Name Roster # Michael Migaud 1 Michael H

Name Roster # Michael Migaud 1 Michael H. Hall 2 Andrew S. Ficalora 3 William B. Cooper 4 Jakob Jackson 5 Kieran S. Smith 6 Zach K. Hardy 7 Austin R. Barron 8 Zackary H. Barnes 9 Tristan C. LeFlore 10 Tristan E. Burt 11 Cade M. Cadena 12 Jesus A. Calderon 13 Ricardo Candiani 14 Morgan Chapman 15 Skyler T. Christian 16 Robert Crum 17 Keaton C. Debord 18 Lorenzo V. Delgado 19 Jean P. Descheneaux 20 Taylor Fraiser 21 Andrew J. Garza 22 Adam Gerlich 23 Sterling S. Gottlich 24 Cole Hagar 25 Mohamed Harhash 26 Rafael Hernandez 27 Joshua C. Horger 28 Andrew D. Hudgins 29 Aditya Iyer 30 Prateek Jacob 31 Anders Jacobson 32 Preston D. Jones 33 Shaan Kewalramani 34 Rahul R. Konala 35 Hunter T. Lively 36 Evan Lowe 37 Rolando Lozano 38 Collin S. Luna 39 Joseph M. Martin 40 Kevin Martinez 41 Jorge A. Martinez 42 Aaron O. Martinez 43 Cole A. Carnes 44 Joey Maynard 45 Ismael S. Morales 46 Jacob Nerad 47 Daniel Nguyen 48 Steven Norman 49 Jose Olvera 50 Hans Park 51 Ethan I. Peters 52 Brazos Pinto 53 Samer A. Rabah 54 Katanyu J. Rubenacker 55 Ryan Sabatino 56 Benjamin J. Sauder 57 Vedant Sureja 58 William T. Thompson 59 Thomas L. Trask 60 Dean J. Villanueva 61 Wesley Wolfe 62 Damion J. Viscaino 63 Daniel H. Hollenbaugh 64 Omkar Sukhtankar 65 Patrick K. Summers 66 Connor P. Brohlin 67 Cody J. King 68 Trevor J. Lockwood 69 Ryan A. Thomas 70 Alpha Sigma Phi – Theta Rho Scholarship Program

Created by: Zach Hardy ‘18 Scholarship Director, 2016-2017 Theta Rho Chapter – Texas A&M University

1st Edition - 2016 Vision: To support the goal of and provide necessary resources for academic excellence in the Theta Rho Chapter of Alpha Sigma Phi at Texas A&M University to produce well-rounded, intelligent men ready to face the challenges presented by modern society with success.

Introduction: As the scholarship director, it is my responsibility to:

1. Develop and implement a study program for all chapter members based on previous academic performances 2. Develop and implement an academics awards/recognition/incentive program. 3. Coordinate one educational program per semester focused on academic and career planning and professional development. 4. Be an advisor to all chapter members on academic expectations and requirements to hold a leadership position, participate in chapter activities, etc. 5. Promote the use of the academic and career resources available on campus to chapter members. 6. Create and implement a mentorship program. 7. Serve as a mentor and role model to all chapter members – lead by example. 8. Serve as a resource for academic success to all chapter members. 9. Create and manage a to Better the Man Scholarship

Academic Standing Classifications, Requirements, & Descriptions Below are the requirements to receive bids and hold officer positions as well as the different classifications of academic standing. Note that semester GPR refers to the previous semesters GPR.

