Cisco WebEx Meeting Center Video Conferencing: ‘One Meeting Experience’
With Cisco WebEx Meeting Center Video Conferencing you can start or join a WebEx meeting, scheduled or instant, using any browser or standards-based video conferencing system or application. You may be asked to enter a numeric password before joining meetings. You will find this in your invitation email. It is only needed for Microsoft Skype for Business scheduled meetings, not personal room meetings, and must be enabled by your site administrator. The host’s video address never changes, so we recommend you add it to your favorites menu for future meetings with the same person. Using Personal Room, you have your very own virtual conference room accessible at any time. Join a Meeting from Microsoft Skype for Business Join a Meeting Join a Meeting You will need to dial a Skype for Business- specific video address to connect your From a Video Conferencing System From a Video Conferencing Application Skype for Business application. Dial the video address, also known as the URI (Uniform Resource You can quickly join a WebEx meeting from a video conferencing Identifier), of the host and enter the pound sign (#) when prompted. application using one of the following methods: For a scheduled For a Personal Room meeting g meeting Joining host’s Personal Room Joining a scheduled meeting Join from application Dial host’s video address. Dial Proximity Mobile Application Use a Pilot Number If you have the Cisco Proximity app installed on the Your administrator can set up a pilot number Join from email invitation same smart phone or tablet as the Cisco WebEx Join a scheduled WebEx meeting Meetings app, you can tap the Proximity icon to join to replace the full video address. To dial in Double click on the link for the a video meeting faster. using a pilot number: video address in your email Find the video address in the format invitation. of Start a Meeting Start a Meeting From a Video Conferencing System From a Video Conferencing Application If starting a WebEx meeting from a video conference system, dial in following the steps already outlined (above). To start either a scheduled WebEx meeting or Personal Scheduled Meeting Personal Room Meeting Room meeting on a standards-based video conferencing application, dial in following the steps already outlined. If it is a scheduled meeting, If it is a Personal Room meeting, enter the host key, followed you will need to enter the host Scheduled Meeting Personal Room Meeting by the pound sign (#), when PIN, followed by the pound sign If it is a scheduled If it is a If starting a Personal Room prompted. Find the host key (#), when prompted. You can find scheduled meeting, you meeting, you will need in the email confirmation or this information on your Personal will need to enter the host to enter the host PIN, on the meeting information Room Page or by navigating to key, followed by the pound followed by the pound sign page. My WebEx > Preferences > My sign (#), when prompted. (#), when prompted. Personal Room. Cisco WebEx Meeting Center Video Conferencing 3.0 Quick Reference Guide | 2015 DECEMBER | © 2015 Cisco Systems, Inc. All rights reserved. 1 Cisco WebEx Meeting Center Video Conferencing: ‘One Meeting Experience’ Personal Room Invite People to your Personal Room A Personal Room is a virtual conference room that you can use 1. Select Invite. is at a later time, choose Copy and share. Copy whenever you need to meet with people. You are supplied with your and paste the information in an instant message own easy-to-remember link that never changes, so your colleagues 2. If you want to meet right away, choose Copy and and customize the text “Join me now in my Personal always know where your meetings are held. share or Send an email message. If your meeting Room.” Your Personal Room has these three addresses that never expire: Tour your Personal Room Interface • URL (https://sitename.webex.com/meet/username) • video address ([email protected]) 1. Invite people to your Personal Room. • call-in numbers, which connect you to the audio portion of a meeting only 2. Enter your room. Set Up your Personal Room 3. Join from application. 4. Edit your host PIN. 1. Select Set Up Room in your Productivity Tools or Cisco welcome email message to Jabber, it’s convenient to start the setup wizard. always start your meetings in 5. Join a meeting by your room. phone. 