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TITLE Conference on Inter-Library Cooperation and Exchange, San Juan, Puerto Rico, April 30 - May 2, 1969 DOCUMENT RESUME ED 042 459 LI 001 871 TITLE Conference on Inter-Library Cooperation and Exchange, San Juan, Puerto Rico, April 30 - May 2, 1969. INSTITUTION Virgin Islands Dept. of Conservation and Cultural Affairs, St. Thomas. Div. of Libraries and Museums. SPONS AGENCY Caribbean Economic Development Corp., San Juan, P.R. Caribbean Regional Library. PUB DATE 69 NOTE 251p. EDRS PRICE EDRS Price MF-$1.00 HC-$12.65 DESCRIPTORS Archives, Automation, Copyrights, *Interagency Cooperation, *Library Cooperation, *Library Surveys, National Libraries, Questionnaires, Regional Libraries, *Shared Services ABSTRACT The Conference had as its main objective the assembling of library administrators and librarians to consider all aspects relating to the implementation of a library cooperative plan for the interchange of publications, photoduplication services and bibliographic information. Papers that were presented are: (1) "Automation and Bibliographic Control" by Enid M. Baa and Joseph J. Breen,(2) "The Role of Archives in Regional Cooperation" by M. J. Chandler, (3) "Copyright Laws" by Abe Goldman, (4) "Problems of Photocopying" by Paulita C. Maldonado de De la Torre and (5)"Centre d'Etudes Regionales Antilles-Guyane" by J. P. Jardel. A great portion of this report (147 pages) deals with library reports from each country. These reports cover such areas as:(1) copyright and depository laws;(2) list of serials published in the country; (3) archival information (condition and availability of materials, organization, volume, etc.); (a) problems the library faces in serving the community and (5) problems the library may face if it participates in a plan for interlibrary cooperation. The delegates of the Conference approved an 11 page questionnaire to gather additional information, which was sent to every public, research and university library. A preliminary analysis of the questionnaire is included. (MF) U.S. DEPARTMENT OF HEALTH. EDUCATION WELFARE OFFICE OF EDUCATION THIS DOCUMENT HAS BEEN REPRODUCED EXACTLY AS RECEIVED FROM THE PERSON OR SEP 141970 cr ORGANIZATION ORIGINATING IT POINTS OF VIEW OR OPINIONS STATED DO NOTNECES- SARILY REPRESENT OFFICIAL OFFICE OF EDU CATION POSITION OR POLICY -16 U. S, VIRGIN ISLANDS DEPARTMENT OF CONSERVATION AND CULTURAL AFFAIRS, CD DIVISION OF LI3RARIES AND MUSEUMS LU AND CARIBBEAN REGIONAL LIBRARY-CODECA CONFERENCE ON INTER-LIBRARY COOPERATION AND EXCHANGE San Juan, Puerto Rico April 30 - May 2, 1969 OFFICIAL RECORDS Doc. No. 071/1/69/E Commonwealth of Puerto Rico N CARIB3EAN ECONOMIC DEVELOPMENT CORPORATION (46 (CODE CA) San Juan, Puerto Rico 0 4 TABLE OF CONTENTS Page Preface 1 Summary 2 Appendix A - Papers presented at the Conference Automation and Bibliographic Control, by Enid M. Baa 10 Automation and Bibliographic Control, py Joseph J. Brren 19 The Role of Archives in Regional Cooperation, by M.J. Chandler 31 Copyright Laws, by Abe Goldman 47 Problems of Photocopying by Paulita C. Maldonado de De la Torre 56 Centre d'Etudes Regionales Antilles-Guyane, by J.P. Jardel 61 Centre d'Etudes Regionales Antilles-Guyane, by J.P. Jardel (English Version) 64 Appendix B- Country Reports Barbados 67 British Honduras 82 British Virgin Islands 87 Dominica 92 Dominican Republic 97 Guadeloupe 98 Guyana 112 Jamaica 125 Martinique 151 Montserrat 154 Netherlands Antilles 157 Puerto Rico 169 (CONT.) TABLE OF CONTENTS Page St. Kitts 197 St. Lucia 199 St. Vincent 204 Surinam 206 Trinidad & Tobago 213 Appendix C - Other Documents Agreement for Technical Services between United States Virgin Islands and Puerto Rico 216 Invitation to Conference 220 Programme 222 List of Delegates 227 Questionnaire on Materials and Resources of Caribbean Libraries and Archives 230 Preliminary Analysis of the Questionnaires. by Joseph J. Breen 24l Conference Secretariat 248 CONFERENCE ON INTER LIBRARY COOPERATION AND EXCHANGE PREFACE The Conference on Inter-Library Cooperation and Exchange held in San Juan, Puerto Rico, April 30-May 2, 1969 under the joint sponsorship of the United States Virgin Islands, Department of Conservation and Cultural Affairs, Division of Libraries and Museums and the Caribbean Economic Development Corporation had as the main objective the assembling of library administrators and librarians to consider all aspects relating to the implementation of a library cooperative plan for the interchange of publications, photoduplication services and biblio- graphic information. The Conferen,a was attended by delegates from the Caribbean and from out- side the area. Several papers were presented by representatives of different countrie- The discussion sessions were based on these presentations and on specific pro- posed by the delegates. As a result of the