CITY COUNCIL MEETING AGENDA
City Council Chambers 4488 Red Bluff St Shasta Lake, CA 96019
Tuesday, October 16, 2018
The Brown Act prohibits the Council from taking action on any item not placed on the Agenda in most cases. The Brown Act requires any non-confidential documents or writings distributed to a majority of the City Council less than 72 hours before a regular meeting to be made available to members of the public at the same time they are distributed.
Should supplemental materials to be evaluated in the decision making process be made available to the members of the legislative body at the meeting, seven (7) copies must be provided to the City Clerk who will distribute them.
Councilmembers are encouraged to contact the City Manager prior to the meeting with questions or concerns regarding any item on the Agenda so that their questions and concerns can be adequately addressed at the meeting.
Agenda packets are available for public review at City Hall, 4477 Main Street, Shasta Lake, CA during normal business hours of 7:00 a.m. to 4:00 p.m. weekdays, excluding holidays.
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (530) 275- 7407. Notification 48 hours prior to the meeting is requested to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).
1.0 6:00 PM CALL TO ORDER – REGULAR MEETING
Statement for the record of Council members present Pledge of Allegiance Invocation
2.0 AWARDS AND RECOGNITIONS
Proclamation for Domestic Violence Awareness Month, October 2018. Page 4
3.0 COMMUNICATIONS
3.1 a) Presentations
Page 5 Outside Agency Donation Reports for: Shasta Lake Shasta Lake Food Pantry Shasta Lake Gateway Library Shasta Lake Chamber of Commerce
b) Information items (Follow-up on public comment topics for information only. These items are not Page 6 subject to debate or action.) Receive staff report on status of Homelessness and Unlawful Camping topic. Receive staff report on Trap, Neuter, and Release topic. Receive staff report on crosswalks on Highway 151.
3.3 Public Comment Period: This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. Speaker forms are available from the City Clerk, 4477 Main Street, Shasta Lake, on the City’s website, or at the back of the meeting hall. If you have documents to present to members of Council, please provide a minimum of seven copies.
3.4 Commission/Committee/Outside Agency Reports
4.0 CONSENT AGENDA NOTICE: The items listed under the Consent Agenda are considered routine business and will be voted on together by one motion unless a Council Member requests a specific item to be removed and discussed separately.
4.1 Minutes of the October 2, 2018 regular meeting. Page 12
4.2 Resolution to accept the Cascade Boulevard Improvements 2018 Project and Page 14 authorize the filing of a Notice of Completion.
4.3 Resolution accepting Grant Agreement and approving a supplemental Page 16 appropriation in the amount of $59,994.00 for the City of Shasta Lake Hazardous Fuel Treatment Project, funded by the State of California, Department of Forestry and Fire Protection (CAL FIRE) California Climate Investments Fire Prevention Grants Program (Standard Agreement 5GG17204).
4.4 Resolution accepting the Cash and Investment Report for period ending Page 51 September 30, 2018.
5.0 PUBLIC HEARINGS
6.0 REGULAR AGENDA
6.1 Discussion and possible action on a Resolution to award the HSIP Safety Page 57 Guardrail Upgrade Project Design Professional Services Contract to GHD Inc. of Redding, CA in the amount of $215,431.71 and approve a total not to exceed of $230,000.00 to allow for a contract contingency.
6.2 Discussion and possible action on a Resolution authorizing the City Manager to Page 76 appoint City Surveyor(s).
7.0 COUNCIL/STAFF REPORTS/COMMENTS
7.1 Staff Comments/Reports
7.2 City Council Comments/Reports • Brief reports by members of the Council regarding correspondence, events and/or meetings attended, and upcoming meetings/events. • Suggestions for future agenda items. • In compliance with Assembly Bill 1234, Council will report of attendance at conferences/meetings/events where expenses are reimbursed by the City.
8.0 ADJOURNMENT Meetings are broadcast on the Wednesday following the meeting at 6 pm and the following Friday at 2 pm on Charter Channel 181. Videos of Meetings are also available on-line through the City website www.cityofshastalake.org Agenda Packets are also available on the City’s website. PROCLAMATION Domestic Violence Awareness Month October 2018
WHEREAS, the crime of domestic violence violates an individual’s privacy and dignity, security and humanity, due to systematic use of physical, emotional, sexual, psychological, and economic control and/or abuse, including abuse to children and the elderly; and
WHEREAS, domestic violence not only affects those who are abused, but also has a substantial effect on family members, friends, co-workers, and the community at large. Children who grow up witnessing domestic violence are among those most seriously affected by this crime. Frequent exposure to violence in the home not only predisposes children to numerous social and physical problems, but also teaches them that violence is a normal way of life - therefore, increasing their risk of becoming society's next generation of victims and abusers; and
WHEREAS, the impact of domestic violence is wide-ranging, directly effecting individuals and society as a whole throughout the United States and the world, and the citizens of Shasta County have consistently identified domestic violence as a major community health problem; and
WHEREAS, many individuals and organizations in Shasta County have come together to provide hope and assistance for all members of families torn apart by domestic violence, as well as providing prevention education for everyone in our community;
NOW, THEREFORE, BE IT RESOLVED that the Shasta Lake City Council hereby proclaims the month of October 2018 as Domestic Violence Awareness Month in Shasta Lake, in recognition of the important work done by domestic violence programs and encourages all citizens to speak out against domestic violence, actively participating in and supporting the local efforts of One SAFE Place and the Shasta County District Attorney’s Office to assist victims of these crimes in finding the help and healing they need and to work toward the prevention, and ultimately the elimination, of domestic violence.
DATED this 16th day of September 2018.
LARRY J. FARR, Mayor
4 3.1 Report and Recommendations Reviewed and Approved
______City Manager
AGENDA ITEM City Council Meeting
TO: John N. Duckett, Jr., City Manager
FROM: Kathie Reid, Admin Assistant
DATE: 10/16/2018
SUBJECT: Outside Agency Donation Reports FY 2018-2019
FILE NO: F-200-060-000
RECOMMENDATION:
Presentations By:
Shasta Lake Shasta Lake Food Pantry Shasta Lake Gateway Library Shasta Lake Chamber of Commerce
BACKGROUND
The City of Shasta Lake provides annual donations to various outside agencies for services that will be utilized towards the benefit of our community. Council has requested periodically to receive written/verbal reports on the expenditure status of the donated funds. Staff notified various agencies of the schedule council meeting. These agencies will have a member report on the status of funding expenditures.
FISCAL IMPACTS:
None
ATTACHMENTS:
None
DISTRIBUTION:
City Council
5 Report and Recommendations 3.2 Reviewed and Approved
City Manager
CITY COUNCIL AGENDA ITEM
TO: Mayor and Council Members
FROM: John N. Duckett, Jr., City Manager
DATE: October 11, 2018
SUBJECT: Informational Item – Homelessness and Unlawful Camping.
RECOMMENDATION:
Information only.
BACKGROUND:
An individual spoke during the public comment period at the October 2, 2018, City Council meeting regarding homelessness and unlawful camping within the City due to recent activities. Staff has been working on a coordinated effort regarding these topics. Upon the completion of gathering additional information, staff will provide an update to the City Council at the November 6, 2018, City Council meeting.
FISCAL IMPACTS:
• None
ATTACHMENTS:
• None
DISTRIBUTION:
• City of Shasta Lake City Council
6 Report 3.2 (2) Reviewed and Approved
City Manager
CITY COUNCIL AGENDA ITEM
TO: Mayor and Council Members
FROM: John N. Duckett, Jr., City Manager
DATE: October 11, 2018
SUBJECT: Informational Item - Trap, Neuter, and Release (TNR).
RECOMMENDATION:
Information only.
BACKGROUND:
Three individuals spoke during the public comment period at the October 2, 2018, City Council meeting regarding Trap, Neuter, and Release (TNR) of cats around the City.
This topic has been covered at the Council several times in the past. It is not a program staff would recommend.
FISCAL IMPACTS:
• None
ATTACHMENTS:
• City Attorney letter regarding TNR
DISTRIBUTION:
• City of Shasta Lake City Council
7 8 9 10 Report 3.2 (3) Reviewed and Approved
City Manager
CITY COUNCIL AGENDA ITEM
TO: Mayor and Council Members
FROM: John N. Duckett, Jr., City Manager
DATE: October 11, 2018
SUBJECT: Informational Item – Crosswalks on State Route Highway 151 (Shasta Dam Blvd.)
RECOMMENDATION:
Information only.
BACKGROUND:
An individual spoke during the public comment period at the October 2, 2018, City Council meeting regarding possible safety improvements of several crosswalks on State Route Highway 151 (Shasta Dam Blvd.). Specifically, that the crosswalks are dangerous, vehicles do not stop, or do not see pedestrians in the crosswalks due to poor lighting.
Shasta Dam Blvd. is a State Highway controlled and maintained by the California Department of Transportation (Caltrans). Staff contacted Caltrans regarding the complaints. Caltrans cites few incidents/accidents reported for the crosswalks in questions that would trigger immediate funding. However, Caltrans will collect data for the crossings and develop some cost estimates for improvements.
FISCAL IMPACTS:
• None
ATTACHMENTS:
• None
DISTRIBUTION:
• City of Shasta Lake City Council
11 MEETING OF THE CITY OF SHASTA LAKE CITY COUNCIL
MINUTES OF THE REGULAR MEETING HELD TUESDAY, OCTOBER 2, 2018 AT THE CITY COUNCIL CHAMBERS, 4488 RED BLUFF ST, SHASTA LAKE, CALIFORNIA
1.0 6:00 PM CALL TO ORDER - Regular Session
Mayor Farr convened the regular meeting at 6:05 PM Council Members present: Farr, Kern, Morgan, Powell, Watkins Council Members absent:
2.0 AWARDS AND RECOGNITIONS None
3.0 COMMUNICATIONS
3.2 Public Comment :
Pete Stiglish, Sarah Steiner, and Don Neptune all spoke regarding cat colonies and TNR (Trap, Neuter and Release) programs.
Gary Bowman spoke regarding concerns about homicides and fires on Black Canyon.
Joyce Ide spoke regarding the upcoming Walk to School event on October 10, 2018.
Ann Morningstar spoke regarding public health and the trauma created by the recent fires.
Steve Morgan stated that his Shasta County Board of Supervisor office suffered damages due to a leak and his phone and computer were not operating for a few weeks. He provided his contact information for anyone wishing to speak to him.
Kim Smith spoke regarding concerns about pedestrian crossings on Shasta Dam Blvd.
3.3 Commission/Committee Reports:
4.0 CONSENT AGENDA
4.1 Minutes of the September 18, 2018 regular meeting.
4.2 Resolution CC-18-70 accepting the Churn Creek Bridge Methacrylate Deck Seal Project and authorizing the filing of a notice of completion.
Motion/Vote By motion made/seconded (Kern/Watkins) and carried, the consent agenda was approved.
12 5.0 PUBLIC HEARINGS:
5.1 Public Hearing and possible action on Fiscal Year 2018-2019 Spending Plan for State funds of $100,000 received under the Citizens Options for Public Safety (COPS) Program.
Mayor Farr opened the public hearing. Gary Bowman commented on our crime rate being low due to the working relationship with have with our Sheriff’s Department.
Motion/Vote By motion made/seconded (Morgan/Watkins) and carried, Resolution CC-18-71 was approved.
6.0 REGULAR AGENDA:
6.1 Discussion and possible action on a Resolution approving a supplemental appropriation in the amount of $26,000 from the Parks Plant and Facilities Connection Charges fund for the Vallecito Tennis/Pickleball Court Improvement Project.
Gary Bowman, Parks and Recreation Commissioner, reported that the commission was in support of this project and the benefits it will bring to the community.
Motion/Vote By motion made/seconded (Morgan/Kern) and carried, Resolution CC-18-72 was approved.
7.0 COMMUNICATIONS
7.1 City Manager John Duckett informed council that a meeting had taken place to discuss the issues with homelessness in the city and that an item would be coming before the council for discussion at the next meeting.
7.2 Councilmembers reported on recent events and meetings they attended.
8.0 ADJOURNMENT
With no further business to come before the City Council, Mayor Farr adjourned the meeting at 7:33 pm.
______TONI M. COATES, CMC, City Clerk
13 Report and Recommendations 4.2 Reviewed and Approved
City Manager AGENDA ITEM City Council
TO: Mayor and City Council Members
FROM: Jeff Tedder, City Engineer
DATE: October 3, 2018
SUBJECT: Authorization to file a Notice of Completion Cascade Boulevard Improvements 2018 - Bid No. 2018-03
FILE NO.: S-070-120-009
RECOMMENDATION:
Staff requests that the City Council consider accepting the project as complete and authorize the filing of a Notice of Completion for the Cascade Boulevard Improvements 2018 project.
BACKGROUND:
On June 19, 2018, the City Council approved resolution CC18-41 authorizing the City Manager to enter into a contract with Northwest Paving, Inc. for the purposes of performing the above project.
Staff has determined that the work specified in the contract has been completed and is in substantial conformance with the Plans and Specifications. Therefore, staff recommends that the Council accept the Project and authorize the filing of a Notice of Completion at the Shasta County Recorder’s Office.
FISCAL IMPACTS:
Total project construction cost: $385,696.30
ATTACHMENTS:
Resolution
DISTRIBUTION:
City Council
14 RESOLUTION CC 18-xx
______
A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL TO ACCEPT THE CASCADE BOULEVARD IMPROVEMENTS 2018 PROJECT AND AUTHORIZE THE FILING OF A NOTICE OF COMPLETION ______
WHEREAS, the City entered into a contract with Northwest Paving, Inc. for the performance of the Cascade Boulevard Improvements 2018 project; and
WHEREAS, Northwest Paving, Inc. has completed the project to the satisfaction of City staff.
NOW, THEREFORE BE IT RESOLVED THAT the City of Shasta Lake City Council hereby accepts the Cascade Boulevard Improvements 2018 project as complete and authorizes staff to file a Notice of Completion with the Shasta County Recorder’s Office.
PASSED, APPROVED, AND ADOPTED this 16th day of October, 2018, by the following vote:
AYES: NOES: ABSENT:
LARRY J. FARR, Mayor
ATTEST:
TONI M. COATES, CMC City Clerk
15 Report & Recommendation Reviewed and Approved 4.3
City Manager
AGENDA ITEM City Council Meeting
TO: John N. Duckett, Jr., City Manager City Council
FROM: Jessaca Lugo, Assistant City Manager
DATE: October 3, 2018
SUBJECT: Request for Grant Acceptance and Supplemental Appropriation in the Amount of $59,994 for State of California Department of Forestry and Fire Protection (CAL FIRE) California Climate Investment Fire Prevention Grant Program FY 17-18
FILE: G-100-013-003
SUMMARY
Staff asks for Council consideration to adopt a resolution approving funding acceptance and supplemental appropriation in the amount of $59,994 for Hazardous Fuel Reduction efforts funded by CAL FIRE California Climate Investment Fire Prevention Grant Program FY 17-18
BACKGROUND
In June 2018, the City of Shasta Lake submitted an application to the State of California Department of Forestry and Fire Protection (CAL FIRE) California Climate Investment Fire Prevention Grant Program for funding in the amount of $59,994 to be used for fuel reduction efforts in specified areas of the City.
