Regular Council Meeting Monday, February 8, 2021

Home , Bowen Island, Susie Chant

To send correspondence to Mayor and members of Council in relation to this Council agenda, please use the following email address: [email protected]

Mission Statement In carrying out its mandate, Bowen Island Municipality will work towards conducting operations in a way that: • Improves the economic, environmental and social well-being for present and future generations; • Encourages and fosters community involvement; • Enhances the small, friendly, caring character of the community; • Maintains an open, accountable and effective operation; and • Preserves and enhances the unique mix of natural ecosystems and green spaces that Bowen Island possesses.

Join Zoom Meeting NOTICE: That a regular meeting of Bowen Island Meeting ID: 840 6042 3164 Municipal Council will be held via Zoom on Passcode: 937606 Monday, February 8, 2021 at 6:15 PM for the transaction of business listed below. Watch Live on our YouTube Channel.

REVISED AGENDA Regular Council Meeting Monday, February 8, 2021

(Revised to include late items)

Page Timing OPENING OF COUNCIL MEETING 6:15 PM 1 APPROVAL OF AGENDA

1.1 Introduction of Late Items

Recommendation: That Council approve the agenda and Late Items agenda (if applicable) for the February 8, 2021 Regular Council meeting.

2 PUBLIC COMMENTS (15 min) How to sign up for Public Comments: Email the Corporate Officer BEFORE 6:00 PM at [email protected]. In your email, please include the following: 1. Subject line “Public Comment” 2. Name (first and last), telephone number and topic or agenda item. 3. Join the meeting via the Zoom link provided in the Council agenda and wait for your name to be called during the public comment section.

Bowen Island Municipality February 8, 2021 Regular Council Meeting Page 1 of 292 We ask that you respect the time limit allotted by the Mayor and once finished to please leave the meeting at watch via the BIM YouTube Channel.

Written Submissions: If you wish to submit written material to Council, please ensure it is provided to the Corporate Officer by noon Friday in advance of the Council meeting. Written submissions received after this date will be circulated to Council by email and included in the subsequent Council agenda package.

3 CONSENT AGENDA 6:30 PM (5 min) Note: Council members may adopt in one motion all recommendations appearing on the Consent Agenda, or prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict with an item.

Recommendation: That Council approve the items as outlined in the February 8, 2021 Consent Agenda.

START OF CONSENT AGENDA

ADOPTION OF MINUTES

3.1 Minutes of the Regular Council meeting held January 25, 2021. 9 - 15

Recommendation: That the minutes of the Regular Council meeting held January 25, 2021 be adopted.

BYLAWS

3.2 Bowen Island Local Trust Committee Repeal Bylaw - Hope Dallas, 16 - 18 Corporate Officer, dated January 20, 2021

Recommendation: That Bylaw No.534, 2021 cited as “Bowen Island Local Trust Committee Repeal Bylaw No.534, 2021” be read a first, second and third time.

STAFF REPORTS

3.3 Noise Exemption Application (Bowen Island Legion parking lot) - Tyler 19 - 23 Ruggles, Bylaw Services Officer, dated January 19, 2021

Recommendation: That Council approve the application made by Lynne Hartle for an exemption to Noise Control Bylaw No.108, 2004 for periodic overnight generator noise required by the annual mammogram screening truck which will be parked at the Bowen Island Legion, 1265 Scarborough Road from 7:00 PM, March 10, 2021 until 12:00 PM, March 13, 2021.

Bowen Island Municipality February 8, 2021 Regular Council Meeting Page 2 of 292 CORRESPONDENCE

3.4 Bowen Island Resilient Community Housing Request for Partnership - 24 - 29 Robyn Fenton, Executive Director and David McCullum, Board Chair, BIRCH, dated February 1, 2021

Recommendation: That Council support Bowen Island Resilient Community Housing Society's (BIRCH) request for partnership with Bowen Island Municipality to act as its Community Charitable Partner to receive and disburse grant funds on behalf of BIRCH from the Community Foundation’s Community Impact Fund and the Knick Knack Nook Society's Social Sustainability Grant.

3.5 Joanne Mogridge re: Artisan Road Erosion Issue, dated February 1, 2021 30

Recommendation: That Council receive the letter from Ms. Mogridge, dated February 1, 2021, as included in the February 8, 2021 Council agenda; and That Council direct staff to investigate the issue of road erosion along Artisan Lane.

REPORTS OF COMMITTEES, COW, COMMISSIONS

3.6 Minutes of the Parks, Trails and Greenways Advisory Committee meeting 31 - 34 held January 19, 2021 - No recommendations for Council's consideration.

3.7 Minutes of the Advisory Planning Commission meeting held January 20, 35 - 37 2021 - No recommendations for Council's considerations. Referrals to be included in future staff reports.

3.8 Resignation from the Parks, Trails and Greenways Advisory Committee.

Recommendation: That Council accept the resignation of Terri Dewar from the Parks, Trails and Greenways Advisory Committee; and That Council direct staff to send a thank you letter acknowledging their service.

3.9 Resignation from the Advisory Planning Commission.

Recommendation: That Council accept the resignation of Dennis Wilson from the Advisory Planning Commission and the Mayor's Standing Committee on Community Lands; and That Council direct staff to send a thank you letter acknowledging his service.

Bowen Island Municipality February 8, 2021 Regular Council Meeting Page 3 of 292 3.10 Resignations from the Community Economic Development Committee.

Recommendation: That Council accept the resignation of Natasha Vaz and Councillor Michael Kaile from the Community Economic Development Committee; and That Council direct staff to send a thank you letter acknowledging their service.

3.11 Resignation from the Housing Advisory Committee.

Recommendation: That Council accept the resignation of Alison Nixon from the Housing Advisory Committee; and That Council direct staff to send a thank you letter acknowledging her service.

3.12 Minutes of the Water System Information Meetings: 38 - 62 • Bowen Bay, held September 21, 2020 • Blue Water Park, held September 16, 2020 • Cove Bay, held September 17, 2020 • Eagle Cliff, held September 18, 2020 • Hood Point, held September 14, 2020 • King Edward Bay, held September 14, 2020 • Tunstall Bay, held September 15, 2020

INFORMATION ITEMS

Recommendation: That Council receive the information as outlined in section 12 of the February 8, 2021 Regular Council meeting agenda.

END OF CONSENT AGENDA

4 DELEGATIONS

4.1 Clare Frater, Director of Area Services and Lisa Wilcox, Senior 63 - 82 6:35 PM Intergovernmental Policy Advisor re: Islands 2050 Project Update (20 min)

5 BUSINESS ARISING FROM MINUTES None. 6 BYLAWS

6.1 2021 Five Year Financial Plan Bylaw No.533, 2021 - Raj Hayre, Chief 83 - 173 6:55 PM Financial Officer, dated January 31, 2021 (30 min)

Recommendation: That Bylaw No. 533, 2021 cited as “Bowen Island Municipality 2021 Five Year Financial Plan Bylaw No. 533, 2021” be read a first, second and third time.

Bowen Island Municipality February 8, 2021 Regular Council Meeting Page 4 of 292 6.2 Council Procedure Bylaw No.529, 2020 - Hope Dallas, Corporate Officer, 174 - 194 dated February 2, 2021

Recommendation: That Bylaw No.529, 2020 cited as “Bowen Island Municipality Council Procedure Bylaw No.529, 2020” be read a second and third time.

6.3 Temporary Borrowing Bylaw (Community Centre Project) - Hope Dallas, 195 - 201 (5 min) Corporate Officer, dated January 21, 2021

Recommendation: That Bylaw No.532, 2021 cited as “Bowen Island Municipality Temporary Borrowing (Community Centre Project) Bylaw 532, 2021” be read a first, second and third time.

7 STAFF REPORTS

7.1 Development Potential on Bowen Island - Daniel Martin, Manager of 202 - 220 7:00 PM Planning & Development, dated January 25, 2021 (revised maps (10 min) included as Attachment 1 and 2)

Recommendation: That Council refer the staff report “Development Potential on Bowen Island” dated January 25, 2021 to the Advisory Planning Commission and the Housing Advisory Committee for information.

7.2 Snug Cove House Licence to Enter and Construct - Daniel Martin, 221 - 237 7:10 PM Manager of Planning and Development, dated January 25, 2021 (10 min)

Recommendation: That Council direct staff to prepare a Licence to Enter and Construct for Snug Cove House Society for a portion of the Community Lands Lot 2, legally described as Lot B District Lot 490 Group 1 New Westminster District Plan LMP44342, Except Part in Plans BCP9282 and Plan EPP68283, PID:024-656-411, as described in the January 25, 2021 staff report to Council.

7.3 Fire Hall & Emergency Operations Centre Project Update - Hope Dallas, 238 - 240 7:20 PM Corporate Officer & Aaron Hanen, Fire Chief, dated January 25, 2021 (10 min)

Recommendation: That Council receive the Fire Hall & Emergency Operations Centre Project update report, dated January 25, 2021, for information.

Bowen Island Municipality February 8, 2021 Regular Council Meeting Page 5 of 292 8 CORRESPONDENCE

8.1 Bowen Island Community Foundation re: Letter of thanks and request for 241 - 246 (5 min) continued partnership, dated January 20, 2021

Recommendation: Whereas Bowen Island Municipality has received a request from the Bowen Island Community Foundation (Foundation) for continued partnership with Bowen Island Municipality (BIM) to act as its Community Charitable Partner to receive and disburse grant funds on behalf of the Foundation for its “Neighbourhoods Small Grants Fund” program for the year 2021; and Whereas the Municipality continues to support the work of the Foundation in providing grant funding for neighbourhoods to share skills and resources, forming relationships that build resilience and self- sufficiency in local communities; Therefore be it resolved that the Municipality enter into an extended Memorandum of Understanding to act as Community Charitable Partner for the receipt of grant funds from the Bowen Island Community Foundation and Vancouver Foundation and disburse the grant funds based on recommendations from Neighbourhood Grants Committee; and Further be it resolved that Council support the program by providing matching funding in the amount of $1,500, to be included in the 2021 budget.

8.2 Bowen Island Community Foundation re: Youth at Risk Fund - Letter of 247 - 248 thanks and request for continued partnership, dated February 1, 2021

Recommendation: Whereas the Municipality partnered with the Bowen Island Community Foundation (the Foundation) to act as its Community Charitable Partner to receive and disburse grant funds on behalf of the Foundation for its "Bowen Island Youth at Risk Fund" program in 2019/2020; and Whereas the Municipality supports the work of the Foundation in providing grant funding for youth at risk; Therefore be it resolved that Council authorize staff to enter into an agreement to act as Charitable Partner for the receipt of grant funds from the Bowen Island Community Foundation and disbursement of funds to the Caring Circle for further disbursement to implement the program for 2021/2022.

9 REPORTS OF COMMITTEES, COW, COMMISSIONS

9.1 Minutes of the Environment and Climate Action Advisory Committee 249 - 251 7:35 PM meeting held January 18, 2021. (5 min)

Recommendation: Recommendation from the Environment and Climate Action Advisory Committee: That Council direct staff to conduct research and explore options for establishing a cosmetic pesticide ban on Bowen Island.

Bowen Island Municipality February 8, 2021 Regular Council Meeting Page 6 of 292 10 NEW BUSINESS

10.1 CAO Update - Liam Edwards, Chief Administrative Officer (verbal update) 7:40 PM (5 min)

10.2 Committees Review Work Plan for Approval - Councillor Michael Kaile 252 - 254 7:45 PM and Councillor Maureen Nicholson, dated February 1, 2021 (10 min)

Recommendation: That Council direct Councillors Kaile and Nicholson to proceed with the Committees Review Work Plan as presented at the council meeting of February 8, 2021.

10.3 Metro Vancouver Director, David Hocking re: Update to Council on 7:55 PM Metro Vancouver business (verbal report) (5 min)

10.4 Islands Trust Municipal Trustees Fast and Kaile re: Update to Council on 8:00 PM Islands Trust business (verbal report) (5 min)

See Item 12.2 for Islands Trust related information.

10.5 Councillor Nicholson re: Update to Council on Metro Vancouver Regional 8:05 PM Parks Committee meetings (verbal report) (5 min)

10.6 Councillor Alison Morse re: Update to Council on TransLink's Mayor's 8:10 PM Council meetings (verbal update) (5 min)

10.7 Move to a Closed Council Meeting 8:15 PM (5 min) Recommendation: That Council move to a closed meeting immediately following the regular Council meeting to discuss items pursuant to Section 90(1)(a,d&j) of the Community Charter: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (d) the security of the property of the municipality; and (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act.

11 ITEMS REMOVED FROM THE CONSENT AGENDA 8:20 PM (5 min)

Bowen Island Municipality February 8, 2021 Regular Council Meeting Page 7 of 292 12 INFORMATION ITEMS Note to members of the Public: if your correspondence is referenced in this section below and you wish to speak to Council regarding such, you are welcome to appear during our "Public Comment" section near the beginning of this agenda

12.1 BIM re:

a. Letter to BC Timber Sales, dated Jan 27th, 2021 255

i. Response from Mr. Cai, BC Timber Sales re: Comment on Operation Plan 256 - 257 643-6

b. Community Centre project competitive tendering, dated Jan 26th, 2021 258 - 259

12.2 Islands Trust re:

a. Islands Trust, re: Council Chair correspondence, Call to Address Freighter 260 - 261 Anchorages, dated Jan 19, 2021

b. Islands Trust, re: Actively promotes regional collaboration, dated Jan 262 - 264 21,2021

c. Islands Trust, re: Input on its proposed 2021_22 budget, dated Jan 22, 265 - 268 2021

d. Islands Trust, re: Sandy Beach on Keats Island now a protected nature 269 - 272 reserve, dated Jan 28, 2021

e. Islands Trust, re: Wins Riparian Rights Court of Appeal Case, dated Jan 273 - 274 25, 2021

12.3 Rosemary Knight, re: recreational use of motor vehicles Mount Gardner, 275 - 282 dated Jan 24, 2021

12.4 Haig Farris re: Island Trust Budget, dated Jan 25, 2021 283

12.5 Mark Edmonds re: Letter to Council regarding Legal Framework 284 Protecting Natural Assets webinar, dated February 2, 2021

12.6 Nathan Davidowicz re: Gasoline Vehicles in Metro Vancouver, dated Jan 285 - 286 25, 2021

12.7 Ciel Sander, Trails Society of BC, re: Designation of non-motorized vehicle 287 - 288 trails Mount Gardner, dated Jan 25, 2021

12.8 LCRB (Liquor and Cannabis Regulation Branch), re: Liquor Policy Service 289 Authorization, dated Jan 25, 2021

12.9 Mary Sue Maloughney, General Manager LCRB, re: Rural Licensee Retail 290 - 292 Store liquor license, dated Jan 28, 2021

13 QUESTION PERIOD 8:25 PM (5 min) 14 ADJOURNMENT 8:30 PM

Bowen Island Municipality February 8, 2021 Regular Council Meeting Page 8 of 292 Regular Council Meeting January 25, 2021

DRAFT

Watch the January 25, 2021 Council Meeting Video

Minutes of the Regular Meeting of Bowen Island Municipal Council held Monday, January 25, 2021 at 6:15 PM at Online via Zoom

COUNCIL IN ATTENDANCE Mayor Gary Ander Councillor Sue Ellen Fast Councillor David Hocking Councillor Michael Kaile Councillor Alison Morse Councillor Maureen Nicholson Councillor Rob Wynen

STAFF IN ATTENDANCE Liam Edwards, Chief Administrative Officer Hope Dallas, Corporate Officer Raj Hayre, Chief Financial Officer Daniel Martin, Manager Planning & Development Emma Chow, Island Community Planner Patrick Graham, Director of Engineering Gillian Drake, Manager Recreation & Community Services

OTHERS IN ATTENDANCE Sam Collins, WSP, Community Centre Project Manager

OPENING OF COUNCIL The Mayor called the meeting to order at 6:21 PM. MEETING

APPROVAL OF AGENDA It was Moved and Seconded RES#21-21 That Council approve the agenda and Late Items for the January 25, 2021 Regular Council meeting as amended. CARRIED UNANIMOUSLY

PUBLIC COMMENTS Kristen Watson re: Cove Bay Ms. Watson spoke in relation to the proposed Cove Bay Water Parcel Tax 2021 System parcel tax for the new water treatment plant. Ms. Watson suggested that Council direct staff to provide alternative revenue options for Cove Bay users that more equitably distribute the costs.

Page 1 of 7 Page 9 of 292 Regular Council Meeting January 25, 2021

CONSENT AGENDA It was Moved and Seconded RES#21-22 That Council approve the items as outlined in the January 25, 2021 Consent Agenda. CARRIED UNANIMOUSLY

START OF CONSENT AGENDA

ADOPTION OF MINUTES

Minutes of the Regular That the minutes of the Regular Council meeting held January 11, Council meeting held January 2021 be adopted. 11, 2021. RES#21-23

NEW BUSINESS Appointment of Signatory for That Liam Edwards, Chief Administrative Officer be added as a signing First Credit Union Bank authority for the chequing and investment accounts held at the First Account - Raj Hayre, Chief Credit Union and the Municipal Finance Authority. Financial Officer RES#21-24

INFORMATION ITEMS RES#21-25 That Council receive the information as outlined in section 12 of the January 25, 2021 Regular Council meeting agenda.

END OF CONSENT AGENDA

DELEGATIONS None.

BUSINESS ARISING FROM

MINUTES Draft Letter to BC Timber The Corporate Officer requested feedback from Council on the draft Sales re: Proposed Forest letter to BC Timber Sales regarding its proposed forest development Development Operation Plan operation plan. No.643-6 - Hope Dallas, Corporate Officer

RES#21-26 It was Moved and Seconded That Council authorize the letter to be sent to BC Timber Sales regarding the Proposed Forest Development Operation Plan No.643-6 as amended at the January 25, 2021 Regular Council meeting. CARRIED UNANIMOUSLY

BYLAWS None.

Page 2 of 7 Page 10 of 292 Regular Council Meeting January 25, 2021

STAFF REPORTS Community Centre Project Liam Edwards, Chief Administrative Officer provided a Community Update - Liam Edwards, Chief Centre project update report and Sam Collins, Project Manager, Administrative Officer, dated presented a PowerPoint Presentation outlining the updated January 17, 2021 Community Centre project design, proposed schedule and status of fundraising efforts.

RES#21-27 It was Moved and Seconded That Council receive the Community Centre Project update as presented at the January 25, 2021 Regular Council meeting for information. CARRIED UNANIMOUSLY

Temporary Use Permit (TUP- The Island Community Planner presented a staff report and 03-2018): 345 Robinson Road PowerPoint Presentation regarding a Temporary Use Permit (Mallory Glustein and Lori application requesting an extension of residential guest Janzen) - Emma Chow, Island accommodation use from 120 days to 275 days. Discussion ensued. Community Planner, dated January 11, 2021 Council was not in favour of the proposed application for reasons as stated during the Short-Term Rental Policy development – generally, the impact to neighbourhood character and long-term rental availability.

RES#21-28 It was Moved and Seconded That Council reject Temporary Use Permit TUP-03-2018 for extended residential guest accommodation use for 345 Robinson Rd, legally described as Lot B of Lot 1, Plan 10472, DL 1910. CARRIED (Councillor Morse opposed)

Page 3 of 7 Page 11 of 292 Regular Council Meeting January 25, 2021

On-Island Compost Facility The Manager of Environment and Parks Planning and Environment Grant Funding Authorization and Parks Planning Coordinator presented a staff report and - Bonny Brokenshire, PowerPoint Presentation seeking authorization to apply for grant Manager of Environment and funding and for Council to commit to a one-third share of the Parks Planning & Carla Skuce, required capital funding. Environment & Parks Planning Coordinator, dated January 8, 2021

RES#21-29 It was Moved and Seconded That Council direct staff to submit an application for grant funding for the On-Island Compost Facility through the provincial CleanBC Organics Infrastructure and Collection Program; and

That Council supports the project and confirms its intention to fund its one third share (up to $504,500), upon receipt of the CleanBC grant.

That Council confirms its intention to provide its one third contribution for the project through a combination of $100,000 coming from prospective external grant funding and equipment financing from the Municipal Finance Authority upon receipt of the grant and that the loan be repaid within 5 years, with no rights of renewal. CARRIED UNANIMOUSLY

Application for Grant Funding The Director of Engineering presented a staff report regarding an for Construction of the Cross update on the Multi-Use Path (MUP) project and to seek Island Multi-Use Path - authorization to apply for grant funding from the Investing in Canada Patrick Graham, Director of Infrastructure Program and TransLink for two sections of the path. Engineering, dated January Discussion ensued. 21, 2021 Councillor Nicholson suggested that staff keep Metro Vancouver apprised of the project as Bowen Island’s MUP is included in the Regional Parks Greenways Strategy.

RES#21-30 It was Moved and Seconded That Council direct staff to apply for funding through the Investing in Canada Infrastructure Program – COVID-19 Resilience Infrastructure Stream for Construction of the Multi-Use Path Section from Cardena Drive to Senior Road. That Council support the proposed project and a willingness to provide overall grant management, as required to receive funding through this grant program. That Council direct staff to apply for three allocated grant funding streams available from Translink to fund construction of the Multi- Use Path Section from Carter Road to Artisan Lane. CARRIED UNANIMOUSLY

Page 4 of 7 Page 12 of 292 Regular Council Meeting January 25, 2021

CORRESPONDENCE CONT'D Channa Pelpola re: Water Council received a letter from Mr. Channa Pelpola regarding a request Resiliency, dated January 11, for Council to implement a standing agenda item staff to provide 2021 information on the municipal water systems. Discussion ensued.

Council requested that staff respond to Mr. Pelpola to provide information on work to date on water resiliency and other climate action related activities.

RES#21-31 It was Moved and Seconded That Council receive the letter from Mr. Pelpola regarding a request for a standing agenda item to address water resiliency, dated January 11, 2021 for information and request staff to provide a response as discussed at the January 25th meeting. CARRIED UNANIMOUSLY

Mayor Ander re: Ratification Council ratified a resolution to begin work on drafting a bylaw to of email poll to develop address camping and/or encampments in public places (municipal bylaw to regulate the use of property). public places

RES#21-32 It was Moved and Seconded That Council ratify the following motion taken by email poll on January 19, 2021 where direction to staff was time sensitive; That Council direct staff to develop a bylaw to restrict camping in public places and/or the creation of encampments on public places. CARRIED UNANIMOUSLY

REPORTS OF COMMITTEES, None. COW, COMMISSIONS

NEW BUSINESS Metro Vancouver Director, Director Hocking provided an update on a recent Climate Action David Hocking re: Update to Committee meeting held January 25th. View the Agenda and Council on Metro Vancouver Presentation. business Meetings of the COVID Response and Recovery Task Force (Agenda) and Board meetings (Agenda) are scheduled for later this week.

Page 5 of 7 Page 13 of 292 Regular Council Meeting January 25, 2021

Islands Trust Municipal Trustee Fast reported that Executive Committee and Financial Trustees Fast and Kaile re: Planning Committee met last week. View the agendas and minutes on Update to Council on Islands the Islands Trust website. Trust business Trustee Fast also noted that there is a public survey about updating the Islands Trust Policy Statement. View the News Release.

Trustee Kaile advised there is a questionnaire available on the proposed Islands Trust budget. View the News Release.

Councillor Nicholson re: Councillor Nicholson reported on a meeting of the Regional Parks Update to Council on Metro Committee held January 20th. View the Agenda, Presentation and Vancouver Regional Parks Minutes. Committee meetings

Councillor Alison Morse re: Councillor Morse reported the next meeting of the TransLink Mayor’s Update to Council on Council is scheduled for January 28th. View the Agenda. TransLink's Mayor's Council meetings

Move to a Closed Council It was Moved and Seconded Meeting That Council move to a closed meeting immediately following the RES#21-33 regular Council meeting to discuss items pursuant to Section 90(1)(d&j) of the Community Charter: (d) the security of the property of the municipality; and (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act. CARRIED UNANIMOUSLY

ITEMS REMOVED FROM THE None. CONSENT AGENDA

Information Items contained in Section 12 of the Council Agenda. INFORMATION ITEMS

QUESTION PERIOD Bronwyn Beairsto, Editor, Ms. Beairsto requested clarification on the direction to staff to Bowen Island Undercurrent develop a bylaw restricting camping. The CAO clarified that currently BIM does not have a bylaw or regulation that expressly prohibits camping on municipal property.

Page 6 of 7 Page 14 of 292 Regular Council Meeting January 25, 2021

ADJOURNMENT By unanimous consent, the meeting adjourned at 9:05 PM.

Certified Correct:

Gary Ander, Mayor Hope Dallas, Corporate Officer

Page 7 of 7 Page 15 of 292

To: Mayor Ander and Council

From: Hope Dallas, Corporate Officer

Date: January 20, 2021 Meeting Date: February 8, 2021

Subject: Bowen Island Local Trust Committee Repeal Bylaw

RECOMMENDATION That Bylaw No.534, 2021 cited as “Bowen Island Local Trust Committee Repeal Bylaw No.534, 2021” be read a first, second and third time.

PURPOSE To present a draft bylaw to repeal all bylaws of the Bowen Island Local Trust Committee no longer applicable to Bowen Island.

BACKGROUND At time of incorporation, Bowen Island inherited bylaws from Metro Vancouver Regional District and the Bowen Island Local Trust Committee. The Bowen Island Municipality Letters Patent, section 16.0 enables the municipality to enforce, amend or repeal inherited bylaws in the same manner as if they were adopted by the municipality.

There are several Local Trust Committee Bylaws that are no longer relevant as at the time of incorporation and the years following BIM has enacted its own bylaws. A summary of the bylaws to be repealed are included below, and cross reference the current BIM bylaw.

Page 1 of 2 Bowen Island Local Trust Committee Repeal Bylaw February 8, 2021 Regular Council Meeting Page 16 of 292 Bowen Island Local Trust Committee Bylaw Bowen Island Municipality Bylaw

Bowen Island Local Trust Committee Board of BIM Board of Variance Establishment Bylaw Variance Bylaw No.3, 1978 No.274, 2010 Bowen Island Local Trust Committee Advisory BIM Advisory Design Panel Establishment Design Panel Bylaw No.33, 1984 Bylaw No.175, 2006 Bowen Island Local Trust Committee Impact n/a Assessment Bylaw No.56, 1998 Bowen Island Local Trust Committee Bylaw BIM Building Bylaw No.489, 2019 (s.6.5) Infraction Investigations Bylaw No.96, 1990 Bowen Island Local Trust Committee BIM Development Approval and Procedures Development Procedure Bylaw No.121, 1992 Bylaw No.494, 2019 Bowen Island Local Trust Committee Advisory BIM Advisory Planning Commission Planning Commission Bylaw No.131, 1994 Establishment Bylaw No. 85, 2003 Bowen Island Local Trust Committee Freedom BIM Freedom of Information and Protection of of Information and Protection of Privacy Bylaw Privacy Bylaw No.482, 2019 No.132, 1994 Bowen Island Local Trust Committee Procedure Bowen Island Municipality Council Procedure Bylaw No.151, 1997 Bylaw No.111, 2004 (Bylaw No.529, 2020 pending adoption) Bowen Island Local Trust Committee Fees BIM Development Application Fees Bylaw Bylaw No.152, 1998 No.484, 2019 Bowen Island Subdivision Bylaw No.270, 1977 BIM Subdivision and Development Servicing Bylaw No. 447, 2017

FINANCIAL/ RESOURCE/MAINTENANCE CONSIDERATIONS There are no financial considerations expected as a result of this report.

COMMUNICATION TO THE PUBLIC Council decision of bylaw readings will be included in the Council meeting highlights.

ECOLOGICAL/ENVIRONMENTAL/CLIMATE CONSIDERATIONS No direct ecological/climate impacts are expected as a result of this report.

CONCLUSION Summarize main points in context of the alternatives and tie to the recommended approach. Identify which alternative is being recommended.

ATTACHMENTS AND REFERENCES: 1. Bowen Island Local Trust Committee Bylaws 2. BIM Bylaw No.534, 2021

Submitted by: Hope Dallas, Corporate Officer

Page 2 of 2 Bowen Island Local Trust Committee Repeal Bylaw February 8, 2021 Regular Council Meeting Page 17 of 292

Bowen Island Municipality Bylaw No.534, 2021

A Bylaw to repeal Bowen Island Local Trust Committee Bylaws

WHEREAS, Council of the Bowen Island Municipality inherited the Bowen Island Local Trust Committee Bylaws at time of incorporation;

AND WHEREAS, the Bowen Island Local Trust Committee Bylaws are no longer relevant;

THEREFORE, Council in open meeting assembled enacts as follows:

1.1 Citation

1.2 This bylaw may be cited for all purposes as “Bowen Island Municipality Local Trust Committee Repeal Bylaw No.534, 2021”.

2.1 Repeal

2.2 That the following Bowen Island Local Trust Committee Bylaws and any amending bylaws are hereby repealed: i. Bylaw No.3, 1978; ii. Bylaw No.33, 1984; iii. Bylaw No.56, 1998; iv. Bylaw No.96, 1990; v. Bylaw No.121, 1992; vi. Bylaw No.131, 1994; vii. Bylaw No.132, 1994; viii. Bylaw No.151, 1997; ix. Bylaw No.152, 1998; and x. Bylaw No.270,1977.

READ A FIRST TIME this ____ day of ______, ______;

READ A SECOND TIME this ____ day of ______, ______;

READ A THIRD TIME this ____ day of ______, ______;

FINALLY ADOPTED this ____ day of ______, ______;

______Gary Ander Hope Dallas Mayor Corporate Officer Page 1 of 1 Bowen Island Municipality Bylaw No.532, 2021 Page 18 of 292

To: Mayor Ander and Council

From: Tyler Ruggles, Bylaw Services Officer

Date: January 19, 2021 Meeting Date: February 9, 2021

Subject: Noise Exemption: Periodic overnight generator noise from mammogram screening truck parked in Bowen Island Legion parking lot from March 10th to March 13th, 2021

RECOMMENDATION That Council approve the application made by Lynne Hartle for an exemption to Noise Control Bylaw No. 108, 2004 for periodic overnight generator noise required by the annual mammogram screening truck which will be parked at the Bowen Island Legion, 1265 Scarborough Road from 7:00 PM, March 10, 2021 until 12:00 PM, March 13, 2021.

PURPOSE The purpose is to provide a suitable location, that includes weekend washroom facilities, for the annual on-island mammogram screening truck.

BACKGROUND This application for an exemption to the Noise Control Bylaw is being brought forward for Council’s consideration because the Bowen Island Municipality Noise Exemption Policy requires that Council consider applications where there is a Good Neighbor Agreement in place. The Royal Canadian Legion operates under such an agreement. The Good Neighbor Agreement stipulates that a maximum of ten events be held in one calendar year. This is the first event of 2021.

DETAILS OF EVENT Nature of Event: Annual Mammogram Screening Type of Noise: Overnight, periodic starting and stopping of a power generator Location of Event: 1265 Scarborough Rd. Exemption period: 7:00 PM, March 10, 2021 to 12:00 PM, March 13, 2021

Canvassed area: The applicant successfully canvassed 90.9% (20 of 22 residences) of the mapped neighborhood, see attachment, and obtained 90% (18 of 20 canvassed) in-favour signatures. The policy requires at least 80% of residents must be canvassed and that at least 80% of the residents canvassed must be in favour for Council approval.

Page 1 of 2 Noise Exemption Application – Annual mammogram screening truck at Bowen Island Legion, March 10 – 13, 2021 Council meeting date: February 8, 2021 Page 19 of 292

FINANCIAL/ RESOURCE/MAINTENANCE IMPLICATIONS There are no financial implications.

COMMUNICATION STRATEGY This information is communicated to the neighborhood by way of the canvassing required.

CONCLUSION As alternate locations have been explored in the past, and no other locations that have weekend washroom facilities are available or without significant cost, staff recommend Council approve the Noise Exemption application permitting the overnight intermittent generator noise, necessary for the annual mammogram screening truck, in the parking lot at the Bowen Island Legion from March 10 to March 13, 2021.

ATTACHMENTS AND REFERENCES: 1. Application for Exemption from the Bowen Island Royal Canadian Legion electronically canvassed by Lynne Hartle. 2. Tally of emailed/canvassed responses. 3. Map of canvassed neighborhood.

SUBMITTED BY: Tyler Ruggles, Bylaw Services Officer

REVIEWED BY: CAO ☒

Page 2 of 2 Noise Exemption Application – Annual mammogram screening truck at Bowen Island Legion, March 10 – 13, 2021 Council meeting date: February 8, 2021 Page 20 of 292 210208 RC Meeting - Attachment 1

Page 21 of 292 210208 RC Meeting - Attachment 2

Page 22 of 292 210208 RC Meeting - Attachment 3

1279 A * 1279 B * 1275 A * Empty Lot * 1275 B *

1271 *

1262 A * 1262 B *

Map revised April 10, 2019 to update house numbers and reﬂect secondary suites * Total 22 properties.

Page 23 of 292

February 1st, 2021

Dear Mayor and Council,

In mid-January 2021, BIRCH submitted an application to BC Housing for full project funding, under their Community Housing Fund program. We anticipate hearing back from BC Housing in the next few months and should we be successful in our request, we will then apply for additional funding from the federal government through CHMC. We are also in the process of applying to the Federation of Canadian Municipalities Green Municipal Fund - Sustainable Affordable Housing program.

We are writing today to request that Bowen Island Municipality again act as our charitable partner in applying for both a Bowen Island Community Foundation grant and a Knick Knack Nook grant. Both applications are included for your review.

We greatly appreciate your continued support and look forward to creating the community housing our community urgently needs.

Yours sincerely,

Robyn Fenton David McCullum Executive Director Board Chair Bowen Island Resilient Bowen Island Resilient Community Housing Community Housing

Page 24 of 292 APPLICATION FOR COMMUNITY IMPACT GRANT

COMMUNITY IMPACT GRANT APPLICATION

Eligibility & Compliance Criteria

1. To apply, you MUST have a charitable registration number, or partner with an organization that has one. 2. To be considered, you MUST complete and submit this page plus provide a 500-word project synopsis.

Section 1 - The Applicant The full name of the not-for-profit organization (or person) applying

Contact details of person leading the application – include name, address, email address, and phone number/s

The applicant’s CRA charitable registration number (if you do not have one, please complete Section 2)

Section 2 – Partner details (for applicants without a charitable registration number) Full name and charitable registration number of partnering body

Contact details of the person at the partner organization – please include name, email address, and phone number/s

Section 3 – The Project A succinct (one sentence) description of the project

The amount of the grant amount requested from BICF

The additional total value of other grants plus in-kind contributions

Page 25 of 292

RE: Bowen Island Community Foundation – Community Impact Grant Application

Date: February 2021

Applicant: Bowen Island Resilient Community Housing Society (BIRCH), in partnership with Bowen Island Municipality (BIM).

Executive Summary There can be no greater Community Impact than the creation of affordable housing units. BIRCH is seeking project funding to bridge the gap between today and the successful funding of the building’s construction. We have been tremendously successful in securing support from our community and all levels of government and have every reason to believe that in the coming months we will receive confirmation of project financing. To get there, we again need the Community Foundation’s assistance in order to maintain momentum and to ensure that this vital community project is built as immediately as possible.

Who is involved? BIRCH’s Executive Director Robyn Fenton will be responsible for executing the grant funding. Robyn is supported by our volunteer Board of Directors (Aaron Davison, Adam Lougheed, David McCullum (chair), Jack Resels, Tim Wake, and Marla Zucht), our volunteer advisory committee BARC, and our development consultants CitySpaces.

Request We are requesting a $15,000 grant to support the BIRCH affordable housing project at 1033 Miller Road, including:

• on site preparation (tree clearing, etc.); • assistance with identifying and meeting the requirements of potential project funders (consultant costs); and • working with the Bowen arts community on the creation of public art for the project.

If successful with our funding request BIRCH will remain consistent with our policy of prioritizing on-island contractors and service providers.

Page 26 of1 /2922 Would the grant leverage other funding contributions? Yes! This grant will leverage a number of other funding contributions already secured by BIRCH including the donations from individuals, recent interest-free loan from BC Housing (BCH) through their Pre-Development Funding Program, and a project grant from VanCity Credit Union. This funding has allowed BIRCH to refine the building project design with our architects, Boni Maddison Architects, as well as to continue working with our development consultants to identify and advance project funding applications.

Community Impact Grant funding will enable BIRCH to continue working with CitySpaces, our development consultant, and maintain our ability to continue advancing the project in this critical stage in the development process.

What is the expected timing for implementation of your project? BIRCH has recently submitted a formal application to BCH’s Community Housing Fund and is awaiting a response. If successful BIRCH would expect to begin construction by the end of 2021 and complete construction in 2023.

In the event that BIRCH’s application to BCH is unsuccessful, this funding would be critical in enabling BIRCH to continue working with CitySpaces to identify and liaise with other potential funding sources, including Canada Mortgage and Housing Corporation’s Housing Co-Investment Fund.

What impact do you expect or hope your project would have? Bowen Island’s housing crisis is emphasized in BIM’s recent Housing Needs Report, and there is an urgent need to increase the supply of safe and secure rental housing in our community. The BIRCH project represents an important first step in addressing this crisis and at this point is the island’s only project working to provide safe, secure and affordable housing.

BIRCH believes that this project as will provide a useful template for others to utilize as our community works towards ensuring that every member of our community has access to safe, secure and affordable housing.

Thank you for your support and consideration of this application.

Robyn Fenton David McCullum Executive Director Board Chair Bowen Island Resilient Bowen Island Resilient Community Housing Community Housing

Page 27 of2 /2922

RE: Knick Knack Nook Small Grants Program - Social Sustainability Grant

Date: February 2021

Applicant: Bowen Island Resilient Community Housing Society (BIRCH), in partnership with Bowen Island Municipality (BIM).

Executive Summary: There can be no greater Community Impact than the creation of affordable housing units. BIRCH is seeking project funding to bridge the gap between today and the successful funding of the building’s construction. We have been tremendously successful in securing support from our community and all levels of government and have every reason to believe that in the coming months we will receive confirmation of project financing. To get there, we are seeking funding support in order to maintain momentum and to ensure that this vital community project is built as immediately as possible.

Request We are requesting a $5,000 grant to support the BIRCH affordable housing project at 1033 Miller Road, these funds would be used towards:

If successful with our funding request BIRCH will remain consistent with our policy of prioritizing on-island contractors and service providers. Grant Selection Criteria:

1. Projects will contribute to the social sustainability of the community of Bowen through assistance to seniors; assistance to children, youth and families; encouragement of diversity and inclusiveness; promotion of wellness and safety.

BIRCH’S mission is to create more diverse housing options for residents of Bowen Island and by doing so contribute to a more sustainable and resilient community.

In support of that mission, BIRCH’s initial community housing project will provide approximately 27 non-market rate rental units aimed at those not served by Bowen’s current housing market. These rental units will support seniors, youth and families on the island. Secure, affordable housing will inherently encourage more diversity and inclusiveness, as well as increase the wellness and safety of residents.

Page 28 of 292 2. Project is supported by a network of volunteers who are prepared to do the work and can demonstrate their ability to accomplish their goals.

BIRCH is a registered non-profit society that operates almost exclusively through the support of volunteers, including the Board of Directors. With backgrounds in land use planning, finance, project management, and non-profit governance, BIRCH’s Board of Directors have relevant and valuable experience required and are committed to the successful completion of the project.

In addition to the Board of Directors, BIRCH also relies upon BARC, our volunteer advisory committee. Comprised entirely of Bowen residents and stakeholders, this group meets regularly and provides feedback on a range of different materials and design considerations. With meaningful community involvement as one of BIRCH’s guiding principles, we intend to continue working closely with BARC throughout the planning and development process.

With regards to BIRCH’s ability to accomplish our goals, to date we have secured land through a partnership with BIM, received more than $90,000 in grant funding, and an additional $100,000 forgivable loan through BC Housing’s Pre-Development program.

3. Initiatives that create intergenerational linkages are of interest

A significant proportion of our community is not served by Bowen’s current housing market. These are seniors looking to downsize or who require aging-in-place support for safety reasons, low-income and/or single-parent families, youth who no longer wanting or able to live at their parent’s home, seasonal or part-time workers, and other unable to afford or find any rental housing. With limited or non-existent housing options, vulnerable community members are forced to live in unsuitable housing or leave the Island entirely.

Mindful of the impact that this limited housing market has on the entire community, BIRCH believes that the provision of safe and affordable rental housing is the key to keeping Bowen vibrant, resilient, and diverse. The makeup of our community should not be determined by age, suitability, family size, income or any of the many other factors that our current housing market prioritizes. Living on Bowen and being a part of this community must be accessible to everyone, regardless of those factors, and this goal is something we are all dedicated to achieving.

Thank you for your supportive role in the life of our community and for your consideration of this application.

Robyn Fenton David McCullum Executive Director Board Chair Bowen Island Resilient Bowen Island Resilient Community Housing Community Housing

Page 29 of 292 February 1, 2021

Mayor & Council Bowen Island BC

Dear Mayor and Council,

A few of the owners at Artisan Square have been talking about the erosion of the road bank after the circle at the entrance to Artisan. I have decided to write to ask the Municipality to investigate. A few years ago the owner of the lot to the north of Artisan Square cut away a portion of the bank that supports the road and there is some serious erosion taking place because of that. If I remember correctly the owner was ordered by the Municipality to get an engineer's report but very little appears to have been done. There was recently a large rock slide and the road appears to breaking up at its edge. Before something dangerous happens to the road, we would like the bank made stable again. Thank you for your attention to this matter.

Sincerely yours,

Joanne Mogridge

Artisan Lane Bowen Island BC

604 joanne

Page 30 of 292 Parks, Trails and Greenways Advisory Committee January 19, 2021 Meeting

DRAFT

Parks, Trails and Greenways Advisory Committee Meeting View the Video

Minutes of the Parks, Trails and Greenways Advisory Committee Meeting held Tuesday, January 19, 2021 at 7:00 PM via Zoom.

COMMITTEE IN Lusungu Kayani, Chair ATTENDANCE Claudia Schaefer, Vice Chair DG Blair Ben Hart Jeremy Howe Christine Miller Nicola Murray Phil Osborne Councillor Sue Ellen Fast Bonny Brokenshire, Manager of Parks Planning & Bylaw Services (Staff Liaison)

STAFF IN ATTENDANCE Stefania Shortt, Committee Coordinator Carla Skuce, Environment and Parks Planning Coordinator

OPENING OF MEETING The Chair called the meeting to order at 7:00 PM.

