Regular Council Meeting Page 1 of 13 November 26, 2001

BOWEN ISLAND MUNICIPALITY

Minutes of a Regular Meeting of the Municipal Council of Bowen Island Municipality held Monday, November 26, 2001 at 7:00 p.m. in the Municipal Hall, 981 Artisan Lane, Bowen Island, B.C.

COUNCIL IN Mayor Lisa Barrett ATTENDANCE Councillor Ross Carter Councillor Peter Frinton Councillor Alan Leigh Councillor Alison Morse Councillor Bob Turner Councillor Richard Underhill

STAFF IN Isabell Hadford – Chief Administrative Officer ATTENDANCE

OTHERS IN Gayle Ferguson – Minute Taker ATTENDANCE Linda McKnight* - Bowen Island Teen Centre Society Sergeant Bruce Wright* - Bowen Island RCMP detachment Ian Stewart* – Bowen Island Parks & Recreation Commission Teen Skateboarders* The Public The Press (* denotes partial attendance)

CALL TO ORDER The Mayor called the meeting to order at 7:15 p.m.

ADOPTION OF MINUTES

Minutes of the Regular Council It was Moved and Seconded Meeting held November 13, That the minutes of the Regular Council Meeting held 2001 November 13, 2001 be adopted with the following RES# 01-689 amendments: Page 1 last paragraph “…December 31, 2001…” to “…December 31, 2000…” Page 2 3rd paragraph “…Municipal Auditor…” to “…External Auditor…” Page 3 Numbered bullet 3 “…2002…” to “…2001…” Page 6 4th paragraph “…noted that the Ruloff’s neighbours had expressed major concerns…” to “…noted that one of the Ruloff’s neighbours had contacted her and expressed concerns…” Page 13 RES# 01-680 No. 5 “…August 2002…” to “…September 2002…” Page 13 RES#01-681 “…and any and all bills of sale and any and all documents.” to “…and all bills of sale and other related documents.” CARRIED

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DELEGATIONS

Linda McKnight, Director, The Linda McKnight, Director of the Bowen Island Teen Centre Bowen Island Teen Centre Society, provided Council with letters of support for a Society re: Skateboard Park proposed skateboard park. She noted the following reasons to have a skateboard park on Bowen Island: • Teens chose skate boarding as their number one recreational choice; • Skate boarding provides mental focus, physical exercise and the opportunity to socialize with other teens; • A skateboard park was identified in 1999 as a needed amenity; and • A skateboard park offers teens the ability to pursue a much loved activity on Bowen rather than travelling to the Mainland.

Sergeant Bruce Wright of the Bowen Island RCMP detachment noted that complaints had been received regarding teens skate boarding on public roads. He felt that a skateboard park would provide skate boarders with a safe location for skate boarding. He noted that other RCMP detachments reported that skateboard parks work well but it is important to give careful consideration to location and lighting.

Ian Stewart, Bowen Island Parks and Recreation Commission noted that the cost of a skateboard park is determined by the size and flatness of the site. The location needs to be open to viewing and close to higher density populations on the Island. He noted that major costs are for labour, concrete and reinforcing of the skateboard park structure.

Councillor Underhill felt that Bowen Island is an Island retreat and residents should enjoy natural facilities. He observed that there is only a small portion of the Community that would benefit from having a skateboard park and that there were other needs for the Community that money should be spent on.

Councillor Carter noted that Council provides recreational facilities for various segments of the Community. He further noted that a skateboard park is a recreational activity that has risen to the top of the list recommended by the Parks and Recreation Commission. He felt that even though there were hurdles to go through, Council should support a skateboard park facility on Bowen Island.

Discussion took place regarding the expected cost of a skateboard park and matching funds raised by the Community.

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RES# 01-690 It was Moved and Seconded That Council support in principle, the building of a public skateboard park facility at a cost to the Bowen Island Municipality not to exceed $50,000 CARRIED Opposed: Councillor Underhill

CORRESPONDENCE

Policing in rural areas and Mayor Barrett noted that recent media reports have indicated small communities that the Ministry of the Solicitor General is considering the transfer of policing costs to small communities with populations less than 5,000.