History of Grant Program: In effort to reduce the risk and damage from wildfires, the California Department of Forestry and Fire Protection (CAL FIRE) announced the availability of local fire prevention grant funding. The program is part of CAL FIRE’s California Climate Investments (CCI) which will increase carbon storage and sequestration in forestlands through a variety of objectives including wildfire prevention. The 2017-2018 California budget allocated up to $195 million for the Fire Prevention and Forest Health Programs. Attached are the Grant Awards for the 17-18 grant cycle.
CAL FIRE’s Fire Prevention Grants Program provides funding for local projects and activities that address the risk of wildfire and reduce wildfire potential to forested and forest adjacent communities. Funded activities include hazardous fuel reduction, fire planning, and fire prevention education with an emphasis on improving public health and safety while reducing greenhouse gas emissions.
The City of Shasta Lake submitted two grant applications for the following projects: 17-FP-SHU-0001 Removal of Dead / Dying Trees (Lake Blvd area) - $ 250,000 – Not Funded* 17-FP-SHU-0120 Hazard fuel reduction projects within the City of Shasta Lake $59,994 - Funded 16 *staff did reach out to CAL FIRE to reconsider project due to the severe fire threat to the community during the Carr Fire and Summit City Fire. No Response
FISCAL IMPACT
The City has received the Grant Agreement (5GG17204) from the State of California CAL FIRE Program. Funds will be reimbursed as they are expended up to $59,994 plus $6,000 of in-kind matching funds.
ATTACHMENTS
FY 2017-2018 FP Grants Award List City Council Resolution CC18-XX
DISTRIBUTION
City Council
17 RESOLUTION CC 18-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE ACCEPTING GRANT AGREEMENT AND APPROVING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $59,994.00 FOR THE CITY OF SHASTA LAKE HAZARDOUS FUEL TREATMENT PROJECT, FUNDED BY THE STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) CALIFORNIA CLIMATE INVESTMENTS FIRE PREVENTION GRANTS PROGRAM (STANDARD AGREEMENT 5GG17204).
WHEREAS, the City of Shasta Lake has received Grant Agreement 5GG17204 dated with the State of California Department of Forestry and Fire Protection (CAL FIRE) California Climate Investment Fire Prevention Grant Program in the amount of $59,994.00 for the purpose of implementing hazard fuel reduction projects within the City of Shasta Lake; and
WHEREAS, the California Department of Forestry and Fire Protection Grant Agreement 5GG17204 was received on October 2, 2018 and active until June 30, 2020; and
WHEREAS, the awarded grant funds were received after the FY 18/19 budget was adopted; and
WHEREAS, the City Council authorizes the City Manager to execute said agreement and any other necessary documents including invoices pertaining to the grant.
WHEREAS, this project is funded from the following project fund:
Revenue Account: 05-670 - $59,994 Expenditure Account: 05-08-000-5780 - $ 59,994
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake hereby approves a supplemental appropriation in the amount of $59,994 and hereby authorize the City Manager to execute all necessary documents pertaining to the grant.
PASSED, APPROVED, AND ADOPTED this 16th day of October 2018 by the following vote:
AYES: NOES: ABSENT:
______LARRY J. FARR, Mayor
ATTEST:
______TONI M COATES, CMC, City Clerk
18 FY 2017-2018 CAL FIRE Fire Prevention Grants Program Grant Tracking Project Title/ Amount Organization Number Description Requested Fire Prevention Education Forestry Challenge The Forestry Challenge is an academic 17-FP-AEU-0031 Forestry Educators Incorporated competition for high school students in $ 51,556 technical forestry and current forestry topics.
Lake Tahoe Wildfire Prevention and Preparedness Education and Outreach Campaign This project will strengthen public outreach and 17-FP-AEU-0083 Tahoe Regional Planning Agency $ 59,950 education on the multijurisdictional Tahoe Fire and Fuels Team about wildfire risk and wildfire prevention.
Living With Wildfire 2019 This project will produce updated versions of 17-FP-BDU-2030 Mountain Rim Fire Safe Council the Living with Wildfire fire prevention and $ 89,037 preparedness magazine for the mountain area in 2019 and 2021. WUI Firewise Education Program The program aims to reduce wildfire risk to the 17-FP-BTU-0070 Butte County Fire Safe Council 88,216 habitable structures in the WUI with $ 143,195 Firewise education for youth, adults and special needs residents. Building Capacity through the Humboldt County Prescribed Burn Association 1) providing prescribed fire training for The Regents of the University of volunteer fire departments; 2) continuing to 17-FP-HUU-0116 California, Agriculture and Natural provide workshops for private landowners on $ 286,689 Resources, Cooperative Extension the benefits of prescribed fire; 3) developing burn plans for units on private lands.
19 Mayacamas Fire Prevention Education Signage One sign is a fire danger sign to replace an outdated sign at Mayacamas Fire Station #1 17-FP-LNU-0012 Mayacamas Fire Safe Council located at 3252 Trinity Road. The additional 4 $ 5,000 signs are to promote Defensible Space and would be placed adjacent to existing Fire Danger signs along Trinity and Cavedale roads. MVFSC Community Outreach and Education expanding our community education and outreach efforts to assist our community with some of the following: Reconstruction strategies which can harden a home and make it more resilient to wildland fire, Rain harvest Dry Creek Lokoya Volunteer Fire and storage capabilities for better fire 17-FP-LNU-2055 $ 49,500 Department response, Defensible space requirements and strategies to increase and maintain it, evacuation strategies and routes, financial assistance for proper construction and maintaining defensible space.
Community Wildfire Preparation Videos program consists of instructional presentations designed to educate landowners in Mariposa County and other Sierra Nevada Counties on Mariposa County Resource 17-FP-MMU-0028 how to manage their land to reduce wildfire $ 96,440 Conservation District danger caused by heavy vegetation, tree mortality, and climate change.
Marin County Living With Fire Education Program Project will expand upon and distribute a print education program in Marin County, with the 17-FP-MRN-0103 FIRE Safe MARIN goal of reaching all property owners and $ 71,288 residents in the Wildland Urban Interface (WUI) in all SRA and LRA jurisdictions in Marin (approximately 42,000 properties).
20 Valley Center Community Wildfire Education This project will continue and build on an ongoing program of community seminars and classes where residents are taught by preparedness, survival and recovery professionals to: a) construct and maintain the defensible spaces around their homes and businesses and harden their homes and surrounding structures against fire and ember impingement Greater Valley Center Fire Safe 17-FP-MVU-0023 b) Maintain adequate supplies of food, water $ 3 1,180 Council and other necessities to be able to ride out an emergency. c) To have the skills and plans to be able to evacuate safely and maintain contact with family members. d) To have the information they need to recover from the event and return to normal life.
Placer County Fire Prevention Education Program The Fire Prevention Education Program would Placer County Resource 17-FP-NEU-0092 provide the necessary coordinator time, $ 86,357 Conservation District contractors, supplies and tools to implement a comprehensive Fire Prevention Education Program. Encouraging the use of prescribed fire in the central Sierra Nevada The grant will offer an educational program on prescribed fire for private landowners to The Regents of the University of encourage its use for fuels reduction. The 17-FP-NEU-0095 California, Agricultural and Natural grant will develop educational materials about $ 51,016 Resources, Cooperative Extension prescribed fire, and host 12 introductory and advanced workshops on the use of prescribed fire to manage forest and rangelands
21 Homeowners Guide to Fire in Santa Barbara County This project will provide education and resources for citizens to have an action plan through a comprehensive reference guide for Cachuma Resource Conservation 17-FP-SBC-0021 individual homeowners, homeowner’s $ 12,866 District associations, landowners, land managers and local agencies to use to prepare for wildfires and help mitigate the potential impacts following wildfires.
Wildland Fire Reduction Communication Grant The City would like to obtain mobile messaging boards that can be placed in strategic locations during emergencies, Red Flag Warnings and other emergencies. The boards would allow City of Pismo Beach Fire critical information to be put out to visitors and 17-FP-SLU-0143 $ 46,871 Department residents that do not rely on power or multi- media platforms. This information will provide evacuation center information, high risk behaviors to avoid during Red Flag Warnings, and actions to take to better prepare the public for emergencies.
Tehama-Glenn Fire Safe Council Fire Prevention Education Program This grant will collaboratively reduce hazardous fuels thus number of ignitions of wildfires and ultimately reduce greenhouse gas emissions through increased awareness, knowledge, ownership, and application; Glenn County Resource Wildland-Urban Interfaces (WUI) will be 17-FP-TGU-1018 $ 164,684 Conservation District informed that meeting CAL FIRE Defensible Space Inspection criteria by having fire resistant landscaping and hardening of structures is key to reducing wildfire emissions, and reduces costs association with catastrophic fires.
22 Fire Prevention Planning El Dorado County Integrated Western Slope Fire Plan and Vegetation Management Strategy This project will update and amend the 17-FP-AEU-0072 El Dorado Fire Safe Council Western El Dorado County Community Wildfire $ 139,208 Protection Plan”(2017) that identifies the wildfire risk to residents and assets and defines specific prioritized projects to mitigate the risk. Butte County CWPP Funding and Implementation Project This project will facilitate the development of a collaborative planning process, implement an extensive local and watershed scale data program, develop interactive maps, and decision support tools and workspaces to Sacramento River Watershed 17-FP-BTU-0044 enhance stakeholder engagement, tactically $ 475,206 Program implement fire prevention efforts, and provide data, information, and tools to build capacity, secure and leverage funding, and develop a strategic planning process to fund and implement the Butte County CWPP.
Kern County CWPP The purpose of this project is to create a new, 17-FP-KRN-2004 Kern County Fire Department comprehensive, Community Wildfire Protection $ 9 3,333 Plan (CWPP) for all of Kern County’s wild land areas. Kern River Valley Communities Protection Project This proposed project would improve and 17-FP-KRN-2007 Kern County Fire Department expand, as well as develop fuel treatment $ 1,0 14,720 areas in order to provide protection to the communities within the Kern River Valley.
Kern County Chipper Days The purpose of this project is help Kern County 17-FP-KRN-2019 Kern County Fire Department residents create and maintain defensible space $ 213,000 around their homes.
23 Guidance for Sustainable Defensible Space Landscaping in the SMMNRA and southern California The purpose is to improve resource Resource Conservation District of conservation values and resistance of 17-FP-LAC-0146 the Santa Monica Mountains $ 356,085 structures to wildfire loss for developed (RCDSMM) properties in the SMMNRA by improving management by homeowners of their defensible space zone.
East Sonoma Pre-Attack Map The goal of the project is twofold. The first being to update the map with structures and 17-FP-LNU-1011 Schell-Vista Fire Protection District addresses that have been added since the $ 15,000 map was first produced. The second is to add a QR code so the document can be shared electronically.
SMFD Planning The purpose of this project is to develop a Wildfire Mitigation Plan for Southern Marin Fire Southern Marin Fire Protection 17-FP-MRN-0045 Protection District (SMFD). SMFD is located in $ 53,680 District southern Marin County (just across the Golden Gate Bridge, and north of San Francisco).
Remote Wildfire Cameras and Meteorological Sensors the purpose is to purchase remote wildfire sensing pan-tilt-zoom and stationary cameras 17-FP-ORC-2057 Orange County Fire Authority (NIR and RGB) and associated meteorological $ 90,000 sensors installed on peaks and high points throughout Orange County to assist in the detection of wildfires.
Town of Los Gatos General Plan Update The proposed project is the update to the Safety Element of the General Plan of the 17-FP-SCU-0113 Town of Los Gatos Town of Los Gatos. This document covers the $ 124,153 entirety of the Town and its sphere of influence, over 7,000 acres and 4,000 residential structures.
24 Central Calaveras Fire and Rescue District Wildland Fire Pre-Attack Plan: Phase 2 Phase 2 will again create a multifaceted tool designed to help reduce response times, increase situational awareness, enhance the public and responder’s safety and support Calaveras Foothills Fire Safe tactical operations; thereby contributing to a 17-FP-TCU-1007 $ 50,451 Council reduction of habitable structure and community infrastructure loss, environmental damage and associated greenhouse gas emissions, due to wildland fire.
Glenn County Community Wildfire Protection Plan Update for Community Protection Projects This proposed Project will ensure GHGs are addressed in Glenn County. With collaborating partners, this Project will identify local fuels reduction projects that would reduce wildfire Glenn County Resource and greenhouse gas emissions through a multi- 17-FP-TGU-1017 $ 53,924 Conservation District stakeholder collaboration process; projects with larger GHG benefits will ultimately rise to the top of the CWPP priorities, creating a focused approach to implementing projects and reducing the risk of wildland fires to habitable structures and communities.
Tulare County CWPP The purpose of this project is to create a new, Tulare County Resource 17-FP-TUU-0005 comprehensive, Community Wildfire Protection $ 99,949 Conservation District Plan (CWPP) for all of Tulare County’s wildland areas. Fuel Reduction Patterson Ranch Fuel Reduction The project will link with other fuel break projects to the southwest, which are also identified in CWPP49 ((Logtown Fire Safe 17-FP-AEU-0020 El Dorado County Fire Safe Council $ 525,980 Council (LT-10, currently proposed, formerly called LT-1) providing a regional defensible space network.
25 Turtle Rock Park Biomass Collection Site The project is a continuation of the Turtle Rock Park Biomass Collection site which serves communities in eastern Alpine County. The facility provides a location to collect green 17-FP-AEU-0026 County of Alpine $ 120,810 waste and biomass that is cleared from private property to create defensible space and thereby reduce wildland fire risk.
El Dorado County Western Slope Chipping and Green Waste Disposal Program The program is designed to assist and encourage all residents on the western slope of the county to create and maintain defensible 17-FP-AEU-0073 El Dorado County Fire Safe Council $ 449,470 space around their homes and driveways. This includes removal of branches from dead and dying trees to reduce the ladder fuel.
PPCFSC Weber Creek Fuels Reduction The SP-1b & SP-1c Fuel Break Project (SP- 1bc) is the last portion of a series of completed El Dorado County Fire Safe shaded fuel breaks. In total, the projects 17-FP-AEU-0085 $ 624,880 Council consist of 4.56 miles of fuel reduction treatment along the south ridge of the Weber Creek drainage.
Fire Adapted 50 PHII - El Dorado Cooperative Wildland Fire Prevention Strategy Activities in this project will include pre-and Georgetown Divide Resource post-treatment descriptions of site conditions 17-FP-AEU-1026 $ 1,957,000 Conservation District and Project results relative to vegetative conditions and wildfire hazard reduction goal accomplishments.
