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Komiti Here Kaupapa Policy Committee

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Komiti Here Kaupapa Policy Committee Te Rārangi Take Meeting Agenda KOMITI HERE KAUPAPA POLICY COMMITTEE Rātū 28 Hōngongoi 2015 Tuesday 28 July 2015 hei te 4.30pm Te Kopa Nui o te Kaunihera-ā-rohe at 4.30pm Council Chamber Tiamana: (Chairperson): Cr Gordon Brown (Chairperson) Mema: (Members): Cr Grant Coward (Deputy) Cr Keith Allum Cr Murray Chong Cr Heather Dodunski Cr Richard Handley Cr Colin Johnston Cr Craig McFarlane Cr Howie Tamati Cr Roy Weaver Mayor Andrew Judd POLICY COMMITTEE TUESDAY 28 JULY 2015 POLICY COMMITTEE Objectives To develop strategies, policies and plans for the council to promote the district’s community outcomes and priorities and to consider matters not the function of another committee. Addressing the committee Members of the public have an opportunity to address the committee during the public forum section or as a deputation. A public forum section of up to 30 minutes precedes all committee meetings. Each speaker during the public forum section of a meeting may speak for up to 10 minutes. In the case of a group a maximum of 20 minutes will be allowed. A request to make a deputation should be made to the secretariat within two working days before the meeting. The chairperson will decide whether your deputation is accepted. The chairperson may approve a shorter notice period. No more than four members of a deputation may address a meeting. A limit of 10 minutes is placed on a speaker making a presentation. In the case of a group a maximum of 20 minutes will be allowed. Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and: • Will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses; • Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council. Policy Committee Tuesday 28 July 2015 POLICY COMMITTEE TUESDAY 28 JULY 2015 APOLOGIES None advised. DECLARATIONS OF INTEREST Elected members to indicate any conflicts of interest. PUBLIC FORUM None advised. DEPUTATIONS None advised. COMMITTEE MINUTES RECOMMENDATION That the minutes of the Policy Committee (16 June 2015), and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and correct record. A ITEMS FOR DECISION BY COMMITTEE A1 SOLID WASTE BYLAW AMENDMENTS The matter for consideration by the Council is the approval for consultation of proposed amendments to the New Plymouth District Council Bylaw 2008 Part 9 Solid Waste and a proposed reduction in the maximum weight of refuse bags. A2 AMENDMENTS TO THE DEVELOPMENT AND FINANCIAL CONTRIBUTIONS POLICY The matter for consideration by the Council is the approval for consultation of proposed amendments to the Development and Financial Contributions Policy to include finance costs in development contribution and financial contribution charges. The opportunity is also taken to clarify the distribution of benefits for district wide community facilities within a development. Policy Committee Tuesday 28 July 2015 POLICY COMMITTEE TUESDAY 28 JULY 2015 A3 UPDATE ON BUILDING (EARTHQUAKE-PRONE BUILDINGS) AMENDMENT BILL This report provides information on the interim report of the Local Government and Environment Committee on the Building (Earthquake-prone Buildings) Amendment Bill. A4 CHARTER FOR 5TH/7TH RNZIR BATTALION The matter for consideration by the Council is an update of the Charter for the 5th/7th RNZIR Battalion (previously the 5th Wellington, West Coast and Taranaki Battalion Group). B ITEMS FOR RECOMMENDATION TO COUNCIL B1 ADOPTION OF 2016 MEETING SCHEDULE The matter for consideration by the Council is the adoption of ordinary meetings for Council, standing committees and community boards in 2016. B2 COUNCIL APPOINTEE TO HERITAGE TARANAKI The purpose of this report is to appoint a council representative to Heritage Taranaki. B3 REPRESENTATION REVIEW The matter for consideration by the Council is formulating a proposal on the representation arrangements for the 2016 and 2019 local body triennial elections. Policy Committee Tuesday 28 July 2015 1 ITEM FOR DECISION ITEM A1 SOLID WASTE BYLAW AMENDMENTS PREPARED BY: Kimberley Hope (Manager Compliance), Richard Mowforth (Senior Policy Advisor) TEAM: Water and Wastes APPROVED BY: Mark Hall (Manager Water and Wastes) WARD/COMMUNITY: District Wide DATE: 25 June 2015 FILE REFERENCE: DM 6555230 MATTER The matter for consideration by the Council is the approval for consultation of proposed amendments to the New Plymouth District Council Bylaw 2008 Part 9 Solid Waste and a proposed reduction in the maximum weight of refuse bags. RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report the Council approve for consultation the proposed amendments to the New Plymouth District Council Bylaw 2008 Part 9 Solid Waste and the proposed reduction in the maximum weight of refuse bags. COMMUNITY BOARD