Electoral Area Directors Committee Agenda December 4, 2019; 10:30 AM Pemberton Community Church - Meeting Room 7420 Dogwood St., Pemberton, BC Item Item of Business and Page Number Page 1. Call to Order by the Corporate Officer We would like to recognize that this meeting is being held on the Traditional Territory of the Líl’wat Nation. 1.1. Election of 2020 Electoral Area Directors Committee Chair 1.2. Election of 2020 Electoral Area Directors Committee Vice-Chair 2. Approval of Agenda 3. Electoral Area Directors Committee Closed Meeting THAT the Committee close the meeting to the public under the authority of Section 90(1)() of the Community Charter. 4. Rise & Report from the Closed Electoral Area Directors Committee Meeting 5. Consent Agenda (Voting rule on each item may vary; unanimous vote required) Items appearing on the consent agenda which present a conflict of interest for Committee Members must be removed from the Consent Agenda and considered separately. Any items to be debated or voted against must be removed from the Consent Agenda and considered separately. THAT the resolutions set out in the Consent Agenda be approved, and those Consent Agenda items which do not have resolutions related thereto be received. 5.1 Approval and Receipt of Minutes 5.1.1. Electoral Area Directors Committee Meeting Draft 5 - 10 Minutes of November 13, 2019 THAT the Electoral Area Directors Committee Meeting Minutes of November 13, 2019 be approved as circulated. 5.2 Staff Reports & Other Business Item Item of Business and Page Number Page 5.2.1. November 2019 Select Funds Report 11 - 15 6. Business Arising from the Minutes 7. Staff Reports and Other Business (Unweighted All Vote, except as noted) 7.1. CAO Verbal Update 7.2. Request for Decision - 2020 Electoral Area Directors Committee 16 - 18 Meeting Calendar THAT the Electoral Area Directors (“EAD”) Committee approve the 2020 Meeting Calendar, with EAD Committee meetings on the second Wednesday of each month starting at 10:30 AM, except as follows: a. in January, the meeting to be held on the third Wednesday; b. in March, September, and December, the meetings to be held on the first Wednesday of such months; and c. in August, with no meeting to be held. 7.3. Direction Request - Electoral Area Priorities and Aspirational 19 - 24 Strategic Plans The Electoral Area Directors to review and make amendments, if necessary, to the Electoral Area Priorities and Aspirational Strategic Plans. 8. Director's Reports 8.1. District of Lillooet UBCM Application for Community Child Care 25 - 27 Planning Program (Director Birch-Jones) Request that $400 be granted towards the cost of grant writing to prepare and submit an application on behalf of the District of Lillooet to UBCM for funding form the Community Child Care Planning Program. 8.2. Area B Agricultural Advisory Committee (Director Birch-Jones) 28 Request that up to $300 from Area B Select Funds be granted for the Area B Agricultural Advisory Committee lunch costs for their next meeting. 8.3. Ministry of Transportation and Infrastructure / Miller Capilano 29 Highway Services Stakeholders November 15, 2019 Meeting (Director Mack) Discussion about the lack of support from the Ministry of Transportation and Infrastructure in Area C. Page 2 of 50 Item Item of Business and Page Number Page 8.4. Staff End of Construction Party (Director Mack) 30 Request to grant $500 from Area C Select Funds Appreciation Fund towards an end of construction party for SLRD staff. 9. Correspondence for Action 9.1. Request for Funding - Spirit of BC Pemberton Committee - 31 - 32 Winterfest 2020 From November 13, 2019 Electoral Area Directors meeting THAT the Request for Funding - Spirit of BC Pemberton Committee - Winterfest 2020 be referred to the November 14, 2019 Pemberton Valley Utilities & Services Committee meeting and then brought back to the December 4, 2019 Electoral Area Directors Committee meeting. The Spirit of BC Community Committee, Pemberton Valley requests funding of $4,500 from Area C Select Funds for the 2020 Winterfest event for the Pemberton and surrounding community to be begin on December 31, 2019, matching the grant from the Village of Pemberton's Community Initiative & Opportunity Fund. 9.2. Request for Funding - Whistler Adaptive Sports Program - 33 - 35 Pemberton and District Leisure Buddy Program Whistler Adaptive Sports Program requests $2,000 towards the cost of planning, training staff, mileage, etc. to implement the Pemberton and District Leisure Buddy Program to enable Pemberton and area residents to access adaptive sports programs. 9.3. Request for Funding - Village of Pemberton - 2019 Wellness 36 Almanac The Village of Pemberton requests a financial contribution from Electoral Area C for 1/3 of the annual costs, or $4,000 of the $12,000 budget, for the 2019 Wellness Almanac project of the Winds of Change Steering Committee. 10. Decision on Additional Late Business (2/3 majority vote) THAT the additional late business items be considered at this meeting. 