Mitchell Mine Watershed Protection -- Phase2 The purpose of the project is to reduce the risk of wildfire and protect habitable structures by 17-FP-AEU-1027 Amador Fire Safe Council constructing a strategically-placed 10.4 mile $ 1,017,239 long/300 foot wide fuel break totaling approximately 380 acres.
26 Sly Park Vegetation Management Project The Sly Park Vegetation Management Project proposes to reduce vegetation in a fuel reduction zone of 118.5 acres and nearly 10 mile(s) long by 100 feet wide along the 17-FP-AEU-2043 El Dorado Irrigation District $ 403,425 perimeter of Jenkinson Lake and 75 feet wide along both banks of the three primary tributaries in the Sly Park Recreation Area (SPRA) in Pollock Pines, El Dorado County.
Camp5/Flume 46 Vegetation Management Project The El Dorado Irrigation District (EID) 17-FP-AEU-2044 El Dorado Irrigation District $ 280,500 proposes the Camp 5/Flume 46 Vegetation Management Project to reduce the risk of wildfire at both facilities. Weber Lake Vegetation Management Project The Weber Lake Vegetation Management Project proposes to reduce hazardous fuel 17-FP-AEU-2045 El Dorado Irrigation District $ 1,279,080 vegetation along the north side of Weber Reservoir.
Eastern Alpine Communities Fuels Reduction & Curbside Chipping The proposed project elements Fuels Reduction and Curbside Chipping are 17-FP-AEU-2065 Alpine Fire Safe Council conjunctive and supportive to achieve $ 1 12,136 Defensible Space clean up as well as reduction and abatement of broader fuels treatments on properties in the Wildland Urban Interface [WUI]. SRA Hazardous Tree Mitigation Program The SRA Hazardous Tree Mitigation program will focus on the removal of dead, dying and/or 17-FP-BDU-0055 Big Bear Fire Authority diseased trees within the SRA area, that have $ 75,000 been determined to pose a significant threat to public safety.
2018 Community Hazardous Fuels Reduction Projects The goal of this project is to encourage Arrowhead Communities Fire Safe homeowners to create the defensible space 17-FP-BDU-1010 $ 100,000 Council around their homes to reduce the spread of wildfire in the WUI and create the necessary space for firefighter protection and safety.
27 Hazardous Tree Removal 2019 This project will provide financial assistance for the removal of approximately 525 hazardous 17-FP-BDU-2014 Mountain Rim Fire Safe Council $ 287,134 trees (dead or dying) for property owners in the Wildland Urban Interface communities.
Community Chipping Program 2019 This project will assist homeowners who aren’t easily able to manage the removal of slash 17-FP-BDU-2015 Mountain Rim Fire Safe Council $ 189,945 generated in creating defensible space, while providing enhanced fire safe education to the same. Transformation Ministries/Thousand Pines Shaded Fuel Break This project will create a 58 acre shaded fuel break removing approximately 580 tons of 17-FP-BDU-2076 Transformation Ministries $ 1 3,946 woody biomass. The project will protect 2 approximately 7500 habitably structures in the Crestline area.
Reducing Fuel Load to Manage Wildfire Risk at Jacks Peak County Park, Monterey, California This project will remove fuels in the form of dead and dying trees, downed vegetation, and Monterey County Resource ladder fuel vegetation in a 3-tiered buffer 17-FP-BEU-0147 Management Agency: Parks approach around existing Park roads and $ 116,789 Department maintenance facilities. High, moderate, and selective thinning will be implemented at 100ft, 200ft, and 300ft distances, respectively, from this infrastructure. The total proposed treatment area is 171 acres.
Carmel Highlands Foothill Fuel Reduction Project The project will remove light flashy fuels, brush and hazard trees to reduce the fuel loading along the foothills above the Carmel Highlands Fire Safe Council For Monterey and adjacent Soberanes Fire burn area (July 17-FP-BEU-2069 $ 156,100 County 2016), which impacted the Carmel Highlands. Portions of the project area are used as access for fire suppression and emergency egress for the residents of the Carmel Highlands.
28 Monterey County Regional Fire District Chipping Program This project will reduce hazardous fuels, and Monterey County Regional Fire 17-FP-BEU-2070 fire risk, creating defensible space around $ 81,67 5 District homes on approximately 500 acres of private land in state identified high and very high priority watersheds. Fire Prevention Chipper Program The program adds to the effectiveness of shaded fuel breaks and hazardous fuels 17-FP-BTU-0066 Butte County Fire Safe Council reduction projects throughout the WUI $ 258,188 communities. The program will assist special needs residents with fuels reduction.
Forbestown Fuels Reduction Project This project focuses on strategic large-scale fuels reduction the project will assist special 17-FP-BTU-0067 Butte County Fire Safe Council $ 599,642 needs residents with fuels reduction.
Forest Ranch Fuels Reduction Project This project focuses on strategic large-scale fuels reduction the project will assist special 17-FP-BTU-0068 Butte County Fire Safe Council $ 423,519 needs residents with fuels reduction.
Paradise Ridge Fuels Reduction Project This project focuses on strategic large-scale fuels reduction the project will assist special 17-FP-BTU-0069 Butte County Fire Safe Council $ 636,262 needs residents with fuels reduction.
Berry Creek Fuels Reduction Project The project adds to the effectiveness of past projects in the area. In addition to strategic 17-FP-BTU-0106 Butte County Fire Safe Council large-scale fuels reduction the project will $ 836,365 assist special needs residents with fuels reduction.
29 Concow Hazardous Fuel Removal - Crain Ridge This project ties fuel break sections together and strengthens the effectiveness of the fuel reduction work for the community, it enhances 17-FP-BTU-0108 Yankee Hill Fire Safe Council the protection for structures minimizing loss, it $ 498,215 provides a safer zone for fire responders, and it lessens the impact on other assets related to the watershed, wildlife, and timber resources.
Concow Hazardous Fuel Removal - Granite Ridge This project ties fuel break sections together and strengthens the effectiveness of the fuel reduction work for the community, it enhances 17-FP-BTU-0109 Yankee Hill Fire Safe Council the protection for structures minimizing loss, it $ 548,195 provides a safer zone for fire responders, and it lessens the impact on other assets related to the watershed, wildlife, and timber resources.
Big Chico Creek Prescribed Fire Program This Project will 17-FP-BTU-0117 Terra Fuego Resource Foundation reduce fuels on 254 acres in the Big Chico $ 304,406 Creek Watershed using mechanical means and prescribed burning. Countywide Brushing Program This project will clear brush along roadways in high fire severity zone areas, providing an 17-FP-BTU-1036 Butte County Public Works $ 166,630 average of 2 acres of treatment per mile for a total estimated 1200 acres treated.
San Vicente Redwoods Prescribed Fire Preparation This project will build 140 acres of shaded fuel breaks on 6 miles of strategic ridge-tops in 17-FP-CZU-0079 Bonny Doon Fire Safe Council, Inc. order to box off 1,200 acres of redwood, mixed $ 390,715 conifer and mixed hardwood forests to the west of the crest of Ben Lomond Mountain in northwestern Santa Cruz County.
30 South Skyline Fire Safe Council Middleton Rd Fuel Break This project will create a 60ft wide, 2.5mile long shaded fuel break will provide the only 17-FP-CZU-0151 South Skyline Fire Safe Council fuel break between California Highway 35 $ 123,670 (Skyline Blvd) at 2500ft elevation to the Portola State Park Road near the Portola Redwoods State Park ranger station at 500ft elevation.
Teague Hill Neighborhood Shaded Fuel Break 17-FP-CZU-2059 Woodside Fire Protection District This project will create a 14 acre strategically $ 77,507 located shaded fuel break within the Teague Hill Open Space. Shaver West Fuel Break The project will create a 400 foot wide break in fuel structure that will not denude the area of 17-FP-FKU-0036 Highway 168 Fire Safe Council aesthetics, natural habitat or ecological $ 1,267,724 elements while providing a strategic location for suppressing an approaching wildfire.
168 Corridor Dead & Dying Tree Removal and Disposal The project will remove dead and dying trees and that are within 300 feet of 1,198 habitable structures. Primary focus will be placed on removal and disposal of dead and dying trees 17-FP-FKU-2028 County of Fresno $ 840,000 around structures and drivable roads in and around the communities of Pine Ridge, Shaver Lake, Cressman, Bretz Mountain Village, Quartz Mountain, Wildflower Village covering 6,403 acres.
180 Corridor Dead & Dying Tree Removal and Disposal The project will remove dead and dying trees that are within 300 feet of 369 habitable structures. Primary focus will be placed on removal and disposal of dead and dying trees 17-FP-FKU-2029 County of Fresno $ 550,032 around structures and drivable roads in and around the communities of Millwood, Pinehurst, Etheda Springs, Cedarbrook, Dunlap, Miramonte, Deer Crossing and Squaw Valley covering 9,475 acres.
31 Fuels Reduction for Very High/High Fire Hazard Severity Zones adjacent to Kings Canyon and Sequoia National Parks This project will reduce the threat of wildfire spread and increase the fire safety for residents, emergency responders, and parks visitors by; removing dead/dying trees that directly threaten ingress/egress routes and permanent structures (including homes, Oak to Timberline Fire Safe Council camps, schools, businesses, and the 17-FP-FKU-2074 $ 278,850 (OTFSC) community/utility/communications infrastructure); removing logs that had been left by previous TM projects, and brushing/limbing/thinning to create fuel breaks at strategic locations along ingress/egress routes and around the camps and densely developed landowner enclaves that are scattered throughout the VHFHSZ.
Fuel reduction on Kern River Valley Heritage Foundation properties in Lake Isabella Our goal is to install and maintain fuel breaks Kern River Valley Heritage 17-FP-KRN-0002 on all sides of the Hot Springs Valley Wetlands $ 57,575 Foundation and Bob Powers Gateway Preserve.
Alta Sierra Fuel Modification Project This project will improve and expand this fuel 17-FP-KRN-2006 Kern County Fire Department break in order to provide protection to Alta $ 1,013,600 Sierra and surrounding communities
Kern ASV This project is to purchase a tracked all/skid 17-FP-KRN-2008 Kern County Fire Department steer tractor with remote control capability. $ 100,000
Plumas County Community Chipping Program This project is for three years of Hazardous 17-FP-LMU-0038 Plumas County Fire Safe Council Fuel Reduction through the Plumas County $ 300,850 Community Chipping Program.
32 Portola Hazardous Fuel Reduction The project will masticate surface and ladder 17-FP-LMU-0039 Plumas Corporation fuels on 152 critical acres, adjacent to 13 $ 109,947 residential properties.
South Eagle Lake WUI Fuel Treatments Project continues Lassen County Fire Safe Council’s landscape scale WUI hazardous fuel Lassen County Fire Safe Council, reduction and removal fuel treatments, 17-FP-LMU-0057 $ 3,274,620 Inc. including dead and dying trees, within the South Eagle Lake watershed.
Big Valley Mountain WUI Fuel Treatments Project continues Lassen County Fire Safe Council’s landscape scale WUI hazardous fuel Lassen County Fire Safe Council, reduction and removal fuel treatments, 17-FP-LMU-0058 $ 7,922,828 Inc. including dead and dying trees, within the Big Valley Mountain range.
Clear Creek WUI Fuel Treatments Project continues Clear Creek Community Services District fire prevention project work in Clear Creek Community Services partnership with Lassen County Fire Safe 17-FP-LMU-0060 $ 448,048 District Council. Together we have previously completed over 1,000 acres of treatments within and around the community.
Muniz Ranches Property Owners Association Fire Prevention Project - Phase - 2018-2020 Project will enlarge and create new shaded fuel breaks, reduce fuel loads, provide safer egress of residents and ingress of emergency responders, and increase protection for the Muniz Ranches Property Owners 17-FP-LNU-0094 infrastructure through a systematic removal $ 61,650 Association and chipping of dead and dying trees, removal and reduction of low growing vegetation, fire ladder reduction and selective tree thinning.
33 Northwest Roadway Safety, Fuels Reduction, and Community Chipper and Engagement Project Sonoma County Transportation and 17-FP-LNU-0097 This project will assess and treat fuel risks and $ 1,082,969 Public Works tree mortality within the public right of way, on 83 miles of roads in northwestern Sonoma County. Fuels Treatment Compact Track Loader The Sea Ranch Fuels Management Program (FMP), Section III, identifies nine Fuel Treatment Recommendations; seven involve the use of machinery to trim and remove lower branches and understory shrubs in fuel breaks 17-FP-LNU-0101 Sea Ranch Fire Safe Council (FSC) and calming zones, rototill and mow firebreaks, $ 44,250 thin trees and shrubs in reduced fuel zones, remove dead and dying trees, and generally support hand crews using manual and power equipment.
Cobb Area Community-Based Fuel Reduction Project This project will engineer a critical shift in the Seigler Springs Community Cobb Mountain area of approximately 1000 17-FP-LNU-0136 $ 216,869 Redevelopment Association homes (epicenter of the 2015 Valley Fire), including 2 “communities at risk”, moving the area towards being a fully fire-adapted community. Geyserville Roadside Clearance The project will modify vegetation along roads in State Responsibility Area near Alexander and Dry Creek Valleys of northern Sonoma 17-FP-LNU-0145 Geyserville Fire Protection District County to provide better emergency responder $ 497,750 access, evacuation routes, staging areas, and a location to reduce wildfire intensity and rate of spread.
MVFSC Limited Access Road #2 The project is a shaded fuel break project that Dry Creek-Lokoya Volunteer Fire 17-FP-LNU-2051 will create fuel setbacks that range between 20- $ 65,000 Department 80ft on either side of the driveway depending on the terrain.
34 MVFSC Limited Access Road #3 The project is a shaded fuel break project that Dry Creek-Lokoya Volunteer Fire 17-FP-LNU-2052 will create fuel setbacks that range between 30- $ 93,500 Department 80ft on either side of the driveway depending on the terrain. MVFSC Bald Mountain Legacy Fire Road #1 Project is a fuels reduction and tree removal project that targets the residents along the Dry Creek Lokoya Volunteer Fire Bald Mountain Ridge Rd which is a legacy fire 17-FP-LNU-2053 $ 121,250 Department break that runs north south along the Napa Sonoma County Line and parallel to Wall Rd.
MVFSC Dry Creek Legacy Fire Road #2 Project is a fuels reduction and tree removal project that targets the residents living on a Dry Creek Lokoya Volunteer Fire 17-FP-LNU-2054 series of paved and dirt roads that serve the $ 50,500 Department residents at 4523-4717 Dry Creek Road.
