit Night on November 26 is devoted for non-profit organizations in the Greater New Orleans area enabling them to display their materials, collect donations , and show the community what they are about. There are a myriad number of organizations already registered. -4-
A report was filed. CONCESSIONS COMMITTEE - Mr. Solomon reported that the committee is concerned with the food service being inadequate at the Golf Clubhouse Restaurant. He said there will be a joint meeting with the Golf and Concessions Committees to review some proposals to I sublease the area.
DEVELOPMENT COMMITTEE - No Report.
EXECUTIVE COMMITTEE Mr. Snyder smilingly announced that he attended the Pearl Jam Concert and was wearing his Pearl Jam "Target Shirt". He said the net profit for our share of Pearl Jam is approximately $70,000. This figure includes any incremental expenses related to the event such as overtime for the staff who worked diligently. Al though Mr. Snyder was very pleased and thrilled with the results of the concert, he felt that the rain hampered the concessions by keeping the crowds away until later in the evening.
Mr. snyder reminded that the Stadium Management Committee previously suggested that we take $37,500 of Pearl Jam revenue and place it in a fund dedicated for maintenance and repairs of the stadium. This was approved by the Finance Committee and recommended by the Executive Committee. Mr. Snyder explained that at this time the recommendation is carrying the condition that the users of the stadium agree to a 10% surcharge on their stadium I rental which would also be put into this restricted fund that would . not be available for general use of the Park. Hopefully, once the Park and the users show interest in their responsibility of trying to keep up this marvelous facility, then the Park can go to the business community or other governmental units to possibly obtain matching funds. Mr. Snyder stated that this is a recommendation and motion from three committees.
Mr. Eumont asked to clarify repairs and maintenance and be more precise regarding this fund. Mr. Snyder responded that this fund is mainly to replace the turf and the surface of the track. Mr. Eumont questioned if 50% of special events should also be set aside? Mr. Snyder felt that special events should be on an Ad Hoc basis. Mr. Snyder explained that the concept of the 10% surcharge is for users to have a feeling of ownership and be more responsible in keeping up the maintenance. Mr. Reische suggested to specifically focus on replacing the turf and the surface of the track. Mr. Snyder agreed. The motion carried unanimously.
Mr. Snyder said that Councilman Glapion, Chairman of the Stadium Management Committee, will be working with Russell Doussan in calling the users and making a presentation.
Mr. Snyder reported at the last meeting that City Park is a , possible donee of Couba Island, a 3000 acre island, 15 miles south of the airport that has diminishing but some mineral production. He said that Mr. Waldemar Nelson has graciously agreed to donate to city Park a phase one environmental study under Dr. Peter smith's -5- /5~
direction. When the Board makes a decision, they will have this environmental study to consider whether they want to accept this donation. Also, Chevron has a report file on their annual I inspection of the property which could help the Board's decision. Mr. Snyder has had discussions with the wildlife & Fisheries Department with the possibility if we receive the donation, then we would enter into a long term agreement with them for making it a wildlife refuge or managed area. They would take care of the island, its upkeep, shorelines, etc. Mr. Snyder also had discussions of joint endeavor agreements with the National Park Service for the Jean Lafitte Historical National Park and they are also interested. Mr. Snyder stated that the goal is not only to get the ownership but to do something worthwhile with it which would enhance our resources with mineral production. He hopes to finalize this donation by the end of the year.
Mr. snyder has requested an opinion from the Attorney General asking for a determination if the Park is obligated to pay the supplemental pay. There is an attorney assigned to render an opinion but this has not been received as of this date.
Mr. snyder said that there has been discussion with the Friends and the Horticulture and Grounds Committee concerning giving additional structure and statue to the Botanical Garden Advisory Committee. The discussions included formalizing this group as a subsidiary of the Friends organization forming it as a foundation dedicated to the Botanical Garden. Mr. Snyder stated that the direct effect it would have as presently proposed would be that the president of the I foundation would be an ex-officio member of the Board of Commissioners. Also, there would be built into its organizational structure certain veto powers that could be exercised by this group together with the Friends or separately on fund raising activities.
COUTURIE FOREST - Mr. Snyder reported that a preliminary plan has been formulated. Dr. smith has written to General Stroud with the National Guard to solicit his help. Mr. Snyder said that we are also working with Mr. Digges Morgan for help from the national organizations such as the Louisiana Forest & Paper People and the American Forest & Paper People. Mr. Snyder feels that clean up of this beautiful but neglected area can be accomplished with a reasonable amount of money and some in-kind donations.
FINANCE COMMITTEE - Mr. Reische reported that George Parker, Director of Amusements, made a very informative presentation and explained some of the statistics of the Amusements Area.
Mr. Reische stated that August financial statements recorded a net loss of $99,520 compared to a budgeted net loss of $14,140 and last year's August net loss of $90,737. August 1995 included an additional $30,000 in insurance accrual due to the projected increase. Mr. Reische said that the State Office of Risk , Management's insurance bill has been received for $568,000 compared to last year's $200,000. -6-
Mr. Reische commented that the committee approved the request that $37,500 of the Pearl Jam Concert be set aside in a restricted investment account for stadium maintenance. Mr. Reische hopes that I we get the support from the users for the 10% surcharge.
Mr. Reische distributed the proposed 1995 Operating Budget beginning October 1, 1995. The proposed budget includes some increases in fees and prices which have been approved by the various committees. The budget also includes six additional people. Mr. Reische indicated that we are proposing the 1995/96 budget end result with a net income of $50,000. Mr. Reische stated that the Finance Committee has reviewed this 1995/96 budget with Administration and Executive Committee and recommends its approval. The motion carried unanimously. Mr. Reische mentioned that the $70,000 FEMA insurance recovery from the May flood has been received.
Mr. Hopkins questioned if the high insurance cost would continue? Mr. Reische replied that this is very possible because we received one private insurance quote which was substantially in excess of the state's cost. We are seeking one additional private insurance quote. Mr. Reische reminded that we have had one drowning death which costs the state approximately $2 million to settle the lawsuits. This has contributed to our higher premiums. A report was filed.
GOLF COMMITTEE - Mrs. Hines reported that the committee met with the Executive Board to explain golf's position. Some items I discussed were lines of communication, budgets, statistics, hours of operation, revenues, weather and the Freeport project.
Mrs. Hines said that President Snyder commented on the good condition of the courses but requested maintenance address the lagoon area directly behind #5 green next to #8 tee. John Brady, Golf Course Superintendent, will attend to this matter.
Mrs. Hines mentioned that the new EZ-Go golf carts arrived and the new price structure has been in effect since September 1, 1995. A few complaints were received but with the thousands of rounds of golf, these few complaints are normal.
Mrs. Hines stated that Frank Mackel addressed the security problem at the South Course during football season. Mr. Dayton will work with city Park Police on this concern.
Mrs. Hines reported that Freeport McMoRan has approved Frank Mackel's request to install cart paths on the Lakeside and Wisner Courses. They will begin in November and finish, weather permitting, in late December or early January, 1996.
Mrs. Hines indicated that Pat Dayton has scheduled a meeting with a local restaurateur to discuss the possibility of a private , involvement with the Golf Clubhouse restaurant. -7- /51
A report was filed.
HORTICULTURE AND GROUNDS COMMITTEE - Mr. Eumont stated that the J committee met but there was no report. Mr. Bassich commented that tomorrow morning we will be receiving a 48 ft. long flatbed full of holly bushes, 6 ft. tall, donated from Windmill Nursery.
LEGAL COMMITTEE - Mr. Snyder reported that the Ethics Commission has turned down the request to pay the actual cost of Topper Thompson's paralegal.
Mr. snyder feels that an Appreciation Party for Mr. Thompson's law firm would be in order and he plans to move forward with it.
PUBLIC RELATIONS COMMITTEE - Ms. pichowski reported that they have a meeting with Ms. Stephanie Smilie, the artist, regarding the logo to finalize the cost.
TENNIS COMMITTEE - Mr. Turner reported the committee discussed the maintenance of the courts, especially the rubico courts. He recommended to make a concerted effort to improve the sprinkler system that services those courts which would reduce our maintenance considerably. Also, he suggested to look into the problems experiencing with the electrical system on the courts.
Mr. Turner stated that the August financials showed a net profit of $4,187.48. This contributed to good results in group sales and I lessons. Two maj or tournaments scheduled this month will also improve our tennis financials for the projected budget.
Mr. Turner said that the Pro Shop showed a net profit of $1,503.70. Mr. Turner feels that there is too much local competition for leasing the Pro Shop in order to make a profitable investment. Mr. Turner suggested that the Pro Shop have small items such as socks with a signature logo identifying City Park but no large clothing articles. This would be good for visitors.
A report was filed.
FRIENDS OF CITY PARK - Mrs. Farris reported that "Lark in the Park" is progressing very well and have received over $70,000 already. The Friends are raffling only 225 tickets at $100 each for a 1995 Pontiac Sunfire Automobile from Mossy Oldsmobile Pontiac to raise money for "Lark in the Park". The drawing will be held during the "Lark in the Park" on Friday, October 6, 1995 in the Pavilion of the Two sisters. The Co-Chairmen are Gabriella st. Amant and Sidonie Read for the spectacular Lark's "Enchanted Garden".
Mrs. Farris mentioned that there are 5 fund raisers in October including the Lark. "Ride-A-Rama" is sunday, October 8 from 4:30- , 7:30 p.m., free entrance to Amusements for Friends members; a new event "Ghost in the Oaks" on Friday, October 13 in Amusements; Ladies Golf Tournament on October 23; and, Men's Golf Tournament on -8-
October 25. Mrs. Farris commented that she will be Friends' President in 1996 but has a replacement for 1997 and 1998. Everyone is absolutely delighted with Mrs. Farris as President of the Friends. I PAN AMERICAN STADIUM - Mr. Snyder mentioned that Mr. Meyer has been fencing with the Orleans Parish School regarding the Pan American Stadium and has been very protective for the Park with the funds received from the State for the stadium's renovation. SPECIAL CONCERT STUDY COMMITTEE - Mr. Snyder stated that the Pearl Jam Concert was beautifully orchestrated and only two comments or mild suggestions were made from the neighborhoods. He complimented everyone who participated and asked the Special Concert Study Committee to address these comments. Mr. Liggans said that you couldn't tell there was a concert the next day because the grounds were so clean. Mr. Dayton explained that there were 3 shifts around the clock cleaning the area immediately after the concert.
Mr. Snyder asked Mr. Dayton and Dr. smith to schedule a neighborhood group meeting as soon as possible to specifically solicit their comments. Mr. Snyder felt that the concert went very smoothly.
Mr. Dayton stated that he received a letter from Don Fox of Beaver Productions on the Pearl Jam Concert. The letter stated how pleased and satisfied Mr. Fox was with the outcome and working I closely with Russell Doussan. Mr. Fox mentioned that he looks forward to bringing at least one major event a year to the Park.
SUPER CONCERT 1997 - Dr. Smith reminded that we made a request to the NFL to release the Park from the commitment to use Tad Gormley Stadium for their Superbowl 1997 band practice. Dr. smith said that we have received a letter from the NFL stating an emphatic "NO" from the commitment and will not release it. Dr. smith stated that he will speak with Councilman Glapion for his assistance.
NOMINATING COMMITTEE Dr. smith reported that the committee received three nominees for consideration to fill the two commissioner's vacancies at the end of the year. The committee will meet in the next two weeks for their selections to present to the Board for two new commissioners and a slate of officers at the October Board meeting. There being no further business, the meeting was adjourned by the President at 5:10 p.m.
