MINNEAPOLIS RJBLIC LIBRARY AND INFORMATION CENTER

ANNUAL RER:Rl' OF TIIE DIREC'roR

ANNUAL REroR'l'S of DEPAR'IMENTS COM.JNITY LIBRARIES ATHENAElM

1987 Volume I VOLUME I

AIXilNISTRATION CENTRAL LIBRARY SERVICES TECHNICAL SERVICES ATHENAEUM

1987

Director of the Library. 1

Associate Director 5 Accounting Office. 11 Building Staff. 14 INFORM 18 Interlibrary Loan. 24 Personnel Office 29 Public Relations Office. 40

Chief of Central Library Services 47 MARS Advisory Cormri.ttee. 51 Subject Departments Art/Music/Films 52 Business/Economics 58 Children's Services. 68 Government Documents. 85 Municipal Information Library. 91 History/Travel. 95 Literature. 105 Sociology 112 Special Collections. 120 Technology/Science 126 Environmental Conservation Library. 137 Shelving, 140

Chief of Technical Services 143 Acquisitions 149 Catalog Department 160 Circulation Department. 171 Electronic Data Processing Department. 177 Inventory Conversion Specialist. 181 Preparations Department. 185

Athenaeum 192 ~IATE D~ Annual Report 1987

Sparked with significant personnel, structural, and procedural changes, 1987 was a transitional year creating the framework for planned growth and developnent. Individuals, smaller work units, and large cost centers felt the stretching from exciting challenges, renewed coomit.ments, and new approaches.

I Major influences surfaced early this year with key administrative retirements, one key position upgrade, and one new position, all of which led to shifts in staff roles and responsibilities as well as changes in procedures and expectations especially at the administrative level. Great emphasis was given to decentralizing decision making, lateralizing power, and enhancing C01111M1ication for top administrative positions, supporting office personnel, and the entire organization.

Staff Changes

The most notable retirements were those of Zella Shannon and Lillian Wallis, two long-tenn prominent administrators who served as Associate Director and Chief of Technical Services, respectively, Both contributed a great deal over many successful years in their influential positions. Dennis Kane and Marsha Fralick were hired as their replacements in the spring, fueling a transitional process already tmderway.

'nle new position as Assistant Personnel Officer and upgraded position of Manager of Finance were fashioned in response to identified institutional and staff needs, Barbara Hoosman was hired and assigned to work with classified positions and as training officer. Laura Dahlen was appointed Manager of Finance at the beginning of the year. other key appointments included the Head and Assistant Head of Special Collections Department.

Also, during the early portion of the year, other staff and administrators made considerable adjustments to pressing needs for change in reporting structure and process. Some operational responsibilities shifted from the Associate Director's to the Director's Office, making the Associate Director position more that of a coordinator. '!he Chiefs began reporting to the Director, the Director became intimately involved in budgetary matters, and the Director asstuned direct responsibility of all Board functions.

'!his shift in structure led to adjustments in well-established procedures, responsibilities, and expectations. New forums were established, such as a monthly meeting of administrative office staff, new conmunication networks were established, and some old expectations were challenged and changed. The known way of doing things gave way to some tmCertainties of the unfamiliar, While these changes were triggered by the alterations of two top administrative positions, broadly based influences were felt throughout

-5- the organization during the year by support staff and administrators.

Strategic Planning

As the spring turned to stmner, the strategic planning process was initiated and began to produce remarkable results. A thirteen member staff planning comnittee was appointed with R.oger Hurd as chair and worked arduously and diligently over an intense and hectic four months to help create a strategic planning process and plan.

Overall, the planning effort was initiated by a Library Board planning retreat in January. Introductory all-staff meetings oocurred in July, followed in September by a two-day retreat at Riverwood. Conference Center of staff, administration, and Board president. Comprehensive planning conmittee discussion and research ensued, integrated with extensive executive conmittee review, guidance, and input through.out the sunmer. Board approval came in November. A culminating all-staff project review capped off the process in December to complete the major steps in the design and approval phase of the process.

The resulting Strategic Plan and process reflect the renewed caanitment and enthusiasm supporting mutually agreed upon mission statement, roles, goals, and objectives. The plan tmiquely blends marketing, research and developnent, staff training and enhancement, plus implementation issues. Fortunately, it provides a unified framework for designing and managing change in the current as well as the future organization.

Marketing

At mid-year in conjllllCtion with the city's Youth Coordinating Board, MPLIC joined the effort to reduce the incidence of teenage pregnancies by providing "Teen Update .. shelves in COllllRmity libraries and hosting an appearance of Dr. Sol Gordon, noted lecturer and educator who spoke to over 900 teenagers, cotmSelors, pa.rents, and educators.

This comprehensive and synergistic approach to marketing planning began with a program design and carried through to implementation. It establishes the model for planning and implementing future marketing in a more standardized and streamlined manner for MPLIC. Plans to use this approach in marketing other library services are underway for 1988. Finance

By year end, significant financial planning, acco1.mt code reorganization, budgetary control procedures, network systems, and new routines had become more familiar and settled. Increased authority shifted to the Chiefs' - administration of their cost center budgets. Norwest consultant, Charles Kelley, provided the Board investment strategy reconmendations. Budgetary revisions and strategies emerged from pressures steoming from the city as well as other external and internal influences. INFORM/ILL

Other trends indicate increased public service activity over last year in

-6- INFORM and Interlibrary Loan. INFORM notes a 23" increase in billable hours representing approximately $15,000 more revenue, to a total yearly revenue of $100,000. Studies indicate a growing diversified base of intensive users, 22% increase in patent photocopying, and 17% more computer searches.

Interlibrary Loan reports a 6% increase for a total of 36,624 outbound requests, and a 16% increase for a total of 5,314 inbound requests, which overall results in approximately $48,891 revenue.

II

Noteworthy accomplishments and achievements representing Persormel Office, Buildings and Maintenance, Public Relations Office, and the Accowlting Office are highlighted below.

Persormel

Elizabeth Shelver, Persormel Officer, assisted in many important activities, such as hiring Barbara Hoosman as Assistant Personnel Officer, and helped to complete negotiations with Local 99, AFSCME, LACE, PLUM, Local 70, the operating engineers, and supervisors. 'lhese agreements followed a two-year delay in renewing existing contracts because of the difficulties the city experienced in reaching union settlements. Considerable back pay and bonus entitlement were key to the settlement and were made at great expense and through the c01111Utted and dedicated efforts of the payroll staff.

Lorraine Raether, Clerk Stenographer, and Tan Grund, Administrative Aide, spent nearly half their time six months of the year in the Personnel Office perfonning payroll flmctions. Evelyn Karsh was detailed to an administrative assistant position in response to the need for more staff time given to personnel matters prior to the time the Assistant Persormel Officer position was activated.

Several persormel office projects were begun, such as the needs assessment plarming, training, staffing requirements and classification studies, conm\IDication systems, personnel manual updates, and performance appraisal system installation. 'lhe federal government mandated the institutionalization of the Inmigration Reform and Control Act where newly hired staff had to prove identity and work eligibility. Maintenance

Alex Waka!, Superintendent of Buildings, was very busy overseeing "upfitting" of the public and freight elevators at Central Library as well as a five-month long reconstruction of the motorstairs and related redecorating. Heavy coomit.ment of time and energy was given to the capital improvement plarming of Washburn Library. In addition, Mr. Wakal supervised the renovation of the Art/Music/Films Depart.ment, construction of the Friends Office, installation of the administrative staff office partitions, rebuilding of the interior cement ramp, plus a myriad of painting, redecorating, and minor related projects in the Central Library.

In the community agencies, projects at Northeast, Hosmer, Franklin, Roosevelt and the bookmobile included cabling and electrical work for MAX,

-7- heating, air-conditioning, phnbing, signage, decorating, and reconstruction. Damage and flooding from the July rain storm kept the maintenance crew busy for days. A new 1988 Plymouth Voyager SE mini-van was added to the fleet of library vehicles.

Marketing Kristi Gibson, Public Relations Representative, supervised the installation of the folding machine, given by the Friends, and new typesetting equipnent funded by trust money. other projects were the preJBl'B.tion of the retiree certificate, Minerva statue planning, staff orientation meetings, all-staff meetings, stock room catalog and related procedure revision, and staff badge redesigning.

Key marketing network activities included work with the Minneapolis Institute of Arts, University Art Musetun, Minneapolis Civil Rights Conmission, Charles Lindbergh Fotmdation, Twin Cities Institute of Certified. Financial Planners, and Internal Revenue Service.

Publications and promotional pieces included. flyers for the bookmobile weekly stmner visits to Beltrami and Waite Parks, Washburn meeting annO\mcements, promotional material for the Franklin Leaming Center, invitations for the Pierre Bottineau Library 30th anniversary celebration, an updated User's Guide to the Downtown Library and approximately 250 other publicity projects. 'lbe most notable of nine arcade displays and three major second floor displays was the touring exhibit honoring the bicentennial celebration of the U.S. Constitution.

As Staff Association President, Kristi Gibson coordinated. the new staff directory and receptions for the new Associate Director and Chief of Technical Services. She also participated. in a host of special projects such as speech writing, banner making, and ribbon cutting celebrations.

Finance

Laura Dahlen, Manager of Finance, prepared budgets, presented. material for Library Board review, and maintained close networking relationships with Charles Kelley, Norwest Investment Cotmcil and key city offices, including the Department of Finance, Purchasing, City Attorney, and Budget Office. Mrs. Dahlen was instrumental in preparing materials for presentations to the City Council Ways and Means Conmittee, the Board of Estimate and Taxation, and the Mayor. Significant accomplishments include converting to US Sprint as the long distance carrier at an annual savings of over 20%, and the administering of grant monies from the U.S. Nuclear Regulatory Callnission, the U.S. and Minnesota Departments of F.duca.tion, and State Planning Agency. Contracts involving Mark Polich, Vic Leitschuh, dor, Epic USA, CDP, Dennis Goldberg, Amy Hunt, and annual insurance policies were processed.

III

Problems and opportmiities for additional growth and developnent will require continuing attention during the coming year. Many of these topics are integral parts of the Strategic Plan and will be addressed as part of the planning process.

-8- Microcomputers A strong staff interest in using computers in daily work is ongoing. Staff indicate the need to acquire computers for new applications as well as to use more fully existing equipnent for expending applications. Alrli.t forms, contracts, letters, forms, statistics, reports, and schedules were added to computer files throughout the year. Established conmunication networks such as Interlibrary Loan and INFORM are operating at maxillll.Dll capacity and also will soon require additions in software and equipnent.

Requests for training and staff developnent relating to technological advances are top issues. A need to becane more efficient and effective in use of computers is a strong staff interest. A decision needs to be reached to assign responsibility to recoomend the purchase of microcomputers, install equipnent, train staff, and develop a support system for solving ongoing microcomputer problems. Capital Improvements

Considerable renovating, remodeling, painting, redecorating, upfitting, and repairing occurred this year and establishes a trend. Since much of the work involved the Central Library, attention will be given to intensive capital improvements in the COIIIIJUility libraries next year. Staffing

Staffing patterns need to be studied and more permanent solutions developed, especially for INFOmi, and for the ft.mctions of marketing, and research and developnent. other offices requiring attention will be the Accounting Office, Personnel Office, and the scheduled reorganization of the Maintenance Department. Another related concern is to develop more accurate affirmative action goals. 'Tilis past year MPLIC fell short of the established goal of 13% for hiring minorities by 3%. Communication

Conmu.m.ication with internal and external offices is crucial, Excellent cormn.mication with the City Attorney, Purchasing, and the Finance departments is highly valued and will be maintained. Efforts need to be made to improve cOIIIIJUilication with the Budget Office.

In conclusion, 1988 will be a time for extended special conmitment to the pursuit of excellence in public service. MPLIC is recognized by others as being an established leader in the profession and an outstanding COIJllllmity resource. 'Tilis past year provides meaningful evidence to support that reputation and creates the foundation for additional successful accomplishments and achievements.

~spectfully~subnitted, I . , , lj,,1wv:, rf "{t,~t. '-- Dennis M, Kane Associate Director

-9- ASSOCIATE DIRECTOR'S OFFICE

Staff Complement

Dennis M. Kane Associate Director April - December

Thomas Grund Administration Clerk January - December

Lorraine Raether Clerk Stenographer January - December

-10- A

Since 1986 was the beginning of some major changes that took place in the Accounting Office, it is only reasonable that the best way to describe 1987 would be as a year of adjustments. With the reclassification of the Accountant I position to Manager of Finance in December 1986, the year 1987 was the first opportunity to take on the new responsibilities and feel the impact of the additional workload on the Accounting Office. These added responsibilities were taken on without the benefit of increasing permanent personnel during 1987.

In March, the Finance Manager developed the 1987 budget revision for the first time and sul:Jni.tted it to the Director for his approval. The revised budget was then taken to the Library Board for their approval.

At the end of March, the process of acquiring information for the 1988 budget began. This was another new responsibility for the Acc01.mting Office. This procedure started with a memo to the Chiefs of the cost centers and appropriate department heads asking for a list of their 1988 budget requests.

During the 1988 budget process, a few changes were made to allow for more control of certain budget items by the Chiefs. These included such expenditures as office supplies, office furniture and office equipnent.

In October 1987, the Library requested $375,000 from the City Council to help cover the cost of the labor negotiations. This was necessary since the Library had been told time and time again not to budget for this foreseeable expenditure. However, since the Budget Office had a different opinion, the Library was only granted $182,000.

In November, for the first time, an accounting intern was hired from the Minneapolis Business College through their Accounting Internship Honors Program. This has helped a great deal with some of the added workload. In addition to providing a service to the College, it also gives an accounting student valuable experience and education in the work place.

Our plan to have all of the financial statements that are needed for the annual audit progrmmned into the computer was accomplished in 1987. Being able to use the computer to prepare the audit workpa.pers saves a lot of time as well as money for the Library.

-11- A very cOlllllOn saying that is used when talking about computers is "the more you use them, the more ways you find to use them." This conunent is certainly true of the Accounting Office. As time goes on, more and more forms, letters and schedules are being put on the computer. Because of this, the need for another computer is becoming increasingly obvious. Projects that could be done on the computer, and saving time, are being done manually,

One major change that took place involving the trust funds was the combining of the Walker Building Segregated. Account and the Walter Smith Segregated. Account in with the main trust account at Norwest. 'lllis change occurred. in May of 1987 along with the approval of a new agreement with Norwest Investment Management, Inc, for investment advice and custodial services for Library funds held at Norwest Bank Minneapolis.

Overall, the revenues came in close to the projected. amounts. Some of the revenue accounts that exceeded. our budgeted. amounts were Property Tax Delinquent, Room Rental, Film Catalog, Patron Service Charges, Interlibrary Loans, INFORM, and Miscellaneous Revenues.

Salaries and fringe benefits are approximately 72.7% of the revised 1987 budget, while books are approximately 12%. Both of these expenditures are within the budgeted. amounts.

With "Black Monday," occurring in October of 1987, and talk of a possible recession, we are approaching 1988 very cautiously.

~spectfully s74-tt~, ~~ (h_ ~ Laura M. Dahlen Finance Manager

-12- AcxnJN'l'ING OFFICE STAFF Cn1PLEMENT

1987

Laura Dahlen Finance Manager January 1 - December 31

Yvonne Dehne Account Clerk II January 1 - December 31

Janice Pavich Accounting Intern November 17 - December 31 Joyce Pettis Clerk Typist I January 1 - December 31

Nila Schubert Account Clerk I January 1 - December 31

-13- BUILDING STAFF Annual Report 1987

The Art/Music/Films remodeling and reorganization, which began with the on-site work in mid-August of 1986, was completed in February. This project involved moving the Accounting Office and creating a new media center with film service, workroom, and storage areas. By January, with the completion of the film service desk and installation of telephones, moving and rearranging shelving, cabinets, desks, tables, chairs and card catalog, the staff were moved into its new location.

The creation of new offices for the Friends of the Library was a major project, and one that remained to be completed at the end of 1986; it was finished in mid-February, 1987. Following the completion of the contractors work, and the maintenance staff's erection of 19 rows of shelving for their new work area, the Friends were moved from the third floor into the newly remodeled area on the lower level.

Work on upfitting both the public and freight elevators by Lagerquist Elevator was begun on January 12. Control equipnent had to be custom engineered and manufactured, and involved complete replacement of all operating equiµnent, call buttons, signal fixtures, door operates and safety controls. The project not only upgraded and replaced old equiµnent, but, now meets all current safety and handicapped accessability codes.

Lagerquist Elevator was also the contractor for the replacement of Central's motorstairs. The on-site work, which began July 13, involved complete removal of existing units and installation of a new pair of escalators. This was completed and dedicated on December 18. To improve the appearance of the area around the new escalators, the old vinyl wall covering was removed and new wall covering installed. New vinyl floor tile was also installed at both escalator landings. In May, discussions began on the reorganization of the Administrative Office to accommodate another staff person. Using moveable office walls, a design layout was agreed upon and installed by the building staff in early December. Walls were painted, ceilings cleaned, telephone and electrical wiring moved as part of the overall refurbishing of this area.

At Central, the single ramp to and from the garage and loading dock was closed for repairs and rebuilding from August 17 through September 11, During this time, activities normally done from the loading dock and garage areas had to be shifted. Janitorial and delivery staff carried the burden of numerous changes in routines in order to facilitate the smooth delivery of these routine procedures.

The ongoing sign.age program involved a great deal of the operating engineers' time at Central. This project involved not only the making

-14- and molIDting of the signs, but also the making of approximately 150 wooden bases for free-standing signs.

After several false fire alarms at Central, problems were isolated., tested and resolved.. Many additional projects at Central were completed., including installation of additional electrical outlets, installation of new sets of controls on steam condensate return punps, replacement of an HVAC air compressor and rebuilding of another, installation of new carpet in public elevators, replacement of purge tank on the a.c. chiller, repair and relining of water tank, replacement of defective water detector, repair of leak on computer room a.c. system, relining of steam condensate tank and rewiring of print and display shops, and cleaning of sewer lines on second and fourth floors.

Northeast was closed from April 27 to May 2 for repairs, installation of telephones, installation of a MAX terminal, and upgrading of electrical wiring, following the move of the adult and children's reference desks. During this time, limited library services were provided from the bookmobile which was parked in Northeast's parking lot.

The bookmobile was, again, taken out of storage for a special children's project, between July 8 and August 27, for weekly stops at Beltrami and Waite Parks.

After a mild winter it appeared that we had escaped with no weather­ related problems, but that proved to be false. On July 23 a heavy rainfall caused flooding streets and stranded conmunity staff at Northeast and Roosevelt Libraries. The flooding caused a clean-out cover on the sewer line at Roosevelt to break off, flooding the basement with 18 inches of water. Water coming in through a window box at Washburn caused damage to ceilings and carpets in the children's area. Additional related problems were: loss of power at Southeast, water leaks at Walker and Nokomis and telephone outages at Stunner. Early morning clean-ups by building staff allowed buildings to open as usual, except for Washburn which opened with limited service. The Library received disaster relief funds in the amolIDts of $1,021 for Roosevelt and $8,923 for Washburn.

Site preparations for MAX, with additional data cable and/or electrical work, was completed at Central, North Regional, Franklin, Washburn, Roosevelt, Nokomis and East Lake.

During the year there were many problems with heating, venting and air-conditioning systems in cOlllllunity libraries requiring the attention of the Superintendent of Buildings. Numerous repair and replacement projects were completed at cOIIBllunity libraries, in addition to an ongoing painting program that included Sumner, Pierre Bottineau, Roosevelt and Franklin. The painting program at Central included the old museum area, the new copy center, Minneapolis Collection, AthenaelDll, and public and freight elevators.

Two additional major conmunity library projects were started in December. At Franklin it involved the repair and replacement of the soffit and reinstallation of cornices. The roof at Hosmer was replaced, with inspection and acceptance remaining to be completed in 1988.

-15- Working closely with the Chief of Conmunity Libraries, the Superintendent of Buildings was involved in numerous meetings, served on a task force, developed drawings for alternative plans, responded to questions at public hearings, etc. in regard to discussions on rebuilding, remodeling or relocating Washburn Community Library. At year's end no firm decision had been made with regard to Washburn's fate.

A 1988 Plymouth Voyage SE Mini-Van was purchased for general staff use, which replaces a 1978 station wagon. The year ended with a major announcement that John Sanko, Chief Operating Engineer, would retire after serving the library for 15 years. /1,?,°t~t :J)Y' ~alml Superintendent of Buildings

-16- Building Department Staff

1987

Alexsander Wakal Superintendent of Buildings Orville Heggestad Stock Clerk Richard Payette Delivery Worker Jim Tanberg Janitor-Engineer, Central Tom Seaman Janitor-Engineer, Central Vern DeKeuster Janitor-Engineer, East Lake Leo Jenkins Janitor-Engineer, Sumner John Fairbanks Janitor-Engineer, Hosmer Robert Smith Janitor-Engineer, Linden Hills Philip Epstein Janitor-Engineer, Franklin Raymond.Franceen Janitor-Engineer, North Regional Richard Olson Janitor-Engineer, Northeast Daniel Swenson Janitor-Engineer, Southeast Dave Kirk Janitor-Engineer, Walker Kalin Netunann Janitor-Engineer, Nokomis Dennis Hanson Janitor-Engineer, Washburn Jerrold Nedry Janitor-Engineer, Webber Park/Pierre Bottineau Kimberly Brady (.5) Janitor-Engineer, Roosevelt Mark Corbecky Janitorial Worker, North Regional Jose Herrera ( • 5) Custodial Helper, Walker John Sanko Chief Operating Engineer Arthur ~Naughton Operating Engineer Daniel Drebenstedt Operating Engineer Lester Shaffer Operating Engineer Jim Weatherly Operating Engineer Kenneth Shaur Operating Engineer William Brazil Supervisor, Janitorial-Central Bill Houston Janitorial Worker Frances Johnson Janitorial Worker Gary Crooks Janitorial Worker Gary Bohler Janitorial Worker Robert Miles Janitorial Worker Mark Gallager Janitorial Worker Benjamin Allenson Janitorial Worker Susan Reynolds Janitorial Worker Richard Wynsteker Janitorial Worker Lois Karjala Custodial Worker

-17- Annual Report 1987

INFORM experienced phenomenal growth in 1987 as billable hours rose 23% above the prior year's all-time high. In fact, billings due to search hours alone have risen 43% over the last two years. Furthennore, the trend appears to be continuing as billings for hours during the last six months were 16% higher than for the first half of the year.

The additional production of the department was reflected in client usage patterns, patent activity and computer-assisted searching. INFORM developed a larger and more diversified base of intensive users. Six clients received more than 50 hours of research, compared with only three clients at that level the year before. INFORM increased the accessibility of the U.S. Patent Depository Library by copying 22% more patents this year. In fact, one ninth of the total patent photocopying from the collection was done for INFORM clients. The ntunber of computer­ assisted searches increased by 17%.

Joan Murray and Susan Lair deserve credit for their extremely hard and competent work. It is notable that the increased output of the department has been accomplished with a staff complement which has remained basically the same for several years. As might be expected, the major difficulty was in mobilizing sufficient staff resources to meet the demands for service. At the professional librarian level three strategies were pursed to receive help during vacation times and periods of peak demand: 1) scheduling MPLIC substitute librarians; 2) contracting for on-call help from research librarians outside of MPLIC; and 3) acquiring an infonnation management intern from the College of St. Catherine.

Unfortunately, these staffing strategies had several disadvantages: MPLIC substitutes trained in INFORM were often unavailable to work when needed; the process for selecting contract researchers was quite time constuning; the intern's assignment was too brief to yield the return that was needed; and there was high turnover among these workers. Training is a costly effort as it requires time and commitment from current staff as well as learning time to bring the new person up to speed. In 1987, INFORM trained nine professional level staff and one intern, yet by year's end only two of these were available to work in the department. It must be concluded that these staffing strategies placed an additional drain on regular staff and met with only limited success. At times, however, the department would have been unable to meet the increased client demands without this help.

INFORM received much more effective assistance at the library aide level in the person of Gloria Olson. She was initially scheduled in the department on an occasional basis after R.oger Hurd has been requested to provide microcomputer training, applications developnent and support to administrative staff. As the volume of INFORM business continued to

-18- expand mid-year, her schedule increased to two days per week. Only with this additional staffing was it possible to achieve the levels of service attained in 1987.

Two other points of interest merit mention. First, the INFORM Database Management System received a software version upgrade to R:BASE System V. Development of the accounting module, however, was not accomplished in 1987. Second, Roger Hurd served as the chair of the Planning Conunittee to help the library develop its five-year strategic plan.

INFORM once again achieved a record performance in 1987. In addition to providing the quality service which has been responsible for its relentless growth, INFORM has brought the library revenues which may well exceed $115,000.

Respectfully subnitted, ?~{];)µ Roger A. Hurd INFORM Librarian

-19- INFOOM STAFF cn1PLEMENT 1987

Roger Hurd Librarian II January 1 - December 31

Susan Lair Clerk-Typist II (.5) January 1 - December 31

Joan Murray Administrative Aide January 1 - December 31

-20- INFOOM

Statistics for 1987

Clients 505 New clients 356

Hours 1,965 Searches 1,742 Hours multiplied by hourly rate $87,531.25 Average hours per month 163.75 Average searches per month 145

Hours billed to each of the 6 most active clients 1) 254.00 2) 63.50 3) 61.00 4) 54.50 5) 52.00 6) 50.50

NlDilber of computer-assisted searches 640

U.S. Patents photocopied 1,063 Hours for patent photocopying 178.75 Patent photocopying hours multiplied by hourly rate $7,150.00

Hours 1,436.75 1,288.50 1,284.00 1,372.75 1,122.00

Searches 779 770 817 1,045 905

Hours 1,213.75 1,489.25 1,372.25 1,604.00 1,965.00

Searches 972 1,197 1,369 1,481 1,742

-21- INFOOM

R.eca.p of Hours/Searches

Searches Hours

January 144 140.50

February 131 148.75 March 134 166.00

April 147 136.25

May 132 130.25

June 144 187.25

July 133 154.50

August 143 168.00

September 161 172.00

October 160 172.75

November 153 217.50

December 160 171.00

Totals 1,742 1,965.00

Monthly Average 145 163.75

-22- Roger Hurd

Memberships American Library Association Special Libraries Association Minnesota Online Users' Group

Activities Provided microcomputer training, applications developnent and support to administrative staff Taught "Information Resources II" (Online Information Retrieval) for the College of St. Catherine, April-June MPLIC Planning Conmittee, Chair, August-December Strategic Planning Subcommittee, Chair, August-September New Technologies SubcoilJilittee, August-September

Joan Murray

Activities Represented MPLIC as Gratia Countryman at the United Way "Pasttimes" Celebration, June 14

-23- INTERLIBRARY LOAN DEPARIMENT

Annual Report 1987

In 1987 several technological advances had an impact on the Interlibrary Loan Department, resulting in shifting service patterns. Fortunately, our staff remained stable throughout the year allowing us to accommodate these changes while maintaining our high service levels at Information, Catalog Information, and Interlibrary Loan.

Interlibrary loans requested of our 1i·rary by other library systems increased 6% over 1986, with a total of 36, 24 items requested. More efficient use of the library collection by he COIIBllunity Libraries as a result of increased item availability info tion via MAX caused a substantial drop in the number of Communit Library requests received in ILL, When the Central Library goes online ~n 1988, however, Community Library request activity should increase. ·

Efficiency in processing interlibrary ~oan requests was enhanced by our acquisition through Minitex of a new I:Bf'1 PC/XT, printer, and "Makeit" software. We requested 5,314 items from otjler library systems on behalf of MPLIC patrons, which represents a 16% inprease over 1986. Reimbursement for service provided to otheri libraries continued to increase, with a new record of $48,891.39 i~ receipts generated.

We had no staff changes in 1987, a fir~t for ILL. With a full, well-trained staff complement it was possib~e to allow many staff to attend continuing education workshops and tp serve on special committees. Valerie Solovjovs and Glenee Salmon served,i respectively, on the Library Planning Committee, and the MELSA ILL Subco' ittee on Linkage Software. In August, Joy Wallin and Susan Vos partici ted in week long staff exchanges with Ruth Richardson and Mary Mooe of the Sociology Department. All involved felt the exchange was informative and well worthwhile. We hope to participate in addi ional staff exchanges in 1988.

1987 was a productive and interesting ear for the Interlibrary Loan Department. We received many compliments from patrons and other libraries for efficient service provided. One patron even went so far as to present us with a special thank-you cake. We look forward in 1988 to the changes that will come with the acquisition of a new OCLC terminal, the use of MAX for circulation at the Central Library, and other, as yet unknown, innovations.

Glenee Salmon Clerical Supervisor

-24- INTERLIBRARY LOAN DEPAR'IMENT STAFF CXMPLFMENT 1987

Craig Lindquist Clerk-Typist I January 1 - December 31

Cheryl Pederson Library Aide I ( • 5) January 1 - December 31

Gene Robinson Library Aide I January 1 - December 31 Glenee Salmon Clerical Supervisor January 1 - December 31

Valerie Solovjovs Library Aide I ( • 5) January 1 - December 31

Susan Vos Library Aide I January 1 - December 31

Joy Wallin Library Aide I January 1 - December 31

Jean Winstead Library Aide I ( • 5) January 1 - December 31

-25- Craig Lindquist

Continuing Education Tour of Minitex - August

Cheryl Pederson

Continuing Education Tour of Minitex - August Hearing Impaired Library Patrons Workshop - November

Gene Robinson

Memberships AFSCME Local 99 - President

Continuing Education Minitex Open House - June Tour of Minitex - August Hearing Impaired Library Patrons Workshop - November

Glenee Salmon

Memberships American Library Association MELSA ILL Conunittee MELSA ILL Subcommittee on Linkage Software

Continuing Education Minitex PC/XT Training Session - March Tour of Minitex - August Working Smarter Workshop - November OCLC Update - December

Presentations District Librarians Meeting - July Business/Economics Staff Meeting - December

Valerie Solovjovs

Memberships Library Planning Committee

Continuing Education Hearing Impaired Library Patrons Workshop - November Searching OCLC - November Tour of Minitex - August

-26- Susan Vos

Continuing F,ducation Minitex Open House - June Tour of Minitex - August Hearing Impaired Library Patrons Workshop - November OCLC Update - December

Joy Wallin

Continuing F,ducation Minitex PC/XT Training Session - March Communication and Change Workshop - May Effective Telephone Communication Seminar - June Tour of Minitex - August Hearing Impaired Library Patrons Workshop - November OCLC Update - November

Presentations University of Minnesota Librarians Tour of MPLIC, ILL - October

Jean Winstead

Continuing F,ducation Role of Public Libraries in Society - March-May Effective Telephone Conmunication Seminar - June I'd Rather Read: Growing Into Books - June Tour of Minitex - August Children's Services and Materials - September-November Hearing Impaired Library Patrons Workshop - November

-27- INTERLIBRARY LOAN DEPAR1MENT ILLs Reguested From MPLIC 1987

Requests Requests Items Sent Received Owned Loans Photocopies Total

Hennepin County Library 6,136 5,770 3,245 352 3,597

MELSA 4,827 4,299 2,249 787 3,036

PLANET 4,944 3,874 2,494 110 2,604

MINITEX 18,358 13,068 3,646 5,589 9,235 other ILL 2,359 2,095 132 186 318

Total ILL 36,624 29,106 11,766 7,024 18,790

Intra-System Loans (Conununity Libraries)l8 1 846 18,504 8,649 8,649

Total ILL & ISL 55,470 47,610 20,415 7,024 27,439

ILLs Requested by MPLIC

Reguests Reguests Filled Loans Photocopies Total Loans Photocopies Total

MELSA 330 147 477 186 87 273

MINITEX 1,128 1,283 2,411 820 925 1,745 other ILL 772 506 1,278 441 264 705

(Cancelled requests) ~ Total 2,230 1,936 5,000 1,447 1,276 2,723 Requested by MPLIC

ILL requests placed with MPLIC by MELSA patrons living outside Mpls:____l11

-28- PERSOONEL OFFICE

Annual Report 1987

1987 was a year of movement in new directions, of change, of "first times."

On March 19 Associate Director, Zella Shannon, retired after a long and successful career with the Library. For the first time, the Library contracted with Hennepin County Personnel to use their assessment center techniques to assist in the hiring of the new Associate Director.

Three unclassified promotional positions, Associate Director, Chief of Technical Services, and Special Collections Department Head were filled from outside the Library in 1987, and the decision was made to advertise outside for Special Collection's Assistant Department Head, to be filled in 1988.

At the direction of the Library Board, the job descriptions for the top managerial positions of the Library were revised with some reassignment of duties and responsibilities. A new position was added to the Personnel Office, Assistant Personnel Officer, filled very capably, effective 8/31/87, by Barbara Hoosman. Her main areas of responsibility are filling classified vacancies and training, and she also assists with payroll and other Personnel Office projects, as time pennits.

While spending many weeks on union contract negotiations is nothing new, both Local 99 and Local 70 had new business agents for these negotiations. The Library's settlements, agreed to in September for AFSCME, LACE, PLUM, and Supervisors, and in November for the Operating Engineers, provided salary increases of 1% effective July 1, 1986, 1% January 1, 1987, 1% July 1, 1987, and 1 1/2% March 1, 1988,plus a lump sun payment of $475 for full time and $237.50 for permanent pa.rt-time employees, another first. Since the agreements came so late there were three raises that required retroactive payments which meant a considerable amount of extra work for the Payroll/Personnel Services Assistant and the Library Administration Clerk. The Operating Engineers elected dental insurance, effective January 1, 1988, with a reduction in salary of fifteen cents an hour. There were some language changes in the contract that brought them close to the City's standard contract language. Having to wait for the City to settle caused extra delays. A proposal in November to join the City and AFSCME #9 in negotiating comparable worth raises was not acceptable to #9 because they had already been negotiating for several months. However, it may be well in the future to attempt joint negotiating to see if it would be effective.

The new Human Resources Director position in the City was filled jointly by the City Council/Coordinator and the Civil Service Conmission. So far, this move toward consolidation of the Personnel Department/Civil Service with the Coordinator's Office has had no recognizable effect on the relationship between the Library and Civil Service. This area of change will need to be closely monitored.

-29- The City Council response to Mercer-Meidinger's offer to redo the classification study was to put it on hold until the HtDDa.Il Resources Director was hired. With the appointment of Frank Reiter to the position the end of July, contacts were again made with Mercer-Meidinger and several meetings were held to explore the situation. No decisions had been made by the end of the year. Meanwhile, the City began negotiating an interim comparable worth agreement with AFSCME #9 as mentioned above. That negotiation has gone to mediation and had not been settled by the end of the year.

Another area of new directions is in benefits. The City is taking advantage of federal regulations to provide tax breaks in health and day care, expanding life insurance coverage, and adding incane protection, car and home insurance. Open enrollment for health insurance was a year late and increases in the coverage were passed on to staff who must pay a small part of their family coverage, and in some cases a small part of their individual coverage. This proliferation of benefits and coverage in union contracts has caused this area to become much more complicated. Not all options are available to all Library staff at this time.

A change affecting mainly the Payroll/Personnel Services Assistant was the Inmigration Reform and Control Act requiring new staff to prove identity and work eligibility.

The Payroll/Personnel Services Assistant and the Assistant Personnel Officer are exploring possible ways to save time on payroll procedures particularly through computerization because the Personnel Office no longer has the biweekly assistance of the Library Administration Clerk in completing payrolls. A preliminary exploration of joining the Park Board payroll system seemed to show more difficulties than advantages.

Another change can be seen in the accompanying statistics. The transactions surmnaries did not take into account all the activities and the staff counts had not, in the past, included substitutes. Changes were made so this report would be a better reflection of the activities of this office and the Library.

Reports of Library staff attending classes, workshops, and conferences are prepared each month for the O.B. by the Clerk Stenographer II. A stumnary of these reports shows approval for attendance as follows:

~ Number Receiving Approval

Tuition reimbursement 20 Hennepin County Workshops 10 City Coordinator's Training Programs 15 Civil Service Workshops 70 MELSA Workshops 42 Conference Attendance 34 Workshops sponsored by other organizations 32

-30- The MELSA F.ducation Conmi.ttee sponsored a workshop, Conmunications and Change, and two courses were given by St. Cloud State University: The Role of Public Libraries in Society, and Children's Services/Materials in Public Libraries.

To provide some direction to all this interest in continuing education, the new Assistant Personnel Officer has developed plans for a needs assessment to be completed in 1988, and she has prepared a new procedure for approval for attendance at workshops and classes which will centralize budget control and record keeping.

The new MPLIC Strategic Plan, 1988-1992, will have impact on the Personnel Office activities. Training figures strongly in the section on Staff, as well as a procedure for determining staffing, cOIIBllunications, and performance appraisal.

Six of seven retirees were eligible for severance pay. The unused sick leave payroll was $43,066.46 for 57 staff members. Unemployment compensation payments for 1987 totaled $1,408.24 for five fonner staff members.

The Affirmative Action Advisory Conmittee was disbanded in April. The percent of minorities of the staff dropped from 10.3% in 1986 to 9.24% The goals for 1987 were 13.3% minorities, and were not met. The same goals have been adopted for 1988.

The total amount pa.id in salaries was $7,632,289 (including Library Board members and MAX) covering January 1 through December 31, an increase of $472,714 over 1986.

During the period February 23 through August 31 Evelyn Karsh was detailed to Administrative Assistant I to assist during periods of staff shortage and pending the hiring of the Assistant Personnel Officer. While she was on detail Thomas Grund and Lorraine Raether prepared the payrolls. Mrs. Karsh perfonned her new duties to her usual high standards, keeping the work flow moving. Mrs , Raether and Mr. Grund maintained the schedule of paydays although it had to be done in addition to their many other duties. The "rising to the occasion" on the pa.rt of all three is nruch appreciated.

Dennis Kane's concerns for providing assistance and support are also appreciated as the Personnel Office, with the rest of the Library, enters a new era.

Statistics and salary schedules are attached.

Respectfully sul:mitted, ,~~~ Elizabeth A, Shelver Personnel Officer

-31- Total Staff From Payroll of December 6 - December 19, 1987

Permanent Full Part-time Temporary Total Total Time Number Fl'E Number Fl'E Number Fl'E

Unclassified 67 10 5.4 24 7.51 101 79.91 Classified: Clerical Technical,Supervisory 182 48 25.6 31 10.85 261 218.45 Classified: Building 35 2 1.0 0 o.oo 37 36.00

TOTAI.B 284 60 32.0 65 18.36 399 334.36

Unclassified Staff by Services

Administration 3 0 o.o 0 0.00 3 3.00 Central 34 4 2.1 11 3.39 49 39.49 Technical 5 0 0.0 0 0.00 5 5.00 Conmunity 23 6 3.3 13 4.12 42 30.42 Special Services ~ 0 o.o 0 0.00 2 2.00

TOTAI.B 67 10 5.4 24 7.51 101 79.91

Classified Staff by Services

Administration 12 0 0.0 0 0.00 12 12.00 Central 60 11 5.9 9 4.10 80 70.00 Technical 61 13 6.8 5 1.26 79 69.06 Community 39 18 9.9 17 5.49 74 54.39 Building 35 2 1.0 0 0.00 37 36.00 Special Services 10 6 3.0 0 0.00 16 13.00

TOTAI.B 217 50 26.6 31 10.85 298 254.45

Total Staff by Services

Administration 15 0 o.o 0 o.oo 15 15,00 Central 94 15 8.0 20 7.49 129 109.49 Technical 66 13 6.8 5 1.26 84 74.06 Coomunity 62 24 13.2 30 9.61 116 84.81 Building 35 2 1.0 0 o.oo 37 36.00 Special Services 12 6 3.0 __Q o.oo 18 15.00

TOTAI.B 284 60 32.0 55 18.36 399 334.36

*Substitute staff members are now included in these figures. Five full- time staff working two part-time jobs are counted in the penna.nent part- time columns, Vacancies are not shown, Salary schedules attached.

-32- Appointments Separations 1986 1987 1986 1987 Clerical, Technical, Classified Supervisory: full-time 20 3 14 7 part-time permanent 21 13 3 8 temporary 26 15 13 10

Building staff: full-time 3 1 3 2 part-time permanent 1 0 0 0 temporary 1 2 0 2

Librarian: full-time 6 3 8 4 part-time permanent 0 0 0 0 temporary 15 12 8 7

Library Assistant: full-time 0 0 1 0 pa.rt-time permanent 1 1 0 1 temporary 2 1 0 2

'IUl'AIB 96 51 50 43

IPraootions I Details I Transfers ~ ~ FT ITotal I Total I FT ~To Another ~ To Another! I I I ! I Agency 1987 I Status*1987 ~ I 1986 I 1987 I 1987 I 1986 11987 Total I Total I I I I I I I I Clerical, Technical I I I I I I I Classified, Super- I I I I I I I visory I 11 I 14 I 8 I 22 I 29 I 23 ~ Building Staff I 0 I 3 I 6 I 2 I 6 ~ 0 I Professional I 5 I 7 I 2 I 8 I 14 I 8 I I_I I I I I I 'IUl'AIB 8-1§_1 24 I 16 I 32 I 49 ~ 31 I Reasons given for separation of full-time staff members: Classified Unclassified

Another position 2 0 Retirement 3 4 Leaving city 1 0 Discharge 1 0 Discontent 1 0 Illness 1 0 other 0 0

9 4

Other Transactions

Voluntary Demotions - 4, Leave Without Pay - 18, Return from Leave - 14 Suspension - 4

*Change in the number of hours worked.

