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AGENDA Regular Council Meeting Monday, May 27, 2013 Page Timing Mission Statement In carrying out its mandate, Bowen Island Municipality will work towards conducting operations in a way that: Improves the economic, environmental and social well‐being for present and future generations; Encourages and fosters community involvement; Enhances the small, friendly, caring character of the community; Maintains an open, accountable and effective operation; and Preserves and enhances the unique mix of natural ecosystems and green spaces that Bowen Island possesses. NOTICE: That a regular meeting of Bowen Island Municipal Council will be held at Municipal Hall, 981 Artisan Lane on Monday, May 27, 2013 at 1:00 p.m. for the transaction of business listed below. To view an individual item – click on its coloured link Lisa Wrinch, Deputy Corporate Officer AGENDA Regular Council Meeting Monday, May 27, 2013 Page Timing OPENING OF COUNCIL MEETING 1:00 pm 1. APPROVAL OF AGENDA 1.1 Introduction of Late Items ‐‐ Recommendation: That Council approve the agenda and Late Items agenda (if applicable) for the May 27, 2013 regular Council meeting. 2. ADOPTION OF MINUTES 2.1 Minutes of the regular Council meeting held April 8, 2013 1‐5 1:05 pm (5 min) Recommendation: That the minutes of the regular Council meeting held April 8, 2013 be adopted. 3. PUBLIC COMMENTS 1:10 pm (15 min) Public Comment is an opportunity for members of the Public to comment regarding items on the agenda or any other comments or issues they may wish to bring to Council’s attention. Bowen Island Municipality May 27, 2013 Regular Council Meeting Page 1 of 5 Page Timing 4. DELEGATIONS 1:25 pm 4.1 Doug Hooper and Melissa Harrison re: “Stop the Docks” Campaign 6‐7 (15 min) a. Stop the Docks at Cape Roger Curtis petition names 8‐15 b. Stop the Docks at Cape Roger Curtis – Comments from 16‐21 concerned citizens MOVE TO A COMMITTEE OF THE WHOLE MEETING ‐‐ Recommendation: ‐‐ That Council move to a Committee of the Whole meeting COMMITTEE OF THE WHOLE MEETING 5. BUSINESS ARISING FROM MINUTES 5.1 Judy McLeod, Planning Consultant re: Private and Group Moorage 22‐30 1:40 pm Facilities – Draft Amendments to the Land Use Bylaw and Building (40 min) Bylaw, dated May 17, 2013 a. Report: “The Review and Approval of Private Moorage Facilities”, 31‐44 dated February 4, 2013 b. Draft Bowen Island Municipality Land Use Bylaw No. 57, 2002, 45‐49 Amendment Bylaw No. 335, 2013 c. Draft Bowen Island Municipality Building Bylaw No. 65, 2002, 50‐51 Amendment Bylaw No. 336, 2013 d. Letters and submissions from members of the public regarding 52‐81 public beach and private dock issues Recommendation: That Council direct staff to bring forward Bylaw No. 335, 2013, an amendment to the Land Use Bylaw No. 57, 2002 and Bylaw No. 336, 2013 an amendment to the Building Bylaw No. 65, 2002, as may be revised at the May 27, 2013 Council meeting, for the necessary readings and referrals. MOVE TO A COUNCIL MEETING ‐‐ Recommendation: ‐‐ That Council move back into a regular Council meeting REGULAR COUNCIL MEETING 5.2 Judy McLeod, Planning Consultant re: Zoning Application – Text 82‐85 2:20 pm Bowen Island Municipality May 27, 2013 Regular Council Meeting Page 2 of 5 Page Timing Amendment, First Reading Report, 726 Belterra Road, File RZ 02‐2013, (10 min) dated April 29, 2013 a. Bowen Island Municipality Bylaw No. 57, 2002 Amendment Bylaw 86‐88 No. 339, 2013 b. Letter from A. Beaird on behalf of 0869184 BC Ltd. (Belterra) 89 c. Islands Trust Policy Directives Checklist 90‐95 Recommendation: That Bylaw No. 339, 2013, cited as “Bowen Island Municipality Bylaw No. 57, 2002 Amendment Bylaw No. 339, 2013” be read a first and second time; and That Council instruct staff to initiate the referral process for this application including referral to the Islands Trust and municipal departments and to schedule the required public hearing. 6. BYLAWS ‐ Nil ‐‐ 7. STAFF REPORTS 7.1 Sheana Stevenson, IT Coordinator re: Draft Electronic Communication 96 2:30 pm Device Use Policy, dated May 22, 2013 (15 min) a. Bowen Island Municipality Draft Electronic Communication Device 97‐98 Use Policy Recommendation: That Council adopt the Electronic Communication Device Use Policy in regard to Bowen Island Municipality (BIM)‐owned electronic communication devices outlining the suggested provisions and associated procedures for BIM employees, contractors and elected officials. 