Council Meeting Agenda Monday, February 22nd, 2021 5:30 PM – 7:30 PM Microsoft Teams (online) 14.1 Call to Order

14.2 Acceptance of the Agenda

14.3 Acceptance of the Minutes: 2021-02-08

14.4 Old Business

14.4.1 Executive Director’s Report - Caroline G.

14.4.2 Executive Updates - Executive team

14.4.3 Committee Updates

14.4.3.1 Clubs Committee Councillor Appointment - Matthew M.

14.5 New Business

14.5.1 Lobbying Recap - Claire M.

14.5.2 2021-2022 Student Activity Fee Approval - Caroline G.

14.6 Open Forum

14.7 Reminders

14.7.1 Council Meeting: 2021-03-01 @ 17:30 on Microsoft Teams

14.8 Meeting Adjournment

Please refer to attached materials.

Council Meeting Monday, February 22nd, 2021 Minutes

Executives: Mina Ariana – Interim Chair, Schools of Transportation, Construction, & the Environment Clinton Fernandes – Chair, Downtown Campus Sean Green – Chair, School of Computing & Academic Studies Sungwoo Kim – Chair, School of Energy Charles Abraham Mah – Chair, School of Business Claire McCallum – VP External Matthew Miller – VP Student Experience Skye Nguyen – VP Finance & Administration Richard Park – Chair, Aerospace Campus Hunter Sones – President Danny Zaporozan – Chair, School of Health Sciences

Staff: Caroline Gagnon – Executive Director Crystal Man – Administrative Coordinator

Satellite Ashley Obeck – Marine Campus Councillors:

Councillors: Robert Chamberland Jenna Kim Bobby Davidson Brianne Lee Maria Davis Jasmine Lee Paramveer Dhaliwal Baldeep Litt Ian Ertzinger Elisha Loh Tanya Fuchs Ryan Lounds Ruby Hsu Yasmeen Pomeroy Alyssa Ilich Felix Ruttan Supreet Jhudge Jeremy Shepherd Takeshi Keber

Regrets: Navin Basran Hoang Khoa Eileen Bui Queenta Ngoe Karel Chanivecky Garcia Bethan Pugh Yasmin Gardy – VP Equity & Rajdeep Singh Sustainability Nikita Zaitsev Khadija Glover

Council Meeting Minutes: 2021-02-22 Page 1 of 5 14.1 Meeting Called to Order The Chair, Hunter, calls the meeting to order at 17:33 (31 voting members, including Chair).

14.2 Acceptance of the Agenda

Motion: Be it resolved that the agenda be accepted as distributed.

Moved by: Clinton Fernandes Seconded by: Sean Green Unanimous Carried

14.3 Acceptance of the Minutes: 2021-02-08

Motion: Be it resolved that the Council minutes from 2021-02-08 be accepted as distributed.

Moved by: Ruby Hsu Seconded by: Yasmeen Pomeroy Unanimous Carried

14.4 Old Business

14.4.1 Executive Director’s Report • As submitted.

14.4.2 Executive Updates • As submitted.

• Claire: The third Advocacy and Policy Committee meeting was this past week. An error was corrected in the student affordability external policy. The first draft of the ancillary fees policy has been completed and feedback was provided by the committee. The policy will be circulated to Council for further feedback before it is presented for approval.

• Charles: Feedback on online learning was gathered from set reps at meetings, and instructors that students have identified as doing well with online learning have been contacted. Working with James Rout at BCIT on ways to incentivize instructors to improve online teaching.

14.4.3 Committee Updates

14.4.3.1 Clubs Committee Councillor Appointment • As submitted.

Council Meeting Minutes: 2021-02-22 Page 2 of 5 Motion: Be it resolved that Bobby Davidson be appointed to the Clubs Committee for the term ending May 31st, 2021.

Moved by: Matthew Miller Seconded by: Skye Nguyen Unanimous Carried

14.5 New Business

14.5.1 Lobbying Recap • See attached. • The VP External and Government Relations Strategist met with many elected officials virtually and will be following up with priority elected officials. The meetings went very well, and their presence was appreciated.

