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Surrey Police Board Regular Meeting Agenda

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Surrey Police Board Regular Meeting Agenda VENUE: Virtual SURREY POLICE BOARD Tuesday, September 15, 2020 Time: 9:00 AM REGULAR MEETING AGENDA ITEM PRESENTER TIME A. CALL TO ORDER Chair McCallum 5 minutes The Surrey Police Board recognizes that our work takes place on the ancestral, traditional, and unceded territories of the Coast Salish Peoples. B. ADOPTIONS 1. Adoption of the Agenda – September 15, 2020 Chair McCallum 5 minutes 2. Adoption of Minutes – August 6, 2020 Chair McCallum 5 minutes C. DELEGATIONS No delegations. D. REPORTS 1. Establishing the Surrey Police – A Framework for Terry Waterhouse 15 minutes Critical Decisions – For Information Report No. 2020-R004 (Presentation available) 2. Communicating the City of Surrey Priorities, Goals Terry Waterhouse 15 minutes and Objectives for Policing Report No. 2020-R005 – For Information (Presentation available) 3. Surrey Policing Transition – Interim Financial Terry Waterhouse 20 minutes Procedures Report No. 2020-R006 – for Decision (Presentation available) 4. Procedural Change – Approval of Delegations Melissa Granum 5 minutes Report No. 2020-R007 – For Decision 5. Freedom of Information Overview Melissa Granum 5 minutes Report No. 2020-R008 – For Information 6. Association Memberships – For Decision Melissa Granum 10 minutes Report No. 2020-R009 E. INFORMATION https://surreybc.sharepoint.com/sites/ptpoliceboard/board admin/board agendas/regular agenda 2020 09 15.docx MC 9/10/20 6:12 PM Page 1 Surrey Police Board - Agenda No information. Memos 1. Election Results of Vice Chair Position – Melissa Granum For Information 5 minutes Memo No. 2020-M002 2. Meeting Location Options – Melissa Granum For Information 5 minutes Memo No. 2020-M003 F. CORRESPONDENCE 1. Letter from Surrey Urban Indigenous Leadership Melissa Granum 5 minutes Committee and Mayor's response. G. NEW BUSINESS No new business. H. NEXT MEETING The next meeting of the Surrey Police Board will be held on October 13, 2020. I. MOTION TO HOLD A MEETING IN A CLOSED SESSION It is in order for the Board to pass a motion to close the Chair McCallum meeting to the public pursuant to Section 69 (2) (b), (c), and (d) of the Police Act, which states: (2) if it believes that any of the following matters will arise in a meeting or hearing held by it, a board or committee may order that the portion of the meeting during which the matter will arise be held in private: (b) a matter concerning a person's financial or personal affairs, if the person's interest in the matter outweighs the public's interest in the matter; (c) a matter concerning labour contract discussions, labour management relations, layoffs or another personnel matter; (d) a matter concerning information that a person has requested he or she be allowed to give in private to the board or committee. J. ADJOURNMENT Chair McCallum Page 2 https://surreybc.sharepoint.com/sites/ptpoliceboard/board admin/board agendas/regular agenda 2020 09 15.docx MC 9/10/20 6:12 PM SURREY POLICE BOARD City Hall – 2E Meeting Room Thursday, August 6, 2020 Regular Meeting Minutes Time: 10:00 AM Present: Regrets: Staff Present: Doug McCallum, Chair Terry Waterhouse, GM, Policing Transition Bob Rolls Melissa Granum, Executive Director Cheney Cloke Marion Chow Elizabeth Model Harley Chappell James Carwana Jessie Sunner Manav Gill Meena Brisard A. CALL TO ORDER 1. First Nation Welcome 2. Opening Remarks 3. Oath of Office Memo 2020-M001 -Inauguration Oath of Office, Surrey Police Board Judge Therese Alexander administered the oaths of office to the Surrey Police Board. 4. Motion to Create the Surrey Police Service: That the Surrey Police Board, pursuant to its authority under section 26(1) of the Police Act, hereby establishes a municipal police department to be known as the “Surrey Police Service” to provide policing and law enforcement in the City of Surrey. It was Moved by Elizabeth Model Seconded by Bob Rolls That the motion to create the Surrey Police Service be approved. Carried B. ADOPTIONS 1. Adoption of the Agenda – August 6, 2020 It was Moved by Bob Rolls Seconded by Jessie Sunner Page 1 Surrey Police Board – Regular Minutes That the agenda of the Surrey Police Board regular meeting of August 6, 2020 be adopted. Carried C. DELEGATIONS No delegations. D. REPORTS 1. Surrey Police Transition Process to Date Report No. 2020-R001 – Receive for Information It was Moved by Bob Rolls Seconded by Jessie Sunner That the Board receive this report for information. Carried 2. Category 1 Status for Surrey Police Service Report No. 2020-R002 – For Decision It was Moved by Board Member Jim Carwana Seconded by Board Member Jessie Sunner That the Board receive the report and endorse the recommendations as outlined in the report. Carried 3. Board Committee Assignments a. Governance b. Human Resources c. Finance d. Freedom of Information Report No. 2020-R003 – For Decision It was Moved by Board Member Bob Rolls Seconded by Board Member Cheney Cloke That the Board receive this report for information and deal with the appointment of committee members for the FOI committee in “New Business”. Carried Page 