Council Meeting Agenda Monday, February 22nd, 2021 5:30 PM – 7:30 PM Microsoft Teams (online) 14.1 Call to Order 14.2 Acceptance of the Agenda 14.3 Acceptance of the Minutes: 2021-02-08 14.4 Old Business 14.4.1 Executive Director’s Report - Caroline G. 14.4.2 Executive Updates - Executive team 14.4.3 Committee Updates 14.4.3.1 Clubs Committee Councillor Appointment - Matthew M. 14.5 New Business 14.5.1 Lobbying Recap - Claire M. 14.5.2 2021-2022 Student Activity Fee Approval - Caroline G. 14.6 Open Forum 14.7 Reminders 14.7.1 Council Meeting: 2021-03-01 @ 17:30 on Microsoft Teams 14.8 Meeting Adjournment Please refer to attached materials. Council Meeting Monday, February 22nd, 2021 Minutes Executives: Mina Ariana – Interim Chair, Schools of Transportation, Construction, & the Environment Clinton Fernandes – Chair, Downtown Campus Sean Green – Chair, School of Computing & Academic Studies Sungwoo Kim – Chair, School of Energy Charles Abraham Mah – Chair, School of Business Claire McCallum – VP External Matthew Miller – VP Student Experience Skye Nguyen – VP Finance & Administration Richard Park – Chair, Aerospace Campus Hunter Sones – President Danny Zaporozan – Chair, School of Health Sciences Staff: Caroline Gagnon – Executive Director Crystal Man – Administrative Coordinator Satellite Ashley Obeck – Marine Campus Councillors: Councillors: Robert Chamberland Jenna Kim Bobby Davidson Brianne Lee Maria Davis Jasmine Lee Paramveer Dhaliwal Baldeep Litt Ian Ertzinger Elisha Loh Tanya Fuchs Ryan Lounds Ruby Hsu Yasmeen Pomeroy Alyssa Ilich Felix Ruttan Supreet Jhudge Jeremy Shepherd Takeshi Keber Regrets: Navin Basran Hoang Khoa Eileen Bui Queenta Ngoe Karel Chanivecky Garcia Bethan Pugh Yasmin Gardy – VP Equity & Rajdeep Singh Sustainability Nikita Zaitsev Khadija Glover Council Meeting Minutes: 2021-02-22 Page 1 of 5 14.1 Meeting Called to Order The Chair, Hunter, calls the meeting to order at 17:33 (31 voting members, including Chair). 14.2 Acceptance of the Agenda Motion: Be it resolved that the agenda be accepted as distributed. Moved by: Clinton Fernandes Seconded by: Sean Green Unanimous Carried 14.3 Acceptance of the Minutes: 2021-02-08 Motion: Be it resolved that the Council minutes from 2021-02-08 be accepted as distributed. Moved by: Ruby Hsu Seconded by: Yasmeen Pomeroy Unanimous Carried 14.4 Old Business 14.4.1 Executive Director’s Report • As submitted. 14.4.2 Executive Updates • As submitted. • Claire: The third Advocacy and Policy Committee meeting was this past week. An error was corrected in the student affordability external policy. The first draft of the ancillary fees policy has been completed and feedback was provided by the committee. The policy will be circulated to Council for further feedback before it is presented for approval. • Charles: Feedback on online learning was gathered from set reps at meetings, and instructors that students have identified as doing well with online learning have been contacted. Working with James Rout at BCIT on ways to incentivize instructors to improve online teaching. 14.4.3 Committee Updates 14.4.3.1 Clubs Committee Councillor Appointment • As submitted. Council Meeting Minutes: 2021-02-22 Page 2 of 5 Motion: Be it resolved that Bobby Davidson be appointed to the Clubs Committee for the term ending May 31st, 2021. Moved by: Matthew Miller Seconded by: Skye Nguyen Unanimous Carried 14.5 New Business 14.5.1 Lobbying Recap • See attached. • The VP External and Government Relations Strategist met with many elected officials virtually and will be following up with priority elected officials. The meetings went very well, and their presence was appreciated. Discussion: • Which of the lobbying items require future VP Externals to continue lobbying for? • The stances lobbied this time were mostly generated by the BC Federation of Students. • The lobbying brochure will outline the official BCITSA lobbying positions. Future VP Externals will continue to work on and add to these positions. • Policies are based on what the Advocacy and Policy Committee sends to Council and past positions that Council has approved. The new policy framework will allow for better organization of future lobbying positions. 