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DISTRICT of LILLOOET AGENDA a Regular Meeting of the Council Of

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DISTRICT of LILLOOET AGENDA a Regular Meeting of the Council Of DISTRICT OF LILLOOET AGENDA A Regular Meeting of the Council of the District of Lillooet to be held in the Lillooet Recreation Centre, Room 201 at 930 Main Street, on Monday, October 3, 2016 at 7 PM Page 1. Call to Order 2. Adoption of Agenda (additions and/or deletions) 3. Public Input 4. Presentation(s) (a) Jason Quigley, Executive Vice President, Amarc Resources Ltd. Re: Mineral Exploration Project (IKE) 5. Delegation(s) 4-6 (a) Toby Mueller, Chief Librarian, Lillooet Area Library Association Re: SLRD Budget Goals & Objectives 2017 6. Adoption of Minutes 7-12 (a) September 12, 2016 Regular Meeting Minutes of Council for Adoption. STAFF RECOMMENDATION: THAT the following meeting minutes be adopted as presented: 1. Regular Meeting Minutes of Council, September 12, 2016 7. Business Arising from the Minutes 8. Correspondence 13-20 (a) Francis Iredale, Wildlife Biologist, FLNRO Re: Lillooet Alpine ATV Restrictions Information 21-23 (b) Bronwyn Barter, Provincial President, Ambulance Paramedics and Emergency Dispatchers of BC Re: What's going on with Ambulance services, and how is it impacting your community? 24 (c) Barry & Linda Sheridan Re: Cayoosh Creek Campground STAFF RECOMMENDATION: Page 1 of 54 District of Lillooet October 3, 2016 Agenda Listing Page 8. Correspondence THAT correspondence from Barry & Linda Sheridan regarding 'Cayoosh Creek Campground', dated September 10, 2016, be received. 25-28 (d) Cathy Peters, Speaker & Advocate addressing Human Trafficking/Sexual Exploitation in BC Re: Human Trafficking/Sexual Exploitation 29 (e) Steven Rice, Chair, Gold Country Communities Society Re: Invitation to Second Annual Tourism Symposium 30 (f) Amy Thacker, Chief Executive Officer, Cariboo Chilcotin Coast Tourism Association Re: Invitation to Annual General Meeting and Tourism Summit 31 (g) Terri Hadwin, Chief Operating Officer, Gold Country Communities Society Re: Thank You STAFF RECOMMENDATION: THAT correspondence from Terri Hadwin, Gold Country Communities Society, regarding "Thank You", dated September 18, 2016, be received. 32 (h) Kerry Ness Re: Status of Conway Properties 9. Reports from Committees of Council and Commissions 33-35 (a) September 13, 2016 Recreation Services Advisory Committee Meeting Minutes STAFF RECOMMENDATION: THAT the following committee meeting minutes be received: 1. RSAC Meeting Minutes, September 13, 2016 10. Reports from Councillors 11. Report from Mayor 12. Reports from Staff 36-37 (a) Insulation Upgrades to Filter and Clarifier - Rod Pleasance, Director of Works & Utilities STAFF RECOMMENDATION: Page 2 of 54 District of Lillooet October 3, 2016 Agenda Listing Page 12. Reports from Staff THAT Council authorize Administration to reallocate the unused funds from the Jem Jetter Equipment capital project to the Insulation to Filter Room and Clarifier capital project in the amount of $16,500. 13. Bylaws and Resolutions 38-50 (a) Permissive Tax Exemption Bylaw 2016, No. 447 A representative of the Lillooet Friendship Centre Society will be in attendance at the Regular meeting to answer any of Council's questions in regards to their application for 2017 Permissive Tax Exemptions. 