1. To receive a bid: a. Non-first semester freshmen potential new members must have at least a 2.5 previous semester and cumulative GPR to receive a bid. b. First semester freshmen potential new members must have at least a 3.0 high-school GPR to receive a bid. c. If this requirement is not met, the potential new member can work with the scholarship director to develop a study plan to increase his grades and get a bid later. 2. To hold an officer position: a. Member must have at least a 2.85 GPR to run for or hold office. A 2/3 majority vote will override these requirements b. Under no circumstances will a member with below a 2.5 semester GPR hold or run for office. c. Alpha class Founding Father officers must have above a 2.5 Fall 2016 and cumulative GPR and above a 2.85 Spring 2017 and cumulative GPR. Otherwise, above a 2.85 semester GPR any semester. A 2/3 majority vote will override these requirements 3. Good Standing: Full participation in all fraternity events. a. Members with above a 2.75 cumulative and semester GPR from Fall 2017 onwards. b. New Members with above a 2.75 GPR c. Alpha class Founding Fathers who obtain above a 2.5 GPR in Fall 2016, above a 2.5 cumulative GPR at the start of Spring 2017. 4. At-Risk: Full participation in fraternity events; more stringent study hours program; monthly meeting with scholarship director. a. Members with between a 2.75-2.9 semester or cumulative GPR. b. Alpha class Founding Fathers with between a 2.5-2.75 Fall 2016 or cumulative GPR at the start of Spring 2017. 5. Probation: Full participation contingent upon compliance with the study hours program; bi-weekly meetings with the scholarship director. a. Members with below a 2.75 semester or cumulative GPR. b. Alpha class Founding Fathers with below a 2.5 semester or cumulative GPR at the start of Spring 2017 and below a 2.75 cumulative or semester GPR at the start of Fall 2017. 6. Suspension: No participation in the fraternity events; dues still paid; eligible to return the following semester; bi-weekly meeting with the scholarship director. a. Members whose semester GPR is below probation status 2 consecutive semesters i. A 3/4 majority secret vote with a quorum present can place the member on probation for a second semester rather than suspension. This will still count towards the semester requirement for expulsion. ii. A third consecutive semester with a GPR under the probation status GPR will automatically be moved to the expulsion category. 7. Expulsion: Expelled from the chapter; no dues paid; exit fees paid; no eligibility to return. a. Members whose semester GPR is below probation status 3 semesters in a row i. A 4/5 majority secret vote with a quorum present can place the member on suspension for the semester rather than expulsion. ii. A fourth consecutive semester with a GPR under the probation status GPR will automatically be expelled.

*Note: All programs are at the discretion of the scholarship director and can be modified per individual at any time.

Study Hours Program Study hours will be used as a tool by the Theta Rho Chapter of Alpha Sigma Phi to ensure members are prioritizing academics. Study hours will be logged using the MobileServe app. The table below presents the study hour increments as they will appear be starting Fall 2017. The hours may differ for Alpha class Founding Fathers.

Classification GPR # of Geotag Hours Jr/Sr >2.9 0 N/A Fr/So >3.5 0 N/A Fr/So 3.25-3.5 2 No Fr/So 2.9-3.25 4 No At Risk (Brother/ New 2.75-2.9/ 6 Yes Member) 2.5-2.75 Probation <2.75 8 Yes 1st Semester Fr N/A 8 Yes

For members who are on an “At Risk” or “Probation” plan, a geotag will be required for submissions. New members who have established GPRs will fall into the same program as members with similar grades and those without established GPRs will have the same program as members on probation. Campus libraries or the MSC are acceptable locations. If these locations are inconvenient or are not beneficial to the member or new member, they may choose a location other than a private residence to study.

For those in good standing, study hours must be completed in full for at least 50% of the weeks of the semester and must be at least half completed for at least 75% of the weeks of the semester.

For those on an “At Risk” plan, study hours must be completed in full for at least 75% of the weeks of the semester and must be at least half completed for each week of the semester.

For those on a probation plan, study hours must be completed each week in full to be eligible for an award with the exception of the “Most Improved GPR” award. In addition, for each week study hours requirements are not met, the member will be fully restricted from non-administrative events for the following two weeks. One of these two weeks can be negated by serving as a risk management advisor at an event.

*Note: These plans are subject to change at the discretion of the scholarship director.

Incentives Program It is important that high academic achievement is prioritized. Therefore, it is important to use incentives to provide motivations to members and new members. Below are the incentives available.

1. Participation Incentive: a. Members who receive above a 3.5-3.749 semester GPR will be allowed to attend 3 events without being deducted points the following semester. b. Members who receive above a 3.75-4.0 semester GPR will be allowed to attend 5 events without being deducted points the following semester. 2. Chapter Improvement: If the chapter receives a higher average GPR than the previous semester, each member who is in good standing will be allowed to attend 1 event without a point deduction. 3. Free Dinner: Members who receive above a 3.75 semester GPR will be treated to a meal <$15 paid for by the chapter. No more than 15 dinners will be paid for. In the event of a tie, the highest cumulative GPR will receive the award. If the tie occurs with an H-Officer, the non-H-Officer will receive the award. 4. Most Improved Award: The member who improves their GPR the most from the following semester will be awarded a $50 gift card.