APPROVAL OF AGENDA

Introduction of Late Items It was Moved and Seconded That the Parks, Trails and Greenways Advisory Committee approve the agenda and Late Items agenda for the January 19, 2021 meeting. CARRIED UNANIMOUSLY

ADOPTION OF MINUTES

Minutes of the December 8, It was Moved and Seconded 2020 Parks, Trails and That the minutes of the Parks, Trails and Greenways Advisory Greenways Advisory Committee meeting held December 8, 2020 be adopted. Committee Meeting CARRIED UNANIMOUSLY

PUBLIC COMMENTS None.

ELECTIONS Page 31 of 292 Parks, Trails and Greenways Advisory Committee January 19, 2021 Meeting

Election of Chair It was Moved and Seconded That the Parks, Trails and Greenways Advisory Committee elect Lusungu Kayani as Chair. CARRIED UNANIMOUSLY

Election of Vice Chair It was Moved and Seconded That the Parks, Trails and Greenways Advisory Committee elect Claudia Schaefer as Vice Chair. CARRIED UNANIMOUSLY

ACTION ITEMS Review of Action Items from The Committee reviewed the action items from previous meetings. the December 8, 2020 Status was noted. meeting

UPDATES

Staff Update (Bonny Carla Skuce, Environment and Parks Planning Coordinator, provided Brokenshire, Manager of an update regarding Quarry Park improvements which included Environment and Parks parking opportunities and pit toilet vault installation. She further Planning) requested feedback from members regarding additional upgrades. Ideas included: • Installing a shelter and a "traffic circle" in the area where four paths meet (there was some discomfort expressed with building structures in nature and there were also budget and maintenance concerns); • Installing a bench in "activity area" where children play for parents to sit; • Presenting a "quest activity" for kids in the park; • Installing navigational signage; • Communicating the upgrades to Quarry Park to the public and hosting a revitalization launch of the area.

It was also advised that a Fresh Air Fitness program was being initiated by BIM Community Recreation.

Actions:  All Members: Go for a walkabout at Quarry Park and observe and report where natural pauses occur to inform where a bench may be suitable.  Bonny Brokenshire: Invite Manager of Recreation and Community Services to present on Fresh Air Fitness.

Council and Islands Trust Councillor Fast provided an update regarding recent Council activities. Update (Councillor Fast) Highlights included: • Whitesails variance had been approved by Council; • Council Strategic Planning Sessions are imminent.

Page 32 of 292 Parks, Trails and Greenways Advisory Committee January 19, 2021 Meeting

She further advised that the Islands Trust was looking for feedback on its Policy Statement.

Bowen Island Trails Society Phil Osborne provided an update regarding Bowen Islands Trails (BITS) Update (Phil Osborne) Society (BITS). Recent activities included low-impact trail maintenance and installation of navigational signage.

Cates Hill Park Proposal Lusungu Kayani, Chair, provided a presentation, which had been (Lusungu Kayani, Chair) considered by Council and referred to Staff, regarding construction of a playground at Cates Hill Park. Committee members expressed enthusiasm for the idea and it was noted that parking availability was less than had been communicated. Staff advised that site constraints would be included in deliberations and report.

BUSINESS ARISING FROM

MINUTES

Writing Campaign (DG Blair) DG Blair led the discussion regarding PTGAC members writing short pieces (300 - 400 words) regarding appreciation of parks and nature on Bowen Island. Topics could include little known parks, greenways, enhancing trail connectivity on the island in the future, ocean access etc. She asked for volunteers and every committee member expressed interest in participating in the initiative. Discussion included jurisdictional limitations (it was decided that Crown land would be included). Staff provided a review of process: PTGAC members provide articles and photos which Staff would share with the BIM Communications Coordinator.

Actions:  All Members: Decide on writing topic, along with a back up topic, for the next meeting.  Phil Osborne: Share writing opportunity with BITS members.

Shoreline Development Lusungu Kayani, Chair, provided a draft resolution (as appears in Permit Area (Lusungu Kayani, agenda) recommending to Council that shoreline protection be Chair) legislated. Discussion ensued and members suggested edits. Action:

 Claudia Schaefer and Lusungu Kayani: Edit draft resolution recommending shoreline protection legislation.

NEW BUSINESS

2021 PTGAC Work Plan Bonny Brokenshire, Manager of Environment and Parks Planning, (Bonny Brokenshire, provided a draft 2021 PTGAC Work Plan. Committee members

Page 33 of 292 Parks, Trails and Greenways Advisory Committee January 19, 2021 Meeting

Manager of Environment and reviewed the draft and provided comments. Final draft will be Parks Planning) brought forward to the February PTGAC meeting.

INFORMATION ITEMS

Link to Reports and Provided. Publications (Parks Plan, Island Plan, OCP, etc)

NEXT MEETING Tuesday, February 16, 2021 at 7:00 PM

ADJOURNMENT By unanimous consent, the meeting adjourned at 9:00 PM.

Certified Correct:

Lusungu Kayani, Chair Stefania Shortt, Committee Coordinator

Page 34 of 292 Advisory Planning Commission Meeting January 20, 2021

DRAFT

Advisory Planning Commission Meeting View the Video

Minutes of the Advisory Planning Commission Meeting held Wednesday, January 20, 2021 at 7:00 PM via Zoom.

COMMITTEE IN Drew Rose, Chair ATTENDANCE Kirsty Johnstone Michael Penny Martin Pykalo David Hocking, Council Liaison

STAFF IN ATTENDANCE Daniel Martin, Manager of Planning and Development Jennifer Ray Pierce, Planner 1 (left at 7:44 PM) Stefania Shortt, Committee Coordinator

OPENING OF MEETING The Chair called the meeting to order at 7:02 PM.

APPROVAL OF AGENDA

Introduction of Late Items It was Moved and Seconded That the Advisory Planning Commission approve the agenda and Late Items agenda for the January 20, 2021 meeting. CARRIED UNANIMOUSLY

ADOPTION OF MINUTES

Minutes of the October 21, It was Moved and Seconded 2020 Advisory Planning That the minutes of the Advisory Planning Commission meeting held Commission Meeting October 21, 2020 be adopted. CARRIED UNANIMOUSLY

PUBLIC COMMENTS None.

COUNCIL REFERRALS

Rezoning Application (RZ-01- D.K. Harris Properties Ltd.) (Jennifer Rae Pierce, Planner 1, provided: 2020): Happy Isle Cannabis - • Council Report dated December 28, 2020 992 Dorman Rd (D.K. Harris • Council Presentation dated January 11, 2021 Properties Ltd.) (Jennifer Rae • Council Referral dated January 13, 2021 (Resolution) Pierce, Planner 1) • Letter from the Applicant re: Policy Development dated January 14, 2021 • Referral Letter to the APC dated January 20, 2021

Page 35 of 292 Advisory Planning Commission Meeting January 20, 2021

Discussion ensued.

It was Moved and Seconded That the Advisory Planning Commission (APC) provide the following comments regarding Rezoning Application (RZ-01-2020): Happy Isle Cannabis - 992 Dorman Rd (D.K. Harris Properties Ltd.) as presented at its January 20, 2021 meeting: • The APC supports rezoning 992 Dorman Road for cannabis sales in the event that the definition of “retail use” in the Land-Use Bylaw No. 57, 2002 is not amended to include cannabis sales; • The APC recommends that Council direct Staff to provide a draft Cannabis Policy for review before providing comments on the efficacy of such a document; • The APC supports Bylaw No. 530, 2020, a bylaw to amend Land Use Bylaw No 57. 2002, regarding cannabis sales; • The APC supports Staff re-wording Section 3.3.12 for clarity; • The APC recommends that in the event that the Cannabis Policy has not been developed in conjunction with the Land- Use Bylaw amendment, the Land-Use Bylaw amendment process shall proceed without the policy. CARRIED UNANIMOUSLY

Proposed Housekeeping Daniel Martin, Manager of Planning and Development, regarding Land Use Bylaw proposed housekeeping amendments to Land Use Bylaw, No. 57, Amendments (Daniel 2002, provided: Martin, Manager of Planning • Report dated December 4, 2020 and Development) • Council Referral dated December 14, 2020 (Resolution)

Discussion ensued included indecision regarding appropriate definition for “front lot line”.

It was Moved and Seconded That the Advisory Planning Commission support the Proposed Housekeeping Amendments to Land Use Bylaw No. 57, 2002 as presented at its January 20, 2021 meeting. CARRIED UNANIMOUSLY

INFORMATION ITEMS

Council Highlights Provided.

NEXT MEETING Wednesday, February 17, 2021 at 7:00 PM

ADJOURNMENT By unanimous consent, the meeting adjourned at 8:06 PM.

Certified Correct:

Page 36 of 292 Advisory Planning Commission Meeting January 20, 2021

Drew Rose, Chair Stefania Shortt, Committee Coordinator

Page 37 of 292 Bowen Bay Water System Community Information September 21, 2020 Meeting

DRAFT

Bowen Bay Water System Community Information Meeting View the Video

Minutes of the Bowen Bay Water System Community Information Meeting held Monday, September 21, 2020 at 3:00 PM via Zoom.

COMMITTEE IN John O'Donnell, Chair ATTENDANCE Patricia North, Vice Chair Jim Taylor Councillor Alison Morse, Council Liaison

STAFF IN ATTENDANCE Raj Hayre, Chief Financial Officer Patrick Graham, Director of Engineering Annette Frischmann, Utilities Coordinator Stefania Shortt, Committee Clerk (Meeting Chair)

OTHERS IN ATTENDANCE Approximately four (4) members of the public.

OPENING OF MEETING The Chair called the meeting to order at 3:00 PM.

NEW BUSINESS Annette Frischmann, Utilities Coordinator, provided an overview of: Bowen Bay Water System Overview • 2019 Rate Structure • 2020 Rate Structure (Annette Frischmann, • 2019 vs. 2018 Annual Consumption per Connection Utilities Coordinator)

Those items, along with the financial reports that followed, were all included in the Bowen Bay Water System Information Meeting Powerpoint Presentation dated September 21, 2020. Discussion included: • Clarification that the raise in rates is being implemented to increase contributions to reserves. • Clarification that the cost of a leak may be mitigated by the Utility Charge Adjustment Policy.

Financial Reports Raj Hayre, Chief Financial Officer, provided:

(Raj Hayre, Chief Financial • Officer) Financial Results 2019 (Operating and Capital) • Five Year Financial Plan 2020 – 2024 (Operating and Capital)

Page 38 of 292 Bowen Bay Water System Community Information September 21, 2020 Meeting

• Reserve Balance & Replacement Costs

Discussion included:

• Decrease in fees from 2018 to 2019 could be explained by consumption-based rates going into effect. • It was clarified that several of the items were budget provisions and those funds in fact may not be spent. • Water monitoring cost and implementation: Monitoring plans and aquifer optimization were ongoing. Costs associated with such would be divided between each of the connections of the west side systems: Bluewater Park, King Edward Bay and Bowen Bay.

Water Quality and Patrick Graham, Director of Engineering, provided 2019 Annual Operations Report (Patrick Report to Vancouver Coastal Health (VCH) dated June 30, 2020. Graham, Director of He further provided the recently tendered Request for Proposals Engineering) (RFP): Design and Construction Services for Water Systems Improvements. Discussion included:

• Clarification that Tunstall Bay was being included in the West Side water study in order to assess whether installing a new reservoir tank for Tunstall Bay would be more effective than combining Tunstall Bay with the other three West Side systems (Bowen Bay, King Edward Bay and Bluewater Park). It was advised that the Arbutus Bay development presented an additional capital need that could be served with a common system. • Clarification that grant funds may be available, but that there were competing needs for current opportunities. It was advised that grants (such as the Investing in Canada Infrastructure Program) can not be applied for until the specific project is identified and that the parameters of the improvements project are currently unclear. • It was clarified that while the Letters Patent made clear that the seven water systems are distinct, Council has the authority to change that legislation if so inclined. • Use of requiring water catchment systems was discussed.

Requested Actions:

 LAC member requested that a high-level, one pager be provided regarding what the West Side water system challenges are.

Question Period None.

INFORMATION ITEMS Page 39 of 292 Bowen Bay Water System Community Information September 21, 2020 Meeting

Notes from the October 16, Provided. 2019 Bowen Bay Water System Community Information Meeting

Excerpt from the January 13, Provided. 2020 Regular Council Meeting re: 2019 Water Systems Local Advisory Committees Recommendations Report dated November 25, 2019

2019 Water Systems Local Provided. Advisory Committees Recommendations Report dated November 25, 2019

Bowen Island Municipality Provided. Bowen Bay Water System User Rates Bylaw No. 514, 2020

NEXT MEETING Water System Local Advisory Committee meetings will be held late October to early November 2020.

ADJOURNMENT The meeting adjourned at 3:50 PM.

Certified Correct:

Stefania Shortt, Committee Clerk (Meeting Chair)

______Raj Hayre, Chief Financial Officer

______Patrick Graham, Director of Engineering

Page 40 of 292 Bluewater Park Water System Community Information September 16, 2020 Meeting

DRAFT

Bluewater Park Water System Community Information Meeting View the Video

Minutes of the Bluewater Park Water System Community Information Meeting held Wednesday, September 16, 2020 at 7:00 PM via Zoom.

COMMITTEE IN Robert Dufty, Chair ATTENDANCE Jerry Kaehne Michael Rushton Councillor Alison Morse, Council Liaison

STAFF IN ATTENDANCE Raj Hayre, Chief Financial Officer Patrick Graham, Director of Engineering Annette Frischmann, Utilities Coordinator Stefania Shortt, Committee Clerk (Meeting Chair)

OTHERS IN ATTENDANCE Approximately 33 members of the public.

REGRETS

OPENING OF MEETING The Chair called the meeting to order at 7:00 PM.

NEW BUSINESS Bluewater Park Water Annette Frischmann, Utilities Coordinator, provided an overview of System Overview (Annette the Bluewater Park water system including: Frischmann, Utilities Coordinator) • 2019 Rate Structure • 2020 Rate Increase • 2019 vs. 2018 Annual Consumption per Connection

Those items, along with the financial reports that follow, were all included in the Bluewater Park Water System Information Meeting Powerpoint Presentation dated September 16, 2020.

Financial Reports (Raj Hayre, Raj Hayre, Chief Financial Officer, provided an overview of: Chief Financial Officer) • 2019 Financial Results (Operating and Capital) Overview • 2020 – 2024 Five Year Financial Plan (Operating and Capital) • Rate Structure 2019 • Reserve Balance & Replacement Costs • Annual Consumption 2019 Discussion, points of clarification, and highlights included:

Page 41 of 292 Bluewater Park Water System Community Information September 16, 2020 Meeting

Financial Reports • Financial Results • Clarification: The Supply and Services line item of 2019 2019 (Operating and Operating Results reflects water purchases from King Edward Capital) Bay. This amount was calculated according to the amount of • Five Year Financial KEB water used. Plan 2020 – 2024 • Booster Pumps: Attendee requested that a booster pump be (Operating and installed imminently to address the storage issue of the BWP Capital) tank; Staff advised that there is a suite of issues to be • Reserve Balance & addressed which would all be formally identified by an Replacement Costs upcoming study. Booster pumps may not address wider issues. • Flow Direction: It was clarified that the installed flow meter indicates that water flows from King Edward Bay to Bluewater Park, but not the reverse. • LAC member expressed concern that the budget identified to dig new wells was far overshot and that the work was conducted without notification of BWP WS LAC or residents. Staff observed that the value of studies and planning was highlighted by this expensive error. It was further confirmed that moving forward staff would be sure to inform stakeholders of activities that exceeded approved budgets. • Demand Side Management: DSM had not been included in the scope of the current initiative, but demand side management strategies would be addressed in the future.

• West Side Aquifer Study: The study is intended to discover the sustainable yield of the aquifer and to make recommendations regarding the use of existing wells. Storage capacity challenges would also be addressed. It was clarified that some private wells in the west side aquifer were being included in the aquifer study. • Water Improvements Project: The Urban Systems report would provide a road map or action plan to future actions and solutions. • West Side Water System: Different options are being considered, but the benefits of joining the west side water systems was apparent. • LAC Consultation: It was clarified that although the BWP WS LAC had not participated in creating the scope of the RFP, it would be consulted in determining the best path forward. • Future Building: It was clarified that nine units had been permitted for Phase 2 of the King Edward Bay development (Arbutus Ridge) but all other development wouldPage be 42 of 292 Bluewater Park Water System Community Information September 16, 2020 Meeting

suspended until results of the sustainable yield study illuminates capacity.

Question Period Answers to questions were provided throughout the meeting. Requested Actions:

 Attendee with questions regarding King Edward Bay finances was encouraged to email the CFO outside the BWP WS Information meeting context.  LAC members requested that Staff provide a detailed breakdown of the $94,000 well digging expenditure.  Attendee offered to request a list of assumptions regarding Professional and Contract Services line item offline.  LAC members requested that the Waterbreak Repairs on Spyglass Road line item should not be included in the Capital Plan; Staff volunteered to look into that and report back at the LAC meeting.  Staff volunteered to provide engineering drawings of KEB and BWP along with the Design Report submitted to the municipality by the King Edward Bay developers in 2007.  LAC member requested that Staff upload requested documents to the BIM website.

INFORMATION ITEMS Notes on the October 30, Provided. 2019 Bluewater Park Water System Community Information Meeting

Provided. Excerpt from the January 13, 2020 Regular Council

Meeting re: 2019 Water Systems Local Advisory Committees Recommendations Report dated November 25, 2019

Provided. 2019 Water Systems Local Advisory Committees

Recommendations Report dated November 25, 2019

Provided. Bowen Island Municipality Blue Water Park

WaterSystem User Rates Bylaw No. 510, 2020 Page 43 of 292 Bluewater Park Water System Community Information September 16, 2020 Meeting

NEXT MEETING Water System Local Advisory Committee meetings will be held late October to early November 2020.

ADJOURNMENT The meeting adjourned at 8:20 PM.

Certified Correct:

Stefania Shortt, Committee Clerk (Meeting Chair)

______Raj Hayre, Chief Financial Officer

______Patrick Graham, Director of Engineering

Page 44 of 292 Eagle Cliff Water System Community Information September 18, 2020 Meeting

DRAFT

Eagle Cliff Water System Community Information Meeting View the Video

Minutes of the Eagle Cliff Water System Community Information Meeting held Friday, September 18, 2020 at 9:00 AM via Zoom.

COMMITTEE IN Tim Misko, Chair ATTENDANCE Len Gurski David Wrinch Councillor Alison Morse, Council Liaison

STAFF IN ATTENDANCE Raj Hayre, Chief Financial Officer Patrick Graham, Director of Engineering Annette Frischmann, Utilities Coordinator Stefania Shortt, Committee Clerk (Meeting Chair)

OTHERS IN ATTENDANCE Approximately 21 members of the public.

REGRETS Carla Skuce

OPENING OF MEETING The Chair called the meeting to order at 9:00 AM.

NEW BUSINESS Eagle Cliff Water System Annette Frischmann, Utilities Coordinator, provided an overview of Overview (Annette the Eagle Cliff water system including: Frischmann, Utilities Coordinator) • 2019 Rate Structure • 2020 Rate Structure Overview • 2019 vs. 2018 Annual Consumption per Connection • Rate Structure 2019 • Annual Consumption She clarified that the dark blue line signifies 2019 consumption and 2019 the grey line represents 2018. It was speculated that consumption in 2020 would be lower than previous years.

The rate structure and consumption items, along with the financial reports that follow, were all included in the Eagle Cliff Water System Information Meeting Powerpoint Presentation dated September 18, 2020.

Discussion included: • LAC members proposed that meters be read more often to prevent expensive charges due to leaks that occurPage early 45 inof the292 Eagle Cliff Water System Community Information September 18, 2020 Meeting

season. Staff advised that the metering system may be upgraded. • LAC members proposed that the metered period be extended in consideration of climate change. • Clarification regarding the intentions of the Water System Design Improvements RFP included consideration of joining Eagle Cliff to Cove Bay water system and also the option of Eagle Cliff proceeding independently. • Attendees posed questions regarding the breakdown of the $2.9 million line item for Eagle Cliff water system upgrades. • Attendees requested a cost breakdown of the possibility of connecting to Cove Bay water system. • Clarification: $10K per property to connect to the Cove Bay water system along with the cost of creating the infrastructure that would bring water from Cove Bay to Eagle Cliff, which would be shared between EC connected properties and those properties between Cove Bay and EC that were serviced by private wells. The total cost per lot would be approximately $26K. • There was extensive discussion regarding the cost of lining the reservoir; it was decided that the topic would be revisited at the upcoming LAC meeting. • Question about grants: Staff advised that BIM may be applying for an Investing in Canadian Infrastructure grant for the Eagle Cliff water system. • Question about connecting Hood Point to Cove Bay as well to reduce costs. Staff advised that that is a possibility but Hood Point water system currently meets its residents’ needs. • Grant funds could be applied to a variety of capital projects but it was advised that an Eagle Cliff stand alone application would have less chance of success than one that proposes joining to Cove Bay and the new treatment plant. • Timeline: Attendees expressed concerns regarding water supply in summer 2021. Staff advised that the Cove Bay water treatment plant was due for completion in Spring 2021 but infrastructure work in Eagle Cliff could be conducted concurrently. • Historical information regarding debenture account to build up a fund for large items was shared and concerns were expressed that it was being spent on operating costs; it was confirmed that the debenture continues to build up in the capital fund.

Requested Actions:  Include discussion of metering frequency in the LAC meeting discussion.  Include discussion of reservoir liner replacement in the LAC meeting discussion. Page 46 of 292 Eagle Cliff Water System Community Information September 18, 2020 Meeting

 Make all information available to the public including: Cost of joining Cove Bay water system and report that informed the $2.9 million upgrade estimate.  LAC meeting revisit the RFP report in open forum.

Financial Reports (Raj Hayre, Raj Hayre, Chief Financial Officer, provided an overview of: Chief Financial Officer)

• Financial Results 2019 (Operating and Capital) Financial Reports • Five Year Financial Plan 2020 – 2024 (Operating and Capital) • Financial Results • Reserve Balance & Replacement Costs 2019 (Operating and Capital) Discussion included: • Five Year Financial Plan 2020 – 2024 • Attendees complained that this financial plan that was (Operating and provided was out of date. It was clarified that the 2020 – Capital) 2024 Financial Plan provided would be revised during the • Reserve Balance & budget process in October and November 2020 to reflect Replacement Costs 2021 – 2025 priorities. • Clarification regarding Professional and Contract Services and Rent & Utilities line items was provided. • Clarification of the Reservoirs Repairs / Berm Replacement $100K line item: How does this relate to the $2.9 million cost mentioned previously? This line item referred to reservoir liner repair and would probably not be spent. The $2.9 was arrived at subsequent to production of the 2020 Financial Plan. It was further clarified by the Director of Engineering that he had consulted engineers and it was clear that the reservoir could not be lined for $100K, rather $670K. Also, $800K estimate for new treated water reservoir; $600K estimate for new water main; $800K for new water treatment facility. • LAC Chair reassured attendees that the use of reserve capital funds was for important emergency projects. • Contribution to reserve miscalculation was explained.

Requested Actions:

 LAC member repeated a previous request that an additional line item be added to indicate separately for parcel tax for water system and nominal parcel tax for the Eagle Cliff floats.  Staff volunteered to report back on what the Rent & Utilities line item referred to.

Water Quality and Patrick Graham, Director of Engineering, provided the 2019 Annual Operations Report (Patrick Report to Vancouver Coastal Health (VCH) dated June 30, 2020. Graham, Director of He further provided the recently tendered Request for Proposals Engineering) (RFP): Design and Construction Services for Water Systems Improvements. Page 47 of 292 Eagle Cliff Water System Community Information September 18, 2020 Meeting

Discussion continued from before:

• It was clarified that achieving fire fighting standards was a separate priority from the water supply concern being addressed by the proposed connection with Cove Bay. • It was confirmed that despite new developments and climate change, Grafton Lake could meet Eagle Cliff water user needs; an upcoming capacity study would support this. • It was confirmed that if debt financing was required to connect to Cove Bay a referendum would take place. • It was confirmed that despite the recent emergency plan, Eagle Cliff had not used any Hood Point water to date.

Requested Actions:

 LAC Chair suggested putting together a timeline of actions and key milestones, along with a one-pager saying “Option 1 is this and the cost is this; Option 2 is this and the cost is this” and include grant opportunities. Staff agreed to create and distribute.  LAC agenda will include work plan including both short term and long-term solutions.

Question Period Answers to questions were provided throughout the meeting.

INFORMATION ITEMS Notes from the October 9, Provided. 2019 Eagle Cliff Water System Community Information Meeting

Provided. Excerpt from the January 13, 2020 Regular Council

Meeting re: 2019 Water Systems Local Advisory Committees Recommendations Reportdated November 25, 2019

Provided. 2019 Water Systems Local Advisory Committees

Recommendations Report dated November 25, 2019

Provided. Bowen Island Municipality Eagle Cliff Water System User Page 48 of 292 Eagle Cliff Water System Community Information September 18, 2020 Meeting

Rates Bylaw No. 515, 2020

NEXT MEETING Water System Local Advisory Committee meetings will be held late October to early November 2020.

ADJOURNMENT The meeting adjourned at 10:45 AM.

Certified Correct:

Stefania Shortt, Committee Clerk (Meeting Chair)

______Raj Hayre, Chief Financial Officer

______Patrick Graham, Director of Engineering

Page 49 of 292 Cove Bay Water System Community Information September 17, 2020 Meeting

DRAFT

Cove Bay Water System Community Information Meeting View the Video

Minutes of the Cove Bay Water System Community Information Meeting held Thursday, September 17, 2020 at 3:00 PM via Zoom.

COMMITTEE IN Ron Cliff, Vice Chair ATTENDANCE Alison Morse, Council Liaison

STAFF IN ATTENDANCE Raj Hayre, Chief Financial Officer Patrick Graham, Director of Engineering Annette Frischmann, Utilities Coordinator Stefania Shortt, Committee Clerk (Meeting Chair)

OTHERS IN ATTENDANCE Approximately four members of the public.

REGRETS Murray Skeels, Chair Nick Page Tanya Ross

OPENING OF MEETING The Chair called the meeting to order at 3:00 PM.

NEW BUSINESS

Cove Bay Water System Annette Frischmann, Utilities Coordinator, provided an overview of Overview (Annette the Cove Bay water system including: Frischmann, Utilities • 2019 Rate Structure Coordinator) • 2020 Rate Increase Overview • 2019 vs. 2018 Annual Consumption per Connection • Rate Structure 2019 • Annual Consumption Those items, along with the financial reports that follow, were all included in the Cove Bay Water System Information Meeting 2019 Powerpoint Presentation dated September 17, 2020.

Financial Reports (Raj Hayre, Raj Hayre, Chief Financial Officer, provided an overview of: Chief Financial Officer) • 2019 Financial Results (Operating and Capital) • 2020 – 2024 Five Year Financial Plan (Operating and Capital) Financial Reports • Reserve Balance & Replacement Costs • Financial Results Discussion included: 2019 (Operating and Capital) • Attendee requested confirmation that new developmentsPage 50 of 292 Cove Bay Water System Community Information September 17, 2020 Meeting

• Five Year Financial such as Cates Hill expansion and Lot 2, Area 1 on Bowen Plan 2020 – 2024 Island Trunk Road, will be paying connection fees. Staff (Operating and advised that the 2021 – 2025 Financial Plan will address Capital) connection fees more rigorously. It was further clarified that • Reserve Balance & connecting to the Cove Bay water system from within the Replacement Costs system boundaries was a separate, lower charge than to create linear infrastructure from outside of the district to connect to Cove Bay.

Water Quality and Patrick Graham, Director of Engineering, provided the 2019 Annual Operations Report (Patrick Report to Vancouver Coastal Health (VCH) dated June 30, 2020. Graham, Director of Discussion included: Engineering) • Minor quantities of lead had been detected. Vancouver Coastal Health (VCH) was notified and had not recommended water user notification as there had been no public health concern. Attendees expressed concern and were reassured that the amounts were negligible.

He further provided the recently tendered Request for Proposals (RFP): Design and Construction Services for Water Systems Improvements. Discussion ensued.

Cove Bay Water Treatment Patrick Graham, Director of Engineering, provided a verbal update Plant (Patrick Graham, regarding the Cove Bay Water Treatment Plant. Attendees expressed Director of Engineering) excitement regarding the project.

Question Period Attendees asked the following questions. • How many new building approvals? Staff estimated that Seniors Lane, Rivendell, Lot 3 Health Centre and BIRCH housing, Fire Hall and Community Centre, Grafton Lake Lands, along with possible inclusion of Eagle Cliff water users, totalled approximately a couple of hundred new users. • How have all of these new developments been approved without Grafton Lake’s sustainable yield being confirmed? Council advised that studies had been conducted and Staff confirmed that the new developments would not exceed existing water license requirements. Staff further advised that an upcoming study regarding the sustainable yield of Grafton Lake would be made available in October 2020. • There was discussion regarding building code requirements for water conservation such as grey water collection and rain water catchment. It was clarified that the code is provincial but there can be guidelines implemented at the local government or regional level.

Requested Actions: Page 51 of 292 Cove Bay Water System Community Information September 17, 2020 Meeting

 Attendees requested that the Grafton Lake sustainable yield study be made available at the next LAC meeting.

INFORMATION ITEMS Notes from the September 19, 2019 Cove Bay Water Provided. System Community Information Meeting

Excerpt from the January 13, Provided. 2020 Regular Council Meeting re: 2019 Water

Systems Local Advisory Committees Recommendations Report dated November 25, 2019

2019 Water Systems Local Provided. Advisory Committees Recommendations Report dated November 25, 2019

Minutes from the March 9, Provided. 2020 Cove Bay Water System Local Advisory Committee

Meeting

Provided. Bowen Island Municipality Cove Bay Water System User

Rates Bylaw No. 511, 2020

NEXT MEETING Water System Local Advisory Committee meetings will be held late October to early November 2020.

ADJOURNMENT The meeting adjourned at 3:47 PM.

Certified Correct:

Stefania Shortt, Committee Clerk (Meeting Chair)

______Raj Hayre, Chief Financial Officer

Page 52 of 292 Cove Bay Water System Community Information September 17, 2020 Meeting

______Patrick Graham, Director of Engineering

Page 53 of 292 Hood Point Water System Community Information September 14, 2020 Meeting

DRAFT

Hood Point Water System Community Information Meeting View the Video

Minutes of the Hood Point Water System Community Information Meeting held Monday, September 14, 2020 at 12:00 PM via Zoom.

COMMITTEE IN Steve Hoffar, Chair ATTENDANCE Tom Rafael, Vice Chair Mike Corney Robert Sangster Mike Shields Councillor Alison Morse, Council Liaison

STAFF IN ATTENDANCE Raj Hayre, Chief Financial Officer Patrick Graham, Director of Engineering Annette Frischmann, Utilities Coordinator Stefania Shortt, Committee Clerk (Meeting Chair)

OTHERS IN ATTENDANCE One member of the public.

OPENING OF MEETING The Chair called the meeting to order at 12:00 PM.

NEW BUSINESS

Hood Point Water System Annette Frischmann, Utilities Coordinator, provided an overview of Overview (Annette the Hood Point water system including: Frischmann, Utilities • Rate Structure 2019 Coordinator) • Annual Consumption 2019

Those items, along with the financial reports that followed, were all included in the Hood Point Water System Information Meeting Powerpoint Presentation dated September 14, 2020.

Requested Actions:

 LAC member requested that discussion take place regarding properties not eligible for parcel tax charges; Council advised that this topic would be researched and discussed for the subsequent LAC meeting.

Financial Reports (Raj Hayre, Raj Hayre, Chief Financial Officer, provided an overview of: Chief Financial Officer) Page 54 of 292 Hood Point Water System Community Information September 14, 2020 Meeting

• 2019 Financial Results (Operating and Capital) • 2020 – 2024 Five Year Financial Plan (Operating and Capital) • Reserve Balance & Replacement Costs

Discussion included:

• Staff compensation: Formula used to calculate staff compensation allocation was explained. • Legal, audit and insurance line item: Discrepancy between the legal, audit and insurance line item reflected in the Hood Point water systems budgets compared to Tunstall Bay and King Edward Bay was discussed (based on assets value). • Water Systems Master Plan line item: It was clarified that the amount allocated was intended to develop a Terms of Reference for a possible island-wide study but that current urgent activities in other districts such as Bluewater were taking priority and would be costed accordingly. Further, the Design of the Water Services Improvements Project would address many of the elements proposed for the master plan.

Requested Actions:

 LAC member requested that separating the legal, audit and insurance line items be discussed at the subsequent LAC meeting.  LAC member requested that a copy of the intra-replacement cost breakout be provided to LAC members.  LAC member requested that it be confirmed that users other than BIM contribute to replacement cost of the dam on Honeymoon Lake.  LAC member requested written confirmation regarding whether linear infrastructure and the dam can be insured.

Water Quality and Patrick Graham, Director of Engineering, provided the 2019 Annual Operations Report (Patrick Report to Vancouver Coastal Health dated June 30, 2020. Discussion Graham, Director of ensued. Engineering) He further provided the recently tendered Request for Proposals (RFP): Design and Construction Services for Water Systems Improvements. Discussion ensued.

Question Period Answers to questions were provided throughout the meeting.

INFORMATION ITEMS

Notes on the October 8, 2019 Provided . Hood Point Water System Community Information Meeting Page 55 of 292 Hood Point Water System Community Information September 14, 2020 Meeting

Excerpt from the January 13, Provided. 2020 Regular Council Meeting re: 2019 Water Systems Local Advisory Committees Recommendations Report dated November 25, 2019

2019 Water Systems Local Provided. Advisory Committees Recommendations Report dated November 25, 2019

Bowen Island Municipality Provided. Hood Point Water System User Rates Bylaw No. 512, 2020

Bowen Island Municipality Provided. Hood Point Water System Parcel Tax Bylaw No. 519, 2020

NEXT MEETING Water System Local Advisory Committee meetings will be held late October to early November 2020.

ADJOURNMENT The meeting adjourned at 12:45 PM.

Certified Correct:

Stefania Shortt, Committee Coordinator (Meeting Chair)

______Raj Hayre, Chief Financial Officer

______Patrick Graham, Director of Engineering

Page 56 of 292 King Edward Bay Water System Community September 14, 2020 Information Meeting

DRAFT

King Edward Bay Water System Community Information Meeting View the Video

Notes from the King Edward Bay Water System Community Information Meeting held Monday, September 14, 2020 at 9:00 AM via Zoom

COMMITTEE IN Brian Thomas-Peter. Chair ATTENDANCE Donald Heth, Vice Chair Jonathan Burke Michael Penny Councillor Alison Morse, Council Liaison

STAFF IN ATTENDANCE Raj Hayre, Chief Financial Officer Patrick Graham, Director of Engineering Annette Frischmann, Utilities Coordinator Stefania Shortt, Committee Clerk (Meeting Chair)

OTHERS IN ATTENDANCE Approximately five (5) members of the community participated.

REGRETS Bruce McTaggart

OPENING OF MEETING The Chair called the meeting to order at 9:04 AM.

NEW BUSINESS

King Edward Bay Water Annette Frischmann, Utilities Coordinator, presented the overview of System Overview the King Edward Bay water system including: • 2019 Rate Structure (Annette Frischmann, • 2020 Rate Increase Utilities Coordinator) • 2019 vs. 2018 Annual Consumption per Connection

Those items, along with the financial reports that followed, were included in the King Edward Bay Water System Information Meeting

Powerpoint Presentation dated September 14, 2020. Financial Reports Raj Hayre, Chief Financial Officer, provided an overview of: • (Raj Hayre, Chief Financial 2019 Financial Results (Operating and Capital) Officer) • 2020 – 2024 Five Year Financial Plan (Operating and Capital) • Reserve Balance & Replacement Costs

Discussion, points of clarification, and highlights included:

Page 57 of 292 King Edward Bay Water System Community September 14, 2020 Information Meeting

• Cove Bay Water Transfer: The entire cost of trucking of water from the Cove Bay system in 2019 was charged to Bluewater Park. No costs were incurred for the water itself. • Professional Services Line Item Clarification: Costs were due to outside consultants commissioned to identify and rectify infrastructure concerns. • Transfer to Reserves: Line items unspent or marked as provisional do not impact rates, rather are transferred to reserves the subsequent year. • Upgraded Meters: Participants expressed a desire for meter reading capability that would enable individual residents to identify their own usage. • Arbutus Ridge Costs: Arbutus Ridge developers would bear the full cost of installing its own water system infrastructure. The operation would then be maintained by user fees coordinated by the municipality. • Bluewater Park Water Transfer Cost Formula: Members requested that the cost-recovery calculation employed to arrive at the amount paid by Bluewater Park users for water from King Edward Bay system. The following analysis was provided and it was advised that similar would be provided at the Local Advisory Committee in October.

Water Quality and Patrick Graham, Director of Engineering, provided the 2019 Annual Operations Report (Patrick Report to Vancouver Coastal Health (VCH) dated June 30, 2020. Graham, Director of Discussion, points of clarification, and highlights included: Engineering) • Question regarding whether aquifers were considered unitary • 2019 Annual Report entities was addressed with an analogy of an aquifer to Vancouver Coastal resembling a lake which wells draw off. The following Health (VCH) dated illustration of five aquifer areas on Bowen Island was June 30, 2020 provided. • The Provincial Groundwater Observation Well Network interactive website link was also provided to answer questions about aquifer behaviour on Bowen Island.

Request for Proposals (RFP): Patrick Graham, Director of Engineering, provided Request for Design Services Water Proposals (RFP): Design and Construction Services for Water Systems Systems Improvements Improvements and advised that a significant addendum was being considered which would incorporate answers to questions received from applicants. Discussion included:

• LAC members observed that public consultation had not been mentioned in the RFP. It was advised that while the Local Advisory Committees would be consulted, a wider public engagement program would increase the cost of the tender.

Page 58 of 292 King Edward Bay Water System Community September 14, 2020 Information Meeting

Question Period Answers to questions were provided throughout the meeting.

INFORMATION ITEMS

Notes from the September Provided. 11, 2019 King Edward Bay Water System Community Information Meeting

Excerpt from the January 13, Provided. 2020 Regular Council Meeting re: 2019 Water Systems Local Advisory Committees Recommendations Reportdated November 25, 2019

2019 Water Systems Local Provided. Advisory Committees Recommendations Report dated November 25, 2019

Bowen Island Municipality King Provided. Edward Bay Water System User Rates Bylaw No. 516, 2020

NEXT MEETING Water System Local Advisory Committee meetings will be held late October to early November 2020.

ADJOURNMENT The Chair called the meeting to order at 10:14 AM.

Certified Correct:

Stefania Shortt, Committee Clerk (Meeting Chair)

______Raj Hayre, Chief Financial Officer

______Patrick Graham, Director of Engineering

Page 59 of 292 Tunstall Bay Water System Community Information September 15, 2020 Meeting

DRAFT

Tunstall Bay Water System Community Information Meeting View the Video

Minutes of the Tunstall Bay Water System Community Information Meeting held Tuesday, September 15, 2020 at 9:00 AM via Zoom.

COMMITTEE IN Gerry Sear, Chair ATTENDANCE Doug Ham Councillor Alison Morse, Council Liaison

STAFF IN ATTENDANCE Raj Hayre, Chief Financial Officer Patrick Graham, Director of Engineering Annette Frischmann, Utilities Coordinator Stefania Shortt, Committee Clerk (Meeting Chair)

OTHERS IN ATTENDANCE Approximately four members of the public.

OPENING OF MEETING The Chair called the meeting to order at 9:00 AM.

NEW BUSINESS Tunstall Bay Water System Annette Frischmann, Utilities Coordinator, provided an overview of: Overview • 2019 Rate Structure (Annette Frischmann, • 2020 Rate Increase Utilities Coordinator) • 2019 vs. 2018 Annual Consumption per Connection

Those items, along with the financial reports that followed, were all included in the Tunstall Bay Water System Information Meeting Powerpoint Presentation dated September 15, 2020.

Financial Reports Raj Hayre, Chief Financial Officer, provided an overview of: • 2019 Financial Results (Operating and Capital) (Raj Hayre, • 2020 – 2024 Five Year Financial Plan (Operating and Capital) Chief Financial Officer) • Reserve Balance & Replacement Costs

Discussion included: • Members of the public urged BIM Staff to proceed expeditiously with borrowing and raising of rates in order to support the construction of a water reservoir tank and to build reserves. Page 60 of 292 Tunstall Bay Water System Community Information September 15, 2020 Meeting

• Staff advised that grant opportunities were being sought and that borrowing was being considered.

Water Quality and Patrick Graham, Director of Engineering, provided the 2019 Annual Operations Report Report to Vancouver Coastal Health (VCH) dated June 30, 2020. He further provided the recently tendered Request for Proposals (RFP): (Patrick Graham, Design and Construction Services for Water Systems Improvements. Director of Engineering) Discussion ensued.

Question Period Answers to questions were provided throughout the meeting.

INFORMATION ITEMS Notes on the September 10, Provided. 2019 Tunstall Bay Water System Community Information Meeting

Excerpt from the January 13, Provided. 2020 Regular Council Meeting re: 2019 Water Systems Local Advisory Committees Recommendations Report dated November 25, 2019

2019 Water Systems Local Provided. Advisory Committees Recommendations Report dated November 25, 2019

Bowen Island Municipality Tunstall Bay Water System Provided. User Rates Bylaw No. 513, 2020

NEXT MEETING Water System Local Advisory Committee meetings will be held late October to early November 2020.

ADJOURNMENT The meeting adjourned at 9:34 AM.

Certified Correct:

Stefania Shortt, Committee Clerk (Meeting Chair)

Page 61 of 292 Tunstall Bay Water System Community Information September 15, 2020 Meeting

______Raj Hayre, Chief Financial Officer

______Patrick Graham, Director of Engineering

Page 62 of 292 Policy Statement Amendment Project (Islands 2050) Update to Bowen Island Municipal Council February 8, 2021 Page 63 of 292

1 Acknowledgement

Islands Trust acknowledges that the land on which we gather is within the territories of the səl̓ilwətaʔɬ, shíshálh, Sḵwx̱wú7mesh, and xʷməθkʷəy̓əm First Page 64 of 292 Nations.