MVFSC Limited Access Road #10 The project is a shaded fuel break project that Dry Creek-Lokoya Volunteer Fire 17-FP-LNU-2063 will create fuel setbacks that range between 30- $ 41,500 Department 80ft on either side of the driveway depending on the terrain. MVFSC Mt Veeder Ridge Road Legacy Fire Road #3 Dry Creek Lokoya Volunteer Fire The project is a shaded fuel break project that 17-FP-LNU-2064 $ 76,500 Department will create fuel setbacks that range between 30- 80ft on either side of the ridge road depending on the terrain. Redwood Complex Fire Recovery: Hazardous Tree Removal This project would treat approximately 487.5 acres around private residences if the project target of 75 residences is achieved, and 17-FP-MEU-0071 County of Mendocino $ 1,001,450 mitigate the hazard posed by dead and dying trees for approximately 75 structures, in addition to removing 373 dead or dying trees threatening the County right-of-way.
35 Brooktrails Fuels 2017 This Project is a fuels reduction from a select 150 acres of our nearly 6000 acre Township. The selected areas have clusters of habitable structures including multi-family residences. 17-FP-MEU-0102 Brooktrails Fire Department $ 252, 550 These areas border grassland/mixed fuels with high risk ignition threats such as railroad, airport and pedestrian areas within historical fire areas.
Community Downed Tree Removal and Cleanup This project consists of removal and cleanup of Mariposa County Resource downed and felled drought-stricken and bug kill 17-FP-MMU-0029 $ 275,826 Conservation District trees on private lands throughout Mariposa County, but primarily in SRA areas of Very High and High risk of fire.
Ahwahnee Hills Regional Park Hazardous Fuel Reduction Project This is a fuels reduction project that will Friends of the Ahwahnee Hills remove and thin to fire safety standards, 17-FP-MMU-1031 $ 1, 701,713 Regional Park approximately 575 acres of hazardous fuels and dead and dying oak trees reducing ladder fuels and preventing crown fires.
Madera Strategic Wildfire Mitigation Project This project will fund the strategic implementation of fuel breaks and defensible Yosemite/Sequoia Resource landscape projects in the Upper 17-FP-MMU-2027 Conservation and Development $ 3,613,747 Chowchilla/Fresno River and the Upper San Council Joaquin River Watersheds.
Chamberlain Bear Creek Fuel Reduction Project This project will fund the strategic 17-FP-MMU-2061 Mariposa County Fire Safe Council implementation of fuel breaks and defensible $ 352,773 landscape projects in the Upper Chowchilla/Fresno River and the Upper San Joaquin River Watersheds.
36 Pacheco Valle Shaded Fuel Break and Sudden Oak Death Tree Removal The project includes creating a two mile shaded fuel break by cutting the annual Marin County Parks and Open grasses and removing dead and downed trees 17-FP-MRN-0123 $ 75,000 Space District up to 200 feet from the structures. The community is actively removing all fire prone vegetation immediately surrounding their homes.
Valley Center Community Chipping Days This project will continue and build on an ongoing program of bi-monthly community chipping days where residents are encouraged to construct and maintain the defensible spaces around their homes and businesses by Greater Valley Center Fire Safe 17-FP-MVU-0022 providing them a readily available means of $ 1 64,124 Council disposing of their waste at a central, highly accessible, site while also providing them with mulch to aid in weed suppression and water conservation.
Valley Center Community Evacuation Route Fuels Reduction This project will continue and build on an Greater Valley Center Fire Safe ongoing program of community fuel reduction 17-FP-MVU-0024 $ 1 62,185 Council work along key transportation links that targets evacuation routes as identified in the 2018 Community Wildfire Protection Plan.
Deer Springs Community Hazardous Fuels Reduction and Education Project This project will develop and maintain a 5 mile long, 75’ – 150’ wide fuel break along the Deer Springs Fire Safe Council, 17-FP-MVU-0062 western ridgeline of Moosa Canyon treating $ 93,230 Inc. approximately 72 acres by removing the dead, dying and invasive native vegetation.
San Diego Right of Way Clearance This project is 58 acres of highway right-of-way 17-FP-MVU-0098 Urban Corps of San Diego County will be treated to reduce hazardous fuel $ 106,761 buildup.
37 Inimim Forest Restoration Project This project is a Fuel reduction project with the treatments consisting of: 140 acres of pile burning in areas that were treated with hand 17-FP-NEU-0027 Yuba Watershed Institute cutting/piling in 2018; 120 acres of additional $ 414,678 hand cutting/piling; and 60 acres of cutting and chipping to create fuel breaks along major ingress/egress routes.
Auburn Shaded Fuel Break The Auburn Shaded Fuel Break is a cooperative partner effort to strategically reduce fuels along the American River canyon Placer County Resource 17-FP-NEU-0090 rim that borders the City of Auburn and $ 1,998,761 Conservation District neighboring SRA lands. Fuels treatment will occur on 294 acres of FRA land, 51 acres of SRA land, and 59 acres of LRA land.
Placer County Chipper Program The primary goal is to incentivize landowners Placer County Resource 17-FP-NEU-0091 to manage vegetation on their properties to $ 5 66,321 Conservation District achieve defensible space and to reduce the overall threat of wildfire.
2018 Northstar/USACE Fuels Reduction Partnership Project This proposed forest fuels reduction project is 17-FP-NEU-0135 Northstar Fire Department designed to provide funding to treat 78.18 $ 171,996 acres of forested land that exists within United States Army Corps of Engineers (USACE) land. Glenshire Fuel Reduction This project consists of hazardous fuels 17-FP-NEU-1009 Truckee Fire Protection District reduction on 46.8 acres of green belt within $ 70,500 Glenshire subdivision spread over 8 separate units.
38 Placer County Chipper Program Support In 2015, the Placer Chipper program received a grant from CALFIRE for the purchase of a tracked chipper to allow the expansion of fuels reduction services beyond the road edge. The tracked chipper has been used successfully for California Conservation Corps - fuels reduction projects where CCC has been 17-FP-NEU-2067 $ 1,097,536 Placer Center hired for crew labor, but requires a dedicated labor source to make it work efficiently and effectively. This grant proposes to provide a dedicated crew of CCC staff to feed the chipper.
North Fork American River Shaded Fuel Break The funding will provide CCC with 300 crew days for use on the North Fork American River California Conservation Corps - Shaded Fuel Break to implement the fuels 17-FP-NEU-2068 $ 1,099,224 Placer Center reduction work. The 300 days will provide up to 300 acres of fuels reduction and provide CCC with a chipper which allows material to be processed on site without open burning.
Laguna Canyon Unified Interface Fuel Break and Habitat Restoration Project The proposed project: 1). Establishes hazardous fuels reduction (fuel breaks) around 226 homes, 2 schools (850 students, including 350 in-residency), a City Corporate Yard, a City of Laguna Beach, Fire 17-FP-ORC-2013 homeless shelter (occupancy 100), and 38 $ 3,676,400 Department commercial structures, in Wildland-Urban Interface in the Laguna Canyon area of the City of Laguna Beach/Local Responsibility Area (LRA).
39 ORC Invasive Tree Pest Mitigation and Fuels Reduction The project goals are to: (1) stop the spread of invasive tree pests, (2) reduce the existing fuel loads caused by the tree pests and limit the potential for future fuel loading from them, (3) 17-FP-ORC-2058 Orange County Fire Authority reduce the related wildfire and life safety risks $ 5,454,898 from the invasive tree pests, and (4) improve the environment by limiting GHG emissions linked to tree loss, and the increased frequency and intensity of the associated wildfires.
Mountain Fire Prevention and Dead Tree Removal This project will assist homeowners in the WUI reduce the risk of a wildland fire by removing hazardous fuels on their properties, such as: reducing surface and ladder fuels; thinning out dense tree stands; and removing dead and dying trees that not only pose a fire danger but also a threat to public health and safety. This program will provide 76 percent of the cost of Mountain Communities Fire Safe 17-FP-RRU-2010 reducing these hazardous fuels and the owner $ 600,000 Council will provide a 24 percent share of the cost. Property owners that meet the low income requirements for Riverside County will have the work done at no cost to the owner. This program proposes to help 100 property owners create defensible space and remove 150 dead and dying trees.
Riverside County - Dead, Dying, Diseased Tree Removal This project will remove up to 350 dead, dying, and diseased (DDD) trees in the San Jacinto 17-FP-RRU-2011 County of Riverside Mountains range of the San Bernardino $ 853,482 National Forest in Riverside County. The area has experienced significant drought conditions which has caused non-native insects to ravage trees.
40 Elsinore Front Country Fuel Break This project will construct 14.2 miles of a 300- foot wide shaded fuel break in the mountains to the west of the Lake Elsinore and Wildomar 17-FP-RRU-2048 County of Riverside communities known as the Elsinore Front $ 1,898,303 Country (EFC). The project consists of a fuels treatment area of 516 total acres which will reduce fire hazard for 5,300 habitable structures.
Hazardous Fuels Reduction in Four Wildland- Urban Interface Parks The project will reduce hazardous wildland fuels on 140 acres in four parks in the wildland- urban interface in the East Bay. The project will 17-FP-SCU-0010 East Bay Regional Park District protect several east bay communities including $ 750,000 four “Communities at Risk” and a Low Income community. The communities impacted by the project area containing a total of over 200,000 habitable dwellings.
Partners in Wildfire Prevention in Alameda and Contra Costa County This project will focus on hazardous fuel 17-FP-SCU-1001 Diablo Fire Safe Council reduction in the very high fire severity zones $ 324,020 (VHFSZ) and locally identified high fire areas (HFA) in Alameda and Contra Costa County.
UC Berkeley Hill Campus Fire Hazard Reduction This project will treat vegetation in 250 acres in the Hill Campus to reduce wildfire hazard and University of California, Berkeley, potential damage to approximately 3000 17-FP-SCU-1028 $ 3,621,000 Facilities Services habitable structures and institutions of international importance as well as improved life safety for 3000-plus residents and approximately 1000 day-time users of the Hill Campus.
41 Trinity Community Resilience Project Project aims to increase local capacity to implement complex fuel reduction projects that The Watershed Research and will protect communities within Very High Fire 17-FP-SHU-0075 $ 197,635 Training Center Severity Zones that have been threatened by recent wildfires in Trinity County.
City of Shasta Lake Fuel Treatment Project This project will complete vegetation clearance in two high priority areas: 1. Interstate 5 which 17-FP-SHU-0120 City of Shasta Lake borders apartments, commercial buildings, and $ 59 ,994 homes. 2. Summit City area, of highly wooded areas.
Trinity County Hazardous Fuels Reduction The hazardous fuels reduction treatments included in this project will occur on private properties in the SRA, WUI and Tier 2 High Trinity County Resource 17-FP-SHU-1006 Hazard Zones. The project areas have been $ 421,463 Conservation District identified in the 2010 and 2015 Trinity County CWPPs as being high priority for fuels reduction.
Shingletown Council, Inc. Fire Prevention and Firewise Education Program This grant will be used for expanding our Defensible Space and fuels reduction 17-FP-SHU-1008 Shingletown Council, Incorporated $ 1 89,637 programs into our rural neighborhoods by providing a number of roadside chipping projects each year.
SLO County Tree Mortality and Fuel Reduction This project will remove dead and dying trees and other hazardous fuels throughout entire SRA portion of San Luis Obispo County utilizing private and public crews and San Luis Obispo County Fire Safe 17-FP-SLU-2038 leased/rental equipment protecting more than $ 833,868 Council 2,000 structures in SRA. 15 miles of roadside access/egress treatment. 7 miles of shaded fuel breaks. Defensible space at critical communication sites.
42 Parkhill-Huer Huero WUI Fuel Reduction Project goal is to reduce WUI fire losses, reduce roadside ignitions, improve community fuel breaks, provide safer access/egress routes by treating 9 miles of roadside; protect valuable infrastructure, critical watershed, and San Luis Obispo County Fire Safe 17-FP-SLU-2039 enhance forest health by reducing fuel loading $ 505,848 Council on 20 miles of fuel breaks (350 acres) which will reduce risk of stand replacement fire on SRA, BLM and Los Padres NF lands.
Lake Nacimiento Tree Mortality and Fuel Reduction Project will remove dead and dying trees remaining from Chimney Fire that risk falling on (and blocking) 16 miles of single access San Luis Obispo County Fire Safe road serving 411 homes on south shore and 8 17-FP-SLU-2040 $ 775,620 Council miles in Santa Rita area that serves 200 homes; 50 foot fuel break removing dead and dying trees and brush in common spaces to protect 2,690 homes in Oak Shores and Heritage Ranch communities.
Monterey Pine Tree Mortality Project will improve protection for 4,500 homes and businesses by removing 700 acres of dead and dying pines and eradicate invasive San Luis Obispo County Fire Safe 17-FP-SLU-2042 and flammable French Broom which will $ 1,816,304 Council reinforce previous WUI fuel break work. Community involvement by citizens and agencies is very high.
Mill Woods Fuel Reduction 2018 This project will use both hand and mechanical methods as well as mastication to clear 30 acres of a Sierra Mixed Conifer Forest with a Calaveras Resource Conservation predominately mature over story and dense 17-FP-TCU-0011 $ 10 3,117 District ladder fuels of small trees and brush in the understory well as a moderate dead and down slash component ranging from 2 to 5 tons per acre.
43 High Hazards Fuel Reduction for Protection of Private Habitable Structures The proposed project is a continuation of a current project that is reducing highly flammable fuel loads, as well as, removing California Department of Parks and 17-FP-TCU-0053 dead dying trees within 270 acres of foothill $ 102,235 Recreation pine and mixed conifer forest and their associated understory species located within Columbia State Historic Park (CSHP).
Lyons Bald Mountain/Ivy Court Shaded Fuel Break This project will connect with and complete previous construction work on a 2.2 mile, 80.4 17-FP-TCU-0065 Highway 108 Fire Safe Council acre shaded fuel break from Lyons Bald $ 214,704 Mountain Road to Ivy Court, located in the Very High SRA Fire Hazard Severity Zone northeast of Sonora (Tuolumne County).
Critical Equipment Mobilization Resources This proposed project will build on the progress already made by improving UWPA’s ability to 17-FP-TCU-0129 Utica Water and Power Authority mobilize tree removal and vegetation clearing $ 75,000 equipment.
Hazardous Fuel Reduction Program This project will involve large-scale fuel reduction and vegetation clearance on roads in Tuolumne County, and provide defensible space assistance to low-income homeowners. Additionally, this program would provide 17-FP-TCU-0154 County of Tuolumne $ 1,654,780 vouchers to help moderate to low-income residents afford Public Resources Code (PRC) 4291-qualified defensible space clearing on private property in high-risk wild land zones.
Pack Trail Fire Safety Project 2 This project is a continuation of the Pack Trail 17-FP-TCU-2017 Highway 108 Fire Safe Council Fire Safety Project funded by CAL FIRE. This $ 37,027 grant will complete the remaining 7 acres of shaded fuel break.