Dottie Zieg Executive/Recording Secretary I 15fp I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION SOURCES AND USES OF CASH FOR MONTH ENDED SEPTEMBER 30, 1995
BALANCE AUGUST 31, 1995 434,819.54
SOURCES OF CASH: Operations 1 ,193,407.15 Contributed Capital 21,584.55 Investments 51,860.28 Loan Proceeds 0.00
TOTAL AVAILABLE CASH 1,701,671.52
USES OF CASH: Operations (979,130.56) I Capital Items (76,752.14) Debt Service (12,833.26) Investments Purchased ~05~318.~
(L274,034.90)
BALANCE SEPTEMBER 30, 1995 427,636.62
I
1 Palm Drive'. New Orleans, Louisiana 70124': ,)04-482-4888 .. FAX 504-483-9412 /57 I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION LIABILITIES SEPTEMBER 30, 1995
CURRENT LIABILITIES
Vendor Accounts Payable 777,216.92 Accrued Expenses 45,862.15 Accrued Payroll 119,610.00 Accrued Bonus 117,000.00 Accrued Vacation 194,594.72 Sales Tax 87,352.05 Payroll Taxes 10,276.12 Deferred Revenue 213,259.85
Total Current Liabilities $1,565,171.81
I LONG TERM LIABILITIES Amusements 7,580.55 Catering 6,783.07 Quadraplex __---=2=.94 .... ,52144
Total Notes Payable ~98,885.06
Royal Leasing 7,052.46 John Deere 3,423.32 Textron 53,928.94 Case Leasing 27,132.96 Deerborn 11,166.15 G.M.A.C. 24.83 Eaton Financial 1,779.22 Lehigh Municipal 4,263.26 Clarke Financial 6,134.02 Associated ~ ___ 8,41273 I Total Leases Payable $123,317.89
1 Palm Drive ... New Orleans, Louisiana 70124 • 504-482 -4888·i' FAX 504-483-9412 r------/tJB I
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION INVESTMENTS SEPTEMBER 30, 1995
INVESTMENTS Golf Improvement Fund 16,523.46
GENERAL U.S. Treasury Bill (due 02-22-95) 121,663.33 U.S. Treasury Bill (due 11-02-95) 19,459.06 U.S. Treasury Bill (due 12-07-95) 49,341.51 U.S. Treasury Bill (due 11-24-95) ~f:l€3§·7J
TOTAL 200,329.61
I RESTRICTED CITO Donation - U.S. Treasury Bill (due 11-02-95) 48,647.64 Quad Batting Cages - U.S. Treasury Bill (due 12-28-95) 69,087.85 Ribet Fund - U.S. Treasury Bill (due 11-15-95) 24,393.26 Quad Cone. Bldg - U.S. Treasury Bill (due 12-07-95) 49,380.69 People Mover - C.D. (due 12-07-95) 18,000.00 Soccer Fields - U.S. Treasury Bill (due 11 -24-95) 49,328.53 Quad Parking Lot - U.S. Treasury Bill (due 11-24-95) 73,992.79 Tad Gormley Maint. - U.S Treasury Bill (due 03-28-95) 36,990.46
TOTAL 369,821.22
TOTAL INVESTMENTS 586,674.29 I
I Palm Drive'~ New Orleans, Louisiana 70121. 50'j-1824888·... FAX 504-483-9412 09:13 AM /sC(
NEW ORLEANS CITY PARK IMPROVEMENT ASSN. SCH. E PARK STATISTICS - SEPTEMBER, 1995
CURRENT PRIOR YA. CURRENT PRIOR YR. MONTH MONTH YTD YTD FEES -North 2.194 2.270 18,395 22.322 ID~Y G""" South 2.907 3,452 26.053 28,997 East 2,721 2,413 20,603 24.702 West 2.488 3,218 26.162 41,859 PM- ALL COURSES 4,101 N/A 23,865 o NON-RESIDENT 312 N/A 2.915 o
TOTAL 14.723 11,353 116,789 117,880
MONTHLY GOLF TICKETS 222 184 1.857 1,697
ANNUAL GOLF TICKETS o o 292 291
GOLF CART RENTAL - 18 Hole 5.858 4,962 40,495 38.726 9 Hole 589 561 5,308 5,770
DRIVING RANGE BUCKETS - ADULT 6.041 10,376 74.825 95.001 (new for '95) YOUTH 2.230 o 10,048 o (new for '95) COUPON BOOKS 38 o 263 o
TENNIS CTS.-RENTAL HRS. 1.823 1,717 13,269 13,488
PEDAL BOATS - 1/2 Hour o 252 1.911 2.986 1 Hour o 391 2.729 3,400
CANOES - 1 Hour o 215 1,170 1.704
FISHING TKTS. - Daily Adult 70 165 1,917 2,480 Daily Youth 85 109 1,010 1.103 Annual Pass o 2 13 14
FISHING RODEO o o 1.178 1,253
GARDEN - Admissions 986 o 5.995 o I Pavillion 17 o 91 o Tours 19 o 146 o
RAINFALL - INCHES 4.27· 6.78· 68.66· 49.75·
TOUR - Buses 510 481 4.224 4.383 Vans 85 81 872 921
STORYLAND ADMISSIONS 3.420 3,567 38,701 46.594
BIRTHDAY PARTIES STORYLAND 30 30 225 181 CAROUSEL 41 12 298 189
AMUSEMENT RIDES ANTIQUE CARS 11,033 9,104 77.195 65.917 BUMPER CARS 11.122 9,624 72.085 75.378 CAROUSEL 12,701 14.084 106.988 106.348 FERRIS WHEEL 2,795 5,045 30,710 29.197 MINI FERRIS 855 1.953 7.098 17.137 ROLLER COASTER 22.237 19,589 178.967 167.350 TILT-A-WHIRL 12.310 12.457 61.170 85.415 TRAIN 12,244 10.206 94,319 86.905 UMBRELLA CARS 4.041 4,415 27,738 34.533 MOTORCYCLES (CITO) o o o 335 SLIDE 10.310 11.579 83,527 69.887 SCRAMBLER 10.405 9.488 78,965 66.571 CASTLE (CITO) 10.945 o 41,120 1.674 4X4 (CITO) o o 123 o I TOTAL 120,998 107,514 860.005 806.617
c:\ 123\STATS\SEPT95.wKl/l 0/18/95 /0D I October 18, 1995
MEETING NOTICE AND AGENDA FOR TUESDAY, OCTOBER 24, 1995
MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
TIME: 4:00 p.m.
PLACE: Administration Building, 1 Palm Drive
1. Roll Call.
2. Introduction of Guests. I 3. Approval of September 26, 1995 Minutes. 4. Management Report. 5. Communications.
6. Report of Officers.
7. Report of Committees. 8. Report of Museum Representative.
9. Report of Friends of City Park.
10. Nominating committee.
11. Unfinished Business.
12. New Business. 13. Adjournment. I
1 Palm Drive '. New Orleans, Louisiana 70124. 504-4il2-4ililill FAX 504-483-9412 IfJ I I October 18, 1995
Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124 Monthly Report
Dear Commissioners:
We have been advised by City Planning that the Bond money from the City for the casino Project will be available in two stages - $235,000 in 1996 and $525,000 in 1997.
The Pavilion was host to a "style Show" presented by city Business, Rubenstein and others. We welcomed the guest to the event and the Park.
Received an inquiry regarding the possibility of a food tent being erected for the "Faberge" Exhibit in the end of 1996 and early 1997. A written proposal will be submitted to the Board. I Attended a reception at Gallier Hall given by Mayor Morial for the Mayor of Matsue, Japan, Toshio Miyaoka. He was accompanied by 24 delegates from their city. A large crowd was in attendance and we were part of the welcoming group.
The Friends Lark in the Park, co-chaired by Sidonie Read and Gabriella st. Amant and ably assisted by a fine committee held a most successful event. The evening was an outstanding presentation in every way. We will not give the details now because we hope to have the chairpersons at our Board Meeting for their report. We continue to be amazed at the versatility of the Pavilion and the Garden.
The changes to the electrical service in the center of the Park are complete.
The Celebration In The Oaks building is serving its purpose well. This should make the ornaments and the lights last much longer. Some of the newer ornaments are more spectacular than ever.
The Wallop-Breaux dredging project is progressing on schedule. The eastern area of Bayou Metairie is complete and the dredge is I performing as designed.
1 Palm Drive '~ New Orleans, Louisiana 70124 'l504482-4888'~ FAX 504-483-9412 , I Page 2 The First Popp Fountain Outdoor Sculpture Exhibit showing the works of Robert wick will open on Sunday, November 5. This exhibit will feature huge pieces about 12-16 feet tall. The show will close on February 4th. An opening reception will be held on November 5, 1995 from 12 noon to 4:00 p.m. construction on the compressed natural gas station at the stadium has begun. Met with Delgado representatives concerning parking agreement between Park and Delgado. Attended Triple Crown Softball World Series in st. Augustine, Florida in preparation for hosting this tournament at the Quadraplex in 1997. Met with Bob Thomas concerning environmental issues in Park.
We will make a supplemental verbal report should any additional information present itself prior to the next meeting of the Board of Commissioners. I Respectfully submitted,
/; ,/~ ./ ( ~_ (AUv ttJ J« BLB/PPD:sr/dz I MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on Tuesday, October 24, 1995 at 4:08 p.m. by the President noting a quorum was present. PRESENT: Charles Snyder, President; Commissioners Bagneris, Eumont, Farris, Glapion, Hines, Hurstell, Larue, Liggans, Mestayer, Morgan, Reische, smith, Solomon, Taylor, Turner, Vehnekamp, Williams and Young. EXCUSED: Commissioners Buckley, Burns, Hopkins, Meyer, Purtell and Thompson. ABSENT: Commissioners Breckenridge, Favrot, McLetchie, Radelat, Syracuse, Terrell and Tolliver. STAFF: Beau Bassich, Executive Director; Patrick Dayton, Sr., General Manager; Ann Elliott-Spicer, Public Relations Director; and Dottie Ziegler, Executive Secretary. GUESTS: Mr. & Mrs. Marshall st. Amant, (Mrs. Gabriella st. Amant was Lark in the Park Co-chairman). Mr. Snyder asked for any corrections to the September minutes; none were made. Mr. Young moved to accept the minutes, seconded by Mr. Reische and unanimously approved. MANAGEMENT REPORT Mr. Dayton reported that City Planning I Department advised that the City Bond money for the Casino Project will be available in two stages - $235,000 in 1996 and $525,000 in 1997. Mr. Dayton stated that the Pavilion hosted a "Style Show" presented by city Business, Rubenstein and others which he felt was an excellent event. Mr. Dayton said that we have received a written proposal that will be submitted to the Board regarding the possibility of erecting a food tent for the "Faberge" Exhibit at the end of 1996 and early 1997. Mr. Dayton and Mr. Bassich attended a reception at Gallier Hall given by Mayor Marc Morial for Mayor Toshio Miyaoka of Matsue, Japan. Mr. Dayton commented that the Friends Lark in the Park was a most successful event and praised everyone involved, especially, Mrs. Margee Farris and the co-chairmen Ms. sid Read and Mrs. Gabriella St. Amant. Mr. Dayton mentioned that the changes to the electrical service in I the center of the Park are now complete. He said we now have -2- electricity to the buildings in the back, service for lighting the Celebration fountain and lighted areas that were dark before. Mr. Dayton said that the ornaments and lights will last much longer in the new Celebration In The Oaks building. Also in the building, I space will be available for the electrician and plumber. The First Popp Fountain Outdoor Sculpture Exhibit featuring Robert wick's works, which are about 12-16 feet tall, will open on Sunday, November 5, 1995 through February 4, 1996. An opening reception will be held on November 5, 1995 from 12 noon to 4:00 p.m. Mr. Dayton indicated that the construction on the compressed natural gas station at the stadium has begun. Mr. Dayton said that they met with Delgado representatives concerning the parking agreement between City Park and Delgado. He explained that Topper Thompson's firm has finished the hold harmless agreement which was sent to Delgado and we are now awaiting their reply. Mr. Dayton stated that he and Don Gauthreaux attended the Triple Crown Softball World Series in st. Augustine, Florida in preparation for hosting this tournament at the Quadraplex in 1997. He feels that the players will enjoy playing in the Quadraplex which is far superior than the one that is now being used. Mr. Dayton stated that the Wallop-Breaux dredging project is progressing and the eastern area of Bayou Metairie by Carrollton Avenue is complete. I Mr. Bassich is meeting in two weeks with the wildlife & Fisheries Department and other local people to determine the types of fish we would like to help spawn for this facility. Mr. Liggans questioned the depth. Mr. Bassich indicated that in some areas the dredging is 8 foot with gravel beds for the fish to lay eggs; however, it is mostly a 6 to 5 foot slope. They are removing the dead leaves which was covering the bottom and are now exposing areas more appealing for fish. Mr. Bassich mentioned that two clam beds were discovered which are excellent for fish. Mr. ·Bassich commented that it is very interesting to watch the dredging. He said a truck is setup with a TV camera, next to the pumping area, and is 1/2 mile away from the dredge. The attendant watches the TV camera; when it is black he keeps the dredge in the same position; when it is clear, he moves the dredge to a new location. Mr. Bassich stated that there is a new tremendous structure built by the Orleans Levee Board for controlling the water level of Bayou st. John. A UNO Professor feels that this structure could not only I. control salinity, nutrients or some other things added, but would also help us control the algae. -3- Mr. Eumont inquired about the natural gas station. Mr. Snyder explained that Entergy has donated the compressor and the installation of the natural gas station. Entergy is also paying for the conversion of the three train engines to natural gas. The I Park is committed to buy natural gas from Entergy and there is some payback built into the project. Mr. Bassich defined that there are three prices that we have to add together - the cost of the gas that Entergy's buys, the cost of the amortization of installation of the compressor station for $80,000, and city and state road taxes. The trains do not pay road taxes. Mr. Bassich stated that the trains will pay $.59 per gallon and the vehicles $.72 per gallon which will be a savings of approximately $.30 per gallon. Mr. Bassich said that we have a contract for 10 years. It is hoped that the 3 trains will be ready for Celebration In The Oaks. Mr. Snyder stated that we are trying to interest different companies in the community to pay for the conversion of some of our vehicles to natural gas. Mr. Snyder mentioned that this station will be used by Entergy for some of their natural gas vehicles. There have been conversations with Delgado for them to use this station with the trade off being for them to do some of our conversions. Delgado has been approved as a converter facility but has not responded. COMMUNICATIONS - Mr. Snyder stated that the Friends received a letter from a neighbor complaining about the upkeep on Robert E. Lee Blvd. along the Park. When the contract with Frank Mackel was re-negotiated, it was an unwritten condition that he would upkeep this area which he did. There was an area that fell in the gap and nothing was being done; nonetheless, this has been addressed and I there has been a tremendous improvement. The neighbor