Sergeant Bruce Wright, Bowen Island RCMP detachment noted that nothing has been said to the RCMP but that the Liberal government has already cut the RCMP budget by 11% totally. The Provincial budget is approximately $40 million for municipalities with populations from 5,000 to 15,000. Presently the Bowen Island Municipality is not charged.

Isabell Hadford, Chief Administrative Officer noted that the shifting of policing costs is being considered because fourteen municipalities have moved into the population range of 5,000 and up. The estimated cost to the municipalities would be approximately $43 per capita. She further noted that only four municipalities in the Lower Mainland, Bowen Island, Anmore, Belcarra and Lions Bay would be impacted by the shifting of police costs. A meeting is being scheduled with Honourable Rich Coleman, Minister of Public Safety and Solicitor General for the Province of British Columbia on how to proceed.

Discussion followed regarding policing costs for Bowen Island Municipality.

It was Moved and Seconded RES# 01-691 That Council request Mayor Barrett to act in conjunction with the Mayors of the other Lower Mainland Communities (Anmore, Belcarra and Lions Bay) affected by the potential transfer of policing costs to small municipalities with a population of less than 5,000; and That Council request meetings on Bowen Island with the Honourable Rich Coleman, Minister of Public Safety and Solicitor General and the Honourable Ted Nebbeling, MLA for West Vancouver-Garibaldi regarding the proposed changes. CARRIED

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It was agreed that, due to reduction in the RCMP budget, policing priorities would be discussed with Sergeant Bruce Wright of the RCMP at the Committee of the Whole meeting on December 10, 2001.

BUSINESS ARISING FROM MINUTES

BC Assets and Land It was noted that Bruce Haggerstone, acting on behalf of the Corporation referral request re: applicants, has requested that the BC Assets and Land Private Moorage on the Ruloff Corporation referral request for private moorage be deferred Property indefinitely.

BC Assets and Land It was Moved and Seconded Corporation referral request re: That Council recommends to the BC Assets and Land Private Moorage for Donald J. Corporation that the referral request for private moorage MacLeod and Antonie submitted by Donald J. MacLeod and Antonie Schouten not be Schouten approved because of the impact on an important public beach RES# 01-692 on Bowen Island; That in not recommending the referral request Council site the Islands Trust policy in relation to accesses to public beaches; and That Bowen Island Municipality be notified of the outcome of this private moorage request by BC Assets and Land Corporation. CARRIED Opposed: Councillors Morse and Underhill

Joanne Cunday, Treasurer re: It was noted that the recommendations from the November 26, Proposed Financial Plan 2001 Committee of the Whole Meeting regarding the Proposed amendment and acquisition of Financial Plan amendment and acquisition of Municipal Municipal Financial Software Financial Software will be dealt with at the December 10, 2001 regular Council meeting.

Appointment to the Board of It was Moved and Seconded Variance That Council appoint Ian Henley to the Board of Variance; and RES# 01-693 That staff send Mr. Henley letter of appreciation and congratulations. CARRIED

Morag Currin re: Issues to be It was Moved and Seconded dealt with on Bowen Island That Council direct staff to respond to Morag Currin regarding RES# 01-694 her October 9, 2001 correspondence regarding issues to be dealt with on Bowen Island. CARRIED

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Jane Frost, Divestiture Isabell Hadford, Chief Administrative Officer noted that the Coordinator, Transport Canada correspondence from Jane Frost, Divestiture Coordinator, re: Snug Cove Public Port Transport Canada regarding Snug Cove Public Port Facility Facility was to inform the Municipality that adjustments had been made to the contribution amount negotiated for the transfer of the Snug Cove Port. The contribution amount is now $444,000

instead of $392,000. Ms. Hadford further noted that she had been advised by Jane Frost that letters have been sent to permit holders on the Snug Cove dock stating they need to enter into an agreement with the Municipality as their permits are not valid after December 1, 2001.