Discussion: • Which of the lobbying items require future VP Externals to continue lobbying for? • The stances lobbied this time were mostly generated by the BC Federation of Students. • The lobbying brochure will outline the official BCITSA lobbying positions. Future VP Externals will continue to work on and add to these positions. • Policies are based on what the Advocacy and Policy Committee sends to Council and past positions that Council has approved. The new policy framework will allow for better organization of future lobbying positions.

14.5.2 2021-2022 Student Activity Fee Approval • See attached. • Activity fee increases are based on the Consumer Price Index, as approved by the 2007 student referendum. • The Capital Levy fee will not increase as it is based on a loan with regular payments. • The student building fee increase is the maximum increase that it will be until it is completed. • U-Pass fee increase is based on the 2019 referendum.

Motion: Be it resolved that the harmonized student fee schedule be accepted as presented.

Moved by: Hunter Sones Seconded by: Clinton Fernandes

Discussion: • Does this mean that the building fee will not be increased again? • Yes, this is the last year it will be increased. • The fees will be used towards a down payment and then to repay a loan.

Council Meeting Minutes: 2021-02-22 Page 3 of 5 • What is the total increase in fees? • $11.10 increase in student fees and $0.85 increase for the U-Pass.

• What is the rationale for why we are continuing to charge the $5.00 student spaces fee? • The $5.00 goes to the Student Spaces Development Committee to continue to improve student spaces. • Projects take months to complete. Projects underway include a hot water tap, microwaves, refurbished drafting tables, etc. that will be available for students when they return to campus.

Motion: Be it resolved that the harmonized student fee schedule be accepted as presented.

Moved by: Hunter Sones Seconded by: Clinton Fernandes Unanimous Carried

14.6 Open Forum • Senior staff members at BCIT joined an Executive meeting in November 2020 to present the BCIT proposal on tuition and fee increases and collect feedback. At the Executive meeting last week, a follow-up consultation was conducted and it was announced that BCIT will be making a $850,000 contribution towards students in need.

• Three BCIT coding clubs are co-hosting a hackathon called Hack the Break on March 13th & 14th that is open to all students.

Discussion: • What is the objective of the hackathon? • It is mainly an opportunity to connect to other students and build projects for your portfolio. • There is no theme. Help choosing a project will be provided if needed.

• Would students with limited coding skills have the opportunity to use these skills? • Yes, it is just for fun and does not have to result in a completed project. • Students who sign up alone can be paired with more senior coders for assistance.

• Nominations are currently open for student Executive elections.

14.7 Reminders

14.7.1 Council Meeting: 2021-03-08 @ 17:30 on Microsoft Teams

Council Meeting Minutes: 2021-02-22 Page 4 of 5 14.8 Meeting Adjournment

It was moved by Hunter Sones and seconded Sean Green by that the meeting be adjourned.

Unanimous Carried

The meeting was adjourned at 18:13.

Council Meeting Minutes: 2021-02-22 Page 5 of 5 Executive Director Report Council Meeting, February 22, 2021

• Policies: Seven internal policies have been approved by the Executives this past week. These changes were all related to title changes. Nine other internal policies will be presented to the Executives on March 1st for consideration. These will be the last internal policies to be reviewed.

• Human Resources: The human resources team has been busy developing competencies for all staff positions existing within our team. These competencies are the foundation for our performance evaluation and professional development projects. The team has presented to senior management this past week and two other presentations are scheduled the first week of March for everyone else.

• Sales: January sales in Pavilion and Geared Up are close to projections. Approximately 30% of Geared Up sales are coming from online sales, matching December’s trend. ($15,800 Pavilion / $13,000 Geared Up). On average, we served 144 people in Pavilion daily.

• Student Services: Student Services are very busy. These are the events/programs for the next 2 weeks.

