Electoral Area Directors Committee Agenda December 4, 2019; 10:30 AM Pemberton Community Church - Meeting Room 7420 Dogwood St., Pemberton, BC
Item Item of Business and Page Number Page
1. Call to Order by the Corporate Officer
We would like to recognize that this meeting is being held on the Traditional Territory of the Líl’wat Nation.
1.1. Election of 2020 Electoral Area Directors Committee Chair
1.2. Election of 2020 Electoral Area Directors Committee Vice-Chair
2. Approval of Agenda
3. Electoral Area Directors Committee Closed Meeting
THAT the Committee close the meeting to the public under the authority of Section 90(1)() of the Community Charter.
4. Rise & Report from the Closed Electoral Area Directors Committee Meeting
5. Consent Agenda
(Voting rule on each item may vary; unanimous vote required)
Items appearing on the consent agenda which present a conflict of interest for Committee Members must be removed from the Consent Agenda and considered separately.
Any items to be debated or voted against must be removed from the Consent Agenda and considered separately.
THAT the resolutions set out in the Consent Agenda be approved, and those Consent Agenda items which do not have resolutions related thereto be received.
5.1 Approval and Receipt of Minutes
5.1.1. Electoral Area Directors Committee Meeting Draft 5 - 10 Minutes of November 13, 2019
THAT the Electoral Area Directors Committee Meeting Minutes of November 13, 2019 be approved as circulated.
5.2 Staff Reports & Other Business
Item Item of Business and Page Number Page
5.2.1. November 2019 Select Funds Report 11 - 15
6. Business Arising from the Minutes
7. Staff Reports and Other Business
(Unweighted All Vote, except as noted)
7.1. CAO Verbal Update
7.2. Request for Decision - 2020 Electoral Area Directors Committee 16 - 18 Meeting Calendar
THAT the Electoral Area Directors (“EAD”) Committee approve the 2020 Meeting Calendar, with EAD Committee meetings on the second Wednesday of each month starting at 10:30 AM, except as follows:
a. in January, the meeting to be held on the third Wednesday;
b. in March, September, and December, the meetings to be held on the first Wednesday of such months; and
c. in August, with no meeting to be held.
7.3. Direction Request - Electoral Area Priorities and Aspirational 19 - 24 Strategic Plans
The Electoral Area Directors to review and make amendments, if necessary, to the Electoral Area Priorities and Aspirational Strategic Plans.
8. Director's Reports
8.1. District of Lillooet UBCM Application for Community Child Care 25 - 27 Planning Program (Director Birch-Jones)
Request that $400 be granted towards the cost of grant writing to prepare and submit an application on behalf of the District of Lillooet to UBCM for funding form the Community Child Care Planning Program.
8.2. Area B Agricultural Advisory Committee (Director Birch-Jones) 28
Request that up to $300 from Area B Select Funds be granted for the Area B Agricultural Advisory Committee lunch costs for their next meeting.
8.3. Ministry of Transportation and Infrastructure / Miller Capilano 29 Highway Services Stakeholders November 15, 2019 Meeting (Director Mack)
Discussion about the lack of support from the Ministry of Transportation and Infrastructure in Area C.
Page 2 of 50 Item Item of Business and Page Number Page
8.4. Staff End of Construction Party (Director Mack) 30
Request to grant $500 from Area C Select Funds Appreciation Fund towards an end of construction party for SLRD staff.
9. Correspondence for Action
9.1. Request for Funding - Spirit of BC Pemberton Committee - 31 - 32 Winterfest 2020
From November 13, 2019 Electoral Area Directors meeting
THAT the Request for Funding - Spirit of BC Pemberton Committee - Winterfest 2020 be referred to the November 14, 2019 Pemberton Valley Utilities & Services Committee meeting and then brought back to the December 4, 2019 Electoral Area Directors Committee meeting.
The Spirit of BC Community Committee, Pemberton Valley requests funding of $4,500 from Area C Select Funds for the 2020 Winterfest event for the Pemberton and surrounding community to be begin on December 31, 2019, matching the grant from the Village of Pemberton's Community Initiative & Opportunity Fund.
9.2. Request for Funding - Whistler Adaptive Sports Program - 33 - 35 Pemberton and District Leisure Buddy Program
Whistler Adaptive Sports Program requests $2,000 towards the cost of planning, training staff, mileage, etc. to implement the Pemberton and District Leisure Buddy Program to enable Pemberton and area residents to access adaptive sports programs.
9.3. Request for Funding - Village of Pemberton - 2019 Wellness 36 Almanac
The Village of Pemberton requests a financial contribution from Electoral Area C for 1/3 of the annual costs, or $4,000 of the $12,000 budget, for the 2019 Wellness Almanac project of the Winds of Change Steering Committee.
10. Decision on Additional Late Business
(2/3 majority vote)
THAT the additional late business items be considered at this meeting.
11. Late Business
11.1. Directors Report - Britannia Beach Volunteer Fire Department 37 - 38 Equipment (Director Rainbow)
Request for a resolution for approval for a grant of up to $40,000 from Area D Select Funds to replace and upgrade self-contained breathing apparatus sets and to purchase face masks for the
Page 3 of 50 Item Item of Business and Page Number Page
Britannia Beach Volunteer Fire Department.
11.2. Correspondence for Action - Invoice from Pemberton Valley 39 - 49 Dyking District - Lillooet River Warning System
The Pemberton Valley Dyking District requests financial support from Area C Select Funds of $1,481.17 for 25% of the costs for 2019 associated with the monitoring/infrastructure of the Lillooet River Early Warning System.
11.3. Correspondence for Action - Pemberton Animals Wellness 50 Society - Request for Funding
The Pemberton Animal Well-Being Society (PAWS) requests a donation from Area C Select Funds towards their local animal shelter.
12. Director's Notice of Motion
13. Adjournment
THAT the meeting be adjourned.
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DRAFT Electoral Area Directors Committee Minutes November 13, 2019; 10:30 AM Pemberton Community Church - Meeting Room 7420 Dogwood St., Pemberton, BC
In Attendance:
Committee: R. Mack, Chair (Area C); V. Birch-Jones, Vice-Chair (Area B); S. Oakley (Area A); T. Rainbow (Area D)
Staff: L. Flynn, CAO (Deputy Corporate Officer); K. Clark, Director of Legislative and Corporate Services (Corporate Officer); S. Morgan, Emergency Program Manager; K. Needham, Director of Planning & Development
1. Call to Order
The meeting was called to order at 10:30 AM.
The Chair recognized that this meeting is being held on the Traditional Territory of the Líl’wat Nation.
2. Approval of Agenda
It was moved and seconded:
THAT the agenda be approved as circulated. CARRIED
3. Electoral Area Directors Committee Closed Meeting
It was moved and seconded:
THAT the Committee close the meeting to the public under the authority of Section 90(1)(c) and (g) of the Community Charter. CARRIED
The meeting was closed to the public at 10:31 AM. The meeting reconvened at 10:41 AM.
4. Rise & Report from the Closed Electoral Area Directors Committee Meeting
None
5. Consent Agenda (Voting rule on each item may vary; unanimous vote required)
It was moved and seconded:
THAT the resolutions set out in the Consent Agenda be approved, and those Consent Agenda items which do not have resolutions related thereto be received.
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5.1 Approval and Receipt of Minutes
5.1.1. Electoral Area Directors Committee Meeting Draft Minutes of October 9, 2019
THAT the Electoral Area Directors Committee Meeting Minutes of October 9, 2019 be approved as circulated.
5.2 Staff Reports & Other Business
5.2.1. October 2019 Select Funds Report
THAT the following resolution of the October 9, 2019 Electoral Area Directors Committee meeting with respect to the Request for Funding - N'Quatqua Golf Tournament - Youth Outdoor Rink Fundraiser be rescinded as the event was cancelled and the funding will be returned to the SLRD:
THAT funding of $1,000 be granted to the N'Quatqua Band from Area C Select Funds (Cost Centre #2903) on behalf of Director Mack, in the form of a donation towards their youth outdoor rink fundraiser to support their growing youth needs, with funding support from SLRD Electoral Area C recognized in all promotional materials.
