The Governing Council of the Cat Fancy
Agenda of the General Meeting of Council
Wednesday 20 June 2018
This page is intentionally blank ELECTORAL MEETING OF THE GOVERNING COUNCIL OF THE CAT FANCY
To be held on Wednesday, 20 JUNE 2018, at the Conway Hall, Holborn, London
COMMENCING 12 NOON
AGENDA FOR MEETING
ANNUAL GENERAL MEETING OF THE GOVERNING COUNCIL OF THE CAT FANCY
PRESENTED PREVIOUS BY REF
C2152 WELCOME TO DELEGATES AND IN MEMORIAM Chairman NEW
C2153 APOLOGIES FOR ABSENCE INFO
C2154 CHAIRMAN’S ADDRESS Chairman NEW
C2155 CLUB MATTERS
1. Club Returns Report Chairman NEW
2. Dispensation for continued delegate representation. The following clubs have requested dispensation in accordance with the note to Byelaw 3. Area clubs: Eastern Counties CS (91), London CC (96), Wessex CC (81) Breed Clubs: Oriental Cinnamon & Fawn Group (45) LaPerm CC (49) Details of others may follow on the supplementary agenda.
3. To approve full GCCF Membership for the Suffolk Breed Cat Club Chairman NEW
C2156 RECEIVING OF ACCOUNTS OF THE GOVERNING COUNCIL OF THE CAT FANCY
1. The 2017 Accounts: statement & questions taken - Laura Green on behalf of O’Hara Wood NEW 2. The appointment of a suitably qualified practitioner to examine the accounts of 2018. Chairman NEW
C2157 BYELAW CHANGES Chairman NEW (5 MEMBER CLUBS, 6. DUTIES OF DELEGATES, & 8 OFFICERS AND OFFICIALS OF COUNCIL To clarify that show management is a position of responsibility in other organisations as in GCCF. Therefore conflict of interest should be avoided or be with the prior consent of the Board, as for other officer and committee positions. GCCF Judges may be guests with another organisation, but represent GCCF when they do so. (Exhibitors are unaffected by these changes.) Rationale: to reduce the potential for a conflict of interest and clarify responsibilities. (66.6% majority required) Duties of Member clubs 3 (b) The names of the Officers and Members of the Committee of the Club for the current year, none of whom may be an officer or committee member or be involved in the show management of any non-member organisation whose activities include the registration and/or licensing or holding of shows for pedigree cats, without the prior consent of the Board.
Duties of Delegates 6. A Delegate may not be an officer, committee member or involved in the show management of any unaffiliated/non- member organisation whose activities include the registration and/or licensing or holding of shows for pedigree cats, without the prior consent of the Board of Directors. (Amended 23.02.00, 20.06.01,18.02.04).
Officers and Officials of Council 2 (b) An officer of Council (which includes members of the Board of Directors) may not be an officer, committee member, official, judge, show manager, or functionary or involved in the advertisement of any unaffiliated organisation in the United Kingdom whose activities include the registration and/or licensing or holding of shows for pedigree cats. without the prior consent of the Board of Directors. The protocols of the World Cat Congress allow judges of its organisations to accept invitations from the respective clubs of each member, but these may be subject to limitation by the Board of Directors. A GCCF Judge is expected to respect the Code of Conduct for GCCF Judges and Stewards.
(separate proposal) Duties of delegates PSCC 6. A Delegate may not serve any individual Member Club or Society or combination of Member Clubs or Societies for a period exceeding 9 consecutive years after which they must stand down for a period of one full year before seeking re-election to a Member Club or Society. (66.6% majority required)
Council Agenda 20 June 2018 Page !1 Rationale Some individuals have served as delegates for a significant number of years and are usually re-selected at AGMs without any opposition. Some of these individuals could be described as 'set in their ways'. This new Byelaw will actively encourage new nominations into the council. Along with this new blood will come new ideas and new actions.
C2158 THE ELECTION OF GCCF COMMITTEE MEMBERS
Relevant role descriptions are enclosed and on the GCCF website. Please note that candidates for the Board and Finance Committee roles may give a personal profile of relevant experience and state what they have to offer, (200 words maximum), and should also indicate an interest in Board projects by completing the form provided for this purpose. Nominations for the above must be returned to the Office no later than Friday, 8th June 2018.
Board of Directors 5 members plus 2 reserves Finance Committee 5 members plus 2 reserves (Nomination statements from candidates will be posted on the website as received with a closing date of 15 June 2018)
Disciplinary Committee 2 members plus 2 reserves Investigations Committee 2 members plus 1 reserves
The applications from those interested in becoming a member of the Investigations and Disciplinary Committees are included in this delegates’ pack.
NB Those elected to a Committee position will serve for a three year period with the exception of FC members who serve for one year only, as do the reserves for all committees.
ORDINARY BUSINESS OF THE GOVERNING COUNCIL OF THE CAT FANCY
C2159 MINUTES OF THE PREVIOUS MEETING
1. The draft minutes of 21 February are enclosed and proposed for acceptance Chairman NEW 2. Matters arising, and delegate questions on ongoing business not covered by an agenda item Chairman MIN REF C2160 MINUTES OF MEETINGS - for information only
1. Board of Directors: 10 January 2018, 6 March 2018 2. Finance Committee: 29 November 2017, 7 February 2018 INFO
C2161 FINANCE (information attached)
1. Financial statement JH NEW 2. Volume figures for core business (if available) JH NEW
C2362 BREED APPLICATIONS
1. Application for the promotion to championship status of the SUFFOLK SUFBAC NEW (a new breed in its own class in its own class in Section 6) (majority approval required - please see the attached the supporting SUF registration policy and SOP)
C2163 REGISTRATION/TRANSFER & SOP MATTERS 50% majority required for 1 & 2 and 4-6 1. Clarification of the Exotic Registration Policy EXBAC C2197.2 2. Revised registration policy for the LaPerm LPBAC NEW (Includes the new GCCF rule (Section 1:12cii)) 3. Minor revision to the Korat & Thai registration policy, (Section 1:12cii) (published on the website) INF 4. Revised Australian Mist SOP A-MBAC NEW 5. Revised Standard of Points for the Chartreux CharBG NEW 6. Minor amendment to the British LH SOP BLH BG NEW
C2164 JUDGES
(Additional proposals accepted until 18 June 2018 will be notified on the website www.gccfcats.org and a written list will be available at the start of the meeting.)
1. JUDGES FOR APPROVAL BACs NEW
2. NOTIFICATION OF JUDGES APPROVED VIA THE WEBSITE SINCE FEBRUARY COUNCIL INFO
Abyssinian BAC Pupil Judge Mrs Perri Mansaray
Council Agenda 20 June 2018 Page !2 Bengal BAC Full Judge Mrs Janet Williams
British LH Breeder Group Full Judge Mrs Elaine Culf
British SH Group Committee Pupil Judge Dr Bruce Bennett
Chartreux Breeder Group Full Judge Mrs Elaine Culf
Exotic BAC Full Judge Mrs Sandra Moore
Maine Coon BAC Pupil Judge Mrs Di Brown Mrs Sue Dalton-Hobbs Mr John Harrison
Persian LH BAC Full Judge (all lists) Mrs Carolyn Davies
Siberian BAC Full Judge Sue Dalton-Hobbs Gerald Martin Linda Martin
Somali BAC Pupil Judge Mr John Harrison Mr Jon Trotter
Tonkinese BAC Full Judge Mrs Perri Mansaray Pupil Judge Ms Elisabeth Stark Mrs Sally Tokens
Toyger Breed Group Full Judge Mrs Linda Whitmore
3. JUDGE WITHDRAWALS/RETIREMENTS & EMERITUS LIST TRANSFER
Mrs Janice Bench-Smith, Mrs Averil Dawson, Mrs Sheila Hamilton, Ms Gail Miller, Mrs Marjorie Sharp, Mrs Joyce Worth Emeritus all lists.
4. Judge Appointment Scheme Change JH NEW
1. An amendment at 2g) re the Emeritus list A Judge may apply to be placed upon the Emeritus List for any or all of the Breed Lists of which they are a Full Judge. This shall be taken as an indication that, although not generally available to judge the Breed Lists, they may accept engagements for occasional shows, or that they are unable to accept engagements in the immediate future. However, they will not be added to new breed lists and/or may not take on new certificate classes Rationale: to clarify the position of Emeritus judges and enable record keeping on the new computer system.
C2165 OTHER SHOW MATTERS
1. Report on the 2018 Supreme Show JH C2200.3 2. Updates from the Judge Training and BAC Review Groups PC/JH C2200.1
C2166 BUSINESS ITEMS 1. Presentation of the Business Plan SC C2202.4 2. IT report SRO C2202.2 3. Licensing & HMRC concerns SC C2202.1 3. Partnership information JH C2203.3
C2167 INVESTIGATIONS/DISCIPLINARY MATTERS
1. Report on the work of the Investigations Committee GB NEW
C2168 CAT WELFARE TRUST
1. Update on the progress of the current project RF INFO
C2169 WORLD CAT CONGRESS
1. Report form the 2018 WCC event JH INFO 2. GCCF host for 2021 (150 years of the Cat Fancy)
C2170 ANY OTHER BUSINESS OR INFORMATION
NEXT MEETING: Wednesday, 10 October 2018 at the Conway Hall, Holborn, London, commencing at 1.00pm.
End of agenda
Council Agenda 20 June 2018 Page !3 Paperwork included and/or available via the GCCF website
1. 2017 accounts 2. Applications of those who wish to serve on the Disciplinary and Investigations Committees (information from candidates for the Board will be published on the GCCF website and available on the day) 3. Draft minutes of the Council meeting of 21 February 2018 4. Minutes of the Board and Finance Committee, as listed. 5. Financial information 6. Application for the promotion to Championship Status for the Suffolk , including the registration policy and SOP. 7. Exotic registration policy clarified 8. Revised registration policy for the LaPerm 9. Notice of minor amendment to the registration policy for Korats & Thais 10. Revised SOP for the Australian Mist 11. Revised SOP for the Chartreux 12. Minor amendment to the British LH SOP 13. Business Plan (see website) 14. Report of the work of the Disciplinary Committees 15. Cat Welfare Trust report
Council Agenda 20 June 2018 Page !4
The Governing Council of the Cat Fancy
Balance Sheet As at 31 December 2017 2017 2016
Note £ £ £ £
Fixed assets Tangible assets 10 253,398 275,111
Current assets Stocks 11 9,336 7,881 Debtors 12 28,439 19,293 Cash at bank and in hand 223,671 238,341 ––––––– ––––––– 261,446 265,515
Creditors – amount falling due within one year 13 (50,940) (99,242) –––––– ––––––
Net current assets 210,506 166,273 ––––––– ––––––– Total assets less current liabilities 463,904 441,384
Creditors – amount falling due after one year (Clubs Loan) 0 0
––––––– ––––––– Net assets 463,904 441,384 Reserves Profit and loss account 14 463,904 441,384
These accounts have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
For the financial year ended 31 December 2017 the company was entitled to exemption from audit under section 477 Companies Act 2006; and no notice has been deposited under section 476.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
Signed on behalf of the Council on ………………………...
Chair and Director Mr S J Crow
The notes on pages 5 to 9 form part of these accounts.
4
The Governing Council of the Cat Fancy
Notes to the Accounts For the year ended 31 December 2017
1 Accounting policies
(a) Accounting convention
These financial statements have been prepared in accordance with the provisions of Section 1A "Small Entities" of Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
(b) Fixed assets
Tangible fixed assets are valued at cost less depreciation to write off the cost, less estimated residual values of the assets over their estimated useful lives on a straight line basis. The annual depreciation rates are as follows: Freehold property 2% Computer equipment 20% Office equipment and fixtures and fittings 20% Computer software 33⅓%
(c) Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
(d) Taxation
Corporation tax is recognised at the amount of tax payable using the tax rates and laws that that have been enacted or substantively enacted by the balance sheet date. Corporation tax is payable on the non-trading income such as bank interest.
2 Turnover
Turnover is measured at the fair value of the consideration received or receivable from cat registration, transfers and other income, excluding discounts, rebates, value added tax and other sales taxes.
3 Other operating income 2017 2016 £ £
Agria commission 70,127 61,674 Other miscellaneous income 10,961 9,653 ––––– ––––– 81,088 71,327
5
The Governing Council of the Cat Fancy
Notes to the Accounts For the year ended 31 December 2017 (Continued)
4 Deficit from Supreme Show
2017 2016 £ £
Deficit from Supreme Show 16,991 15,549
5 Depreciation on capital computer software purchases
2017 2016 £ £
33.3% depreciation on 2014 purchases 0 17,135 33.3% depreciation on 2015 purchases 18,486 18,487 33.3% depreciation on 2016 purchases 16,250 16,250 33.3% depreciation on 2017 purchases 10,000 0 ––––– ––––– 44,736 51,872
6 Operating profit
2017 2016 £ £ Operating profit is stated after:
Directors’ remuneration 0 0 Wages and salaries 144,820 152,872 Redundancy costs 0 12,664 Independent examination (including Supreme Show) 4,950 4,950 Depreciation – owned assets 58,772 67,826
7 Interest receivable and other income
2017 2016 £ £
Bank interest receivable 1,777 2,573
8 Tax on ordinary activities
2017 2016 £ £
Corporation tax payable 342 515
Corporation tax is payable on the non-trading income such as bank interest.
6
The Governing Council of the Cat Fancy
Notes to the Accounts For the period ended 31 December 2017 (Continued)
9 Contingent liabilities
The Directors were not aware of the existence of any contingent liabilities at the balance sheet date.
10 Tangible fixed assets
Office, show Computer Freehold equipment Computer equipment property and fixtures software Total £ £ £ £ £ Cost
At 31 December 2016 14,412 210,000 60,122 155,614 440,148
Additions in 2017 7,059 0 0 30,000 37,059 Transfer 0 0 0 0 0 –––– ––––––– –––––– –––––– ––––––– At 31 December 2017 21,471 210,000 60,122 185,614 477,207 –––– ––––––– –––––– –––––– ––––––– Depreciation
At 31 December 2016 10,647 24,500 25,261 104,629 165,037
Charge for year 2017 3,411 4,200 6,425 44,736 58,772 Disposal 0 0 0 0 0 Transfer 0 0 0 0 0 –––– ––––––– –––––– –––––– ––––––– At 31 December 2017 14,058 28,700 31,686 149,365 223,809 –––– ––––––– –––––– –––––– ––––––– Net book amount
At 31 December 2017 7,413 181,300 28,436 36,249 253,398 At 31 December 2016 3,765 185,500 34,861 50,985 275,111
There were no capital commitments at 31 December 2017 (2016: £nil).
11 Stocks 2017 2016 £ £
Publications and stationery 6,518 5,192 Medals 2,818 2,689 ––––– ––––– 9,336 7,881
7
The Governing Council of the Cat Fancy
Notes to the Accounts For the year ended 31 December 2017 (Continued)
12 Debtors 2017 2016 £ £
Trade debtors 7,744 2,812 Other debtors 5,000 5,000 Prepayments and accrued income 15,695 11,481 –––––– –––––– 28,439 19,293
13 Creditors: amount falling due within one year
2017 2016 £ £
Trade creditors 12,356 11,974 VAT 12,632 5,250 Social security 2,096 6,552 Pension 24 0 Accruals and other creditors 8,649 18,315 Corporation tax 363 536 Payment received from clubs in 2012 14,820 56,615 respect of IT project –––––– –––––– 50,940 99,242
8
The Governing Council of the Cat Fancy
Notes to the Accounts For the year ended 31 December 2017 (Continued)
14 Reconciliation of movements in reserves 2017 2016 Profit and Loss Account £ £
Balance at 1 January 2017 441,384 440,138
Profit for the year 22,520 1,246 –––––– –––––– 463,904 441,384
15 Share Capital
The company is limited by guarantee and does not have any share capital. The amount of the guarantee is limited to £1 per member.
16 Employee numbers
During the year, the average number of employees was 8 (2016: 8)
17 Transactions with directors
Key Management Personnel
Key management personnel received remuneration of £nil (2016: £nil) during the course of the year. Key management personnel are defined to be directors in the case of The Governing Council of the Cat Fancy.
Mrs Sally Rainbow-Ockwell
The company paid Aspirata Limited, a company in which Mrs Sally Rainbow-Ockwell, a director during the year (resigned 14 June 2017), is a 50% shareholder, £9,000 (2016: £28,800) in respect of IT project management and testing. There was a balance of £Nil (2016: £2,100) owing to Aspirata Limited at the year end. This balance is shown within other creditors.
-ooOoo-
9
Independent Examiner’s Report To the members of the Governing Council of the Cat Fancy
I report on the accounts of The Governing Council of the Cat Fancy for the period ended 31 December 2017, which is set out on pages 1 to 9.
Respective responsibilities of officers and independent examiners The Club’s constitution states that The Governing Council of the Cat Fancy is responsible for the preparation of accounts and that an independent examination of the accounts is required.
It is my responsibility to: examine the accounts to ensure that they have been prepared in accordance with general accounting principles. to state whether any particular matters have come to my attention.
Basis of independent examiner’s report An examination includes a review of the accounting records kept by The Governing Council of the Cat Fancy and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as officers concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe in any material respect the requirements:
to keep accounting records; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of The Governing Council of the Cat Fancy
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Laura Green ACA
For and on behalf of MHA Monahans Lennox House 3 Pierrepont Street Bath BA1 1LB
……………………….
10
The following schedules do not form part of the accounts and are provided for information purposes only The Governing Council of the Cat Fancy
Summary Profit and Loss Account For the financial year ended 31 December 2017
Year ended Year ended 31 December 2017 31 December 2016 £ £ £ £
Turnover (page 12) 383,622 366,068
Direct expenses Salaries and wages 144,820 140,208 Breed advisory committee 293 288 Net costs of Investigation, Disciplinary and Appeals Committee (page 12) 25,775 14,474 Meeting expenses (page 12) 28,360 30,265 Show sponsorship 0 5,000 ––––––– ––––––– (199,248) (190,235) ––––––– ––––––– Gross profit 184,374 175,833
Other operating income Depreciation of computer software (44,736) (51,872) Net income/(expenses) from Supreme Show (page 13) (16,991) (15,549) Miscellaneous income (page 14) 81,088 71,327
Other income Interest receivable 1,777 2,573
––––––– ––––––– 205,512 182,312 Administration expenses Redundancy costs 0 12,664 Property expenses (page 14) 22,714 21,762 Postage, printing and stationery 35,818 36,704 Telephone 2,244 1,852 Computer expenses (page 14) 46,353 28,141 Legal and professional 2,992 3,932 Independent examination 4,950 4,950 Bookkeeping 5,333 4,833 Advertising 10,256 13,734 Medals and engraving 1,948 5,214 Insurance 12,497 12,109 Equipment maintenance 3,596 3,356 Travel and subsistence 0 1,531 Training and staff costs 3,353 2,945 Subscriptions 1,935 1,838 Bad debts 124 23 Miscellaneous 1,577 768 Bank charges and interest 13,763 11,680 Entertainment 361 476 Donations 0 285 Equipment depreciation 9,836 11,754 Honorarium 3,000 0 –––––– –––––– (182,650) (180,551)
11
–––––– –––––– Profit for the year before taxation 22,862 1,761
The following schedules do not form part of the accounts and are provided for information purposes only The Governing Council of the Cat Fancy
Schedule to the Summary and Profit and Loss Account For the financial year ended 31 December 2017
Year ended Year ended 31 December 2017 31 December 2016 £ £ Turnover (Page 11)
Registration and transfers 340,856 326,097 Prefix applications 16,333 11,979 Medal contributions 4,323 7,203 Show license Fees 12,058 10,799 Sale of publications 916 772 Capitation and delegate fees 9,136 9,218 ––––––– ––––––– 383,622 366,068
Disciplinary account (Page 11) Year ended Year ended 31 December 2017 31 December 2016 Net costs of Investigation, Disciplinary £ £ £ £ and Appeals Committee
Income Fines and costs 1,459 1,785
Expenditure Refreshments 95 29 Travel costs 2,327 2,816 Legal fees 3,670 1,377 Gross wages and security costs 12,025 11,993 Appeals committee 8,629 0 Room hire 488 44 –––––– ––––––
(27,234) (16,259) –––––– –––––– Net Deficit (25,775) (14,474)
Meeting expenses (Page 11)
Room hire 17,845 20,890 Travel 8,129 7,742 Refreshments 2,386 1,633 –––––– –––––– 28,360 30,265
12
The following schedules do not form part of the accounts and are provided for information purposes only
The Governing Council of the Cat Fancy
Schedule to the Summary and Profit and Loss Account For the financial year 31 December 2017
Net deficit from Supreme Show (Page 11) Year ended Year ended 31 December 2017 31 December 2016 £ £ £ £
Income Exhibit entry fees 27,646 29,756 Receipts from stalls 30,769 52,536 Sale of catalogue 2,511 0 Advertisements in catalogue 888 0 Gate 36,074 28,811 Sponsor 12,441 5,393 Miscellaneous 1,940 616 ––––––– ––––––– 112,269 117,112
Expenditure Hire of hall and associated costs 85,783 86,886 Penning 23,166 23,841 Printing catalogue and schedule 4,681 4,881 Rosettes and trophies 5,278 5,810 Judges, veterinary and committee expenses 10,074 10,977 Equipment maintenance 135 0 Bank charges 50 0 Miscellaneous expenses 93 266 –––––– ––––––
(129,260) (132,661) –––––– –––––– Net deficit from show (16,991) (15,549)
13
The following schedules do not form part of the accounts and are provided for information purposes only The Governing Council of the Cat Fancy
Schedule to the Summary and Profit and Loss Account For the financial year ended 31 December 2017
Year ended Year ended 31 December 2017 31 December 2016 £ £ £ £
Miscellaneous income (Page 11)
Partnership income 70,127 61,674 Breed scheme 4,582 2,915 Printing income 3,659 4,504 Other 2,720 2,236 –––––- –––––-
81,088 71,329
Property expenses (Page 11)
Electricity 3,600 3,512 Gas 1,220 1,200 Office cleaning 1,447 1,230 Property maintenance 4,348 3,329 Rates (general and water) 7,899 8,291 Property depreciation 4,200 4,200 ––––– ––––– 22,714 21,762 Computer expenses (Page 11)
Maintenance and insurance 3,814 4,086 Software and programming 40,740 21,553 Consumables 245 91 Website 1,554 2,411 ––––– ––––– 46,353 28,141
14 GENERAL MEETING OF THE GOVERNING COUNCIL OF THE CAT FANCY Meeting of Full Council
Wednesday 21 February 2018 at the Conway Hall, Holborn, London
PRESENTED ACTION BY BY C2189 WELCOME TO THE DELEGATES AND IN MEMORIAM Chairman
At 1.10pm the Chairman welcomed delegates and thanked them for making the journey, which wasn’t always easy.