also complained that she was tired of giving money to the Friends and seeing the southern section of the Park improved. Mr. Snyder informed her that this was being done by that particular neighborhood association and other volunteers. He invited her to encourage our northern neighbors to do the same. FRIENDS OF CITY PARK - Mrs. Farris reported that "Ghost in the Oaks" raised $7,800 which will be applied to the bill for the "Castle" in Amusements. Mrs. Farris said that the Ladies Golf Tournament yesterday was excellent and brought in $6,000 dedicated to the proposed Golf Pavilion. Gary and Martha Solomon are hosting the wonderful Cocktail Party for the players at the Carousel Gardens tonight. Mrs. Farris stated that the Men's Golf Tournament is tomorrow and has 40 foursomes. She said that Mr. Paul Buckley is again providing the beautiful luncheon tomorrow. Mrs. Farris mentioned that the Sculpture Exhibit is November 5th by Popp Fountain. Mrs. Farris said that the Friends had scenes taped at the Lark in I the Park which will be used for Special Services to exhibit -4- highlights of parties at the Pavilion. Mr. Bassich stated that Mrs. Margee Farris was honored today as 1 of 10 Volunteer Activists for 1995 at the Fairmont Hotel. This is a well deserved award. Everyone applauded and congratulated her. I STADIUM MANAGEMENT COMMITTEE - No Report. TENNIS COMMITTEE - Mr. Turner reported that September financials showed a net profit of $7,744 or $4,989 above budget. The year-to date net profit ~s $36,646 or $7,491 above budget. This improvement was due to the Sugar Bowl Tournament, two USTA National Tournaments and the increase in group sales and lessons. Mr. Turner commented that the Pro Shop continues to give problems. Mr. Turner stated that USTA informed us that they were somewhat concerned about the two national tournaments that were recently held here. Apparently, there was some problem with communications between the Tennis Center and USTA and they indicated that they would relocate the tournament to Mobile, Alabama. Mr. Turner has interceded and sent a letter to the USTA hoping for reconsideration because this tournament is quite an asset to the Park. Mr. Snyder asked if this difficulty concerned a person in charge of the tennis center? Mr. Turner replied that it was a communications problem. When the people in New York sent a contract, it was not I executed in a timely fashion. After several attempts to contact the Park with no results, they called the LTA office in Baton Rouge explaining that they would relocate the tournament elsewhere if the Park was not interested. After Mr. Turner spoke with Trevor Abernathy, the contract was located and executed. Mr. Dayton further explained that the people in New York telephoned the tennis office and not the administration office. Mr. Dayton said that we were not aware of the contract but responded immediately when Mr. Turner alerted us to the problem. A report was filed. PUBLIC RELATIONS COMMITTEE - No Report. LEGAL COMMITTEE - Mr. Snyder announced that the former Human Resources Director had passed away with a heart attack. Mr. Snyder advised that some allegations have been made against some of the staff by a former employee who was terminated. These accusations were investigated in which no basis of any wrongdoings were found. Mr. Thompson is reviewing and making a report to the Civil Service commission. Mr. Snyder stated that Mr. Conrad Meyer wrote to the Orleans Parish School Board Attorney Rob Rosenberg on September 21st. He has made 1 several telephone calls and received no response. Mr. Meyer feels that we should not be blamed for any delay in receiving the -5- /~7 $500,000 from the state for Pan American Stadium renovations because we are trying to do everything to cooperate. councilman Glapion stated that if the money is not received from the state, it could possibly disappear. He said that it is the School Board's I responsibility to make improvements agreed upon with City Park to Pan American Stadium by a certain time schedule. He will try and help facilitate this matter. Mr. Snyder explained that the state money has to go to the owner who is the New Orleans city Park Improvement Association. This makes City Park accountable for everything even though Pan American stadium is leased to the School Board and the School Board will be making the improvements. Mr. Snyder stated that is why Conrad Meyer is emphatic to have this contract negotiated with the School Board before we receive these funds to make sure that we are protected. Nevertheless, all repairs must be approved by A&E Committee. HORTICULTURE & GROUNDS COMMITTEE - Mr. Eumont reported that the committee discussed whether or not it was feasible to continue to give 15% discount to caterers who rent the Pavilion of the Two sisters using themselves as caterers instead of the Park. Mr. Eumont said that Paul Soniat will analyze to see if this is practical and will give more details at the next meeting. Mr. Eumont indicated that they are still receiving requests for tree planting to honor different individuals. He said that Mr. Bassich and Mr. Dayton are looking into the cost of purchasing trees, planting of them and maintenance. This information will be I given to those who request it. Mr. Eumont motioned the following Resolution: "BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association formally record their gratitude and appreciation to Paul Soniat and his entire staff for their outstanding efforts and work in keeping the Botanical Garden and the surrounding areas overwhelming beautiful, especially at the Lark in the Park event." The motion passed unanimously. Mr. Snyder suggested that we send an excerpt of these minutes of the Resolution to Paul Soniat and his staff. GOLF & CONCESSIONS COMMITTEES - Mr. Solomon reported that a joint meeting was held between the Golf and Concessions Committees to discuss the lack of quality service at the Golf Clubhouse Restaurant. He said that in an effort to see if an outside service could do a better job, the committee asked two restaurateurs to consider taking over this operation and one declined to submit a proposal. The other proposal is about 70% of what we are making now. There would be a requirement for elimination of outside food and drink brought into the golf courses - this step we will be I taking ourselves. Mr. Solomon stated that the committee has -6- decided to let Pat O'Shaughnessy interview and look for a full-time manager. He said that there is a very capable individual now who I is performing her duties but this particular facility needs a distinct type of manager. The economic impact on this position .would be $15,000 which will be presented to the Finance committee. Mr. Solomon commented that we hope to improve the quality of the service, physical improvements, as well as increase the volume of business. LARK IN THE PARK - Mr. Snyder welcomed Mr. & Mrs. st. Amant. He introduced Mrs. Gabriella St. Amant as Co-chairman of the Lark in the Park and her very helpful husband. Mr. Snyder presented to Mrs. st. Amant certificates of appreciation from the Board of Commissioners recognizing and commemorating both Co-Chairmen Gabriella st. Amant and Sidonie Read for their untiring efforts and fortitude in making the Lark very successful. Mrs. st. Amant accepted both certificates in the absence of Ms. Sidonie Read and thanked the Board for their appreciation. Everyone applauded. Mrs. st. Amant stated that it was a wonderful Lark and the weather was beautiful. She said that over 30 restaurants participated, many liquor companies, approximately 11,000 people attended and the silent auction collected over $26,000 which is about $10,000 over last year. Mrs. st. Amant said that 90% of everything was donated and the party actually cost $20,000 which typically runs about $26,000. She enthusiastically announced that the Lark in the Park total this year reached their goal for net $100,000. Mrs. st. Amant was given an ovation. Mrs. st. Amant mentioned that they had a wonderful committee and I everyone who worked with them did a phenomenal job. She said that it was a marvelous experience and chuckled that she felt sorry for the ones next year but most of them would be back for a repeat performance. Mrs. Farris stated that $40,000 will be used to finish paying for the Pavilion Gazebo and $50,000 for the Celebration In The Oaks fountains. She commented that the Co-Chairmen and their committees were delightful to work with. Mrs. st. Amant complimented her husband for his help. Everyone applauded. At this time Mr. & Mrs. st. Amant departed the meeting. FINANCE COMMITTEE - Mrs. Mestayer reported that the September financials indicated a net profit of $29,000 compared to a budgeted net profit of $78,000 and last year's September net profit of $20,000. She said that the committee discussed the extraordinary items that delved into the financials. She stated that the Pearl Jam Concert netted $50,000 but there was $30,000 of a monthly unbudgeted additional insurance expenses and $13,000 miscellaneous expenses for legal settlements. Mrs. Mestayer stated that the committee reviewed the detailed I -7- expenses of the Pearl Jam Concert. They asked the staff to recap items and suggestions what could be done for greater profits in the future. Mr. snyder commented that there were a couple of items that ran I higher than estimated at last month's figure on the Pearl Jam Concert. There was some inventory left that still can be used at another event. Also, the other item was the clean up cost post concert. Mr. snyder explained that we expected to use Sheriff Foti's people to perform this clean up; however, we had to pay for this service which was about $15,000-$16,000. He said that this is an expense we have to incur to keep our responsibility to our neighbors and ourselves. These expenses helped caused the reduction in our net profit. He feels that the Concert Study Committee will have suggestions. EXECUTIVE COMMITTEE - Mr. Snyder reported that we are continuing to have discussions with WWL-TV on the interpretation of their sponsorship agreement. He said that Mr. Bassich and Paul Soniat are meeting with them tonight to try to iron out the latest controversies. Mr. Snyder stated that the Attorney General's opinion has been received confirming that we are responsible for the supplemental Pay that was enacted by the Legislature. The mandated amount is $92,000 for classified employees; however, to cover all classified and unclassified employees would cost approximately $104,000. Mr. Snyder motioned that it is the recommendation of the Executive Committee to pay all employees over a twelve month period in which civil Service has agreed. Mr. Reische indicated that a decision I was made that the Park would rather disburse this Supplemental Pay in two installments. The motion passed unanimously. DEVELOPMENT COMMITTEE - No Report. CELEBRATION IN THE OAKS - Mrs. Larue announced that she had tickets available for the Children's Preview Party for $12.00 per person and Adult's Preview Party for $35.00 per person. Mrs. Larue reported that there are 53 Non-Profit Agencies already confirmed for Non-Profit Night which does not cost them anything to promote their agencies. COUBA ISLAND - Mr. Snyder stated that we are still in line to receive the donation of Couba Island before the end of the year. Dr. Smith and Nelson and Company are working on their Phase I Environmental Study (Compliments of Nelson and Company). Mr. Snyder remarked that there has been some difficulties with the wildlife & Fisheries Department because they want to share the mineral revenues so that they could maintain the property and keep the wildlife. Mr. Snyder advised them such arrangement was not available. I Mr. Snyder had requested and received the Executive Committee's -8- approval on the concept of moving forward on accepting the donation of Couba Island so that he would have time, on behalf of the Timken I Family, to find another recipient of their generosity. Mr. Snyder then suggested that it would be appropriate for the Board to .consider a similar motion. Judge Taylor moved for approval of the same motion by the Board. Mr. Snyder asked Dr. Smith to address the environmental issues. Dr. smith stated that he and a member of his staff toured the island as much as they could. They did not see any issues that would prevent them from recommending this donation to the Board. Dr. smith said that another member of his staff completed the files in LDEQ and LDNR on the facility and he saw nothing from an environmental prospective to not accept this donation. Dr. smith mentioned that the Phase I Environmental Report will be available in two or three weeks. Dr. smith approved Mr. Snyder's recommendation and motioned for the Board to give an expression of interest in accepting Couba Island if it were to be donated by the Timken Family to the New Orleans City Park Improvement Association pending any last minute problems that would arise. Mr. Reische questioned if there was any information on the cost of maintaining the island? He asked if we were obligating ourselves for expenses that are in excess of rental or mineral revenue. Mr. Snyder replied that the owners have not spent any money on maintaining it but have leased it for hunting and fishing. Mr. Snyder said that the maintenance issues are why he is trying to make arrangements with the Department of wildlife & Fisheries to I enter into a lease agreement with them. The lease would provide for the Department of wildlife & Fisheries to maintain the property to have the privilege of using it for a wildlife management area. He agreed that this would be an important consideration for this Board. Mr. Snyder reminded that we may not have this because the wildlife & Fisheries want to share in the mineral