-33- MINNEAroLIS PUBLIC LIBRARY AND INFOOMATIOO CENTER Salary Schedules for the following Pranotional Lines: Accotmting and Fiscal Plannning, Administrative Services, Art and R.elated Bindery, Ccmnunications, Data Processing, Staff Assistance Effective July 1, 1987 Adopted by the Library Board September and November, 1987 Annual earnings show are biweekly rates x 26

July 1, 1987 July 1, 1987 Title SteI! Biwkll".'. Annual Title SteI! Biwkll".'. Annual lDCAL 99 Book Preparation Aide 1 592 15,392 ACCXXJNTING & FISCAL PLANNING LINE Clerk Typist II 2 619 16,094 Acc01.mt Clerk I 1 592 15,392 Dup, Machine Oper. II 3 676 17,576 (III) 2 619 16,094 Library Aide II 4 703 18,278 3 676 17,576 (IV) 5 729 18,954 4 703 18,278 6 759 19,734 5 729 18,954 7 788 20,488 6 759 19,734 7 788 20,488 Dup. Machine Oper,III 1 644 16,744 Order Clerk 2 686 17,836 Account Clerk II 1 687 17,862 Serials Clerk 3 752 19,552 (V) 2 732 19,032 (V) 4 785 20,410 3 813 21,138 5 817 21,242 4 846 21,996 6 852 22,152 5 884 22,984 7 888 23,088 6 917 23,842 7 956 24,856 Circulation Dept.elk. 1 687 17,862 Library Technician 2 732 19,032 AIMINIS'IRATIVE SERVI~ LINE Conmunity Librs.Clk. 3 813 21,138 Library Page I 1 430 11,180 Audio-Visual Coard. 4 846 21,996 (I) 2 452 11,752 (V) 5 884 22,984 3 476 12,376 6 917 23,842 4 500 13,000 7 956 24,856 5 515 13,390 6 533 13,858 Biblio.Control Clk. 1 762 19,812 7 552 14,352 Clerical Supervisor 2 817 21,242 8 570 14,820 (VI) 3 907 23,582 4 946 24,596 Clerk Typist I 1 522 13,572 5 983 25,558 Library Aide I 2 542 14,092 6 1028 26,728 Bindery/Process.Aide 3 580 15,080 7 1071 27,846 Clerk I 4 599 15,574 ( II) 5 619 16,094 ART & RELATED LINE 6 643 16,718 7 667 17,342 Graphic Artist 1 707 18,382 (V) 2 754 19,604 Audio Visual Aide I 1 553 14,378 3 802 20,852 Library Page II 2 587 15,262 4 850 22,100 (III) 3 643 16,718 5 900 23,400 4 667 17,342 6 936 24,336 5 689 17,914 7 977 25,402 6 715 18,590 8 1018 26,468 7 745 19,370

-34- e - 2 July 1, 1987 July 1, 1987 Title Step Biwkl;r Annual Title Ste12 Biwkl;r Annual LCCAL 99 (Cont'd) Data Entry Oper, II 1 603 15,678 BINDERY LINE (IV) 2 641 16,666 Bindery Worker I 1 553 14,378 3 707 18,382 (!IL) 2 587 15,262 4 733 19,058 3 643 16,718 5 764 19,864 4 667 17,342 6 794 20,644 5 689 17,914 7 827 21,502 6 715 18,590 7 745 19,370 Computer Operator II 1 687 17,862 (IV) 2 732 19,032 Bindery Worker II 1 592 15,392 3 813 21,138 (IV) 2 619 16,094 4 846 21,996 3 676 17,576 5 884 22,984 4 703 18,278 6 917 23,842 5 729 18,954 7 956 24,856 6 759 19,734 7 788 20,488 Lib. Computer Spec. 1 902 23,452 (VI) 2 968 25,168 Bookbinder 1 687 17,862 3 1008 26,208 (V) 2 732 19,032 4 1054 27,404 3 813 21,138 5 1099 28,574 4 846 21,996 6 1145 29,770 5 884 22,984 7 1198 31,148 6 917 23,842 7 956 24,856 STAFF ASSISTANCE LINE Administrative Aide 1 687 17,862 CXM1UNICATIONS LINE (V) 2 732 19,032 Telephone Operator I 1 553 14,378 3 813 21,138 (III) 2 587 15,262 4 846 21,996 3 643 16,718 5 884 22,984 4 667 17,342 6 917 23,842 5 689 17,914 7 956 24,856 6 715 18,590 7 745 19,370 AIMINISTRATIVE SERVICES LINE Stock Clerk II 1 603 15,678 DATA PRCCF.SSING LINE (V) 2 641 16,666 Data Entry Oper. I 1 556 14,456 3 707 18,382 2 579 15,054 4 733 19,058 3 615 15,990 5 764 19,864 4 638 16,588 6 794 20,644 5 657 17,082 7 827 21,502 6 682 17,732 7 709 18,434 A'ITENDANT 1 CUSTODIAL & SERVICE LINE Custodial Helper 1 430 11,180 Computer Operator I 1 592 15,392 (I) 2 452 11,752 (IV) 2 619 16,094 3 476 12,376 3 676 17,576 4 500 13,000 4 703 18,278 5 515 13,390 5 729 18,954 6 533 13,858 6 759 19,734 7 552 14,352 7 788 20,488 8 570 14,820

-35- e - 3 July 1, 1987 July 1, 1987 Title SteI! BiwklI Annual Title SteI! Biwkl;r Annual l.DCAL 99 (cont'd) ACO.XJNTING & FISCAL PLANNING Finance, Manager 1 1278 33,228 Custodial Worker 1 591 15,366 (VIII) 2 1330 34,580 (III) 2 624 16,224 3 1382 35,932 3 656 17,056 4 1438 39,388 4 689 17,914 5 1496 38,896 5 714 18,564 6 1555 40,430 6 742 19,292 7 1617 42,042 7 765 19,890 Supervisor: Shelving 1 817 21,242 Janitorial Worker 1 631 16,406 (VI) 2 907 23,582 (III) 2 667 17,342 3 946 24,596 3 703 18,278 4 983 25,558 4 743 19,318 5 1028 26,728 5 773 20,098 6 1071 27,846 6 802 20,852 7 1118 29,068 7 830 21,580 Supervisor-Circulation 1 996 25,896 ~PMENT OPERA'IOR LINE (VII) Acquisitions 2 1037 26,962 Delivery Worker 1 $ 9.58 Bindery 3 1083 28,158 (III) 2 10.26 4 1129 29,354 3 10.93 5 1177 30,602 4 11.58 6 1229 31,954 5 12.23 7 1280 33,280 6 12.94 Assistant Personnel 1 834 21,684 PLANT OPERATION & MAINTENANCE LINH Officer 2 893 23,218 Jan.Engr.-Central 1 701 18,226 3 1075 27,950 (IV) 2 745 19,370 4 1132 29,432 3 790 20,540 5 1195 31,070 4 838 21,788 6 1259 32,734 5 877 22,802 7 1326 34,476 6 914 23,764

7 954 24,804 ATI'ENDANT 1 CUS'IDDIAL & SERVICES Supervisor, Janitorial 1 1097 28,522 Jan,Engr.-Conmunity 1 732 19,032 Central z 1141 29,666 (IV) 2 781 20,306 3 1187 30,862 3 827 21,502 4 877 22,802 PLANT OPERATION & MAINTENANCE 5 914 23,764 Chief Oper. Engineer 1 1278 33,228 6 954 24,804 (IX) 2 1334 34,684 7 996 25,896 3 1391 36,166

PLANT OPERATION & MAINl'ENANCE LINE Supt. Building & 1 1359 35,334 Per Hour Grotmds 2 1463 38,038 Oper. Ma.int, Engr, 1 $11.50 (XI) 3 1539 40,014 (V) 2 12.94 4 1621 42,146 3 14,38 5 1710 44,460 Plus $,15 per hour for second shift and 6 1801 46,826 $,20 per hour for third shift. 7 1898 49,348

-36- - 4 July 1, 1987 July 1, 1987 Title Step Biwkl.y Annual Title Step Biwkl.y Annual LACH

AIMINISTRATIVE SERVICES

Clerk Stenographer II 1 687 17,862 (V) 2 732 19,032 3 813 21,138 4 846 21,996 5 884 22,984 6 917 23,842 7 956 24,856 Secretary 1 762 19,812 Library Admin,Clk. 2 817 21,242 Payroll/Personnel 3 907 23,582 Serv, Ass't, 4 946 24,596 (VI) 5 983 25,558 6 1028 26,728 7 1071 27,846

-37- MINNEAroLIS RJBLIC LIBRARY AND INFCHfATICH CENTER Salary Schedules for Unclassified Salaries Effective July 1, 1987 Adopted by the Library Board September, 1987

e - 5 July 1, 1987 July 1, 1987 Title Stet> Biwklz Annual Title Ste:12 Biwklz Annual Library Assistant I 1 779 20,254 Librarian IIIA 1 1187 30,862 2 812 21,112 2 1234 32,084 3 844 21,944 3 1285 33,410 4 879 22,854 4 1338 34,788 5 913 23,738 5 1393 36,218 6 949 24,674 6 1450 37,700 7 986 25,636 7 1511 39,286 8 1025 26,650 9 1067 27,742 Librarian IV 1 1293 33,618 10 1110 28,860 2 1347 35,022 3 1405 36,530 Library Assistant II 1 824 21,424 4 1466 38,116 2 858 22,308 5 1526 39,676 3 891 23,166 6 1591 41,366 4 927 24,102 7 1658 43,108 5 964 25,064 6 1002 26,052 Librarian V 1 1410 36,660 7 1042 27,092 2 1471 38,246 8 1085 28,210 3 1532 39,832 9 1128 29,328 4 1598 41,548 5 1664 43,264 Librarian II 1 927 24,102 6 1736 45,136 2 964 25,064 7 1807 46,982 3 1002 26,052 4 1042 27,092 Librarian VI 1 1512 39,312 5 1085 28,210 2 1587 41,262 6 1128 29,328 3 1666 43,316 7 1173 30,498 4 1749 45,474 8 1220 31,720 5 1838 47,788 9 1269 32,994 6 1928 50,128 10 1319 34,294 7 2026 52,676 Librarian III 1 1141 29,666 Librarian VII 1 1688 43,888 2 1189 30,914 2 1773 46,098 3 1240 32,240 3 1861 48,386 4 1293 33,618 4 1954 50,804 5 1347 35,022 5 2053 53,378 6 1405 36,530 6 2156 56,056 7 1466 38,116 7 2264 58,864

-38- e - 6 July 1, 1987 July 1, 1987 Title SteR Biwkl1.: Annual Title Ste12 Biwkl.1.: Annual Librarian VIII 1 1847 48,022 2 1939 50,414 3 2036 52,936 4 2138 55,588 5 2245 58,370 6 2358 61,308 7 2475 64,350

Hourll:'. Library Assistant I 1 10.00 2 10.40 3 10.83 4 11.26 5 11.71 6 12.17 Librarian II (Sub) 1 11.38 2 11.83 3 12,31 4 12.79 5 13.32 6 13,84

Director 2720 70,720

-39- PUBLIC RELATIONS OFFICE

Annual Report 1987

The most visible and enduring contribution of the Public Relations Office in 1987 was the signa,ge project. Started by an architectural firm in 1983, the project was assumed by PRO in 1986. During that year, most of the overhead signs for Central Library were made and installed by an outside vendor, with whom we continued to work in 1987 for additional overhead signs. In 1987 we obtained the material to fabricate all smaller signs in-house. By mid-year, stack end signs for most of the Central subject departments were fabricated by PRO and installed by the Maintenance Department. Eight standard sizes for other free-standing or surface mounted signs were established, and signa,ge order forms were designed to facilitate orders from Central subject departments and Community Libraries. Fabrication of the subject departments' signa,ge was completed by Gerald Anderson, Duplicating Machine Operator III, as time was available between press runs, When signa,ge orders from Coumunity Libraries were received in late summer, it became apparent that PRO staff would not be able to meet the demand with the limited amount of time available to work on signs. Maintenance Department time available for installation of signs was also a concern. It was, therefore, decided to hire a student intern to work up to 630 hours between October 1987 and May 1988 to complete fabrication and installation of Coumunity Libraries' sign.age. Financing for the intern was provided through trust funds. A job description was developed and potential candidates were located through the Graphic Arts instructor at Minneapolis Technical Institute. Sharon Doucette was hired in October and worked approximately 175 hours, completing most of the fabrication of Coumunity Libraries' signs, She will begin installing them in Conmunity Libraries in early 1988, PRO staff will continue to work on changing all existing signs at Central to the new blue and white style, and we are hopeful this will be completed in 1988 and the sign.age project will be concluded,

Another focus of the year was a shift toward marketing, under the direction of Associate Director Dennis Kane, who joined the Library in April, The need for a marketing approach to developing and publicizing Library offerings gained impetus with the Long Range Strategic Planning effort of 1987, which calls for system-wide adaptation of the marketing process by 1989. Meanwhile, one of 1987's programs was developed by PRO as a marketing project to gain experience in applying marketing techniques and writing a marketing plan,

A major accomplishment this year was the replacement of the Library's outmoded folder and typesetting equipnent. The new folder, a gift of the Friends of the Minneapolis Public Library, was received in the spring and increased the Print Shop's capabilities by enabling right­ angle folding. The typesetter purchase, funded from trust funds, was a more complicated issue and staff spent the first six months of the year evaluating options, A decision was reached mid-year and the new

-40- equipment, a Varityper Comp/Edit 5810 Typesetter and 7000 Processor, was received in August. Kristi Gibson and Suzanne Thompson attended four days of training in September and found, by year's end, a m.unber of advantages to the new, computerized equipment, including time savings and enhanced capabilities.

The observance of the bicentennial of the United States Constitution was given extensive attention early in the year when MPLIC was the first stop for a national touring exhibition organized by the New York Public Library and the American Library Association. "Are We to be a Nation? The Making of the Federal Constitution" was displayed on the second floor of MPL March 3 to 24 and at the Minnesota State Capitol March 27 to April 11. The public relations representative worked with a committee of staff and Friends of MPL to arrange lectures and panel discussions, secure a small grant from the Minnesota Htunanities Conmission, design a related arcade exhibit and produce a variety of printed materials, including two Constitution book lists. PRO publicized the exhibit and related programs at MPL and assisted with publicizing the related programs in St. Paul, sponsored by CAL

Other civic and cultural organizations with which PRO cooperated on programming and/or exhibits this year included the Minneapolis Institute of Arts (on an arcade display of "American Women Authors" complementary to MIA's "American Women Artists"), the University Art Museum (on an arcade display of "Caldecott Award Winning Picture Books" and a free standing display and program on Sherlock Holmes), the Minnesota Strikers soccer team (on a National Library Week celebration offering a drawing for free tickets to a soccer game), the Minneapolis Civil Rights Commission (on a September film series in Heritage Hall coumemorating the 25th Anniversary of the Commission), the Minneapolis Fire Department (on educational programs at Community Libraries during Fire Prevention Week), the Charles Lindbergh Foundation (on a free standing exhibit observing the 60th anniversary of Lindbergh's flight), and the Twin Cities Institute of Certified Financial Planners and the Internal Revenue Service ( on financial planning and income tax information workshops) , As always, PRO staff worked closely with the Friends of the Minneapolis Public Library in publicizing Friends sponsored programs,

A significant event of the year, cosponsored with the Friends, was the August 11 appearance in Heritage Hall by Dr, Sol Gordon, a widely­ known educator, author and lecturer on teenage sexuality. The program was arranged as the Library's contribution to the Mayor's Adolescent Pregnancy and Parenting Project, an effort to reduce the incidence of teenage pregnancies in Minneapolis. The program was used as a "test case" for a marketing project, for which the public relations representative wrote a marketing plan. The exercise appeared worthwhile when the program successfully met its goals of obtaining good media coverage and attracting full-house audiences to both the noontime lecture (targeted to parents and youth service providers) and the evening talk (targeted to teenagers).

Mary Fonna.n worked extensively on teen sexuality concerns in 1987. She coordinated with Conmunity Libraries and the Sociology Department to establish "Teen Update" shelves in each agency and obtained appropriate

-41- materials from a variety of sources. She compiled a "Teen Update" book list on sexuality which was distributed through the schools, as was a bookmark advertising the availability of Teen Update shelves. She served on a variety of committees relating to youth issues and, with the Mayor's office, produced a workshop on "Choices, Challenges, Children?" for Summer Youth Employment Program workers. At the other end of the spectrum, Mary Forman also arranged and staffed a library booth at the Senior Options Fair, visited by over 1,000 senior citizens.

Significant Community Library projects publicized by PRO this year were a public meeting concerning the Washburn Comnunity Library building expansion and the two-month experiment that placed the bookmobile in two Northeast Minneapolis parks. In both cases, the primary marketing strategy was a direct mail flyer to area residents by carrier route sort mail. The City Planning Department provided mailing labels tailored to the carrier routes we selected, which allowed a large scale mailing to specifically targeted areas at inexpensive postal rates. other Comnunity Library projects assisted by PRO were the Pierre Bottineau Library 30th Anniversary and the Franklin Learning Center Literacy Project.

In addition to efforts targeted at various external audiences, PRO participates in a variety of projects that affect the internal audience: MPL staff. Counted among these this year were: designing and producing a certificate honoring retirees, planning for a miniature statue of Minerva also to be awarded to retirees, conducting orientation for new staff, assisting with arrangements and printing for all-staff meetings, revising the Stock Room Supply Catalog and helping iron out some Stock Room procedures and redesigning the staff badge (to be produced in 1988). other PRO projects directed at the staff were done in connection with the Staff Association, of which Kristi Gibson was 1987 President. Notable among these were production of a new staff directory and coordination of receptions to honor the new Associate Director and Chief of Technical Services.

PRO enjoyed the assistance of two Urban Corps interns this year, Nicole Girard and Julie Stuthman, who helped on a variety of publicity and writing projects, primarily a major revision of the Quick Subject Directory, a useful tool at reference desks that was badly in need of updating.

Also updated this year was the "User's Guide to the Downtown Library," which includes a floor plan map that changed with all the remodeling on second floor. Graphic Arts and Print Shop staff produced this and over 250 other publicity-related items, including a significant amount of printing for Children's Services. There was also a large volume of printing for the Friends of MPL, for which the Library is reimbursed. We completed two printing projects for Hennepin County Library on a cost basis, as well. New folding equipnent enabled us to assume the printing of EOOL News, fonnerly printed by an outside vendor. Requests for printing of library forms and for designing posters for Subject Department bulletin boards also increased this year. Robert Williams, who was detailed to Graphic Artist (.5) since July, 1984, was finally classified as such by Civil Service, ending an unduly long period of uncertainty as to his job status.

-42- Arcade displays presented in 1987 were:

to January 28 Forever Young: 100 Years of Children's Favorites.

February 2-Februa.ry 20: Minneapolis College of Art and Design Landmarks Series.

February 25-March 20: Blessings of Liberty: U.S. Constitution Bicentennial, March 23-April 22: Skyline 1990: Downtown Minneapolis Architecture.

April 28-June 19: Literary Collages of Graham S. Frear,

June 24-August 19: American Women Authors, 1830-1930.

August 24-0Ctober 9: The Illustrator as Storyteller: Caldecott Award-winning Picture Books,

October 9-November 29: 100 years of Best Sellers,

December 2- Augsburg Christmas Annuals: A Christmas Greeting to the City.

Other special projects of the year included writing two speeches for the Director to deliver at national library meetings, exploring options for date due slips, arranging for two staff members to represent Gratia Countryman and T. B, Walker in a coomunity celebration called "Pasttimes," creating a banner for the Fourth Street side of the library celebrating the Minnesota Twins world championship (reading "Our Twins are READ Hot") and planning a "ribbon cutting" ceremony to celebrate the opening of Central Library's new escalators. At year's end, the public relations representative reconmended the purchase of a microcomputer for the office, It will be a helpful tool as marketing planning evolves as a major role of the Public Relations Office. The staff looks forward to continuing to explore ways to use marketing techniques to relate library resources to conmunity needs, maximizing both the use of the library and the benefits to users and potential users.

Respectfully subnitted

Kristi Gibson Public Relations Representative

-43- PUBLIC RELATIONS OFFICE STAFF C01PLEMENT 1987

Gerald Anderson Duplicating Machine Operator III January 1 - December 31

Mary Forman Library Technician January 1 - December 31

Margaret Garity Clerk Typist I (. 5) January 1 - December 31 Kristi Gibson Public Relations Representative January 1 - December 31

Doris Peterson Duplicating Machine Operator II January 1 - December 31

Suzanne Thompson Graphic Artist January 1 - December 31

Robert Williams Graphic Artist (. 5) January 1 - December 31

-44- PUBLIC RELATIONS OFFICE STAFF ACTIVITIES

1987

Kristi Gibson Memberships and Committees Minnesota Library Association MLA Public Relations Conmittee MLA Newsletter - Co-Editor Minnesota Association of Government Conmunicators - Director for Programs MELSA Promotion Conmittee MPL Staff Association - President MPL Employee Recognition Colllllittee - Chair MERF Nominating Corrunittee

Workshops, Conferences and Seminars MAGC Monthly Programs Change and the Dynamics of Team Building Using Library Resources Marketing Communications Strategies for Government Matthew Lesko Talk CLIO Award Film Tour of Publicity Central Corrununications Program Strategy Developnent Marketing the Non-Product Marketing Minnesota Travel to the World Varityper Training School, August 31 - September 3 MLA Annual Conference, October 7 - 9 Introduction to the Personal Computer, Dual Floppy Disk September 10

Suzanne Thompson Workshops, Conferences and Seminars Getting Into Print Seminar, April 27 Varityper Training School, August 31 - September 3

Award Finalist in national photography contest sponsored by Photographer's Forum; selected photo published in "Best of Photography Annual 1987"

Mary Forman Corrununity Outreach Presentations: Attendance Minnesota International Center 22 Roosevelt High School 10 Washburn High School 43 Rosemount High School (2 visits) 95 Regina High School 12 North High School 13

-45- Minneapolis Technical Institute 15 Minneapolis Conmunity College (2 visits) 85 Urban League Street Academy 42 St. Frances School, Anoka 3 FFI Corporation, Chaska, MN 10 Webster School _11 Total 383

Teen Update Programs: Workshop: "In Control: Choices, Challenges, , , , Children?" Stmliler Library 10 Heritage Hall 14

Dr, Sol Gordon "Just Saying No Isn't Good Enough" (noontime) 465 "How Can I Tell If I'm Really in Love?" (evening) 450 Total 939

Senior Options Expo (2 days) 1,068 Minneapolis Auditorium & Convention Center

Orientation for New Staff, September 1987 21

Memberships and Committees Downtown Minneapolis Work and Family Resources Center Steering Committee Adolescent Youth Action Committee for City's Children: 2007 Surmer '87 Management Team (Minneapolis Project and Community Education Advisory Committee Friends of the Library Volllllteers Committee Minnesota Library Association Guild Press Poetry Writers Twin City Golf Club - Secretary Minneapolis Park Board Golf Association Northern Lights Bowling League - President Minnesota Black Networking System

-46- CHIEF OF CENTRAL LIBRARY SERVICES ANNUAL REPORT 1987

In retrospect it is pleasant to report that 1987 was a year in which much time and mental energy was devoted to the materials collection. There was no definite plan to do that as the year began but circumstances were such that attentions were focused on various decisions which had direct impact on the collection and the delivery of services devoted to that collection. Specifically, accessibility and format were the key words as Central Library created and dealt with a series of new services, technologies, and consequent policy decisions. As had been anticipated, the Special Collections Department became a reality in January. Staff took immediate steps to establish a working relationship with the Athenaeum, to inventory and separate the collections {Special Collections and Athenaeum), to establish parameters for each, and provide adequate service to both. Athenaeum continuations were recon­ sidered and, when wanted by a subject department, the cost of the sub­ scription was transferred to that department. By early summer a collec­ tion development policy had been tentatively approved by the Chief of Central Library. In late summer the Minneapolis History Collection be­ came, as it had been originally, the Minneapolis Collection, with the intention of clarifying its scope for the patron. The position of Assis­ tant Department Head, Special Collections, continued to maintain primary responsibility for the collection in this area. With regard to format, the Minneapolis Collection was the first in Central Library to establish its own database via microcomputer when state funds were utilized to create a computerized subject index to approximately 12,000 photographs in the collection. The significant on-line activity which strongly affected each of the subject departments was the availability of the Minneapolis Star/Tribune on DataTimes. Subject approaches and full-text searching, accessible by terminal in all departments, resulted in 2,317 searches representing $14,968.83 in the first year of service. The Minneapolis Public Library no longer produced an in-house paper copy of the index and relied solely upon the commerical database. Staff training opportunities were held throughout the year; these were provided not only through DataTimes, Inc., but also by Sylvia Frisch, librarian at the Star/Tribune. Decisions for long-range storage and accessibility were expected to be made by DataTimes, Inc. in 1988 and would have a consequent impact on procedures for Minneapolis Public Library. Again, in terms of format, additional services were utilized through­ out the Central Library with the intention of bringing the collection and the user closer with minimal interaction on the part of a librarian. The

-47- Technology and Science Department was the first in the library to experiment with CD ROM as a storage and retrieval device for patents, Government Documents committed materials budget funds for the purchase and receipt of the Monthly Catalog on CD ROM, and, after a three month experiment with WILSONDISC, the Sociology Department recommended the purchase of Reader's Guide in CD ROM format. Yet another addition with regard to format and accessibility was the advent of the telefacsimile capability, available for patron and staff, through the Copy Center. The first patron transaction was sent to San­ tiago, Chile and, in contrast, with equal speed, the first staff trans­ action was transmitted to Dakota County Library headquarters. A highly controversial step for Central Library was the decision to contract with a local vendor for the provision and selection of materials for the Popular Library. Bookmen, Inc. agreed to supply the inventory for that collection; the Library selected none of the materials but did supply processing and shelving assistance. The objective was to provide best sellers and "hot item" titles to library users at the same time that those titles appeared on the shelves in the local bookstores. It was assumed that the popularity of such titles would quickly become self-evident and thus would not require the trained and skilled eye of a professional librarian for selection. The arrangement was to be evaluated at year's end. With the acceleration of bar-coding in the Community Libraries, the volume of material received by Central for weeding was overwhelming. The heaviest burden fell on the Literature Department, as the majority of the titles were fiction. Staff worked consistently and diligently but the situation was intolerable and pointed out the problems created as others were solved. A more satisfactory approach is mandatory. While the weeding was a continuous process, attention was simul­ taneously being given to the other end of collection development, i.e. preservation. Using the 1% of the materials budget automatically allo­ cated to this activity, the Materials Preservation Committee appropriated $500.00 to each department for the renovation/restoration/rehabilitation of titles selected by the respective department heads. It was an en­ couraging first step in dealing with specific materials and provided a new learning experience for staff. The finished products were rewards in themselves. Staff changes and decisions were far-reaching and began with the appointment of a new Associate Director, Dennis Kane, and the redesign of the duties of that position. No longer was the Chief of Central responsible to that office and, as well, to the Director of the Library. As of 1987, Chief of Central, Chief of Community Libraries, and Chief of Technical Services reported directly to the Library Director, thus eliminating previously awkward and often confusing protocol.

-48- As part of the Library's commitment to foster continuing growth and development opportunities for staff, the Head of the History Department (Robert Bruce, Librarian IV) was granted a year's leave of absence to pursue a Library/Book Fellowship in Indonesia. He was to return to his position with the library in September, 1988. The domino effect of that decision was fascinating: an acting department head was selected from within the History staff (Jan Tapley) and Renee Reed (Business and Economics) was selected to fill the vacancy created by Ms. Tapley. Nancy Corcoran moved from Government Documents to Business and Economics and Helen Burke, a substitute, was asked to fill Ms. Corcoran's Document's schedule. These arrangements were expected to be in effect until Mr. Bruce's return. Completely apart from these staff changes, but equally beneficial to the system, was the temporary assignment of Linda Fritschel (Central) to Linden Hills, a Community Library. With each such opportunity those two cost centers exchange ideas and experiences to the benefit of the user public. Among the classified staff, Ruth Richardson and Mary Moore (Socio­ logy) exchanged positions with Interlibrary Loan staff; Mark McHugh (Technology and Science) and Mike Kulka (Business and Economics) also exchanged their respective positions. Each of these exchanges was for a one week duration. Increasing advances in in-house technology were extremely important. Both the on-line catalog and the acquisition system were available to staff and, with the availability of more information, came the inevit­ ability of changes in procedures and mind set. For the first time, de­ partment heads were required to access their materials budget on-line and to include trust funds as an active percentage of their purchasing power. They became, in fact, the day to day financial managers of their allocated funds; this first year in the system presented significant problems which must be overcome in 1988. In the spring the Chief of Central Library was directed to distribute, among local architects, a Request for Proposal (RFP), asking for a cost estimate to bring the Central Library facility up to date. While those RFP's were circulating, a local developer, Norman Kerr, approached the Library Board with a request for exclusive design options for the 300 Nicollet Mall block. The RFP's were retracted. A completely separate RFP was then drafted by the Chief of Central and circulated among local law firms; it was a call for legal expertise to assist the library in its dealings with the development community. The firm of Faegre and Benson, represented by former alderman Walter Rockenstein, teamed with economic analysts, Braman and Nelson, represented by Russell Nelson, and was awarded the contract. After extensive deliberation with staff and Library Board, it was agreed that a study of the library's space needs was mandatory. Again, RFP's were drafted and distributed to national library consulting firms and Becker and Hayes, Santa Monica, California were hired and were expected to begin their study in January, 1988. In the interim, the library remained open to discussion of development opportunities and

-49- committed to maintaining a continuing and candid dialogue with City officials on that topic. The five-year Strategic Plan, developed by staff in the fall of 1987, provided a long-awaited template for the system as it moves toward the last decade of the twentieth century. The plan allows for as much creativity, far-sightedness, and risk-taking as Central staff can muster; they have never been at a loss for any of those qualities. I am strikingly reminded of that fact each time I attempt to supply this account of their activities. Respectfully submitted, ~~~.-1~41~ Elizabeth B. Fugazzi Chief of Central Library

-so- MARS ADVISORY COMMITTEE ANNUAL REPORT 1987

The MARS Advisory Committee was unofficially disbanded by the Chief of Central Library in 1987. The Chief did not appoint a chair of the committee and committee activity was not pursued. Respectfully submitted, -t_~tJ.l~p Elizabeth B. Fugazzi Chief of Central Library

-51- ANNUAL REPORT

Art, Music & Films Department

1987

1987 was the year the long-awaited merger of Art/Music/Films became a reality. On March 13th the Friends of the Library sponsored a wine and cheese reception for us in our new department. The last of the painters, carpenters and tile-layers vanished, and we went about the business of setting up shop in our new quarters.

It has been a year of many adjustments. Aides and librarians have had to learn how to work together at a combined Art/Music desk. We've also experimented with exchanging staff between the Films desk and the Art/Music one. Other changes include the rapid expansion of compact disc circulation, a sizable increase in the number of circulating magazine sub­ scriptions, enhancement of the record collection with a large order of new and replacement LP's, and a revised method for indicating what videotapes are available for borrowing.

The Films staff deserves special credit for devising ways to function efficiently in greatly reduced work areas. They have also worked dili­ gently to provide updated lists of 16mm films in various categories to serve as substitutes for a much-needed film catalog.

Audiovisual aides videotaped 15 programs this year, in addition to serving as projectionists for other departments on various occasions. We also sponsored a series of four noon-hour film programs in September. In addition, the Films staff assembled 16 packages of 36 videotapes each and routed them to various community libraries during 1987.

At the end of April, Virginia Hasenstein, our newest librarian, accepted a transfer to the Literature Department. With only four li­ brarians left in this large, triple department, we have had to curtail many of our collection development activities, particularly with regard to art books and 16mm film. We will try to concentrate more on these areas in the coming year. We also hope for a larger budget allocation for art books than we have had for the past 2 years.

The department was fortunate in adding to its reference collection The New Grove Dictionary of American Music in 1987. We also completed receipt of the twelve-volume Frank Lloyd Wright which was purchased for us by the Athenaeum.

Two inter-departmental meetings were held, one with Sociology and one with Technology. In each case, we learned about over-lapping areas in each other's collections and hope to cooperate more efficiently in filling patrons' needs.

This has really been a year-long "shake-down cruise". The entire

-52- staff deserves credit for a valiant effort to adjust to a new physical layout and new staffing patterns. With the anticipated arrival of audio­ visual equipment for the "media center", we will have to expand our present duties even further in 1988. I look forward to more of the cooperative spirit among staff members to see us through still further adjustments and change.

Respectfully submitted, }!L.~~ Art/Music/Films Department

-53- Meetings, Conferences, Courses, and Seminars

Barrett, Darryl Attended: ALA Midwinter Conference, Chicago, Illinois, Jan. 17-22. ALA Annual Conference, San Francisco, Calif., June 27 - July 2. Local meetings of the Art Libraries Society of North America, Twin Cities Chapter. Member: Art Libraries Society of North America. Art Libraries Society of North America, Twin Cities Chapter. ALA. Association of College and Research Libraries. Committees: Association of College and Research Libraries, Arts Section Procedures Committee. MELSA Club File Committee. MPLIC Conservation Committee. Association of College and Research Libraries, Arts Section Executive Committee. Conducted: Musical score research for forthcoming productions of the Guthrie Theater, Mpls. Subject Area Overlap Sessions for Art/ Music/Films Department and Technology and Science Department. Subject Area Overlap Sessions for Art/Music/Films Department and Sociology Department. Offices: Past-chair, Association of College and Research Libraries, Arts Section. Arts Section Liaison to Association of College and Research Libraries Board of Directors. Secretary, Pro­ fessional Librarians' Union of Minneapolis. Participated: Collection conservation at MPLIC, including re­ commending volumes to be conserved, budget allocation proposals, continuing staff education, consultation with experts, developing Conservation Master Plan for MPLIC. MELSA Club File Committee as official MPLIC Representative in consultation with MPLIC Administration. Performances: Weekly musical performances as organist of Bethany Lutheran Church in Mpls., as well as special recitals and concerts in the Twin Cities Metropolitan Area. Publications: Articles in Arts Newsletter, published by the Arts Section of the Association of College and Research Libraries. Volunteer: Voluntary performances in series of recitals at senior citizens' residences in the Twin Cities Metropolitan Area. Workshops: Attended session on "Automation" in Fall at Hyatt Hotel, Mpls. Conservation workshop in Fall at University of Minnesota. Other: Travel to France, Netherlands, West Germany, Spain, and Portugal including special tour of library at Musee d' Orsay in Paris, France.

Bealer, Anita Attended: Music Library Association, Annual Meeting, Eugene, Oregon, Feb. 11-14. Music Library Association, Midwest Chapter Meetings Ann Arbor, Michigan, Nov. 5-7. Various meetings of the Minnesota Music Libraries Group. Member: American Guild of Organists. Minnesota Center for Book Arts. Minnesota Music Libraries Group. Music Library Association. Classes: Minnesota Center for Book Arts - Intermediate Bookbinding and Bookbinding Workshop.

-54- Bealer, Anita (con't) Committees: Music Library Association, Annual Meeting, Feb. 9-13, 1988, Local Arrangements Committee. Workshops: "A Reflection of You", Oct. 1. Other: Part-time organist at Unity Church Unitarian, St. Paul.

Bergendahl, Martita Attended: National Film Market, Chicago, Oct. 22-25. Minnesota Library Association Convention, Oct. 7-9. Member: Art Libraries Society - Vice-President - Twin Cities Chapter. Minnesota Library Association. Minnesota Citizens for the Arts - Program Chairman. Friends of MPLIC. Librarians for Nuclear Arms Control. Minnesota Center for Book Arts. PLUM - Executive Com­ mittee. Volunteer: People for Parks. Workshops: Management Development, Nov. 18, 19.

Dockman, Sheilah Committees: Clerk Typist II's - To Standardize Clerical Procedures.

Frey, James Member: Twin City Cine Club. Committees: Programming Committee for Minneapolis Television Network. Equipment Acquisition Committee for Minneapolis Television Net­ work. Workshops: "Video Collections for Libraries and How to Build Them", offered by Office of Library Development and Services, May 15.

Peters, Nicholas Member: American Legion. La Societe 40 Romm.es Et 8 Chevaux.

Zgodava, Richard Attended: Convention of National Association of Pastoral Musicians (Church musicians). Chicago Art Institute special exhibit from the Courtauld Collection, London. Chicago Opera performances of "Italiana in Algeri" and "Faust". Member: Minnesota Music Librarians Society. Conducted: Church of St. Richard Choir. Performances: Official pianist, Metropolitan Opera Regional Auditions. Gave opera talks to Twin Cities Opera Guild. Solo recitals and chamber music concerts in region. Publications: Choral composition, "Carol of the Italian Pipers", published by Augsburg Publishing House, Mpls.

-55- STAFF

Professional

Department Head Bergendahl, Martita (name change from Schwarz) Librarian IV

Art/Music Zgodava, Richard Librarian III Barrett, Darryl Librarian II Bealer, Anita Librarian II Hasenstein, Virginia (thru May 2) Librarian II

Clerical

Art/Music Dockman, Sheilah Clerk Typist II Grivna, Iris Library Aide II Marple, Richard Library Aide II Kerlin, Patricia Library Aide I Markov, Andrea Library Aide I Sandberg, Dale Page

Films Frey, James Audio Visual Coordinator Pickett, Lois Library Aide I Brunsberg, Carrie Audio Visual Aide I Peters, Nicholas Audio Visual Aide I Pinski, Judy (part-time perm) Audio Visual Aide I Platow, Ron Audio Visual Aide I Williams, Robert (Display Aide .5, Special Services PRO) Audio Visual Aide I

Interns, Urban Corps and Volunteers

Art/Music Friedlein, Edward (thru Jan. 9) Urban Corps Hartmann, Arne (March 23 - June 13) Urban Corps Berkley, Earl (began July 22) Urban Corps Manthis, Tula Volunteer

-56- STATISTICS

Films

1986 1987 16mm films 3,031 2,840

Super 8mm films -o- -o-

Videocassettes - \" 1,160 1,470

Videocassettes - 3/4" 93 93

Filmstrips - sound 197 176

Slides - 2 x 2 29,144 32,371 3/4 (no longer added) 26,190 26,190 Total slides 55,334 58,561

Viewers of circulated 16mm films 486,336 401,472

New registrants for 16mm films (Mpls) 608 537 Non-residents 440 395 Total new registrants 1,048 932

New registrants for videocassettes (Mpls) 1,918 1,608 Non-residents 554 541 Total new registrants 2,472 2,149

Videocassette circulation - \'' 9,523 9,919

Videocassette circulation - 3/4" 20 9

-57- ANNUAL REPORT BUSINESS AND ECONOMICS DEPARTMENT 1987

The Business and Economics Department seemed busy during the year and this feeling was supported by the fact that reference questions answered in the department during the year increased by about 20%. Following a decrease in 1986 this was reassuring news. There was also a phenomenal increase in the number of online searches done in the department. In 1986, searchers did 164 online searches (combined Dialog and DataTimes searches). In 1987, there were 520 DataTimes searches and 416 Dialog searches done for a total of 936--an increase of 470%. If we can figure out how we did it, we're going to start a small business and market it nationwide!

With the upheaval signalled by "Black Monday", investors may not have found 1987 to be a very stable year, but the B/E department weathered the ups and downs of the stock market as well as those of the library world in fairly good fashion. We did, of course, feel many of the changes that took place in the kinds of questions we got at the reference desks.

St. Thomas in Minneapolis, our new neighbors to the southeast, made good use of thelibrary's collections during the year. Many students and faculty in business administration used the library individually, and we also gave tours and talks to some classes. The primary focus seemed to be on how to do market research. Business students from other local colleges and from the University of Minnesota continued to use our department as well.

The department was lucky enough this year to get an intern from the College of St. Catherine Information Management Program. Sheila Hatchell was with us during April and May. Her primary responsibility was to develop a combination pathfinder/booklist for patrons to use in doing market research. The information she collected was useful to the staff in working with the business students particularly.

InfoTrac remained a very popular index, not only for students but for other users as well--including the staff whenever we were lucky enough to find it free! Information Access did a usage survey in April which allowed us to find out what journals were most cited and least cited, and what subject headings were most frequently printed. It was very surprising to see the wide variety among the most-cited journals and most-printed subjects. The top 10 journals included some current news magazines such as Time and Newsweek, but also included American Medical News as well as some business publications. The top 10 subjects included yuppies, surrogate mothers, child abuse, and Nicaragua. Obviously this index is getting very broad use.

"Tax season", which actually covers the one-third of the year from January through April, presents its own special problems for the department. This year we tried a couple of new things to see if we could deal with the increased workload more effectively. We first of all added about one-half day of substitute Aide I help on Saturdays in the middle of the day when

-58- volume is the heaviest. An additional aide was also scheduled on the evening of the big day--April 15--when people line up to get forms to copy. At the recommendation of some of the department staff, we also made packets of the most heavily used forms and of the findings lists. Carol Van Why and Dorothy Ward did the primary organizational and photocopying work on this big project. This streamlined the process of patrons finding the necessary form number, and meant that if the master copy of a particular form was in use we often had a packet with a duplicate set available. The staff really noticed a difference in the ease with which this was handled, so we plan to do it again in 1988.

An example of some of the differing work loads that take place at this time of year is shown by the number of stock quotes given over the telephone. For the four weeks covering March 30 through April 24 a survey was done of the telephone stock quote requests. For the 15 days up to and including April 15, we averaged 131 stock quotes a day (the high figure was 184). For the 8 days following April 15 this number dropped to 42 a day. This figure was probably still high compared to other times of the year.

Another area which has meant changes for the staff has been MAX and our increasing utilization of it in the department. Both the online catalog and the acquisitions system are used extensively to check holdings and materials on order. Carol Van Why helped train department staff in use of the acquisi­ tions system, and both she and Peggy Johnson use the system to order replace­ ments. In addition, Mike Kulka uses MRMS to change the book location codes, so that when we make changes we can keep the database up to date. It has meant better access to information than we have had in the past, and we look forward to getting our second terminal in the workroom.

This year, as I became more familiar with the collection, I tried to augment the collection in areas we found were becoming more popular. In addition to some of the eternally popular areas such as small business, resume writing, vocational information and Lotus 1-2-3, this has meant adding materials in other areas as well. For instance, information on importing and exporting, mutual funds, personal bankruptcy, and on operation of 10-key machines was requested frequently.

Some notable purchases were made during the year to meet some of the reference needs the staff identified. To help with the numerous questions on business climates in various areas we acquired Metro Insights, a publi­ cation which discusses the business climates and economies of 100 metro­ politan areas in the U.S. To answer questions on state demographics, the Minnesota State Profile has been a useful addition. Moody's OTC Unlisted Manual which we began this year is an excellent source of information on smaller public companies. Export sales and marketing manual, done by a local business person, and a new Bender service on Franchising are also good new publications we have added. In addition we are systematically updating our holdings of foreign directories in order to provide good international company and product coverage. Much of this ties in with Minnesota's increasing involvement in high technology industries and the burgeoning possibilities for export.

-59- The cost of continuations for the department took a jump when we learned from U. S. West that we would have to begin paying for many U.S. telephone directories that we had been receiving free of charge. We were fortunate to get trust funds to cover the cost for the current year, as our materials budget could not have easily absorbed the additional $7,000 cost. Mary Lou McHugh and I spent a great deal of time evaluating our current telephone book collection and our criteria for purchase. We decided that making any cuts would severely curtail our ability to maintain the current standard of reference service at the Directory Desk.

In addition to identifying potential acquisitions, department staff maintained and developed contacts with local companies, agencies, and organ­ izations which may be able to help us or serve as places of referral for our patrons. As part of this, we did tours of our department for librarians from Hennepin County and Ramsey Covnty libraries. We also maintain contact with the staff at Hill Reference Library since we refer patrons there and they also use us as a resource. Carol Van Why gave a demonstration of Info­ Trac for the MELSA reference committee. I met twice during the year with Les Herbert, who is associated with the local SCORE office (Service Corps of Retired Executives, affiliated with the Small Business Administration). They have provided us with materials and we refer patrons to them for infor­ mation or help on small business problems.

Carol Van Why and I met with Mary Hobbs at the Commerce Department to find out what types of resources and services they can provide. As part of one of the local Special Libraries Association chapter meetings, Carol and I also toured the libraries at Pillsbury, Campbell-Mithun, and Dayton-Hudson. We got useful information from the librarians at those companies, and they may be able to provide us with some materials that are not normally avail­ able to public libraries.

Some staff changes and exchanges also took place during the year. Mike Kulka had a one week staff exchange with Mark McHugh from Technology and Science. Mark got trained at both the Paging Desk and Business Directories Desk and Mike got an exposure to the wide variety of questions in Technology and Science. As a result of Renee Reed being detailed to the assistant department head position in History for 10 months, Nancy Corcoran from Government Documents took the opportunity for a more extended staff exchange and came to Business and Economics half-time until Renee returns. The other half of that position is being filled by Lois Porfiri on a temporary part­ time basis. Also, after some months during which we had no regular part­ time Aide I, we got Mary Derbis to work two days a week.

Vern Harman was hired in May to fill the Librarian II position left vacant by Mary Zeimetz's retirement. Vern had also been filling that position as a substitute since January, so it was nice for us to have continuity in that spot. Our part-time shelver, Walt (Mook) Johnson left in October to take a full-time position in Literature; we were lucky enough to get Beverly Anderson to fill that position immediately. The other staff change during the year was that Mary Lou McHugh's position, which had been a detail to administrative aide since 1984 was officially reclassified by the Civil Service Commission in March after a wait of three and one-half years. Hooray!

-60- As part of our regular monthly department staff meetings, we scheduled some tours of other departments and visited Technology and Science, Sociology, the Minneapolis History Collection, and History. We were given excellent tours and talks by the department staff people and learned a lot about what other departments have to offer, particularly in areas of over­ lap. Also, several people visited our staff meetings to present information to us. Glenee Salmon visited and talked about the services offered by Inter­ library Loan, Barbara Hoosman came to introduce herself and talk about the new position, and Mary Kramer spoke to us about bindery problems. The staff meetings were valuable in allowing us to exchange information and keep up­ to-date.

In connection with the library's conservation and preservation activities, we began the process of having the backfiles of local stock quotations from the Minneapolis Star and Tribune reproduced on acid-free paper and rebound. These files go back to 1931, This is being done by the bindery at the University of Minnesota, and the completed volumes are a joy and wonder. Unfortunately we may not be able to do the entire backfile because some clips were overlapped when glued in and the paper is very fragile. However, we hope to save as much as possible.

1987 saw a large effort towards a strategic plan covering the next five years. As agencies begin to develop action plans to support the library's goals and objectives, we will see new activities and new ways of approaching problems throughout the system. This, coupled with the Central Library development process, will make 1988 an interesting and busy year.

Respectfully submitted,

Susan M. Tertell

-61- ANNUAL REPORT BUSINESS AND ECONOMICS STAFF STAFF COMPLEMENT 1987

UNCLASSIFIED:

Nancy Corcoran (November 23- .5 Librarian II Vern Harman (May 11- ' Librarian II Lois Porfiri (November 23- .5 Librarian II, substitute Renee Reed (January-November 21)' Librarian II Irving Robbins Librarian II Susan Tertell Librarian IV Carol Van Why Librarian III

CLASSIFIED:

Beverly Anderson (October 12- .5 Library Page I Mary Carr ' Clerk-Typist II Mary Derbis (August 10- .4 Library Aide I, substitute John Haag ' Library Aide I Darlene Harff Library Aide I Margaret Johnson Library Aide II Walt Johnson (January-October 9) ' .5 Library Page I Michael Kulka Library Aide II Mary Lou McHugh Administrative Aide Dorothy Ward Library Aide I

-62- ANNUAL REPORT BUSINESS AND ECONOMICS DEPARTMENT STATISTICS 1987

New titles added through BSA:

1986 1,656 1987 1,701

Items withdrawn adult nonfiction:

B/E Central B/Ej

1986 1,191 2,599 46 1987 54 4,121 1.3

Book items sent for rebinding:

1986 233 1987 212

Reserves Total #filled S fulled #not picked up Snot picked up

1986 418 300 72 42 10.0 1987 486 281 58 27 9.6

Reserves by origin

MPLIC ILL 1986 200 218 1987 228 258

Off-Desk Reference Questions

Chamber Direct mail

1986 11 82 1987 0 79

-63- Online searches

Total DataTimes Dialog+ other

1986 164 1987 936 520 416

MPLIC Reference and Directional Questions

In person Telephone Total

1986 B/E 86,949 55,511 142,460 DD 42,547 84,492 127,039

1987 B/E 106,120 66,246 172,367 DD 51,241 100,262 151,502

B/E and DD Total

1984 1985 1986 1987

Total 257,208 278,540 269,499 323,869 %change over previous year +8.3 -3.2 +20.2

Intra-system loans

MPL community library loans 255 Hennepin County library loans 61

total 316

Special permit items issued 391

-64- ANNUAL REPORT BUSINESS AND ECONOMICS DEPARTMENT STAFF ACTIVITIES 1987

Nancy Corcoran

Memberships: American Library Association Minnesota Library Association Minnesota On-Line Users Group, secretary/treasurer January-September

Classes, seminars, workshops:

Automation & Government Documents, May 19 Communication & Change, October 1 Hearing Impaired Library Patrons Workshop, November 5 Investing in Mutual Funds, January 21 and 28

Vern Harman

Memberships: American Library Association Minnesota Library Association

Classes, seminars, workshops:

Dialog II workshop, June 24 Predicasts workshop, September 9

Presentations and other professional involvements:

Tour given to Metropolitan Community College teacher, September Tour given to Hennepin County librarian, December 15

John Haag

Activities: Business/Economics floor plan committee

Margaret Johnson

Memberships: MPLIC Staff Association Vic-president, Local 99

Classes, seminars, workshops:

Midwest School for Women Workers, August 9-14

-65- Other activities:

Co-ordinator of MPLIC Charitable Fund Drive for the City of Minneapolis, August-October

Lois Porfiri

Memberships: American Library Association Minnesota Library Association

Renee Reed

Memberships: Executive Board, Minnesota State Spelling Bee, and Metropolitan Area Regional Pronouncer

Classes, seminars, workshops:

Predicasts PTS user update, March 19

Presentations:

Marketing Resources in the Business/Economics Department, College of St. Thomas marketing class, September 10 Career Development/Vocational Resources, Brown Institute class, November 24

Susan Tertell

Memberships: American Library Association Public Library Association Minnesota On-Line Users Group Special Libraries Association, past president/director, Minnesota chapter, 1987-88 Conference meetings:

Special Libraries Association, winter conference, Pittsburgh, January 28-30 Special Libraries Association, annual conference, Anaheim, June 7-11

Classes, seminars, workshops:

Performance communication, November 3 and 4

-66- Presentations and professional involvements:

Panel discussion on online searching, for Minnesota On-Line Users Group, February 17 Presentation on business reference sources, Minnesota Health Sciences Libraries Association, March "Searching business databases on Dialog", presentation for SAMMIE (Southwest Area Multi-County Multi-Type Interlibrary Exchange), April 29 Participant at St. Catherine's Career Day, May 2 Member, Ad Hoc Committee for Governor's Pre-White House Conference on Library and Information Services Reviewer, Library Software Review and Laserdisk Professional Member, MPLIC Planning Committee

Carol Van Why

Memberships: American Library Association Minnesota On-Line Users Group

Conferences, meetings:

American Library Association annual meeting, San Francisco, June Metronet eyeopener, January

Classes, seminars, workshops:

Predicasts update, September 10 Dun's Marketing Services Online seminar, July 21 Census Data Center annual meeting, December l Minnesota Secretary of State's Entrepreneurs workshop, December 8

Dorothy Ward

Memberships: American Library Association Minnesota Library Association (Support Staff meetings) MPLIC Staff Association Friends of MPLIC

Classes, seminars, workshops:

MELSA workshop, Communication & Change, May 14 Dealing with the Public, June 17 Introduction to hard disk personal computers, June 22

-67- Children's Services Department Annual Report 1987

1987 was a year filled with many ups and a few downs. Administrative commitment to strengthening children's services was reinforced when Katharine Weiblen was hired as a .6 children's librarian in March, in­ creasing the number of professionals to four full-time equivalents. With her varied experiences as former children's librarian, PR specialist and bookstore clerk, Mrs. Weiblen soon became an integral part of the staff. The clerical staff, too, was strengthened by the addition of .5 clerk­ typist II, Geraldine Maloney, who began in May only to resign in November to take a full-time city position elsewhere. In December, Judith Pierce was hired and the end of the year found the department with its full staff complement.

After years of small budgets, an increase in the department's budget and the allocation of significant trust fund monies allowed for more duplication of picture books, the area of h~aviest circulation and wear. The additional purchases were put to good use and year-end circulation statistics indicated an almost 24% increase ... over 21,000 more items than in 1986! The Children's Department accounted for 15.65% of the total Central circulation. In-person reference statistics, too, showed a 20% increase over 1986 figures. Continued influx of community library weeds permitted the addition of second copies of many fiction and non-fiction titles for older readers, providing long needed depth to the collection.

Changes were made on the third floor in preparation for barcoding and to accomodate grovth of the collection. The stacks were weeded and the area itself expanded and rearranged for more efficient paging. Staff also did a major weeding of the books on the open shelves in advance of the MAX barcoding team. By the end of the year, the public floor area had been completed and the juvenile stacks barcoding begun.

