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Regular Council Meeting Monday, February 26, 2018

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Regular Council Meeting Monday, February 26, 2018 To send correspondence to Mayor and members of Council in relation to this Council agenda, please use the following email address: [email protected] Mission Statement In carrying out its mandate, Bowen Island Municipality will work towards conducting operations in a way that: • Improves the economic, environmental and social well-being for present and future generations; • Encourages and fosters community involvement; • Enhances the small, friendly, caring character of the community; • Maintains an open, accountable and effective operation; and • Preserves and enhances the unique mix of natural ecosystems and green spaces that Bowen Island possesses. NOTICE: That a regular meeting of Bowen Island Municipal Council will be held at Municipal Hall, 981 Artisan Lane on Monday, February 26, 2018 at 9:30 AM for the transaction of business listed below. Tyler Ruggles, Council Clerk REVISED AGENDA Regular Council Meeting Monday, February 26, 2018 (REVISED TO INLCUDE LATE AND ON-TABLE ITEMS) Page Timing OPENING OF COUNCIL MEETING 9:30 AM 1 APPROVAL OF AGENDA (5 min) 1.1 Introduction of Late Items Recommendation: That Council approve the agenda and Late Items agenda (if applicable) for the February 26, 2018 Regular Council meeting. 2 PUBLIC COMMENTS 9:35 AM (15 min) Public Comment is an opportunity for members of the Public to comment regarding items on the agenda or any other comments or issues they may wish to bring to Council’s attention. If you wish to submit any written material to accompany your comments, please ensure it is provided to the Minute-Taker at the same time as you sign up to address Council. All written documentation will then be provided to each Member of Council and will form part of the formal record. Bowen Island Municipality February 26, 2018 Regular Council Meeting Page 1 of 256 3 CONSENT AGENDA 9:50 AM (5 min) Note: Council members may adopt in one motion all recommendations appearing on the Consent Agenda, or prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict with an item. Recommendation: That Council approve the items as outlined in the February 26, 2018 Consent Agenda. START OF CONSENT AGENDA ADOPTION OF MINUTES 3.1 Minutes of the Special Council meeting held February 5, 2018. 8 - 9 Recommendation: That the minutes of the Special Council meeting held February 5, 2018 be adopted. 3.2 Minutes of the Committee of the Whole meeting held February 13, 2018. 10 - 12 Recommendation: That the minutes of the Committee of the Whole meeting held February 13, 2018 be adopted. 3.3 Minutes of the Regular Council meeting held February 13, 2018. 13 - 21 Recommendation: That the minutes of the Regular Council meeting held February 13, 2018 be adopted. BYLAWS Nil. STAFF REPORTS 3.4 Jennifer McGowan, Emergency Program Coordinator re: UBCM Strategic 22 - 23 Wildfire Prevention Initiative Funding (FireSmart Planning and Activities Grant Program), dated February 12, 2018. Recommendation: That Council supports staff applying for a Union of BC Municipalities Strategic Wildfire Prevention Initiative grant to support FireSmart Planning and Activities; and That Council direct staff to provide overall grant management. Bowen Island Municipality February 26, 2018 Regular Council Meeting Page 2 of 256 3.5 Bonny Brokenshire Manager of Parks & Environment and Shauna 24 - 50 Jennings, Manager of Recreation and Community Services re: Westside PlayScape Shelter report, dated February 16, 2018. Recommendation: That Council approve the “Westside Playscape Equipment License Agreement Addendum” and the “Collaborative Project Services Agreement for the West Side Playscape Covered Shelter Structure” as attached to the report from the Managers of Parks & Environment and Recreation and Community Services presented at the February 26, 2018 Council meeting; and That the Mayor and Chief Administrative Officer be authorized to execute such Agreements on behalf of Bowen Island Municipality. REPORTS OF COMMITTEES, COW, COMMISSIONS 3.6 Minutes of the Recreation and Community Services Commission Meeting 51 - 54 held Wednesday, January 31, 2018 (no recommendations for Council's consideration) 3.7 Minutes of the Economic Development Committee Meeting - 16 Feb 55 - 61 2018 Meeting held Friday, February 16, 2018 (no recommendations for Council's consideration) 3.8 Membership non-renewal of Glenn Cormier from the Economic Development Committee, dated January 11, 2018 Recommendation: That Council accept the membership non-renewal from Glenn Cormier on the Economic Development Committee; and That Council direct staff to send a thank you letter acknowledging their service and advertise for a new member of the Economic Development Committee. 