Coral Allam, Val Booth,Paula Budden, Alexander Hepburn, Joye Jones, Sharon Keenan, Elaine Richardson, Lyn Spencer-Mills, Val Shepherd and Nancy Webster were remembered in a moment of silence.
C2190 APOLOGIES FOR ABSENCE Chairman
The Chairman gave apologies on behalf of the President, Shirley Bullock, who had sent good wishes for a successful meeting, and Vice-President, Eric Wickham-Ruffle, who had sent a note to say how impressed he was by the professionalism of the meetings. Delegate apologies were as recorded on the attendance sheet. INFO
C2191 CHAIRMAN’S ADDRESS Chairman
1.1 The Chairman took the opportunity to remind delegates it would be another busy meeting, and said it would be appreciated if points made in discussions were not repeated.
C2192 MINUTES OF THE PREVIOUS MEETING
1. The Minutes of the Council meeting of 4 October 2017 Chairman 1.1 The draft minutes had been circulated with the Council paperwork. Also, following Board discussion and amendment at the November meeting, they had been published on the GCCF website, and delegates were emailed with a direct link. No requests for amendments had been received. 1.2 There was a proposal to accept them from Mrs Prowse which was seconded. Majority approval 0 against 4 abstentions Action: the approved minutes to go onto the website JL/RF
2. Matters arising, and delegate questions on ongoing business not covered by an agenda item C2176.2 Notification of a Club status change 2.1 The Board had accepted the Central Longhair & Semi-Longhair Cat Club’s request to become an all-breed rather than a specialist club. Its name would include ‘and All-Breed’. INFO 2.2 It was noted that the agenda had the correct date on the title page but was headed inside with the date of the previous meeting. The Committee Secretary apologised. An amendment had been made on the website.
C2193 MINUTES OF MEETINGS FOR INFORMATION ONLY Chairman
1. Board of Directors: 24 August 2017, 17 November 2017. No queries or comments
2. Finance Committee: 20 September 2017 No queries or comments. INFO
C2194 BYELAW REVISION Chairman
1. (9:4 MEETING NOTIFICATION) 1.1 This had been proposed to give delegates time to consider any amendments proposed, and allow for any checks to be made against a recording of the proceedings to ensure the accuracy of the final minute record. (The OM confirmed that this meeting was not being recorded but it was intended that future ones would be.) 1.2 At least twenty-eight days’ notice in writing shall be given by the Council Office to the Honorary Officers and to all delegates of all Council Meetings and of the business to be transacted thereat, but in the case of Special meetings called under this Byelaw fourteen days’ notice only shall be required. This business shall include any proposed substantive amendments (those requiring more than one sentence of addition and/or deletion) to the minutes of the previous Council meeting, or any query on meeting procedure, for the consideration of all who attended. Unanimous approval 0 against 0 abstentions
2. Increase in fines: amendment to Byelaw 12 4 (c) (ii) DC 2.1 This had been proposed by the Disciplinary Committee as it has been many years since the fixed level of the fine was set, and it was felt that if there were a wider range of financial penalty options the gravity of some cases could be better reflected. 2.2 It was confirmed that DC had complete discretion on the amount of the fine and/or cost imposed.
Page !1 Version 2 DRAFT Council 21/2/2018 2.2 Imposition of a fine not exceeding £500 £1000 payable in such a manner and at such a time or times as the Committee may order. Majority approval 2 against 6 abstentions Action: Byelaws to be updated Office
C2195 RULE CHANGES
1. Revision of the vaccination rule - Section 1:10bii 1.1 The purpose was to ensure that cats of all ages were protected by vaccination when they moved from one home to another. It was confirmed that the rule concerned the sale of cat and kittens from a breeder or owner and not welfare or rescue situations. 1.2 It had come to attention of IC that contracts were sometimes misused with buyers being obliged to sign at the time of a kitten collection or delivery. Therefore, the option to do this was closed and if a breeder had an emergency situation where unvaccinated cats and kittens went to a new home the Office could be informed so that a record could be made. 1.3 An amendment was proposed to substitute ‘contacted’ with ‘informed’ and remove the last five words. Majority approval 4 against 13 abstentions 1.4 The rule change was then agreed as: All cats and kittens must be fully vaccinated against infectious enteritis (FPV), FHV and FCV (‘cat flu’) at least one week prior to sale and/or leaving for a new home. unless it is agreed otherwise in writing and signed by both parties. Note: In the event of an emergency that requires a cat or kitten to be re-homed that is not fully vaccinated the GCCF office should be informed as soon as possible. Majority approval 14 against 2 abstentions
2. Rule changes to remove the necessity for three generations of registered ancestors before a cat is eligible for competition in GCCF shows, to assist minority breeds GC 2.1 It was deemed important for some breeds to introduce new lines via unregistered cats (because of lack of a registering authority in the country of origin of foundation cats, or the necessity for a domestic cat as an approved outcross). If the offspring of such cats could be shown in competition, and therefore gain awards, it was thought more more likely that the new bloodline would be known about and used by other breeders. This could then encourage more interest and participation in breed development 2.2 However it was acknowledged that some BACs would have no interest in such a procedure and therefore it would require a registration policy change proposed by a BAC before consideration of implementation. 2.3 Section 1 12c) The Full and Supplementary registers are for: i) Cats with registered parents, grandparents and great grandparents or additional generations as required by the Registration Policy for that breed.
ii) If so stipulated by the approved Registration Policy for the breed, cats (and their progeny) with registered parents who conform sufficiently to the breed phenotype, as defined by the Standard of Points, may be re-allocated to the Supplementary Register from the Reference Register and so be eligible for competition in GCCF shows. The opinion of at least three Full Judges of the breed would be required in support from occasions when the cat is shown as an adult in exhibition with critique classes.
Historical Notes: i) Only cats with registered parents, grandparents and great grandparents have been were eligible for Full and Supplementary registration (conferring eligibility for pedigree classes at shows from 1971-2018. The importance of individuals with new bloodlines from foundation cats and/or approved outcrosses to assist breed development was then acknowledged to allow for clause ii) as above.
ii) The Experimental Register (EXP) was for cats of a preliminary status breed until October 2015 (conferring eligibility for assessment classes). Majority approval 6 against 6 abstentions Supplementary Register
14a) Cats will be placed on the Supplementary register when the preceding generations (minimum of 3 generations) defined by the Registration Policy for that breed conform to acceptable breeding policy for that breed.
Reference Register
17. The reference register shall be for the following groups of cats:
17a) Cats with unregistered parents, grandparents or great grandparents or additional generations as required by the registration for that breed. Note: A BAC may provide in its Registration Policy for cats with registered parents to be re-allocated to the Supplementary Register if determined as suitable for competition at GCCF shows (as rule 12ii), if this requirement is considered as necessary for breed development.* Majority approval 0 against 1 abstention
Action: Registration policies to be amended if there is interest in using this procedure. BACs
Page !2 Version 2 DRAFT Council 21/2/2018 3. To allow show management discretion to accept class upgrades for cats entered after the show’s closing date. Chairman 3.1 The purpose was to enable show mangers to provide an additional service for exhibitors 3.2 There was some discussion on whether show mangers should be allowed discretion, but it was concluded that a precedent for this existed in other rules. 3.2 Section 2:7e and Section 4:11 ‘ ..unless it has attained the relevant qualifying status, on or before the closing date for entry, as stated in the schedule, or any extension published on the GGF website, although upgrades after that date may be taken at the show manager's discretion. Majority approval 2 against 1 abstention
4. Exhibitors must request their addresses to be published and not be expected to opt out. Chairman 4.1 This was proposed in order to be compliant with the General Data Protection Regulations. All clubs would have to take note and decide whether to offer an optional listing in show catalogues or not. 4. 2 Section 2:11 b A list of the names and addresses of all exhibitors together with the numbers of the pens allotted to them. Note: an exhibit may request in writing that the address provided on the entry form shall be omitted from the catalogue, and the show management should ensure that this instruction is followed. A list of the names of all exhibitors together with the numbers of the pens allotted to them. Note: Show management may offer to include additional details, such as postal and/or email addresses, entirely at its discretion. If this service is provided exhibitors must request inclusion of any such personal information with their show entry. Unanimous approval 0 against 0 abstentions 4.3 This revision necessitated a change in the returns requirements. It was noted in Council that Olympian classes also needed to be mentioned. 4.4 Section 2:20c The show management shall, within seven days of the closure of the show, send to the GCCF Office one fully marked, certified, copy of the catalogue, together with the details of any addresses that have been omitted from it by exhibitor request (Rule Section 2:11b) a list of the names and addresses of all exhibitors. (This list will not be necessary if GCCF show processing has been used.) The catalogue should be complete with Open Breed, Grand, Imperial Grand Olympian, Assessment and Overall Best In Show where offered class results. All Open Breed, Grand, Imperial Grand, Olympian, Assessment and Overall Best In Show where offered class judge changes must be marked. Unanimous approval 0 against 0 abstentions
4.5 There followed some discussion on the terms of the General Data Protection Regulations. It was confirmed that they would also be applicable in Eire. The need to allow for an opt in rather than opt out was mentioned, as was the requirement for the removal of personal data on request. However, there could be transfer of data, if secure, for legitimate business reasons. It was acknowledged that there was still a lot more to learn about how GDPR would affect GCCF’s processes. Implementation was confirmed as 25 May 2018. Action: the rules to be amended to incorporate the agreed changes in 1-4. Office
5. Amendments to the ’13 day ‘rule Progressive Singapura CC 5.1 The changes were proposed by a club and a statement asking for the retention of the status quo had been submitted from the Veterinary Advisory `Committee. 5.2 The PSCC delegate argued that the rule made more sense if it was applied to the cat rather than the household and that with the regular use of vaccinations and the general good health of cats infection risk was low risk. There were also times when the rule could be applied to a household where the cat did not actually live, and breeders accepted that other cats visited for stud contact without major impact. 5.3 He was supported by other delegates who commented that GCCF was the only organisation to implement such a stringent rule when there was no definite evidence that it was necessary. However, it was noted that GCCF was respected by veterinary organisations and charities for consideration of best practice. 5.4 The VAC had argued that it offered better protection for cats if the none of the household was shown again within 13 days as it gave better opportunity for an infectious disease to show symptoms if present. 5.5 Delegates present gave examples of occasions when cats and kittens had returned from a show and been ill a little over a week later, and observed it was difficult to barrier nurse in a home situation and so infection could spread to others in the household. 5.6 It was proposed that the removal ‘or following’ would still mean an individual cat would not be shown more often than once a fortnight. However, it was pointed out that this would enable a cat to attend a non-GCCF event the following week. 5.7 A paper vote had been requested, and the slips provided were counted by the Office staff present. The proposal was lost 15 in favour 80 against 1 spoilt paper INFO
C2196 BREED APPLICATIONS BSGC
1. Recognition for the British Shorthair AC Golden Pointed (BSH -y 33) 1.1 The BAC had made an application for the BSH Golden Pointed cats to be shown in the existing class with other BSH colour pointed. 1.2 The BSH SOP had been amended to include them and was submitted for approval. 1.3 The registration policy had also been updated accordingly. 1.4 There was a vote for the acceptance of the new colour of an existing pattern. Majority approval 1 against 0 abstentions 1.5 Cats could be entered in the existing appropriate class at shows not yet closed. Action: the BSGC to be informed JL
Page !3 Version 2 DRAFT Council 21/2/2018 C2197 REGISTRATION/TRANSFER & SOP MATTERS
1. Revisions to the Australian Mist registration policy A-MBAC 1.1 There were 2 revisions to the Australian Mist registration policy. Reference to orange in the background of an outcross was removed as unnecessary, and DNA tests when an outcross was made to a Burmese had become mandatory rather than advisory 1.2 There were no queries and the revised policy was approved. Unanimous approval 0 against 0 abstentions
2. A revised registration policy for Exotics EXBAC 2.1 There was substantial revision to the Exotic registration policy to align it closely to the Persian LH registration policy. Exotic LHs were now registered and shown as Persian LHs. 2.2 There was a query on note 3 of the policy which referred to DNA testing for progressive retinal atrophy. It was unclear whether this was going to be required as an advisory or mandatory test. 2.3 It was agreed that this could not be determined by the representative to Council and would have to be referred back to the Exotic BAC for clarification. The policy was therefore withdrawn. Action: the BAC to be advised to make the necessary amendment and represent the policy JL
3. Persian LH registration policy revisions PERLHBAC 3.1 There were deletions from the notes on introductory page to remove outdated register references. 3.2 The substantive changes were to the lists of colours and patterns suitable for full and supplementary registration and reference to Exotic SHs as a Persian LH. 3.3 The year of 2016 was mentioned for the introduction of DNA testing and queried. However, and it was stated that this was already in place from that date, and not a new requirement. 3.3 The revised policy was approved. Unanimous approval 0 against 0 abstentions
4. Amendments to the Russian registration policy RUSBAC 4.1 Amendments had been made to the obligatory DNA tests required for an import or an outcross. 4.2 There were no queries and the revised policy was approved. Unanimous approval 0 against 0 abstentions
5. Amendments to Tonkinese registration policy TONBACG 5.1 Additional DNA testing was required for males to be registered as active. 5.2 There were no queries and the revised policy was approved. Unanimous approval 0 against 0 abstentions
6. Note of clarification to the BSH registration policy BSGC 6.1 This had been published on the website and no queries had been received. INFO
7. Amendment to the BSH SOP in respect of Red & Cream re tabby markings BSGC 7.1 The amendment was relevant to Red and Cream BSH only. 7.2 There were no queries and the revised SOP was approved. Majority approval 1 against 0 abstentions
8. Amendments to the SOP for Exotics EXBAC 8.1 There was an amendment re the amount of body colour on Shaded Cameo Bi-Colour Exotics. 8.2 There were no queries and the revised SP was approved. Unanimous approval 0 against 0 abstentions
Action: the relevant BACs/Groups for 1 & 3-8 to be informed of the approval JL
9. Minor changes to the Egyptian Mau SOP published on the website 9.1 These had been published on the website and no queries were received. INFO
10. Minor change to the Oriental SOP published on the website 10.1 These had been published on the website and no queries were received. INFO
11. Breeding from male torties Board 11.1 The Board had discussed this further, as requested, and advice had been taken from Langford on DNA testing a tortie male for the purpose of any health checks required by a registration policy. The DNA in cells from a cheek swab would not necessarily be that passed on to the progeny. 11.2 It was agreed that breeding from a tortie male was acceptable if there was a purpose to it, but the Board would want to be informed in advance of the mating so that any necessary adjustments to the computer programming could be prepared for, and consideration could be given on a case by case basis to any health checks necessary for the breed. INFO
C2198 JUDGES
1. JUDGES FOR APPROVAL (all approved unanimously) BACs
Birman BAC Pupil Judge Mrs Helen Marriott-Power
Joint Rex BAC Full Judge (DRX & SRL/S) Mr John Harrison
Page !4 Version 2 DRAFT Council 21/2/2018 Pupil Judge (LPL/S) Mr John Harrison Extensions to January 2019 Mrs Sue Amor (DRX) Mrs Maggie Birchall (CRX, DRX, SRL/S LPL/S) Miss Janet Tonkinson (CRX)
Korat & Thai BAC Full Judge Mrs Sarah Bower
Norwegian Forest Cat BAC Full Judge Mr Gerald Martin Mr Jon Trotter
Russian BAC Pupil Judge Mrs Sally Rainbow-Ockwell Mrs Caroline Roberts Mr Jon Trotter
Action: Judges & BACs to be informed and lists updated JL
2. NOTIFICATION OF JUDGES APPROVED VIA THE WEBSITE SINCE OCTOBER COUNCIL INFO
Balinese BAC C Full Judge Mrs Barbara Prowse Pupil Judge Mrs Perri Mansaray Mrs Clare Whitby
Bengal BAC Full Judge Mrs Linda Whitmore 1 year Extension to October 2018 Mrs Dorothy Stone
BSGC Full Judge Mr John Harrison Pupil Judge Mr Mark Pearman
Burmese BAC Full Judge Miss Janet Tonkinson
Egyptian Mau BAC Pupil Judge Mrs Sally Tokens
Maine Coon BAC 1 year Extension to October 2018 Mrs Dorothy Stone
Oriental BAC Pupil Judge Mrs Clare Whitby Discounted time (Jan-June 2018) Mrs Joan Pounds
Ragdoll BAC Full Judge Dr Bruce Bennett Mrs Sharara Crichton
Siamese Cat JAC Full Judge Mrs Pina Bruno-Grieve Pupil Judge Mrs Perri Mansaray
Siberian BAC Pupil Judge Mrs Fiona Hermon
Sphynx BAC 1 year Extension to June 2018 Mr Peter Williams
Suffolk Breed Group Full Judge Mr Mark Pearman
Somali BAC Pupil Judge Mrs Teresa Cole Mr Steve Parkin
Suffolk Breed Group Full Judge Mrs Susan Dalton-Hobbs Mr George Godfrey
Tonkinese BAC Pupil Judge Mr Stephen McConnell
Toyger Breed Group Full Judge Mrs Marlene Buckeridge
3. JUDGE WITHDRAWALS/REMOVALS
Emeritus BURMESE List: David Barrett, Barbara Boizard-Neal, Lyn Dixon, Jackie Hitchen, Judy Potter, Maureen Smith, Gary Tweed. Emeritus all lists: Shirley Bullock, Lindsey Grant, Marlene Laird, Wendy McQuilken, Margaret Walkden Retired from the Siamese list: Linda Walpole Retired from the Tonkinese list: David Barrett, Barbara Boizard-Neal. Doreen Burke, Jenny Cunningham, Joyce Dell, Steve Nash-Morris, Lilian Niblock and Judy Potter. Birman list withdrawal: Mrs Celia De Martino
C2200 SHOW MATTERS
1. Update on show restructure and judge training revision CK/PC 1.1 Kate Kaye stated that the work of the Show Structure Review Group had come to an end. The new sections
Page !5 Version 2 DRAFT Council 21/2/2018 and Grand groups would be in place from June 2018 and preparations were now in their final stages.
1.2 The Judge Training and BAC Review Groups would be continuing as it was planned that the new Judge Training Scheme would be ready for June 2019 delivered via a revised BAC structure. 1.3 Reassurance was given that breed shows would not be changed by the restructure, as the sections related to all-breed shows only. The class splits offered at a breed show, and the format of the show in general, could continue to be planned by the show management team in the same way as now. 1.4 It was confirmed that for Siamese and Orientals at an AB show there would be only one BOV offered. This was based on the reduced entry level as with some of the changes in other sections. 1.5 There were objections from delegates representing Birman clubs at the loss of the Birman only Grand class, with the response that this was also based on entry numbers (published on the website) over the past three years to ensure a level playing field for all breeds in the section. If numbers changed again, as they probably would in time, then there could be further change. It was recommended that any application for this was based on statistical evidence. 1.6 Delegates speaking on behalf of the Suffolk and Oriental clubs were given a similar reply. There would be no change for a year, but if they wished to make an evidence based application subsequently for Suffolks not to remain in Section 6 it would be considered. 1.7 Peter Collin explained the Judge Training Review Group was working on three different areas of revision: stewarding, the accelerated scheme for existing Full Judges to qualify them across Grand groups and Sections quickly if they wished to do so, and the complete new training scheme for those wishing to become judges. 1.8 John Hansson said the first detailed consultation paper had been sent to BACs for comment which reduced the number of groups involved in training and monitoring judging, but this was to gather input and would undergo revision accordingly. 1.9 Delegates were informed that all paperwork relating to these groups and their plans could be accessed from one area of the website under the ‘shows’ menu. Questions and comment were welcome. INFO
2. Preparations made for the implementation of the new structure from June 2018 Chairman 2.1 There was some concern expressed that the change had been arrived at very quickly, but the Chairman responded that after the decision on the format was made it was the breeds within the groups that could have been subject to change. It was not the intention to offer alternative structures. 2.2 Lists of judges and the higher certificate classes they were eligible to judge had been circulated and were on the Show Review web page. There was some concern that some judges had been disadvantaged, particularly where breeds had been moved from section 4 into section 5. 2.3 It was explained that every judge should be able to do at least the same number of Grands and Imperials as currently, but some would not be judging exactly the same breed at a higher level because of a grand or section split. 2.4 PC responded that the group developing the accelerated scheme in the JTRG would be looking at exactly this area so that those who were no longer judging breeds at a certain level could be eligible for them again fairly swiftly.