2 What we are Learning?

Islands Trust is looking at the land and waters in a new way that is inclusive of preserving and protecting for all not just some. Page 65 of 292

3 Page 66 of 292

4 Page 67 of 292

5 Islands Trust Policy Statement

Includes guiding principles for Trust Council Identifies three main goals: 1. Ecosystem protection 2. Stewardship of resources 3. Healthy and sustainable communities Includes three types of policies to achieve

Page 68 of 292 the Islands Trust object: 1. Commitments of Trust Council 2. Directives to LTCs and IMs 3. Recommendation (to others)

6 Page 69 of 292

7 Page 70 of 292

8 How the Policy Statement applies to Bowen Island Municipality

Bowen Island Municipality must:

1. submit its Official Community Plan to the Islands Trust Executive Committee for approval

2.Page 71 of 292 refer non-OCP bylaws that include a reference to a matter included in the Islands Trust Policy Statement to the Executive Committee for assessment of whether it is contrary to or at variance with the Policy Statement

9 2019 Engagement Page 72 of 292

10 2019 Engagement Page 73 of 292

11 2019 Engagement Page 74 of 292

12 Page 75 of 292

13 Page 76 of 292

14 Who Are We Engaging With?

Staff began engagement with First Nation governments and treaty associations in December 2019

Tsleil-waututh / səl̓ílwətaʔ Halalt Cowichan Homalco Klahoose Naut’sa mawt Lyackson Tribal Council Malahat Tla’amin Halalt Snaw-naw-as Snuneymuzw Stz’uminus Tsawwassen Tsleil-waututh Tsawout MÁLEXEȽ/Malahat T’souke W̱SÁNEĆ Engagement Tseycum Leadership Council Tsartlip

Sḵwx̱wú7mesh /Squamish Page 77 of 292 Penelakut Tla’amin

Snuneymuxw K’ómoks

Contacted: SXIMEȽEȽ (Esquimalt) Nation, Ts'uubaa-asatx (Lake Cowichan) First Nation, xʷməθkʷəy̓əm Musqueam Indian Band, BOḰEĆEN (Pauquachin) First Nation, Qualicum First Nation, Scia’new (Beecher Bay) First Nation, SEMYOME (Semiahmoo) First Nation, shíshálh (Sechelt) Nation, Snuneymuxw (Nanaimo) First Nation, Lekwungen (Songhees) Nation, Sḵwx̱wú7mesh (Squamish) Nation, Stz’uminus (Chemainus) First Nation, Tsleil-waututh/səl̓ílwətaʔ (Burrard Inlet) Nation, W̱SIḴEM (Tseycum) First Nation, We Wai Kai (Cape Mudge) First Nation, We Wai Kai (Cape 15 Mudge) First Nation Capacity Funding

• Islands Trust worked with First Nations governments to provide capacity funding to staff and councils to review the policy statement in its current form and provide guiding principles, comments, and concerns related to wording, policies, Page 78 of 292 amendments, and acknowledgement. • Capacity funding will continue until March 2021

16 Page 79 of 292

17 Page 80 of 292

18 Next steps • Continuing First Nations engagement throughout the process • Virtual Open house on March 2 • Trust Council discussion March 9 • Drafting • First reading in May (tentative) • Formal referrals of draft bylaw sent to 100+ including BIM • Second/third reading in Winter 2022 • Ministerial adoption in Summer 2022 Page 81 of 292

19 QUESTIONS? Page 82 of 292

20 Report revised Feb 8/21

To: Mayor Ander and Council

From: Raj Hayre, Chief Financial Officer

Date: January 31, 2021 Meeting Date: February 8, 2021

Subject: 2021 Five Year Financial Plan Bylaw Report

RECOMMENDATION That Bylaw No. 533, 2021 cited as “Bowen Island Municipality 2021 Five Year Financial Plan Bylaw No. 533, 2021” be read a first, second and third time.

PURPOSE The purpose of this report is to seek Council’s approval of the proposed “Five Year Financial Plan Bylaw No. 533, 2021” attached as ATTACHMENT 1 and to recommend that Council give first, second and third readings of the financial plan bylaw.

DISCUSSION The proposed Five Year Financial Plan for 2021-2025 contemplates a property tax levy increase of $379,200 for 2021. The 2021 municipal tax levy impact of the proposed budget for a residential property with an average assessed value of $1,221,000 is an increase of $164 per year over the previous year, or a monthly increase of approximately $14. The increase in the tax levy will support:

• An increase in the contribution to the Capital Replacement and Renewal Fund, which is the funding source for addressing the renewal and replacement of assets $ 114,200 (2.0%)

• Inflationary impact on expenditure provisions for supplies and services$ 114,000 (2.0%)

• An increase in the provision for a cost of living adjustment for staff salaries and for the inflationary increase in benefits costs $ 102,100 (1.8%)

• Additional staffing resources - 0.7 full time equivalency $ 54,000 (0.9%)

• Establishment of an annual provision and contribution to a reserve to be used to fund operating projects. $ 50,000 (0.9%)

• New construction revenue which represents an addition to the tax roll has been applied to address expenditure budget provision increases for 2021. $ (55,100) (-1.0%).

Page 1 of 4 2021 Five Year Financial Plan Bylaw Report February 8, 2021 Regular Council Meeting Page 83 of 292 The proposed 2021 Financial Plan will result in a 4.6 percent increase in the tax levy to support an increase in operating costs and a 2.0 percent increase to fund the increase in the annual contribution to the capital renewal and replacement fund for a total increase of 6.6 percent .

Funding provisions and operating impacts of major capital projects including a new community centre and municipal hall, the Cove Bay Water Treatment Plant, replacement of the main firehall and emergency operations centre, roads rehabilitation, several culvert replacements, replacement of a fire truck and first phase of the multi-use path are contemplated in the five year financial plan.

The 2021 budget pressures and impact of the of the five year financial plan were reviewed with the Finance Advisory Committee (FAC) in November 2020. Recommendations from the FAC to Council are attached to this report as ATTACHMENT 2.

Proposed operating and capital budgets for each of the 7 water systems were reviewed with each Local Advisory Committee and recommendations of each advisory committee were included in the February 8, 2021 Council Meeting Agenda and are included as ATTACHMENT 3 to this report.

The five year financial plan was developed by analyzing the future cost pressures impacting expenditures with first consideration of funding these pressures being given to all anticipated non- taxation sources of revenue. The difference between the increase in non-taxation revenue and the increase in anticipated expenditures is the amount of revenue required to balance the budget. This amount is collected through municipal property taxation and represents the increase in municipal tax levy. Preliminary budget analysis identified that $875,100 in additional tax levy funding was required to address the level of services expected on Bowen Island. This would have resulted in a tax levy increase of 15.5 percent. Recognizing this increase would be too onerous on the small tax base of our island, not all of the service level needs could be addressed in 2021 and therefore staff removed various requested resources. The proposed 2021 budget includes only cost pressures to adjust for anticipated inflationary increases, additional funding provisions required for capital and operating reserve funds and an addition of a 0.7 full time equivalency in staff resources. The current proposed budget requires a tax levy increase of 6.6 percent or $379,200, which is reduced significantly from the preliminary budget increase identified of $875,100 such that $495,900 of identified service level needs will not be addressed in 2021.

Additional Capital Expenditures for the Multi use Path were added to the 2021 financial plan, post public consultation, based on a report presented to Council on January 22, seeking approval to apply for grant funding. In total, $1,171,000, (72%) of the total budget of $1,627,000 for the 3 phases of the multi-use path is anticipated to be funded through grants. Additional municipal funding provisions added include $158,000 of municipal funding for the Mt. Gardner to Cardena phase and $66,000 for the Carter to Artisan phase. The additional municipal funding for the Mt. Gardner to Cardena Rd Phase is required because $73,000 of anticipated budgeted grant funding in 2020 did not materialize and based on recent cost estimates additional funding of $85,000 is required to bring project budget up to $885,000. The financial impacts of these changes are illustrated in Table 1 below:

Page 2 of 4 2021 Five Year Financial Plan Bylaw Report February 8, 2021 Regular Council Meeting Page 84 of 292 Table 1 – Additional Capital Expenditures Added to Financial Plan Additional Funding Provisions included In Financial Plan Multi-use Path Phases Additional Grant Funding Municipal Funding Budget Provision Mt. Gardner to Cardena (Total $885k) $158,000 - 158,000 Carter to Artisan 253,000 187,000 66,000 Cardena to Seniors Road 489,000 489,000 Total $900,000 676,000 224,000

Detailed information on the development, of 2021 budget, consultation with the FAC, Council, and the public is contained on Citizen Lab, which is the municipalities public consultation web-based portal. A pdf document of information available on the portal is attached this report as ATTACHMENT 4. The live link to access the portal is: https://bowenisland.citizenlab.co/en/projects/budget-2021 The Citizen Lab portal contains copies of staff reports, budget schedules, and live links to recorded presentations of the council workshop and the public consultation.

Significant infrastructure renewal is required and reflected in capital expenditures from 2021 to 2025. Reinvestment required includes significant updates to the Snug Cove Sewer system, interconnection between the Eagle Cliff and Cove Bay water systems, replacement of a Water tank in Tunstall Bay, replacement of Service Yard buildings, replacement of culverts which are in very poor shape, replacement of fire trucks and replacement of aging infrastructure across the water systems. Budget provisions are included in the five-year financial plan to address replacement of infrastructure which is at critical risk of failure. There is not sufficient funding in reserves to address all the replacement needs required over the next five years. An assumption that external borrowing or grants will be used to fund infrastructure has been made. Other provisions included in the outer years of the financial plan include anticipated revenues and expenditures associated with the operation of the new community centre and municipal hall building, a continued annual 2% tax levy increase to address the infrastructure funding gap and increase in funding to the infrastructure and renewal reserve, annual increases in utility reserve contributions to reserves to address the funding deficit in water reserves for infrastructure renewal and replacement, the impacts of debt servicing for the Cove Bay Water Treatment Plant, the Community Centre and Municipal Hall facility and Fire Hall. An annual Inflationary provision of 2 percent has been applied to other operating costs in outer years.

PUBLIC CONSULTATION Notice of a virtual open house on the 2021 to 2025 financial plan was advertised in the Undercurrent newspaper on December 24th, 2020 and was also posted on the municipal website, and other communication channels to ensure public awareness. Budget materials for the General Fund and Water Systems were also available for public viewing and comments between December 15, 2020 and January 31, 2021. A virtual open house was hosted by Bowen Island Municipality of January 14, 2021. The virtual open house was comprised of a power point presentation and provided information to attendees on the how the municipal budget is created, the 2021 pressures on the municipal budget, an explanation of what is included on the municipal property tax bills, the

Page 3 of 4 2021 Five Year Financial Plan Bylaw Report February 8, 2021 Regular Council Meeting Page 85 of 292 relationship between the municipality and other taxing authorities and how the proposed budget would impact 2021 municipal property taxes based on assessed values. A YouTube recording of the virtual open house is available for viewing through the Citizen Lab portal.

The public was also invited to forward their comments on the proposed 2021 budget either directly in the Citizen Lab platform or via email. A summary of the comments posted on Citizen Lab and redacted individual email responses received are attached to this report as ATTACHMENT 5.

FINANCIAL CONSIDERATIONS: The 2021 municipal tax levy impact of the proposed budget for a residential property with an average assessed value of $1,221,000 is an increase of $164 per year over the previous year, or a monthly increase of approximately $14.

COMMUNICATION STRATEGY: Adoption of the financial plan will be recorded in the minutes of the Council meetings and Council Highlights. The plan will be made permanently available on the Municipal website, and will be posted within the project section of Citizenlab. The public will be informed through all Municipal communications channels including by News Release, e-newsletter and social media. In addition, members of the public who made comment by e-mail and/or on Citizenlab will be informed directly.

CONCLUSION: The 2021 Five Year Financial Plan has been developed within the framework provided by the “Bowen Island Municipality Guiding Principles for Planning and Budgeting Decision-Making Policy.” Considerations for ongoing fiscal sustainability and minimizing the burden on taxpayers during the COVID-19 global pandemic, whilst noting that the pandemic will end and position Bowen Island to continue serving the public and investing in projects for future benefit are key components if this financial plan. The proposed tax increase will enable the Municipality to fund anticipated costs of operations in 2021 and make contributions to Capital Reserves to address asset renewal and replacement. The 2021 Five Year Financial Plan has been through a thorough public consultation process and staff recommend that the proposed 2021 Five Year Financial Plan be read a first, second and third time.

Submitted By: Raj Hayre, Chief Financial Officer

Useful Links: • Budget Consultation • Budget 101 Video

Attachments: 1. Bylaw No. 533 2021, 2021 Five Year Financial Plan Bylaw 2. Recommendations from Finance Advisory Committee to Council 3. Recommendations of Water Local Area Committees to Council 4. Budget Information from Portal 5. Public Comments

Page 4 of 4 2021 Five Year Financial Plan Bylaw Report February 8, 2021 Regular Council Meeting Page 86 of 292

Bowen Island Municipality Bylaw No. 533, 2021

A bylaw to adopt the 2021 Five Year Financial Plan

WHEREAS the Council of Bowen Island Municipality, in open meeting assembled has established the following guiding principles to serve as a framework for decision making during the planning and budgeting process which provides the foundation for the delivery of community services, financial sustainability and a desirable legacy for future generations:

• We will be responsive to the needs of our citizens • We will be innovative and creative in the delivery of services and the financing of capital projects • We will ensure service levels and the funding of such services are sustainable • We will maintain our infrastructure in a proper state of repair • We will ensure property taxes are equitable and strive to strike a balance between customer demand for services and taxpayers ability to pay • We will live within our means • We will protect our natural environment

AND WHEREAS the Council of Bowen Island Municipality, in open meeting assembled has established the following revenue policies to meet the stated objectives and principles:

• Council will consider the tax increase required for the ensuing planning period by first covering the projected cost increase for existing services and then considering other enhancements. • New services or enhancements to existing services will be funded by a combination of: 1. Reduction in the cost of existing services. This may include a reallocation of resources from one area to another. 2. Increase in other revenues. 3. A further increase in taxes.

• The Municipality will increase the annual contribution to reserves for the maintenance and replacement of infrastructure by an increase in property tax of at least 2.0% each year. • Utilities will be operated on a self-funded basis though equitable user fees. • Recreation fees will be established to collectively recover a minimum of 100% of direct costs for recreation programs.

Page 87 of 292 Bowen Island Municipality Bylaw No.533, 2021 Page 1 of 3

• Fees for development related functions (i.e. building and other related inspections development approvals, subdivision) will be set at levels to recover full costs. • Solid Waste Management Services is financed 100% by a combination of parcel tax and fees (through decal sales). • Bowen Island Municipality will pursue alternative revenue sources prior to consideration of incurring debt or increasing taxes. • Bowen Island Municipality will minimize tax increases by using the Small Community Grant funds to reduce the tax increase that would otherwise be necessary to maintain the level of services to the community.

AND WHEREAS the Council of Bowen Island Municipality is satisfied that the proportions of funding sources described in “Schedule A” are reasonable and acceptable results from the application of policies such as the foregoing and the considerations made during the annual budget development process;

AND WHEREAS the Council of Bowen Island Municipality has adopted a Permissive Tax Exemption Policy; the Permissive Tax Exemption bylaw is adopted every fourth year with due consideration of the benefits to the community. Recognizing the impact to taxpayers, such that all approved exemptions effectively reduce the total value of the annual assessment roll for property tax purposes and shift the property tax burden to the remaining Bowen Island taxpayers for Municipal taxes and Regional District and Islands Trust requisitions.

The total estimated value of the Permissive Tax Exemptions approved by Council for the 2021 tax year are $102,800. Of this amount, $58,200 of exempted taxes related to the Municipality, the Regional District and the Islands Trust, and will be redistributed proportionately to the remaining Bowen taxpayers.

AND WHEREAS the Council of Bowen Island Municipality, in open meeting assembled has considered the distribution of tax among property classes and has concluded that:

1) There is no appreciable difference between the benefits delivered or demands made on the infrastructure between residential and business properties and recreational/non-profit properties. 2) To encourage the preservation of the rural community, farm properties will be provided tax relief of a 50% tax rate as compared to residential. 3) Utilities and Industrial properties will be apportioned tax at 4.16 times the residential rate as it is believed that the tax revenue received from these property classifications is not proportionate to the benefits such properties derive from the community;

Page 88 of 292 Bowen Island Municipality Bylaw No.533, 2021 Page 2 of 3

NOW THEREFORE the Council of Bowen Island Municipality, in open meeting assembled establishes the following distribution ratio for Municipal Property Tax:

NOW THEREFORE the Council of Bowen Island Municipality, in open meeting assembled, enacts as follows:

1) Schedule “A” attached to and forming part of this bylaw is hereby declared to be the Financial Plan for Bowen Island Municipality for the five-year period from 2021 to 2025.

2) This bylaw may be cited as “Bowen Island Municipality 2021 Five Year Financial Plan Bylaw No. 533, 2021”.

READ A FIRST TIME this ____ day of ______, 2021;

READ A SECOND TIME this ____ day of ______, 2021;

READ A THIRD TIME this ____ day of ______, 2021; AND

RECONSIDERED AND FINALLY ADOPTED this ____ day of ______, 2021;

______Gary Ander Hope Dallas Mayor Corporate Officer

Page 89 of 292 Bowen Island Municipality Bylaw No.533, 2021 Page 3 of 3 Bowen Island Municipality Schedule "A" ‐ Bylaw 533, 2021

2021 2022 2023 2024 2025 REVENUES Property Tax Levy $ 6,113,100 $ 6,438,400 $ 6,743,500 $ 7,099,500 $ 7,322,900 Parcel Taxes 1,705,000 1,716,900 1,730,000 1,744,700 1,761,100 Grants-in-Lieu of Taxes 72,900 73,000 73,100 73,200 73,300 User Fees 1,930,900 2,027,000 2,285,900 2,395,400 2,559,100 Grants 2,164,700 12,089,100 4,841,300 958,900 4,568,000 Other Revenue 231,000 1,314,500 216,000 217,400 218,900 Proceeds from Sale of Community Lands - - - - - Total Revenue 12,217,600 23,658,900 15,889,800 12,489,100 16,503,300

Transfers from Reserves From Statutory Asset Reserves 3,961,400 3,287,100 1,964,200 1,964,300 1,964,400 From Non-Statutory Reserves 2,410,500 117,100 14,900 15,100 15,400 Total Transfers from Reserve Funds and Accumulated Surplus 6,371,900 3,404,200 1,979,100 1,979,400 1,979,800

Proceeds from Debt 4,340,000 5,696,900 607,600 1,500,000 1,500,000 TOTAL REVENUE, TRANSFERS, AND PROCEEDS OF DEBT$ 22,929,500 $ 32,760,000 $ 18,476,500 $ 15,968,600 $ 19,983,100 EXPENSES Operating Expenses General Government $ 2,013,300 $ 1,960,600 $ 1,962,900 $ 1,874,300 $ 1,904,200 Fire and Protective Services 905,500 773,500 788,500 804,300 819,700 Engineering & Transportation 958,900 959,600 977,700 996,100 1,014,800 Planning, Development & Permits 605,000 618,500 629,800 641,300 653,100 Parks, Enviornment & Recreation 1,074,100 1,092,000 1,284,500 1,318,300 1,330,600 Waste & Recycling 1,376,900 1,382,000 1,382,000 1,382,000 1,382,000 Library 396,800 369,500 376,500 384,000 391,500 Water & Sewer 1,053,700 1,074,000 1,094,200 1,114,800 1,135,800 Interest 131,800 201,800 246,800 271,800 271,800 Total Operating Expenses 8,516,000 8,431,500 8,743,000 8,787,000 8,903,500

Transfers to Reserves To Statutory Reserves 1,748,400 1,884,400 2,013,300 2,146,200 2,288,400 To Non-Statutory Reserves 429,100 489,000 605,100 739,100 894,300 Total Transfers to Reserves 2,177,500 2,373,400 2,618,400 2,885,400 3,182,700

Debt Principal Repayments 233,300 214,800 214,800 394,200 394,200

Capital Expenditures 12,002,700 21,740,200 6,900,300 3,902,000 7,502,700

TOTAL EXPENSES, TRANSFERS, AND DEBT REPAYMENTS $ 22,929,500 $ 32,760,000 $ 18,476,500 $ 15,968,600 $ 19,983,100

Page 90 of 292 ATTACHMENT 2

2021 PROGRAM OPERATING AND PROJECT BUDGET PRESSURES FINANCE ADVISORY COMMITTEE RECOMMENDATIONS

Whereas the Finance Advisory Committee has received all of the program requests submitted for the 2021 budget process to date, which would require a property tax rate increase of 15.5%; and Whereas the Finance Advisory Committee has received details for all project requests which exceed the available funding in reserves, and Whereas the BIM Guiding Principles for Planning and Budgeting Decision Making Policy prioritizes; 1. Funding and organizing programs required to deliver essential community services; 2. Considerations of tax increases required for the ensuing planning period by first covering the projected cost increase for existing services and then considering other enhancements; 3. Maintaining its infrastructure in a proper state of repair; 4. Establishing and maintaining sufficient reserves to provide funding for the major restoration and/or replacement of existing capital assets and infrastructure.

That Council direct staff to develop a series of options for a maximum increase in taxes of 5% for consideration; That Council direct staff to develop a series of options for an additional incremental maximum tax increase of 1.5%for consideration to determine whether an extraordinary increase provides sufficient additional benefits for taxpayers support; That Council direct staff to prioritize and/or defer new asset capital requests ensuring total expenditures from new asset reserves be limited to a maximum of $275,000; and That Council direct staff to prioritize and/or defer capital asset renewal and replacement requests ensuring year-end closing balances for Capital Renewal and Replacement Reserves exceed the following for the next 5 years to 2025: • 2021 - $ 500,000 • 2022 - $ 650,000 • 2023 - $ 800,000 • 2024 - $ 900,000 • 2025 - $1,100,000

Page 91 of 292 2021 Financial Plan Bylaw Report Feb 8, 2021 Water System Local Advisory Committee Recommendations December 2020

Committee Recommendations Staff Comments Hood Point That the Hood Point Water System Local Recommendations incorporated Advisory Committee agree that Staff include in 2021 Five Year Financial Plan. the draft Hood Point Water System 2021 - 2025 Operating and Capital Budgets as presented at its December 1, 2020 meeting in the Bowen Island Municipality 2021 - 2025 Five Year Financial Plan with the following amendments: • Operations Budget: o No amendments requested. • Capital Budget: o Operation, Maintenance and Surveillance Manual and Dam Emergency Plan Honeymoon Lake Dam line item: Change $20,000 to $10,000; and, o Water Master Plan line item: Remove completely.

Tunstall Bay That the Tunstall Bay Water System Local Recommendation incorporated Advisory Committee recommend that Council in 2021 Five Year Financial Plan. direct Staff to include the Tunstall Bay Water System 2021 - 2025 Operating and Capital Budgets as presented at its December 2, 2020 meeting in the Bowen Island Municipality 2021 - 2025 Five Year Financial Plan. King Edward That the King Edward Bay Water System Local A bylaw to establish a statutory Bay Advisory Committee recommend that Council reserve will be prepared for direct Staff to include the draft King Edward Council Consideration in the Bay Water System 2021 - 2025 Operating and Spring. The balance in the non- Capital Budgets as presented at its December statutory reserve will be 3, 2020 meeting in the Bowen Island transferred to the statutory Municipality 2021 - 2025 Five Year Financial reserve after it is established. Plan with the following recommendation: • That Council direct Staff to establish a Statutory Reserve Fund for King Edward bay and that the Capital Reserve Fund for works in the King Edward Bay water system balance be transferred into such.

Page 92 of 292

Bowen Bay That the Bowen Bay Water System Local Capital reserves are not sufficient Advisory Committee recommend that Council to address long term direct Staff to include the Bowen Bay Water infrastructure replacement System 2021 - 2025 Operating and Capital needs. A provision for an Budgets as presented at its December 3, 2020 increase to the contribution to meeting in the Bowen Island Municipality capital reserves consistent with 2021 - 2025 Five Year Financial Plan with the other water systems was following recommendations: included in the financial plan. • Operating Budget: This required a 20 percent increase in water rates. o That annual water rates not be increased by any more than 10% a year; • Capital Budget: o That the 400,000-capital expenditure in years 2022 - 2025 for the Bowen Bay Water System Improvements be removed.

Cove Bay That the Cove Bay Water System Local Staff are looking into an Advisory Committee recommend that Council equitable method of applying the direct Staff to include the draft Cove Bay parcel tax which will include Water System 2021 - 2025 Operating and applying it to all connected and Capital Budgets as presented at its December unconnected properties. 3, 3030 meeting in the Bowen Island Municipality 2021 - 2025 Five Year Financial It is best practice to fund debt Plan with the following comments: servicing based on Parcel Taxes • Operating Budget: rather than volumetric rates. o That for 2021 a Parcel Tax be Although volumetric based applied to all connected and pricing is more equitable it also unconnected properties in has a higher degree of risk Cove Bay to service internal associated with not recovering debt; required revenue. o That Council direct staff to Staff are exploring cost recovery explore the possibility of using strategies that would be volumetric rates for debt equitable and better represent servicing; usage. o That the possibility of billing users quarterly be explored; Options and implications for a o That incoming revenue from quarterly billing cycle for 2022 new connections be directed will be considered and reviewed to debt servicing; with the LAC.

• Capital Budget: Incoming revenue from new connections is transferred to

Page 93 of 292 o That the Tank Mixers Reserves. Reserve balances can Installation line item be be used to pay down debt. deferred; o That the Updating Flowworks Recommendations for Capital Information Database line Budget incorporated in 2021 Five item be deferred; and, Year Financial Plan. o That the Water Master Plan line item be removed.

Bluewater Park That the Bluewater Park Water System Local Recommendations of FAC Advisory Committee recommend that Council incorporated in 2021 Five Year direct Staff to include the draft Bluewater Park Financial Plan. Water System 2021 - 2025 Operating and Capital Budget as presented at its December 8, 2020 meeting in the Bowen Island Municipality Five Year Financial Plan with the following comments: • Operating Budget: o That the rate increase is supported in order to increase contributions to Capital Reserves; • Capital Budget: o That the Water Master Plan funding strategy be reconsidered to include funding from the Municipal General Fund.

Eagle Cliff That the Eagle Cliff Water System Local Recommendation incorporated Advisory Committee recommend that Council in 2021 Five Year Financial Plan. direct Staff to include the draft Eagle Cliff Water System 2021 - 2025 Operating and Capital Budgets as presented at its December 1, 2020 meeting in the Bowen Island Municipality 2021 - 2025 Five Year Financial Plan.

Page 94 of 292 Hood Point Water System Local Advisory Committee December 1, 2020 Meeting

DRAFT

Hood Point Water System Local Advisory Committee Meeting View the Video

Minutes of the Hood Point Water System Local Advisory Committee Meeting held Tuesday, December 1, 2020 at 1:00 PM via Zoom.

COMMITTEE IN Steve Hoffar, Chair ATTENDANCE Tom Rafael, Vice Chair * Mike Corney Robert Sangster Mike Shields Councillor Alison Morse, Council Liaison * denotes partial attendance STAFF IN ATTENDANCE Raj Hayre, Chief Financial Officer Patrick Graham, Director of Engineering Aoife Cashman, Finance Officer Annette Frischmann, Utilities Clerk Stefania Shortt, Committee Coordinator

OTHERS IN ATTENDANCE Approximately two members of the public.

OPENING OF MEETING The Chair called the meeting at 1:00 PM.

APPROVAL OF AGENDA

Introduction of Late Items It was Moved and Seconded That the Hood Point Water System Local Advisory Committee approve the agenda and Late Items agenda for the December 1, 2020 meeting as amended. CARRIED UNANIMOUSLY

ADOPTION OF MINUTES

Minutes of the July 15, 2020 It was Moved and Seconded Hood Point Water System That the minutes of the Hood Point Water System Local Advisory Local Advisory Committee Committee meeting held July 15, 2020 be adopted. Meeting CARRIED UNANIMOUSLY

PUBLIC COMMENTS None.

Page 95 of 292 Hood Point Water System Local Advisory Committee December 1, 2020 Meeting

PUBLIC WORKS

Water Utilities Update Patrick Graham, Director of Engineering, advised that while there (Patrick Graham, Director of were considerable issues occurring with other water systems on Engineering) (Verbal Report) Bowen Island, the Hood Point water system was running effectively. • Design of the Water His verbal report included: Systems Improvements • Emergency plan preparation is in place - tanks have been Project: Phase One installed at the Eagle Cliff reservoir to collect water from • Dam Safety Hood Point – but such measures have not been required in 2020. The infrastructure and plan will remain in place until • Other Updates Eagle Cliff water system improvements are complete in approximately 2022. • Equipment monitoring water flowing between Eagle Cliff and Hood Point in both directions is sufficient and the cost is reasonable. • Honeymoon Lake level monitoring equipment had been acquired but had yet to be installed; the cost of linking monitoring to supervisory control and data acquisition (SCADA) system needed to be calculated. • Honeymoon Lake Dam Audit Check Sheet was provided. Dam Safety Officer had recommended an update to the Emergency Plan and Operations Manual to align with current requirements of dam safety regulations.

2019 LAC Recommendations The 2019 Water Systems Local Advisory Committees Staff Response (Patrick Recommendations Status Report dated November 6, 2020 was Graham, Director of provided. Discussion included: Engineering) • Concerns regarding Hood Point contribution to island-wide water master planning; Staff advised that urgent infrastructure issues had rendered deferral of that project necessary. 2021 budget process may include Honeymoon Lake Water Shed Planning line item in order to address concerns regarding non-municipal users of the water source. • LAC member reminded Staff that the Province had indicated that the number of licenses that had been granted was the limit allowable due to reservoir capacity and urged Staff to prohibit any new connections to the Hood Point Water System without the parties first demonstrating that their properties have water licenses to draw water from, and store water in, in the Honeymoon Lake Reservoir. Members thus discouraged Staff from conducting master planning of the Hood Point Water System.

By Unanimous Consent That the Hood Point Water System Local Advisory Committee receive the Water Systems LACs Recommendations Status Report dated November 6, 2020 for information. Page 96 of 292 Hood Point Water System Local Advisory Committee December 1, 2020 Meeting

FINANCE

Hood Point Water System Raj Hayre, Chief Financial Officer, provided Hood Point Water System: Five Year Financial Plan (2021 - 2025) (Raj Hayre, • Draft 2021 – 2025 Operating Budget • Chief Financial Officer) Draft 2021 – 2025 Capital Budget • Presentation dated December 1, 2020

Tom Rafael, Vice Chair, provided comments on the proposed draft budget.

Raj Hayre, Chief Financial Officer, advised that the increase in revenue from water rates and parcel tax would contribute to reserves.

By Unanimous Consent That the Hood Point Water System Local Advisory Committee agree with Staff to raise the water rates from $780 to $800 and raise the total parcel tax by approximately $2,000.

Regarding the Capital budget, LAC members encouraged Staff to prioritize asset management planning including arriving at accurate calculations of infrastructure replacement costs.

Requested Actions:

 Raj Hayre: The Chair requested that the $6.3 million infrastructure replacement cost and the note about best practice entailing contributing 1% of such be included in all future reports and communications. It was noted that that number would fluctuate with inflation and other factors.  Raj Hayre: Change description wording from “Enhancement of GIS database and completion of GIS based asset register” to “Development of Asset Management Plan and Geographic Information Systems (GIS) Based Asset Register”.

That the Hood Point Water System Local Advisory It was Moved and Seconded Committee recommend that That the Hood Point Water System Local Advisory Committee agree Council direct Staff to include that Staff include the draft Hood Point Water System 2021 - 2025 the draft Hood Point Water Operating and Capital Budgets as presented at its December 1, 2020 System 2021 - 2025 meeting in the Bowen Island Municipality 2021 - 2025 Five Year Operating and Capital Financial Plan with the following amendments: Budgets as presented at its • Operations Budget: December 1, 2020 meeting in o No amendments requested. the Bowen Island • Capital Budget: Municipality 2021 - 2025 Five o Operation, Maintenance and Surveillance Manual Year Financial Plan. and Dam Emergency Plan Honeymoon Lake Dam line item: Change $20,000 to $10,000; and, Page 97 of 292 Hood Point Water System Local Advisory Committee December 1, 2020 Meeting

o Water Master Plan line item: Remove completely.

CARRIED UNANIMOUSLY

COMMITTEE CORRESPONDENCE AND

ACTIONS

Actions Requested by LAC Staff provided a list of requested actions from LAC members to Staff. Members (Steve Hoffar, Status was noted. Chair)

Draft Letter of Patrick Graham, Director of Engineering expressed concerns Understanding re: regarding elements of the draft Letter of Understanding to Eagle Cliff Emergency Water to Eagle water users dated September 6, 2020, noting that limited capacity to Cliff dated September 6, monitor and enforce rendered two of the clauses ineffective and that 2020 (Steve Hoffar, Chair) language would need to be refined in two others. Discussion ensued.

It was Moved and Seconded That the Hood Point Water System Local Advisory Committee resolve to strike a subcommittee of Tom Rafael, Steve Hoffar and Patrick Graham to revise and finalize the draft Letter of Understanding dated September 6, 2020 regarding provision of emergency water to Eagle Cliff residents. CARRIED UNANIMOUSLY

QUESTION PERIOD

Members of the Public Have None. the Opportunity to Make Enquiries of LAC Members, Council and Staff

INFORMATION ITEMS

Notes from the September Provided. 14, 2020 Hood Point Water System Community Information Meeting

Letter of Interest re: Joining Provided. Cove Bay Water System dated September 14, 2020

Link to: Hood Point Water Provided. System Rates Bylaw No. 512, 2020

Page 98 of 292 Hood Point Water System Local Advisory Committee December 1, 2020 Meeting

Link to: Hood Point Water Provided. System Parcel Tax Bylaw No.

519, 2020

NEXT MEETING TBD

ADJOURNMENT By unanimous consent, the meeting adjourned at 2:54 PM.

Certified Correct:

Steve Hoffar, Chair Stefania Shortt, Committee Coordinator

Page 99 of 292 Tunstall Bay Water System Local Advisory Committee December 2, 2020 Meeting

DRAFT

Tunstall Bay Water System Local Advisory Committee Meeting View the Video

Minutes of the Tunstall Bay Water System Local Advisory Committee Meeting held Wednesday, December 2, 2020 at 3:00 PM at Zoom

COMMITTEE IN Gai Coutts ATTENDANCE Doug Ham Peter Rankin Councillor Alison Morse, Council Liaison

STAFF IN ATTENDANCE Raj Hayre, Chief Financial Officer Patrick Graham, Director of Engineering Aoife Cashman, Finance Officer Annette Frischmann, Utilities Coordinator Stefania Shortt, Committee Coordinator (Meeting Chair)

OTHERS IN ATTENDANCE Glen Skhurhan, Consultant, Urban Systems Approximately three (3) members of the public.

REGRETS Gerry Sear, Chair

OPENING OF MEETING The Chair called the meeting to order at 3:00 PM.

APPROVAL OF AGENDA

Introduction of Late Items It was Moved and Seconded That the Tunstall Bay Water System Local Advisory Committee approve the agenda for the December 2, 2020 meeting as amended. CARRIED UNANIMOUSLY

ADOPTION OF MINUTES

Minutes of the September It was Moved and Seconded 10, 2019 Tunstall Bay Water That the minutes of the Tunstall Bay Water System Local Advisory System Local Advisory Committee meeting held September 10, 2019 be adopted. Committee Meeting CARRIED UNANIMOUSLY

PUBLIC COMMENTS None.

PUBLIC WORKS Page 100 of 292 Tunstall Bay Water System Local Advisory Committee December 2, 2020 Meeting

Water Utilities Update Patrick Graham, Director of Engineering, provided a verbal update. (Patrick Graham, Director of Highlights and discussion included: Engineering) (Verbal Report) • Urban Systems had been hired to advise on infrastructure • Reservoir Tank improvements for BIM water systems. • Aquifer Study • The possibility of joining Tunstall Bay water system to the • Water Systems three other west side systems had been considered, but Improvements ultimately dismissed. Design Work • New reservoir tank would be installed. Next steps include: preliminary design work complete February 2021, followed • Other Updates by community consultation. Timeframe for reservoir tank installation will depend on financing requirements, which could include public engagement, but could be completed by early 2022. • Fire insurance rates would not be impacted by water system infrastructure improvements.

By Unanimous Consent That the Tunstall Bay Water System Local Advisory Committee receive the Water Systems LACs Recommendations Status Report dated November 6, 2020 for information.

FINANCE

Tunstall Bay Water System Raj Hayre, Chief Financial Officer, provided the Tunstall Bay Water Five Year Financial Plan System: (2021 - 2025) (Raj Hayre, Chief Financial • Draft 2021 – 2025 Operating Budget • Draft 2021 – 2025 Capital Budget Officer) • Presentation dated December 2, 2020

Discussion included:

• Members requested that Cape Roger Curtis residents make a contribution to Tunstall Bay Water System reserves as investment in potential future fire protection.

It was Moved and Seconded That the Tunstall Bay Water System Local Advisory Committee recommend that Council direct Staff to include the Tunstall Bay Water System 2021 - 2025 Operating and Capital Budgets as presented at its December 2, 2020 meeting in the Bowen Island Page 101 of 292 Tunstall Bay Water System Local Advisory Committee December 2, 2020 Meeting

Municipality 2021 - 2025 Five Year Financial Plan. CARRIED UNANIMOUSLY

Grant Funding Options Patrick Graham, Director of Engineering, advised that planning and (Patrick Graham, Director of capital grant opportunities were being sought on an ongoing basis. Engineering)

QUESTION PERIOD

Members of the Public Have Community members made an enquiry regarding water quality; Staff the Opportunity to Make advised that the information captured from daily testing was included Enquiries of LAC Members, in the Vancouver Coast Health report dated June 30, 2019 which had Council and Staff been provided at the September 15, 2020 Community Information meeting.

INFORMATION ITEMS

Notes from the September Provided. 15, 2020 Tunstall Bay Water System Community Information Meeting

Link to: Tunstall Bay Water Provided. System Rates Bylaw No. 513, 2020

Link to: RFP: Design and Provided. Construction Services for BIM Water System Improvements (Request for Proposals was awarded to Urban Systems, Ltd.)

NEXT MEETING TBD

ADJOURNMENT By unanimous consent, the meeting adjourned at 4:07 PM.

Certified Correct:

Doug Ham, Tunstall Bay WS LAC Member Stefania Shortt, Committee Coordinator

Page 102 of 292 King Edward Bay Water System Local Advisory December 3, 2020 Committee Meeting

DRAFT

King Edward Bay Water System Local Advisory Committee Meeting View the Video

Minutes of the King Edward Bay Water System Local Advisory Committee Meeting held Thursday, December 3, 2020 at 1:00 PM at Zoom

COMMITTEE IN Brian Thomas-Peter, Chair ATTENDANCE Donald Heth, Vice Chair Jonathan Burke Bruce McTaggart Michael Penny Councillor Alison Morse, Council Liaison

STAFF IN ATTENDANCE Raj Hayre, Chief Financial Officer Patrick Graham, Director of Engineering Aoife Cashman, Finance Officer Annette Frischmann, Utilities Clerk Stefania Shortt, Committee Coordinator

OTHERS IN ATTENDANCE Glen Skhurhan, Consultant, Urban Systems Approximately two (2) members of the public.

OPENING OF MEETING The Chair called the meeting to order at 1:00 PM.

APPROVAL OF AGENDA

Introduction of Late Items It was Moved and Seconded That the King Edward Bay Water System Local Advisory Committee approve the agenda for the December 3, 2020 meeting as amended. CARRIED UNANIMOUSLY

ADOPTION OF MINUTES

Minutes of the September It was Moved and Seconded 11, 2019 King Edward Bay That the minutes of the King Edward Bay Water System Local Water System Local Advisory Advisory Committee meeting held September 11, 2019 be adopted. Committee Meeting CARRIED UNANIMOUSLY

PUBLIC COMMENTS None.

PUBLIC WORKS

Page 103 of 292 King Edward Bay Water System Local Advisory December 3, 2020 Committee Meeting

Water Utilities Update Patrick Graham, Director of Engineering, provided a verbal update. (Patrick Graham, Director of Highlights included: Engineering) (Verbal Report) • Aquifer Study: An aquifer study was conducted in • Aquifer Study collaboration with Arbutus Ridge (King Edward Bay Phase 2) • Water Systems developer which was motivated by their proposal to Improvements commence construction on those lots. A draft of the Design Work assessment report had been received and was being finalized • Other Updates prior to public distribution. It was noted that Bluewater Park, King Edward Bay, Bowen Bay, and private water systems all draw from the same aquifer and that the report provided confidence that this water source is sustainable. • Water Systems Improvements Project: BIM has hired Urban Systems to conduct a water system improvementassessment, lead by Glen Skhurhan. Phase One would comprise assessment and analysis of options including concept designs and cost estimates. Community meetings will be conducted to review options and proposed solutions before proceeding with the work.

Discussion included:

• It was advised that a private well may be incorporated into the King Edward Bay water system. • Urban Systems is analysing supply calculations, including daily yield and annual recharge cycle, of individual service areas and as conglomerate of Bluewater Park, King Edward Bay and Bowen Bay water systems. After having identified the most effective way of meeting supply, storage and distribution needs of users in those areas, project financing and fairness would be addressed.

Requested Actions:

 Staff: Post Bluewater Park Wellfield Study dated December 5, 2019 and the Arbutus Ridge construction permit on the BIM Water Systems Reference Materials webpage.

2019 LAC Recommendations The 2019 Water Systems Local Advisory Committees Staff Response Recommendations Status Report dated November 6, 2020 was (Patrick Graham, Director of provided. Engineering)

By Unanimous Consent That the Kind Edward Bay Water System Local Advisory Committee receive the Water Systems LACs Recommendations Status Report dated November 6, 2020 for information.

Page 104 of 292 King Edward Bay Water System Local Advisory December 3, 2020 Committee Meeting

Requested Water Patrick Graham, Director of Engineering, provided the following Infrastructure Documents drawings: (Patrick Graham, Director of • King Edward Bay Water System Drawings (2010) Engineering) • Bluewater Park Water Distribution System (2004) • Bluewater Park / King Edward Bay Water Main Interconnection (2008) • Windjammer Water Main Replacement (2020)

It was confirmed that inaccuracies in the calibration of equipment metering water volume transferred to Bluewater had been rectified.

Requested Actions:

 Patrick Graham: Have Public Works staff check water meters that measure volume of transfer from King Edward Bay to Bluewater Park to confirm they are calibrated and functioning properly.

FINANCE

King Edward Bay Water Raj Hayre, Chief Financial Officer, provided King Edward Bay Water System Five Year Financial System: Plan (2021 - 2025) • Draft 2021 - 2025 Operating Budget (Raj Hayre, Chief Financial • Draft 2021 - 2025 Capital Budget Officer) • Presentation dated December 3, 2020

Discussion included:

• Best practice dictates that 1% of infrastructure value be contributed to reserves for renewal and replacement; rate increase calculation was based on this principle. • Radio-read meters would be installed in new builds; existing meters would be replaced on an as-needed basis. • Members expressed concerns that financial planning was based on assumptions of ongoing dependency on revenue from Bluewater Park.