One of the year's disappointments and frustrations was the decision (due in part to major development plans which surfaced during the sununer) to put all remodeling projects on hol~. Children's Department staff had spent several months planning for a long-awaited remodeling project which included much needed expansion of the story hour/programming area, and changes in the public floor and staff workrooms. The other main frustra­ tion has been the lack of progress in developing the many ideas and topics generated at last December's day-long Children's Services planning session. Other administrative priorities, most notably, the strategic planning process that was set in motion mid-year, necessitated that specific children's services planning be delayed until the overall mission, roles, goals and objectives for the system had been determined.

A special effort was initiated to expedite the acquisition of chil­ dren's audio materials for community libraries and the Children's Department. District children's librarians and Mrs. Ringquist established a core collection from which all librarians could order. Concurrently, community children's librarians selected additional titles from a jobber's

-68- bimonthly list. Although ordering was streamlined, cataloging of the materials bogged down and significantly slowed actual receipt of the items. Though many more items were ordered for the department, only 393 items were received by year's end. This is a popular segment of the collection with corresponding heavy losses. New recording artists, many producing under their own labels, have proliferated this year as have offerings from established "stars" such as Raffi. In addition, more and more book/ cassette, read-along kits continue to be published, as demand shows no sign of waning.

A revision of the booklist, BEGINNINGS: Books For Infants And Toddlers was published in April. Several bookmark lists were produced including one on Constitution-related books, a three-part list, THE BLACK EXPERIENCE IN CHILDREN'S BOOKS, and two smaller lists, HALLOWEEN HAUNTS, a cooperative promotion with the Minneapolis Park Board and SCHOOL DAYS, a back-to-school list. In addition, Ms. Johnson's MELSA children's sub-committee produced its first cooperative booklist, CHILDREN'S BOOKS TO BUY AND BORROW, in November.

More reference materials on Minnesota were added to the department this year, and a new series on the United States was ordered for all libraries. The newest volume (#50) of an old familiar reference tool, SOMETHING ABOUT THE AUTHOR, added a potentially useful new feature, a character index, which provides a broad selection of characters from books and other media created by the listees in the previous 49 volumes and also those listed in YESTERDAY'S AUTHORS OF BOOKS FOR CHILDREN.

Happily, several new beginning reader series emerged this year pro­ viding more attractive alternatives to the basal readers and more enter­ taining and imaginative stories for in-between age readers were published, including new entries in the popular Cam Jansen and American Girls Collec­ tion series. After a hiatus of several years,Judy Blume wrote a new book for preteens called JUST AS LONG AS WE'RE TOGETHER, but requests for it were minimal compared to those generated by many of her previous books. Much of the preteen fervor has shifted to series like the Sweet Valley Twins and Babysitters Club books. Demand for Garfield books continues to be high and interactive fiction remains a popular genre especially among boys.

CHILDREN'S MAGIC WINDOW MAGAZINE, a new locally produced periodical was added this year, as were two Canadian nature magazines, OWL and CHICKADEE.

Three times more software was purchased this year than last and gradually we began to add titles for early elementary age children as well as materials for preschoolers and kindergartners.

A new filmstrip projector with projection capabilities was purchased, extending the usefulness of filmstrips in programming.

Staff became aware of more and more families involved in home schooling using this department and its resources this year.

-69- Though there were no major programs featuring visiting authors, illustrators, or large-scale events like last year's Kidfest, programming remained an integral part of the downtown Children's Department. With more and more children in group settings for much of the day, it is essen­ tial to reach out into the community. We must extend our influence and share our knowledge and expertise about the value of early, frequent and positive experiences with books and the role libraries can play in helping to create literate children. In a concerted effort to reach one of our target audiences, adults who work with or care for children, the department doubled the number of adult outreach programs presented. High points were the slide presentations "Recent Books Too Good To Miss" for public and parochial school faculties and "Good Books for Young Children: The How's, Why's and What's" for the Minnesota Association for the Education of Young Children (MNAEYC) statewide conference.

In-house programming continued to focus on three main areas; toddler and preschool storyhours for groups and individuals, school-age programming on release days and vacation periods, and Spturday programs for children and families, including a new monthly Saturday afternoon program for six to ten-year-olds which began in September in addition to the popular bi­ weekly "Saturday Specials" for three to eight-year-olds.

"Library Kids Are All Winners!" with artwork designed by noted author/ illustrator Steven Kellogg was the 1987 theme for the MELSA-wide Summer Reading and Activities Program. Citywide, over 9,000 preschool through sixth grade children registered, an 11% increase over 1986. Over 26,000 children and adults attended programs held at the community libraries and at Central. There were 60 special MELSA- and MPLIC-sponsored perform­ ances including magicians, jugglers, musicians, and animal acts in addition to hundreds of agency-oriented storyhours and film programs. The Animal Humane Society, too, continued to provide programs at most libraries.

An all-time high number of 818 children (517 in the "Read to Me" club and 301 in the "Readers" group) registered in the Children's Department, with slightly over half corning to the library in child care groups. An orientation program hosted by Mrs. Bush and Mrs. Simmons before the reading program began helped set the directioQ for more involvement on the part of group leaders, and group participation remained high throughout the summer. While programming at Central was well attended all summer, the finale held this year on the fourth floor was particularly impressive. Nearly four hundred children and adults celebrated books, libraries and the end of summer reading by watching a "boffo" performance by the young magician team of Zorlof and Marco. One mother enthusiastically commented that being there that day really made her and her children feel they were a part of something special.

The overall summer reading program had a great deal of child appeal and its built-in self esteem factor added credibility to the program. Assisted by SRP committee members, Nancy Kweik and Charlene Gabler repre­ senting the community libraries, the overall program was directed by Mrs. Bush whose leadership helped make this summer's program a real winner!

-70- In honor of the 50th anniversary of the Caldecott Award, we hosted an exhibit sponsored by the University of Minnesota Art Museum entitled, "The Illustrator as Storyteller: Caldecott Medal and Honor Books 1938- 1984." To showcase this exhibit, several programs for children and their families were presented. An evening program for adults featured a slide presentation by Lyn Lacy, author of ART AND DESIGN IN CHILDREN'S PICTURE BOOKS. Use of materials from our circulating and historical collections in the exhibit displays generated a great deal of interest in and an in­ creased awareness of the Children's Department's resources. This year's celebration became even more special when Ms. Johnson was asked in November to become a member of the 1989 Caldecott Award Committee.

Also in the fall, Ms. Johnson applied for and was selected to be one of approximately ninety community leaders to serve on a new citywide task force, City's Children 2007, established to develop a long-range vision to improve futures for Minneapolis children.

Creating effective partnerships through networking with other child­ oriented groups and individuals has become an increasingly important activity for all librarians in the department and creates new clientele for Children's Services. As we further align ourselves with others who have children's and family needs and interests at the center of their mission, the department will continue to provide more effective service, support, guidance and encouragement as we share the message that we are all partners raising readers. The department librarians are all creative, knowledgeable and committed women who wholeheartedly believe in providing the best quality service possible to all who use the department. The entire staff is a most supportive, thoughtful and cooperative group of individuals who make this department one of which the library can be particularly proud.

Respectfully submitted,

Kathleen Johnson Head, Children's Services Department

-71- CHILDREN'S DEPARTMENT STAFF 1987

FULL TIME

Kathleen Johnson Librarian IV Lois Ringquist Librarian III Virginia Bush Librarian II Virginia Johnson Library Aide I

PART TIME

Katharine Weiblen Librarian II .6 February 23 - Antoinette Simmons Librarian II .4 Ruth Futcher Clerk Typist II .5 Geraldine Maloney Clerk Typist II .5 May 21 - November 9 Judith Pierce Clerk Typist II .5 December 2 - Tamara Colton Shelver .6

URBAN CORPS INTERNS

Wendy Bodick April - June Elaine Ess July - December

FRIENDS VOLUNTEERS

Leonard Lender January - April Katie Hatt July - Betsy Hatt July - Laura Burns-Levison October - Gretchen Engles January - March Betty Sorensen January -

-72- Kathleen Johnson

Memberships: American Library Association Association for Library Service to Children Public Library Association Minnesota Library Association Kerlan Friends Friends of the Minneapolis Public Library

Boards, MPLIC representative, MELSA Children's Committees: Committee St. Paul Public Library's Outreach Committee Advisory Board Minneapolis Youth Coordinating Board's City's Children 2007: 0-6 Youth Action Committee ALA's ALSC 1987 Calendar Committee ALA's ALSC Charlamae Rollins 1987-88 Program Committee

Conferences, ALA Annual Conference, San Francisco, Conventions: CA, June 25-30

Classes, "Taming the Paper Monster," Independent Workshops: U, March 23 "Team Building for Women," University of Minnesota, April 25 "The Art and Craft of Illustration for Children's Book's," College of St. Catherine, November 18

Meetings, MELSA SRP program auditions, January 7, 15 Special Events: DataTimes, February 5 MLA Legislative Day, February 24 Minnesota Authors and Illustrators Cele- bration, Hotel Sofitel, April 4 Child Care Options Fair, Hennepin County Government Center, April 22-23 MELSA Child Care Providers workshop, April 30 Metronet 7th Annual Meeting, Bakken Library, May 18 Minnesota Press Club and National Book Critics Circle, June 20 Dr. Sol Gordon lectures on teenage sexuality, Heritage Hall, August 11 Minnesota Council on Children, Youth & Families community forum, East Lake Library, August 24 "The Creative Process: A Look at Caldecott Award-Winning Illustrations," Lyn Lacy, MPLIC, September 22

-73- MEA Convention Exhibits, October 15 Annual Book Week Review and Dinner with Byrd Baylor, University of Minnesota, November 10 Book Week Program with Robert Kraus, College of St. Catherine, November 18

Participated Family & Youth Serving Organizations Press in: Education Luncheon, Walker Art Center, March 12 City Kids Kick-Off Day, June 6 Panel Discussion, "The Future of Children's Services," for St. Cloud University class, St. Paul, November 19

Publications: Booklist: "Children's Books to Buy or Borrow," MELSA, November

-74- Lois Ringquist

Memberships: American Library Association Association for Library Service to Children Minnesota Library Association United States Board of Books for Young People Children's Literature Association Professional Librarians Union of Minneapolis MPLIC Staff Association Kerlan Friends Gustavus Library Associates

Boards, FIVE OWLS Editorial Advisory Board Committees: WISE Advisory Board (January-May) WONDERWORKS Task Force for KTCA-TV USBBY Committee on Theme Bibliography for IBBY 1988 conference

Conferences, "In the Wake of Home," children's literature Conventions: conference, School of Library and Infor­ mation Sciences, University of Wisconsin, Madison, March 27-28

Classes, DIALOG training, March 24 Workshops: "Reviewing Children's Literature," Children's Literature Institute 1987 class, Columbia University, New York City, July 26-31 MELSA workshop, "Communication and Change, October 1

Meetings, "Are We to Be a Nation?" exhibition opening, Special Events: MPLIC, March 3 Kerlan Award Lecture, Charles Mikolaycak, University of Minnesota, April 3 Minnesota Authors and Illustrators Cele­ bration, Hotel Sofitel, April 4 Child C~re Options Fair, Hennepin County Government Center, April 23 WISE Spring Volunteer Recognition Program with speaker Garrison Keillor, Central Lutheran Church, May 13 Chase Lecture by Trina Schart Hyman, Uni­ versity of Minnesota, June 22 "The Creative Process: a Look at Caldecott Award-Winning Illustrations," Lyn Lacy, MPLIC, September 22 Annual Book Week Review and Dinner with Byrd Baylor, University of Minnesota, November 10

-75- Presentations: "Recent Children's Books Too Good to Miss": Minneapolis Public Schools media special­ ists, January 8 Minneapolis Public Schools language arts staff, February 23 MPLIC community librarians, March 17 Minneapolis Public Schools elementary school teachers, October 8 "The Minneapolis Public Library Children's Room: Its History and Purpose": University of Minnesota children's literature classes, January 28, April 16 North Central Bible College children's literature class, February 11 "The Newbery Experience," College of St. Catherine's Children's Notable Books-- 1986 class, October 28

Publications: Author/Bibliography: "Books about the Performing Arts," in collaboration with Susan Stan, FIVE OWLS, November-December, 1987 Author/Booklist: "The United States Constitution in Children's Books," MPLIC, February

Editor/Booklists: "The Black Experience in Children's Books," Three Parts, MPLIC, January "Beginnings: Books for Infants and Toddlers," MPLIC, April "Halloween Haunts," MPLIC, September "Children's Books to Buy and Borrow," MELSA, November

-76- Virginia Bush

Memberships: American Library Association Professional Librarians Union of Minneapolis MPLIC Staff Association

Boards, Chair, "Library Kids Are All Winners" Summer Committees: Reading and Activities Committee

Conferences, ALA Annual Conference, San Francisco, June Conventions: 27-July 1

Classes, "Introduction to Computers," adult education Workshops: Andersen Community School, January "The Great Balancing Act," seminar, Uni­ versity of Minnesota Alumnae, April 11 DIALOG Training, April 13 "Child Care/Public Library Connection" workshop, East Lake Library, April 30 "Stress Management Strategies For Women," seminar, Career Track, July 29 "A Playful History of Puppet and Mask Theatre," workshop, Heart of the Beast Theatre, November 19

Meetings, Kerlan Award Lecture, Charles Mikolaycak, Special Events: University of Minnesota, April 3 City Kids, Sabathani Community Center, May 6 Minnesota Press Club and National Book Critics Circle, June 20 Dr. Sol Gordon lectures on teenage sexuality, Heritage Hall, August 11 Children's Book and Author Breakfast, Upper Midwest Booksellers Trade Show, September 19 "The Creative Process: a Look at Caldecott Award:..Winning Illustrations," Lyn Lacy, MPLIC, September 22 Annual Book Week Dinner with Byrd Baylor, University of Minnesota, November 10

Presentations: "Recent Children's Books Too Good To Miss": Minneapolis Public Schools media specialists, January 8 Minneapolis Public Schools language arts staff, February 23 Minneapolis parochial school teachers, March 11 Family & Youth Serving Organizations Press Education Luncheon, March 12

-77- Minneapolis Public Schools elementary school teachers, October 8 WISE volunteers, December 9 "Discover Summer," WISE volunteers, YWCA, April 24 "Puppetry in the Classroom," Lake Nokomis Presbyterian Church teachers, August 26 "Good Books for Young Children: The How's Why's and What's," Minnesota Association for the Education of Young Children, state conference, October 23

Publications: Booklists: "Beginnings: Books for Infants and Toddlers," MPLIC, April "School Days," MPLIC, July

-78- Katharine Weiblen

Memberships: American Library Association Minnesota Library Association MPLIC Staff Association

Conferences, Midwest Federation of Library Associations, Conventions: Fifth Quadrennial Conference, Indianapolis, November 4-6

Classes, "Non-Fiction Books for Children," workshop, Workshops: presented by Beverly Kobrin, May 1 DataTimes workshop, May 13 MELSA workshop, "Communication and Change," October 1 "Children's Notable Books--1986," College of St. Catherine, October 14, 21, 28

Meetings, Kerlan Award Lecture, Charles Mikolaycak, Special Events: University of Minnesota, April 3 Chase Lecture by Trina Schart Hyman, University of Minnesota, June 22 Visited areas of interest in regard to authors of British children's books: Kenneth Graham's Toad Hall, Oxfordshire, England and Beatrix Potter's home, Near Sawrey, Lake District, Cumbria, England; Attended exhibit, Opie Collection of Children's Literature in Britain, Bod­ leian Library, Oxford University, Oxford England, July "The Creative Process: a Look at Caldecott Award-Winning Illustrations," Lyn Lacy, MPLIC, September 22 Annual Book Week Review and Dinner with Byrd Baylor, University of Minnesota, November 10

Presentations: "The Joy of Giving and Receiving Children's Books," public talk presented at MPLIC, November 19 "The Joy of Giving and Receiving Children's Books," talk presented to First Minneapolis bank employees, East Lake Library, November, 23

-79- Antoinette Simmons

Memberships: Black Theatre Alliance

Conferences, National Black Storytelling Festival, Conventions: Berea, KY, November 12-14

Meetings, Child Care Options Fair, Hennepin County Special Events: Government Center, April 23 Teen Parent Fair, April 28 Kerlan Summer Forum with Patricia McKillip, University of Minnesota, June 19 Kerlan Summer Forum with Arvella Whitmore, University of Minnesota, July 30 "The Creative Process: a Look at Caldecott Award-Winning Illustrations," Lyn Lacy, MPLIC, September 22 Annual Book Week Dinner with Byrd Baylor, University ·of Minnesota, November 10

Presentations: "Recent Children's Books Too Good To Miss," presented to Minneapolis parochial school teachers, March 11, November 11 "Racism in Children's Books," presented to St. Cloud University class, September 24 "Good Books for Young Children: The How's, Why's and What's," Minnesota Association for the Education of Young Children, state conference, October 23 "What's New at the Library," Family Fest sponsored by Family & Children's Service, November 23

Publications: Booklists: "The Black Experience in Children's Books," Three Parts, MPLIC, January "Hallow~en Haunts," MPLIC, September

Non-Library Olson Elementary School, Bloomington, Storytelling February Presentations: Jefferson Elementary & Scenic Heights Elementary Schools, Minneapolis, February Wayzata Community Church Preschool, February The Loft, Narch Chemical Dependency and Women of Color Conference, May Rose-Fete, Minneapolis Institute of Arts, June New Horizons Youth Group, Sabathani Center, August Science Museum of Minnesota, August

-80- St. Gregory's Catholic Church, October St. Stephen's Lutheran Church, November

Ruth Futcher

Memberships: MPLIC Staff Association Local 99

Virginia Johnson

Memberships: MPLIC Staff Association Local 99

Classes, Minneapolis Civil Service, "A Reflection Workshops: of You," April 23 MELSA workshop, "Communication and Change," May 27

-81- CHILDREN'S DEPARTMENT STATISTICAL SUMMARY 1987

BUDGET

Books and other material $18,005 Continuations $1,362 Periodicals $ 898

MATERIALS COLLECTION ADDED WITHDRAWN

Books: New catalogued: 2898 Hardcover books: 1796 Replacements: 1138 Transfers: 1281 Paperbacks and Restored: 209 board books: 407 Paperbacks and board books: 2178 Total: 7704 Total: 2203

Audio: Phonodiscs: 130 Cassettes and Phonodiscs/ Book/Cassette Kits: 263 Cassettes: 269 Total: 393

Computer Software: 30 Computer Software: 2

APPROXIMATE COLLECTION HOLDINGS

Catalogued books: 77,363 Audio: 2,563 Software: 80

CIRCULATION

111,438 --- 15.65% OF TOTAL CENTRAL CIRCULATION

PROGRAMS AND PRESENTATIONS

Total Programs/Presentations: 198 Total Program Attendance: 8,998

Programs for Individual Groups: 82 Programs Open to the Public: 116 Attendance: 2,981 Attendance: 6,017

-82- Minneapolis Public Library LIBRARY KIDS ARE ALL WINNERS! PROGRAM ATTENDANCE - SUMMER 1987

OTHER: ANIMAL SPORTS EVENTS, "LIVE" PROGRAMS HUMANE PUPPET SHOWS, AGENCY FILMS STORYTIMES MPL/MELSA SPONSORED SOCIETY PET SHOWS, etc. TOTAL

Children's DN .. 773 344 1522 70 363 3072 East Lake 688 99 538 125 101 1551 Franklin 328 365 311 35 153 1192 Hosmer 376 189 245 40 51 901 Linden Hills 795 410 416 ------1621 Nokomis 500 262 523 75 --- 1360 No. Rerional 67 1060 683 75 867 2752 Bookmobile --- 138 ------138 Northeast 248 310 584 50 168 1360 Pierre Bottineau 496 --- 436 75 249 1256 Roosevelt 576 1271 535 137 262 2781 Southeast 417 551 417 97 174 1656 Sumner 199 117 469 --- 134 919 Walker 602 555 457 70 260 1944

Washburn 741 444 968 109 693 2955 -- Webber Park 178 118 371 67 143 877

TOTALS 6984 6233 8475 1025 3618 26,335

September, 1987 NlNNEAPOLIS PUBLIC LIBRARY LIBRARY KIDS ARE ALL WINNERS! 1987 SUMMER READING STATISTICS

OVERALL TOTAL LIBR.KIDS COMPLETION RTM and Buttons 10 Bks Read n. E A D TO M E R E A D E R Reader Received- 7o of JL AGENCY 1r 5 BOOKS 10 BOOKS ti 5 BOOKS lOBOOKS REOSTRD ·5 BKS READ t! TOTAL ChDN 517 388 331 301 154 108 818 542 439 54 EL 285 214 192 510 355 264 795 569 456 57 FR 102 80 48 175 132 109 277 212 157 57 HO 183 114 90 322 192 115 505 306 205 41 LH 185 141 116 235 166 145 420 307 261 62 NK 268 245 146 616 480 330 884 725 476 54 NR 618 391 344 515 274 256 1133 665 600 53

NE 139 63 57 365 165 141 504 228 198 39 I --r 00 PB 137 115 104 149 109 88 286 224 192 67 I RO 299 238 202 327 234 185 626 472 387 62 SE 357 140 126 134 84 69 491 224 195 40 SU 41 27 20 87 40 30 128 67 50 39 WA 262 197 157 346 217 180 608 414 337 55 WN 519 363 293 699 460 350 1218 823 643 53 WP 65 46 34 150 83 63 215 129 97 45 SUBTOTALS: 3977 2762 2260 4931 3145 2li33 8908 5907 469-3' 53% Bkm.* ------250 250 150 TOTALS: 3977 2762 2260 4931 3145 2433 9158 6157 4843 53%

~·: Statistics not tallied for "Read to Me" and "Reader" categories. September, 1987 GOVERNMENT DOCUMENTS DEPARTMENT ANNUAL REPORT 1987

Staff changes precipitated b\ other changes in the Central Library had important impacts on the Govetnment Documents Department in 1987. When the MPLIC newspaper indexing project was discontinued and the indexers were reassigned, Library Assistant Judy Mosiniak was assigned to Government Documents for one additional day per week. She has been able to take responsibility for many duties related to federal documents processing. This in turn has allowed the Clerk-typist II and Librarian II to devote additional time to other collection maintenance activities. The result has been that processing is completed more efficiently, and most shelflisting activities are kept up to date. In another staffing change, Librarian Nancy Corcoran was detailed to a temporary opening in the Business and Economics Department, and substitute Helen Burke was chosen to fill the half-time vacancy. Access to federal documents in MPLIC was further improved with the addition of a documents catalog in CD-ROM format. The service from Auto-Graphics is updated monthly, and includes all publications listed in the Monthly Catalog of U. S. Government Publications from July 1976 to the present. Since MPLIC selects approximately 80% of available publications, a majority of the documents listed are in the MPLIC collection. Both public and staff have found the catalog very easy to use. At the same time, more documents than ever were added to the MPLIC catalog, making them more easily available to users in all MPLIC loca­ tions. Documents were held back several months after receipt, before sending them for cataloging, and the result was a much improved 89% hit rate for OCLC records. The department entered 919 documents in the catalog, and another 300 were entered with subject department copies. In May MINITEX sponsored a day-long workshop on the inclusion of document records in automated catalogs. Two librarians from the department attended, as well as the head of the MPLIC Catalog Depart­ ment, and the prospects for adding the documents collection to the MPLIC catalog seem to be improving. Some of the federal document titles added to the catalog are in microfiche format. In addition, 296 titles from the Minnesota state document depository collection were also cataloged in 1987. In fact, 65% of all the microfiche books added to the MPLIC catalog in 1987 were from the Government Documents collection.

-85- In this year of the Bicentennial of the U. S. Constitution, MPLIC and many other libraries hosted exhibits and programs on constitutional issues. MPLIC was the first stop for the New York Public Library/ American Library Association exhibit entitled "Are We to be a Nation? The Making of the Federal Constitution." A noontime lecture series complemented the exhibit. Department Head Julia Wallace served as site coordinator, and Librarian Leone Johnson served on the committee. In an effort to increase exposure to documents resources, the department prepared a booklist to accompany an issue of the Library's Official Bulletin. New librarians from the History and Technology departments visited to learn more about the department, and a list of documents was provided to the Business Department for a resource guide on government contracting. A network of documents librarians in the Twin Cities is becoming active in sharing information and resources. The group met at MPLIC in March and toured the department, as well as the Constitution exhibit. In addition to the Constitution, other documents were prominent news during the year, particularly those relating to the Iran-Contra investigations. The long-awaited new edition of the Standard Indus­ trial Code Manual was released just in time for the 1987 economic census. Important information issues on the national front included the administration's proposal to privatize the National Technical Informa­ tion Service, and important changes recommended for the 1990 census. The increasing availability of government information in electronic format occupied documents librarians more than any other issue in 1987. Depository libraries will need to plan for information which is available in a variety of new ways, and librarians are attempting to advise the Congress and the Government Printing Office on the issues involved. Department Head Julia Wallace was asked to serve as the public library representative on a panel advising the Congress' Office of Technology Assessment as they prepare a study on the issue for Congress. It was a productive year for the department, and goals for the next year should lead to even greater improvements in service. Respectfully submitted,

Uf/cee._ c:.j:1/,,(.,1 · ,eu. -!. t!i l,,/Jul i a F. Wa 11 ace Department Head

-86- GOVERNMENT DOCUMENTS DEPARTMENT 1987 Staff

Helen Burke, Librarian substitute, . 5 November 23 - December 31 Nancy Corcoran, Librarian, . 5 January 1 - November 19 Yvonne Gaulke, Library Aide I, .6 January 1 - December 31 Anna Hobbs, Library Assistant, .2 January 1 - December 31 Leone Johnson, Librarian, .6 January 1 - December 31 Sharon Ledin, Clerk-typist II January 1 - December 31 Judith Mosiniak, Library Assistant, .4 January 1 - December 31 (.2 through March 13) Julia F. Wallace, Department Head January 1 - December 31

-87- GOVERNMENT DOCUMENTS DEPARTMENT 1987 Statistics

Federal Documents Added 55,139 Depository 51,910 Paper (150 bound) 15,404 Microfiche 36,506 Non-depository 3,229 Paper 1,846 Microfiche 634 Doc Ex (paper) 749 State and Local Documents Added 1,770 Cataloged books 218 Depository microfiche 1,012 Other 540 Non-Document Materials Added to Catalogs 66 Special Purchase: American State Papers on Microfiche 548 Total Added 57,523

Federal Documents Withdrawn 27,155 Depository 25,906 Paper 5,228 Microfiche 20,678 Non-depository 1,249 Paper 1,224 Microfiche 25

-88- GOVERNMENT DOCUMENTS DEPARTMENT 1987 Staff Activities

NANCY CORCORAN Memberships American Library Association Minnesota Library Association Minnesota Online Users' Group Secretary-Treasurer, January-September Meetings and Conferences MINITEX Automation and Government Documents Workshop, St. Paul, May 19. MELSA Communication and Change Workshop, St. Paul, October 1. MELSA Hearing Impaired Library Patrons Workshop, November 5. LEONE JOHNSON Memberships Minnesota Library Association METRODOCS PLUS Coordinator, Action Committee Minnesota Online Users' Group Professional Librarians' Union of Minneapolis U.S. Constitution Exhibit Committee Meetings and Conferences Minnesota Library Association Annual Conference, Maddens, Brainerd, October 8. Education DataTimes training, St. Paul, November 18. JULIA WALLACE Memberships American Library Association Citizens League Minnesota Association of Law Libraries Minnesota Library Association MPLIC Constitution Bicentennial Committee Special Libraries Association

-89- Meetings and Conferences American Library Association midwinter conference, Chicago, January 16-20. Time Management Workshop, City of Minneapolis supervisors program, January 27. "Are We to be a Nation? The Making of the Federal Constitution" exhibit, briefing session for site coordinators, New York, February 26-28. MINITEX Automation and Government Documents Workshop, St. Paul, May 19. American Library Association annual conference, San Francisco, June 26 - July l. International Federation of Library Associations and Institutions conference, Brighton, England, August 17-21. The Information Chain Under Stress conference, St. Paul, November 20. Minnesota Census Data Center Annual Meeting, St. Paul, December l. MINITEX CD-Rom workshop, St. Paul, December 9. Education Minnesota Association of Law Libraries, Legal Bibliography Institute, Federal Legislative History, Hamline University, April 23. DataTimes workshop, St. Paul, November 17.

-90- MUNICIPAL INFORMATION LIBRARY ANNUAL REPORT 1987 In February, the City Clerk purchased and installed a MAX terminal for the Municipal Information Library (MIL). This provides direct access to MPLIC's online circulation records. A policies and procedures manual was produced in March which outlines the goals and objectives for MIL's service and collection and provides uniform procedures for routine library activities. This manual will give direction to the activities of MIL as a whole, and it will facilitate training of new Urban Corps and Transitional Work Internship Program interns. A new Reference Request Form was developed and used starting in April. This form gives MIL information about how much time is spent on research and clerical work for city employees. In addition, a user evaluation form was developed which will be used to gather data in 1988. MPLIC has provided a coin operated photocopy machine for the use of public patrons in MIL. Jim Janus, an Urban Corps intern, produced a bibliography of Minneapolis city publications and Kate Jenny, an Urban Corps intern, weeded a backlog of 1338 gifts to MIL's collection. A brochure describing MIL's services to city employees was developed and disseminated, and a Directory of City and County Information Sources for the City of Minneapolis and Hennepin County, Minnesota was updated. MIL responded to approximately 6772 reference requests, including 642 requests for research from city employees. MIL accessed LOGIN for news and messages 200 times, made 43 quests for information from other cities, searched the database 18 times, and responded to 24 quests from other cities. MIL submitted 16 units to the LOGIN database reducing our subscription costs by approximately $640. MIL performed 102 Dialog database searches and 108 Datatimes searches in 1987. From March 30 to September 18, Kathleen Woods was on maternity leave and Susan Rafter was the librarian. Respectfully submitted, y}~J;J0~ Kathleen G. Woods Librarian

-91- RESEARCH REQUESTS FROM CITY DEPARTMENTS

1987

TOTAL = 642

Department Total

Mayor 1 s Office 56 City Council 74

MCDA 30

Coordinator 1 s Department 150 Planning 68

Police 63

Public Works 29

Finance 4 Health 26

Fi re 4

MCAA 6 Other departments 39 Other libraries 93

Genera 1 Tota 1 642

-92- MUNICIPAL INFORMATION LIBRARY 1987 STAFF Kathleen G. Woods Librarian, January 1 - March 27, September 21 - December 31 Susan Rafter Librarian, March 23 - September 18 Jim Janus Urban Corps Intern January 1 - December 31 John Malder Urban Corps Intern January 1 - June 5 Kate Jenny Urban Corps Intern June 12 - December 31 Martina Scott Transitional Work Intern February 18 - December 31 Susan Bass Transitional Work Intern November 17 - December 31

-93- MUNICIPAL INFORMATION LIBRARY

1987 STAFF DEVELOPMENT

Kathleen G. Woods

Professional Memberships: American Library Association Special Library Association Minnesota Online User's Group

Conferences and Classes: Policy Development for Information Services - College of St. Catherine The Information Chain Under Stress: How Is It Performing In Our Community? - College of St. Catherine

-94- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER ANNUAL REPORT HISTORY AND TRAVEL DEPARTMENT 1987

Nineteen eighty-seven was a year of almost constant change. Some of that change was anticipated and could be planned for accordingly. In other cases, change came unexpectedly, often requiring hurried adjustments. Looking back over the year, the staff has coped remarkably well.

The areas which took up most of our energies had to do with staff turnover, the introduction of MAX into our working lives, the completion of the last printed index to the Minneapolis Star and Tribune, and the renovation of the escalator.

Staff arrivals and departures included: D. Skalstad's retirement; B. Williams' (a.k.a. B. Flores), J. Tapley's, and R. Reed's introduction to the History Department as librarians; R. Bruce's Library/Book Fellowship from ALA to teach for a year in Jakarta, Indonesia; A. Hobbs' and J. Mosiniak's reduction in time spent in this department; and J. Sedlak's maternity leave. R. Bruce's fellowship is a first in Minneapolis Public Library history: a leave of absence for one year was granted for profes­ sional growth.

Many positive results have occurred as an outgrowth of staff changes in our department. New staff members have found better or more efficient ways for us to do our work. The large amount of time spent communicating amongst ourselves, especially during our 14 departmental staff meetings and numerous training sessions, has given the department direction and purpose. Training has become fairly routine, job duties and procedures are now in written form, and we have all learned a lot about one another's tasks and skills, and how our individual duties are interrelated.

What started out to be an on-line circulation system has grown to be a useful tool for many aspects of our jobs. All staff members have been trained on MAX. We are beginning to learn how it can be used to take the place of the reference shelf list, the on-order card file, and the paper forms for ordering books. We look forward in 1988 to the installation of a second access terminal at our reference desk.

In early March, A. Hobbs and J. Mosiniak completed the 1986 index of the Minneapolis Star and Tribune, the last printed index to be produced for this newspaper. DataTimes, the computerized database, will serve as the sole index to the Star and Tribune for dates after December 1986. There are still mixed reviews both from staff and patrons about the advantages of this on-line database. Nevertheless, History Department staff members completed 620 DataTimes searches for patrons this year. During the first half of 1987, this department was clearly performing the

-95- majority of these searches in the Central Library. However, as our staff became more comfortable referring patrons to the appropriate subject departments, and other departments' staff members became more comfortable searching on DataTimes, the number of searches carried out particularly by the Business/Economics Department, and the Sociology Department grew in the last half of this year.

The renovation of the escalator literally took place over our heads. Although members of this department did not suffer from the fumes during the first phase of the project (as did members of other departments), we did experience the following: a variety of objects falling through the acoustical tile of our ceiling (concrete chunks, fine grit, flaming solder, and a workman's foot); loud clanging and banging (sometimes prolonged, often beginning unexpectedly) making telephone reference impossible at times; the loss of space needed to spread out materials indigenous to our department, especially topographic maps and newspapers; the loss of access to some often-used reference tools; and having to explain to patrons almost endlessly how to reach the second floor. What was particularly difficult to deal with was the rescheduling of the deadline for the project. Had we known in July, 1987, that in mid-January, 1988, our workroom space would still be unavailable to us, we would have planned differently.

World events made it an interesting year. We received a matching grant of $500 from the N.E.H. for materials on the Constitution, as this was the bicentennial of that document. The beginning of a lively presidential campaign, with scandals, candidates withdrawing, and one even re-entering the race, has already added to our ready reference miscellany, sure to be referred to for trivia questions of the future. After his televised appearances explaining his involvement in the Iran-Contra affair, Oliver North was of interest to some of our patrons. Many calls were received asking for his mailing address. Questions surrounding President Reagan's nomination of Robert Bork to the Supreme Court moti­ vated the compilation of a bibliography. A list of Bork's writings, available in the Central Library, was completed by our intern J. Hoppen­ stedt. In response to the summit meeting between Reagan and Gorbachev, B. Williams wrote and created an annotated bibliography on glasnost.

The History Department had more than the usual number of best-selling titles, and along with that a larger number of reserves. Popular titles included: The Closing of the American Mind, Man of the House, The Fatal Shore, The Fitzgerald's and the Kennedy's, and The Discovery of the Titanic. There is still a huge interest in Beryl Markham's West with the Night. Will Steger's book, North to the Pole has generated great local interest.

The reference travel section, created for patron browsing last year and expanded this year, is very popular. It is also increasing demand for circulating copies of those books. In an effort to enhance our travel collection, we moved the phonotapes on this subject from the workroom and are now shelving them with the circulating books. B. Williams and summer

-96- intern S. Althoen were responsible for g1v1ng new life to our map vertical file. It was weeded, taken out of drooping manila folders, and rehoused in a hanging file system.

With the Library's new emphasis on preservation and conservation, the History Department was able to take steps toward preserving our collection. The work begun in the Minneapolis Collection to preserve city directories, was furthered by our continued cooperation with Research Service Inter­ national. They are providing microfiche to us for directories of Minnesota municipalities outside the city limits of Minneapolis which we supply them in book format. Our 1896 edition of Adolf Stieler's Hand-atlas ueber alle Theile der Erde und ueber das weltgebaeude was masterfully rescued from inevitable destruction, due to the work done in conjunction with the recently formed Conservation Committee. To meet the ever growing need for microfilm reader/printers, a third Minolta was added to our machine bay.

I would like to thank all staff members for their ongoing dedication to giving the best possible service to the public, their willingness to learn new methods of operating, and their general good spirits, especially in situations which were not always ideal.

Respectfully submitted, ~,~ Janet Tapley, Act~ng He~ History and Travel Department

-97- ANNUAL REPORT STAFF of the HISTORY AND TRAVEL DEPARTMENT 1987

PROFESSIONAL

Bruce, Robert Head (on leave beginning 9/4) Canelake, Audrey Librarian Hobbs, Anna Library Assistant (.8, ending 3/13) (.2, beginning 3/16) Mosiniak, Judith Library Assistant (.8, ending 3/13) (.2, beginning 3/16) Reed, Renee Acting Assistant Head (beginning 11/23) Skalstad, Doris Assistant Head (retired 1/14) Tapley, Janet Assistant Head (beginning 1/19) Acting Head (beginning 9/8) Williams, Betsy Librarian (beginning 1/12)

NON-PROFESSIONAL

Althoen, Susan Intern (6/7 to 8/28) Armstrong, John Library Aide I (part-time ending 9/17) (full-time beginning 9/21) Bessler, John Intern (ending 6/13) Fjerkenstad, Lori Intern (ending 6/13) Gaillard, Daniel Shelver (.5, ending 5/2) Hoppenstedt, Jon Intern (beginning 9/26) Kirchner, Lauraine Volunteer Munger, Sally Clerk Typist II Olson, Gloria Library Aide I (part-time beginning 10/31) Olson, Raymond Library Aide I Penas, Howard Shelver (.5, beginning 5/26) Popp, James Intern (beginning 9/12) Rucks, Carol Library Aide I Sedlak, Julia Library Aide I (on leave beginning 9/21) Ware, David Library Aide I (part-time beginning 9/29)

-98- STAFF ACTIVITIES 1987

BRUCE, ROBERT

Memberships: American Library Association, Minnesota Library Association Connnittees: OLDS Advisory Committee, METRONET Planning Connnittee, CLIME Attended: Strategies for Searching DataTimes, 2/12 DataTimes training, College of St. Catherine, 3/16 Demonstration on Minneapolis Collection's computer access to photos, 4/27 Conducted: Tour with J. Tapley for Business/Economics Department, 8/7

CANELAKE, AUDREY

Connnittees: MELSA Task Force on Service to the Disabled Attended: Strategies for Searching DataTimes, 2/12 Demonstration on Minneapolis Collection's computer access to photos, 4/27 Workshops: Hearing Impaired Library Patrons: An Awareness Workshop, MELSA, 11/5

HOBBS, ANNA

Memberships: American Society of Indexers Classes: Aerobics Attended: DataTimes update with Sylvia Frisch, 10/7 Strategies for Searching DataTimes, 2/12 Demonstration on Minneapolis Collection's computer access to photos, 4/27 Participated: Many Latvian community and church-related activities Performances: Latvian women's ensemble Publications: Assisted Dr. Rippley in writing article "Christmas on the Baltic" for the Christmas Annual produced by Augsburg Publishing House Volunteer: Festival of Nations - Latvian booth Other: Trip to the Soviet Union and Finland in July Visited the American Museum of Historical Documents in Las Vegas

MOSINIAK, JUDITH

Memberships: Minnesota Library Association, American Society of Indexers, Minneapolis Public Library Staff Association Attended: Strategies for Searching DataTimes, 2/12

-99- MUNGER, SALLY

Memberships: Minneapolis Public Library Staff Association Committees: Clerk Typist II Staff Association, Discounts Chair Attended: Strategies for Searching DataTimes, 2/12 MAX - Acquisitions training MRMS training, 8/4 Tour of Minneapolis Collection, 3/12 Demonstration on Minneapolis Collection's computer access to photos, 4/27 Classes: Chinese Government and Politics, University of Minnesota Role of the Public Library in Society, St. Cloud State Workshops: Formatting Skills for People Who Type, 5/15+ Growing into Books, St. Cloud State, 6/17 and 6/18 Personal Effectiveness on the Job, 4/8

OLSON, RAYMOND

Memberships: American Association of Retired Persons AFSCME, Local 99 American-Swedish Institute Norwegian-American Museum Solorlaget Sons of Norway Attended: Strategies for Searching DataTimes, 2/12 Demonstration on Minneapolis Collections's computer access to photos, 4/27 Workshops: Communication and Change for Public Service Staff, 9/3 Conducted: Training for 9 regular staff, 8 substitutes and 2 interns on operation and maintenance of microform readers and printers Participated: Solorlaget meetings, Solor, Norway; 6/25-28 Other: Travel to Norway, 6/22-7/14

RUCKS, CAROL

Memberships: AFSCME, Local 99 The Loft Sierra Club Attended: Strategies for Searching DataTimes, 2/12 Demonstration on Minneapolis Collection's computer access to photos, 4/27 Workshops: Dealing with the Public, 4/30 Performances: Reading at the Loft Reading at the Ha-Ha Club Publications: 1 poem in "Sing Heavenly Muse" 2 poems in "Abraxas Magazine" Volunteer: Homebound service, 1982-1987 Other: Travel to England and France, Summer

-100- SEDLAK, JULIA

Memberships: Minneapolis Public Library Staff Association Committees: U.S. Constitution Bicentennial Exhibit and Bibliography Planning Committee Staff Association, Scholarship Committee, Chair Attended: Demonstration on Minneapolis Collection's computer access to photos, 4/27 Classes: Prenatal Fitness, YWCA Workshops: Personal Effectiveness on the Job, 4/8

TAPLEY, JANET

Memberships: American Library Association, Professional Librarians Union of Minneapolis, Minneapolis Public Library Staff Association, Central Library Representative Committees: Staff Association, Scholarship Committee Long-Range Planning Committee, (Staff Subcommittee, Budget Subcommittee, Facilities and Services Subcom­ mittee, Chair) Attended: ALA Convention, San Francisco, 6/27-7/2 Tour of Minneapolis Collection, 2/18 Strategies for Searching DataTimes, 2/12 MAX - Acquisitions training Demonstration on Minneapolis Collection's computer access to photos, 4/27 Conducted: Tour for 7th and 8th graders, Webster School, 11/18 Tour for University of Minnesota librarians, 10/30 Tour for North Central Bible College students, 10/12 Tour for Washburn High School students, 10/5 Tour with R. Bruce for Business/Economics Department, 8/7 Tour for teachers from International Baccalaureate Program, Minneapolis Public Schools, 6/12 Other: Travel to Mexico, San Francisco Bay area, Boston area, and Florida

WILLIAMS, BETSY

Memberships: American Library Association Committees: Long-Range Planning Committee, (Strategic Planning Subcom- mittee, Collection Development Subcommittee) Conservation Committee, Minneapolis Public Library Attended: ALA Convention, San Francisco, 6/27-7/2 Tour of Minneapolis Collection, 2/18 Tour of Government Documents, 7/31 Strategies for Searching DataTimes, 2/12 DataTimes Update with Sylvia Frisch, 10/7 Demonstration on Minneapolis Collection's computer access to photos, 4/27 Classes: Introduction to P.C. 's, Dual Floppy Disk, 10/19 Dialog Update, 5/21

-101- Conducted: Tour for 7th and.8th graders, Webster School, 11/18 Publications: Glasnost Bibliography

-102- HISTORY AND TRAVEL DEPARTMENT STATISTICAL HIGHLIGHTS 1987

MATERIAL RECEIVED

Books

New titles 1,927 Books rejected 33 Pamphlets ---98 Total 2,058

Continuations

Subscriptions 841 Gifts 79 Total 920

United States Geological Survey Topographic maps 1,688 [Jan-July]*

Microfilm

Newspapers 175 Periodicals 24

Pamphlets and Clippings

Pamphlets and clippings processed in the Department 629 Maps 269

BINDERY

Books rebound 525 Periodicals bound 240

PHOTOSTATS AND MICROPRINTS

Orders at $1. 50 150 Orders at $.15 41 Orders at $.25 13 Orders to cotmnercial printers 28

CORRESPONDENCE

Letters received and answered 214 *Escalator remodeling made processing impossible

-103- RESERVES

MELSA/OLDS Reserves taken 297 Reserves filled 130 Returned unfilled 138

Total reserves taken 214 Total reserves filled 167 Total reserves cancelled 29

-104- THE LITERATURE DEPARTMENT

As we had anticipated in 1986 we spent a good deal of our time in 1987 adjusting to the new capabilities of MAX. All staff members are now comfortable checking the Acquisitions and Catalog subsystems for the existence or status of orders. Our clerk-typist also places duplicate requests on the Acquisitions side of the system. Early in the year we set up separate foreign, audio and replacement funds within our overall budget, and were therefore able to monitor amounts spent in those particular areas. We miss the item cards for titles-on-order formerly sent to us by Acquisi­ tions, and find that we still need the information we ourselves record on our review slips. We expect elimination of the Greenaway Plan in January 1988 to bring about further changes in a number of our procedures. We lost and gained both personnel and responsibilities in 1987. Librarian Jan Tapley and page John Lampley were replaced by Virginia Hasenstein and Walter Johnson. Walter Gegner came as assistant department head to take the place of Carol Van Why, who left in 1986. From September 1 to October 31 Literature's librarian Linda Fritschel was on temporary assignment at the Linden Hills Community Library. With the knm"ledge she brought back of community library and MAX circulation procedures, she is a valuable resource for us, especially as Central Library approaches on-line status. In February Bookmen Inc. took over responsibility for the Popular Library, although Literature continues to select large print books in all classifica­ tions. Literature's budget was affected by policy decisions regarding the Popular Library. Since Popular Library books cannot be used to fill reserves, our budget has stretched to include larger numbers of duplicates of high-demand titles. We find we are automatically ordering two copies of the new works of popular authors, where formerly we depended on the Popular Library for duplicates. In the spring of the year we agreed with Special Collections to shift the determination of "rare" book prices to that department. American Book-Prices Current and Bookman's Price Index are no longer housed in Literature. We agreed, in addition, to eliminate one of the Library's subscriptions to Cumulative Book Index, and to keep paperbound CBI supplements in Literature and hardbound volumes in Special Collections. Our Books-on-Tape purchases increased dramatically in 1987, a year in which the audio-format books exploded both in vendor availability and popularity. Our Books-on-Tape circulation, totalling 4,232 for the year, rose steadily, almost doubling between February and December. Because of the expense of audio books, we echo community library suggestions that there be a separate budget for these popular items.