51-52 (b) Authorization to attend Honour Ranch Project Opening Ceremony - Mayor Lampman STAFF RECOMMENDATION: THAT Mayor Lampman be permitted to attend the Honour Ranch Project Opening Ceremony held in Kamloops, October 22, 2016, in accordance with the Travel Expense Policy. (c) Resolution of Support for the Lillooet District Historical Society Grant Application - Margaret Hohner, Communications & Grant Writing Consultant STAFF RECOMMENDATION: THAT the District of Lillooet supports the application to the Northern Development Initiative Trust (NDIT) from the Lillooet District Historical Society for a grant of up to $14,326 for the Golden Miles of History project from the Marketing Initiatives Grant. 14. Any Other Business 53-54 (a) Additions to Reserve Policy Changes Summary - Mayor Lampman 15. Media Question Period 16. Public Question Period 17. Adjournment Page 3 of 54 SQUAMISH LILLOOET REGIONAL DISTRICT SERVICE MANDATE AND SERVICE CHANGES: Lillooet Area Library Associations Vision: A welcoming community hub, for culture, learning and enjoyment. Mission: Connecting community, fostering knowledge and understanding, sharing and reconciling stories Values: Inclusivity ~ Equality ~ Respect ~ Empowerment ~ Curiosity ~ Intellectual Freedom ~ Accountability GOALS AND OBJECTIVES FOR BUDGET YEAR (including special projects) General Goals: Specific 2017 Goals: 1. We will provide even more inclusive, 1. Assess current use of space in branch(s) and explore free, friendly, flexible, accessible, new space use options. safe, open and comfortable space for Bridge River Library (BRL) long term plan - determine community needs and aspirations through extensive all community members and tourists consultation, develop partnership(s). Purchase and install a new Circulation desk at the Lillooet Branch to improve employee effectiveness. 2. We will enjoy a renewed / enhanced 2. Begin consultation with St’át’imc Tribal Council and / or relationship with St’át’imc Chiefs and Councils regarding library services to Band communities members. Prepare and deliver an information presentation to illustrate current usage and funding model. 3. We will enhance our collection and be responsive to community needs 3. Develop renewal and promotional plans for entire and interests. We will improve our collection. collection in key areas 4. We will increase effective services 4. Develop and begin implementation of a system wide and programming, and eliminate assessment plan of all programs and services. waste. 5. We will be a centre for access to new 5. Evaluate staff skills and design a continuous learning information technology. and practice plan CAPITAL PURCHASES DETAIL: Circulation Desk - Lillooet LALA: SLRD Budget Goals and Objectives 2017 Toby Mueller, Chief Page 4 of 54 Librarian, Lillooet Area Squamish Lillooet Regional District Schedule A LOCAL AREA SERVICE PLAN BUDGET REQUEST 5 YEAR PLAN NAME OF LOCAL SERVICE LIBRARY – AREA A CLSA NAME OF PERSON PREPARING THIS REQUEST TOBY MUELLER ADDRESS PO BOX 939, LILLOOET, BC, V0K 1V0 EMAIL ADDRESS [email protected] PHONE NUMBER 250-256-7944 REQUISITION LIMIT SET BY BYLAW $33,687 ( .1647/$1,000) 2016 OPERATING BUDGET $21,480.00 2017 2018 2019 2020 2021 REVENUE PROVINCIAL GRANTS 820 820 820 820 820 FEDERAL GRANTS LIBRARY REVENUE DONATIONS/FUNDRAISING OTHER REVENUE TOTAL INCOME FROM OTHER SOURCES 820 820 820 820 820 EXPENSES - OPERATING