Start Name of Event Department Date Time Platform

February 2021

Online Workshop: Writing a Career Services 02/22/21 Litmos Resume that Gets Noticed

Online Workshop: CPA Recruit Career Services 02/22/21 Litmos

PEAK Presentation Challenge Student Development 02/22/21 5:30 - 7:30pm Microsoft Teams

Startup Foundations Workshop Entrepreneurship 02/23/21 5:30 - 6:30pm Go To Meeting

Virtual Employer Information Career Services 02/23/21 5:30 - 6:30pm Go To Webinar Session - Entuitive

Webinar: Get Started in Tech with Career Services 02/23/21 6:30 - 7:30pm External Zoom Align: Canada

Virtual Workshop: How to Write Career Services 02/24/21 2:30 - 3:30pm Microsoft Teams Impressive Cover Letters

PEAK Presentation Challenge Student Development 02/24/21 3:00 - 5:00pm Microsoft Teams

Virtual Workshop: Canadian Career Services 02/24/21 3:30 - 4:30pm Microsoft Teams Workplace Success Skills Pink Shirt Day Anti-Racism Wellness Services 02/24/21 4:30 - 6:00pm BCIT Zoom Workshop

School of Energy - Networking Executives 02/24/21 Discord Challenge: Among Us

Youth Mindfulness Program Wellness Services 02/25/21 4:00 - 6:30pm Go To Training

Mentorship Wrap Up and Student Development 02/25/21 5:30 - 6:30pm Go To Webinar Celebration

Infosys Employer Info Session Career Services 02/25/21 5:30 - 6:30pm Go To Webinar

March 2021

Webinar: Align: A Bridge to Career Services 03/02/21 9:00 - 10:00am External Zoom Computer and Data Science

Networking ACEC-BC + BCIT Career Services 03/02/21 4:30 - 6:00pm External Engineering Students

Virtual Workshop: How to Ace Career Services 03/03/21 2:30 - 3:30pm Microsoft Teams Your Virtual Interviews

Virtual Information Session: PwC Career Services 03/03/21 3:00 - 4:30pm External Zoom BCIT Talent Academy

Virtual Panel: Starting A Career in Career Services 03/03/21 4:00 - 5:30pm Go To Webinar Data Science

Leadership Seminar Entrepreneurship 03/03/21 4:30 - 6:00pm Microsoft Teams

Northeastern University - Break Career Services 03/03/21 External Zoom Into Tech

Youth Mindfulness Program Wellness Services 03/04/21 4:00 - 6:30pm Go To Training

Group Mentee Coaching Entrepreneurship 03/04/21 5:00 - 6:30pm Go To Meeting

Objective Updates - Feb 22, 2021 Name Position # Objective Objective Update Next Steps I anticipate that the selection committee will be holding candidate interviews in early-March. At this time, Watson 1 Hire BCITSA's new Executive Director by March 1st, 2021 n/a Advisors has received interest from 38 candidates including 3 internal BCITSA staff. Hunter Sones President

Facilitate the transition of BCITSA's newly hired Executive n/a n/a 2 Director into their role by May 10th, 2021

Develop a centralized information storage system and automated Completed Completed 1 administration process for Executives team VP Finance & Skye Nguyen Administration

Prepare transition documents that include all annual procesdures No update No update 2 of councillor appointments, AGM preparations, etc

Advocate for student access to mental health services at the 1 institute level as well as explore alternatives external to BCIT in No update No update Matthew Miller VP Student Experience order to improve the availability of counselling services Effectively promote and manage the Fall 2020 Clubs for No further action required (objective complete) N/A 2 Community program

February 10th - committee invited panelists to address goals 8, 9, and 11. Based on the 17 UN Sustainability Goals relevant to students, BCIT ARLO, BCIT ecocities/sustainability, and the SA's government relations map each goal by defining values and strategic course to provide n/a 1 strategist attended. After the panel session, committee continued to its guidance for successors. workshop session.

VP Equity & Multicultural campaign to advocate and promote diversity and Seeking volunteers to support part of the campaign, by providing words from Yasmin Gardy Participants submissed their work Sustainability 2 inclusion in our BCIT student community (April) their language and culture .