RECOMMENDATIONS The Kaitake, Clifton and Waitara Community Boards endorsed the officer’s recommendation. The Inglewood Community Board recommended the following amendment to be added: “…maximum weight of refuse bags be changed to 12kg.” COMPLIANCE Significance This matter is of some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter: 1. Approve for consultation the proposed amendments to the New Plymouth District Council Bylaw 2008 Part 9 Solid Waste and the proposed reduction in the maximum weight of refuse bags. Options 2. Make changes to the proposed amendments to the New Plymouth District Council Bylaw 2008 Part 9 Solid Waste and the proposed reduction in the maximum weight of refuse bags and approve for consultation. Policy Committee Tuesday 28 July 2015 2 ITEM A1 ITEM FOR DECISION COMPLIANCE The persons who are affected by or interested in this matter are the Affected persons residents of New Plymouth District who receive a kerbside refuse collection service. Recommendation This report recommends option one for addressing the matter. Long-Term Plan / Annual Plan No. Implications The recommended option will be inconsistent with Council Policy P10-12 Refuse Collection Levels of Service. This policy will require review following the outcome of the consultation on the proposed Significant amended bylaw. Policy and Plan Inconsistencies The recommended option will ensure consistency of the New Plymouth District Council Bylaw 2008 Part 9 Solid Waste with the Long-Term Plan 2015-2025 and the Waste Management and Minimisation Plan. EXECUTIVE SUMMARY This report recommends that the Council approves for consultation amendments to the New Plymouth District Council Bylaw 2008 Part 9 Solid Waste (the bylaw) and a reduction in the maximum weight of refuse bags. The amendments to the bylaw are to ensure alignment of the bylaw with a Council resolution that approved the new kerbside collection methodology. The proposed reduction in maximum weight of refuse bags is for health and safety reasons. The proposed consultation on these matters will be carried out in accordance with section 82 of the LGA 2002 and will be reported back to the Council at a later date. BACKGROUND The bylaw outlines requirements to ensure that refuse collection and disposal does not have significant environmental or health impacts, by regulating recycling, ownership of the waste stream, refuse storage, waste management and waste collection. A comprehensive review of Part 9 of the bylaw was undertaken in 2013 and an amended bylaw was adopted which provided allowance for any future changes to the kerbside collection methodology (via Appendix 1 of the bylaw). The proposed amendments that were consulted on included a reduction in the maximum refuse bag weight from 20kg to 15kg, for health and safety reasons. The bylaw was adopted with a maximum refuse bag weight of 20kg. As part of consultation on the Waste Management and Minimisation Plan (2011) and the Long Term Plan 2012-22, the Council undertook consultation on solid waste matters including the method of collection for kerbside rubbish, recycling and organic waste. Following this consultation, a public tender for the provision of regional solid waste services Policy Committee Tuesday 28 July 2015 3 ITEM FOR DECISION ITEM A1 was undertaken in late 2013 which included options for the kerbside collection methodology. On 18 March 2014 the Council approved a new kerbside collection methodology consisting of: • General waste – weekly collection with 52 bags provided to serviced households. • Mixed recycling – fortnightly collection of mixed recyclables in a 240L mobile bin. • Glass recycling – fortnightly collection of glass recyclables in a 60L crate. The contract to provide this service was awarded to EnviroWaste Services Limited and signed on 18 December 2014. The new kerbside collection service will be implemented on 1 October 2015. As the regulatory mechanism for managing solid waste, the bylaw is required to be amended to align with the Council approved new kerbside collection methodology. The proposed amended bylaw is included in Appendix 1 of this report; the amendments are identified as strikethrough text for text to be deleted and underlined text for proposed new text. Amendments to the bylaw The proposed changes are separated into three categories: 1. Proposed amendments to the actual bylaw. These are changes within the body of the bylaw and require consultation that meets the requirements of s82 LGA 2002. 2. Amendment of refuse collection rules to reduce the bag weight from 20kg to 10 kg. This proposed change is additional to the Council resolution that approved the new kerbside collection methodology and as such requires consultation that meets the requirements of s82 LGA 2002. The rules are listed in Appendix 1 of the bylaw.
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