5.3 Correspondence for Information
5.3.1. The Royal Canadian Legion (66 - Lillooet) - Thank You
5.3.2. Pemberton Meadows Fire Association - Thank You
CARRIED
6. Business Arising from the Minutes
None
7. Staff Reports and Other Business (Unweighted All Vote, except as noted)
7.1. CAO Verbal Update
None
7.2. Request for Decision - Anderson Lake Dock Maintenance Funding
It was moved and seconded:
THAT it be recommended to the Regional District:
THAT up to $3,000 from Electoral Area C Amenity funds be allocated to fund maintenance of the Anderson Lake Dock located at D’Arcy for 2020.
CARRIED
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7.3. Request for Decision - Seton Valley Fire Services Future Direction
It was moved and seconded:
THAT it be recommended to the Regional Board:
THAT staff explore with Tsal’alh First Nation (Tsal’alh) the parameters of an amalgamation of the Seton Valley Volunteer Fire Department with the Tsal’alh Seton Lake Volunteer Fire Department, and/or the parameters of a long-term service agreement for third party delivery of fire protection services in the Seton Portage / Shalalth Fire Protection Service area by the Tsal’alh Seton Lake Volunteer Fire Department.
THAT, if Tsal’alh is agreeable, the current temporary fire service agreement with Tsal’alh, through their volunteer Seton Lake Volunteer Fire Department to wholly take over fire service response in the Seton Valley on a temporary basis, be extended while a longer-term fire service arrangement is negotiated.
CARRIED
7.4. Request for Decision - SLRD Campground Bylaw No. 1568-2018
It was moved and seconded:
THAT it be recommended to the Regional Board:
THAT Bylaw No. 1568-2018, cited as “Squamish-Lillooet Regional District Campground Bylaw No. 1568-2018”, as amended to apply only to Electoral Area D, be read a second and third time.
THAT Bylaw No. 1584-2018, cited as “Squamish-Lillooet Regional District Development Approval Information, Fees and Notification Procedures Bylaw No. 1301-2014, Amendment Bylaw No. 1584-2018”, as amended to apply only to Electoral Area D, be read a second and third time.
THAT Bylaw No. 1568-2018, cited as “Squamish-Lillooet Regional District Campground Bylaw No. 1568-2018” be adopted.
THAT Bylaw No. 1584-2018, cited as “Squamish-Lillooet Regional District Development Approval Information, Fees and Notification Procedures Bylaw No. 1301-2014, Amendment Bylaw No. 1584-2018” be adopted.
CARRIED
8. Director's Reports
8.1. Lillooet REC Centre Solar Panel Project (Director Birch-Jones)
It was moved and seconded:
THAT funding of up to $2,000 be allocated from Area B Select Funds (Cost Centre #2902) for initial investigative and consultative fees to determine the feasibility of solar panels at the Lillooet REC Centre.
CARRIED
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8.2. Camelsfoot Radio and Television Service (Director Birch-Jones)
It was moved and seconded:
THAT it be recommended to the Regional Board:
THAT the letter from the Pavilion Lake Residents & Property Owners Association be received and a response be provided to advise that the SLRD is investigating the removal of Pavilion Lake residents from the service area established pursuant to Lillooet Camelsfoot Television and Radio Rebroadcasting Contribution Service Conversion and Establishment Bylaw No. 1214-2011.
CARRIED
The meeting was recessed for lunch at 12:01 PM. The meeting reconvened at 12:31 PM.
8.3. Lower Mainland Local Government Association CivX Event (Director Rainbow)
It was moved and seconded:
THAT it be recommended to the Regional Board:
THAT the LMLGA CivX event be considered in the same way as UBCM, SILGA and LMLGA conferences and that Electoral Area Directors may attend without seeking approval from the Board each year.
CARRIED
8.4. Forest Service Roads (Director Birch-Jones)
It was moved and seconded:
THAT the Director's Report - Forest Service Road (Director Birch-Jones) be received.
CARRIED
9. Correspondence for Action
9.1. Request for Funding - St’át’imc Government Services - Lifelong Learning Scholarship Fundraising Event
It was moved and seconded:
THAT funding of $1,000 be granted to St’át’imc Government Services from Area B Select Funds (Cost Centre #2902) on behalf of Director Birch-Jones, towards the St’át’imc Lifelong Learning Scholarship, with funding support from SLRD Electoral Area B recognized in all promotional materials.
CARRIED
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9.2. Request for Funding - Spirit of BC Pemberton Committee - Winterfest 2020
It was moved and seconded:
THAT the Request for Funding - Spirit of BC Pemberton Committee - Winterfest 2020 be referred to the November 14, 2019 Pemberton Valley Utilities & Services Committee meeting and then brought back to the December 4, 2019 Electoral Area Directors Committee meeting.
CARRIED
9.3. Request for Funding - Bridge River Indian Band - 40th Annual St’át’imc New Year's Celebrations Powwow
It was moved and seconded:
THAT funding of $1,000 be granted to the Bridge River Indian Band from Area B Select Funds (Cost Centre #2902) on behalf of Director Birch-Jones towards their 40th Annual St’át’imc New Year's Celebrations Powwow, supporting the activities related to preserving, protecting and promoting St’át’imc Culture and powwow traditions, scheduled for December 31, 2019 through to January 2, 2020, with funding support from SLRD Electoral Area B recognized in all promotional materials.
CARRIED
9.4. Request for Funding - Royal Canadian Legion #66 Lillooet Annual Poppy Campaign and Remembrance Day Ceremony
It was moved and seconded:
THAT funding of $1,000 be granted to the Royal Canadian Legion #66 Lillooet (RCL) from Area B Select Funds (Cost Centre #2902) on behalf of Director Birch- Jones, to the RCL Annual Poppy Campaign with funds raised to go to Veterans' programs and to support projects of local community groups, with funding support from SLRD Electoral Area B recognized in all promotional materials.
CARRIED
9.5. Request for Funding - Bridge River Valley Community Association - "Relationship Building Phase 1 - Moving Forward Together"
It was moved and seconded:
THAT the Request for Funding - Bridge River Valley Community Association - "Relationship Building Phase 1 - Moving Forward Together" be received.
CARRIED
9.6. Request for Funding - Squamish Off-Road Cycling Association (SORCA) - Squamish Frontcountry Recreation Planning
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It was moved and seconded:
THAT it be recommended to the Regional Board:
THAT up to $21,000 be allocated to Squamish Off-Road Cycling Association (SORCA) from the Southern BC Hydro Payments in Lieu of Taxes Funds Reserve towards the cost of developing a Front Country Recreation Master Plan (Trails Portion) providing an agreement is reached with the District of Squamish.
THAT failing such an agreement, up to $10,500 be approved from Area D Select Funds.
CARRIED
10. Late Business
10.1. Director's Report - Aster Street Renovation (Director Mack)
It was moved and seconded:
THAT the Director's Report - Aster Street Renovation (Director Mack) be received.
CARRIED
11. Director's Notice of Motion
None
12. Adjournment
It was moved and seconded:
THAT the meeting be adjourned. CARRIED
The meeting was adjourned at 1:15 PM.