3. Supreme Show Report & Accounts SC 3.1 An income and expenditure breakdown was circulated to delegates at the meeting and it was stressed the this was a draft and the final version presented with the company accounts could change, although it was not expected to differ by much. 3.2 A detailed explanation of the figures was given by Steve Crow, who had prepared the budget for the event and kept the financial records. He stated he had learned a lot over the past few months on exactly how the money was spent. However, being aware of the costs enabled him to identify areas where further savings could be made and plans were already underway to do this. 3.3 SC explained that the biggest disappointment was the drop in income from stalls. Entries were slightly down, and the gate had increased. If stall hire had remained at the same level as in 2016, with the cost savings made taken into account, the event would have been fairly close to a break even position, although this year Agria had not contributed financial sponsorship. It was known that the proximity of a dog show and the National Pet Show had adversely affected the amount of stalls present, and that the same events would be taking place again this year. Therefore, an effort was being made to attract vendors early. 3.4 In discussion it was confirmed that an exact like for like with the 2016 show figures could not be made as a breakdown to same extent was not available. SC gave estimates and indicated where some expenses had been combined. He was thanked by a delegate for this, although it was expected that comparisons would be made in the following year. 3.5 There was a query on whether the advertising that promoted both GCCF and the Supreme Show should be included in these accounts. SC thought it would be difficult to separate the two. However, the OM confirmed that a request for this had been acted upon, and the advertising would be shown in two lines in the general accounts, as it had been understood that this would satisfy the query made in October. 3.6 There was further discussion on whether the Supreme should change venue or be held at a different time of year. The Chairman confirmed that he would be looking at the proposed Manchester venue, but had to consider not only costs and availability, but also travel links and the reactions of the event’s main sponsors. INFO
C2201 FINANCE OM
1. Presentation of the management accounts for the current period 1.1 The management accounts to the 31 October had been circulated to delegates. There was not sufficient time for presentation, but queries were invited. None had been received in advance or from the floor. 1.2 The Office Manager offered to respond by email if any delegate wished for further detail or had a question on any item in the accounts.
Page !6 Version 2 DRAFT Council 21/2/2018 2. Presentation of the volume figures to December 2017 2.1 These had also been circulated, but were not presented on the day. 2.2 The OM reiterated that he was happy to answer if any delegate wanted additional information. INFO
3. Membership capitation standardisation correction 3.1 The figure of £20 had been given at the October Council meeting based on a capitation of 50 members set @ 40p per member. However, the levy had remained unchanged at 30p for each voting member, and therefore the charge levied on a membership of 50 would be £15. 3.2 This would be applied as a minimum for all clubs with a membership of 50 or below. INFO
C2102 BUSINESS MATTERS
1. Licensing update (C&FSG report) SC 1.1 Steve Crow continued to represent GCCF at the Canine and Feline Sector Group and had recently attended a meeting with DEFRA officials 1.2 It was expected that the legislation that introduced licensing would not be in place until October at the earliest, and it would be followed by a transition period. Breeders who thought they could be affected should contact their local authorities. 1.3 Cat breeding was still covered by the general ‘pet vending’ legislation, and in spite of some lobbying by the cat charities SC thought it very unlikely there would be any change. DEFRA officials had indicated that they were most interested in businesses breeding for pet shops, but there had still been no actual definition of commercial which was what would have been most helpful. 1.4 The C&FS Cat Group were preparing a “Kitten Checklist” to inform the general public on best practice re kitten sale and purchase. This would be on the GCCF website when finalised. 1.5 A brief reminder was also given to breeders on the need to keep financial records as HMRC would investigate anyone possibly making a profit. A breeder would need to be able to prove this was not the case. INFO
2. IT report SRO 2.1 Sally Rainbow-Ockwell gave a brief report that concentrated mainly describing GCCF’s new online entry system that was currently being used by some shows in the pilot scheme 2.2 After the first shows in the new year it was running smoothly, and she and Ian Macro were in the process of handing over to Office staff. The Office was also handling the paper show entries for these shows. 2.3 The Show Managers who had used it had had no major issues, and found the associated printing competitively priced too. In answer to questions SRO explained how exhibitor queries were dealt with and how money paid into GCCF was passed onto the club. 2.4 A delegate who had used it as exhibitor was enthusiastic about the ease of entry, once she had realised that her online account with the cat’s details was the starting point. 2.5 It was explained that its next meeting (21 March) the Finance Committee was due to cost out the process so that it could be offered as a show package in the next year. Clubs would be able to purchase all services or some of them. 2.6 SRO concluded by stating that further proposals for 2018 IT developments would be at the next Board meeting, and published once agreed. Action: information to be on the website with the Business Plan SRO/RF
3. Partnership Information Chair & OM 3.1 A mention was made of a possible new partnership with a small microchip company at the time of the discussion at the end of the afternoon (C2203). 3.2 The Chairman and OM agreed that there was no new information to give delegates, and as there was now little time this would be deferred until June. INFO
4. The 2018 Business Plan Vice-Chair 4.1 The Vice-Chairman explained that he had not had the opportunity to make the revisions that were required to finalise this. The work was being completed by Mr Crow and Mrs Rainbow-Ockwell particularly with regard to future projects. It would be on the website after the next Board meeting. 4.2 He then drew attention to the Business Achievements paper that had been circulated with the supplementary agenda. This summarised what had been accomplished during the years since since GCCF had become a company. It was now far more secure and there had been significant developments. INFO
C2203 FOR DISCUSSION
1. There was a very brief discussion on the mandatory microchipping of active registered females by the time of their first litter registration, as for males. 2. Points stated in favour were that it was ideal for all cats to prove ownership in case of loss or theft, and get the cat safely home; the government was giving some consideration to mandatory chipping; and that it established a unique identity for purposes of record keeping and health testing demonstrating a breeder’s professional attitude. Test results and parentage could be validated if necessary and it could assist with any sort of inspection, such as a local authority licensing check. 3. Those who spoke against were either not comfortable with the idea of chipping because of the implantation, and/or being obliged to do something by GCCF regulation. 4. Steve Crow mentioned briefly that he had had discussions with a small chipping company for consideration of a future GCCF partnership. He would give more detail of this at the next Council meeting. To be carried forward to the agenda for the June Council meeting. JL
Page !7 Version 2 DRAFT Council 21/2/2018 C22204 ANY OTHER BUSINESS OR INFORMATION
None taken.
The meeting finished at 5.10pm
NEXT MEETING: Wednesday, 20 June 2018 at the Conway Hall, Holborn, London, commencing at 12 noon.
Page !8 Version 2 DRAFT Council 21/2/2018
MINUTES
For the Meeting of the BOARD OF DIRECTORS THE GOVERNING COUNCIL OF THE CAT FANCY
Wednesday, 10 January 2018 at the Kennel Club, Clarges Street, Piccadilly, London
Present: Mr John Hansson - Chairman Mrs Val Anderson Dr Bruce Bennett Dr Gillian Bennett Dr Peter Collin Mr Steve Crow Mrs Rosemary Fisher Mrs Doreen Goadby Mr Thomas Goss Mrs Shelagh Heavens Mrs Jen Lacey Mrs Helen Marriott-Power Mrs Elaine Robinson Mrs Lisa Robinson-Talboys
In attendance: Mr Mark Goadby - Office Manager Mrs Sally Rainbow-Ockwell (IT Support)
BD3729 MEETING INTRODUCTION
1. Apologies for absence. 1.1 Apologies were given on behalf of: the Vice Chairman, Mrs Lynda Ashmore and Mrs Hilary Dean.
2. Chairman’s Opening remarks 2.1 By 11.25 the meeting was quorate, though some members arrived later because of train delays, (11.50 latest). The Chairman wished those present a Happy New Year. 2.2 He noted that many items on the agenda would need IT input and asked those present if SRO could stay until all had been completed. It was agreed that she should by a majority, but that an item in which she had a personal concern should not be discussed until she had left.
BD3730 MINUTES OF THE PREVIOUS MEETING
1. The Minutes of the Board meeting of 15 November 2017 1.1 These had been circulated in advance of the meeting and some corrections had been made. 1.2 There were no additional comments. 1.3 The minutes were approved with one abstention due to absence on the proposal of RF, 2nd GB. 1.4 The Committee Secretary thanked those who helped by careful proof reading. Action: publication on the GCCF website JL/RF
2. Matters arising from the November minutes 2.1 BD3716.2: It was queried if the Petsquare APP was going to plan and observed that a first release had shown several bugs, but these were being fixed and a second much better version was ready. Questions from Board members had not raised major issues, therefore the partnership was progressing as planned. There could be an invitation to a meeting at a later date.
3. Draft Minutes of the November Finance Committee meeting Included for reference only.
BD3731 DECLARATIONS OF INTEREST
1. Unregistered interests declared for the business of this meeting. 1. No declarations were made.
BD3732 CLUB & BAC MATTERS (deferred from the previous meeting)
1. Update on club returns in 2017 1. Mrs Goadby reported that eventually most clubs and BACs had made the required returns. 2. There were problems with just two clubs.
2. Action re clubs who had failed to complete. 2.1 It was believed the Cornish Rex Society was no longer functioning. Some of those who had held officer positions, or supported the club had died during the previous year. As all attempts at contact had proved unsuccessful it was to ask if anyone could offer information by a given date, and if none was provided then the club’s membership would be deemed to have lapsed. Action: a notice to be prepared for the website OM/RF 2.2 The Russian & Abyssinian Club of Scotland could not provide the relevant bank information, but the reason they could not do so was unclear. Action: The Chairman to be contacted directly DG 2.3 It was agreed the club would have no show licence until the information required was provided.
BD3733 IT INFORMATION
1. Update on the progress of the IT high priority items
Page !1 Draft 3 Board 10.1.2018 1.1 GCCFI: the online registration service had been completed, and applications had been taken from breeders for the final three months of 2017. Prior to that they had been processed by GCCF manually. 1.2 It had been agreed that the contract between GCCF and GCCFI for registration services would be effective from 1 January 2018, and GCCF would retain online registration fees paid in the latter part of 2017 in lieu of the registry payment. A full accounting process for all transactions between the registries and facility to deal with Euro payments, was now in place. Approximately 500 GCCFI cats had been registered. 1.3 The GCCF Office was assisting with setting up the schedule of a GCCFI show, but would not be taking online entries. It was possible that this was a service that could be offered to GCCFI in 2019. 1.4 Club returns: the facility was almost ready for club officials to fill in the returns online for retention on the system. If they were provided on paper they would be transferred in the office. 1.5 Accounts would need to be provided on paper in the usual format, but it would be possible for the process of membership reconciliation to be viewed from receipt through to clearance for transparency of action. 1.6 Breeder Scheme: new features were at the development and testing stage as the BS was being integrated with the main computer system, following the update in November 2017. Membership already featured in the personal profile of breeders and any change of club membership would be able to be made from there. Breeders were also be able to download their own certificate and logo. 1.7 There would be an automatic reminder process starting 28 days in advance of the renewal date, and enabling feedback to be taken from those not wishing to re-join. 1.8 It was hoped that more functions would be possible taking up suggestions for enhancement. One put forward at the meeting was that a facility for online buyer feedback would probably encourage this. 1.9 Disciplinary: there had been one training session for the IC/DC secretary and further liaison was planned. It was confirmed that she could now ascertain whether breeders were BS members or not. INFO
2. Show processing - update and a decision on principles 2.1 The first shows had been held using the new process and taking online entries. There had been plenty to learn to make future improvements. The SM (Heather McRae) was thanked for her support and contribution, and it was noted there was plenty of exhibitor feedback that would be shared with the Board. 2.2 20 more clubs had signed up for the service in 2018 for a range of different types of show. Because there were different types of Specialist Club it was agreed that those that catered for several breeds should be designated as multi-breed for process purposes and have the breeds listed. 2.3 A range of services would be offered. It was agreed that in 2018 all should be free except where reimbursement for purchases made from third parties was required. 2.4 It was agreed that FC should look at the detail of Office provision and determine costs. It was suggested that any payment taken for services from clubs could be directed back to contribute to future developments. Actions: detailed list of services to be provided with Office input evaluated MG this to be an item on the February FC agenda JL
3. Approach to 2018 IT strategy 3.1 Mrs Rainbow-Ockwell explained that she could not provide costing and staff requirements for IT (as at BD3736.3) until the projects it would be used for were clearly defined in the Business Plan for 2018. There had to be an overall strategy going forward put together by the Board that the IT Group could work from. At present she did not have the necessary information. 3.2 It was agreed by the Board that there was not sufficient time in a Board meeting for strategic planning and a special meeting was necessary as a matter of urgency, if possible ahead of the February Council Meeting so that delegates could be informed of the outcomes and the 2018 budget could be adjusted if necessary. 3.3 The date set of this was 31 January 2018 and SC volunteered to make the arrangements, and provide an agenda to those able to attend. Action: meeting to be arranged SC
4. Decision on Business Plan Projects 4.1 The Vice-Chairman was not able to be present and no revised 2018 BP had been circulated with updates as suggested at the November FC meeting (FC752.2) 4.2 The revisions would now be made at the meeting on 31 January. (see above action note). 4.3 Reference to 2017 needed to be deleted. INFO
5. IT re the SOP Project 5.1 The OM confirmed that no further action had been taken to produce SOPs in a template format, as the office staff initially assigned to the project did not have sufficient knowledge. 5.2 Mrs Fisher volunteered to take on the task as it was urgent. She would put the existing SOP for each breed into the new format and check with each BAC that it was acceptable. If she noted that there were omissions she would query whether they were intentional or if additional wording was required. She hoped to be able to do this by the end of March. Action: BACs to be informed that this would happen and requested to consult electronically rather than wait for a meeting, so there could be a rapid response. OFFICE 5.3 It was agreed that if BACs then wanted to make alterations these would be dealt with in the usual way, as and when submitted, rather than hold up completion. 5.4 JL displayed the the template format with illustrations for KOR and TAI and it was agreed these were very suitable for an electronic format and should be encouraged. Colour illustrations could be printed, but coloured photos varied in the reproduction process which could cause confusion. 5.5 It was hoped Leon could develop on APP for the SOPs for use on phones by June. SRO commented that once this was completed it could be kept up to date and it would then be possible for judges and stewards to receive regular updates if subscribed for this service. It was thought sensible if the SOPs were put together by section and then by grand group. Actions: SOP restructure & circulation RF programmer liaison SRO
Page !2 Draft 3 Board 10.1.2018 6. IT staffing proposals 6.1 Deferred to follow the decisions of the Strategy Meeting. INFO
BD3734 BUSINESS MATTERS
1. Revisions to the Business Plan 1.1 As at BD3733.4 Actions: the Vice Chairman to be informed MG The revised plan to be on the website and a report made at February Council SF
2. General Data Protection Regulation Update 2.1 The OM reminded the Board that the company’s directors were responsible for ensuring the general strategy to ensure GDP regulation was compliant. It would be necessary to show a minute record that this had been considered followed by appropriate actions. 2.2 The Chairman reported that he and MG would attend a meeting to learn more. It was known that all Office processes would have to be assessed and it was hoped to be sure of the criteria for this. 2.3 It was now thought not essential that there should be director lead and responsibility for this, but that MG and SRO could assess Office and IT practices and report to the Board. Actions: feedback to the Board following the meeting JH
3. The GCCF partnerships - to receive any updates from Agria and/or Royal Canin 3.1 Agria was currently dealing with computer problems following the update of its complete system. There were still difficulties in several departments, including its accounting process. 3.2 The Marketing Director who was a GCCF liaison had left the company and a new person appointed. It was intended that an introduction would be made at the February Council meeting. Action: this to be noted on the agenda JL 3.3 RC was continuing with a company review. The new liaison for GCCF was Cerri Davies. It was noted that there was continued support for the Supreme. 3.4 There would be a review of the transfer incentive. It was hoped this would not be downgraded in value, as it was always reported as the company’s most successful promotion. 3.5 There was continued progress with the ‘heads of agreement’ contract with Petsqure. (see also BD3730.2). INF
4. Report from the Canine & Feline Sector Group 4.1 SC reported on the meeting held on 15 December. 4.2 The Kitten Buyers’ Checklist compiled by the smaller group, of which he was member, had been discussed and should soon be finalised. GCCF would then be expected to publicise and promote it. Action: to be prominent on the website RF 4.3 The subscription to the group would be due shortly (£500). It was agreed this should be paid. 4.4 There were no substantial changes to the licensing of pet vending, aimed primarily at pet shops and similar commercial establishments. The bill still had about two months of consultation, and was expected to go to parliament March/April and become law in October. There would then be a transition period in which local authority staff would be trained. 4.5 There was still no written definition from DEFRA of ‘commercial’. Advice to breeders had to be that records should be kept to prove there was no profit made from their breeding. If they did then advice should be taken from their local authority. 4.6 The C&FSG would be the consultative body on puppy importation as it was expected that there would be further legislation. Advice would also be produced on grooming. 4.7 On 22 January there was would be a meeting on responsible cat breeding. SC believed that GCCF had support for its welfare practices and that this would not be an attack on breeders. Action: 6 paper copies of the GCCF Breeding Policy and SOP Defects booklet were required OFFICE 4.8 It was probable that GCCF would take over ICC’s (formerly FAB) testing records. There had been some discussion within the Genetics Committee. INF
BD3735 FINANCE
1. Management accounts on 2017 business 1.1 The OM had provided the accounts detail to the end of October. He observed that he had not taken this further as payments from Agria had not been received due to the computer problems in its accounting department. 1.2 Generally, the income level was looking good, though there had been a big drop in registrations in December. 1.3 It was noted that breeder pedigrees had been an area of particular growth and there were plans for developing this further so that breeders could purchase personal and illustrated pedigrees in addition to the purely factual ancestry record. 1.4 Expenditure had remained controlled within forecast limits. 1.5 A surplus was predicted for the end of year after depreciation had been factored in.
2. Volume figures and transaction graphs for core business to the end of December 2017 2.1 Prefix registrations the only disappointing statistic. It had seemed they would be level with the previous year. but had dropped sharply in December. 2016 was unusual as there had been no drop for the final month. 2.2 Growth had continued in all other areas with the record highs for import registrations, non-prefix registrations and prefix applications. The total number of transfers was also well above all previous recent years. It had risen by 8% on the previous year which had also been good. INF
3. 2018 Budget for management accounts 3.1 The forecast budget was presented as revised by FC. The OM noted that he had considered worst case scenarios for most areas of expenditure, and included a high spend for IT.
Page !3 Draft 3 Board 10.1.2018 3.2 Capital expenditure for a document sorter was also factored in. 3.3 Rail costs for travel to meetings were queried, but not increased as a buffer for the increase was already in place. 3.4 The amount earned from Agria had been reduced by 10%. It was acknowledged that this would not remain at its current rate indefinitely and further diversification for the future had to be considered. 3.5 A re-presentation of the depreciation figures was agreed. 3.6 The budget was agreed on the proposal of PC and 2nd by HMP. Action: to be included within the BP with any adjustment made if necessary as agreed on 31 January INF
4. Investment update 4.1 The OM reported that he was transferring £40,000 from the current account to Cambridge & Counties as it gave the best rate of return and savings could be accessed with three months’ notice. 4.2 About £75,000 remained with the Aldemore. INF
5. Account protocols 5.1 Lloyds Bank had confirmed arrangements could be made for others to authorise payment above an agreed amount, and it was agreed that it was protection for a sole signatory to have a check in place. 5.2 It was agreed that the OM should present the detail from Lloyds of ‘good business practice’ to FC the following month so protocol could be arranged. Actions: bank information to be obtained MG to be on the agenda of the February FC meeting JL
6. The re-introduction of regular contributions to the Cat Welfare Trust 6.1 There was agreement for this and after discussion it was considered that the best way to do so would be to allocate a fixed percentage from the final surplus in any one year, so that it could fluctuate according to the level of profit achieved. 6.2 A vote was taken and 10% was unanimously agreed.
