MoWHS NEWSLETTER

Volume: I Issue No: I www.mowhs.gov.bt Date: July – September 2011

INSIDE INAUGURATION OF BRIDGES

Three Bridges were inaugurated by the Hon’ble Zhabtog Lyonpo and the

Resident Representative Coordinator of JICA Office on Wangdi- Inauguration of Bridges: Tsirang (Page: 1-2) Tsirang Highway on 8th September 2011.

In his opening remarks Director General of the DoR, said the Government of Japan has been very supportive in the reconstruction of bridges in Bhutan. During the first phase which began in 2003, the Japanese government had spent 1.6B Yen to reconstruct several bridges in Mongar, Bumthang, Trongsa, Zhemgang and Wangduephodrang Dzongkhags. Earthquake Damages (page: 2-4)

In the second phase, 1.3B Yen was spent to reconstruct bridges in Tsirang, Mongar and Dagana Dzongkhags.

Status of Shingkhar–Gorgoan Road (Page: 4-5) He also informed that in the Phase III, which began in November 2009, six bridges are

Hon’ble Zhabtog Lyonpo and Tomoki Nitta Inaugurating Chachey Bridge

Supreme Court of Bhutan (Page: 5-6) to be constructed. Two of the Bridges were inaugurated in early July at  BUIDP 2011 (Page: 6-7) Waklaytar and Basochu. Chanchey Bridge was the third bridge to be  Guru Trendrel Thongdrel (Page: 8-9)  RNP II, DoR (Page: 10-11) inaugurated. Three more bridges are yet to be completed, which will be  Progress of Local Area Plan 2010 (Page: 12) done by end of this year and early next year. He expressed appreciation  Success Story of Tintaley (Page:13- 17) and gratitude from the Ministry of Works & Human Settlement (MoWHS)  Water Safety Plan (Page: 17)  MTR (Page: 18-19) and Department of Road (DoR) to the Government of Japan for the kind  TFP (Page: 19-20)  CAO – MoWHS (Page: 20) assistance.  Tour Report of Hon’ble Secretary, MoWHS (Page: 20-22)  NHDC & BSB – Delinked (Page: 22) Hon’ble Zhabtog Lyonpo said that

the quality of bridges constructed

by engineers from Japan is Lyonpo Yeshi Zimba at the Inauguration

Quarterly Newsletter Page 1 exemplary. The Bhutanese engineers should take them as examples to follow.

He also said that the bridges will benefit all the people and especially the on-going Punatshangchu Hydro Power Project. He mentioned the bridge at Chanchey would not only facilitate in diverting heavy vehicles used for carrying machineries for the hydro project at Punatsangchu but facilitate the transportation of goods between the northern and the southern parts of the country as well as transportation of goods to India.

Hon’ble Lyonpo also said that the Engineers from Japan have set a high work standard for the engineers in the country. He said that engineers in the country should learn from them and use the knowledge gained in building new bridges in the country. “The Government of Bhutan has requested the Japan Government to consider the financing of Mao-Khola Bridge at Gelephu because there is no better partner than Japan on bridge technology” he said.

Mr. Tomoki Nitta, the Resident Representative of JICA Bhutan, in his speech said that the bridges were completed smoothly and on time without any causality. He shared that the completion of the Chanchey Bridge is another milestone in the history Tomoki Nitta, in his inaugural speech of friendship between Bhutan and Japan.

He also said that Royal Government of Bhutan has requested for the construction of Mao Khola Bridge at Gelephu which shows the faith and trust that the Government of Bhutan has in the technology of Japan.

On the later part of the day, Kamichu and Baychu Bridges were inaugurated by the Hon’ble Zhabtog Lyonpo and Tomoki Nitta, Resident Representative, JICA Bhutan office.

Inauguration of Basochu Bridge by Hon'ble Zhabtog Inauguration of Kamichu Bridge by Hon'ble Zhabtog Lyonpo and Tomoki Nitta, RR, JICA Bhutan Lyonpo and Tomoki Nitta, RR, JICA Bhutan

Assessment Report of damages to the Old Building, MoWHS post 18th September 2011 Earthquake

An earthquake measuring 6.8 on the Ritcher Scale shook Bhutan especially the western region at around 6:41 PM, BST. The epicenter was located at 27.723oN, 88.064oE at distance of 64 Km northeast of Gangtok, Sikkim.

Quarterly Newsletter Page 2 As per preliminary assessment of overall damages and people’s perception of the movement, the intensity was believed to have been in the range of V-VI scale (Strong intensity to Very Strong Intensity) on the modified Mercalli Intensity Scale. Intensity in terms of Peak Ground Acceleration has not been determined as yet.

