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FY21 Approved Operating Budget

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FY21 Approved Operating Budget FISCAL YEAR 2020-21 ADOPTED BUDGET CONTACT US: FINANCE DEPARTMENT NEW CANAAN TOWN HALL 77 MAIN STREET NEW CANAAN CT 06840 TEL: 203-594-30222 Table of Contents Page Page First Selectman's Message……………………………………1 New Canaan Nature Center………………183 Board of Finance Guidelines…………………………………6 Human Services Municipal Officials…………………………………………………9 Human Services…………………………………185 Executive Summary………………………………………………10 Human Services Agencies…………………189 Town Profile…………………………………………………….. 35 Library Organization Chart……………………………………………… 39 Library Operations……………………………190 New Canaan Growth & Development Themes………40 Recreation Budget Calendar……………………………………………………41 Administration…………………………………193 Financial Policies……………………………………………………44 Waveny House…………………………………198 Budget Book Guide………………………………………………51 Paddle Tennis……………………………………201 Town Call…………………………………………………….. 55 Park Buildings……………………………………203 General Fund Mill Rate Calculation………………………60 Lapham Community Center………………205 Budget Summaries……………………………………………… 61 Civic Activities……………………………………208 General Government Kiwanis Pool………………………………………210 Selectmen…………………………………………………….. 98 Board of Education Finance…………………………………………………….. 102 Board of Education Operations…………213 Tax Assessor…………………………………………………… 106 Debt Service Tax Collector……………………………………………………109 Debt Service Overview………………………224 Legal…………………………………………………….. 113 Other Agencies Human Resources……………………………………………114 Other Agencies Funding……………………229 Information Technology……………………………………118 Operating Accounts Town Clerk…………………………………………………….. 121 Contingencies……………………………………231 Registrar of Voters……………………………………………124 Interfund Transfers……………………………232 Conservation Commission…………………………………128 Sewer Fund Health & Security Benefits……………………………… 130 Sewer Fund Overview………………………223 Pensions & OPEB………………………………………………131 Tax Collector…………………………………… 234 Insurance Liability……………………………………………132 Operations……………………………………… 235 Parking…………………………………………………….. 133 Insurance…………………………………………239 Public Safety Debt Service………………………………………240 Police & Animal Control……………………………………136 Contingency………………………………………241 Fire…………………………………………………….. 142 Capital Improvement Plan Land Use…………………………………………………….. 146 Executive Summary………………………… 242 Ambulance Corps…………………………………………… 156 Approved FY20‐21 Projects………………247 Emergency Management…………………………………158 CIP Five Year Summary…………………… 275 Public Works Appendix Public Works Administration & Engineering 160 Informational Budgets………………………282 Highway…………………………………………………….. 165 Glossary of Terms…………………………… 288 Town Buildings…………………………………………………169 Town Utilities……………………………………………………172 Transfer Station……………………………………………… 173 Parks…………………………………………………….. 176 Town Hall Annex………………………………………………179 Tree Warden……………………………………………………180 TOWN OF NEW CANAAN TOWN HALL, 77 MAIN STREET NEW CANAAN, CT 06840 TELEPHONE: (203) 594-3000 First Selectmen’s Budget Message FY 2020-2021 Budget August 26 2020 To the Citizens of New Canaan On May 12, 2020 the Board of Finance took the final action on the FY20-21 budget by setting the mill rate and determining the fund balance draw down. This followed the April 2, 2020 meeting of the Town Council where the Council approved a Total Expenditure Budget of $152.22 million for FY20-21, representing an increase of 0.8% over the current fiscal year’s Amended Expenditure Budget of $150.98 million. The FY20-21 budget reflects the second successive year where the amount to be raised from taxation declined. The FY19-20 budget declined to $139.08 million from the FY18-19 amount of $140.02 million and the FY20-21 budget declined to $138.99 million from FY19-20, a decrease of 0.73% over two years. The Total Expenditure Budget includes Board of Education operating expenses of $90.88 million. The education budget is comprised of $81.12 million for BOE operational expenses, a 2.50% increase from the FY19-20 approved budget of $79.15; and $9.76 million for transfers to the Internal Service Fund for BOE employee health expenses, a decrease of 20.6% from the FY19-20 approved budget of $12.29 million. The decrease in the health expense budget transfer is a result of favorable claims experience and the Town increasing its share of reserves for BOE excess health claims from 40% to 60%. As a result of these adjustments, the total FY20-21 Board of Education budget of $90.88 million is a combined 0.57% less than the FY19-20 budget of $91.43 million. The FY20-21 budget also reflects the impact of the 2019 Grand List value of $7.73 billion, a 0.36% increase over the 2018 Grand List value of $7.71 billion. In 2018, the Town completed the statutorily required 5-year Grand List Revaluation where the town’s prior 2018 Grand List of $8.34 billion declined 7.64%, to $7.71 billion. The budget approval concludes a process that began in November 2019 when the Board of Finance issued their Budget Guidance memo which was followed by department budget requests. The Board of Education approved the Superintendent’s Budget request in January and forwarded it to the Board of Finance. The Board of Selectmen, Board of Finance and Town FY20-21 