2. Do the following: a. Create a host PIN. 3. Click Next to complete the b. Optional. Keep the option wizard. Use Personal Room for all my instant meetings * To get a meeting started, checked. If you use WebEx select Try It. Join Using Hostname of User Start Meeting from a Browser Access your Personal Room 1. Go to the host’s 3. Enter the username of 1. Enter your Personal 3. Go to your Personal 1. Sign in to your WebEx site. * Access your Personal Room WebEx site. the host. Room URL. Room page. page to view information 2. Go to My WebEx > My about your room or to start a 2. Select Home on the 4. Select Join. 2. Sign in to your WebEx 4. Select Enter Room. Personal Room. meeting in your room from a top navigation bar. site. browser. Join Meeting from a Browser Lock your Room If you have back-to-back meetings or need privacy in your Personal Room, lock 1. Enter the room URL. 3. Select Enter Room. the room. You can also set it to automatically lock 5, 10, 15, or 20 minutes after * If the host has not the meeting starts 2. Enter your name and arrived, you will be waiting email address. in the “lobby”. To lock or unlock the room, select Lock Room or Unlock Room from within the room. Cisco WebEx Meeting Center Video Conferencing 3.0 Quick Reference Guide | 2015 DECEMBER | © 2015 Cisco Systems, Inc. All rights reserved. 2 Cisco WebEx Meeting Center Video Conferencing: ‘One Meeting Experience’ Connecting your Audio Tour of Meeting Room Interface 1. Select the Audio Connection button. 2. Follow the prompts to establish voice communication. *Note: You can choose from several options including, calling in using your phone or computer, 1. Connect your audio. or receiving a call-back to your phone or video system. Video 2. Share content with participants. call-back is available for WebEx participants only. 3. Invite and remind attendees. 3. Optional. If you want to change 4. Record your meeting. your audio options select More. 5. Lock your room to avoid meeting * The audio icon will appear clashes. against your name once an audio connection has been 6. Leave your room. If no new host established. is selected the meeting will end. Connecting your Video Sharing your Content 1. Select Options to check if your 1. Click the button at the video is enabled. bottom of the sharing panel * You can also enable the on the Quick Start tab. tools for others. From the 2. Click the video button. Participant menu, select 2. Select what you Assign Privileges. 3. Double-click the speaker’s want to share with everyone video to display it in full screen. in your meeting. 4. To stop sharing your video, 3. Use Annotation Tools if you click the video button again. want to highlight or mark content. Sharing dropdown menu Cisco WebEx Meeting Center Video Conferencing 3.0 Quick Reference Guide | 2015 DECEMBER | © 2015 Cisco Systems, Inc. All rights reserved. 3 Cisco WebEx Meeting Center Video Conferencing: ‘One Meeting Experience’ Schedule a Meeting or Meet Instantly Telepresence User Meeting Experience Scheduling a meeting could not be simpler with Meeting Center Video Conferencingand you can do so a number of ways. During the Meeting application Telepresence participants see live *Note: It is possible to sign in video of all other telepresence to the same WebEx meeting participants, and the video of via telepresence and a video the most recently active WebEx communication application or participant. browser to share content easily. Content Sharing For content sharing, the telepresence user connects the video display cable to their computer. Content is displayed automatically in the Meeting Center WebEx User Meeting Experience Joining the Meeting telepresence participants. Participants join the Cisco WebEx meeting by logging in to the Cisco Setting Up Video Call-Back Invite CMR is always on using WebEx Productivity WebEx Meeting Center web and/or Send scheduled CMR meetings via the Outlook Tools. WebEx participants only can now mobile applications. calendar. connect to the audio conference by receiving a call-back to a video system. Content Sharing Participants can share their desktop 1. Select Preferences > Video or application with telepresence Systemsr. participants. 2. Add the details for a maximum of By default, WebEx participants see five video addresses. The default the live video of the actively speaking video system is used as the video telepresence or WebEx participant. call-back option. *Note: Your site must be WebEx participants also see configured with either WebEx an integrated list of all meeting Hybrid Audio or Cloud Connected participants. Audio and your administrator must enable the feature. WebEx participants can annotate using the standard Meeting Center application annotations tools and both WebEx and telepresence participants can see Meet instantly in your Personal Room and invite the annotations. The annotation Use the WebEx Meeting Center to schedule meetings. attendees. tools are not available, however, for Cisco WebEx Meeting Center Video Conferencing 3.0 Quick Reference Guide | 2015 DECEMBER | © 2015 Cisco Systems, Inc. All rights reserved. 4