14.5.2 2021-2022 Student Activity Fee Approval • See attached. • Activity fee increases are based on the Consumer Price Index, as approved by the 2007 student referendum. • The Capital Levy fee will not increase as it is based on a loan with regular payments. • The student building fee increase is the maximum increase that it will be until it is completed. • U-Pass fee increase is based on the 2019 referendum. Motion: Be it resolved that the harmonized student fee schedule be accepted as presented. Moved by: Hunter Sones Seconded by: Clinton Fernandes Discussion: • Does this mean that the building fee will not be increased again? • Yes, this is the last year it will be increased. • The fees will be used towards a down payment and then to repay a loan. Council Meeting Minutes: 2021-02-22 Page 3 of 5 • What is the total increase in fees? • $11.10 increase in student fees and $0.85 increase for the U-Pass. • What is the rationale for why we are continuing to charge the $5.00 student spaces fee? • The $5.00 goes to the Student Spaces Development Committee to continue to improve student spaces. • Projects take months to complete. Projects underway include a hot water tap, microwaves, refurbished drafting tables, etc. that will be available for students when they return to campus. Motion: Be it resolved that the harmonized student fee schedule be accepted as presented. Moved by: Hunter Sones Seconded by: Clinton Fernandes Unanimous Carried 14.6 Open Forum • Senior staff members at BCIT joined an Executive meeting in November 2020 to present the BCIT proposal on tuition and fee increases and collect feedback. At the Executive meeting last week, a follow-up consultation was conducted and it was announced that BCIT will be making a $850,000 contribution towards students in need. • Three BCIT coding clubs are co-hosting a hackathon called Hack the Break on March 13th & 14th that is open to all students. Discussion: • What is the objective of the hackathon? • It is mainly an opportunity to connect to other students and build projects for your portfolio. • There is no theme. Help choosing a project will be provided if needed. • Would students with limited coding skills have the opportunity to use these skills? • Yes, it is just for fun and does not have to result in a completed project. • Students who sign up alone can be paired with more senior coders for assistance. • Nominations are currently open for student Executive elections. 14.7 Reminders 14.7.1 Council Meeting: 2021-03-08 @ 17:30 on Microsoft Teams Council Meeting Minutes: 2021-02-22 Page 4 of 5 14.8 Meeting Adjournment It was moved by Hunter Sones and seconded Sean Green by that the meeting be adjourned. Unanimous Carried The meeting was adjourned at 18:13. Council Meeting Minutes: 2021-02-22 Page 5 of 5 Executive Director Report Council Meeting, February 22, 2021 • Policies: Seven internal policies have been approved by the Executives this past week. These changes were all related to title changes. Nine other internal policies will be presented to the Executives on March 1st for consideration. These will be the last internal policies to be reviewed. • Human Resources: The human resources team has been busy developing competencies for all staff positions existing within our team. These competencies are the foundation for our performance evaluation and professional development projects. The team has presented to senior management this past week and two other presentations are scheduled the first week of March for everyone else. • Sales: January sales in Pavilion and Geared Up are close to projections. Approximately 30% of Geared Up sales are coming from online sales, matching December’s trend. ($15,800 Pavilion / $13,000 Geared Up). On average, we served 144 people in Pavilion daily. • Student Services: Student Services are very busy. These are the events/programs for the next 2 weeks. Start Name of Event Department Date Time Platform February 2021 Online Workshop: Writing a Career Services 02/22/21 Litmos Resume that Gets Noticed Online Workshop: CPA Recruit Career Services 02/22/21 Litmos PEAK Presentation Challenge Student Development 02/22/21 5:30 - 7:30pm Microsoft Teams Startup Foundations Workshop Entrepreneurship 02/23/21 5:30 - 6:30pm Go To Meeting Virtual Employer Information Career Services 02/23/21 5:30 - 6:30pm Go To Webinar Session - Entuitive Webinar: Get Started in Tech with Career Services 02/23/21 6:30 - 7:30pm External Zoom Align: Canada Virtual Workshop: How to Write Career Services 02/24/21 2:30 - 3:30pm Microsoft Teams Impressive Cover Letters PEAK Presentation Challenge Student Development 02/24/21 3:00 - 5:00pm Microsoft Teams Virtual Workshop: Canadian Career Services 02/24/21 3:30 - 4:30pm Microsoft Teams Workplace Success Skills Pink Shirt Day Anti-Racism Wellness Services 02/24/21 4:30 - 6:00pm BCIT Zoom Workshop School of Energy - Networking Executives 02/24/21 Discord Challenge: Among Us Youth Mindfulness Program Wellness Services 02/25/21 4:00 - 6:30pm Go To Training Mentorship Wrap Up and Student Development 02/25/21 5:30 - 6:30pm Go To Webinar Celebration Infosys Employer Info Session Career Services 02/25/21 5:30 - 6:30pm Go To Webinar March 2021 Webinar: Align: A Bridge to Career Services 03/02/21 9:00 - 10:00am External Zoom Computer and Data Science Networking ACEC-BC + BCIT Career Services 03/02/21