revenues. Mr. Young asked how much was the mineral revenue? Mr. Snyder answered about $70,000 per year but it is declining. He said that there is only one producing well which has recently been switched from an oil well to a gas well. Mr. Hurstell seconded the motion. Mr. Eumont expressed concern if the wildlife & Fisheries does not agree to maintain the island. He also asked if anyone had the opportunity to investigate whether or not if there was any abandoned cost associated with the property? Dr. Smith explained there are three wells on the property but only one is in operation. There are two additional wells that are inactive and are not plugged and abandoned. Dr. Smith said that it is common practice that the operator is responsible for plugging and abandoning the wells when he leaves the lease. He explained that in the law, the landowner has the right to go back against the former operator which is Chevron. The motion was unanimously approved. Mr. Snyder stated that he I -9- /11 hoped by the November meeting to give a fuller presentation on the pros and cons on the steps taken to address the issues and move toward voting on it, either in November or December, to receive the donation before the end of the year. I ARCHITECTURE AND ENGINEERING COMMITTEE - Dr. Smith reported that the committee discussed several projects. He distributed to the committee a Preliminary Review and Draft Request for Proposal which will be sent to 4 firms to conduct a planning study to determine the best use of the Casino Building. The 4 firms are; Applied Technology in Baton Rouge, Oglebay in West Virginia, Burk Kleinpeter in New Orleans and Economic Research Associates in Virginia. Dr. Smith said that we are requesting the firms to send in their proposal with a qualification statement together with their timing and budget proposal. This sOlicitation will be mailed this week and subsequently a proposal from these firms will be received in about 30 days. Dr. smith will be contacting certain committee chairmen next month for them to appoint one person from their committee to serve on an Ad-Hoc Committee. This committee will review proposals when received and also work on a monthly or bi-monthly basis on the progress of selecting the planning contractor. Dr. smith stated that he will need representation from the concessions, Finance and Legal Committees in addition to the A&E and Executive Committees. Dr. smith stated that architectural services proposal was received from Pascal Group Inc. for the Golf Pavilion. He said that the committee reviewed this proposal and asked Mr. Culotta to modify his fee schedule to make it consistent with our budget for the I project. Mr. Culotta is also trying to work with some manufacturers on pre-engineered buildings to get a better estimate of construction costs. Dr. smith said that we have architectural renderings of the original proposed building that can be revised. Regarding the natural gas line by the stadium and the train station, Dr. Smith stated that the committee recommends to post signs and mark crossings of sidewalks and roads stating that there is a gas pipe line under pressure running in this area to minimize possible future potential accidents. Dr. smith remarked that no decision was made on the materials, wood, concrete or steel, for the construction of the light standards for the soccer fields. A, report was filed. CELEBRATION IN THE OAKS COMMENT - Mr. Morgan reported that Mr. Henson Moore, Honorary Chairman for the Louisiana Forest & Paper People, is planning to be here for the Celebration Adult Preview Party on November 17 and is flying in from Brussels. NOMINATING COMMITTEE - Dr. smith reported that the committee has I reviewed several nominations for replacement of the commissioners. -10- All nominations have not be interviewed and the committee is not ready for their recommendations. The committee is also considering I the new slate of officers for next year. Dr. Smith said that the committee will probably be asking at the next meeting for a Bylaws .revision of the Amendment of the Articles of Incorporation executed on January 26, 1993, filed and recorded with the state, allowing for the expansion of the number of commissioners from 32 to 35. There being no further business, the meeting was adjourned by the President at 5:12 p.m. ChaeS A. Snyder ;7 President I I RESOLUTION BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION WHEREAS, the Friends of city Park have been staging a "Lark in the Park" for fourteen years; and WHEREAS, the "Lark in the Park" has generated much needed additional funds to augment the Board's budget; and WHEREAS, the funds from the 1995 "Lark in the Park" were used to purchase Fountains to aerate, light and beautify our lagoons as well as the completion of the Pavilion of the Two sisters Gazebo; and WHEREAS, the "Lark in the Park" held on October 6, 1995 has continued to generate more funds and increase attendance and that the 1995 "Lark in the Park" took its place as one of the City's most beautiful premier Fund-raisers and brought outstanding recognition to the Park; NOW, THEREFORE, the BOARD OF COMMISSIONERS of the NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION extends special thanks to GABRIELLAST.~ for her untiring efforts and fortitude in making the "Lark in overwhelming success. ~ ADOPTED .." .i/! DAY OF '-V!£/@/lU/dvv Charles A. Snyder 7 President 0d..U/ CtC!-,J£.1-4-<-4' t: ;Beau L: Bas~ich Executlve Dlrector RESOLUTION BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION WHEREAS, the Friends of city Park have been staging a -Lark in the Park- for fourteen years; and WHEREAS, the "Lark in the Park- has generated much needed additional funds to augment the Board's budget; and WHEREAS, the funds from the 1995 "Lark in the Park" were used to purchase Fountains to aerate, light and beautify our lagoons as well as the completion of the Pavilion of the Two sisters Gazebo; and WHEREAS, the "Lark in the Park" held on October 6, 1995 has continued to generate more funds and increase attendance and that the 1995 "Lark in the Park" took its place as one of the City's most beautiful premier Fund-raisers and brought outstanding recognition to the Park; NOW, THEREFORE, the BOARD OF COMMISSIONERS of the NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION extends special thanks to SIDONIE READ for her untiring efforts and fortitude in making the "Lark in overwhelming success. ~ ADOPTED"." « ,; DAY OF 'tUtiJa.(;h~ Charles A. Snyder / President ... ------.. *Excerpt from the October 24, 1995 Minutes from the meeting of the Board of Commissioners. Mr. Eumont motioned the following Resolution: "BE IT RESOLVED, that the Board of Commissioners of the New Orleans city Park Improvement Association formally record their gratitude and appreciation to Paul Soniat and his entire staff for their outstanding efforts and work in keeping the Botanical Garden and the surrounding areas overwhelming beautiful, especially at the Lark in the Park event." The motion passed unanimously. Mr. Snyder suggested that we send an excerpt of these minutes of the Resolution to Paul Soniat and his staff. 17tp I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION SOURCES AND USES OF CASH FOR MONTH ENDED OCTOBER 31, 1995 BALANCE AUGUST 31, 1995 SOURCES OF CASH: Operations 1,181,203.66 Contributed Capital 23,035.00 Investments 0.00 Loan Proceeds 0.00 TOTAL AVAI LABLE CASH 1,630,675.49 USES OF CASH: Operations (1,132,279.85) Capital Items (22,032.99) I Debt Service (14,216.73) Investments Purchased 0.00 (1,168,5;::>9.57) BALANCE SEPTEMBER 30, 1995 462J45.92 , 1 Palm Drive '~ New Orleans, Louisiana 70124 'it '5()4-482-4888~ FAX '504-483-9412 117 I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION LIABILITIES OCTOBER 31, 1995 CURRENT LIABILITIES Vendor Accounts Payable 733,266.80 Accrued Expenses 44,511.83 Accrued Payroll 238,192.99 Accrued Bonus 130,000.00 Accrued Vacation 194,594.72 Sales Tax 63,187.20 Payroll Taxes 31,903.08 Deferred Revenue 332,441.54 Total Current Liabilities !il,Z§8.098.16 I LONG TERM LIABILITIES Amusements 6,144.55 Catering 5,697.07 Quadraplex ___ 28?,926.02 Total Notes Payable ~767.64 Royal Leasing 6,727.10 John Deere 3,010.34 Textron 51,805.37 Case Leasing 25,964.04 Deerborn 10,580.23 G.M.A.C. 24.83 Eaton Financial 1,689.30 Lehigh Municipal 4,041.65 Clarke Financial 5,962.99 Associated 6,538.1~ , Total Leases Payable ~116,343.9$ I Palm Drive. New Orleans, Louisiana 70121 .. 50'1 1j82A888 ',t FAX 5044839412 ~n fq'JlI 0pf"'flunm F'11ok,'er 11B I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION INVESTMENTS OCTOBER 31, 1995 INVESTMENTS Golf Improvement Fund 16,523.46 GENERAL U.S. Treasury Bill (due 02-22-95) 121,663.33 U.S. Treasury Bill (due 11-02-95) 19,459.06 U.S. Treasury Bill (due 12-07 -95) 49,341.51 U.S. Treasury Bill (due 11-24-95) ___ 9,865,7~ TOTAL 200,329.61 RESTRICTED I CITO Donation - U.S. Treasury Bill (due 11-02-95) 48,647.64 Quad Batting Cages - U.S. Treasury Bill (due 12-28-95) 69,087.85 Ribet Fund - U.S. Treasury Bill (due 11-15-95) 24,393.26 Quad Cone. Bldg - U.S. Treasury Bill (due 12-07 -95) 49,380.69 People Mover - C.D. (due 12-07 -95) 18,000.00 Soccer Fields - U.S. Treasury Bill (due 11 -24-95) 49,328.53 Quad Parking Lot - U.S. Treasury Bill (due 11-24-95) 73,992.79 Tad Gormley Maint. - U.S Treasury Bill (due 03-28-95) 36,990.46 TOTAL 369,821.22 TOTAL INVESTMENTS 586,674.29 , 1 Palm Drive. New Orleans, l.ouisiana 70124 ,. 5()4-482-4888·., FAX 504-483-9412 11Cf 08:48 AM NEW ORLEANS CITY PARK IMPROVEMENT ASSN. SCH. E PARK STATISTICS - OCTOBER 31, 1995 CURRENT PRIOR YR. CURRENT PRIOR YR. MONTH MONTH YTD YTD FEES -North 2.278 2.174 2.278 2.299 0",," South 2.857 2.580 2.857 2.580 I "'" East 2.833 2.697 2.833 2.697 West 3.281 4,000 3,281 4,000 PM- ALL COURSES 3,299 2,827 3,299 1,544 NON-RESIDENT 403 390 ------_.403 390 TOTAL 14,951 14,668 14,951 13,510 MONTHLY GOLF TICKETS 243 185 243 185 ANNUAL GOLF TICKETS 0 0 0 0 GOLF CART RENTAL - 18 Hole 4,551 4,798 4,551 4,798 9 Hole 401 463 401 463 DRIVING RANGE BUCKETS - ADULT 6,104 10,376 6,104 10,376 (new for '95) YOUTH 1,979 0 1,979 0 JUNIOR 957 0 957 0 (new for '95) COUPON BOOKS 52 0 52 0 TENNIS· CTS.-RENTAL HRS. 1,431 1,459 1,431 1,459 PEDAL BOATS 1/2 Hour 0 141 0 141 1 Hour 0 140 0 140 CANOES - Hour 0 116 0 116 FISHING TKTS.- Daily Adult 83 131 83 131 Daily Youth 56 63 56 63 Annual Pass 0 1 0 1 FISHING RODEO 0 0 0 0 GARDEN - Admissions 6110 0 6,110 0 I Pavillion 11 0 11 0 Tours 18 0 18 0 RAINFALL - INCHES 2.19· 3.28· 2.19· 3.28· TOUR - Buses 588 682 588 682 Vans 106 98 106 98 STORYLAND ADMISSIONS 4.452 5,496 4,452 5,496 BIRTHDAY PARTIES STORYLAND 40 24 40 24 CAROUSEL 57 24 57 24 AMUSEMENT RIDES ANTIQUE CARS 5,576 5,174 5,576 5,174 BUMPER CARS 5,079 7,992 5,079 7,992 CAROUSEL 8,554 8,893 8,554 8,893 FERRIS WHEEL 1,543 2,976 1,543 2,976 MINI FERRIS 1,474 2,089 1,474 2,089 ROLLER COASTER 12,892 11,667 12,892 11,667 TILT -A-WHIRL 6,989 7,086 6,989 7,086 TRAIN 16,870 19,809 16,870 19,809 UMBRELLA CARS 3,410 3,174 3,410 3,174 MOTORCYCLES (CITO) 0 0 0 0 SLIDE 6,803 8,154 6,803 8,154 SCRAMBLER 5,693 7,101 5,693 7,101 CASTLE (CITO) 8,323 0 8,323 0 4X4 (CITO) 0 0 0 0 , ".-.~.--- TOTAL 83,206 84,115 83,206 84,115 C:\ 123\STATS\OCT95.wK1 11/21/95 leo J November 22, 1995 MEETING NOTICE AND AGENDA FOR TUESDAY, NOVEMBER 28, 1995 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Administration Building, 1 Palm Drive 1. Roll Call. 2. Introduction of Guests. 3. Approval of October 24, 1995 Minutes. I 4. Management Report. 5. Communications. 6. Report of Officers. 7. Report of committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Nominating committee. 11. Unfinished Business. 12. New Business. 13. Adjournment. I 1 Palm Drive. New Orleans. Louisiana 70124 'i( 504-482-4SSS. FAX 504-483-9412 lSI J November 22, 1995 Board of Commissioners New Orleans city Park Improvement Association New Orleans, Louisiana 70124 Monthly Report Dear Commissioners: Met with members of wildlife & Fisheries, fishermen and Bob Marshall re plans for the stocking and care of fish when the dredging is complete. Good meeting and many suggestions. Ongoing meetings will continue. Speaking of the dredging project, the dredge has completed about 1000' of Bayou Metairie. We have found some interesting objects in the process. The Natural Gas Division of Entergy has completed the installation of the compressor and we hope that by the Board meeting we will be 100% on line with the Train locomotives. As we mentioned previously, Margee Farris, President of the I Friends received the st. Elizabeth's Guild Activist Award. Attended a luncheon hosted by Jim Bob Moffett and Freeport McMoRan for the Non-Profits they support. It was well attended and very interesting. Our staff worked very closely with Mr. Robert wick on the installation of his pieces of sculpture in Popp Fountain. The opening reception was well attended and showed how the facility can be used. The show will conclude in February. We've had many meetings with potential suppliers and installers of the lights for our soccer fields and we hope to be able to move on this next month. We've had meetings with those in charge at the N.O.P.D. Stable regarding their facility. We will start in the immediate future utilizing their stable bedding and manure for our composting facility. Met with representatives of New Orleans Tours regarding their new schedule on tours in the Park. Met with Bob Eichon with the City of New Orleans Emergency I Planning Division to see how we can interface during an emergency. 