MEETING AGENDA CLIFTON COMMUNITY BOARD Wednesday 21 January 2015 at 2.00pm Urenui Community Centre Chairperson: Mr Ken Bedford Members: Mr John Hill Mrs Judith Ransom Mrs Elaine Selby Cr Craig McFarlane CLIFTON COMMUNITY BOARD WEDNESDAY 21 JANUARY 2015 Community Boards Role of community boards (s52 Local Government Act 2002) a) represent, and act as an advocate for, the interests of its community; and b) consider and report on matters referred by the council and other matters of interest c) maintain an overview of services provided by the council within the community; and d) prepare an annual submission to the council for expenditure within the community; e) communicate with community organisations and special interest groups within the community; and f) undertake any other responsibilities that are delegated to it by the territorial authority. Addressing the community board Members of the public have an opportunity to address a community board during the public forum section or as a deputation. A public forum section of up to 30 minutes precedes all community board meetings. Each speaker during the public forum section of a meeting may speak for up to 10 minutes. In the case of a group a maximum of 20 minutes will be allowed. A request to make a deputation should be made to the secretariat within two working days before the meeting. The chairperson will decide whether your deputation is accepted. The chairperson may approve a shorter notice period. No more than four members of a deputation may address a meeting. A limit of 10 minutes is placed on a speaker making a presentation. In the case of a group a maximum of 20 minutes will be allowed. Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and: • Will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses; • Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council. Clifton Community Board Wednesday 21 January 2015 CLIFTON COMMUNITY BOARD WEDNESDAY 21 JANUARY 2015 APOLOGIES None advised. PUBLIC FORUM None advised. DEPUTATIONS None advised. MINUTES OF PREVIOUS MEETING Recommendation: That the minutes of the Clifton Community Board dated Wednesday 12 November 2014, and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and correct record. A ITEMS FOR DECISION BY CLIFTON COMMUNITY BOARD A1 MEMBERS ACTIVITY REPORT This report advises of the community board activities of Ken Bedford (Chair) in the period to 8 January 2015. A2 MEMBERS ACTIVITY REPORT This report advises of the community board activities of John Hill in the period to 10 January 2015. B ITEMS FOR RECOMMENDATION TO COUNCIL B1 OUTLINE OF PROCESS FOR ROAD STOPPING AND SALES REVENUE POTENTIAL The purpose of this report is to provide background information on the stopping process for Council owned unformed legal road and the opportunities for sale revenue potential. In particular the report outlines: 1. The statutory process for stopping (ceases to be road) of unformed legal road vested in Council ownership and the methods by which road stopping and sale is instigated; and 2. The potential for the Council to proactively undertake a programme to identify, stop and sell stopped road parcels over and above stopping and sale that is instigated by way of standard application by the adjoining owner. Clifton Community Board Wednesday 21 January 2015 CLIFTON COMMUNITY BOARD WEDNESDAY 21 JANUARY 2015 B2 PROPERTY (LAND) SALES REPORT TO 31 DECEMBER 2014 The purpose of this report is to provide an update on Land Sales as at 31 December 2014, outlining status of approved sales, potential sales, and other sales categories and supporting highlighted commentary on particular land sales. The last update was provided as at 30 June 2014. B3 DISTRICT PETROLEUM ACTIVITY UPDATE An update on petroleum activity matters within or affecting this District and its communities. B4 NZ PETROLEUM & MINERALS – PETROLEUM EXPLORATION BLOCK OFFER 2015 CONSULTATION Petroleum exploration Block Offer 2015 has been released by NZ Petroleum & Minerals (NZPM) inviting submissions from affected local authorities on matters of concern. Submissions close 9 February 2015. B5 TEMPORARY ROAD CLOSURES – TARANAKI CAR CLUB The matter for consideration by the New Plymouth District Council is to recommend the temporary closure of roads in the New Plymouth District to enable the Taranaki Car Club to hold four separate motorsport events. B6 2015 REPRESENTATION REVIEW PROCESS The matter for consideration by the Council is the establishment of a preliminary consultation process for the 2015 Representation Review. Clifton Community Board Wednesday 