MASTERTON DISTRICT COUNCIL COUNCIL AGENDA WEDNESDAY 17 FEBRUARY 2021 3.00 PM MEMBERSHIP Her Worship (Chairperson) Cr G Caffell Cr B Gare Cr D Holmes Cr B Johnson Cr G McClymont Cr F Mailman Cr T Nelson Cr T Nixon Cr C Peterson Cr S Ryan Noce is given that a meeng of the Masterton District Council will be held at 3.00pm on Wednesday 17 February at Waiata House, 27 Lincoln Rd, Masterton. RECOMMENDATIONS IN REPORTS ARE NOT TO BE CONSTRUED AS COUNCIL POLICY UNTIL ADOPTED 12 February 2021 Values 1. Public interest: members will serve the best interests of the people within the Masterton district and discharge their duties conscientiously, to the best of their ability. 2. Public trust: members, in order to foster community confidence and trust in their Council, will work together constructively and uphold the values of honesty, integrity, accountability and transparency. 3. Ethical behaviour: members will not place themselves in situations where their honesty and integrity may be questioned, will not behave improperly and will avoid the appearance of any such behaviour. 4. Objectivity: members will make decisions on merit; including appointments, awarding contracts, and recommending individuals for rewards or benefits. 5. Respect for others: will treat people, including other members, with respect and courtesy, regardless of their ethnicity, age, religion, gender, sexual orientation, or disability. Members will respect the impartiality and integrity of Council staff. 6. Duty to uphold the law: members will comply with all legislative requirements applying to their role, abide by this Code, and act in accordance with the trust placed in them by the public. 7. Equitable contribution: members will take all reasonable steps to ensure they fulfil the duties and responsibilities of office, including attending meetings and workshops, preparing for meetings, attending civic events, and participating in relevant training seminars. 8. Leadership: members will actively promote and support these principles and ensure they are reflected in the way in which MDC operates, including a regular review and assessment of MDC’s collective performance. These values complement, and work in conjunction with, the principles of section 14 of the LGA 2002; the governance principles of section 39 of the LGA 2002; and our MDC governance principles: Whakamana Tangata Respecting the mandate of each member, and ensuring the integrity of the committee as a whole by acknowledging the principle of collective responsibility and decision‐making. Manaakitanga Recognising and embracing the mana of others. Rangatiratanga Demonstrating effective leadership with integrity, humility, honesty and transparency. Whanaungatanga Building and sustaining effective and efficient relationships. Kotahitanga Working collectively. 1 AGENDA 1. Karakia 2. Conflicts of Interest (Members to declare conflicts, if any) 3. Apologies 4. Public Forum Aileen Haeata, Ronald Karaitiana and Marama Fox re Maori Wards 5. Late items for inclusion under Section 46A(7) of the Local Government Official Information and Meetings Act 1987 6. Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987: Minutes of the Council meeting held with the public excluded on 9 December 2020 Minutes of the Extraordinary Council meeting held with the public excluded on 16 December 7. Confirmation of Minutes of the Council meeting held on 9 December 2020 (188/20) Pages 101-108 8. Confirmation of Minutes of the Extraordinary Council meeting held on 16 December 2020 (192/20) Pages 101-102 9. Confirmation of the Minutes of the Extraordinary Council meeting held on 3 February 2021 (012/21) Pages 101-103 10. Report of the Infrastructure and Services Committee meeting held on 3 February 2021 (011/21) Pages 301-302 FOR DECISION 11. APPROVAL OF AND ENTRY TO THE WELLINGTON REGIONAL LEADERSHIP COMMITTEE (016/21) Pages 121-151 12. ADOPTION OF THE WAIRARAPA SOLID WASTE MANAGEMENT AND MINIMISATION BYLAW 2021 (013/21) Pages 152-190 13. ADOPTION OF THE CODE OF CONDUCT 2021 (014/21) Pages 191-213 14. MASTERTON DISTRICT CLIMATE CHANGE ACTION PLAN: ESTABLISHMENT OF COMMUNITY-BASED FOCUS GROUP (015/21) Pages 214-223 2 FOR INFORMATION 15. CHIEF EXECUTIVE’S REPORT (017/21) Pages 224-245 16. MAYOR’S REPORT A verbal report will be provided 3 MATTERS TO BE CONSIDERED WITH THE PUBLIC EXCLUDED COUNCIL MEETING – WEDNESDAY 17 FEBRUARY 2021 MOVED BY: SECONDED BY: That the public be excluded from the following parts of the proceedings of the meeting of the Masterton District Council:- Confirmation of Minutes 17. Minutes of the Council meeting held with the public