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Performance and Audit Committee Meeting Agenda METRO VANCOUVER REGIONAL DISTRICT PERFORMANCE AND AUDIT COMMITTEE REGULAR MEETING Wednesday, July 7, 2021 9:00 a.m. 28th Floor Boardroom, 4730 Kingsway, Burnaby, British Columbia A G E N D A1 1. ADOPTION OF THE AGENDA 1.1 July 7, 2021 Regular Meeting Agenda That the Performance and Audit Committee adopt the agenda for its regular meeting scheduled for July 7, 2021 as circulated. 2. ADOPTION OF THE MINUTES pg. 3 2.1 April 14, 2021 Regular Meeting Minutes That the Performance and Audit Committee adopt the minutes of its regular meeting held April 14, 2021 as circulated. 3. DELEGATIONS 4. INVITED PRESENTATIONS 5. REPORTS FROM COMMITTEE OR STAFF 5.1 MFA Fall 2021 Borrowing for Surrey – MVRD Security Issuing Bylaw No. 1323, 2021 pg. 9 That the MVRD Board: a) give consent to the request for financing from the City of Surrey in the amount of $150,600,000 pursuant to Sections 182(1)(b) and 182(2)(a) of the Community Charter; b) give first, second and third reading to Metro Vancouver Regional District Security Issuing Bylaw No. 1323, 2021 being a bylaw to authorize the entering into an Agreement respecting financing between the Metro Vancouver Regional District and the Municipal Finance Authority of British Columbia; c) pass and finally adopt Metro Vancouver Regional District Security Issuing Bylaw No. 1323, 2021; and forward it to the Inspector of Municipalities for Certificate of Approval. 1 Note: Recommendation is shown under each item, where applicable. June 28, 2021 1 of 147 Performance and Audit Committee Regular Agenda July 7, 2021 Agenda Page 2 of 2 5.2 Capital Program Expenditure Update as at April 30, 2021 pg. 74 That the Performance and Audit Committee receive for information the report dated June 1, 2021 titled “Capital Program Expenditure Update as at April 30, 2021”. 5.3 Interim Financial Performance Report – April 2021 pg. 98 That the Performance and Audit Committee receive for information the report dated June 17, 2021 titled “Interim Financial Performance Report – April 2021”. 5.4 Investment Position and Returns – March 1, 2021 to May 31, 2021 pg. 113 That the Performance and Audit Committee receive for information the report dated June 14, 2021 titled “Investment Position and Returns – March 1, 2021 to May 31, 2021”. 5.5 Tender/Contract Award Information – March 2021 to May 2021 pg. 121 That the Performance and Audit Committee receive for information the report dated June 24, 2021 titled “Tender/Contract Award Information – March 2021 to May 2021”. 5.6 Manager’s Report pg. 146 That the Performance and Audit Committee receive for information the report dated June 1, 2021 titled “Manager’s Report”. 6. INFORMATION ITEMS 7. OTHER BUSINESS 8. BUSINESS ARISING FROM DELEGATIONS 9. RESOLUTION TO CLOSE MEETING That the Performance and Audit Committee close its regular meeting scheduled for July 7, 2021 pursuant to the Community Charter provisions, Section 90 (1) (d)(j) as follows: “90 (1) A part of the meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (d) the security of the property of the regional district; (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; 10. ADJOURNMENT/CONCLUSION That the Performance and Audit Committee adjourn/conclude its regular meeting of July 7, 2021. Membership: Harvie, George (C) - Delta Dominato, Lisa - Vancouver Morden, Mike - Maple Ridge Brodie, Malcolm (VC) - Richmond Hu, Tina – North Vancouver City Nagra, Mandeep - City of Surrey Dhaliwal, Sav - Burnaby Madsen, Hunter – Port Moody Walker, Darryl - White Rock Dingwall, Bill - Pitt Meadows Marsden, Dennis - Coquitlam 45959451 2 of 147 METRO VANCOUVER REGIONAL DISTRICT PERFORMANCE AND AUDIT COMMITTEE Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Performance and Audit Committee held at 9:00 a.m. on Wednesday April 14, 2021 in the 28th Floor Boardroom, 4730 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Mayor George Harvie*, Delta Vice Chair, Mayor Malcolm Brodie*, Richmond Councillor Sav Dhaliwal*, Burnaby Mayor Bill Dingwall*, Pitt Meadows Councillor Lisa Dominato*, Vancouver (arrived at 9:01 a.m.) Councillor Tina Hu*, North Vancouver City Councillor Hunter Madsen*, Port Moody Councillor Dennis Marsden*, Coquitlam Mayor Mike Morden*, Maple Ridge (arrived at 9:01 a.m.) Councillor Mandeep Nagra*, Surrey Mayor Darryl Walker*, White Rock MEMBERS ABSENT: None. STAFF PRESENT: Dean Rear, Chief Financial Officer/General Manager, Financial Services Jerry W. Dobrovolny, Chief Administrative Officer Lauren Cichon, Legislative Services Coordinator, Board and Information Services 1. ADOPTION OF THE AGENDA 1.1 April 14, 2021 Regular Meeting Agenda It was MOVED and SECONDED That the Performance and Audit Committee adopt the agenda for its regular meeting scheduled for April 14, 2021 as circulated. CARRIED 9:01 a.m. Councillor Dominato and Mayor Morden arrived to the meeting. *denotes electronic meeting participation as authorized by Section 3.6.2 of the Procedure Bylaw Minutes of the Regular Meeting of the MVRD Performance and Audit Committee held on Wednesday April 14, 2021 Page 1 of 6 3 of 147 2. ADOPTION OF THE MINUTES 2.1 January 14, 2021 Regular Meeting Minutes It was MOVED and SECONDED That the Performance and Audit Committee adopt the minutes of its regular meeting held January 14, 2021 as circulated. CARRIED 3. DELEGATIONS No items presented. 