Observation of the building

The building is a Re-enforced Cement Concrete (RCC) frame structure with concrete hollow block infill.

This building was designed and built around 1978-1979. There are no existing drawings of the building showing structural details of columns, beams and foundation. It is therefore not known whether the building is engineered or not. Even if it was designed, it is quite clear that earthquake resistant design was not considered and instead only designs for gravity loading was taken into account.

Old MoWHS Building which was designed & build in 1978-79

Site Observation

It was found that there has been a significant undulation of exterior column surface indicating non-uniform column section along the height. Workmanship therefore is questionable. Cement concrete plaster of walls were also observed to be of very low quality.

There are extensive cracks in walls on the first and second floor. These cracks were either horizontal along the bed joints or diagonal shear cracks. Either way, some of these walls have now detached from the frame. There is a real risk of these walls failing both in in-plane and out- plane movement in another similar earthquake.

Cracks over the wall of the old building (Pic: 1) The RCC frames themselves have suffered some structural damages to the extent of some cracks in few columns. There are otherwise no major visible cracks in beams and slabs.

Risk Assessment

There is no eminent risk of the building collapse or threat to its inhabitants due to Cracks over the wall in the old building (Pic: 2) gravity loading. However in the event of a

Cracks over the beam of the old building

Quarterly Newsletter Page 3 similar or larger earthquake, there is a real risk of the already detached walls to dislodge themselves from the frame and cause death and injuries to the building inhabitants.

Bhutan is classified to be located in Zone V of the Indian Seismic Map and is therefore expected to experience seismic intensity of IX and above. At this intensity there would be widespread damage to both structural and non-structural elements of an RCC building. However buildings that have been designed for a ductile failure whereby inhabitants have a chance to safely exit the building. The old building, MoWHS however has not incorporated Earthquake Resistant Design (ERD) features in its design and is therefore likely to suffer sudden and total collapse at these seismic zone V intensities.

Recommendations

The old MoWHS building is deemed deficient mainly due to the fact that earthquake resistant features were not incorporated in its design. Therefore there is a need to do a detailed assessment of its deficiencies.

Status of Shingkhar – Gorgan Road Construction

The survey of Singkhar-Gorgan Road has been started from two sides, from September 2011. One side is from Selibi, Gorgan, Lhuentse side and the other from Shingkhar, Bumthang side. The progress of the survey of the road as of 3rd Week of September 2011 is as follows in two sections;

(I) Status of Road Construction from Selibi side (Gorgan)

As of now approximately 11 km of alignment fixing from Selibi to Pephu has been completed. A detailed survey of 1 km has been completed and the survey is still ongoing for the rest of the length.

Regarding the construction of the road, the construction will be taken up departmentally for the FY 2011-2012, due to time constraint for outsourcing of the work. The construction of road is expected to start either by second or third week of October 2011. The outsourcing of construction machineries for the purpose of road construction has been completed.

Google Earth View of Shingkhar-Gorgoan Road

Quarterly Newsletter Page 4 In case of forestry and environment, clearances are being processed for Selibe-Pephu stretch (12 Km approximately). As of date forest clearance is expected to be received within the next few days, since all the required field reports have been submitted.

Department of Road has put requisition of Nu. 30 million for the construction of the road for the financial year 2011-2012. Presently, the Gross National Happiness Commission (GNHC) has requested Ministry of Finance (MoF) to release one third of the requisitioned proposed, i.e. Nu. 10m and the rest is expected to be released depending on the physical and financial progress.

(II) Status of Road Construction from Shingkhar Site (Bumthang)

Alignment fixing of 10 Km has been completed from Shingkhar – Singmala stretch. However, explorations of other construction alternatives are underway. In order to explore other alternatives, a team of surveyor is at the Shingkhar Village which will benefit from the Shingkhar-Gorgoan Road site.

Supreme Court

Start of the Construction: The construction of the Supreme Court was segregated into many packages and it was being implemented in a phase wise manner. The actual ground work construction began towards the end of 2007 and to begin with works like Setting –out, Earth Excavation, Retaining Wall & Site Periphery Protection was started and completed during mid 2008. Construction Components:-

Main structure of the Supreme Court Construction consists of the following buildings: 1. Chief Justice Court 2. Four Justice Courts 3. Registrar Block 4. Court Offices and 5. Library

The works for the Chief Justice and Four Justice Courts was also segregated which consists of structural parts only and the works of timber, roofing, plumbing and finishing were excluded. The actual works started in December 2008 and February 2009 respectively for Chief Justice and Four Justice Courts. Due to coordination problems works were hampered and they could not be completed in time. They have now surrendered the remaining works further course of action is pending to be decided based on the outcome of the Ministerial Level Tender Committee Meeting which will be convened shortly.