Certified Correct:
R. Mack, Chair K. Clark, Corporate Officer
Page 10 of 50 November 2019 Select Funds Report SPECIAL GENERAL SERVICES 2019 as at 25-Nov-19 Cost Centre 2900 General Select
REVENUE: 40220Interest Earned$ 1,000.95 42000 Surplus/Deficit Carry Fwd 66,504.40 43000 Trans from Other Services (BC Hydro PILT allocation) 10,807.71 TOTAL REVENUE 78,313.06
EXPENDITURES: 51000 Electoral / Select Services: - -
53100 Contributions to Other Services - -
53200 Time Allocation from Other Services - -
TOTAL EXPENDITURES -
Balance of Funds (excluding unpaid commitments) 78,313.06
Allocations committed but not yet paid Prior Year Commitments: Portal Identification Area B 5,002.73 Portal Identification Area C 10,000.00 Portal Identification Area D 10,000.00 Total Allocations Committed but not paid 25,002.73
BALANCE OF FUNDS NOT SPENT OR COMMITTED$ 53,310.33
Q:\SelectServices\2019\Select Services 2019Gen Select 2900Page 11 of 50 11/25/2019 November 2019 Select Funds Report ELECTORAL AREA A SELECT SERVICES 2019 as at 25-Nov-19 Cost Centre 2901 Area A Select
REVENUE: 40220Interest Earned$ 129.44 42000 Surplus/Deficit Carry Fwd 8,207.51 43000 Trans from Other Services (BC Hydro PILT allocation) 51,336.62 TOTAL REVENUE 59,673.57
EXPENDITURES: 51000 Electoral / Select Services: Apr EADGold Bridge Community Club Gym lighting and golf benches 1,500.00 Apr EADBridge River Valley Community Association Grant writer top up for 200hrs of grant writing for Area A 5,250.00 Apr EADBridge River Valley Community Association 2019 Training courses for Emergency Prepardness 4,300.00 June EADBridge River Valley Community Association Youth Summer Camp Program 1,000.00 June EADBralorne Community Advisory Committee Bralorne Family Day 2,500.00 July EADMinto Communications Society Communications Towers Upgrades 20,000.00 Sept EAD Bridge River Valley Community Association Relationship Building Meeting with St’at’imc Nation 2,500.00 Sept EAD Bridge River Valley Community Association Reproduction and Printing of Visitor Guide 3,583.00 Alloc. Kara Sockett Fixed Firearms Sign Gun Lake Rd 100.00 40,733.00
53100 Contributions to Other Services - -
53200 Time Allocation from Other Services - -
TOTAL EXPENDITURES 40,733.00
Balance of Funds (excluding unpaid commitments) 18,940.57
2019 Allocations committed Appreciation Fund 500.00 July EAD Bridge River Valley Community Association Bralorne Baseball Diamond Dugout Rebuild project (subject to 2,500.00 the BRVCA receiving $5,792 in grant funding from the Northern Development Initiative Trust) Oct EAD Gold Bridge Community Club Up to $500 for 4 months of Senior's lunches 2,000.00 5,000.00
2018 Allocations committed Oct EADUp to $2,000 for costs of cleaning up 2 illegal dumpsites/installing a new no dumping sign near Gold Bridge 2,000.00 2,000.00
2017 Allocations committed Oct EAD Up to $1,000 for printing and installation of signage that displays the No Firearms Discharge boundary 219.54 219.54
Total Allocations Committed but not paid 7,219.54
BALANCE OF FUNDS NOT SPENT OR COMMITTED$ 11,721.03
Q:\SelectServices\2019\Select Services 2019Area A 2901Page 12 of 50 11/25/2019 November 2019 Select Funds Report ELECTORAL AREA B SELECT SERVICES 2019 as at 25-Nov-19 Cost Centre 2902 Area B Select
REVENUE: 40220Interest Earned$ 342.11 42000 Surplus/Deficit Carry Fwd 24,842.21 43000 Trans from Other Services (BC Hydro PILT allocation) 51,336.62 TOTAL REVENUE 76,520.94
EXPENDITURES: 51000 Electoral / Select Services: Jan EADLillooet & Area Public Library Assoc. Funding for a Community Coordinator position 5,000.00 Jan EAD Lillooet Agriculture and Food Society Rental space for the 2019 Annual Seedy Saturday event 1,000.00 Jan EAD Society for Wellness, Instruction & Mobility For administration foundation strengthening 1,000.00 Through Swimming Jan EAD Whistler Centre for Sustainability Funding towards Food Task Force 1,000.00 Feb EADMiyazaki House Society Cost of the Society's summer music concerts in Lillooet 3,000.00 Apr EADBridge River Valley Community Association Grant writer top up for 200hrs of grant writing for Area B 1,250.00 Apr EAD District of Lillooet REC Centre Towards grant leverage re sound system - REC Centre Gym 1,150.00 Apr EAD Cayoose Creek Indian Band-Community of Toward cost of 2019 Annual St'at'imc Declaration 2,000.00 Sekw'el'was Gathering "Together is Better" event May EAD Lillooet & Community Bursary Fund Committee Lillooet Post Secondary Bursary 1,000.00 May EAD Sta't'imc Grad Committee Graduation Ceremony for 2019 Sta't'imc graduates 1,000.00 May EAD Greg Smith & Allen McEwan (on behalf of Pemberton Supplies to Install Grizzly Signs Texas Creek 179.59 Wildlife Association and/or Coast to Cascades Grizzly Bear Initiative) July EAD Bridge River Indian Band (Xwísten) Bridge River-Lillooet Community Link Bus 2,500.00 July EAD SWIMS (Society for Wellness, Instruction and Equip upgrade & Training and swimming programs 2,500.00 Mobility through Swimming) Alloc. Seton Valley Volunteer Fire Department Towards the remembrance of past Seton Valley Volunteer 1,416.26 Fire Department Fire Chief Frank Richings Appr. Fund Darren Oike Volunteer time re: Lillooet Emergency Management 500.00 Program Sept EAD Lillooet Agriculture & Food Society Food Matters Mushroom Workshop 1,000.00 Sept EAD Lillooet Pound Dogs 26th Annual Arts and Craft Fair (Fundraising for the 1,500.00 medical needs of dogs and cats) Oct EAD Royal Canadian Legion - Branch 66 Purchase of new chairs and ice machine 1,500.00 Nov EAD St’át’imc Government Services St’át’imc Lifelong learning Scholarship 1,000.00 Nov EAD Bridge River Indian Band 40th Annual St’át’imc New Year's Celebrations Powwow 1,000.00 Nov EAD Royal Canadian Legion - Branch 66 2019 Annual Poppy Campaign 1,000.00 31,495.85
53100 Contributions to Other Services - -
53200 Time Allocation from Other Services - -
TOTAL EXPENDITURES 31,495.85
Balance of Funds (excluding unpaid commitments) 45,025.09
2019 Allocations committed May EADUp to $430 to Pemberton Wildlife Association and/or Coast to Cascades Grizzly Bear Initiative for 250.41 Oct EADUp to $200 towards meeting costs for a community meeting on Pavilion Lake Concerns 200.00 Nov EADUp to $2,000 towards feasibility study - solar panels at the Lillooet REC Centre 2,000.00 2,450.41
2018 Allocations committed Apr EADTraffic control costs on Smith Road in Pavilion Lake for a fuel mitigation controlled burn 1,000.00 Nov EAD Towards the remembrance of past Seton Valley Volunteer Fire Department Fire Chief Frank Richings 2,583.74 3,583.74
Total Allocations Committed but not paid 6,034.15
BALANCE OF FUNDS NOT SPENT OR COMMITTED $ 38,990.94
Reserve Balances Account CC Description Balance
30112 1761Area B Wildfire Equipment & Fuel Reserve$ 68,373.01 30111 3000Electoral Area B Parks Fund$ 26,746.82
Q:\SelectServices\2019\Select Services 2019Area B 2902Page 13 of 50 11/25/2019 November 2019 Select Funds Report ELECTORAL AREA C SELECT SERVICES 2019 as at 25-Nov-19 Cost Centre 2903 Area C Select
REVENUE: 40220Interest Earned$ 380.44 42000 Surplus/Deficit Carry Fwd 40,612.84 43000 Trans from Other Services (BC Hydro PILT allocation) 51,336.62 TOTAL REVENUE 92,329.90
