Wellington Region Civil Defence Emergency Management Group Plan 2013-2018 DRAFT For public consultation P WELLINGTON REGION EMERGENCY MANAGEMENT GROU Wellington Region Civil Defence Emergency Management Group Plan 11 April 2013 Version 1.1 DRAFT FOR PUBLIC CONSULTATION Authority This Group Plan has been developed by the Wellington Region Civil Defence Emergency Management Group and will be effective following approval from the Wellington Region Civil Defence Emergency Management Joint Committee. WREMO BD03:APRIL 2013 Wellington Region Civil Defence Emergency Management Group Operational Boundaries Contents Introduction 2 Response continued. Purpose of the CDEM Plan 2 Arrangements during response 26 Relationship to national CDEM documents 2 Warning procedures 28 Supporting documents 3 Wellington Region CDEM Group Duty Plan development and consultation Officer 28 process 4 Function, roles and responsibilities 28 Vision and goals of the Group Plan 4 Activation of local Emergency Operation Centres and the Emergency Coordination Risk profile 7 Centre 31 Group Controller 31 Key characteristices of the Wellington Role of local Emergency Operations Region CDEM Group area 8 Centres 31 Hazards 10 Role of the Group Emergency Risk analysis 10 Coordination Centre 32 Risk evaluation 10 Integrating with CDEM Partners 33 Public information management 33 Reduction 13 Volunteer management 33 Welfare managment 33 Principles for risk reduction within Lifeline Utillity Coordination (LUC) 33 the Group 14 Declaring a state of local emergency 33 Current local risk reduction practices 14 External support 34 Reduction objectives, methods and tools 14 Neighbouring CDEM Groups 34 National assistance 34 Readiness 17 International assistance 34 Debriefing 34 Principles for readiness within the Group 18 Response objectives, methods and tools 34 Current level of readiness 18 Community readiness responsibilities 18 Recovery 37 Readiness objectives, methods and tools 19 Principles for recovery 38 Response 23 CDEM in recovery 38 Transitional arrangements 38 Additional information 23 Group recovery structure 39 Principles for response within the Group 24 CDEM Group’s role in recovery 39 Arrangements for response related Territorial authorities’ role in recovery 40 activities during peacetime 24 Group Recovery Plan 40 Responsibilities 24 Reporting requirements 40 EOCs/ECC facilities 25 Financial arrangements 40 Professional development 25 Exit strategy 40 Exercises 25 Recovery objectives, methods and tools 40 Monitoring and Evaluation 43 Monitoring and evaluation process 44 Legislation compliance 44 External monitoring and evaluation 44 Management and Governance 47 Wellington CDEM Group governance 48 CDEM Group Joint Committee membership and functions 48 Coordinating Executive Group membership and functions 48 Administrating authority 48 Wellington Region Emergency Management Office 48 Delegated authorities 49 Key appointments 50 Arrangements with other CDEM Groups 50 Financial arrangements 50 Programmed expenditure 51 Emergency expenditure 51 Cost recovery 52 Relationship to local government financial planning requirements 53 Appendices 55 Appendix 1: Glossary 56 Appendix 2: Strategic partners 59 Appendix 3: Supporting Plans 60 Foreword Not to be included for consultation 1 Group Plan 2013-2018 • demonstrate a commitment to deliver Introduction more effective civil defence emergency management through an agreed work Purpose of the CDEM Plan programme; and The Civil Defence Emergency Management • provide information on the hazards and risks Act 2002 (CDEM Act) requires every regional in the Wellington region and documents council and every territorial authority to establish the principles of operation within which a Civil Defence Emergency Management Group agencies involved in civil defence emergency (CDEM Group). The organisational structure and management agree to cooperate. administrative arrangements of the Wellington Region CDEM Group are shown in the Response The Group Plan has primarily been developed and Management and Governance section. for agencies involved in CDEM (e.g. emergency services, local government, non-government Section 48 of the CDEM Act requires every CDEM agencies) and for the general public. Group to prepare and approve a CDEM Group Plan. The original Wellington Region CDEM Group See Appendix 2 for a list of Wellington Plan (Group Plan) was approved by the CDEM Region CDEM strategic partners. Group in 2005. This is the 2nd Generation CDEM Group Plan, and has been prepared to meet the The Group Plan sets the context, analyses the requirements of Sections 48 – 571 of the CDEM region’s risks, and current and future reduction Act. practices. The residual risks are then used to inform the Group’s readiness, response and The