Quarterly Newsletter Page 5 Completion Dateline:

Assuming that the time schedule of major construction left for Registrar Block, Court Offices and Library, it is assumed tht it will be completed by the middle of 2013. But in reality, with the shortages of materials like timber, aggregates and the site development works like including Local Area Network, Internal Road, Compound Gate, Landscaping, Parking and etcetera which are in pipe line, it will be difficult to ascertain the completion date accurately. Below: Supreme Court Building Difficulties in process of Construction:

 Although the possessing of required materials is the responsibilities of contractors but lack of materials in the market especially timber is a major concern.  Lack of detail planning at initial stage especially the traditional features was not take care of – these have been now been rectified by our Architects and Carpenters.  Splitting of works into many packages has caused a lot of coordination problems.

Budget Allocation:

Earmarked Budget for the Supreme Court Construction is Nu. 329 million as intimated by the Supreme Court earlier. But looking at the estimated cost and overall works that needs to be implemented more funds will have to be mobilized by the clients. This has been intimated to them.

Bhutan Urban Infrastructure Development Project

The Bhutan Urban Infrastructure Development Project (BUIDP) will improve the urban infrastructure, planning, and management; enhance urban livelihoods; and increase capacity for administering urban infrastructure supply and maintenance works through four components. The four components include;

Component A for Thimphu: (i) city-level works (water supply, upgrading of the existing wastewater treatment plant, and solid waste management), and (ii) roads and drainage, and water supply and sewerage connection in four areas of southern Thimphu extended areas.

Component B for Phuentsholing: (i) roads and drainage, (ii) footpaths and pedestrian bridge, and (iii) social infrastructure (fire hydrant and street lights).

Component C for Dagana: (i) water supply and sanitation, and (ii) road and drainage. Road under construction on the way to Dechencholing Component D which is for institutional development : (i) technical

Quarterly Newsletter Page 6 support on unaccounted for water and water calibration, (ii) operational efficiency, (iii) public awareness support, and (iv) Financial management.

The main benefits of the Project will be (i) improved urban environment, public health, and living standards in Thimphu, Phuentsholing, and Dagana; (ii) effectively managed, reliable, and sustainable urban services; and (iii) improved economic and social conditions from investments in roads and drainage, water supply and sanitation, solid waste management, and other urban amenities.

View of Thimphu Valley

Status of Progress;

Local Plan (LP) in southern Thimphu was initiated in 2001. Road/WS/Sewerage reticulation in Lungtenphu LAP (Pilot Area) 100% works has been completed on 21 July 2011. In Lungtenphu non-pilot area work progress till date is 34% and is targeted to be completed within the first quarter of 2012. Laying of sewer lines, installation of manholes and laying of underground cable ducts both for power & Bhutan Telecom, construction of retaining wall and inspection chamber for sewer are in full progress in Simtokha LAP. Overall progress is 21%. And for Changbangdu LAP detail design report for road, water supply and sewer works has been completed. Compensation payment has been made to all affected land owners.

Land pooling agreement status. (23/08/2011) Percentage Complete

 Lungtenphu LAP 100%

 Babesa 96%

 Changbangdu 97%

 Semtokha 100%

Source: PIU, TCC

Quarterly Newsletter Page 7 Guru Trendrel Thorndrel

Guru Trendrel Thorndrel measuring 33m by 27 m and weighing one Ton is to be unfolded during the Royal Wedding at the Changlimithang. The structure to hang, that is to be made with steel scaffoldings of truss system with 50mm thick concrete slab base measuring 28 metres long by 17 metres wide.

Picture 1: Location South of Ground, Facing North Picture 2: Earth work excavation- completed on 29th August

Picture 3: Compaction by Roller completed on 30th August 2011 Picture 4: Lean concrete (1st Layer) completed on 2nd September 2011

Picture 5: Laying of Rebars Picture 6: Stacking of 20mm stone chips

Quarterly Newsletter Page 8

Picture 7 & 8: Progress of work as of 09/09/2011

Picture 9: Laying of 3rd layer of concrete on 27/09/2011 Picture 10: Progress of work as of 28/09/2011

Work Status • Earth work excavation- completed on 29th August • Compaction by Roller completed on 30th august • Providing and laying of Lean concrete (1st Layer) completed on 2nd September • Providing and fixing rebar completed on 6th September 2011 • Providing and Laying Reinforcement Concrete (2nd Layer) started on 8th September • Erection of Scaffolding started on 12th September 2011 • Erection of Scaffolding 8th Layer as of 26th September 2011 • Completion of work by 1st week of October 2011 Constraints during construction Major constraint during construction has been incessant and continuous rainfall.