3 Cigarette recycling program n/a

Build a VP External Communications plan to help future VP Externals navigate the lobbying role, while helping to foster new AdPoCo has approved and offered reccomendations and feedback on the Request changes to Marcoms on Lobbying Brochure. 1 and ongoing relationships between Elected Officials and the brochure. The External Policy Manual is complete. BCITSA

Continue to push that all BCIT students should be granted access to affordable public transit by working towards the goal that BCIT Claire McCallum VP External Pause 2 part-time students are deemed eligible for the U-Pass BC Program

3 Assist in the hiring of a new BCITSA Executive Director Watson is conducting preliminary phone Interviews. Synthesize and add all feedback and reccomendations to Had my set rep meetings for this cycle and got lots of good feedback, including my own feedback document and submit to the E-learning the survey response package from advocacy. Distributed teaching strategy fellow for approval and discuss implementation strategy. Work with STUDENTS to improve online learning and support materials to students and received good suggestions to work with 1 Considering disseminating this document to student and particularly effective teachers to share their techniques with the rest of the advocacy elements to guage their support of my school. assessments. Met with James Rout to discuss how to best motivate instructors to use the resources at their disposal for the purpose of strengthening their. I also just Invited to schedule more meetings to discuss open learning 2 Work with BCIT STAFF to improve online learning learned that the Open Education grants are also available to students (usually techniques and explore new incentives for instructors to Chair, School of groups of students with a particular mandate) for the development or discovery better their online teaching skills. Charles Mah Business of useful open education resources.

I have been given access to D2L at a teacher user level in order to test Follow up with the news commons to pitch the story and technical implementation of some of the online teaching and test-taking meet with Fellow to learn how to use D2L in its current concessions discussed at the set rep meetings. I have also received form. Finalize feedback documents and submit to Fellow Work with E-Learning Fellow to improve online learning 3 confirmation from the E-Learning Fellow to move forward with pitching her for approval. Follow up with Student-submitted E-Learning story to the BCIT news commons with a view to promoting her training Champions to gain further teacher perspective on online package to more teachers and students. teaching.

Provide interaction/bonding opportunities for SoE students during Chair, School of the pandemic school year to build lasting and helpful relationships Sungwoo Kim Energy 1 with peers

Chair, School of Improve communication and training within the CST Set Rep Sean Green Computing & 1 program Academic Studies

Increase awareness and enrollment into current BCITSA 1 programs through BCITSA YouTube Channel Chair, School of Health Danny Zaporozan Implementation of Student Refugee Program* Science 2 Increase set rep engagement through an initiative that challenges 3 set reps to make life at BCIT 1% better

Interim Chair, Schools 1 n/a of Transportation, Mina Ariana Construction & 2 n/a Environment

Chair, Downtown Clint Fernandes Change gendered signage (washrooms, etc) to be inclusive Campus 1

Improve test scheduling during COVID-19 and provide guidelines 1 for a pandemic situation Chair, Aerospace Richard Park Campus 2 Improve mentorship program on ATC campus Brainstorm and plan for an event for interaction between different 3 engineering field students

Student Leader Reports Name Position Report Optional - Other Notes BMC Satellite Ashley Obeck Councillor

TBD AIC Satellite Councillor Committee Reports Committee Report by Optional - Other Notes

Finance Skye Nguyen

Student Spaces Caroline Gagnon

Bylaw Skye Nguyen 3rd Meeting conducted on Thursday February 18th. Policy Ext-3 on Ancillary Fees is beginning the feedback process and will be circulated to Council. Karel's Advocacy & Policy Claire McCallum flagging of the median/mean typo was approved and will be corrected in Policy Ext-1. Minutes are in the AdPoCo SharePoint File.