44 Ponderosa Fuels Reduction This Fuel Break would be conducted along Ponderosa Road from Fricot City Road to the Murphys Pines subdivision in the community of Murphys. This Fuel Break will be established to tie in the control lines from the Butte Fire and will tie in to the Murphys FB. There would be Calaveras Foothills Fire Safe 17-FP-TCU-2020 approximately 1000 residences immediately $ 22 5,680 Council protected by this fuel break. The fuel break would encompass approximately 200 acres. The project would be conducted by masticating brush on site and felling dead trees.
Bear Valley Common Area Fuels Reduction Phase 2 This grant will complete fuels reduction work in Calaveras Foothills Fire Safe Common Area parcels (County lands) rated 17-FP-TCU-2022 $ 15 4,336 Council into one of four Treatment Area types based on their current dead and down fuel load as shown on the Project Map.
Wooster Fuels Reduction Project The Wooster Fuel Break is a 866 acre shaded Calaveras Foothills Fire Safe fuels reduction project that strategically ties in 17-FP-TCU-2023 $ 1,21 6,880 Council with other landscape fuels reduction projects in Calaveras County.
Donovan Fuels Reduction The Donovan Fuel Break is a 1,098 acre Calaveras Foothills Fire Safe shaded fuels reduction project that strategically 17-FP-TCU-2025 $ 1,22 3,600 Council ties in with other landscape fuels reduction projects in Calaveras County.
Fullen Road Fuel Break and Maintenance This project is a fuels reduction utilizing hand and mechanical removal of new sprouting and Calaveras Foothill Fire Safe masticating of areas where needed, to convert 17-FP-TCU-2034 $ 21 3,270 Council this often used fire line into a permanent fuel break.
45 Defensible Space Assistance and Community Chipping Program These include the TCF hosting two community fire safety workshops which will showcase the principles of Defensible Space and four community chipping days which provide onsite chipping for approximately fifteen private property owners each day who have cut and stacked vegetation from their property. The 17-FP-TGU-0081 Tehama Conservation Fund third component is Wildfire Defensible Space $ 104,649 assistance that will be developed to provide free defensible space assistance to 60 special needs property owners including the elderly (65 and older) or those who are physically and/or financially unable to provide and/or maintain mandated defensible space around their property.
Manton Roadside Fuel Treatments Project This project entails roadside vegetation treatments along 22.01 miles of paved roads within and surrounding the Manton urban area Resource Conservation District of 17-FP-TGU-1013 which is located 25 miles northeast of Red $ 211,878 Tehama County Bluff and the I-5 corridor and 10 miles due south of Shingletown and the State Route 44 corridor.
Glenn County Highway 162 and County Road 306 Fuel Breaks This project is directly associated with the reduction of fuels along major travel routes in the SRA, LRA, and Federal Response Area (FRA) along highways and community ingress Glenn County Resource and egress, which will consequently reduce the 17-FP-TGU-1016 $ 99,724 Conservation District potential for ignitions to become catastrophic fires that gain momentum into structures and other valuable infrastructure such as agricultural lands, livestock, schools, and communities in rural areas.
46 Tulare County Chipper Days The project goal is to encourage landowners to reduce fuel in the communities of Tulare County, some of the communities which may be offered chipping days include; Ponderosa, Sequoia Crest, Three Rivers, Johnsondale, Tulare County Resource California Hot Springs, Pose, Badger, Silver 17-FP-TUU-0004 $ 198,048 Conservation District City, Doyle Springs, and three additional communities once we establish community support. We will complete 60 chipper days during the grant and 4 acres worth of demonstration property with signage.
Blue Ridge Fuel Reduction This project would aid in protecting Tulare County Resource approximately 5,000 homes. We would treat 17-FP-TUU-0006 $ 366,562 Conservation District 100 acres along a portion of the Grouse Fire Control road and a portion of the Blue Ridge road. Upper Grouse Fuel Reduction This project would aid in protecting approximately 5,000 homes. We would treat Tulare County Resource 17-FP-TUU-0007 100 acres along a portion of the Grouse Fire $ 366,562 Conservation District Control road and the Upper Grouse road which would run into a USFS project.
Badger Fuel Reduction This project would treat the Badger fire control Tulare County Resource 17-FP-TUU-0008 road and a ridge line that ties into the road for $ 281,762 Conservation District approximately 75 acres.
Camp Nelson Hazard Fuel and Tree Reduction Project This project will focus on the modification of vegetation and the creation of a strategically located fuel break adjacent to Camp Nelson reducing the available fuel and thus increasing 17-FP-TUU-0015 Tulare County Fire Department $ 523,145 roadside safety, securing the vital ingress and egress route for residents evacuating from fast moving wildland fires, and reducing the spread of fire from the wildland into the wildland-urban interface.
47 Silver City Hazard Fuel and Tree Reduction Project This project will focus on the modification of vegetation adjacent to the community of Silver City, reducing the available fuel, increasing roadside safety, securing the vital ingress and 17-FP-TUU-0016 Tulare County Fire Department $ 200,019 egress route for residents evacuating from fast moving wildland fires, and reducing the spread of fire from the wildland into the wildland-urban interface.
Hartland Hazard Fuel and Tree Reduction Project This project will focus on the modification of vegetation and the creation of a strategically located fuel break adjacent to Hartland 17-FP-TUU-0017 Tulare County Fire Department Christian Camp reducing the available fuel and $ 198,290 thus increasing roadside safety, securing the vital ingress and egress route for residents evacuating from fast moving wildland fires, and reducing the spread of fire from the wildland into the wildland -urban interface.
Posey Hazard Fuel Reduction Project This project will focus on the modification of vegetation adjacent to Posey Christian Camp reducing the available fuel and increasing roadside safety, securing the vital ingress and egress route for residents evacuating from fast moving wildland fires, and reducing the spread 17-FP-TUU-0018 Tulare County Fire Department of fire from the wildland into the wildland-urban $ 248,314 interface. Camp Drive is a county maintained road that spans 2 miles and is the only ingress and egress for 130 permanent residents and 300 seasonal residents.
48 South Fork Hazard Fuel Reduction Project This project will focus on the modification of vegetation along the roadway by reducing the available fuel, thus increasing roadside safety, securing the vital ingress and egress route for 17-FP-TUU-0019 Tulare County Fire Department residents evacuating from fast moving wildland $ 190,466 fires, and reducing the spread of fire from the wildland into the wildland-urban interface.
Ponderosa Community Protection Project This project has two components. First is to remove dead and dying trees that threaten, homes, roads, trails, or infrastructure. Second Tulare County Resource 17-FP-TUU-2002 is to thin trees and treat ladder fuels in order to $ 383,040 Conservation District break up the horizontal and vertical continuity of fuels within the community.
Sequoia Crest Fuel Reduction Project This project will expand on previous work and Tulare County Resource treat another 75 acres through a combination 17-FP-TUU-2003 $ 286,294 Conservation District of chipping and mastication.
Ojai Valley Hazardous Fuel Reduction This project will specifically treat 17.62 acres protecting 112 habitable structures in the Ojai 17-FP-VNC-0009 Ojai Valley Land Conservancy $ 54,360 Valley.
49 One Step Ahead: Planning For & Preventing Wildfire in Ventura County This project has two components: fuel reduction and fire safety education. The fuel reduction component entails providing clean, no-cost chipping services to homeowners in six high fire-risk areas of Ventura County (the cities of Ventura, Santa Paula, Fillmore and Moorpark and the unincorporated areas of Somis and Piru), covering 7,000 acres. Central Ventura County Fire Safe 17-FP-VNC-0064 Additionally, we provide free fire safety $ 176,901 Council (CVCFSC) educational workshops and information for youth and the general public via our website, workshops at Boys & Girls Clubs and after- school programs, community meetings, social media, press releases and annually at the Ventura County Fair Fire and Public Safety Awareness Day, where we reach over 1,000 residents.
50 Report & Recommendation 4.4 Reviewed and Approved
City Manager
AGENDA ITEM City Council Meeting
TO: John N. Duckett, City Manager
FROM: Laura Redwine, Finance Director
DATE: October 11, 2018
SUBJECT: Cash & Investment Report for September 30, 2018
FILE NO: F-200-150-015
RECOMMENDATION:
Staff submits for approval the attached Cash & Investment Report for the period ending September 30, 2018.
BACKGROUND:
Effective January 1, 1996, California enacted into law Senate Bills 564 and 866, which outline standards and requirements regarding investment activities for local public agencies. Sound investment policies, conservative management of public funds, and quarterly reporting requirements to the governing body were the main focus of this legislation.
The law requires that the chief fiscal officer submit an investment report to the City Council (governing body) each quarter that consists of the following information:
issuers (bank or institution) type of investment or description dollar amount interest rate market valuation percent of each investment within the overall portfolio date of maturity
51 The source of the valuation of each investment is required to be reported to the City Council. Additionally, a statement indicating the agencies ability, or lack thereof, to meet the next six (6) months cash flow requirements is required.
Each of the criteria listed above has been addressed in the attached analysis of the cash and investments that the City held on September 30, 2018. The source of market valuations has been quoted from documents received from the bank or institution that is the issuer of each of the investments. If staff did not receive this information from the bank or institution, market value has been listed as equal to the carrying amount. Additionally, we have indicated whether funds are “restricted” for a particular purpose. Restricted funds are usually the amount of funds required to service the last debt service payment on a loan or funds for special projects (water improvement project and housing rehabilitation).
On an overall basis, the City of Shasta Lake should be able to meet its cash flow requirements for the next six months.
FISCAL IMPACTS:
None
ATTACHMENTS:
• City of Shasta Lake Cash & Investment Report • Resolution for the approval of the September 30, 2018 Cash & Investment Report • Cash and Investment Notes
DISTRIBUTION:
City of Shasta Lake City Council City of Shasta Lake Files
52 City of Shasta Lake Analysis of Cash and Investments September 30, 2018
Market Date of Bank or Institution Description Amount Interest Rate Valuation % of Portfolio Maturity
Cornerstone Community Bank Checking Account $3,497,107.68 n/a $3,497,107.68 9.6873% n/a Cornerstone Community Bank Tenant Deposit Account $530,030.45 n/a $530,030.45 1.4682% n/a CalPERS CERBT * Retiree Benefit Trust $5,125,733.00 variable $7,122,165.44 19.7289% n/a City of Shasta Lake Petty Cash $2,100.00 n/a $2,100.00 0.0058% n/a
Redding Bank of Commerce: (Restricted) Certificate of Deposit $58,000.00 0.25% $58,000.00 0.3500% 12/22/2017 (Restricted) Checking Account $1,339.04 0.01% $1,339.04 0.1000% n/a
Wells Fargo Investments Certificate of Deposits $18,067,134.00 0.55% $17,767,017.95 49.2160% Varies
State of California LAIF-City $10,359,386.60 1.07% $10,359,386.60 28.6963% n/a LAIF-Former RDA $172.99 1.07% $172.99 0.0005% n/a
Shasta County Trustee (Restricted) LAIF-County $259,887.52 1.07% $259,887.52 0.7199% n/a
Grand Total $34,403,783.60 $36,100,099.99 100%
*Restricted = Debt Service Reserve Requirements
It is expected that the City of Shasta Lake will be able to meet its cash flow requirements for the next six months.
______30-Sep-18 Laura Redwine Date Finance Director
* Used 6/30/2018 Statement as 9/30/2018 was not available
53 RESOLUTION CC-18-XX
A CITY OF SHASTA LAKE CITY COUNCIL RESOLUTION ACCEPTING THE QUARTERLY CASH AND INVESTMENT REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2018
WHEREAS, the Chief Fiscal Officer is required under Senate Bills 564 and 866 to provide a quarterly investment report to the City Council, and
WHEREAS, the report includes the issuers, type of investment or description, dollar amount, interest rate, market valuation, the percent of each investment within the overall portfolio, the date of maturity, and
WHEREAS, the source of the valuation of each investment has been quoted from documents received from the bank or institution that is the issuer of each of the investments and when not supplied the amount has been listed as equal to the carrying value, and
WHEREAS, on an overall basis, the City of Shasta Lake will be able to meet its cash flow requirements for the next six months.
NOW, THEREFORE BE IT RESOLVED that the Shasta Lake City Council accepts the Quarterly Investment Report for the Period ending September 30, 2018 for review.
PASSED, APPROVED, AND ADOPTED this 16th day of October 2018, by the following vote:
AYES: NOES: ABSENT:
LARRY J. FARR, Mayor ATTEST:
TONI M. COATES, CMC, City Clerk
54 Cash Accounts Held at September 30, 2018
CCB Checking Account-The City’s checking account at Cornerstone Community Bank is primarily used to manage the day to day operations of the City.
CCB Tenant Deposit Account-The City’s tenant deposit account is used to manage the deposits for all of our customer utility accounts. Deposit funds must be kept in a separate non-interest bearing account.
RBOC Certificate of Deposit (CD)-The Redding Bank of Commerce CD is used as a reserve funding account for the Safe Water Loan. The $58,000 in this account is equal to one year’s debt service for the loan. The Safe Water Loan original debt of $980,000 was used for the construction of the water treatment plant.
RBOC Checking Account-The Redding Bank of Commerce checking account is used for making debt service payments for the Safe Water Loan. The $.80 per month “safe water” charge on customer’s utility bills gets transferred to this account. (3,625 customers x $.80 x 12 = $34,800 per year, plus the $22,187.50 equals approximately one year debt service for the Safe Water Loan).
Wells Fargo Advisors CD’s (Managed by Chandler)-The Wells Fargo account holds various CD’s that were purchased because the interest rate at LAIF had been paying so poorly. The CD’s were purchased in $250,000 blocks so that the investment would be FDIC (Federal Deposit Insurance Corporation) insured. The yield on these CD’s range anywhere from 0.5% to 4.19%. A partial amount of these CD’s represent the Electric Utility Funds $5.5 million reserve requirement.
55 Cash Accounts Held at September 30, 2018
Local Agency Investment Fund (LAIF)-City- LAIF is where the City keeps its idle cash for all funds. It’s essentially the City’s cash reserves. This sort of account allows the City to deposit and withdraw funds a maximum of 15 transactions per month without fees or penalties.
LAIF-County-The County LAIF account is essentially a reserve fund for the debt service for the USDA sewer loan. This $5.6 million loan was used to finance the expansion of the wastewater treatment plant. The final payment on the bond is due September 2034.
56 Report and Recommendations 6.1 Reviewed and Approved
City Manager AGENDA ITEM City Council Meeting
TO: Mayor and City Council Members
FROM: Jeff Tedder, City Engineer
DATE: October 16, 2018
SUBJECT: Contract Award HSIP Safety Guardrail Upgrade Project Design Professional Services
FILE: S-070-150-615
RECOMMENDATION:
Staff requests that the City Council consider awarding the HSIP Safety Guardrail Upgrade Project Professional Services contract to GHD Inc. of Redding, CA in the amount of $215,431.71. and approve a total not to exceed of $230,000.00 to allow for a contract contingency.
