PUBLIC ARTS COMMISSION REGULAR MEETING October 18, 2019 AGENDA
I. CALL TO ORDER: 8:30 AM, Siskiyou Room, 51 Winburn Way Additions to the Agenda.
II. APPROVAL OF MINUTES Public Arts Commission regular meeting of September 20, 2018
III. PUBLIC FORUM Business from the audience not included on the Agenda.
IV. LIAISON REPORTS Council Liaison - Councilor Jensen Staff Liaison - Staff Liaison Anderson Parks Liaison - Parks Liaison Heller
V. NEW PROJECTS PROPOSAL Hub Sculpture (continued) o Review RFQ draft (Smith)
VI. PROJECT UPDATES MAP contract update
VII. PAC WORKPLAN draft of plan to create a framework for disseminating public art information (Stallman)
VIII. OTHER BUSINESS Potential Mural Location (Philips) [postponed from 9/20/19]
IX. ADJOURNMENT
Calendar next meeting – November 15, 2019 followed by strategic planning until 3pm
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
PUBLIC ARTS COMMISSION REGULAR MEETING September 20, 2019 MINUTES - Draft
I. CALL TO ORDER: Chair Sandra Friend called the meeting to order at 8:31 a.m. in the Siskiyou Room, 51 Winburn Way.
Commissioners Present: Staff Present: Sandra Friend Aaron Anderson, Assistant Planner Richard Newman Jeff Phillips APRC Liaison: Allison Renwick Joel Heller Stanley Smith Andy Stallman Council Liaison: Stephen Jensen, absent Absent Members: Thomas Fuhrmark
Items added to the agenda under OTHER BUSINESS: Potential Mural Location Update on the Damage to the Velocity Art Piece Update on “What is Public Art”
II. APPROVAL OF MINUTES Public Arts Commission regular meeting of August 16, 2018 Chair Friend made the following correction: Page 1 II. APPROVAL OF MINUTES last bullet name correction to read Mark Gardiner to Mike Gardiner.
Chair Friend requested that future minutes for the Council Liaison Report reflect only topics that pertained to the Public Arts Commission.
Commissioner Stallman/Newman m/s to approve the minutes of the regular meeting August 16, 2019 as amended. Voice Vote: all AYES. Motion passed.
III. PUBLIC FORUM - None
IV. LIAISON REPORTS Council Liaison - Councilor Jensen - None Staff Liaison - Staff Liaison Anderson The Commission reviewed a report depicting current balances of public arts funds.
Parks Liaison - Parks Liaison Heller Parks Commissioner Heller provided an update on the lantern project.
V. NEW PROJECTS PROPOSAL Hub Sculpture Discussion
Ashland Public Arts Commission September 20, 2019 Page 1 of 2
The Commission reviewed online websites of sculptures, the RFP document, application materials and discussed the selection process.
Commissioner Renwick/Stallman m/s to use RFQ Template 2 for the HUB sculpture selection process Voice Vote: all AYES. Motion passed.
Commissioner Smith would have a first draft of the RFQ for the Commission meeting in October. Commissioner Phillips would compile a list of organizations for RFQ distribution. Mr. Anderson would find out if beatification project funds were available for the HUB sculpture.
VI. PROJECT UPDATES MAP fabrication proposal and contract Commissioner Stallman provided an update on the process. The response from Masterbrand did not include shipping costs. The contract would.
VII. PAC WORKPLAN
VIII. OTHER BUSINESS Schedule a date in Nov. for a strategic plan update o November 15, 2019, 9:00 a.m. to 3:00 p.m.
Update on “What is Public Art” o Commissioner Fuhrmark, Renwick and Friend would give a presentation in October.
Update on the Damage to the Velocity Art Piece o Chair Friend provided an update on a potential meeting with City officials, the parents and the juvenile who damaged the sculpture. o The new ball may be restored by mid-October.
Potential Mural Location – Moved to the next Commission meeting in October.