7. The accounts for the 2017 Supreme Show 7.1 There had been an excellent gate and ticket sales, but stall and entry income had been below the level achieved in 2016. Unfortunately, there had been a clash of events for stall holders. 7.2 Savings had been made, particularly on the hotel costs, (£8,000) and other expenses had been maintained as for 2016. A lot more detail would be itemised for expenditure, and further areas of saving for 2018 had been identified. 7.3 If a GCCF contribution (£6,000) was added as sponsorship from the Agria income (no other financial sponsor- ship directly from Agria in 2017) the deficit this year would be around £13,500, or just under £20,000 if not. There was an objection to it being included for this year as it had not been pre-planned and agreed by the Board. 7.4 However, if agreed for the future, with further savings made and a push for more income it was thought a near break-even bottom line could be achieved. INF Action: The figures to be available for February Council SC
BD3736 PREFIXES FOR APPROVAL
1. Prefix applications 1.1 23 prefixes were before the Board. It was noted that some were long, but there were no objections. 1.2 All first choices were approved Action: the applicants to be informed OFFICE
BD3737 SHOW STRUCTURE/BAC & JUDGE TRAINING REVIEW
1. Report from the December meeting of all groups 1.1 The notes from the meeting had been circulated. PC requested that it should be clear that exams would not feature in judge training (reference to ‘open book’ type made) though it was possible that the use of a work-book of some kind could be included. 1.2 One necessary decision made during the course of the meeting was to maintain the status quo as far as the breed allocations per section were concerned. Two objections had been received and it was considered sensible to give the SBI and SUF exhibitors a route to change after one year had passed, based on the provision of factual statistics. 1.3 The sections had been numbered according to the present pattern. 1.4 The dates of implementation had been agreed: June 2018 for the restructure and 2019 for judge training and BAC reform. These would be put to February Council. 1.5 It was noted that a BAC group meeting was planned for later in January or early February (prior to Council). The first Judge Training RG had been held (BD3722) and work had begun on judge training, the fast track transition and stewarding. INF
2. Preparations required for structure change in June 2.1 SRO reported that the class format necessary for schedules from 2018 had been prepared by Ian Macro they would be checked and then made available to SMs. 2.2 The system had been programmed to check results from the old and new structures. Action: class list to be made available asap, definitely prior to Council SRO 2.3 The judge lists had been out for checking to judges and BACs and several corrections had been made. They needed to made available to SMs asap. Action: published judge lists to be updated and a link to them to be circulated to SMs. 2.4 Minutes of the meeting to be circulated to BAC Secs and opinions sought for the BAC RG meeting. Action: BAC circulation JL
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3. Eligibility guidelines for the BIS/BOV awards 3.1 It was agreed it was not particularly desirable that a PJ for a breed should be asked to judge adults or neuters for BOV, as had happened. 3.2 However, it was felt rules of guidelines could cause complications for SMs and BOV and BIS judging should remain a matter for their discretion. INF
4. The position of Emeritus judges within the new show structure 4.1 There was discussion on whether an EM judge should be treated exactly as a FJ with regard to not being disadvantaged as an EM Judge had opted out of the mainstream in order to reduce their judging load, and not take on new responsibilities. 4.2 It was agreed: a) that EM judges should currently be treated on a case by case basis if wishing to judge. Many would continue their current eligibility b) The Judge Training RG should look at the system of Emeritus and retirement for judges, to clarify where possible, and to make recommendations for the future, if necessary. Action: referral to the JTRG PC
BD3738 SHOW RULE REVISION
1. Countersignatures 1.1 Possible notes to the countersignature rule had been drafted as requested (BD3722.8) in January. One removed the requirement in most cases, and the other draft dealt with emergency situations only. 1.2 It was decided not to make any change. INF
2. The exclusion of names and addresses from catalogues in accordance with DPR 2.1 This rule change was a necessity for compliance with the 2018 General Data Protection Regulations. 2.2 The suggestion was made within the rule that a directory could be offered at show management discretion. This would allow exhibitors who wished to do so to opt in to having any contact details published. 2.3 Two rule changes were required with the proposed wording: Section 2:11 b A list of the names and addresses of the entries and exhibitors together with the numbers of the pens allotted to them. Note: an exhibit may request in writing that the address provided on the entry form shall be omitted from the catalogue, and the show management should ensure that this instruction is followed. A directory of exhibitors, together with the numbers of the pens allotted to them, may be included in the catalogue. Postal and/or email addresses shall be listed by exhibitor request. A small charge may be levied for this service. Section 2:20c The show management shall, within seven days of the closure of the show, send to the GCCF Office one fully marked, certified, copy of the catalogue, together with the details of any addresses that have been omitted from it by exhibitor request (Rule Section 2:11b) a list of the names and addresses of all exhibitors. The catalogue should be complete with Open Breed, Grand, Imperial Grand and Assessment class results. All Open Breed, Grand, Imperial Grand and Assessment class judge changes must be marked. 2.4 An amendment to the first removed ‘shall be’ and requested alternative wording. 2.5 The amendment ‘unless GCCF show processing has been used’ to be added to the end of the first sentence, because addresses taken from the system would already be verified. Action: amended wording to be circulated to the Board and, when approved, the rule changes to be added to the February Council agenda. JL
BD3739 OTHER SHOW MATTERS
1. 2017/2018 Show changes - for report 1.1 Preston & Blackpool CC- 24 March 2018. Assistant SM to be Candice Higgins. INFO
2. 2017/2018 Show Changes - for approval 2.1 Household Pet Club of Great Britain - 14 April 2018. Joint Show Managers now Lesley Szwed and Georgina Anderson-Keeble. Kay Short no longer a SM. This was approved Action: the club to be informed Office
3. 2017/2018 Show Licence Details Still Awaited None.
4. 2017-18 Late Show Licence Applications - for approval 4.1 Shorthair CC of Scotland - 14 April 2018. Kate Ekanger to be Joint SM with Sarah Davidson 4.2 Central LH, Semi LH & All Breed CC - 6 May 2018. Keith Scruton to be Joint SM with Eileen Fryer, and change from Specialist to All Breed status. 4.3 Nor’East of Scotland CC & Siamese CS of Scotland - 12 May 2018. Joint SMs to be Bruce & Gillian Bennett and Alan Watt, not Pina Bruno-Grieve. Assistant SM for both to be Sally Woolrich. All approved. Action: the club to be informed Office
5. 2018-19 show changes for report 5.1 Siamese Cat Society of Scotland- 11 May 2019. Sally Woolrich to be Assistant SM, not Nybee Carter. INFO
Page !5 Draft 3 Board 10.1.2018 6. 2018-19 show changes for approval 6.1 The Erin CC - 1 September 2018. Date change requested to 15 September. Agreed by Board circulation. 6.2 Tabby CC, E Mau Club & Selkirk Rex Club - 6 October 2018. SM to be Jean Huyton, replacing Barbara Prowse. Venue change from Bloxwich Leisure Centre to Sky Sports Connexion Leisure Centre, CV8 3FL. 6.3 The Turkish Van CC - 6 October 2018. SM to be Elaine Robinson, replacing Lynette Cannel, with ASM Lyndsey Robinson. 6.4 Seal Point Siamese CC - 6 October 2018. Date change requested to 3 November 2018. This was not agreed by a majority vote (3/9) because it was a week following the Supreme. 6.5 Korat & Thai CA - 6 October 2018. SM change requested from Anne Murray-Brookes to Marlene Buckeridge. 6.6 Siamese CC - 3rd November 2018: date change requested to 1 September 2018. SM to be Barbara Prowse. Venue to be Perdiswell, sharing with the Tonkinese CC and Wyvern CC. 6.7 Kentish CS - 20 October 2018. The club had informed the Board that a booking had been made for this date and a deposit paid. This was agreed unanimously for 2018 only. 6.8 Household Pet Club of Great Britain - 23 February 2019. Joint Show Managers to be Lesley Szwed and Georgina Anderson-Keeble. Kay Short no longer involved. 6.9 Central LH, Semi LH & All Breed CC - 4 May 2019. Keith Scruton to be Joint SM with Eileen Fryer, and change from Specialist to All Breed status. 6.10 N0r’East of Scotland CC & Siamese CS of Scotland - 11 May 2019. Joint SMs to be Bruce & Gillian Bennett and Alan Watt, not Pina Bruno-Grieve. Assistant SM for both to be Sally Woolrich.
All approved with exception of 6.4. Action: the show managers to be informed Office
7. 2018-19 show licence details still awaited 7.1 White Persian CC - 6 October 2018. It was known change was intended. 7.2 Russian & Abyssinian CC of Scotland - 5 January 2019. Confirmation of SMs required. (No show licence if club returns not made). INFO
8. 2018-19 show licence details not yet received 8.1 Abyssinian CA, Asian Group CS, Rex CC and Cornish Rex CS noted as sharing on SLA list with SHCS and others on 19 January 2019, but no applications received. 8.2 Caesarea CC having difficulty obtaining members therefore not applying for a licence at present. INFO
9. Appeal on class splits for Siberians at the North of Britain LH & SLH CC 9.1 An appeal against the Board’s decision not to allow Siberian class splits at the North of Britain LH & Semi LH CC had been received from the SM 9.2 It was agreed that as the club was specialist multi-breed rather than a breed club the classes could not be split. Action: letter to the club Office
10. Clarifications: 10.1 It clarified that it was not acceptable to use ‘to be announced’ (TBA) for judges in schedules. The rules required names. Action: the show manager concerned to be reminded Office 10.2 There was discussion on the qualification needed for a judge to do the Olympian at a Specialist (multi-breed) show. It was agreed that neither the entitlement for a breed nor an all-breed show was necessarily applicable. It would be considered again at the next Board meeting. Action: a basis for a qualification to be drafted for discussion PC 10.3 It was agreed that ‘upgrades’ for a show could be taken at a show manager’s discretion. This would be clarified in the rules by adding: to Section 2:7e and Section 4:11 ‘… on the GCCF website, although upgrades after that date may be taken at the show manager's discretion. Action: to be on the agenda for the February Council meeting JL
11. Appeal against a biting certificate 11.1 The biting certificate was not issued until some days after the show with no reason for this other than the judge felt the injury was worse later than on the day. 11.2 A majority of the Board (9/3) accepted the appeal because the procedure stated in the rules and on the certificate had not been followed. Action: the certificate to be withdrawn from the exhibit’s record Office
BD3740 REGISTRATION, TRANSFER & SOP MATTERS
1. Application for recognition of the BSH Golden Colourpointed as a new colour of an existing breed 1.1 The BSGC had accepted the recommendation of the Board (BD3708.1) and applied for the Golden Colourpointed to be recognised as a new colour of an existing breed. It would go into the AC Colourpointed class. 1.2 This was agreed unanimously. Action: to be on the agenda for the February Council meeting JL
2. Revised registration & breeding policies for the Suffolk 2.1 It was agreed that the breeding policy for the Suffolk now listed possible genetic problems to alert breeders, as requested by the Board, and was now complete.
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2.2 The registration policy had been revised to exclude future outcrosses to SIA n & a and RUS a, as requested by the Board. 2.3 There was a minor query re the use of Havanas that JH would take up with the Breeder Group. 2.4 It was noted that the application for championship status could not go to Council until June as the Breeder Group had no BAC until the Suffolk breed club gained full GCCF membership. It could apply from April. Action: the Breeder Group to be advised JL
3. Revisions to the Tonkinese registration policy 3.1 The purpose of the revisions was to clarify the requirement for ‘negative’ results in the existing DNA tests, and include testing for the Burmese Head Defect and PK deficiency as it was probable there would be more imported Tonkinese, and the risk of an unwanted recessive would increase. 3.2 The revisions were approved. Action: the BAC to be informed & the policy to go forward to February Council JL
4. Minor revision to the BSH registration policy for clarification 4.1 This was a clarification note for the registrar and had been displayed on the GCCF website for four weeks with no queries. INF Action: this to be noted on the February Council agenda JL
5. Revisions to the Australian Mist registration policy 5.1 Red & Cream Burmese were not approved outcrosses, but it was not necessary to exclude them from the previous generations of BUR of approved colours since O could not be carried. Therefore, the note to this effect had been removed. 5.2 The recommendation for DNA testing when outcrossing to BUR or ABY had been revised to make the testing requirement mandatory. 5.3 The revisions were approved. Action: the BAC to be informed & the policy to go forward to February Council JL
6. Correspondence from the Ocicat CC on the inclusion of genetic testing in the Ocicat and Aztec Registration Policies 6.1 It was unclear why notes without the registration policies had been sent to the Board. There was a lot of justification for testing for diseases known to be in some Burmese populations without evidence that they were in GCCF Ocicats & Aztecs 6.2 It was noted that questions raised by the Board in January 2017 had not received a reply and thought that all the information submitted, and any additional, should be reviewed by the Genetics Committee before further Board consideration. Action: the BAC to be informed JL
7. Amendment to the BSH SOP in respect of Red & Cream re tabby markings 7.1 The purpose was to exclude the Red Self from being penalised for ‘heavy tabby markings’. 7.2 The amendment was approved. Action: the BAC to be informed & the annexed SOP section to go forward to February Council JL
8. Revisions to the Australian Mist SOP 8.1 It was understood that the SOP included a number of revisions, but these had not been highlighted. 8.2 It was agreed to ask the BAC to submit paperwork that showed what had been changed clearly. Action: request to the BAC JL
9. Amendment to the Egyptian Mau SOP 9.1 The one word change for emphasis had been circulated to the Board. Action: Notification on the GCCF website RF
10. The BSH variant re future registration and showing as a BLH by request 10.1 The letter from the BSGC Chairman had been included for Board consideration, but not the correspondence from the BLH Breeder Group. 10.2 Electronic circulation was considered, but it was agreed to defer the discussion to the March Board meeting. Action: to be on the agenda for the next meeting. JL
BD3741 DISCIPLINARY
1. Bye-Law Revision re relationships with other organisations for those with GCCF responsibilities This was deferred to the next meeting.
2. Increase in fines and/or costs following a DC decision 2.1 The request had been sent by the Disciplinary Committee who felt they no longer had a sufficient range of options to consider to reflect the seriousness of a case. There had been no increase for many years. 2.2 The Board agreed by a majority (8/1) to put forward the suggestion from FC that the limit for fines should be raised to £1000, and cost remain at the same figure of £1,000. Action: to go forward as a Bye-law amendment to February Council meeting JL
3. Vaccinations before homing rule - to avoid routine exclusion contracts 3.1 The rationale for the amendments was to ensure the rule applied to cats of all ages that were going to a new home and not only kittens, and remove contracts to avoid the rule as they had become a matter of routine for some breeders, and it was difficult to be sure the buyer understood the implications.
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3.2 A note had been added to cover emergency situations. 3.3 The new wording was agreed with 1 abstention. Action: to be on the agenda for the February Council meeting. JL
4. Vaccination card checklist of a kitten’s health & condition at first and second vaccinations 4.1 It was thought this suggestion from a club was a matter for further discussion with the VAC and possibly for the Breeder Scheme. It was not practical for the rules as it depended on veterinary practice. 4.2 It was noted that the checklist for buyers provided by the C&FSD (BD3733.4) would be on the GCCF website which would provide advice for buyer/breeder interaction and query. INF
5. Support for mating certificates - legal advice 5.1 GCCF support for the contracts between breeders via mating certificate had been discussed with the GCCF Solicitor. She had advised against any GCCF intervention, or the supply of information, because of the risk of involvement in a legal dispute between those concerned. Action: the club to be informed JL
6. A matter of concern re use of Breeder Scheme membership This was deferred to the next meeting.
7. Revised Code of Conduct for GCCF Judges 7.1 The revised code with the changes highlighted had not yet been circulated. Assurance was given that it was stilt at the draft stage and not yet in use. Action: items 1, 6 & 7 to be returned to the March agenda. JL
BD3742 STAFF & OFFICE No business taken.
BD3743 EVENTS
1. The 2018 Supreme 1.1 There was general discussion at BD3739.6 on the principle of keeping the weekend before and after the Supreme clear of shows. One difficulty with this was that the Supreme could change date and would not necessarily be at the end of October for 2019-21. 1.2 It was agreed if it did change then other shows had to be given the chance to move as they could have contracts agreed for the year following. However, if a three year contract for the Supreme was signed then it gave time to ensure the weekends were clear in 2021 for the 150 year anniversary celebration with WCC. 1.3 The Chairman confirmed he would look at other halls in advance of a contract with NEC. INF
2. Discussion on other events was deferred.
BD3744 ANY OTHER BUSINESS
It was requested that Board agenda should be posted earlier to give adequate time for reading and consideration of the business to be discussed. The OM replied that he aimed for at least a week, but the Christmas holiday and arrival of a number of late items had caused delays this time.
The meeting finished at 5.00pm with business completed or deferred as noted
NEXT MEETING: TUESDAY, 6 March 2018, at 11.00 for 11.15am, at The Kennel Club, Clarges Street, Piccadilly, London
Page !8 Draft 3 Board 10.1.2018
MINUTES
For the Meeting of the BOARD OF DIRECTORS THE GOVERNING COUNCIL OF THE CAT FANCY
Tuesday, 6 March 2018 at the Kennel Club, Clarges Street, Piccadilly, London
Present: Mr John Hansson - Chairman
Mrs Val Anderson Mrs Lynda Ashmore Dr Bruce Bennett Dr Gillian Bennett Dr Peter Collin Mr Steve Crow Mrs Hilary Dean Mrs Rosemary Fisher Mr Thomas Goss Mrs Jen Lacey Mrs Helen Marriott-Power Mrs Lisa Robinson-Talboys
In attendance: Mrs Sally Rainbow-Ockwell (IT Support)
BD3745 MEETING INTRODUCTION
1. Apologies for absence. 1.1 Apologies were given on behalf of: the Vice-Chairman, Mrs Doreen Goadby, Mrs Shelagh Heavens and Mrs Elaine Robinson
2. Chairman’s opening remarks 2.1The meeting was opened at 11.23 and the Chairman thanked everyone for attending. He informed members that he would not attend the April Board as he would be representing GCCF at the WCC event in Italy Therefore, the Vice-Chairman would chair next month’s meeting. Action: Vice-Chair to be notified. JH 2.2 The Chairman gave the Board facts that had to remain strictly confidential. It was agreed that Mrs Rainbow-Ockwell should remain present as she was aware of what was to be discussed and could possibly provide information relevant to it.Those present (including SRO) signed an undertaking not to share them. The VC and Board members not at the meeting would be telephoned by Mr Hansson at the earliest opportunity. 2.3 There was discussion to determine what should be the outcome, and the decision on a course of action was approved by a unanimous vote. It was acknowledged that GCCF would incur costs. 2.4 Mrs Rainbow-Ockwell was authorised to make telephone calls on the Board’s behalf and subsequently gave details of a specialist in employment law, her location, costs and the time estimated to carry out the work required. It was proposed that GCCF engage her services by JL, 2nd VA, and approved unanimously. 2.5 It was then determined by consensus that the Board’s representatives should be JH and RF, and that SRO should continue as the liaison on the Board’s behalf with the solicitor and the Office. 2.6 JH and RF had to submit identity documentation electronically and the case would then be opened. It was estimated that an interview would take place on Friday 9th or Monday 12th March in/near to Bridgwater. 2.7 Some practical consequences of the action that would be necessary in the following days were discussed and agreed. Actions: as described 2.2-2.7 JH/RF/SRO
BD3746 MINUTES OF THE PREVIOUS MEETING
1. The Minutes of the Board meeting of 10 January 2018 1.1 These had been circulated in advance of the meeting and some corrections had been made. 1.2 If additional mistakes were found they would be notified. 1.3 The minutes were approved with one abstention due to absence on the proposal of HMP, 2nd PC. Action: publication on the GCCF website JL/RF
2. Matters arising from the January minutes 2.1 There were some points raised on whether information was available and agreed that these would be dealt with at the relevant point on the agenda.
3. Draft minutes of the February Council meeting 3.1 These had been circulated and corrections made., but it was noted that some were still outstanding. There were no substantive amendments proposed. 3.2 They were approved for publication Action: publication on the GCCF website following corrections JL/RF
4. Draft Minutes of the February Finance Committee meeting Included for reference only.
BD3747 DECLARATIONS OF INTEREST
1. Unregistered interests declared for the business of this meeting. 1. LA & JL had an interest in the Birman & Korat registration policies respectively.
Page !1 Draft 3 Board 6.3.2018 BD3748 BUSINESS MATTERS
1. Business Plan Projects for 2018 and forwards 1.1 SC had started work on these, but they were not yet in a finalised form. Action: to be circulated to the Board when ready SC
2. General Data Protection Regulation Update 2.1 There was no new information to add to follow that given in Council, but it was agreed that clubs could need some support. Most did not publish lists of names or pass on information (usually concerning kitten availability) without the consent of members, but club websites and breeders’ lists needed to be kept up to date and information removed on request. 2.2 There was some discussion about SMs passing the names and addresses of exhibitors to GCCF, but it was thought probable that GCCF would have the information, and/or this would fall within the scope a business communication. It was a matter to be checked. 2.3 It was thought the show entry declaration form should be checked to see if adjustments need to be made. Action: recommendations for change to be on a future Board agenda. All
3. The GCCF partnerships - to receive any updates from Agria and/or Royal Canin 3.1 There had been no meetings during February, and as the OM was not present there was no information on any recent communication.