EXPENDITURES: 51000 Electoral / Select Services: Jan EAD Pemberton Farmer’s Market Assoc. 2019 Operating Costs 3,000.00 Jan EADPemberton Lions Club Platinum Sponsorship 2019 Dine & Dance in the Dark Event 1,000.00 Jan EAD Pemberton Secondary School 2019 PSS Scholarshups and bursaries 3,000.00 Jan EAD Whistler Centre for Sustainability Funding towards Food Task Force 1,000.00 Feb EADPemberton Arts Council To help fund the position of Executive Director 4,000.00 Feb EADWhistler Animals Galore Costs for rescuing and providing animal welfare to Area C 1,000.00 Feb EADRotary Club of Pemberton Gold sponsorship of 19th Pemberton Barnce Dance 2,500.00 Feb EADPemberton Animal Wellbeing Society Emergency medical assistance for animals in need 1,000.00 Feb EADPemberton and District Chamber Provide Pemberton Visitor Centre staffing and Chamber services for 2019 4,000.00 Feb EADPemberton Lions Club Entrance fee for the PLC's 5th annual curling bonspiel 120.00 Mar EADPemberton Secondary School Girls and Boys Basketball Team Provincials 3,000.00 Mar EADAnderson Lake Historical Society Park clean up and Easter Egg Hunt 850.00 Apr EADTourism Pemberton 2019 Slow Food Cycle Sunday Gold Sponsorship 2,500.00 Apr EADPemberton Off Road Cycling Association 50% towards hiring an Executive Director - 2019 5,922.50 May EADLil'wat Nation Lil'wat Nation Rodeo and Pow-Wow Sponsorship 1,250.00 May EADPemberton & District Public Library Board Marilyn Marinus Retirement event and gift 150.00 May EADPemberton & District Public Library Board Oktoberfest Fundraiser 1,000.00 Sept EAD Cutting Edge Signs Anderson Lake Boat Dock Sign 128.40 June EAD Ian Robertson (on behalf of D'Arcy residents) D'Arcy Community - Automated External Defibrillator (AED) Annual Maintenance 250.33 June EAD Village of Pemberton 2019 Wellness Bursary Fund 2,250.00 Sept EAD Birken Recreation & Cultural Society (BRCS) Commercial Liability Insurance requirements for Gates Lake Community Park, 189.00 Sept EAD Quest University Canada Landslide Monitoring at the Mount Meager Volcanic Complex: A Pilot Study 1,666.66 Alloc.Pemberton & District Chamber of Commerce Community and Economic Development Funding 4,167.00 Alloc.Ian Robertson (on behalf of D'Arcy residents) D'Arcy Speed bumps installation/removal 300.00 Oct EADVillage of Pemberton 2019 Hallowe'en night Fireworks 2,000.00 46,243.89
53100 Contributions to Other Services - -
53200 Time Allocation from Other Services - -
TOTAL EXPENDITURES 46,243.89
Balance of Funds (excluding unpaid commitments) 46,086.01
2019 Allocations committed Appreciation Fund 500.00 Jan EADPSS Scholarships & Bursaries 2020 - 2022 ($3,000/year) 9,000.00 Apr EAD Pemberton Off Road Cycling Association 50% towards hiring an Executive Director (2020 $4,145; 2021 $2,370) 6,515.00 16,015.00 2018 Allocations committed July EAD Pemberton & District Chamber of Commerce Up to $6,250 for the PDCC's application for $125,000 under the Community and 2,083.00 (PDCC) Economic Development funding stream Oct EAD McGillivray Falls Recreation Retreat Ltd. To purchase proper fire equipment & to carry out thinning & surface fuel removal in 5,000.00 a perimeter around the residential area Nov EADUp to $750 for SLRD staff time with respect to the PWA's funding application, if successful, to the Habitat Conservation Trust 750.00 Foundation for PWA's Enhancement and Restoration Proposal 2019-2020 - Seed Project 7,833.00
2017 Allocations committed Sept EAD Up to $2,000 be allocated for improved Anderson Lake Dock signage to cover costs of materials & staff time 1,871.60 Oct EADUp to $3,000 to cover the cost to print and install additional signage in Area C to deter illegal dumping 811.34 2,682.94
2016 Allocations committed Nov EAD $3,000 to cover the expenses associated with the yearly installation and removal of speed bumps in D'Arcy. 2,063.57 2,063.57
Total Allocations Committed but not paid 28,594.51
BALANCE OF FUNDS NOT SPENT OR COMMITTED $ 17,491.50
Q:\SelectServices\2019\Select Services 2019Area C 2903Page 14 of 50 11/25/2019 November 2019 Select Funds Report ELECTORAL AREA D SELECT SERVICES 2019 as at 25-Nov-19 Cost Centre 2904 Area D Select
REVENUE: 40220Interest Earned$ 2,128.47 42000 Surplus/Deficit Carry Fwd 138,128.47 43000 Trans from Other Services (BC Hydro PILT allocation) 51,336.62 TOTAL REVENUE 191,593.56
EXPENDITURES: 51000 Electoral / Select Services:
Alloc. Paradise Valley Leaseholders Association Costs of Establishing PVL Assoc. 500.00 Jan EAD Whistler Centre for Sustainability Funding towards Food Task Force 1,000.00 Feb EAD Tony Rainbow Present First Year Year's Baby in Area D 150.00 Feb EADWhistler Animals Galore Costs for rescuing and providing animal welfare to Area D 1,000.00 Feb EAD Furry Creek Community Association Canada & BC flags for public viewing platform at Furry Creek 332.55 Feb EADTown Square Lunch EAD & Staff Appreciation April 10th 322.00 Apr EAD Paradise Valley Leaseholders Association Cost of meeting venue for general meeting 250.00 May EAD Howe Sound Secondary School Annual Scholarship to Howe Sound Secondary graduate 2,000.00 June EAD Squamish Arts Council ArtWalk Event 3,500.00 July EAD Furry Creek Community Association Biennial Salmon Run - Public Portable Toilets 831.76 Sept EAD Furry Creek Community Association Landscaping at Furry Creek 2,178.00 Sept EAD Furry Creek Community Association Facility rental fees - FC Community meeting 530.00
12,594.31
53100 Contributions to Other Services - -
53200 Time Allocation from Other Services - -
TOTAL EXPENDITURES 12,594.31
Balance of Funds (excluding unpaid commitments) 178,999.25
2019 Allocations committed Appreciation Fund 28.00 Jan EADUp to $5,000 for engineering costs associated with the Jack Webster Bridge & update to construction costs 5,000.00 Feb EAD Ring Creek Community Association Start up costs as a new non-profit 500.00 July EAD Furry Creek Community Association Up to $5,000 for biennial Salmon Run - Public Portable Toilets 4,168.24 July EAD Furry Creek Community Association Up to $1,000 for biennial Salmon Run - Signage 1,000.00 Sept EAD Furry Creek Community Association Up to $1,000 for facility rental fees for the BB Community meeting on 470.00 09/19/2019 and the FC Community Meeting on 10/02/2019 Sept EAD Furry Creek Community Association Up to $2,764 for landscaping at Furry Creek 586.00 11,752.24
Total Allocations Committed but not paid 11,752.24
BALANCE OF FUNDS NOT SPENT OR COMMITTED $ 167,247.01
Q:\SelectServices\2019\Select Services 2019Area D 2904Page 15 of 50 11/25/2019 Request for Decision - 2020 Electoral Area Directors Committee Meeting C...
Request for Decision
2020 Electoral Area Directors Committee Meeting Calendar
Date of Meeting: Electoral Area Directors Committee – December 4, 2019
Recommendation:
THAT the Electoral Area Directors (“EAD”) Committee approve the 2020 Meeting Calendar, with EAD Committee meetings on the second Wednesday of each month starting at 10:30 AM, except as follows:
a. in January, the meeting to be held on the third Wednesday;
b. in March, September, and December, the meetings to be held on the first Wednesday of such months; and
c. in August, with no meeting to be held.