1 Palm Drive '.: New OricallS, Louisiana 70124': S04-4il2-4ililili!' FAX 504-483-9412 18a Page 2 I Many members of the staff attended a meeting of the Louisiana Recreation & Park Association. The Park came out "smelling like a rose". Pat Dayton was elected President Elect and both Margee (representing the Friends) and Beau received awards. Much time has been spent in the final countdown in Celebration. The whole staff, in general, and the Celebration In The Oaks volunteers Janet and Barbara and staff, in particular, have worked hard to assure a success. Many of the members of the staff visited the IAAPA Trade Show to see what's new. Most of our interest was devoted to the various batting cage companies. We have asked for additional information. We also visited with insurance companies about our problems. Charles Snyder, Peter Smith, Beau and Pat met with wildlife & Fisheries personnel at Couba Island and toured the area by Boat, Air Boat, and Sea Plane. This is a great opportunity for city Park should we receive this donation. We will make a supplemental verbal report should any additional information present itself prior to the next meeting of the Board of Commissioners. I Respectfully submitted, ~~/ L..~#~A Be"a4: Bassich Executive Director BLB/PPD:Sr/dz I MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on Tuesday, November 28, 1995 at 4:08 p.m. by the President noting a quorum was present. PRESENT: Charles snyder, President; Commissioners Breckenridge, Farris, Favrot, Hurstell, Larue, Liggans, Meyer, Morgan, Radelat, Reische, smith, Solomon, Taylor, Tolliver and Young. EXCUSED: Commissioners Bagneris, Eumont, Glapion, Hines, Hopkins, Mestayer, Purtell, Thompson, Turner and Williams. ABSENT: Commissioners Buckley, Burns, McLetchie, Syracuse, Terrell and Vehnekamp. STAFF: Beau Bassich, Executive Director; Patrick Dayton, Sr., General Manager; and Dottie Ziegler, Executive Secretary. Mr. Snyder asked for any corrections to the October minutes; none were made. Mr. Hurstell moved to accept the minutes, seconded by Mr. Reische and unanimously approved. CELEBRATION IN THE OAKS - Mrs. Larue reported that approximately 3,000 people attended the Adult Preview Party. The Children's Preview Party was sold out with 1,500 attending. All went very well. I Mrs. Larue stated that Celebration opened Friday with some new amazing ornaments such as the Pelican with the Red Fish, the beautiful Fountains donated by the Friends, the pirogue with Santa pulled by an alligator and the hot air balloons. Mrs. Larue distributed the new easily read programs in booklet form printed by Hibernia. She stated that Celebration is getting a lot of coverage on billboards and buses. She said that Tenet Health Care gave $8,000 to underwrite the Entertainment Pavilion and is spending a total of $16,000 with the Times-Picayune on advertising every Friday for the entertainment. Bill Capo did a special on Sunday's Special Night for Non-Profit organizations. Mrs. Larue mentioned that Celebration is down approximately $7,000 financially for the first four days compared to last year even with good weather. WWL-TV Channel 4 usually announces before the opening, however, they began this week broadcasting the "spots" on television and hopefully attendance will increase but overall everything is great. Mr. Reische explained that he heard a caller on WWL Radio this morning who said that he just returned from Callaway Gardens that I has a light display and charges $25.00 per car. The caller stated -2- that it was a 3-1/2 mile exhibit that was very nice but it wasn't as spectacular as Celebration In The Oaks. MANAGEMENT REPORT - Mr. Bassich reported that the dredging has completed over 1000' of Bayou Metairie. They are dropping the I water level today in order to reach the bottom with no problems. Some interesting objects have been found such as a pipe wrench, old railroad spikes and an old bottle from the City Park Concession stand which went out of business in 1895. Mr. Bassich said that there will be quite a collection which will be displayed. He feels that the dredging will probably be completed by the end of March. Mr. Dayton stated that they met with members of wildlife & Fisheries, fishermen, and Bob Marshall concerning plans for stocking and caring of fish when the dredging is complete. He said that many good suggestions were made and they plan to continue to meet. He feels, along with this group, that one day this will be a premier urban fishing area. Mr. Dayton said that the Natural Gas Division of Entergy has completed the installation of the compressor. One of our train engines has been converted and no odor is evident when the train is running. Mr. Dayton stated that Margee Farris, President of the Friends received the St. Elizabeth's Guild Activist Award. Mr. Bassich attended a Freeport McMoRan luncheon for Non-Profits they support. He said the speaker was very interesting. I Mr. Dayton mentioned that our staff worked very closely with Mr. Robert Wick on the installation of the sculpture pieces in Popp Fountain. It shows how the facility can be used and the exhibit will be there until February. Mr. Dayton said that they had several meetings with potential suppliers and installers of the lights for the soccer fields and looked at several different types of poles. Mr. Dayton commented that they met with representatives in charge of the N.O.P.D. Stable and we will be using their stable bedding and manure for composting. They have painted the building, worked on the fence and have plans to upgrade. They indicated that they would like to put the trailers in a fenced-in area on the other side of the road, clean it out and improve the appearance. Mr. Dayton said that Mr. Eumont advised that he will inspect it with the police, submit it to the Horticulture & Grounds committee and then to the Board. Mr. Dayton stated that they met with representatives of New Orleans Tours on their new schedule of tours in the Park and ways for the Park to improve its services. Mr. Dayton explained that they met with Bob Eichon with the city of I -3- New Orleans Emergency Planning Division to interface all New Orleans agencies for emergency preparedness plans in case of an emergency such as a flood or hurricane. They have experts to review these plans for ways to improve and coordinate them. The I Park is now in the process of preparing their plan. Mr. Dayton stated that many staff members attended a meeting of the Louisiana Recreation & Park Association. At this meeting Beau Bassich received an award from the Louisiana Recreation & Park Association (LRPA) for his untiring efforts and devotion as a volunteer for recreation and parks. Mr. Dayton said that Margee Farris on behalf of the Friends of city Park accepted the LRPA award given to groups. Mr. Dayton was elected as LRPA President Elect for this coming year. Mr. Dayton stated that the whole staff and volunteers .Janet Larue and Barbara Hammett, in particular, have worked very hard in making Celebration a success. Mr. Dayton said that many members of the staff visited the IAAPA Trade Show and devoted much of their interest to the various batting cage companies. He explained that we want to get the best batting cages suitable for the Quadraplex facility because the teams are playing fast pitch, slow pitch and now baseball. Mr. Dayton stated that we received the new plans today and Mr. Bassich is bringing them to the concrete people for an estimate. COUBA ISLAND - Mr. Snyder updated that the Timken Family of Canton, Ohio has owned Couba Island for approximately 75 years. He said I that Couba Island is located 15 miles south of the airport and is accessible only by water or sea plane. On one side bordering the island is Jean Lafitte Historic National Park and on the other side is Salvador Management Area. It is strategically located between Lake Cataouatche and Lake Salvador and is a major part of ecology in the entire area. There has been oil and gas production on the island since 1959. There were a number of wells that were drilled on the island but there is only one producing well which was recently converted from an oil well to a gas well. Mr. Snyder said that Waldemar Nelson & Company graciously donated the services of his group to do a Phase 1 Environmental Study which has been received in draft form. Dr. smith stated that there were no outstanding environmental issues that were of serious concern that might prohibit taking this property. The biggest issue and major concern was that there are several non-producing wells which were not closed in accordance with the latest plugging and abandoning regulations. They were concreted several hundred feet down within the casings and are not necessarily an environmental liability but some are sticking up and also out of the water which can create a navigation hazard. Dr. Smith said that they will try to enlist the aid of the wildlife & Fisheries, helping us as another state agency, to talk to the I former oil and gas operators to try and get them to plug and -4- abandon the wells according to the current regulations which call I for cutting the casings 15 feet below the mud line. There is some record reflecting that this has been done in nearby oil fields in the past. Mr. Snyder'feels that these are all Chevron wells with possibly one exception. He said that most of the oil companies have been very responsive because they are the ones who have the ultimate liability. Mr. Snyder said that the other major concern in accepting the donation is that it is a marsh island and how are we going to keep it up. He explained that his idea was to make sure that it was properly taken care of without incurring additional expense to the Park. He has worked with the Louisiana Department of wildlife & Fisheries and now has a signed lease from them which will require approval from the Board. Basically, it is a 25 year lease which they will take responsibility for the island as a wildlife refuge with 5 year options to renew unless either party gives notice of terminating, Mr, Snyder said that we will still have use of the island as long as it is compatible with their wildlife refuge. If we want swamp tours or wilderness experiences as part of our Summer Camp program or any number of things, we will have the right to use it as long as it is consistent with the wildlife refuge. We cannot grant hunting leases as it will be public access hunting. Mr. Hurstell questioned if there were any servitudes that were granted pipelines or any encumbrances on the land other than oil and gas wells? Mr. Snyder replied that there are undoubtedly some gathering facilities. Mr. Snyder explained that the one producing well is producing 450 I Mcf per day which had been appraised at $1.61 per Mcf and it is a 30% royalty lease. He said that over the next eighteen months, the Park could receive over $100,000. Mr. Snyder stated that O.R. Carter did the mineral appraisal for December 1st with this estimation of revenues. Mr. Snyder said that the size of the island is between 3,000 and 4,000 acres. Mr. Bassich mentioned that the island is in the area where the State is trying to do recovery with some of the water coming in from the Mississippi River. Mr. Snyder said that Couba Island will probably be one of the major beneficiaries of the Davis Cut project. Recently, Charles Snyder, Peter Smith, Beau Bassich and Patrick Dayton met with the wildlife & Fisheries personnel at Couba Island and toured the area by Boat, Air Boat and Sea Plane. Mr. Snyder presented a slide show of this recent visit with visual photographs of the island. Mr. Snyder stated that we had two decisions to make - one, whether to accept the donation and if do accept, whether to enter into the lease agreement with the Department of Wildlife & Fisheries. Mr. Snyder said that it was agreed that any money received for surface damages would go to the Department of wildlife & Fisheries to I -5- 181 repair the surface. It was also agreed that they could charge a permit fee for any seismic work. Judge Taylor moved that we as a body accept the donation graciously I and ask the friend of the donor to pass on our wish for a Very Merry Christmas and thanks. Mr. Reische seconded the motion and it unanimously carried. Judge Taylor moved to execute the lease with the Department of wildlife & Fisheries and all the addendums as raised by Mr. Snyder. Mr. Reische seconded the motion and it was unanimously approved. Mr. snyder stipulated that the act of acceptance be executed by Dr. Peter smith as the President Elect since he (Mr. Snyder) is representing the donors. Mr. Snyder mentioned that there are no strings attached to the donation of Couba Island. He did tell the Timken Family if they wanted something done in the Park to commemorate their generosity that it would be our pleasure to do so. He said that one possibility would be to name one of our streets as Timken Avenue or Timken Drive; however, they are not sure that they want this. REPORT OF STANDING COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - Dr. smith reported the committee discussed the Quadraplex Building trying to resolve the remaining Punch List items. An agreement was reached with the architect on all of the items with the exception of two, i.e., the floor coating which is peeling and the exterior paving. Dr. Smith I said that the committee is trying to decide whether to sand and recoat the floors or use indoor/outdoor carpet. Dr. smith explained that we withheld $10,000 from the contractor to pay for tearing out, removing the existing paving and repaving both sides. He said the contractor's initial's response was that he would walk away from it for $5,000. Dr. Smith said we offered $1,100 to the architect to bring to the contractor but have not received any response. Dr. Smith stated that the committee reviewed the revised proposal by Mark Culotta, architect selected by the Friends and Board, for the proposed Golf Pavilion. He said that one outstanding issue needs to be resolved, but he will make a recommendation to the Golf Committee that the Friends execute the contract with Mark Culotta contingent upon the