4. Microchip company - possible new partnership 4.1 SC reported a meeting held on 29 January with Ben and Richard who were developing a new small business making microchips that were smaller than standard. They were suggesting a partnership that was similar to the one developed with Agria. They also wished to be present and offer services at shows. 4.2 Examples of registration and transfer forms had been sent, as requested, and the responsibility was now. with the company to present a proposal to the GCCF Board Action: the circulation of any information received SC
BD3749 IT INFORMATION
1. Approach to 2018 IT strategy with reference to the Business Plan projects 1.1 SRO had mapped out IT strategy that would support the developments discussed at the business strategy meeting held on 31 January. 1.2 She had brought this to the meeting, but it was agreed it should be circulated to the Board to give time for consideration prior to a decision on approval. Actions: circulation of IT strategy presentation SRO to be on the April agenda JL
2. IT staffing proposal 2.1 FC had proposed to employ Leon until the end of December to ensure stability. The OM had informed members that there was money in the IT budget that would allow for this despite Leon’s salary increase coming into effect at the beginning of April. 2.2 SRO was of the opinion that there was plenty of work to keep him busy until the end of June. She could not be sure beyond that, and knew it was important to Leon to be challenged. However, once he had left it would not be possible to retain another programmer of the same calibre at such a good rate. There would also be difficulty in finding someone sufficiently skilled to replace him for maintenance and development. 2.3 It was agreed that Leon should definitely be retained until the end of June, and a review would be made in May to consider the IT work for the third and fourth quarters. INFO
3. Update on STAR 3.1 Mrs Rainbow-Ockwell reported that there were several shows coming up and the system was operating smoothly. The feedback from exhibitors had been good. 3.2 Preparations had been made for the show structure change in June. Both the old and new formats should be able to be administered through the transition period. 3.3 Heather McIntyre had put together a guide to the new structure for clubs and SMs which would be circulated. 3.4 A cost structure for STAR shows had been prepared, though it was currently at first draft. Some suggested pricing had under estimated actual costs quite considerably and needed to be adjusted. It was expected that this would be completed for the FC meeting on 21 March. Action: to be on the FC agenda JL
4. Website development 4.1 It was agreed that the website needs an effective search facility as a matter of priority. It was not difficult to find a show report on a particular exhibit within the show section, but the general site could not be searched effectively, making it difficult to track down specific information. This lead to complaints on occasions. 4.2 SRO confirmed that this was a priority IT project. INFO
5. The SOP APP Project 5.1 Mrs Fisher reported a good response from some BACs. It was having the desired effect of some reappraisal 5.2 She was not making any amendments and had stressed that it was not a project to change wording (unless the BAC wanted to do this) but standardise format and layout. 5.3 SRO confirmed that Leon was enthusiastic about developing the APP. INFO
Page !2 Draft 3 Board 6.3.2018
BD3750 FINANCE
1. Management accounts on 2017 business 1.1 As the OM was not present there were no operational accounts or volume figures. 1.2 There was concern that there had been no operational management details produced since the end of October. These were provided for the Board in January and also to FC and the Council meeting. 1.3 It was understood that the bookkeeper had had problems with accessing the accounts remotely early in the new year, and her husband was ill, but there was some uncertainty that these factors were the only cause of the delay. She had recently reported to the Chairman that she had been waiting to receive bank statements from the OM and the reason for this was unknown. 1.4 Because of computer problems within its account department the OM had reported that Agria had not made payments at the end of the year. It was not known whether GCCF was now in receipt of payments once again and if any money owed from 2017 had been paid in 2018. 1.5 It was agreed that there should be further discussion with the bookkeeper so that the current financial situation could be assessed, and to determine progress in the preparation of the 2017accounts Action: Liaison with the bookkeeper JH
2. Volume figures and transaction graphs for core business to the end of December 2017 As BD3750.1.1
3. Update on the accounts for 2017 As BD3750.1.5
4. Investment update 4.1 Mrs Fisher reported that the Aldermore account matured on 18 March. It had been paying 1.29% interest and if rolled over this would increase to 1.5% interest. 4.2 It was agreed that this action should be taken. Action: the funds with the Aldermore to remain on deposit RF
5. Account protocols 5.1 It was agreed unanimously that it was essential that John Hansson (GCCF Chairman), and Helen Marriott-Power and Stephen Crow (as ex Chairmen) should have electronic access to the Lloyds bank account as as well as being authorised signatories for cheques. 5.2 The minute record of this decision would be presented along with any necessary ID documentation in their local branches after confirmation with the Bridgwater branch on procedure, and ensuring that the account details were known Contact with Lloyds JH/HMP/SC
BD3751 STAFF & OFFICE
1. Staff & Office update 1.1 The Office had been closed for a day during a period of extremely bad weather. 1.2 The alarm had sounded during the early hours of the morning and Heather (as a key holder) had responded to check with the police that all was well. No problems were found and it was thought the weather had been the trigger. Action: the Chairman to thank Heather JH 1.3 It was noted that unplanned staffing changes were now probable. There would be problems caused by this, but it would also provide an opportunity to re-assess staffing requirements and office processes. 1.4 The IC/DC Secretary was retiring in June. A job description, person specification and advertisement were presented to the Board on the day. It was agreed that members should be given time to consider these and make comments or suggestions. It was hoped to place the advert on Monday (12 March) locally and on the appropriate websites). Action: usual advert siting to be checked SRO
2. Report on OM’s appraisal 2.1 This had been planned, but had not taken place.
3. Proposed salary increases for April 2018 3.1 HR had recommended a just above inflation rise for all at 3.3%. 3.2 It was confirmed that some staff had received pay rises in September last year, others had not received a salary increase since 2016. However, all had received bonuses in December. 3.3 It was agreed that as this was period of change a decision on pay should be postponed until there had been an assessment of future requirements. It was considered essential that there should be staff appraisals held and written records made. Action: a check to be made on the existence of staff appraisal records SRO
4. Staff bonus payments in 2018 4.1 The Board agreed that bonuses should not be given on an annual basis as a matter of course, but for a purpose. 4.2. As with salary increases it was considered that bonuses could not be discussed now, but should be discussed again later in the year when the situation was more settled. Action: to return to the agenda in six months JL
Page !3 Draft 3 Board 6.3.2018 BD3752 PREFIXES FOR APPROVAL
1. Prefix applications 1.1 44 prefixes were before the Board. Some were thought rather strange, but there were no grounds for objection. 1.2 It was brought to the attention of the meeting that some of the applicants wished to make late changes. 1.3 It was agreed to defer the list so that it could be amended in the Office and recirculated for consideration. Action: updates to be made and the re-presented OFFICE
BD3753 SHOW STRUCTURE/BAC & JUDGE TRAINING REVIEW
1. Report on show restructure 1.1 There was no new information to come to the Board after the December meeting and the reports given in Council. It was a matter of answering queries as they came in. 1.2 It was confirmed again that breed club shows would not be affected by most of the changes. The one exception was that for combined SIA/BAL/ORI shows as there could be only one Imperial offered. 1.3 However, breed clubs were required to offer classes only for the breeds they catered for. It was their choice to include others, and apply to the Board if necessary. Therefore, the Oriental breed clubs did not have to put on classes for classes for SUF, and clubs had the right to offer assessment classes for breeds/colours/patterns in their section, but were not obliged to if not covered by the club. INFO
2. Report from the meeting of the BAC Group (29 January) 2.1 The meeting notes giving preliminary ideas had been circulated and feedback was awaited. 2.2 There would not be a further meeting until input was received. Therefore, there was nothing new to report to the Board. INFO
3. Revision of the current judge Appointment Scheme re Emeritus Judges 3.1 This was necessary to be in line with the form of record keeping on the computer system and for clarification re judge listing for the new show structure. It would be a matter for the JTRG to define Emeritus/ Retired status in the new scheme. 3.2 2g) A Judge may apply to be placed upon the Emeritus List for any or all of the Breed Lists of which they are a Full Judge. This shall be taken as an indication that, although not generally available to judge that Breed List, they may accept engagements for occasional shows, or that they are unable to accept engagements in the immediate future. However, they will not be added to new breed lists and/or may not take on new certificate classes. 3.3 This was agreed. Action: to be on the agenda for June Council. JL
4. Birman Cat Club - judges and BAC status quo situations 4.1 There had been some delay in acknowledging the points raised, but a holding response had now been sent to the Birman CC Chairman. 4.2 Clarification on judge qualifications had been referred to the JTRG and could be given after the fast track scheme for judges was finalised. 4.3 The BACRG had agreed that the status quo when two clubs did not agree was not always ideal and a form of arbitration was included in the suggestions circulated. INFO
BD3754 OTHER SHOW MATTERS
1. 2017/2018 Show changes - for report 1.1 Somali CC - 17 March 2018. The venue to be Ullenhall Village Hall, Ullenhall, B95 5NE 1.2 Ocicat Club - 31 March 2018. The show will not be held this year. 1.3 Jersey CC - 5 May 2018. The show will not be held this year. The club hopes to find new committee members. 1.4 Midshires Siamese CA & Chocolate Pointed Siamese - 5 May 2018. The clubs, who are sharing a venue, have postponed their shows. Ross Davies has resigned as SM for Midshires. INFO
2. 2017/2018 Show Changes - for approval None.
3. 2017/2018 Show Licence Details Still Awaited 3.1 GCCF London Pet Show - 5-6 May 2018. This two day show is no longer taking place.
4. 2017-18 Late Show Licence Applications - for approval None.
5. 2018-19 show changes for report 5.1 Blue Pointed Siamese CC & Oriental LH Breed Club - 4 August. The shared venue to be Droitwich Spa High School, Briar Mill, Droitwich Spa WR9 0AA INFO
6. 2018-19 show changes for approval 6.1 White Persian CC - 6 October 2018, SM Carol Pike. Bracknell leisure requested as a venue, shared with the LH, Semi LH & All Breed CC, Maine Coon Breed Soc, Norsk Skogkatt Soc, Seal & Blue Pt Birman and Turkish Van CC. Additional breeds also requested: all Persians & Exotics colours/patterns. 6.2 Seal Point Siamese CC - 6 October 2018 . Date change requested for 3 November and refused. No update. 6.3 GCCF Championship Household Pet Show - 3 & 4 November 2018. 2 day show to be held at the NEC Birmingham. Maximum number of cats 34, but 16 expected. 2 judges to be booked.
Page !4 Draft 3 Board 6.3.2018 6.4 Birman CC - 25 November 2018. Change of SM to Jim Warrender requested. 6.5 Cameo, Pewter & Smoke Society -13 January 2019. A request made to have BLH in club colours. 6.6 United Chinchilla Association - 26 January 2019. Date change requested to 16 February. Additional breed colours also requested: BLH also Bi colours Smoke/ Cameo/Pewter to include associated colours, Self and Tortie, also Asian in associated colours to include self and tortie. It was to be suggested that the club should be encouraged to combine with others for a shared show. Also, a rationale to be sought for the inclusion of the additional breeds, particularly Asian. 6.7 Norwegian Forest CC - 16 February 2019. Show licence now received with venue requested to be the Grieg Centre, Alcester with Brian Gregory & Di Taylor to be SMs. Approved with the exception of 6.6 Action: the clubs with approved changes to be informed Office The United Chinchilla Association to be contacted with the Board’s concerns JL
7. 2018-19 show licence details still awaited 7.1 Caesarea CC: Letter received from the club to say they have difficulty getting members so the application is on hold for the present. 7.2 Russian & Abyssinian CC of Scotland - 5 January 2019. No SMs or venue. ASM given as Lesley Coyne (no licence until accounts are approved). INFO
8. 2018-19 show licence details not yet received 8.1 Abyssinian CA & Asian Group CS, Rex CC, Burmese CC & Cornish Rex CS noted as sharing on SLA list with other small shows on 19 January 2019, but licence applications not yet received. 8.2 It was noted that the Cornish Rex CS is no longer functioning as a club. 8.3 Capital LH CA - Eastern LH & Semi LH CC state that they are sharing with Capital, but no SLA received. INFO
9. Ragdoll Class Split 9.1 The Ragdoll BAC had sent a letter to say it wanted to go along with the class split for Ragdolls, in the format suggested by the Board. Colourpointed Ragdolls would have their own class and Mitted and Bicolours be combined in a single class. 9.2 This was agreed, and to be effective from 1 June 2018. Actions: confirmation to the BAC JL SMs to be informed Office June 2018 schedule amendment necessary - IM to be informed SRO
10. Appeal against a biting certificate 10.1 The circumstances that may have contributed to the cat biting were brought to the Board’s attention in a letter from the exhibitor. 10.2 It was agreed that the use of sprays was not acceptable in the show hall. However, as the exhibitor was aware her cat could become upset by their use, and she did not withdraw him with knowledge that no preventative action was taken, but instead chose to risk his extreme reaction and a judge or steward being injured as a result, it could not be claimed there were mitigating circumstances. Action: the exhibitor to be informed that the appeal was unsuccessful Office
11. Show safety code 11.1 The Board agreed that flyers on pens were an excellent way to remind exhibitors of show rules and of the sort of bedding and toys suitable for a small pen. 11.2 It was suggested the code needed a little polishing, in particular the word ‘maul’ should be removed, but once this was done it could be circulated to SMs. It could assist if they needed to speak to an exhibitor about sprays or unsuitable beds or toys. Actions: the exhibitor to be thanked, and informed his idea would be acted on JL some revision of the code prior to circulation to SMs LA
12. Judge eligibility for Olympian Classes at multi-breed shows 12.1The November 2016 guidelines gave eligibility to judge the relevant Imperial(s) as the qualification for breed and multi-breed shows. If these shows covered more than two sections then the All-Breed Show Olympian qualification was acceptable. Action: to return to the agenda if any update on this was proposed by a Board member. JL
13. USABCC-GCCF Joint Show 13.1 It was assumed that the club was asking GCCF to run a show in partnership with its own, as GCCFI did in Eire. This was to be able to offer exhibitors a dual-certificate event as an attraction to compete with a TICA show. 13.2 It was agreed that support was desirable, but it was preferable if it could pair with a GCCFI show (if there could be an agreed alignment of certificates), as GCCF did not hold its own shows. It could be deemed as unfair if it did so in one particular region. Action: the situation of shared shows and certificate alignment to be discussed with GCCFI SRO
Page !5 Draft 3 Board 6.3.2018 BD3755 DISCIPLINARY
1. Bye-Law Revision re relationships with other organisations for those with GCCF responsibilities 1.1 The additions of ‘show management’ and ‘promotion’ were added to clarify that an SM was classified with officers, officials and committee members. It was also understood that SMs for other organisations could have a pecuniary interest in a successful show and therefore could be considered as GCCF’s business competitors. Therefore, a conflict of interest could arise if they were in a decision making role within GCCF. 1.2 It was considered that it would be very difficult to define ‘promotion’ and ‘advertising’ was an alternative suggestion. 1.3 It was accepted that these changes would have to go to June Council, but agreed that the Board should consider the wording again at the April Board meeting. Action: to be on the agenda for the April Board meeting JL
2. A matter of concern re use of Breeder Scheme membership 2.1 It was understood that none of those listed in the advertisement was now a member of the Bengal Cat Club which was the sole breed club for Bengals. If that was the case they were not eligible for membership of the Breeder Scheme. It was agreed this should be checked. 2.2 BS membership would be suspended if there was no breed club membership, but those concerned had to be informed they could appeal against exclusion if expelled from or not allowed to join the Bengal CC. Action: the BS members concerned to be informed Office
BD3756 REGISTRATION, TRANSFER & SOP MATTERS
1. Registration policy revisions for the Ocicat & Aztec 1.1 The Genetics Committee had discussed the registration polices and made recommendations to the Board. 1.2 The policy was far too long and complex. It was meant to be a set of instructions to the registrar, and the accompanying information for breeders made it unwieldy. Other breeds incorporated testing schemes in a simpler format and their policy style could be copied. 1.3 It was agreed that all Ocicats and Aztecs imported onto the GCCF register should be tested for unwanted pattern genes and BHD, BHP and Burmese GM2 as requested. 1.4 Testing GCCF Ocicats and Aztecs for the same diseases could be advisory for a period, and a date set for the future when it would be mandatory. This would give breeders chance to test breeding cats gradually without any necessity for immediate use of the genetic register. 1.5 However, there could be immediate implementation if a carrier was found for any disease. Action: to be referred back to the BAC with suggested revisions JL
2. Extension of generations required for the Birman registration policy 2.1 The Birman BAC wanted three generations extended to five throughout the registration policy because of the risk of silver entering the gene pool. 2.2 There was a suggestion that five generations should be mandatory for imported Birmans to allow more extensive pedigree checks, but that should be less necessary if outcrossing with GCCF cats as breeders could make their own checks. Lengthening the period between an outcross and the show bench discouraged outcrossing. 2.3 A preliminary vote was in favour of the policy revision as requested, but it was agreed that the compromise should be put to the Birman BAC Action: the Birman BAC to be contacted JL
3. Revisions to the Chartreux SOP 3.1 The revisions were considered sensible overall (with one spelling error to be noted). 3.2 The one section it was thought needed amendments was that for ‘faults’. • The word ‘humped’ to be replaced with ‘with a bump’ • Alternative wording to be found to replace ‘long or heavy nose’ as this was not sufficiently clear • “General show penalties’ to be replaced by ‘any other defect as listed in the preface to this SOP booklet’. Action: the Breeder Group to be informed JL
4. Oriental White SOP 4.1 The Oriental BAC was planning to seek recognition for a white Oriental that was not a white Siamese (as the Foreign White). 4.2 There was thought to be an imbalance in the number of points allocated for coat colour and coat texture. 4.3 The eye colour could be blue according to the description of the eyes, but blue was not mentioned in the general type standard. 4.4 There needed to be allowance for spots or marking on the heads of kittens, though if retained as an adult these would be a fault, and this needed to be stated. 4.5 The suggestion would be put to the Oriental and Siamese BACs that the Foreign White should be moved to the Siamese Grand Class. Action: feedback to the the Oriental BAC & contact with the Siamese BAC JL
5. The BSH variant re future registration and showing as a BLH by request 5.1 The Genetics Committee had discussed letters from the BSGC and the Northern British LH & SH Cat Club (representing the BLH Breeder Group). It recommended to the Board: • That LH British cats should not continue to be registered as BSH v • That exhibitors who owned a BLH registered as a BSH v could apply for it to be re-designated as a BLH if the owner was also the breeder, or the owner had the breeder’s signed consent.
Page !6 Draft 3 Board 6.3.2018
5.2 It was agreed that the decision made when the BLH achieved preliminary recognition should stand. Breeders could opt for LH kittens to be BLH or BSH v until the BLH were approved for championship status. It was noted that since BLH recognition only 4 breeders (7 kittens) had chosen BSH v. 5.3 By a vote of 9 in favour, with 2 against and 1 abstention, it was agreed that owners could opt for BSH v to become BLH with the breeder’s consent. No individual or the BSH breed was affected, but judges would have the opportunity to handle mature BLH while the breed was at assessment level which was sensible for breed development. 5.4 This would be with immediate effect. Action: the BSGC Chairman and BLH Breeder Group to be informed JL
6. The Korat & Thai registration policy revision 6.1 The K&TBAC wished to take advantage of the recent rule change and enable progeny of Korats from Thailand to be on the show bench in competition more quickly via judge assessment in exhibition with critique classes. If successful application could then be made tor transition to the supplementary register. 6.2 This was agreed. Action: the amended registration policy to go onto the website
BD3757 CLUB & BAC MATTERS
1. Update on club returns issues 1. Mrs Goadby had sent a report to say that just four returns were in so far, three club and one BAC. She had received no further communication from RACCS. 2. It was understood that RACCS had received notice of the club’s suspension of GCCF membership the night before the February Council meeting. The Board was concerned that this had happened and agreed there should be further contact with the club, particularly as emails received seemed to suggest that their accounts had been acceptable the previous year in the format used this time. 3. It was suggested that accounts should be obtained and circulated to FC and this was agreed. Action: RACCS accounts to be presented at the March FC meeting JL
2. Request to defer a seminar 2.1 A request had been received from the Norwegian Forest Cat BAC for the deferment of their seminar for a twelve month period. The difficulties in putting on seminars were understood and this was agreed. 2.2 There was some general discussion on seminars. It was noted that suggestions for combined seminars or GCCF organised seminars had been put forward by the review groups. Action: The NFC BAC secretary to be notified of the decision JL
3. Dispensation request. 3.1It was agreed there was no objection to a member of a GCCF Committee who had now taken a position with TICA attending a final club committee meeting and the AGM where he was standing down. Action: this information to be passed to the enquirer. Office
BD3758 EVENTS
1. The 2018 Supreme 1.1 A committee meeting was planned for 13 March.
2. The National Pet Show 1.2 Mrs Heavens had sent a message to report that she knew this was going ahead, but she had no further details at this stage.
3. The WCC Show 2021 3.1 It would be made clear that judges would be invited on GCCF terms that should be stated with any invitation sent. There would be no payment for judging. 3.2 It was understood that April and May were months that should possibly be avoided, but the event could be held at any other time. INFO
BD3759 ANY OTHER BUSINESS
1. The Board agreed that the 13 day rule was applicable to shows and other public events as stated. This was not to be extended more widely. 2. There was some discussion on the monitoring of judge reports. Some liked a three week reminder, others found it intrusive. It was thought the process should be left manually operated until a new IC/DC secretary was in post.
The meeting finished at 4.35pm with business completed.
NEXT MEETING: WEDNESDAY, 4 April 2018, at 11.00 for 11.15am, at The Kennel Club, Clarges Street, Piccadilly, London
Page !7 Draft 3 Board 6.3.2018 THE GOVERNING COUNCIL OF THE CAT FANCY
Minutes of the meeting of the FINANCE COMMITTEE held on Wednesday, 21 March 2018 at the Conway Hall, Holborn, London
PRIVATE AND CONFIDENTIAL
Present: John Hansson - Chairman (JH) Steve Crow (SC) Maria Chapman-Beer Doreen Goadby (DG) Thomas Goss (TG) Shelagh Heavens (SH)
In attendance: Jen Lacey - Acting Committee Secretary (JL)
The Chairman opened the meeting shortly after midday and welcomed those present. There could not be a prompt start because of train delays for some. ACTIONER FC766 APOLOGIES FOR ABSENCE
1. Apologies had been received from the Vice-Chairman, Sean Farrell INFO
FC767 MINUTES OF THE PREVIOUS MEETING
1. Minutes of 7 February 2017 These had been circulated in advance and were approved on the proposal of MCB, 2nd by SC and were approved unanimously after a check that requested amendments had been made. INFO
2. Matters arising from the previous minutes not on the agenda None.
FC768 DECLARATIONS OF INTEREST None.