Budget Book Page 1 Council each held several meetings with department managers and the Board of Education to review all budget requests. Budget Highlights Revenues FY 2019-20 FY 202-21 % Change Amount to be raised from property tax 139,080,686 138,994,758 -0.06% Other revenues 7,367,370 7,132,825 -3.18% State grants-in-aid 1,492,359 1,595,851 6.93% Total Revenues 147,940,415.00 147,723,434.00 -0.15% Expenditures Town Department Operations 28,813,266 28,191,052 -2.16% Town Health Insurance Contribution 4,774,741 6,381,032 33.64% Other Town Expenses 3,070,108 3,111,254 1.34% BOE Operations 79,145,162 81,122,213 2.50% BOE Health Internal Service Fund Transfer 12,289,526 9,758,415 -20.60% BOE Expenses Paid By Town 508,437 536,877 5.59% Tax Funded Capital 1,729,715 2,225,212 28.65% Town Debt Service 9,379,025 9,363,892 -0.16% BOE Debt Service 6,835,174 7,006,997 2.51% BOE IT Leases 630,557 621,878 -1.38% Contingency 500,000 575,024 15.00% Operating Transfers & Outside Agencies 3,264,705 3,329,588 1.99% Total Expenditures 150,940,415 152,223,434 0.85% Revenues The Approved FY20-21 Budget includes total budgeted revenues of $147.72 million, a decrease of 0.15% from the FY19-20 revenue of $147.94 million. The funds to be raised by taxation declined to $138.99 million from the $139.08 million in FY19-20, a decrease of 0.06%. State Aid revenues of $1.60 million are 6.93% higher than the FY19-20 revised revenues of $1.49 million. The $0.38 million budgeted for ECS grant in FY20-21 represents 100 % of the total grant award, in FY19-20, following the uncertainty with the State budget, the Town only budgeted 75% for the ECS grant revenue. The Town Aid Road and Local Capital Improvement Program grants are not budgeted in the General Fund this year, but rather they are budgeted in the FY20-21 Capital Projects Budget to offset the amount to be bonded. Other revenues are budgeted to decrease 3.18% primarily driven by reductions in budgeted revenue for conveyance fees, building permits, parking permits and back taxes and interest. FY20-21 Budget Book Page 2 Expenditures Among the significant reductions in the FY20-21 Approved Budget from the prior year is $2.53 million in reductions in contribution towards the Board of Education Employee Health Insurance Fund. The reduction is a result of favorable claims experience and the Town setting aside additional funds in its Assigned Fund Balance to meet any excess Board of Education employee health claims. The FY20-21 budget earmarked $0.37 million in personnel savings from savings due to employee turnover, 50% of which is in Police and Fire. Among significant drivers for increases in the FY20-21 Approved Budget is $1.98 million increase in Board of Education expenses and $1.61 million increase in contributions towards the Town Employee Health Insurance Fund. The Town annually reviews claims experience and fund balance projection and determines the annual transfer amounts sufficient to meet projected claims. The FY20-21 Approved Budget includes a $0.50 million increase in tax funded capital projects. Capital Budget The Approved FY20-21 Capital Budget of $18.34 million comprises $13.12 million of Town Capital and $5.21 of Board of Education Capital projects. The Approved FY20-21 Capital Budget reflects the requests of the Town Departments and the Board of Education capital requests, as well as Bond Counsel’s review of the proposed capital projects for bonding eligibility. The Town Capital Budget includes $2.43 million for the Pavement Management Program and $2.00 million for the Bridge at West Road. The Board of Education Capital Budget includes $2.01 million for the East School roof replacement. Given the Board of Finance’s Debt Management Committee’s recommendation on maintaining a sustainable debt level, capital projects costing less than $50,000 will be paid from current taxation. In total, tax-funded capital projects of $2.22 million are 49.36% higher than the FY19-20 Amended Budget of $1.73 million. During FY19-20, the Board of Finance approved the use of $0.23 million remaining from completed tax funded capital to be applied to authorized capital projects allowing for a reduction in current year tax support for capital projects. The Approved FY20-21 Capital Budget includes $1.99 million in other financing sources including Local Capital Improvement Program and Town Aid Road and other State grants that will be applied to various FY2020-21 Public Works projects. A list of these projects is included in the Capital Budget section of the Budget Book. FY20-21 Budget Book Page 3 Debt Service Total Debt Service for the FY20-21 Budget of $16.99 million is up by 2.26% from the current fiscal year total of $16.84 million due to the amortization schedule and results of recent bond refunding. The total debt service to be paid includes $9.36 million for Town projects, $7.01 million for the Board of Education projects and $0.62 million for Board of Education IT Leases. Contingency Contingency is budgeted at $0.58 million and includes $0.28 million for estimated but as yet undetermined wage increases for certain groups of Town employees and $0.30 million for unknown and unanticipated expenses.
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