BACKGROUND:
The City of Shasta Lake has guardrails that were installed between the 1950’s and the 2000’s located throughout the City that do not meet current standards. These guardrail sections include roadside guardrails and bridge approach and exit guardrails. Bridge guardrails themselves are NOT included as a part of this project. Eleven guardrail locations are included in the project.
In 2016, the City applied for and obtained a total of $801,300 for this project through the Highway Safety Improvement Program. Of this amount, approximately $166,100 was earmarked for design, environmental, and right-of-way work.
Selection Process
On June 4, 2018, a formal Request for Qualifications and Proposal (RFQ&P) outlining the scope of the project was sent to 21 engineering firms that are on the City’s Oncall Professional Services list with a specialty in Civil Engineering. Notice of the project was also posted on ciplist.com and on the City’s website. Proposals were required to include services fees for the entire scope of services in a separate envelope to be opened after the proposal ranking and interview process. On July 6, 2018, the proposal period closed without receiving any proposals, and feedback from several engineering firms indicated
57 that they were simply too busy with other work to look at the project. Staff re-advertised the project on July 9, 2018 and received one proposal (from GHD Inc.) by the closing date of August 10, 2018.
A review and selection panel was formed with City staff members from the Economic Development and Public Works departments. Despite the limited response to our RFP, the City still followed through with the review process, and the proposal was reviewed by the review committee. Upon completion of the review process, the committee found that GHD Inc. possessed the necessary technical expertise that would allow the project to be completed successfully.
The City Engineer then reviewed the scope of work and fee submitted with the proposal, and found that the submitted fee of $294,008.57 was in excess of the estimated cost of $248,900.00. Cost negotiations were started, minor scope of work modifications were made, and a final fee of $215,431.71 was agreed to by the City and GHD.
Staff has submitted the documentation required for consultant contract award to Caltrans and has received approval to award the contract.
FISCAL IMPACTS:
This project is 100% funded on a reimbursable basis through the Highway Safety Improvement Program (HSIP), so there will be no fiscal impact to the City.
ATTACHMENTS:
Scope, Fee, and Schedule, GHD Inc.
DISTRIBUTION:
City Council
58 RESOLUTION CC 18-xx
______
A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL TO AWARD THE HSIP SAFETY GUARDRAIL UPGRADE PROJECT DESIGN PROFESSIONAL SERVICES CONTRACT TO GHD INC. OF REDDING, CA IN THE AMOUNT OF $215,431.71 AND APPROVE A TOTAL NOT TO EXCEED OF $230,000.00 TO ALLOW FOR A CONTRACT CONTINGENCY
WHEREAS, the City applied for and received Highway Safety Improvement Program (HSIP) funding to replace guardrail sections at eleven locations throughout Shasta Lake; and
WHEREAS, the City has issued a Request for Qualifications and Proposals, received and reviewed said proposals, selected the most qualified firm to provide professional services for the project, and negotiated an acceptable scope of work and fee for said services.
NOW, THEREFORE BE IT RESOLVED THAT the City of Shasta Lake City Council authorizes staff to enter into a contract with GHD Inc. of Redding, CA for professional services related to the HSIP Safety Guardrail Upgrade Project in the amount of $215,431.71 and approve a total expenditure not to exceed $230,000.00 to allow for a contract contingency.
PASSED, APPROVED AND ADOPTED this 16th day of October, 2018 by the following vote:
AYES: NOES: ABSENT:
LARRY J. FARR, Mayor
ATTEST:
TONI M. COATES, CMC City Clerk
59 EXHIBIT A
Project Understanding Goals: The City desires to: 1. Upgrade guard railing at the identified locations. 2. Improve safety and modernize infrastructure. 3. Minimize environmental impacts. 4. Minimize or avoid right of way impacts. 5. Meet the overall schedule and budget.
Depth of Understanding:
Improvements are proposed at the following 11 locations within the City limits:
Location Bridge Information 1 Railing Blocks Anchor System Midwest Terminal Guardrail Guardrail Transitional Transitional
Lake Boulevard Bridge Number 06C0126 over (±200 feet north of Nellie Bell Little Churn Creek (Rich Gulch), X X X Lane) constructed in 1970.
Lake Boulevard Nelson Creek Crossing (not on (±200 feet north of Buckeye Caltrans’ bridge inventory list) X X X Dump Road)
Vallecito Street Bridge Number 06C0244 over (±200 west of Washington Ave- Salt Creek, constructed in 1960. X X nue)
Ashby Road Bridge Number 06C0268 over (±350 feet north of its intersec- Churn Creek, constructed in X X X tion with Pine Grove Avenue) 1965.
Bridge Number 06C0250 over Ashby Road the North Branch of Churn Creek (±850 feet north of Arlene Court) (Toyon Creek per Caltrans’ rec- X X ords), constructed in 1950.
Deer Creek Avenue Bridge Number 06C0264 over (±100 feet west of Cottage Ave- Salt Creek, constructed in 1960. X X nue)
Main Street Bridge Number 06C0266 over (±575 feet west of Mussel Salt Creek, constructed in 1950. X Shoals Avenue)
Buckeye Street Bridge Number 06C0330 over (±350 feet south west of its nor- Churn Creek constructed in X X X therly intersection with Lake 1950.
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Boulevard)
Pine Grove Avenue Bridge Number 06C0356 over (±100 feet west of Cascade Salt Creek, constructed in 2000. X X X X (1) Boulevard)
Pine Grove Avenue Bridge Number 06C0355 over (±750 feet west of Coeur Churn Creek, constructed in X X X X (1) D’Alene Avenue) 2000.
Duval Street Bridge Number 06C0272 over (±200 feet west of Lake Boule- Churn Creek constructed in X X X vard at Churn Creek) 1960.
1 Per Caltrans Historic Bridge Inventory (October 2017), all of these bridges have been determined ineligible for listing on the National Register of Historic Places (NRHP). Source: http://www.dot.ca.gov/hq/structur/strmaint/hs_local.pdf
Funding: The project was approved for HSIP Cycle 8 funding.
Schedule: The schedule will be driven by Caltrans NEPA approval.
The schedule in the grant application identified: 04/02/2017 ‐ PE Authorization 09/01/2018 ‐ Environmental Approval 12/31/2018 ‐ Construction Authorization 07/31/2018 ‐ Construction Completion
The grant application assumed that right‐of‐way acquisition would not be required.
The City’s schedule in the RFP identifies: 09/2018 ‐ Consultant Contract Award 03/2019 ‐ Complete Design 07/2019 ‐ Begin Construction
Both schedules assume that resource agency permits will not be required and that no new right‐of‐way acquisition will be required.
Caltrans Coordination: The Caltrans coordination involves approving funding authorizations, NEPA approval, R/W certification approval and payment of invoices from the City. The scope assumes that GHD will provide the following to facilitate the City’s success: Complete NEPA technical studies and coordinate Caltrans approval. Complete R/W certification prepared for the City’s signature and Caltrans approval. Complete and Caltrans‐compliant invoicing to the City. Support to the City in completing the requests for funding authorizations and project close‐out.
Adjacent Land Owner Coordination: Many of the work locations will need to be carefully designed to minimize private driveway impacts. Where impacts cannot be avoided, driveway designs are assumed to fit within the existing right‐of‐way to avoid right‐of‐way acquisitions for permanent easements and TCE’s.
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Resource Agency Permits: The design intent is to stay in the existing roadway and shoulder areas such that resource agency permits will not be required.
Right of Way: The current plan is to construct the project without right‐of‐way acquisition. For federally funding pro‐ jects, right‐of‐way acquisition activities are “schedule killers.” Successful delivery depends on avoiding right‐of‐way impacts. If the design necessitates right‐of‐way acquisition, then an agreement amendment will be required.
Construction: The City will advertise, award, and administer the construction phase. The design needs to be clear and complete resulting in clarity during construction.
Quality Control: GHD will have a Quality Control Plan and Peer Review process in effect to assist quality assurance during the entire time work is in effect.
GHD accepts responsibility for the accuracy and completeness of the plans, calculations, related docu‐ ments, and all other work furnished, and shall meet that responsibility through the implementation of a Quality Control Plan. GHD’s Quality Control Plan will remain in effect throughout the entire Contract and, at a minimum, shall ensure that all work is completed in accordance with good engineering design prac‐ tice and that it meets the standards set forth herein. Specifically:
The Quality Control Plan shall establish a process whereby all work is independently checked, cor‐ rected and back‐checked, in accordance with accepted practice, by a person qualified and appropri‐ ately registered in the state of California. All original drawings and calculations shall be maintained for the duration of the Contract. Coordination and checks shall be performed to ensure that different work in the same area, to see that conflicts and misalignment do not occur between different design documents (i.e. plans coordi‐ nated with specifications).
Evidence that the Quality Control Plan is functioning may be periodically confirmed by the City. Delivera‐ bles that do not appear to have been through GHD’s Quality Control and Peer Review process will be re‐ turned to GHD without review by the City. Scope of Work
Task 1: Project Management
The Consultant shall be responsible for providing all contract management and quality control services throughout the duration of the project.
Task 1 Scope of Services:
Project management responsibilities shall include, but not be limited to:
Utilization of City’s Virtual Project Manager PM software for all project‐related activities. Coordination of all meetings, and prepare all agendas and minutes. Coordination and consultation as needed with all appropriate utilities and local, state, and
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federal regulatory agencies. Preparation of schedules and schedule updates. Tracking and reporting of DBE subcontractor utilization. Preparation and adherence to the approved Quality Assurance/Quality Control Program. Maintenance of project files.
Task 1 Deliverables:
Coordination Minutes of all meetings Schedules and schedule updates Project files
The GHD Project Manager shall play an active role in the management and coordination of the project, including coordinating regular meetings with City staff to discuss project status, problems, budgeting, and other areas that have an effect on the work.
Task 2: Preliminary Design
GHD and subconsultant, DP Engineering, shall provide preliminary engineering design services and shall prepare a Preliminary Design Report for the project that encompasses all task work items.
Task 2 Scope of Services:
Preliminary engineering design services shall include, but not be limited to: Performance of all field, topographic, and control surveys. Preparation of all preliminary geotechnical studies and reports. (Surface observations and docu‐ ment research is included in the scope. A brief memorandum will document the conditions and recommendations.) Identification of all utility relocation requirements and coordinate with the responsible utility. Preparation of a preliminary environmental review and identification of areas of potential envi‐ ronmental impact and potential permit requirements. Preparation of a preliminary right‐of‐way assessment and identification of potential right‐of‐way issues.
Task 2 Deliverables:
Supporting documentation (draft geotechnical studies and reports, etc.) Additional documentation required by the Caltrans Local Assistance Procedures Manual
Formal PDR submittals shall be prepared for review (draft) and distribution (final), with drawings re‐ duced by 50% and printed on 11” x 17” reproducible paper, and specifications printed on 8 ½” x 11” re‐ producible paper. Prior to completion of the final submittal, the Consultant shall respond to and incorpo‐ rate, if appropriate, any comments received from the City.
Six (6) document sets shall be submitted at both draft and final stages. In addition, the final PDR docu‐ ment set shall be submitted in Portable Document Format (.pdf). Delivery shall be either via USB flash drive or online file transfer.
Task 3: Environmental Compliance
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GHD and subconsultant, ENPLAN, shall be responsible for preparing, submitting, and obtaining all re‐ quired permits and environmental review documentation required by all state and local regulatory and jurisdictional agencies needed to ensure this project is cleared for construction on the anticipated dates outlined in the schedule below and that itn ca be successfully completed. The scope assumes that the project will be categorically exempt from CEQA and that a Notice of Exemption, with supporting docu‐ mentation, will be prepared. The scope further assumes that the project will be approved under NEPA with a supported Categorical Exclusion.
The following CEQA sectionse ar applicable to the project:
Section 15301 (Existing Facilities): Includes the repair and minor alteration of deteriorated or damaged structures and facilities to meet current standards of public health and safety.
Section 15302 (Replacement or Reconstruction): Includes the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site and will have substantially the same purpose as the structure replaced.
Section 15303 (New Construction or Conversion of Small Structures): Includes the construction of new, small facilities or structures.
Section 15304 (Minor Alterations to Land): Includes minor alterations in the condition of land and/or vegetation which do not involve the removal of healthy, mature, scenic trees, including grading on land with a slope of less than ten percent where the surface is restored.
Task 3 Scope of Services:
Environmental compliance and permitting responsibilities shall include, but not be limited to:
Preparation of the appropriate California Environmental Quality Act (CEQA) and National Envi‐ ronmental Policy Act (NEPA) environmental documents and any associated technical studies re‐ quired to clear the project for construction.
Coordination and consultation with all federal, state, and local regulatory and jurisdictional agen‐ cies necessary to obtain required permits and provide environmental clearance. The scope as‐ sumes that resource agency permits will not be required.
All environmental documents shall be prepared in preliminary and final draft stages for City review, shall incorporate, if appropriate, any public, agency, and City comments made during the preliminary docu‐ ment review, and shall conform to the requirements of the Caltrans Local Assistance Procedures Manual. Deliverables shall be transmitted to the City either via USB flash drive or online file transfer.
The scope assumes that all work will occur within the paved road and road shoulders in previously dis‐ turbed areas and that the proposed project could be designed to avoid impacts to wetlands and “Waters of the U.S.” In addition, it is anticipated that no riparian vegetation would be removed to accommodate the proposed improvements. Therefore, regulatory agency permits will not be required; however, a con‐ tract amendment can be prepared if Permit Assistance is determined to be required.
In accordance with the City’s RFP and Caltrans Local Assistance Program requirements, the scope of work includes the following tasks:
Task 3.1 Preliminary Environmental Review/Environmental Constraints Analysis
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In support of the 30% engineering plans, ENPLAN will conduct a preliminary environmental review to identify potential environmental effects of the proposed project. The study will include review of availa‐ ble records as well as general field reconnaissance to identify potential environmental constraints such as the possible presence of special‐status species, sensitive natural communities, wetlands and other waters, hazardous materials release sites, previously reported cultural resources, and other environmen‐ tal constraints. A letter report will be prepared, which will include an overview of the study area, results of records searches and field review, and identification of potential environmental constraints for each project site. We will also identify potential regulatory agency permit requirements and anticipated per‐ mit conditions/mitigation measures.