-105- Technical Services has taken on additional responsibilities to Literature in two areas, and we are grateful. In June Technical Services began placing the Essay and General Literature Corefiche on MAX. Thus far MPLIC has the only set of Essay Corefiche in the 5-state area to appear on OCLC. Because titles are often not available at MPLIC in paper copy, the public is now coming to us for the Essay titles on microfiche in all classifications. Technical Services has also begun to catalog Vietnamese, and where possible, non-roman foreign-language titles. As a start, Linda Fritschel, who took a course in Russian early this year, is romanizing Cyrillic titles, and Dorothy Thews is romanizing Arabic and Hebrew titles according to Library of Congress specifications. Other non-roman languages will present greater problems. For the present the Catalog Department is trying for OCLC hits in those languages based on information coming from Acquisitions. As our foreign titles appear on OCLC they become available for interlibrary loan, and reflect a foreign-language collection of which we are proud. Foreign-language reading preferences have not changed perceptibly from previous years. Vietnamese books remain a top favorite with an average of 400 books circulating per month. French, Spanish, Russian and German vie for the next four places. For the first time this year we were able to obtain a very small number of titles in the Khmer language. Thai and the South Asian (Hindi, Bengali, Urdu) books we received from the University of Minnesota continue to circulate in small numbers. Like other departments we were the recipients of new signage in 1987, and were particularly pleased to be designated as the home of the FICTION collection. With the placement of new stack-end fiction signs, we took the opportunity to group all genre fiction on one end of the fiction stacks. The Shelving Department helped us in a massive shift involving almost the whole public-area fiction collection. Other new equipment during the year included a new electronic typewriter. We are now looking forward to the personal computer to be located in the conveyor area between ourselves and the History Department, as we are steadily increasing our use of DataTimes, B.R.S. and Dialog. An overwhelming change this past year has been in the numbers of transfer books coming in from the community libraries for our consideration. We have found that we cannot handle the volumes of transfers, as many as 2000 in 4 weeks, with our staff at its present level. Only with the help of Urban Corps, but still with considerable stress, have we been able to consider these transfers for addition to our collection. Both in incoming transfers and in new materials, our department handles numbers of volumes out of proportion to the size of its staff. We hope that in the new year the criteria considered in that section of the Strategic Plan having to do with allocation of staff will include volumes of materials considered and handled.

-106- Literature's staff members were individually active throughout the year, taking classes and attending library-related meetings and conferences. Together as a department we saw local playwright August Wilson's Ma Rainey's Black Bottom at the Penumbra Theatre in August. Literature's department head suffered major disappointments in 1987 when two 1 i brari an exchanges between MPLIC and France fe 11 through. However, she was heartened and very proud of the enthusiasm for new experience and the effort put forth on her behalf by the administration of the Minneapolis Public Library and Information Center. Dorothy The\'1s Head, Literature Department January 14, 1988 k.,,-,.,,,,qo »~~~

-107- LITERATURE DEPARTMENT ANNUAL REPORT 1987

PROFESSIONAL STAFF

Thews, Dorothy, Department Head Gegner, Walter, Assistant Department Head, began February 2 Fritschel, Linda, Librarian II, detailed to Linden Hills September 1 - November 30 Hasenstein, Virginia, Librarian II, began May 4 Tapley, Jan, Librarian II, left January 17 Gurstelle, Carol, Librarian II, regular part-time substitute March 2 - May 29 Pieri, Ann, Librarian II, regular part-time substitute March 2 - May 29 Watson, Marcia, Librarian II, regular part~time substitute August 31- 0ctober 31

CLERICAL STAFF Johnsen, Barbara, Clerk-typist II Preston, Lee, Library Aide I Salmon, David, Library Aide I Joines, Sheryl, Library Aide I, half-time, Popular Library, left February 9 Hunter, Patty, Library Aide I, part-time Olson, Gloria, Library Aide I, part-time Winstead, Jean, Library Aide I, part-time, regular Saturday substitute

SHELVING STAFF Lampley, John R., Library Page I, left September 25 Johnson, Walter, Library Page I, began October 12

-108- Professional meetings, seminars, etc. attended by Literature's staff in 1987

Fritsche 1 , Linda Member: ALA MLA Committees: RASO, MLA, planning committee for annual conference Attended: Creative Thinking & Planning Committee for annual conference Conversation with Books, College of St. Catherine Introduction to BRS, College of St. Catherine Classes: Beginning Russian, College of St. Catherine Gegner, Walter Member: ALA MLA MPLIC Planning Committee, August - December President: Professional Librarians Union of Minneapolis Attended: MPLIC Planning Retreat, Riverwood Time Management (Civil Service Skill Building Course) Hasenstein, Virginia Member: ALA Attended: I'd Rather Read: Growing into Books, St. Cloud State University Great Midwestern Bookfair Dialog System Seminar Johnsen, Barbara Member: Clerk-typist II Committee Attended: Personal Effectiveness on the Job (Civil Service Skill Building Course) Salmon, David Attended: I'd Rather Read: Growing into Books, St. Cloud State University Classes: Role of the Public Library in Society, St. Cloud State University, Extended Campus

-109- Thews, Dorothy Member: ALA MLA MN. Reviews, Board of Directors, resigned October Attended: ALA Conference, San Francisco Great Midwestern Bookfair Loft presentations, throughout the year Metronet Eye-openers and Winedowns, throughout the year Metronet Annual Meeting Bouchercon (Conference of Mystery Writers) Effective Communication Strategies for Supervisors (Civil Service Skill Building Course) Personal Effectiveness on the Job (Civil Service Skill Building Course) Classes: Various French-language classes, International Institute and Alliance Francaise

-110- I. Reserves Literature Department Patron & Staff ILL Total Total reserves reserves reserves reserves Year taken taken taken f i 11 ed 1986 606 380 986 717 1937 495 414 909 414

1986 1987 Volumes sent for rebinding...... 1,084 1,009 Volumes discarded...... 2,300 971 (approx.) III. Book Selection Room count of new titles kept 1986 1987 Neil Fiction titles ...... 983 980 New Non-fiction Titles ...... : .. 1,725 1,856 2,708 (1) 2,836 (1) IV. Books-on-Tape circulation 1987 4,232 (2) V. Books sent to other agencies 1986 1987 To MPLIC Agencies 2,045 1,765 To Hennepin County Agencies 162 (3) 141 1. Figures do not include definite orders, which do not go through the Book Selection Room. Definite orders probably accounted for about 500 additional titles per year. 2. January 1987 not included. 3. HCL - Southdale was closed during most of March.

-lll- SOCIOLOGY DEPARTMENT ANNUAL REPORT 1987

In Minnesota, 1987 will be remembered as the year that the Minnesota Twins won the pennant! The Sociology Department will remember 1987 as the year that brought us two new librarians, a larger materials budget, much staff training, and a free trial demonstration of H.W. Wilson's Wil sond i sc. Susan Redpath joined the staff in January to fill the librarian position which had been vacant for six months. Ted Hathaway was hired in February as the librarian replacement for Walter Gegner who was pro­ moted to Assistant Department Head in the Literature Department. The 1987 Materials Budget Committee tried a new formula for alloca­ ting funds. The formula they used took into consideration the number of subject areas covered by a department, the number and cost of books pub­ lished in these areas, and special departmental collection building needs. The materials budget they allocated to Sociology was $62,916, an increase of $8,206 over 1986. In addition to the materials budget, the department received $17,143 for continuations and $16,497 for periodicals. 2,915 new titles were added to the collection. Library gift funds helped us to purchase many expensive reference books. Some important titles added to the collection were: The Encyclo­ pedia of Religion; Gallaudet Encyclopedia of Deaf People and Deafness; Capital Campaign Resource Guide; Folklore of American Holidays; Anthro­ pology Journals and Serials; Handbook of Environmental Psychology; Encyclopedia of Special Education; Bibliographic Guide to Dance, 1986; Faculty Directory of Higher Education; Women in the News; Encyclopedia of Associations, Rankings Index; Encyclopedia of Aging. Building or updating certain subject areas of the book collection was again a collection development goal. Many new books on the Jewish religion, chess, bridge, sex education, and the teaching of mathematics, science, language arts, and social studies were ordered for the collec­ tion. Another long range collection goal the staff worked on was the building of a pamphlet collection more oriented to patrons' needs for current "hot topics." The first stage of this goal was accomplished in November when Ted Hathaway finished weeding the circulating pamphlet file from 55 drawers down to a more usable 13 drawers. Ted also start­ ed ordering multiple copies of pamphlets on suicide, abortion, drugs, child abuse, and other "hot topics" as they appeared in publishers' catalogs. The MAX barcoders completed barcoding almost all of the Sociology

-112- service floor circulating and reference books by the end of February. Having access to the bibliographic records which became available when this project was completed greatly expanded the usefulness and value of MAX as a tool for helping the public. Two special events highlighted our work with the Foundation Center Cooperating Collection. On May 5, all of the supervisors of Minnesota Foundation Center Cooperating Collections met at the Library to share ideas. Jackie Reis and Pat Bill from the Minnesota Council of Founda­ tions, Jim Shannon from the General Mills Foundation, and Jody Wahl from the Attorney General 1 s Office were guest speakers at this infor­ mative meeting. Then on November 16, the Library and the General Mills Foundation co-sponsored the Minnesota premiere of the twenty-eight min­ ute Foundation Center film 11 Foundations: the People and the Money. 11 This was the first film to be made on the subject of American founda­ tions. Susan Redpath, the Foundation Collection supervisor, revised the introductory cassette tape and transcript this year. She also devised a system so that the holdings of the other Minnesota Cooperating Col­ lections would be reflected in her bi-monthly column of book reviews in the 11 Giving Forum. 11 Statistics showed that 2,755 people used the Foundation Center materials, or attended one of the 26 orientation talks. On October 28, H.W. Wilson supplied us with a ninety day Wilson­ line demonstration package which included Wilsondisc: Readers• Guide to Periodical Literature, a personal computer, a monitor, a compact disc player, an internal modem, and a printer. This CD Rom system and the hardware allowed staff and patrons to use a microcomputer to do quick, easy searches of Readers• Guide. We hope that the Library will be able to find funds so that we can keep this popular reference tool after the trial period is comple­ ted. We also hope that H.W. Wilson will be able to supply us with printed instructions which will make this tool more user friendly for the public and less time consuming for the staff. Equipment received in Sociology this year included a Xerox 6015 Memorywriter, two Xerox printwheels, a pair of pliers, two clipboards, a two drawer metal card file, and a cassette display rack which was transferred to us from the Technology/Science Department. The department 1 s staff development programs for the year included tours of Walter and Wilson Libraries at the University of Minnesota and tours of the Films collection, the Friends of the Library area, and the Telephone Device for the Deaf station at MPLIC. The staff attended meetings at which the Art/Music - Sociology crossover subjects

-113- were examined and meetings at which materials on various aspects of signs and symbols and their location in the Library were discussed. As a part of the development program, the department participated in a very successful staff exchange. In August, Mary Moore and Ruth Richardson each spent a week working in Interlibrary Loans, and Joy Wallin and Susan Vos from Interlibrary Loans each spent a week working in Sociology. All of the participants in the staff exchange felt they had bene­ fited from getting to know the staff, the work, and the problems of another department. This made all of the extra work involved in the staff exchange worthwhile. The department was honored to have Jerry Blue selected as one of the members of the Strategic Planning Committee. Jerry spent many hours at committee meetings helping to develop the Strategic Plan which will guide the Library for the next five years. Rita Tarasovic served as the Urban Corps intern from June through November. Rita's capable work helped us to accomplish many special clerical projects. The department head would like to thank an excellent staff whose cooperation, willingness, and hard work made 1987 a productive year for the department.

Respectfully submitted/ ~ ~{Jau_t~ Eileen Schwartzbauer, Head Sociology Department

-114- SOCIOLOGY DEPARTMENT STAFF 1987

Blue, Jerry January 1 - December 31 Assistant Head

Colton, Tamara January 1 - December 31 Shelver

Gegner, Walter January 1 - January 31 Librarian II

Hathaway, Edward February 17 - December 31 Librarian I I

Moore, Mary January 1 - December 31 Clerk-Typist II

Olson, Mrs. Elizabeth January 1 - December 31 Library Aide I

Redpath, Mrs. Susan January 20 - December 31 Librarian II

Richardson, Mrs. Ruth January 1 - December 31 Library Aide I

Roback, Sandra January 1 - December 31 Library Aide I (part-time)

Schwartzbauer, Mrs. Eileen January 1 - December 31 Head

-115- SOCIOLOGY DEPARTMENT STAFF ACTIVITIES 1987

Jerry Blue Memberships: Professional Librarians Union of Minneapolis WISE Resource Volunteers, Historian MPLIC Staff Association Committees: Planning Committee for the Library 1 s Long Range Planning Conferences, DataTimes Training, April 15, 1987 Workshops, Time Management, Hennepin County, June 2, 4, 1987 Classes: Hearing Impaired Library Patron, MELSA, October 28, 1987 . Midwest Federation of Library Associations, Indian­ apolis, Indiana, November 4-5, 1987 Association of Black Storytellers, Berea, Kentucky, November 12-14, 1987 Family Fest, Minneapolis Community College, Novem­ ber 22, 1987

Edward Hathaway Memberships: Music Library Association Conferences, DataTimes Training, College of Saint Catherine, Workshops, February 16, 1987 Classes: Dialog Training, College of Saint Catherine, June 23, 1987 Communication and Change, MELSA, September 17, 1987 Wilsonline Training, College of Saint Catherine, November 16, 1987 11 Minnesota Geography, 11 University of Minnesota, Fall Quarter, 1987

Mary Moore Memberships: MPLIC Staff Association, Secretary AFSCME Local 99 Committees: Clerk-Typist II Committee

-116- Conferences, DataTimes Training, College of Saint Catherine, Workshops, February 16, 1987 Classes: Formating Skills for Typists, Minneapolis Per­ sonnel Department, May 5, 12, 19, 1987 Hearing Impaired Library Patron, MELSA, Novem­ ber 5, 1987

Betsy Olson Memberships: MPLIC Staff Association AFSCME Local 99 Conferences, DataTimes Training, April 15, 1987 Workshops, Classes:

Susan Redpath Memberships: American Library Association Professional Librarians Union of Minneapolis MPLIC Staff Association Metronet Group on Information for Nonprofits Conferences, Dialog Training, College of Saint Catherine, Workshops, March 24, 1987 Classes: DataTimes Training, April 15, 1987 Grantsmanship Center Training Program, Wilder Foundation, October 5-9, 1987 Wilsonline Training, College of Saint Catherine, November 16, 1987

Ruth Richardson Memberships: AFSCME Local 99 Conferences, DataTimes Training, April 15, 1987 Workshops, Classes:

Sandra Roback Memberships: AFSCME Local 99

Conferences, 11 Literature for Elementary School, 11 University of Workshops, Minnesota, Spring Quarter, 1987 Classes: DataTimes Training, April 15, 1987

-117- Eileen Schwartzbauer Memberships: American Library Association Minnesota Library Association MPLIC Staff Association Professional Librarians Union of Minneapolis First Call For Help, Board member

Conferences, DataTimes Training, April 15, 1987 Workshops, OCLC Training, Saint Paul Public Library, Classes: November 3, 1987

-118- SOCIOLOGY STATISTICS 1987

RESERVES TAKEN FILLED NOT CALLED FOR CANCELLED UNAVAILABLE BY PATRON 1986 1253 897 52 9 228 ( 571 of these were for ILL) 1987 1395 965 59 8 329 (742 of (186 of the these unavailable were for were for ILL) ILL)

Titles most reserved during 1987 included: Elgin, Gentle Art of Verbal Self­ defense; Patent, You Can Have It All; Berman, Reenchantment of the World; Shah, Seeker After Truth; Stewart, Weddings; Hay, You Can Heal Your Life; Hirsch, Cultural Literacy; Hawtree, The Golf Course; Belenky, Women 1 s Ways of Knowing; Allen, Games Criminals Play; Oliver, A Dweller on Two Planets.

LETTERS RECEIVED AND ANSWERED 1986 1987 21 33

MARS SEARCHES 1986 1987 701 535

DATATIMES SEARCHES 1987 524

ESTIMATED REFERENCE AND DIRECTIONAL QUESTIONS

IN PERSON TELEPHONE TOTAL 1986 91,573 35,570 127,143 1987 86,051 36,767 122,818

-119- DEPARTMENT OF SPECIAL COLLECTIONS

ANNUAL REPORT

1987 On July 7, 1986 the Minneapolis Public Library Board voted to dedi­ cate the Leone G. Schatzkin bequest of approximately $700,000 to redesign space on the third floor of Central Library to house a Department of Special Collections. On Tuesday, January 20, 1987 the Department of Special Collections became a reality. All staff who had previously been part of the Minneapolis History Collection now reported to the first Head of Special Collections, whose first day at MPL was January 12. Amy Ryan became the first Assistant Department Head while maintaining the title of Minneapolis History Collection Librarian. On March 16 Ann Hobbs and Judy Mosiniak joined the department. Amy Ryan completed her last day within the department August 28. An in-house search for a replacement was undertaken in September. A national search commenced in October. Maggie Sloss, a substitute first trained in MHC on May 15, served in the department the fourth quarter.

As the year unfolded and negotiations with developers et al. deep­ ened, plans for housing all of the new department on the third floor were suspended. In Special Collections-Fourth Floor display cases were removed from the reading room, the reference desk was positioned in closer prox­ imity to the door, and a reference collection/reading area was created in the ell by the end of March.

Stanna Woodbridge returned to her old office. The office of the Central Services Book Selection Librarian served as the home base for the new Department Head for over two months. It then became the Pro­ cessing Room for items to go to Cataloging.

Beginning Saturday September 12 access to Special Collections­ Fourth Floor became available every Saturday Central was open.

By November a MAX terminal and blinds had been installed. The Book Selection Room (BSR) had been converted to a Bibliography Room (BR). National bibliographies in English were returned to the BR while those in a foreign language were clustered beyond it.

Two new services centralized in Special Collections-Fourth Floor were book and paper evaluation (not appraisal) and conservation questions.

In Special Collections-Third Floor the former offices for the FOL became occupied by the Department and Assistant Department Heads. On this floor too the reference desk was moved closer to the door.

The plan for the last four months has been to move the Nineteenth Century American Studies Collection down from NR into Room 311 to

-120- address limited accessibility as noted in the 1978 annual report from Betty Engebretson. In conjunction with this move designs have been drawn up to incorporate exhibit cases in the public service sector; to lay out a new computer work space; to introduce catalogs, finding aids, and reference works of non-Minneapolis Collection (MC) special collec­ tions into the reading room; to house mapcases from the stacks in the workroom; and to change furniture patterns to improve security.

Changes implemented to enhance reference service, communication, and bibliographic control included 1) the circulation within the department of outgoing correspondence; 2) the establishment of a central corre­ spondence file (excluding the Athenaeum) together with new or modified citation/credit, donor, gift, missing, accession, and survey files; 3) the installation of an intercom system for both floors; 4) monthly staff meetings; and 5) standardization of the credit line used for materials from the department.

Establishment of a collection development policy was an early man­ date. This led to working relationships with colleagues, collectors, and dealers in the area. A study of past practices at MPL was done. Discussions with departmental staff, with in-house colleagues, with other department heads, and with my superiors ensued and are on-going. A written collection development policy is planned for May 1988.

The following actions are being implemented now. The department will not maintain a rare books collection per se. Unless an example from the accumulation of fine and private/small press books falls within the guidelines established for one of the five major special collections enumerated below, it may be removed. With few exceptions, small/fine press publications and bibliographies being most notable, current pub­ lications will not be added to the following collections: the Kittleson World War II, the Nineteenth Century American Studies, the Huttner Abolition and Anti-Slavery, and the Hoag Mark Twain.

The five major collections to be pursued actively at the research level are herewith ranked by the date of their creation: 1) the Minne­ apolis Collection (1940); 2) the Kittleson World War II Collection (1944); 3) the Nineteenth Century American Studies Collection (1969); 4) the Huttner Abolition and Anti-Slavery Collection (1974); and 5) the Hoag Mark Twain Collection (1977).

Selective acquisition will occur in minor collections, such as the Louis L. Dodge Autograph, Christmas Books, Miniatures, and History of Books and Printing, the latter so designated in 1987.

In February 1940 the Minneapolis Collection (MC) was born via official recognition and designation from the Library Board. On Monday, August 24 the Minneapolis History Collection (MHC) reverted to its former appellation. The hope was that the return would render the purpose and scope of the collection more understandable to the user from the outset.

-121- By December 7 approximately 6500 records had been loaded into the computerized subject index to MC's photograph collections. The breakdown per photograph collection was as follows: Bromley 1173, Dewars 43, A. D. Roth 200, Gammell 58, Model City 430, and Minneapolis 4600. All of the photographs included in the former subject card index were entered in the database. The Wallof and former Portrait Collections are both ap­ proximately half finished. Work is on-going in this area. In addition, a "quick and dirty Search Manual" was generated to lead a novice through the system.

Continuing requests by mail, telephone, or in person made this our most used special collection. Barbara Flanagan and Friends of MPLIC continued as important benefactors. A Minneapolis school yearbook fund was established through a contribution from Barbara Bacon Heffelfinger in March. Copies of Our Story, which used resources from the collection, were presented to MC by George Draper Dayton II in July.

The collection continued to enjoy a good working relationship with other areas. INFORM used us frequently. The plaint registered by Ruth Thompson in her 1941 Annual Report is not ~rue today: ''The department heads are still averse to giving up any of their local material to the Collection." This year Sociology, in particular, released a wealth of materials.

The Kittleson World War II Collection ceased to pursue the policy cited in the 1982 annual report of Richard Hofstad: "We have attempted to acquire one copy of all English language publications currently being published." Moreover, World War I publications were to be excluded. Some excellent examples of publications from the 1940's were obtained by J. Harold Kittleson during his trip to England in the Fall. In addition, photographs, pictures, books and other documents from members of the USS Minneapolis were eagerly accepted in June.

The Nineteenth Century American Studies Collections had new letters cited in Eleanor M. Tilton's Additional Letters of Ralph Waldo Emerson. An 1874 London edition of William Cullen Bryant's Poems with a fore-edge painting of Indians on a buffalo hunt and a rare American fore-edge paint­ ing (Boston 1875) purported to depict Longfellow's Portland home were significant additions. Letters from Washington Irving, John Greenleaf Whittier, and Bryant strengthened the manuscript collection. Also note­ worthy was the addition of the very scarce pamphlet of 1892 entitled At the Graveside of Walt Whitman. Dorothea Steiner, a visiting professor at the U-M from Salzburg and a specialist in nineteenth century American literature, toured the collection July 14. She was impressed.

The Huttner and Hoag Collections were reactivated. The cut-off date for collecting was set at 1900 for the former and 1910 for the lat­ ter. Neither of these collections had enjoyed the attention lavished on the Kittleson World War II and Nineteenth Century American Studies Collections by J. Harold Kittleson. In December ties were re-established with Robert E. Hoag.

-122- Major additions to the Huttner Collection include an 1844 broad­ side of the Eleventh Massachusetts Anti-Slavery Fair, a very rare 1856 illustrated music sheet promoting free-state migration to Kansas dedi­ cated to the abolitionist Henry Ward Beecher, and a choice 21 page pam­ phlet from 1876 entitled Oration by Frederick Douglass Delivered on the Occasion of the Unveiling of the Freedmen's Monument in Memory of Abraham Lincoln ... The Hoag Collection benefitted from the addition of the first English editions of The Innocents Abroad and Life on the Mississippi.

The History of Books and Printing Collection will focus on reference works less apt to be found in other subject departments due to subject matter, rarity, nature of production, or cost. This material was used to great effect for guided tours, classroom presentations, and by indi­ viduals. A sample of titles purchased this year include the following: Beater Time Tests, Chinese Decorated Papers, Handmade Papers of India, Improvements in Marbling, The Mystique of Vellum, and When a Printer Plays.

Promotion of the new department and oider collections took many forms. Presentations were made to the Library Board, MCAD, U-M, the School of the Associated Arts classes, MLA, and the Twin Cities Institute for Talented Youth, among others. In April there was an Open House to demonstrate the new computerized subject index to MC's photograph col­ lections. The Star and Tribune ran an article on the new department June 5. In the same month there was a radio interview on WLTE. In mid­ summer the Department Head attended the Rare Books and Manuscripts Pre­ conference of the Association of College and Research Libraries at Stanford. Active participation locally in the Ampersand Club began in 1987.

The Head of this department could not have survived this past year without the following body. Amy Ryan pursued the OLDS grant, assisted me in long range planning, and monitored daily workflow patterns. Ann Hobbs became our resident expert on searching and inputting in our photographs database created by Bobb Menk. Judy Mosiniak brought a new sense of order to our Minneapolis school yearbooks project. Sally Jungers assumed responsibility for centralized departmental files. Stanna Woodbridge helped bring order to the operations on the Fourth Floor. The work Maggie Sloss performed on Barbara Flanagan's latest instalment on the third floor and on the Huttner and Dodge manuscripts on the four­ th floor will long be appreciated by future users. John Trulen organized the Mellin and Brooks Theater Personalities Collection received in 1955 when Martha Bray was MHC Librarian. Nancy Wennerstrom persevered in classifying a decade run of bookseller catalogs.

For me this, my first year at MPL, was both exciting and frustrat­ ing. One tour guide volunteer characterized the sweep of this new broom in a note to me as follows: "A new department head in a new department with a different approach to the 100 year old foundation stone of the MPL."

-123- Respectfully submitted,

Edward R. Kukla, Head Special Collections Department

-124- DEPARTMENT OF SPECIAL COLLECTIONS

1987

UNCLASSIFIED STAFF

Hobbs, Anna Library Assistant I .6 Appointment March 16-

Kukla, Edward Department Head January 20-

Mosiniak, Judy Library Assistant I .4 Appointment March 16-

Ryan, Amy Assistant Department Head January 20-August 28

CLASSIFIED STAFF

Jungers, Celestine Clerk Typist II January 20-

Woodbridge, Stanna Clerk Typist II January 20-

OTHER STAFF

Austinson, Anthony Urban Corps Part time Jan. 20-Apr. 30

Menk, Robert Cataloger Part time Jan. 20-Dec. 31 Funded by OLDS Grant

Trulen, John Volunteer 6 hours per week

Wennerstrom, Nancy Volunteer 5 hours per week

-125- ANNUAL REPORT TECHNOLOGY AND SCIENCE/ECOL DEPARTMENT 1987

Superconductors, biotechnology, star wars, acid rain, espionage, and medical ethics were the subjects that filled the newspapers in 1987. These were also the subject of Technology/Science/ECOL reference questions, sug­ gestionsfor purchase, and in turn, the subjects influencing the collection development and services. Biotechnology will pervade the economy as well as our lives. The demand for medical statistics has increased dramatically as have questions on Health Maintenance Organizations and on administration of hospitals and nursing homes. Wellness, alternative forms of medicine and nutrition con­ tinue to be popular. Bioengineering has increased the interest in medical ethics. Desktop publishing has brought in many requests for additional book and magazine sources. One patron called it the most important trend in the computer industry. New publications such as Publish! were purchased to fulfill this demand. More and more standards are being used for law cases rather than for manufacturing new products. Other developing hot topics in Technology and Science this year were fiber optics, lasers, CD-ROM, home and studio recording and film making, machine design and materials science. Best selling books classified in this department were: Berger, How to Be Your Own Nutritionist; Diamond, Fit for Life; Katable, Rotation Diet; Smith, Frugal Gourmet Cooks with Wine; Strieber, Communion; Wright, Spycatcher; and Woodward, Veil.

Collection Development. To determine how well Technology and Science was fulfilling the patron's needs, a survey of all questions unanswered or inadequately answered or incompletely answered was undertaken. The reasons for incom­ plete answers were checked whether they were because of lack of source material or lack of knowledge on the part of the staff. Results of this survey were used to search out reference material to add to the collec­ tion and for continuing education at staff meetings. New periodical subscriptions were added not only those indexed, but some inexpensive, popular titles which may not be of lasting value. The department added many titles to the software collection and increased the coverage of nature guides to other geographical areas for travellers. Because of the complexity of repairing newer model cars, usage of repair manuals has decreased. Copies were dropped from four to two for many models. The DataPro Reports on Data Communication were dropped because the demand did not justify the cost.

New or Updated Services. Technology/Science was one of ten Patent Depository Libraries chosen for an experiment with CD-ROM for the basic patent collection. CASSIS online searching still updates the file. Patrons can switch

-126- from one to the other. The purpose of the experiment is primarily to save money, but it is also to see how well it is accepted by the public. If it works, the PDL will keep the equipment which includes an IBM compatible computer with color monitor, built-in hard disk drive, modem and printer. An interesting sidelight has been to find out who our users are as a result of the survey required by the patent office. The users so far are both college and high school faculty, consultants, information brokers, independent inventors both male and female, as well as law offices. Patent copies increased by 20%. A third reader-printer for the 16mm film cassettes was installed in the patent bay. A modem was added to the Commodore 64 for patron use in October. Cathy Camper did a brief survey of its use. It was used 41 times by 10 users. During the year 1987, 671 patrons signed-up to use the computer for games, horse racing results and business statistics. Some regular patrons used it without signing-up if the machine was free. The staff feels that this service helped some patrons cross the confidence barrier to actually using a computer. Tech/Sci was fortunate in having Trac Cao, an Urban Corps intern, to help with the various computer services. By removing the new book trough, it was possible to have a small media center with the software, audio tapes, records and Commodore com­ puter adjacent to each other. Cathy Camper contacted the consumer groups in the area to ascertain what services they provided. This information was put into a notebook giving the agency hours, type of information provided and staff contact person. To answer requests for hospital annual reports, Marilyn Gunlaugson contacted all the hospitals in the Metro area and asked that Tech be put on a list to receive their reports. The various catalogs including seed catalogs and the House Organ and Serial Files were radically weeded by Mary Beisel to make for more active files. Mary also verified reference citations and updated our much used nature fact file. Online searching has continued to be an important part of the refer­ ence service. It has shown an increase of 13% in 1987 with trademarks leading the search topics. This is followed by patents, science (pure and applied), medicine, consumer and ECOL in that order. This does not include CASSIS or CD-ROM patent searches.

Outreach. The Environmental Conservation Library has added every library in the State to its' mailing list for ECOL News. It has prepared and distributed over one hundred new bibliographies of enivronmental educa­ tion materials held by ECOL. The environmental newsletters from other organizations have been arranged for open display. William Johnston represented ECOL at the Enviro Fair at Calhoun Square and also at the Midwest Environmental Education Conference at Spring Lake Camp. He made an in person presentation to the Environmental Quality Board and to groups in the Library. Visitors to the Library included Marge Sheehan of the Nuclear Regulatory Commission and Charles Hawkins and Shirley Dokenny from EQB. The ECOL Annual Report is appended. Aside from the continuing talks given by Tom Smisek, Bill Johnston and more recently, Mary Beisel, in the patent bay on "How to Search a

-127- a Patent," Tom talked on patents at the Minnesota Library Association in Brainerd, was part of the workshop for the National Innovation Workshop in Grand Forks, N.D., made a presentation to MELSA and had an information booth at the Minnesota Inventor's Congress in Redwood Falls, MN. Bruce Cox, an intern from the Patent Office, was a visitor to the department to assist with the set up of the CD-ROM equipment and service for patents. A duplicate set of Sam's Photofacts was donated to the Los Angeles Public Library to replace those they lost in a fire. Exhibits included the following topics: trademarks, Star Wars, hot topics (fiber optics, CD-ROM, and lasers), and turkey facts.

Staff Training and Development. A major problem in Tee/Sci was solved when we were granted a full time shelver. Much time had been spent interviewing and training shelv­ ers only to have them leave. Those leaving in 1987 were: Kuang Tei Ho and Yohannes Berhanes. Walter Hotvet was chosen for the full time position in November and in a short time has made great progress in getting Tech's stacks in order. Other staff changes were Lee Kamel's promotion to Aide II in the Circulation Department and his replacement in Tech by Marie Hanson. Trac Cao, an electrical engineering student at the University, was appointed an Urban Corps intern. The annual department tour was to the Bakken Library. The staff also attended the foundation talk in Sociology and an orientation to Business and Economics. Mary Beisel prepared a subject overlap with Art and Music Department focusing particularly on textiles and collectibles. Darrell Barrett represented Art/Music to answer questions. Mary Also gave the department a useful update on sources for nature I.D. Both Mary Beisel and Cathryn Camper spent two half days in Government Documents. Mark McHugh exchanged duties with Mike Kulka in Business/Economics for one week and with David Salmon in Literature for another week. Marilyn Gunlaugson trained in MRMS at MPLIC and attended two courses, "Intro­ duction to the Personal Computer" and "Lotus 1-2-3," at Dunwoody Insti­ tute. Betty Stennes attended two Civil Service workshops, "Reflection of You" and "Working Smarter, A Winning Strategy," at St. Thomas, Mpls. Alternating weeks with the department head's meetings, the Tech­ nology and Science librarians met for 45 minutes in the department office where they are still available to the aides at the desk. Meetings were mainly devoted to a review of older reference sources. Some meetings were procedural and some on needs or goals of the department. Major goals currently being planned for 1988 are: 1) A video on how to search a patent, 2) A program for students on patents, 3) Procuring an IBM computer for the public to search the Grateful Medicine PDQ data­ base, 4) Workshops on standards for staff and public.

Respectfully submitted,

; , ·1 I I ~-,, ' .. ~iy~i) ~(~~~ams~~:. ~:a;\ ' : .'./_; ,'; ·~. Technology and Science/ECOL Department

-128- STATISTICAL HIGHLIGHTS TECHNOLOGY AND SCIENCE/ECOL 1987

Budget Expenditures

Tee/Sci ECOL Total Books $59,879.25 $1,894.54 $61,773.79 Continuations 31,848.62 6,405.00 38,253.62 Periodicals 20,570.09 1,795.00 22,365.09 Computer Software 2,500.00 2,500.00 Gift Funds 1,765.71 1,765.71

Totals $116,563.67 $10,094.54 $126,658.21

Materials Received

Tee/Sci ECOL Total New Titles 2,865 117 2,982 Duplicates 591 - 591 Transfers-in 325 - 325 Restored Books 140 - 140 Gift Books 103 - 103 Phonotapes 34 - 34 Computer Software 148 - 148 ---

Totals 2,865 1,341 117 4,323

Serial Publications

Tee/Sci ECOL Total Periodical Subscriptions 475 54 529 Continuations 425 34 459

Totals 900 88 988

EIS and EAWs 537

Nuclear Regulatory Commission

Paper, (Monticello, Prairie Island, Nureg) 759 Fiche, (Monticello, Prairie Island, Nureg and Generic) 214

Total NRC Documents 973

-129- Fiche Added In 1987 (Other than NRC Fiche) Total

Handicraft Index, January - October, 1987 4 (Two sets issued November, 1987) Racing Forum (Central Region Tracks) Central Monthly Charts* 99 Index of Horses* 61 U.S. Patent Classification Definitions (1987 Update) 415

Total Fiche Added 579

Microfiche Printer (3-M 800) Copies Printed 3,904

Patent Use Total patent cassettes received in 1987 250 Patent cassettes refiled 19,829 Copies - INFORM (3-M 500) 8,008 Total copies/patent copiers 69,773 Total Plant Patents Received 131

Periodicals to Bindery 564 Periodicals Returned from Bindery 573

Reserves Statistics MPLIC ILL Reserves received 445 693 1,138 Reserves filled - 999 - 999 Reserves cancelled or not picked-up by patron - 198 - 198

Computer Searches MARS Searches - databases logged onto (Up 13\%) 1,145 CASSIS - this database was partially converted to CD-ROM late mid-year, statistics are not available.

Public Access Computer Commodore 64 - total users 671 (Modem - 10 users used the modem 41 times)

Reference Questions (in non-service points) ILL/MELSA total reference questions received & answered 181 Mail, total received & answered (T/S = 2, ECOL= 45) 47

* December, 1987 fiche will not be received until later in 1988.

-130- LIBGIS Statistics Total 1987

In-person reference 39,186 Telephone reference 42,528 In-person Directional A 21,267 In-person Directional B 48,697 Telephone Directional A 4,086 Telephone Directional B 10,169

Year-to-date combined reference and directional questions 165,932 (1987) 162,064 (1986) +2.4%

-131- STAFF COMPLEMENT

OF THE

TECHNOLOGY AND SCIENCE/ECOL DEPARTMENT

1987

UNCLASSIFIED

Abrahamson, Edythe Librarian IV, Department Head Beisel, Mary Librarian II Camper, Cathryn Librarian II Johnston, William Librarian II Schutte, Mary Librarian II, became Mary Beisel 7/26/87 Smisek, Thomas Librarian III, Assistant Department Head

CLASSIFIED

Berhanes, Yohannes Shelver, beginning 7/28/87 until 10/31/87 Gunlaugson, Marilyn Clerk-typist II Hanson, Marie Aide I, beginning 11/16/87 Ho, Kuang Tei Shelver, beginning 2/2/87 until 6/19/87 Hotvet, Walter Shelver, beginning, 12/7/87 Kamel, Lee Aide I, until 10/24/87 McHugh, Mark Aide I Magnuson, James Aide I' beginning 8/17/87 Manguson, Ronald Aide I Stennes, Betty Aide II Wilson, John Aide I' un ti 1 8 /19 / 8 7 URBAN CORP

Cao, Trac 7/1/87 -

-132- .STAFF ACTIVITIES

Edythe Abrahamson

Classes: "Introduction to Physical Geology," Fall Quarter, U. of M. Committees: Book Budget Committee Conferences: Special Libraries Association (SLA) National Convention, Anaheim, California. Library Visits: Sunnyvale Public Library ( Silicon Valley) and its' separate patent library. San Francisco Public Library Minitex Bio-Med Library, U. of M. Bakken Library (with Medical Alley Group) Local Department of Commerce (Mpls.) Memberships: Special Libraries Association (SLA) Mn OLUG Patent Documentation Society Friends of MPL Minneapolis Public Library Staff Association

Mary Beisel Memberships: American Horticultural Society Audubon Society Minnesota Horticultural Society Minnesota Native Plant Society Nature Conservancy National Parks Preservation Association National Wildlife Federation Sierra Club Lectures, Classes and Field Trips: Jan. 17 - 18 Winter Birds in Duluth. Bell Museum, U. of M. Feb. 3 Wildlife Conservation in Belize. Audubon Society. Feb. 7 First in the Nation: Conference on the Minnesota Non Game Wildlife Program. DNR. Mar. 4 - 14 Independent exploration of biological communities in Guadalupe Mountains and Rio Grande Valley. Apr. 3 - 5 Snow Goose Migration at Sand Lake. U. of M. Extension Course. May 9 Traditional Ojibway willow weaving. Presented by Karen Kakajeesic for the Minnesota Museum of Art. June 6 Blandings Turtle Migration. Weaver Dunes. U. of M.

-133- Extension. Oct. 5 Brother Wolf. Lecture by David Mech on the Arctic Wolf. U. of M. Oct. 6 Wildlife Research in Lowland Nepal. Audubon Society. Nov. 4 Forest Fragmentation. Lecture by a Harvard biologist on Central American deforestation. Smithsonian Institute and Bell Museum. Dec. 1 Derwent, Inc. World Patent's Index On-Line Training. Dec. 2 Lichen Studies at the Minnesota Herbarium. Minnesota Native Plant Society. Dec. 25 - Jan. 1 Florida Everglades trip.

Cathryn Camper Classes and Tours: Aug. 18 Bakken Library tour. Conferences, Workshops and Seminars: BIOSIS/CAB Training Session Attended Small Press Conference at Calhoun Square Publications: School Library Journal, November 1987, "What If Dinosaurs Were Pink?" Special Projects: Arranged and participated in Karate demonstrations at Hosmer, Northeast and East Lake libraries for the Summer Reading Program.

Marilyn Gunlaugson Classes and Tours: Mar. 18 - 19 "Introduction to the Personal Computer," Dunwoody Institute. Mar. 30 - 31 "Lotus 1-2-3," Dunwoody Institute. Aug. 18 Bakken Library tour. Memberships: Minneapolis Public Library Staff Association, Vice President Employee Recognition Committee Executive Board Clerk-typist II Committee, Chairperson AFSCME Council 14, Local 99 - Trustee and Women's Representative Friends of the Minneapolis Institute of Arts University of Minnesota Alumni Association Plymouth Congregational Church Library and Archives Committee Icelandic Women's Association (Heckla Club) Twin Cities Teddy Bear Club

Ronald Manguson Memberships: U.S. Naval Institute, Associate Member Tours: Aug. 18 Bakken Library tour.

-134- William Johnston Seminar: Dec. 1 Derwent World Patent Index Seminar. Special Projects: Represented ECOL at Environmental Expo in Calhoun Square, April 9, 1987. Represented ECOL at 1987 Midwest Environmental Education Conference, September 25, 1987. ECOL presentation to the Environmental Quality Board, October 15, 1987. Artist in residence at Ragdale, Lake Forest, Illinois, November 7 - 14, 1987. Gave 12 patent talks to 91 people.

Thomas Smisek Conferences, Workshops and Seminars: Patent Depository Library Conference, Washington, D.C., May 18 - 22, 1987. ALA Annual Conference, San Francisco, CA, 6/27 - 7/3/87. ---Tours: Gave tour of Tech/Sci to Bus/Econ staff, 3/27/87. Organized and led tour of Bakken Library, 8/18/87. Workshops/Presentations Given: Presentation given to Southdale Hennepin County reference librarians on how to search patent literature, 4/1/87. U.S. Department of Commerce National Innovation Workshop, four presentations given on access to patent information, Grand Forks, N.D., 4/24 - 25/87. Midwest Inventor's Congress - answered questions on patent searching, Redwood Falls, MN, 6/12 - 14/87. MLA Annual Conference - presentation on access to patent literature, Maddens Resort, 10/7/87. MELSA Reference Committee - presentation on access to patent literature, 12/8/87. Travel: Texas and Mexico, 2/87. Southeastern United States, 4/87. Special Projects: CD-ROM version of CASSIS Patent Database - helped debug software and set-up public access terminal, 10/87.

Betty Stennes Tours: Bakken Library - August 18, 1987. Memberships: Staff Association of the Minneapolis Public Library and Information Center

-135- Classes: Oct. 1 "Reflection of You," St. Thomas, Mpls. Nov. 3 "Working Smarter: A Winning Strategy," St. Thomas, Mpls.

-136- REPORT OF THE ENVIRONMENTAL CONSERVATION LIBRARY (ECOL) December, 1987

1987 was, in many respects, a watershed year for the Environmental Conservation Library. Local concerns such as the Hennepin County Resource Recovery Project, and international concerns, such as acid rain, spurred an increase in questions to ECOL and greater interest in the entire realm of environmental matters. ECOL bibliographies of environmental education books available in the collection were distributed by mail, and at the Midwest Environmental Education Conference at Spring Lake Camp in October. Environmental Abstracts has continued to be an important resource for researchers and the public. ECOL also played a role in the research of students seeking information for their school term papers, from upper elementary through college level. Space in the ECOL bay of the Technology and Science Department was rearranged, and the newsletters ECOL receives were displayed, resulting in their increased use. ECOL also played a role in the curriculum development needs of State educators and in the provision of information to a variety of connnercial and communications firms in Minnesota.

1. Acquisition For the year 1987, 144 books were received and catalogued for ECOL with others on order. The dollar amount allotted to monograph acquisition was $2,000 in 1987. ECOL subscribed to fifty-three magazines, at a cost of $1,800; continuation purchases for the year totalled $6,405.00. Environmental Abstracts and Envirofiche costs totalled $10,790.00. Environmental Abstracts is the most comprehensive abstracting service available in the environmental field; the producers EIC Intelligence, Inc., receive permission to reproduce over 80% of the articles they index on microfiche, making it an invaluable single source for information in a range of subject areas. Energy Abstracts and Energyfiche, a complementary index produced by the same company, was also available in ECOL. Northern States Power has continued to fund this index through 1987.

2. Circulation Circulation in 1987 in the Technology/Science Department of the Minneapolis Public Library is estimated at 244,400 books. Random sampling of books returned to the department indicates that 6.5% of these books are part of the ECOL collection. A total of 15,900 catalogued items were circulated for the year. The department as a whole answered over 73,000 reference questions, about 2,900 environmental in nature. Sample inquiries in December included: owners of a local warehouse which sought information on developing an in­ house recycling center and a source for recycling styrofoam packaging; a request from a Girl Scout leader for information on the development of environmental activities and curricula; a researcher from Channel 2 News seeking sources which covered the effects of radioactivity; and an indi­ vidual who felt he was working in an environment where the indoor air was hazardous to his health, had been dissatisfied with the response he got

-137- from OSHA, and desired other places to turn for help. ECOL also fielded requests for many EIS's, among them the Hennepin County trash incinerator, the Industrial Park of St. Louis Park, the Potlatch Waferboard plant in Cook County, the Hiawatha Corridor project, and a consulting firm seeking previous environmental assessment worksheets for mobile home parks. ECOL reviewed 484 EIS's and EAWs. 1,250 items were circulated from the vertical file of uncatalogued material, ECOL distributed just over 100 copies of the Environmental Quality Board's 1986 Environmental Directory, and answered forty-five letters of inquiry for the year.

3. ECOL News In the last half of 1987, the last few libraries in the State which had not been receiving ECOL News were added to the mailing list. Forty­ five new names were added in the past six months, bringing the total circulation close to 2,100. Major articles printed in 1987 concerned household hazardous wastes, tropical deforestation and environmental forecasts for the year 2,000. The January, 1988 issue will contain an article on organic farming.

4. Planning and Development In 1987, ECOL has begun to develop its resources along two lines: education and research. The Library hopes to focus its collection in order to supply information needed for the education of the State's students and the public on environmental matters, and to provide materials for the specialized research needs of environmentalists in the private and public sectors. To these ends, the Library has created five environmental education bibliographies and distributed over 125 copies of them. Pur­ chasing of books has been augmented by taking advantage of free publi­ cations offered by State and government agencies and by buying on discount whenever possible. The high cost of environmental materials makes it difficult to collect comprehensively; instead, targets of current and future concerns are established and primary purchasing of books is done within these areas. The importance of making known ECOL's resources to the public is still a major concern of 1988. Environmental education bibliographies on Air Quality, Wildlife, Ecology, Recycling, and Energy Conservation include brief descriptions of books and materials available in ECOL for educators. Pathfinders, which are guides to the literature in a specific field, are also in development. In order to increase the visibility of the Library, representation at as many environmental and educational conferences as possible, given the time and resources available, is planned for 1988. Announcement of bibliographies and pathfinders in ECOL News is planned in the mid-year issue. The ECOL Librarian also hopes to visit environmental research libraries in the State, in order to establish a dialogue between them and ECOL and to ascertain how best to serve the more specific research needs of environmental specialists. Acquisition of telefacsimile printer by the Minneapolis Public Library has a potential influence on the dissemination of information

-138- which will also be explored in the coming year. It may be possible to transmit some information requests directly to other libraries and agencies in order to insure prompt response to inquiries. Research needs to be done in the coming year as to the feasibility of such transmissions, with regards to accessibility and cost, as well as copyright restrictions. ECOL also plans to encourage use of inter-library loan in out-state areas for the purpose of disseminating materials. Other, more ambitious projects to be undertaken are dependent on funding levels. The Environ­ mental Conservation Library had several programs previously which did much to disseminate environmental information, most notably environmental education packets which were sent to interested parties, containing a variety of fact-sheets, brochures and material on specific topics. Due to funding cuts, these programs had to be curtailed in favor of the higher priority of collection development. The move from direct mail of ECOL books to inter-library loan requests between libraries was also neces­ sitated by budget cuts. This, of course, has limited the effectiveness of distributing materials from the collection to out-state users. What the Library would like to do, ideally, is return to a higher rate of funding and use the money to begin once again the direct mailing of materials to patrons with an ECOL borrower's card. Given the uncer­ tainities of the State's budget on an annual basis, this may not be realistic. The importance of a specialized public library on environmental sub­ jects manifests itself daily in the current events and concerns of citizens, but in order for such a resource to function with greater effi­ ciency, thoughtful, consistent investment must be made. A library has the answers to questions and problems; the larger the collection, the more answers can be found.