Key Information:
The Draft 2020 Squamish-Lillooet Regional District Meeting Calendar (the “Draft Meeting Calendar”) is attached to this report and incorporates:
• the regular Board and Committee of the Whole meeting calendar, as approved by the Board at the November 27, 2019 Board meeting;
• except where otherwise noted, the Electoral Area Directors (EAD) Committee’s previous resolution to hold EAD Committee meetings on the second Wednesday of each month; and
• the custom of the EAD Committee in previous years to not hold a meeting in August.
Since 2015, the general rule has been that EAD Committee meetings are held on the second Wednesday of each month so as to allow two weeks before the regular Board and Committee of the Whole meetings. It is proposed to deviate from the general rule as follows:
• January (proposed to be on the third Wednesday):
The meeting date is proposed to be Wednesday, January 15, 2020 to allow time to finalize the agenda after the Christmas break.
Page 16 of 50 Request for Decision - 2020 Electoral Area Directors Committee Meeting C...
Request for Decision 2020 Electoral Area Directors Committee Meeting Calendar
• March, September, and December (proposed to be held on the first Wednesday of such months):
The meeting dates are proposed to be the first Wednesday of such months (March 4, 2020, September 2, 2020, and December 2, 2020) so as to align with the Board and Committee of the Whole meetings occurring on the third Wednesday/Thursday of such months.
Options:
Option 1 (PREFERRED): Approve the recommendation as presented;
Option 2: Amend the meeting calendar as per the EAD Committee’s direction.
Follow-Up Action:
Staff will issue a final 2020 meeting calendar once the PVUS Committee and the Sea to Sky Regional Hospital District finalize their respective meeting calendars.
Communication Plan:
Staff will post the final 2020 meeting calendar on the SLRD website and on the Notice Board, and email a copy to the Board, along with notifications to member municipalities and media contacts throughout the region.
Attachment:
Draft 2020 Meeting Calendar
Submitted by: Nathalie Klein, Executive Assistant Approved by: Lynda Flynn, Chief Administrative Officer
Page 17 of 50 Request for Decision - 2020 Electoral Area Directors Committee Meeting C...
DRAFT 2020 SLRD Meetings & Important Dates Calendar SLRD BOARD & COW LILLOOET SSRHD BOARD PEMBERTON EAD COMMITTEE WHISTLER PVUS COMMITTEE SQUAMISH
2020 2020 Important Dates JANUARY FEBRUARY MARCH APRIL s m t w t f s s m t w t f s s m t w t f s s m t w t f s A February 4 - 5, 2020 Electoral Area Directors Forum 1 2 3 4 1 1 2 3 4 Richmond 5 6 7 8 9 10 11 2 3 4 5 6 7 8 1 2 3 4 5 6 7 5 6 7 8 9 10 11 B A A B B B February 5 - 7, 2020 LGLA Leadership Forum 12 13 14 15 16 17 18 9 10 11 12 13 14 15 8 9 10 11 12 13 14 12 13 14 15 16 17 18 Richmond 19 20 21 22 23 24 25 16 17 18 19 20 21 22 15 16 17 18 19 20 21 19 20 21 22 23 24 25 C February 25 - 27, 2020 CAO Forum 26 27 28 29 30 31 23 24 25 26 27 28 29 22 23 24 25 26 27 28 26 27 28 29 30 C C C D D E E E Victoria 29 30 31 D March 24 - 25, 2020 Regional District Chair & CAO Forum Victoria
MAY JUNE JULY AUGUST E April 28 - May 1, 2020 SILGA AGM and Convention s m t w t f s s m t w t f s s m t w t f s s m t w t f s Vernon 1 2 1 2 3 4 1 E F May 6 - 8, 2020 LMLGA AGM and Conference 3 4 5 6 7 8 9 1 2 3 4 5 6 5 6 7 8 9 10 11 2 3 4 5 6 7 8 F F F G G G Whistler 10 11 12 13 14 15 16 7 8 9 10 11 12 13 12 13 14 15 16 17 18 9 10 11 12 13 14 15 F G June 4 - 7, 2020 FCM Annual Conference 17 18 19 20 21 22 23 14 15 16 17 18 19 20 19 20 21 22 23 24 25 16 17 18 19 20 21 22 Toronto 24 25 26 27 28 29 30 21 22 23 24 25 26 27 26 27 28 29 30 31 23 24 25 26 27 28 29 H September 21 - 25, 2020 UBCM Convention 31 28 29 30 30 31 Victoria Spring Break: March 16 - 27, 2020 SEPTEMBER OCTOBER NOVEMBER DECEMBER 2020 Holidays s m t w t f s s m t w t f s s m t w t f s s m t w t f s Jan. 1 - New Year's Day Aug. 3 - BC Day 1 2 3 4 5 1 2 3 1 2 3 4 5 Feb. 17 - Family Day Sept. 7 - Labour Day 6 7 8 9 10 11 12 4 5 6 7 8 9 10 1 2 3 4 5 6 7 6 7 8 9 10 11 12 Apr. 10 - Good Friday Oct. 12 - Thanksgiving Day 13 14 15 16 17 18 19 11 12 13 14 15 16 17 8 9 10 11 12 13 14 13 14 15 16 17 18 19 Apr. 13 - Easter Monday Nov. 11 - Remembrance Day 20 21 22 23 24 25 26 18 19 20 21 22 23 24 15 16 17 18 19 20 21 20 21 22 23 24 25 26 H H H H H May 18 - Victoria Day Dec. 25 - Christmas Day 27 28 29 30 25 26 27 28 29 30 31 22 23 24 25 26 27 28 27 28 29 30 31 1-Jan July 1 - Canada Day Dec. 28 - Boxing Day (in lieu) 29 30 2020 Office Closures December 24 (PM), 2020 through to January 1, 2021 Page 18 of 50 As schedules may be subject to change, please check websites for DRAFT up-to-date schedules. Direction Request - Electoral Area Priorities and Aspirational Strategic...
DIRECTION REQUEST
Electoral Area Priorities and Aspirational Strategic Plans
Meeting Date: December 4/18, 2019
To: Electoral Area Directors Committee/SLRD Board
REQUEST:
The Electoral Area Directors to review and make amendments, if necessary, to the Electoral Area Priorities and Aspirational Strategic Plans.
BACKGROUND:
It has been the practice of the Electoral Area Directors’ Committee to review their Electoral Area Priorities and Aspirational Strategic Plans on a quarterly basis, and amend them as necessary.
As such, please find the latest version of these Priorities and Aspirational Strategic Plans.
ATTACHMENT:
September 2019 Electoral Area Priorities and Aspirational Strategic Plans spreadsheet
Submitted by: Lynda Flynn, Chief Administrative Officer
1 Page 19 of 50 Direction Request - Electoral Area Priorities and Aspirational Strategic...
Squamish-Lillooet Regional District Electoral Area Priorities and Aspirational Strategic Plans Date: Sep-19
Currently Being On Actioned by Future Director Items Workplan? Staff? Timing Start Only Aspirational
Area A (in order of priority): 1. Completion of Bralorne Sewer project Y Y
2. Emergency Planning and Fire Services * Actioning of SLRD Fire Services Review - Gun Lake Y Y 3. Roads Advocacy (access to Bridge River Valley) - Continue lobbying for appropriate levels of road N N Some Y improvements and safety initiatives - i.e. Road 40, Tyaughton Lake turn-off to Gold Bridge, Gold Bridge and Bralorne; safety improvements Antoine Bluffs area
4. Fuel Mitigation Projects Y (grants Y required) 5. Develop a sustainable, effective method to maintain the physical plant of the community/SLRD owned assets and support the process of revitalization of certain assets * Support the development of the Haylmore Heritage Site into a small/to scale Heritage Y (some Y Y Y Attraction pieces are on the workplan) * Support efforts to define a new heating system for the Bralorne Community Hall, package N N Y Page 20 of 50 together with other feasibility/hazardous assessment to apply for funding to revitalize * Establishment of an Area A specific Community Parks Service to cover operating costs of Y Y Bralorne Church, Halymore Heritage Site, Bridge River Valley Cemetery, old Bralorne Museum site park and other (some existing services will be discontinued)
5. Support and resource community economic development and population growth initiatives to ensure the maintenance of sustainable levels of population and economic activity * How to support heritage assets of the upper Bridge River Valley via OCP and bylaws Y Y 7. Advocacy for public washrooms in Area A (province to develop) N N Y
Page 1 of 5 Direction Request - Electoral Area Priorities and Aspirational Strategic...