excluded on 9 December 2020 18. Minutes of the Extraordinary Council meeting held with the public excluded on 16 December 2020 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:- General subject of Reason for passing Ground(s) under each matter to be this resolution in section 48(1) for considered relation to each the passing of this matter resolution Confirmation of Minutes Refer to page 107-108 Refer to page 107-108 of the Council meeting held with the public excluded on 9 December 2020 Confirmation of the Minutes of the Refer to page 102 Refer to page 102 Extraordinary Council meeting Held with the public excluded on 16 December 2020 101 188/20 MINUTES OF THE MEETING OF THE MASTERTON DISTRICT COUNCIL HELD AT WAIATA HOUSE, 27 LINCOLN ROAD, MASTERTON, ON WEDNESDAY 9 DECEMBER 2020 AT 3.00PM PRESENT Mayor Lyn Patterson (Chair), Councillors G Caffell, B Gare, D Holmes, B Johnson, G McClymont, F Mailman, T Nelson, T Nixon, C Peterson and S Ryan and iwi representatives Tiraumaera Te Tau and Ra Smith IN ATTENDANCE Chief Executive, Manager Finance, Manager Assets and Operations, Manager Strategic Planning, Manager Community Facilities and Activities, Communications and Marketing Manager, Policy Manager, Governance Advisor, one media representative and eight members of the public. KARAKIA Councillor Johnson led the karakia. CONFLICTS OF INTEREST No conflicts were declared. APOLOGIES There were no apologies. PUBLIC FORUM Presentation of Gold Awards by Mayor Lyn Patterson. The Mayor presented certificates and awards to the finalists and winners of Gold Awards: Forest Enterprises (Supporting Gold finalist), Tranzurban (Green Gold Award) and the Golden Shears (Vibrant Gold). The Youth Council were unable to attend in person but did so by video. LATE ITEMS FOR INCLUSION UNDER SECTION 46A(7) OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 There were no late items ITEMS TO BE CONSIDERED UNDER SECTION 48(1)(A) OF THE LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987 Minutes of the Council meeting held with the public excluded on 28 October 2020 Report of the Audit and Risk Committee meeting held with the public excluded on 18 November 2020 Report of the Awards and Grants Committee meeting held with the public excluded on 25 November 2020 Trust House Recreation Centre 102 Moved by Councillor T Nixon That in terms of section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 the items be dealt with at this meeting. Seconded by Councillor F Mailman and CARRIED CONFIRMATION OF MINUTES OF THE COUNCIL MEETING HELD ON 28 OCTOBER 2020 (155/20) Moved by Councillor Holmes That the minutes of the meeting of the Masterton District Council held on 28 October 2020 be confirmed. Seconded by Councillor Nelson and CARRIED CONFIRMATION OF MINUTES OF THE EXTRAORDINARY COUNCIL MEETING HELD ON 25 NOVEMBER 2020 (178/20) Moved by Councillor Johnson That the minutes of the extraordinary meeting of the Masterton District Council held on 25 November 2020 be confirmed. Seconded by Councillor McClymont and CARRIED REPORT OF THE INFRASTRUCTURE AND SERVICES COMMITTEE MEETING HELD ON 18 NOVEMBER 2020 (172/20) The report of the Infrastructure and Services Committee meeting held on 18 November was taken as read. The following items had been considered Waste Minimisation and Management Update Infrastructure Update Community Facilities & Activities Infrastructure and Services Update Removal and Replacement of Tractor and Bulldozer at Kids Own Playground It was noted that a correction was necessary as Councillor Johnson was an apology for the meeting and the Mayor chaired the meeting in her absence. [Note to minutes: correction made] Moved by Councillor Caffell That the Report of the Infrastructure and Services Committee meeting held on 18 November (172/20) including the following resolutions be confirmed: INFRASTRUCTURE UPDATE (166/20) That the Infrastructure and Services Committee notes the information contained in Report 166/20. COMMUNITY FACILITIES AND ACTIVITIES INFRASTRUCTURE UPDATE (159/20) 103 That the Infrastructure and Services Committee notes the contents of Report 159/20. REMOVAL AND REPLACEMENT OF TRACTOR AND BULLDOZER AT KIDS OWN PLAYGROUND (160/20) That the Infrastructure and Services Committee (i) receives Report 160/20 (ii) requests staff to bring back a paper with options and costs to make the tractor and bulldozer play equipment at Queen Elizabeth Park’s Kids Own Playground safe and to meet the national playground safety standards. Seconded by Councillor McClymont and CARRIED REPORT OF THE AUDIT AND RISK COMMITTEE MEETING HELD ON 18 NOVEMBER