ADMINISTRATIVE SERVICE CHARGE (LALA) 1,000 1,000 1,000 1000 1000 CONTRACT/LICENCES 0 0 0 0 0 INSURANCE AND FACILIITES 900 1,000 1,000 1100 1100 LIBRARY MATERIALS 2,700 2,800 3,000 3000 3500 COMPUTER SYSTEMS 500 500 600 600 700 MINOR CAPITOL EQUIPMENT 0 0 0 0 0 OFFICE AND OTHER OVERHEAD COSTS 1,800 2,000 2,200 2,500 2,800 SALARIES OR HONORARIA 15,550 15,800 16,000 16,350 16,700 REQUISITION REQUEST FOR OPERATING 22,450 23,100 23,800 24,550 25,800 MAJOR CAPITOL (details provided) BUILDINGS 0 0 0 0 0 VEHICLES 0 0 0 0 0 CONTRIBUTION TO CAPITAL RESERVE 0 0 0 0 0 TOTAL MAJOR CAPITOL 0 0 0 0 0 PROPOSED FUNDING FOR MAJOR CAPITOL REQUISITION REQUIRED FOR CAPITAL 0 0 0 0 0 TOTAL REQUISITION REQUEST FOR YEAR 21,630 22,280 22,980 23,730 24,980 Toby Mueller, Chief Page 5 of 54 Librarian, Lillooet Area Squamish Lillooet Regional District Schedule A LOCAL AREA SERVICE PLAN BUDGET REQUEST 5 YEAR PLAN NAME OF LOCAL SERVICE LIBRARY – LILLOOET / AREA B CLSA NAME OF PERSON PREPARING REQUEST TOBY MUELLER ADDRESS PO BOX 939, LILLOOET, BC, V0K 1V0 EMAIL ADDRESS [email protected] PHONE NUMBER 250-256-7944 REQUISITION LIMIT SET BY BYLAW $ 221,778 ( .73492/ $1,000) 2016 OPERATING BUDGET $293,300.00 2017 2018 2019 2020 2021 REVENUE PROVINCIAL GRANTS 40,300 40,000 40,000 40,000 40,000 FEDERAL GRANTS 8,500 9,000 9,000 9,000 9,000 PROJECT FUNDING 35,000 35,000 36,000 36,000 37,000 LIBRARY REVENUE 2,500 2,500 2,800 2,800 3,000 DONATIONS/FUNDRAISING 2,500 2,500 3,500 4,000 4,000 OTHER REVENUE 2,150 2,000 2,000 2,000 2,000 TOTAL INCOME FROM OTHER SOURCES 90,950 91,000 93,300 93,800 95,000 EXPENSES - OPERATING ADMINISTRATIVE SERVICE CHARGE(SLRD) 250 250 250 250 250 CONTRACT/LICENCES 2,000 2,000 2,500 2,800 2,800 OTHER PROJECTS 35,000 35,000 36,000 36,000 37,000 INSURANCE AND FACILIITES 31,100 32,000 32,800 33,200 33,800 LIBRARY COLLECTIONS 31,500 32,000 33,500 34,500 36,000 COMPUTER SYSTEMS 14,900 18,800 18,900 19,000 19,000 MINOR CAPITOL EQUIPMENT 5,000 6,500 7,000 7,500 8,000 OFFICE AND OTHER OVERHEAD COSTS 29,000 29,000 30,000 30,000 32,000 SALARIES OR HONORARIA 156,000 160,000 166,000 170,000 175,000 REQUISITION REQUEST FOR OPERATING 304,750 315,550 326,950 333,250 343,850 MAJOR CAPITOL BUILDINGS 10,000 5,000 5000 6,000 10,000 TOTAL MAJOR CAPITOL 10,000 5,000 5,000 6,000 10,000 PROPOSED FUNDING FOR MAJOR CAPITOL RESERVES (from our reserve funds) 5,000 GRANTS OTHER REQUISITION REQUIRED FOR CAPITAL 5,000 5,000 5,000 6,000 10,000 TOTAL REQUISITION REQUEST FOR YEAR 218,800 229,550 238,650 245,450 258,850 Toby Mueller, Chief Page 6 of 54 Librarian, Lillooet Area MINUTES OF A REGULAR MEETING OF THE COUNCIL OF DISTRICT OF LILLOOET, HELD IN THE LILLOOET RECREATION CENTRE, ROOM 201, ON MONDAY, SEPTEMBER 12, 2016, AT 7 PM Present Mayor Marg Lampman Councillor Kevin Aitken Councillor John Courchesne Councillor Laurie Hopfl Councillor Barb Wiebe Chief Administrative Officer, Michael Roy Deputy Director of Finance, Joni L’Heureux Interim Director of Recreation, David Speed Fire Chief, Darren Oike Call to Order The meeting was called to order at 7 PM. Adoption of Agenda (additions and/or deletions) 154/2016 Moved by Councillor Wiebe, seconded by Councillor Hopfl, THAT the agenda be adopted with the following addition: Any Other Business: 13(a) Closed Meeting Minutes Discussion - Councillor Wiebe CARRIED UNANIMOUSLY Public Input Nil.
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