Squamish-Lillooet Regional District Electoral Area Priorities and Aspirational Strategic Plans Date: Sep-19
Currently Being On Actioned by Future Director Items Workplan? Staff? Timing Start Only Aspirational
Area B (not in order of priority): 1. First Nations relations Y Y
2. Environmental Stewardship * Anderson Lake Park - Seton Develop park model/concept Y Y Creation of service area Y N 2020 Park development Y N 2020 * Texas Creek Park Y Y Develop park model/concept Y Y Creation of service area Y N 2020 Park development Y N 2020 * Advocacy for pull-outs and public washrooms on the Duffey Road N N Y 3. Concerns with current logging practices * I.e. visual effects, working around streams and watersheds, good communication prior to the N N Y beginning of logging in an area * The protection of the Duffey corridor was identified as a regional concern N N Y 4. Roads Advocacy for the safety and maintenance of all roads and highways within Area B (i.e. N N Some Y Highway 99 (including the Duffy Corridor), Highway 12, Texas Creek, Fountain Valley Road, Road Page 21 of 50 40, Mission Mountain Road, Highline/Douglas Trail, Yalakom Valley Road)
5. Continue to support the Area B/Lillooet/St'at'imc Agricultural Plan Y Y 6. Emergency Planning for emergency events affecting the SLRD Y Y 7. Fire Services * Actioning of SLRD Fire Services Review - Seton Y Y * Fuel mitigation projects Y (grants Y required)
Page 2 of 5 Direction Request - Electoral Area Priorities and Aspirational Strategic...
Squamish-Lillooet Regional District Electoral Area Priorities and Aspirational Strategic Plans Date: Sep-19
Currently Being On Actioned by Future Director Items Workplan? Staff? Timing Start Only Aspirational
Area C (items 1. through 3. in priority order): 1. Highway 99 (Friendship Trail) identified as a regional issue Y Y 2. Area C Transit (service establishment) Y Y 3. Completion of upgrades/amenities at Gates Lake Park * Water pump Y Y * CN crossing Y Y 4. Catiline Creek advocacy identified as a regional issue Y Y 5. Roads Advocacy - Additional paving/upgrades on roads such as the road to D'Arcy N N Y 6. Actioning of SLRD Fire Services Review - Birken Y Y 7. Fuel Mitigation Projects Y (grants Y required) Page 22 of 50
Page 3 of 5 Direction Request - Electoral Area Priorities and Aspirational Strategic...
Squamish-Lillooet Regional District Electoral Area Priorities and Aspirational Strategic Plans Date: Sep-19
Currently Being On Actioned by Future Director Items Workplan? Staff? Timing Start Only Aspirational
Area D (not in order of priority): 1. Tunnel Station/Cheakamus Valley/Paradise Valley * Road maintenance and bridge Y Y * Contravention of crown leases N Y 2. Britannia Beach * Securing tenure for the dock / creating a new dock Y (dock Y (dock tenure is on tenure is on the the workplan) workplan) Y * Eliminating illegal short term rentals Y Y * Development of the area around the firehall - practice area N N
Y * Development of park spaces including development of the foreshore Y (some Y (those pieces are pieces that on the are on the workplan) workplan) Y Page 23 of 50 * Improving community landscaping Y Y
Page 4 of 5 Direction Request - Electoral Area Priorities and Aspirational Strategic...
Squamish-Lillooet Regional District Electoral Area Priorities and Aspirational Strategic Plans Date: Sep-19
Currently Being On Actioned by Future Director Items Workplan? Staff? Timing Start Only Aspirational
3. Black Tusk / Pinecrest * Black Tusk wastewater/water plants - potential takeover and build of new wastewater treatment plant by SLRD and potential for combination(s) with Pinecrest Y Y * Develop 5 year financial plan for Garibaldi fire (with staff/fire chief) Y Y 4. Furry Creek * Continue to develop trails throughout N N Y * Continue to improve the management of open spaces Y (some Y (those pieces are pieces that on the are on the workplan) workplan) Y * Fire awareness and preparedness Y Y * Emergency planning (i.e. Fortis storage facility) Y (some Y (those pieces are pieces that on the are on the workplan) workplan) Y * Train whistle cessation Y Y 5. Ring Creek community needs N N Y 6. Area D/District of Squamish Ag Plan Y Y
Page 24 of 50 7. Squamish Library - secure long-term support N N Y
Page 5 of 5 District of Lillooet UBCM Application for Community Child Care Planning ...
From: [email protected]
For the next EAD meeting can I please add setting $400 from Area B Select Funds towards this joint application with the District? The grant is to support the District of Lillooet’s application to UBCM for the Community Child Care Planning Program. Costs will go as part of payment to the grant writer Laurie Reimer when invoiced, thank you, Vivian
From:: Cindy Kennedy
Hi Laurie,
Thank you for your response for completing the District of Lillooet’s application to UBCM for the Community Child Care Planning Program. Please accept this email as your confirmation that your quote dated November 14, 2019 is approved; maximum of $800 to be paid by the District of Lillooet and $400 to be paid by the SLRD (thank you Vivian!), grant application to be submitted to UBCM by the January 31, 2020 deadline.
My contract with the District of Lillooet completes during January, therefore your contact at the District Office will be Corinne McDonald, receptionist. If she is unable to provide the information you require, she will know who to forward your request to. Corinne’s email is [email protected] and phone 250- 256-4289.
Look forward to receiving your first summary of activities at the end of this month!
Cindy Kennedy Acting Corporate Officer District of Lillooet Telephone: 250-256-4289 Fax: 250-256-4288 Email: [email protected]
Disclaimer This communication (including attachments, if any) may be privileged and/or confidential, and the sender does not waive any related rights and obligations. Any distribution, use or copying of this communication or the information it contains by other than the intended recipient is unauthorized and prohibited. If you have received this communication in error, please advise the sender immediately and delete this communication.
Page 25 of 50 District of Lillooet UBCM Application for Community Child Care Planning ...
From: Grant Writer Sent: November 15, 2019 9:48 AM To: Cindy Kennedy Cc: Jen Leach; Vivian Birch-Jones; Vivianbj Subject: Community Child Care Planning Grant Estimate
Good Morning Cindy,
As requested, attached is an estimate quote for me to carry out activities to prepare and submit an application on behalf of the District of Lillooet to UBCM for funding from the Community Child Care Planning Program.
Noted in the attachment is the contribution commitment from Area B Director Vivian Birch-Jones.
If you require additional information, please let me know.
I look forward to hearing from you.
Thanks,
Laurie Reimer Grant Writer 250-692-9649 -- Bridge River Valley Community Association Operating Hours: Monday, Tuesday and Thursday, 10-4 [email protected] www.brvca.ca (250)238-2534
Page 26 of 50 District of Lillooet UBCM Application for Community Child Care Planning ...
Laurie J Reimer Grant Writer Area A and Area B of the Squamish-Lillooet Regional District grantwrite(Ahrid geriveryalley. ca 250-692-9649
November L4,2ALg Emailed Cindy Kennedy Acting Corporate Officer District of Lillooet
Dear Cindy:
RE: Grant Writing for the District of Liflooet Application to uBcM community chitd care planning program
Thank you for taking the time recently to speak with me about the District of Lillooet,s decision to apply to UBCM's Community Child Care Planning Program. I was able to meet with Councillor Jen Leach to get a better understanding of the District's objective in applying to the funding prograrn.