Quarterly Newsletter Page 9 ROAD NETWORK PROJECT – II (ADB Grant G0174 BHU)

Bhutan is a landlocked country. The country is small in size but rich in its main resources of hydropower, agriculture and tourism. The country has a major potential for development and has been facing many challenges in establishing a new democratic country with determination and rapid progress. Lack of good road infrastructure is one of the major constraints in harnessing the development potential according to the priorities of the government.

The Asian Development Bank (ADB) is supporting the Department of Roads, Ministry of Works and Human Settlement, Royal Government of Bhutan through grant assistance through the Road Network Project (RNP-II): Grant No. 0174 BHU. The objective of the project is the development of the Bhutanese road network along the southern part of the country. Grant 0174 BHU was approved by ADB on November 10, 2010 with the Grant amount of USD 38.76 million (71.4% of the total costs). The Royal Government will finance the remaining local cost of USD 15.56 million equivalent to 28.6% of the total cost, including taxes and duties, land acquisition, remuneration of counterpart staff, office accommodation and other miscellaneous costs. The overall project costs including Government financing of USD 54.32 million.

Under the Grant 0174: RNP-II, it is proposed to construct approximately 186 km of critical sections of the national highway, including feeder roads, connected along the southern east-west corridor taking into consideration optimum benefit, implementation aspects and budget availability. Many of the road sections under consideration will form part of the Southern East-West Highway, a major road infrastructure development priority for the Tenth Plan, a decision taken in the 82nd session of the National Assembly. The Tenth Plan states that “The highway will be critical in facilitating industrial development in the southern economic hubs and special economic zones and integrating them more effectively with their primary markets in India. Additionally, the Southern East-West Highway will also provide an internal transit route for Bhutanese passengers and goods”.

As per the guidelines on Road Classification System and Delineation of Construction and Maintenance Responsibilities- 2009, the existing East-West Highway and North- South highways should be constructed as Primary National Highway of 10.50m formation width. However due to huge cost involved in heavy earth cutting and permanent structures, it has been proposed to construct to Secondary National Highway at the moment with formation width of 7.5m. The project roads of Secondary National Highways may be upgraded to Primary National Highway in the near future. A number of low cost construction innovations are considered such as use of galvanized corrugated steel arches for medium sized drainage structures, introduction of natural granular pavements with cement modified road base and use of rock fill embankments etc.

Packaging for the RNP-II contracts is proposed as International Competitive Bidding (ICB). To enable the shortest possible practical completion, the longer roads that are accessible from each end are divided into two contract packages whilst still providing a package of sufficient size to enable investment in specialist plants and equipment.

Quarterly Newsletter Page 10 The RNP-II contract packages and engineering cost estimates is summarized in Table as shown below: Contract Packages & Sl. No. Name of Road Number Civil works 1 Manitar Raidak Highway – 35 km DoR/RNP-II/MR/NH-01 2 Raidak Lhamoizingkha Highway – 18 km DoR/RNP-II/RL/NH-02 3 Panbang Nganglam Km 0 to 25 = 25 km DoR/RNP-II/P-KM25/NH-03 4 Panbang Nganglam km 25 to 55.6 = 30.6 km DoR/RNP-II/KM25-N/NH-04 5 Samdrupcholing- Samrang Highway - 24 km DoR/RNP-II/SS/NH-05 6 Tsebar Mikuri Durungri Feeder Road Km 0 to 20.6= 20.6 km DoR/RNP-II/T-KM24/FR-01 7 Tsebar Mikuri Durung Feeder Road Km 20.6 to 54.5 = 33.90km DoR/RNP-II/KM24-D/FR-02 Goods 8 Procurement of Steel Bridge Parts DoR/RNP-II/Proc-1 9 Procurement of Steel Arches DoR/RNP-II/Proc-2

The costs estimate shown in Table includes engineering, social, environmental, design and construction supervision. The grand total including construction supervision is Nu. 2,576,070,646.

Map of Bhutan showing all the RNP-II road project locations as shown in Figure.