*Note: All rewards contingent upon eligibility criteria set in the previous section and are subject to be changed at the discretion of the scholarship director and prudential board.

College Panhellenic Council FALL 2016 Community Academic Report

Council Spring 2016 Fall 2016 Total Chapter Members Organization GPR New Members Chapter GPR (Active + New Members) Ranking GPR Alpha Chi Omega 3.330 9 84 282 3.284 Alpha Delta Pi 3.228 13 56 188 3.108 Alpha Epsilon Phi 3.384 7 0 33 3.104 Chi Omega 3.563 1 71 298 3.473 Delta Delta Delta 3.453 4 0 315 3.471 Delta Gamma 3.406 6 0 301 3.367 Delta Zeta 3.298 11 90 284 3.401 Gamma Phi Beta 3.296 12 0 283 3.254 Kappa Alpha Theta 3.479 3 0 301 3.440 Kappa Delta 3.321 10 77 293 3.366 Kappa Kappa Gamma 3.432 5 0 263 3.444 Pi Beta Phi 3.509 2 0 301 3.513 Zeta Tau Alpha 3.347 8 0 259 3.365

Collegiate Panhellenic Council Community Collegiate Panhellenic Council GPA 3.368 Collegiate Panhellenic Council NEW MEMBER GPA 3.158 Collegiate Panhellenic Council TOTAL MEMBERS 3,401 Statistics All Greek Average 3.289 All University Undergraduate GPR N/A All Fraternity Average 3.083 All Undergraduate Men's GPR N/A All Sorority Average 3.323 All Undergraduate Women's GPR N/A TOTAL GREEKS (Only Actives + New Members) 5,099 Fraternity 1,567 Sorority 3,532 TOTAL Undergraduate Students N/A

Interfraternity Council FALL 2016 Community Academic Report

Council GPR Total Chapter Members Spring 2016 Organization Fall 2016 GPR New Members Rankin (Active + New Members) Chapter GPR g Alpha Gamma Rho 3.042 10 6 41 3.075 Alpha Tau Omega 3.089 7 12 71 2.954 Beta Theta Pi Did not submit 3.130 Chi Phi 2.906 15 3 21 2.678 Delta Kappa Epsilon 3.021 11 12 52 3.027 Delta Sigma Phi 2.780 17 1 22 3.027 Delta Tau Delta 3.064 8 0 117 3.180 Farmhouse 2.821 16 0 16 Did not submit Kappa Alpha Order 3.178 1 32 162 3.190 Kappa Sigma 2.975 12 0 92 3.075 Phi Delta Theta 2.946 13 0 55 2.924 Phi Gamma Delta 3.104 5 46 204 3.086 Pi Kappa Alpha 3.172 2 20 124 2.956 Pi Kappa Phi 2.926 14 18 68 3.158 Sigma Alpha Epsilon 3.153 3 16 128 3.158 Sigma Alpha Mu 3.148 4 8 46 3.298 Sigma Chi 3.055 9 0 110 3.145 Sigma Nu Did Not Submit Sigma Phi Epsilon 3.094 6 11 101 3.022

Interfraternity Council Community Interfraternity Council GPA 3.109 Interfraternity Council NEW MEMBER GPA 3.059 Interfraternity Council TOTAL MEMBERS 1,434

Statistics All Greek Average 3.289 All University Undergraduate GPR N/A All Fraternity Average 3.083 All Undergraduate Men's GPR N/A

All Sorority Average 3.323 All Undergraduate Women's GPR N/A TOTAL GREEKS (Only Actives + New Members) 5,099 Fraternity 1,567 Sorority 3,532 TOTAL Undergraduate Students N/A