FC769 FINANCE
1. Draft of the 2017 accounts from Monahans 1.1 It was thought Monahans were close to completing the accounts, but no date for release had been supplied. 1.2 Stock figures requested had been supplied and information on a donation had been ascertained. Most recently there had been a query re the presentation of capital spending. SC had supplied the agreed formula so it was hoped that they now had all the information needed. 1.3 When Monahans indicated they were ready JH planned to travel to meet the accountant and have preliminary discussions. It was hoped that there would be time for circulation to and comment from FC before they were required for the Board meeting. Action circulation of the accounts to FC when released JH
2. Management accounts on 2017 business to date 1.1 There had been no management accounts prepared for October and November, or the first two months of the year. The Chairman had asked the bookkeeper to provide some figures for FC and she had taken monthly reports directly from Sage and provided balancing statements. 1.2 The 2017 accounts were available for FC members to make some comparisons, but this was not easy as although they were the same figures she had used for the OM, the spreadsheets he presented using them as a basis were not in the same general order and the headings were not the same throughout. 1.3 SC had made an assessment to give a general impression, and his conclusion was that the current financial situation was not good. The income fluctuated, but was more or less as expected in this period of the year. The expenditure was of concern. 1.4 From the detail provided it was obvious there had been an increase in travelling costs to meetings, as there had been more held than usual in this period and fares had risen. It was difficult to assess other major items, although the total was around £9,000. It wasn’t clear whether the gifts for volunteers were included, and whether there were payments connected with IT that the OM would have taken as capital expenditure. 1.5 The depreciation element was also unclear and not presented in the format used previously. Some was shown, but it was noted, for example, that property depreciation was entered for January and not February, and the reason for this could not be ascertained. 1.6 It was agreed that although the results were of of concern proper comparisons could not be made until there was a like for like in the order and headings, and the % forecasts could be compared to the budget predictions and, where greater than expected, indicate the areas of concern. Action: the points raised to be discussed with the bookkeeper. It was hoped she could access the ss and produce results from the pre-set formulae. JH
Page !1 v.2 Finance Committee 21.3.2018
1.7 No volume transaction graphs were available. It was noted from the income report that although the indications were that core business was relatively stable, and at an expected level for the time of year, there was a lot of grouping in the figures provided. Registrations were not split into prefix and non-prefix, nor were imports separate, so again comparisons were very difficult and the no trends could be considered. Action: to ascertain if SRO/the bookkeeper could train HM to produce the graphs from Sage in the same format as previously so comparisons could be made. JH
3. Investment reports 3.1 Mrs Fisher had been asked to provide a report on the investment accounts as it was believed that she was a signatory for both Cambridge & Counties and Aldermore (FC751.5). However, the signatories for C&C were the OM, JH and SC only. 3.2 JH and SC had not received information on access to the account at their home addresses when it was opened, as had been expected at the time the account was opened. It was thought unlikely it had gone to the Office. Therefore it was not known how much this account held and whether the OM had transferred the £40,000 as planned (FC760.3). 3.3 It was agreed that two of the Office staff should be added to the account and that online access should be arranged. A form had been downloaded for this purpose. Action: contact with C&C to make the required changes JH 3.4 The Aldermore account had recently matured and the balance had been rolled over into a new accounts as agreed by the Board. 3.5 Mrs Fisher had provided details for the Aldermore as follows: • Account No 11046924 • 1 Year fixed interest rate, maturing 18 March 2019 • Gross interest 1.49% INF
4. Club loan repayment 4.1 It was known that there had been no further contact with clubs on this matter, and presumed that the figure of £11,500 that was shown against debtors on the balance sheet was the outstanding amount. This would also be visible in the end of year accounts. 4.2 It was agreed that the clubs who had not responded should be contacted again, but acknowledged there could be difficulties because of officer change. 4.3 It thought that as a matter of routine there should be contact made with the clubs to ensure that any change of officer or delegate had been reported to the Office. It should be passed on to clubs that this was best practice to comply with GDPR as those who had retired or withdrawn from a position should not have there personal details associated with it. Action: contact with the clubs via the Office JH
5. GCCF bank account access 5.1 A new bank card had been obtained for use in the Office. It was acknowledged that there should be a limitation on how much could be spent in a single transaction, and if there wasn’t already a max limit needed to be set. 5.2 Protocols for access to Lloyds and Santander needed to be established to ensure that major bills could be paid by BAC, and the accounts could be monitored online. 5.3 A review of the bank accounts needed to be made to ensure it was of benefit to maintain funds in Santander. Action: liaison with the Office on these matters JH
6. Insurance schedule planning for 2018 1.The quote from Gallaghers was due. A director had volunteered to look it and seek alternative quotes from other companies to ensure best value. 2. It was agreed that this was an acceptable way forward. Action: insurance quote to be referred to RF Office
FC770 BUDGET & BUSINESS FOR 2018
1. Revisions to the Business plan following the strategy meeting 1.1 SC reported that Mrs Rainbow-Ockwell had notes he had made and had been hoping to pull them together into a plan that he would review and add to. However, she hadn’t had the opportunity to complete this task yet. 1.2 It was observed that a particular skill set was required in order to produce a plan of the type that had been presented in the previous five years, and if one of the same calibre was required then those who were capable would either have to produce it or accept work that was not of the same standard. Action: continued liaison with SRO SC
2. IT requirements for 2018 2.1 Mrs Rainbow-Ockwll could not be present so this item was not discussed. 2.2 The Board had decided to maintain Leon’s services until the end of June. SRO had recommended this. Action: to be discussed further at the next HR meeting JL
3. Information from business partners 3.1 There had been no recent meetings with any of the business partners. It was known Agria still had some IT issues and Royal Canin had recently made staff changes. 3.2 JH was planning to arrange meetings with both partners within the next few weeks and would confirm when he had definite dates. Action: meetings with parties to be arranged JH
Page !2 v.2 Finance Committee 21.3.2018
FC771 MARKETING & EVENTS
1. Brochure & planning for STAR 1.1 The shows who were trialling the package in the current show year were not being charged, and so far the pilots had proved successful so it could be offered to clubs in from June 2019 at a price. 1.2 FC were happy with the principle that it was a service to clubs, but should cover costs and if there was a small profit it should be invested in further developments. It as also observed that it was a unique service and had been received well by most exhibitors who had used it. 1.3 There were no queries raised on the printing costs listed, but several concerns on the package prices. • More information was requested for how the costs had been calculated • Was there a sufficient charge for Office administration? • 24 hour email and phone support needed better definition - who would be answering when? • How could £45 (the difference between the high and medium packages) cover attendance at a show? 1.4 It was also thought there needed to be detail on what happened when there was a show cancellation. It had to be clear that bank card charges and a small administration charge for Office time would need to be covered. There could not be a full refund of the entry payments. 1.5 There was a concern that if a start was made where the prices were set low and then there had to be a hike it would be disliked by clubs, so it was important to be realistic from the outset. 1.6 It was agreed that there should be an instalment payment plan to pass on entry fees to the clubs. The show could have deposits to pay and some preliminary expenses that it needed to meet. Action: these comments to be passed back to the Office team responsible JL
2. Support for the Supreme Show 2.1The NEC contract was ready to sign and this was required at the end of the week. JH offered to circulate it electronically to any FC member who wished to scrutinise it. Action: to be checked through and signed JH 2.2 SC reported that meeting of the SC Committee had taken place on the 13 March. Tickets were already on sale via the NEC Ticket Office with the current total at £2717.50 2.3 The intention was to cuts costs further and the intention was not to have the overhead signs at £5000 as they were not particularly useful. A quote had been obtained for flags and bases to replace these at £640.40. It was agreed that this was sensible as they would last for 2-3 years. It needed to be checked that they could be stored between shows and transported when needed, with an estimate of costs for this. Action: an enquiry to be made with MF Penning JH 2.4 The request for a proportion of the Agria money to be used as sponsorship had not yet been confirmed by the Board. The Board had not received financial information since November and was not in a position to consider this. Action: to be proposed once the Board was up to date on the finances SC 2.5 There was a lengthy discussion on whether an alteration to the Supreme Show structure would mean entries would be stimulated or decline. The proposal made by the SC Committee was that the number of higher level certificates offered (UK Grand, Imperial and Grand) would decrease from 288 to 110 (adult & neuter). There would be a better balance supported by figures from last year’s entry and fewer classes that were empty or had a sole entrant so providing greater competition. 2.6 It was accepted that this was logical, but there was a risk that would be a perception of loss by exhibitors that would be off-putting at the point of entry. The aim was to encourage exhibitors to attend and it was thought the split of classes was what most looked for. 2.7 It was thought that acquiring two UK Grands at different shows was important and that if there were more competition for these, 1 for adults and 1 for neuters (m&f) per section, it could be justified. 2.8 The idea of permanent title for BOV (including kittens) was liked, but it was thought to use ‘UK’ was confusing. Some alternatives were suggested, but nothing that was liked by all. Action: comments to be passed to the Supreme Committee SC/JL
3. Purchases for the GCCF Stand 3.1 Quotes had been obtained for a folding presentation desk (£299) and a gazebo (£526.67). The GCCF stand that had been used for many years no longer existed. 3.2 It was agreed that both were suitable to present GCCF and could be used at the Supreme and the Pet Show. It was agreed purchase should be recommended to the Board. 3.3 Payment would be from the GCCF account (marketing budget) not the Supreme Show account. Action: to go on the agenda for the next Board meeting. JL
4. National Pet Show requirements for 2018. 4.1 It was reported that the 2018 show would definitely go ahead and the current GCCF team were happy to organise the GCCF presence as previously. It was unknown whether the owner was prepared to continue with the event or had plans that would involve change in the future. 4.2 The invoice for penning and transport had been queried with MF Penning and an answer received. An answer had been received and a decision made to accept it on this occasion, but ensure a written quotation which included a cost for transport in future. Action : A check would be made to ensure the Office had paid once it was authorised. JL
5. WCC 2021 5.1 JH observed that the judges from other organisations who had been invited to the Supreme had been given terms and conditions that made it clear that there was no fee for judging at GCCF events. He was adamant that the same would apply to delegates attending to judge at WCC 2021. 5.2 It was unknown whether WCC would contribute to 2021. He would attempt to find out more when meeting with the organisations in Italy for the 2018 event. He would also explore the possibility of an exhibition to celebrate the anniversary.
Page !3 v.2 Finance Committee 21.3.2018 5.3 The cost of hiring the Vox Centre on the NEC complex would be ascertained. Action: various enquiries to be made JH
5.4 From discussion with the bookkeeper it had been confirmed that payments of £250 had been made from September to C&C to save for the event. However, FC had made the decision to do this in May 2017. Therefore 3 backdated payments (£750) had been authorised recently. INF
FC772 CLUB & BAC MATTERS
1. Club returns for 2016 & 2017 1.1 Mrs Goadby reported that letters had been sent to the clubs who had not completed 2016 returns and their membership was now no longer ‘active’. 1.2 Seven clubs had sent returns so far for 2017. INF
2. RACCS paperwork 2.1 The delegate for the club had complained that she had not been told until the night before that she could not attend the February Council meeting and the Board had expressed concern and referred their accounts to FC for checking. 2.2 Paperwork had been obtained directly from the club for assessment. It was agreed that it was as DG had reported earlier. There was no balance sheet provided with a reconciliation of income and expenditure payments, and this was a requirement of BL5(3a). Therefore the accounts had to be considered as incomplete and the suspension of membership remain in place until this information was received. Action: the club to be informed JL
FC773 STAFF AND OFFICE
1. HR requirements - financial planning 1.1 There had been an interest in the IC/DC post from the member of staff, who was currently covering for the retiring secretary who was ill. It was thought that the advertisement should still be placed after the Easter break and that recommendation would be put to the HR meeting the following week. 1.2 It was also to be recommended that advertising should be as was used to recruit the administrative staff in 2017 as that had attracted a good response. It was thought this was two internet sites and the local newspaper. 1.3 There would also have to be arrangements made for interim cover as it was thought those currently absent might not return to work. Action: These comments to be taken forward to the HR meeting JL
2. Staff bonuses - planning for the method of deterring payment in 2018. 2.1 The Board had discussed bonuses at its March meeting (BD3751.4) and determined that staff changes should be in place before salary increases or bonuses could be considered. 2.2 FC observe that if it was not a good year then there could be little to be shared. Action: the matter to taken forward to the September agenda JL
3. Office equipment report 3.1 A note had been received from the Acting OM. No major concerns were reported, but it was hoped that there could be discussion shortly with JH on possible changes to the phone system. 3.2 At present purchase of the envelope sorter was on hold. It was estimated that it would save staff time, but there no cost/benefit estimate had been made.
ANY OTHER BUSINESS
1. It was reported that recently the Office had sent out invoices for which payment had already been made some time ago. The reason for this would be checked to ensure it wasn’t repeated. There was concern expressed about its effect on the end of year reconciliations.
2. A member of the Board who had spent some time in the Office recently had sent a message to ask for consideration to be given to appointing someone with financial experience when recruiting staff. This person would be managed by FC and directly answerable to the committee. It was agreed that this idea had merit and would be discussed further by HR.
NEXT MEETING: 23 May 2018 in the Artists’ Room of the Conway Hall, Holborn, London at noon.
End of Agenda, with business completed at 3.35pm
Signed ...... Date …………………………. Chairman
Page !4 v.2 Finance Committee 21.3.2018 THE GOVERNING COUNCIL OF THE CAT FANCY
Minutes of the meeting of the FINANCE COMMITTEE held on Wednesday, 29 November 2017 at the Conway Hall, Holborn, London
PRIVATE AND CONFIDENTIAL
Present: John Hansson - Chairman (JH) Maria Chapman-Beer (MCB) Steve Crow (SC) Doreen Goadby (DG) Thomas Goss (TG) Shelagh Heavens (SH)
In attendance: Mark Goadby - Office Manager (MG/OM) Jen Lacey - Acting Committee Secretary (JL)
The Chairman opened the meeting shortly after midday and welcomed those present. ACTIONER FC748 APOLOGIES FOR ABSENCE
1. Apologies had been received from Sean Farrell (Vice-Chairman) who was on holiday. INFO
FC749 MINUTES OF THE PREVIOUS MEETING
1. Minutes of 20 September 2017 These had been circulated in advance and were approved on the proposal of MCB after a typographical correction. INFO 2. Matters arising from the previous minutes not on the agenda 2.1 FC744.4.3 Minimum membership fee for clubs who are full members A check had confirmed that as the levy per member was set at 30p, rather than 40p, the minimum subscription would be £15 for clubs who had a membership below 50. Action: this information to be on the 2018 returns paperwork. MG/DG 2.2 AOB: It was confirmed that the need for countersignatures had been discussed at the November Board meeting, and agreed in principle, although it was necessary to be sure that no cat could be awarded three certificates for a title on the signature of one judge. However, a rewording of the rule would be necessary and the detail of this would be considered at the January Board meeting. Action: rule (Section 2:10) redraft JL
FC750 DECLARATIONS OF INTEREST 1.1 MG & DG not present when the OM’s salary bonus payment was discussed. INFO
FC751 FINANCE
1. Management accounts on 2017 business to date 1.1 The operational accounts continued to present a very positive picture for the business in 2017. 1.2 The income for core business was ahead of forecast and it was noted that the transfer increase was almost double the target set in the previous year’s business plan, up 9% rather than 5%. The sale of pedigrees had also exceeded expectations and was a growth area. 1.3 The OM reported more printing jobs were being done, but they were smaller so the return was less. This was reflected in the 2018 forecast. 1.4 Adjustments shown to the income were refunds made, which could now be identified. Mostly they were a return of fees paid for imports when it was found that the import’s background did not match the breed’s registration policy. Note: the Office had produced up to date information for importers to avoid the necessity for this. 1.5 It was noted with satisfaction that total expenditure had been reduced, and was currently 95% of that for previous year at this time. 1.6 There had been an error in statistics given for calculating the level of the equipment depreciation which explained what appeared to be a substantial increase. This had been corrected. 1.7 It was observed that the number of meetings had increased, causing a rise in associated expenses, and the 2018 budget figures would reflect this. Also, that medals were not purchased so frequently and so the costs involved were significantly reduced. 1.8 The surplus for the year on the operational accounts was substantial and remained satisfactory after depreciation and the Supreme expenses were included.
2. Report on core business with volume graphs 2.1 Prefix registrations were now just about at the same level as those for 2016, and total litter registration was slightly down, though the numbers registered per litter had increased. 2.2 Non-prefix registrations, transfers, imports and prefix applications had improved further, and all totals were ahead of those for 2016, in spite of significant growth in most areas in the previous year.
Page !1 Draft 2 Finance Committee 29.11.2107
2.3 It was noted that with the introduction of licensing, and the fact that the trend was towards more people renting rather than buying property (and possibly not being allowed to keep breeding animals) the core growth was likely to be short rather than long term. Therefore, the need for diversification remained. so that income could be derived from links with other commercial partners and from new business. Action: support for IT show project pilots contact with Zooplus and others to explore possible marketing links OM
3. Investment update 3.1 £75,000 remained on deposit with the Aldemore (maturing March 2018), and payments were being made into the Cambridge & Counties to save for the WCC event in 2021. 3.2 As requested by the Board (BD3718.4) Mrs Fisher had made a check on interest rates and circulated information to FC. The C&C’s 1.75% on a 95 day notice account remained the best deal for savings. 3.3 It was agreed to continue saving as planned, and move surplus money from the current account when possible to benefit from the increased rate. There was no limit set, and as long as the required notice was given there were no penalties for withdrawal. Actions: to monitor the current account and move additional money to the reserves as appropriate OM RF to be thanked JL
4. Club loan repayment 4.1 The loan repaid remained at 68% of the total as there had been no recent contact. 25 clubs had not indicated whether they wished to have their loan returned or leave money with GCCF until a decision was made at a later date. 4.2 It was agreed that the clubs needed to be contacted quickly so that their decision was known before the end of the year so that it could be reflected properly in the 2016 accounts. 4.3 This information would be given to the clubs concerned and a time limit set for a reply. It would then be known whether money held could be invested. Action: efforts to gain responses from clubs to continue OM
5. GCCF bank accounts: a record of details 5.1 There were two GCCF current accounts: Lloyds (frequent use) & Santander (reserves). The signatories for these were: OM (sole signature required) and any two of Mrs Gorvin, Mrs Coombe, the bookkeeper (GCCF staff) and Mrs Marriott-Power and Mr Crow (previous Chairmen and current directors). 5.2 The Aldemore and C&C investment signatories were OM (sole signature required) the Chairman, Mr Crow and Mrs Fisher (current directors) two signatures required. 5.3 There was discussion on whether there should be a limit set for a single external transaction by a sole signatory (although it was noted this would be high if the hall hire for the Supreme was included) and/or there should be a protocol of notification when large amounts were due to be paid. This would give some protection to the company and to the OM. Action: to be referred for Board discussion on the January agenda JL
FC752 BUDGET & BUSINESS ACTION FOR 2018
1. Presentation of the forecast figures for operational management in 2018 1.1 The OM presented a forecast budget with figures based on 2017 outcomes. Most reflected actual amounts achieved for the current year. Some included target rises or expected falls, or showed where savings and planned expenditure increases were anticipated. 1.2 FC made no changes to the income forecast. It was noted that further growth was predicted, with targets for core business increases included. It was observed that the fall in printing jobs was reflected, and that the prediction given for Agria (95%) was based on a levelling off on the growth curve for this income source. 1.3 It was noted that a line for support of the Supreme show had been added to follow the operational accounts to reflect the amount (£25,000) that had been required in the recent years. 1.4 It was agreed that an additional line should be added in to show the amount agreed as gifts for volunteers as this should be transparent, and was neither a donation nor a miscellaneous item. 1.5 Small adjustments to the amounts shown to reflect possible increases were made at: • Marketing & advertising (to include additional Breed Scheme publicity • Meeting expenses • Bank charges. 1.6 The new server had been included for computer hardware depreciation, and the calculation for equipment depreciation had been corrected and allowance made for possible expenditure on a sorter. Action: The approved amendments to be made and the draft budget circulated to the Board OM 1.7 There was discussion on the re-introduction of a regular contribution to the Cat Welfare Trust. Its major project had stalled because of illness in recent years, but it was hoped that this would be completed and new work then started. Action: This to be referred to the Board SC/JL 1.8 The OM was thanked for his work on the budget calculations and presentation. INFO
2. Review of the 2018 Business Plan and project requirements to broaden the business base 2.1 The draft Business Plan was discussed. It was observed that the budget could now be included on page 6. Action: The figures to be sent to the Vice-Chairman 2.2 It was considered that some of the 5 Year Goals (page 4) now seemed unrealistic (2 & 3) or were too vague (6 to give detail of service & 9 to outline the project). Others were near completion (5,7 & 8) and the wording needed to reflect this. 2.3 Therefore some of these could be brought together and two new goals added: to monitor the roll-out of breeder licensing and the provisions of Animal Welfare Act to keep breeders informed; and to deliver a successful World Cat Congress 150th anniversary celebratory show in 2021.