Map showing all RNP-II road project locations

Organization Setup:

The Project Management Office (PMO) has been established at Gedu headed by a full time Project Coordinator and other supporting staffs of DoR. PMO will be responsible for the overall coordination, management and monitoring of the project, supervision of the project during construction. In addition to the PMO, three regional offices (Gedu, Nganglam & Pemagathsel) will be established and will be responsible for monitoring day-to-day activities of the project implementation each headed by a Project Manager.

Besides Project Managers, a team of Construction Supervision Consultant will be recruited to administer the civil works contract and ensure that the works are constructed in accordance with the drawings, technical specifications and contract conditions.

Quarterly Newsletter Page 11 Progress of Local Area Plan 2010-2011

Presently Thimphu City Corporation covers an area of 26.132 sq. km stretching from Babesa in the south to Dechenchholing to the north. The whole of the municipality is divided into six zones. There are currently 12 LAPs monitored by different urban planners in the municipality. The project in the northern LAP is being funded by World Bank and southern LAP by Asian Development Bank respectively.

View of Southern LAP, Thimphu As of now the Municipality has approved 239 official site plans for the purpose of transaction and 495 site plans for the purpose of building development plan for the session 2010-2011. The report also suggests that there has been high correspondences between the planners and the public and also that there has been lots of meeting held for the successful implementation of projects in different LAPs. The progress report also suggests that other than doing their daily planning works, the planners also have to do lots of Ad-hoc activities.

Over All Progress of UPD 734 1000 304 Official Site Plans 500 68 89143 1011923768 0

Number Complaints/ Concerns Changes/Amendme Activities nts

Source: Thimphu Municipality Corporation

On the other hand survey section under Urban Planning Division (UPD), has done the survey of 238 sites and demarcated 519 plots as of now. Survey section has also provided the layout of the sites for 41 plots. Other than their daily works the surveyors also does the site inspection from time to time.

600 Activities519 of Survey Division (July 09- 500 Dec.09) 400 Survey 300 238 200 Demarcation 41 100 31 33 33 10 Number of Activities Number of 0 Verification

Survey & Activities Demarcation

Source: Thimphu Municipality Corporation

Quarterly Newsletter Page 12 A Story of Success

INDIGENIOUS LANDSLIDE STABILIZATION AT TINTALEY CARRIED OUT BY THE ENGINEERS OF THE DoR SARPANG FIELD DIVISION

On 9th September 2011 Hon’ble Secretary made a presentation to the head of the departments and the staff of PPD in MoWHS Conference Hall, to share the information about the indigenous landslide stabilization carried out by the engineers of the Sarpang Field Division, DoR, at Tintaley. The chronic landslide at Tintaley is located between km 13 and 17 on the Tsirang-Sunkosh highway. The landslide was triggered by continuous rainfall and seepage of water from the irrigation channel above the road.

A major landslide had started in July 1998 due to continuous heavy rainfall, which lasted for 3 days. The road segment within the landslide area was kept under observation till 2005. In 2005 a road re-alignment was studied to bypass the landslide area.

Between the year 2000 to 2006, the landslide had regained its natural stability but in 2007 a heavy landslide occurred at Tintaley due to continuous rainfall View of Landslide at Tintaley, Tsirang-Sunkosh measuring 213.6mm. Highway

In the mean time, the Department of Geology and Mines (DGM) had conducted geotechnical investigations for the proposed road re-alignment after which DoR planned to construct a road to bypass the landslide area. However, Mr. K. Suzuki, a Japanese Geotechnical Specialist, had recommended that DoR take up mitigation measures to stabilize the landslide at Tintaley. Considering the economy and geotechnical factors, DoR decided to take up the restoration of existing road at the landslide with the water management structures. View of Landslide area before restoration

Below are some of the photographs showing Tintaley Landslide area surrounded by paddy fields, where water from the paddy fields infiltrated into the land mass and changed the normal ground water table. A lot of seepages were also observed at the contact of the landslide toe and vertical rock cliff.

Quarterly Newsletter Page 13

Picture 1: Panoramic view of Tintaley Slide Area

Seepage at the toe of slide (yellowish color)

Picture 2: Seepage at the contact of the slide toe

Spring at Upper Road Level Spring in the slide mass above the lower bench of the road

Picture 3: Spring Water along the road

Quarterly Newsletter Page 14 EXPENDITURE INCURRED ON THE REHABILITATION WORK

 The total rehabilitation cost incurred as of June 2011 was Nu.16.000 million.  Currently a budget of Nu.3.000 million is available to carry out drainage works and some more bio-engineering works.

