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Format for ERP I. Executive Summary/ Introduction San Beda College Format for ERP I. Executive summary/ introduction San Beda College (SBC or San Beda) or Dalubhasaan ng San Beda inFilipino and Colegio de San Beda in Spanish is a Private Roman Catholic Benedictine college run by the Benedictine monks in the Philippines. It is located in Mendiola, Manila, for college and Taytay, Rizal for Elementary and High School. It was founded in 1901 primarily to "defend the Catholic battlements in the field of education."[1] San Beda, which was known then as El Colegio de San Beda, started as an all-boys grade school. It has since then expanded to a full college with both undergraduate and post-graduate degree offerings. It has two other campuses: the San Beda College-Rizal (the largest San Beda campus in size) and the San Beda College Alabang (formerly known as St. Benedict College and Benedictine Abbey School) located in Alabang Hills Village in Muntinlupa City. San Beda College Alabang however is autonomous from the other two San Beda campuses and has its own set of administrators and officials. The San Beda Graduate School of Liturgy in Manila, meanwhile, traces its academic roots and origins to the Paul VI Institute of Liturgy in Malaybalay City, Bukidnon.[2] Located in a once quiet, middle-class residential area, San Beda College is now part of Manila's bustling University Belt, an irregular crescent curving for about six kilometers through six districts of Manila, containing more than thirty colleges and universities. San Beda College offers programs in the fields of accountancy, business, marketing, economics, and law. At present, the Benedictine College has seven departments: the Basic Education Department; the College of Arts and Sciences, which offers liberal arts, sciences, and business programs; the College of Law, founded in 1948; the Graduate Schools of Business, Liturgy and Law; the College of Medicine, and the College of Nursing. In 2003, the once all-male San Beda College finally opened its doors to female students and relocated its Basic Education Department (pre-school to high school) to a new and bigger campus in Taytay, Rizal. The school is a founding member of the Philippine Accrediting Association of Schools, Colleges and Universities (PAASCU) and the National Collegiate Athletic Association (NCAA),[1] where it competes in sports such as basketball, football, swimming, taekwondo, and lawn tennis. The school has adopted for itself the moniker, "San Beda Red Lions." Its brother school, San Beda College Alabang is a member of sports leagues such as the WNCAA, NCAA South and the National Cheerleading Competition (NCC). San Beda College counts among its notable alumni the late Senator and heroBenigno Aquino, Jr., the late statesman and former senator Raul Roco, former speaker Ramon V. Mitra, human rights advocate and former senator Rene V. Saguisag, San Miguel Corporation chairman Ambassador Eduardo Cojuangco, Jr., corporate magnate and PLDT Chairman Dr. Manuel V. Pangilinan, Supreme Court Associate Justices Antonio Eduardo B. Nachura and Jose Catral Mendoza, and Justice Secretary Leila M. De Lima. II. Objectives of the department or office Mission College's Admissions and Records Office strives to provide comprehensive and excellent services to students by combining the most advanced technological resources and a team of highly trained and sensitive professionals in a welcoming and supportive environment. The admissions office operates as part of the Student Affairs and Enrollment Management Division at Western. The offices main responsibilities include student recruitment, admission processing, on-campus programming for prospective students, publication development for prospective students, and new student orientation. The mission of the entire staff is to assist prospective students and their families in making an educated decision when choosing a college. It is also the intent of the admissions staff to promote diversity within the office and in all recruiting efforts, to represent the institution in a positive and responsible manner, and to follow the policies and ideals of the institution. The primary current goal of the department is to increase new student enrollment for 1997-98 to approximately 4,200. The specific number will soon be made definite by the State SystemÕs Chancellor. In accordance with the goals and objectives of the institution, the admissions office strives to address the many different needs of prospective students by: providing an informational setting through on-campus programming, individual visits, and specific recruitment materials; providing appropriate information about admission criteria and policies through personalized counseling; and informing prospective students about services and accommodations available on WesternÕs campus. III. Scope (coverage) The major objective of the Office of Admissions and Records is to provide for the admission and registration of all students. In addition, the Office of Admissions and Records is responsible for maintaining accurate academic records. Admissions and Records also assists students with transfer credit evaluation; general education; processing transcript requests and enrollment verifications; determining residency; and certification of completion of certificate and degree requirements. updating high school counselors on new admission requirements through newsletters and informational programming; and providing appropriate office brochures for on-site use The process of applying for admission to Western will be improved by streamlining admission procedures to provide a more timely response to applicants; evaluating and analyzing on-campus programs for effectiveness; creating a Web site to put the viewbook and a tour online and making it possible to apply for admission via the Web site; and continuing to analyze special admissions processing to serve applicants better. An Òearly birdÓ registration for transfer students will be designed and implemented with the goal of holding a registration day for transfer students on the second Friday of early registration after current students have registered for the fall. The department is committed to staff development, will encourage and support staff to attend regional and national conferences, and will increase in-office training in particular on WesternÕs Banner and other computer application systems. (Establishing a better tracking system in conjunction with administrative computing for data entered into Banner is also a goal.) Scholarship availability to prospective students will be improved by working with the Institutional Advancement office to identify potential scholarship dollars and with the alumni office to promote Western to alumni who may in turn donate to scholarship funds. Awareness of Western will also be increased by establishing an advertising campaign and promoting specific admissions and institutional programs such as Academia, Preview Day, Summer Orientation Advising and Registration (SOAR), and student receptions hosted with other departments such as the alumni office. Faculty involvement in recruitment efforts will increase through recruitment of specific faculty to assist with contacts with freshmen and transfer students and participate in on- campus programming. Recruitment efforts encourage applications from a diverse population traditional and non-traditional students, students of varying ethnic and racial backgrounds, international students, and both male and female students. Recruitment of students of color will continue through centralizing recruitment efforts where larger populations of students of color exist; continuing support of multicultural student programs; and participating in special host programs such as the annual Pow-Wow, the OSSHE Students of Color Conference, and African-American Awareness Month at Western. Relationships with other campus departments and offices will be improved by providing better information regarding progress in enrollment and recruitment efforts; continuing to publish and distribute departmental brochures for recruitment purposes; and supporting other departmentsÕ programs such as Criminal Justice Day. Admissions will maintain its strong working relationship with the Athletics Department in recruiting students by continuing to act as a liaison throughout the recruitment process; informing the department of appropriate application and admission needs; providing the department with appropriate recruitment materials; encouraging the departmentÕs participation in SOAR and other on-campus programming events. The services offered by the admissions office are in accordance with the institutionÕs mission and goals. Recruitment staff seek out qualified high school and community college students to inform them about the four-year, liberal arts college experience. The office provides a service to the public by educating them about the opportunities available at Western, and once prospective students are on campus, working to prepare these new students and their families for the college experience by being accessible and available to them as counselors and providing extensive programming like SOAR. Many prospective students use admissions services such as on-campus programming and an open office visit policy which permits students and family members to visit at any time throughout the year either by appointment or walking in unannounced. Staff provide a friendly and helpful environment and strive to make accommodations requested by students. Each week, enrollment reports are collected and presented to the presidentÕs staff. This report includes data on the number of student applications received and the number of admitted, registered, denied, and pending students The admissions files of enrolled students are transferred after one term to the registrar and become part of the studentsÕ permanent records. Student records may be held in the admissions office pending receipt of documents necessary to complete the file. If students do not complete their files in admissions, a hold is placed on their record in the automated information system, and they are not permitted to enroll for a subsequent term until all of the required information is received..
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