Respectfully submitted, fi~xfJffelv William L. ~hnston ECOL Librarian

-139- SHELVING DEPARTMENT Annual Report 1987

Popular Library Gets Face Lift Early this year Minneapolis Public Library began supplying many of the newest and most-wanted titles available. Through an arrangement with Bookmen, Inc., such titles would be supplied on a regular basis and cir­ culated from the Popular Library - making it all the more popular and all the more of a responsibility for the Shelving Department. Because of this added feature, someone from Shelving was solicited to have a special in­ volvement in this new venture with the prospect that an upgraded Page I position would thereby be warranted. As of December 1987, there is still no official "Popular Library Clerk" or similar classification established, but we are hoping it will materialize soon.

Planning Committee Just for the record, the formation of the Planning Committee was an important event at Minneapolis Public Library this year and one of its members was from Shelving.

Elevator-Escalator Woes In one sense, the whole year was a period of frustration and deprivation caused by extensive work on the escalator and freight elevator. The freight elevator shutdown (March-June) was especially crippling, as we depend on it so heavily. The escalator work (July-December) caused problems in a large segment of mezzanine magazines. That's because the housing around the bottom of the escalator became loose during the operation and had to be supported by beams which blocked some mezzanine aisles. And through gaps in this loose housing fell cutting-torch sparks, endangering the magazines. So we had to remove shelves and shelves of magazines and store them on booktrucks for the duration. Friends' Move and Other Moves Among our various bookshifting maneuvers we helped the Friends move in February from third floor to their new home in the beautifully remodeled former museum area. Other large moves included: 1. The Juvenile stacks - expansion. 2. The Sociology Dewey stacks - partial relocation. 3. The Literature genre books - regrouping.

-140- 4. Some special collections on fourth floor - relocating in old Book Selection Room. 5. The Tech-Business LC stacks - expansion. Yes, we are tight, but not so tight that we can't wiggle!

To our Director, Mr. Kimbrough and our Chief, Ms. Fugazzi, may I express my thanks and appreciation. And to each member of my staff - thank you! There is a heartening constancy here as can be seen from the small staff turnover and from my conviction that we really do work well together. Respectfully submitted,

~-,,.y--.t/\ c,,,-?-~--J- C:lames Crowley Supervisor, Shelving Department

-141- SHELVING DEPARTMENT STAFF 1987

Adams, Anne Anderson, Beverly Araya, Mulugeta Broch, Elana* (volunteer) Castillo, Napoleon Cho, Anne Copeland, Jonathan Crowley, James DiAngelis, Manzie Dretsch, Timothy* (volunteer) Engel, Kimberly Eubanks, Isabelle Frazier, Edward Geisel, Mary* (volunteer) Howe, John Jamison, Scott (volunteer) Johnson, Scott Kish, Thomas* (volunteer) Lasley, Elizabeth Lindberg, Ruth Liss, Robert Longley, Carole Mayer, Daniel Miller, Randi Ostigaard, Chieko* (volunteer) Pomeroy, Bernadine Ross, Leslie Sandberg, Da 1e Sjogren, Charles Townsend, William Ward, Steven* Woodford, Dianne Woodling, Margaret Total: 33 *indicates separated before January, 1988

-142- MINNEAPOLIS PUBLIC LIBRARY & INFORMATION CENTER ClllEF OF TECHNICAL SERVICES ANNUAL REPORT 1987

The year 1987 was certainly one of challenge and change for Technical Services. The annual reports for each department speak for themselves. Significant achievements were realized while significant changes were experienced.

Lillian Wallis retired as Chief of Technical Services on March 1 after many years of service to the Library. I am pleased to have joined the staff on May 4 to carry on her effort to provide timely, quality, and responsive technical support for the Central and Community Libraries.

Growth in MAX activity is evidenced by the following comparison:

FILE SIZE 1987 1986 PATRONS 99,553 30,000 TITLES 634,994 423,479 BARCODES 929,489 473,689

During 1987 eight community libraries were brought online using Charge/Discharge. The efforts of all of the community libraries are to be commended for reaching the landmark of circulating all of their materials through MAX. So, too, the training and support of the Circulation Department. MAX is now handling 60% of the total circulation.

The growth in the title file on MAX is primarily due to the completion of the retrospective OCLC project. The remaining titles, estimated 85,000 or 13 % of the total collection, are currently being converted as part of the MAX project, with the exception of music (50,000 titles) which will require a future project. Also to be addressed are government publications.

In September the entire barcoding activity was directed to the Central Library. The public areas, both reference and circulating, were completed. The stacks are currently the focus of the team's attention.

In preparation for bringing the Central Library online using Charge/Discharge, the Circulation Department began issuing MAX cards in July. By the end of the year 80% of the cards presented at the charge area were MAX cards. Barcoding of Central Library circulation returns indicates that the percentage of unbarcoded items are manageable when Central goes online. During this process, Al Lamden has ably replaced Steven Jackson, who resigned on July 1, as Circulation Supervisor.

-143- One seemingly insurmountable problem remained to delay implementing MAX for Central circulation. That was the failure on June 16 of the second full load response time test of the Geac system as currently installed. In December Geac proposed the addition of a second 8000 processor to fulfill the terms of their contract. We accepted their proposal and plan to be online at Central by spring of 1988.

Also of note, the current Geac hardware performed well during 1987 with 0.9% unscheduled downtime.

Along with the implementation of MAX, Technical Services handled increased demands for acquisition, cataloging and processing of new materials. The purchasing budget was up 13.6%; new titles cataloged topped any year since 1973. Most of the increase was accommodated smoothly. The exception was in non-book original cataloging. This problem is being reviewed and permanent staffing changes will be made in 1988 or 1989.

We continued to produce COM catalogs through Auto-Graphics. Funds for the implementation of the Geac online catalog for public use were secured for 1988-1989. The strategic plan, developed during the fall of 1987, calls for an automation plan for the Library, including introduction of the online catalog to the public.

I participated in two panel discussions. The first, at the Mountain Plains Library Association meeting in Bismarck, ND in September, addressed online catalog features. The second, at the October meeting of SLA/ ASIS in St. Paul, addressed implementation of four different automated systems in the Twin Cities area.

MELSA Automation Committee activity primarily concerned development of a "de-duped," revamped MUTL (MELSA Union Titles List) for inter-library loan.

The determination, knowledge, and ability of the entire Technical Services staff are evident in the accomplishments of 1987. The contribution of each individual is the key to the cooperative environment that Technical Services requires for the achievement of timely, quality, and responsive support of library service to the public. My genuine thanks to all. The staff which I inherited is truly dedicated to serving the users of this library.

Next year will undoubtedly bring both known and unknown challenges and changes. We look forward to 1988 and what it offers.

Marsha Fralick Chief of Technical Services

-144- MAX EVENTS, 1987

February 9 Linden Hills online for Charge/Discharge.

May 11 Northeast online for Charge/Discharge.

May 18 Pierre Bottineau online for Charge/Discharge.

June 16 Full Load Response Time Test #2; Geac does not pass.

June 29 East Lake online for Charge/Discharge.

July 1 Central begins issuing plastic cards.

July 13 Hosmer online for Charge/Discharge.

September 15 Community library barcoding completed.

September 21 Nokomis online for Charge/Discharge.

November 2 Roosevelt online for Charge/Discharge.

November 9 Southeast online for Charge/Discharge.

December 14 Geac proposes installation of a second 8000 processor in order for the Central Library to circulate on MAX according to the current contract. MPLIC accepts.

December 31 Completed loading retrospective OCLC records into MAX.

December Central begins discharging items received through the delivery.

-145- TABLE 1

1987 SUMMARY OF COM CATALOG COSTS

NUMBER NUMBER OF SETS CUT-OFF OF CROSS OF CATALOG DATE TITLES REFERENCES FICHE* COST**

32 2/28/87 384,222 6,424 152 $32,312.85

33 7/18/87 394,606 6,440 158 27,888.85

TOTAL EXPENDITURES FOR COM CATALOG: $60,201.70

*Includes copies for sale.

* *Includes cost of processing retrospective MAX records which were not displayed in the COM catalog.

-146- TABLE 2

TECHNICAL SERVICES PERMANENT STAFF (FTE'S)

1985 1986 1987

CHIEF OF TECHNICAL SERVICES 1 1 1

ACQUISffiONS DEPARTMENT

Supervisor .5 1 1 Order Clerk 1 1 Serials Clerk 1 1 1 Library Aide II 1 1 1 Clerk Typist II 2 2 1 Library Aide I 3.5 4 4.8 Bindery/Processing Aide 1 1 1 DEPARTMENT TOTAL: 10 10 10. 8

CATALOG DEPARTMENT

Department Head 1 1 1 Librarian 2 2 2 Library Assistant 1 1 Bibliographic Control Clerk 1 1 1 Library Aide II 8 7 10* Clerk Typist 3 3 3 Library Aide I 1 1 1 DEPARTMENT TOTAL: 16 16 19

*Two added for MAX retrospective conversion project.

ELECTRONIC DATA PROCESSING DEPARTMENT

Department Head .5 1 1 Library Computer Specialist 1 1 1 Computer Opera tor/Programmer 1 Computer Operator II 1 1 Computer Opera tor I 1 1 2 Data Entry Operator II 1 1 1 Data Entry Operator I 1 1 1 DEPARTMENT TOTALS: 5.5 6 7

-147- Table Z - continued

CIRCULATION DEPARTMENT 1985 1986 1987

Supervisor 1 1 1 Circulation Department Clerk 1 1 1 Library Aide II 1 1 1 Clerk Typist I 1 1 Library Aide I -- full-time 9 9 9 Library Aide I -- permanent part-time 3 3 3 DEPARTMENT TOTAL: 15 16 16

PREPARATIONS DEPARTMENT

Supervisor 1 1 1 Bookbinder 1 1 1 Bindery Worker II 1 1 1 Bindery Worker I 1 1 1 Book Preparations Aide 1 1 1 Bindery/Processing Aide 5 5 5 DEPARTMENT TOTAL: 10 10 10

MAX BARCODING TEAM

Bibliographic Control Clerk: Inventory Conversion Specialist 1 1 1 Library Aide II 1 1 Library Aide I 4 12 11 TOTAL: 5 14 13

TOTAL TECHNICAL SERVICES STAFF 62.5 73 75.8

-148- MINNEAPOLIS PUBLIC L1BRARY AND INFORMATION CENTER ACQUISITIONS DEPARTMENT ANNUAL REPORT - 1987

The Acquisitions Department successfully completed its first year on Geac's Automated Acquisitions System in 1987. The advanced planning and preparation of 1986 paid off enormously and we encountered very few significant difficulties caused by the change over to the new system. The budget year ran from December 15, 1986 to January 5, 1988, a total of 260 work days. In that time the Acquisitions Department created 44,900 orders, an average of over 170 each work day. Of course, purchase order creation is only one element of Acquisitions activity. Titles are searched, material received, invoices are paid, and so on. Thus the total amount of work performed by the Acquisitions Department staff is quite impressive.

It is fortunate that our new system worked as well as it has because the Library had a good deal more money to spend for material this year than last. The total 1987 materials budget plus gift and trust funds totalled $1,621,594 which is an increase of 13.6% over 1986.

There were again some significant personnel changes in 198 7. Marie Hanson resigned as Continuations Clerk on June 17th. This vacancy allowed a restructuring of duties in the Department. Two new positions were proposed, studied, and ultimately adopted. Maxine Harris was promoted from Clerk Typist II to Serials Clerk on June 29th. Denise Tauer was promoted from Library Aide II to Order Clerk on July 2nd. The third facet of the restructure was the creation of a new Library Aide II position which had yet to be filled at year's end.

Earlier in the year Gloria Yven, a Library Aide I, retired effective January 8th. Her position was divided and Margaret Garity and Linda Loven were added as .5 Library Aides I. On February 6th Geraldine Bennett accepted a promotion to another City department and her Library Aide I position was split between Valerie Solovjous and Sheryl Joines, who had been .5 in Acquisitions and now became full-time.

Finally, following a maternity leave, Linda Aarhus, Library Aide I, chose to return to Acquisitions on a part-time (.6) basis. Linda Loven's hours were increased from .5 to . 7 on October 26th to help regain some of that time.

In October the Central Subject Department Heads, after conferring with the Library Administration, asked Acquisitions to cancel all the Library's Greenaway/ Advance Copy Plan agreements. There had been a deterioration in performance of these plans in the past few years and no one was able to predict which titles any one publisher would choose to send to us or when they would arrive. In addition the clerical costs coupled with the expense of keeping unwanted but non-returnable material was seen as out-weighing the Greenaway Plan discounts.

-149- 1987 was a learning year for Acquisitions and it has proved to be an excellent foundation for the future development of our system. With the new personnel structure in place and with such a dedicated and able staff as Acquisitions has 1988 should be another year of growth and development. 11:1#::7/::T,4~- Robert N. Thompscdi" Supervisor, Acquisitions Department

-150- MATERIALS BUDGET

1987 Materials Budget Allocations

Central Library Services:

Department Books Continuations Periodicals Totals

Art-Books $ 13,830 $ 9,513 $ 7,684 $ 31,027 Music-Books 7,587 2,228 9,815 Music-Phono 11,354 520 11,874 Films 22,533 950 23,483 Films-Video 10,900 10,900 Subtotal 66,204 13,211 7,684 87,099

Business & Economics 43,159 86,297 14,963 144,419

History 37,219 26,839 20,867 84,925

Literature 48,668 24,339 8,546 81,553

Popular Library 47,500 574 48,074

Technology & Science 73,004 40,734 22,152 135,890

Sociology 62,916 17,143 16,497 96,556

Government Documents 10,900 14,002 2,162 27,064

Children's Department 18,005 1,362 898 20,265

Encyclopedias-Adu! t 2,098 2,098

Mpls/Special Collection 3,000 1,381 1,139 5,520

Unallocated 45,110 60 140 45,310

Greenaway 17,500 17,500

Software 5,500 5,500

TOTAL $480,783 $225,942 $ 95,048 $ 801, 773

-151- MATERIALS BUDGET -- Continued

Community Library Service:

Account Books Continuations Periodicals Totals

Community Library Office $ 400 $ 667 $ 903 $ 1,970

Media 1,000 1,000

Paperbacks -- Juvenile 29,176 29,176

Booking Ahead 52,506 52,506

Reference -- Adult 18,489 44,433 62,922

Current -- Adult 197,581 197,581

Composite -- Adult 54,238 54,238

Disc/Tape -- Juvenile 14,478 14,478

Replacements -- Juvenile 37,182 37,182

Current -- Juvenile 70,731 70,731

Replacements -- Adult 42,625 12,896 55,521

Disc/Tape -- Adult 22,261 22,261

Community Library Periodicals 38,402 38,402

TOTAL $540,667 $57,996 $39,305 $637,968

-152- MATERIALS BUDGET - Continued

Miscellaneous:

Agency Books Continuations Periodicals Totals

Public Relations $ 50 $ $ 184 $ 234

MIL 1,000 1,775 1,771 4,546

Director's Office 700 3,713 1,318 5,731

Associate Director 500 5 58 563

Circulation 55 846 42 943

ILL/Inform 150 818 179 1,147

Chief of Technical Services 90 110 74 274

Catalog Department 805 1,045 154 2,004

Acquisitions 150 4,177 892 5,219

Shipping 8,961 8,961

Shipping Adjustment 1,200 1,200

EDP 100 210 310

Periodicals for Binding 216 216

Misc. and Unallocated 5,404 5,404

Replacement Periodicals 1,350 1,350

Subtotal $ 13,761 $ 12,489 $ 11,852 $ 38,102

MPLIC TOTAL $1,035,211 $296,427 $146,205 $1,477,843

ECOL 1,800 6,405 1,795 10,000

GRAND TOTAL $1,037,011 $302,832 $148,000 $1,487,843

-153- MINNEAPOLIS PUBLIC LIBRARY & INFORMATION CENTER ACQUISITIONS DEPARTMENT Trust and Gift Fund Allocations in 1987

PART I -Trust Funds

Allocation* Atkinson History $ 987.98 Bommelman Central Library 1,798.05 Book-Annonymous Central Library 40,000.00 Corell Central Library 2,762.36 Countryman Central Library 128.58 Daunt History 260.59 Fraser Children's 1,228.89 Fraser Literature 537.61 Fraser Music 588.63 Friends Central Library 1,376.77 Friends Endowment Business/Children's/History 926.64 Gale History 353.25 Grabow Central Library 830.23 Heaton Central Library 692.82 Hinderer Art/Music/Films 4,429.98 Human Relations Central Library 875.91 Johnson Central Library 769.60 Jordan Central Library 4,630.89 Lee Central Library 544.16 19th Century Collection Central Library 310.38 Oberhoffer Art/Music/Films 1,059.65 Oerting Art/Music/Films 334.56 Olson Central Library 1,795.35 Patent Technology/ Science 5,854.13 Pillsbury Central Library 16,471.52 Raible Technology/Science 74.75 A. Reed Central Library 16,778.37 Shannon Memorial Central Library 436.80 George T. Walker Technology/Science 479.57 T. B. Walker Art/Music/Films 186.44 Walker-Hudson Central Library 20,875.89 Williams, Cedric Literature 84.62 Williams Central Library 2,391.73 Williams Community Libraries 2,547.06

$133,413.76

*The allocation for each fund is the amount of distributed income from the invested principal plus the unexpended balance from 1986. Distributed income from the combined trust funds for the acquisitions of materials in 1987 totaled $95,400.30, an increase of $42,683.02.

-154- Trust and Gift Allocations in 1987 - Continued

PART Il - Library Trustee Funds - Received in 1987 for expenditure through the Acquisitions Department

Amount

Anonymous $ 1.00

Bicentennial Bookshelf By National Endowment for the Humanities 500.00

In Memory of Maxine Bloch 25.00

In Honor of the 25th Anniversary of Joan and Gary Capen By Miriam J. Kelen 20.00

In Memory of Ruby Bade Carlson By the Minneapolis Music Teachers Forum 20.00

Leah Carr 108.70

In Memory of Gwen and Vic Cowdery By Dee Tvedt 100.00

Fraternal Order of Eagles 200.00

Fredric Anderson Heffelfinger 100.00

In Memory of Robert K. Heinzen By Mildred Masters 100.00

Sons of the American Revolution, Minnesota Society Mr. John Hallberg Jones 50.00

In Memory of Mrs. Winifred King By Ms. Lillian G. Wallis 20.00

Scott and Elizabeth Long 30.00

Ijain Meltzer 100.00

In Honor of the 10th Anniversary of Merle and Roland Minda By Miriam J. Kelen 20.00

Northwestern Bell 250.00

-155- PART II - Library Trustee Funds - Continued

In Memory of R. Bruce Reinecker By the Employees of Craine and Williams Studios $ 5.00

In Memory of Zella Ann Richardson By Mr. Richard L. Lewis 30.00

In Memory of the Mother of Ruby Ward By Sheilah Dockman 25.00

John and Audrey Westberg 100.00

Mary Williams 3,000.00

In Memory of Joan Armstrong Wilson By Minneapolis Music Teachers Forum Marilyn Dueffert, President 20.00

York Avenue Art Fair, July 1987 53.75

Leslie and Bernice Zieve 500.00

Leslie and Bernice Zieve 500.00

TOTAL $5,923.45

-156- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER ACQUISITIONS DEPARTMENT STA TISTICAL ADDENDA - 1987

SERIAL DMSION-CONTINUATIONS

New Continuation Orders 1985 1986 1987

Art/Music/Films 4 17 25 Mpls/Special Collection 0 2 0 Business & Economics 33 44 34 Government Documents 0 1 0 ECOL 2 2 0 History 91 32 57 Literature 5 25 13 Sociology 6 27 15 Technology & Science 5 15 30 Central Children's Room 1 1 0 Community Libraries 12 23 121 Catalog 0 2 0 Acquisitions 0 2 3 MHC 0 1 0 MIL 0 2 1 Director 0 4 0 Miscellaneous 0 1 0

159 201 299

SERIALS DIVISION-PERIODICALS

Subscriptions Statistics Titles Subscriptions

1986 1987 1986 1987

Paid 2,220 3,895 4,092 4,020 Gifts 1,186 532 1,345 548 Continuations 7* 7* TOTAL 3,413 4,427 5,444 4,568

Newspapers 53 60 168 148

GRAND TOTAL 3,466 4,487 5,612 4,716

*In 1987 ACQ shifted these periodicals to the appropriate Continuations budget.

-157- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER

GIFTS RECEIVED

January 1, 1987 - December 31, 1987

General Public Mpls. Star Tribune TOTAL

Books 5,305 979 6,284

Computer Programs 10 10

Floppy Discs 3 3

Magazines 7,800 7,800

Maps 2 2

Newsletters 8 8

Newspapers 10 10

Paperbacks 11,113 16 11,129

Phonodiscs 715 715

Phonotapes 125 125

Sheet Music 4 4

Slides 500 500

Software 6 6

Videos 4 4

Miscellaneous 6 6

TOTAL 25,611 995 26,606

-158- ACQUISITIONS DEPARTMENT STAFF 1987

Robert N. Thompson Supervisor, Acquisitions

Linda Aarhus Library Aide I (full time to 10-26-87, then .6)

Geraldine Bennett Library Aide I (resigned 2-6-87)

Thomas Brown Bindery Processing Aide I

Margaret Garity Library Aide I (.5) (began 1-12-87)

Marie Hanson Continuations Clerk (transferred 6-17-87)

Mary Kay Harris Library Aide I (.5)

Maxine Harris Clerk Typist II, promoted to Serials Clerk, effective 6-29-87

Sheryl Joines Library Aide I (.5 until 2-9-87, then full time in ACQ)

Linda Loven Library Aide I (.5, 1-27-87 to 10-26-87, then • 7)

Beverly Marden Clerk Typist II

Aurelia Murray Library Aide I

Valerie Solovjous Library Aide I (.5, began 2-17-87)

Denise Tauer Library Aide II, promoted to Order Clerk, effective 7-2-87

Gloria Yven Library Aide I (retired 1-8-87)

[vacant] Library Aide II

-159- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER CATALOG DEPARTMENT ANNUAL REPORT 1987

1987 was a year characterized by an overwhelming workload and the perseverance to overcome it. The number of new titles cataloged reached 26,445. Not since 1973 have this many new titles been added to MPLIC's collections in one year. Greatest growth occurred in the area of non-book cataloging. With the mushrooming of interest in "talking books" and the need to have a bibliographic record in MAX for each title in the collection, non-book cataloging rose 51.6% over 1986. Compared to 1985 B.M. (Before MAX), the increase is a whopping 94.6%. Even with tremendous increase in output, backlogs of discs and tapes still haunt the department looking for someone to catalog them.

Coupled with the growth of new materials to be cataloged was an increase in the number of "problem" books sent to the Catalog Department by the barcoding team. Problems ranged from no records in MAX, to incorrect records, to conflicting call numbers among MAX, the book, and the shelflist. A great amount of credit goes to Ruby Ward, Betty Bauer, Jeffrey Gegner, and Lisa Polee who resolved 4,403 of these problems, almost twice as many as in 1986.

With the end of 1987 came the conclusion of the second full year of bibliographic maintenance on MAX by the Catalog Department. Procedures were written and modified repeatedly to transfer routines from a card to an online environment. Beginning in January, new WEEDS procedures were adopted which made the process less time-consuming for the Community Libraries staff and provided up-to-the-minute accuracy in MAX. Some problems were encountered within the department due to slow response time needed for erasing items in the Circulation module prior to the transfer process. But, after several months of struggle and experimentation, a solution was discovered, so that now Community Library to Central transfers are usually processed by the department in less than one week!

Version 11.5 of the MRMS/OPAC software was installed on May 13. Several features included a new MRMS security authorization system, use of the MRMS to CIRC transfer to remove barcoded items in both modules, and a SORT command to reorder the occurrence of fields.

The new security system allows for the access of MRMS users to certain areas of the MARC record, e.g. holdings only. With this restriction intact, Central Library subject departments were assigned access codes and trained in MRMS functions so they could begin maintaining book locations within their respective departments.

A MAX milestone was reached June 9th, when the 500,000th bibliographic record was added. The item of record is a phonotape entitled, "Success strategies for women" by Elaina Zuker. At the conclusion of 1987, the MAX database had grown to 635,405 bibliographic records.

-160- The contract with OCLC to convert titles cataloged 1890-1967 to machine-readable cataloging ended on May 15th when the 263,150th record was processed. This project, which began August 1986, saw the conversion of 220,640 bibliographic records for a hit rate of 86.6%. 35,323 shelflist cards were flagged as problems and returned to MPLIC for futher processing. Some minor changes were made in the call number ranges sent for conversion. All Dewey, MPLIC "L" classification, and fiction titles were shipped, but instead of the MPLIC "Y" classification and the Minnesota documents, several sections of the MPLIC "Z" classification were sent. This change was made based upon perceived circulation activity and a better hit rate of the OCLC database. Although some ambiguities surfaced in the early stages of this project, I found OCLC to be very cooperative in accommodating our needs. For example, they graciously consented to adding a 590 field, needed for COM processing, to all serial records. In November, two Library Aides II were hired with CLIC funding to begin in-house conversion of the 35,323 shelflist cards flagged by OCLC. With the books retrieved from the shelves, questionable or information lacking on the shelflist cards could be ascertained and the OCLC database searched for matching records. Flagged cards for which no copies were found on the shelves will be checked again in six months and withdrawn if no copies appear. During November-December 1987, 1,418 books were processed and 1,281 titles were updated for a conversion rate of 90.3 %. Two issues of the COM catalog were produced in 1987, with the cutoff date for the third on December 5th (production to be in early 1988). While MAX assumes a greater role in providing bibliographic and holdings information for library staff, every effort is made to maintain the integrity and accuracy of the COM since it is the primary catalog for all the library's patrons. Using COM 33 (July 18, 1987) as an example, here are a few interesting statistics on one of MPLIC's most valuable assets. COM 33 contained 401,046 bibliographic records. There were 1,649,432 access points or 4.11 entries per bibliographic record. It was 366 pages in length with an average of 4,506.64 entries per page. The Catalog Department generated 19,873 file corrections for this issue of MPLIC's catalog. Beginning in 1987, at the request of the Literature Department, we began cataloging Vietnamese and non-Roman alphabet books. A quota of fifteen titles per week was established with the transliteration of the non-Roman titles being performed by the Literature Department staff. Good success was met with the Vietnamese titles, but a much lower hit rate was encountered on OCLC for the non-Roman materials, especially books in Japanese, Chinese, and Thai. Publisher/dealer-supplied information served as the basis for searching OCLC for this last category of materials. As the backlog of new titles is depleted, consideration will be given to retrospective conversion of Vietnamese titles already in the collection but not fully cataloged. The 1987 Supplement to the 1986 edition of the Minneapolis Public Library Periodical List was published in December. This supplement contains 280 new titles added during 1987. In addition, 306 changes (titles and holdings) and 247 deletions were processed under the watchful eye of Lisa Polee.

-161- In 1987, the Catalog Department replaced another OCLC Ml05 terminal with an M300XT model, bringing to three the number of microcomputers in the department. The function keys on the "XT" were programmed to automatically enter the 049 holdings codes for all fourteen community libraries for twelve categories of books. This reduced the amount of keying required by terminal operators and the error rate encountered when cataloging multiple location sets. Two Xerox Memorywriter 6015 typewriters were purchased for the department. They have "phrase memory" storage which makes them very efficient in producing multiple spine and book card labels with greater accuracy. As fewer labels are required in the future, this may be one route taken in the phasing out of the IBM System 3 computer in EDP for label generation. With the exception of my attending the 1987 ALA Mid-winter conference in Chicago for the purpose of meeting with Geac representatives and attending the Geac Users Group meeting, staff professional involvement was concentrated at the local level. I attended several MINITEX workshops including one on government documents, a MULS update/information meeting, and the MINITEX Users Group meeting. I was also active on the Local Arrangements Committee for the 1988 Music Library Association meeting to be held in Minneapolis in February 1988. Cynthia Griggs attended a MINITEX workshop on the serials format and with myself attended an OCLC Update session. Connie Hill was very active in the Library's long range planning process. Some staff changes took place during 1987. Norman Cannon, Library Aide II, transferred to Hosmer and was replaced by Jennifer Fort of the Circulation Department. Connie Hill, Librarian II, accepted the position of Community Librarian at Linden Hills effective November 16. A national search for her replacement is presently in progress. Finally, Daniel Wiig and Jan Griffith were hired to work on the retrospective conversion project. The addition of two more terminal operators made it necessary to expand the department's hours to 9:00 p.m., Monday-Thursday. Several staff members volunteered to work one evening per week in addition to the two evenings per week required by each member of the retro team. It is my hope to continue evening hours beyond completion of the retro project and to increase participation as staff turnover occurs. Response time on OCLC is much better and costs for use are lower during the evening hours. Spreading out OCLC usage over more hours may make it possible to reduce the number of terminals required in the future. Reflecting back on my first full year as department head, I look with pride at the highly knowledgeable, skilled, hard-working, and adaptable staff I've inherited. It is their cooperation and devotion that makes this department so successful and a joy to work in. It is with great faith that I look to 1988 as a year of continued change and growth. 0;~ -submtt_~~ David J. Kl 'ber Catalog Dep

-162- CATALOG DEPARTMENT STATISTICS

1987

OCLC STA.TISTICS 1987 (Titles) 1986 (Titles)

FTU's (First-time use) 25,500 (est.) 23,843 Retrospective Record Conversion 1,800 (est.) 628 Catalog Production (Original cataloging) l, 286 993

TRANSFERS 1987 (Volumes) 1986 (Volumes)

*Community Library to Central 4,011 Not available Pocket to Plate 358 1,670 Plate to Pocket 278 109 Central Transfers 1,316 303

BOUND PERIODICALS 1987 (Titles) 1986 (Titles) -- --

1,716 1,756

COM UPDATES 1987 (Fields) --1986 (Fields) 52,219 42,136

COMMUNITY LIBRARY ITEMS LINKED 1987 (Volumes) 1986 (Volumes)

27,540 37,822

MAX BARCODING PROBLEMS 1987 (Titles) 1986 (Titles)

4,403 2,311

*This category of transfers being reported for the first time. The 1987 figure represents transfers processed May-December 1987.

-163- CAT."11.LOG DEPARTMENT

STAFF COMPLEMENT

1987

David Klaiber Librarian IV

Muriel Barrie Library Aide I

Betty Bauer Library Aide II

Dorothy Britton Clerk Typist I

Norman Cannon Library Aide II Transferred to Hosmer, Aug. 31

Violet Carpenter Library Aide II

Jennifer Fort Library Aide II Sept. 14-

Jeffrey Gegner Library Aide II

Phyllis Gretson Library Aide II

Jan Griffith Library Aide II Nov. 9- (MAX Project)

Cynthia Griggs Librarian II

Pat Hengemuhle Library Aide II

Constance Hill Librarian II Transferred to Linden Hills, Nov. 16

Gloria Hirt Clerk Typist I

Lisa Polee Library Aide II

Jim Stone Library Aide II

Diane Tvedt Library Assistant I

Joanne Van Hale Clerk Typist I

Ruby ward Bibliographic Control Clerk

Daniel Wiig Library Aide II Nov. 9- (MAX Project)

-164- MINNEAPOLIS PUBLIC LIBRARY AND I NFOR MAT IOI-. CENTER ANNUAL COLLECTION STATISTICS PAGE 1 BGOK COLLECT IONS 1987 CENTRAL COMMUNIT'f LIBRARY LIBRAF.IES lOTAL ------JAN 1, 1987 1,331,299 436,815 1,768,114 ADDED 1987 41,921 * WITHDRAWN 1987 5,510 JAN 1. 1988 1,367,710 439,215 1,806,925

ATHENAEUM MPLIC TOTAL ------JAN 1. 1987 100,713 l ,667 ,401 1,768,114 ADDEO 1987 (,1 * WITHDRAWN 1987 6 JAN 1, 1988 100,768 l, 706,157 1, ao.t,925

ADULT JUVENILE TOTAL ------JAN 1, 1987 1,561,594 206,520 1,768,114 ADDEO 1987 WI THORAliwN 198 7 JAN 1, 1988 1,588,668 218,257 1,806,925

* WITHDRAWN FIGURES FOR CENTRAL LIBRARY ONLY REPRESENT BOOKS PROCESSED BY THE CATALOG DEPT. UNDER THE 'NO FAULT' WEED POLICY, SUBJECT OEPTS­ ONLY SEND A WEEDED BOOK TO THE CATALOG DEPT. IF IT IS THE LAST COPY OF THE TITLE IN THEIR DEPT. OTHER •No FAULT WEEDS• ARE NOT HANDLEO BY THE CATALOG DEPT. ADDITIONS AND WITHDRAWALS FOR COMMUNITY LIBRARIES ARE NOT INCLUDED IN THIS SU~MARY REPORT BECAUSE THE FIGURES ARE NOT AVAILABLE FOR ONLINE AGENCIES, AS EXPLAINED ON PAGE 5.

-165- NON-PRINT COLLECTIONS--CENTRAL LIBRARY PAGE 2 1987

COMPACT DISCS IN LIBRARY JAN 1, 1987 16 ADDED 1987 214 WITHDRAWN 1987 COMPACT DISCS IN LIBRARY JAN 1, 1988 ••••••• 230

COMPUTER SOFTWARE IN LIBRARY JAN 1, 1987 87 ADOE D 1987 148 WITHDRAWN 1987 2 COMPUTER SOFTWARE IN LIBRARY JAN 1, 1988 ~· ••••• 233 FI LMS-16MM IN LIBRARY JAN 1, 1987 3,031 ADDED 1987 55 WITHDRAWN 1987 1 FILMS-16MM IN LIBRARY JAN 1, 1988 ••••••• 3,085 FILMSTRIPS /S IN LIBRARY JAN 1, 1987 197 ADDEO 1987 WITHDRAWN 1987 FILMSTRIPS IS IN LIBRARY JAN 1, 1988 ••••••• 197 MI CR C.- BOOKS IN LIBRARY JAN 1, 1987 936 ADDEO 1987 733 WITHDRAWN 1987 1 MICRO.-BOOKS IN LIBRARY JAN 1, 1988 ••••••• 1,668

MICRO.-NEWSPAPERS IN LIBRARY JAN 1, 1987 8,005 ADDEO 1987 200 WITHDRAWN 1987 MICRO.-NEWSPAPERS IN LIBRARY JAN 1, 1988 ••••••• 8,205

MICRO.-PERIODICALS IN LIBRARY JAN 1, 1987 4,366" ADDEO 1987 37 WITHDRAWN 1987 MICRO.-PERIOOICALS IN LIBRARY JAN 1, 1988 ••••••• 4,403 MISCELLANY*/K IN LIBRARY JAN 1, 1987 118 ADDEO 1987 WITHDRAWN 1987 MISCELLANY /K IN LIBRARY JAN 1, 1988 ••••••• 118 PHONODI SCS IN LIBRARY JAN 1, 1987 51,932 ADDEO 1987 1,881 WITHDRAWN 1987 948 PHONODISCS IN LIBRARY JAN 1, 1988 ••••••• 52,865 PHONOTAPES IN LIBRARY JAN 1, 1987 9,422 ADDEO 1987 1,570 WITHDRAWN 1987 115 PHONOTAPES IN LIBRARY JAN 1, 1988 ••••••• 10,877

Sl1DES-2X2 I f\ LIBRARY JAN 1. 1987 29,144 ADDEO 1987 3,227 WITHDRAWN 1987 SlIDES-2X2 IN LIBRARY JAN 1, 1988 ••••••• 32,371

VIDEO IN LIBRARY JAN 1, 1987 1,160 ADDED 1987 310 WITHDRAWN 1987 VIDEO IN LIBRARY _.1 hh- JAN 1, 1988 ••••••• 1,470 PAGE 3 NON-PRINT ITEMS - CENTRAL LIBRARY COM PARAT I VE STATISTICS

MEDIA ADDED WITHDRAWN 1987 1986 1987 1986 COMPACT DISC 214

COMPUTER SW 148 79 2

FILMS-16MM 55 57 l 48 FILMSTRIPS

HICRO.-BOOKS 733 429 1

MI CRO.-NEWS 200 215 HICRO.-PER 37 47 MI SC ELL ANY* 11

PHONODISCS 1,S81 1,450 94B 652

/ PHONOTAPES 1.570 829 115 126 SL1DES-2X2 3,227 1,729

VIDEO 310 265 l

TOTALS 8,375 5,111 1,067 827

*KITS, REALIA, FLASH CARDS, GAMES, ETC.

-167- PAGE 4 BOOK COLLECTIONS BY AGENCY

COLLECTION ADDED WI THOR AWN COLLECTION AGENCY JAN 1, 1987 1987 1987 JAN 1, 1988 ATHENAEU'-1 ADULT FICTION 72 72 ADULT NON-FICTION 100,632 61 6 100.687 JUVENILE c; '1 TOTAL 100,713 61 6 \00,7{8 CENTRAL LIBRARY ADULT FICTION 129,990 5,096 894 134, 1 en ADULT NCN-FICTION 927,721 29,630 4,121 953,230 JUVENILE 72,681 5,133 451 77,363 NEWSPAPERS-BOUND 2,799 2,799 PERIODICALS-BOUND 97,395 2,001 38 99,358 TOTAL 1,230,586 41,860 5,504 1,26t:,942 EAST LAKE ADULT FICTION 8,658 8,725 ADULT NON-FICTION 21,701 18,038 JUVENILE 13,394 12,551 TOTAL 43,753 39,314 FRANKLIN ADULT FICTION 3,336 3,933 ADULT NON-FICTION 6,227 7,198 JUVENILE 5,178 5,878 TOTAL 14,741 17,009 HOSMER ADULT FICTIGN 3,213 2,730 ADULT NON-FICTION 7,007 5,413 JUVENILE 3,780 4,170 TOTAL 14,000 12,313 LINDEN HILLS ADULT FICTION 5,167 5,637 ADULT NON-FICTION 12,340 11,904 JUVENILE 8,238 '9,673 TOTAL 2.5,745 27,214 NOKOMIS ADULT FICTION 7,746 8,904 ADULT NON-FICTION 17,995 15,490 JUVENILE 15,507 12,714 TOTAL 41,248 37,108 NORTH REGIONAL ADULT FICTION 20,777 21,214 ADULT NON-FICTION .38,349 37,597 JUVENILE 21., 7 61 22,757 TOTAL 80,887 81,568 NORTHEAST ADULT FICTION 8,441 7,441 ADULT NON-FICTION 14,965 14,927 JUVENILE 9,105 9,583 TOTAL 32,511 31,951 Pl ERRE BOTTINEAU ADULT FICTION 1,471 1,632 ADULT NON-FICTION 2,257 2,493 JUVENILE 2,708 3,197 TOTAL 6,436 7,322 -lh8- PAGE 5 BOOK COLLECTIONS BY AGENCY COLLECTION ADDED WI THOR AWN COLLECTION AGENCY JAN 1, 1987 1987 1967 JAN 1, 1988 ROOSEVELT ADULT FICTION 5,601 5,848 ADULT NCN-FICTION 10,164 9,012 JUVENILE a, 696 8,073 TOTAL 24,461 22,933 SOUTHEAST ADULT FICTION 7,223 5,627 ADULT NON-FICTION 13,688 10,511 JUVENILE 3,002 7,165 TOTAL 23,913 23,303 SUMNER ADULT FICTION 2,966 3,115 ADULT NON-FICTION 8,298 9,089 JUVENILE 5,844 6,293 TOTAL 17,108 18,497 WALKER ADULT FI CT ION 11,899 13,195 ADULT NON-FICTION 22,695 25,693 JUVENILE 13,963 15,123 TOTAL 48,557 54,011 WASHBURN ADULT FICTION 10,0

1/04/88 CATALOG DEPT & C~IEF OF TECHNICAL SERVICES

ALL COMMUNITY LIBRARIES WERE INVENTORIED IN MAX /THE MINNEAPOLIS AUTOMATED CIRCULATION CGNTROL SYSTEH/ ANO BROUGHT ONLINE FOR CIRCULATICN CONTROL DURING 1987. BECAUSE MAX DOES NOT KEEP STATISTICS Of ADDITIONS AND WITHDRA~ALS, ONU TOTAL BOCK COLLECTION STATISTICS ARE SHOWN FOR THESE ONLINi AGENCIES.

-169- PAGE 6 TITLES ADDEO AND WITHDRAWN 1987

ADDEO TO CATALOG WITHDRAWN FROM CATALOG KIND Of MATERIAL 1987 1986 1987 1986

MPL IC BOOKS 21,727 21,141 1,472 2,117 PERIODICALS-BOUND 28 11 COMPACT DISCS 454

COMPUTER SOFTWARE 121 79 2

FILMS-16MM 53 32 42 FILMSTRIPS /SOUND/

MICRO.-SOOKS 711 410 3 2

HICRO.-NEWSPAPERS 1 MICRO.-PERIOOICALS

Ml SCELLANY* 3 PHONODI SCS 1,228 1,320 414 309 PHONOTAPES 1,863 959 71 84

VIDEO 259 231 1 1

TOTALS 26,445 24,186 1,963 2,555

*KITS, REALIA, flASH CARDS, GANES, ETC.

1/04/88 CATALOG DEPT

-170- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER CIRCULATION DEPARTMENT ANNUAL REPORT-1987

"The coming year •.• will be judged successful if the 1987 Circulation Department Annual Report begins with the statement that 1987 was the year that the Central Library began to use MAX for charge and discharge." So concluded the 1986 Circulation Department Annual Report. The 1987 report does not (cannot) begin with such a statement. Still, 1987 was an eventful and challenging year, and a successful one, if judged by a wider range of criteria than that suggested by the above quote.

As 1987 began, one might have anticipated that the impending retirement of Lillian Wallis, Chief of Technical Services, would be the staff departure of greatest consequence to the Circulation Department. Unforseen was the resignation, in June, of Steven Jackson, Circulation Department Supervisor. I was officially detailed to the position in July, and appointed to it in August. I have endeavored to maintain the high level of commitment--to patrons, administration, and staff-­ established by my predecessor.

Implementation of MAX at Community Libraries proceeded on schedule through 1987, culminating in the automation, in November, of the final two agencies, Roosevelt and Southeast. My involvement in the process of bringing Community Libraries online was extensive and rewarding. Staff training, site visits, circulation and collection statistics generation, and, from a more technical aspect, circulation table maintenance, were among the MAX related activities to which a great deal of my time was devoted. Also, I was committed to resolving problems arising from, and answering patron complaints related to, the automation of circulation procedures. Running a dual (automated and non-automated) system has increased the number of "liability situations" in which a patron may find himself or herself, and has multiplied the number of possible resolutions with which the staff must be familiar. The enforcibility of policies regarding the suspension of patrons' borrowing privileges has been greatly enchanced by MAX. An unprecedented degree of tact and professionalism is required if we are to avoid antagonizing patrons "trapped" by our new system.

Naturally, the process of MAX implementation did not proceed without effect upon the Circulation Department. Although the increasing preponderance of MAX circulation and billing reduced one aspect of the staff's workload, patrons, alerted by MAX to the existance of "pre-MAX" liabilities, contacted the Department in unprecedented numbers. The Circulation Department staff continues to "stuff" and mail MAX generated bills, along with those generated by System 3. In July, the Department abandoned the issuance of paper Minneapolis Public Library cards. Patrons are provided with the new, blue, barcoded MAX card, and patron data is entered into MAX. Patrons possessing valid paper MPLIC cards are routinely solicited to exchange those cards for plastic ones. An informal survey, recently conducted, indicates that approximately 86% of MPLIC cards presented at Circulation Department charge desks are of the plastic variety.

-171- In December, the Department implemented the routine online discharge of items received in the daily delivery. In addition to the immediate benefits derived from adopting these procedures, the Department's staff has had the opportunity to be trained in, and to become familiar with, MAX rules and procedures. Such exposure will help ease the Department's eventual transition into automation.

My assumption of supervisory duties upon Mr. Jackson's departure effectively suspended most of my Circulation Department Clerk activities. Jennifer Fort, then the Circulation Department Library Aide II, assumed many of the duties associated with the Clerk position, and performed them admirably. Ms. Fort was subsequently detailed to the Clerk position. Upon transfer to the Catalog Department, Ms. Fort graciously agreed to continue to work part-time as Circulation Department Clerk. Her efforts during an unsettled period within the Department are greatly appreciated.

In October, Lee Kamel was selected to replace Ms. Fort as the Circulation Department Library Aide II. Mr. Kamel has very rapidly assimilated a great deal of information regarding non-automated and automated circulation policy and procedure. He has proven himself an invaluable addition to the staff, and has earned our appreciation and respect.

In December, a new Circulation Department Clerk was finally selected. Kathy Langston brings a wealth of experience and ability to her new role. In particular, the skills and insights she has developed during two years of duty at an online MPLIC agency will be of special value as the Circulation Department completes the transition, during 1988, from offline to online status.

The entire staff of the Circulation Department must be commended for their continued commitment to providing patrons with the best possible public service. Such commitment was maintained despite the staff's exposure to a number of stress inducing situations. The activity associated with the replacement of the escalator resulted in an unanticipatedly long and intense period of disruption. The seeming disorder associated with changes in the supervisory staff was compounded by modifications of long-established procedures, instituted pursuant to the implementation of automated circulation. A suspicion that their supervisor "was sort of making some things up as he went along" was not entirely unfounded, but was handled well. The staff, time and again, demonstrated their flexibility, and their willingness to learn and implement new procedures and techniques. They have earned my gratitude and my admiration.

I would like to express appreciation to my supervisor, Marsha Fralick, Chief of Technical Services. Confronted early in her tenure with the resignation of the Circulation Department Supervisor, she has demonstrated unfailing understanding of, and support for, the new Circulation Department Supervisor's endeavors.

-172- Analysis of the results of MPLIC's second full load response time (FLRT) test, conducted in June of 1987, confirmed the suspicion that the Circulation Department would be unable to go online with the present configuration of Geac equipment. The deficiency was addressed and the problem resolved, and 1988 will certainly be remembered as the year during which the Central Library went online. The demands associated with that event will provide the new year's primary focus, and are enthusiastically anticipated by all involved. In the sense that the accomplishments of 1987 will serve as the foundation of what is to come, I believe that that year will indeed be remembered as a most successful one for the Circulation Department.

. ( ' J' ,\( .. -{_, t! \-...\.)·-b'L..... , \~~ Alan Lamden Circulation Department Supervisor

-173- CIRCULATION DEPARTMENT CENTRAL LIBRARY CIRCULATION STATISTICS: 1987

1987 Gain/Loss

Days Open 287 288 1 ( - )

Gate Count 808,994 830,483 21,489 (-)

Charge Transactionsl 712,066 725,629 13,563 ( - )

OVERDUE TRANSACTIONS2

BILLS FOR OVERDUE MATERIAL:

Transactions searched on Recordak film as first step in billing process 79,643 75,522 4,121 (+)

Transactions for which bills were sent (includes ILL) 50,452 22,764 27,688 (+)

SHELFLIST NOTIFICATION:

Items not returned (includes ILL and Reported Returned) 38,177 12,147 26,030 (+)

Items lost, replacement price paid 1,304 430 874 (+)

Items not returned and removed from inventory 36,873 11,717 25,156 (+)

lcirculating material charged out on Circulation Department Recordaks, excludes ILL, 16mm films, film strips, video and slides.

2Because of the 1985 amnesty and MAX related factors, billing fell behind in 1986. During 1987, an effort was successfully made to "catch up."