discussions a working plan was designed for a better cooperation between libraries. - 1 - CONFERENCE ON INTER LIBRARY COOPERATION AND EXCHANGE SUMMARY The first day of the Conference on Inter-Library Cooperation and Exchange began with the contributing papers on specific projects relating to automation and bibliography in the Caribbean area.The first presenta- tion dealt with the U.S. Virgin Islands' Public Library project in the area of computer applications to library functions. While acknowledging the progress made over the last decade, the paper truthfully discussed the still present problems of bibliographic control and copyright laws which seem to have been more clearly defined since the advent of the computer into Library operations. Much desired attention was devoted to the Library of Congress "Machine Readable Cataloging" (MARC) Project. This project in its fourth year is an attempt to formalize standard cataloging practices and produce an acceptable generalized compute: format for the transfer and exchange of bibliographic information. Just recently, it was noted, the project became international with the joining of the British National Bibliography to better cooperate and coordinate the project between the two countries. The U. S. Virgin Islands Public Library has successfully completed an experiment in producing an automated index (KWIC) of bibliographic information pertaining to doctoral disertations and studies done at universities in the United States, Canada, and Europe on all subjects pertaining to the Caribbean. This computerized application has allowed the compilation of complete entries and an author list for distribution. - 2- It is planned to have the special bibliography available on computer listings, punched cards and in conventional-type or letter press form. Next, a progress report on the project to implement a Bibliographic Center at the Caribbean Regional Library was presented to the Conference. The report described how presently computer techniques are being utilized to produce current awareness tools, such as the monthly Current Caribbean Bibliography-Supplements. Progress on establishing automated procedures for the annual Current Caribbean Bibliography was described as being in the data validation stage. The system programming has been completed and the data for 1967 and 19C8 is being edited. The format of the published bibliographies will remain as before, being presented by an Author, Title, and Subject index as well as the main entry index given in Universal Decimal Classification sequence. The report pointed out the problems in the field of computer printer typography, such as the lack of a complete set of library acceptable characters on the processing of bibliographic information in four languages and the difficulty in machine sorting on the auxiliary notation of the Universal Decimal Classification scheme. The next phase of development in the establishment of the Biblio- graphic Center was said to be under evaluation. Whatever path is chosen it will he based on the alredy automated standard bibliographic unit record which is compatible to the MARC format, was said that efforts have been directed toward the study of the possibility of obtaining machine produce catalog cards, shelf lists, printed permuted indexes, specialized bibliographies and book catagos. Further it was estimated that little 3 technical effort would be required to coordinate and blend the two discussed Library projects into one. Finally, mention was made of the preliminary talks between the Caribbean Regional Library and the Foreign Acquisition Division of the Library of Congress concerning the future transfer of bibliographic information. The compatibility of the two formats opens up endless possibilities in the exchange of biblio- graphic information between the two systems. The discussions following the papers, touched on the goal of the Public Library at St. Thomas to become a Micro-film Center for researchers on topics dealing with the Caribbean; the project of automating a newspaper index being carried out at the Institute of Jamaica; and the recent cooperative effort between University Microfilms and the Library of Congress in automated indices to Dissertation Abstracts. At the afternoon session of the first day a Conference Committee to analyze the country reports and devise preliminary plans was nominated. The first paper of the afternoon described the prime responsibili- ties of Archives and the role they may take in regional cooperation. It was suggested that the most fruitful areas of cooperation would lie in the exchange of experiences, on an advisory basis and in the exchange of bibliographic information. These limitations to the scope of regional cooperation are brought about in general because of the lack of similarity amongst Archives worldWide
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