11. Late Business 11.1. Directors Report - Britannia Beach Volunteer Fire Department 37 - 38 Equipment (Director Rainbow) Request for a resolution for approval for a grant of up to $40,000 from Area D Select Funds to replace and upgrade self-contained breathing apparatus sets and to purchase face masks for the Page 3 of 50 Item Item of Business and Page Number Page Britannia Beach Volunteer Fire Department. 11.2. Correspondence for Action - Invoice from Pemberton Valley 39 - 49 Dyking District - Lillooet River Warning System The Pemberton Valley Dyking District requests financial support from Area C Select Funds of $1,481.17 for 25% of the costs for 2019 associated with the monitoring/infrastructure of the Lillooet River Early Warning System. 11.3. Correspondence for Action - Pemberton Animals Wellness 50 Society - Request for Funding The Pemberton Animal Well-Being Society (PAWS) requests a donation from Area C Select Funds towards their local animal shelter. 12. Director's Notice of Motion 13. Adjournment THAT the meeting be adjourned. Page 4 of 50 Electoral Area Directors Committee Meeting Draft Minutes of November 13,... DRAFT Electoral Area Directors Committee Minutes November 13, 2019; 10:30 AM Pemberton Community Church - Meeting Room 7420 Dogwood St., Pemberton, BC In Attendance: Committee: R. Mack, Chair (Area C); V. Birch-Jones, Vice-Chair (Area B); S. Oakley (Area A); T. Rainbow (Area D) Staff: L. Flynn, CAO (Deputy Corporate Officer); K. Clark, Director of Legislative and Corporate Services (Corporate Officer); S. Morgan, Emergency Program Manager; K. Needham, Director of Planning & Development 1. Call to Order The meeting was called to order at 10:30 AM. The Chair recognized that this meeting is being held on the Traditional Territory of the Líl’wat Nation. 2. Approval of Agenda It was moved and seconded: THAT the agenda be approved as circulated. CARRIED 3. Electoral Area Directors Committee Closed Meeting It was moved and seconded: THAT the Committee close the meeting to the public under the authority of Section 90(1)(c) and (g) of the Community Charter. CARRIED The meeting was closed to the public at 10:31 AM. The meeting reconvened at 10:41 AM. 4. Rise & Report from the Closed Electoral Area Directors Committee Meeting None 5. Consent Agenda (Voting rule on each item may vary; unanimous vote required) It was moved and seconded: THAT the resolutions set out in the Consent Agenda be approved, and those Consent Agenda items which do not have resolutions related thereto be received. Page 5 of 50 Electoral Area Directors Committee Meeting Draft Minutes of November 13,... Page 2 of 6 of the minutes of the Electoral Area Directors Committee meeting, held on Wednesday, November 13, 2019 in the Pemberton Community Church - Meeting Room, 7420 Dogwood St., Pemberton, BC 5.1 Approval and Receipt of Minutes 5.1.1. Electoral Area Directors Committee Meeting Draft Minutes of October 9, 2019 THAT the Electoral Area Directors Committee Meeting Minutes of October 9, 2019 be approved as circulated. 5.2 Staff Reports & Other Business 5.2.1. October 2019 Select Funds Report THAT the following resolution of the October 9, 2019 Electoral Area Directors Committee meeting with respect to the Request for Funding - N'Quatqua Golf Tournament - Youth Outdoor Rink Fundraiser be rescinded as the event was cancelled and the funding will be returned to the SLRD: THAT funding of $1,000 be granted to the N'Quatqua Band from Area C Select Funds (Cost Centre #2903) on behalf of Director Mack, in the form of a donation towards their youth outdoor rink fundraiser to support their growing youth needs, with funding support from SLRD Electoral Area C recognized in all promotional materials. 5.3 Correspondence for Information 5.3.1. The Royal Canadian Legion (66 - Lillooet) - Thank You 5.3.2. Pemberton Meadows Fire Association - Thank You CARRIED 6. Business Arising from the Minutes None 7. Staff Reports and Other Business (Unweighted All Vote, except as noted) 7.1. CAO Verbal Update None 7.2. Request for Decision - Anderson Lake Dock Maintenance Funding It was moved and seconded: THAT it be recommended to the Regional District: THAT up to $3,000 from Electoral Area C Amenity funds be allocated to fund maintenance of the Anderson Lake Dock located at D’Arcy for 2020. CARRIED Page 6 of 50 Electoral Area Directors Committee Meeting Draft Minutes of November 13,... Page 3 of 6 of the minutes of the Electoral Area Directors Committee meeting, held on Wednesday, November 13, 2019 in the Pemberton Community Church - Meeting Room, 7420 Dogwood St., Pemberton, BC 7.3. Request for Decision - Seton Valley Fire Services Future Direction It was moved and seconded: THAT it be recommended to the Regional Board: THAT staff explore with Tsal’alh First Nation (Tsal’alh) the parameters of an amalgamation of the Seton Valley Volunteer Fire Department with the Tsal’alh Seton Lake Volunteer Fire Department, and/or the parameters of a long-term service agreement for third party delivery of fire protection services in the Seton Portage / Shalalth Fire Protection Service area by the Tsal’alh Seton Lake Volunteer Fire Department.