21 January 2015 1 ITEM FOR DECISION ITEM A1 MEMBERS ACTIVITY REPORT PREPARED BY: Ken Bedford WARD/COMMUNITY: Clifton Community DATE: 8 January 2015 FILE REFERENCE: DM6207660 SUMMARY/OBJECTIVE This report advises of the community board activities of Ken Bedford (Chair) in the period to 8 January 2015. RECOMMENDATION That having considered all matters raised in the report, the report be noted. ACTIVITIES Mimi School Speed Restrictions During December, John Hill and myself made a deputation to the Regulatory Committee regarding the lowering of the speed limit outside the Mimi School. Whilst the deputation was favourably received by this committee it was pointed out by officers that from a 10 day survey taken, the number of cars exceeding 70kms was in fact very low. However, a full report by Roading officers has been called for. Te Rangi Hiroa Day I represented the Community Board at this day. A very good presentation was made regarding the life history of Te Rangi Hiroa and his exploits during the First World War. After discussions with Ngati Mutunga, they are prepared to have a display. Long Term Plan (LTP) Together with the other three Chairs of Community Boards, we presented a submission to the Council suggesting the proposed rate increase limited to 3% was to low and would cut services severely. We support an increase of 3.5% to 3.9%. Tongaporutu Ski Lane I have been approached by a resident “boatie” residing at Tongaporutu to have signage reinstalled at the local launching ramp, marking out the ski lane. I have contacted both the Council and the Marine Department over this. It appears that the designated lane was approved by the Clifton County Council but never gazetted as a ski lane. The Marine Department, at this stage, cannot find any records but are investigating further. They have spoken to DOC who appear to be opposing any ski line bordering DOC land. Negotiations are still proceeding with all parties. Clifton Community Board Wednesday 21 January 2015 2 ITEM A1 ITEM FOR DECISION Tongaporutu Reserve Management Plan Submissions to this plan have closed and a report will be going to Council on 24 February. Chairs Meeting I attended the December Chair’s meeting. Unfortunately I was the only Chair present and the meeting was abandoned. Community Board Conference 2015 The 2015 Community Board Conference is due to be held from 14 – 16 May. We have not yet been advised if the Council will be sending any Community Board members. Usually one member from each Board attends. One of the main speakers is David Hammond of the Thames District Council who has brought their Council and Community Board into a closer working relationship, I am interested in hearing his ideas. March Meeting I would like to suggest that we hold our March Community Board Meeting at Tongaporutu. Clifton Community Board Wednesday 21 January 2015 1 ITEM FOR DECISION ITEM A2 MEMBERS ACTIVITY REPORT PREPARED BY: John Hill WARD/COMMUNITY: Clifton Community Board DATE: 11 January 2015 FILE REFERENCE: DM 6207667 SUMMARY/OBJECTIVE This report advises of the community board activities of John Hill in the period to 10 January 2015. RECOMMENDATION That having considered all matters raised in the report, the report be noted. ACTIVITIES 1. I'm concerned about the time taken and the cost so far of the Moki road widening job. I would be interested to know how much has been spent, to date, on Council trips to the site, OPUS trips and researching and Council administration costs and still nothing done. It seems more faith has to be put in contractors that they are not going to "rip off" the NPDC. Neil Moratti has, repeatedly, costed out jobs at well under OPUS estimates [sometimes at a fraction of the cost] and needs some recognition that he has the interests of the District at heart and his pricing won't be beaten. Thank you to Steve Bowden , for your e-mail explaining the delay. 2. In some way NPDC has to be able to recoup the cost of repairing roads after a logging operation. We are going to see this as a problem that is going to be repeated ad infinitum and is going to cost this Council big dollars over the years. My suggestion is a targeted rate, or a fifth differential on all blocks of forest over 1 ha. to try and defray this cost. 3. What progress on the promised fence around the drain on lower Whakapaki Street? 4. I would like some discussion on Hoskins' trees hanging over Pukearuhe Road. 5. The vision on two right angle corners on Kaipikari Road is obscured by barberry bushes growing up through the fences close to the road on both corners.