Multicultural Greek Council FALL 2016 Community Academic Report

Council Fall 2016 Total Chapter Members Spring 2016 Organization GPR New Members GPR (Active + New Members) Chapter GPR Ranking Beta Chi Theta 3.548 3 2 13 DNS Beta Tau Omega 2.932 9 5 13 2.875 Beta Xi Chi Did not submit Inactive Chapter Chi Psi Beta 2.900 11 1 22 3.191 Delta Epsilon Psi Did not submit 2.475 Delta Kappa Delta 3.577 2 0 5 2.984 Delta Phi Omega Did not submit Inactive Chapter Delta Xi Nu 3.131 6 3 7 3.062 Gamma Beta Did not submit DNS Gamma Phi Omega 3.720 1 1 2 3.360 Kappa Delta Chi Did not submit 3.167 Lambda Delta Psi 3.027 7 3 22 3.139 Lambda Theta Alpha 2.927 10 5 12 3.127 Lambda Theta Phi Did not submit DNS Omega Delta Phi Did not submit 3.071 Phi Iota Alpha 2.783 12 3 26 2.724 Rho Delta Chi 3.145 5 6 25 2.794 Sigma Lambda Beta 2.641 13 0 15 2.531 Sigma Lambda Gamma 2.940 8 6 19 3.164 Sigma Phi Omega 3.250 4 7 21 3.071

Multicultural Greek Council Community Multicultural Greek Council GPA 3.008 Multicultural Greek Council NEW MEMBER GPA 3.053 Multicultural Greek Council TOTAL MEMBERS 236 Statistics All Greek Average 3.289 All University Undergraduate GPR N/A All Fraternity Average 3.083 All Undergraduate Men's GPR N/A All Sorority Average 3.323 All Undergraduate Women's GPR N/A TOTAL GREEKS (Only Actives + New Members) 5,099 Fraternity 1,567 Sorority 3,532 TOTAL Undergraduate Students N/A

Membership & Academic Statistics

The following statistics reflect the Texas A&M University’s Fraternity and Sorority community during the Spring 2016 semester:

Total Number of Fraternity & Sorority Members 5,005 students (43,910 Undergraduates) 11.40% of the total undergraduate population

Fraternities 1,560 students (22,254 Undergraduate Males) 7.01% of the total undergraduate male population

Sororities 3,445 students (21,656 Undergraduate Females) 15.90% of the total undergraduate female population

All University GPR: 3.070 All Greek GPR: 3.282 All Fraternity GPR: 3.080 All Sorority GPR: 3.365 CPC GPR Average: 3.379 IFC GPR Average: 3.094 MGC GPR Average: 2.996 NPHC GPR Average: 3.119

Alpha Sigma Phi Chapter: Theta Rho / Texas A&M University Chartering Petition 2016-2017 Form Submission Summary Submitting Officer:Michael Migaud, President (HSP) Form Due Date: 1/1/1900 Date Submitted: 4/3/2017 3:20 PM First Approval: By Brian D. DeHaven on 4/3/2017 3:11 PM Second Approval: By Tabatha T. Sarco on 4/3/2017 3:20 PM Form Submission Details

Submit the following documents in order to be considered for chartering. Please ensure that all attachments are formatted as either PDFs or Microsoft Word or Excel documents.

Recruitment: The Colony has attained the chartering size that was set during the colonization development visit. This number was determined by Fraternity Staff after considering the IFC average chapter size on campus (among other factors). Yes

Finances: All men in the Colony are paid in full or on an approved payment plan. The Colony utilizes Legacy Financial for dues collection. Please download and attach ChapterStatement_Theta+Rho_3_31_2017-3.pdf the current chapter statement.