Page !2 Draft 2 Finance Committee 29.11.2107
2.4 The Goal Delivery Plan would need revision in respect of the amendments to the page 4 goals, and it would need to be checked with the Board members and others listed (Dr B Bennett was given as an example) that they were prepared to lead on the allotted responsibility. 2.5 The Strategic Aims and Objectives then needed to be read for anomalies and revised to reflect the goals. It was noted that the repayment of loans was mentioned and this was no longer relevant. Action: SF to be advised where adjustments were required SC 2.6 It was agreed that TICA should be added as a business risk as the organisation was targeting GCCF exhibitors, particularly in some parts of the UK. An assessment needed to be made of possible impact, so that decisions could be taken on risk management. This project would need a leader. Actions: amendments and additions as required SF to be a Board agenda item in January JL
3. IT planning for 2018 - development & maintenance and staffing requirements 3.1 The budget included a substantial provision for IT support in 2018. 3.2 The OM reported that Mrs Rainbow-Ockwell was drafting a paper to be put to the January Board meeting. However, it would contain options, and could only include provisional estimates as it was expected that the Board would need to determine projects so that their outcomes could be costed. This also meant that the staff/volunteer time and necessary resources could not be quantified either. Therefore the final Board decisions on IT needs would not be taken until the March meeting. 3.3 Based on this analysis the OM asked FC to consider extending Leon’s contract with the first level of pay upgrade until the first week in April (short week due the holidays so only days at a additional rate of pay), with either party to give 28 days’ notice of termination. 3.4 It was unanimously agreed that this should be circulated to the Board for approval. Action: the Board to be circulated asap after the meeting OM 3.5 There was discussion of the progress for the pilot for online show entry. It was confirmed that entries were being taken for a joint show and that some small breed shows and at least one other all-breed show had expressed an interest. 3.6 The shows who took part in the pilot would not be charged for the service, but would pay external costs (paper, printing etc.) 3.7 It was anticipated that eventually clubs would be offered service options and would pay for the elements they required, but the procedure for taking online entry payments, and making the appropriate refunds to clubs once costs had been deducted, had still to be finalised. 3.8 It was hoped that ease of online entry which was liked (80% or those registering now did so online), and a choice of options and costs for SMs would support shows. However, this was not a unanimous conclusion. Action: the report to the Board to be on the agenda for the January meeting. JL
4. Events - planning for the marketing budget 4.1 The same provision had been allocated in the budget as in the previous year. This supported the marketing of GCCF as a business via events, and additional funds had been included for the promotion of the Breeder Scheme, once this had been revitalised. Note: Peter Collin had expressed an interest in leading a review. 4.2 It was agreed that it wasn’t necessary at present to increase the amount being set aside for the 2021 event, but this would be reviewed at the end of next year. 4.3 There had been no reply yet to information on the cost of commemorative stamps. 4.4 It had been agreed by the Board that as it was a GCCF show if overseas judges were invited to judge they would be informed in advance they were doing this on GCCF terms (no payment for judging). Action: PO to be contacted again for stamp costs OM
4. Information from from GCCF’s business partners 4.1 There had been no recent meeting with Agria, but the relationship remained good. A levelling off of the income derived from the partnership had been reflected in the budget, and it was acknowledged that there should not be complacency that it would continue to plateau. Pet insurance companies were known to have problems having to increase premiums to support a growing demand for more complex veterinary work, and the possibility of pet ownership declining in the future. 4.2 The transfer incentive had been working effectively for GCCF. It was the intention to argue against reduced support. 4.3 The contract with GCCFI needed to be finalised so that payment before the end of the year could be requested. Action: the contract to be finalised and sent OM
5. Breeder Scheme & Animal Welfare Act requirements 5.1 It was planned that the Scheme would be revised once information on licensing and implementation of the the AWA was finalised. The next Sector Group meeting was 15 December. 5.2 In January Mr Crow and Mrs Fisher would attend a meeting with Lord Gardener (arranged with Cats Protection) to comment on the possibility of a ban on extreme type. It was known that the brachycephalic breeds would be discussed. Note: The Persian BAC had made a first approach to the Kennel Club to learn from the canine research the genetic link between brachycephaly and its impact on individual animals. INFO
FC753 STAFF & OFFICE
1. Staff end of year reviews for bonus recommendations 1.1 MG gave his assessment of the attitude to work of each member of the Office team, the willingness to take on extra responsibility and their commitment to GCCF. He made suggestions on the amount of bonus each should receive and gave a rationale for the comparative amounts. He then left the room.
Page !3 Draft 2 Finance Committee 29.11.2107
1.2 The individual bonuses were discussed. Three were reduced as those concerned had received substantial pay rises during the course of the year. (DG left the room) 1.3 The OM’s bonus was considered and it was agreed that the amount to be recommended would be a slight increase on the previous year. 1.4 The bonus total was just a little higher than that set by the Board earlier in the year. Action: the agreed amounts to be circulated for Board approval so that payments could be made with the December salary. JH
2. Report on the server installation and email upgrades 2.1 MG reported the success of the server changeover and email migration to cloud through Microsoft Office 365. This had not caused problems in the Office and the links to those who worked externally were being completed, and had made a noticeable difference. 2.2 It had taken less time than expected, therefore Systemagic’s charge would be below their estimate. INFO
3. Installation of a third telephone line 3.1 There had been discussions with staff, and it had been agreed to change procedure and route calls differently. 3.2 There would no longer be calls directed to staff in designated roles, but all calls would go to the person on telephone duty for a set period (backed by others if busy with a call.) INFO
FC754 MARKETING & EVENTS
1. Financial planning for the 2018 Supreme Show 1.1 SC now had most of the figures for the costs of the 2017event, although the Agria sponsorship had to be finalised. He noted that he had been surprised by the number of NEC extras, but now that he was aware of each additional item it could be included in the budget for 2018. 1.2 There had been an excellent gate, and although there had been a reduced number of stalls this year the gate size could be used to encourage bookings for 2018. 1.3 A big saving had been made on costs in 2017, but there were others identified for 2018. The rigging would not be used, instead flags and signs would be purchased for ring identification and used for more than one show. It was also intended to source alternative estimates for staging and other high item costs to be sure of best value for money. INFO
2. National Pet Show 2.1 There would be a single event in 2018, held at the NEC in early November. The Board had agreed to continue support as it was a good promotional opportunity and had been enjoyed by those who attended. 2.2 It was accepted that costs would be greater than in 2017 as there would probably be reduced sponsorship. INFO
3. Countryfile Live 3.1 It was suggested that this (a spin-off event of the BBC programme) should be considered as a replacement for the London NPS. It was held at Blenheim Palace in early August, known that the organisers would welcome GCCF participation (with cats) and it would be well publicised. This was acknowledged, but concerns were expressed on security for the cats at a largely outdoor event. 3.2 A stall at Crufts was considered another possibility, as was the Veterinary Fair in London in November each year. Invitations had been received from both. Action: The possibilities for a third event to be referred to the Board in January JL
FC755 CLUB/BAC MATTERS
1. Club & BAC returns for 2016 1.1 Mrs Goadby presented a list of six clubs who had not completed their 2016 returns. Most had made contact, though limited, and supplied some paperwork. It was thought unlikely that one, at least, would continue to function. 1.2 After discussion it was agreed that all should be treated in the same way, with the missing information requested in the next fortnight. If it was not supplied they would be referred to the Board for possible suspension of membership, and informed that this action would be taken. 1.3 DG had drafted a Byelaw amendment that required submission of a completed bank account from each club to support the figures supplied, as reconciliation proved difficult in some cases. One club had declined to provide this evidence as it was not mandatory. FC agreed it was a GCCF responsibility to ensure viability. BL 5 Duties of Member Clubs 3a Every member club shall send to the Council Office before the 1st May in any year:-
A copy of the accounts of the club account which have been examined and signed by a suitable independent person for the previous year in the form of an Income and Expenditure Account with a supporting Balance Sheet, and the completed bank account relevant to the Club Accounts, including an analysis of the subscription income and a statement of paid up members including life members. Action: to be on the agenda for the January Board meeting JL
1.4 It was reported that the 2017 returns would need to be made in the usual format. The system could not yet take input directly from clubs. INFO
2. Report from the Burmese BAC on viability for 2018 2.1 The BAC had submitted draft accounts as requested. These indicated that a small amount of money was owed at the end of the year and after £150 had been received from the three participating clubs one meeting could be funded, but no more unless there were new candidates.
Page !4 Draft 2 Finance Committee 29.11.2107 2.2 It was agreed that the BAC should submit a request for funding ahead of its second meeting if no other income had been received. It was also to be recommended to hold only two meetings each year. Action: the BAC to be informed JL
ANY OTHER BUSINESS
At its meeting the previous day the Disciplinary Committee had suggested that the amount it could levy for fines and costs should be increased, as they had not risen for a number of years and were no longer in commensurate with amount breeders charged for kittens. FC thought it unwise to make any link with kitten prices since these would vary considerably. The present maximum fine was £500 and costs of up to £1000 could be levied. It was agreed to suggest to the Board that the fine should now be set at a maximum of £1000. Action: to be on the agenda for the January Board meeting. JL
NEXT MEETING: 7 February 2018 !5!5!5 in the Artists’ Room of the Conway Hall, Holborn, London at noon.
End of Agenda, with business completed at 4.55pm
Signed ...... Date …………………………. Chairman
Bonuses 2017: Joan £150 Holly £200 Rebecca £200 Lyn £350 Lynn £350 Carole £400 Heather £1250 Mark £3200 Total £6100
Page !5 Draft 2 Finance Committee 29.11.2107 GCCF REGISTRATION POLICY FOR SUFFOLK CATS (Chocolate and Lilac)
GEMS Breed code: SUF b, SUF c
APPROVED OUTCROSSES
A Havana (OSH b), Oriental Lilac (OSH c), Havana Brown/LILAC imported from the CFA or TICA registers.
B Siamese SIA n,a,b, c only for at least 3 generations (NB: It is advised that if such an outcross is planned this should be confined to Siamese of more moderate type if possible)
Russian Blue RUS a
Thai Lilac TAI c
Colourpointed Tonkinese TOS b, c 33
FULL REGISTER
Suffolks which have within the preceding three generations of their pedigrees only Suffolk b or c.
SUPPLEMENTARY REGISTER
A Suffolks which have within the three preceding generations of their pedigree only Suffolks b or c, Havana (OSH b), Oriental Lilacs (OSH c) and/or Havana Brown/LILAC imports from CFA or TICA.
B Suffolk b or c, which have a Siamese (SIA n,a,b,c) and/or a Russian Blue (RUS a) OR Thai Lilac (TAI c) OR Colour pointed Tonkinese (TOS b,c 33) and/or XSH
REFERENCE REGISTER
A Suffolks which have Siamese (SIA n,a,b,c), Russian Blue (RUS a) , Thai Lilac (TAI c), Colour pointed Tonkinese (TOS b, c33) and/or XSH
B Any kitten that are born from SUF x SUF, or SUF x an approved outcross (A or B) that are not themselves chocolate self or lilac self shall be registered as XSH
C Any kittens from a Suffolk and an unapproved outcross, or of Suffolk appearance that have within five preceding generations other than those listed above, shall be registered on the reference as no recognised breed with no progression.
Notes: AS THE BREED IS READY FOR PROMOTION, THE SIA N AND SIA A ARE NO LONGER TO BE USED, ALTHOUGH WHILE THE DEVELOPMENT OF THE SUFFOLK LILAC CONTINUES SIA B AND SIA C WILL REMAIN AS AN OUTCROSS OPTION. THE RUSSIAN BLUE IS ALSO TO BE REMOVED, THIS WILL REDUCE THE NUMBER OF BLACK KITTENS BEING BORN AS REQUESTED BY THE BOARD.
IT MUST ALSO BE NOTED CATS ON THE GENETIC REGISTER( THOSE CARRYING OVERSTAMPING) ARE NOT SUITABLE TO USE FOR OUTCROSSING.
It is also a sensible option to indicate that the suggested type of any Siamese used should be more moderate, though this could only be guidance as it would be impossible to monitor to enable enforcement.
GCCF Thai Lilacs (TAI c) and also Colourpointed Tonkineses are more moderate outcrosses than the Siamese and these could be confined to the same colours, e.g. TOS b and c 33. This completely eliminates the Burmese gene.
It is important to remember, it is not envisaged that outcrosses will be used on a regular basis and are only there to allow potential to widen the gene pool if and when necessary. Therefore the option is open for some who many want to go a different route to improve the diversity of their bloodlines, whilst staying within the confines of what the Registration Policy allows. No one is ever forced to make us of the outcross unless they so wish.
In principle till such time as Suffolk are in a position to be ready for promotion to allow as much diversity as possible in the early days of the breed development, they would like to retain the imported SIA n,a,b and c to be used for the breeding programme with a view to having SIA n & a removed when the breed is promoted
2. BAER testing - all white cats used for breeding should have normal hearing, so for all cats registered active, and to be registered active in future, will need a certificate to prove they hear normally in both ears to have progeny registered.
3. Progressive Retinal Atrophy (PRA) - this is a condition in which young kittens go blind by the age of about 15 weeks. Any cat imported into the UK must be tested negative for PRA before it can be registered on the Active Register. This provision is advisory from the approval of this registration policy by the GCCF and will be mandatory from 20 th June 2018.
BREEDING REGISTERS
As well as the registers listed above, the Breeder can also control the Exotic for breeding only, by using the following three additional registers.
Active Register On this register the breeder has stated the cat is suitable for breeding. The Cat/Kitten can also be shown in the relevant breed classes at GCCF shows if it is on the Full or Supplementary Registers as above. Kittens produced may be registered with no restrictions (unless any are imposed by written agreement with the breeder), provided that the stud chosen is suitable according to the Registration Policy for the colour/pattern.
Non-Active Register At the time of registration, the breeder only may elect to put kittens from one litter on the Non-Active Register. The GCCF will not subsequently register progeny from this cat. Only the breeder may ask for a cat previously registered on the Non-Active register to be transferred to the Active Register. Cats placed om the Non-Active register may be shown as Kittens, Entire Adults or Neutered Adults in the relevant championship classes at GCCF shows providing they are on the Full or Supplementary Register for their breed. They can also be shown in the Pedigree Pet section of GCCF shows.
Supplementary Register – Genetics Register (Active) Exotics from any mating where a recessive gene (Note 4), will or could be passed on, that is needed for a specific breeding programme, but that might be undesirable in other breeding programmes. Cats can be transferred from this register on production of a valid gene test certifying that the offspring are either non-carriers of the gene or are recognised specimens of the initial breeding programme. These cats may be shown at GCCF shows.
Note 4 – Only for use with genes where a DNA test is available. The Joint Rex Breed Advisory Committee Registration Policy for LaPerm (LPL, LPS) Approved by Council [Date]
Approved Outcrosses: Somali, Abyssinian, Ocicat, Aztec, Asian Shorthair, Tiffanie, Burmese and Tonkinese, plus variants of these breeds, and Registered Domestic Shorthair/Longhair All other breeds are listed as non-approved. Note: cats on the Genetic Register are not suitable to use for outcrossing.
Full Register LaPerms which have within the preceding three generations only LaPerms and in the fourth and fifth generations only LaPerms, LaPerm Variants, Somali, Abyssinian, Ocicat, Aztec, Asian Shorthair, Tiffanie, Burmese and Tonkinese, plus variants of these breeds and Domestic Shorthair/Longhair.
Supplementary Register LaPerms which have within the preceding five generations only LaPerms, LaPerm Variants, Somali, Abyssinian, Ocicat, Aztec, Asian Shorthair, Tiffanie, Burmese and Tonkinese, plus variants of these breeds and Domestic Shorthair/Longhair. Note: No parents, grandparents or great grandparents of cats on the Supplementary Register can be unregistered or unknown when a cat is first registered. Therefore, Registered Domestic Shorthair/Longhair cats can only appear in the third generation (great grandparent) and their unregistered or unknown Domestic Shorthair/Longhair ancestors are permitted in the fourth and fifth generations. (See Reference Register 4 Note 2 for information on the possibility of a change from the Reference to Supplementary Register when a cat of good breed phenotype is an adult.)
Reference Register I 1. LaPerm Variants which have within the preceding five generations only LaPerms, LaPerm Variants, Somali, Abyssinian, Ocicat, Aztec, Asian Shorthair, Tiffanie, Burmese and Tonkinese, plus variants of these breeds, and Registered Domestic Shorthairs/Longhairs and their unregistered or unknown Domestic Shorthair/Longhair ancestors. 2. LaPerms which have unregistered or unknown Domestic Shorthair/Longhair ancestors of Registered Domestic Shorthairs/Longhairs appearing in the second or third preceding generations shall be registered on the Reference Register. NB. When kittens with one or both parents registered on the Reference Register are, under this Registration Policy, eligible to be registered on the Supplementary Register it is recommended that the person registering these kittens requests such registration and encloses documentary evidence of the five generations required. If this is not done the kittens may be registered on the Reference Register. NOTE: Chinchillas (PER ns 12 64) permitted in background of Asian SH/Tiffanie pedigrees are also permitted in fourth and fifth generations of LaPerm pedigrees.
Reference Register II 3. 1. All LaPerms with non-approved breeds within five preceding generations, including all cats resulting from matings between LaPerms and any breed other than those listed above as acceptable in LaPerm pedigrees shall be registered on the Reference Register as ‘no recognised breed’. 4. 2. All cats resulting from matings between LaPerms and any other rex coated breed will have no breed number and will be over-stamped ‘not recommended for breeding’. Their progeny will remain permanently on the reference register. 5. 3. Any cats of LaPerm appearance, either Rex or normal-coated, with Sphynx or Lykoi ancestry will be registered on the Reference Register and be over-stamped ‘must not be used for LaPerm breeding’. No progeny will ever be recognised or registered as LaPerms or LaPerm Variants.
NOTE 1: Chinchillas (PER ns 12 64) permitted in background of Asian SH/Tiffanie pedigrees are also permitted in fourth and fifth generations of LaPerm pedigrees.
NOTE 2: LaPerms with Oriental SH, Oriental LH, Siamese or Balinese cats in their pedigrees, registered prior to 1st June 2008, will continue to be registered as LaPerms, as will their progeny in succeeding generations. After 1st June 2008 the progeny of LaPerms mated to Oriental SH, Oriental LH, Siamese or Balinese will be registered on the Reference Register as ‘no recognised breed’.
NOTE 2 1: In accordance with GCCF Rules, Section 1, rule 1g, before the registration of any white LaPerm or white LaPerm Variant on the active register, a BAER or OAE certificate of freedom from deafness for the cat to be registered must be supplied to the GCCF. For identification purposes cats must be micro chipped prior to testing.
Note 2: In accordance with GCCF Rules, Section 1, rule 12c ii, the LaPerm Registration policy stipulates that cats (and their progeny) with registered parents who conform sufficiently to the breed phenotype, as defined by the Standard of Points, may be re-allocated to the Supplementary Register from the Reference Register and so be eligible for competition in GCCF shows. The opinion of at least three Full Judges of the breed would be required in support from occasions when the cat is shown as an adult in exhibition with critique classes.
Rationale with dispensation request
Name has two imported LaPerms, which are currently unable to be registered with GCCF but she wants to support GCCF and the clubs by putting them on exhibition. So far she has been unable to do this.
The breed has very limited numbers in the UK and we want to encourage breeders to actively exhibit and to promote the breed and to increase the numbers being bred and shown. The revised registration policy we have circulated within the BAC will expedite the registration process once it is agreed by Council, however in the meantime we would like to request that the Board agrees to these cats, which are in all respects good examples of the breed, being on exhibition.
Sally Tokens (Chair JRBAC)
KORAT AND THAI REGISTRATION POLICY
25.2.2018
A. FULL REGISTER
1. Blue Cats shall be registered as Korat (KOR) on the Full Register only if three generations (both their parents and the two preceding generations) are registered as Korat with Full or third generation Supplementary Registration.
2. Lilac self and blue and lilac pointed cats shall be registered as Thai Lilac (TAI c) Thai Blue Point (TAI a 33 ) and Thai Lilac Point (TAI c 33) respectively if three generations (both their parents and the two preceding generations) are registered as Thai cats or Korats with Full, third generation Supplementary registration, or Korats with Supplementary Registration as at B2,3,4. Note: Lilac pointed cats, reference registered prior to June 2016, solely because this was an unrecognised colour/pattern, are deemed to have full or supplementary registration when registering descendants. (or if they are shown).
B. SUPPLEMENTARY REGISTER
1. Korats and Thais with two parents which are registered Korat or Thai, but where either or both parent(s) are first or second generation Supplementary Register or third generation Reference Register, shall be registered as Korat or Thai on the Supplementary Register.
2. Blue cats with a parent which is registered as "Thai Lilac" shall be registered as Korat (KOR) on the Supplementary Register. The registration certificate of all such cats to be overstamped "CARRIES THE CHOCOLATE GENE". The registration certificates of subsequent blue offspring of such cats to be overstamped "MAY CARRY THE CHOCOLATE GENE", until cleared by genetic test*.
3. Blue cats with a parent which is registered as "Thai Blue Point" shall be registered as Korat (KOR) on the Supplementary Register. The registration certificates of all such cats to be overstamped "CARRIES THE SIAMESE GENE" and the registration of their offspring to be overstamped "MAY CARRY THE SIAMESE GENE", until cleared by genetic test*.
4. Blue cats with a parent which is registered as Thai Lilac Point, (as in Section C2) shall be registered as Korat (KOR) on the Supplementary Register. The registration certificate of all such cats to be overstamped "CARRIES THE CHOCOLATE GENE" and "CARRIES THE SIAMESE GENE". The registration certificates of subsequent offspring to be overstamped "MAY CARRY THE CHOCOLATE GENE" and "MAY CARRY THE SIAMESE GENE", until cleared by genetic test*.
C. REFERENCE REGISTER
1. Korats from Thailand with an unregistered parent or parents shall be placed on the Reference Register. An application may be made for their progeny to be placed on the supplementry register if considered to be of a satisfactory breed phenotype by three Korat Full Judges when shown as an adult in ‘exhibition with critique classes’ at GCCF shows. This will enable them to be shown in competition in breed and higher certificate classes. (see GCCF Rules Section 1:12cii & 17a)
2. Cats with any other registered breed, or any unregistered cat, within three generations (other than those allowed for in paragraph C1, shall be placed on the Reference Register as XSH without a breed designation. (Genetic testing schemes page 2)
GM1/GM2 GANGLIOSIDOSIS TESTING SCHEME
A. ACTIVE REGISTER
Korats or Thai cats may be registered on the active register, at the breeder’s request, only if:
1. They have themselves been tested normal for GM1 and GM2 gangliosidosis. Veterinary Certification of test results is required*.
