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Based on SEVIS User Manual Vol I Form I-17 User Manual for School Users of the Student and Exchange Visitor Information System (SEVIS): Form I-20 Version: 2 Date: July 8, 2016 July 8, 2016 i SEVIS User Manual for School Users: Form I-20 REVISION HISTORY As of March 18, 2016, the update of this manual is no longer exclusively tied to the deployment of new releases in SEVIS. This allows for more timely updates of information in this manual and also removes the need to release a new version of the manual if a particular SEVIS release did not change any functions in SEVIS for the user. Version Date Name of Author(s) Summary of Changes 2 07/08/2016 Ingrid Mercer Updated Personal Information, Update Richard H. Maloney Program Information for F-1 students; Listing Helene Robertson of Schools page; Student Information Page, Rita Feet Registration. Added Mass Actions, Mass Actions: Mass Reprint, and Mass Actions: Registration sections; added Travel, Passport and Visa section; combined and updated the Alerts and Student Lists sections; revised Reinstatement section; changed Defer Attendance section to Manage Initial Program and Sessions Dates; revised the Downloads Page; revised Update Financial Information section; 1.1 5/13/2016 Ingrid Mercer Updated STEM OPT Section to reflect new regulations Richard H. Maloney, Edited Email Address field and added a Phone Number field to table on Update Personal Information table 1 3/18/2016 Helene Robertson Added section on F-1 Cap Gap Extensions Ingrid Mercer Added section on Transfer Out Previous Versions Version Date Name of Author Summary of Changes 6.23 02/02/2016 Rita Feet Updated to reflect Actual OPT dates on list of students on OPT and on list of students on 17-month extension of OPT, instead of USCIS Approved. 6.23 01/14/2016 Ingrid Mercer Updated Corrections Menu, General Information, Corrections the PDSO Can Make, Correction Requests that Can Be Submitted through SEVIS, View Pending Correction i v 2 May 13 2016 SEVIS User Manual for School Users: Form I-20 Version Date Name of Author Summary of Changes Requests, Track Correction Request Processing, Cancel Pending Correction Requests. 6.23 12/04/2015 Ingrid Mercer, Jared New navigation bar SEVIS ID search, updated Allen, Helene Student/Dependent Termination Reasons, Robertson, Rita Feet Screenshot updates to reflect new Student Information header, revised Event History, Employment Information page, rewritten sections on: F/M student employment overview, Recommend F-1 OPT, Extend F-1 STEM OPT, M-1 Practical Training, Add, edit, delete Employer Information, Updated screenshot of page components and page item descriptions 6.21 6/26/2015 Rita Feet Topics: Section 4 – Changed Listing of Schools page Section 5 – Added SEVIS Name Standards; linked names information from other sections to Section 6 – Updated SEVIS Email Standards Section 7 – Added SEVIS Address Validation section; linked entry of address information from other sections to Section 12.1 – Replaced existing Search Section 21 – Updated alerts list to include un-validated addresses alert Section 22– Added Request Mass Reprint Section 22 – Added Download Graphics: Replaced New Look graphics with revised SEVIS Name Standards Section 24.2 – Replaced Help on Help graphic Appendix D – Replaced Form I-20 graphics 6.20 4/8/2015 Robin Ciapponi Password content updated. Employment Information page content added. Added revised student SEVIS statuses table and revised student/dependent termination reasons table. 6.19 12/17/2014 Ingrid Mercer No content changes made. ii v 2 May 13 2016 SEVIS User Manual for School Users: Form I-20 Version Date Name of Author Summary of Changes 6.18 12/17/2014 Rita Feet Corrected formatting and numbering. 12/1/2014 Ingrid Mercer Reorganized manual to reflect a more intuitive I- 20 creation and maintenance process. 10/31/2014 Helene Robertson Changed manual formatting; modified OPT Dates to account for Completion of record; modified; modified Report OPT Participation to refer to OPT Policy Guidance if unemployed. 6.17 7/23/2014 Robin Ciapponi Changed Release number and Date on cover to reflect release date. 5/28/2014 Helene Robertson Added topics for OPT Dates and OPT Status Indicator; updated Request/Authorization Details page shot, text for reusing passwords 6.16 4/16/2014 Rita Feet Changed text for doing a student or dependent search by SEVIS ID 4/16/2014 Jared Allen Updated Student List Section for Return to List functionality iii v 2 May 13 2016 SEVIS User Manual for School Users: Form I-20 TABLE OF CONTENTS 1 INTRODUCTION .................................................................................................... 24 1.1 Resources .......................................................................................................................24 1.2 Purpose of SEVIS ..........................................................................................................24 1.3 Privacy Act Considerations ...........................................................................................25 1.4 Security Reminder .........................................................................................................25 1.5 Acronyms ......................................................................................................................26 1.6 Disclaimer .....................................................................................................................26 2 ACCESSING SEVIS ............................................................................................... 26 2.1 Guidelines for Passwords ..............................................................................................27 2.1.1 General Password Information ...........................................................................27 2.1.2 Password Standards ............................................................................................27 2.1.3 Password Reminder ............................................................................................28 2.1.4 Change Password ................................................................................................28 2.1.5 Password Reset ...................................................................................................30 2.1.6 PDSO Password Reset for a DSO .......................................................................33 2.2 Log into SEVIS .............................................................................................................36 2.3 Log Out of SEVIS .........................................................................................................38 3 COMMUNICATIONS FROM SEVIS ....................................................................... 38 3.1 Broadcast Messages ......................................................................................................38 3.2 Message Board ..............................................................................................................39 3.2.1 View Message Board Postings............................................................................39 3.2.2 Print Message Board Postings ............................................................................40 4 PROCESSING F/M STUDENTS AND DEPENDENTS .......................................... 40 4.1 Listing of Schools Page .................................................................................................40 4.2 Create a Student Record (Form I-20) ............................................................................42 4.2.1 Complete Page 1 of Form I-20 – Student Biographical Information ..................42 4.2.2 Complete Page 2 of Form I-20 – Student Contact and Program Information ....48 4.2.3 Complete Page 3 of Form I-20 – Financial Information .....................................51 4.2.4 Complete Page 4 of Form I-20 – Dependent Information ..................................54 4.3 Dependents ....................................................................................................................55 iv v 2 May 13 2016 SEVIS User Manual for School Users: Form I-20 4.3.1 Add Dependents ..................................................................................................55 4.3.2 Delete Dependent ................................................................................................58 4.3.3 Cancel Dependent ...............................................................................................58 5 SEVIS NAME STANDARDS .................................................................................. 59 5.1 SEVIS Name Fields .......................................................................................................59 5.2 SEVIS Name Standards Tied to Standards for Machine-readable Passport .................61 5.3 Applying the Name Standards .......................................................................................61 5.4 Machine-readable Passport Name Standards ................................................................62 5.4.1 Understanding the Machine-readable Passport ...................................................62 5.4.2 Name Standards in the Visual Inspection Zone (VIZ) ........................................63 5.4.3 Name Standards in the Machine-readable Zone (MRZ) .....................................63 5.4.4 Transliteration of Names.....................................................................................65 5.5 Comparison of Names in Standard Passports ................................................................68 5.6
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