I estimate grant writing activities for this project will take up to 60 hours. Activities include networking and communication, research and deveiopment, along with review, revision and submission. My rate of pay through Area B equales to $zo p-er hour for a total project cost of $1,200. Director Vivian Birch-Jones his committea ifrat Area B of the Squamish-Lillooet Regional District will contribute one third of the grant writing costs for this project, leaving a funding commitment of up to $soo from the Districiof Lillooet.
The UBCM Community Child Care Planning Program intake deadline is January 31, 2a2o.I am prepared to begin this project as earry as next week.
If approved, I will require a contact at the District Office that is able to provide me with information and resource materia,ls about the District as the applicant. I will provide the District of Lillooet with a summary of activities and an invoice on the 1Sm and 3Ou: of each month.
Thank you for your time and consideration. If you require additional information, please do not hesitate to contact me.
Sincerelv. 'n"--*/'\ l) 'l L/HV"r{a.U-H&7Y\n*- Laurie Reim'er
cc: Director Vivian Birch-Jones
Page 27 of 50 Area B Agricultural Advisory Committee (Director Birch-Jones)
From: Vivian Birch-Jones
For the December EAD may I please set aside $300 from Area B select funds for the AAC Area B lunch costs for their January meeting (or their next meeting as the case may be), thank you, Vivian
Page 28 of 50 Ministry of Transportation and Infrastructure / Miller Capilano Highway ...
From: Russell Mack
I would like to talk about the lack of support from the Ministry of Transportation and Infrastructure in Area C. Thanks Russell.
Page 29 of 50 Staff End of Construction Party (Director Mack)
From: Russell Mack
I would like to put 500 dollars from Area C Select Funds Appreciation Fund towards an end of construction party for staff. Thanks, Russell.
Page 30 of 50 Request for Funding - Spirit of BC Pemberton Committee - Winterfest 2020
From: Pocketful Productions
Hello Mr. Mack,
I hope you are doing well!
The Spirit of BC Pemberton Committee has already begun preparations for Winterfest 2020 – a free community winter celebration. As in previous years, the goal is to entertain our community members and visitors to the Pemberton area by offering a variety of recreational activities to people of all ages.
We wanted to thank the SLRD for their donation for the 2019 Winterfest event. Please find attached our Sponsorship Request letter for this year's New Year's Eve winter celebration.
Thank you for your consideration of our request and in helping make this year’s Winterfest a great success.
I look forward to hearing from you!
Cheers,
Carlee
Carlee Cindric - Wedding & Event Specialist Pocketful Productions
E: [email protected] W: www.pocketfulproductions.com 'Like' Us on Facebook
Page 31 of 50 Request for Funding - Spirit of BC Pemberton Committee - Winterfest 2020
October 7, 2019
RE: 2020 Winterfest Sponsorship Request
Dear Mr. Russell Mack, Area C Director:
The Spirit of BC, Pemberton Committee is once again planning and preparing for the community's Winterfest Celebrations. December 31, 2019 will mark Pemberton's 15th year of Winterfest!
Based on the high attendance and success of last year’s event, we’ve decided to once again host a New Year’s Winterfest Celebration to celebrate the end of 2019 and kick-off 2020.
As in previous years, the goal is to entertain our community members and visitors to the Pemberton area by offering a variety of recreational activities to people of all ages. The event remains free – there is no charge to participate in any of the activities. Since switching to a New Year’s Eve family celebration, we have seen over 250 participants throughout the course of the event. This year, we are hoping to further increase attendance with the line-up of events we have planned.
To off-set the costs involved and to ensure the success of Winterfest 2020, the Spirit Committee requests financial assistance from SLRD Area C. As the SLRD has generously matched the amount provided by the Village of Pemberton in past years, we would like to once again request $4,500.00 to match the grant received from the Village of Pemberton as part of the Community Initiative & Opportunity Fund.
In exchange for your sponsorship, the SLRD name and logo will appear on all our print material and on our website including a link to the SLRD site. We will also offer prominent banner placement at the event sites (banner to be provided).
Thank you for your consideration in helping make this year’s Winterfest a great success. If you have any questions, please feel free to contact me at [email protected].
Sincerely,
Carlee Cindric Winterfest Chair
Spirit of BC Community Committee, Pemberton Valley Box 602, Pemberton, BC, V0N 2L0 Page 32 of 50 Request for Funding - Whistler Adaptive Sports Program - Pemberton and D...
November 27, 2019 Squamish Lillooet Regional District 1350 Aster Street Pemberton, BC
Dear SLRD Electoral Area Directors Committee,
RE: Proposed SLRD Support of Pemberton and District Community Centre Leisure Buddy Program Pilot Project
The Whistler Adaptive Sports Program Society (Whistler Adaptive) requests the support of the SLRD in the amount of $2,000 to support expanded programming into the Pemberton area. As an organization wishing to expand Adaptive Sports Programming to individuals living across the Sea to Sky Corridor, Whistler Adaptive will create a unique environment for participants and athletes with a disability to access sport and recreation programming at the Pemberton and District Community Centre with a sport assistant (buddy).
************************ The Whistler Adaptive Sports Program provides year-round sport and recreational opportunities for hundreds of individuals with a disability in the Whistler, Pemberton and Squamish Areas. We now provide eighteen programs throughout the year (Whistler Adaptive Ski and Snowboard Program, Nordic/Cross Country Skiing, Canoeing, Kayaking, Accessible Paddle Boarding, Trail-Riders & Hiking, Rowing, Hand-cycling & Mountain Biking, Swimming, Strength and Conditioning, Running, Yoga, Pemberton Paddling, Squamish Leisure Buddies, Kids Camps, Sailing, and the Adaptive Alpine Race Program).
The Whistler Adaptive Sports Program is a Registered Charity (# 82911 0949 RR0001) and is governed by a Board of Directors. The Board includes Alan Kenney (President), Sue Hargrave (Vice President), Taylor Hanscom (Treasurer), Jon Money (Secretary), Peter Blitz, Cristiana Spooner, Meredith Gardner, Carmen Salaberry and David Cronin.
Whistler Adaptive is requesting funding support from the SLRD in order to create a new opportunity for individuals with a disability living in the Pemberton area through a Leisure Buddy Program. The purpose of the Program, this next year, is to allow for greater participation in sport and recreation by area residents and encourage them to access existing programming offered at the Pemberton and District Community Centre.
First developed with the District of Squamish in 2017, the Leisure Buddy Program will significantly increase access and inclusion in Pemberton and District Community Centre Programming. Our goal this next winter is to identify appropriate programs for area residents to register in and to provide a buddy to assist them to integrate into developmentally appropriate programming with their peers. The program be open to individuals ages 3 and up. There are fifteen individuals who have been identified in the Pemberton area who could benefit from this type of initiative with more coming forward as we have started to advertise the program. The SLRD EAD Committee could have a tremendous impact on the community of Pemberton and SLRD District C, as well as the Lil’wat and N'quatqua Nations, by providing access to sport and recreation for individuals with diverse needs and of all abilities in existing recreational resources.
Whistler Adaptive Sports Program Box 708, Whistler, BC, V0N 1B0 www.whistleradaptive.com Page 33 of 50 Request for Funding - Whistler Adaptive Sports Program - Pemberton and D...
By providing a Leisure Buddy, participants would take part in the programming with the extra assistance they may require. This assistance may include modelling good behavior, refocusing the participant to the task at hand and breaking down instruction and communication in a manner that allows the participant to learn at their own pace. A Leisure Buddy is similar to an Education Assistant in the classroom, there not only to support the participant but also program leader where needed.
We have been working with the Sea to Sky Community Services pediatric physiotherapist who has expressed a need for Pemberton based programming for her clients. The Leisure Buddy would also enhance the current stand alone programming we are currently offering in Pemberton and surrounding area including; yoga, fun and fit, multi-sport drop in and Pemberton Paddling.
We have several goals for the participants in this program including; building responsibility, learning to schedule, planning for participation in sport on a long-term basis, increase nutritional awareness, and continue to exercise to increase their health and wellness. The skills that they learn through this program will not only apply to sport but are skills that are directly transferable to their education, work, relationships, socialization and further participation in sport and recreation.