2. Both parents have been tested normal as in A1. Certification of test results is required*.
3. They are from parents deemed normal because of the results from the testing, as A1 of cats on every pedigree line in previous generations. Pedigree line in this case refers to both parents or 4 grandparents, 8 great grandparents, 16 great-great-grandparents and so on, or any combination of the same which is inclusive of both the sire's and dam's ancestors.
Note: Condition 3 applies when the ancestors are recorded on the GCCF computer. Imports onto the register must comply with either 1or 2. The submission of the test certificate(s) is required with the application for registration, or the import will be registered as at B2.
B. GENETIC REGISTER
1. Korats or Thai cats which have been genetically tested as carriers of GM1 or GM2 gangliosidosis shall be registered on the Genetic Register, or on the Non-Active Register if so requested by the breeder.
2. Korats or Thai cats which are not eligible for registration on the Active Register shall be registered on the Genetic Register, or on the Non-Active Register if so requested by the breeder.
3. Offspring of cats registered on the Genetic Register may only be registered on the Active Register if they have themselves been tested genetically tested as normal for GM1 and GM2 gangliosidosis*.
4. All other offspring of cats registered on the Genetic Register shall be registered on the Genetic Register, or on the Non-Active Register if so requested by the breeder.
* Breeders who wish to prove their cats clear of carrying hereditary disease, or recessive colour/pattern genes, must have cats that are uniquely identifiable at the time of testing by microchip or tattoo; the number of which is noted on the cat's own veterinary records. This number must be submitted to the laboratory performing the test, and to GCCF when requesting register transfer or removal of overstamping.
The rationale for the addition is to take advantage of the change in GCCF Show Rules and enable progeny of Korats from Thailand to be on the show bench in competition more quickly. This will enable them to be seen and have their quallity judged against others. It should encourage the use of import bloodlines and breed development generally.
AUSTRALIAN MIST
AUS (formerly Breed 85)
The Australian Mist is a well-balanced cat of foreign type, with no tendency to extremes in any of its characteristics. Both males and females have well sculpted facial features creating an open generous expression. The males are usually slightly larger than females. Full muscle development, desired coat texture and eye colour are normally not achieved until 2 years of age. In character they are alert, active and intelligent with a very friendly disposition.
Head - Forms a moderately short balanced wedge with gently rounded contours that tapers to a blunt muzzle with good width at the jaw hinge and well defined whisker pads. Allowance should be made for jowls in entire males. The cheeks should be rounded and of good breadth and in proportion to the breadth of the skull. The nose is broad, moderately short and of uniform width. In profile, the nose shows a gentle dip. The chin should be firm and of good depth and form a vertical line from nose leather to the bottom of the chin.
Ears - Moderately large in size, broad at the base with rounded tips and in profile should have a slight forward tilt. They should be set well apart so that the outer line of the ears continues the angle of the upper part of the face. Allowance should be made for correctly shaped but over-large ears in kittens where the head size and shape is still developing.
Eyes - Large and lustrous, the upper lid is gently curved the lower lid is a fuller, more generous curve, set wide apart and at a slightly oblique angle to give a soft, open, gentle expression. Colour can be any shade of green. Allowance should be made for kittens where the eye colour is still developing
Body - Medium to large in length and size, feeling substantial and muscular and heavier than it appears. The chest should be broad and gently rounded. The back has a broad arc over a rounded rump.
Legs & Paws - Legs are slender yet proportionally strong, hind legs slightly higher than forelegs. Paws are neat and oval in shape.
Tail - Long and thick with minimal taper to a rounded tip and should balance the body, reaching to the shoulder when curled gently around the side of the body.
Coat Texture - Short to medium in length, with a texture that is dense and resilient with some degree of undercoat. Top coat feels smooth and silky, displaying a glossy shine indicative of good health and condition.
Coat Pattern - The pattern of the Australian Mist is distinct and a key feature of the breed. The “misted” effect is caused by agouti invasion of the overlying darker pattern and has been deliberately selected for to give the overall impression of a pattern softened at the
AUS Standard of Points Revised November 2017 1 edges and merging slightly into the agouti ground. All markings are delicate, though distinct from the paler agouti ground, which provides a misted background.
Spotted - An unbroken line runs back from the corner of the eye to meet a broken line running from the corner of the mouth. Markings on the forehead form an intricate letter “M” with complex scarab behind it and extending into lines over the back of the head and down the neck. Chest may show a series of broken or unbroken necklaces. Spine lines may be broken or unbroken. Markings on the body are formed of symmetrical spots of any size or shape covering the sides, flanks and tummy. Elongated spots or bars on the legs are acceptable. Paws may be spotted on top. The undersides of paws and hocks are of the pattern colour. The tail should have a ringed pattern with a solid tip of the darker colour.
Marbled - While derived from the classic tabby pattern, marbling should show well defined swirled patches or streaks on the shoulders, sides and flanks, not symmetrical but giving the impression of marble. On the forehead there should be an "M" and a skull cap with an unbroken line running from the outer corner of each eye and pencilling on the cheeks. There should be four parallel lines running over the top of the head and down the neck. The chest shows a series of broken or unbroken necklaces which extend from the shoulder pattern. Both spotted and marbled cats have spotted tummies. Irregular shaped banding on the upper legs, incomplete smaller bands and spots on lower legs and feet and the underside of the paws and hocks in darker pattern colour. Broad bands of dark pattern colour along tail, with a darker tip of a solid colour.
Coat Colour - In all cases the overall colour should be rich and warm, paler on the under- parts of the body and with darker rufus tones on nose, cheeks and ears present even in the pale colours. Chocolate, Lilac, Cinnamon (Gold) and Fawn (Peach) coloured kittens are very much paler than adults, with the rufus tones dominating the body markings. Full colour develops in an adult cat of approximately 2 years old
Brown - (Genotype AA BB/Bb/Bb1 cbcb DD/Dd)Seal brown markings against a warm pale beige agouti ground. Nose Leather: Brick red outlined in brown. Paw-pads: Brown
Blue - (Genotype AA BB/Bb/Bb1 cbcb dd) Bluish-grey markings against a warm oatmeal to pale mushroom agouti ground Nose Leather: Pink outlined in blue. Paw-pads: Blue
Chocolate - (Genotype AA bb/bb1 cbcb DD/Dd) Warm milk chocolate markings against a warm pale beige agouti ground Nose Leather: Pinkish-brick outlined in chocolate. Paw-pads: Chocolate
Lilac - (Genotype AA bb/bb1 cbcb dd) Dove grey markings against a delicate pale pinkish mushroom agouti ground Nose Leather: Pale pink outlined in dove grey. Paw-pads: Dusty pink
AUS Standard of Points Revised November 2017 2
Cinnamon (Gold) - (Genotype AA b1b1 cbcb DD/Dd) Rich golden cinnamon markings against a warm very pale cinnamon agouti ground Nose Leather: Pinkish brick outlined in bronze. Paw-pads: Pink
Fawn (Peach) - (Genotype AA b1b1 cbcb dd) Pinkish fawn markings against a warm pale mushroom agouti ground Nose Leather: Pale pink outlined in salmon pink. Paw-pads: Pink
Caramel - The colour will vary according to the base colour from a cool bluish beige to a warm honey brown against a pale beige ground. A metallic sheen should be evident particularly over the top of the head, up the hocks and around the paw pads, this may be less noticeable in kittens. Blue Based: (Genotype AA BB/Bb/Bb1 dd cbcb Dm) Coat Colour: Darker blue with a bluish beige hue & blue grey metallic tabby markings. Nose Leather: Bluish grey. Pawpads: Bluish grey with plum overtones Lilac based: (Genotype AA bb/b b1 cbcbdd Dm) Coat Colour: Warm taupe toned with blue grey metallic tabby markings. Nose Leather: Pinkish grey. Paw-Pads: – Pinkish grey with muted plum tones
Fawn/Peach based: (Genotype AA b1b1 cbcbdd Dm) Coat Colour: Warm bright honey brown with blue grey metallic tabby markings. Nose Leather: Pinkish fawn. Paw-Pads: - Pink almost without pigment
Condition - Cats should feel firm and muscular and of good weight for size.
Temperament - The Australian Mist is an even-tempered cat, any tendency to aggression should be penalised.
Withholding Certificates and First Prizes in Kitten Open Classes for:
1. Small or fine boned adults
2. Body that is too cobby or oriental in shape
3. Small or close set eyes
4. Round or oriental shaped eyes
5. Shallow or long skull
6. Small or upright ears
7. Whippy tail
8. Lack of weight, poor muscle tone and/or condition
9. White toes or white marks/spots anywhere not in colour description
10. Blue, Amber or Orange eye-colour
AUS Standard of Points Revised November 2017 3
11. Incorrect tabby pattern, colour or ground colour
12. Coat which is woolly or single/thin with no resilience or too long
13. Any defect as listed in the preface to this SOP booklet
14. Extremely aggressive behaviour
Faults:
1. Pinched muzzle in adults
2. Slight bony excrescence at end of tail
3. Distinct bump on nose or definite Roman nose
AUS Standard of Points Revised November 2017 4
1
Standard of Points
The Australian Mist is a well-balanced cat of moderate foreign type, with no tendency to extremes in any of its characteristics. Both males and females have well sculpted facial features creating an open generous expression. The males are usually slightly larger than females, with more developed facial characteristics and musculature. Full muscle development, desired coat texture and eye colour are normally not achieved until 2 years of age.
HEAD: The head is wedge-shaped, broad and moderately short with gently rounded contours from both side to side and front to back. The curve at the back of the skull flows smoothly into a well-defined neck of medium length and in proportion to the body. Allowance should be made for jowls in entire males.
CHEEKS: Rounded and of good breadth and in proportion to the breadth of the skull. The junction of the nose, cheeks and inner corner of the eyes form a definite depression on either side of the bridge of the nose.
JAWS/FOREFACE: Jaws are broad at the jaw-hinge and taper to a blunt muzzle. Nose leather and chin are flanked by well-defined whisker-pads such that the nose leather, chin and whisker pads give the impression of a four-leaf clover when viewed from the front. The desired balanced open, generous expression is achieved when the whisker-pads and jaw area of the foreface approaches the same breadth as the width between the outer corners of the eyes.
NOSE/PROFILE: Nose is broad, moderately short and of uniform width. In profile there should be a concave curve below the line of the eyes and a convex curve above that line flowing into the curve of the forehead, the two parts of the curve being of equal length. No distinct nose break.
CHIN: Level with the upper jaw such that the chin forms a vertical line from the nose leather to the bottom of the chin; firm and of sufficient breadth when viewed from the front to complement the nose leather.
EARS: Moderately large, wide at the base with rounded tips and tilted slightly forward; spaced well apart such that the outer edges of the ears continue the line of the wedge flowing up from the cheeks, and with rounded top of head of generous proportion between.
EYES: Large and lustrous, the upper lid is gently curved the lower lid is a fuller more generous curve, set wide apart and slightly obliquely to give a soft, open gentle expression. Desired colour delicate shades of green from chartreuse through to aquamarine. In kittens the colour develops from various shades of gold, generally with a green outline, therefore allowances must be made for age and development.
RevisedAusMistSOPAugust2011 2
BODY: Medium to large in length and size, feeling substantial and muscular and heavier than it appears; chest broad and round. The back has a broad arc over a rounded rump, which is distinct from the more obvious curve over the shoulder blades and flowing into the well-defined neck.
LEGS & PAWS: Legs are slender yet proportionally strong, hind legs slightly higher than forelegs. Paws are neat and oval in shape.
TAIL: Long and thick with minimal taper to a rounded tip, well furred and should balance the body, reaching to the shoulder when curled gently around the side of the body.
COAT TEXTURE: Short to medium in length, texture is dense and resilient with some degree of undercoat, the overall feel being plush, ‘moss’ like with some resistance and should display a glossy shine indicative of good health and condition.
COAT PATTERN: The pattern of the Australian Mist is distinct and a key feature of the breed. The “misted” effect is caused by agouti invasion of the overlying darker pattern and has been deliberately selected for to give the overall impression of a pattern softened at the edges and merging slightly into the agouti ground. All markings are delicate, though distinct from the paler agouti ground, which provides a misted background.
SPOTTED: An unbroken line runs back from the corner of the eye to meet a broken line running from the corner of the mouth. Markings on the forehead form an intricate letter “M” with complex scarab behind it and extending into lines over the back of the head and down the neck. Several broken or unbroken necklaces on the upper chest and neck. Spine lines may be broken or unbroken. Markings on the body are formed of symmetrical spots of any size or shape covering the sides, flanks and under-parts. Elongated spots or bars on the legs. Tail is evenly ringed with a solid tip of the pattern colour. Paws may be spotted on top, undersides of paws and hocks are of the pattern colour.
MARBLED: The marbling consists of symmetrically placed patches of the darker pattern colour, broken internally with blotches of lighter colours, on a pale ground. Margins between ground colour and patches may be uneven, but should be clearly delineated. Ground colour has uneven margins along the spine. Head shows dark lines from the corner of the eye, below the eye and below the jaw to meet mid-cheek below the ear. Markings on the forehead form an “M” shape with a coronet, the central apex of which reaches to between the ears. From the coronet, four parallel lines run over the top of the head and down the neck. The body shows marbled pattern on shoulders, sides and flanks, the flow of the pattern is horizontal, not vertical. Dark spine-line from the mid-point of the rib-cage to the base of the tail bordered by two bands of lighter colour. Belly spotted with a least two rows of rather heavy elliptical spots. Chest shows a series of broken or unbroken necklaces which extend from the shoulder pattern. Irregular shaped banding on the upper legs, incomplete smaller bands and spots on lower legs and feet. Underside of paws and hocks in darker pattern colour. Broad bands of dark pattern colour along tail.
RevisedAusMistSOPAugust2011 3
COAT COLOUR: In all cases the overall colour should be rich and warm, paler on the under- parts of the body and with darker rufus tones on nose, cheeks and ears present even in the pale colours. Chocolate, Lilac, Cinnamon (Gold) and Fawn (Peach) coloured kittens are very much paler than adults, with the rufus tones dominating the body markings. Full colour develops in an adult cat of approximately 2 years old.
BROWN: (Genotype AA BB/Bb/Bb1 cbcb DD/Dd) Seal brown markings against a warm pale beige agouti ground. Nose Leather: Brick red outlined in brown Paw-pads: Brown
BLUE: (Genotype AA BB/Bb/Bb1 cbcb dd) Bluish-grey markings against a warm oatmeal to pale mushroom agouti ground Nose Leather: Pink outlined in blue Paw-pads: Blue
CHOCOLATE: (Genotype AA bb/bb1 cbcb DD/Dd) Warm milk chocolate markings against a warm pale beige agouti ground Nose Leather: Pinkish-brick outlined in chocolate Paw-pads: Chocolate
LILAC: (Genotype AA bb/bb1 cbcb dd) Dove grey markings against a delicate pale pinkish mushroom agouti ground Nose Leather: Pale pink outlined in dove grey Paw-pads: Dusty pink
CINNAMON (GOLD): (Genotype AA b1b1 cbcb DD/Dd) Rich golden cinnamon markings against a warm very pale cinnamon agouti ground Nose Leather: Pinkish brick outlined in bronze Paw-pads: Pink
FAWN (PEACH): (Genotype AA b1b1 cbcb dd) Pinkish fawn markings against a warm pale mushroom agouti ground Nose Leather: Pale pink outlined in salmon pink Paw-pads: Pink
CONDITION: Cats should feel firm and muscular and of good weight for size.
TEMPERAMENT: The Australian Mist is an even tempered cat, any tendency to aggression should be penalised.
RevisedAusMistSOPAugust2011 4
SCALE OF POINTS:
HEAD CHEEKS JAW/FOREFACE NOSE/PROFILE CHIN EARS 20 POINTS
EYES 10 POINTS
BODY LEGS & PAWS TAIL 20 POINTS
COAT TEXTURE 10 POINTS COAT PATTERN 15 POINTS COAT COLOUR 15 POINTS
CONDITION & TEMPERAMENT 10 POINTS
TOTAL 100 POINTS
Withholding Certificates and First Prizes in Kitten Open Classes for:
1. Small or fine boned adults 2. Body that is too cobby or oriental in shape 3. Small or close set eyes 4. Round or oriental shaped eyes 5. Shallow or long skull 6. Small or upright ears 7. Whippy tail 8. Lack of weight, poor muscle tone and/or condition 9. White toes or white marks/spots anywhere not in colour description 10. Blue, Amber or Orange eye-colour 11. Incorrect tabby pattern, colour or ground colour 12. Coat which is woolly or single/thin with no resilience or too long 13. Any defect as listed in the preface to this SOP booklet 14. Extremely aggressive behaviour
Faults:
1. Pinched muzzle in adults 2. Slight bony excrescence at end of tail 3. Distinct bump on nose or definite Roman nose
RevisedAusMistSOPAugust2011 Chartreux CHA General Type Standard
GENERAL DESCRIPTION
The Chartreux is a medium shorthair French breed Ears: Medium size, set high on the head, broad at with a large robust well-proportioned muscular the base with slightly rounded tips. body. It is renowned since antiquity for its hunting Body: Semi-cobby, sturdy with broad shoulders prowess and its dense greyish blue slightly woolly and a deep chest. Medium length with a strong coat. They are extremely supple and agile cats, bone structure and dense powerful musculature. and the qualities of strength, unrivalled The neck is short, thick and muscular. Females are intelligence and adaptability, enabled them to significantly smaller, but still robust and well- survive in the wild for centuries. The Chartreux muscled. has a gentle but seldom used voice and is calm and affectionate. The eyes are one of its most Legs: Medium length with strong bone structure endearing features. Males are much larger than and powerful muscles, particularly in males. females and slower to mature. Paws: Medium size and oval in shape. After WWI, some French breeders became Tail: Medium length, flexible, thicker at the base interested in preserving this ancient breed for tapering to a rounded tip. posterity. They put together a breed standard based on the detailed descriptions by the 18th Coat: A distinctive feature of the breed. Medium- century naturalists Linnaeus and Buffon. They short, dense, slightly woolly in appearance with a were careful to utilize only the cats that bred true ‘breaking look’ and a resilient undercoat. Silkier, to that standard. The show cats from the 1930s thinner coat is permitted on females and cats could be Grand Champions in shows today, which under two years of age. is unusual in the cat fancy, as many breeds have Colour: All uniform shades of greyish blue are changed significantly in that time. acceptable, slate grey nose leather, blue lips and
rose-taupe pads. Allowances should be made for DETAILED DESCRIPTION ghost barring on kittens and tail rings on cats
Head: Broad with rounded contours. The cheeks under two years of age. are full and the jowls, which are larger on males, make it look wider at the base than at the top. The Faults: Nose break, snubbed or upturned nose, profile has a gently concave curve at eye level long or broad muzzle, almond shaped eyes, with a high forehead and a flat plane between the tipping and any other defect as listed in the ears. The nose is straight, broad and moderately preface to the GCCF SOP booklet. long. Withhold all awards for: Green eyes, eyes with a Muzzle: Narrow in relation to the overall width of green circle, white locket, and any cat showing the head, not long nor pointed, with full whisker three or more of the faults above. pads and a firm chin, giving a sweet smiling expression. SCALE OF POINTS
Eyes: Large, round, open and expressive with the Head and ears 30 outer corner pointing slightly upward, set Eyes 10 moderately wide apart with the colour varying from yellow to copper. In kittens allowances Body, legs and tail 30 should be made for maturing eye colour. Coat and colour 30
TOTAL 100
19 February 2018
Chartreux CHA General Type Standard
COMMENTS ABOUT THE PROPOSED CHANGES
These main changes, highlighted in blue, have been made on request by judges at recent shows. - In the ‘Head’ section, the first part has been re-worded with ‘trapezium’ excluded. - The ‘Coat’ section has been re-worded with ‘texture’ excluded.
Other changes in blue - The breed number has been replaced with the GEMS code. - ‘Round’ has been added to the ‘Eye’ section. - Feet has been replaced with Paws.
Changes in yellow and green - ‘Silkier, thinner coat is permitted on females and cats under two years of age’. has been added to the ‘Coat’ section. - ‘Allowances should be made for ghost barring on kittens and tail rings on cats under two years of age ’ has been added to the ‘Colour’ section. - In the ‘Faults’ section ‘stop’ has been replaced with ‘break’ and ‘almond shaped eyes’ and has been added. - The text highlighted in green is just slightly re-worded without changing the description.
Text removed - The colour range in the ‘Colour’ section.
As work is now in progress to create a Breed Standard app, we hope that these changes can be approved in time.
Yours sincerely Goran Nilsson Chartreux Cat Club UK
Northern British Longhair & Shorthair Cat Club
President Mrs V Brooks Vice President Mr G Gow
Secretary Chairperson
Caroline Prout Brian McColl [email protected]
6 April 2018
The club would like to apply to the board to make changes to the Standard of Points of the British Longhair.
Under General Type Standard – Nose – Should now read as follows,
Nose - The nose itself should be moderately short, broad and straight. In profile, a rounded forehead should lead to a moderately short, straight nose with a nose break which is neither too pronounced nor too shallow
We have added the word moderately to safeguard against extreme type & keep the health of the breed to the forefront.
We would also like Mrs E Culf added to the list of approved judges for the British Longhair.
At our up & coming show on the 25 August 2018 we would like to provide Chartreux Assessment classes and ask the Board for their approval.
Yours sincerely,
On Behalf of the Club
Caroline Prout