2 Surrey Police Board – Regular Minutes E. INFORMATION No information. F. CORRESPONDENCE No correspondence. G. NEW BUSINESS Discussion on FOI committee appointments to appoint someone at this time or wait for a couple of meetings. The Board is satisfied with Executive Director’s response that these requests will be dealt with expeditiously, and not being held until the next Board meeting. Motion to the table is carried. H. NEXT MEETING The next meeting of the Surrey Police Board will be held on September 15, 2020. I. MOTION TO HOLD A MEETING IN A CLOSED SESSION It is in order for the Board to pass a motion to close the meeting to the public pursuant to Section 69 (2) (b), (c), and (d) of the Police Act, which states: It was Moved by Elizabeth Model Seconded by Manav Gill That the Board close the meeting to the public pursuant to Section 69 (2) (b), (c), and (d) of the Police Act, which states: (2) if it believes that any of the following matters will arise in a meeting or hearing held by it, a board or committee may order that the portion of the meeting during which the matter will arise be held in private: (b) a matter concerning a person's financial or personal affairs, if the person's interest in the matter outweighs the public's interest in the matter; (c) a matter concerning labour contract discussions, labour management relations, layoffs or another personnel matter; (d) a matter concerning information that a person has requested he or she be allowed to give in private to the board or committee. Carried Page 3 Surrey Police Board – Regular Minutes J. ADJOURNMENT It was Moved by Elizabeth Model Seconded by Manav Gill That the August 6, 2020 Surrey Police Board meeting be adjourned. Carried The Surrey Police Board meeting adjourned at 10:49 AM. Certified correct: __________________________________ ___________________________________ Melissa Granum, Executive Director Doug McCallum, Chair Page 4 REPORT DATE: September 10, 2020 REGULAR BOARD MEETING DATE: September 15, 2020 BOARD REPORT # 2020-R004 TO: Surrey Police Board FROM: General Manager, Policing Transition FILE: 7400-01 SUBJECT: Establishing the Surrey Police – A Framework for Critical Decisions RECOMMENDATION The General Manager, Policing Transition recommends that the Board receive this report for information. PURPOSE This report outlines a framework for the key critical decisions which will take place in coming months to establish and operate the Surrey Police Service (SPS). BACKGROUND On August 6, 2020, the Board adopted a motion to create the SPS. The BC Police Act [RSPC 1996] (the Police Act) defines roles and responsibilities for the Board, the Chief Constable, the municipality and others in making decisions regarding a municipal police service. Decision-making on issues related to the establishment and operation of the SPS must be consistent with the Police Act. Creating a municipal police service requires multiple complex and interrelated decisions and the Police Act provides guidance as to the appropriate authorities for decision making on several issues. However, the Police Act does not provide explicit direction for the transfer of policing responsibilities from a contracted policing model under the Municipal Police Unit Agreement (MPUA) to an independent municipal police service. Therefore, the critical decisions required in coming months are derived from the Police Act as well as the practical considerations required during a transition of this type. DISCUSSION A corresponding City of Surrey Corporate Report has also been prepared and forwarded to Council for the September 14, 2020 Council meeting. Broadly speaking, the Police Act defines the decision-making authority of the Board regarding matters of governance, accountability and transparency. Specifically, the Board’s powers include: • Employing all sworn and civilian staff of the SPS; • Setting policy and providing direction to the Chief Constable; • Overseeing the budget; and - 2 - • Authority for Service or Policy Complaints against the SPS1. Similarly, the Police Act defines the decision-making authority of the Chief Constable as focused on operational and organizational matters regarding how policing services are delivered. Specifically, the Chief Constable’s powers include: • Exercising powers and performing duties assigned to the Chief Constable; • Ensuring compliance with the Director of Police Services’ standards as they relate to a municipal police department; • Performing the duties and functions respecting the preservation of peace, the prevention of crime and offences against the law; and • Overseeing the operation of the municipal police department2. The Police Act also defines the decision-making authority of the municipality as focused on matters regarding funding of police services. Specifically, the municipality’s authority includes: • Bearing the expenses necessary to generally maintain law and order in the municipality; • Providing adequate accommodation, equipment and supplies for the operation of and use by the municipal police service and the detention of persons in police custody3; and • Providing to the Board advice on the municipality’s priorities, goals and objectives4.
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