Finance Committee and Board's approval. Dr. Smith commented that the committee discussed the type of material and costs for the light standards on the soccer field but no decisions were reached. A report was filed. CONCESSIONS COMMITTEE Mr. Solomon reported that since the Pavilion of the Two sisters has been very successful, the committee I has been requested to consider a policy on fees when the building -6- is reserved far in advance in case of an increase in price on the facility. This is referred to the Horticulture and Grounds committee. Mr. Solomon stated that story land entrance will be changed over to I the Amusements area which will be nicer and under better control. Mr. Solomon commented that they met with Mr. Bassich and Mr. Dayton and asked for names of companies to do a Feasibility Study on the entire Amusements area to possibly make a drastic improvement. Mr. Solomon complimented Don Gauthreaux, Director of the Quadraplex, who has done an remarkable job not only reaching out to all the teams but reaching out to all Girls and Boys High Schools also. He said it is mind boggling that the Quadraplex operates every night and there is only one diamond on Friday night available between now and next summer. Mr. Solomon stated that Don Gauthreaux is working with the Head Coach at Jesuit to have a baseball camp this summer as well as a Thanksgiving and Christmas camp next year. Mr. Solomon explained that when our Catering Department does not cater an event in the Park, the visiting catering company, according to our contract, pays a fee per person that fluctuates and is confusing. The Concessions Committee requests and recommends the Board to approve a flat rate of $1.75 per person. The motion carried unanimously. DEVELOPMENT COMMITTEE - Mr. Young reported that he met with Peter I Smith, Beau Bassich and Margee Farris to discuss, on behalf of the committee, various options for volunteer fund raising structure. He discussed several potential models and they suggested he make a more elaborate presentation to the new incoming Executive Committee after the first of the year. A report was filed. FINANCE COMMITTEE - Mr. Reische reported that October was a good month with a net income of $75,079 compared to budgeted net income of $40,539 and October 1994's net income of $59,207. He said in addition the committee was provided with a revised consolidated summary of the Park's financial operations for the nine months ended September 30, 1995 which reflected the recording of the $113,000 mandated supplemental pay for civil Service employees. This revised summary reflected a net loss for the nine months of $182,444. Mr. Reische stated that the committee reviewed reports and discussed the Pearl Jam Settlement Report prepared by Russell Doussan, the 1995 Budget Analysis prepared by Pat O'Shaughnessy, I the Response to the October Finance Committee's Questions prepared by Frank Mackel and the Proposal of Cost-saving Measures prepared by Larry Rivarde. He said that the committee agreed to monitor the ------ -7- Iraq Proposal of cost-savings Measures and for Mr. Dayton to review in more detail and discuss it with the committee in the future. Mr. Reische indicated that the Office of Risk Management has sent I an initial estimate of insurance cost of $1,060,000 for July 1996 to June 1997. This has become a major problem. Mr. Liggans questioned how this number was in comparison with other parks. Mr. Dayton replied that we are a state agency insured by the state and that most parks are city or parish and insured by the city or parish. He said that even though we are a state agency, we are billed as a individual group but he will check with other parks. Mr. Snyder mentioned that he realized the insurance was so absorbent because they originally reserved a $1 million for the drowning accident but the actual settlement was $5 million which is about $2 million in present value. This amount was factored into our insurance cost for five years. Mr. Snyder said that we don't know how $1,060,000 has been derived but there will be trips to Baton Rouge for more information and hopefully to see how others can help us. After much discussion, Mr. Snyder explained that we have had a number of accidents throughout the Park which have also attributed to our increased insurance premiums. A report was filed. HORTICULTURE AND GROUNDS COMMITTEE - Mr. Dayton reported that Pat O'Shaughnessy, Director of Special Services, has made a request I for a written policy on the existing Convention and Meeting Planner's Discount. The committee discussed the possibility of naming an area in the couturie Forest for Mr. Ellis P. Laborde, former General Manager who recently passed away in September 1995. Mr. Dayton stated that the committee discussed that the Tulane Rowing Team would like to have an area across Robert E. Lee Blvd. adjacent to the levee for a site to house their boats. They thought that would be successful, however, they met with some neighborhood opposition and are now requesting the Board to help them pursue this issue. Mr. Snyder further explained that the Tulane Rowing Team has an excellent director and coach. They have achieved very good rankings including Olympic stars. Previously, they were located behind the Fire station on the west side of the canal off Robert E. Lee. This area is no longer suitable because of the restructing of the levees. They tried other areas but had an influx of vandalism and thefts. They met with the Horticulture and Grounds Committee requesting to locate on the east side of the canal in the area between Robert E. Lee and the lake. The committee agreed with their plan but suggested for them to get neighborhood approval I first. There was some opposition with the neighborhood; however, -8- the committee feels that the Park should try to intercede and work out any problems with the neighborhood since this is a very I worthwhile program for the city. Mr. Dayton said that this group . would fence and put shrubbery around the area housing the boats. This area provides a safe access over the levee to the canal for practice. Mr. Dayton feels that Tulane could lose this coach since he is becoming very frustrated with no place to practice. This loss would be very detrimental to the city. Mr. Bassich commented that the Orleans Levee Board will not have to raise the wall on our side as originally contemplated. It will be approximately 3' or 4' shorter. He said that there is a possibility that the team could get their boats over the levee with very little problem. After discussion, Mr. Snyder said that this is important enough to our city that it needs further investigation to assist this group. A report was filed. LEGAL COMMITTEE - Mr. Snyder reported that Topper Thompson feels that the suit with the late former Human Resources Director should· proceed in its natural course. The family has approached the Park for a possible way of settling the suit. They are requesting that the former Human Resources Director be reinstated solely for the purposes of being able to collect Life Insurance and waiving any other rights. Mr. Snyder said that Mr. Thompson's advice is if the family wants to do this, then they make all arrangements and we will review and consider their proposition. Mr. Snyder spoke of the complaint by a former employee against two I of our current employees about having to perform personal work off premises, padding time keeping records to compensate for this work, and allegations were made regarding procedures used in connection with his discharge. Mr. Snyder said that Topper Thompson's office did a thorough investigation of this complaint, working with Mr. Dayton and staff who cooperated fully, and have written an extensive report. This report will be sent to the civil Service Commission and is available to all Commissioners. Mr. Snyder stated that basically the report finds no wrongdoings by any of our employees and that the allegations made were not sUbstantiated by our investigation. The committee is now considering a policy on one employee asking another employee to do personal work for compensation, especially if it's a supervisory relationship. Mr. Snyder commented that Conrad Meyer has continued to try to get the Orleans Parish School Board to sign the agreement which is in effect and agreed upon; however, the School Board Attorney has not been returning calls or moving forward to finalize it. Mr. Snyder explained that we are concerned because there is $1/2 million at stake with the State for the School Board that could be used for improvements for Pan American Stadium. PUBLIC RELATIONS COMMITTEE - Mrs. Breckenridge mentioned that she drafted an agreement concerning the logo to give to Stephanie I -9- smilie. This agreement assigns ownership rights, copyrights and artwork to the Park. If Ms. Smilie reviews and agrees to the contract, then it will be presented to the Legal committee. Mr. I Liggans stated that the committee has agreed on Ms. Smilie's fee. TENNIS COMMITTEE - Mr. Dayton stated that Mr. Turner is ill and unable to attend. The Tennis Committee recommends that the hourly rate for private lessons increase from $27.00 to $28.00 per hour. This will allow the instructors to recoup our recent increase on court fees. The motion carried unanimously. Mr. Dayton stated that word was received today that the two USTA Tournaments considering going to Mobile wish to return to city Park. He said that we are waiting for their contract and if everything is reasonable, then we will retain these two tournaments. A report was filed. STADIUM MANAGEMENT COMMITTEE - Mr. Snyder reported that a letter was received asking us to reconfirm our commitment that Tad Gormley Stadium/Alerion Field would be available for use by the 1997 Super Bowl Committee for selected activities. This was confirmed. FRIENDS OF CITY PARK - Mrs. Farris reported that next year Glazer Liquors of Louisiana, through Michael Shlenker, will adopt City Park and give us liquor for our special events. This wonderful donation is worth about $60,000. I DECEMBER MEETING - Mr. Snyder reminded that the December 12 Board meeting will begin at 3:30 p.m. in order to enjoy our Christmas Party which begins at 4:30 p.m. Also the 1994 and 1995 composites of the Commissioners are displayed on the front walls in the Administration Building. NOMINATING COMMITTEE Dr. smith reported that the committee recommends the following slate of officers for 1996: President Peter M. smith President Elect Gary N. Solomon Vice President C. Hearn Taylor Treasurer Suzanne Mestayer Secretary Alfred Liggans, Jr. Dr. smith stated that the committee recommends the following commissioner for renomination whose first term expires December 31, 1995 and is eligible for a second four-year term: Jack V. Eumont Dr. Smith said that Paul Buckley who was eligible for a second term has declined but wishes to remain active with the Golf Committee. Dr. Smith stated that Malcolm L. Hurstell has served the maximum I eight years and is not eligible fo'r renomination. -10- Dr. smith stated that George D. Hopkins, Jr. has served seven years but is retiring from the Board. The Nominating committee recommends the following nominees to fill the vacancies as of January 1, 1996: I Ed Mathes, Engineer and Architect, Managing Partner of Mathes Architectural Firm. Debra Darnell Rees, CPA, Retired from her own Dressmaking Company. Billy Rippner, Executive Vice President of Compass Furniture, has Law Degree but does not practiced Law. Dr. smith stated that the committee recommends to elect Digges Morgan, who has been an appointee from the Friends organization, for a four-year term to the Board. This action will require a revision to the By-Laws which is acceptable because the Articles of Incorporation of the Improvement Association allows for an increase of Commissioners from 32 to 36; however, the committee recommends to revise the By-Laws to increase the number of Commissioners from 32 to 33. Dr. Smith asked for any further nominations from the floor. Mr. Young moved that the nominations be closed, seconded by Mr. Radelat and unanimously carried. The Board of Commissioners will vote at the December meeting on the committee's recommendations. Dr. smith stated that it was suggested at the Executive Committee meeting to invite the new nominees to the December Board meeting as I well as the Christmas Party. Mr. Snyder mentioned that it may also be recommended to the Board to increase the number of Commissioners from 32 to 34. He has been working with the Advisory Committee to the Botanical Garden to possibly convert it to the Botanical Garden Foundation. If this is done, Mr. Snyder suggests that the President of that organization be an Ex-Officio member of the Board. A report was filed. There being no further business, the meeting was adjourned by the President at 5:52 p.m. I BOARD OF COMMISSIONERS of the CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Paul D. Buckley is retiring from active service with the Board of Commissioners of the New Orleans City Park Improvement Association; and, WHEREAS, he has served unselfishly for over four years with great dedication and distinction; and, WHEREAS, his service on the Golf Committee, and most notably his commitment and hard work in guiding the Board toward the betterment to the recreational facilities within the Park and for the youth of this city has contributed immeasurably to the growth and progress of City Park; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association hereby commends Paul D. Buckley for the excellence of his service and dedication to the public good; and, BE IT FURTHER RESOLVED, that this commendation conveys unto him the gratitude and appreciation of the Board of Commissioners of the New Orleans city Park Improvement Association; and, BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of the Board of Commissioners for posterity. ADOPTED THIS /;::J t/L DAY ATTEST:=-C?