Clubs Matthew Miller

Board of Governors Hunter Sones Education Council Matthew Miller

Alumni Board Claire McCallum Next meeting is February 25th. No new updates since previous meeting. Sustainability Yasmin Gardy

Clubs Committee Councillor Appointment February 22nd, 2020

PREPARED FOR: BCITSA Council

PREPARED BY: Matthew Miller, VP Student Experience

MOTION: “Be it resolved that Bobby Davidson be appointed to the Clubs Committee for the term ending May 31st, 2021.”

BACKGROUND:

There are currently 1 vacant Councillor seat on the Clubs Committee, and though this is consistent with BCITSA Bylaws, it is not ideal. It is requested that 1 Councillor volunteer themselves to join this committee.

The time commitment of this opportunity is minimal, being monthly meetings of approximately 1 hour in duration for the remainder of the term.

For more information regarding the Clubs Committee, please refer the following document which outlines the purpose of the committee and duties of its members.

3700 Willingdon Avenue, Burnaby BC, V5G 3H2 | Bus: 604.432.8600| www.bcitsa.ca

LOBBYING RECAP February 12th, 2021

PREPARED FOR: BCITSA Council

PREPARED BY: Claire McCallum

BACKGROUND:

BCFS reached out on January 20th, and invited BCITSA to attend a Lobbying Week with BC Elected Officials during the week of February 8th. The priority was discussing leveraging BC’s Post-Secondary sector as a key to promoting economic recovery following the pandemic.

The choice to join BCFS on this Lobbying Week followed suit after the adoption of Ext-1 and Ext- 2 which align with the recommendations and asks being made to government.

The stances lobbied were:

Student Financial Assistance:

o Increase funding to the BC Access Grant to provide at least $100 million in non-repayable financial aid annually to increase access to post-secondary education and skills training.

Institutional Funding & Fees:

o Undertake a comprehensive review of funding in the advanced education and skills training sector to determine gaps and in government funding, for regional colleges and universities, including an infusion of $200 million annually.

o Freeze tuition fees and develop a plan to progressively reduce tuition fees at public colleges, institutes, and universities to lessen the financial burden on students and their families.

o Strengthen the Tuition Fee Limit Policy to ensure that institutions are not increasing fees beyond the prescribed limits in the form of new ancillary fees.

International Students:

o Amend the Tuition Fee Limit Policy to include regulation of fees for international students

to ensure fairness, consistency, and predictability of international student tuition fees.

o Develop a new BC international education strategy that will provide sufficient support for international students to assist in their cultural, social, and academic integration.

3700 Willingdon Avenue, Burnaby BC, V5G 3H2 | Bus: 604.432.8600| www.bcitsa.ca

HIGHLIGHTS:

The VP External and Government Relations Strategist attended over three lobbying meetings and met with 27 elected officials. Follow-up will be conducted with the Elected Officials that have BCIT Campuses in their ridings.

This list included:

1. , a BC NDP MLA from Chilliwack and the Parliamentary Secretary for Accessibility 2. , a BC NDP MLA from Langley and the Parliamentary Secretary for Skills Training 3. , a BC NDP MLA from Langley 4. , a BC NDP MLA from Chilliwack 5. The Honourable , a BC NDP MLA from Surrey and the Minister of Labour 6. Jagrup Brar, a BC NDP MLA from Surrey 7. , a BC NDP MLA from Surrey and the Parliamentary Secretary for Anti-Racism Initiatives 8. , a BC NDP MLA from Surrey 9. , a BC NDP MLA from Surrey 10. , a BC NDP MLA from Surrey 11. , a BC Liberal MLA from Abbotsford 12. Michael de Jong, a BC Liberal MLA from Abbotsford and a former Minister of Finance 13. , a BC Liberal MLA from Richmond, a former Minister 14. , a BC Liberal MLA from Surrey and a former Minister 15. , a BC Liberal MLA from the Cariboo, a former Minister, and the Official Opposition critic for Advanced Education 16. , a BC NDP MLA from Burnaby, the chair of the Finance Committee, and the elected representative for BCIT Burnaby Campus 17. , a BC NDP MLA from Richmond 18. Kelly Green, a BC NDP MLA from Richmond and the Parliamentary Secretary for Environment 19. , a BC NDP MLA from Richmond 20. , the BC NDP MLA for -False Creek and the Parliamentary Secretary for Technology and Innovation 21. Spencer Chandra, the BC NDP MLA for Vancouver-Burrard and the Deputy Speaker 22. , the BC NDP MLA for North Vancouver Seymour 23. , the BC NDP MLA for Vancouver-Fraserview and the Minister of State for Trade 24. , the BC NDP MLA for Vancouver – Point Grey and the Attorney General and Housing Minister 25. , the BC NDP for Vancouver – Kensington and the parliamentary Secretary for Senior Services and Long-Term Care 26. , the BC NDP MLA for Vancouver – Fairview and the Minister of Environment and Climate Change Strategy 27. , the BC NDP MLA for Vancouver-Hasting and the Parliamentary Secretary for Community Development and Non-Profits.