7.2 Keith Wahlstrom, Manager of Development and Operations re: 99‐100 2:45 pm Contract to Mangat Environmental Solutions Inc. for Wastewater (10 min) Characterization, Plant Operation Evaluation, Flow and Load Projections and Summary Report for Snug Cove Sewer Treatment Plant, dated May 9, 2013 Recommendation: That Council waive the Purchasing Policy and award the engineering firm of Mangat Environmental Solutions Inc. A contract in the amount not to exceed $19,700.00 in order to complete Waste Water Characterization, Plant Operation Evaluation, Flow and Load Projections and a Summary Report for Snug Cove Sewer Treatment Plan. 8. CORRESPONDENCE ‐ Nil ‐‐ Bowen Island Municipality May 27, 2013 Regular Council Meeting Page 3 of 5 Page Timing 9. REPORTS OF COMMITTEES, COW, COMMISSIONS ‐ Nil ‐‐ 10. NEW BUSINESS 10.1 Disclosure of contracts with Council members pursuant to Section 107 ‐‐ of the Community Charter Elected Official Associated Business Description of Contract Value__ NIL NIL NIL NIL 10.2 Councillor Andrew Stone re: Update to Council on Metro Vancouver ‐‐ 2:55 pm business (verbal report) (5 min) Recommendation: Provided for Council’s information 10.3 Councillors Andrew Stone and Wolfgang Duntz re: Update to Council ‐‐ 3:00 pm on Islands Trust business (verbal report) (5 min) Recommendation: Provided for Council’s information 11. STRATEGIC PLAN UPDATE 11.1 Kathy Lalonde, CAO re: Monthly Strategic Plan update to Council, 100‐101 3:05 pm dated April 29, 2013 (15 min) a. Bowen Island Municipality 2013 Strategic Business Plan 102‐110 Recommendation: Provided for Council’s review and discussion. 12. INFORMATION ITEMS Note to members of the Public: If your correspondence is referenced in this section below and you wish to speak to Council regarding such, you are welcome to appear during our “Public Comment” section near the beginning of this agenda Recommendation: 3:20 pm That Council receive the information as outlined in Section 12 of the May 27, (5 min) 2013 regular Council agenda 12.1 BC Ferries Traffic Statistics System – Monthly Statistics 111‐114 12.2 John Weston, MP Sea to Sky Corridor re: National Health and Fitness 115 Day 12.3 Paul Fast re: Docks@cape Roger Curtis, dated May 11, 2013 116 Bowen Island Municipality May 27, 2013 Regular Council Meeting Page 4 of 5 Page Timing 12.4 Maureen Nicholson re: Thank you‐ Hedgerow and fence removal at 117 Cape Roger Curtis, dated May 16, 2013 12.5 Metro Vancouver re: Air Quality Monitoring Report for 2011, dated 118 May 2, 2013 (a copy of this report may be viewed at the following link: http://www.metrovancouver.org/services/air/monitoring) 12.6 Islands Trust News Releases: a. June Trust Council Program Announced, dated May 10, 2013 119‐120 b. 14 Island Projects nominated for Islands Trust Community 121‐122 Stewardship Awards, dated May 17, 2013 12.7 Islands Trust Fund News Releases: a. Islands Trust Fund Offers to Match $5000 in Donations to save 123 South Pender’s Brooks Point, dated May 14, 2013 b. Land acquisition completes mid Galiano conservation network, 124 dated May 21, 2013 12.8 UBCM: The Compass, dated May 15, 2013 125 12.9 Katherine Wolters, Cape Roger Curtis ‐ Please stop the 126 construction of the docks, dated May 22, 2013 13. ADJOURNMENT 3:25 pm Bowen Island Municipality May 27, 2013 Regular Council Meeting Page 5 of 5 Regular Council meeting Page 1 of 5 April 8, 2013 BOWEN ISLAND MUNICIPALITY A video recording of this meeting may be viewed at the following link: www.bimbc.ca/livestream Minutes of the regular meeting of Bowen Island Municipal Council held Monday, April 8, 2013 at 9:00 a.m at Municipal Hall, 981 Artisan Lane, Bowen Island, B.C. COUNCIL IN ATTENDANCE Mayor Jack Adelaar Councillor Wolfgang Duntz Councillor Daron Jennings Councillor Cro Lucas Councillor Alison Morse Councillor Tim Rhodes REGRETS Councillor Andrew Stone STAFF IN ATTENDANCE Kathy Lalonde, Chief Administrative Officer Casey Grundy, Administrative Assistant ( Minute Taker) Lisa Wrinch, Deputy Corporate Officer Kristen Watson, Interim Manager of Finance* Keith Wahlstrom, Manager of Development and Operations* (* Denotes partial attendance) OTHERS IN ATTENDANCE Robin Burger,Homes for Less George Zawadski Glen Cormier Alan Mills Don Marshall, Chair, Solid Waste Resource and Management Advisory Committee The Public* CALL TO ORDER Mayor Adelaar called the meeting to order at 9:03 a.m. APPROVAL OF AGENDA It was Moved and Seconded RES #13-068 That Council approve the agenda for the April 8, 2013 Council meeting with the addition of the following on table items: Delegations - Item 4.1b: Robin Burger re: “Development of Affordable Housing on Bowen Island”, dated April 8, 2013 Delegations – Item 4.2: Bowen Island Chamber of Commerce Taxi Initiative re: Financial Analysis of the proposed taxi service on Bowen Island, dated April 8, 2013 Reports of Committees, COW, Commission – Item 8.1c: Solid Waste and Resource Management Advisory Committee re: PowerPoint presentation to Council , dated April 8, 2013 Business Arising From Minutes – Item 9.2a: Kristen Watson, Interim Manager of Finance re: PowerPoint presentation on the Draft 2013 Operations and Capital Proposed Expenditures , Regular Council meeting Page 2 of 5 April 8, 2013 dated April 8, 2013 CARRIED UNANIMOUSLY ADOPTION OF MINUTES Nil PUBLIC COMMENTS Nil DELEGATIONS Robin Burger re: Homes for Less Ms. Burger and Charles Dobson of Emily Carr School presented to 2 project Council the project ‘Homes for less 2” as part of Ms.
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