broad purpose of the Group Plan is to recovery actions for the next five years. This is to enable the effective and efficient management ensure the Group is addressing the actual risks to of significant hazards and risks for which a the region and planning accordingly. coordinated approach will be required. The Group Plan sets a strategic direction, providing CDEM Relationship to national CDEM Group objectives and a framework for continuous improvement to the management of emergencies. documents The Group Plan seeks to: The Group Plan contains four strategic goals which align with the National CDEM Plan and Strategy2, • strengthen relationships between and also supports the guidelines, codes and agencies involved in civil defence emergency technical standards issued by the Director of the management; Ministry of Civil Defence Emergency Management which may be summarised as shown in Table 1 • encourage cooperative planning and action overleaf. between councils, the various emergency management agencies and most importantly the community; 1 Specifically Section 49 states that the CDEM Group plan must state and provide for (a) the local authorities that have united to establish the Civil Defence Emergency Management Group, (b) the hazards and risks are to be managed by the Group, (c) the civil defence emergency management necessary to manage the hazards and risks described under paragraph (b), (d) the objectives of the plan and the relationship of each objective to the national civil defence emergency management strategy, (e) the apportionment between local authorities of liability for the provision of financial and other resources for the activities 2 National Civil Defence Emergency Management Plan of the Group, and the basis for that apportionment, (f) the Order 2005. arrangements for declaring a state of emergency in the area 2007 National Civil Defence Emergency of the Group, (g) the arrangements for co-operation and co- Management Strategy (published I March 2008 by ordination with other Groups,(h) the period for which the plan Department of Internal Affairs). remains in force. 2 Introduction Table 1: Relationship between the National Strategy Goals and CDEM Group Goals National CDEM Strategy Goals Wellington Region CDEM Group Goals Strategic Goal 1: Our communities are prepared, Goal 1: To increase community awareness, empowered, connected and able to respond and understanding and participation in CDEM recover from an emergency. Goal 2: Reducing the risks from hazards to New Aligns with: Strategic Goal 3: Risk management is conducted Zealand. collaboratively across the region Goal 3: Enhancing New Zealand’s capability to Strategic Goal 2: CDEM activities are integrated and manage emergencies coordinated across each of the 4 R’s Goal 4: Enhancing New Zealand’s capability to Strategic Goal 4: A flexible and principle based recover from disasters. approach is applied to recovery The CDEM Group Business Plan (Business Plan) Supporting documents provides further detail on “how” the CDEM Group will implement the strategic goals identified in The Group Plan is supported by a range of the Group Plan. The Business Plan provides for procedures, policies, plans and other documents the CDEM Joint Committee and Coordinating that provide detailed information about how Executive Group to monitor and evaluate the we operate. These documents are periodically CDEM Groups progress for the duration of the reviewed and enhanced by the relevant CDEM Group Plan. Figure 1 shows the linkages with the agencies. A list of supporting plans available from Wellington CDEM Group’s suite of plans and other the Wellington Region Emergency Management relevant plans and strategies. Office, is shown in Appendix 3. Figure 1: Linkages between plans and strategies National Framework: CDEM Act CDEM National Strategy Framework Guide to the National Plan Director’s Guidelines Regional Policy Wellington Region CDEM Statement, Local RMA Group Plan Strategic Plans, District Plans, (What and Why) Long Term Plans Wellington Region CDEM Group Business Plan Operational (Who When How? SOPs Council, Emergency Services, Service Delivery Agencies WREMO Annual Plan strategies and operational plans 3 Group Plan 2013-2018 by the Wellington Region CDEM Group Joint Plan development and consultation Committee (1st July 2013). process This Group Plan will remain in effect for five years Local authorities, emergency services, welfare, from the date of approval until reviewed by the lifeline organisations and other agencies with a Group and either amended, revoked, replaced or role in civil defence emergency management in the left unchanged3. The Group Plan can be reviewed Wellington Region participated in the development within the five years, following an event or an of