The Colony should have zero debt and a line-item budget, which includes all costs for the Chartering Ceremony. The budget should be loaded into the LegFi Budget Builder. Please provide the username and username: [email protected] password of the Treasurer for confirmation. password: Cmireles1 What are the financial dues per member per semester? $525.00 What is your dues collection rate? 95% All members are loaded into Legacy Financial and the system is utilized for dues collection. This will be verified along side the budget on Leg Fi. Yes Operations: The Colony has weekly meetings with minutes distributed online or through email. Yes The Colony has an updated Constitution and Bylaws based on the Fraternity's model Constitution and ByLaws.doc constitution and bylaws. Please attach your Constitution and Bylaws. Membership Education: All members of the colony have completed the Alpha Phase of membership education using the online Yes resources provided by Fraternity Headquarters. In the Fall semester we participated in cleaning up campus the morning after our football team played the University of Tennessee on Sunday October 8th. We arrived Kyle Field at 9:00am and we went around in groups to pick up trash for two hours. At this event, we had an attendance percentage just under 75%. In Spring 2017, we have already participated in picking up trash on campus once, we are working on the local Adopt-a-Street program, and we have just under 80% of our chapter signed up to participate in a university-wide service program called Big Event on March 25, 2017 . It is a big tradition at Texas A&M University to participate in this service program, and we are completing it with a women’s organization on campus as well. For this event, we arrive at Kyle Field early in the morning to check in, we are assigned our service project for the day, and then we spend the day working on our service project in the community. We do not know what our project will be. While we have just under 80% of the chapter completing the service project with us, the remaining men of the chapter are participating in the Big Event with other student organizations they are involved with on campus. In reality, we have almost 100% of our chapter signed up to participate in a service project on March 25th. We also have a few more service projects planned out for the remaining of the semester. Some of those events are Kyle Field day where we will be setting up a table in the football stadium where people will be able to Service: The Colony has performed at least come by and write letters to soldiers that are one service project per academic term with abroad. Another service event we have at least 50% attendance. Please describe scheduled is a three day event in Houston the event in detail. where we will be helping set up an event that raises money for multiple sclerosis research. Our first philanthropic event of the semester was collecting toys, clothes, beds, and many other things animals might need in the local shelter. We collected a lot of shirts and other good items from our members.We started out collection on March 12th. These items are being given to the shelter April 1st. Our big Philanthropy: The Colony has completed one philanthropy event is a pool tournament at event that raised money and awareness for Yesterday’s Bar and Grill. The winner will a national philanthropic beneficiary. Please receive a gift card to chick fil a and the money describe the event in detail. raised will be given to Homes for our Troops. This is scheduled to take place on April 8th. We are currently competing in three intramural sports - football, soccer, and basketball. Our Social/Intramural: The Colony is competitive football and basketball teams made it to the in at least one intramural sport and/or has playoffs while soccer finished their season with a 2-2 record. For a social event, we held a Chinese New Year social with a hip hop/rap dance organization on campus called Fade 2 Black on January 28, 2017. In March we participated in a massive paint war with two women’s organizations (LEIAS and Omega Phi Alpha) and a men’s organization (Suits) on campus. This social took place on February 26th. We had a social with Aggie Southern Darlings on campus and we have an hour and a half to search for the biggest thing we can possibly find, and bring it back to the group. hosted a social event with an organization. The social was on Thursday, March 30th. We Please recap the intramural sport or describe then have a game of capture the flag the social event in detail. scheduled for April 6th with Aggie Blossoms. Finally, we have our semi-formal on April 20th.

Scholarship: The Colony GPA exceeds a 2.70 in the semester prior to chartering. Please attach an academic report from the Alpha Sigma Phi.pdf College/University.

Please upload a community Grade Report that displays how the provisional chapter's Fall-2016-Community-Report-Sharable.pdf GPA compares to the other IFC fraternities on campus.

The Colony has a written scholarship plan. Scholarship Plan.docx Please attach the scholarship plan.

Institutional Relations: The Colony attends IFC/Greek Council meetings. Yes The Colony received a positive written recommendation from the campus AlphaSigmaPhiLetter.docx.pdf Fraternity/Sorority Advisor. Please attach the letter of recommendation.