IX. ADJOURNMENT The meeting adjourned at 10:24 a.m.
Calendar PAC Annual Report at City Council – October 1, 2019 Next meeting – October 18, 2019 Strategic planning – November 15, 2019
Ashland Public Arts Commission September 20, 2019 Page 2 of 2
PUBLIC ART COMMISSION – Public Relations Project
Goal 3: Expand the awareness of Public Art Objective 2: create a framework for disseminating Public Art information
1) Identify categories of information to be released A: Artists / Art Community 1) Announcement of a Site Specific Project – issuing RFP/RFQ 2) Call to local artists 3) Seminars intended for artists - i.e. “Going Public” B: General Public – Local but centering on art community 1) “Expanding the Awareness of Public Art” Presentations 2) Invitation to Dedications – inclusions into Public Art Collection C: Press Releases – General Info 1) MAP Project & Story Map walking tour 2) Seeking Grant Writers / Funding Opportunities 3) Seeking Commissioners when vacancies occur D: To Consider? 1) Collaborations with other committees or entities – Historic, Parks, etc. i.e. addition of Terry Doyle’s Japanese lantern in Lithia Park 2) Maintenance/ Repairs of existing works? (Velocity, Autumn Splendor) 3) When a new Brochure is published/ make sure it is known where to acquire it 4) How the TOT Funding works/ what our annual budget is / how long we have to save to fund a significant sculpture like Threshold or Velocity 5) Asking for suggestions on public art future projects 6) Identification & development of newly acquired PAC Goals
2) Identify appropriate platforms & individuals for each category of outgoing info Contact Person E-mail Phone timeframe needed prior to press release
PUBLICATIONS
Rosebud Media: Medford Mail Tribune/ Ashland Daily Tidings 111 North Fir Street, Medford Oregon 97501 (541) 776-4411 Newsroom: [email protected] Community News: [email protected] Interim Editor: Justin Umberson [email protected] Features Editor: David Smigelski [email protected] Maureen Battistella Caitlin Fowlkes John Darling
Ashland Sneak Preview Curtis Hayden (541) 482-0368 [email protected]
Locals Guide (541) 482-4713 http://ashland.oregon.localsguide.com/
Southern Oregon Magazine 1574 Coburg Road #206, Eugene, Oregon 97401 (541) 840-4450 www.southernoregonmagazine.com Heidi Chackel (702) 812-6126 [email protected]
Grants Pass Daily Courier PO Box 1468 Grants Pass, OR 97528 (541) 474-3700 Front Desk (541) 474-3823 [email protected] Editor: Scott Stoddard (541) 474-3717 [email protected] Features Reporter: Kathleen Alaks (541) 474-3815 [email protected]
Klamath Falls – Herald and News PO Box 788, Klamath Falls, Oregon 97601 (800) 275-0982 ext. 422 for newsroom Assistant Editor: Holly Owens (541) 885-4414 [email protected] Yreka – The Siskiyou Daily News 924 N. Mount Shasta Blvd., Mt. Shasta, CA 96067 (530) 842-5777 Regional Editor: Skye [email protected] Staff Writer: Danielle Jester [email protected] TV & RADIO STATIONS KOBI-TV Ch.5 (5 on 5) / NBC 125 South Fir St., Medford, OR 97501 (541) 779-5555 President/ Owner: Patsy Smullin News Director: Craig Smullin [email protected] News Releases: [email protected] KTVL Ch. 10 / CBS 1440 Rossanley Drive, Medford, OR 97501 (541) 773-7373 Press Releases: ktvl@ktvl.com Kingsley Kelley [email protected] KDRV-TV Ch. 12 / ABC PO Box 4220, Medford, OR 97501 (541) 779-9755 newsroom News: [email protected] Programming: [email protected] Jefferson Public Radio & KSMF “Rhythm & News” 1250 Siskiyou Blvd., Ashland, OR 97520 (541) 552-6301 [email protected] JPR Newsroom: [email protected] The Jefferson Exchange: [email protected] KSKQ 89.5 FM Ashland Community Radio 330 E. Hersey St. #2, Ashland Oregon 97520 (541) 482-3999 Public Service Announcement: https://www.kskq.org/kskqweb/index.php/contact-us/announcements KMED 106.7 FM News & Talk 3624 Avion Dr., Medford, OR 97504 (541) 494-4192 http://www.kmed.com/contact-us/
KCMX 99.5 FM News Media (541) 779-1550 http://www.kcmxam.com/contact/
LOCAL RESOURCES Mayor – John Stromberg [email protected] (541) 552-2104 City Council Julie Akins [email protected] Tonya Graham [email protected] Stephen Jensen [email protected] Rich Rosenthal [email protected] Stefani Seffinger [email protected] Dennis Slattery [email protected]
PARKS & RECREATION Michael Black (Director) Michael Oxendine (Parks Superintendant) Rachel Dials (Recreation Superintendant) Mike Gardiner (Commissioner/ Chair) Joel Heller (Commissioner / PAC Liaison) Julian Bell (Commissioner) Rick Landt (Commissioner) Jim Lewis (Commissioner) POLICE & FIRE DEPARTMENT Tighe O’Meara (Police Chief) David Shepherd (Fire Chief) Chris Chambers (Division Chief – Forestry)
ADMINISTRATORS & STAFF Kelly Madding (City Administrator) Paula Brown (Public Works Director) David Lohman (City Attorney) Bill Molnar (Director of Community Development) Maria Harris (Planning Manager) Adam Hanks (Assistant to the City Administrator) Pam Turner (Municipal Court Judge) Scott Fleury (Deputy Public Works Director) Michael Morrison (Public Works Superintendent) Melissa Huhtala (City Recorder) Katrina Brown (Assistant City Attorney) Aaron Anderson (PAC/MAP Staff Liaison) Dana Smith (Executive Assistant) Lea Richards (GIS Analyst & contact for MAP development on Story Map) Andrew Barrow (Code Compliance) Mike Cook (Electrician) Avram Biondo (Street Division Supervisor) Ashland Chamber of Commerce (we should link the MAP project and PAC Tour) 110 E. Main St., Ashland, OR 97520 (541) 482-3486 https://www.ashlandchamber.com/ Sandra Slattery (Executive Director) (541) 482-3486 ext105 [email protected] Graham Lewis (Staff Photographer) (541) 482-3486 ext103 [email protected]
Ashland Art Center 357 E. Main St., Ashland, OR 97520 (541) 482-2772 [email protected]
Ashland Gallery Association PO Box 241, Ashland OR 97520 (541) 488-8430 [email protected]
Southern Oregon Artists Resources [email protected]
Schneider Museum of Art (541) 552-6245 [email protected] 555 Indiana Street, Ashland OR 97520
Oregon Center for the Arts (541) 552-6101 [email protected] David Humphrey (Director) (541) 552-6522 [email protected]
Science Works (541) 482-6767 [email protected] 1500 E. Main St., Ashland, OR 97520
Oregon Arts Commission (503) 986-0082 [email protected] 775 Summer Street NE, ste 200, Salem, OR 97301-1280 Brian Rogers (Executive Director) [email protected]