-174- CIRCULATION DEPARTMENT REGISTRATION STA TISTICS: 1987

MPLIC APPLICATIONS PROCESSED: 1987 1986 Gain/Loss

Applications Checked/Cards Issued 1 Paper Cards Free Cards 15,946 45,936 29,990 ( - ) Paid Cards 1 7 6 ( - ) Deposit Cards 6 6 0

Total Paper Cards 15,953 45,949 29,996 (-)

MAX Plastic Cards2 64, 150 29,433 34,717 ( +) TOTAL CARDS ISSUED 80,103 75,382 4,721 (+)

Applications Checked/Cards Not Issued Regrets Mailed 3 177 210 33 (-) "In-Person" Regrets4 68 91 23 (-) TOT AL REGRETS 245 301 56 (-)

TDTAL MPUC APPLICATIONS PROCESSED 80,348 75,683 4,665 ( +)

MELSA APPLICATIONS PROCESSED 8,574 9,262 688 ( - )

TOT AL APPLICATIONS PROCESSED 88,922 84,945 3,977 ( +)

1 All applications for paper cards were checked against Circulation records. A card was not issued if there was overdue material and/or unpaid fines totalling more than $10.00. Issuance of paper cards was discontinued as of July 1. All applications for plastic cards are checked against Circulation records after issuance of the cards.

2MAX plastic cards are issued at MPLIC online agencies beginning approximately 4 weeks before the agency goes online. The card is given to the patron at the time application is made. Beginning July 1, plastic cards were issued from the Circulation Department, as well as at online agencies.

3The mailing of regrets ended with the issuance of plastic MAX cards from the Circulation Department. Instead, "stops" are placed in patrons' MAX records, as warranted.

4 11 1n-Person" regrets count patrons applying for paper cards at the Circulation Department Public Service Desk who were unable to resolve an outstanding account and were not issued a card. This procedure essentially ended with the issuance of plastic cards from the Circulation Department.

-175- CIRCULATION DEPARTMENT STAFF COMPLEMENT 1987

Supervisor Jackson, Steven B. Resigned, June 30 Lamden, Alan Detailed, July 27 to August 3 - Appointed, August 4

Circulation Department Clerk Lamden, Alan Promoted, Circulation Department Supervisor, August 4 Fort, Jennifer Detailed, August 20 to November 6 (part-time September 14 to November 6) Langston, Kathy Appointed, December 7

Library Aide II Fort, Jennifer Transferred to Catalog Department, September 14 Kamel, Lee Appointed, October 26

Library Aides I (Permanent) Anderson, Iva Jones, Jeanne Kent, Anita Lindberg, Doris Long, M. Jean MacLean, Mary Norman, Ann Ogunrinde, Olaseinde

Clerk I (Permanent) Nietz, Lorraine

Clerk Typist I (Permanent) Gunnarson, Miriam

Library Aides I (Permanent Part-Time) Anderson, S. Brian Booker, Harold Croft, Barbara Dickson, Richard Appointed, February 2 - Transferred to substitute status, March 30 Grundner, Andrea Appointed, June 29 Roessler, Irene Tasky, Janet

Library Aides I (Temporary Part-Time) Johnson, Peg McMullen, Cheryl Rosenthal, Peter

-176- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER ELECTRONIC DATA PROCESSING DEPARTMENT ANNUAL REPORT 1987

January 7, 1988

-177- Significant achievements, a few difficulties, and bright prospects: such was 1987.

Having begun the year with only 6 Community Libraries doing online circulation, a database two-thirds its eventual size, and 61 terminals online, we knew we had a long way to go in 1987. The hard work of the EDP staff and the close cooperation and assistance of the other Technical Services departments resulted in impressive results. By December 31, we completed the tape loading of over 220,000 retrospective recordsl, finished the installation of circulation terminals in the Community Libraries, and eliminated the backlog of overdue billing on System/3. MAX is beginning to pay us back for all the hard work.

Our greatest concern was the inability of the Geac 8000 processor to handle the anticipated system load once the Central Library came online. The problem was documented by Geac's failure to pass the full-load response time test in 1986, and again in June 1987. In order to meet their contractual obligations, Geac agreed to install an additional processor and tape drive early in 1988.

Downtime on MAX due to hardware and software problems was much improved. Expressed as a percentage of maintenance hours, unscheduled downtime was only 0.9%, a total of 43.6 hours for the entire year.

More important than the hardware and software in EDP are the people that make it work. The EDP staff demonstrated a dedication to their jobs and ever-increasing effectiveness. Jan Rogers and Anne Nalepka eliminated the System/3 data entry backlog and continue to work a portion of their time in Acquisitions. Dianne Wachs manages System/3 operations as we seek to phase out the system. She also shares MAX on-call duties with Terry Veth. The difficult morning operations and management of the tape library are in the capable hands of Norma Brown. The Department's "night owls," Ahmed Omar, Randy Erickson, and Mitch Moschkau, kept operations going late into the night and early morning, often handling difficult and sometimes stressful situations with great skill.

The prospects for 1988 are indeed exciting. The second Geac 8000 should allow the Central Library to go "live" in the Spring. Funding for the public access catalog, approved in December 1987, promises even greater excitment later in the coming year. New equipment and software will give Terry Veth remote access to the system evenings and weekends to identify problems and monitor system activity. We anticipate another great year. ·~~ Terry R. Veth Head, Electronic Data Processing Department

lThe MRMS/OPAC database is now over 635,000 titles.

-178- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER EDP DEPARTMENT - ANNUAL REPORT STATISTICAL ADDENDA - 1987

MAX SYSTEM DOWNTIME SUMMARY

Downtime Downtime Equipment or Software Hours Coefficient 1 Total

FEB PRINTER 45.5 0.25 11.4

MAR ACQUISITIONS SOFTWARE 0.6 1.00 0.6

APR TAPE DRIVE 15.5 0.25 3.8

JUNE TAPE DRIVE 2.0 0.25 0.5

CPU 16.5 1.00 16.5

SEPT CIRCULATION SOFTWARE 0.7 1.00 0.7

OCT ACQUISITIONS SOFTWARE 0.9 1.00 0.9

NOV DISK DRIVE (System operational) 13.8 0.5 6.9

ACQUISITIONS SOFTWARE 2.3 1.00 2.3

43.6 hrs2

1. Downtime hours are multiplied by the downtime coefficient specified in MPLIC's contract with Geac.

2. Downtime as a percentage of contracted maintenance hours equaled 0.9% (43.6 hrs/4836 hrs X 100%).

-179- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER EDP DEPARTMENT STAFF 1987

Terry Veth Head, EDP Department

Norma Brown Computer Operator II

Randy Erickson Computer Operator I (temporary part-time, transferred to MIS 4-25-87) (began full-time 7-20-87)

Clifford Luster Computer Operator I (resigned 6-23-87)

Mitchell Moschkau Computer Operator I (temporary part-time permit, 6-25-87 to 12-26-87)

Anne Nalepka Data Entry Operator I

Ahmed Omar Computer Operator I (temporary part-time, 1-28-87 to 4-25-87) (full-time as of 4-27-87)

Janet Rogers Data Entry Operator II

Dianne Wachs Library Computer Specialist

-180- 1987 ANNUAL REPORT INVENTORY CONVERSION SPECIALIST

Barcoding the collections of the Community Libraries kept two teams of Barcoders very busy until September. We began the year by finishing Linden Hills, Northeast and Pierre Bottineau which had all been started in 1986. Pierre Bottineau took longer than expected because of having only one terminal and a larger than anticipated inventory. Rather than barcoding 85% of the anticipated inventory as was the pattern, we barcoded 497 items over the estimated 6,500 at Pierre Bottineau. The Linden Hills Barcoding Team went on to East Lake in January while the Northeast/Pierre Bottineau Team did not move until two months later. Late March and early April found us very busy starting the barcoding at two different branches on successive Mondays: Hosmer on March 30, Nokomis on April 6. Changing sites involves several activities including visiting the site, coordinating furniture deliveries (book trucks, chairs, tables), arranging for keys and supplies, and training the site staff. After getting those two agencies started, our schedule eased and barcoding at the Community Libraries became nearly routine--except for unforseen delays like jury duty for a Barcoder.

The last Community Library, Southeast, was as routine and uneventful as the first one, Webber Park, had been challenging and confusing. This was due in part to the fact that a former Barcoder had transferred to Southeast before we worked there and because by that time we had experienced just about every possible problem. It was very satisfying for those of us who worked at Community Libraries to finally finish the last one--and to have finished all fourteen in just under two years. We will all long remember and appreciate the Aides at the Community Libraries who helped us barcode; they left us with lots of good memories.

At Central, we moved our work site from the first floor to the former Films workroom on the second floor in early January in order to be closer to the open shelves of Sociology, Art/Music/Films and the Children's Room. Our work progressed smoothly until we started doing the phonodiscs in the Music Department. They were so problematic for us that we had to abandon them until David Klaiber was able to identify portions of the collection that would give us the greatest hit rate. Because there are no bibliographic records to link them to, many phonodiscs remain unbarcoded.

At the beginning of June we returned to our first floor location. From there we barcoded the open shelf reference materials in each department. We also did a second pass of the circulating shelves to locate and link unbarcoded books.

Toward the end of the summer we made the decision to arrange a barcoding area on the fourth floor next to EDP. This area gives us natural light and plenty of space for book trucks, supplies, and our seven MAX terminals. In mid-September all of the Barcoders were working at Central. The Circulation Department had to cease barcoding then because we no longer had enough terminal time for them.

-181- In the Fall Art/Music/Films gave us permission to use their workroom terminal for four hours each day. From there we barcoded the video cassettes and 16mm films. It was a great help to us not to have to haul the heavy film cans up to fourth floor, and it gave the Department the benefit of having their popular materials close at hand. We were also able to make similar arrangements with Government Documents when we barcoded their LC-classed reference items.

The sheet music collection gave us a problem yet to be resolved. Because the sheet music collection is not in the MAX database we decided to barcode them to generic records in Circulation. However, our process slowed terminal response time to a crawl and raised many complaints from the on-line agencies. So after completing only 24 drawers of 140 we put that project on hold.

Barcoding training sessions were held for only four new Barcoders and 11 Community Library LA I's. I also trained 10 aides and clerk typists from the Central Library subject departments to change location codes; the responsibility of keeping those codes current lies with each department.

We barcoded more than 150,000 items at 8 Community Libraries and more than 200,000 items at the Central Library this year. Our most productive period was from October 15 to November 19 when all of the Barcoders were healthy, working at Central, and "old hands" at their jobs. We linked 37,162 items in those five weeks; an average of 7,432 per week. Most unfortunately, shortly after that we lost two of our best workers to other library jobs. The year ended as it did in 1986--interviewing for new Barcoders.

My thanks for the continuing support of the Technical Services Department Heads who help me find work for Barcoders when our system is down. My thanks to Kathryn Ketcham for hundreds of hours at a MAX terminal, for assisting me with interviews and training sessions, and who cheerfully supervised the Barcoding Team during my many absences for Long Range Planning Committee meetings. And a special thank you to all the members of the Barcoding team who made 1987 so challenging, rewarding and productive.

B1t.~Yh .;j/~,,f'J t-1u Judith Thompson Inventory Conversion Specialist

-182- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER

BARCODING CHRONOLOGY - 1987

COLLECTION BARCODING DATE TEAM DATE TEAM AGENCY SIZE TEAM BEGINS ENDS

LH 26,000 4 FTE 11/17 /86 1/16/87

NE/PB 33,000 3 FTE 12/01/86 4/03/87 6,500

EL 44,000 4 FTE 1/20/87 3/27/87

HO 11,000 2.5 FTE 3/30/87 5/15/87

NK 35,000 3 FTE 4/06/87 7/19/87

RO 25,000 2.5 FTE 5/18/87 8/21/87

SE 24,000 2.5 FTE 7/20/87 9/14/87

CENTRAL 4-5 FTE 1/02/87 9/11/87

12 FTE 9/14/87 ongoing

-183- MAX BARCODING TEAM STAFF COMPLEMENT

Thompson, Judith Inventory Conversion Specialist, August 1985 -

Ketcham, Kathryn LAU, July 7, 1986 -

Ansari, Tahseen LAI, January 21, 1986 -

Belgum, G. Liv LAI, October 1985 -

Benson, Eric LAI, September 22, 1986 -

Benson, Lynn LAI, April 27, 1987 -

Bowman, Alvin LAI, January 6, 1986 - March 13, 1987

Buscovick, Susan LAI, September 29, 1986 -

Eason, Charissa Marie LAI, January 27, 1986 -

Hanson, Marie LAI, June 15, 1987 - November 13, 1987

Janousek, Barbara LAI, July 28, 1986 - May 22, 1987

Lutz, Beverly LAI, December 29, 1986 -

Pulles, LeRoy LAI, January 12, 1987 -

Stromer, Willson LAI, March 30, 1987 -

Tiggas, Georgianna (Gigi) LAI, October 1985 -

Wiig, Daniel LAI, January 21, 1986 - November 6, 1987

-184- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER PREPARATIONS DEPARTMENT ANNUAL REPORT 1987

The Preparations Department went through the entire year with no changes in our full-time staff. This is only the second time this has happened in the past ten years. Three part-time employees from the MAX Project also worked in processing, starting during the summer months, as a result of the completion of barcoding at the community libraries.

Books rebound in-house doubled. This is credited to the Automark stamping machine, which marked its first year with us. It has enabled our production-line operation to flow smoothly and efficiently, with a turn-around time of three to four weeks. Upon close examination of the current procedures of paperback reinforcement, stapling has been eliminated and a new method has been put into effect. In September the binding instructions on the LF-190 form were changed to reflect usage pattern in lieu of binding style. Replacement of mutilated pages also doubled over 1986. A very special thanks to Evelyn Skow, who did an excellent job repairing a majority of these books, while maintaining her pleasant disposition.

A new procedure introduced this year was double-fan adhesive binding. This capability allows paper than cannot be bound by oversewing to be bound using adhesives. The most positive aspect of adhesive binding is that it will allow the material to open flat, an essential factor in music binding.

Poor quality paper, widely used, is deteriorating while economical means of restoration is slowly developing. One alternative, photocopying on acid-free paper, is available to us on a limited scale.

We anxiously await our nipping press, purchased for the bindery this fall with monies from the Conservation Fund. This piece of equipment is considered essential to a bindery such as ours. The nipping press will provide for higher quality repair and will enchance overall productivity.

Binding specifications were rewritten to include current technology that has emerged in the binding industry in the past several years. American Companies received the contract for binding of periodicals at $6.21 per volume and The Houchen Bindery received the contract for binding books at $4.05 per book. Again, Hertzberg-New Method will retain an open order contract for permabinding. Hertzberg has been an exceptional company to work with.

-185- Among the many changes that occurred in processing the installation of a second terminal, in August, is singled out as the most important event. The significant change in statistics was a 153 percent increase in phonotapes processed. New material types initiated were compact discs and uncataloged POP library books, the latter beginning in February and completed on a rush basis each Friday. The staff in processing has successfully worked together to absorb the additional duties.

The second in a series of seminars offered by Library Binding Service, "The Lessons of History and Experience_ in the Design of Conservation Bindings" was attended by Mary Kramer in August. At this meeting conservators, archivists and binders gathered together to discuss alternative cloth and cover materials and examine historic book structures.

My sincere appreciation is extended to the Preparations Department Staff for a willingness to accept change and for our many achievements which would not have been possible without their hard work and dedication.

,- .--,/),f -.\ 11v.,,, / /r:./tf__,,t1.4 ~-/L d /1'-·'---··-- Mary J. irk"mer Supervisor, Preparations Department

-186- PREPARATIONS DEPARTMENT COMPARATIVE STATISTICS TABLE I

BINDING ACTIVITY

1987 1986 1985

NUMBER OF STAFF 4.53 4.68 5.40

BOOKS Rebound in Buckram 1,717 911 1,828 Rebound in Pressboard 1,029 637 685 Rebound in Velobinding 1,596 2,011 3,414 Reinforced Paperbacks 5,063 5,917 6,285 Restored to Covers 249 205 182 TOTAL 9,654 9,681 12,394

PERIODICALS Bound 73 79 96 Rebound 232 686 406 Reinforced Current Issues 34 77 61 TOTAL 339 842 563

SHEET MUSIC 373 635 285

COMMERCIAL BINDERY Books, Sewn Buckram 2,336 2,414 2,383 Books, Adhesive Binding 363 504 635 Periodicals 2,134 2,234 2,103 TOTAL 4,833 5,152 5,121

TOTAL UNITS HANDLED 15,179 16,310 18,363

UNITS OF WORK PER STAFF MEMBER 3,350.77 3,485.04 3,400.55

-187- PREPARATIONS DEPARTMENT COMPARATIVE STATISTICS TABLE II

WORK PERFORMED IN BINDERY

1987 1986 1985

HANDSEWING Buckram Covers 1,593 1,324 2,381 Sheet Music 373 635 285

MANUFACTURES Padded forms, etc. 77,614 36,238 36,363 Pockets (map, music) 221 263 176 Portfolios 5 10 Stitched materials 142 2,210 241

MENDING Books 631 306 786 Photograph pages 590 474 2,445

MOUNTINGS Illustrations, Charts 27 23 8

ORCHESTRATIONS & BANDSTRATIONS Wallets 213 63 Parts 34 594 432

PAPER CUTTING Hours spent 289.50 253.53 209.31

-188- PREPARATIONS DEPARTMENT COMPARATIVE STATISTICS TABLE ill

PROCESSING ROOM ACTIVITY*

1987 1986 1985

BOOKS Cataloged/Shelflisted Stamp 97,640 101,373 97,394 Reference Material 16,662 13,799 19,470 Spine Mark 1,273 2,940 3,117 Plastikleer 48,400 38,500 42,725 Items Barcoded 47,000 41,520 2,406

Uncataloged Paperbacks Stamp & Pocket 31,858 51,469 50,388

MAGAZINES Reinforce & Pocket 6,488 7,401 7,251

PHONODISCS Central Library 1,974 1,314 2,140 Community Libraries 1,338 1,101 1,540 Kits w /discs 140 187 151 TOTAL 3,452 2,602 3,831

PHONODISC CASES REFURBISHED Art/Music Department phonodiscs 142 485 440 Art/Music Department phonotapes 114 112 TOTAL 256 597 440

PHONOTAPES Central Library 2,614 751 1,329 Community Library 3,032 1,330 1,781 Kits w /tapes 1,445 726 895 TOTAL 7,091 2,807 4,005

-189- TABLE m - continued

1987 1986 1985

VIDEO TAPES Labeled, Stamped, Marked 223 217 143

COMPUTER SOFTWARE Discs 180 70 Manuals 185 15 -- TOTAL 365 85

VERTICAL FILE MATERIALS

Labeled and Stamped 618 1,084 1,511

COMPACT DISCS Discs 624 Manuals 19 TOTAL 643

POP LIBRARY UNCAT Paperback 2,647 Hardcover 2,353 TOTAL 5,000

-190- PREPARATIONS DEPARTMENT PERSONNEL ROSTER 1987

Mary Kramer Supervisor

Tom Edin Bookbinder

Evelyn Skow Bindery Worker II

Tamerra Wallingford Book Preparation Aide

Ross Loomis Bindery Worker I

Jane Anglin Bindery/Processing Aide

Mike Anderson Bindery/Processing Aide

Mary Booth Bindery/Processing Aide

Maribeth Boyce Bindery/Processing Aide

Dorothy Richter Bindery/Processing Aide

-191- REPORT OF THE MINNEAPOLIS ATHENAEUM

FOR THE YEAR 1987

To the Board of Directors:

This one hundred and twenty-eighth annual report of the Minneapolis Athenaeum marks the one hundred and second year of its association by contract with the Minneapolis Public Library and the third year of its first fifty year contract.

STAFF AND BOARD OF DIRECTORS During 1987 there were no changes in staff, the Board of Directors, or the officers serving the Athenaeum. The Board was convened once during the year, on June 11, 1987, for the annual meeting.

PROPOSALS At this meeting the Board adopted the following eleven proposals:

1. The Minneapolis Athenaeum shall dedicate the bulk of its energy, efforts and reserves to the maintenance, enrichment, and promotion of the following Athenaeum materials housed in the Special Collections Department at Central Library: a. Natural History Collection b. North American Indians Collection c. Early American Exploration and Travel Collection d. Heffelfinger Aesop's and Others' Fables Collection e. Miscellanea consisting of materials deemed appropriate due to their rarity, format, illustrative material, importance to the history of printing, binding, graphic arts, bibliography, evaluation, or conservation.

2. The Natural History Collection shall henceforth be known as the Spencer Natural History Collection.

3. Non-book material shall be considered for addition to the five collec­ ting areas enumerated above.

4. In general, contemporary publications, as opposed to modern facsimiles, reprints, or commentaries, shall be considered for inclusion to the five collecting areas cited above.

5. Athenaeum items housed in the vault in Special Collections shall be separated physically from non-Athenaeum items and shall be ordered as follows: by collection, by format, by date, and then by call number.

6. A complete and thorough inventory of the Athenaeum materials housed in the Special Collections Department shall be undertaken and the Athenaeum Librarian shall report the findings at the next meeting of the Directors.

7. A Collections Committee of not more than five Directors shall be formed, chaired by the Athenaeum Librarian, to address the following areas:

-192- - 2 -

a. Collection Development statements for the aforesaid areas. b. Disposition decisions for all materials housed within the Special Collections Department that do not fall within the purview of the aforesaid areas. The Athenaeum Librarian shall report the findings of the Collections Committee at the next meeting of the Directors.

8. The Athenaeum Librarian, in conjunction with the Head of Central Library, shall review all continuations for all departments currently maintained by the Athenaeum. Those titles which do not fall within one of the five areas cited in proposal one shall be picked up by Central Library or cancelled.

9. The Book Committee is herewith dissolved, to be replaced by the Collections Committee. The Athenaeum Librarian shall be granted discretion­ ary power to execute bids at auctions, to call immediately booksellers with pertinent desiderata, or to pursue other channels deemed appropriate to obtain materials when such a transaction results in an expenditure under five hundred dollars. Over that amount the Athenaeum Librarian shall seek a majority decision from the Collection Committee as soon as possible. The President of the Board of Directors or his/her appointee shall cast the tie-breaking vote if necessary.

10. The Athenaeum Librarian shall be able to rule on behalf of the Board of Directors whn necessry for potential loan agreements for items from the Athenaeum collections.

11. The President of the Board of Directors shall be empowered by the Board to act on requests from the Athenaeum Librarian, each of which is not to exceed five hundred dollars, to achieve the mission as set forth in proposal one.

By the end of the year all purchases (including small, private, or fine press items) fell within the five areas set down in proposal 1. In general, modern facsimiles, reprints, or commentaries had ceased to be purchased in accordance with proposal 4. The physical separation of Athenaeum items had begun (proposal 5). A shelflist reading of these items had commenced (proposal 6). A Collections Committee, consisting of Messrs. Duff, Laird, Parker and Winton from the Board, Betty Bruce Fugazzi from Central Library, and the Athenaeum Librarian as Chair, had been formed (proposal 7). On November 4, 1987 the Athenaeum was left with fewer than 20 continuations, all maintained within the Department of Special Collec­ tions (proposal 8). Had this policy been in effect for the period 5/86- 5/87, a savings of $5,624.33 would have been realized. Throughout the latter part of 1987 the Athenaeum Librarian explored the possibility of loaning all or part of the special display of The Aesop's and Others' Fables Collection of Ruth J. Heffelfinger to Carleton College (proposal 10).

-193- - 3 -

OPEN HOUSE On March 25, 1987 an open house was held in the Special Collections suite on the fourth floor of Central Library to view a special display of The Aesop's and Others' Fables Collection of Ruth J. Heffelfinger and to meet the new Athenaeum Librarian. Unfortunately Mrs. Heffelfinger was unable to attend. Mrs. Lyman graciously consented to deliver to Mrs. Heffelfinger a copy of the handout on the exhibit and her corsage. Black and white as well as color photographs were taken to document the event.

All available cases in the Rare Book Room were dedicated to high­ lighting this major gift accepted in late 1985. Furthermore, at the annual meeting in June the Board authorized expenditures for a slide/tape and videotape to be made on the Aesop's Fables exhibit.

The guest book registered 52 people in attendance that day. Mrs. Heffelfinger was afforded a special guided tour on July 30, 1987.

COLLECTION DEVELOPMENT During 1987 the main thrust in collection development was action on proposal 7b. Board action in 1988 on disposition decisions will allow the Collections Committee to move on to proposal 7a. The total number of volumes in the Athenaeum collection as of January 1, 1988 was 100,742. In future annual reports statistics will include a breakdown for each of the five collections enumerated in proposal 1 as well as non-book material noted in proposal 3.

Three major purchases were made for the Spencer Natural History Collec­ tion during the year: 1) Audubon, John James. A Synopsis of the Birds of the Birds of North America. Edinburgh, 1839. First edition. A companion volume to his magnum opus; 2) Montagu, George. Ornithological Dictionary or Alphabetical Synopsis of British Birds. London, 1802. First edition. Hand-colored engraved bird frontispiece, bookplate. From the same collec­ tion as the Audubon; 3) Jussieu, Antoine Laurent de. Genera Plantarum Secundum Ordines Naturales Disposita. Paris, 1789. First edition. "Revolu­ tionary work"; "The basis, with the work of Linnaeus, of modern natural classification of plants."

Two works worthy of note added to the North American Indians Collec­ tion were 1) Pilling, James C. Proof-sheets of~ Bibliography of the North American Indians. New York, 1970. Limited reprint of the most important and useful Indian languages guide and bibliography, never surpassed; 2) Copway, George. The Traditional History and Characteristics of the Ojibway Nation. Boston, 1851. First American edition. Two fine tinted lithographed plates. Original cloth, rebacked.

GIFTS Received in the latter part of 1987 was a gift of $500.00 from Mrs. Frederick C. Lyman. After receiving carte blanche from Mrs. Lyman, the

-194- - 4 - Athenaeum Librarian decided to lump this sum together with a like contri­ bution in 1986 to make our first non-book material purchase in accordance with proposal 3. An important manuscript document from the nineteenth century for the North American Indians Collection was purchased early in 1988. In this way Mrs. Lyman was honored for her long and constant support by becoming the trailblazer in this new way of enriching the Athenaeum collections.

CONSERVATION The Minneapolis Public Library spent $3,000 in 1987 to address care of Athenaeum books. Scott Husby, hand bookbinder, restored the following works in 1987: 1) Keating, William. Narrative of.§!!! Expedition!£ the Sources of St. Peter's River. London, 1825. 2 volumes; 2) James, Edwin. Long's Expedition!£ the Rocky Mountains. Philadelphia, 1823. 2 volumes; 3) Gentry, Thomas. Nests and~ of Birds of the United States. Philadelphia, 1882; 4) Dodsley, Robert. Select Fables of Esop. Philadel­ phia, 1789; and 5) Select Fables of Esop. Birmingham, 1761.

PUBLICITY The display on Aesop's Fables noted above in the section entitled "Open House" received front page coverage twice. In a three page story with four photographs the Skyway News for Thursday, May 21, 1987 heralded "Aesop's fables live on at the public library." A two page article in the Minneapolis Star and Tribune for June 5, 1987 entitled "Library seeks to bring rare works out into open" featured two Aesopic works on the front page.

The Athenaeum itself with a picture of the current president was spot­ lighted in the June 15, 1987 issue of the Minneapolis Star and Tribune under the banner "128-year-old organization is library booster."

The flurry of local media coverage accompanying the Hill Library set of Audubon's Birds of America which went on the auction block at Sotheby's in New York on December 2, 1987 resulted in the Athenaeum or the Athenaeum Librarian being mentioned in the newspapers, on the television, and on the radio. Steven Smith of Minnesota Public Radio and WCCO/Channel 4 inter­ viewed the Athenaeum Librarian on December 2. Articles and references appeared in both the Star and Tribune and the St. Paul Pioneer Press Dispatch on December 3.

In addition to visitors who participated in the guided tours under­ taken while the Aesop display was in place, lectures before selected groups, such as the local Alpha Delta Kappa chapter on October 12, and classes who viewed items from the History of Books and Printing Collection, the Athenaeum materials were enjoyed by two prominent visiting librarians on September 14, Terry Belanger from Columbia and Jim Davis from UCLA.

-195- - 5 -

Perhaps the following two examples summed up the role publicity played for the Athenaeum in 1987. One concerned the bookend the Library Board commissioned a local sculptor to create to present to retiring Minneapolis Public Library staff members who had served the library for 30 or more years. They chose a miniature replica of Minerva, whose Greek name is Athena. The other concerned a woman who called the Athenaeum Librarian in December 1987 stating she had just received her sister's Christmas list. The top request was for membership in the Minneapolis Athenaeum.

Respectfully submitted,

Edward R. Kukla Athenaeum Librarian

-196- MINNEAPOLIS RJBLIC LIBRARY AND INFORMATION CENTER

ANNUAL REPORT OF THE DIREC'IOR

ANNUAL REPORTS of DEPAR'IMENTS caflJNITY LIBRARIES ATHENAF..UI

1987

Volume II OONTENTS

VOLUME II

CXH1UNITY LIBRARIFS

1987

Chief of Community Libraries. 1 Community Libraries Book Selection Librarian. 15

Conmunity Libraries District I • 22 North Regional Library. 24 Northeast Conununity Library 26 Pierre Bottineau Community Library. 28 Webber Park Community Library. 30 Staff Activities. 32

District II. 34 Southeast Community Library 36 Sunmer Community Library 40 Walker Community Library 42

District III 47 Hosmer Community Library 49 Linden Hills Community Library 53 Washburn Community Library. 57

District IV. 61 East Lake Community Library 63 Franklin Conmunity Library. 67 Nokomis Community Library. 70 Roosevelt Community Library 75 COMMUNITY LIBRARIES ANNUAL REPORT

1987

The Minneapolis Automated Circulation Control System (MAX) continued to have a significant effect on the worklives of Community Libraries' staff this year. Six agencies went online in 1987 with Southeast holding the distinction of being the last Community Library to go live. In addition to the centralized circulation and registration training provided by Technical Services, staff expertise from Webber Park and Sumner provided significant training support for new MAX learners. Training for order entry on the Geac Acquisitions system was also provided to staff in most of the community libraries. Replacement and Booking Ahead orders are now placed directly on the terminal at the branch, noticeably expediting the ordering process.

MAX requires that staff, including substitutes, receive extensive hands-on training to achieve competency in using the online system. In 1987, a systematic training procedure and manual was developed for use with substitutes working in Community Libraries. This includes a useful and attractive training device, "Quick Reference Guide" to basic MAX functions, designed and written by Ann Livingston, District Librarian.

With MAX has come a shifting in the type and level of qualifications needed by staff. Automation requires unique competencies that are not described in many job descriptions. Decentralization of tasks, particularly in the areas of circulation and processing is occurring, and minimum standards of performance are being determined for these new duties. During 1987, minimum performance standards were adopted by Community Libraries for various automated tasks performed by Library Aide I's. Attention to job descriptions, duties, standards, and staffing levels will continue in 1988.

The Community Libraries Clerk, Jane O'Brien, received an IBM AT compatible computer and NEC 7 printer early this year to be used for word processing and for tracking and scheduling substitutes. In order to develop a computerized substitution system, the Library contracted with Polich and Associates. Using a relational database, R:BASE System V, Jane O'Brien has worked closely with Mr. Mark Polich to revise forms, input data, develop the database, and test the system. Its completion early in 1988 will increase efficiency and provide needed reports on substitution.

Substitution required almost 10,000 telephone calls in 1987. On an average day, 43 calls were handled by Jane O'Brien. Approximately one­ third of substitution activity was done for cost centers other than Community Libraries.

-1- Collection development objectives were implemented with good results. A new media format, compact discs, was added to three District Libraries and proved popular. Increased allotments of replacements, trade paperbacks, Booking Ahead, and audio materials gave Community Libraries a stronger hand in shaping agency collections. Large print book subscriptions were increased to meet the demand for current titles, and packets of travel and tourist information called "vacation planners" were made available in all branches. Nineteen collections were objectively weeded while the Community Libraries Book Selection Librarian developed a new weeding method using the automated system. Hosmer as a "popular library" was reevaluated. On examination, its collection varied little from those in other community libraries. A decision was made to build a collection at Hosmer aimed at meeting community needs, dispensing with the terminology "popular library."

Circulation reflected the success of collection development and competent service. Although the gain for Community Libraries was only 1.18% over 1986, the total circulation of 1,971,576 holds the honor of being the highest circulation since 1962 for branches. North Regional led the increase in circulation both in numbers and percentages. Its gain of 15,251 represents two-thirds of the total gain for Community Libraries and an increase of 6.8% over its circulation for last year. Washburn continued to have the greatest total circulation at 344,733 and the most circulation per full time equivalent. Its exceptionally high circulation led to the addition of a full time Library Aide I at Washburn.

Reference activity was also on the increase in 1987. Overall the numbers of reference questions answered increased 14. 7%. Walker answered the highest number of reference inquiries with North Regional a close second. Nokomis regained its significant reference loss of last year to again surpass Roosevelt in reference activity. Interestingly, Pierre Bottineau answered more reference questions per full time equivalent than any other agency.

The bookmobile was used in a pilot project for 6 hours a week from July 8 thru August 27. Stocked primarily with children's paperbacks, three hour stops were made at Beltrami and Waite Park once a week. Staff from North Regional and Northeast provided the service with the help of volunteers. Community response was excellent exceeding all expectations with average hourly circulation of 98.4, second only to Washburn Community Library, the busiest branch.

Community Libraries' staff was exceedingly active in the community this year. Presentations were given to such diverse groups as daycare providers and senior citizens. Franklin offered "Author of the Month" talks to classes at Anderson School, and Webber Park again participated in Showboat Days. All agencies made spring and fall visits to public and private schools assigned them, and District I used an innovative team approach for its school contacts. Overall, staff gave 24% more presentations in the community this year than last. Over 10,000 more people were spoken to, an increase of 49% over 1986 !

-2- Community needs were also addressed by services and programming held within Community Libraries. "Teen Update" shelves and notebooks were provided in all agencies to support the City's concern about teenage pregnancy. Information on teen activity and services aimed at teens was available thru this program. Special presentations were given for Black History Month, a "senior citizen's field day" was held at North Regional to encourage use of the library, and Mayor Donald Fraser joined other local celebrities at North Regional during Children's Book Week in November to share the special meaning of books with the young. Television viewing of the World Serles was available in several agencies in order to keep patrons updated on the Twin's score. Staff was allowed limited time off to join the Twins' victory parade.

The summer reading program, "Library Kids are all Winners," replayed the successful theme of 1986. More children signed up than ever before for a total registration of 9,158; 8,340 from Community Libraries. Program attendance provided in conjunction with summer reading was up over 3,000 for a total of 23,263 for Community Libraries.

Literacy was a major focus for Community Libraries. Children's work continued to emphasize prevention of illiteracy by providing services which stir children's enthusiasm for books and reading. Several agencies provided space for literacy tutoring, and the Northside Reading Center at Sumner continued its active tutoring schedule for adult learners. Its services were described in an informative article in MPLS/ST.PAUL, June 1987. English as a Second Language classes were also held at Sumner for Southeast Asian students. In addition, adult basic education collections were strengthened at Franklin and Sumner by the addition of approximately $3,000 worth of materials.

In early fall, the Library obtained a $25,000 federal grant under the Library Services and Construction Act, Title VI (Library Literacy Program) to begin the Franklin Learning Center at Franklin Community Library. Working closely with the Technology for Literacy Center and other educational providers, this program was planned to help adults improve basic reading, writing, and math skills using computer-assisted instruction. The Franklin Learning Center is also an associate site for the Minnesota Literacy Council to provide one-on-one reading tutoring. A coordinator for the center, Amy Hunt, was hired in late October. Equipment and materials procurement, site preparation, creation of promotional and intake materials, and recruitment and training of volunteer instructors were completed this year. The center opens in January 1988.

Decisions on sizes and messages for new blue and white signage in all 14 community libraries was a major undertaking requiring site visits and rearrangement of the adult nonfiction section at Nokomis. Nokomis closed for two half days to complete the major shifting. Slow progress in implementing the signage timeline led to the hiring of a graphic arts student from Minneapolis Technical Institute, Sharon Doucette, who completed making most of the small signs which will be installed in 1988. Signcrafters made and installed the large hanging and plaque signs this fall.

-3- In addition to major shifting at Nokomis, North Regional rearranged materials on the children's side to flow more logically, and Northeast closed for one week in the spring in order to move furniture and install new telephone lines and data cable for GEAC terminals. The bookmobile offered limited service in the parking lot during this period of disruption. Installation of GEAC terminals for circulation was no easy task in other agencies as well. Nokomis, East Lake, and Southeast all required alterations to their circulation desks before terminals could be installed.

Proposals for an expanded facility for Washburn Community Library occupied a considerable amount of time in 1987. Working with Arthur Dickey Architects, Inc., a building program and feasibility study were completed by April. The subsequent capital request proposed a new 21,204 sq. ft. building on a new site at the intersection of 56th Street on Lyndale Avenue. This was the most economically feasible option for providing the needed space and parking expansion. Shortly thereafter, it was discovered that Mount Olivet had purchased the desired new site for a senior citizen high rise.

A public meeting was held at Washburn in June to provide information on the need for an expanded library, the details of the building program, and the possibility of land acquisition if expansion occurred on the existing site or a new site. This led to the appointment of a Washburn Building Task Force by the Library Board. Nine community members who lived in the Washburn neighborhood and used the community library were selected. The Chief of Community Libraries facilitated the group, and the Superintendent of Buildings translated discussion ideas into visual concepts. After nine weeks of meetings, the task force met its charge and recommended an expansion concept to the Library Board in November.

The task force's recommendation to remain on the existing site and expand the building by 7,000 sq. ft. by acquisition of Southeast Internists, an adjacent business, and creation of a cul-de-sac on 54th Street met with strong community opposition. This was evidenced at a December Library Board meeting at Washburn by a petition presented by Southwest Internists and a vocal crowd in support of retaining the doctor's office. At year's end, no expansion concept had been approved by the Library Board.

Security of Community Libraries surfaced as a growing concern. The serial murders of three Native American women in Franklin's service area shocked the Philips community and led to reduced use of the library during the weeks following the murders. In addition, Franklin's 911 calls exceeded acceptable levels according to the "RECAP" unit, a City program independent of the Police Department, charged with investigating repeat calls to the police. The reinstatement of a beat policeman on Franklin Avenue by the 5th Precinct late in 1987 alleviated the problem.

-4- Graffiti and petty vandalism continued in several agencies. Its persistence at Walker thoughout the summer and early fall led to the Library taking steps to secure more surveillance of this agency. However, there was no evidence of increased patrols at Walker. At Washburn, a lock was installed on the fence behind the library as a preventative measure against vandalism on the roof.

The "storm of the century" on Thursday evening, July 23, left staff and patrons stranded in libraries with flooded streets making travel impossible. Over 9 inches of rain fell in approximately 4 hours. Hosmer opened its doors after closing time to people whose cars were floating in the street. Roosevelt and Washburn sustained the most damage. Water gushed thru Washburn's foundation, flooded the children's area, and ran into the workroom and thru the floor to the meeting room and basement area. Sewer backed up in Roosevelt's basement causing flooding that destroyed stored holiday books and periodicals.

The long awaited drinking fountain at Roosevelt began to flow on May 12, three months too late for Roosevelt's 60th anniversary party on February 12. Pierre Bottineau was more fortunate. It received its new outdoor sign in time for its 30th anniversary celebration on November 18. In conjunction with the anniversary, a feature article in the NORTHEASTER spoke of Pierre Bottineau's historic and current role in the community.

Several furniture items were purchased to enhance accessibility and appearance of library materials by improved display: Fourteen paperback racks helped to replace unsightly cardboard paperback dumps; a juvenile record browser was added at Franklin; literature display racks were added to all agencies to help promote "Teen Update" materials; a brightly colored, triangular display unit was added to Sumner for its adult basic education collection; tabletop cassette carousels placed at Hosmer, Franklin, and Sumner brought cassettes out of hiding, and fourteen hang­ up free standing racks improved display of juvenile cassette/book sets.

Other major equipment and furniture purchases include eight book trucks, weather radios for all agencies, a Xerox electronic typewriter and typing table for the Book Selection Office, fifteen steno chairs, seven lounge chairs in blue and gold for the magazine reading area at Southeast, a record player for Southeast to be used at storyhours, and a sound/filmstrip/viewer projector for Nokomis. Coin operated typewriters were installed in March at North Regional, Walker, Sumner, Franklin, and Northeast, and in April, AT&T electronic key touch tone telephone systems and second telephone lines were added at Linden Hills, Nokomis, and Northeast in response to increased telephone use due to patron calls regarding bills and telephone renewals.

The planning process for the library's five year strategic plan (1988-1992) began in August. Ann Livingston, Dan Kelty, and Pat Kaiser represented Community Libraries on the "Planning Team." This fourteen member group spent hours of intense activity collecting and analyzing information and indentifying critical issues. A retreat at Riverwood in the fall resulted in the drafting of a mission statement, library roles, goals and objectives. A major objective for 1988 is to institutionalize the strategic planning process and involve all staff.

-5- Linda Fritsche!, Librarian II from Literature, worked at Linden Hills for two months this fall when David Benidt left to take a leave without pay until the end of the year. Ms. Fritsche! gained supervisory experience and a better understanding of Community Libraries during this work assignment. In November, Constance Hill was transferred from Catalog to Linden Hills to become its new Community Librarian.

Community Libraries enjoyed its first annual staff recognition breakfast held at North Regional in March to celebrate the hard work and achievements of 1986. Agencies were recognized for their individual contributions as were the Community Libraries Clerk and the Book Selection. Office. The energy and dedication of staff plus the noteworthy results of 1987 will now be proclaimed at a second staff recognition breakfast. Innovation, responsiveness, consistency, and exceptional service characterized the work of Community Libraries this past year.

Respectfully submitted, /l(,L,L,- / / ;0u-ch'---n------Mary ~-~awson ChieVof Community Libraries

-6- ANNUAL REPORT STAFF OF COMMUNITY LIBRARIES 1987

Mary L. Lawson Chief, CoR111unity libraries Daniel P. Teisberg Book Selection librarian Jane H. O'Brien CoR111unity libraries Clerk Mary Heiniger Clerk-Typist II

-7- ANNUAL REPORT STAFF OF THE COMMUNITY LIBRARIES

1987

Substitutes - Library Aide Cherne, Yvonne Christianson, Yvette Derbis, Mary Forsberg, Harriet George, Janet May 27 - September 3 Goetz, Bill to February 13 Hanson, Anne September 29 - Hanson, Ruth Huttner, Mary Lampley, John September 28 Markos, Mary to March 1 Milewski, Sharon Miske, Timothy Mruz, Douglas Neon, Sarem June 8 - September 14 Ohnstein, Lester Peterson, Marie Popowski, Christine to February 13 Pruszynski, Catherine September 29 - Pulles, LeRoy to January 12 Siemers, Mae Sroka, George Staubus, Yvonne Stokke, Terry June 2 - Stromer, Willson to March 30 Stromquist, Lisa to June 1 Turnbull, Marjorie to August 18 Turnbull, Patricia Van der Veur, Julia May 28 - August 12 Villars, Helen Ware, David January 5 - Washburn, Pat to August 5 Winstead, Jean

Substitute - Shelver

Penas, Howard

-8- ANNUAL REPORT STAFF OF THE COMMUNITY LIBRARIES

1987

Substitutes - Librarians/Library Assistants

Beccone Jean Librarian II Burke, Helen Librarian II Campbell, Mary Ann Library Assistant to August 19 Dietz-Mamaril, Elaine Librarian II to April 6 Flores, Betsy Librarian II to January 12 Friberg, Susan Librarian II Gronbeck, Nancy Librarian II May 7 - Gurstelle, Carol Librarian II Hall, Lois Librarian II Hathaway, Edward Librarian II to February 17 Healy, Marsha Library Assistant to April 14 Henderson, Floyd Librarian II Herbert, Dorothy Librarian II Herther, Nancy Librarian II Hurd, Carole Librarian II April 23 - Jarzyna, Steven Librarian II September 23 - Jensen, Teresa Librarian II April 2 - Kee, Lorna Librarian II September 8 - McConnell, Marilyn Library Assisant Magness, Catherine Librarian II to June 17 Mathisrud, Jane Librarian II Pieri, Ann Librarian II Porfiri, Lois Librarian II April 17 - Purdue, Sandra Librarian II to March 16 Rafter, Susan Librarian II to September 29 Rehnberg, Marilyn Librarian II to February 3 Sherfey, Bill Librarian II June 16 - Siegler, Marla Librarian II Simenson, Laurie Librarian II Sorensen, Carolyn Librarian II Sterling, Janet Library Assistant Thompson, Lois Library Assistant Till, Christine Librarian II Woodstrom, Roy Librarian II

-9- ADU.AL REPORT COIUIUJIITY LIBRARIES STAFF ACTIVITIES 1987

Librarians Mary Lawson Minnesota Coalition Against Censorship: Minnesota Library Association delegate; Board of Directors, Coalition Secretary Minnesota Literacy Council, Board of Directors American Library Association Annual Conference, San Francisco Daniel Teisberg AmeriData Training Center workshops thru the City of Minneapolis: Introduction to Personal Computers - Hard Disk Lotus 1-2-3, Advanced

Clerical Jane O'Brien Minneapolis Public Library & Information Center Staff Association, Executive Board, Past President.

Employee Recognition Committee, Minneapolis Public Library & Information Center, member. AmeriData Training Center workshops thru the City of Minneapolis: Introduction to Personal Computers - Dual Floppy dBase III Plus

-10- IIIIHAPOLIS PUBLIC LIBRllY HD IIIFORU.TIOII CDTD COIO!UIIITY LIBRllIES REFEREIICE QUESTIOIIS 1987

In order by 1987 rank:

Agency 1987 1986 % Gain/Loss Walker 43,539 36,466 19.4 + North Regional 41,521 32,741 26.8 + Washburn 38,691 31,658 22.2 + East Lake 27,480 21,017 30.8 + Northeast 21,762 25,316 16.3 - Nokomis 20,606 14,833 38.9 + Roosevelt 15,471 15,498 .2 - Southeast 14,094 13,091 7.7 + Franklin 12,528 11,718 6.9 + Linden Hills 12,193 12,500 2.5 - Webber Park 7,978 6,468 23.4 + Pierre Bottineau 6,430 6,389 .6 + Hosmer 5,089 5,935 16.6 - Sumner 4,236 3,154 34.3 +

Note: Based on Survey, not actual count

-11- KI11If1AP0LIS PUBLIC LIBlllRY ARD IRFORMATIOB CENTER

COIOIUIIITY LIBRARIES RIFIIIICI PER FTI (includes temporary part-time) 1987

DISTRICT I FTE REF REF per FTE

HR 10.62 41,521 3,910

NE 4.95 21,762 4,396

PB 1.2 6,430 5,324

VP 3 7,978 2,659 DISTRICT II

VA 9.77 43,539 4,459

SE 4.85 14,094 2,906

SU 3 4,236 1,412 DISTRICT III

WN 10.74 38,691 3,603 LB 5.10 12,193 2,391

BO 3 5,089 1,696 DISTRICT IV EL 6.87 27,480 4,000 FR 3 12,528 4,176

NK 6.31 20,606 3,266

RO 4 15,471 3,868

-12- KlllllElPOLIS PUBLIC LIBRARY DD IlfFORKATIOB CEBTIR COJIIIUIIITY LIBRARIES

CIRCULATION PER FTE (includes temporary part-time) 1987 DISTRICT I FTE CIRC CIRC per FTE NR 10.62 239,373 22,540* NE 4.95 133,079 26,885

PB 1.2 31,049 25,874

WP 3 66,340 21,113 DISTRICT II

WA 9. 77 258,054 26,413

SE 4.85 96,713 19,941

SU 3 33,122 11,041 DISTRICT III WN 10.74 344,733 32,098 LB 5.10 135,080 26,486

HO 3 64,135 21,378

DISTRICT IV EL 6.87 209,871 30,549

FR 3 64,355 21,452

NK 6.31 189,428 30,020

RO 4 101,523 25,380 * Excludes North Regional intra-library requests If all NR intra-library requests filled are included, circ per FTE is 23,168 Average branch circulation per FTE is 25,803

-13- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER

COMMUNITY LIBRARIES

RANKED BY CIRCULATION PER HOUR

1987

AGENCY CIRC HOURS OPEN* HOURLY CIRC

Washburn 344,733 3,068 112.4

Bookmobile+ 4,721 48 98.4

East Lake 209,871 2,392 87.7

Walker 258,054 3,068 84.1

Nokomis 189,428 2,392 79.2

North Regional 239,373 3,068 78.0

Linden Hills 135,080 2,392 56.5

Northeast 133,079 2,392 55.6

Roosevelt 101,523 2,002 50.7

Southeast 96,713 2,392 40.4

Webber Park 66,340 2,002 33.1

Franklin 64,355 2,002 32.2

Hosmer 64,135 2,002 32.0

Pierre Bottineau 31,049 1,144 27.1

Sumner 33,122 2,002 16.6

* Hours open is based on weekly hours x 52.