4. INVITED PRESENTATIONS No items presented. 5. REPORTS FROM COMMITTEE OR STAFF 5.1 2020 Metro Vancouver Final Audit Findings Report Report dated April 5, 2021, from Joe Sass, Deputy Chief Financial Officer/Director Financial Planning and Operations, Financial Services, providing the Committee with the external auditor’s final report related to the annual audit for the Metro Vancouver Districts’ and Housing Corporation for fiscal year 2020. Naven Kini, Brian Szabo, and Kayan Yu, BDO Canada LLP Chartered Accountants, provided members with an overview of Metro Vancouver’s 2020 Final Audit Findings Report. The Chair requested staff to report back to the Committee on the outcomes and suggestions outlined in the 2020 Metro Vancouver Final Audit Findings report. Request of Staff Staff were requested to report back to the Performance and Audit Committee with the suggestions and outcomes outlined in the “2020 Metro Vancouver Final Audit Findings Report” dated April 5, 2021 from BDO Canada LLP Chartered Accountants, at a future Committee meeting. It was MOVED and SECONDED That the Performance and Audit Committee receive for information the report dated April 5, 2021, titled “2020 Metro Vancouver Final Audit Findings Report” from BDO Canada LLP Chartered Accountants. CARRIED 5.2 Audited 2020 Financial Statements Report dated April 7, 2021, from Joe Sass, Deputy Chief Financial Officer/Director Financial Planning and Operations, Financial Services, presenting for the MVRD, GVS&DD, GVWD and MVHC Boards for approval, the Audited 2020 Financial Minutes of the Regular Meeting of the MVRD Performance and Audit Committee held on Wednesday April 14, 2021 Page 2 of 6 4 of 147 Statements for the Metro Vancouver Districts and the Metro Vancouver Housing Corporation. Members were provided a presentation regarding Metro Vancouver’s 2020 Financial Results highlighting cash and investments, net debt, accumulated surplus, 2020 capital and operating programs, and surplus reconciliation. Presentation material titled “2020 Metro Vancouver Financial Results” is retained with the April 14, 2021 Performance and Audit Committee agenda. A member requested a breakdown of the grants and development cost charges. Request of Staff Staff were requested to report back to the Performance and Audit Committee with a breakdown of the grants and development cost charges. It was MOVED and SECONDED a) That the MVRD Board approve the Audited 2020 Consolidated Financial Statements for the Metro Vancouver Regional District; b) That the GVS&DD Board approve the Audited 2020 Financial Statements for the Greater Vancouver Sewerage and Drainage District; c) That the GVWD Board approve the Audited 2020 Financial Statements for the Greater Vancouver Water District; d) That the MVHC Board approve the Audited 2020 Financial Statements for the Metro Vancouver Housing Corporation. CARRIED 5.3 2020 Financial Results Year-End Report dated March 26, 2021 from Joe Sass, Deputy Chief Financial Officer/Director Financial Planning and Operations, Financial Services, presenting the MVRD Board with the final report on financial performance for the year ending December 31, 2020 as compared to the 2020 annual budget. It was MOVED and SECONDED That the MVRD Board receive for information the report dated March 26, 2021, titled “2020 Financial Results Year-End”. CARRIED 5.4 Capital Program Expenditure Update as at December 31, 2020 Report dated March 26, 2021, from Dean Rear, Chief Financial Officer/General Manager, Financial Services, presenting the Committee with the final report on the financial performance of the capital program for the year ending December 31, 2020. Discussion ensued on increasing construction costs and potential impacts on 2021/2022 ongoing capital projects, reusing construction materials such as wood Minutes of the Regular Meeting of the MVRD Performance and Audit Committee held on Wednesday April 14, 2021 Page 3 of 6 5 of 147 and electrical products, and reviewing the development cost charges and its process. It was MOVED and SECONDED That the Performance and Audit Committee receive for information the report dated March 26, 2021, titled “Capital Program Expenditure Update as at December 31, 2020”. CARRIED 5.5 Semi-Annual Report on GVS&DD Development Cost Charges Report dated March 26, 2021, from Joe Sass, Deputy Chief Financial Officer/Director Financial Planning and Operations, Financial Services, reporting on the 2020 GVS&DD Development Cost Charge (DCC) revenues and any implications on their adequacy, as required by the Performance and Audit Committee Terms of Reference.
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