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DHS Official Reception and Representation Expenses, Fourth DHS Official Reception and Representation Expenses Fourth Quarter, Fiscal Year 2017 December 27, 2017 Fiscal Year 2017 Report to Congress Office of the Chief Financial Officer December 27, 2017 DHS Official Reception and Representation Expenses Fourth Quarter, FY 2017 Table of Contents I. Legislative Language .......................................................................................................... 1 II. Background ......................................................................................................................... 2 A. Terminology ................................................................................................................. 2 B. Official Reception and Representation (ORR) Funds .................................................. 2 III. Component Data Summary Chart (in Dollars) ................................................................... 3 IV. Detailed Component Data (in Dollars) ............................................................................... 4 ii I. Legislative Language This report has been prepared pursuant to language in Senate Report 114-264 accompanying the Fiscal Year (FY) 2017 Department of Homeland Security (DHS) Appropriations Act (P.L. 115-31), which states, in part: The Department shall continue to submit quarterly obligation reports to the Committee for all DHS reception and representation expenses as required in prior years. The Department shall refrain from using funds available for reception and representation to purchase unnecessary collectibles or memorabilia. This report is cumulative through the fourth quarter of FY 2017, ending September 30, 2017. 1 II. Background A. Terminology Official Reception: An occasion for which the primary purpose is to explain or interpret the programs of DHS. Events may be held in the United States or in foreign countries and may be attended by domestic or foreign officials or others being entertained for official purposes. Representation: Entertainment primarily of foreign dignitaries in a foreign country in connection with the interests of DHS. Representation also may include official entertainment of domestic or foreign officials within or outside the borders of the United States, where the principal purpose of the event is related to a responsibility or a concern of DHS. B. Official Reception and Representation (ORR) Funds DHS uses appropriated funds for ORR purposes, as defined in Section IIA of this report. ORR funds may be expended only to extend official courtesies to guests of the United States and DHS for the purpose of maintaining the standing and prestige of the United States and DHS. ORR funds may be used to fund official activities that further the interests of DHS or to extend official courtesies for other distinguished and prominent citizens who have made a substantial contribution to the United States or DHS. ORR funds are used for expenses incurred in connection with official agency events, typically characterized by a mixed ceremonial, social, and/or business purpose, and hosted in a formal sense by high-level agency officials. ORR funds are not used to pay for the cost of meals or refreshments for U.S. Government employees in connection with routine interagency or intra-agency working meetings. DHS extends official courtesies to federal, state, and local dignitaries and officials such as the President and the Vice President of the United States, members of the Cabinet, members of Congress and their professional staff, governors, mayors, citizen committees, and other distinguished or prominent citizens who have made a substantial contribution to the Nation or to DHS. The courtesies extended include the cost of luncheons, dinners, receptions, mementos, and participation expenses at DHS-sponsored events. 2 III. Component Data Summary Chart (in Dollars) Department of Homeland Security Official Reception and Representation Distribution FY 2017 As of End of Fourth Quarter FY 2017 Funding 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total Total FY 2017 Unused Component Name* Level Obligations Obligations Obligations Obligations Obligations Expenditures Authority Office of the Secretary & Executive Management $40,000 $7,581 $2,715 $11,003 $18,141 $39,441 $39,441 $559 Office of the Under Secretary for Management $2,000 $0 $0 $0 $0 $0 $0 $2,000 Analysis and Operations $3,825 $549 $0 $0 $1,151 $1,700 $1,700 $2,125 Customs and Border Protection $34,425 $5,059 $3,186 $3,178 $22,178 $33,600 $17,663 $825 Immigration and Customs Enforcement $11,475 $1,255 $0 $4,610 $4,988 $10,853 $10,853 $622 Transportation Security Administration (TSA)** $9,843 $1,093 $3,769 $1,706 $1,653 $8,221 $8,221 $1,622 United States Coast Guard $23,000 $4,337 $4,525 $5,633 $7,859 $22,354 $22,354 $646 United States Secret Service $19,125 $549 $2,171 $1,945 $3,216 $7,881 $7,881 $11,244 National Protection and Programs Directorate $3,825 $1,706 $345 $0 $0 $2,051 $2,051 $1,774 Federal Emergency Management Agency $2,250 $523 $563 $0 $0 $1,086 $1,086 $1,164 Federal Law Enforcement Training Center $7,180 $0 $418 $0 $0 $418 $418 $6,762 Science and Technology $7,650 $1,202 $630 $1,458 $3,922 $7,211 $7,211 $439 Domestic Nuclear Detection Office $2,250 $0 $368 $0 $0 $368 $368 $1,882 Total Department of Homeland Security $166,848 $23,854 $18,690 $29,533 $63,108 $135,184 $119,247 $31,664 *U.S. Citizenship and Immigration Services (USCIS) receives ORR funds from USCIS activities that generate revenue, and thus USCIS is not included in the list of DHS Components. Also, the Office of Health Affairs has no ORR funds because the funds have not been utilized in previous years. **TSA receives 2-year funds. TSA carried over $2,193 from FY 2016 into FY 2017, and received $7,650 in FY 2017. Thus, total Reception and Representation funds available to TSA for FY 2017 are $9,843. Differences of $1 or less are due to rounding. 3 IV. Detailed Component Data (in Dollars) Expense Name Expense Date Expense Purpose DHS Non-DHS Quantity Description of Purchase Obligated Quarter Amount Remaining Status of Remaining Attendees Attendees Amount Expenditures for Obligation Balance OSEM $40,000 Quarter 1 Joint Contact Group Luncheon 10/25/2016 Meals and 10 7 Deputy Secretary hosted lunch with UK delegation $228 $228 $0 N/A Refreshments Office of Policy Luncheon 11/2/2016 Meals and 3 10 Office of Policy hosted lunch with Mexico delegation $130 $130 $0 N/A Refreshments Official Entertainment 11/21/2016 Supplies 1 Fees for Floral Supplies $47 $47 $0 N/A Official Entertainment 11/21/2016 Entertainment 22 51 Diplomatic Reception at Blair House $2,366 $2,366 $0 N/A China Cyber Dialogue Lunch 12/7/2016 Meals and 6 7 Lunch for China Cyber Dialogue Meeting $350 $350 $0 N/A Refreshments Official Entertainment 12/1/2016 Entertainment 121 205 Linen supplies rental cost for Holiday Reception $681 $681 $0 N/A Official Entertainment 12/7/2016 Meals and 6 7 Refund for previous dinner meeting ($350) ($350) $0 N/A Refreshments China Cyber Dialogue Lunch 12/7/2016 Supplies 1 Lunch refunded ($15) ($15) $0 N/A US-China Dinner 12/7/2016 Meals and 7 7 Dinner with China delegation $1,785 $1,785 $0 N/A Refreshments Official Entertainment 12/12/2016 Supplies 1 Potted amaryllis and white chocolate roses for $103 $103 $0 N/A Holiday Reception Official Entertainment 12/12/2016 Supplies 1 Floral supply for Holiday Reception $231 $231 $0 N/A Official Entertainment 12/13/2016 Supplies 50 White chocolate roses for Holiday Reception $47 $47 $0 N/A Official Entertainment 12/13/2016 Supplies 1 Floral supply for Holiday Reception $164 $164 $0 N/A Official Entertainment 12/14/2016 Supplies 1 Floral supply for Holiday Reception $16 $16 $0 N/A Official Entertainment 12/14/2016 Meals and 121 205 DHS Holiday Reception $682 $682 $0 N/A Refreshments Official Entertainment 12/18/2016 Meals and 121 35 Lunch for US and People's Republic of China (PRC) $1,116 $1,116 $0 N/A Refreshments Quarter 1 Total $7,581 $7,581 $32,419 Quarter 2 Official Meeting Supply 2/9/2017 Supplies 1 Refreshment supply for official meeting $300 $300 $0 N/A Official Gifts 2/13/2017 Mementos 10 Medallions (coins) intended for the Secretary of $895 $895 $0 N/A Homeland Security to present to “authorized guests” The minimum order with this vendor was 100 medallions. Official Gifts 2/16/2017 Mementos 0 Refund for previous gift inventory purchase ($124) ($124) $0 N/A Official Gifts 2/16/2017 Mementos 12 Presentation bowls for foreign dignitaries $1,517 $1,517 $0 N/A Official Meeting Supply 3/6/2017 Supplies 1 Supply for meeting with the Minister of Foreign $127 $127 $0 N/A Affairs, Canada Quarter 2 Total $2,715 $2,715 $29,704 4 Quarter 3 Official Gift 4/2/2017 Mementos 100 Nickel plated medallions $795 $795 $0 N/A Official Meeting Supplies 5/17/2017 Supplies 1 Refreshment $130 $130 $0 N/A CENTAM Conference (Miami) 6/4/2017 Supplies 500 Folders and notepads $1,244 $1,244 $0 N/A Official Gifts Inventory 6/4/2017 Supplies 6 Books for gift inventory $193 $193 $0 N/A Official Gifts Inventory 6/4/2017 Supplies 1 Book for gift inventory $13 $13 $0 N/A Official Gifts Inventory 6/4/2017 Supplies 1 Book for gift inventory $26 $26 $0 N/A Official Supply for Conference 6/12/2017 Supplies 1 Bag for gift transport: Bag was purchased to transport $218 $218 $0 N/A official gifts in the cabin of a commercial aircraft Official Meeting Supplies 6/13/2017 Supplies 1 Refreshments $205 $205 $0 N/A Official Entertainment 6/14/2017 Meals and 15 59 Catering for DHS Host Conference of Prosperity and $5,001 $5,001 $0 N/A Refreshments Security in Central America
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