RES# 01-695 It was Moved and Seconded That Council receive the correspondence from Jane Frost, Divestiture Coordinator, Transport Canada regarding the Snug Cove Public Port Facility; and

That Council authorize the Mayor and Chief Administrative Officer to sign the agreement to transfer the Snug Cove Port Facility to the Municipality at 9:45 a.m. scheduled for Monday, December 3, 2001; and That Council agreed to the final contribution amount of $444,000 from Transport Canada. CARRIED

Council agreed to celebrate the occasion and invite Derek Parkinson and other members of the former Dock Divestiture Committee to the event.

Mount Gardner Dock It was Moved and Seconded RES# 01-696 That Council direct staff to develop a counter petition process; and That this counter petition process be advertised as appropriate in order to regularize the leasing of the water lot for the Mount Gardner Dock. CARRIED

CORRESPONDENCE (Continued)

Tom Ireland, Corporate It was Moved and Seconded Administrator, City of Prince That Council defer action regarding the Agreement on Internal Rupert re: Agreement on Trade and Local Procurement until Mayor Barrett provides Internal Trade Council with a background report and supporting documents in RES# 01-697 order that Council can give further consideration to this issue. CARRIED

It was suggested that Staff provide Council with British Columbia Municipalities website link to their report on Internal Trade.

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Don H. Bell, Mayor and Chair, It was Moved and Seconded Lower Mainland Treaty That Council re-appoint Mayor Barrett as the elected primary Advisory Committee re: representative and Councillor Underhill as the alternate Appointment to the Lower representative to the Lower Mainland Treaty Advisory Mainland Treaty Advisory Committee for 2002; and Committee for 2002 That Isabell Hadford, Chief Administrative Officer be re- RES# 01-698 appointed as the primary staff representative and Joanne Cunday, Treasurer as the alternate staff representative to the Lower Mainland Treaty Advisory Committee for 2002. CARRIED

Isabell Hadford, Chief It was Moved and Seconded Administrative Officer re: That Council direct staff to verify to the Greater Vancouver Appointments of GVRD Regional District that Mayor Lisa Barrett is appointed as Municipal Directors Municipal Director and Councillor Richard Underhill as RES# 01-699 Alternate Municipal Director for the Greater Vancouver Regional District for 2002. CARRIED

Isabell Hadford, Chief Administrative Officer noted that full GVRD agenda packages are available at the Municipal office.

The Mayor agreed to provide Council with a verbal report of issues at future Committee of the Whole meetings raised at Greater Vancouver Regional District Board meetings concerning Bowen Island.

Brenda Broughton, Mayor, It was Moved and Seconded Village of Lions Bay re: That Council direct staff to send a letter of support regarding Downgrading of the request of P2 training for Lions Bay ambulance attendants to Ambulance Attendants Dr. David Watson, Local Medical Coordinator, BC Ambulance qualifications in the Sea to Sky Service per the request of Mayor Brenda Broughton of the corridor Village of Lions Bay. CARRIED RES# 01-700

Gene Bryant, Community It was Moved and Seconded Relations Coordinator, BC That the correspondence from Gene Bryant, Community Hydro re: Bowen Island Power Relations Coordinator, BC Hydro regarding Bowen Island Outages Power Outages dated October 29, 2001 be received for information. CARRIED

Councillor Carter agreed that he would write an article for The Undercurrent regarding Bowen Island power outages.

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REPORTS

Draft minutes of the Cove Bay It was Moved and Seconded Water Local Management That the draft minutes of the Cove Bay Water Local Committee meeting held Management Committee meeting held November 8, 2001 be November 8, 2001 received for information. CARRIED RES# 01-702 Council directed staff to send a letter of thanks be sent to the Cove Bay Water Local Management Committee thanking them for all the work they have done over this year.