Chapter Council: The Colony has a Grand Chapter Advisor, Parent/Family Relations Advisor and a Faculty Advisor. Please provide the names of these individuals and ensure they are listed in Portal. Brian DeHaven, Chad Mandala, Diane Gerlich Communications: The Colony is active on Facebook, Twitter and Instagram. All Twitter - alphasigs_TAMU accounts are updated regularly and are FB - Alpha Sigma Phi Fraternity - Texas A&M brand congruent. Please provide links University and/or handles for all three accounts. IG - alphasigs_tamu We have only held one standards hearing and that was for one of our members jumping on a table at a social event and breaking the table. He was found guilty and his punishment was to refund the fraternity with the funds to purchase a new table. The process for sending someone to standards involves someone filing a report with our Sergeant at Arms. Once he has looked over the case he gets in contact with all parties involved, and schedules a trial. Each trial is recorded in case someone wishes Standards: The Colony has a trained and to appeal to the court. At the end of the trial, fully-functioning Standards Board. Please the result is administered by the Sergeant at describe the efforts of the Standards Board Arms to the people involved. In the instance including the incident reporting system that is where one of our members was sent to in place as well as any hearings that have standards, he was found guilty of breaking the occurred. For hearings that have occurred table. Since the table was owned by the please describe that outcomes. chapter he then was given a fine equivalent to the price of a new table. Fall 2016 we had our advisor from the Office of Fraternity and Sorority Life, Melissa Williams, come and talk to us about hazing, sexual harassment, and alcohol abuse. She also informed everyone in the chapter about the university’s stances and policies on these topics. We made sure all of our members went through this enrichment program. She came and spoke to us on November 20, 2016. This semester, we had a staff member from the Academic Success Center on campus come and talk to us about time management, and how to make sure we make use of our time and not procrastinating. This took place on January 31st. We are currently trying to set up another brotherhood enrichment session where we will ask girls on campus to come Membership Enrichment: The Colony hosts and speak to us about the best way to be one program that focuses on member social and how to be comfortable when talking enrichment. Please describe the program in to girls. We are planning to host that seminar detail. next semester. The date has not been determined.

Leadership: The Colony leadership attends Better Man Weekend and Elevate/Grand Chapter with proper representation. Yes We held a cigar night on October 13th, and on January 16th at Yesterday’s Bar and Grill. We went bowling on January 18th as a chapter. Every Friday during the Fall semester guys would go practice football depending on the weather. We held a time management Brotherhood Development:The colony workshop on January 31st. On February 10th hosted at least one brotherhood event per we went to The Retreat apartment complex month during the academic year that was and played poker. On March 14th we went to substance free and was attended by at least Spirit Ice Arena and we played broomball for 50% of the members. Please provide the two hours. In April we will be having a tailgate dates of the events and what activity for one of the baseball games, but we are still occurred. figuring out which one would be best with everyone’s schedules. There is going to be a crawfish boil on April 12th. We have a brotherhood retreat planned for May 12-15 that will take place the ranch of one of our brothers.

Strategic Plan: The Colony creates a one-year strategic plan, for the year post-chartering, with SMART goals. Please SMART Goal Setting copy.pdf attach the strategic plan.

Chartering Ceremony Logistics Please provide your preferred date for the Chartering Ceremony. This date must be a Saturday and be at least six weeks out from charter approval. 10/21/2017 Please attach the list of people you would like to invite to the Chartering Ceremony. This list can include family, friends, university Chartering Banquet Guest List.xlsx officials and other campus partners. The attachment must be an Excel file. The Colony is expected to cover the cost of the Chartering Ceremony. If the Chartering Ceremony is not accounted for in the Chartering Ceremony Budget.xlsx line-item budget above, please attach your proposed budget for the event. The event will begin at 5:00pm and end at 8:00pm. People can file in, and eat for awhile. At around 6:30 Vice President Michael Hall will speak, President Michael Migaud will speak after, Office of Fraternity and Sorority Life Advisor Melissa Williams will speak, Brian DeHaven will speak, Faculty Advisor Chad Mandala will speak, Josh Dusing will speak, Jay Grothause will speak, and then the chapter will be given the charter. From there President Michael Migaud will speak. Once Michael is done speaking the event will just be In the space provided, please outline the people being able to eat and socialize but it plan for the Chartering Ceremony including will be over. Cafe Eccell will be served during the location, the time of the event, featured the ceremony. The location will be in room 204 speakers, menu, etc. of the student recreation center. Who is responsible for the planning of the chartering ceremony? Andrew Hudgins Please attach a current group photo of the Colony. The image should be a high quality IMG_3108.JPG image that includes all members currently on your Portal roster. Form Comments History Michael Migaud Original 4/2/2017 1:38 PM Submission Brian D. DeHaven First Level 4/3/2017 3:11 PM Approval Tabatha T. Sarco Second Level 4/3/2017 3:20 PM Approval ALPHA SIGMA PHI alphasigmaphi.org

CHARTERING - SMART GOAL SETTING

The point of the Chartering Application is to show how far the group has progressed since colonization, and how it plans to be a successful chartered member of Alpha Sigma Phi. For the application, you will be listing your accomplishments thus far and will be including your plans going forward once you are chartered. Because chartering is the beginning of a process - not the end of one - we are looking for your plan going forward for your chapter. How do plan on creating Better Men, how do you plan to Better your campus, and how do you plan to Better the community that you call home? Below, you will have the option of 12 areas that you want to improve on in the coming semester. Please choose 5 areas from the choices presented and list your overall goal and three tactics of how you plan to achieve that goal.