Remedial Measures Initiated

• In consultation with the Geotechnical Engineer, remedial measures taken are construction of water management structures like periodic repair of the irrigation channel, construction of chutes, French drains, gabion and RRM walls along the slope

• Bio-engineering works combined with other structures were initiated by the Division

Below shown are some of the photographs showing the remedial measures carried out by the engineers of the DoR Sarpang Field Division

Picture 1: Water Management Measures Picture 2: Subsurface Drains

Picture 3: Concrete toe wall construction site Picture 4: Main landslide area

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Picture 5: Gabion Wall Construction Picture 6: RCC Wall with Gabion

Picture 7: Slide area before plantation Picture 8: Slide area after plantation

Picture 9: Concrete crib wall under construction Picture 10: Concrete crib wall + Bio-Engineering

Quarterly Newsletter Page 16

Picture 11: Drum Walls & Bio-engineering works Picture 12: Road after Mitigation works

Water Safety Plans: Policy and Institutional strengthening and scaling up Second Stakeholders’ Meeting

Water Safety Plans (WSPs) Policy and Institutional Strengthening and Scaling up Second stakeholders’ meeting were held at Bumthang from 10th to 14th April 2011. The stake holder meeting was supported by WHO-Ausaid funding and attended by international participants from five member countries i.e Nepal, Bangladesh, Phillipines, Laos and Vietnam. The stake holder meeting was inaugurated by Hon’ble Zhabtog Lyonpo Yeshey Zimba. Bhutan has implemented WSP’s in five urban towns by MoWHS (Haa, Phuentsholing, Paro, Punakha and Gelpehu) with the funding from WHO-AusAid. The objectives of this meeting were:  To establish that Phase 2 projects is on track for all six countries and, if not, how it will be corrected  To identify how well some of the bigger WSPs in Phases 1 and 2 have been implemented and agree key lessons learned and consequences for future training and implementation of WSPs.  To identify opportunities for using WSPs in investment planning in the six Phase 2 countries in Phase 3.  To identify the main components of global impact assessment programme and to evaluate how each of the six countries can contribute to this programme.  Agree all main activities for inclusion in the Phase 3 proposal.

Hon'ble Zhabtog Lyonpo with the delegates from different countries

Quarterly Newsletter Page 17 MTR Decisions

Central MTR Decisions

In general the progress under the Ministry of Works & Human Settlement for the period two and half years of the 10 FYP was appreciated and the organization concerned advised to continue to keep up the good works. Some of the major decisions/follow up actions required are outlined below:

Department of Roads

 DoR was cautioned to give due diligence to road geometric improvement with the aim not only to shorten distance but to keep the comfort of the road users in mind.  Expedite the finalization of the proposal on connecting the villages across the Mao River: Initially, it was planned to connect the villages across Mao River with a ropeway by a private firm from India. But the ropeway is no longer considered suitable. The DoR has been directed to prepare plans to construct series of Bailey bridges across the Mao Khola.  DoR directed to prepare a report on Shingkhar-Metsho by pass road to Lhuentse incorporating the views of the respective constituency Members of Parliament: The report/proposal was already submitted to the Cabinet Secretariat and GNHC. The MTR meeting at Lhuentse already approved the initiation of construction during the 10 FYP.

Urban Development

 Submit definite implementation dates for Denchi and Nanglam town infrastructure development: Fund has been approved by MoF for land acquisition at Denchi and the Dzongkhag is already in the process of taking over the land. The budget for construction works is under discussion with the Ministry of Finance while the water supply scheme is under construction.  Ensure sustainable solid waste management for Thimphu City: Survey for the core city is already done. The work will be outsourced to a private company. The segregation of waste at source is being initiated in selected areas to gain experience and to identify issues before outsourcing the scheme. Waste collection and segregation is to be taken up on the basis of Public Private Partnership model.

Local Government (LG) MTR Decisions

During the LG Mid Term Review meeting of the 10th FYP, DoR was instructed to take over the construction of certain farm roads and bridges, which served large remote communities and were vital for the overall development in health, education, rural electrification, etc. Such roads were, given long distances and rugged terrain, were difficult for the Dzongkhags to construct.

 Construction of Dorokha - Dechukha farm road (30.12 km) & Bridge (1 No. – 180 meter span)  Construction of Jomotsangkha - Lauri farm road (38.66 km) & Bridge (1 No.)