Draft minutes of the It was Moved and Seconded Committee of the Whole That the draft minutes of the Committee of the Whole meeting meeting held November 13, held November 13, 2001 be received for information. 2001 CARRIED RES# 01-703

Bowen Island Sustainable It was Moved and Seconded Community Task Force – a That Council authorizes the expenditure of up to $3,500 for a contract to produce an energy contract to produce community energy baseline and workbook; baseline and work book and RES# 01-704 That the additional funds of $700 be taken from the Contingency Budget. CARRIED

RES# 01-705 It was Moved and Seconded That Council instruct staff to write a letter to BC Hydro in consultation with the Bowen Island Sustainable Community Task Force indicating that Council has authorized $3,500 toward the cost of a community energy baseline study and workbook and that there is an expectation that BC Hydro will provide the remaining funds. CARRIED

Bowen Island Sustainable It was Moved and Seconded Community Task Force – draft That Council direct the Building Inspector to work in revisions to the Bowen Island consultation with the Bowen Island Sustainable Community Building Bylaw Task Force to draft revisions for review by Council at a future RES# 01-706 Committee of the Whole meeting to the Bowen Island Building Bylaw which support sustainable buildings. CARRIED Opposed: Councillor Frinton

Councillor Carter suggested that the first step is the drafting of revisions to the Building Code Bylaw and such draft revisions could be sent to various groups such as architects and trades people for comment and reactions before being presented to Council.

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Snug Cove Plan – draft Official It was Moved and Seconded Community Plan revisions That Council direct the planner assigned to the Snug Cove Plan RES# 01-707 to develop draft Official Community Plan and Land Use Bylaw revisions which support density transfer in planning potential residential growth in Snug Cove and adjacent areas. CARRIED Opposed: Councillor Leigh

Striking of Task Force to It was Moved and Seconded review the development permit That Council strike a Task Force to be made up of staff, process appropriate members of the community and Council members RES# 01-708 in order to review the development permit process; and That this Task Force report back to Council within two months on ways to improve the development permit process. CARRIED

Appointments to the It was Moved and Seconded Development Permit Process That Council adopt the Terms of Reference for the Task Force Development Permit Task Force as outlined in the Planner’s RES# 01-709 report regarding Review of the Development Permit Process dated November 21, 2001; and That Council appoint the following to the Development Permit Task Force: Councillor Ross Carter Councillor Alan Leigh John Reid Randy Arnott Rod LeRoy Alan Whitehead, (if interested) Julian Dunster, (if interested); and That the following staff act as resources to the Task Force as available: Barry Waitt, Planner Konrad Jaschke, Building Inspector Stacy Beamer, Public Works Manager. CARRIED

Existing development permit The Committee of the Whole recommended that the existing issues in the Official development permit issues in the Official Community Plan be Community Plan be moved to moved into the Land Use Bylaw and that development permits the Land Use Bylaw be regulated as set forth in the Land Use Bylaw.

RES# 01-710 It was Moved and Seconded That Council defer moving existing development permit issues in the Official Community Plan to the Land Use Bylaw until the Development Permit Task Force has reported their findings back to Council. CARRIED Opposed: Councillors Morse & Underhill

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Development Permit DP-16- It was Moved and Seconded 2001 to W.C.D. Developments That Council issue Development Permit DP-16 –2001 to Ltd. W.C.D. Developments Ltd. for the inclusion of additional RES# 01-711 information related to the construction of a commercial building at Cates Hill Corner legally described as Strata Lot 3, D.L.’s 489 &490, Strata Plan LMS53935 subject to staff addressing of the traffic flow issue. CARRIED

Staff was asked to provide a report to Council regarding the outcome of the traffic flow issue.

Community Parks Partnership Councillor Carter noted that he had reported Council’s Policy concerns to Bowen Island Parks and Recreation Commission regarding the need for a Parks and Recreation planner. He noted that there was general agreement to address and revise this issue as the Parks and Recreation Commission felt much could be done through staff.

