Regular Council Meeting Monday, December 14, 2020
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To send correspondence to Mayor and members of Council in relation to this Council agenda, please use the following email address: [email protected] Mission Statement In carrying out its mandate, Bowen Island Municipality will work towards conducting operations in a way that: • Improves the economic, environmental and social well-being for present and future generations; • Encourages and fosters community involvement; • Enhances the small, friendly, caring character of the community; • Maintains an open, accountable and effective operation; and • Preserves and enhances the unique mix of natural ecosystems and green spaces that Bowen Island possesses. Join Zoom Meeting NOTICE: That a regular meeting of Bowen Island Meeting ID: 847 3557 9605 Municipal Council will be held via Zoom on Passcode: 153699 Monday, December 14, 2020 at 6:15 PM for the transaction of business listed below. Watch Live on YouTube REVISED AGENDA Regular Council Meeting Monday, December 14, 2020 Join Zoom Meeting Meeting ID: 847 3557 9605 Passcode: 153699 REVISED TO INCLUDE LATE ITEMS Page Timing OPENING OF COUNCIL MEETING 6:15 PM 1 APPROVAL OF AGENDA 1.1 Introduction of Late Items Recommendation: That Council approve the agenda and Late Items agenda (if applicable) for the December 14, 2020 Regular Council meeting. Bowen Island Municipality December 14, 2020 Regular Council Meeting Page 1 of 386 2 PUBLIC COMMENTS (15 min) Public Comment is an opportunity for members of the Public to comment regarding items on the agenda or any other comments or issues they may wish to bring to Council’s attention. If you wish to submit any written material to accompany your comments, please ensure it is provided to the Minute-Taker at the same time as you sign up to address Council. All written documentation will then be provided to each Member of Council and will form part of the formal record. 3 CONSENT AGENDA 6:30 PM (5 min) Note: Council members may adopt in one motion all recommendations appearing on the Consent Agenda, or prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict with an item. Recommendation: That Council approve the items as outlined in the December 14, 2020 Consent Agenda. START OF CONSENT AGENDA ADOPTION OF MINUTES 3.1 Minutes of the Regular Council meeting held November 23, 2020. 7 - 14 Recommendation: That the minutes of the Regular Council meeting held November 23, 2020 be adopted. 3.2 Minutes of the Committee of the Whole meeting held December 7, 15 - 16 2020. Recommendation: That the minutes of the Committee of the Whole meeting held December 7, 2020 be adopted. BUSINESS ARISING FROM MINUTES 3.3 Ratification of Recommendation from December 7, 2020 Committee of the Whole meeting Recommendation: That Council approve an additional expenditure of 54,259.80, inclusive of GST, to be funded from the General Capital Renewal and Replacement Reserve Fund, for Performance, Labour and Material payment bond for the Fire Hall and Emergency Operations Centre project, to be included in a revised design-build proposal from Liberty Contract Management Inc. Bowen Island Municipality December 14, 2020 Regular Council Meeting Page 2 of 386 BYLAWS 3.4 Traffic and Use of Streets Bylaw No. 531, 2020 (Heavy Truck Definition) - 17 Emma Chow, Island Community Planner Recommendation: That Bylaw No.531, 2020 cited as "Bowen Island Municipality Traffic and Use of Streets Bylaw No.133, 2005 Amendment Bylaw No.531, 2020" be reconsidered and finally adopted. STAFF REPORTS 3.5 RZ-04-2019 & OCP-03-2019: 1050 Miller Road - Daniel Martin, Manager 18 - 20 of Planning and Development, dated December 2, 2020 Recommendation: That the Council reject applications RZ-04-2019 and OCP-03-2019; and That Council direct staff to halt work on a comprehensive review of the properties designated Village Residential on Miller Road. 3.6 1570 Douglas Road Covenant (Malkin Creek Holdings Ltd.) - Daniel 21 - 28 Martin, Manager of Planning and Development, dated December 2, 2020 Recommendation: That Council authorize the Mayor and Corporate Officer to enter into the Protective Covenant attached to the staff report dated December 2, 2020 for 1570 Douglas Road legally described as Strata Lot 1, Block A, Plan EPS5863, District Lot 492, Group 1, New Westminster Land District, together with an interest in the common property in proportion to the unit entitlement of the strata lot as shown on Form V. REPORTS OF COMMITTEES, COW, COMMISSIONS 3.7 Committee Non-Renewals Recommendation: That Council accept the membership non-renewal of David Wrinch from the Advisory Planning Commission and the Eagle Cliff Water System Local Advisory Committee; and That Council direct staff to send a thank