Quarterly Newsletter Page 18  Construction of Toribari - Dovan farm road (35.5 km) & Bridge (1 No. – 50 meter span) and rectification work for 8.5 km including 3 km of FC work.  Tingkarbi - Silambi farm road (51 km (approx.) including 2 motorable bridges)

During the Sarpang Dzongkhag MTR, MoWHS was directed to create a new unit (i.e. River Protection Unit) under the Department of Urban Development and Engineering Services (DUDES) to address the problems related to flood mitigation in the southern belts. This newly created unit shall carry out all the works related to river training both long term as well as short term.

Pedestrianzation of Norzinlam as enshrined in the Thimphu Structure Plan (TSP): As this has been a long outside issue since 2003 but has not taken off so far, Thimphu recommended the requirement of other complimentary projects like construction of multi level parking to realize the efforts to pedestrianaze the street. The meeting endorsed the Thimphu Thromde’s proposal and appreciated efforts being considered.

Uncontrolled development of the periphery of the Throm boundary has been identified as a major issue to be resolved by DUDES.

Thimphu Thromde proposed introducing an efficient and convenient public transport service from Ngaberongchu to Dechenchholing using 50-60 seated bus in order to minimize the use of private vehicles in that area: The meeting supported their suggestion and Thimphu Thromde was advised to start with a small bus services in Mothithang area as well.

Development of few overhead pedestrian bridges to reduce the traffic congestion: The meeting supported Thimphu Thromde’s idea and advised them to come up with a sample drawing of the pedestrian bridge and discuss on it with MoHCA, however Thimphu Thromde and MoWHS could decide on the location.

Thromde Finance Policy

Thromde Finance Policy (TFP) is framed in accordance with provisions in Constitution of the Kingdom of Bhutan, the Local Government Act of Bhutan 2009, Public Finance Act, 2007 and Thromde Act of Bhutan, 2007. Thromde Finance Policy shall provide guidelines to for public resource mobilisation and prudent financial management of those resources.

The TFP is formulated based on study of several past reports in this area and some other relevant research documents, studies, publications and best practices.

Purpose

The purpose of TFP is to provide a policy framework for generating adequate and sustainable financial resources for maintenance of existing infrastructure assets as well as for creating adequate new infrastructure assets and also managing those resources prudently in a transparent and accountable manner, while contributing significantly to GNH in a positive way.

Quarterly Newsletter Page 19 While framing TFP, it is well recognized and understood that generation and management of Thromde finance is only a means to the end objective of delivery of efficient and cost effective services and satisfied and happier citizens.

Application

The TFP will be applicable to all Thromdes as desired by the government.

Effective Date

The draft policy is currently being reviewed by Policy and Planning Division (PPD), MoWHS and Ministry of Finance (MoF) . After revision, it will be presented to the Cabinet for the approval. This policy will be implemented after approval.

Ministry gets new Officiating CAO The ministry of Works & Human Settlements had been functioning without a Chief Administrative Officer for the past few years. After discussions held internally among the various stakeholders in the ministry, it was decided that having a Chief Administrative Officer would further contribute to the smooth functioning of the ministry.

The post had been lying vacant as several vacancy announcements advertised for the post by the Royal Civil Service Commission had failed to attract any prospective applicant for the post. On 13 September 2011, Mr.Jambay Nima, Sr. Procurement Officer was made the Officiating CAO. He was selected from the three most qualified officials from the Administration and Finance Division based on the criteria of the Bhutan Civil Service Rules 2010.

With this new arrangement, it is hoped that there would be better coordination between the various units like the Procurement, Accounts, Administration & Finance, and ICT.

TOUR REPORT ON MoWHS SECRETARY’S VISIT TO PUNAKHA, WANGDUE, TSIRANG AND SARPANG DZONGKHGS FROM 25-30 AUGUST 2011

Hon’ble Secretary was on tour to Punakha Dzongkhag to inspect the Chadi works being carried out for the Royal Wedding. He also visited Wangdue, Tsirang and Sarpang Dzongkhag met the Dasho Dzongdas, DoR field Engineers and Dzongkhag Engineering staff and also inspected the site works. During the tour he discussed the challenges and constraints faced by the Dzongkhag Engineers and the Field Divisions. He particularly mentioned about the need to maintain the existing road network to improve the level of service on an incremental basis annually. It was also strongly emphasized the need for the division to plan and monitor road construction and maintenance activities under its jurisdiction to enhance its efficiency and productivity. Hon’ble Secretary advised the staff in general, that they should be progressive and proactive.