+ Bookmobile was a pilot project for 8 weeks during July, August.

-14- ANNUAL REPORT

COMMUNITY LIBRARIES BOOK SELECTION LIBRARIAN 1987

Community Libraries circulated 1,971,576 items in 1987, a 1.18% increase over the 1,948,515 items circulated in 1986. This is the fifth consecutive year in which our circulation has exceeded that of the previous year.

Both adult and juvenile circulations showed increases, with the 1,291,616 adult circulations surpassing the 1986 level by 12,496 while the 679,960 juvenile circulations exceeded the 1986 pace by 10,565. These were increases of 0.98% and 1.58%, respectively. Almost 45% of the juvenile increase came from the "children's bookmobile" which made weekly afternoon stops at Beltrami and Waite Parks during July and August.

Order entry on the Geac acquisitions systems began on December 15 last year, but as this year opened, much remained to be done to accommodate the new procedures to our requirements. Distribution of encumbrances reports ceased with the demise of the old acquisitions system, so we needed a new way to keep track of book budget expenditures by branch under the new one.

The only way we could get such detailed financial data out of the Geac system was to set up individual accounts for each agency in each material category for which we wanted a report.

Robert Thompson worked out a scheme for such accounts based on the old account levels. I took advantage of this scheme's potential for detailed budget reporting by establishing additional accounts, organized into account families, for adult, teen, and juvenile Bookmen visits, large print books, one-shots, vertical file materials, etc. We established 450 possible accounts of which more than 325 were active during the year. Such a large number of accounts presents a budget management problem. Since it is impossible to .foresee at the beginning of the year precisely what demands will be made on each account, some transfer of funds between accounts is certain to become necessary as the year progresses. Moreover, individual accounts and the budget as a whole must be monitored to insure that funds are expended in an orderly fashion and not exhausted too early in the year.

The generic Geac reports as currently configured do not provide either account totals or account family totals for the community library system as a whole, nor do they provide combined totals of all accounts for either individual agencies or the system. Moreover, there is no way to apply discount factors

-15- to the outstanding orders, so the amounts representing materials on order are much inflated.

To remedy these deficiencies, I have been taking the Geac budget reports home, putting the data into my personal computer using Lotus 1-2-3, and printing out reformatted budget reports by agency and by account. These reports supply budget information instantly in whatever detail one wishes.

The reports by account apply an anticipated discount to the figures representing outstanding orders, so realistic figures for encumbered amounts can be readily obtained.

Since the Geac system cannot handle two budget years at the same time, one year has to be closed out before the next one starts. As a result, this year's book budget expenditure totals were available in time to be included in my annual report.

Because the Geac account families coincide with the account levels used in the old system, it is possible to compare the Geac data with expenditure data derived from the old system. A table attached to this report gives comparative data for 1982 through 1987.

One disadvantage of the Geac system is its inability to provide a count of items purchased in each account category. We think such a count should be possible, but at this point no one knows how to get it.

As the year progressed, staff members from a number of branches were trained in how to enter replacement and Booking Ahead orders directly into the Geac acquisitions system through the branch terminals. This practice accelerates the ordering process considerably. We receive the printed order requests the following day and usually have them reviewed and authorized for ordering that same day. I hope all agencies will soon be entering their orders directly.

In my last annual report I mentioned the aborted effort of an Urban Corps intern to do an analysis of the 1985 community library circulation. In February we were fortunate to secure the services of another Urban Corps intern, Steven Orlowsky, who finished the 1985 analysis and went on to analyze the 1986 circulation as well.

I began entering this data into the Lotus 1-2-3 spreadsheet templates using the computer in the Accounting Office. It was hard to schedule time on that computer, however, so I finished processing the data on my own computer at home.

The 1985 and 1986 analyses were combined with the earlier analyses of the 1982, 1983, and 1984 circulations to produce~

-16- Five-Year Analysis of Community Libraries Circulation by Material Type, 1982-1986. The table attached to this report showing the circulation of each branch in each of the five years by major material type category is based on two of the tables in this analysis.

In my last annual report I mentioned an abortive attempt to take data from MAX and develop a collection profile for Webber Park showing inventory and annual circulation-per-volume figures for the broad classifications or category designations attached to the item entries.

We made the effort again this year, concentrating on the adult collection, but the results were disappointing. Anomalies turned up in some of the categories, inventory figures were inflated by the inadvertent inclusion of some juvenile circulation, and the data collection was still too slow.

Before steps could be taken to address these problems, Steven Jackson, who provided the expertise in collecting the data from MAX, left the Library for a new position in the library of Georgetown University. Perhaps we can attempt this project again at some time in the future. I still think this is a feasible way to discover differences between branches that could be taken into account in collection development.

This year we made a particular effort to obtain input from each community library district in the formulation of our collection development plans, which included increased allotments for large print books, Booking Ahead books, adult and juvenile replacements, compact discs, phonodiscs and tapes, and agency­ selected trade paperbacks. Special accounts were provided for building up the GED collections in all the branches and to develop the adult basic education collections at Franklin and Sumner.

This year "vacation planner" collections were started in all agencies. These are collections of packets of tourist and travel information from the tourist bureaus of the states and the Canadian provinces which we circulate as vertical file material. The first collection was started by Washburn in 1986 and was so popular we thought such collections might be successful in the other agencies as well. Getting all this material together and organized was quite a task, but it appears to have been worth the effort since all agencies want to maintain the collections next year.

Objective weeding continued this year but was so~ewhat sporadic because of the complications introduced by MAX. Making a preliminary selection of weeding candidates using the tally marks from the old system and then wanding these books into MAX to see if any have circulated online is a cumbersome procedure.

-17- It appears that a better way to combine the two systems, when an agency has to be weeded before it has been online long enough to equal an adequate shelf-time period, is to delay weeding until the agency has been online at least a third of the shelf-time period to be used, then have a list printed of the titles that have not circulated online, examine the weeding candidates on this list, and use the tally marks to determine which of the candidates should be retained in the collection.

I had expected that Steven Jackson would be in charge of getting the weeding lists printed, but when he departed for Georgetown University, we had to learn how to do this ourselves. Terry Veth found a generic program that does exactly what we need. All we have to do is construct the appropriate "rules," and I found this to be a simple, though exacting, task after I got a copy of the appropriate documentation from EDP. I think it is important that I construct the "rules" myself, since each collection has its own characteristics and one rule does not fit all.

In spite of our difficulties, we managed to weed nineteen collections including fiction collections at Franklin, Linden Hills, North Regional, Pierre Bottineau, Southeast, Walker, Washburn, and Webber Park, nonfiction collections at East Lake, Linden Hills, North Regional, Pierre Bottineau, Southeast, Washburn, and Webber Park, and juvenile collections at Linden Hills, North Regional, Pierre Bottineau, and Webber Park.

In developing objective weeding guidelines, it is essential to know in advance how much weeding a particular set of guidelines is likely to achieve. Under the old system, we would draw systematic samples of between 400 and 500 volumes from the shelved collections and use the samples to construct collection profiles. From the profiles, we could predict the amount of weeding a given set of guidelines was likely to produce.

Under the new system, such information could theoretically be obtained from MAX, but it would take computer time, and the demands on the system are already excessive.

To avoid this problem, I have used my own computer to create weeding curves for the adult fiction, adult nonfiction, and juvenile collections in all fourteen agencies, based on the latest available collection profiles created under the old system.

Although the curves are based on the collections as they existed at an earlier time, the relationship between the length of the shelf-time period and the amount of weeding that can be anticipated appears to remain fairly constant for each collection, at least when they are in need of weeding. After using the curves on a number of weeding projects, I've concluded

-18- that they are reasonably reliable, though they tend somewhat to overestimate the amount of weeding a particular shelf-time period will produce. However, that was a failing of the original collection profiles, as well.

One cloud on the horizon is a glitch in the Geac software program which changes the last activity date of all copies of a title in the circulation data base every time a change is made in the MRMS record for the title. This has serious consequences for us because our objective weeding program depends on the last activity date to establish the limit of our shelf-time period. I've been told that Geac is aware of this problem and has promised to fix it, but I have not heard of any progress to date. Meanwhile, we are losing valuable time and will have real difficulties in the future if this problem is not fixed soon.

Mary Heiniger continues as my clerk-typist and has now taken over most of the record-keeping for the materials-buying activities of the branches. These include Booking Ahead orders; adult, teen, and juvenile paperback buying trips to Bookmen, Uncle Edgar, Uncle Hugo, and Dream Haven; trade paperback selection trips to Bookmen; phonodisc, phonotape, and compact disc buying trips to Dinkytown Musicland, Yorktown Musicland, and Electric Fetus; and adult and juvenile replacement orders on Geac and LF-180s. We have now introduced so much flexibility into these activities that accurate record-keeping is essential.

This year I attended two half-day workshops sponsored by the Minneapolis Civil Service Commission/Personnel Department: "Introduction to personal computers - hard disk" and "Advanced Lotus 1-2-3." Both have helped me make better use of the computer in my work.

At year-end, all community libraries were online, our materials budget for next year was healthy, we were planning collection development meetings with the four districts, and we looked forward to the new possibilities that will open up with the addition of new hardware to increase the processing capabilities of MAX.

Respectfully submitted,

Daniel P. Teisberg Community Libraries Book Selection Librarian

-19- HINN&APOLIS PUBLIC LIBRARY AND INFORMATION CENTSJt. ------... ------COHMHUNITY LIBRARIES BOOlt BUDGET I ------Annual---- Expenditure•------by------Library------and -Major------Account------Cate9or7.------198~-7 ------1I I I I ADULT ACCOUNTS I JUVENILE ACCOUNTS I I I I 1------1------I I I I I En eye lo- I I I IOneahot1. I Adult I I I I I.Juvenile I I ADlJl,T il I I I lpediea 1: I Adult I Adult I Booking IVP, Adultl Phono- I ADULT IJuvenile IJuv•nil• I I Phono- IJUVIHIL& !JUVENILE I JAgeneyl IR•tereneel Current IJteplece- I Ah••d I I: Teen I diaca , I ACCOUNT I Current 1aeplece- I.Juvenile I diaca il I ACCOUNT I ACCOUNT I I Syll'lbol I Year I 8oolr:a I Book• I ,r.ent• I Book• I Paperbk•. I Tepe• I TOTALS I Book• I ••nta I Paperbka. I Tapea I TOTALS I TOTALS I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1 I I 1917 I SJ,802 I $23,188 I $4,171 I $5,579 I $4,382 I $2,960 I SU,089 I $6,992 I $5,542 I $2,711 I $1,250 I $16,503 I 560,592 I I I 1986 I $1,70• I $23,711 I $2,798 I 5',.28 I $3,862 I Sl,095 I $37,598 I $6,881 I $3,135 I s2.••2 I Sl.162 I S1J,UO I $51,238 I I I 1985 I S1,77J I $23,830 I $3,191 I s•.•u I $3,574 I $1,115 I $37,967 I $6,U6 I $3,Ul I $2,335 I 81,13' I Sll,386 I $51,353 I I I 198' I $1,689 I $26,301 I $2 •• 91 I U,357 I $3,H2 I $5BG I $38,571 I SS,795 I $2,467 I $2,271 I $615 I $11.218 I $0,789 I I I 1983 I $703 I $18,571 I $2,369 I $3,857 I $2,528 I $720 I $28,755 I SC,959 I U,9'7 I $1,677 I $536 I $9,119 I $37,874 I I EL I 1982 I $1,872 I $12,872 I $2,707 I SJ,105 I $2,325 I $33' I $23,215 I $3,553 I $1,37' I $1,45• I $251 I $6,632 I S29,H7 I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1 I I 1987 I $589 I $7,.23 I $3,•0o I $2,716 I $3,662 I $822 I $18,611 I $3,725 I $1,820 I $1,779 I $650 I $7,97' I $26,585 I I I 1986 I $281 I $6,17' I $1,8'7 I $2,207 I Sl,572 I $<98 I SU,579 I U,213 I $60 I $1,777 I $050 I $7,155 I $21,73' I I I 1985 I $230 I $5,89• I $1,910 I $2,09 I $3,.00 I $404 I $14,337 I $3,7U I $1,152 I 51,926 I S03 I $7,355 I $21,692 I I I 19U I $1,0U I $8,095 I S770 I $1.710 I $2,879 I SU6 I SU,9U I $3,734 I $970 I $1,964 I $334 I $7,002 I $21,916 I I I 1983 I $9'6 I $6,011 I $3,023 I $1,691 I $2.287 I sn• I SU,372 I $),OU I Sl,099 I S1,U7 I $237 I $5,837 I $20,209 I I FR I 1982 I $252 I $4,285 I $759 I Sl,238 I $2,021 I S21J I $8,768 I $1,806 I $90 I $1,205 I $95 I S(,055 I $12,123 I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1 I I 1987 I $U6 I SS,UJ I $1,716 I $2,559 I $3,899 I $9H I $15,006 I $3,595 I $1,669 I $2,211 I $635 I $8,111 I $23,118 I I I 1986 I $1U I $5,988 I $1,929 I $2,155 I $3,'65 I $<98 I SH,219 I U,240 I $995 I $1.810 I UH I $7,.59 I $21,671 I I I 1985 I $201 I $5,73• I $1,U6 I $2,426 I $3,411 I $414 I SH,032 I $3,775 I 11,754 I $1,935 I $576 I $8,o•o I $22,072 I I I 19U I $1.2U I $7,709 I $1,682 I $2,076 I Sl,383 I $U1 I $16,505 I $3,663 I $8'2 I $1,855 I $342 I $6,702 I $23,207 I I I 1983 I $2,225 I $6,358 I $805 I $2,113 I $2,90 I $<56 I SU,905 I $3,001 I $801 I $1,569 I $267 I $5,638 I $20,5'3 I I HO I 1982 I $'69 I u,.58 I Sl,087 I u.•2• I $2,893 I $222 I $10,553 I $1,799 I $522 I $1,'73 I $1U I $3,938 I SU,01 I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1 I I 1987 I Sl,361 I S12,2U I $987 I $3,569 I SJ,852 I $1,532 I $23,542 I U,466 I $1,663 I $2,015 I $983 I $9,127 I $32,669 I I I 1986 I $1,426 I $13,298 I $1,027 I $3,262 I $3,347 I $78' I $23,144 I U,945 I $1,093 I $2,052 I $767 I $8,857 I $32,001 I I I 1985 I $92• I $13,083 I $1,115 I $3,799 I $3,058 I $606 I $22,585 I 5',619 I $1.09 I $2,225 I $961 I $9,374 I $31,959 I I I 198' I Sl,261 I $15,442 I $1,101 I $3,189 I $2,863 I $5'7 I S2•.co3 I 5',387 I $175 I $2,0U I $43' I $7,739 I $32,1'2 I I I 1983 I $515 I $10,905 I $1,358 I $2,818 I $2,.28 I $517 I $18,SU I $3,802 I $1,00 I $1,7U I $365 I $7 •• 01 I $25,942 I I LH I 1982 I $1.260 I $7,270 I $1,392 I $2,228 I $2,258 I $295 I SH,703 I $2,583 I $1,137 I $1,615 I $162 I $5,07 I $20,200 I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1 I I 1917 I $938 I $12,09 I $2,959 I $3,871 I $3,922 I $1.635 I $25,822 I S•.JSO I $2,111 I $1,789 I $720 I $9,o•o I SH,862 I I I 1986 I $690 I $13,356 I $2,121 I $3,390 I $3,695 I S6'5 I $23,897 I U,912 I $1,4H I Sl,920 I $555 I $8,121 I $32,711 I I I 1985 I $'60 I $13,178 I $2,16' I $3,617 I $3,2'1 I $529 I $23,189 I $4,696 I $1,154 I $1,896 I $1,074 I $8,820 I $32,009 I I I 198' I $2.111 I $15,336 I $269 I $3,200 I $3,089 I $537 I $2 •• 5.2 I U,388 I $7U I $1,860 I s•23 I $7,412 I $31,95• I I I 1983 I $2,321 I $10,789 I $1.359 I $2,862 I $2,352 I $542 I $20,232 I $3,102 I $1,068 I $1,85• I $363 I $7,087 I $27,319 I I NB I 1982 I $721 I $7,389 I $1.547 I $2,228 I $2,081 I $268 I $1',2H I $2,513 I $979 I $1,518 I $H9 I $5,229 I $19,463 I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1 I I 1987 I S9•6 I $21,813 I $2,310 I H,63' I $3,9'7 I $1.032 I $34,681 I $5,783 I S3,U5 I $2,574 I $1,127 I $13,329 I $'8,011 I I I 1986 I $1.060 I 823,587 I $3,238 I $3,676 I U,00 I $997 I $36,607 I $6,.58 I $3,231 I $2,757 I $938 I $13,38' I $0,991 I I I 1985 I $6'2 I $2',129 I $1,97' I $5,189 I $3,U4 I $1,210 I $36,588 I $6,500 I $3,525 I $2,707 I Sl.303 I SU,035 I $50,623 I I I 198' I S2,U3 I 826,5H I $2,206 I U,531 I $3,222 I $779 I $40,095 I $5,771 I S2,6U I $2,500 I $620 I $11,575 I $51,670 I I I 1983 I $1,952 I S1B,U2 I $2,252 I $3,768 I $2,654 I $HO I $29,808 I $4,982 I 82,236 I $1,755 I $532 I $9,505 I $39,313 I I N~ I 1982 I $2,255 I $12,869 I 52,725 I $3,085 I $2,82. I $349 I 82 •• 107 I $3,560 I $2,377 I $1,672 I $196 I $7,805 I $31,912 I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1 I I 1987 I $1,545 I $36,530 I $6,32• I $7,533 I $5,687 I 82,183 I $59,803 I $7,12• I $3,524 I $2,952 I $1,208 I SU,808 I $74,611 I I I 1986 I $2,205 I $36,145 I $5,187 I $7,666 I $5,629 I $1,261 I $58,093 I $7,so• I 83,0U I $2,81' I $903 I $U,605 I $72,698 I I I 1985 I $1.0U I $3',3H I $7,o•o I $8,.71 I $5,053 I $1.259 I $57,198 I $7,Ul I $3,471 I $3,175 I Sl,533 I $15,660 I $72,UI I I I 1984 I $3,049 I $34,980 I $7,092 I $7,287 I $4,960 I Sl.113 I $58,481 I $6,.55 I $2,590 I $2,163 I $551 I $12,.59 I $70,9'0 I I I 1983 I $799 I $27,696 I S•,519 I $5,089 I Sl,962 I $958 I $43,023 I $5,868 I $2,872 I $2,SH I $679 I $11,933 I ss•,956 I I !Ill I 1982 I $1,596 I $2.,161 I $6,799 I $5,261 I U,208 I 5'72 I Ul,197 I $4,717 I $3,074 I $2,•71 I $272 I $10,53• I $53,731 I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1 I I 1987 I S7' I $4,633 I $90 I $0 I $1,529 I $562 I $6,188 I $2,lH I 8515 I $96' I SUO I $4,053 I 810,942 I I I 1986 I $51 I 8',903 I $319 I $53 I $1,699 I $318 I $7,343 I $2,395 I $69 I 91,181 I $268 I $3,913 I $11,256 I I I 1985 I $'7 I $4,190 I $249 I $7' I $1,594 I $382 I $6,536 I $2,151 I sau I $1,042 I $525 I $3,932 I $10 •• 61 I I I 19U I $680 I $5,270 I $25• I $995 I $1,288 I $303 I $8,790 I $2,033 I $292 I $1,132 I $283 I $3,740 I $12,530 I I I 1983 I $110 I $3,UO I $6 I $1,646 I $H7 I $308 I $6,857 I $1.••• I SUS I $935 I 8176 I $2,720 I $9,577 I I PB I 1982 I $80 I $2,229 I $40 I $1,238 I $1,0J• I $157 I U,778 I 8839 I $5 I $743 I $92 I $1,679 I $6,.57 I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1 I I 1987 I $1,073 I $11,611 I $1.385 I $3,UO I $3,516 I S840 I S21,S65 I $4,668 I $1,329 I 51,172 I $880 I $8,749 I $30,313 I I I 1986 I $528 I $12,045 I $938 I $3,217 I $3,552 I $592 I $20,872 I $5,27' I '1,014 I $2,065 I $730 I $9,083 I $29,955 I I I 1985 I UU I $12,142 I $837 I $3,527 I $3,1'5 I $695 I $20,760 I $5,310 I $959 I $2,190 I $975 I $9,•H I $30,194 I I I 19U I $1.U7 I SU,819 I $806 I $3,lU I $2,897 I $US I $23,601 I 9',863 I $1,252 I $2,196 I 9474 I $1,785 I $32,386 I I I 1983 I 81.693 I $10,497 I $765 I $2,853 I $2,320 I $571 I $18,699 I 5',213 I 81,560 I $1,732 I $359 I $7,164 I $26,563 I I ao I 1982 I Sl,186 I $7,060 I Sl,029 I $2,228 I $2,296 I $288 I $14,017 I $3,191 I $1,223 I $1,574 I S189 I $6,lU I $20,271 I 1------1------1------1------1------1------1------. --1------1------1------1------1------1------1------1------1 I I 1987 I $628 I $12,087 I $2,131 I $3,HO I $3,296 I Sl.322 I $22,804 I 5',362 I $1,128 I $1,877 I $966 I $9,033 I $31,138 I I I 1986 I $713 I $13,313 I $1,766 I $3,003 I $3,313 I $1,121 I $23,229 I 5',912 I $1,737 I $1,IH I $739 I $9,272 I $32,501 I I I 1985 I $930 I $13,378 I $2,142 I SJ,3U I $3,053 I Sl,177 I s2,,02• I s•.672 I '1,412 I $1,811 I $SU I $8,416 I $32,UO I I I 19U I $1,02 I $16,310 I $1,726 I $2,862 I $2,949 I $716 I $26,055 I 5',381 I $1,108 I $1,922 I $518 I $7,936 I $33,991 I I I 1983 I $1,609 I $11,555 I $1,JJS I $2,126 I $2,172 I $530 I $20,027 I $3,806 I $1,368 I $1,555 I $370 I $7,099 I $27,126 I I SE I 1982 I $1,527 I $8,00• I $1.678 I $2,259 I $2,050 I $262 I $15,780 I $2,597 I $983 I $1,247 I $179 I SS,006 I $20,786 I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1 I I 1987 I $538 I $7,157 I $1.188 I $1,174 I $2,998 I $701 I $1',455 I $3,606 I $1,529 I $1.593 I $558 I $7,286 I S21.7U I I I 1916 I $276 I '6,072 I $1,195 I $1,197 I $2,753 I S30• I $11,797 I U,256 I $837 I $1,163 I $390 I $7,3'6 I $19,143 I I 1985 I $7~0 I $5,565 I $1,418 I $1.992 I $2,578 I $26S I 612,531 I SJ,780 I 51,318 I Sl,727 I $390 I $7,285 I $19,823 I I 1984 I $9'7 I $7,639 I $1,052 I $1,705 I $2,402 I $307 I $14,052 I $3,663 I $1,079 I $1,85• I $300 I $6,196 I $20.90 I I 1983 I $1,639 I $6,092 I $869 I Sl,691 I $2,218 I $373 I $12,882 I $3,001 I $1,115 I $1,539 I $271 I $5,926 I $11,801 I I SU I 1982 I $219 I U,306 I '1,160 I $1,228 I $1.929 I $180 I $9,02, I Sl.799 I S989 I Sl.267 I $111 I $4,166 I $13,181 I 1------1------1------1------1------1------1------1------1------1------1------1------1------1---. -----1------1 I I 1987 I $3,336 I $2 •• 316 I $5,BU I $7,685 I $5,920 I S3,U2 I $50,573 I $7,011 I U,90. I $2,903 I $1,351 I $16,176 I S66,7U I I I 1916 I $1,571 I $26,359 I $5,585 I '7,374 I $5,863 I $2,253 I su.012 I $7,5U I $2,303 I $2,670 I '999 I $13,513 I $62,525 I I I 1985 I S1,U7 I $27,7'5 I $5,507 I $7,989 I $5,102 I $1,579 I S0,349 I $7,2U I $3,596 I $2,916 I $1,519 I $15,272 I $64,621 I I I 19U I $2,565 I $29,512 I $6,333 I $6,982 I $4,738 I Sl,321 I $51,.51 I $6,394 I $2,230 I $2,873 I &611 I $12,115 I $63,566 I I I 1983 I $710 I $21,238 I $1,375 I $6,568 I $4,0'7 I $922 I $3',860 I $5,79' I $3,037 I $2,.52 I $533 I $11,816 I SU,676 I I WA I 1982 I S2,193 I $17,161 I $2,415 I $5,303 I S4,27J I $481 I $31,126 I $4,561 I 82,643 I $2,.23 I 9388 I $9,915 I $U,7U I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1 I I 1987 I $1,868 I $24,9U I $4,927 I $7,277 I $6,59' I $3,356 I $48,937 I $7,057 I $5,7'3 I $3,323 I $1.850 I $17,973 I $66,910 I I I 1986 I $1.912 I $27,531 I $4,918 I $6,996 I $5,740 I $2,423 I $49,520 I $7,681 I $4,121 I SJ,333 I $1,520 I $17,355 I $66,875 I I I 1985 I $2,956 I $28,357 I $5,322 I $7,935 I $4,879 I $2,231 I $51,680 I $7,382 I $5,581 I $3,666 I S2,07J I $18,702 I $70,382 I I I 198' I $2,126 I $29,780 I $3,378 I $6,168 I sc.sn I $1,418 I $48,U7 I $6,462 I $3,35• I $3,099 I SSH I $13,789 I $62,206 I I I 1983 I $2,093 I $21,525 I S3,876 I $6,560 I $4,256 I $1,193 I $39,503 I $5,151 I U,426 I $2,66' I $627 I $13,568 I $53,071 I I WN I 1982 I $1,253 I $17,569 I $4,425 I $5,303 I U,535 I $665 I $33,750 I $4,681 I U,071 I $2,436 I $318 I $11,506 I U5,256 I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1 I I 1987 I $210 I $5,316 I S1,U9 I $2,60• I $2,992 I $673 I $13,215 I $3,559 I $1,553 I Sl.450 I $660 I $7,221 I $20,'36 I I I 1986 I $51 I $5,.78 I $1,319 I $2,835 I $2,787 I $524 I $12,994 I s•.180 I $885 I $1,474 I $503 I s1.0•2 I $20,036 I I I 1985 I $572 I $4,BU I $1.302 I $3,185 I $2,781 I $595 I $13,276 I $3,678 I Sl,091 I $1.SU I S638 I $6,958 I $20,23• I I I 198' I $331 I $6,557 I $1,083 I $2,777 I 82,539 I SUS I $13,702 I $3,611 I $1,111 I $1,574 I $282 I $6,578 I $20,280 I I I 1983 I $137 I $5,206 I $772 I $2,536 I $1,981 I UH I $11,076 I $2,661 I '1,208 I $1,29' I $216 I $5,379 I $16,455 I I WP I 1982 I $197 I $3,30• I $593 I $1,857 I $1,872 I $213 I $8,036 I $1,685 I 9900 I Sl,263 I $105 I $3,953 I $11,919 I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1 I I I I I I I I I I I I I I I I I I 1987 I $17,322 1$209,202 I $39,597 I $55,690 I $56,196 I $21,984 1$399,991 I $68,09 I $37,U6 I $30,020 I $13,270 1$U9,385 1$50,376 I I I 1986 I $12,659 1$217,960 I $3•,187 I $51.•59 I $53,326 I $13,313 1$382,904 I $75,762 I $25,283 I $30,062 I $10,338 1$1U,4'5 1$524,349 I I I 1985 I $12,337 1$216 •• 00 I $36,017 I $58,531 I SU,313 I $12,461 1$384,059 I $71,625 I $30,234 I $31,102 I 813,708 1SU6,669 1$530,728 I I COH. I 198' I $22,799 1$24',271 I $30,243 I $51,683 I 5'5,198 I $9,385 1$403,579 I $65,607 I $21,595 I 830,006 I $6,738 1$123,9'6 1$527,525 I I LIB, I 1983 I $17,.59 1S178,7J2 I $2.,683 I $46,178 I $37,100 I $8,688 1$313,5•0 I $56,218 I $24,372 I 624,771 I $5,531 1$110,892 1$424,'32 I ITOTALSI 1982 I $15,080 1$133,637 I $28,356 I $37,985 I $36,599 I U,399 1$256,056 I $39,961 I '21,226 I $22,361 I $2,551 I $86,099 1$342,155 I 1------1------1------1------1------1------1------1------1------1------1------1------1------1------1------1

Figure• for 1987 er• actual expendit11r•• •• recorded on the Geac acquiaition• ayat11111.. While th••• nuabera have been rounded to whole dollar

aaounta, the unrounded number a ••r• uaed in c•lcul•ting tot ala. Conaequently I the l 917 total• ••Y vary 1lightly troa thole that would be yielded by th• rounded number•. Fig;ur•• for the earlier year• were derived by di•tributing total actual expenditure• in each a1jor account category in proportion to the di•tribution of •ncu11bered orders in that aceou.nt cet•gory.

Not included in the table are expenditure• for tilaetrip• and expenditure• fro• the Co-unity Librarie• Chief"• account.

-20- MINNEAPOLIS PUBLIC LIBRARY AND INFORMATION CENTER I ANALYSIS OF CIRCULATION - COMMUNITY LIBRARIES - 1982-6 I 1------1 I I I I I I CIRCULATION BY MAJOR CATEGORIES I I / ------I--Adult--l------1------1------Phono---lVertical-l------1 Agency! Adult I Non- !Juvenile I Paper- I I Period- I discs/ I File I I Symbol! Year Fiction I fiction I Books I backs IOne-shotsl icals I tapes Materials! Totals I ------1------1------1------1------1------1------1------1------1------1 I 1986 40,466 I 47,607 I 50,940 I 58,081 I O I 9,998 I 11,902 I O I 218,993 I I ti~i ?~:Ji? I i§;~5l l I g~:r~~ I 1J~¥ I i:i5i I 1?JlJ I :5~ I ~&?:rt¥ I I 1983 41.329 I 51,263 I :~J:r42,123 I 46,892 I O I 9,140 I 6,358 I 397 I 197,503 I EL I 1982 42,563 I 40,362 I 34,124 I 47,700 I 1,468 I 9,540 I 6,605 I O I 182,361 I ------1-1986- ---9,191-1--13,857-1--12,126-1--2s,31o_l _____ 203-1---3,252-l---1,697-1------o-1---66,316-1 I 1985 I 9,426 I 9,054 I 13,519 I 25,177 I 124 I 2,605 I 2,232 I O I 62,136 I I 1984 I 9,436 I 8,778 I 10,533 22,383 I 219 I 2,414 I 1,317 I O I 55,079 I , I 1983 I 7,923 I 8,526 I 6,632 I 13,263 I 431 I 2,325 I 1,636 I O I 40,737 I , __ FR __ l_1982_1 ___ 5,730_1---9,141_1--· 4,843_ 1__ 10,778_1 _____ 205_1 ___ 2,183_1 ___1,023______0_\ ___ 33,903_, 1 I I 1986 I 6,005 I 10,705 I 17,624 1 21,932 I 131 I 3,264 I 2,480 I O I 62,142 I I 1985 I 7,210 I 10,699 I 8,605 I 23,607 233 I 3,721 I 3,372 I 116 I 57,563 I I I 1984 I 6,180 I 10,612 11,661 I 23,672 I 350 2,799 2,099 I 233 I 57,606 I I 1983 I 5,939 I 9,899 I 11,109 21,448 I 110 I 3,740 I 1,870 I 110 I 54,225 I I HO I 1982 I 6,235 I 10,156 I 8,145 I 18,704 I 402 I 4,425 I 2,212 I 101 I 50,379 I 1 1------1,-1i:~-1--i~:~~~-,,--~i:~1~-i--~t:~~~-11--il:~~1- 1, -----~8~-,,---~:5~5-1,---1:!~~-i-----25g-1--1~8:i~~-1 I 1984 I 26,435 18,551 28,754 28,754 696 6,725 4,638 I o I 114,553 I I 1983 I 21,112 I 19,620 I 24,311 I 25,164 I 1,919 I 8,317 I 6,398 I O I 106,842 I LH __ l_1982_ __ 24,331_1_-23,492_1 __ 18,458_1 __ 26,428_, _____ 210_1 ___ 6,083_ ___ 4,824_1 _____ 210_ 1__ 104,035_1 __ 1 1 1986 I 21,562 I 27,277 I 26,497 I 45,721 520 I 5,455 I 2,078 1 0 1 129,110 I II 1985 I 21,364 I 26,645 I 20,164 I 39,847 I 1,440 I 6,721 I 3,841 I 240 I 120,261 I I 1984 I 18,481 I 28,848 I 20,735 I 35,384 I O 5,860 I 3,381 I 451 I 113,140 I 1983 I 25,684 I 27,824 / 17,550 26,968 214 / 4,9231 4,067 I O I 107,229 I I__ NE ___1982_\ __ 23,783_\ __ 26,997 ___16,112 ___I 25,111_ I_____ 857_ ___ 1,285 ____3,857_1 ______0_\ __105,201_\ 1 1 I 1986 I 35,363 I 42,666 43,050 I 56,119 I 769 1 8,456 I 4,613 1 384 I 191,420 I I 1985 I 35,936 I 43,200 43,200 I 52,757 I 1,147 I 7,646 I 7,264 I O I 191,150 I I 1984 I 36,493 I 46,807 41,650 57,517 I 397 8,727 I 6,743 397 198,730 I I 1983 I 35,631 I 39,382 37,132 I 57,385 I 375 I 7,501 I 9,002 I 375 I 186,783 I I NK 1982 I 39,630 I 41,481 30,370 I 48,889 I 370 I 9,259 I 8,518 I O 178,518 I 1------1986-l--47,118-,--55,951- --39,331-1--62,628-,-----570-1--11,671-,---6,518-1-----335-,--224,122-1 I 1985 I 44,162 I 45,500 41,485 68,250 I 2,676 I 9,368 I 5,799 I 446 I 217,685 I I 1984 I 49,720 56,690 37,638 68,771 465 I 10,223 4,647 929 229,082 I 1983 I 42,184 I 57,152 33,112 73,481 I 2,722 I 10,433 I 8,165 I O I 227,248 1--NR __ _1982_1 __ 50,6s0_l __ 60,216_ __ 37,755 ___ 65,951_l ______o_1 __ 13,381_\ ___ 5,257_, ______o_l __ 233,219_ 1 I I 1986 I 2,994 I 3,473 1 6,647 13,893 I O 1,198 I 1,617 1 0 I 29,821 I I 1985 I 4,183 I 4,071 I 6,525 10,820 I 56 1,171 I 1,227 I O I 28,054 I I 1984 I 3,420 I 3,262 I 6,841 10,419 I 105 737 I 1,579 I O I 26,363 I I 1983 I 2,842 I 2,984 I 5,304 10,088 I 95 805 I 1,279 I O I 23,396 I PB I 1982 I 2,745 I 2,650 I 5,915 9,700 I 237 852 I 1,467 I O I 23,565 :------1------1------1------1------,------1------1------1------: I 1986 I 19,397 I 13,067 I 20,622 41,652 I O 3,471 I 4,288 I O I 102,497 I 1985 I 15,082 I 11,602 I 16,823 41,380 387 6,188 5,221 193 I 96,876 I 1984 I 15,323 I 11,532 I 12,322 32,699 I 790 4,265 I 2,527 I 0 I 79,458 I I 1983 I 20,282 I 11,777 I 19,410 47,543 I 654 4,580 I 4,362 I O I 108,608 I RO I 1982 I 22,249 I 12,237 I 20,915 44,054 I 445 6,007 I 4,227 I O I 110,135 ------l-1986-1--20,010-l--25,478-1--17,187-,--25,882-1-----202-J---5,257_/ ___ 5,257-1-----202-11___ 99,484-1 I 1985 I 14,175 I 28,554 I 16,434 28,144 I 411 1 4,519 I 7,601 I O 99,838 1 1984 I 16,881 I 25,226 I 15,553 27,123 I 190 I 4,552 5,500 I 190 I 95,215 I 1983 I 13,597 I 20,579 I 18,558 I 28,296 I 184 I 2,756 I 7,717 I 184 I 91,871 I __ sE __ \_1902_\ __ 18,088_\ __ 22,149_1 __ 15,135_1 __ 26,394_1 _____ 105_1 ___ 3,138_\ ___ 6,276_1 ______o_l ___ 91,365_ I 1986 I 3,479 I 6,958 1 8,025 1 13,102 111 I 2,575 I 1,036 1 47 I 35,333 1 I 1985 I 3,219 I 6,367 I 7,977 14,204 280 I 2,379 I 770 I O / 35,196 I I 1984 I 3,142 I 5,668 I 5,730 12,630 1 308 I 2,403 I 863 I 185 30,928 I I 1983' I 3,673 I 6,055 I 4,467 10,422 I 50 I 2,432 I 1,042 0 28,140 ·1 __ su __ l_19s2_1 ___ 4,320_l ___ 4.789_1 ___ 3.221 ____ 9.0o5_1 _____ 208_l ___ 2,1s9_ ___1.666_l ______o ____I 25,975-1· 1 I 1986 I 47,401 I 77,537 I 43,610 54,101 I 45 I 15,673 I 12,921 I 447 I 251,735 I I 1985 I 48,742 I 67,334 I 46,732 47,737 I 1,507 I 15,577 I 16,582 I O I 244,212 I I 1984 I 51,099 I 77,632 I 44,221 45,695 I 983 I 11,792 I 14,249 I O I 245,670 I I 1983 I 58,269 I 70,687 I 30,568 47,762 I 478 I 13,373 I 15,761 I 478 I 237,376 I I WA I 1982 I 53,203 I 70,938 I 31,634 57,517 I 959 I 11,983 I 11,983 I O 238,216 1------:------1------1------1------1------1------1------1 I I 1986 I 66,364 I 63,522 86,937 98,040 I 702 7,595 I 12,270 I 653 I 336,082 , I I 1985 I 58,351 I 67,864 81,818 78,012 I 3,171 13,319 I 12,051 I 634 I 315,220 I I I 1984 I 67,517 I 67,517 69,375 80,524 0 13,008 I 9,911 I O 307,851 I I I 1983 I 56,607 I 58,537 77,192 I 80,408 I 1,287 13,509 I 12,222 I O I 299,761 I 1--wN __ \_1982_1 __ 61,935_1 __ 64,884 ___ s1,216_ __ 74,912_l ___ 2,949 ___ 10,611_ __ 18,875_1 ___1,1so_ 1__ 292,569_1 1 1 I I 1986 I 10,343 1 10,243 12,277 I 25,535 I :216 5,467 I 1,740 I 34 1 65,855 I I I 1985 I 10,782 8,857 11,167 I 25,929 I 128 5,648 I 1,284 I 128 I 63,923 I I I 1984 I 8,876 9,716 9,956 I 25,070 I 120 3,958 I 2,279 I O I 59,976 I I I 1983 I 10,823 9,942 9,313 I 26,681 I 252 4,279 I 2,140 I O I 63,430 I I WP I 1982 I 9,474 10,553 8,514 I 23,624 I 240 5,037 I 2,518 I O 59,960 :------1------1------1------1------1------1------1------1 I I I I I I I I I I I 1986 I 352,666 420,213 419,921 I 585,739 I 4,095 I 88,254 I 75,525 I 2,102 11,948,515 I I I 1985 331,280 406,209 389,716 I 545,440 I 12,490 90,131 I 84,144 I 2,862 11,862,273 I I 1984 I 353,091 420,742 357,509 I 523,818 5,849 I 86,870 I 67,095 I 2,794 11,817,768 I I I 1983 I 345,896 394,228 I 336,780 I 515,802 I 8,769 I 88,112 82,018 I 1,544 11,773,149 I TOTALS,_1982_,_364,944 __ 400,045_,_292,964_1_489,368_, ___ 8,734_/ __ 92,548_, __ 79,308_, ___ 1,490_,1,729,401_/ 1 Information in this table was selected from Tables V and XII of "A Five-Year Analysis of Community Libraries Circulation by Material Type, 1982 - 1986." Circulation distributions are based on the distributions of separate samples of about 500 transactions drawn systematically from each year's circulation of each agency. Although the figures in the table are rounded, the computer carries out fractional numbers to fifteen decimal places and these more exact numbers are used in all calculations. For this reason, totals in the table may not always be the same as the totals that would be yielded by the rounded numbers. Figures for the 1986 circulations of the online agencies include transactions recorded on MAX.

-21- DISTRICT I ANNUAL REPORT

1987

This was a year of solidifying the cohesiveness of District I. The district childrens' librarian created a team concept for school visits with measurable results. Summer reading statistics were up in all agencies. A District I breakfast was held to determine signage requests. Staff exchanges were effected within the district as well as exchanges with other districts. An all-staff District I meeting was held with David Klaiber and Mary Lawson to further knowledge of the online catalog capabilities of MAX. Staff meetings were held weekly in all agencies. District I agencies showed considerable in­ creases in circulation, program and reference statistics. Weather radios were welcomed in all agencies. An all-district picnic and Christmas party were well attended. The staffs of the district attended varying outside workshops as well as in-house offerings of the following: children's matters, reference update, budget, children's literature, interview skills, book collection, receptions for the new Associate Director and Chief of Technical Services, three all-staff meetings and the rewarding Staff Recognition Breakfast presented by the Chief of Community Librar­ ies. Two staff members in District I were chosen for the planning team for the Library's five year strategic plan, one becoming co-chair for same. The Northeast librarian created and presented a city map and proposal for senior citizen bookmobile service to the planning team. One district staff member attended the American Library Associ­ ation Annual Conference in San Francisco. The staffs of Northeast and North Regional responded admirably when called upon by the Chief to address the problem of isolated pockets of citizenry. Efforts of the Chief, maintenance and staff effected the scheduling, stocking and staffing of the bookmobile for a three-month duration. Volunteers and district personnel afforded these isolated citizens an introduction to library service. Circulation statistics for the experiment deemed it to be worthwhile and necessary. Pierre Bottineau service has been enhanced by in-house arts work­ shops. Webber Park provided hands-on MAX training for all district personnel. Northeast exemplified community involvement with "Link Saturday," an educational fair encompassing programs, information booths and refreshments. North Regional responded to public needs with puppet shows, book talks, information booths, participation in local fests and an in-house study group addressing the freedom of speech issue.

-22- Joint meetings with department Heads, Metro U librarian and St. Paul area librarians provided personal and professional rapport and enhancement. MAX and its impact were absorbed with minimum clamor due in great part to staff exchanges and training. Both Pierre Bottineau and North­ east were able to go online problem-free. MAX has instituted a myriad of changes in the everyday duties of agency personnel. The ordering, processing and reserving of new material is now accomplished via MAX. These speeded-up processes are miraculous, but demand personnel and terminals as well as revised job descriptions. The foregoing responsi­ bilities and challenges are prominent concerns in District I. Respectfully submitted,

(2-h ·_ - _::i_ ~.,;// _J. , ._,~~C.U ~· I~-- Patricia F. Kaiser District Librarian

-23- NORTH REGIONAL LIBRARY ANNUAL REPORT

1987

Growth and the realization of potential were the key aspects of the year. North Regional had the greatest circulation gain in the system. Reference statistics increased significantly, as did meeting room use, program attendance, and summer reading participation. Children's activities and services were imbued with a fresh vitality. Team school visits were instigated and produced appreciable results. Summer reading participants and finishers hit new highs for this agency. Community festivals and groups asked for and received library participation. Children's Book Week offered in-person local celebrities and culminated with the appearance of Mayor Don Fraser. Adult needs were met by a "Senior Citizen's Field Day, 11 a "Do­ lt-Yourself Probate" program, weekly "Know Your Library" sessions and increased "Homebound" activity. The positioning of display tables and romance paperback racks in the front foyer aspected browsing ease. Bulletin boards for "Happenings," non-fiction book reviews, and "Teen Doings" answered needs in those areas. MAX terminals at the childrens' and adult reference desks produced accurate and swift responses to requests and reserves. Circulation, financial, acquisitions, and weeding functions became commonplace for this knowledgeable staff. The total collection was weeded objectively, with approximately 10,000 items removed, resulting in inviting shelves. The seemingly insurmountable workroom backlog was sorted, scanned and dealt with accordingly. Plastic boxes were used in quantity to organize needed material. The STX (for stacks) location code made North Regional's duplicate overflow a viable resource. The workroom project was accomplished by all staff under the instigation and organization of the Library Aide II. Staff stability and continued growth are 1988 goals.

-24- NORTH REGIONAL LIBRARY ANNUAL REPORT STAFF OF 1987

Patricia Kaiser District/Community Librarian Daniel Kelty Librarian II Ingrid Giving Library Assistant Florence Mayes Library Aide II to March Richard Shamp Library Aide II, March to May Dorothy Smith Library Aide II, May Sachiko Slaughter Library Aide I Kelly Solon Library Aide I Loretta Walsh Library Ai de I Marlene Gildea Library Aide I .6 Dorothy Smith Library Aide I .6 to May Lisa Stromquist Library Aide I .6, June to November Terrance Stokke Library Aide I .6, December Bernard La Ferriere Library Page I Peter Osojni cki Library Page I .5 A1 an Vande Kop Library Page I .3 Ray Franceen Janitorial Engineer Tom Seaman Janitorial Worker to November Mark Corbecky Janitorial Worker Temporary Part-Time Staff Floyd Henderson Librarian II Nancy Herther Librarian II Patricia Turnbull Library Aide I Volunteers Val Bania Irene La Ferrier Anita Mcleese

-25- NORTHEAST COMMUNITY LIBRARY ANNUAL REPORT

1987

Growth, community involvement and MAX were the year's dominant highlights. Northeast was the fourth highest circulation gainer for the system. Meeting room use and program attendance showed statistical increases. The summer reading statistics were impressive with greater numbers of participants and finishers. Causal factors for the increased pro­ ductivity were as follows: an efficient repositioning of adult/children reference desks; installation of telephone and terminal at reference desk; team District I school visits; "Link Saturday," an educational fair cosponsored with Northeast Community Education; Books Inc., an after-school book club at Sheridan school; special features in the Northeaster and most importantly, an active, vital staff making possible all of the above. MAX caused little consternation at Northeast. The staff immersed themselves in barcoding, registration, circulation, acquisitions pro­ cedures, and went online May 11th. The staff has become adept in the above functions and utilizes them well. The collection has been thoroughly weeded. Gaps have been filled with judicious replacements and a trade paperback allotment. Display tables and paperback racks and shelves provide browsing access. A newly installed coin-operated typewriter enjoyed immediate public use and acceptance. The stability and versatility of the Northeast staff and their active participation in community activities as well as library func­ tions illustrated fully the term "Community Library." The next year's goals are those of continued excellence.