3700 Willingdon Avenue, Burnaby BC, V5G 3H2 | Bus: 604.432.8600| www.bcitsa.ca Student Association of BCIT Harmonized Student Fee Schedule

2021-2022 New Changes for 2021-2022 2020-2021 Current New Amount CPI % Old Amount % Change Annual Average index for BC, 2020 calendar year per Statistics Canada table 18-10-0005-01 0.8%

1. Student Association Activity Fee a. All full time day - Technology $ 126.68 per term $ 1.01 $ 125.67 per term b. All full time day - Trades, Apprentices & Industry Services $ 7.25 per week $ 0.06 $ 7.19 per week c. All part time day - Technology $ 10.57 per credit $ 0.08 $ 10.49 per credit d. All part time evening (CE courses) $ 18.07 per course $ 0.14 $ 17.93 per course e. All Coop Technology Students $ 63.34 per term $ 0.50 $ 62.84 per term f. Trades Coop $ 3.60 per week $ 0.03 $ 3.57 per week g. High School students (invoiced) $ 5.00 per registration $ 5.00

2. Distance Education Students $ 9.05 per course $ 0.07 $ 8.98 per course (as defined as those students taking a course or courses from BCIT but do not use any BCIT facility either owned, rented or occupied by BCIT)

3. Capital Levy Fee a. All full time day - Technology $ 16.00 per term $ 16.00 per term b. All full time day - Trades, Apprentices & Industry Services $ 0.91 per week $ 0.91 per week c. All part time day - Technology $ 1.34 per credit $ 1.34 per credit d. All part time evening (CE courses) $ 2.28 per course $ 2.28 per course e. All Coop Technology Students $ 8.00 per registration $ 8.00 per term f. Trades Coop $ 0.45 per week $ 0.45 per week

4. SA Centre Building Fee - Burnaby campus only a. All full time day - Technology $ 80.00 per term $ 10.00 $ 70.00 per term b. All full time day - Trades, Apprentices & Industry Services $ 4.57 per week 0.57 4.00 per week c. All part time day - Technology $ 6.65 per credit 0.83 5.82 per credit d. All part time evening (CE courses) $ 11.43 per course 1.43 10.00 per course e. All Coop Technology Students $ 40.00 per term 5.00 35.00 per term f. Trades Coop $ 2.30 per week 0.29 $ 2.01 per week

5. Student Medical Plan 2021-22 New Changes for 2021-2022 2021-2022 Current Student Medical and Dental $ 264.00 per Year $ - per Year $ 264.00 per Year 132.00 per term - per term 132.00 per term 88.00 per 4 month term - per 4 months 88.00 per 4 month term

6. U-Pass (Per month per qualifying student) $ 44.20 Per Month $ 0.85 Per Month** $ 43.35 Per Month* *As of May 1, 2021 as per referendum of Oct 4, 2019 **Increase as of May 1, 2022 as per referendum of Oct 4, 2019

Approved by: Mr. Hunter Sones Ms. Skye Nguyen BCITSA President 2020-2021 BCITSA VP Finance and Administration 2020-20

2021-2022 Student Activity Fee 2021-02-19 4:50 PM