3.9 Membership non-renewal of Chris Corrigan from the Economic Development Committee, dated January 12, 2018 Recommendation: That Council accept the membership non-renewal from Chris Corrigan on the Economic Development Committee; and That Council direct staff to send a thank you letter acknowledging their service and advertise for a new member of the Economic Development Committee. 3.10 Resignation of Shana Richmond from the Economic Development Committee (EDC), dated January 22, 2018 Recommendation: That Council accept the resignation of Shana Richmond from the Economic Development Committee (EDC); and That a thank-you letter be sent acknowledging their service. Bowen Island Municipality February 26, 2018 Regular Council Meeting Page 3 of 256 INFORMATION ITEMS Recommendation: That Council receive the information as outlined in section 12 of the February 26, 2018 regular Council meeting agenda. NEW BUSINESS 3.11 Councillor Nicholson re: Community Profile 2018 (EDC), dated February 62 - 75 16, 2018. Recommendation: That Council approve the Bowen Island Community Profile reviewed at the Economic Development Committee (EDC) meeting of February 16, 2018. 3.12 Kathy Lalonde, Chief Administrative Officer re: Raj Hayre, Chief Financial Officer signing authority. Recommendation: That Balraj Hayre, Chief Financial Officer, be added as a signing authority for the chequing and investment accounts held at the First Credit Union and for the Municipal Finance Authority. 3.13 Move to a closed meeting Recommendation: That Council move to a closed meeting immediately following the regular Council meeting to discuss items pursuant to Section 90(1)(a)(i) of the Community Charter: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. END OF CONSENT AGENDA 4 DELEGATIONS 4.1 Leonard Foster, Professor re: UBC Bee project on Bowen Island 76 - 80 9:55 AM (10 min) 5 BUSINESS ARISING FROM MINUTES Nil. 6 BYLAWS Nil. Bowen Island Municipality February 26, 2018 Regular Council Meeting Page 4 of 256 7 STAFF REPORTS 7.1 Daniel Martin, Island Community Planner re: Bowen Island Properties 81 - 87 10:05 AM Ltd. Development Variance Permit - Consideration (DVP-10-2017: 889, (10 min) 893, 887, 881 & 875 Russell Lane), dated February 16, 2018. Recommendation: That Council issue Development Variance Permit DVP-10-2017 to Bowen Island Properties Ltd. for 875, 881, 887, 889, & 893 Russel Lane, legally described as: Lot 1, DL 1411 Plan BCP36612, Group 1 NWD PID:027-560-830; Lot 2, DL 1411 Plan BCP36612, Group 1 NWD PID:027-560-848; Lot 3, DL 1411 Plan BCP36612, Group 1 NWD PID:027-560-856; Lot 4, DL 1411 Plan BCP36612, Group 1 NWD PID:027-560-864; and Lot 5, DL 1411 Plan BCP36612, Group 1 NWD PID:027-560-872. a. PowerPoint Presentation 88 - 94 7.2 Emma Chow, Island Community Planner 1 re: Laurin MacDonald 95 - 113 10:15 AM Development Variance Permit - Introduction (DVP-09-2017: 1225 (10 min) Scarborough Road), dated February 16, 2018. Recommendation: That Council reject Development Variance Permit DVP-09-2017 for the variance of front setback for 1225 Scarborough Rd, legally described as all that part of Lot 23 lying to the west of a straight line bisecting the north and south boundaries of said lot, DL 1553, Plan 1948, PID 014-191- 695. a. PowerPoint Presentation 114 - 122 7.3 Daniel Martin, Island Community Planner re: Planning department 123 - 129 10:25 AM priorities, dated February 5, 2018. (20 min) (report revised) Recommendation: That Council provide prioritization of strategic priorities to Planning Staff. a. PowerPoint Presentation 130 - 132 8 CORRESPONDENCE Nil. 9 REPORTS OF COMMITTEES, COW, COMMISSIONS (dealt with under the Consent Agenda) 10 NEW BUSINESS 10.1 Councillor Mason re: Update on Transportation Plan and budget 10:45 AM considerations. (5 min) Bowen Island Municipality February 26, 2018 Regular Council Meeting Page 5 of 256 10.2 Metro Vancouver Director, Councillor Nicholson re: Update to Council on 10:50 AM Metro Vancouver business (verbal report) (5 min) a. Metro Vancouver MVRD Requisitions - Bowen Island 133 10.3 Islands Trust Municipal Trustees Fast and Morse re: Update to Council on 10:55 AM Islands Trust business (verbal report) (5 min) a. Trust Council Updates 134 - 135 10.4 Mayor Skeels re: Update on February 20, 2018 meeting with Hon. 11:00 AM Pamela Goldsmith-Jones, M.P. West Vancouver - Sunshine Coast - Sea to (5 min) Sky Country 11 ITEMS REMOVED FROM THE CONSENT AGENDA 12 INFORMATION ITEMS 11:05 AM (5 min) Note to members of the Public:
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