-26- NORTHEAST C0""1UNITY LIBRARY ANNUAL REPORT STAFF OF 1987

Sheila Jorgenson Community Librarian Sue Alexander-Frye Library Assistant I Marlys Bates Library Aide II Joyce Ludgate Library Aide I Sharon Milewski Library Aide I (temporary part-time) Ann Jorgenson Library Page I .5 Richard Olson Janitorial Engineer

Volunteers Kay Bryant Margueritte Sholes Opal McDonald

-27- PIERRE BOTTINEAU COMMUNITY LIBRARY ANNUAL REPORT

1987

Growth at Pierre Bottineau was exemplified by a respectable increase in circulation and strong increases in reference and program statistics. This branch bustled with children and activities during the summer months. Team school visits stimulated substantial interest and participation in the summer reading program. Enrollment of participants and ratio of finishers showed significant gains. Local schools visited the agency biweekly. "People and Their Environments,'' an in-house arts offering, provided an extra-curricular experience for youthful patrons and their parents. A 30th anniversary open house appealed to the population served by this agency and prompted on-going interest in the history of Pierre Bottineau. Community response was enhanced by a feature article in the Northeaster. MAX was implemented on May 18th with the completion of barcoding and patron registration. This agency was somewhat restricted with having only one terminal to accomplish the diverse functions of weeding and processing, as well as day-to-day functions of charge, discharge and financial. The collection was weeded twice to attain uncluttered shelves. Talking books, rather than phonodiscs, were ordered in the fall. A daily log of patron requests was kept and sent to the Book Selection Librarian. Two steno chairs, two bulletin boards, a literature wall rack and a book/cassette holder improved the interior appearance, as did the cleaning and painting of walls and ceiling. The extended exterior LIBRARY sign increased visibility. Continued growth is the goal of this smallest agency in the system.

-28- PIERRE BOTTINEAU COf.lllUNITY LIBRARY ANNUAL REPORT STAFF OF 1987

Betty Berman Library Aide II Sherlee Eckblad Library Aide I

Jerrold Nedry Janitorial Engineer

Volunteer Zina Baluczynski

-29- WEBBER PARK C0""1UNITY LIBRARY ANNUAL REPORT

1987

Growth and training highlighted this agency 1 s performance through­ out the year. Circulation, reference and program statistics showed respectable increases for the year. Webber Park became the extended training agency for community library staffs, supplementing training sessions at Central. The exper­ tise of this agency 1 s Library Aide II, combined with the usage patterns of this agency and cooperation of the librarian and Library Aide I, created the ideal spot for the hands-on experience needed. The Library Aide II was subsequently promoted and will be sorely missed. Webber Park was weeded with MAX generated lists of non-circulated items. A speedy innovation for a time consuming task. Team school visits by District I children 1 s people prompted in­ creases in Summer Reading Program and activities. Respectably higher number of registrations and completions ensued. Webber Park participated fully in Showboat Days festival in July. The agency had open hours on Saturday and Sunday for community use. Staff and volunteers donated time for this project. Webber Park 1 s librarian and volunteer assisted with the Showboat Days Parade float after the original parade was cancelled due to the 11 Storm of the Cen­ tury. 11 The librarian kept abreast of community affairs by attendance at local council meetings and participation in Community Resource Volunteer Program. Continuing outreach and community participation are the agency 1 s 1988 goals.

-30- WEBBER PARK COMMUNITY LIBRARY ANNUAL REPORT STAFF OF 1987

Lorraine Bryant Library Assistant II Kathleen Langston Library Aide II to December 4 Laurize Ruof Library Aide I Jerrold Nedry Janitorial Engineer

Volunteers Trellis Johnson June 15 to August 13 (summer Youth Employment Program) Maniphone Vannavong June 15 to August 13 (Summer Youth Employment Program)

-31- DISTRICT I ANNUAL REPORT STAFF ACTIVITIES

1987

WORKSHOPS North Regional Community Library Sachiko Slaugher Communication and Change Dorothy Smith Communication and Change Laurie Walsh A More Effective You Communication and Change Kelly Solon Communication and Change Lisa Stromquist Communication and Change Richard Shamp Communication and Change Dan Kelty Managing Interpersonal Relations Marlene Gildea Communication and Change Patricia Kaiser Reflection of You as a Manager

Northeast Community Library Sheila Jorgenson Reflection of You as a Manager Sue Alexander-Frye Communication and Change Marlys Bates Communication and Change How to Be an Effective Supervisor Joyce Ludgate Communication and Change

Webber Park Community Library Lorraine Bryant Working Smarter: A Winning Strategy Kathleen Langston Personal Effectiveness on the Job Laurize Ruof Personal Effectiveness on the Job

-32- DISTRICT I ANNUAL REPORT STAFF ACTIVITIES

1987

Professional Organizations North Regional Library Ingrid Giving Minnesota Library Association American Library Association Patricia Kaiser Minnesota Library Association American Library Association Northside Agencies

Northeast Community Library Sheila Jorgenson American Library Association Sue Alexander-Frye American Library Assocation

-33- DISTRICT II ANNUAL REPORT

1987

Although circulation was consistent in District II, with neither large gains nor significant losses, the monthly activity summaries indicate another trend. Reference and directional question totals were up and the meeting and program reports show an important increase in user activity at Southeast, Sumner and Walker Community Libraries. A large part of this gain is due to children 1 s services: successful preschool and toddler story times, afterschool and family film showings and a very popular summer reading program: Library Kids Are All Winners! Tom Hurlburt, as District II Children 1 s Librarian, partici­ pated actively in these services by exchanging with the children 1 s staff in each library, performing a story hour in each agency and booking film programs for the entire district. Collection development plans were established for each library. Southeast received a larger Booking Ahead allotment, increased peri­ odical holdings by eight subscriptions, and selected books-on-tape. Sumner added cassettes (and desk-top cassette case) to its audio collection, selected trade paperbacks at Bookmen and created a core collection of adult basic education materials. Walker increased magazine titles by eight, and added compact discs to its audio collec­ tion. All agencies now select and process their own paperbacks monthly, and select records, cassettes and compact discs bimonthly -- significant changes from past procedures. Signage requests were sent in by all District II libraries after much consultation with staff. Other requests: paint, upholstery, furniture and equipment were assembled on a district basis, as were vacation schedules and substitute needs guidelines. Committee meetings were an important area of professional develop­ ment as district staff participated in a number of organizations or groups. Tom Hurlburt was elected vice-chair/chair-elect of the Minnesota Library Association Children 1 s and Young People 1 s Section. Grace Belton continued as chair of the Library 1 s Affirmative Action Supervisor 1 s Subcommittee. I was selected to be a member of the 11 Planning Committee 11 charged with drafting the five year strategic plan for Minneapolis Public Library. In addition, I worked with others on establishing training procedures for new staff and substi­ tutes, and planned and presented staff development workshops on two topics: business materials in community library collections, and conducting effective reference interviews.

-34- Even after a year online, automated circulation continued to be a major concern. Mastering the 11 holds 11 function and new acquisition procedures have streamlined our workflow as they have simultaneously increased our work load. We held a district-wide staff meeting with Al Lamden, Head of Circulation, to explain some of the puzzling inconsistencies of MAX, and clarify procedures. Respectfully submitted, dit11 (l ht 'z'11pln1 Ann Livingston District Librarian

-35- SOUTHEAST COMMUNITY LIBRARY ANNUAL REPORT

1987

On November 9, Southeast achieved the notable distinction of being the last community library agency to go online. Barcoding began July 20 after a rigorous weeding of adult and juvenile materials, and was completed September 14. Patron registration began September 20 -- just in time to catch students returning for fall quarter at the University. The transition to automated circulation went very smoothly. Staff received MAX training at Central, and on-desk orienta­ tions at both Webber Park and Walker Community Libraries. Everyone was more than ready for the online date and relieved when it finally happened. Collection development occurred in several areas. Selecting records and cassettes on a bimonthly basis was a positive change for keeping Southeast's audio collection current. Books-on-tape were also added for the first time. Vacation planners proved to be popular, as was the large Minnesota Twins display during the time of the World Series. The staff are devoted baseball fans and had a small television set available for those patrons who wished to keep up with the Twins' scores. Children's services attracted a solid audience at Southeast. The summer reading program was especially popular, with 491 registered participants, and good attendance at program events. Story hours, films, and class visits from nearby schools all keep Joyce Cobb busy with children's activities. The most heavy day-to-day use of Southeast is by University stu­ dents. Although circulation was down slightly, reference question totals were up. In-house use of facilities and materials is high; often there is not a vacant chair in the library. A literacy tutor and client, a writers group and a boy scout troop use the small meeting room regularly. The commercial scene in Dinkytown is ever-changing as new busi­ nesses start up and old ones fade away. Jeanette Larsen's involvement with the Dinkytown Business Association keeps her aware of current developments. Her book review column in the Southeast Journal is a popular one with neighborhood residents who ask for the featured titles. New equipment and some physical changes enhanced Southeast's

-36- appearance. Seven new upholstered chairs were received for the reading area. The vertical partition on the circulation desk was sawed off, sanded level and stained to match the rest of the woodwork. This opened up the front desk visually and made it a much more efficient work space. Book trucks, a bulletin board, a new record player, and a hang-up-bag rack for juvenile cassette tapes completed the other major equipment acquisitions.

-37- SOUTHEAST COMMUNITY LIBRARY ANNUAL REPORT STAFF OF 1987

Jeanette Larsen Community Librarian Joyce Cobb Library Assistant

Sharon Bau ck Library Aide II Barbara Janousek Library Aide I, May 27 - Joanne Zimmerman Library Aide I to May 9 Yvonne Cherne Library Aide I (temporary part-time) Helen Villars Li bra ry Ai de I (temporary part-time) Constance Hare Library Page I .5 to August 19 Charles Sjogren Library Page I .5, October 12 - Daniel Swenson Janitorial Engineer

-38- SOUTHEAST COMMUNITY LIBRARY ANNUAL REPORT STAFF ACTIVITIES

1987

Jeanette Larsen Professional membership: Minnesota Library Association Meetings: Dinkytown Business Association, United Way Staff exchanges: Walker, August 12; Webber Park, October 29 MAX training: September 9, October 20, 29 Joyce Cobb Professional membership: Minnesota Library Association Minnesota Library Association Conference, October 8-9 Workshop: Managing Your Day for Success Presentations: Jan Yolen, April 10 Trina Schart Hymen, November 11 Byrd Baylor, November 11 Lynn Lacy, September 22 Staff exchanges: North Regional, March 24 Franklin, September 21 Walker, March 16, September 10 Washburn, April 13 Webber Park, April 30 Sharon Bauck Staff exchange: Walker, July 28 Barbara Janousek Staff exchange: Walker, July 30 Helen Vi llars Staff exchange: Walker, November 7

-39- SUMNER COMMUNITY LIBRARY ANNUAL REPORT

1987

The MAX expertise of Sumner's staff was called on frequently during the past year as more community library agencies went online. David McAloney, Library Aide II, spent two months at Linden Hills helping that staff adjust to automated circulation. He also assisted East Lake in their transition to MAX. In addition, Linda Fritschel, Librarian II assigned to Linden Hills on a staff exchange, received her MAX training at Sumner. Several goals of Sumner's collection development plan were achieved: a limited number of trade paperbacks are selected at each Bookmen visit, cassette tapes were added to the audio collection and an adult basic education materials collection has been created. Though just in place since December, the adult basic materials are especially important because of Sumner's continuing involvement in adult literacy. The Northside Reading Center is the principal occupant of Sumner's lower level and has maintained an active one-to-one tutoring schedule for adult learners throughout the year. They also sponsor English As a Second Language classes for a growing Southeast Asian population. In addition, they offer a full schedule of tutor training and workshops. University of Minnesota Continuing Education classes use Sumner on a continual basis, also keeping office space in the building. Twin Cities Opportunity Industrialization Center teachers and students use the library frequently for career and skill-building materials. Grace Belton continued her involvement with the library and literacy as she participated in a number of community events. These ranged from attending the awards dinner of the Minnesota Literacy Council, to giving tutor in-service training sessions on library resources, to taping a public service spot on adult literacy and the library for cable television. Sumner's physical plant received some needed maintenance this year. Several areas of the roof were patched where leaking had occurred over a long period of time. Damaged walls and ceilings were plastered and painted, keeping the same lively color scheme. The air conditioner was repaired during the summer and a new electronic typewriter and stand were purchased for public use.

-40- SUMNER COMMUNITY LIBRARY ANNUAL REPORT STAFF OF 1987

Grace Belton Community Librarian David McAloney Library Aide II Emilia Bernat Li bra ry Ai de I Cayla Pierson Youth worker, June 6 - August 21 Gary Crooks Janitorial Engineer to September 9 Leo Jenkins Janitorial Engineer, September 14

STAFF ACTIVITIES Grace Belton Chair, Affirmative Action Supervisors• Subcommittee United Way liason for District II Staff exchange: Walker, March 23 David McAloney Temporary transfer to Linden Hills, April - May

-41- WALKER COMMUNITY LIBRARY

ANNUAL REPORT

1987

Automated circulation continues to have impact on our jobs as more decentralizing of tasks continues. This year, acquisitions train­ ing was offered to one staff member per agency - Tom Hurlburt at Walker - who in turn trained others in the direct input of Booking Ahead and replacement titles. We had staff meetings to reassign duties based on MAX functions and, with others, worked on developing minimum stan­ dards for performance criteria for various automated tasks. Marcelyn Sletten is the chair of the committee charged with developing these criteria, and a revised job description for Library Aide !I's in Community Libraries. Collection development occurred in several areas. Compacts discs were added to the audio collection for the first time. Travel informa­ tion packets were produced and proved to be very popular with vacation­ ers. We created a classics browsing section at the end of the adult fiction which received many favorable comments from patrons. In order to encourage their use by preteens, we moved the 11 Teen 11 books to the beginning of the juvenile fiction shelves. Folk and fairy tales were reshelved by title (not call number) which has proved to be a very successful idea. Children's activities continue at a very high level at Walker. Tom Hurlburt, Children's Librarian, expanded preschool story time into two sections because of the large numbers of children who attend. He also added a very popular toddler story time and created a more low-key but devoted following for his bedtime story hour. Tom partici­ pated in a number of events related to children's services like visiting schools and day cares, staffing a booth at Teen Fair 1 87, and presenting new books for children to WISE (Workers In Service to Education) volun­ teers. He also worked with another staff member on updating the popular Beginner's Booklist. Walker's facilities and collection were well used during the year. Circulation was up as were our reference statistics and monthly activities. Our conference rooms were heavily booked (from 50 to 70 times per month) with consistent use by tutors and their adult clients. Our large meeting room, scheduled by such diverse groups as University of Minnesota Continuing Education classes and neighbor­ hood organizations, is also used as a polling place. Our homebound volunteer, Jane Thompson, selects, records and charges out a variety of materials for our 35 homebound clients. We fill bimonthly deposit

-42- collections for three senior residences. Staff members were active in the community, representing the library. Tom made presentations to parent groups and day care provid­ ers. I attended meetings of the Uptown Association, gave a talk on new books to a senior citizens group at the YWCA, and continued my book review column for the Hill & Lake Press. Neighborhood concerns for the past year have centered on parking space and traffic patterns, both vitally important to local merchants and residents. The City Council has yet to decide on creating one-way streets from Lake and Lagoon. The Uptown Art Fair was, as always, a big occasion for the area: over 280,000 people attended the three­ day event. Our plaza level provided display space for a dozen artist's booths. Maintenance of Walker continues to be troublesome, with spray-paint graffiti and petty vandalism the most common and persistent problems. Power outages and water leaks caused by the major storms of the summer were additional difficulties, though Walker fared better than other library agencies. New equipment received included book trucks, an electronic typewriter, and a paperback rack.

-43- WALKER COMMUNITY LIBRARY ANNUAL REPORT STAFF OF 1987

Ann Livingston District/Community Librarian Thomas Hurlburt Librarian II Mary Ann Campbell Library Assistant .5, August 17 - Elaine Dietz-Mamaril Library Assistant .5, April 6 - July 30 Barbara Simmons Library Assistant .5 Marla Siegler Library Assistant (temporary part-time) Katherine Weiblen Library Assistant .5 to February 21 Marcelyn Sletten Library Aide II Claudia Fuentes Library Aide I . 5 Jay Ho ltzapp le Library Aide I Shelley Kraines Library Aide I Patrick Long Library Aide I Irene Taylor Library Aide I . 5 Michael McClellan Library Page I Kathleen Gyro Library Page I . 5, October 5 - Randy Lee Hendler Li bra ry Page I . 5' to August 13 David Kirk Janitorial Engineer, September 29 - Kalin Neumann Janitorial Engineer to September 26 Jose Herrara Custodial Worker .5

Volunteers Peg Betz to May 31 Jane Thompson June 8 -

-44- WALKER COMMUNITY LIBRARY ANNUAL REPORT STAFF ACTIVITIES

1987

Ann Livingston American Library Association Conference, June 26 - July 1 MPL Planning Committee, July 28 Planning Committee retreat, September 10 - 11 Affirmative Action Supervisors' Subcommittee Thomas Hurlburt Minnesota Library Association Conference, October 7-9, elected chair-elect/vice-chair of Children's Section WISE resource volunteer Workshops/seminars: Working Smarter: A Winning Strategy; Stimulating Greater Student Learning Through Children's Non-Fiction Books; Growing Into Books Staff exchanges: Southeast, March 16; Sumner, March 23 Mary Ann Campbell Class: St. Cloud State Univer­ sity; Children's Services and Materials in Public Librar­ ies Workshops/seminars: Communi­ cation and Change; Conversa­ tion with Books (College of St. Ca the ri ne) National Convention of the Lutheran Church Library Assoc­ iation, October 10 Marcelyn Sletten Community Libraries Aide II Committee

Jay Ho ltzapp 1e Workshop: Communication and Change

-45- Shelley Kraines Workshop: Communication and Change Patrick Long Workshop: Communication and Change Irene Taylor Workshop: Communication and Change Class: St. Cloud State Univer­ sity: Children's Services and Materials in Public Librar­ ies

-46- DISTRICT II I ANNUAL REPORT

1987

1987 was the year MAX was fully integrated into our daily library routines. The year began with Washburn already online for a short time. Linden Hills started February 9, and Hosmer July 13. Early in the year Washburn staff was still having problems, and when Linden Hills went online in February there were serious problems. Hosmer, fortunately, had little trouble. They were able to learn from the mistakes of others. The Washburn difficulties were soon eliminated, but at Linden Hills it took more time and energy to learn to work effectively with the online system. By the end of the year things were going smoothly at all three libraries. There were some rough times for us, but in retrospect, they don't seem so bad now. None of us can imagine returning to the old Recordak photographic system. 1988 may present us with some hurdles to scale but MAX will not be one of them. The district experienced many personnel changes (see individual reports). Even with these changes and the problems with MAX the three libraries accomplished a lot. First, to compound the difficulties of adjusting to MAX was the fact that it was busier at all three libraries. Washburn and Hosmer ended the year with healthy gains. Linden Hills lost a bit, but we attribute that to the many staff changes the library saw this year. Until David Benidt left in September Linden Hills was ahead of 1986. Since then we've had two librarians in charge. In November Connie Hill became the new permanent librarian. Second, all three libraries had to consider their collections during the year. At Washburn and Linden Hills it was primarily a matter of getting materials out because we were running out of space. The Linden Hills shelves look much better now and we have room to work on developing the collection. By the end of the year Washburn was almost finished weeding adult non-fiction. Early in 1988 we'll tackle the rest of the collection. At Hosmer it was more a matter of determining what we wanted the collection to be. By the end of the year we had decided to increase the replacement allotment and concentrate on improving the non-fiction area. We may decide to not use the term "popular library" anymore. Third, children's work was strongly emphasized. We had a new person at Hosmer, two new people at Linden Hills, and at Washburn Charlotte Wilmot took over for Susan Glenn who was on maternity

-47- leave. All these new people worked closely with each other and with Toni Simmons to have a successful year. The summer reading program was especially noteworthy. 1987 was a hard year for District III, but we learned and accom- plished a lot. Respectfully submitted, LJ-~ Gary clfo'per District Librarian

-48- HOSMER COMMUNITY LIBRARY ANNUAL REPORT

1987

During 1987 we wrestled with the popular library concept. We decided that we had never adequately defined it for ourselves, and therefore, found it difficult to determine the direction the collection should take. We had said earlier that we would only purchase books in those subject areas in which members of the community had expressed an interest, but with this policy many gaps have developed in the collection. We never found a systematic way to respond to changing needs. Given the small replacement quota, the high amount of theft, and the purchase of new materials for community libraries by formula there was never any way we could keep the collection "popular. 11 We wanted Hosmer to be different from the other community libraries in a way that never became clear to us. The only major difference is that we have a higher percentage of paperbacks than at the other li­ braries. Therefore, near the end of the year we decided that Hosmer would continue to buy more paperbacks, but otherwise would be no different. All of our community libraries attempt to be 11 popular 11 with their clientele. In December we took 75 units from Washburn's replacement quota and gave them to Hosmer. Charlene used them to begin reinforc­ ing weak sections of the non-fiction collection. in 1988 we will probably give Hosmer a larger replacement quota permanently, to be taken from Washburn's. We had plans to radically rearrange the collection but did not get very far. We did shift the paperback racks so that they are fur­ ther back into the fiction room close to the hardcover fiction. The room now seems much less cluttered and more open. Charlene Gabler was promoted to Library Assistant II on February 2, replacing Susan Redpath who left Hosmer to work in Sociology. She directed the library through the many difficulties of going online. in July, MAX began functioning at Hosmer with a minimum of trouble. Charlene also had to train two Library Aides II during her short tenure. Judith Bagan left on April 2 for a long vacation before begin­ ning her new job as children's library assistant at Linden Hills. Joanne Zimmerman replaced her on May 11, and resigned on July 18. The Library Aide II position at Hosmer was not the right match for Joanne. We interviewed again and selected Norman Cannon from the Catalog Department, who started work on September 16.

-49- Hosmer has had a healthy circulation increase this year, and I attribute that to Charlene's zealous work with children, community organizations, and individual patrons. The summer reading program had 475 children sign up in 1987. A figure that was unheard of a few years ago at Hosmer. In spite of the many staff changes, going online and our confusion as to what direction the Hosmer collection should take, we have had a rather successful year.

-50- HOSMER COMMUNITY LIBRARY ANNUAL REPORT STAFF OF 1987

Susan Redpath Library Assistant I I , January 1 - 18 Charlene Gabler Library Assistant II' February 2 - Judith Bagan Li bra ry Ai de I I , January - April 2 Joanne Zimmerman Library Aide II, May 11 - July 18 Norman Cannon Library Aide II, September 16 - Beth Underdahl Library Ai de I John Fairbanks Janitorial Engineer

-51- HOSMER COMMUNITY LIBRARY ANNUAL REPORT STAFF ACTIVITIES

1987

Charlene Gabler Attended a City of Minneapolis workshop on sexual harrassment, March 10. Attended a talk by Charles Mikolavcak, winner of this year's Kerlan Award, April 3. Attended American Library Associa­ tion's Annual Conference in San Francisco, June 26-July 1. Attended a talk by Stephen Kellogg at the Kerlan Collection, July 8.

-52- LINDEN HILLS COMMUNITY LIBRARY ANNUAL REPORT

1987

1987 was a hectic year for Linden Hills for two reasons: First, it was the year the library went online and, secondly, there were staff changes throughout the year. Early in February Linden Hills went online and, as with all our libraries, there was a period of adjustment. It is inevitable that with changes as drastic as going online the staff is going to need some time to get used to new ways of performing old tasks. All the staff received training at Webber Park and Washburn before the library switched to online procedures, but no one seemed to learn it completely until he or she had spent time working with it on a daily basis at his or her own agency. By June the staff had made the adjustment, and for the rest of the year online procedures were merely a part, albeit an important part, of the library operation. Staff changes were many throughout the year, and in all cases they were beneficial for the individuals involved. In May and June Richard Shamp worked at North Regional, with Fridays spent at Webber Park. David McAloney came from Sumner to fill in for Richard. Both men enjoyed the switch very much. It is amazing how well children's services did when we consider the number of staff changes. For three years Charlene Gabler had done an excellent job as our children's library assistant. When she left to go to Hosmer there was a big gap in our children's service. Sandy Purdue and Judith Bagan were hired, each working half-time. Sandy began early in April and Judith at the end of the month. There was a lot for them to learn and they were doing well when Judith an­ nounced in August she was leaving to go to library school. Fortunately, Sandy agreed to take the full-time position which she began at the beginning of September. During all of this, contacts with the schools and Linden Hills park were maintained and weekly story times were provided. David Benidt left in September on a four month leave of absence to write a book. Linda Fritschel from the Literature Department filled in for him for two months and did a fine job. Connie Hill from the Catalog Department was hired to fill the position permanently and began November 16.

-53- Michael Blanks, the Library Aide I, became seriously ill in July and was gone for two months. He returned to work September 14. For health reasons we switched Michael to Washburn in November, and he is scheduled to stay there until the end of February. Al Bowman left Washburn to fill in for Michael at Linden Hills. In October we began weeding the entire collection extensively, using MAX print-outs. Weeding was completed by year's end. The col­ lection is much improved. The shelves are now open enough to easily shelve books when they are returned. Connie Hill's involvement in the weeding process helped her to form an idea of what needs to be done to develop the collection to better serve the community. The library did remarkably well when we consider all the changes it went through. Circulation declined a small amount, but that did not begin to happen until the staff changes started occurring in late spring. Going to an automated circulation system did not stop patrons from using the library. Most likely the decline happened because new staff, while doing a good job, were not as familiar with the col­ lection and the patrons as those who had been at the library a few years. Continuity and stability are important in a community library.

-54- LINDEN HILLS cor,,r.,UNITY LIBRARY ANNUAL REPORT STAFF OF 1987

David Benidt Community Librarian, January - August Linda Fritschel Community Librarian, September - October Constance Hill Community Librarian, November 16 - Charlene Gabler Library Assistant I, January Sandy Purdue Library Assistant I .5, March 16 - August Full-time, September 1 - Judith Bagan Library Assistant I .5, April 28 - August 15 Richard Shamp Library Aide II David McAloney Library Aide II, April - May Michael Blanks Library Aide I, January - November 7 Alvin Bowman Library Aide I, November 9 - Pamela Ulseth Library Page I .5, January - June 18 Al VandeKop Library Page I .7, June 29 - Robert Smith Janitorial Engineer

-55- LINDEN HILLS COMMUNITY LIBRARY ANNUAL REPORT STAFF ACTIVITIES

1987

Linden Hills Staff Staff participated in the annual Linden Hills Neighborhood Festival held at the park on Sunday, May 17. Sandra Purdue Attended a talk by Stephen Kellogg at the Kerlan Collection, July 8. Attended a talk and slide show at the main library given by Lyn Lacey entitled "The Creative Process." Attended the Minnesota Library Association's Annual Conference in Brainerd, October. Judith Bagan Attended a conference on children's literature, May 1. Richard Shamp Participated in a staff exchange, working at North Regional Library, April and May.

-56- WASHBURN COMMUNITY LIBRARY ANNUAL REPORT

1987

Once again Washburn's circulation increased. The 1987 gain was 8,651. The increased use this library has received every year for many years now prompted investigation into the possibility of expanding or moving to a new location. Arthur Dickey Architects, Inc. was hired to produce a feasibility study. The results of the study were presented at a public meeting held at the library in June. Soon after, a task force was formed that met weekly at the library from September into early November. On December 2, a Library Board meeting was held at Washburn to present the task force recommen­ dations to the public. The room was filled and the discussion was heated. Most people present were opposed to taking the Southwest Internist property, as recommended by the task force. 1987 ended with no decision on Washburn's future. We could acquire Southwest Internists, move the library to a new location, or remain where we are and make some changes to the present building. 1987 was the first full year Washburn was online, and any problems the staff may have had with MAX disappeared by the middle of the year. It's hard to imagine going back to the Recordak photographic system. Washburn, like other libraries that have been online for awhile, experienced an interesting phenomenon: Because MAX catches people quickly who have overdue materials, many more books are coming back on time. The result is that we have more books in the library at any given moment than in the past. This is occurring in spite of the increasing circulation. Because of this, weeding became even more important than it had been in past years. We weeded all year long and near the end of the year began using a computer print-out produced by MAX. We like this system and expect it will make weeding much easier. There were more staff changes in 1987 than we've had in a long time. Al Bowman was hired as an additional full-time Library Aide I in March. Marilyn Froiland left for Iowa in June, and Mary Babineau was hired to fill her position. Pam Nelson was then hired to take Mary's half-time position. Susan Glenn took a six month leave of absence and was covered by Charlotte Wilmot who worked full-time from June through December. Early in November Al Bowman went to work at Linden Hills for four months and Michael Blanks came to Washburn.

-57- The library itself experienced many changes. We finally received our overhead signage and ordered the other interior signs which should be installed in 1988. We removed the wooden paperback shelves and replaced them with two revolving racks which are working very well. All the magazines have been placed in plastic boxes which makes them much easier to retrieve. We dropped our plan to place all the back issues in the public area. Near the end of the year we developed a plan to move our workroom terminal out of the courtyard and into the workroom and to move the temporary wooden bookcases on the adult side into the workroom to be used for the sorting of returned books. This plan involves removing the obsolete shelf list. Our staff did well in handling a busy year that was even busier than 1986.

-58- WASHBURN COMMUNITY LIBRARY ANNUAL REPORT STAFF OF 1987

Gary Cooper District/Community Librarian Susan Glenn Children's Librarian .5, January - May Antoinette Simmons Children's Librarian .6 Jean Beccone Librarian, temporary part-time Teresa Jensen Librarian, temporary part-time Charlotte Wilmot Library Assistant .6, January - May full-time June - December Audrey McClellan Library Assistant .6 Marie Svang Library Aide II Marilyn Froiland Library Aide I, January - June 6 David Lowe Library Aide I Mary Babineau Library Aide .5 full-time June 8 - Mary Ann Conlon Library Aide I .5 Pam Nelson Library Aide I .5, August 3 - Alvin Bowman Library Aide I, March 16 - November 7 Michael Blanks Library Aide I, November 9 - Donald Witthams Library Page I James Tolefson Library Page I David Kirk Janitorial Engineer, January - September 25 Dennis Hansen Janitorial Engineer, October 12 -

-59- WASHBURN co~•tUNITY LIBRARY ANNUAL REPORT STAFF ACTIVITIES

1987

Gary Cooper Tangletown Neighbors Together annual meeting in May. The proposed building changes were presented. Washburn task force meetings, September - October. Antoinette Simmons Presentation on recent children's books to Minneapolis parochial school teachers, November 11. National Black Storytelling Festival in Berea, Kentucky, November 12 - 14. Attended Kerlan Lecture by Patricia McKillip, June 19. Presentation to a St. Cloud University class, September 24. Presentation to the Minnesota Association for the Education of the Young Child, October 23. Mary Babineau Class offered by St. Cloud University on library issues, March 26 - May 21. Two classes on children's literature at St. Catherine's, October. Charlotte Wilmot Attended Kerlan Lecture by Patricia McKillip, June 19.

-60- DISTRICT IV ANNUAL REPORT

1987

For the district as a whole, the year was one of relearning jobs and adapting to the new work brought about by the advent of MAX. Franklin Community Library completed its first year online in December. Each of the other three libraries went online during the year: East Lake on June 29th, Nokomis on September 21st and Roosevelt on November 2nd. All of this activity was preceded by a great deal of work behind the scenes: weeding the collections prior to barcoding, barcoding the collections, and then training everyone to register patrons and to go online. This situation made for some very hectic scheduling which everyone survived. The East Lake staff participated in staff exchanges with Nokomis and Roosevelt to provide them with additional practice on MAX before they went online. The librarians at Franklin and East Lake were also trained on the GEAC Acquisitions System and began ordering replacements online during 1987. The librarians at Nokomis and Roosevelt will be trained early in 1988. The evening of Thursday, July 23rd, brought a "storm of the cen­ tury" to Minneapolis. Roosevelt Comrrunity Library sustained the most damage of any of the District IV agencies when the sewer backed up into the basement. Nokomis Community Library had some minor leakage. Fortunately no one was injured by the storm and the result was mostly staff inconvenience in getting home. The summer reading program, "Library Kids Are All Winners!," was a success in all agencies. Registration increased over that for 1986 at all four libraries. The children's librarians have all done great work in promoting library programs and encouraging children to use their libraries. Circulation statistics are down this year for all agencies, except Roosevelt. Some of this loss is perhaps attributable to the changes caused by MAX. Both the public and the staff have had to adapt them­ selves to new ways of doing things and it takes time for everyone to readjust. Reference statistics are up for all agencies, except Roosevelt. The most requested book titles continued to follow the pattern of best sellers or a heavy demand after the author appeared on television. Turow's Presumed Innocent, Clark's Weep No More & Lady, King's 1!, Misery, Eyes of the Dragon and Tommyknockers were all popular. Hassler's Grand Opening remains much requested as do his earlier books. In non-fiction, The Closing of the American Mind was a surprise hit after it was serialized in the Star Tribune. The Great Depression of 1990 was in demand after the stock market plunged.

-61- A major project for all agencies during the last half of 1987 was to requisition new signs. East Lake and Franklin have received their large signs, and all agencies are awaiting the arrival and in­ stallation of stack end and other signs during the coming year. When this project is completed we should all present a more unified appear­ ance. Respectfully submitted, /~LL-- Gregor Henrikson District Librarian

-62- EAST LAKE COMMUNITY LIBRARY ANNUAL REPORT 1987

When East Lake went online on June 29th, the staff seemed to breathe a collective sigh of relief at having finally entered the new world of MAX. They all adapted quickly and well to the changes. The staff even participated in exchanges with Nokomis and Roosevelt staffs to provide them with online practice at East Lake. Cindy Smith, Jan Griffith, Nancy Kweik and Gregor Henrikson exchanged while Betty Julin and Pat Pedersen explained the ins and outs of MAX to staff members from the other two libraries during September and October. The major new addition to the collection during the year was the acquisition of compact discs. East Lake was one of three district libraries to add the new format. The discs had been frequently re­ quested by our patrons and began circulating literally within minutes of their arrival. Most of the collection is out in circulation, and at any one time only about 25% of the discs can be found in house. Replacement of materials occupied a good deal of time during the year. although no formal study has been made, a large number of popular, or frequently requested, titles seem to be missing from the library. Items appear on the COM Catalog which do not show up in the online catalog, or they appear in the online catalog and are not on the shelves. It is hoped that MAX will bring more material back to us. We have discovered that we have a larger picture book collection than we thought we had. Books are coming back, but we need to fill in some gaps. Children's librarians Nancy Kweik and Tom Hurlburt from Walker Community Library presented special puppet shows at both agencies for Black History Month, the summer reading program, and for Halloween. The summer reading program brought 795 registrants, an increase of 114 over last year. 57% of the children completed 10 or more books. The live programs brought attendances of over 130 for each of the activities. Desktop literature display racks were received for the circulation and children's librarian's desks, and a large display rack was received and installed near the display case. These additions have helped to make the agency neater by keeping give-aways together. The two ergonomic chairs which were added to the circulation desk were much appreciated by the library aides. No one has tipped over since the chairs arrived. Four unused intercoms were removed from the desks. The staff greatly appreciates the added desk space. East Lake posted the largest percentage increase in reference

-63- statistics of all of the community libraries in 1987. This was balanced against a decrease in circulation statistics. The agency continued to be a dropping off place for patrons with MELSA books. Some people only use us to return their books when they are in the area to shop at Rainbow Foods or Target. They walk in to leave their MELSA books and walk right out again. The staff at East Lake is looking forward to 1988 as a year of increasing circulation and greater service to its public.

-64- EAST LAKE COMMUNITY LIBRARY ANNUAL REPORT STAFF OF 1987

Gregor Henrikson Li bra ri an I I I a Nancy Kweik Librarian II Mary Ann Campbell Librarian II (temporary part-time) Laurie Simenson Librarian II (temporary part-time) Roy Woodstrom Librarian II (temporary part-time) Betty Julin Library Aide II Patricia Pedersen Library Aide I Cynthia Smith Library Aide I .6 Jan Griffith Library Aide I . 5 to November 7 Joanne Zimmerman Library Aide I . 5' November 23 - Sheil a Matthews Library Page I Peter Osojni cki Library Page I . 2 March 10 - Vern De Keuster Janitorial Engineer

-65- EAST LAKE COMMUNITY LIBRARY ANNUAL REPORT STAFF ACTIVITIES

1987

Gregor Henrikson Member: American Library Association; Minnesota Library Association; Friends of the Minneapolis Public Library; MLA Governor's Residence Library, Chair. Nancy Kwei k Member: Minnesota Library Association Attended: Kerlan Award Luncheon; reception for children's author Jane Yolan at Seward School; seminar "Stimulating Greater Student Learning Through Chil­ I 11 dren s Books. ; MELSA workshop "Communication and Change." Served on the Summer Reading Program planning committee. Made a presentation to the MELSA Day Care Provider's Workshop. Betty Julin Attended: MELSA workshop "Communication and Change" Patricia Pedersen Attended: MELSA workshop "Communication and Change" Jan Griffith Attended: MELSA workshop "Communication and Change"

-66- FRANKLIN COMMUNITY LIBRARY ANNUAL REPORT

1987

In December, Franklin completed its first year online. Because of MAX the year was one of new challenges to be met and obstacles to be over­ come. Joanne Bondy and her staff worked hard to continue providing the quality of service the community has come to expect from the agency, while at the same time learning the new procedures brought about by MAX. The neighborhood saw a great deal of activity during the year which had, or will have, an effect on the operation of the agency. The construc­ tion of a townhouse development directly behind the library began in May. When it is completed in 1988 it is hoped that there will be the addition of new families who will use their convenient local library. The entire Twin Cities Area was shocked and saddened by the apparent serial murders of three Native American women in the Franklin Library's service area. A suspect is in custody in Texas, although he has not yet been charged with the murders. During the time that this was taking place, the staff noticed a drop in circulation activity and program attendance because neighborhood women were afraid to go out alone. The staff has started a fund to buy materials in memory of the murdered women. The outreach work done by Joanne Bondy has been exce 11 ent. Her "Author of the Month II talks to cl asses at Andersen School have been we 11 received. "Miss Bondy's Bookclub 11 is going strong with 12 members and she is serving on the Andersen School's Advisory Board for Adult and After School Activi­ ties. Volunteers from local churches distributed 1,000 flyers for the sum­ mer reading program and helped out by making signs, name tags, flannelgraphs and more. This was all a result of prior work done by the staff to promote community goodwill. An important new addition at the library is the Franklin Learning Cen­ ter. It will be a computerized literacy program housed in the old children's room and funded by a Department of Education grant written by the Chief of Community Libraries, Mary Lawson. Amy Hunt was selected to head the program which will begin operation in January, 1988. Two paperback racks and a children's record browser were the equipment added in 1987. A coin-operated electric typewriter was installed and has been very popular with the public. In addition to the new equipment added, the fence, eaves, fascia and floor tiles in the annex were repaired. The Storyhour Room and the Franklin Learning Center were painted. It was a busy and exciting year.

-67- FRANKLIN COMMUNITY LIBRARY ANNUAL REPORT STAFF OF 1987

Joanne Bondy Library Assistant II Joan Fitzpatrick Library Aide II Carolyn Buckheim Library Aide I Leo Jenkins Janitorial Engineer to September Philip Epstein Janitorial Engineer, September - October

-68- FRANKLIN COMMUNITY LIBRARY ANNUAL REPORT STAFF ACTIVITIES

1987

Joanne Bondy Member: American Library Association Attended: ALA Conference in San Fran­ cisco, June 27-30; Best Books for 1987. Joan Fitzpatrick Attended: Best Books for 1987

-69- NOKOMIS COMMUNITY LIBRARY ANNUAL REPORT

1987

On September 2nd, Nokomis became the third District IV agency to go online. After all of the preparatory weeding and barcoding was finished, and after the staff had been trained downtown and at Webber Park, Lila Shurson, Terrance Blue, Harriet Forsberg, Adrienne Jackson and Lucy Selander exchanged with the East Lake staff for one to two days each. This provided them with additional experience before going online and the additional practice helped to ease any anxieties about MAX which the staff members might have held. The second major activity for the year was in preparation for the new signage which will be coming in 1988. The agency was closed to the public on Wednesday, December 23rd from 1 p.m. to 5:30 p.m. and on Saturday, December 26th from 9:30 a.m. to 1 p.m. The reason for the closing was to shift the adult non-fiction collection so that it could flow more logically away from the circulation desk, rather than toward it. Earlier in the week, a five section unit in the workroom as exchanged with a four section unit in the adult non-fiction area. This resulted in a gain of twelve shelves. With the help of maintenance, staff, substitutes, and volunteers the shift moved quickly and smoothly. The books are now arranged more logically and the magazines are shelved together in one section. The area looks better now. In addition to the major move, there have been several minor rearrangements. A tall bookcase was moved from the workroom to house an increased large-print collection and the books-on-tape. The small bookcase, which formerly held the large-print books, was moved to the juvenile side for picture books. The juvenile magazines were also moved so that they are now in the juvenile reading area. It has increased their circulation. All of these adjustments have been made with the hope of making the collection more usable for the public. The summer reading program met with success. 886 children registered and 725 finished five books. 446 children read 10 or more books. Over 135 children attended the summer reading finale. The storm on July 23rd caused some minor water damage, and quick thinking staff prevented the carpet from being soaked by piling newspapers against the inner doors to hold back the water which was being driven through the outer doors. Reference statistics for the agency have increased slightly

-70- while there has been a slight drop in circulation. This is probably attributable to adjustments caused by going online. The agency received three chairs for the circulation desk, two paperback racks, two table-top bookstands, a book truck, two floor pillows, and a filmstrip viewer/projector for the juvenile side. This latter item has been popular with children and parents. The Nokomis staff looks forward to a busy 1988.

-71- NOKOMIS COMMUNITY LIBRARY ANNUAL REPORT STAFF OF 1987

Mary Hanft Librarian II Jane Mathisrud Librarian II (temporary part-time) Lucy Selander Library Assistant I Marilyn McConnell Library Assistant I (temporary part-time) Adrienne Jackson Library Aide II Gladys Thurnblom Library Aide I to June 19 Lila Shurson Library Aide I Terrance Blue Library Aide I .7 July 13 - Harriet Forsberg Library Aide I (temporary part-time) Michael Bl an ks Library Aide I (temporary part-time), Augsut 18 - September 18

Kathleen Simonson Library Page I . 5 to October 9 Linda Askew Library Page I . 5' November 2 - Gary Berman Library Page I . 5 Philip Epstein Janitorial Engineer to September 11 Kalin Neumann Janitorial Engineer, September 21 -

Volunteers Irene Sobotka Mary Ellen Morris February

-72- NOKOMIS COMMUNITY LIBRARY ANNUAL REPORT STAFF ACTIVITIES

1987

Mary Hanft Attended: Three meetings of the Nokomis Village Association; two meetings of a Nokomis neighborhood group Lucy Selander Member: MPL Staff Associa­ tion; Friends of the Minneap­ olis Public Library; American Library Association; Minnesota Library Association; South Minneapolis Business Women. Attended: Kerlan Award Luncheon, University of Minnesota; reception for children's author Jane Valen at Seward School; 11 Be Creative, 11 Hennepin County Library; University of Minnesota Book Week Dinner. Guest speaker, children's author Byrd Baylor. Jane Mathisrud Member: Minnesota Library Association Attended: Minitex AACR2 cataloging workshop Volunteer cataloger, Guthrie Theatre Staff Reference Library (five hours per week) Lil a Shurson Attended: 11 Deal in g with the Public" workshop Adrienne Jackson Attended: "Communication and Change, 11 MELSA; "Basic English Grammer, 11 Civil Service

-73- Terrance Blue Attended: "Spanish 1002, 11 University of Minnesota.

-74- ROOSEVELT COft/lUNITY LIBRARY ANNUAL REPORT

1987

At Roosevelt, as it has been everywhere else, the major event of the year was going online. This involved the staff in preparatory weeding, barcoding and finally training downtown and at Webber Park. Darlene Nordos, Brian Pankow and Normakay Marthinson exchanged with East Lake staff to gain some additional experience before the Novem­ ber 2nd online date. The advance preparation paid off with a smooth transition to the new world of MAX. The "storm of the century" on July 23rd brought the greatest damage in the district to Roosevelt. The library closed at about 6:45 p.m. when the storm sirens sounded. At about 9 p.m. the staff heard the sound of rushing water and discovered that the sewer had backed up to about 18 inches deep in the basement. The library lost the bottom two shelves of magazines, all of the newspapers, paper supplies, summer reading program prizes, and many Christmas and other holiday books. The books were lost when a shelving unit collapsed. The water heater and furnace also suffered some damage. The roof leaked in several places and the staff was busy moving books to safety and finding containers to catch the water. Alex Wakal stopped twice during the night to check on the damage and the staff and he had extra maintenance help there in the morning for the clean-up. The agency has shown a steady increase in juvenile reference and circulation. The summer reading program came to a successful conclusion at Roosevelt when 262 people attended the finale program. Neighborhood resident, Ray Hurd, performed a magic show as "Presto the Besto. 11 He and his family very graciously donated their time. This is very much a family oriented neighborhood. Gloria Busch has developed a good audience for her storytimes and frequently has a large attendance. There have been requests for additional storytimes for groups attending the library which she has had to turn down because of her limited time. She was given extra hours for spring and fall school visits. This allowance was appreciated by the schools. The most popular addition to the building was the drinking fountain which was installed in May. The community had lobbied for it and was very appreciative when it arrived. The building's trim was painted this year and looks much neater. In addition to the fountain, a new desk chair was added to the children's side,

-75- the agency also received a small book truck and a table top swivel book rack. Although reference statistics were down for the agency, Roosevelt posted the only circulation gain for the district. This represents a comeback from the losses which occurred when the agency was closed for boiler repairs in 1984. 1988 should prove to be an even busier year.

-76- ROOSEVELT C0~14UNITY LIBRARY ANNUAL REPORT STAFF OF 1987

Normakay Marthinson Librarian II Gloria Busch Library Assistant I .5

Darlene Nordos Library Aide II Brian Pankow Library Aide I Katherine King Library Page I . 5 to October 2 Todd Franceen Library Page I .5 November 11 -

-77- ROOSEVELT COMMUNITY LIBRARY ANNUAL REPORT STAFF ACTIVITIES

1987

Normakay Marthinson Member: South Minneapolis Business Women; Roosevelt Community Education Council. Attended: Meetings of the South Minneapolis Women 1 s group and the Roosevelt Community Education Council. Gloria Busch Attended: "A Day in the Year of the Reader" conference at St. Catherine 1 s; breakfast meeting of the Upper Midwest Bookseller 1 s Association. Darlene Nordos Member: South Minneapolis Business Women. Attended: Meetings of the South Minneapolis Business Uomen 1 s group.

-78-