Bowen Island Parks and Councillor Carter noted that the Bowen Island Parks and Recreation Commission Master Recreation Commission would like to hold a meeting with Cultural Plan Council to review the Bowen Island Parks and Recreation Commission’s Master Cultural Plan.

Councillor Frinton left the meeting at 9:25 p.m.

Isabell Hadford, Chief It was Moved and Seconded Administrative Officer re: That Council authorize staff to enter into a License to Occupy Use/Acquire BC with the B.C. Transportation Financing Authority for a portion Transportation Financing of Lot 2, Plan 21385 located on Mount Gardner Road, to be Authority used for municipal purposes, and that the terms of the License RES# 01-712 to Occupy run from January 1, 2002 to December 4, 2004 for a license fee of $500 for the term. CARRIED

Council directed staff to provide an environmental report and estimates on costs associated with security and site remediation.

RES# 01-713 It was Moved and Seconded That the B.C. Transportation Financing Authority be advised that the Municipality is interested in acquiring Lot 2, Plan 21385 and staff be authorized to negotiate with B.C. Transportation Financing Authority the terms for the acquisition of this property. CARRIED

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Extension of the Regular It was Moved and Seconded Council Meeting That the regular Council meeting be extended past 9:30 p.m. RES# 01-714 CARRIED

Minutes of the Advisory Mayor Barrett noted that the Advisory Design Panel was Design Panel meeting held established in 1984 for a two year term appointment under November 5, 2001: Islands Trust Bylaw No. 33, 1979 A framework for signage and the display of public art in the It was Moved and Seconded Snug Cove area That Council re-appoint the following members to the RES# 01-715 Advisory Design Panel Committee: Alan Shatwell

Doug Berry Roger McGillivray John Moorcroft David Riddell Peter Schmidt

Willy Wansborough CARRIED

RES# 01-716 It was Moved and Seconded That Council accept the recommendations of the Advisory Design Panel and approve the design and size of the sign for

the Bowen Sun Tanning Studio located at Lot 3, Cates Hill Square (Ruddy Potato Building). CARRIED

RES# 01-717 It was Moved and Seconded That Council direct staff to write a letter to Brad Daudlin,

Principal of the Bowen Island Community School confirming that the children’s art on the concrete wall is on a temporary basis and there are no plans to remove it at this time. CARRIED

RES# 01-718 It was Moved and Seconded That Council direct staff to send a letter to Island Pacific School advising them that any art on the concrete wall near the

ferry terminal is on a temporary basis as changes are being planned for this area. CARRIED

Mr. Hadyn felt that the artwork on the wall next to the ferry terminal could be compared to the murals in Chemainus and

expanded to cover the whole wall. He felt that in spite of the safety concerns expressed by the Advisory Design Panel, there was a greater safety issue with pedestrians coming off the ferry and walking on the narrow pathway beside the wall.

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Discussion took place regarding the following Advisory Design Panel’s recommendations:

ƒ Use of the concrete wall; ƒ Removal of the concrete-wall in future road widening; ƒ Ivy on wall as a road hazard; and ƒ Safety issue of viewing art close to the wall.

RES# 01-719 It was Moved and Seconded That the recommendation from the Advisory Design Panel regarding the use of the concrete wall next to the ferry terminal

as a mural be received for information; and That Council resolve to take no further action until recommendations are received from Michael Rosen, Planning Consultant regarding improvements to the lower section of Snug Cove. CARRIED

Discussion followed regarding artwork on the concrete wall.