Requested Actions:

 Raj Hayre: Share 2018 to 2019 actuals with KEB LAC members.  Raj Hayre: Incorporate five-year plan indicating reserve funds target into presentation.  Raj Hayre: Line up the reserve balance to be consistent with the expenditure line indicating a year-by-year statement of the final balance.  Staff: Request that the Communications Coordinator send Budget Consultation information to the water system information email lists. Page 105 of 292 King Edward Bay Water System Local Advisory December 3, 2020 Committee Meeting

It was Moved and Seconded That the King Edward Bay Water System Local Advisory Committee recommend that Council direct Staff to include the draft King Edward Bay Water System 2021 - 2025 Operating and Capital Budgets as presented at its December 3, 2020 meeting in the Bowen Island Municipality 2021 - 2025 Five Year Financial Plan with the following recommendation: • That Council direct Staff to establish a Statutory Reserve Fund for King Edward Bay and that the Capital Reserve Fund for works in the King Edward Bay water system balance be transferred into such.

CARRIED UNANIMOUSLY

CORRESPONDENCE AND

ACTIONS

Email from Brian Thomas- Email from Brian Thomas-Peter (KEB WS LAC Chair) dated November Peter (KEB WS LAC Chair) 13, 2020 was provided. Discussion was deferred due to time dated November 13, 2020 constraints.

Email from Lorraine Email from Lorraine McGregor dated October 24, 2020 was provided. McGregor dated October 24, Discussion was deferred due to time constraints. 2020

QUESTION PERIOD

Members of the Public Have There were no questions from the public. the Opportunity to Make Enquiries of LAC Members, Council and Staff

INFORMATION ITEMS

Notes from the September Provided. 14, 2020 King Edward Bay Community Information Meeting

Link to: King Edward Bay Provided. Water Rates Bylaw No. 516, 2020

NEXT MEETING TBD

Page 106 of 292 King Edward Bay Water System Local Advisory December 3, 2020 Committee Meeting

ADJOURNMENT By unanimous consent, the meeting adjourned at 2:52 PM.

Certified Correct:

Brian Thomas-Peters, Chair Stefania Shortt, Committee Coordinator

Page 107 of 292 Bowen Bay Water System Local Advisory Committee December 3, 2020 Meeting

DRAFT

Bowen Bay Water System Local Advisory Committee Meeting View the Video

Minutes of the Bowen Bay Water System Local Advisory Committee Meeting held Thursday, December 3, 2020 at 3:00 PM at Zoom.

COMMITTEE IN John O'Donnell, Chair (left at 4:00 PM) ATTENDANCE Patricia North, Vice Chair Jim Taylor Councillor Alison Morse, Council Liaison

OTHERS IN ATTENDANCE Glen Skhurhan, Consultant, Urban Sytems Approximately five (5) members of the public.

OPENING OF MEETING The Chair called the meeting to order at 4:00 PM.

APPROVAL OF AGENDA

Introduction of Late Items It was Moved and Seconded That the Bowen Bay Water System Local Advisory Committee approve the agenda for the December 3, 2020 meeting as amended. CARRIED UNANIMOUSLY

ADOPTION OF MINUTES

Minutes of the October 16, It was Moved and Seconded 2019 Bowen Bay Water That the minutes of the Bowen Bay Water System Local Advisory System Local Advisory Committee meeting held October 16, 2019 be adopted. Committee Meeting CARRIED UNANIMOUSLY

PUBLIC COMMENTS

Members of the public expressed surprise regarding proposed budget and timeline.

PUBLIC WORKS Page 108 of 292 Bowen Bay Water System Local Advisory Committee December 3, 2020 Meeting

Vancouver Coastal Health Patrick Graham, Director of Engineering, provided the Vancouver (VCH) Annual Report dated Coastal Health Drinking Water Quality Annual Report dated June 30, June 30, 2020 2020, noting that there had been metals detected but that could be (Patrick Graham, Director of due to sampling procedures. Engineering)

Water Utilities Update Patrick Graham, Director of Engineering, provided a verbal update. (Patrick Graham, Director of Highlights included: Engineering) (Verbal Report) • Aquifer Study: EXP Services had confirmed that the west side • Aquifer Study aquifer is a reliable, long-term, sustainable source of water • Water Systems for all three west side systems and upcoming developments. Improvement Project He further advised that the wells in Bowen Bay are more • Other Updates productive than those in King Edward Bay and Bluewater Park, most likely because they are at lower elevation above sea in the aquifer area. • Water System Improvements Project: Urban Systems had been retained to consult on water system improvements. • Other Updates: BIM is gradually replacing underground water mains to improve water supply and fire protection capacity as ongoing capital replacement and renewal; the initiative may be pushed out a few years until the BIM Asset Management Program has reached an advanced stage and there is therefore more information available.

Discussion included:

• Some members of public and LAC were not interested in making significant investment in fire protection enhancement due to the inherent limitations of fire protection in general on Bowen Island. • Water main replacement program: Developing a 30-year capital plan. More immediate needs such as limited storage capacity would be addressed first. • Participants were reluctant to commit funds to line replacement and renewal in the five-year plan; Finance Staff assured that revenue would contribute to reserves which would not have to be spent, but would be available if costs were incurred.

2019 LAC Recommendations The 2019 Water Systems Local Advisory Committees Staff Response Recommendations Status Report dated November 6, 2020 was (Patrick Graham, Director of provided. Engineering) By Unanimous Consent That the Bowen Bay Water System Local Advisory Committee receive the Water Systems LACs Recommendations Status Report dated November 6, 2020 for information.

Page 109 of 292 Bowen Bay Water System Local Advisory Committee December 3, 2020 Meeting

FINANCE

Bowen Bay Water System Raj Hayre, Chief Financial Officer, provided Bowen Bay Water System: Five Year Financial Plan (2021 - 2025) • Draft 2021 - 2025 Operating Budget (Raj Hayre, Chief Financial • Draft 2021 - 2025 Capital Budget • Officer) Breakdown of Consultant Costs for Water System Improvements RFP Work • Presentation dated December 3, 2020

Discussion included clarification of costs and confirmation that the increase in rates would be reflected in augmented transfer to reserves. Staff advised that it would not be fiscally responsible to not raise contribution to reserves, particularly for emergency planning. Staff advised that best practice recommends that 1% of the asset value be transferred to reserves per year; with an older system like Bowen Bay it is advisable to contribute even more.

It was Moved and Seconded That the Bowen Bay Water System Local Advisory Committee recommend that Council direct Staff to include the Bowen Bay Water System 2021 - 2025 Operating and Capital Budgets as presented at its December 3, 2020 meeting in the Bowen Island Municipality 2021 - 2025 Five Year Financial Plan with the following recommendations: • Operating Budget: o That annual water rates be increased by not more than 10% a year; • Capital Budget: o That the 400,000 capital expenditure in years 2022 - 2025 for the Bowen Bay Water System Improvements be removed.

CARRIED UNANIMOUSLY

Grant Funding Options Discussed. (Patrick Graham, Director of Engineering) • Planning Grants • Capital Grants

CORRESPONDENCE AND

ACTIONS

Questions from LAC Questions from LAC members were provided. Patrick Graham, Members (John O'Donell, Director of Engineering, advised that issues specific to Bowen Bay Chair) included low storage capacity, undersized mains and aging infrastructure; water supply is not a concern. He further advised that Page 110 of 292 Bowen Bay Water System Local Advisory Committee December 3, 2020 Meeting

upcoming decisions regarding west side water system improvements would incorporate LAC and community engagement.

QUESTION PERIOD

Members of the Public Have Members of the public spoke throughout the meeting. the Opportunity to Make Enquiries of LAC Members, Council and Staff

INFORMATION ITEMS

Notes from the September Provided. 21, 2020 Bowen Bay Water System Community Information Meeting

Link to: Bowen Bay Water Provided. Rates Bylaw No. 514, 2020

NEXT MEETING Spring 2021

ADJOURNMENT By unanimous consent, the meeting adjourned at 4:25 PM.

Certified Correct:

John O-Donnell, Chair Stefania Shortt, Committee Coordinator

Page 111 of 292 Cove Bay Water System Local Advisory Committee December 7, 2020 Meeting

DRAFT

Cove Bay Water System Local Advisory Committee Meeting View the Video

Minutes of the Cove Bay Water System Local Advisory Committee Meeting held Monday, December 7, 2020 at 4:00 PM at Zoom

COMMITTEE IN Murray Skeels, Chair ATTENDANCE Ron Cliff, Vice Chair Nick Page Tanya Ross Alison Morse, Council Liaison

OTHERS IN ATTENDANCE Glen Shkurhan, Consultant One member of the public.

OPENING OF MEETING The Chair called the meeting to order at 4:00 PM.

APPROVAL OF AGENDA

Introduction of Late Items It was Moved and Seconded That the Cove Bay Water System Local Advisory Committee approve the agenda for the December 7, 2020 meeting as amended.

ADOPTION OF MINUTES

Minutes of the June 30, 2020 It was Moved and Seconded Cove Bay Water System Local That the minutes of the Cove Bay Water System Local Advisory Advisory Committee Meeting Committee meeting held June 30, 2020 be adopted.

PUBLIC COMMENTS None.

PUBLIC WORKS

Water Utilities Update Patrick Graham, Director of Engineering, provided a verbal update on (Patrick Graham, Director of the Cove Bay water utility. Highlights and discussion included: Engineering) Page 112 of 292 Cove Bay Water System Local Advisory Committee December 7, 2020 Meeting

(Verbal Report) • Cove Bay Water • Water Treatment Plant: Construction is on schedule and Capacity Study there are no concerns or uncertainty with the system. Cost • Water Systems reduction measures had been approved by Vancouver Improvements Coastal Health and included reducing building size and Design Work eliminating the UV element. Staff training included course • CB WTP Interfund work and site visits to similar facilities in other jurisdictions. Borrowing • Repayment of External Debt: WTP Project Expenditure • Consultants Summary was provided. Internal borrowing had taken place Breakdown from the proceeds of Community Land sales ($1.175 million); • Lenora Road those funds would be repaid over the ensuing ten-year Property period. Repayment strategy was being developed. • • Other Updates Request for Proposals: RFP had been tendered and Urban Systems had been retained to conduct consulting work on municipal water infrastructure improvements on Bowen Island. Consultants Cost Breakdown was provided. • Grant Opportunities: Infrastructure grant had been applied for and announcement would be made Fall 2021. Funding would be applied primarily to the Eagle Cliff water system and some Cove Bay improvements. • Senator Road: PVR pipe had been replaced. • Lenora Road: Investigation had indicated that the reported problem was not related to a municipal water main leak. • Lake Capacity Study: Grafton Lake Water Supply Sustainability Assessment dated September 25, 2020 was provided. Long term future growth scenarios will be reviewed in consideration of Eagle Cliff connections and other additions. A model has been developed to ensure efficient assessment of alternate development scenarios. Members expressed concern regarding the environmental impacts of an increasingly fluctuating water source. Staff advised that a water shed master plan was being considered; members cautioned that several studies had already been conducted on Grafton Lake.

2019 LAC Recommendations The 2019 Water Systems Local Advisory Committees Staff Response Recommendations Status Report dated November 6, 2020 was (Patrick Graham, Director of provided. Engineering) By Unanimous Consent That the Cove Bay Water System Local Advisory Committee receive the Water Systems LACs Recommendations Status Report dated November 6, 2020 for information.

FINANCE

Cove Bay Water System Five Raj Hayre, Chief Financial Officer, provided: Year Financial Plan (2021 - • Draft 2021 – 2025 Operating Budget 2025) Page 113 of 292 Cove Bay Water System Local Advisory Committee December 7, 2020 Meeting

(Raj Hayre, Chief Financial • Draft 2021 – 2025 Capital Budget Officer) • Presentation dated December 7, 2020 Highlights and discussion included:

• Correction: MFA debt is not $2.7 but rather $2.5 million. • Debt servicing: Staff is considering charging out debt servicing with parcel taxes for all properties in Cove Bay (connected and unconnected) but waiting for a legal opinion. It was clarified that unlike utility rates, parcel tax payments may be deferred. • Communications: Members requested clear communication to the public regarding debt repayment strategies.

It was Moved and Seconded That the Cove Bay Water System Local Advisory Committee recommend that Council direct Staff to include the draft Cove Bay Water System 2021 - 2025 Operating and Capital Budgets as presented at its December 3, 3030 meeting in the Bowen Island Municipality 2021 - 2025 Five Year Financial Plan with the following comments: • Operating Budget: o That for 2021 a Parcel Tax be applied to all connected and unconnected properties in Cove Bay to service internal debt; o That Council direct staff to explore the possibility of using volumetric rates for debt servicing; o That the possibility of billing users quarterly be explored; o That incoming revenue from new connections be directed to debt servicing;

• Capital Budget: o That the Tank Mixers Installation line item be deferred; o That the Updating Flowworks Information Database line item be deferred; and, o That the Water Master Plan line item be removed.

CARRIED UNANIMOUSLY

NEW BUSINESS

Trucking Water (Murray Murray Skeels, Chair, provided a proposal regarding supplying other Skeels, Chair) districts with Cove Bay water, noting that this service would address two issues: (1) Service areas that depend on wells that tend to go dry would find drought relief (2) Provide a “test” of the lake to see how additional strains on the water supply would impact capacity. Discussion ensued relevant to: Page 114 of 292 Cove Bay Water System Local Advisory Committee December 7, 2020 Meeting

• Provincial licensing requirements; and, • Limitations of Staff time to coordinate such a project, particularly in light of the recommended removal of the Planning line item from the 2021 – 2025 Capital Budget.

Action:

 Murray Skeels: Conduct more research and provide a more detailed report for the LAC regarding trucking water from Cove Bay to other jurisdictions.

QUESTION PERIOD

Members of the Public Have None. the Opportunity to Make Enquiries of LAC Members, Council and Staff

INFORMATION ITEMS

Notes from the September Provided. 17, 2020 Cove Bay Water System Community Information Meeting

Letter of Interest dated Provided. September 14, 2020

Cove Bay Water System User Provided. Rates Bylaw No. 511, 2020

NEXT MEETING TBD

ADJOURNMENT By unanimous consent, the meeting adjourned at 5:50 PM.

Certified Correct:

Murray Skeels, Chair Stefania Shortt, Committee Coordinator

Page 115 of 292 Bluewater Park Water System Local Advisory December 8, 2020 Committee Meeting

DRAFT

Bluewater Park Water System Local Advisory Committee Meeting View the Video

Minutes of the Bluewater Park Water System Local Advisory Committee Meeting held Tuesday, December 8, 2020 at 3:00 PM via Zoom.

COMMITTEE IN Robert Dufty, Chair ATTENDANCE Jerry Kaehne Channa Pelpola Michael Rushton Councillor Alison Morse, Council Liaison

STAFF IN ATTENDANCE Raj Hayre, Chief Financial Officer Patrick Graham, Director of Engineering Annette Frischmann, Utilities Clerk Stefania Shortt, Committee Coordinator

OTHERS IN ATTENDANCE Glen Skhurhan, Consultant, Urban Systems Approximately eight (8) members of the public.

OPENING OF MEETING The Chair called the meeting to order at 3:00 PM.

APPROVAL OF AGENDA

Introduction of Late Items It was Moved and Seconded That the Bluewater Park Water System Local Advisory Committee approve the agenda for the December 8, 2020 meeting as amended. CARRIED UNANIMOUSLY

ADOPTION OF MINUTES

Minutes of the October 30, It was Moved and Seconded 2019 Bluewater Park Water That the minutes of the Bluewater Park Water System Local Advisory System Local Advisory Committee meeting held October 30, 2019 be adopted as amended. Committee Meeting CARRIED UNANIMOUSLY

PUBLIC COMMENTS Members of the public asked questions during the meeting.

PUBLIC WORKS

Water Utilities Update Patrick Graham, Director of Engineering, provided a verbal update. (Patrick Graham, Director of Highlights and discussion included: Page 116 of 292 Bluewater Park Water System Local Advisory December 8, 2020 Committee Meeting -

Engineering) (Verbal Report)  Aquifer Study: Draft aquifer study reporting on monitoring of • Aquifer Study the west side aquifer system since April 2020 had been • Water Systems received and would be distributed following finalization. This Improvements study had been conducted subsequent to the Bluewater Park Design Work Wellfield Study dated December 5, 2019. It was noted that • Other Updates the draft report, which had been paid for in part by Arbutus Ridge developers, indicated that the aquifer was a healthy, sustainable water source and that BIM would be working in consultation with Urban Systems to arrive at the best solution to resolve supply, distribution and storage issues facing Bluewater Park water users. Possible scenarios included combining the three west side water systems; community and LAC engagement would be included in decision-making regarding such. Governance and fairness were also concerns being considered.  Bluewater Park Water System Integrity: Staff are currently monitoring leakage and well productivity; long term solutions for well productivity may include identifying the best producing wells and optimizing those and/or new well development.  Fire Protection: Water system improvements would not impact fire protection insurance ratings.  Surface Reservoir: Challenges associated with re-activating the defunct surface water reservoir included treatment as ground and surface water are treated differently. Members suggested that this source be used for back-up supply for fire protection.  Request for Proposals: RFP had been tendered and Urban Systems had been retained to conduct consulting work on water infrastructure improvements on Bowen Island. Consultants Cost Breakdown was provided and it was noted that the project scope was divided between east side (Eagle Cliff and Cove Bay) and west side (Bluewater Park, King Edward Bay and Bowen Bay) projects.

Requested Actions:

 Staff: In order to reassure community members and optimize LAC effectiveness, communicate clearly to the public that overall aquifer health is good, and although production is better in the south, the level of water available can meet current needs. There is sufficient amount of water: issues that are being addressed are distribution and management.

2019 LAC Recommendations The 2019 Water Systems Local Advisory Committees Staff Response Recommendations Status Report dated November 6, 2020 was (Patrick Graham, Director of provided. Page 117 of 292 Bluewater Park Water System Local Advisory December 8, 2020 Committee Meeting -

Engineering) By Unanimous Consent That the Bluewater Park Water System Local Advisory Committee receive the Water Systems LACs Recommendations Status Report dated November 6, 2020 for information.

Water Infrastructure Patrick Graham, Director of Engineering, provided the following Documents drawings: (Patrick Graham, Director of • King Edward Bay Water System Drawings (2010) Engineering) • Bluewater Park Water Distribution System (2004) • Bluewater Park / King Edward Bay Water Main Interconnection (2008) • Windjammer Water Main Replacement (2020)

Discussion ensued.

FINANCE

Bluewater Park Water Raj Hayre, Chief Financial Officer, provided Bluewater Park water System Five Year Financial system: Plan (2021 - 2025) (Raj Hayre, Chief Financial • Draft 2021 – 2025 Operating Budget • Officer) Draft 2021 – 2025 Capital Budget • Presentation dated December 8, 2020

Discussion included: • Cost Formula for Water Transfer: The formula used to calculate the cost of water transferred from King Edward Bay to Bluewater Park: Recovery Credit = Water m3 transferred to BWP / KEB Water Production (m3) x Total KEB Expenses • Water Master Planning Line Item: LAC members supported the initiative but objected to the costing model. They noted that there were fairness issues with 1200 users paying for information regarding 2400 users’ water (1200 private wells).

Requested Actions:

 Raj Hayre: Clarify for LAC members the 2019 $12,000 in the operating budget that does not occur in 2020 (possibly a capital cost that is being charged to operations).  Raj Hayre and Patrick Graham: Look into possible costing models that incorporate private well users in water studies and master planning.

It was Moved and Seconded Page 118 of 292 Bluewater Park Water System Local Advisory December 8, 2020 Committee Meeting -

That the Bluewater Park Water System Local Advisory Committee recommend that Council direct Staff to include the draft Bluewater Park Water System 2021 - 2025 Operating and Capital Budget as presented at its December 8, 2020 meeting in the Bowen Island Municipality Five Year Financial Plan with the following comments: • Operating Budget: o That the rate increase is supported in order to increase contributions to Capital Reserves; • Capital Budget: o That the Water Master Plan funding strategy be reconsidered to include funding from the Municipal General Fund.

CARRIED UNANIMOUSLY

CORRESPONDENCE AND

ACTIONS

Bluewater Park Questions by Bluewater Residents and an email from Lorraine McGregor were Community provided in advance of the meeting and addressed verbally by Finance and Questions and Engineering Staff. Highlights included: Comments dated • Arbutus Ridge (King Edward Bay Phase Two) developers are responsible for November 9, producing their own water. Further, the development will be included in 2020 future possible water planning scenarios. • Staff advised that billing fairness concerns regarding King Edward Bay water transfers would be considered and rate structures addressed in the water system improvements project. • Detailed breakdown of $94K spent on drilling two dry wells as follows:

Requested Actions:

 Raj Hayre and Patrick Graham: Per bullet point #3 of questions from the community dated November 9, 2020 – provide a detailed breakdown of water purchase portion from KEB on a separated statement showing monthly costs and volumes used.

Page 119 of 292 Bluewater Park Water System Local Advisory December 8, 2020 Committee Meeting -

Requested Actions from the Requested actions from the September 16, 2020 Bluewater Park September 16, 2020 Water System Community Information Meeting were provided and it Bluewater Park Water was noted that all had been completed. It was further noted that the System Community aquifer study would be available February 2021. Information Meeting

INFORMATION ITEMS

Notes from the September Provided. 16, 2020 Bluewater Park Community Information Meeting

Blue Water Park Water Rates Provided. Bylaw No. 510, 2020

Bluewater Park Wellfield Provided. Study dated December 5,

2019

NEXT MEETING Finance Staff advised that there would be the following LAC and/or community meetings:

• May / June 2021: Financial review of audit and actuals (VCH not reviewed until July); • Fall 2021: Budget review.

ADJOURNMENT By unanimous consent, the meeting adjourned at 5:18 PM.

Certified Correct:

Murray Skeels, Chair Stefania Shortt, Committee Coordinator

Page 120 of 292 Eagle Cliff Water System Local Advisory Committee December 10, 2020 Meeting

DRAFT

Eagle Cliff Water System Local Advisory Committee Meeting View the Video

Minutes of the Eagle Cliff Water System Local Advisory Committee Meeting held Thursday, December 10, 2020 at 2:30 PM at Zoom

COMMITTEE IN Tim Misko, Chair ATTENDANCE Glenn Cormier, Vice Chair * Len Gurski Carla Skuce Councillor Alison Morse, Council Liaison

OTHERS IN ATTENDANCE Glen Shkurhan, Consultant, Urban Systems Approximately six (6) members of the public. * denotes partial attendance REGRETS

OPENING OF MEETING The Chair called the meeting to order at 2:30 PM.

APPROVAL OF AGENDA

Introduction of Late Items It was Moved and Seconded That the Eagle Cliff Water System Local Advisory Committee approve the agenda for the December 10, 2020 meeting as amended. CARRIED UNANIMOUSLY

ADOPTION OF MINUTES

Minutes of the July 6, 2020 It was Moved and Seconded Eagle Cliff Water System That the minutes of the Eagle Cliff Water System Local Advisory Local Advisory Committee Committee meeting held July 6, 2020 be adopted. Meeting CARRIED UNANIMOUSLY

PUBLIC COMMENTS None.

PUBLIC WORKS Page 121 of 292 Eagle Cliff Water System Local Advisory Committee December 10, 2020 Meeting

Water Utilities Update Patrick Graham, Director of Engineering, provided a verbal update (Verbal Report) regarding the Eagle Cliff Water System. Highlights included: (Patrick Graham, Director of Engineering) • Upgrading Existing Infrastructure vs. Connecting with Cove • Eagle Cliff Options: Bay: Staff advised that both upgrading Eagle Cliff reservoir, Liner Replacement water mains, and treatment and, connecting Eagle Cliff water and Other Upgrades users with the Cove Bay water system, were being considered v. Joining Cove Bay as solutions for water supply, distribution and storage in Water system Eagle Cliff. • Request for Proposals: RFP had been tendered and Urban • Other Updates Systems had been retained to conduct consulting work on water infrastructure improvements on Bowen Island – primarily in Eagle Cliff and the west side system. Consultants Cost Breakdown was provided. Project Timeline was also provided on table. • Public Consultation: LAC and community members will be invited to engage in review of Phase One analysis of alternatives, concept design, cost estimates, and assessment of project delivery methods in February 2021. A second engagement session will take place that will be focussed on decision-making. • Maintenance: Leak near Highland Trail has been fixed but there may be more leakage in that water main. For that and other reasons, more repairs in that area may take place. • Emergency Planning: Two 5,000-gallon tanks have been installed in case Hood Point water is required. It was noted that there had not been a transfer from Hood Point in the summer of 2020 but that the emergency plan will remain in place. • Grafton Lake Capacity: Grafton Lake Sustainability Assessment dated September 25, 2020 was provided. Growth scenarios are being considered and it was confirmed that there are no concerns regarding capacity to supply water to Eagle Cliff residents.

Water Systems LAC The 2019 Water Systems Local Advisory Committees Recommendations Status Recommendations Status Report dated November 6, 2020 was Report dated November 6, provided. Discussion included: 2020 • Costing associated with connecting Eagle Cliff residents to Cove Bay water. Members had concerns regarding the $10,000 suggested contribution and were assured that upcoming consultation would provide more opportunities for feedback on financing. • Timing regarding grant opportunities. Participants discussed the advantages and disadvantages of beginning work before or after receipt of grant funding and discussed deferring Phase 2 of the Eagle Cliff Water System improvements Page 122 of 292 Eagle Cliff Water System Local Advisory Committee December 10, 2020 Meeting

project in order to ensure the availability of grant funding. It was decided that this would be discussed further during February 2021 engagement and after reviewing GANT chart.

Requested Action:

 Patrick Graham: Provide a GANT chart indicating six-month pre-design work plan.

By Unanimous Consent That the Eagle Cliff Water System Local Advisory Committee receive the Water Systems LACs Recommendations Status Report dated November 6, 2020 for information.

FINANCE

Eagle Cliff Water System Five Raj Hayre, Chief Financial Officer, provided Eagle Cliff Water System: Year Financial Plan (2021 - 2025) • Draft 2021 – 2025 Operating Budget (Raj Hayre, Chief Financial • Draft 2021 – 2025 Capital Budget • Officer) Presentation dated December 10, 2020 Highlights and discussion included:

• Decommissioning dam and ongoing maintenance cost allocation will remain unclear until long-term solution has been identified; • Financing structure regarding existing Cove Bay debt to be clarified when decision-making is farther along; • Deferral of Phase 2 of the Eagle Cliff Water Improvements Project was suggested in order to be ensure the availability of grant funding; • Communicating rate and parcel taxes increase: LAC members expressed concerns regarding the combined rate and parcel tax of 54% increase and how community members would receive this information. It was suggested that although the percentage seems high, the actual number value per household is just over $100 annually.

It was Moved and Seconded That the Eagle Cliff Water System Local Advisory Committee recommend that Council direct Staff to include the draft Eagle Cliff Water System 2021 - 2025 Operating and Capital Budgets as presented at its December 1, 2020 meeting in the Bowen Island Municipality 2021 - 2025 Five Year Financial Plan. CARRIED UNANIMOUSLY

COMMITTEE CORRESPONDENCE AND Page 123 of 292 Eagle Cliff Water System Local Advisory Committee December 10, 2020 Meeting

ACTIONS

Questions and Requested Questions and requested actions from the September 18, 2020 Actions from the Local Community Information meeting and subsequent emails from LAC Advisory Committee (Tim members were provided and discussed. Misko, Chair)

INFORMATION ITEMS

Letter re: Infrastructure Provided. Planning Grant for Eagle Cliff Water System dated October 28, 2020

Notes from the September Provided. 18, 2020 Eagle Cliff Water System Community Information Meeting

Eagle Cliff Water Rate Bylaw Provided. No. 515, 2020

NEXT MEETING TBD

ADJOURNMENT By unanimous consent, the meeting adjourned at 4:34 PM.

Certified Correct:

Tim Misko, Chair Stefania Shortt, Committee Clerk

Page 124 of 292 Bowen Island Municipality 2021 Budget Development

Staff Budget Development

Staff began the Budget process for 2021 in September. Each department compared actual spending over the past few years to each Budget provision and estimated what Budget provisions will be required for each of the next five years. Staff first looked for opportunities to reallocate existing Budget provisions as a potential funding source and looked at property taxation funding as a last resort.

Each department made Budget requests according to the service levels expected as per Council-approved Municipal plans and policies such as the Parks Plan, Financial Guiding Principles for Planning and Budget Decision Making policy, the Staff Compensation Policy, the Island Plan, the Hazard, Risk and Vulnerability Assessment and the Emergency Management Plan.

The Finance Department compiled and analyzed the impact of these requests on the Municipality as a whole. Staff reviewed 2021 and outer year Budget pressures for both the Program Operating Budget and the project Budget with the Finance Advisory Committee (FAC) in November. Subsequently, additional funding requests for the Program Operating Budget were prioritized by creating four scenarios to illustrate which Budget pressures could be addressed within the constraints of alternative tax levy increases. Project requests requiring funding from Reserves, were prioritized based on risk and available funding in Reserves. These scenarios, along with a staff recommendation for a proposed 2021 Budget were presented to Council at a Committee of the Whole meeting on December 7, 2020.

Finance Advisory Committee Review

The Finance Advisory Committee (FAC) reviewed the proposed Budget, provided feedback to the Finance Department and made recommendations to Council. This included advising Council

Page 125 of 292 to direct staff to prioritize within the constraints of available funding. You can read the complete FAC recommendation with respect to the 2021 Program Operating and project Budgets HERE. Prioritization of Operating Budget requests was based on first addressing inflationary increases, then those if left unaddressed that would result in a reduction to service levels and subsequently those that would result in increased service levels.

Prioritization of Capital Budget requests was based on the risk of disruption to services that could result from failure of assets, safety concerns and potential liability exposure. Renewal and replacement of assets that could not be included in the year requested were deferred or pushed out to a later year.

You can read the staff reports presented to the Finance Advisory Committee and watch the recording of the meeting in the links, below.

• FAC Meeting - October 28, 2020 • FAC Meeting - November 10, 2020

The status of the General Fund statutory Reserve balances and infrastructure funding needs for the next five years was reviewed with the FAC. Both the General Fund Reserve balances and the annual contribution to Reserves are not adequate to address the long-term infrastructure maintenance and renewal needs of the Municipality.

In 2010, Council approved a 1.5% annual tax levy increase dedicated to address the infrastructure renewal and replacement funding gap. 2020 was the final year for implementation of this policy-based increase.

The FAC recommended that the contribution to the Capital Renewal and Replacement Reserve be increased annually from 1.5% to a 2% tax levy increase effective 2021 through to 2025. This represents a $114,200 increase in the tax levy for 2021.

Council Workshop

A workshop was held with Council in December to introduce the 2021 General Fund Operating and Capital Budget pressures and to propose a Budget alternative with which to proceed to

Page 126 of 292 public consultation with the community. Feedback from this workshop is incorporated into the proposed Budget.

You can read the reports presented to Council on December 7, 2020, and watch the video recording below.

• Staff Report - Statutory Reserves • Presentation Slides - Statutory Reserves • Staff Report - Draft Financial Plan • Presentation Slides - Draft Financial Plan

Public Consultation

Welcome to the 2021 Budget Consultation. Bowen Island Municipality is sharing proposed Budget information with the community through the Citizenlab platform. Alternatively, you can download a PDF of the information below, or request a paper copy from Municipal Hall.

We encourage you to provide your feedback on the information presented below by:

• Posting your comments and ideas in Citizenlab • Email your feedback to [email protected] • Fill out a Budget feedback form, available at Municipal Hall

Page 127 of 292 A virtual Public Open House will be held using Zoom on January 14 to present the 2021 Budget and to provide an opportunity for members of the public to ask questions and provide feedback. All feedback received will be compiled and shared with Council for deliberation of the 2021 to 2025 Financial Plan.

The proposed 2021 Budget

Bowen Island Municipality collects property taxes to pay for the services we provide to the community. We try to keep taxes down as much as possible by looking for funding opportunities such as grants, user fees and other non-taxation funding before resorting to an increase in property tax rates.

The Municipality is required by legislation to collect taxes on behalf of other taxing authorities, such as Metro Vancouver, Islands Trust and Translink. Only about 51% of the taxes on your property tax bill go to the Municipality to pay for the services provided to the community. The remaining 49% is collected on behalf of other taxing authorities. The Municipality has no control over the tax rates charged by other taxing authorities.

Page 128 of 292

The Municipal Budget has three main components: The General Fund, Water System Funds, and the Sewer Fund. Each fund contains both an Operating and Capital Budget. These are the Operating Program Budget and the Capital Project Budget.

Page 129 of 292 The Operating Program Budget funds the day-to-day expenditures of the Municipality such as salaries, supplies and services, professional services, contractor services, maintenance, utility costs, and insurance and legal fees. The Operating Program Budget also provides for an annual contribution to Reserves. Property taxation is the largest funding source for ongoing expenditures.

The Capital & Project Budget is mostly made up of Capital Projects, but also includes Operating Projects. Projects are different from Programs because they have a distinct beginning and end, and represent a one-time funding requirement. The most typical Municipal funding source for Projects is Reserves. The majority of Capital Project requests are for the renewal and replacement of existing assets.

Addressing all the anticipated Operating Program expenditure needs for 2021 would require a tax levy increase of $875,100 (15.3%) - not exactly what Bowen taxpayers want to see on their property tax bill.

Page 130 of 292

This is not what the Municipality wants to see for the community either, so staff went back to the drawing board to bring you the scenarios below, which have lower impacts on the tax levy increase.

Page 131 of 292 Staff are proposing a Budget for 2021 based on Scenario 2 that would require a tax levy increase of $379,200, or 6.6%.

• $114,200 contribution to the Capital Renewal and Replacement Reserve • $102,000 for cost-of-living increase to salaries and wages • $59,000 for rising costs of insurance, legal fees, supplies and maintenance, and additional requirements for training and safety supplies in fire and protective services • $54,000 for new staff resources • $50,000 for a new Council Strategic Initiatives Reserve that will fund one-time Operating Projects

The following graphic illustrates how a tax levy increase of $379,200 (6.6%) would impact property taxes based on your 2021 assessed value:

It is important to note that a 1% tax increase on Bowen Island can't be compared like apples to apples with other jurisdictions such as West Vancouver or Burnaby. This is because our tax base (population) is much smaller. For example, a 1% increase in West Vancouver amounts to over a million dollars in revenue. On Bowen, it amounts to $57,100.

Page 132 of 292

Many important Budget requests were deferred from the proposed Budget to make it as lean as possible, addressing only the highest priorities that require funding in 2021. You can read specifics about these Budget requests and see what is included in the proposed Budget HERE.

The components associated with the proposed Budget are presented as “Ideas” below. Scroll down and take a look at each component where we will explain why each is necessary. We encourage you provide your feedback on each component by leaving a comment. Please note, the opportunity to ask questions and receive a response will be the Virtual Public Open House on January 14, 2021.

Proposed Budget Components

Salaries and wages In all governments, the biggest expenditure is for its human assets – staff are the ones running the day-to-day operations and providing core services to citizens. It is typical for staff to receive an annual Cost of Living Adjustment (COLA). This is necessary to ensure that compensation remains fair, and comparable to other similar communities, as indicated in the Staff Compensation Policy.

Page 133 of 292 In 2020, the cost-of-living adjustment provision was not provided to staff in order to reduce the overall Budget and tax levy impact in an effort to ease some of the burden on taxpayers at the onset of the COVID-19 pandemic.

For the 2021 Budget, an annual Cost of Living Adjustment of $102,000 for salaries and wages is proposed, resulting in a 1.8% tax levy increase.

Council Strategic Initiatives Reserve Operating Projects have a distinct beginning, end date, and represent a one-time funding requirement.

An annual contribution of $50,000 to a Reserve Fund for Council strategic initiatives is proposed to fund Operating Projects that require municipal funding. A significant portion of funding for Operating Projects proposed for 2021 is based on grants from senior levels of government. Some of these projects require matching funding by the Municipality to qualify for the grant funding.

Additional Staff Resources Bowen Island Municipality, when compared to other communities, has fewer staff per capita and an increasing demand for higher levels of service.

Page 134 of 292 When departments were asked to identify the needs for 2021, a total of 6.9 additional FTEs were identified as required to meet these rising service level expectations in the community.

Requests for additional staff resources were prioritized down an additional 0.7 FTE position in the proposed Budget, which is critical to hire a part-time Human Resources (HR) Coordinator and to increase hours for a Bylaw Services position.

Currently, HR duties are being carried out by senior staff and facilitated by the Finance Department. A significant amount of Finance staff is dedicated to HR activities and the results of a staff survey conducted in the summer of 2020 concluded that a dedicated HR position is necessary to handle the many important functions of this job.

The Bylaw Services FTE increase is necessary to handle a rising volume of enforcement requests in the community.

The proposed increase in FTEs would result in a tax levy increase of $54,000, or 0.9%

You can read the full list of FTE requests and rationale for these requests HERE.

Insurance, legal fees, supplies and maintenance Just like with household bills, the Municipality's annual bills for things like insurance, legal services, supplies, and maintenance provisions are rising. A tax levy increase of $59,000 is required to address these pressures, resulting in a 1% tax levy increase. You can read details about these rising costs HERE.

Contribution to Capital Renewal and Replacement Reserve A Reserve Fund is like a savings account. It is money put aside to pay for repairs and maintenance on existing infrastructure assets like roads, buildings, culverts, and service vehicles. Reserves are also used to fund investment in new assets. The annual contribution and balance of the Capital Renewal and Replacement Reserve, which is used to fund the renewal and replacement of assets is not sufficient to fund long term infrastructure replacement needs.

Page 135 of 292 Back in 2010, Council approved an annual 1.5% tax levy increase to take place over 10 years to build up the annual contribution to asset Reserves. The annual contribution has still not built up enough to address the long-term infrastructure renewal and replacement needs of the Municipality. Many other municipalities have had similar increases in place for much longer that Bowen Island and continue with the practice of an annual increase to continue closing this infrastructure funding gap.

Page 136 of 292

The Capital Program is proposed to be funded through:

• A combination of grants and contributions $115,000 • Long term debt $640,000 • Reserves $3,070,850 • Carry-forward funding for projects approved in a previous year $7,993,400.

You can view a detailed list of all Capital projects proposed for 2021 HERE.

Page 137 of 292 The increase in the status of the General Fund Reserve balances and infrastructure funding needs for the next five years was reviewed with the Finance Advisory Committee (FAC) in November. The FAC recommended that the contribution to the Capital Renewal and Replacement Reserve be increased annually from a 1.5% to a 2% tax levy increase effective 2021 to 2025. This represents a $114,200 increase in the tax levy for 2021.

Water and sewer system rates The Municipality operates and maintains seven separate water distribution systems serving approximately 1,200 homes and businesses. This includes the supply, treatment, storage, distribution and monitoring of Municipal drinking water as well as the maintenance, repair, and rehabilitation of these systems.

The infrastructure for most of our water systems is aging, with varying quality and service capability. Contributions to Capital Reserves, which are the funding source for renewal and replacement of infrastructure have not been sufficient in past years to address renewal and replacement needs. Projected infrastructure maintenance and replacement costs over the next five years exceed available funding in Reserve balances. This creates significant funding challenges which will need to be addressed over the next several years.

The 2021 Budget contains provisions for master planning and improvement of asset information which will provide improved information on the state of water infrastructure, identify opportunities for improving efficiency and effectiveness of Operating the entire municipal system and make

Page 138 of 292 recommendations on rate structures which will promote conservation and address the infrastructure funding deficit.

Rate increases driven by need to increase contributions to Reserves for Capital replacement and renewal are proposed for 2021. The tables below summarize the increases in revenue required in the various water systems to address this need:

Table 1 – Increase in Revenue Required 2021

Water System Impacted Revenue Percentage Fix Annual Proposed Properties Increase Increase from Rate Annual Rate from 2020 2020 2020 2021 Bowen Bay 60 9,900 20% 800 960 Bluewater 147 24,500 20% 800 960 Park King Edward 29 5,800 20% 800 960 Bay

Tunstall Bay 130 26,400 20% 815 980

Eagle Cliff 110 18,600 20%

Hood Point 96 11,900 10% 780 800

Cove Bay 642 0 0% 780 780

Table 2 – Eagle Cliff Rate Structure Change

Gallons per Day 2020 2021 # of Users Impacted Rate Rate 50 525 525 44 51-100 575 575 39 101-150 625 700 18 151-174 700 800 3 175-200 775 875 1 201-225 850 950 2 Per Gallon Over 225 IG 2.60 3.00 2

Table 3 – Eagle Cliff Parcel Tax

Parcel Tax for Capital 2008-2020 2021 Rate Rate Annual Parcel Tax 240 370

Page 139 of 292 Annual Dollar Contribution to $28,900 $45,900 Reserve

Table 4 – Cove Bay Parcel Tax

Parcel Tax for Water Treatment 2020 2021 Plant Capital Rate per parcel Rate per parcel General Fund Debt Repayment 0 193 Parcel Tax (Internal borrowing from Municipal Reserves $1.175m over 10 years) Municipal Finance Authority 0 176 Debt Repayment (borrowing $2.68m over 30 years)

Snug Cove Sewer

The Municipality owns and operates a Wastewater and Treatment Plant (WWTP) in Snug Cove, which treats sewage collected from residential areas in Snug Cove and parcels located within the commercial district.

The Public Works Department maintains the Sanitary Sewer System to protect the health and safety of the public and to protect the environment. Secondary treatment of the wastewater is provided at the Sewage Treatment Plant located on Dorman Road near the Crippen Park picnic area.

The Sewer Utility is fully funded from user rates and funds are kept and administered separately. Rate increases driven by allocation of 25 percent of the salary of the new Water and Wastewater Treatment Plant Operator and need to increase contributions to Reserves for Capital replacement and renewal are proposed for 2021. An 18% increase in sewer utility revenue is required in 2021.

Financial Plan Bylaw Development and Adoption

In this phase, the Finance Department will create a consolidated five-year Financial Plan Bylaw for council consideration. The Bylaw is accompanied by a staff report and will include information about the feedback received from the community through the Public Consultation process.

Page 140 of 292 ATTACHMENT 5

TABLE OF CONTENTS

EMAIL COMMENTS 2- 5

CITIZENLAB COMMENTS AND RESPONSE 6 - 11

VIRTUAL PUBLIC CONSULTATION COMMENTS 12 Page 141 of 292

2021 Five Year Financial Plan 1 Feb 8, 2021 ATTACHMENT 5

Aoife Cashman

From: Sent: Tuesday, January 12, 2021 7:17 AM To: BIMBC Budget Subject: Borrowing and Repayment

Thank you for the opportunity to ask questions.

I would like to know whether or not BIM anticipates borrowing for capital projects in 2021, and what impact on debt servicing such new borrowing may have in this and subsequent years?