-=_.C=:>__~-~~~~ ______~ Taylor Secretary BOARD OF COMMISSIONERS of the CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, George D. Hopkins, Jr. is retiring from active service with the Board of Commissioners of the New Orleans City Park Improvement Association; and, WHEREAS, he has served unselfishly for over seven years with great dedication and distinction; and, WHEREAS, George D. Hopkins, Jr. served an outstanding year in 1994 as President of the City Park Improvement Association where his leadership contributed immeasurably to the growth and progress of city Park during this period; and, WHEREAS, George D. Hopkins, Jr. over the seven years has performed as Chairman of the Architecture & Engineering and Long Range Planning Committees, and also served on the Finance and Tennis Committees, as well as NOMA Representative; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association hereby commends George D. Hopkins, Jr. for his excellence of service and dedication to the public good; and, ,BE IT FURTHER RESOLVED, that this commendation conveys unto him the gratitude and appreciation of the Board of Commissioners of the New Orleans City Park Improvement Association; and, BE IT FURTHER RESOLVED, that this resolution be spread upon of Commissioners for posterity. ADOPTED THIS /;) h'z ATTEST: ----:::-C_)-;-;,Q_._-=-=0~_L ___ _ ~'lf!.:~dJ:dll'$t/Charles A. Snyder C. Hearn Taylor President Secretary BOARD OF COMMISSIONERS of the CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Malcolm L. Hurstell is retiring from active service with the Board of commissioners of the New Orleans City Park Improvement Association; and, WHEREAS, he has served unselfishly for eight years with great dedication and distinction; and, WHEREAS, his service as Chairman of the A&E Committee, as well as serving on the Concessions, Finance and Horticulture & Grounds Committees, and most notably his commitment and hard work in guiding the Board toward the betterment to the recreational facilities within the Park and for the youth of this city has contributed immeasurably to the growth and progress of city Park; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association hereby commends Malcolm L. Hurstell for the excellence of his service and dedication to the public good; and, BE IT FURTHER RESOLVED, that this commendation conveys unto him the gratitude and appreciation of the Board of commissioners of the New Orleans city Park Improvement Association; and, BE IT FURTHER RESOLVED, that this resolution be spread upon of commissioners for posterity. ADOPTED THIS DAY £ ttL/ a?:;Jft.0rdt/ ATTEST:~C?~-\:)~__ ~~~~'_~ ______Charles A. snyder 7 C. Hearn Taylor President Secretary BOARD OF COMMISSIONERS of the CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Conrad Meyer IV is retiring from active service with the Board of Commissioners of the New Orleans city Park Improvement Association; .and, WHEREAS, he has served unselfishly for over three years with great dedication and distinction; and, WHEREAS, his service on the Legal Committee, and most notably his commitment and hard work in guiding the Board to an agreement with the Orleans Parish School Board on the Pan American Stadium State Bond Funds and also interfacing with the neighbors as Chairman of the Grounds Use Committee. He has contributed immeasurably to the growth and progress of city Park; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans city Park Improvement Association hereby commends Conrad Meyer IV for the excellence of his service and dedication to the public good; and, BE IT FURTHER RESOLVED, that this commendation conveys unto him the gratitude and appreciation of the Board of Commissioners of the New Orleans city Park Improvement Association; and, BE IT FURTHER RESOLVED, that this resolution be spread upon of Commissioners for posterity. ADOPTED THIS DAY OF ~:t:-!(,/JLt(>t/, 1975- ,., < ~ ftt-(./ acJU eli L__ Snyder 1'17 I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION SOURCES AND USES OF CASH FOR MONTH ENDED NOVEMBER 30, 1995 BALANCE AUGUST 31, 1995 462,145.92 SOURCES OF CASH: Operations 766,578.20 Contributed Capital 10,769.07 Investments 225,686.99 Loan Proceeds 0.00 TOTAL AVAILABLE CASH 1,465,180.18 USES OF CASH: Operations (886,540.08) I Capital Items (3,571.73) Debt Service (22,516.30) Investments Purchased (196,938.25} {1,109,566.36) BALANCE NOVEMBER 30, 1995 , 355,613.82 I 1 Palm Drive'~ New Orleans, Louisiana 70124 .. S04-4H248H8'" FAX S044H3-9412 198 I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION LIABILITIES NOVEMBER 30, 1995 CURRENT LIABILITIES Vendor Accounts Payable 546,612.17 Accrued Expenses 43,936.65 Accrued Payroll 280,810.92 Accrued Bonus 143,000.00 Accrued Vacation 194,594.72 Sales Tax 44,806.19 Payroll Taxes 10,034.72 Deferred Revenue 232,79458 Total Current Liabilities I LONG TERM LIABILITIES Amusements 0.00 Catering 0.00 Quadraplex __.282,388.09 Total Notes Payable ~282.388.09 Royal Leasing 6,397.56 John Deere 2,594.27 Textron 49,669.41 Case Leasing 24,788.25 Deerborn 9,988.94 G.MAC. 24.83 Eaton Financial 1,598.08 Lehigh Municipal 3,818.32 Clarke Financial 5,789.44 Associated 6,538.13 I Total Leases Payable G;111,207.23 1 Palm Drive .. New Orleans, Louisiana 70124 ~ 504-482-4888 ~ FAX 504-483-9412 I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION INVESTMENTS NOVEMBER 30, 1995 INVESTMENTS Golf Improvement Fund 16,523.74 GENERAL U.S. Treasury Bill (due 02-22-96) 121,663.33 U.S. Treasury Bill (due 02-01-96) 19,749.75 U.S. Treasury Bill (due 12-07-95) 49,341.51 U.S. Treasury Bill (due 02-22-96) 9,871.25 TOTAL 200,625.84 I RESTRICTED CITO Donation - U.S. Treasury Bill (due 02-01-96) 19,749.75 Quad Batting Cages - U.S. Treasury Bill (due 12-28-95) 69,087.85 Ribet Fund - U.S. Treasury Bill (due 10-31-00) 24,176.87 Quad Cone. Bldg - U.S. Treasury Bill (due 12-07-95) 49,380.69 People Mover - C.D. (due 12-07-95) 18,000.00 Soccer Fields - U.S. Treasury Bill (due 02-22-96) 49,356.25 Quad Parking Lot - U.S. Treasury Bill (due 02-22-96) 74,034.38 Tad Gormley Maint. - U.S Treasury Bill (due 03-28-96) 36,990:~ TOTAL 340,776.25 TOTAL INVESTMENTS 557 Ji25.83 I 1 Palm Drive. New Orleans, Louisiana 70124 ,. 504-482-4888'i' FAX 504-483-9412 11 :06 AM ~oo NEW ORLEANS CITY PARK IMPROVEMENT ASSN. SCH. E PARK STATISTICS - NOVEMBER 3D, 1995 CURRENT PRIORYR. CURRENT PRIORYR. MONTH MONTH YTD YTD FEES -North 2,153 2,264 4,431 4,438 South 2,616 3,272 5.473 5,852 Easl 1,695 2.907 4,528 5,604 West 3,021 2,895 6,302 6,895 PM- ALL COURSES 2,549 2,869 5,848 NON-RESIDENT 242 372 ------645 762 TOTAL 12,276 14,579 27.227 23,551 MONTHLY GOLF TICKETS 192 190 435 375 ANNUAL GOLF TICKETS a o o o GOLF CART RENTAL - 18 Hole 3.940 4,527 8.491 9,325 9 Hole 425 416 826 879 DRIVING RANGE BUCKETS - ADULT 4,897 9,123 11,001 19,499 YOUTH 1,572 o 3,551 o JUNIOR 507 o J.46~ o 6.976 9.123 16.016 19,499 DRIVING RANGE - COUPON BOOKS 33 a 85 o TENNIS CTS.-RENTAL HRS. 1.036 1.413 2,467 2,872 PEDAL BOATS - 1/2 Hour o 157 o 298 1 Ho~ o 188 o 328 CANOES - 1 HoU" o 125 o 241 FISHING TKTS. - Dally Adull o 96 83 227 Daily Youth o 62 56 125 Annual Pass o o o 1 FISHING RODEO o o o o GARDEN - Admissions 459 o 6.569 o Pavillion 5 o 16 o I Tours 8 o 26 o RAINFALL - INCHES 4.53 ' 2.31 • 6.72· 5.59· TOUR - Buses 466 511 1,054 1.193 Vans 77 106 183 204 STORYLAND ADMISSIONS 2,671 3,860 6,844 8,349 BIRTHDAY PARTIES STORYLAND 21 24 61 48 CAROUSEL 33 23 90 47 AMUSEMENT RIDES ANTIQUE CARS 3.461 5,459 9,037 10,633 BUMPER CARS 5.201 4,729 10,280 12,721 CAROUSEL 6.442 7.779 14.996 16,672 FERRIS WHEEL 1.444 3,008 2,987 5,984 MINI FERRIS 903 2.090 2,377 4,179 ROLLER COASTER 7,921 12.311 20,813 23,978 TILT -A-WHIRL 4,591 6,199 11,580 13,285 TRAIN 9,181 11.490 26,051 31,299 UMBRELLA CARS 1,680 2,803 5,090 5,977 MOTORCYCLES (CITO) o o o o SUDE 5,455 7,813 12,258 15.967 SCRAMBLER 3.642 4,150 9,335 11,251 CASTLE (CITO) 4,301 4,247 12,624 4,247 4X4 (CITO) o 1,352 o _____ 1,352 TOTAL 54,222 73,430 137,428 157.545 CELEBRATION IN THE OAKS WALK THROUGH 9,412 11,682 9.412 11,682 DRIVE THROUGH 5,931 5.884 5,931 5,884 I CATERED EVENTS 20 o 20 o C:\123\STATS\NOV95.wKl 12/11/95 c9.0 J I December 6, 1995 MEETING NOTICE AND AGENDA FOR TUESDAY, DECEMBER 12, 1995 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 3:30 p.m. PLACE: Administration Building, 1 Palm Drive 1. Roll Call. 2. Introduction of Guests. I 3. Approval of November 28, 1995 Minutes. 4. Management Report. 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Nominating Committee. 11. Unfinished Business. 12. New Business. 13. Adjournment. I 1 Palm Drive ~ New Orleans, Louisiana 70124 .. 504-482-4888 'l FAX 504-483-9412 ~n F.qu,l 0p!'f'rlunliV Fmpkll'r' I December 6, 1995 NOTICE The following recommendations will be considered for approval at the December 12, 1995 Board meeting: 1. To amend the By-Laws to change the number of Commissioners from 32 to 34, which number adds one elected commissioner and to provide that the President of the New Orleans Botanical Garden Foundation, if and when created, be an ex-officio I member of the Board of Commissioners. 2. To amend the By-Laws to create a Personnel Committee as a Standing Committee of this Board. Snyder I 1 Palm Drive ~ New Orleans, Louisiana 70124"" 504-482-4888'. FAX 504-483-9412 I December 6, 1995 Board of Commissioners New Orleans city Park Improvement Association New Orleans, Louisiana 70124 Monthly Report Dear Commissioners: Celebration In The Oaks is off to a good start. The first weekend was slightly down but as of this time, we are slightly ahead of last years income. Don Gauthreaux and I met with representatives of USSSA Softball to schedule tournaments for next season. Most committees did not meet due to the short time period between Board meetings. I am continuing to work with representatives from Delgado to finalize a cooperative parking agreement. We are working to finalize our Logo contract with Stephanie , I smilie. Fence and Concrete Contractors are working on estimates for r our batting cages. We are putting the figures together to make a final proposal on lighting the Soccer Fields. Representatives of the Tulane Rowing Team would like to have a public hearing on locating their boat housing area in city Park north of Robert E. Lee by the levee. We will make a supplemental verbal report should any additional information present itself prior to the next meeting of the Board of Commissioners. Respectfully submitted, I/) - {~.U~~ I '1'~ cJ.} . BLB/PPD:Sr/dz 1 Palm Drive. New Orleans. Louisiana 70124" 504A82A888jl FAX 504A83-9412 An ~qUlI 0pf'0r\unltl' FmpMl)'~' ------ MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on Tuesday, December 12, 1995 at 3:30 p.m. by the President noting a quorum was present. PRESENT: Charles snyder, President; commissioners Bagneris, Breckenridge, Eumont, Farris, Hines, Hopkins, Hurstell, Larue, Liggans, McLetchie, Mestayer, Meyer, Morgan, Radelat, Reische, smith, Solomon, Tolliver, Turner, Vehnekamp and Young. EXCUSED: Commissioners Favrot, Taylor and Thompson. ABSENT: Commissioners Buckley, Burns, Glapion, Purtell, syracuse, Terrell and Williams. STAFF: Beau Bassich, Executive Director; Patrick Dayton, Sr., General Manager; Ann Elliott-spicer, Public Relations Director; and Dottie Ziegler, Executive Secretary. GUESTS: Mr. William S. Rippner, Mrs. Debra Darnell Rees, Mr. Edward C. Mathes, and a user of the Park, Ms. Veda Manuel. Mr. Snyder introduced the prospective new Board members William Rippner and Edward Mathes and also a user of the Park, Ms. Veda Manuel. Ms. Manuel addressed the Board about her concerns of the new policy I of closing the Park at 4:30 p.m. during Celebration In The Oaks to exercisers, walkers, runners, skaters and joggers. She explained that this is the only time that this group can participate in their activities because it is after working hours and they have done so throughout the year. Ms. Manuel had previously spoken with Mr. Dayton who explained that for the safety of all concerned and insurance purposes, this policy would be in effect during Celebration because when people are driving and looking at lights, they are not conscious of seeing persons jogging, running, etc. Ms. Manuel questioned why couldn't these people use the Practice Track which is in an area away from the traffic route? She said that these regular users feel safe in the Park and would like to continue using the Park after working hours. Ms. Manuel asked if the Board would reconsider opening the track or any area for this regular group to continue their program. She also inquired if this group could meet at another time with a Park committee or representative to discuss their other concerns. Mr. Snyder replied that he would work with Mr. Dayton to try and solve this problem. Dr. smith said that there ~s a meeting with the neighborhood groups scheduled in January and invited her to attend. I Mr. Dayton stated that he is aware of the inconvenience this has -2- presented; however, an alternative area, the Marconi Meadow, has I been made available for these persons. He indicated that more lighting will be added to insure further safety and also we are providing a Sheriff's Deputy from 4:30 p.m.