you letter acknowledging his service. Recommendation: That Council accept the membership non-renewal of Peter Williamson from the Heritage Commission; and That Council direct staff to send a thank you letter acknowledging his service. Bowen Island Municipality December 14, 2020 Regular Council Meeting Page 3 of 386 3.8 Bowen Island Resilient Community Housing - Request for Letter of 29 Support Recommendation: That Council authorize the letter of support, included in the December 14, 2020 Regular Council meeting agenda, to be sent under the Mayor’s signature in support of Bowen Island Resilient Community Housing Society’s grant funding application. INFORMATION ITEMS Recommendation: That Council receive the information as outlined in section 12 of the December 14, 2020 Regular Council meeting agenda. END OF CONSENT AGENDA 4 DELEGATIONS 4.1 Tourism Bowen Island 2020 Visitor Services Report & Fee for Service 30 - 58 6:35 PM Request - Jody Lorenz, Administrative Manager, Tourism Bowen Island (10 min) Association 5 BUSINESS ARISING FROM MINUTES (Dealt with under the Consent Agenda) 6 BYLAWS 6.1 Proposed Housekeeping Land Use Bylaw Amendments - Daniel Martin, 59 - 271 6:45 PM Manager of Planning and Development, dated December 4, 2020 (10 min) Recommendation: That Bylaw No. 528 cited as “Bowen Island Municipality Land Use Bylaw No.57, 2002, Amendment Bylaw No.528, 2020” be read a first time; and That Council refer Bylaw No. 528 to the Islands Trust, the Advisory Planning Commission, and a public open house. 6.2 Council Procedure Bylaw No. 529, 2020 - Hope Dallas, Corporate Officer, 272 - 289 6:55 PM dated December 4, 2020 (5 min) Recommendation: That Bylaw No.529, 2020 cited as "Bowen Island Municipality Council Procedure Bylaw No.529, 2020" be read a first, second and third time. Bowen Island Municipality December 14, 2020 Regular Council Meeting Page 4 of 386 7 STAFF REPORTS 7.1 Bowen Island Fire Department Biannual Report - Aaron Hanen, Acting 290 - 299 7:00 PM Fire Chief and Merissa Bakos, Administrative Assistant, dated November (10 min) 19, 2020 Recommendation: That Council receive the Bowen Island Fire Department Biannual Report presented at its December 14, 2020 Regular Council meeting for information. a. PowerPoint Presentation re: Biannual Update 300 - 318 7.1 SARS-CoV-2 Diagnostic Screening on Bowen Island - Jennifer McGowan, 319 - 321 7:10 PM Emergency Program Coordinator, dated December 6, 2020 (10 min) Recommendation: That Council receive the SARS-CoV-2 Diagnostic Screening on Bowen Island report, presented at its December 14, 2020 Regular Council meeting, for information. 7.2 Bowen Island Municipality - Bowen Island Arts Council (Hearth) 322 - 329 7:20 PM Community Centre Project Memorandum of Understanding - Gillian (15 min) Drake, Manager of Recreation and Community Services, dated December 3, 2020 Recommendation: That Council authorize staff to execute the Project Memorandum of Understanding between Bowen Island Municipality and the Bowen Island Arts Council for the development, management and use of the Bowen Island Community Centre, as included staff report from the Manager of Recreation and Community Services, dated December 3, 2020. 8 CORRESPONDENCE None. 9 REPORTS OF COMMITTEES, COW, COMMISSIONS (dealt with under the Consent Agenda) 10 NEW BUSINESS 10.1 Metro Vancouver Director, David Hocking re: Update to Council on 7:35 PM Metro Vancouver business (verbal report) (5 min) 10.2 Islands Trust Municipal Trustees Fast and Kaile re: Update to Council on 7:40 PM Islands Trust business (verbal report) (5 min) 10.3 Councillor Nicholson re: Update to Council on Metro Vancouver Regional 7:45 PM Parks Committee meetings (verbal report) (5 min) 10.4 Councillor Alison Morse re: Update to Council on TransLink's Mayor's 7:50 PM Council meetings (verbal update) (5 min) Bowen Island Municipality December 14, 2020 Regular Council Meeting Page 5 of 386 11 ITEMS REMOVED FROM THE CONSENT AGENDA 7:55 PM (10 min) 12 INFORMATION ITEMS Note to members of the Public: if your correspondence is referenced in this section below and you wish to speak to Council regarding such, you are welcome to appear during our "Public Comment" section near the beginning of this agenda 12.1 John Dumbrille re: Suggestion regarding COVID funds, dated November 330 12, 2020 12.2 Adam Taylor re: COVID Safe Restart Grant, dated November 18, 2020 331 - 332 12.3 David Hill re: Property and water taxes, dated November 20, 2020 333 - 334 12.4 Letters from the public re: application for dock at Ecclestone Beach 335 - 348 12.5 Teale Phelps Bondaroff re: Access to contraception, dated November 27, 349 - 350 2020 12.6 Mark Edmonds re: 1710 Whitesails DVP Application, dated November 29, 351 - 352 2020 12.7 Islands Trust re: Development of Coastal BC