Task 3.2 Caltrans Preliminary Environmental Study (PES)
Pursuant to the Caltrans Environmental Handbook, Volume 1, Chapter 5, ENPLAN will prepare a PES that identifies the technical studies and permits needed for the proposed project. It is the expectation that the proposed work:
Could indirectly affect water resources Could introduce/increase the spread of noxious weeds
Is located within a 100‐year floodplain Could impact cultural resources
Could affect special‐status species or their habitats May require the acquisition of construction easements
Could affect nesting migratory birds Would require permits
The draft PES will be provided to the City for review. If requested, GHD and ENPLAN will attend a field meeting with City and Caltrans staff to review the PES, update the PES as needed, and submit the final PES to the City and Caltrans.
Task 3.3 Coordination and Consultation
ENPLAN will provide a project description (based on data provided by the City and GHD), maps, and other technical information regarding the proposed project, along with a request for comment letter, to the California Department of Fish and Wildlife (CDFW), U.S. Fish and Wildlife Service (USFWS), U.S. Army Corps of Engineers (USACE), National Marine Fisheries Service (NMFS), Central Valley Regional Water Quality Control Board (CVRWQCB), Shasta Lake Fire Protection District, Shasta County Air Quality Man‐ agement District (SCAQMD), local utility companies, and other applicable federal, state, and local agen‐ cies.
Comments from reviewing agencies will be incorporated into applicable technical studies. Additional consultation with CDFW, USFWS, USACE, and NMFS will be conducted as necessary regarding potential direct and indirect effects of the proposed project. ENPLAN will also consult directly with Caltrans to en‐ sure environmental clearance for the proposed project.
Task 3.4 Technical Studies
Technical studies needed in support of the project include biological studies, a wetland assessment, a Phase I Environmental Site Assessment, a cultural resources study, and a floodplain assessment. ENPLAN will work closely with GHD and City staff to determine appropriate study limits for field evaluations. The study area for each technical study will include all areas in which improvements would occur, as well as sufficient area for construction. Temporary construction areas used for staging will also be analyzed to identify potential impacts. Details of each technical study are provided below.
Biological Surveys (Botanical and Wildlife)
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The USFWS identifies five federally‐listed animals (northern spotted owl, California red‐legged frog, Delta smelt, Shasta crayfish, and vernal pool fairy shrimp) with the potential to occur in the project area. In ad‐ dition, elderberry shrubs, the host plant for the federally‐listed valley elderberry longhorn beetle (VELB) are known to exist west of the Pine Grove bridge over Salt Creek, approximately 50 feet southwest of the proposed improvements.
Although these shrubs are located within a fenced area, the USFWS may require a VELB assessment in accordance with the USFWS Framework for Assessing Impacts to the Valley Elderberry Longhorn Beetle (May 2017). Pursuant to the USFWS Framework, if elderberry shrubs are found within 165 feet of a pro‐ ject site, the habitat must be assessed to determine potential occupancy of the shrubs by VELB; how‐ ever, most VELB occur below 500 feet in elevation, and it is possible that USFWS will not require the VELB assessment.
According to the CDFW California Natural Diversity Database (CNDDB), western pond turtle, a State Spe‐ cies of Special Concern, has been reported in Salt Creek, approximately 275 feet north of the proposed improvements on Deer Creek Avenue. Western pond turtle is also known to occur in other creeks and streams in the City.
Neither the CNDDB nor USFWS identify the potential for any special‐status plants to occur in the project sites; however, to satisfy funding/permitting agency requirements, the proposal includes completion of a botanical survey to document the plant communities present and determine their potential to support special‐status species.
The project area is located in the Shasta Dam and Project City quadrangles. The NMFS identifies Central Valley spring run chinook salmon, evolutionary significant unit (ESU) (federally threatened), Sacramento River winter run (SRWR) chinook salmon ESU (federally endangered), and California Central Valley (CCV) steelhead, distinct population segment (DPS) (federally threatened) in these quadrangles. Essential Fish Habitat (EFH) is identified in the Project City quadrangle for CCV steelhead and in the Shasta Dam quad‐ rangle for chinook salmon. Potential impacts to listed fish species and EFH will be discussed in the Bio‐ logical Assessment (BA) and Natural Environment Study (NES) as described below.
Improvements that would be conducted within the paved road and graveled shoulders have a low poten‐ tial to directly affect special‐status plant and wildlife species, or critical habitat, due to the high level of human activity and past disturbances. Improvements in undeveloped areas have a higher potential to directly affect federal and state‐listed species, if present. Indirect effects could potentially occur if sedi‐ ments or other pollutants enter Churn Creek, Salt Creek, Nelson Creek, or other surface water features in the area and degrade downstream aquatic habitats. Construction noise and activities ealso have th po‐ tential to indirectly impact special‐status wildlife species.
In addition to pre‐field research, ENPLAN will conduct biological field studies for each project site in ac‐ cordance with current agency standards to document the presence, potential presence, or absence of special‐status species, as outlined below.
Pre‐field Research ENPLAN will conduct a biological records search prior to initiating fieldwork in order to obtain infor‐ mation on special‐status species previously reported in the vicinity. Records reviewed will include those maintained by the USFWS, NMFS, and CDFW.
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Botanical Field Survey ENPLAN will conduct a botanical field survey in general accordance with CDFW and USFWS proto‐ cols. According to the RFP, the City anticipates that the consultant’s contract will start in August 2018, with environmental work to be completed by March 2019. Therefore, the botanical survey would be conducted outside the blooming period for special‐status plants that could potentially be present in the project area. However, it is anticipated that determination of the potential presence of special‐status plants can readily be made based on observed habitat characteristics. If necessary, a pre‐construction survey would be completed in the spring when special‐status plants known to oc‐ cur in the region would be identifiable.
The results of the botanical survey will be incorporated into the BA and NES for the project. Plant species observed in the field will be identified to the lowest taxonomic level possible, given seasonal constraints. The reports will include a description of the survey methodology, plant communities present, and other observations. Wildlife Field Survey ENPLAN’s wildlife biologist will undertake a general wildlife survey. A list of wildlife species observed in the field will be prepared. Identified occurrences of special‐status wildlife populations or im‐ portant habitats for special‐status fish and wildlife will be documented and mapped. ENPLAN’s field survey will include a visual assessment of nesting migratory bird habitat. The results of the wildlife survey will be incorporated into the BA and NES for the project. Completion of species‐specific sur‐ veys, if required by reviewing agencies, would be undertaken under a separate authorization.
Report Preparation Biological Assessment (BA) Due to the presence and potential presence of federally‐listed species and sensitive habitats (e.g., VELB, fish species, EFH, etc.) in the study area, the scope of work includes preparation of a BA . The BA will include results of the records search and field studies noted under Biological Surveys above, a project description, summary of consultation, results of the federal species‐list review, a description of existing biological and physical conditions in the study area, life‐history data for federally‐listed species in the study area, a discussion of potential impacts, proposed avoidance/minimization ef‐ forts, a cumulative impact discussion, and conclusions/determinations. Appropriate maps, photo‐ graphs, species lists, and other supporting information will be included.
The BA will be completed in accordance with USFWS and NMFS requirements and the current re‐ quirements of the Caltrans Environmental Handbook, Volume 3. ENPLAN will provide the City a draft copy of the BA to review. If no changes are requested, we will provide the City with a copy of the fi‐ nal report and a CD containing an electronic copy of the BA. The BA will be appended to the NES.
Natural Environment Study (NES) ENPLAN will prepare an NES addressing the proposed project, in accordance with the current re‐ quirements of the Caltrans Environmental Handbook, Volume 3. The report will include a summary; detailed project description; discussion of study methodologies; and results of the records search, botanical field study, and wildlife field study. The report will also include an evaluation of impacts on significant communities and special‐status species and recommend measures to avoid, minimize, or offset potential impacts.
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Resource‐agency permits and approvals will be identified, and a consultation summary with respect to federal and state Endangered Species Acts will be provided. The report will also address wetlands, noxious weeds/invasive species, and nesting migratory birds. The CDFW, USFWS, NMFS, Caltrans, and other agencies will be contacted as needed. Technical studies and agency correspondence will be included in the report.
ENPLAN will provide the City a draft copy of the NES to review. If no changes are requested, we will provide the City with a copy of the final report and a CD containing an electronic copy of the NES.
Wetland Assessment Wetlands and/or “Other Waters of the United States” (e.g., streams, certain roadside ditches, etc.) sub‐ ject to the jurisdiction of the U.S. Army Corps of Engineers (USACE) are known to occur in the project area. In addition to waters subject to USACE jurisdiction, the CDFW has been exerting jurisdiction over the riparian zones associated with streams.
ENPLAN will conduct a field assessment of vegetation, soils, and hydrologic characteristics in and adja‐ cent to the project footprint to determine the presence or absence of wetlands, streams, and associated riparian habitat. If potential wetlands or other jurisdictional waters would be affected by project imple‐ mentation, GHD will provide a supplemental work scope and cost to prepare a pre‐jurisdictional delinea‐ tion report for submittal to the Army Corps of Engineers.
Phase 1 Environmental Site Assessment Pursuant to the Caltrans Environmental Handbook, Volume 1, Chapter 10, if a project requires acquisi‐ tion of right‐of‐way, structure modification or demolition, or includes excavation, an Initial Site Assess‐ ment/Phase I Environmental Site Assessment (ESA) is required.
According to the Department of Toxic Substances Control EnviroStor database, there are no Hazardous Waste and Substances Sites (Cortese List sites) in the project study area. The closest Cortese List site to the project study area is Valley Plating Company at 3872 El Cajon, approximately 0.4 miles west of Ashby Road. The State Water Board GeoTracker database does not identify any other active cleanup sites in the project study area. There are no other known contaminated sites in the project study area.
The scope of work includes preparation of a Phase I ESA in accordance with ASTM Standard E1527‐05 and standard practice to identify additional hazardous waste sites in the study area.
The report will present findings, conclusions, and recommendations, certified by a Registered Environ‐ mental Property Assessor (REPA). Assessment tasks to be conducted are as follows:
Review readily available literature for information on the hydrogeologic setting of the site. This information will aid in evaluating the potential for any identified hazardous materials to have af‐ fected site groundwater.
Search for environmental cleanup liens, and activity and use limitations.
Interview the client “user” regarding specialized knowledge, purchase price, and commonly known information.
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Review over 60 federal, state, local, tribal, and proprietary database listings for the subject prop‐ erty and sites in the vicinity having the potential to adversely affect the subject property.
Contact appropriate agencies for information about the site and vicinity, including the following:
California Regional Water Quality Control Board County Department of Environmental Health Local Fire Department Research the historical uses of the site and surrounding area by reviewing readily available litera‐ ture such as historic City directories, historic aerial photographs, historic topographic maps, Sanborn Fire Insurance maps, the chain‐of‐title report; and by interviewing people knowledgea‐ ble in the past uses/activities on the site.
Perform a site reconnaissance to observe existing land use conditions and inspect the site and any structures for signs of past land uses with the potential to adversely affect the property. A drive‐by reconnaissance of neighboring properties will be performed to observe their current land uses. Adjacent and surrounding land uses will be evaluated for their potential to adversely affect the subject site and will be identified in the report as appropriate.
Cultural Resources ENPLAN will prepare a cultural resources study that meets the requirements of both CEQA and Section 106 of the National Historic Preservation Act. Section 106 compliance will in turn ensure compliance with NEPA standards triggered by federal funding and/or permitting for the project. The cultural re‐ sources study will address allt areas tha will be disturbed during project implementation and will be con‐ ducted in accordance with the scope provided below.
Area of Potential Effects (APE)/Environmental Study Limits (ESL) Map Preparation ENPLAN will work with the City to develop an APE/ESL map that is acceptable to Caltrans. The map will establish the study area boundary for the field studies. The map will be submitted to Caltrans for review and signature. If changes are requested by Caltrans, ENPLAN will revise and resubmit the map as needed. It is likely that the map will not be finalized until after the draft Archaeological Survey Re‐ port (ASR) has been reviewed by Caltrans.
Records Search ENPLAN will conduct a cultural resources records search at the Northeast Information Center of the California Historical Resources Information System at California State University, Chico (NE/CHRIS). We will review Government Land Office (GLO) records, records from the Shasta Historical Society and Shasta Lake Historical Society, historic maps, the National Register of Historic Places, California Register of Historic Resources, California Historical Landmarks, California Inventory of Historic Re‐ sources, and California Points of Historic Interest. The research will include review of prior archaeo‐ logical studies that have been conducted in the study area.
Agency and Tribal Contacts ENPLAN will contact the Native American Heritage Commission for information relating to any previ‐ ously recorded Traditional Cultural Properties or sacred sites and to receive a listing of local Native Americans who may wish to express their concerns regarding the project. ENPLAN will then contact local individuals, historical societies, and Native American groups/individuals in order that they may add light to the prehistoric/historic context of the area. Follow‐up correspondence will be conducted as necessary.
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Field Survey ENPLAN will conduct a general‐level pedestrian field survey of the study area. All observed cultural resources will be noted and GPS coordinates taken. If cultural resources have been previously rec‐ orded within the study area, we will attempt to relocate the sites. The scope does not include site recordation or evaluation.
Report Preparation ENPLAN will prepare an Archaeological Survey Report (ASR) and Historic Property Survey Report (HPSR) outlining the project description, context, methodology, results, and recommendations. The reports will be prepared in accordance with the current requirements of the Caltrans Environmental Handbook, Volume 2.
Alternatively, Caltrans is allowed to streamline the Section 106 reviewr fo projects that have no po‐ tential to affect historic properties by preparing a Screened Undertaking Memorandum in lieu of the ASR and HPSR. If Caltrans determines that a Screened Undertaking is appropriate for the proposed project, the scope will adjusted accordingly.
The ASR and HPSR will be prepared and signed by a registered professional archaeologist who meets Caltrans’ requirements for a principal investigator in both historic and prehistoric archaeology. EN‐ PLAN will provide the City a draft copy of each report to review. If no changes are requested, EN‐ PLAN will forward a draft copy of each report to Caltransr fo review/approval. If no changes are re‐ quested by Caltrans, ENPLAN will provide the City with a copy of each report and a CD containing an electronic copy of each report. ENPLAN will also submit final copies of the reports to NEIC/CHRIS.
State Historic Preservation Officer (SHPO) Consultation As NEPA lead agency, Caltrans has ongoing responsibilities for Section 106 compliance. Caltrans will conduct SHPO consultation for the proposed project.
Floodplain Assessment According to Federal Emergency Management Agency (FEMA) floodplain maps (Panels 06089C, 1209G, 1217G, and 1236G, effective March 17, 2011), all of the proposed improvements would be located within 100‐year flood hazard zones.
Construction of the proposed project is subject to Shasta Lake Municipal Code (SLMC) Chapter 15.04 (Floodplain Management). SLMC Section 15.04.140 (Documentation of Floodplain Development) re‐ quires the City’s floodplain administrator to ensure the proposed project does not adversely affect the carrying capacity of areas where base flood elevations have been determined.