-7:30 p.m. Mr. Dayton said that the problem with the Practice Track is that upon exiting the area, you have to cross the traffic on the drive-thru route. Mr. Dayton told some running groups that he would be happy to meet with them, our Police and Celebration representatives after Celebration In The Oaks for a solution that would least inconvenience all concerned and allow the Park to operate safely. Ms. Manuel mentioned that Marconi Meadow was an uneven grassy area with some holes which could potentially cause tWisting ankles. Mr. Dayton replied that it is not as good as the Practice Track but there is a significant amount of hard surface throughout that area. Mr. snyder said that we will continue to address this problem and will work with this group. Mr. Snyder introduced another proposed Board member Mrs. Debra D. Rees who entered the meeting. MINUTES - Mr. Snyder asked for any corrections to the November minutes, none were made. Mr. Turner moved to adopt the minutes, no objections were made and the motion passed unanimously. MANAGEMENT REPORT Mr. Dayton reported that Celebration was slightly down the fi~st ~~pkcnd but is now alle~~ cf last year's income. 1 Mr. Dayton mentioned that he and Don Gauthreaux met with representatives of USSSA Softball to schedule tournaments for next season. Mr. Dayton stated that we are continuing to work wi th representatives from Delgado to finali;'.e a cooperative parking agreement. They are about one statement away wich liability but we are near agreement. He indicated that we are working to finalize our Logo contract with Stephanie Smilie. Mr. Dayton mentioned that Fence and Concrete Contractors are working on estimates for the batting cages in the Quadraplex. Mr. Dayton stated that we are putting figures together to make a final proposal on lighting the Soccer Fields. He showed a sample of the light poles which are laminated, do not twist like wood poles, does not require the concrete base that steel poles need, and, you have holes to pull wire through. He hopes this pole will be a very viable alternative for our regular wood poles. Mr. Bassich added that with this type of pole, we hope to be able to do two fields with the funds set aside from the City. I -3- Mr. Dayton commented that representatives from the Tulane Rowing Team would like to have a hearing on locating their boat housing area in city Park north of Robert E. Lee by the levee. He said that Dr. smith will meet with the neighborhood associations at the I same time with Tulane to try and help them. REPORT OF OFFICERS - Mr. Snyder reported that the donation of Couba Island to New Orleans City Park Improvement Association is completed. The donations were executed by the Timken Family last week and accepted by Dr. Smith on behalf of the Park last Friday. Mr. Snyder said that we are now in the process of getting the donations recorded but effective as of December 1, 1995 at 7:00 a.m. City Park became the owners of Couba Island. He hopes that this will provide a recreational opportunity for the citizens of the state and also provide us with revenues for the short term as well as the long term. Mr. Bassich thanked Mr. Snyder for having done a tremendous job for this donation. Everyone applauded. REPORT OF STANDING COMMITTEES: FRIENDS OF CITY PARK - Mrs. Farris reported that the Friends Castle in Amusements is now completely paid and that $40,000 is in the bank to pay for the Celebration Fountains. She said that some insurance for the Friends covering theft of funds was cancelled because the cost was very high for the coverage provided. STADIUM MANAGEMENT COMMITTEE - No Report. TENNIS COMMITTEE - Mr. Turner reported that he had communications I with the USTA Tournament representatives who were considering moving their tournament to Mobile. They indicated that they plan to remain in city Park for at least three years or possibly more. PUBLIC RELATIONS COMMITTEE Mr. Vehnekamp reported that if Stephanie smilie accepts our proposal, the project on the Logo should be completed by March. LEGAL COMMITTEE - Mr. Dayton stated that we received a letter from the USF&G Insurance Company stating that they settled the suit with the first person who fell between the bleachers in Pan American Stadium in 1986. Mr. Bassich mentioned that after many months of negotiations with the Orleans Parish School Board on the Pan American Stadium improvements for the Bond Issue with the State of Louisiana, it is finally underway. Mr. Meyer stated that the Orleans Parish School Board is in the process of getting together the itemized cost that the School Board has to provide to the Facilities Planning commission for Pan American Stadium renovations. When the School Board finishes preparing this cost and provides these exhibits, then the contracts will be signed and the money will be received from the State. J HORTICULTURE AND GROUNDS COMMITTEE - No Report. -4- GOLF COMMITTEE - Mr. Dayton stated that Golf Digest has voted Bayou Oaks Golf (West and East Courses) two of the top ten places to play golf in the state. FINANCE COMMITTEE Mr. Reische reported that the financial I statements indicated a net loss of $110,217 in November 1995 compared to a budgeted net loss of $73,451 and last November's net loss of $67,511. The net loss for year-to-date which began October 1, 1995 was $35,138 versus a budgeted net loss of $32,912 and last year's net loss of $28,304 for the comparable period. Rainfall for November was 4.5 inches compared to 2.3 inches for November 1994. Mr. Reische stated that the 1995-96 Capital Improvements Budget will be provided to the Commissioners in January because the committee has requested some additional information before finalizing. Mr. Reische explained that Tad Gormley Inc. still owes $67,000 to contractors for stadium renovations. The principal amount of $40,000 is owed to Durr Construction Company. He said that we would like to assist with eliminating this debt by paying $1,000 per month with the understanding that any payments under this plan would be made disclaiming legal liability for this debt and that the plan would include the participation of the New Orleans Sports Foundation. Mr. Reische motioned that regarding the Tad Gormley Inc. payment of JOO i.t .:...; cc,T,cli1c~(,ned Pd~''l\eflt 1 $l, per month, t.hat ')ur is :natched by the 3ports Foundation. The motion carried unanimously. Mr. Reische stated that we have a proposed meeting with the State civil Service Commission on Monday. He said that we will also speak to the Office of Risk Management to determine how the estimated insurance premium had been computed. Our estimated premium is $1,060,000 which would be very difficult to operate the Park with this enormous increase. Mr. Reische reported that Frank Mackel has exercised his option to extend his contract as Director of Golf for an additional three years. Mr. Reische stated that Mr. Dayton agreed with the Proposal of Cost Savings Measures presented at the November committee meeting and had already implemented controls regarding overtime. A report was filed. EXECUTIVE COMMITTEE Mr. Snyder stated that the following recommendations are to be considered for approval: 1. To amend the By-Laws to change the number of Commissioners from 32 to 34, which number adds one elected Commissioner and to provide that the President of the New Orleans Botanical Garden Foundation, if and when created, to an ex-off icio I -5- member of the Board of Commissioners. The motion carried unanimously. I 2. To amend the By-Laws to create a Personnel committee as a standing committee of this Board. The motion carried unanimously. DEVELOPMENT COMMITTEE - No Report. CONCESSIONS COMMITTEE - No Report. CELEBRATION IN THE OAKS - No Report. ARCHITECTURE AND ENGINEERING COMMITTEE - No Report. ANNOUNCEMENTS - Mr. Snyder reported that the Speaker of the House has reappointed Mr. Young, Jefferson Parish Council reappointed Mrs. Hines and New Orleans City Council reappointed Councilmember Suzanne Terrell and Councilman Roy Glapion. Mr. Snyder disappointedly announced that Conrad Meyer IV has chosen not to continue as the appointee of the Chamber, however, the Chamber has appointed Melanie ottaway. Mr. Snyder said that we will certainly miss the fine contribution Mr. Meyer has made. Mr. Meyer stated that it was not for a lack of enthusiasm but he ;)E='li~ves in (~_ resu 1(:",'( t11rnov::r. I NOMINATING COMMITTEE Dr. smith stated that the committee recommends the following slate of officers for 1996: President Peter M. Smith President Elect Gary N. Solomon Vice President C. Hearn Taylor Secret.ary Alfred Liggans, Jr. Trec:-.;urer Suzanne Mestayer Dr. Smith asked fer any further nominations, none were made. Dr. Smith moved that the slate of officers be accepted and the motion carried unanimously. Dr. smith moved for reelection of the following nominee for a second 4-year term: Jack V. Eumont The motion carried unanimously. Dr. smith stated that the committee recommends the following three new commissioners and also Digges Morgan who was a Friends appointee for a first 4-year term to fill the vacancies as of January 1, 1996: William S. Rippner Debra Darnell Rees J Edward C. Mathes -6- No other nominations were made. The motion carried unanimously. Mr. Snyder stated that this has been a wonderful year for him and thanked the Commissioners for all their help given to the Park. He said it certainly made his job as President a lot easier. Mr. I snyder feels that this Board and its committees operates with a great deal of interest and enthusiasm. He said that we have made ourselves proud in what we have been able to accomplish for the Park and hopes he can be a part of moving forward with the staff who has worked so hard and also with the Board in continuing the efforts with what we do for the citizens of the State. Everyone applauded. Mr. Snyder reminded everyone of the Christmas Party following the meeting in the Pavilion of the Two sisters. There being no further business, the meeting was adjourned by the President at 4:20 p.m. Executive/Recording Secretary I I ~~~~---~~------diD I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION SOURCES AND USES OF CASH FOR MONTH ENDED DECEMBER 31, 1995 BALANCE NOVEMBER 30, 1995 355,613.82 SOURCES OF CASH: Operations 1,230,736.17 Contributed Capital 13,000.00 Investments 185,810.05 Loan Proceeds 0.00 ~-- TOTAL AVAI LABLE CASH 1,785,160.04 USES OF CASH: Operations (822,132.84) I Capital Items (21,342.06) Debt Service (10,791.44) Investments Purchased JUl5,632.251 (1 ,039,898.59) BALANCE DECEMBER 31, 1995 745,261.45 I 1 Palm Drive .~ New Orleans, Louisiana 70124 .. S04-482-4888i' FAX ')04-483-9412 All fq!.I11 0pf''',llIn,'Y Fmpk,y" JI/ I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION LIABILITIES DECEMBER 31, 1995 CURRENT LIABILITIES Vendor Accounts Payable 503,934.73 Accrued Expenses 25,810.85 Accrued Payroll 311,868.92 Accrued Bonus 149,816.62 Accrued Vacation 199,679.15 Sales Tax 66,523.52 Payroll Taxes 10,832.27 Deferred Revenue .. 2.7"6,281.92 Total Current Liabilities H,544J47.98 I LONG TERM LIABILITIES Amusements 0.00 Catering 0.00 Quadraplex 276,771.15 Total Notes Payable $276,771.15 Royal Leasing 6,063.78 John Deere 2,175.08 Textron 47,520.99 Case Leasing 23,605.55 Deerborn 9,392.23 G.M.A.C. 24.83 Eaton Financial 1,505.55 Lehigh Municipal 3,593.26 Clarke Financial 5,613.33 Associated 6,538.13 I Total Leases Payable $106,032.73 1 Palm Drive .~ New Orleans, Louisiana 70124 ~ 504-482-4888. FAX 504483 ·9412 An [qui) ('W',lunoly fmr1 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION INVESTMENTS DECEMBER 31, 1995 INVESTMENTS Golf Improvement Fund 16,523.74 GENERAL U.S. Treasury Bill (due 02-22-96) 121,663.33 U.S. Treasury Bill (due 02-01-96) 19,749.75 U.S. Treasury Bill (due 02-01-96) 19749.75 U.S. Treasury Bill (due 03-07-96) 49,344.04 U.S. Treasury Bill (due 02-22-96) 9,871?~ ~~- I TOTAL 220,378.12 RESTRICTED Quad Batting Cages - U.S. Treasury Bill (due 03-28-96) 69,168.28 Ribet Fund - U.S. Treasury Bill (due 10-31-00) 24,176.87 Quad Cone. Bldg - U.S. Treasury Bill (due 03-07 -96) 49,352.89 People Mover - CD. (due 03-07-96) 17,767.04 Soccer Fields - U.S. Treasury Bill (due 02-22-96) 49,356.25 Quad Parking Lot - U.S. Treasury Bill (due 02-22-96) 74,034.38 Tad Gormley Maint - U.S Treasury Bill (due 03-28-96) 36,990.46 TOTAL 320,846.17 TOTAL INVESTMENTS 557,748.03 I 1 Palm Drive .. New Orleans, l.ouisiana 70124,. 504-482·4888·it FAX 504-483·9412 02:16 PM J/3 NEW ORLEANS CITY PARK IMPROVEMENT ASSN. SCH. E PARK STATISTICS - DECEMBER 31,1995 CURRENT PRIOR YR. CURRENT PRIOR YR. MONTH MONTH YTD YTD FEES -North 1,278 1,992 5,709 6.430 South 2,209 2,779 7,682 8.631 East 1.583 2,286 6,111 7,890 West 2.529 3,117 8,831 10,012 PM- ALL COURSES 1,798 2,414 7,646 8,110 NON-RESIDENT 258 202 903 964 TOTAL 9,655' 12,790 36,882 42,037 MONTHLY GOLF TICKETS 194 165 629 540 ANNUAL GOLF TICKETS a a a o GOLF CART RENTAL -18 Hole 2,796 2,840 11,287 12,165 9 Hole 343 496 1,169 1,375 DRIVING RANGE BUCKETS - ADULT 3,372 5,684 14,373 25,183 YOUTH 1,084 a 4,635 o JUNIOR 508 a 1,972 a _ ..... 4,964 5.684 20,980 25.183 DRIVING RANGE - COUPON BOOKS 24 a 109 o TENNIS CTS.-RENTAL HRS. 605 774 3,072 3.646 PEDAL BOATS - 1/2 Hour a 52 a 350 1 Hour a 29 a 357 CANOES - Hour a 10 a 251 FISHING TKTS. - Daily Adult 133 61 216 288 Daily Youth a 11 56 136 Annual Pass a a a 1 FISHING RODEO a o a a GARDEN - Admissions 183 a 6.752 a Pavillion 13 a 29 a I Tours a a 26 a RAINFALL - INCHES 3.45· 5.18· 10,17 • 10.77 • TOUR - Buses 308 370 1,362 1,563 Vans 59 88 242 292 STORYLAND ADMISSIONS 884 2,713 7,728 11,062 BIRTHDAY PARTIES STORYLAND 16 14 77 62 CAROUSEL 27 24 117 71 AMUSEMENT RIDES ANTIQUE CARS 12,063 15,362 21,100 25,995 BUMPER CARS 13,793 15,371 24,073 28.092 CAROUSEL 30.420 33,254 45,416 49,926 FERRIS WHEEL 8,693 7,586 11,680 13,570 MINI FERRIS 3,117 4,438 5,494 8.617 ROLLER COASTER 21,321 37.277 42,134 61.255 TILT -A-WHIRL 16,285 8.197 27,865 21.482 TRAIN 38,700 44,533 64,751 75.832 UMBRELLA CARS 6,205 7.836 11,295 13,813 MOTORCYCLES (CITO) a o o a SLIDE 17,226 14,849 29,484 30.816 SCRAMBLER 14,246 18.796 23,581 30,047 CASTLE (CITO) 17,245 26,609 29,869 30,856 4X4 (CrrO) a 8.480 a 9,832 TOTAL 199,314 "242,588 ---336,742 400,133 CELEBRATION IN THE OAKS WALK THROUGH ADULTS 63,036 60,077 72,448 68,851 CHILDREN a 20,258 a 23,112 I TOTAL --63~jj36 80,335 72,448 91.963 DRIVE THROUGH 37,815 38,734 43,746 44,618 C:\123\STATS\DEC95.WKI 1/16{96