Thank you, Page 142 of 292

2021 Five Year Financial Plan 2 Feb 8, 2021 1

1 ATTACHMENT 5

Aoife Cashman

From: Sent: Thursday, January 14, 2021 6:55 AM To: BIMBC Budget Subject: 2021 Budget

I have a number of concerns with the proposed tax increase for Bowen Island.

1. Once again, the proposed tax increase is well over the cost of living index. This continued strategy is completed unsustainable. 2. There is a failure to consider the effect of the ongoing pandemic on many people. 3. Several capital projects appear to be more "wants" than "needs". For example, paths/trails and an electric vehicle charging station clearly fall in the "want" category. 4. What happened to the bylaw hours associated to a staff position whose incumbent "stepped aside" from bylaws? Those hours are dedicated to bylaws and should continue to be used for bylaws. Maybe the extra time that opened up in the position could be applied to complete HR tasks rather than something that might be more of a "want"? 5. What measures are being taken to mitigate staffing costs? Is pay reflective of education, qualifications and experience as opposed to job title? Is there an effort to employ the fewest number of staff possible? Are there numerous part-time employees that add to benefit costs, records maintenance, etc.? What about all those people who start off in a "temporary" position but never end up leaving? Is contracting out of tasks/duties being done whenever possible? 6. Not surprisingly, business licensing is not revenue neutral (a complete fallacy in Government). It seems like once the program is set up, it should only be busy for 2-3 months of the year. Has better utilization of licensing staff time to fill gaps elsewhere been considered when things are quiet? 7. Again, not surprisingly, the firehall project is almost 25% more expensive than what was promised in the referendum and it seems highly likely the same will happen with the Muni hall project. Are all the costs associated from these referendums included in the tax increase numbers or are they over and above? The entire increase that taxpayers face should be presented transparently, not as an ambush. 8. There is no mention of the Cove Bay water system. Is this because the entire island is forced to pay for that water system, along with their own? It's highly unlikely the costs associated to this system have not gone up. Page 143 of 292

It is time the Municipality lead the charge to lower (all) expectations and say "no" more often. I clearly recall a number of councilors' campaign promise was to ensure we would live within our means. Massive tax hikes year after year with very little to show for it except increasing bureaucracy and runaway expenses is clearly not living within our means.

2021 Five Year Financial Plan 3 Feb 8, 2021 2

1 ATTACHMENT 5

Aoife Cashman

From: Sent: Thursday, January 14, 2021 2:48 PM To: BIMBC Budget Subject: Budget consultation

Attached is a letter I previously submitted regarding the proposed budget increases. In addition to this, I fail to see how it is fair for the taxpayers who have their own water and sewer systems that we are also paying for the water and sewer systems of those that are on the municipally funded systems. Those that have our own water and sewer systems should have our property taxes reduced by the portion of the budget that goes toward those services since we pay privately for maintenance of our own systems. This obviously does not apply to such services that are paid for by all of us but are not necessarily used by us such as library and schools as it is part of the social contract that everyone shares in these costs. PLEASE make our taxes fair and take into account that many of us on Bowen are self employed or employed by private employers and those of us who are not fortunate enough to be wealthy absolutely cannot afford to have property tax increases this year.

My previous letter sent to council in December addressing other concerns is as follows:

Page 144 of 292 fraction of the hours. I closed my BnB when it was clear that the island was not welcoming visitors. My third job in which I am self employed, lost about 60-70% of the normal income since late March. My income is down approximately 60%. This is not just my story—some others have been hurt even more. It is absurd, insensitive and immoral for the municipality to be contemplating ANY increases in property taxes.

Why are municipal employees getting a 1.8% wage increase this year? Most people in private industry have taken huge income losses. My salaried job went from an average of 30 hours per week to 10.5 hours. In order to try to keep my self employment business going, I took a 5% hourly pay cut and agreed to this for the next 3 years and my hours are severely reduced. 2021 Five Year Financial Plan 3 4 Feb 8, 2021NO new municipal employees should be hired. Why on earth is another Bylaw Officer needed? The island is virtually shut down. My recent contact with a Bylaw Officer was to receive an email this summer saying they would like me to pay a licensing fee for my shutdown BnB. I wrote back to say it was shutdown due to the pandemic and I then got an email back saying something akin to “well, when you manage to be earning a few dollars again cleaning toilets and washing floors, please let us know so that we can come and pick your pocket”.

Bowen municipality may have a lower staff per capita ratio than neighbouring communities but many of the home owners here are not fulltime and therefore not requiring as many services. Also one of the lovely things about Bowen is that we were not like other communities and didn’t have to get the municipality’s permission for every tiny thing. I fear that we are getting so over regulated that soon we will be told what colour we are allowed to paint our homes. Most of us care about our neighbours and so we behave in a civilized way. We don’t need babysitters—we are adults, good citizens and we have volunteers.

1 Aoife Cashman

From: Sent: Thursday, January 14, 2021 2:48 PM To: BIMBC Budget Subject: Budget consultation

My previous letter sent to council in December addressing other concerns is as follows:

Many things come to mind when I look at the thorough and excellent Undercurrent article about “Tax Options”. The first thing is “who on earth are these people who think a 6.6% is reasonable and do they live in the real world or talk to regular folks”. I can tell you that as an average person who is not a government employee and therefore is aware that I cannot just “pick the pocket of someone smaller than me when I want something or need money”, many people have suffered hugely financially during the pandemic. Why is the municipality not looking at laying people off if they don’t have enough money to meet their budget? I was laid off when the pandemic hit from my salaried job for three months and now am getting only a fraction of the hours. I closed my BnB when it was clear that the island was not welcoming visitors. My third job in which I am self employed, lost about 60-70% of the normal income since late March. My income is down approximately 60%. This is not just my story—some others have been hurt even more. It is absurd, insensitive and immoral for the municipality to be contemplating ANY increases in property taxes.

Why are municipal employees getting a 1.8% wage increase this year? Most people in private industry have taken huge income losses. My salaried job went from an average of 30 hours per week to 10.5 hours. In order to try to keep my self employment business going, I took a 5% hourly pay cut and agreed to this for the next 3 years and my hours are severely reduced. ATTACHMENT 5 NO new municipal employees should be hired. Why on earth is another Bylaw Officer needed? The island is virtually shut down. My recent contact with a Bylaw Officer was to receive an email this summer saying they would like me to pay a licensing fee for my shutdown BnB. I wrote back to say it was shutdown due to the pandemic and I then got an email back saying something akin to “well, when you manage to be earning a few dollars again cleaning toilets and washing floors, please let us know so that we can come and pick your pocket”.

There are some wealthy people on Bowen who can afford unreasonable property tax increases and perhaps want more

municipal services. If this is the case, perhaps homes over $2 million1 for example should be taxed at a higher rate.

There is definitely a lot of fat that could and should be trimmed such as resigning from “Islands Trust”. This is not a necessity and as far as I can tell, is of no value to Bowen especially since we have very little in common with most of the other islands.

Please consider the average person who has had year after year of tax increases recently and this year, has probably suffered losses. Make do with the number of employees we have and look for ways to belt tighten and cutback. Bowen is feeling less and less like the welcoming, fair and caring community it once was and instead seems to be looking for ways to provide unnecessary laws and services and become like a “big city”, the very thing that most people came here to escape.

Sincerely Page 145 of 292

2021 Five Year Financial Plan 4 5 Feb 8, 2021

2 ATTACHMENT 5

idea Public Comment Response Posted Contribution to Capital The information provided here isn't really enough for us to Thanks for your comments and ideas. This budget provision is Renewal and understand what we're giving up. Can you please provide us with for the replacement of the culvert on Smugglers Cove Road Replacement Reserve some more details? If we don't do the $440,000 culvert near the Hood Point water treatment plant and three culverts on replacement on Smuggler's Cove Road, will that be a big problem Harding Rd. All culverts are in very poor condition, with the or a little problem or can we ignore it for 1 year? what about 10 bottoms completely corroded. The road base is also collapsing years? around the culverts. There is significant risk that if these culverts fail completely, residents could lose access to the rest of the Island.

You can learn more at the virtual public open house on Thursday, January 14. Check out the Events section below for details. Contribution to Capital Why do we need a new $1 million fire hall? Is there something The Main Fire Hall on Grafton Road is seismically unstable and Renewal and wrong with the old one? Are we selling the old one? Will we have not adequate to address the health, safety and service Replacement Reserve 2 fire halls? standards of the community and volunteer firefighters. The new Fire Hall on Miller Road will replace the Main Fire Hall which will be decommissioned. The 2021 budget provision for the new firehall is $3.8 million. You can read more about the Fire Hall project here: https://www.bowenislandmunicipality.ca/fire-hall

Contribution to Capital What kind of truck are we getting for the road crew for $75,000? The current Roads Crew truck has reached the end of its useful Renewal and service life and ongoing maintenance and repair costs will cost Replacement Reserve more than if the truck is replaced. The replacement vehicle will be similar to the existing Dodge Ram truck with hydraulics for mounting equipment. Additional staff resources Wait, we're not adding the Increase in Emergency Program In prioritizing needs within the constraints of available funding Co-ordinator 0.2 FTE? Didn't we just see the benefits of having within a 6.6% tax levy increase for 2021, this additional FTE Emergency Co-ordinators to handle Covid? request could not be accommodated. Based on the benefits seen during COVID-19 and ongoing emergency planning needs, the additional FTE request has been identified as a necessity.

Page 146 of 292 Contribution to Capital How much capital has been built up over the years for the Capital Thanks for your comments and ideas. The 2020 annual Renewal and Reserves? I don't see that figure here. I see that the contribution to reserves for capital was $1,457,100. The Replacement Reserve contribution is about to increase to $114,000 each year but what proposed increase for 2021 would bring this contribution to has it been over ten years? How much has accumulated? Has it been $1,571,300. Statutory Reserve balances can be viewed in the invested to provide an endowment? Or has this fund been tapped notes to the Municipality's financial statements here: periodically for projects during this time? https://www.bowenislandmunicipality.ca/financial-reports You can learn more at the virtual public open house on Thursday, January 14. Check out the Events section below for details.

2021 Five Year Financial Plan 6 Feb 8, 2021 ATTACHMENT 5

idea Public Comment Response Posted Contribution to Capital I imagine that when the engineering reports come in for all the Replacement of water infrastructure is funded from funds that Renewal and water systems that need upgrading, the total repair bill will far are available in each water system's Capital Reserve. Given the Replacement Reserve surpass the $3.8 m allotted here for capital projects. Is BIM varying age and condition of water infrastructure, reserve prepared/budgeted to take on more debt for years to come to take balances in all water systems are generally insufficient to on these projects? Or will they be pushed off into the future? address the renewal and replacement needs. The 2021 budget The reserve savings of $114,000 per year seems like a drop in the proposes increased contributions to Reserves for all water bucket of the funds needed. When you sort through all the systems. Project details for renewal, replacement and priorities, where does water systems infrastructure repair come maintenance of each water system were reviewed with each on the list? respective Local Advisory Committee in November and December last year. A list of all proposed works is available from Municipal Hall. Contribution to Capital As the municipality owns the water systems, rather than the Generally speaking, the costs of operating and maintaining Renewal and actual neighbourhoods using the water system, it is time to water systems are paid for by the users each system. On Replacement Reserve change the messaging about what BIM can and will do with tax Bowen, those residents who are not on a Municipal system do payer funds to ensure that water is available equally to all not contribute to operating and maintenance costs of Municipal residents. Take advice, not dictation. systems. An island-wide master study is in progress and will include examining mechanisms and costs for access to Municipal water systems for those who are on private systems.

Additional staff resources The Emergency Program Co-ordinator, Roads Crew position, Library Thank you for your comment. Your feedback will be included in Assistant, Administrative Assistant for the Fire Department, the proposed Budget for Council consideration. You can learn should all be reinstated to protect our safety and sanity. more at the virtual public open house on Thursday, January 14. The bylaw increase should be axed and the HR etc position halved. Check out the Events section below for details. I will pay my share of the increased costs Water and sewer system Since our water consumption is metered in the Bluewater area, is Thank you for your comments and ideas. The Municipality is rates it possible to have the water bill based on consumption instead also interested in a rate structure that would promote of a flat rate? It seems like that would be more fair, especially conservation of water and be equitable based on the amount of to those who do their best to conserve, who have a small water consumed. A recommended rate structure is part of the household, who are not watering lawns, and so on. Thanks. scope of the water system master study. You can learn more at the virtual public open house on Thursday, January 14. Check out the Events section below for details.

Page 147 of 292 Water and sewer system Cove Bay Water is missing? Thank you for your comments and ideas. Table 1 has been rates updated and Table 4 has been added to reflect Cove Bay Will information for this utility be posted later? Thank you. Water System rates. You can learn more at the virtual public open house on Thursday, January 14. Check out the Events section below for details.

2021 Five Year Financial Plan 7 Feb 8, 2021 ATTACHMENT 5

idea Public Comment Response Posted Additional staff resources Council should consider engaging the services of an external Thank you for your comments and ideas. Table 1 has been contracted HR consultant. This model provides flexibility to updated and Table 4 has been added to reflect Cove Bay scale up or down to access more highly skilled services when Water System rates. You can learn more at the virtual public required. Also provides a degree of separation when dealing with open house on Thursday, January 14. Check out the Events sensitive internal HR issues and preserves confidentiality. section below for details.

Also, BIM should participate in Metro Vancouver’s Regional Employer Services. It is a cost efficient way to access specialized services to support the collective bargaining process and manage labour relations. Contribution to Capital The Renewal and Replacement projects list for 2021 includes a The 2021 expendtiture for the Sewer Outfall Study is proposed Renewal and $400k investment in Wastewater Treatment Plant upgrade. to be funded from a General Fund Reserve. Replacement Reserve Given that the sewer utility reserve fund had a negative balance of ($23k) at the end of 2019, what is the proposed funding source for this expenditure? Additional staff resources Could the additional 0.2FTE request for Bylaw Services also be The additional cost of the short term rental listing monitoring is utilized to address the $5K request for short term rental listing to be funded from an increase in anticipated additional business monitoring? Continue with the complaint driven model, leave it license revenues. up to those neighbours who are directly impacted to alert staff to incidents of non-compliance. Water and sewer system In Bluewater our water bill increased by more than 20% in 2020. Thank you for your comment. Your feedback will be included in rates Another 20% increase in this coming year feels like a significant the proposed Budget for Council consideration. budgetary trend.

Water and sewer system For the past twenty years I have tried to convince the Thank you for your comment. Your feedback will be included in rates Municipality that we should be charged for water according to the the proposed Budget for Council consideration. amount used. Just like we pay BC Hydro for every kWh, the gas station for every liter of Gas, or the phone companies for every minute of long distance calls. But all I ever got were flimsy excuses for why it could not be done.

Page 148 of 292 Meter readings for many years back are on file with the Muni, same goes for annual operating costs of each water system. What is so different between the Eagle Cliff and the Bluewater systems that we could not pay for water the same way, and on a graduated scale no less. As a by-product, that would also be the way of encouraging water conservation.

2021 Five Year Financial Plan 8 Feb 8, 2021 ATTACHMENT 5

idea Public Comment Response Posted Water and sewer system I agree, as a Bluewater resident, that I'd prefer to pay by usage. If a water meter is Thank you for your comment. Your feedback will be included in rates found to be rotating quickly, and a leak takes some time to be found and fixed, an the proposed Budget for Council consideration. You can learn exception can be made but overall paying by usage seems equitable. Part of the more at the virtual public open house on Thursday, January 14. cost issue is the proposed water increase is significant on top of the 2020 Check out the Events section below for details. increase, on top of extra for the new fire hall (voter approved 3+ years ago and build not yet started), and now extra from taxes for a Community Centre. We need to set priorities and cap the increases on taxes and water system. Contribution to Capital In the renewal and replacement projects the big ticket item is the "replacement Renewal and firehall & engine 31" @ $1,129,400. How much of that is the replacement Replacement Reserve firetruck? and when the last firetruck was added was there not talk then of retiring one of the older trucks, not replacement? How many trucks do we now have? and is this replacement firehall allocation in addition to the amount already budgeted ($3+ M) for the "new" firehall? Contribution to Capital It is really hard to keep track of all the bits and pieces scattered around this Renewal and website. Is there one document? Fire safety seems particularly chopped up - Replacement Reserve under renewal and replacement and strategic initiatives I think I have found 4 separate items: turn out gear, replacement firehall and engine, generator, and protective equipment, plus there are staffing suggestions both for emergency planning, firesmart consulting and matching grants, and admin for the training and equipment clerk. There are other budget items under compensation, benefits and training somewhere else. I am not targeting fire protection specifically although it jumps out at me. I am also hving trouble finding all the details on the sewage treatment proposal - another big ticket item. Salaries and wages Lt's get real. COVID continues to impact residents and their income in 2021. We are not out of the woods yet! Hold the increase until the economy has stabilized and a tax increase is feasible for Bowen Island. Now is the time to hold the line and not dream up additional expenditure. Page 149 of 292

2021 Five Year Financial Plan 9 Feb 8, 2021 ATTACHMENT 5

idea Public Comment Response Posted Overall Budget Increase The Canada cost of living allowance is 0.07% for 2021. A Finance Thanks for your comments and ideas. The cost of living Advisory Committee recommendation for a maximum annual 5% allowance does not reflect the cost increase pressures facing municipal portion of the budget increase is on the table Bowen Island Municipality. This is because the "basket of (Introductory Budget meeting COW Dec 8, 2020). BC Assessment goods" for Municipal services is different from the basket of property values on Bowen Island have gone up 12% this year. If goods used to determine the Canada Cost of Living Allowance. the Mil Rate remains the same as last year (rising each year for The water system rates and parcel taxes for the Cove Bay the past five years) the municipal portion of all property water system are now posted in Table 1 and Table 4 in the Idea classes will rise by the same amount. This is not sustainable. for Water and sewer system rates: All of the proposed system fees and Parcel Taxes have not been https://bowenisland.citizenlab.co/en/ideas/water-and-sewer- listed (Cove Bay) or the cost allocation of borrowing funds from system-rates the Capital Replacement funds for the Water Treatment Plant construction. When will these proposed additional taxes be posted? Thank you. Overal increase If Bowen islanders are asked if they want a 15.3% increase - they Thank you for your comments and ideas. Your feedback will be will of course say no. Have you tried asking how much are you included in the proposed Budget for Council consideration. You prepared to pay for each of the items in your full list, you may can learn more at the virtual public open house on Thursday, get a different answer. I am an out of work pensioner, but January 14. Check out the Events section below for details. looking at the list of service improvements and their costs I can see real benefits I am prepared to pay for almost up to the 15% level. Where is the evidence that I am in a minority in thinking like this? Requested additional FTE'sNo Business Case attached to any of the positions, eg. number of Thank you for your comment. Your feedback will be included in resident requests for service per year, work orders issued, the proposed Budget for Council consideration. You can learn completion performance including labour, equipment and overhead more at the virtual public open house on Thursday, January 14. time recorded to g/l. In a small organization all staff must be Check out the Events section below for details. flexible to job share many tasks "2 people far better than one" on works or parks crew not very convincing. Cove Bay Water I would like to better understand how the $9million Cove Bay We will be updating our website with this information Water Treatment plant is being paid for and what the debt (https://www.bowenislandmunicipality.ca/cove-bay-water- repayment obligation will mean to me. treatment-plant). The impact of the debt servicing has been updated in Table 1 and Table 4 to reflect proposed Cove Bay The water utility section includes information on all of the rates for 2021. Page 150 of 292 other utilities but does not include any mention of Cove Bay. Safe Restart Funds $1.2millionHow can the municipality best leverage the $1.2million safe The Covid Safe Restart Grant funds have been placed in a restart grant funds that were received at the end of 2020? Reserve account. The funds will be used to address Covid What’s the plan for that money? impacts in line with Provincial Direction and Council direction. Specific plans have not yet been decided for funds received. You can learn more at the virtual public open house on Thursday, January 14. Check out the Events section below for details.

2021 Five Year Financial Plan 9 10 Feb 8, 2021 ATTACHMENT 5

idea Public Comment Response Posted Progressive property tax ratesThe on Province Empty Homeslevies an and/or increased Air-bnbs school tax on properties worth The "Additional School Tax Rate" is a Provincial tax provision more than $3 million and the City of Vancouver charges an Empty and local governments do not have the authority to apply Homes Tax variable tax rates to the same property class, such as https://vancouver.ca/home-property-development/empty-homes-tax.aspx residential. The City of Vancouver is the only BC municipality can we raise taxes on residential properties that are not that has it's own "Empty Home Tax"; it is important to note that occupied by people treating them as permanent residential spaces? Vancouver is also the only BC municipality with its own I believe there are at least a few mansions that sit empty most governing legislation, the Vancouver Charter providing some of the year. Why don't we pass our own Empty Homes Tax that unique authorities. Other large urban centres in the province are happens to be large enough to fund the difference we need? subject to a similar tax run by the Province called the "Speculation and Vacancy Tax"; Bowen Island is exempt from the "Speculation and Vacancy Tax". Question regarding timing I understand that this budget must be adopted before the annual This Budget will be proposed to Council in February. The property tax bylaw is adopted, but the public meeting for the Municipality must by legislation have an adopted budget for the 2021 budget appears to be scheduled after the beginning of 2021. fiscal year they are operating in. We are currently operating When do we expect to pass this budget? under provisions provided for 2021 in the 2020 to 2024 Financial Plan. Once Council adopts adopts the 2021-2025 Are we expecting to be passing this budget during the budget Financial Plan, we will be operating under the authority of that period? plan. Covid 19 Impacts How have municipal operating expenses and revenues been impacted Larger municipalities with diversified revenue bases such as due to Covid 19? parking, recreation and community program fees, and casino revenues were significantly impacted by the COVID-19 pandemic. Bowen Island Municipality was more resilient and the primary revenue impact was in Community Recreation Program revenue. We were, however, able to largely offset this reduction by curtailing expenditures related to community programming and in other areas of the organization. Parcel Taxes What parcel taxes will be levied in 2021? Parcel Taxes anticipated for 2021 include: -Garbage Parcel Tax -Hood Point Parcel Tax -Eagle Cliff Parcel Tax -Cove Bay MFA Debt Parcel Tax (New) -Cove Bay - Repayment to Land Opportunity Fund (New)

Page 151 of 292 Additional streams of I'd be interested to see what potential new streams of revenue the Municipality is Thank you for your comments and ideas. No new potential revenue considering. streams of revenue have been identified in this proposed Budget, but the Municipality is always looking for opportunities for more non-taxation revenue opportunities. It's anticipated that this will be discussed in this year's strategic planning process.

You can learn more at the Virtual Open House on Thursday, January 14. Check out the Events section below for details.

2021 Five Year Financial Plan 11 Feb 8, 2021 10 ATTACHMENT 5

idea Public Comment Response Provided Use of Covd-Restart How will the municpality be using funds? Suggested the municipality apply the Municipal approach is to be careful and cautious in how funds Grant maximum amount of Grant funds it can to expenditures incurred and revenues lost received will be used. Funding from grant revenues received will due to COVID-19 so that the restart grant funds can be taken into accumulated be recognized in 2021 and be held in accumumulated surplus surplus. through an operating reserve. Approach will allow municipality to address unanticipated impacts of COVID-19 in 2021.

Statutory Reserves Requested Council to reconsider approach on reserves for renewal and Pros and cons to consolidating reserves versus having a large replacement of assets. Member talked about negative impacts of consolidating number of reserves. Subsequent follow up with Provinicial reserves, and spoke about benefits of having a number of specfic purpose Officials supported having smaller number of reserves for reserves. municpality size of Bowen Island with limited resources in Reserves. Cove Bay Parcel Tax Rationale for using parcel tax to address debt servicing costs for Cove Bay Water Use of parcel tax was based on: Treatment Plant was requested. Concerns regarding equity. -best practices recommended by the Province, - increased transparency and -reduced risk of not collecting the full amount of required debt servicing funds. Sewer Capacity Is this project being funded throught the General Fund or is it a loan ? Council approved funding of this project from the General fund Expansion Feasability with no expectation of the funding being repaid. Study Project. Non-taxation revenue To what extent has Bowen raised revnue from other non-taxation revenue sources Municiality always looking for new non-taxation revenue and such as filiming, sports events and other sources. always need to balance to opporunities was costs and impacts to the community. Very limited in new non-taxation revenue opportunities especially given our geographical uniqueness.

Water Systems The proposed increase for water systems is 20 percent. Does it make sense to Recommenation for propsed water rates is made independantly have a 20 percent increase for such little impact on reserve contribution. of the General Fund. The capital and opeating needs of each water system must be funded through revenues generated by each system. The increase in water rates is mostly driven the inadequate funding in reserves to address renewal and infrastructure replacment needs of the systems.

Budget Book The budget book is a fabulous resource. Encourage Council to continue to report Staff are targeting to complete the budget process much earlier the budget book. Some recommendations for improvement of the budget book than in previous years. In previous years budget was approved were provided. Also recommendation made to improve the public consultation around April. This year we hope to have it approved in earlier process for the subsequent year by starting in earlier in the Fall and ask the public February. Next year we are hoping to have it approved even for their ideas. earlier. This will allow staff to get moving on projects and engage contractors earlier to avoid having to pay premiums for Page 152 of 292 contractor resources being tied up.

2021 Five Year Financial Plan 12 Feb 8, 2021 2021 Five Year Financial Plan Bylaw Bylaw No.533, 2021

Finance Department

Page 153 of 292 February 8, 2021 Bowen Island Municipality Financial Plan

• Operating Budget • Operating Budget • Capital Budget Library General • Capital Budget Fund

• Operating Budget Water Systems • Capital Budget 5 Year Financial Plan Page 154 of 292 Sewer • Operating Budget Utility • Capital Budget 2021 Budget Process

Staff Budget Finance Advisory Bylaw Development LAC Meetings Council Workshop Public Consultation Development Committee Review & Adoption

Sep - Dec Nov - Dec Dec Dec - Jan Feb

Operating Discussion of 2021 Citizen Lab Council Deliberation Budgets Recommendations to Council General Fund Budget and Financial Pressures Zoom Virtual Page 155 of 292 Open House and Impacts Bylaw Capital Adoption Budgets 2021 General Fund Operating Budget Pressure Page 156 of 292 Resident Impact

2021 2020 Dollar Average Average Change Assessed Value - 12.4% increase Assessment Assessment $134,700 $1,221,000 $1,086,700

Municipal Property Tax (assuming no increase in tax levy) $ 2,478 $ 2,478 $ -

Property Tax Increase (Proposed 6.6%) 164 - 164

Municipal Tax subtotal $2,642 $2,478 $ 164 Garbage Parcel Tax (0% increase) 600 600 - Page 157 of 292

Total municipal taxes & parcel tax (5.3% increase) $ 3,242 $ 3,078 $ 164 Impact Based on Assessed Value Page 158 of 292

776 441 358 261 367 133 Regional Context – 2021 Budget Page 159 of 292 Regional Context – New Construction (2021) Page 160 of 292 Outer Years Financial Plan Bylaw

2021 2022 2023 2024 2025 Tax Levy Increase – Asset Management 2% 2% 2% 2% 2% Tax Levy Increase – Operations & Debt Servicing 4.6% 3.3% 2.7% 1.9% 1.1%

Outer Year Expenditure Drivers • Infrastructural Renewal & Replacement Funding Deficit • Inflation – assumed at 2% • Debt Servicing – Fire Hall, Community Centre

Page 161 of 292 Other Pressures • Infrastructural Renewal & Replacement – Facilities, Snug Cove, Water • Funding for Operating Projects CAPITAL PROGRAM Page 162 of 292 Capital Program

2021 2022 2023 2024 2025 Capital Program

General Fund $9,502,500 $15,990,200 $3,970,300 $1,672,000 $1,672,700

Water Systems 2,100,200 4,250,000 180,000 1,680,000 1,680,000

Snug Cove Sewer 400,000 1,500,000 2,750,000 550,000 4,150,000

Total $12,002,700 $21,740,200 $6,900,300 $3,902,000 $7,502,700 Page 163 of 292 General Fund Capital Program

2021 2022 2023 2024 2025 Capital Program

Facilities $ 5,430,800 $13,573,100 $2,536,100 $237,700 $ 238,300

Transportation Infrastructure 2,981,000 1,880,000 1,380,000 1,380,000 1,380,000

Grounds & Parks 75,000 - - - -

Equipment & Information 1,015,700 537,100 54,200 54,300 54,400 Technology

Page 164 of 292 Total $9,502,500 $15,990,200 $3,970,300 $1,672,000 $1,672,700 General Fund Significant Projects 2021 Capital 2021 Capital Project Description Provision Program Fire Hall Replacement $ 3,779,200 Facilities Community Centre 3,600,000 Multi-use Path (Phase 1 – Mt. Gardner/Cardena) 885,000 Multi-use Path (Carter to Artisan) 253,000 Multi-use Path (Cardena to Seniors Rd) 489,000 Transportation Culvert Replacements & Repairs 615,000 Annual Road Rehabilitation Program 400,000

Page 165 of 292 Drainage Improvements at Hikers Trail Road 200,000 Equipment Engine 31 Replacement 640,000 Wastewater Treatment Plant Upgrade – Predesign, Snug Cove Sewer 400,000 Environmental Impact Study, Outfall Modelling Capital Funding Sources -2021

Capital Program Funding

Debt $3,640,000 Grants 2,721,600 Reserves $2,558,900 Carry Forward Funding $982,000 Total $9,902,500 Page 166 of 292 Water Systems – Budget Pressures

Increase in provisions for contribution to Reserves

Water Treatment Plant & Wastewater Treatment Operator 1

Debt Servicing Costs for Cove Bay Water Treatment Plant Page 167 of 292 Proposed 2021 Revenue & Rates

2021 2020 Y:Y 2021 2020 Y:Y Water Proposed Budget Revenue Proposed Fixed Rate Budget Revenue Increase Fixed Rate Increase System Revenue Rate Bowen Bay (61) $ 58,500 $48,600 $9,900 $960 $800 $160 Bluewater Park (147) 145,500 121,000 24,500 $960 $800 $160 King Edward Bay (29) 34,400 28,600 5,800 $960 $800 $163 Tunstall Bay (130) 161,100 134,700 26,400 $980 $815 $163 Hood Point (96) 125,800 113,900 11,900 $800 $780 $20

Eagle Cliff (110) 111,900 93,300 18,600 See next slide for proposed rate change Page 168 of 292

Cove Bay (642) (note 1) 549,200 549,200 - $780 $780 -

Total $1,186,400 $1,089,300 $97,100

Note 1: Debt Servicing Costs to be recovered by parcel taxes and not included in these figures. Proposed 2021 Revenue & Rates

2021 2020 2008 Eagle Cliff Eagle Cliff Proposed Rate 2021 to Gallons per day Rate Parcel Tax 2020 50 $ 525 $525 Annual Parcel Tax For contribution $370 $240 5-100 575 575 to Capital Reserve Annual Dollar Contribution $45,900 $28,900 101-150 700 625 151-174 800 700 175-200 875 775

201-225 950 850

Page 169 of 292 Per Gallon Over 3.00 2.60 225 IG Proposed 2021 Cove Bay Parcel Tax

Cove Bay Proposed 2021 Parcel Taxes for Borrowing for Water Treatment Plant Rate per parcel

Municipal Finance Authority Debt Repayment ($2.68 million over 30 years) $176

General Fund Debt Repayment $193 Page 170 of 292 Snug Cove Sewer Capital Program Snug Cove Sewer Capital Program 2021 2022-2025

Waste Water Treatment Plant Upgrade – Predesign, Environmental $ 400,000 $8,500,000 Impact Study & Outfall Modelling

Library –Sanitary Sewer Connection 120,000 -

Snug Cove Sewage Main Upgrades - 450,000

Total $520,000 $8,950,000 Page 171 of 292 Recap - 2021 Proposed Budget Additional Tax Levy Required $379k Increase in Contribution to Asset Reserves Contribution to Reserve for Operating Projects Cost of Living Adjustment for staff salaries & wages Human Resources/Bylaws – 0.7 fte increase

$164 year Property Tax Impact (Average Assessed Property) ($1,221,000) Page 172 of 292 $14 month RECOMMENDATION

That Bylaw No. 533, 2021 cited as “Bowen Island Municipality 2021 Five Year Financial Plan Bylaw No. 533, 2021” be read a first, second and third time. Page 173 of 292

To: Mayor Ander and Council

From: Hope Dallas, Corporate Officer, Administration

Date: February 2, 2021 Meeting Date: February 8, 2021

Subject: Council Procedure Bylaw No.529, 2020

RECOMMENDATION That Bylaw No.529, 2020 cited as “Bowen Island Municipality Council Procedure Bylaw No.529, 2020” be read a second and third time.

PURPOSE To provide Council with a revised version of Council Procedure Bylaw No.529, 2020 for consideration of readings.

BACKGROUND Further to the Council report, dated December 6, 2020, included as Attachment 1, the proposed Council Procedure Bylaw No.529, 2020 has been revised to incorporate further changes. Most of the proposed changes are intended to generalize some of the provisions to create greater flexibility. For example, not restricting Council meetings to start at 6:15 PM and to be held on the second and fourth Monday’s of each month. The Community Charter requires Council to set its schedule annually and must publish notice of the dates, time and location of the meetings. This change will allow Council to change its meeting frequency and time without a bylaw amendment.

The more significant change proposed is the order of meeting proceedings. It was suggested that the section ‘Items removed from the Consent Agenda’ be dealt with following the Approval of the Consent Agenda. This will allow Council to deal with items removed from the Consent Agenda immediately following the adoption and any members of the public attending the meeting will not have to wait through the full meeting before their one item of interest is dealt with.

All of the proposed changes are contained in a track-change version, included as Attachment 2.

FINANCIAL/ RESOURCE/MAINTENANCE CONSIDERATIONS There are no financial implications associated with this report.

COMMUNICATION TO THE PUBLIC Readings of Bylaw No.529, 2020 will be included in the Council Minutes and included in the Council Highlights publication. Following adoption, the bylaw will be posted on the Municipal website and available for inspection at Municipal Hall.

Page 1 of 2 Council Procedure Bylaw No.529, 2020 February 8, 2021 Regular Council meeting Page 174 of 292 ECOLOGICAL/ENVIRONMENTAL/CLIMATE CONSIDERATIONS There are no direct ecological/climate impacts are expected as a result of this report.

CONCLUSION Staff have incorporated further feedback and are seeking second and third reading of the bylaw.

ALTERNATIVES 1. That Council direct staff to further amend the draft Council Procedure Bylaw. 2. That Council defer consideration of readings. 3. Other options determined by Council.

ATTACHMENTS AND REFERENCES: 1. Staff Report, dated December 6, 2020 2. Draft Bylaw No.529, 2020 (track changed version)

Submitted by: Hope Dallas, Corporate Officer

Page 2 of 2 Council Procedure Bylaw No.529, 2020 February 8, 2021 Regular Council meeting Page 175 of 292 Bowen Island Municipality Bylaw No. 529, 2020

A Bylaw to regulate procedures to be followed for the conduct of business at meetings of the Council of Bowen Island Municipality, Committees of Council and Commissions established by Council.

WHEREAS, the Council of Bowen Island Municipality deems it expedient to provide for Council meeting procedures pursuant to the Community Charter;

NOW THEREFORE, the Council of Bowen Island Municipality enacts as follows:

Contents Page

PART 1 – INTRODUCTION

Definitions …………………………………………………………………………………………… 3

Application of rules of procedure ………………………………………………………. 5

PART 2 – COUNCIL MEETINGS 5 Inaugural meeting ………………………………………………………………………………..

Time and location of meetings ……………………………………………………………. 5

Notice of Council meetings …………………………………………………………………. 6

Notice of Special meetings ………………………………………………………………….. 6

Electronic meetings …………………………………………………………………………….. 6 Livestreaming of Council and Committee/Commission meeting …………. 7 Designation of Member to Act in place of Mayor ……………………………….. 7

PART 3 – MEETING PROCEEDINGS Community Charter provisions ……………………………………………………………. 7

Attendance of Public at meetings ……………………………………………………….. 7

Minutes of meetings …………………………………………………………………………… 8

Calling meeting to order ……………………………………………………………………... 8

Adjourning meeting where no quorum ……………………………………………… 8 Agenda ………………………………………………………………………………………………… 8

Page 1 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 176 of 292 Consent Agenda ………………………………………………………………………………….. 9

Order of proceedings and business ……………………………………………………… 9

Late Items …………………………………………………………………………………………… 10

Voting at meetings ……………………………………………………………………………… 10

Delegations ………………………………………………………………………………………… 10

Public Comment ………………………………………………………………………………….. 11

Point of Order …………………………………………………………………………………….. 11

Conduct at meetings …………………………………………………………………………… 12

Expulsion from meetings …………………………………………………………………….. 13

Adjournment ………………………………………………………………………………………. 13

PART 4 – BYLAWS

Introduction of Bylaws ………………………………………………………………………… 13

Readings and adoption ……………………………………………………………………….. 13

Modification prior to adoption ……………………………………………………………. 14

Bylaw must be signed …………………………………………………………………………. 14

PART 5 – MOTIONS AND RESOLUTIONS

Introducing motions ……………………………………………………………………………. 14

Amendment of motions ………………………………………………………………………. 14

Deferral or referral of business ……………………………………………………………. 15

Motion for the question………………………………………………………………………. 15

Notice of motion ………………………………………………………………………………… 15

PART 6 – COMMITTEE OF THE WHOLE Moving to Committee of the Whole ……………………………………………………. 16

Notice of Committee of the Whole meetings ………………………………………. 16

Minutes of Committee of the Whole meetings ……………………………………. 16

Conduct and debate ……………………………………………………………………………. 16

Meeting proceedings ………………………………………………………………………….. 17

PART 7 – COMMITTEES AND COMMISSIONS

Duties of standing committees ……………………………………………………………. 17

Duties of select committees ………………………………………………………………… 17

Page 2 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 177 of 292 Notice of committee meetings ……………………………………………………………. 17

Agenda ………………………………………………………………………………………………… 17

Meeting proceedings …………………………………………………………………………… 18

PART 8 – GENERAL

General provisions……………………………………………………………………………….. 18

PART 1 - INTRODUCTION

1. Title

1.1 This bylaw may be cited for all purposes as “Bowen Island Municipality Council Procedure Bylaw No.529, 2020”

2. Definitions

2.1 In this Bylaw:

“Acting Mayor” means the person appointed to act in place of the Mayor in the Mayor’s absence, or when the position is vacant;

“Chair” means the Mayor, Acting Mayor, or member appointed under this Bylaw who is presiding at a Council, Committee or Commission meeting.

“Committee” means a Committee established by Council under the Community Charter, a standing, select, or other committee of Council;

“Commission” means a Commission established by Bylaw;

“Community Charter” means the Community Charter, Chapter 26, 2003, as amended from time to time;

“Committee of the Whole” means a meeting of Council that is limited to receiving information, deliberating and making recommendations to Council.

“Consent Agenda” means a group of items approved in one action;

“Clerk” means the Committee Coordinator or their alternate;

“Corporate Officer” means the person appointed as Corporate Officer for the Municipality, or their alternate;

“Council” means the Council of the Municipality;

Page 3 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 178 of 292 “deferral” means a motion to defer consideration of a matter to a subsequent meeting;

“Delegation” means an individual or group appearing before Council to present information or make a request of Council, as described under Section 21 of this bylaw;

“Livestreaming” means live broadcasting of Committee and Council meetings to the internet for public viewing;

“Mayor” means the Mayor of the Municipality;

“meeting” means an inaugural, regular or special meeting of Council or Committee/Commission, as context requires;

“member” means the Mayor, a Councillor, or member of a Committee or Commission;

“motion” means a formal proposal made by a Member to consider a specified course of action;

“Municipality” means the Bowen Island Municipality;

“Municipal Hall” means the Bowen Island Municipal Hall located at 981 Artisan Lane, Bowen Island, British Columbia;

“Point of Order” means the procedure by which a Member interrupts another speaker to ask the Chair to rule on a procedural matter immediately;

“Public Comment” generally means addressing Council regarding a matter included on the agenda, as described under Section 22 of this bylaw;

“Public Notice Posting Places” means the Municipal website, other electronic means of communication, and the notice board at Municipal Hall;

“question” means the subject matter of a motion;

“quorum” means a majority of the number of Members of which Council consists under the Community Charter;

“resolution” means a motion that has been carried by a majority of the Members present at a meeting, unless otherwise provided in an enactment;

“regular Council meeting” means a meeting of Council other than a special or inaugural meeting held under Part 2;

“special Council meetings” means a meeting of Council other than a regular or inaugural meeting held under Part 2.

Page 4 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 179 of 292 3. Application of rules of procedure

3.1 The provisions of this Bylaw govern the proceedings of Council, Committee of the Whole, Commissions and all committees of Council, as applicable.

3.2 In cases not provided for under this Bylaw, the current edition of “Robert's Rules of Order” apply to the proceedings of Council, Commissions, and Council committees to the extent that those Rules are

(a) applicable in the circumstances, and (b) not inconsistent with provisions of this Bylaw or the Community Charter.

3.3 The business of Council will be conducted in accordance with this Bylaw or the Community Charter and, in the absence of provision in this Bylaw or the Community Charter, in accordance with parliamentary procedure as set out in the current edition of “Roberts Rules of Order”

PART 2 – COUNCIL MEETINGS

4. Inaugural Meeting

4.1 Following a general local election, the first Council meeting must be held in the first 10 days of November following a general local election.on the first Monday in December in the year of the election.

4.2 If a quorum of council members elected at the general local election has not taken office by the date of the meeting referred to in Section 4.1, the first Council meeting must be called by the Corporate Officer and held as soon as reasonably possible after a quorum has taken office.

5. Time and location of meetings

5.1 All meetings must take place within Municipal Hall except when Council resolves to hold meetings elsewhere.

5.2 Council must meet regularly: (a) at the date, time and place as set out in the schedule prepared under Section 6.1,on the second and fourth Monday of each month, except where the meeting falls on a statutory

Page 5 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 180 of 292 holiday, the meeting is held on a Tuesday or unless otherwise resolved;

(b) commence at 6:15 PM; (c) be adjourned at 9:30 PM unless Council resolves to proceed beyond that time.

5.3 Regular Council meetings may:

(a) be cancelled by the Mayor or a resolution of Council, provided that two consecutive meetings are not cancelled; and

(b) be postponed to a different day, time and place by the Mayor, provided the Corporate Officer is given at least two (2) days written notice.

6. Notice of Council meetings

6.1 In accordance with the Community Charter, Council must prepare annually during the first week of December each year, a schedule of the dates, times and places of regular Council meetings and must make the schedule available to the public by posting it at the Public Notice Posting Places.

6.2 In accordance with the Community Charter, Council must give notice of the availability of the schedule at least once a year.

7. Notice of Special meetings

7.1 Except where notice of a special meeting is waived by unanimous vote of all council members as provided in the Community Charter, a notice of the date, hour, and place of a special Council meeting must be given at least 24 hours before the time of meeting, by posting a copy of the notice at the Public Notice Posting Places.