GHD will provide a hydraulic study and other documentation required for encroachment into the flood‐ plain in accordance with the City’s Floodplain Management Ordinance and Caltrans Environmental Hand‐ book Volume 1, Chapter 17. This information will be documented in the NOE report.
Construction‐Related Traffic and Staging With implementation of the City’s standard construction measures, construction‐related traffic impacts would be less than significant, and no further analysis is required. This information will be documented in the NOE report.
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Task 3.5 CEQA Documentation
Administrative Draft Notice of Exemption (NOE) Preparation ENPLAN will prepare an Administrative Draft NOE for the proposed project. A brief report will be prepared to document the applicability of the categorical exemption. The report will address the six exceptions to exemptions, as outlined in Section 15300.2 of the CEQA Guidelines.
The administrative draft NOE will be provided to the City for review.
Final NOE Preparation If needed, ENPLAN will meet with the City staff following review of the administrative draft NOE to discuss any comments, and ENPLAN will then revise the document as warranted. ENPLAN will circu‐ late the NOE to the State Clearinghouse.
Task 3.6 NEPA Documentation
The scope of work assumes that the project qualifies for a Categorical Exclusion and that an Environmen‐ tal Assessment will not be required. Caltrans is responsible for completing the Categorical Exclusion doc‐ umentation, as supported by the studies provided by GHD and ENPLAN. GHD and ENPLAN will coordi‐ nate with Caltrans for approvals.
If the actual environmental document, study, permit, agreement, and activity requirements are different than those listed above, a modification to the design scope and associated fee for this Task will be nego‐ tiated with GHD.
Task 3 Deliverables
Environmental documentation Technical studies and surveys Additional documentation required by the Caltrans Local Assistance Procedures Manual
Task 4: Right‐of‐Way Acquisition
The scope assumes that all work will be within existing City right‐of‐way and that no TCE’s or rights of entry will be required.
Task 4.1 Scope of Services
Right‐of‐way responsibilities shall include, but not be limited to:
Review of existing City of Shasta Lake property and easements and, in coordination with engi‐ neering design work and environmental compliance and permitting documents, determine what, if any, additional right‐of‐way must be obtained.
Task 4 Deliverables
Right‐of‐Way Certification for City and Caltrans approval.
The right‐of‐way certification documents shall be prepared in preliminary and final draft stages for City review, shall incorporate, if appropriate, any public agency and City comments made during the previous
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If the actual right‐of‐way requirements are different than those listed above, a modification to the design scope and associated fee for this task will be negotiated with GHD.
Task 5: Plans, Specifications, and Estimates (Final Design) Services
GHD and subconsultant, DP Engineering, shall provide final engineering design services and shall prepare all contract documents (construction plans, specifications, and cost estimates) for the project. All PS&E work shall conform to the requirements of the Caltrans Local Assistance Procedures Manual.
Task 5 Scope of Services
PS&E services shall include, but not be limited to:
Coordinate with any and all utilities required to ensure horizontal and vertical conflicts are iden‐ tified and resolved through design or relocations. Prepare all design calculations and complete all plan preparation, technical specification prepa‐ ration, special provision preparation, and engineers cost estimates, and all other appropriate ar‐ chitectural and engineering services necessary to provide complete contract documents, ready for public bid. All design work shall comply with any and all appropriate federal, state, and local design codes and guidelines. Review of final compiled PS&E set (including City‐provided front end contract specifications, gen‐ eral contract provisions, and proposal) for compliance with the Caltrans Local Assistance Proce‐ dures Manual.
Task 5 Deliverables
Supporting documentation Draft and final construction plans Draft and final technical specifications and attachments Draft and final engineer’s estimate Additional documentation required by the Caltrans Local Assistance Procedures Manual
Formal deliverables (plans, specifications and estimates) shall occur at the 60%, 90%, and 100% comple‐ tion points for City and agency review. Submittal formats shall follow the guidelines stated herein. GHD shall respond to, and incorporate, if appropriate, any and all comments received from the City or any other regulatory agency or utility. Delivery of all digital formats shall be either via USB flash drive or online file transfer. Formal deliverables shall include:
Construction Plans: Construction plan deliverables for review shall be submitted at the 60%, 90%, and 100% design stages, with drawings reduced by 50%. Four sets shall be submitted at the review stages to allow the City and all other appropriate agencies to provide a thorough review of the project documents. One hundred percent (100%) final construction plans shall be deliv‐ ered in the following formats: 22” x 34” mylars, complete with final signatures and professional stamps, ready for re‐ production. Portable Document Format (.PDF) file(s) of final plans complete with final signatures. Technical Specifications: Specifications shall be prepared utilizing Construction Specifications In‐ stitute (CSI) Masterformat 2004. Deliverables for review shall be submitted at the 90% and 100%
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design stages, with specifications on 8 ½” x 11” reproducible paper. Four sets shall be submitted at the review stages to allow the City and all other appropriate agencies to provide a thorough review of the project documents. One hundred percent (100%) final specifications shall be deliv‐ ered in the following formats: 8 ½“ x 11” hardcopy, complete with final signatures, ready for reproduction. Portable Document Format (.PDF) file(s) of final specifications. Construction Cost Estimates: Estimates for review shall be submitted at the 60%, 90%, and 100% design stages, with estimates on 8 ½” x 11” reproducible paper. Four sets shall be submitted at the review stages to allow the City and all other appropriate agencies to provide a thorough re‐ view of the project documents. The 100% final estimate shall be delivered in the following for‐ mats: 8 ½“ x 11” hardcopy, complete with final signatures, ready for reproduction. Portable Document Format (.PDF) file(s) of final estimate.
The following plan sheets are anticipated:
ID Number Type of Sheet Code Required T Title 1 K Key Map and Line Index 1 L Layouts 11 C Construction Details 2 WPC Temporary Water Pollution Control Details 1 CS Construction Area Signs 1 EC Erosion Control Plans & Details 1 Total 18
Task 6: Services During Bidding and Construction
GHD shall be responsible for providing services during bidding and construction throughout the duration of the project. Note that all project management tasks shall be performed by the City with assistance from GHD as noted.
Task 6 Scope of Services
Services during bidding and construction shall include, but not be limited to:
Attend one (1) pre‐bid conference, record all questions and requests for additional technical in‐ formation, and coordinate with and assist the City as required to issue addenda to be used for bidding purposes. Attend one preconstruction conference/pre‐construction site examination and answer design‐ related questions that are raised. Respond to requests for information (RFIs) on technical issues associate with materials, prod‐ ucts, design concepts, and design documents raised by the Contractor or the City. The Consult‐ ant shall log all RFIs and responses such that timely response can be assured. Provide technical review of shop drawings, diagrams, illustrations, catalog data, schedules, sam‐ ples, test results, and other data that the Contractor is required to submit for general conform‐ ance with the design concepts and compliance with the Contract Documents.
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Assist with contract change order (CCO) and work change directive (WCD) preparation, including: o Review and evaluation of contract change order requests and submittals; and o Investigation and inspection of site conditions that differ from those described in the Con‐ tract Documents. dFiel Inspection, including: o Review and inspection of Contractor’s work for compliance with Contract Documents on a daily basis; o Monitoring of corrective actions taken by Contractor needed to fix work that is not in com‐ pliance with the Contract Documents; o Field inspection diaries (to be completed daily utilizing the City’s Virtual Project Manager PM software); o Digital photos of work in progress (to be attached to daily logs utilizing the City’s Virtual Pro‐ ject Manager PM software); o Coordination between the Contractor and the City’s special inspection services; o Review of Contractor’s compliance with all regulatory permits and mitigation measures; o Review of Contractor’s compliance with workplace safety and health standards and notifica‐ tion of City of non‐compliance; ot Assis with Employee Interviews for Labor Standards Coordinator; o Review and approval of Contractor’s survey layouts; and o Communication with Contractor regarding general acceptability of work. Review of Contractor’s pay requests with regard to the amount of work completed and the gen‐ eral acceptability of the requests. Assist the City with the final inspection of each installation location to confirm the work is com‐ plete and that materials and products have been installed in accordance with the technical re‐ quirements of the Contract Documents. The Consultant shall also assist in the development of the final punchlist of incompleter items fo each installation. Preparation of final record drawings reflecting the as‐installed condition of all installations.
GHD Scope of Work I Revised August 1, 2018 l 2018 08‐27 Scope of Work to City.docx l Page 15 74 Project Budget EXHIBIT B - FEE SCHEDULE City of Shasta Lake HSIP Safety Guardrail Upgrade Date: Updated 08/30/2018 PRO No. 8100 GHD Inc.
ABC D Senior Assistant Junior Purchases Subtask Project Professional Professional Professional Technical Admin and Direct Total Total Direct + Task Totals Totals Class Principal Manager Staff Staff Staff Apprentices Support Costs Hours Total Direct Indirect Costs Indirect Fee Sub-Consultants Ave. Rate 90.00 42.81 65.00 41.80 32.92 20.00 20.00 GHD Phase Task Task Description TOTAL Environmental Design Total 166.980% C+D 10.00% C+D ENPLAN DP Engr Subs 1 Project Management $8,097.99 1.1 Project Management 1 24 24 4 53 $2,757.44 $4,604.37 $7,361.81 $736.18 $8,097.99 $8,097.99 2 Preliminary Design $31,611.83 2.1 Preliminary Design 4 32 64 80 20 4 204 $8,040.04 $13,425.26 $21,465.30 $2,146.53 $23,611.83 $8,000.00 $8,000.00 $31,611.83 3 Environmental Compliance $76,153.31 3.1 Prelim Env Review / Constraints 1 6 2 2 2 13 $622.25 $1,039.03 $1,661.28 $166.13 $1,827.41 $55,263.00 $55,263.00 $57,090.41 3.2 Caltrans PES 3 6 4 2 15 $751.47 $1,254.80 $2,006.27 $200.63 $2,206.90 $2,206.90 3.3 Coordination and Consultation 2 8 4 4 18 $904.50 $1,510.33 $2,414.83 $241.48 $2,656.31 $2,656.31 3.4 Technical Studies 4 24 24 12 4 4 72 $3,289.48 $5,492.77 $8,782.25 $878.23 $9,660.48 $9,660.48 3.5 CEQA Documentation 2 8 10 $605.62 $1,011.26 $1,616.88 $161.69 $1,778.57 $1,778.57 3.6 NEPA Documentation 2 8 8 18 $940.02 $1,569.65 $2,509.67 $250.97 $2,760.64 $2,760.64 4 Right-of-Way Acquisition $2,634.91 4.1 Right-of-Way 1 8 8 17 $897.21 $1,498.16 $2,395.37 $239.54 $2,634.91 $2,634.91 5 PS&E (Final Design) Services $44,490.12 5.1 PS&E (Final Design) 2 6 48 80 96 20 4 256 $10,541.18 $17,601.66 $28,142.84 $2,814.28 $30,957.12 $13,533.00 $13,533.00 $44,490.12 6 Services During Bidding and Construction $47,294.64 6.1 Bidding and Construction 1 25 48 280 6 360 $16,104.25 $26,890.88 $42,995.13 $4,299.51 $47,294.64 $47,294.64 GHD's Anticipated Salary Increases from EX 10H $1,159.06 $1,935.40 $3,094.46 $309.45 $3,403.91 $3,403.91 Purchases and Direct Costs $1,745.00 A Postage and Courier Services 4 each @ $50.00/each $200.00 $200.00 $200.00 B Reproduction 10,000 copies @ $0.10/copy $1,000.00 $1,000.00 $1,000.00 C Lab Tests D Vehicle Mileage 1,000 miles @ $0.545/mile (or current IRS rate) $545.00 $545.00 $545.00 E Employee Per Diem
Subtotal Hours 4 74 220 474 196 46 22 1036.0 Dollars $360 $3,168 $14,300 $19,813 $6,452 $920 $440 $1,745.00 $46,612.52 $77,833.57 $124,446.09 $12,444.62 $138,635.71 $55,263.00 $21,533.00 $76,796.00 $215,431.71 DBE % = Notes: 1. Above hourly billing rates are approximate and will be based on the actual employees that perfom the work. 10.00% 2. It assumed that the above budgets will be shifted between Phases and Tasks to meet actual project needs.
Page 1 75 Report & Recommendation Reviewed and Approved 6.2
City Manager
AGENDA ITEM City Council Meeting
TO: John N. Duckett, Jr., City Manager City Council
FROM: Jessaca Lugo, Assistant City Manager
DATE: October 1, 2018
SUBJECT: Resolution Appointing City Surveyor
FILE: P-110-775-800
SUMMARY
Staff requests that the City Council authorize the City Manager to appoint two firms to act as the City Surveyor for the purpose of reviewing and signing Planning-related documents.
BACKGROUND
From time to time, the Planning Division of the Development Services Department has need of professional land surveying services. Typically, these services are related to reviewing and signing parcel maps, final subdivision maps, and parcel line adjustments. Because the City Engineer was registered after January 1, 1982 and is not separately licensed as a Professional Land Surveyor, he is unable to provide these services to the City.
Staff is requesting that the City Council authorize staff to enter into Professional Services Agreements with two firms to provide City Surveyor services to the City. Each of the selected firms shall have a Professional Land Surveyor on staff that possesses the necessary expertise to review and check Planning-related documents. Two firms would be selected to avoid a conflict of interest if one of the firms was submitting documents in need of checking, and both firms will be selected from the current Oncall Professional Services List. Staff envisions alternating between the two firms as services become necessary, so that the contract is worthwhile for both firms. The initial term of the contracts would be from November 1, 2018 through June 30, 2020. Thereafter, the contracts would be renewed annually.
FISCAL IMPACT
The applicant is responsible for covering all costs associated with completion of the map check; therefore, there is no fiscal impact to the City.
ATTACHMENTS
Resolution 76 RESOLUTION CC-18-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE AUTHORIZING THE CITY MANAGER TO APPOINT CITY SURVEYOR
WHEREAS, the California Subdivision Map Act (SMA) requires a statement for all Final Maps by the City Engineer certifying that the map is technically correct; and
WHEREAS, in order to provide this certification, the City Engineer must be a civil engineer registered prior to January 1, 1982, or must be authorized to practice land surveying pursuant to the Professional Land Surveyors’ Act; and
WHEREAS, because the current City Engineer was registered after January 1, 1982, and is not a licensed land surveyor, the City will appoint (2) City Surveyors; and
WHEREAS, the appointment of the City Surveyor will provide continued services for the industry consultants and private citizens who develop land in Shasta Lake, as well as facilitate the development of infrastructure within the City; and
NOW THEREFORE, BE IT RESOLVED by the City Council authorize the City Manager to appoint two firms to act as the City Surveyor for the purpose of reviewing and signing Planning-related documents.
PASSED, APPROVED, AND ADOPTED this 16th day of October 2018 by the following vote:
AYES: NOES: ABSENT:
______LARRY J. FARR, Mayor
ATTEST:
______TONI M. COATES, CMC City Clerk
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