Lobeysa field division informed that the pavement on the highway between Thimphu Meeting with the staff of DoR Lobeysa field division (25 Aug 2011) and Lobeysa was deteriorating rapidly due to the increase in heavy vehicles generated by the hydro power projects. Executive engineer reported that the fund

Quarterly Newsletter Page 20 released by PHPA - Phase I and II for deposit work for improvement of the Wangdue-Tsirang highway was not adequate and that additional fund was required.

Secretary also met with the land owners of Bajo town and informed that he had received instruction from the Hon’ble Lyonpo to discuss with the Dzongkhag and listen to the grievances of the land owners of Bajo town with regard to the deadline for shifting the commercial activities to the new town within the mutually agreed deadline of 31st August 2011;The Secretary clarified that all matters pertaining to administrative issues primarily lie within the jurisdiction of the local government, but extension of the deadline for movement to the new town was made by Honorable Lyonpo on the command of HM the king.

During the discussion some owners raised the concern that there are many shopkeepers at Gangteythangka who did not qualify to get a plot of land at Bajo as they do not have the capacity to hire shopping space at high rent as most of these houses were constructed with loans from financial institutions.

Secretary informed that the issue related to allotment of 12 additional plots to 24 people in joint ownership was under investigation by the Anti-Corruption Commission (ACC) and that ACC was yet to convey their findings;

Secretary also had a brief meeting with the officers and staff of the Western Operations, Construction Development Corporation (CDCL) at Hesothangka.

Secretary shared that corporatization of CDCL was initiated by Hon’ble Lyonpo himself and today it stands as one organization Meeting with the staff of CDCL Western Operations, which made a marked achievement in terms of project Hesothangka (26 Aug 2011) accomplishments and employment of Bhutanese youth. He said that establishment of CDCL has greatly enhanced the image of the ministry. He also said that CDCL was the only corporation, which is fully staffed with Bhutanese. The Secretary expressed his happiness and satisfaction with the good job CDCL was doing and conveyed the appreciation of the Hon’ble Zhabtog Lyonpo on performance of CDCL.

He said that the staffs of CDCL are the only group of educated youth of Bhutan who are working with their hand and asked the staff of Western Operations to keep up the good work and set examples to other organizations.

INTERSHIP ARRANGEMENT FOR DoR ENGINEERS

He also shared that in order to develop in-house capacity of DoR in bridge construction and to ensure effective transfer of technology, Secretary proposed that engineers of DoR should be nominated as interns to the bridge construction projects being carried out by Japanese bridge experts. For this it was felt that MoWHS and JICA should draw a formal agreement for this arrangement.

Quarterly Newsletter Page 21 On meeting with the staff of DoR Sarpang Field Division, Executive Engineer reported that the Sarpang division took over the construction of 44 km of Dovan farm road from the Sarpang Dzongkhag Administration on 2nd June 2011. The 8.5 km of formation cutting completed by the Dzongkhag in 2008 was in a very poor condition when the road was taken over by the division. To date the division had completed re-construction of 8.5 km of formation cutting and completed new formation cutting of 500 m on rocky terrain.

The Secretary stressed the need for the division to initially strive to take the road up to Mao Gaon to provide connectivity to maximum households. The road beyond Mao Gaon could be constructed later. He instructed the executive engineer to mark the alignment of Dovan road on Google Earth for information of all concerned.

Bridge over Mao Khola

Sarpang Division also pointed out that the bridge over Mao Khola must be taken up by the ministry with whatever arrangement that can be made by the government. If it is not possible to bring in any donor, ministry must start it by this winter with piers constructed with broken spans consisting of 5-6 big piers. Sarpang field division was directed to come up with an idea on this.

Meeting with Gelephu Thromde officials

The Secretary informed the floor that Gelephu has a great potential to develop as one of the biggest towns in the country in view of its location, expanse and space available. Meeting with the Gelephu Thromde officials He said that the primary responsibility of MoWHS to the Thromde is to (27 Aug 2011) provide support in terms of framing appropriate policies and technical backstopping.

Secretary mentioned that he has initiated some discussion with NLCS and they have agreed to hand over the LAP I land records by September 2011. He also said that the requirement of technical personnel to match with the new responsibilities examples; Urban planners, architects structural engineers is essential and ministry shall try to mobilize them as soon as possible.

De-linking of NHDC De-linking of BSB The National Housing Development Bhutan Standard Bureau along with the Corporation (NHDC) has been delinked from employees has been delinked from Ministry of the Civil Service with effect from June 1, Works & Human Settlement with effect from 2011, along with 51 regular civil servants. September 8, 2011.

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