TARGET AREA #1 PERSON RESPONSIBLE DATE

TARGET AREA OVERALL GOAL Alumni Relations Brotherhood Retention Finances TACTIC #1 Fundraising Membership Education Membership Enrichment TACTIC #2 Recruitment Reputation on Campus Risk Management TACTIC #3 Ritual Service & Philanthropy Social/Intramurals

TARGET AREA #2 PERSON RESPONSIBLE DATE

TARGET AREA #3 PERSON RESPONSIBLE DATE

TARGET AREA #4 PERSON RESPONSIBLE DATE

TARGET AREA #5 PERSON RESPONSIBLE DATE

Dear Alpha Sigma Phi,

I am honored to have the opportunity to write this letter of support for the chartering of the Texas A&M Alpha Sigma Phi colony. I currently serve as the IFC advisor/Risk Management Specialist at Texas A&M University (TAMU).

To begin, I have worked with the chapter since the beginning. They started out strong by recruiting a founding class of 21 men. The colony is now at 60% freshmen which will help them continue to recruit this upcoming year. I am impressed at how much the chapter plans and prioritizes recruitment year round.

In addition to to recruitment, the colony is also committed to service and philanthropy. They have already participated in two service events, and have additional five planned in the future. Plus, the colony has supported our local Animal Shelter by collecting like toys, medical supplies, and cleaning supplies. They are hosting a pool tournament in April where funds raised will benefit Homes for our Troops.

Furthermore, what amazes me most about the colony is their commitment to academics. The current chapter average G.P.A. is a 3.3. This G.P.A. places them in the top quarter of all of our 20 IFC chapters.

In conclusion, I highly recommend the colony for this next step I look forward to seeing what they can contribute to the IFC community at TAMU. If I can offer any additional support for her please let me know. You can reach me by email at [email protected] or by phone at (713) 416-6047.

Sincerely,

Melissa Williams

THE CONSTITUTION OF THE THETA RHO CHAPTER OF ALPHA SIGMA PHI FRATERNITY, INC.

February 4, 2017

TABLE OF CONTENTS

Preamble 3

Article I – Our Identity 3

Article II - Membership 4

Article III – Governance 7

Article IV – Legislative Authority 7

Article V – Executive Authority 8

Article VI – Officer Responsibilities 11

Article VII – Prudential Board 25

Article VIII – Standards Board 26

Article IX – Faculty/Staff Advisor Responsibilities 27

Article X – Fiscal Responsibility 28

Article XI – Relationship with Alpha Sigma Phi Fraternity, Inc. 29

Article XII – University Statement on Harassment and Discrimination 31

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PREAMBLE

In order to assist each other in pursuing our personal and collective moral, scholastic, and social development through the practice and pursuit of our sacred ritual, first taught by our Founders Louis Manigault, Stephen Ormsby Rhea and Horace Spangler Weiser at Yale University on December 6, 1845, we the Brothers of the Theta Rho Chapter, a chartered chapter of Alpha Sigma Phi Fraternity, Inc. at Texas A&M University adopt the following Constitution.

ARTICLE I. – OUR IDENTITY

Section 1. Name: The name of this chapter shall be known as the Theta Rho Chapter of Alpha Sigma Phi Fraternity, Inc. at Texas A&M University (referred to herein as the Chapter).

Section 2. National Organization: This Chapter is an organization governed by, affiliated with, and beholden to Alpha Sigma Phi Fraternity, Inc., a non-profit corporation organized under the laws of the State of New York (herein the National Organization). To the extent this Constitution, the Bylaws or any other governing documents of the Chapter are inconsistent with the policies, procedures, regulations or governing documents of the National Organization they shall be void with regard to the inconsistent provision.

Section 3. Purpose: To Better the Man through the creation and perpetuation of brotherhood founded upon the Values of character: Silence, Charity, Purity, Honor, and Patriotism.