7.2 The notice under subsection (1) must describe in general terms the purpose of the meeting and be signed by the Corporate Officer.

8. Electronic meetings

8.1 Provided the conditions for electronic meetings set out in the Community Charter are met,

(a) a meeting may be conducted by means of visual and audio electronic or other communication facilities if:

Page 6 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 181 of 292 (i) The Chair requires it; or (ii) The Council requires it. (b) a member who is unable to physically attend a meeting, as applicable, may participate in the meeting by means of visual and audio electronic or other communication facilities.

9. Livestreaming of Council and Committee/Commission meetings

9.1 All open meetings will be livestream recorded to the internet for public viewing.

10. Designation of Member to Act in place of Mayor

10.1 Annually in December, Council must from amongst its members designate Councillors to serve on a rotating basis as the member responsible for acting in the place of the Mayor when the Mayor is absent or otherwise unable to act or when the office of the Mayor is vacant.

10.2 Each Councillor designated under section 10.1 must fulfill the responsibilities of the Mayor in their absence.

10.3 If both the Mayor and the member designated under section 10.1 are absent from the Council meeting, the Council members present must choose a Councillor to preside at the Council meeting.

10.4 The member designated under section 10.1 or chosen under section 10.3 has the same powers and duties as the Mayor in relation to the applicable matter.

PART 3 – MEETING PROCEEDINGS 11. Community Charter Provisions

11.1 Matters pertaining to Council proceedings are governed by the Community Charter including those provisions pertaining to “Open Meetings” and “Council Proceedings”.

12. Attendance of Public at Meetings

12.1 Except where the provisions for closed meetings outlined in the Community Charter apply, all meetings must be open to the public.

12.2 Before closing a meeting or part of a meeting to the public, Council must adopt a resolution in a public meeting as outlined in the Community Charter.

12.3 Despite section 12.1, the Mayor or the Councillor designated as the member responsible for acting in the place of the Mayor under Section 10 of this Bylaw may expel or exclude from a meeting a

Page 7 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 182 of 292 person in accordance with Section 24 of this Bylaw.

13. Minutes of meetings

13.1 Minutes of the proceedings of Council must be (a) legibly recorded, (b) certified as correct by the Corporate Officer, and (c) signed by the Chair or other member presiding.

13.2 Subject to Section 13.3 of this Bylaw, and in accordance with the Community Charter, minutes of the proceedings of Council must be open for public inspection at Municipal Hall during its regular office hours.

13.3 Section 13.2 does not apply to minutes of a closed meeting or that part of a Council meeting from which persons were excluded under the Community Charter.

14. Calling meeting to order 14.1 As soon after the time specified for a meeting as there is a quorum present, the Mayor, if present, must take the Chair and call the meeting to order. However, where the Mayor is absent, the Councillor designated as the member responsible for acting in the place of the Mayor in accordance with Section 10 of this Bylaw must take the Chair and call such meeting to order.

14.2 If a quorum of Council is present but the Mayor or the Councillor designated as the member responsible for acting in the place of the Mayor under Section 10 of this Bylaw do not attend within 15 minutes of the scheduled time for a meeting:

(a) The Corporate Officer must call to order the members present; and (b) The members present must choose a member to preside at the meeting.

15. Adjourning meeting where no quorum If there is no quorum of Council present within 15 minutes of the scheduled time for a meeting, the Corporate Officer must:

(a) record the names of the members present, and those absent, and (b) adjourn the meeting until the next scheduled meeting.

16. Agenda 16.1 Prior to each meeting, the Corporate Officer must prepare an Agenda setting out all the items for consideration at that meeting, noting in short form a summary for each item on the agenda.

16.2 The deadline for submission of agenda items to the Corporate Officer for inclusion on the meeting agenda must be is ten (10) calendar days prior to the meeting.

Page 8 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 183 of 292 16.3 The Corporate Officer must make the agenda available to the members of Council and the public no later than 4:30 PM seven (7) calendar days prior to the meeting.

16.4 Council must not consider any matters not listed on the agenda unless a new matter for consideration is properly introduced as a late item pursuant to Section 19 of this Bylaw.

16.5 Council agendas will be made available for public viewing at the Public Notice Posting Places.

17. Consent Agenda

17.1 Items listed under the Consent Agenda section are considered for approval in one motion, unless a member wishes to amend or debate an item and requests that it be excludedremoved.

17.2 Items removed from the Consent Agenda must be dealt with under the section in the Agenda designated unless otherwise resolved by Council.

17.3 Items will be listed in the Consent Agenda section that, in the opinion of the Chief Administrative Officer and/or Corporate Officer, require little or no discussion.

18. Order of proceedings and business

18.1 The agenda for all regular Council meetings must contain the following matters:

(a) Introduction of Late Items; (b)(a) Approval Adoption of the Agenda (including Late Items);

(b) Public Comment; Formatted: Font: Bold

(d) Approval Adoption of the Consent Agenda; Formatted: Font: Bold

(d)(e) Items Removed from the Consent Agenda; Formatted: Font: (Default) +Body (Calibri), 11.5 pt, Bold (e) Delegations; (f) Business Arising from Minutes; (g) Bylaws; (h) Staff Reports; (i) Correspondence; (j) Reports of Commitees, CoW, Commissions; (k) New Business; (l) Items Removed from the Consent Agenda; (m)(l) Information Items; (n)(m) Question Period; and (o)(n) Adjournment.

Page 9 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 184 of 292 18.2 Business at a Council meeting must in all cases be taken up in order in which it is listed in the agenda, unless otherwise resolved by Council.

19. Late Items

19.1 An item of business not included on the Agenda must not be considered at a meeting unless the introduction of the late item is approved by Council at the time allocated on the Agenda for such matters.

19.2 Information pertaining to late items, as described in section 19.1, must be distributed to members no later than 4:30 PM, three (3) calendar days before the meeting.

19.3 Late Items to be included on the agenda will be limited to update on an item already on the meeting agenda or an item added due to a time restriction.

20. Voting at meetings

20.1 The following procedures apply to voting at meetings: (a) when debate on a matter is closed, after all members have had an opportunity to speak, the Chair must put the matter to a vote of its Members;

(b) when the Council ismembers are ready to vote, the Chair must put the matter to a vote;

(i) leave the room; (ii) make a noise or other disturbance; or (iii) interrupt the voting procedure under paragraph (b) unless the interrupting member is raising a Point of Order;

(d) after the Chair finally puts the question to a vote under paragraph (b), a member must not speak to the question or make a motion concerning it;

(e) the Chair’s decision about whether a question has been finally put is conclusive;

(f) whenever a vote of Council on a matter is taken, each member present shall signify their vote;

(g) if a Member does not signify their vote they are deemed to have voted in the affirmative; and

(h) the Chair must declare the result of the voting by stating that the question is either in the affirmative or the negative.

21. Delegations

21.1 A delegation may address Council at the meeting provided written application has been received by the Corporate Officer by 12:00 noon ten (10) calendar days prior to the meeting stating the topic to

Page 10 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 185 of 292 be presented and the amount of time required to present the topic.

21.2 If an application for delegation is received after the deadline it may be added as a late item, as outlined under section 19 of this bylaw.

21.3 Council must not permit a delegation to address a meeting of the Council regarding a bylaw in respect of which a public hearing has been held, where the public hearing is required under an enactment as a pre-requisite to the adoption of the bylaw.

21.4 The Corporate Officer may schedule delegations to another Council meeting or an advisory body as deemed appropriate according to the subject matter of the delegation.

21.5 The Corporate Officer may refuse to place a delegation on the agenda if the issue is not considered to fall within the jurisdiction of Council. If the delegation wishes to appeal the Corporate Officer’s decision, the information must be distributed under separate cover to Council for their consideration.

22. Public Comment

22.1 A period of fifteen minutes will be made available on each meeting agenda for public input.

22.2 An individual shall not speak more than once at the meeting for a period of longer than 3 minutes.

22.3 No personal shall speak on a bylaw that is subject of a closed Public Hearing and which has not yet been adopted.

22.4 Speakers must sign up in advance through the Corporate Officer by providing their name, phone number and the subject they with to speak on.

22.5 The speakers list shall be on a first come, first served basis.

22.6 Council members shall not respond to public comment nor engage in debate except to ask clarifying questions or to correct incorrect information.

22.7 Following a speaker, Council may refer an issue to staff for a report or refer the issue to a committee.

23. Points of Order

23.1 Without limiting the Chair’s duty as outlined in the Community Charter, a member may raise a Point of Order at any time.

23.2 When a Point of Order is raised, the Chair must: (a) immediately interrupt the matter of consideration on the agenda; (b) interrupt a member who had been speaking, until the Point of Order is ruled upon; (c) ask the member raising the Point of Order to state the substance of and the basis for the Point of Order; and

Page 11 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 186 of 292 (d) rule on the Point of Order without debate.

23.3 The Chair may take the question on notice and respond to the item during at the next regular

meeting.

Page 12 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 187 of 292

24. Conduct at meetings

24.1 A member may speak to a question or motion at a meeting only after being recognized by the Chair.

24.2 Members must address the Chair by that person’s title of Mayor, Acting Mayor, or Councillor or Committee Chair. 24.3 Members must address other non-presiding members by their title. 24.4 No member may interrupt a member who is speaking except to raise a Point of Order. 24.5 Members who are called to order by the Chair:

(a) must immediately stop speaking, (b) may explain their position on the Point of Order, and (c) may appeal to Council for its decision on the Point of Order in accordance with the Community Charter.

24.6 Persons speaking at a Council meeting: (a) must speak only in connection with the matter being debated,

(b) may speak about a vote of Council only for the purpose of making a motion that the vote be rescinded, and

(c) must adhere to the rules of procedure established under this Bylaw and to the decisions of the Chair and Council in connection with the rules and points of order.

24.7 A member may require the question being debated at a Council meeting to be read at any time during the debate if that member does not interrupt another member who is speaking.

24.8 The following rules apply to limit speech on matters being considered at a Council meeting: (a) a member may speak more than once in connection with the same question only: (i) with permission of Council; or (ii) if the member is explaining a material part of a previous speech without introducing a new matter;

(b) a member who has made a substantive motion to the Council may reply to the debate;

(c) a member who has moved an amendment, the previous question, or an instruction to a committee may not reply to the debate;

(d) a member may speak to a question, or may speak in reply, for longer than a total time of five (5) minutes only with the permission of Council.

Page 13 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 188 of 292 25. Expulsion from meetings

25.1 Persons attending meetings must use respectful language, and/or must not use offensive gestures or signs.

25.2 If a person does not adhere to Section 25.1 of this Bylaw, the Chair may order the person to leave the meeting; and

25.3 If the person refuses to leave, the Chair may cause the person to be removed from the meeting by a peace officer; and

25.4 If the person apologizes to the Council, Council may, by resolution, allow the person to remain at the meeting.

26. Adjournment

26.1 A Council meeting must be adjourned as set out ins Section 5.23(c) of this Bylaw; and

26.2 A Council may continue a Council meeting after the time set out in Section 5.23(c) of this Bylaw only by an affirmative vote of two-thirds of the Council.

PART 4 – BYLAWS

27. Introduction of a Bylaw

27.1 A proposed bylaw may be introduced at a Council meeting only if a copy of it has been circulated to each Council member at least three (3) calendar days before the Council meeting, or all Council members unanimously agree to waive this requirement.

28. Form of Bylaws

28.1 A bylaw introduced at a Council meeting must: (a) be provided to Council and be available for public inspection; (b) have a distinguishing name and number; (c) contain an introductory statement of purpose; and (d) be divided into sections.

29. Readings and Adoption

29.1 The readings of a bylaw may be given by stating its distinguishing name and number.

29.2 Subject to this Bylaw and any enactments, Council may give first, second and third reading at the same meeting.

Page 14 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 189 of 292 29.3 A proposed bylaw may be debated at any time during the first three readings unless prohibited by the Community Charter.

30. Modification prior to adoption

30.1 A Member may only propose a modification to a bylaw when such bylaw is on the floor for either first, second or third reading, but may not do so, subject to section 30.3, when such bylaw is on the floor for adoption.

30.2 Subject to applicable enactments, Council may by resolution rescind the most recent reading of a proposed bylaw, other than first reading or adoption, and then give the proposed bylaw that reading with or without modification.

30.3 To modify a bylaw which has received first, second and third reading, but which has not yet been adopted, the rescission of the third reading of that bylaw is required.

31. Bylaws must be signed

31.1 After a bylaw is adopted, and signed by the Corporate Officer and Chair of the Council meeting at which it was adopted, the Corporate Officer must have it placed in the Municipality’s records for safekeeping and endorse upon it;

(a) The dates of its readings and adoption; (b) The date of Ministerial approval or approval of the electorate, if applicable; and (c) The Municipality’s corporate seal.

PART 5 – MOTIONS AND RESOLUTIONS

32. Introducing motions 32.1 A motion, not included in the agenda package, may be introduced at a Council meeting only if a copy of it has been circulated to each member at least twenty-four (24) hours before the Council meeting, or all members unanimously agree to waive this requirement.

33. Amendments of Motions

33.1 An amendment motion may propose removing, substituting, or adding words to the main motion.

33.2 An amendment motion must be: (a) relevant to the main motion; and (b) moved and seconded. 33.3 No more than one amendment motion may be on the floor at any given time.

Page 15 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 190 of 292 33.4 Once an amendment motion has been moved and seconded it takes precedence over the main motion and becomes the subject of debate.

34. Deferral or Referral of Business

34.1 The following rules apply to a main motion to defer or refer an item of business: (a) a motion to defer or refer an item of business may only be made at the time that Council approves or amends the meeting agenda, or once that item of business is called for consideration by the Chair;

(b) if a motion to defer or refer an item of business is made, that motion takes precedence over any main or amendment motion that may be on the floor and becomes the subject of debate;

(c) a motion to defer or refer an item of business may only be debated relative to the merits of deferring or referring that item of business; and

(d) if a motion to defer or refer an item of business is defeated, Council may once again debate the motion that was on the floor prior to the motion to defer or refer that item of business.

35. Motion for the question

35.1 A member may put forward a motion to call the question on a motion. 35.2 The following rules apply to a motion to call the question on a motion: (a) If a motion to call the question is made, the motion to call the question takes precedence over any other motion on the floor and must be voted on immediately without debate; and

(b) If the motion to call the question is defeated, Council may once again debate the motion that was the subject of the motion to call the question, prior to voting on that motion.

36. Notice of Motion

36.1 A notice of motion must: (a) be in the form prescribed by the Corporate Officer;

(b) state the date of the meeting at which the motion will be considered;

(c) be provided to the Corporate Officer in writing no later than 12:00 PM (noon) on Wednesday prior to the next meeting;

(d) be added by the Corporate Officer to the agenda for the next meeting under New Business; and

(e) be added by the Corporate Officer to the applicable section of the agenda for the meeting at which the motion is to be considered, once the notice of motion has been given at a prior meeting.

Page 16 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 191 of 292 36.2 At the meeting at which the motion is scheduled for consideration: (a) only the member making the motion may make introductory remarks; and (b) after the motion is moved and seconded it may be debated and voted on by Council.

PART 6 – COMMITTEE OF THE WHOLE

37. Moving to Committee of the Whole

37.1 The purpose of a Committee of the Whole (CoW) is to relax the usual limits on debate, allowing a more open exchange of views without urgency of a final vote.

37.2 At any time during a meeting, Council may by resolution move into Committee of the Whole.

37.3 In addition to Section 37.2 of this Bylaw, a meeting, other than a standing or select committee meeting, to which all members of Council are invited to consider but not decide on matters of the Municipality’s business, is a meeting of CoW.

38. Notice of Committee of the Whole meetings

38.1 Subject to Section 37.2 of this Bylaw a notice of the day, hour and place of a CoW meeting must be given at least 48 hours before the time of the meeting by:

(a) posting a copy of the notice at the Public Notice Posting Places; and (b) notifying all members of Council. 38.2 Section 38.1 of this Bylaw does not apply to a CoW meeting that is called, in accordance with Section 37.2 of this Bylaw, during a Council meeting for which public notice has been given under Section 6 orf 7 of this Bylaw.

39. Minutes of Committee of the Whole meetings

39.1 Minutes of the proceedings of CoW must be:

(a) legibly recorded; (b) certified by the Corporate Officer; (c) signed by the Chair; and (d) open for public inspection in accordance with the Community Charter.

40. Conduct and debate 40.1 The following rules apply to CoW meetings:

(a) a member may speak any number of times on the same question; (b) a member must not speak longer than a total of 5 minutes on any one question; Page 17 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 192 of 292 (c) members of the public may speak to the members upon recognition by the Chair, after all members have had an opportunity to speak and may only speak a second time after the members and other members of the public have had the opportunity to speak a first time.

41. Meeting Proceedings

41.1 Meeting proceedings at CoW meetings will be conducted as outlined in Part 3 – Meeting Proceedings of this Bylaw.

PART 7 – COMMITTEES AND COMMISSIONS

42. Duties of standing committees

42.1 Standing committees must consider, inquire into, report, and make recommendations to Council on matters the mayor considers would be better dealt with by committee.

42.2 Standing committees must report and make recommendations to Council at a frequency required by the Mayor or Council.

43. Duties of select committees

43.1 Select committees must consider, inquire into, report, and make recommendations to Council about the matters referred to the committee by the Council.

43.2 Select committees must report and make recommendations to Council at a frequency required by the Mayor or Council.

44. Notice of Committee meetings

44.1 Notice of Committee meetings will be as outlined in Section 6.1, 7.1, and 7.2 of this Bylaw.

45. Agenda

45.1 Prior to each Committee meeting, the Clerk must prepare an agenda setting out all the items for consideration at that meeting, noting in short form a summary for each item on the agenda.

45.2 The deadline for submission to the Clerk of items for inclusion on a Committee meeting agenda must be seven (7) calendar days prior to the meeting.

45.3 The Clerk must make the agenda available to members and the public no later than 4:30 PM five (5) calendar days prior to the meeting.

45.4 Committee must not consider any matters not listed on the agenda unless a new matter for consideration is properly introduced as a late item pursuant to Section 17 of this Bylaw.

45.5 Committee agendas will be made available for public viewing at the Public Notice Posting Places.

Page 18 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 193 of 292 46. Meeting Proceedings

46.1 Meeting proceedings for Committees will beshould be followed as far as is possible outlined in Part 3 – Meeting Proceedings, except for Agendas, described in Section 45 of the Bylaw.

PART 8 – GENERAL

47. General Provisions

47.1 If any section, subsection or clause of this Bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Bylaw.

47.2 This Bylaw may not be amended, repealed, or substituted unless Council first gives notice in accordance with public notice requirements of the Community Charter.

47.3 “Bowen Island Municipal Council Procedure Bylaw No. 111, 2004” and all its amending bylaws are hereby repealed.

READ A FIRST TIME this 14th day of December, 2020;

READ A SECOND TIME this ____ day of ______, ______;

READ A THIRD TIME this ____ day of ______, ______;

FINALLY ADOPTED this ____ day of ______, ______;

______Gary Ander Hope Dallas Mayor Corporate Officer

Page 19 of 19 Bowen Island Municipality Council Procedure Bylaw No.529, 2020

Page 194 of 292

To: Mayor Ander and Council

From: Hope Dallas, Corporate Officer, Administration

Date: January 21, 2021 Meeting Date: February 8, 2021

Subject: Temporary Borrowing (Community Centre Project) Bylaw No.532, 2021

RECOMMENDATION That Bylaw No.532, 2021 cited as “Bowen Island Municipality Temporary Borrowing (Community Centre Project) Bylaw 532, 2021” be read a first, second and third time.

PURPOSE To present Council with a temporary borrowing bylaw (Attachment 1) for the Community Centre project to initiate borrowing in preparation for construction.

BACKGROUND The Local Government Act (s.409) enables a Council that have adopted a loan authorization bylaw to temporarily borrow money, through bylaw, not exceeding the difference between the total amount authorized by the loan authorization bylaw and the amount already borrowed in relation to that bylaw. Money borrowed under this section must generally be repaid or transferred to long- term debt within 5 years of the first advance.

The Temporary Borrowing Process is outlined in Attachment 3 and summarized below: 1. Council adopt Temporary Borrowing Bylaw 2. Send adopted Bylaw and Financing Application to MFA 3. MFA review and approval of application 4. Loan request funded by MFA.

FINANCIAL/ RESOURCE/MAINTENANCE CONSIDERATIONS A temporary borrowing bylaw will enable the municipality to deploy funds in draws as needed. This approach will minimize debt servicing costs during the construction phase of the project. It will also provide the municipality with the opportunity to borrow less the maximum borrowing amount authorized, should alternative sources of funding become available during construction.

COMMUNICATION TO THE PUBLIC Council direction will be included in the draft meeting minutes and in the Council Highlights publication.

ECOLOGICAL/ENVIRONMENTAL/CLIMATE CONSIDERATIONS There are no direct ecological/climate impacts are expected as a result of this report.

Page 1 of 2 Temporary Borrowing Bylaw No.532, 2021 February 8, 2021 Regular Council Meeting Page 195 of 292

CONCLUSION Approval of the Temporary Borrowing Bylaw will enable the municipality to proceed with approval to temporarily borrow funds from the Municipal Finance Authority for the construction of the Community Centre Project. At project completion, the total amount borrowed, not exceeding the amount authorized by the loan authorization bylaw, will be converted to long-term debt.

ATTACHMENTS AND REFERENCES: 1. Draft Bylaw No.532, 2021 2. Loan Authorization Bylaw No.477,2019 3. MFA Temporary Borrowing Bylaw Process

Submitted by: Hope Dallas, Corporate Officer

REVIEWED BY:

CAO ☒ Bylaw Services ☐ Communications ☐ Finance ☒ Fire & Emergency ☐ Environment & Parks ☐ Planning ☐ Public Library ☐ Public Works ☐ Recreation & Community Services ☐

Page 2 of 2 Temporary Borrowing Bylaw No.532, 2021 February 8, 2021 Regular Council Meeting Page 196 of 292

Bowen Island Municipality Bylaw No.532, 2021

A Bylaw to authorize temporary borrowing.

WHEREAS, it is provided by S.181 of the Community Charter that the Council may, where it has adopted a loan authorization bylaw, without further assets or approvals, borrow temporarily under the conditions therein set out;

AND WHEREAS, the Council has adopted Loan Authorization Bylaw No.477, 2019, cited as “Bowen Island Municipality Loan Authorization (Community Centre Project) Bylaw No.477, 2019”, authorizing borrowing for the purpose

THEREFORE, be it resolved that the Council of Bowen Island Municipality in open meeting assembled, enacts as follows: 1. This bylaw may be cited for all purposes as “Bowen Island Municipality Temporary Borrowing (Community Centre Project) Bylaw 532, 2021”.

2. The Council is hereby authorized and empowered to borrow an amount or amounts not exceeding the sum of four million forty thousand ($4,040,000), as the same may be required.

3. The form of obligation is to be given as acknowledgement of the liability shall be a promissory note or notes bearing the corporate seal and signed by the Mayor and the Chief Financial Officer.

4. The money so borrowed shall be used solely for the purposes set out in Loan Authorization Bylaw No.477, 2019.

5. The proceeds from the sale of the debentures or so much thereof as may be necessary shall be used to repay the money so borrowed.

READ A FIRST TIME this ____ day of ______,2021;

READ A SECOND TIME this ____ day of ______,2021;

READ A THIRD TIME this ____ day of ______,2021; AND

RECONSIDERED AND FINALLY ADOPTED this ____ day of ______,2021.

______Gary Ander, Mayor Hope Dallas, Corporate Officer

Page 1 of 1 Bowen Island Municipality Temporary Borrowing Bylaw No.532, 2021 Page 197 of 292 Page 198 of 292 Certified to be a true and correct copy of the "Bowen Island Municipality Loan Authorization (Community Centre Project) Bylaw No.477, 2019" adopted by the Council of Bowen Island Municipality this 14th day of September 2020.

______Hope Dallas Corporate Officer

Page 199 of 292 Page 200 of 292 Temporary Borrowing Bylaw Procedures

MUNICIPALITY

Temporary Borrowing Bylaw CC 181

Three Readings CC 135

Wait 1 Day then Adopt CC 135

Send the following to [email protected]:

Completed MFA Short Term Financing Application (Municipal)

Certified copy of adopted Temporary Borrowing Bylaw

MFA reviews package and (if approved) will email you a Loan Agreement and Promissory Note

Return both signed documents to [email protected] and also mail original Promissory Note to MFA

Submit Request for Advance to: [email protected]

MFA funds loan and emails you a funding confirmation

Page 201 of 292 Jan 2018 MAYOR & COUNCIL Planning Department Development Potential

Page 202 of 292 February 8, 2021 PURPOSE

• To present Council with information on development that may occur on Bowen Island without further Council approval; • Examined three sources: 1. Vacant residential properties; 2. Lots within standard zones (RR & SR) that have subdivision potential; 3. Remaining units within Comprehensive Development Zones

Page 203 of 292 • Staff are aware of gaps and omissions in all data sources. As such, this report is intended to provide high level information rather than detailed projections. • Development Potential ≠ Population Projection 1 - VACANT PROPERTIES

•Data comes from BC Assessment Data released Jan 1, 2021; •Data dates from July 1, 2020 (lots created since that date not reflected) •Staff filtered data by BC Assessment category “Vacant” and excluded lots categorized as civic or for utilities; •Staff linked BC Assessment data to existing GIS data by PID; •Staff manually excluded lots without residential potential (for Page 204 of 292 example, municipal parks held in fee simple, strata common property, small crown land parcels); •Staff manually reviewed approximately 50 parcels to confirm online BC Assessment data matched mapped properties 1 - VACANT PROPERTIES

•Map identified approximately 300 properties that are residential and vacant, that could proceed with Building Permit applications (staff did not evaluate other aspects of development such as septic potential, access routes, etc.) •Staff did not consider “underdeveloped properties” such as locations in Snug Cove that allow for denser development, with additional dwellings, than is currently developed Staff provided a breakdown by Municipal water system to assist in

Page 205 of 292 • aquifer planning underway 1 - VACANT PROPERTIES Page 206 of 292 1 - VACANT PROPERTIES Page 207 of 292 2 – SUBDIVISION POTENTIAL

•Staff considered large properties with Rural Residential 1-3 or Settlement Residential 1-2 zoning designations; •Staff compared size of property with minimum or minimum average lot size requirements in the Land Use Bylaw. For example, if the Land Use Bylaw contained a 1-hectare minimum lot size, for a 10-hectare sized lot staff considered that lot to have potential for 9 additional lots (10-1). Staff did not consider other aspects considered at time of

Page 208 of 292 • subdivision (including access routes, servicing availability, environmental or geotechnical considerations) – Not every lot identified on this map will be able to be subdivided 2 – SUBDIVISION POTENTIAL

•Staff did not consider potential for additional lots to be created through combining multiple lots or creation of a community system • For example, the SR2 zone requires an average lot size of 0.4. A lot that is 0.7 ha in area is too small to subdivide, but two neighbouring lots that are each 0.7 may combine and create a third lot; • The Minimum average lot size in the SR2 zone is 1 hectare for lots not in a community water system, but 0.4 for lots within. If applicants are willing and able to create community water systems as part of a subdivision, additional lots may be created Page 209 of 292 • Staff did not identify every SR2 lot that could be subdivided into 2 •Staff identified over 200 lots that could possibly be created through subdivision without requiring a rezoning – all for detached dwellings 3 – CD Zones

•Staff reviewed 8 existing CD Zones to identify remaining development within those zones; •Active subdivisions were active at time of BC Assessment review July 1, recent subdivisions in Arbutus Ridge, Parkview Slopes, and Cowan Point have been complete but do not appear in BC Assessment vacancy data so have been included here as active; •Mapping of CD Zones highlights the entire zone, in many cases development is clustered in specific areas with each zone, with large park dedications planned or existing in much of the land. Page 210 of 292 •Lots in CD Zone may also appear on the vacant properties map, as such simply adding the “vacant properties” number to the potential remaining dwellings in the CD Zone is not accurate 3 – CD Zones Total Dwellings Already Remaining Active Permitted developed Subdivisions Evergreen (CD 12 & 38 20 18 7 8) Arbutus Ridge 52 2 50 9 Grafton Lake 166 0 166 13 Cowan Point 162 85 77 14 Community Lands 20 0 20 0 Lot 1 Community Lands N/A 27 30 0 LotPage 211 of 292 2 CD 20 (the Pub) 12 4 8 0 Cates Hill (Parkview 24 5 19 7 Slopes) 387 Remaining Remainin Dwelling Type g Evergreen (CD 12 & 8) 183 – CD ZonesAll detached dwellings

Arbutus Ridge 50 36 detached dwellings within Area 1 14 detached dwellings in Area 2, under terms of a housing agreement

Grafton Lake 185 Units may be attached or detached 35 units to be under an affordable housing agreement

Cowan Point 77 15 dwellings may be attached or detached, remaining 62 to be detached Community Lands Lot 1 20 20 attached units in Area 2 (Area 1 allows for “dwelling”

Page 212 of 292 by floor area, staff did not estimate potential units) Community Lands Lot 2 30 Approximation based on 3,000 sq. m. of floor area for townhouse development

CD 20 (the Pub) 8 All attached units Cates Hill (Parkview 19 All detached Units 3 – Unit Type in CD Zones

Detached 149 Attached 200 Either Page 213 of 292 58

Staff anticipate the majority of the * 49 units to be developed under “either” category to be developed as terms of a Housing Agreement (35 in detached dwellings Grafton Lake and 14 in Arbutus Ridge) Page 214 of 292 RECOMMENDATION

•That Council refer the staff report dated January 25, 2021 to the Advisory Planning Commission and the Housing Advisory Committee for information Page 215 of 292 Report revised Feb 8/21

To: Mayor Ander and Council

From: Daniel Martin, Manager of Planning and Development

Date: January 25, 2021 Meeting Date: February 8, 2021

Subject: Development Potential on Bowen Island

RECOMMENDATION That Council refer the staff report dated January 25, 2021 to the Advisory Planning Commission and the Housing Advisory Committee for information

PURPOSE To provide Council information on growth potential on Bowen Island on properties that will not require discretionary approval from Council.

BACKGROUND Council has sought greater information on the potential for housing growth on Bowen Island. In particular, the amount of growth that may take place without further Council approvals. As such, this report aims to provide Council with the following pieces of information: 1. Amount and location of vacant residential properties on Bowen Island. These are properties where someone could build a house without further discretionary approvals. They would require a Building Permit and, in some cases, a Development Permit, but not further discretionary approvals. 2. Properties which are zoned some of the standard residential zoning on Bowen (Settlement Residential 1 or 2 or Rural Residential 1, 2, or 3) which are large enough to be subdivided into additional lots. 3. Comprehensive Development (CD) Zones which have additional lots remaining to be created. These three categories are explored below.

DEVELOPMENT POTENTIAL 1. Vacant Properties Using data from BC Assessment, staff have mapped properties that BC Assessment identified as vacant residential properties in their latest round of assessments. As such, these are properties that BC Assessment determined were vacant as of July 1, 2020. This may include buildings that had just started construction or have since started construction. Staff spent some time removing some properties which were erroneously placed in this category, such as parkland held by the municipality as fee simple lots, or Crown Land strips in front of residential properties in Hood Point. Staff note that more lots may be erroneously categorized as vacant, but the data should be largely

Page 1 of 3 Development Potential on Bowen Island January 25, 2021 Page 216 of 292 correct. As such, the data showed that there were 321 vacant residential properties on Bowen Island. For contrast, BC Assessment’s data shows 1,661 nonvacant residential properties For internal planning purposes, staff further broke down the number of vacant properties by water and sewer system.

2. Lots large enough to subdivide Staff next reviewed major lots large enough such that they could be subdivided under the current zoning and aimed to provide an estimate of how many lots could be created based on lot size. One important qualifier to this estimate is that lot size is simply one piece in determining how many lots may go into a subdivision. Other factors such as environmental considerations, geotechnical reports, access, layout, and servicing constraints will also determine the size of a subdivision. Some lots identified in this map as having the ability to be subdivided may not in fact be able to be subdivided or subdivided for fewer lots than staff have calculated. With that in mind, Attachment 2 shows these lots. Staff calculate that these lots could be subdivided into a maximum of 245 additional lots. There are also additional lots that may be possible to be subdivided into additional lots. Staff did not fully review every lot in the Settlement Residential 2 which could be subdivided into two lots. Additionally, given the Land Use Bylaws provision for allowing smaller lots if they are within a community water system, there are likely lots which could be subdivided with the creation of a community water system. Finally, there are examples where two neighbouring lots could not individually be subdivided, but, if combined, the two lots could be subdivided so as to create a third lot.

3. Comprehensive Development Zones with lots remaining Staff reviewed large Comprehensive Development (CD) zones on Bowen Island to estimate how many dwellings are permitted within the Zone, and how many of those dwellings are remaining to be created. Staff also looked at how many of those future dwellings are under active subdivision (some of these subdivisions were actually completed in late 2020, but are not captured under the BC Assessment data so are still included in this category). Staff identified just over 400 additional dwellings that can be created through subdivision in large CD Zones on Bowen Island.

Total Dwellings Already Remaining Active Permitted developed Subdivisions Evergreen (CD 12 & 8) 38 20 18 7 Arbutus Ridge 52 2 50 9 Grafton Lake 166 0 166 13 Cowan Point 162 85 77 14 Community Lands Lot 1 20 0 20 0 Community Lands Lot 2 N/A 27 30 0 CD 20 (the Pub) 12 4 8 0 Cates Hill (Parkview 24 5 19 7 Slopes) 387 Lots to be created

Page 2 of 3 Development Potential on Bowen Island January 25, 2021 Page 217 of 292 Staff note additionally that the parent parcels of many of these subdivisions are also captured as vacant properties in the first category above. As such, this number of additional lots can’t simply be added to the number of vacant properties.

FINANCIAL CONSIDERATIONS There are no financial implications to this report.

COMMUNICATION TO THE PUBLIC Staff recommend the information in this report be discussed at future Committee meetings.

ECOLOGICAL CONSIDERATIONS There are no ecological considerations to this report.

OTHER CONSIDERATIONS This report did not attempt to analyze where the Official Community Plan considers appropriate for additional lots beyond the current zoning. Additionally, this report does not include either current rezoning applications or any anticipated rezoning applications. Considering both these categories would show additional future lots. However, both of these categories would require Council approval to be created, and this report aims to focus solely on where additional lots or houses may be created without additional Council input.

CONCLUSION BC Assessment data show over 300 vacant properties on Bowen Island where houses could be built without future discretionary approval. There are potentially over 600 lots that could be created through subdivision without further Council approval, although this may be less based on other considerations.

ATTACHMENTS AND REFERENCES: Attachment 1 – Vacant Properties Attachment 2 – Future Properties

Submitted by: Daniel Martin, Manager of Planning and Development

REVIEWED BY:

CAO ☒ Bylaw Services ☐ Communications ☐ Finance ☐ Fire & Emergency ☐ Environment & Parks ☐ Planning ☐ Public Library ☐ Public Works ☐ Recreation & Community Services ☐

Page 3 of 3 Development Potential on Bowen Island January 25, 2021 Page 218 of 292 Vacant Proper�es

Legend Blue Water Vacant Properties (13) King Edward Bay Vacant Properties (14) Bowen Bay Vacant Properties (3) Tunstall Bay Vacant Properties (13) Hood Point Vacant Properties (18) Eagle Cliff Vacant Properties (13) ± Snug Cove Sewer Vacant Properties (12) Cove Bay Vacant Properties (50) 1,250 625 0 1,250 Meters Page 219 of 292 Vacant Properties (321) ± SubdFutureivision PLotsotential

Community Lands Lot 1 Community Lands Lot 2 20 units remaining in Area 2 3,000 sq. m. of residential development remaining in Area 2

CD 20 (Bowen Island Investments) 8 units remaining

Parkview Slopes area of Cates Hill 18 units remaining (7 under active subdivision)

Arbutus Ridge Development Grafton Lake Development 50 units remaining (9 under active subdivision) 166 units remaining (13 under active subdivision)

Evergreen Development 18 units remaining (7 under active subdivision)

Cowan Point Development 77 units remaining (15 under active subdivision)

Legend CD Zones with Remaining Units Settlement Residential and Rural Residential Lots with Subdivsion Potential selection

CD Zones with Remaining Units - Total of 387 units remaining Subdivision Potential in SR and RR zoned properties - estimate 245 total additional lots

Lots indicating “Subdivsion Potential” means that they are more than twice as large as 1,200 600 0 1,200 Meters the minimum area or minimum average area required under current zoning. Actual ability to subdivide will depend on consideration of a number of factors, includingPage 220 environmental, of 292 geotechnical, servicing, layout, and access.

To: Mayor Ander and Council

From: Daniel Martin, Manager of Planning and Development

Date: January 25, 2021 Meeting Date: February 8, 2021

Subject: Snug Cove House Licence to Enter and Construct

RECOMMENDATION That Council direct staff to prepare a Licence to Enter and Construct for Snug Cove House Society for a portion of the Community Lands Lot 2, legally described as Lot B District Lot 490 Group 1 New Westminster District Plan LMP44342, Except Part in Plans BCP9282 and Plan EPP68283, PID:024-656- 411, as described in the January 25, 2021 staff report to Council.

PURPOSE To seek Council direction to prepare a document to permit the Snug Cove House Society to enter Lot 2 of the Community Lands to lower the grade on a portion of the land to allow additional daylight to reach their lot.

BACKGROUND Snug Cove House Society is in the process of developing 1118 Miller Road to construct a 24-unit supportive housing building for seniors. As a part of their development, the Snug Cove House Society has identified the desirability to lower the grade of a portion of land belonging to the Bowen Island Municipality, known as Lot 2 of the Community Lands, and approached municipal staff with their request.

Lowering the grade on Lot 2 would allow additional daylight to reach the lower levels of the proposed development.

Page 1 of 5 Snug Cove House Licence to Enter and Construct February 8, 2021 Page 221 of 292 Figure 1 – Site Plan

LOT 2 ACCESS In reviewing the request, staff shared with the applicant earlier plans that had been prepared showing grades needed for a future road access to serve Lot 2. The Snug Cove House Society have shown the grades indicated in that access plans in relation to their requested grade lowering. Their proposal would not lower the grade to the level indicated, but could assist in any future regrading.

Page 2 of 5 Snug Cove House Licence to Enter and Construct February 8, 2021 Page 222 of 292 Figure 2 – Section showing proposed re-grading in relation to existing grade and grade required for future access road

Figure 3 – Site Plan showing extent of proposed re-grading

Page 3 of 5 Snug Cove House Licence to Enter and Construct February 8, 2021 Page 223 of 292 POTENTIAL AGREEMENT Bowen Island staff and legal counsel identified a “Licence to Enter and Construct” as the appropriate mechanism to permit the proposed regarding to occur. Key points of this agreement would be that:

1. Snug Cove House to take on all costs of the work, and provide proof of insurance before work begins. 2. Only the area highlighted is to be disturbed. Access to Lot 2 for work to take place would come from 1118 Miller, so that remaining areas of Lot 2 are left undisturbed. 3. The agreement would not preclude future development by the Bowen Island Municipality.

FINANCIAL & MAINTENANCE CONSIDERATIONS The work would be undertaken by the Snug Cove House Society, so as not to incur costs for the Municipality. Lowering the grade may assist should the Municipality choose to develop that portion of Lot 2 as an access route.

COMMUNICATION TO THE PUBLIC Prior to work taking place, the Bowen Island Municipality would coordinate with the applicant to notify the public of the timing of excavation.

ECOLOGICAL CONSIDERATIONS The area is outside of required buffers to streams and watersheds.

CONCLUSION Staff are seeking feedback from Council on the proposal from the Snug Cove House Society, and direction to draft the legal agreement. Following completing that agreement, staff would return to Council seeking direction to enter into that agreement.

ALTERNATIVES Example: 1. That Council direct staff to prepare a Licence to Enter and Construct to facilitate the Snug Cove House proposal; 2. That Council refer the proposal to staff; 3. That Council direct staff to not pursue the proposal further.