We believe that we are a natural choice as an organization to be leading adaptive sports programming in the Pemberton area. Whistler Adaptive has been running similar programming for over twenty years. We are well equipped to provide the support that this population needs including up to one on one support for those with higher levels of disability. The demographic that we are currently targeting are children, youth and adults with cognitive and/or physical and/or sensory disabilities. The staff and volunteers who will be working with this population would be trained to specifically work with individuals with various diagnoses and profiles. Whistler Adaptive would encourage parents to drop their children, youth and young adults off at the programming and thereby also create some respite for their families.
Whistler Adaptive roles and responsibilities within this program would be to: • Choose appropriate Pemberton & District Community Centre Programs to integrate Leisure Buddies into, • Do an intake of participants into Leisure Buddy Program and schedule sport sessions, • Develop and provide collateral for Community Centre publications and communications, • Schedule our staff and volunteer buddies, • Complete progress reports for Leisure Buddy Sessions, • Work collaboratively with Community Centre staff and programmers on individualized sport plans and feedback on program suitability, • Report numbers of sessions and impact to the SLRD EAD Committee.
Whistler Adaptive Sports Program Box 708, Whistler, BC, V0N 1B0 www.whistleradaptive.com Page 34 of 50 Request for Funding - Whistler Adaptive Sports Program - Pemberton and D...
Budget Revenues for Pemberton and District Leisure Buddy Program Total Revenues PVUS Grant (Confirmed) $3,000 SLRD EAD Committee Grant $2,000 Total Revenues $5,000 Expenses for Pemberton Leisure Buddy Program Programs Supervisor – Program planning, intake and scheduling program including EI, CPP, $828 Vacation Pay and WCB (30hrs for the pilot project) Volunteer Training – Program Supervisor wages and burden to deliver 8hrs of training and 4 $260 hours of Administration Mileage to travel to and from Whistler for 3 visits from Whistler (volunteer interviews, $144 training intake of athletes) Casual Trained Whistler Adaptive Program Instructors including EI, CPP and WCB if needed – $3,267 average of 20 hrs labour/month Insurance $285 Support for Whistler Adaptive Executive Director time to manage program review and $216 benchmarking Total $5,000
In return, the Whistler Adaptive will be able to publicly thank the SLRD EAD Committee in a public cheque presentation/photo opportunity and through a media release recognizing the contribution. We would further be able to extend our thanks by recognizing your contribution though the inclusion of the SLRD logo on our websites, on the print and electronic collateral promoting the program, through our social media channels, and through newsletters to members. At the conclusion of the Pemberton and District Leisure Buddy Program we will provide a report as to the success of the program and the steps required to keep the program going into the future.
On behalf of the Whistler Adaptive Sports Program, we would like to thank the SLRD EAD Committee for your consideration and potential support of the proposed Pemberton and District Leisure Buddy Program.
Any questions can be directed to Chelsey Walker, Executive Director, Whistler Adaptive Sports Program, 604-905-4493 or [email protected].
Sincerely,
Chelsey Walker Executive Director Whistler Adaptive Sports Program
Whistler Adaptive Sports Program Box 708, Whistler, BC, V0N 1B0 www.whistleradaptive.com Page 35 of 50 Request for Funding - Village of Pemberton - 2019 Wellness Almanac
November 25, 2019 PO Box 100 7400 Prospect St. Pemberton Russell Mack, Director Area C British Columbia Squamish Lillooet Regional District CANADA PO Box 219 V0N2L0 Pemberton, BC P. 604.894.6135 V0N 2L0 F. 604.894.6136 www.pemberton.ca RE: 2019 Wellness Almanac
Dear Russell,
This Wellness Almanac is a project of the Winds of Change Steering Committee, a 10 year old community‐to‐community initiative to build healthy relationships and respect between the people of the Lil’wat Nation, N’Quatqua, Pemberton and Area C of the Squamish Lillooet Regional District. The Winds of Change Steering Committee has representation from the Village of Pemberton, Mount Currie Band, Squamish Lillooet Regional District, Vancouver Coastal Health Authority, RCMP, Sea to Sky Community Services, Mount Currie Health Care Centre, Stl’atl’imx Tribal Police, Youth Mental Health, School District #48, Xet’olacw Community School, N’Quatqua Band, Pemberton and Mount Currie Youth Leaders, and a nominee from the Community at Large.
Annually, this initiative has been supported by the Village of Pemberton, Lil’Wat Nation and the Squamish Lillooet Regional District. In this regard, the Village is seeking support, by way of a financial contribution, from Electoral Area C for 1/3 of the annual costs or $4,000 of the $12,000 budget. If Electoral Area C is interested in sharing the expenses for this initiative, please forward funds to the Village office at your earliest convenience. We look forward to your continued support.
If you have any questions, please do not hesitate to call me at the Village office.
Yours truly, VILLAGE OF PEMBERTON
Lena Martin Manager of Finance and Administration
Cc: Nikki Gilmore, CAO
Page 36 of 50 Directors Report - Britannia Beach Volunteer Fire Department Equipment (...
DIRECTORS REPORT
EAD MEETING
DECEMBER 4th, 2019
BRITANNIA BEACH V.F.D.
BBVFD needs to replace and upgrade their self-contained breathing apparatus (SCBA) sets. This is a ma- jor capital purchase which in future will be factored into a 5 and 10 year plan for replacement of capital equipment. At this time, I am proposing that the purchase be covered from Area D Select Funds.
David Rittberg, Fire Chief, and Sarah Morgan have researched this purchase and have a good quote which includes four complimentary SCBA sets. Copy of quote is attached, $36.576. As well, they require an additional 2 face masks for $712.
I fully support this expenditure.
ACTION.
I am proposing a resolution for approval of spending up to $40,000 from Area D Select Funds to replace and upgrade SCBA sets for the BBVFD and to purchase face masks.
Page 37 of 50 Directors Report - Britannia Beach Volunteer Fire Department Equipment (... GUILLEVIN INTERNATIONAL CO QUOTATION QUOTE # SLMN PAGE UNIT #3 1455 BRIGANTINE DR 1031718 4670 1 COQUITLAM BC V3K 7C2 DATE (MM/DD/YY) INSLMN: 9020 P:604-395-3000 FX:604-395-3500 Quotation Expires 11/21/19 RAJ 12/21/19 REV # FOB CONTACT: RAJ 000 SHIP POINT REV. DATE FREIGHT 11/21/19 PREPAID
QUOTE FOR CUSTOMER #: 61-65286 CUS PO #: SQUAMISH LILLOOET REG DIST JOB NAME: DAVE RITTBERG
BOX 219 PEMBERTON BC V0N 2L0 CAN 604-452-3685 ______LN QTY MFR CATALOG DESCRIPTION PRICE PER EXT AMT 01 4 SCOTT X8814021005304 AIR PAK X3 PRO CGA 4500PSI 7348.00 E 29,392.00 02 03 4 SCOTT 20121521 RESPIRATOR FULL FACE AV-3000 H 356.00 E 1,424.00 04 4 SCOTT 80472201 4500 PSIG 45 MIN. CARBON CY 1440.00 E 5,760.00 05 06 FOR EVERY PAK,MASK AND CYLINDER PURCHASED, 07 YOU WILL RECEIVE ANOTHER CYLINDER AT NO CHARGE 08 09 4 SCOTT 80472201 4500 PSIG 45 MIN. CARBON CY 0.00 E 0.00
TOTAL 36,576.00 *
PLEASE NOTE: This is not an offer to contract, but merely a quotation of current prices for your convenience and information. Orders based on this quotation are subject to our acceptance on the terms and conditions stated in our written acknowledgement of order. We make no representation with respect to compliance with job specifications. Every order resulting from this quote will be subject to all applicable taxes and eco fees. Page 38 of 50 Correspondence for Action - Invoice from Pemberton Valley Dyking Distric...
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