RES# 01-720 It was Moved and Seconded That Council defer discussion of artwork on the concrete wall next to the ferry terminal until the Arts Council, via the Cultural Master Plan process, identify the needs, form and appropriate policies for public art in Snug Cove. CARRIED

Development Permit BM-DP- It was Moved and Seconded 24-2001 to Margit Griffiths That Council issue Development Permit BM-DP-24-2001 to RES# 01-721 Margit Griffiths for the construction of a single family dwelling and a garage located at 850 Peterson Road legally described as Strata Lot 2, District Lot 2447, Strata Plan VR 2453 together with an interest in the common property in proportion to the unit entitlement of the strata lot as shown on Form 1. CARRIED

Bowen Island Municipality It was Moved and Seconded Inspections Month End Report That Council receive for information the Bowen Island for October 2001 Municipality Inspections Month End Report for October 2001. RES# 01-722 CARRIED

Bowen Island Dog Control It was Moved and Seconded Monthly Statistics for October That Council receive for information the Bowen Island Dog 2001 Control Monthly Statistics for October 2001 CARRIED RES# 01-723

BYLAWS

Bylaw No. 45, 2001 It was Moved and Seconded RES# 01-724 That Bylaw No. 45, 2001 cited as “Bowen Island Municipality Indemnification Bylaw No 45, 2001” be read a first time. CARRIED Regular Council Meeting Page 12 of 13 November 26, 2001

RES# 01-725 It was Moved and Seconded That Bylaw No. 45, 2001 cited as “Bowen Island Municipality

Indemnification Bylaw No 45, 2001” be given second and third readings at this time. CARRIED

RES# 01-765 It was Moved and Seconded That Bylaw No. 45, 2001 cited as “Bowen Island Municipality Indemnification Bylaw No 45, 2001” be read a second time and third time. CARRIED

NEW BUSINESS

Notice that Council will be Mayor Barrett read a notice outlining Council’s intent to considering a resolution consider a resolution allowing the issuance of Development allowing the issuance of Permit BM-DVP-05-2001 to Frances McDonald to allow for Development Permit BM- the siting of a single family dwelling located at 452 Smugglers DVP-05-2001 to Frances Cove Road, located in Hood Point West legally described as McDonald Strata Lot 7, DL 1605, Strata Plan VAS2806.

Closed Meeting Notice It was Moved and Seconded RES# 01-727 That Council hold a closed meeting to review any or all items which may arise pursuant to Section 242.1 of the Local Government Act prior to the next regular Council Meeting. CARRIED

Mayor Barrett re: Establishing It was Moved and Seconded a Youth and Elders Advisory That Council establish a Youth and Elders Advisory Standing Committee (On Table item) Committee to deal with issues of interest on Bowen Island and RES# 01-728 comment to Council on youth and elderly issues as appropriate; and That staff be directed to advertise in the local paper for interested persons to sit on this committee; and That the Youth and Elders Advisory Committee draft their own Terms of Reference for Council’s review and approval. CARRIED

Councillor Morse re: Dock Council requested that staff find out from the City of West divestiture in Horseshoe Bay Vancouver the status of the dock in Horseshoe Bay, which is (On Table item) used by Bowen Island for ambulance and water taxi docking and that Bowen Island Municipality express its interest in being able to continue to use the dock after the divestiture takes place.

Councillor Carter regarding Councillor Carter indicated his intention to bring to the Notice of Motion (On Table December 10, 2001 Council Meeting the following motion item) regarding a proposal for Docks and Piers on Bowen Island

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I Move That Council request the Advisory Planning Commission (APC) to compile the existing policies on docks and piers and to supplement those with recommendations to Council to for a policy framework concerning proposals for new docks and piers on Bowen Island; and

That the dock and pier requests referred from B.C. Assets and Land Corporation (BCALC) be forwarded to the APC for review and conducting of any necessary initial public comment and that the APC make recommendations concerning individual dock and pier requests to Council; and

That proposals for docks and piers that potentially impact on public beaches or parks be referred to the Bowen Island Parks and Recreation Commission as well for comment; and

That Bowen Island Municipality inform BCALC of the likely need for more time than the 30 day referral deadline when the framework recommendations have been received from the APC.

ADJOUNMENT It was Moved and Seconded RES# 01-729 That the regular meeting of Council be adjourned. CARRIED

Time: 10:25 p.m.

______Lisa Barrett Isabell Hadford Mayor Chief Administrative Officer