ATTACHMENTS AND REFERENCES: Attachment 1 – Applicant Plans

Submitted by: Daniel Martin, Manager of Planning and Development

REVIEWED BY:

CAO/CO ☒

Page 4 of 5 Snug Cove House Licence to Enter and Construct February 8, 2021 Page 224 of 292 Bylaw Services ☐ Communications ☐ Finance ☐ Fire & Emergency ☐ Environment & Parks ☐ Planning ☐ Public Library ☐ Public Works ☐ Recreation & Community Services ☐

Page 5 of 5 Snug Cove House Licence to Enter and Construct February 8, 2021 Page 225 of 292 P L G A 3.2

LOCATION OF FUTURE 42.05M ACCESS ROAD D MAX CONS. HEIGHT NOTES: MADE MUST BEAR ITS NAME. ALL PRINTS TO BE RETURNED.THIS DRAWING MUST NOT BE SCALED. DIMENSIONS AND DATA NOTED HEREIN WITH FOR REPORTING DISCREPANCIES TO WHEELER DRAWING IS NOT TO BE USED FOR CONSTRUCTION PURPOSES UNTIL SIGNED AND SEALED BY THE CONSULTANT. CRAWFORD AND SONS INCORPORATED AND WHEN CONDITIONS ON THE SITE AND IS HELD RESPONSIBLE CRAWFORD AND SONS INCORPORATED. THIS WHEELER CRAWFORD AND SONS INCORPORATED. THE COPYRIGHT IN THE SAME BEING RESERVED TO THEM. NO REPRODUCTION IS ALLOWED WITHOUT THE WRITTEN PERMISSION OF WHEELER THE CONTRACTOR IS TO VERIFY ALL DRAWING PROPOSED REGRADING ATTIC SPACE

37.75M U/S TRUSS 8'-0" EXISTING GRADE 34.8M V8K 2T9 3202 - 115 Salt Spring Island BC, LEVEL 4 E [email protected] P 604 259 5889 Fulford-Ganges Rd

SNUG COVE HOUSE 8'-0"

PROPOSED 24 UNIT SENIORS HOUSING GRADE 31.5M LEVEL 3

LOCATION OF FUTURE ACCESS ROAD D

27.5M ARCHITECTURE + DESIGN + PLANNING WHEELER CRAWFORD + SONS LEVEL 2 4 3 2 5 1 N 1 SITE PLAN DIAGRAM WITH FUTURE ACCESS ROAD D 2 SECTION G THROUGH WEST UNITS - SCALE: 1/16" = 1'-0" - SCALE: 1/8" = 1'-0" E

172'-4" [52.53] D C B G A A 9 A 9 A 9 A 3.2 A 9 S R Q M K J H G F E D C B A P L P L 6'-11" 12'-11" 12'-11" 15'-9" 15'-9" 12'-11" 12'-11" 15'-9" 15'-9" 12'-11" 12'-11" 15'-1 1/2" 9'-9 1/2" [2.11] [3.94] [3.94] [4.80] [4.80] [3.94] [3.94] [4.80] [4.80] [3.94] [3.94] [4.61] [2.98] E EN E EEN EEEN E EE FIBERGLASS SHINGLE SINGLE SIDING BOARD AND BATTEN P N L TRIPLE GLAZED THROUGH WALL MECHANICAL BELLY BAND BOARD AND BATTEN CEDAR 6' HIGH ALUMINUM ROOF FASCIA BOARD TRIPLE GLAZED FIBERGLASS SHINGLE SINGLE SIDING NE E (AGED PEWTER) NATURAL OR VERTICAL SIDING VINYL DOOR/ WINDOWS FLASHING (BLACK) FLAT ROOF WOOD TRIM VERTICAL SIDING DECORATIVE TRUSS PRIVACY SCREEN (NATURAL CEDAR) VINYL DOOR/ WINDOW (AGED PEWTER) NATURAL OR CEMENTITIOUS (CHARCOAL BLACK) CEMENTITIOUS NATURAL OR CEMENTITIOUS 6'-11" 4'-5" 8'-10 1/2" (CHARCOAL BLACK) (NATURAL CEDAR) NATURAL OR CEMENTITIOUS MATCH W/ RAILING ROOF GUTTER (BLACK) (STEEL GREY) (LIGHT MIST) (BOOTHBAY BLUE) C/W NATURAL CEDAR TRIM (BOOTHBAY BLUE) C/W NATURAL CEDAR TRIM [2.11] [1.35] [2.71] 42.05M MAX CONS. ROOF FASCIA BOARD HEIGHT (NATURAL CEDAR) FLAT ROOF ROOF GUTTER (BLACK) PARAPET CAP 14'-0" [4.27]

WOOD BRACING EXIT STAIR (NATURAL CEDAR) NATURAL CEDAR 37.75M FENCING U/S TRUSS 9'-8" [2.95] N N E E E EN N SNUG COVE HOUSE 5'-6" 3'-0" 3'-6" 34.8M BLACK POWDER COAT LEVEL 4 ALUMINUM RAILING C/W GLASS PANEL INFILL [3.30]

WOODEN POSTS 10'-10" ON CONC FOUNDATION THROUGH WALL FLASHING (BLACK) LINE OF NATURAL GRADE 31.5M AT PROPERTY LINE 8" LEVEL 3 LINE OF PROPOSED GRADE AT EXTERIOR WALL

LINE OF 13'-3" PROPOSED GRADE [4.04] CONC PEDESTAL UNDER AT PROPERTY LINE WOODEN POST, TYP LINE OF RETAINING WALL AT DRAIN TILE PROPERTY LINE SOLID CEDAR FENCE 27.5M 4'-0" LEVEL 2 TYP TYP 2'-0" AND SITE SECTION le SITE PLAN, N ELEV. E 14'-9" RESIDENT [4.50]

Page 226of292 3 NORTH ELEVATION GARBAGE RM. PARKING STORAGE - SCALE: 1/8" = 1'-0" 0'-0"= 75'-5 1/2"= 23.0M GEODETIC LEVEL1/ LINE OF PROPOSED EIFS REVEAL EIFS FINISH EIFS CAP ELEVATOR LOBBY STEEL FRAME STAIR A CRUSHED ROCK TAPERED INSULATION 6" THICK, 12" HIGH TRIPLE GLAZED STRUCTURAL 2" CONCRETE CRUSHED ROCK NATURAL CEDAR 5" THICK THERMAL PARKADE RETAINING WALL GRANITE GREY LOCAL GREY EXIT DOOR CONPPY EXIT DOOR BALAST TO DRAIN CONC CURB VINYL DOOR/ WINDOWS PSL DROPPED BEAM PAVED DECK BALAST POST AND TRIM CLADDING SPRAY INSULATION (CHARCOAL BLACK)

C/W NATURAL CEDAR TRIM North Ele MAYOR & COUNCIL Planning Department License to Enter and Construct 1118 Miller Road

Page 227 of 292 February 8 2020 LOCATION

1118 Miller Road Page 228 of 292 Request

1118 Miller (Snug Cove House) is developing their supportive seniors housing project. As a part of their design they would like to lower the grade on the neighbouring portion of Lot 2 of the Community Lands Page 229 of 292 Request

Area requested is approximately 1,650 sq. ft (150 sq. m.) in area. Grade would be lowered by an average of 3 metres. Page 230 of 292 Considerations

Access Route Page 231 of 292 Considerations

Access Route Page 232 of 292 Considerations

Access Route Page 233 of 292 Proposed Re-Grading Page 234 of 292 Proposed Re-Grading Page 235 of 292 License to “Enter and Construct” •License would be an agreement between Snug Cove House (SCH) and the Municipality (as owner of Lot 2) •Would permit the works to take place for a set period of time; •Would require SCH to engage registered professionals to take on the design and to complete the work;

•WouldPage 236 of 292 require proof of SCH insurance; •Would not transfer any long term rights to the land to SCH RECOMMENDATION

•That Council direct staff to prepare a Licence to Enter and Construct for Snug Cove House Society for a portion of the Community Lands Lot 2, legally described as Lot B District Lot 490 Group 1 New Westminster District Plan LMP44342, Except Part in Plans BCP9282 and Plan EPP68283, PID:024-656-411, as described in the January 25, 2021 staff report to Council. Page 237 of 292 To: Mayor Ander and Council

From: Hope Dallas, Corporate Officer and Aaron Hanen, Fire Chief

Date: January 26, 2021 Meeting Date: February 8, 2021

Subject: Fire Hall and Emergency Operations Centre Schedule and Project Update

RECOMMENDATION That Council receive the Fire Hall and Emergency Operations Centre Project Update Report, dated January 26, 2021, for information.

PURPOSE To provide Council with the proposed schedule and project update for the Fire Hall and Emergency Operations Centre (EOC) project.

BACKGROUND Since engaging Liberty Contract Management (LCM) in late December 2020, LCM have been working to finalize specifications for documents in preparation for submitting an application for a building permit in the coming weeks. LCM have prepared a preliminary construction schedule for the project, included as Attachment 1. LCM are working to coordinate with sub-trades before a final working project schedule is finalized.

The preliminary schedule contemplates mobilization on-site the week of February 8th. There are two items that staff wanted to provide for Councils information.

1. Heron Nesting Considerations The BIM Heron Nesting Policy states “If works that fall into the moderate disturbance category are proposed within 60 m of an active urban nest or 200 m of an active rural nest, a QEP should be retained to develop a management plan.” Staff have confirmed that the proposed development on the Fire Hall site is outside of the 200m nesting area. Prior to works commencing the project team will confirm with the Manager of Environment and Parks Planning that there have been no reported nests within the 200m area.

2. Removal of trees LCM have confirmed through site planning that two existing trees (one large Douglas fir and one smaller cedar) located at the rear of the site require removal to accommodate site preparation and construction, additionally the location of the trees pose a safety risk to the building and are not in alignment with Fire Smart principles.

Page 1 of 2 Firehall and EOC Schedule February 8, 2021 Regular Council Meeting Page 238 of 292 A qualified arborist will fall the trees and clean up branches. The trees will remain on-site until its use is determined. Staff are discussing options for repurposing the trees and will bring options to Council at a future date.

All tree work will occur outside of bird nesting season which is typically from March 1 to August 31.

Staff understand the sensitivity around removal of the large Douglas fir tree and will ensure that the public is notified prior to removing the tree.

FINANCIAL CONSIDERATIONS There are no financial implications associated with this staff report.

COMMUNICATION TO THE PUBLIC Fire Hall and EOC project updates will be provided to the public at each milestone as the project progresses. Updates will be posted on the Municipal website, via news release in the Bowen Island Undercurrent, Municipal e-newsletter blast, and social media platforms including the Bowen Island Fire Rescue Facebook page.

CONCLUSION This report is intended to provide Council and the public with an update on the progress of the Fire Hall and EOC project. Staff are not seeking any direction from Council at this time.

ALTERNATIVES This is an information report. No alternatives are presented.

ATTACHMENTS AND REFERENCES: 1. Bowen Island Fire Hall and EOC Preliminary Schedule, dated January 8, 2021

Submitted by: Hope Dallas, Corporate Officer and Aaron Hanen, Fire Chief

REVIEWED BY: CAO ☐ Communications ☒ Environment ☒

Page 2 of 2 Firehall and EOC Schedule February 8, 2021 Regular Council Meeting Page 239 of 292 BOWEN ISLAND FIRE HALL AND EOC - REV - Jan. 8, 2021 PRELIMINARY SCHEDULE

ID Task Task Name Duration Start Finish Mode September October November December January February March April May June July August September October November December January February March April May 1 BIFH Project Preliminary Schedule 308 days Mon 21-01-18 Wed 22-03-23 BIFH Project Preliminary Schedule 03-23 2 Pre-Construction 308 days Mon 21-01-18 Wed 22-03-23 Pre-Construction 03-23 3 BP Submissions and Approval Timeline Allowance 33 days Mon 21-02-15 Wed 21-03-31 4 Tender/Award Subcontracts 10 wks Mon 21-01-18 Fri 21-03-26 5 Shop Drawing submissions 12 wks Mon 21-01-25 Fri 21-04-16 6 Shop Drawing Review 6 wks Mon 21-03-22 Fri 21-04-30 7 Mobilization Prep 2 wks Mon 21-01-25 Fri 21-02-05 8 CONSTRUCTION PHASE 293 days Mon 21-02-08 Wed 22-03-23 CONSTRUCTION PHASE 03-23 9 Early Site Works 189 days Mon 21-02-08 Thu 21-10-28 Early Site Works 10-28 10 Mobilization 7 days Mon 21-02-08 Tue 21-02-16 11 Site Fencing 2 days Wed 21-02-17 Thu 21-02-18 12 Site clearing&cleanup 2 wks Fri 21-02-19 Thu 21-03-04 13 Site Excavation/Backfill 4 wks Fri 21-03-05 Thu 21-04-01 14 Building Backfilling 3 wks Fri 21-10-08 Thu 21-10-28 15 Foundations 130 days Fri 21-04-02 Thu 21-09-30 Foundations 09-30 16 Install foundation footings 4 wks Fri 21-04-02 Thu 21-04-29 17 Install Foundation Walls and Pilasters 4 wks Fri 21-04-30 Thu 21-05-27 18 Building slab prep 2 wks Fri 21-06-11 Thu 21-06-24 19 Pour SOG 5 days Fri 21-09-24 Thu 21-09-30 20 Building Construction - Exterior/Interior 180 days Fri 21-06-25 Thu 22-03-03 Building Construction - Exterior/Interior 03-03 21 Building Structure 4 wks Fri 21-06-25 Thu 21-07-22 22 Roofing 2 wks Fri 21-07-23 Thu 21-08-05 23 Building Envelope 7 wks Fri 21-08-06 Thu 21-09-23 24 Exterior Lock-up 2 wks Fri 21-09-24 Thu 21-10-07 25 Interior Framing/Service Rough Ins 7 wks Fri 21-10-01 Thu 21-11-18 26 Drywall 6 wks Fri 21-11-19 Thu 21-12-30 27 Paint - Prime/First Coat 5 days Fri 21-12-31 Thu 22-01-06 28 Interior Finishing 8 wks Fri 22-01-07 Thu 22-03-03 29 Siteworks 48 days Fri 21-10-08 Tue 21-12-14 Siteworks 12-14 30 Exterior Grading 3 wks Fri 21-10-08 Thu 21-10-28 31 Concrete Curb and Concrete Paving 3 wks Fri 21-10-29 Thu 21-11-18 32 Asphalt Paving Work 3 days Fri 21-11-19 Tue 21-11-23 33 Landscaping and Site Furniture 3 wks Wed 21-11-24 Tue 21-12-14 34 Mechanical& Electrical 200 days Fri 21-05-28 Thu 22-03-03 Mechanical& Electrical 03-03 35 Mechanical 200 days Fri 21-05-28 Thu 22-03-03 Mechanical 03-03 38 Electrical 200 days Fri 21-05-28 Thu 22-03-03 Electrical 03-03 41 CLOSE-OUT PHASE 14 days Thu 22-03-03 Wed 22-03-23 CLOSE-OUT PHASE 03-23

Page 240 of 292 42 Substantial Completion 0 days Thu 22-03-03 Thu 22-03-03 Substantial Completion 03-03 43 Commissioning 7 days Fri 22-03-04 Mon 22-03-14 44 Demobilization 7 days Tue 22-03-15 Wed 22-03-23 45 Completion 0 days Wed 22-03-23 Wed 22-03-23 Completion 03-23

Task Summary Inactive Milestone Duration-only Start-only External Milestone Manual Progress Project: BIFH - Preliminary Sche Date: Mon 21-01-25 Split Project Summary Inactive Summary Manual Summary Rollup Finish-only Deadline Milestone Inactive Task Manual Task Manual Summary External Tasks Progress

Page 1

VIA EMAIL: [email protected]

Mayor and Council January 20, 2021 Board of Directors Bowen Island Municipality Chair 981 Artisan Lane Holly Graff Bowen Island, BC V0N 1G2 Directors Neil Boyd Henry Campbell Joanne Gassman, Vice Chair SUBJECT: Letter of thanks and request for continued partnership Jennifer Hall Sheree Johnson, Secretary Larry Lunn Dear Mayor Ander and Council, Amanda Ockeloen Richard Smith Thank you for your partnership with the Bowen Island Community Foundation Ted Spear Leila Swann, CPA, CA, Treasurer in 2020 on both our Responsive Neighbourhood Small Grants Program, and our Kate Thomas-Peter newly established Resiliency Fund. From these two grant streams dealing with

Administrator the many repercussions of this particularly trying year, we were able to make Lisa Wrinch 25 grants totaling $44,475. ______

2020 Grant Recipients Both of these granting streams have resulted in community members themselves identifying and addressing some of the particular challenges our Bowen Children’s Centre island community faced. Namely – Society • Systemic accessibility to food, hygiene, and basic needs (excluding housing BI Archery Club and income) BI Health Centre Foundation • Provision of relevant information to promote resiliency and mitigate fear BI Respite Care Society and confusion BI Trail Society • Mobilizing citizens to assist vulnerable neighbours with challenges of Caring Circle Health & Wellness isolation. Society Island Pacific School Society The Neighbourhood Small Grants program was renamed at the start of the ______pandemic as the Responsive Neighbourhood Small Grants (R-NSG) program. The focus moved to projects that connect people socially or involve skill sharing Acknowledgements to help manage the effects of social isolation, while complying with public

We acknowledge with gratitude health orders for physical distancing. that we live and work on the traditional territories of the Squamish(Sḵwx̱ wú7mesh), The nine-person committee (comprised of BI Community Foundation Musqueam (xʷməθkʷəy̓ əm), Tsleil- Ambassadors) approved 18 projects for a total of $8,870 worth of these R-NSG Waututh (Səl̓ílwətaʔ/Selilwitulh), grants. We are proud of the work these applicants proposed, as they have and Sechelt (Shíshálh) First Nations. stepped forward to help us all manage in many different ways during this time.

As this program is to be renewed on an annual basis, we are committed to participate again in 2021 and ask that the BI Municipality partner with us once more. Towards this end, we are requesting your support by providing the same matching funding in the amount of $1,500 for this year.

Our Resiliency Fund has been equally busy since its formation at the end of March, and subsequent partnership with BIM in April. Unlike the R-NSG, these projects are targeted to system-wide solutions with a broad impact on our community.

The eight-person committee (comprised of six BICF Directors, one Councillor, and one BIM EOC staff), recommended for approval by the Bowen Island Community Foundation Board, 6 projects for a total of $35,605.

As the temporary protocols listed in our MOU for the Resiliency Fund are still active, we continue to maintain this working relationship and remain on stand-by for new applications.

In conclusion, we could not have had the kind of impact that is demonstrated in the attached reporting, without the cooperative partnership of the BI Municipality on these programs. We are also keenly aware that it was due to the unprecedented support of individual community members that we have been able to give back in such significant and immediate ways.

I’m reminded of our focus when we rolled these grants out last year. Community has always been the heart of Bowen, and especially as an island, our dependence on one another has only been reinforced.

With kind regards,

Holly Graff, Chair Bowen Island Community Foundation

Encl.

2020 BICF Resiliency Fund Grant Awards

APPLICANT PROJECT PURPOSE REQUESTED AWARDED CEDC Business Navigation Provision of Info $ 15,000 $ 2,000 Undercurrent Island wide distribution Provision of Info $ 17,400 $ 4,000 NERP Neighbourhood Information Kiosks Provision of Info $ 15,000 $ 15,000 BI Food Resilience Society Locally grown food garden Food Access $ 5,573.25 $ 5,600 Administration costs for the Federal BI Health Centre Emergency Community Support Isolation $ 5,500 $ 5,500 Foundation Program Locally grown food garden – bridge BI Food Resilience Society Food Access $ 1,255 $ 1,255 funding CEDC Business Continuity Workshops Provision of Info $ 1,500 $ 1,500 Rotary Club BI Trail Guide w/COVID-19 Protocol Provision of Info $ 750 $ 750 Total Funds Granted: $35,605

1. Community Economic Development Committee (CEDC) Application That the BICF Board approve a Resiliency Fund Grant to the Bowen Island Community Economic Development Committee (CEDC) for $2000 to be used to underwrite a pilot program that would fund the honoraria costs of two CEDC “Navigators” for one month, both of whom will be available to local businesses to help them get access to federal and provincial support funds, and who will determine what other support services they -- and other Bowen businesses -- may need.

This initiative falls under the second priority area of the fund -- i.e. “the provision of relevant information to promote resiliency ....” Funds Requested: $ 15,000 Funds Granted: $ 2,000 (for a pilot of the “Navigators” element)

2. Bowen Undercurrent Application That the BICF Board approve a Resiliency Fund Grant to the Bowen Island Undercurrent for $4,000 to be used to underwrite two island-wide distributions of the paper (1 per month for May and June), both of which will include COVID-related information curated by Undercurrent staff as well as paid advertisements created by the foundation.

This initiative falls under the second priority area of the fund -- i.e. “the provision of relevant information to promote resiliency ....” Funds Requested: $ 10,000 - $ 20,000 (depending on duration) Funds Granted: $ 4,000

Page 243 of 292

3. Neighbourhood Emergency Response Programme (NERP) Application That the BICF Board approve a Resiliency Fund Grant to the Neighbourhood Emergency Response Programme (NERP) for $15,000 to be used to design, build and install up to 10 easily identifiable, strategically placed community information kiosks that will display relevant emergency response information.

This initiative falls under the second priority area of the fund -- i.e. “the provision of relevant information to promote resiliency ....” Funds Requested: $ 15,000 Funds Granted: $ 15,000

4. Bowen Island Food Resilience Society (BIRFS) That the BICF Board approve a Resiliency Fund Grant to the Bowen Island Food Resilience Society (BIFRS) for $5,600 to be used to fund a pilot program that would create a community of volunteers to grow food at the Grafton Agricultural Commons site for distribution to the Food Bank and possibly others struggling to afford enough nutritional produce.

This initiative falls under the first priority of the fund -- i.e. “Accessibility to Food”. Funds Requested: $ 5,573.25 Funds Granted: $ 5,600

5. Bowen Island Health Centre Foundation (BIHCF) BE IT RESOLVED THAT the BICF Board approve a Resiliency Fund Grant to the Bowen Island Health Centre Foundation (BIHCF) for $5,500 to be used to fund a part-time administrator to assist with the record keeping, communications, and new programming functions of the BIHCF.

This initiative falls under the second priority area of the fund -- i.e. “the provision of relevant information to promote resiliency ....” Funds Requested: $ 5,500 Funds Granted: $ 5,500

6. Bowen Island Food Resilience Society (BIRFS) GIVEN THAT on May 9, 2020 the BICF Board approved a Resiliency Fund Grant to the Bowen Island Food Resilience Society (BIFRS) for $5,600 to be used to fund a pilot program that would create a community of volunteers to grow food at the Grafton Agricultural Commons site for distribution to the Food Bank and possibly others struggling to afford enough nutritional produce; and GIVEN that the BIFRS has been very successful in managing their project; and GIVEN that the BIFRS has indicated that they would now like to apply for additional "bridge funding" of $1,255 to continue their work as they await further funding; THEREFORE BE IT RESOLVED THAT, the BIFRS be granted $1,255 as "bridge funding" that will enable them to continue their work.

This initiative falls under the first priority of the fund -- i.e. “Accessibility to Food”. Funds Requested: $ 1,255 Funds Granted: $ 1,255

Page 244 of 292

7. Community Economic Development Committee (CEDC) Application BE IT RESOLVED THAT the BICF Board approve a Resiliency Fund Grant to the Bowen Island Community Economic Development Committee (CEDC) for $1500 to be used to help fund -- (with the CEDC and BIM as partners) Business Continuity planning workshops and follow-up sessions for essential service providers on Bowen Island.

This initiative falls under the second priority area of the fund -- i.e. “the provision of relevant information to promote resiliency ....” Funds Requested: $ 1,500 Funds Granted: $ 1,500

8. Bowen Rotary Club Application BE IT RESOLVED THAT the Bowen Island Community Foundation approve a Resiliency Fund Grant to the Rotary Club of Bowen Island for $750 to be used to fund printing and distribution of an upgraded Bowen Island Trails Guide that includes Golden Rules for virus prevention transmission.

This initiative falls under the second priority area of the fund -- i.e. “the provision of relevant information to promote resiliency ....” Funds Requested: $ 750 Funds Granted: $ 750

Page 245 of 292

2020 R-NSG Grant Awards

APPLICANT PROJECT PURPOSE REQUESTED AWARDED Sheana Stevenson Great Bowen Bunny Search Isolation $ 500 $ 500 John Stiver Guitar Tips Isolation $ 500 $ 500 Cyrille Saura-Zellweger Weekly Online Art Sessions Isolation $ 500 $ 500 Elliot Rushton BI COVID19 Resource Website Provision of Info $ 500 $ 500 Shahar Rabi The ARK on Bowen Island Isolation $ 250 $ 500 Jillian Rushton Plant It Forward Food Access $ 500 $ 500 Denise Richard Discover Your Health Isolation $ 500 $ 500 Meribeth Deen Scarborough Food Resilience Food Access $ 470 $ 470 Mary Letson * Community Fitness Isolation $ 500 $ 500 Julie Vik Washable Cloth Face Masks Hygiene Access $ 500 $ 500 Tom Matzen Lavender Love Isolation $ 500 $ 500 Emily van Lidthe de Jeude Outdoor Exploration video series Isolation $ 500 $ 500 Cherie Westmoreland* Food for the Spirit Isolation $ 500 $ 500 Carol Cram Interactive Writing Workshop Isolation $ 500 $ 500 Heather Prittie KEB Invasive Plant Removal Isolation $ 350 $ 500 Pauline Le Bel Unveiling of Squamish Nation sign Isolation $ 350 $ 500 Brendan Robertson Island Hunt Isolation $ 500 $ 500 Natasha Currah At Home Mobility for Seniors Isolation $ 400 $ 400

Total Funds Granted: $8,870 * returned

You can read the stories of these community leaders and the impact in the Bowen Island community due to their Responsive Neighbourhood Small Grants projects at – https://bowenfoundation.com/responsive-neighbourhood-small-grants/r-nsg-project-stories-and- photos/

Page 246 of 292

Mayor and Council February 1, 2021 Bowen Island Municipality 981 Artisan Lane Bowen Island, BC V0N 1G2 via email: [email protected] Board of Directors RE: YOUTH AT RISK FUND - Letter of thanks & request for continued partnership Chair Holly Graff Dear Mayor and Council,

Directors Neil Boyd Through our agreement with you, and in partnership with the Caring Circle Health & Henry Campbell Wellness Society of Bowen Island, we have just completed our first full year of Joanne Gassman, Vice Chair Jennifer Hall implementing services from our Youth at Risk Fund. Sheree Johnson, Secretary Larry Lunn I’d like to take this opportunity to not only provide an annual report, but to thank you for Amanda Ockeloen Richard Smith your partnership with us on something that has proven to be crucial for the well-being of Ted Spear our youth on Bowen Island. Leila Swann, CPA, CA, Treasurer Kate Thomas-Peter As a reminder, this initiative was established near the end of 2019 after a string of tragic

Administrator events involving our island’s youth, and helps Bowen 15 to 29-year old’s who may find Lisa Wrinch themselves at risk due to traumatic events and mental health issues. Up to five free ______confidential counselling and psychological assessments are initially arranged with Bowen counsellors through the hard-working members of our committee: Lorinda Strang, 2020 Grant Recipients Executive Director, The Orchard Recovery Center; Colleen O’Neill, Program Director, Caring

Bowen Children’s Centre Circle; John Stiver, Youth Services Coordinator, Bowen Island Municipality, and Neil Boyd, Society Director, Bowen Island Community Foundation. BI Archery Club Between February 2020 and January 2021, $15,000 was disbursed to the Caring Circle, BI Health Centre Foundation supporting 14 individuals, for 56 one-to-one appointments with a Registered Clinical BI Respite Care Society Counsellor or a Registered Psychologist, with an additional 10 appointments pending. BI Trail Society Caring Circle Health & Wellness The details surrounding these individuals is closely held by the counsellors providing these Society services, but they have shared the following impact statements. Island Pacific School Society • The youth that I’ve seen recently because of funding from the Youth at Risk ______program have all had pre-existing undiagnosed anxiety. These young people Acknowledgements were stressed out before the pandemic, and have since edged ever closer to the brink. The uncertainty and worry feeds their anxiety, which often becomes We acknowledge with gratitude complicated with depression. And then there’s living on Bowen…with limited that we live and work on the traditional territories of the access to affordable counselling. The closest ‘free’ counselling can be found at Squamish(Sḵwx̱ wú7mesh), the Foundry or Child and Youth Mental Health in North Vancouver, both of which Musqueam (xʷməθkʷəy̓ əm), Tsleil- have a many months’ long wait list. ̓ Waututh (Səlílwətaʔ/Selilwitulh), One youth . . . still experiences anxiety, but expressed feeling more empowered: and Sechelt (Shíshálh) First Nations. able to visualize being successful in attaining their goals, and is more confident in their ability to manage the worry and fears. Diana Romer, Registered Clinical Counsellor /1

• The Youth at Risk fund has enabled me to engage with local youth and provide counselling and support to meet them where they are at. For one youth, this initial one on one support has led to them reaching out to the larger community of AA/NA for support. Brooke Evans – Registered Counsellor

• A young adult on Bowen Island who suffered from severe PTSD as well as poly substance abuse was able to receive individual psychotherapy during a particularly challenging time where AA meetings were no longer meeting his needs. The individual sessions provided a transition that he needed to get back to school and work. Dr. Gayle Goldstein – Psychologist

• Each of these young people would not have had access to therapy without your funding. I am deeply grateful for the caring impact this fund is having in our little community. Their young lives matter, and, to quote Margaret Mead, it takes a village to raise a child. Dr. Carolyn Nesbitt, Ph.D.

Without the Municipality’s (as a qualified donee) involvement with the Caring Circle, we wouldn’t have been able to match these funds with our youth who are going through a particularly challenging time in their life. Once again, we are reminded of the many ways we can help one another as a community, and we’d like to extend our sincere thanks to you for being a part of this significant initiative.

Per our original Terms of Reference, the “BICF, the qualified donee, and Caring Circle will review this initiative after the first year to determine ongoing need, and the appropriateness of this mechanism of service delivery.” I hope that you agree that this program has been a much needed success in this first year, and would ask that you indicate your agreement to continue in this capacity.

With sincere thanks,

Holly Graff, Chair Bowen Island Community Foundation

cc: N. Boyd, Chair, BICF Youth at Risk Fund C. O’Neil, Program Director, Caring Circle

Environment and Climate Action Advisory Committee January 18, 2021 Meeting

DRAFT

Environment and Climate Action Advisory Committee Meeting View the Video

Minutes of the Environment and Climate Action Advisory Committee Meeting held Monday, January 18, 2021 at 11:00 AM via Zoom.

COMMITTEE IN Will Husby, Chair ATTENDANCE Jeff Matheson, Vice Chair Micaele Florendo Don Shafer Councillor David Hocking Councillor Maureen Nicholson Bonny Brokenshire, Manager of Environment, Parks Planning and Bylaw Services

STAFF IN ATTENDANCE Stefania Shortt, Committee Coordinator

OTHERS IN ATTENDANCE Phil Gregory, Professor Emeritus, UBC Bruce Lanphear, Professor, SFU

OPENING OF MEETING The Chair called the meeting to order at 11:03 PM.

APPROVAL OF AGENDA

Introduction of Late Items It was Moved and Seconded That the Environment and Climate Action Advisory Committee approve the agenda and Late Items agenda for the January 18, 2020 meeting. CARRIED UNANIMOUSLY

ADOPTION OF MINUTES

Minutes of the October 20, It was Moved and Seconded 2020 Environment and That the minutes of the Environment and Climate Action Advisory Climate Action Advisory Committee meeting held October 20, 2020 be adopted. Committee Meeting CARRIED UNANIMOUSLY

PUBLIC COMMENTS None.

DELEGATIONS

Pesticides: Impact on Food Phil Gregory, Professor Emeritus at University of British Columbia and Page 249 of 292 Environment and Climate Action Advisory Committee January 18, 2021 Meeting

Supplies and Human Health Bruce Lanphear, Professor at Simon Fraser University provided a (Phil Gregory, Professor presentation regarding the negative effects of pesticides on human Emeritus, UBC and Bruce health and suggested that the Committee advocate for legislation Lanphear, Professor, SFU) banning such. Discussion ensued.

It was Moved and Seconded That the Environment and Climate Action Advisory Committee recommend that Council direct Staff to conduct research and explore options for establishing a cosmetic pesticide ban on Bowen Island. CARRIED UNANIMOUSLY

COUNCIL REFERRAL

Green Building Standards Discussion regarding this item was deferred to the following meeting. Policy #01-07 (Daniel Martin, Manager of Planning and • Staff Report dated September 18, 2020 Development) (Originally presented on October 20, 2020)

ELECTIONS

Election of Chair It was Moved and Seconded That the Environment and Climate Action Advisory Committee elect Will Husby as Chair. CARRIED UNANIMOUSLY

Election of Vice Chair It was Moved and Seconded That the Environment and Climate Action Advisory Committee elect Jeff Matheson as Vice Chair. CARRIED UNANIMOUSLY

NEW BUSINESS

Metro Vancouver Regional Metro Vancouver Regional Carbon Storage Dataset report dated Carbon Storage Dataset January 3, 2019 was provided. Discussion ensued and it was agreed (Councillors Hocking and that mitigation banking would be discussed further at the following Nicholson) meeting.

2021 ECAAC Work Plan Deferred to the following meeting. (Bonny Brokenshire, Manager of Environment and Park Planning) (Document to be provided as a late item)

UPDATES

Staff Update (Bonny Bonny Brokenshire, Manager of Environment and Parks PagePlanning, 250 of 292 Environment and Climate Action Advisory Committee January 18, 2021 Meeting

Brokenshire, Manager of provided a verbal update. Highlights included: Environment and Parks • Stories from the Bay via Zoom event: Jan. 20/21 Planning) • On-Island Composting grant application report to be considered by Council on Jan. 25/21 (agenda) • Bowen Island Nature Club AGM would feature Eelgrass presentation on Jan. 26/21

Council Update (Councillor Councillor Nicholson highlighted environment related Council Nicholson) activities: (Link to Council Highlights) • Letter of gratitude would be written to BC Timber for leaving Bowen Island out of logging areas; • Council did not direct Staff to partner with My Sea to Sky but to keep apprised of the oranization’s activities for possible future collaboration.

Transportation Advisory Councillor Hocking advised that although BC Ferries had expressed Committee Update interest in constructing a bus turn-around close to the dock, space did (Councillor Hocking) not permit such an initiative. He provided a link to Snug Cove Terminal Development Plan engagement opportunity and encouraged members to participate.

INFORMATION ITEMS

Excerpt from the January 11, Provided. 2020 Regular Council Meeting re: My Sea to Sky Graphic Carbon Emission Report Card

NEXT MEETING TBD

ADJOURNMENT By unanimous consent, the meeting adjourned 12:23 PM.

Certified Correct:

Will Husby, Chair Stefania Shortt, Committee Coordinator

Page 251 of 292

To: Mayor and Council

From: Councillor Michael Kaile and Councillor Maureen Nicholson

Date: February 1, 2021 Meeting Date: February 8, 2021

Subject: Committees Review Work Plan for Approval

RECOMMENDATION That Council direct Councillors Kaile and Nicholson to proceed with the Committees Review Work Plan as presented at the council meeting of February 8, 2021.

PURPOSE To obtain council approval to conduct a general review of municipal committees and to provide recommendations, as needed. Objectives include: • To review the structure and functions of our current committees • To strengthen the relationship between committee work and strategic priorities • To improve the direction provided by Council to committees • To help ensure committee members engage in meaningful, impactful volunteer work • To identify potential efficiencies • To confirm what is working well

BACKGROUND Bowen Island Municipality has 17 active committees and 7 water system local advisory committees. By all accounts, this number of committees is large, requiring a significant amount of orientation and coordination, council and staff time, and community volunteerism. Committee members provide advice on municipal matters, ranging from planning and parks to public art and grants. A full list of committees, past and present, is accessible at https://www.bowenislandmunicipality.ca/committees

From time to time, questions arise in Council and among committee and community members about the efficiency and effectiveness of the BIM committees. This review aims to respectfully explore these concerns and to provide recommendations, as needed.

LIMITATIONS This review will not include the Water System Local Advisory Committees and the Snug Cove Sewer System Committee. These committees will be addressed separately.

Committees Review Work Plan Page 1 of 3 February 1, 2021 Page 252 of 292

TIMELINE AND TASK ANALYSIS The review is estimated to require six months (February to July 2021) for completion.

Month Task Purpose How Who Time required January Pre-meeting with Strong start, By meeting Liam Edwards 1 hour 21 staff information-sharing, Hope Dallas staff support, scope of Stef Shortt work Maureen Nicholson Michael Kaile February Report to Council Approve work plan By Maureen 2 hours 8 resolution Michael Feb 8 – Review Familiarize with org By Maureen 3 hours 22 background chart, TORs, comparator document Michael materials communities, etc. review Develop interview Establish protocol for By meeting Maureen 2 hours questions interviews Michael Share with Council Late Consult with Explain purpose and Via Zoom Committee 4 hours, February committee chairs process of the review, Approx 1 chairs including and obtain feedback on hour Some vice debrief same chairs Liam Stef Maureen Michael March 1- Develop interview Structure interviews Drafting Maureen 2 hours 15 protocol Michael March15 Conduct Obtain more detailed Via Zoom Committee 1 hour x -April 15 interviews with feedback for Structured chairs 17-20 = committee chairs recommendations and interviews Some vice 20 hours for survey with some chairs open-ended Maureen questions and/or Approx 1 Michael hour each Meet with Obtain feedback from By meeting Patrick 4 hours additional staff senior staff or Zoom Graham Raj Hayre Daniel Martin Others as needed April 16- Review interviews Identify themes and By content Stef 5 hours 30 preliminary analysis Maureen recommendations Michael

Committees Review Work Plan Page 2 of 3 February 1, 2021 Page 253 of 292 Develop survey Obtain feedback from Drafting Stef 3 hours questions current committee Maureen members Sophie Idsinga May 1-15 Conduct survey of Gather feedback Confidential Stef 5 hours, committee online Maureen including members survey Sophie May 15- Collate findings Summarize Survey tools Stef 3 hours 31 Maureen Sophie Michael June Draft Drafting Maureen 2 hours recommendations Michael June 28 Present draft Critical input prior to Part of a Maureen 1 hour recommendations formal presentation Committee Michael to Council of the Whole July 12 Present formal Obtain approval or Through Maureen 1 hour recommendations revisions council Michael to Council Identify next steps discussion and resolution

FINANCIAL IMPLICATIONS Completion of this review will require staff time as noted above. No other costs are anticipated.

COMMUNICATION STRATEGY Through usual municipal communication channels.

ECOLOGICAL/ENVIRONMENTAL/CLIMATE IMPLICATIONS None.

CONCLUSION This review aims to explore the efficiency and effectiveness of the BIM committee structure and functions, and to provide recommendations, as needed.

ALTERNATIVES 1. To proceed with the Committees Review Work Plan as presented 2. To proceed with the Committees Review Work Plan as amended. 3. To not proceed with the Committees Review Work Plan.

SUBMITTED BY: {ORIGINAL SIGNED} {ORIGINAL SIGNED}

------Councillor Michael Kaile Councillor Maureen Nicholson

Committees Review Work Plan Page 3 of 3 February 1, 2021 Page 254 of 292

January 27, 2021 VIA E-MAIL: [email protected]

Qingcen Cai Planning Forester, BC Timber Sales 46360 Airport Road Chilliwack BC V2P 1A5

Dear Qingcen Cai:

We are in receipt of your correspondence dated December 10, 2020, requesting comment regarding BC Timber Sales (BCTS) proposed block, road and log handling facility development in the Chilliwack Natural Resource District, Operation Plan No. 643-6, and thank you for the opportunity to provide comments.

It appears, based on the digital materials provided, that the proposal does not include Bowen Island. We request that you confirm our understanding is correct. We would also like to take this opportunity to state our preference that Crown Lands on Bowen Island be excluded from the annual allowable cut in any future proposed Operation Plans that might include Bowen Island.

At its meeting on January 11, 2021, Bowen Island Municipal Council made the following resolution:

RES#21-12 It was Moved and Seconded That Council direct staff to respond to BC Timber Sales regarding its proposed Forest Development Operation Plan No. 643-3 and express its appreciation for Bowen being excluded. CARRIED UNANIMOUSLY

Bowen Island Municipality remains committed to opposing industrial logging of Crown Lands on Bowen Island.

Sincerely,

Gary Ander Mayor cc. Islands Trust Executive Committee [email protected]

Page 255 of 292

From: Hope Dallas To: Hope Dallas Subject: FW: Comment on Operation Plan 643-6 Date: Tuesday, February 2, 2021 8:29:52 AM

From: Cai, Qingcen FLNR:EX Sent: Monday, February 1, 2021 10:50 AM To: Sophie Idsinga Cc: Lori Foster Subject: RE: Comment on Operation Plan 643-6

Dear Sophie,

Thanks for your response to our OP643-6.

I can confirm that we have no projects proposed on the Bowen Island under this Operating Plan. As for Mayor Gary Ander’s request to exclude Bowen Island from the annual allowable cut, please allow me a few more days to get back to you.

Stay well,

Qingcen Cai RPF Planning Forester British Columbia Timber Sales Chinook Business Area Chilliwack B.C.

Tel: 778-704-7063

From: Sophie Idsinga Sent: January 27, 2021 9:56 AM To: Cai, Qingcen FLNR:EX Cc: Lori Foster Subject: Comment on Operation Plan 643-6

[EXTERNAL] This email came from an external source. Only open attachments or links that you are expecting from a known sender.

Dear Qingcen Cai,

Please see the attached correspondence from Mayor Gary Ander in response to your request for

Page 256 of 292 comment on Operation Plan 643-6.

Sincerely,

Sophie Idsinga Deputy Corporate Officer Communications Coordinator Bowen Island Municipality 981 Artisan Lane Bowen Island BC V0N 1G2 Tel: 604-947-4255 [email protected] www.bowenislandmunicipality.ca

Page 257 of 292

News Release Bowen Island Municipality FOR RELEASE ON 981 Artisan Lane January 26, 2021 Bowen Island, BC, V0N 1G2

Community Centre project prepares to move forward to competitive tendering

BOWEN ISLAND – After a slight delay, the Community Centre project team is preparing to move forward to the market with a competitive tendering process.

Council received an update on the Community Centre project team at its meeting on January 25, 2021. Liam Edwards, Chief Administrative Officer presented a report on behalf of the project management team, outlining work completed to date and next steps in the project.

Since the referendum in September 2020, the project team has been busy preparing documents to be issued for the public competitive tendering process. This involved gathering the design team back together with mechanical, electrical and structural consultants to ensure the architectural design completed in 2018 aligns with more recent Building Code requirements and meets conditions within the Investing in Canada Infrastructure Program grant. As a result, the building will perform to a higher standing, with enhanced sustainability and accessibility features.

As of October 1, 2020, all new developments on Bowen Island must meet Step 3 of the BC Energy Step Code, and the Community Centre is no exception. Therefore, the Building Permit issued in 2018 for the project must be revised and reissued with the final design drawings. The project was designed with accessibility in mind and the Investing in Canada Infrastructure Program includes additional requirements to enhance accessibility throughout the building, resulting in a minor expansion to ensure the design meets or exceeds these requirements.

In addition, the design of the Municipal Hall portion of the building was reviewed in the context of space requirements for current and future needs, improved operational efficiencies and COVID/pandemic safe workplace. The 2018 design did not account for the consolidation of all municipal office staff (except outside public works staff) into the new Municipal Hall, and as such additional space is required. To minimize the necessary expansion, the closed office spaces in the new Municipal Hall design have been reduced in size. The 2018 design also did not accommodate any future growth and therefore two approaches are being taken to accommodate this deficiency: one, a very modest increase has now been included; and two, where appropriate future consideration a combination of shared workspaces and work-from-home schedules may accommodate future growth needs. Further considerations for air circulation and other factors that the current pandemic has taught us about have also been included in these minor revisions.

Page 258 of 292 A Quantity Survey report detailing 90% of the estimated construction costs was commissioned, giving the project a clearer view of the change in costs between 2018 and 2020. This was also an opportunity to review costs line by line to identify potential cost savings. While the project has seen some potential cost escalations due to time (the original cost estimate was completed in 2018) and minor revisions (as identified earlier), cost savings have also been found through the review and will continue to be identified as the project progresses. Cost savings are being focused are areas of the facility that have the lowest amount of public use such as the Municipal Hall offices in an effort to ensure highest value can be achieved in the areas that will receive highest public use. These revisions and increased detailed design put the project in a good position for the competitive tendering process.

Meanwhile, following the successful referendum result in September, our fundraising team has been reaching out to the donors who pledged a financial contribution. “It is truly a community effort that has gotten us so close to building the Community Centre,” said Gary Ander, Mayor and Chair of the Community Centre Select Steering Committee, “we thank everyone who has generously donated to the cause.”

The work with the design team to produce final architectural drawings will result in a minor delay of 2-3 months before the tender documents are expected to be issued. We anticipate the tendering process to be completed with an award to the preferred bidder in summer 2021, with construction beginning in early fall of 2021.

“If the bids received through the tendering process mean we need to re-scope the project, the Municipality assures Council and the public that the integrity of the project will be maintained.” said Liam Edwards, Chief Administrative Officer. “The functionality of the community spaces, based on established programming needs of the community, will not be compromised.”

Contacts Gillian Drake Sophie Idsinga Manager of Recreation and Communications Coordinator Community Services Bowen Island Municipality Bowen Island Municipality [email protected] [email protected]

2 Page 259 of 292 From: Lori Foster To: Trustees; BIMBC - Mayor And Council Subject: FYI: Islands Trust Council Chair correspondence re: Minister Welcomes, BC Ferries Island Class Electrification, Call to Address Freighter Anchorages Date: Tuesday, January 19, 2021 3:23:41 PM

Dear Trustees and Bowen Island Municipal Council:

For your information, you have been courtesy copied on the following Chair correspondence sent today on behalf of Islands Trust Council: 1. To The Right Honourable Justin Trudeau, re: Support for the BC Ferries Island Class Electrification Project

2. To The Honourable Omar Alghabra, Minister of Transport re: Call for Immediate Action to Address Freighter Anchorages in the Southern Gulf Islands

3. To The Honourable Josie Osborne, Minister of Municipal Affairs 2020 Election Congratulations and Welcome/Introduction to Islands Trust

4. To The Honourable Murray Rankin, Minister of Indigenous Relations and Reconciliation 2020 Election Congratulations and Welcome/Introduction to Islands Trust

5. To The Honourable Katrine Conroy, Minister of Forests, Lands, Natural Resource Operations and Rural Development 2020 Election Congratulations and Welcome/Introduction to Islands Trust

6. To The Honourable Nathan Cullen, Minister of State for Lands and Natural Resource Operations 2020 Election Congratulations and Welcome/Introduction to Islands Trust

7. The Honourable Rob Fleming, Minister of Transportation and Infrastructure 2020 Election Congratulations and Welcome/Introduction to Islands Trust

Lori Foster Executive Coordinator Islands Trust 200-1627 Fort Street Victoria, BC V8R 1H8 In Victoria 250-405-5161 Enquiry BC Toll-free call 1-800-663-7867 Or from the lower mainland 1-604-660-2421

Websites: www.islandstrust.bc.ca | www.islandstrustconservancy.ca

P Please consider the environment before printing this email I am humbly thankful to live and work in the traditional and treaty territories of the BOḰEĆEN, Cowichan, Halalt, Homalco, K’ómoks, Klahoose, Ts'uubaa-asatx, Lək̓ ʷəŋən (SXIMEȽEȽ, Songhees, T’Sou-ke), Lyackson, MÁLEXEȽ, Penelakut, Qualicum, Scia’new, səl̓ilwətaʔɬ/sel̓íl̓witulh, SEMYOME, Shíshálh, Snaw-naw-as, Snuneymuxw,

Page 260 of 292 Sḵwx̱wú7mesh, SȾÁUTW̱, Stz’uminus, Tla’amin, Tsawwassen, We Wai Kai, Wei Wai Kum, W̱JOȽEȽP, W̱SIḴEM, and xʷməθkʷəy̓əm.

Page 261 of 292 From: Islands Trust To: Hope Dallas Subject: News Release - Islands Trust actively promotes regional collaboration Date: Thursday, January 21, 2021 10:19:24 AM

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Islands Trust actively promotes regional collaboration

Lək̓ ʷəŋən, METULIYE/Victoria, B.C. – Islands Trust Council has launched a new program to promote regional cooperation and collaboration in the Islands Trust Area, the region between the British Columbia Mainland and southern Vancouver Island. Through the new program, the Islands Trust is formalizing its commitment to provide administrative support to coordination groups comprised of First Nations, organizations and/or stakeholders that meet to share information and collaborate, or to determine, implement or carry out First Nation, regional district, improvement district, or government of British Columbia policies in the Trust Area.

The Islands Trust is mandated through the provincial Islands Trust Act to “preserve and protect the Trust Area and its unique amenities and environment for the benefit of the residents of the Trust Area and of British Columbia generally, in cooperation with municipalities, regional districts, improvement districts, other persons and organizations and the government of British Columbia.” In response to a desire to more actively promote inter-jurisdictional relationship-building and dialogue, Trust Council has allocated budget and staff time to support the administrative needs of cooperation groups and has adopted a new Secretariat Services policy.

“The Islands Trust Policy Statement, approved by the Minister of Municipal Affairs, describes that cooperative actions are required of other agencies, organizations, and individuals to ensure that activities in the Trust Area are carried out in a manner that is sensitive to the needs of Trust Area Page 262 of 292 ecosystems and communities,” said Peter Luckham, Islands Trust Council Chair. “With the many challenges facing the region, it has never been more important to help people and governments come together regularly to coordinate their efforts to preserve and protect the Trust Area and to build the relationships needed to address the opportunities of the future.”

Quick Facts

Secretariat services includes professional services such as administrative support, meeting organization, meeting administration, public notices, recording and distribution of meeting notes or minutes, and website hosting and updating.

The Trust Programs Committee has approved secretariat support to the following coordination groups:

2020/21 • $5,000 plus staff time and resources – Baynes Sound Lambert Channel Ecosystem Forum • $3,800 – to support the Howe Sound (Atl'ka7tsem) Community Forum • $3,000 – to start the Southern Gulf Islands Regional Forum • $800 – to support the Coastal Douglas-fir Conservation Partnership 2019/20 • $2,900 – to support the Baynes Sound Lambert Channel Ecosystem Forum • $3,000 – to support the Howe Sound (Atl'ka7tsem) Community Forum and related task forces 2018/19 • $6,000 plus staff time and resources – to start the Baynes Sound Lambert Channel Ecosystem Forum

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The Islands Trust is a federation of special-purpose local government bodies representing 26,000 people living within the Islands Trust Area and another 10,000 non-resident property owners. The Islands Trust Area is located within Coast Salish and Kwakwaka'wakw territory and is the homeland to over 28,000 Coast Salish Peoples who have called this place home since time immemorial. The Islands Trust is responsible for preserving and protecting the Islands Trust Area's unique environment and amenities by planning and regulating land use, development management, education, cooperation with other agencies, and land conservation. The area covers the islands and waters between the British Columbia mainland and southern Vancouver Island. It includes 13 major islands and more than 450 smaller islands covering 5,200 square kilometres.

Contact: Peter Luckham, Chair, Islands Trust Council 250.210.2553 Russ Hotsenpiller, Chief Administrative Officer, via Erin Coulson, A/Communications Specialist 250.405.5197

Banner photo credit: Kristine Mayes

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Copyright © 2021 Islands Trust, All rights reserved. Our mailing address is: Islands Trust 200 1627 Fort Street Victoria British Columbia V8R 1H8 Canada http://www.islandstrust.bc.ca/, [email protected]

Page 264 of 292 From: Islands Trust To: Hope Dallas Subject: News Release - Islands Trust seeks input on its proposed 2021/22 budget Date: Friday, January 22, 2021 11:46:26 AM

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Islands Trust seeks input on its proposed 2021/22 budget

Lək̓ ʷəŋən, METULIYE/Victoria, B.C. – Islands Trust Council welcomes public comments on its proposed 2021/22 budget, through Sunday, February 7.

The proposed operating budget for 2021/22 ($8,838,460) assumes that the Islands Trust will maintain existing service levels, implement a new species-at-risk program, develop heritage preservation overlay maps, and implement the following climate-action initiatives from Trust Council’s 2018-2022 Strategic Plan:

Stewardship education program Islands Trust Policy Statement update with engagement from First Nations, the public, and referral agencies Secretariat program which gives administrative support to regional coordination groups Climate change indicator development, specific to the Trust Area Technology investments for online streaming of Islands Trust in-person public meetings to foster transparency and public engagement

Page 265 of 292 Mapping the extent of eelgrass beds throughout the Trust Area Completion of the first phase of a freshwater sustainability strategy Groundwater mapping completion and development of water budgets for groundwater aquifers in the Trust Area Development of model bylaws for local trust committees/Bowen Island Municipality that address groundwater use, rainwater catchment, and greywater recycling to promote freshwater sustainability Development of model bylaws for local trust committees/Bowen Island Municipality that exchange bonus density for affordable housing Development of model development permit areas for local trust committees/Bowen Island Municipality to protect Coastal Douglas-fir and associated ecosystems throughout the Trust Area

Trust Council will continue to implement its Reconciliation Action Plan.

“This past year has been difficult for everyone in B.C. and that includes Islands Trust,” said Peter Luckham, Islands Trust Council Chair. “The draft 2021/22 Budget captures what we have learned about operating during a pandemic, allows for some in-person meetings later in the year, and also reflects that we are full-steam ahead on strategic work at this mid-point of the term. We hope the public will participate in our budget consultation by completing our online survey, sending us an email, or presenting to Trust Council to let us know how they feel about what we’re proposing.”

Highlights of the proposed 2021/22 budget:

3.26% ($221,130) projected tax increase overall for the Islands Trust Area (other than Bowen Island Municipality), plus 0.87% ($59,013) in new tax funds from new development and construction 4.78% ($14,496) projected tax levy increase to Bowen Island Municipality, of which 1.1% ($3,273) will be generated from new development and construction 4.6% ($407,000) of overall budget funded by approved grant funding 9.2% ($741,890) increase in total operating expenditures (including expenditures covered by grant funding), of which: 4.87% ($394,803) represents an increase in salaries and benefits costs due mainly to four new staff positions (a full-time bylaw enforcement officer, a temporary part-time bylaw communications officer, and two grant-funded

Page 266 of 292 positions to support a new Conservancy species-at-risk program) and staff wage increases per union agreements/BC Public Service policies which includes a 2.0% wage increase for all union staff and an up-to 1.5% effective wage increase for excluded staff. 0.1% relates an increase of 1.2% to trustee base remuneration. Learn more. 2.0% ($163,500) represents an increase in Local Trust Committee project spending mainly associated with work in the Salt Spring Island Local Trust Area. 1.0% ($75,000) relates to an increase in amortization expense. 0.8% ($62,350) relates to an increase in spending associated with Strategic Plan and Trust Council-directed projects. 0.7% ($53,615) relates to rising insurance and legal costs. 66.3% ($65,400) reduction in spending for capital assets $602,000 draw from accumulated surplus funds to pay for: Climate-focused and other Strategic Plan projects ($288,000), Local trust committee projects ($159,000), Salt Spring Island Local Trust Committee freshwater projects ($80,000), and A Council-directed review of Islands Trust governance, management, and operations ($75,000)

The public is invited to complete a Budget 2021/22 online survey, send input via email, or present to Trust Council in March. The budget details and ways to comment, including a link to the online survey, are available at www.islandstrust.bc.ca/budget. Questions can be directed to [email protected] or 250.405.5151. This public survey is open from January 22 to February 7, 2021. Trust Council will approve the final budget at its quarterly meeting, March 9-11 via Zoom Video Webinar.

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Page 267 of 292 Columbia mainland and southern Vancouver Island. It includes 13 major islands and more than 450 smaller islands covering 5,200 square kilometres.

Contact: Peter Luckham, Chair, Islands Trust Council 250.210.2553 Russ Hotsenpiller, Chief Administrative Officer, via Erin Coulson, A/Communications Specialist 250.405.5197

Banner photo credit: Kristine Mayes

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Page 268 of 292 From: Islands Trust Conservancy To: Bowen Island Municipality Subject: Sandy Beach on Lheḵ’tines/ ́ Keats Island, Átl’ḵa7tsem/Howe Sound, now a protected nature reserve Date: Thursday, January 28, 2021 2:34:17 PM

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News Release

Arbutus

Sandy Beach on Lheḵ’tínes/Keats Island, Átl’ḵa7tsem/Howe Sound, now a protected nature reserve

Lək̓ ʷəŋən, METULIYE/Victoria, B.C. - In its 30th year, the Islands Trust Conservancy is celebrating that Sandy Beach on Lheḵ’tínes/Keats Island will become its 30th nature reserve. The site is remarkable both for its biodiversity and cultural significance.

Located on the southeast shoreline of Lheḵ’tínes/Keats Island, Sandy Beach includes 3.4 hectares (8.4 acres) of Coastal Douglas-fir forest and over 250 metres of beachfront. The property provides suitable habitat for threatened and endangered species including birds, such as the Northern Goshawk, Great Blue Heron, and the Olive-sided Flycatcher, and the Little Brown Myotis bat. The beach has been identified as appropriate spawning habitat for surf smelt and Pacific sand lance, two fish species that are important food sources for wild salmon.

The Sandy Beach Nature Reserve is a location of cultural heritage for Sḵwx̱wú7mesh (Squamish) and səl̓ilwətaʔɬ (Tsleil-Waututh) Nations and protection from land-altering activity under the management of the Islands Trust Conservancy is the first step to the preservation and protection of this location.

Sandy Beach was a part of “Keats Camp”, a Baptist summer youth camp operated by the Convention of Baptist Churches of British Columbia, which was founded in 1926. The land

Page 269 of 292 was transferred from the Convention of Baptist Churches of B.C. to Islands Trust Conservancy on December 18, 2020, as part of a rezoning and subdivision application and comes with a $12,000 contribution which has been allocated to a land management fund.

Quotes

“Sandy Beach holds a special place in the hearts of the Keats community members and is the first Islands Trust Conservancy protected area on the Island. Next steps for the land will include the development of a management plan and negotiation of a conservation covenant to provide an additional layer of protection. We’re very proud and thankful for the many years of hard work that went toward making this happen.” – Kate-Louise Stamford, Chair, Islands Trust Conservancy Board

“The Sḵwx̱wú7mesh (Squamish) people have a long interconnected history with Lheḵ’tínes (also known as Keats Island). The island is laden with place names and areas of cultural significance that remind us, as Sḵwx̱wú7mesh, who we are and how the island provided for our people since the beginning of creation. We relied on the aquatic and terrestrial resources of the island to maintain our culture and way of life. The Nation looks forward to continuing our relationship with the Islands Trust Conservancy to ensure that we are protecting both our environment and Sḵwx̱wú7mesh connections to the land and the resources.” – Syeta'xtn (Chris Lewis), Spokesperson and Councillor of Squamish Nation

“Protecting and preserving fragile ecosystems like the Sandy Beach Nature Reserve on Lheḵ’tínes/Keats Island is an important legacy and has special significance for the Coast Salish Indigenous peoples, particularly the Squamish and Tsleil-Waututh First Nations, who have had deep cultural connections to this land since time immemorial. Our government is proud of the work that the Islands Trust Conservancy has accomplished over the past 30 years and we will continue to support them in their efforts to protect island habitats in B.C.’s Salish Sea.” – Josie Osborne, Minister of Municipal Affairs, B.C.

“As a resident of Keats Island, I am thrilled by the transfer of the Sandy Beach property to the Islands Trust Conservancy. This land is treasured by islanders for its beauty and important ecological values. We are now assured that the southwest section of Keats will never face development. The Nature Reserve is a culmination of years of work by the landowner, islanders, Islands Trust staff, and former trustees including former Islands Trust Chair Kim Benson and Trustee Jan Hagedorn, both from Keats Island. We thank the Conservancy for agreeing to protect this property in perpetuity.” – Dan Rogers, Gambier Island trustee and Keats Island resident

“Sandy Beach has always been a special place to the community on Keats Island from a recreational perspective. We are excited to formalize the protection of access to the community to this space in addition to preservation of the diverse and fragile ecosystems”. – Josh Lepin, Project Manager Subdivision & Rezoning, Convention of Baptist Churches of B.C.

Quick Facts

Page 270 of 292 Sandy Beach on Lheḵ’tínes/Keats Island has made history for Islands Trust Conservancy as the 30th nature reserve created in 30 years The Islands Trust Conservancy manages 1,307 hectares (3,229.7 acres) of natural landscapes across the region through private landowner conservation covenants and as nature reserves The Sandy Beach area is located within the territories of the Sḵwx̱wú7mesh and səl̓ilwətaʔɬ First Nations and is an area of cultural significance and use since time immemorial Lheḵ’tínes/Keats Island is one of the larger islands in Átl’ḵa7tsem/Howe Sound, located offshore from the community of Gibsons on the Sunshine Coast, and is directly west of Bowen Island British Columbia is the most biologically diverse of Canada's provinces and territories, and is home to many regionally, nationally, and globally significant species and ecosystems (Biodiversity BC) B.C. has more species at risk than any other province in Canada, and the number continues to rise. Protecting healthy habitats is one of the best ways to prevent species from becoming at risk As of January 2020, the B.C. Conservation Data Centre reports 1,336 species (or subspecies) and 344 ecological communities as being at risk in B.C. Cultural sites within the Islands Trust Area can be over 8,000 years old, and any archaeological site on private or public land is protected under the Heritage Conservation Act

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About

The Islands Trust Conservancy is the conservation land trust for over 450 islands of the Salish Sea and is a part of Islands Trust. Since 1990, the Islands Trust Conservancy has protected more than 1,300 hectares of island ecosystems. This success is thanks to the vision, support, and generosity of our donors and partners. Visit us online at www.islandstrustconservancy.ca.

Contact

Kate-Louise Stamford, Chair, Islands Trust Conservancy Board, via Erin Coulson, A/Communications Specialist, Islands Trust Conservancy, 250-405-5197, [email protected]

Kate Emmings, Manager, Islands Trust Conservancy, 250-405-5191, [email protected]

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Copyright © 2021 Islands Trust Conservancy (Regional Land Conservancy), All rights reserved. Our mailing address is: Islands Trust Conservancy (Regional Land Conservancy) 200 1627 Fort Street Victoria British Columbia V8R 1H8 Canada http://www.islandstrustconservancy.ca/, [email protected]

Page 272 of 292 From: Islands Trust To: Hope Dallas Subject: NEWS RELEASE: Islands Trust Wins Riparian Rights Court of Appeal Case Date: Monday, January 25, 2021 4:11:24 PM

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01/26/2021 Islands Trust News Release For immediate release it_masthead2.jpg

Islands Trust Wins Riparian Rights Court of Appeal Case

Lək̓ ʷəŋən, METULIYE/Victoria, B.C. – On January 22, 2021, in a unanimous decision, the Court of Appeal for British Columbia overturned the B.C. Supreme Court’s October 1, 2018, decision in Fonseca v. Gabriola Island Local Trust Committee. The previous B.C. Supreme Court decision had resulted in the Gabriola Island Local Trust Committee being unable to enforce its zoning bylaw in respect of a seawall that Mudge Island landowners had constructed to protect their shoreline property from erosion. The appeal considered the circumstances in which a common- law right to use or protect property is subject to regulation by local government land use zoning bylaws. The Court of Appeal for British Columbia upheld the Gabriola Island Local Trust Committee bylaws and confirmed they do apply to seawalls.

“We are very pleased to have won this important case,” said Peter Luckham, Islands Trust Council Chair. “The Islands Trust Area has 1,426 kilometres of shoreline. To properly implement our provincial mandate to preserve and protect the region it is critical that local trust committees and island municipalities, indeed all local governments, have the ability to regulate seawalls to ensure green methods of shoreline protection are in place.”

This decision will be of interest to local governments throughout British Columbia. The ability of local governments to prohibit seawalls and other shoreline armouring is critical to achieving environmental protection objectives, as well as to ensuring the beauty and scenic values of shoreline areas. Landowners who consider seawalls to address erosion should know there are many soft shore protection designs that reduce erosion and preserve the natural shoreline dynamics that coastal ecosystems need. More information is available in the Islands Trust’s

Page 273 of 292 Landowner’s Guide to Protecting Shoreline Ecosystems.

In addition, the Court considered a counter-appeal by the landowner. The landowner asked the Court to declare that a previous Court decision that the Gabriola Island Land Use Bylaw did apply to a deck, fences, and a set of gates on their property was in error. The Court dismissed the counter-appeal.

The Islands Trust began bylaw enforcement action regarding the Mudge Island property in 2012 by demanding the removal of the non‑conforming structures. In May 2015, the property owners applied to the Gabriola Island Local Trust Committee for a development variance permit seeking permission to keep the structures. The Gabriola Island Local Trust Committee granted permission for some structures, but denied for others, including the deck, seawall, and fences.

—30—

Contact: Peter Luckham, Chair, Islands Trust Council 250.210.2553 Russ Hotsenpiller, Chief Administrative Officer, via Erin Coulson, A/Communications Specialist 250.405.5197

Banner photo credit: Kristine Mayes

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Page 274 of 292 14 January 2021

The Honourable Katrine Conroy, Minister Ministry of Forests, Lands, Natural Resource Operations and Rural Development

Re: Designation of Mount Gardner, Bowen Island

Dear Minister Conroy,

We write to you as representatives of organizations on Bowen Island that care deeply about responsible environmental stewardship of our island. We request your involvement to ensure that Mount Gardner, a block of Crown Land in the centre of our island, be designated as off-limits for the recreational use of motorized vehicles. Such a designation would acknowledge the need to protect natural ecosystems, foster individual well-being, provide recreational opportunities and support the island economy.

Mount Gardner is the most prominent feature on Bowen Island. It is a haven for island residents and visitors seeking solitude and beauty, free of air and noise pollution.

In the early 20th century, there was significant logging activity on Mount Gardner; that ceased by the early 1960s. Since then, Mount Gardner has been primarily used for low impact recreation by hikers and occasional equestrians and mountain bikers. Development of formal hiking trails began in 1983, when several trails were developed with the approval of the provincial Ministry of Lands and the Islands Trust. This approval included a specific provision that the trails were to be “limited to pedestrian and equestrian use - no vehicles or motorcycles”.

Until recently, the quiet enjoyment of trail users was undisturbed. Although in previous years there was occasional unauthorized use of the trails by motorized vehicles, that use was minimal and did not impact other users. However, in the past few years, a small group of individuals began using dirt bikes and ATVs in numerous areas on the mountain and building trails for motorized vehicles.

We are concerned that this small group of individuals is receiving support from your ministry despite the harm being done to the interests of the vast majority of users who value the peace and quiet, and wilderness experience, which has been available for many years.

Protection of the Mount Gardner environment and its use for low impact, non-motorized recreation is supported by the official position of Bowen Island municipal council, formal planning documents, and the overwhelming majority of individuals who have made their views known:

1. On 27 April 2020, the Bowen Island Municipal Council unanimously passed Resolution #20-232 which states: “That Council support prohibiting motorized use on Mt. Gardner; and that Council direct staff to prepare a submission to Tom Blackbird, District Recreation Officer for the Chilliwack District of Recreation Sites and Trails BC, requesting a prohibition of motorized use on Mt. Gardner”.

2. In June 2020, the above referenced submission was sent from Bowen Island Municipality to Mr. Tom Blackbird.

3. Planning documents which support environmental protection and low impact pedestrian orientated activities on Mount Gardner include:

i. Bowen Island Land Use Bylaw1 No. 57, 2002, Section 4.10, designates the Mount Gardner polygon as a Green Zone 3 (G3). The Bylaw states the purpose of a Green Zone is to provide regulation for the use of

Page 275 of 292 land considered to be important for environmental protection, watershed protection, island character and recreational use. Section 4.10.1 states that recreation in G3 zones is limited to informal activities such as hiking, horseback riding, biking, and picnics. ii. The Bowen Island Official Community Plan2 Policy 346 states that “The Municipality will work towards the development of nonmotorized trails in selected Greenway areas, which support local recreation, alternative transportation options, and eco-tourism development opportunities” with greenways defined as “linkages of natural land, some owned by public agencies, and some in private ownership”. iii. The Bowen Island Parks Plan3 for the decade 2018-2028 identifies the need to: “Promote walking, hiking, cycling, horseback riding and trail running through a connected system of trails across the Island to facilitate commuting and access to natural amenities’, and to “Connect trails seamlessly across jurisdictional boundaries to link municipal parks, Metro Vancouver’s Crippen Park, Crown lands such as Mt Gardner and private land”.

4. In the spring of 2020, over 90 individuals wrote to your ministry opposing motorized use of Mount Gardner.

However, disregarding this clearly stated opposition, listed above, to motorized use of Mount Gardner, Mr. Tom Blackbird of your ministry plans to initiate a “fact-finding” and “consultation” exercise that will inform the Province’s decision about instating a Recreational Order that prohibits motorized use on Mount Gardner.

In our view, this further consultation is not appropriate. The views of the local community have already been made clear by individuals, in planning documents, and the formal position of our local government. It appears that the only reason for your ministry proceeding with further “fact-finding” and “consultation” is to enable the small group of motorized users of Mount Gardner. In this regard, it is important to note that, although few in numbers, motorized users have already constructed substantial trails in other parcels of Crown Land on Bowen Island.

Non-motorized use of Crown Land on Mount Gardner is of significant importance to the Bowen Island community for environmental, recreational, and economic considerations. The Bowen Island Conservancy submitted their position in opposition to motorized use, by the letter sent in June 2020, a copy of which is attached to this letter. We represent a broader group of organizations that now join the Conservancy in requesting that you support the clear wishes of our community, and designate Mount Gardner for non-motorized use.

Sincerely,

Rosemary Knight and Dennis Vetter, on behalf of Bowen Community and Nature

Owen Plowman, President, Bowen Island Conservancy

Page 276 of 292

DG Blair and Will Husby, Co-Chairs, Bowen Nature Club

CC: The Honourable Nathan Cullen, Minister of State for Lands and Natural Resource Operations Jordan Sturdy, MLA West Vancouver – Sea to Sky Bowen Island Mayor and Council Liam Edwards, Chief Administrative Officer, Bowen Island Municipality Bonny Brokenshire, Manager of Bylaw Services, Bowen Island Municipality Bowen Island Mayor and Council Bowen Island Parks, Trails and Greenways Advisory Committee Matt Austin, Assistant Deputy Minister, Integrated Resource Operations Division Kevin Edquist, Executive Director, Integrated Resource Operations Division Robert van der Zalm, Regional Director (Coast), Recreation Sites and Trails BC Tennessee Trent, Trails Manager, Recreation Sites and Trails BC Tom Blackbird, District Recreation Officer (Chilliwack Recreation District), Recreation Sites and Trails BC Caroline Kautz, President, North Shore Hikers Barry Janyk, Executive Director, Federation of Mountain Clubs of BC

1https://www.bowenislandmunicipality.ca/land-use-bylaw-amendments-schedules 2https://www.bowenislandmunicipality.ca/official-community-plan-bylaw-amendments-schedules 3https://www.bowenislandmunicipality.ca/parks-plan

Page 277 of 292

5 June 2020

Mr. Tom Blackbird District Recreation Officer Recreation Sites and Trails BC - Chilliwack District Ministry of Forests, Lands, Natural Resource Operations and Rural Development

Dear Mr. Blackbird:

Re: Request to prohibit motorized use on Mount Gardner Crown Land block, Bowen Island, BC

The Bowen Island Conservancy The Bowen Island Conservancy is a well-established organization dedicated to the conservation of Bow- en Island’s natural environment. A BC Society and registered charity, it has 122 paid up members and enjoys broad support in the Bowen Island community. Our activities include advocacy for nature, public education, and making natural areas available to the public.

Mount Gardner Crown Lands Mount Gardner contains diverse forests, ranging from open Douglas fir on the south and west, to dense Hemlock on the north. Varied landscape features include rocky outcrops, steep cliffs, shaded valleys, wetlands, and numerous streams. Studies have established that the Mount Gardner Crown Lands contain substantial areas of sensitive and rare ecosystems. The Crown Lands on Mount Gardner are extremely valuable to the Bowen Island Conservancy in pursu- ing our mandate, both for the mountain’s flora and fauna, and its accessibility to Bowen residents and visitors. We are opposed to motorized activity as it is destructive to the natural systems and diminishes the enjoyment of hikers and walkers.

Accessibility Mount Gardner is easily accessible to Bowen residents and visitors. A well-used trail network, established 40 years ago with provincial government assistance, enables hikers to experience the varied nature of the mountain from several points around the island. With the exception of the communications towers on the north peak, the lands have been undisturbed since logging ceased approximately 60 years ago and afford the opportunity to enjoy the unspoiled natural environment and the peace and quiet of the forests (see photographs 1 and 2 in the Appendix to this letter).

PO BOX 301, BOWEN ISLAND, BC V0N 1G0 Page 278 of 292 604.612.6572 - 2 - Impact Motorized activity is fundamentally inconsistent with the quiet enjoyment of nature. ATVs and motorcycles are noisy, and that noise carries widely in an otherwise tranquil area. Motorized activity is also destructive to the natural environment, particularly since it leads to erosion (for an example see photograph 3, taken June 3, 2020 at an opening adjacent to one of the Mount Gardner trails, and photograph 4 taken on a newly constructed trail used by motorized vehicles). Elsewhere on Bowen Island, motorized use of Crown Land has made the activities which the Conservancy seeks to promote untenable (see photograph 5, showing a map of motorized trails on the Crown Land block at the south of Bowen). On the other hand, hiking has relatively little impact on the natural environment, and does not negatively affect the enjoyment of the area by others.

Proportionality There are hundreds of Bowen residents who frequent Mount Gardner for hiking and the enjoyment of nature. There are hundreds more who come annually from the mainland for the same purpose. On the other hand, there are only a handful of islanders who have dirt bikes and ATVs. In assessing the public benefit, we ask that you consider the large number of hikers—who make little impact on the land and have little impact on other users—compared with the small number of motorized users—and their significant impact on the land and others’ enjoyment.

Conclusion Permitting continued motorized access will degrade the natural environment and negatively impact the enjoyment of the large number of people who now hike on the mountain, to accommodate a very few dirt bikers. This is contrary to the Conservancy objectives, which are widely accepted on Bowen Island and by visitors. We urge you to designate the Mount Gardner Crown Lands for non-motorized use only.

Yours sincerely

Bowen Island Conservancy Owen Plowman, President CC: • Honourable Doug Donaldson, Minister of Forests, Lands, Natural Resource Operations and Rural De- velopment • Mr. Tennessee Trent, Trails Manager, Recreation Sites and Trails BC • Mr. Robert van der Zalm, Regional Director (Coast), Recreation Sites and Trails BC • Bowen Island Mayor and Council

Page 279 of 292 - 3 -

Appendix

1. A Forest hiking trail on Mount Gardner

2. A Forest hiking trail on Mount Gardner

Page 280 of 292 - 4 -

3. An opening adjacent to one of the Mount Gardner trails

4. Erosion on recently constructed motorbike trail on Mount Gardner

Page 281 of 292 - 5 -

5. Map of trail network on south Bowen Island Crown Land block. Source: Bowen Island Trail Rid- ers Association's Facebook page (posted April 2018). Annotation of scale and geographic references added.

Page 282 of 292 From: Haig Farris To: [email protected] Cc: Michael Kaile; Ken Hallat; Bruce Russell; Cro Lucas; BIMBC - Mayor And Council Subject: Bowen Island portion of Islands Trust Budget Date: Monday, January 25, 2021 3:48:58 PM

It is offensive to Bowen Islanders that one penny of our limited tax dollars go to feeding the bureaucratic irrelevancy of the Islands Trust to the well-being of Bowen Islanders. We have critical needs for health care, rental housing, senior citizen issues and a myriad of other issues. To see $300,000 or so dollars sink into the dark hole of the Islands Trust bureaucracy when it could be spent usefully on Bowen Island needs is depressing. I am in favour of our Municipal council refusing to pay any allotment to the islands trust. Where is the value? Answer: there isn’t any!!!

Haig Farris

Sent from my iPhone

Page 283 of 292 From: mark edmonds To: Hope Dallas Subject: RE: Letter for the Council meeting of Feb8 Date: Thursday, February 4, 2021 4:22:07 PM

Thanks Hope, I changed my letter slightly. Could you please include this in the revised agenda? Have a great day, ME

To: mayor and council

HERE is a link to a webinar I attended a few months ago- a series of three speakers discussing legal frameworks for protecting natural assets. I found it quite illuminating in terms of the legal tools local governments have available to protect the environment and guide development in a responsible way.

As the first the speaker (Deborah Curran- Associate Professor and Executive Director of the Environmental Law Centre at the University of Victoria) put it: “…I don’t think any local government uses half of their authority for protecting the environment.”

In addition to speaking of the massive amount of money saved for the community of Gibsons by embracing green infrastructure, the second speaker (Dave Newman- Director of Infrastructure Services for the Town of Gibsons) reflects: “…I always feel a little bit awkward because what I’m talking about here is something that the First Nations people have been doing for goodness knows how long and we’re acting as if it’s something new that we’ve discovered.”

Do watch to the end for the question and answer period.

It seems with all the issues facing the muni -the Eccelstone Public Beach Access, the upcoming CRC rezoning attempt, the many variances that get granted, and many more- it would be prudent to be aware, and to take advantage of, all the tools available to protect the integrity of Bowen Island.

Mark Edmonds Dorman Rd.

From: Hope Dallas Sent: February 2, 2021 12:07 PM To: Mark Edmonds Subject: RE: Letter for the Council meeting of Feb8

Thanks for your email Mark. I will include in revised agenda on Friday.

Page 284 of 292 From: Bowen Island Municipality To: Hope Dallas Subject: FW: Metro Vancouver Regional District adding GHGg Date: Monday, January 25, 2021 9:51:51 AM

From: Nathan Davidowicz Sent: Monday, January 25, 2021 8:56 AM To: [email protected]; [email protected]; [email protected]; Councillor Laura Dupont ; [email protected]; Pettigrew, Steven ; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Delta City Hall ; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Don Bell. City NV ; [email protected]; [email protected]; [email protected]; Jean Swanson ; Gene McGuckin ; Bowen Island Municipality ; Alex Hemingway, CCPA-BC ; Anita Huberman ; [email protected]; [email protected]; COPE Environment ; Ralston.MLA, Bruce ; Bruce Ralston ; [email protected]; Metro Vancouver Alliance ; [email protected]; Mark Beeching ; Gavin Davies ; Colin Fowler SFU ; Fumano, Dan ; [email protected]; [email protected]; CBC Stephen Quinn ; [email protected]; FR Jelfs ; Force Of Nature Jake ; Georgia Straight ; Graeme Wood ; Glumac.MLA, Rick ; [email protected]; [email protected]; [email protected]; [email protected]; CTV ; CKWX Newsroom ; TheBreaker ; The Thorn ; CityHallWatch (MetroVanWatch) ; Janet Fraser ; [email protected]; [email protected]; John Irwin ; Democratic Socialists Of Vancouver ; BC Eco Socialist Party ; John Streit ; Keithley, Joe ; [email protected]; Wolfe, Michael ; [email protected]; Chant.MLA, Susie ; VDLC ; [email protected] Subject: Metro Vancouver Regional District adding GHGg

Dear Mayor and Councillors:

On Friday 29.1.2021 MVRD will be voting on adding more GASOLINE vehicles in Metro Vancouver ( Item E. 2.1 ) http://www.metrovancouver.org/boards/IntergovernmentFinance/FIC_2021-Jan-20_PPT.pdf

The Climate Crisis is here and we need to avoid any unnecessary GHG emissions.

Page 285 of 292 Out of 193 replacement vehicles, 136 are GASOLINE. There are other options, many cities have GREEN plans that have been developed over the last 10 years.

TransLink is way behind, their plan was only released in 2020

sincerely Nathan Davidowicz

Page 286 of 292 The Trails Society of British Columbia

PO Box 243 Greenwood BC V0H 1J0

January 24, 2021

The Honourable Minister Katrine Conroy Ministry of Forests Lands Natural Resource Operations and Rural Development sent via email: [email protected]

Dear Minister Conroy,

Trails Society of British Columbia has concerns about the recent developments in the use of ORV motorized vehicles on Mount Gardner and other Crown Lands on Bowen Island.

We support a moratorium on all further approvals for additional trails or trail upgrades on Mt. Gardner until your Ministry reviews the ample evidence of broad public consultation provided in the letter addressed to you from Bowen Island organizations of January 14, 2021.

The problems that Bowen Island residents are experiencing, those who appreciate quiet recreation, are not unique in British Columbia. All over the Province we are witnessing motorized recreation take over the quiet and peacefulness of our Crown land and trails, displacing active non-motorized recreation. Without designation of non-motorized regulation, through consultation or management, it is too easy for ORV

Trails Society of BC advocates for quality trail experiences for self-propelled recreation and active transportation for all ages and abilities on greenway trails in British Columbia. www.trailsbc.ca

Page 287 of 292 motorized groups to “take over” and displace non-motorized or active users to other trails and areas.

Somehow, motorized use of Mount Gardner trails are being allowed because these trails have not been properly regulated as non-motorized. With non-regulation and lack of enforcement, we are watching intrusion of motorized vehicles in so many places on our public lands and trails, and with that comes a significant loss of quality experiences to those who like to recreate on their own power.

It is time for your Ministry to designate Mount Gardner for non-motorized use before there is further degradation to the trails and loss of trails and areas for active users on their own power.

Sincerely,

Ciel Sander Board President cc: Bowen Island Mayor and Council [email protected]

Tom Blackbird, Regional Manager Recreational Sites and Trails BC [email protected]

The Honourable Nathan Cullen Minister of State for Lands and Natural Resource Operations [email protected]

Trails Society of BC advocates for quality trail experiences for self-propelled recreation and active transportation for all ages and abilities on greenway trails in British Columbia. www.trailsbc.ca

Page 288 of 292 From: LCRB Liquor Policy LCRB:EX To: LCRB Liquor Policy LCRB:EX Subject: Policy Directive 21-01: Extension of liquor service authorization Date: Monday, January 18, 2021 1:56:49 PM

Hello, I’m writing to announce Policy Directive 21-01. To continue to support industry while assisting the public and vulnerable populations in observing physical distancing measures in light of the ongoing COVID-19 pandemic, the Liquor and Cannabis Regulation Branch (LCRB) is once again extending the temporary authorizations described in Policy Directive 20-11 for extended hours of liquor service for Licensee Retail Stores, Wine Stores, Special Wine Stores and Manufacturer Onsite Stores until March 31, 2021. Associated with the extension of hours of liquor service, the LCRB is also further extending the authorization for delivery services to purchase liquor on behalf of a customer from a liquor store or from any licensee authorized to sell in unopened containers, and deliver and sell that liquor to a customer until March 31, 2021, provided the delivery does not take place between 11:30 p.m. and 7 a.m. Please note: this policy does not override any additional requirements or limitations placed on a business’s hours of liquor service by a local government or Indigenous Nation. If you have any questions about this policy, please email [email protected]. Kind regards,

Liquor Policy and Communications Liquor and Cannabis Regulation Branch

https://gov.bc.ca/lcrb

P Please consider the environment before printing this email. To protect your privacy, Liquor and Cannabis Regulation Branch will not accept emailed applications containing credit card information.

Page 289 of 292 From: LCRB Liquor Policy LCRB:EX Subject: Introducing the new Rural Licensee Retail Store liquor licence Date: Thursday, January 28, 2021 1:00:14 PM

Hello,

The Liquor and Cannabis Regulation Branch (LCRB) would like to notify you that the Provincial government has deposited an Order in Council authorizing the transition of the Rural Agency Store (RAS) Program, currently authorized by the Liquor Distribution Branch (LDB), to a new rural liquor licence called a Rural Licensee Retail Store (RLRS) regulated by the Liquor and Cannabis Regulation Branch (LCRB).

This transition is in response to industry feedback and recommendation #21 in the 2018 Business and Technical Advisory Panel (BTAP) report provided by liquor industry representatives, including the Rural Agency Store Advisory Society (RASAS).

Previously, RAS stores were granted authorizations by the LDB to sell packaged liquor on behalf of the LDB. The new RLRS liquor licence is intended to continue to provide liquor service to communities that are too small to support a BC Liquor Store or Licensee Retail Store and will enable operators to independently sell liquor in their establishment, in accordance with the current liquor laws and the terms and conditions of the licence class.

The new RLRS licence class will also provide a more consistent regulatory and enforcement approach to liquor store retail in British Columbia. While developing this new licence, the LCRB has been working to ensure that this new licence class has little disruption to business operations for existing RAS operators.

Eligible RAS businesses that meet the eligibility requirements under the Liquor Control and Licensing Act will be issued a new RLRS licence by the LCRB. No action will be required from jurisdictional authorities to transition existing RAS authorizations to the new RLRS licences. However, the local jurisdictional authority of any new proposed RLRS locations will have an active role in the licensing process.

Existing RAS authorizations

The LDB will be cancelling active RAS authorizations and will no longer be accepting new RAS applications, effectively ending the LDB RAS program as of February 26, 2021. Following the transition, RASs previously regulated by the LDB will be referred to as RLRSs now regulated by the LCRB.

To ensure existing RAS operators meet legislative licensing eligibility requirements, the LCRB has completed an assessment of each active RAS business. Additionally, the LCRB

Page 290 of 292 implemented a training program to ensure these business owners understand and comply with any operational changes required by the new RLRS licence class terms and conditions.

New RLRS applications

When the new RLRS licence class comes into effect on February 26, 2021, the RLRS licence will be open to new applications through the LCRB’s Liquor and cannabis licensing portal.

While current RAS operators who obtain an RLRS licence as part of the transition will be exempt from meeting business and location requirements, any new RLRS applications will need to meet all business and location requirements, in addition to the bylaws and requirements set by the relevant local jurisdictional authority.

Local government’s role in RLRS licensing

Any new RLRS applications as of February 26, 2021 will require action by the relevant jurisdictional authority. This may be a regional district, Indigenous Nation or municipality.

When the LCRB receives a new RLRS application, the LCRB will assess the proposed location against the location requirements for the RLRS licence class. If the proposed location meets the location criteria, the LCRB will notify the relevant local government or Indigenous Nation. At that time, the local government or Indigenous Nation can conduct the public input process to determine if the community supports the RLRS application and provide comment/resolution. The local government or Indigenous Nation can also choose to “opt out” at which time the LCRB would take over the public input process.

The public input process for the RLRS licence is similar to the existing process for other liquor licence applications. If a local government chooses to conduct the public input process and provide comment, the relevant local government or Indigenous Nation must gather the views of residents and include a description of the method used to gather views. These comments are then provided to the LCRB. You can visit the LCRB’s website to learn more about local government’s role in liquor licensing.

For your convenience, we will be sending you a notice when we have issued the new RLRS licences. At that time, you will also be able to review the new RLRS Terms and Conditions Handbook that will be provided to all existing RAS operators to help them understand what this transition may mean for their business.

Page 291 of 292

The LCRB continues to work with our administrative partners to find ways to support British Columbians and the sectors we regulate during this challenging time, and we remain committed to creating a fair and vibrant liquor industry that respects public safety and serves the needs of British Columbians across the province.

For questions related to RLRS licensing, please contact the LCRB’s client support team at [email protected].

If you have general questions about this initiative, please contact our communications team at [email protected].

Sincerely,

Mary Sue Maloughney Assistant Deputy Minister and General Manager Liquor and Cannabis Regulation Branch Ministry of Attorney General www.gov.bc.ca/lcrb

Page 292 of 292