A. Silence: He has the strength to embrace silence and the will to build an interior life founded upon an honest desire to truly listen to others. Trust in silence transcends the gulf that is created when men feel the need to compete in action or rhetoric. He is introspective and self-reliant.

B. Charity: He is charitable in the broadest sense of the word. A man who strives for a life of charity and service is more patient, kinder, and more forgiving of the flaws of others. A charitable man sacrifices of himself to help others and seeks no recognition in return. He is humble, reverent, and generous.

C. Purity: He consistently strives for purity of mind, body, and soul. The man who is pure of thought, word, and deed does not shrink from adversity or lofty goals. There is no self-pity, rationalizations, or apologies. He is moral and a gentleman in the finest sense of the word.

D. Honor: He lives a life of personal integrity, thereby accruing honor. An honorable man lives up to promises made— to others and to himself. A man of honor is not vain, and is willing to endure scorn or ostracism rather than conform to the pressures of peers, superiors, or the fashion of the day. He is ethical, honest, and trustworthy.

E. Patriotism: He loves his country, remaining consistently engaged in its affairs. He seeks to know his country and to pass that knowledge on to

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others. He is devoted to the principles of personal freedom, justice, and civic responsibility embedded in the U.S. Constitution that have made our country. He is loyal, proud, and humble.

Section 4. Code of Conduct. All undergraduate members will adhere to the Fraternity’s Code of Conduct:

A. I will maintain a commitment to excellence in all of my endeavors.

B. I will respect the dignity of all persons; therefore, I will not physically, psychologically, or sexually abuse any individual.

C. I will be a financially responsible individual to both my chapter and the national fraternity.

D. I will not abuse, nor support the abuse, of alcohol.

E. I will not use, nor support the use of, illegal drugs.

F. I will achieve academic excellence.

G. I will hold myself and my brothers accountable for their actions, and understand that I always represent the Fraternity.

H. I will pursue the Values of Silence, Charity, Purity, Honor, and Patriotism through my actions and deeds.

I. I will not condone the discrimination of any individual based on: race, color, national origin, ethnicity, religion, gender, sexual orientation, physical ability, or age.

J. I will encourage my Brothers to demonstrate the behavior which exemplifies this fraternity’s Code of Conduct.

ARTICLE II. – MEMBERSHIP

Section 1. Membership. Membership is limited to male persons who:

i. Are not a member of any Greek-letter fraternity of college grade and national in scope; and

ii. Are not a member of any group antagonistic to fraternities; and

iii. Are likely to be intellectually, morally and socially of benefit to the Chapter; and

iv. Are duly elected by secret vote of the Chapter; and

v. Are fully and duly initiated in accordance with the ritual of Alpha Sigma Phi Fraternity; and

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vi. Fulfill any other requirements for membership contained in the Bylaws of this chapter.

Section 2. Classes of Membership. There shall be five classes of membership and each member of this Fraternity, regardless the class of membership, shall be known herein as a Brother.

A. Undergraduate Members: Any male who meets the membership criteria as stated in Article II., Section 1 and is a full-time student at Texas A&M University (students attending local community colleges are not eligible) shall be an Undergraduate Member of the chapter. Once a man is given a bid he is considered an undergraduate member of the chapter (herein referred to as a New Member). When that man is initiated, he is then considered an initiated undergraduate member of the chapter (herein referred to as Member, any references to all members shall utilize the term Brother(s)).

B. Membership Transfer: A member initiated by a chapter of Alpha Sigma Phi Fraternity, Inc. who transfers to our institution may affiliate with our Chapter if he obtains transfer affiliation paperwork from Fraternity Headquarters and the chapter approves his affiliation.

C. Suspended Member: A member who has been suspended by the chapter is not eligible to participate in meetings or any function – social, service, fundraising, etc. until such time as his period of suspension is over. A suspended member must either graduate or transfer to another institution to receive alumni status.

D. Alumni Members: Alumni members are all those Brothers who do not qualify as an Undergraduate Member.

Section 3. Local Members: There shall be no local, social, honorary or associate memberships granted. All eligible men who complete the necessary paperwork and participate in the Initiation Ceremony will be considered Undergraduate or Alumnus Members respectively.

Section 4. New Members. This Chapter may admit New Members, which term shall refer to those men seeking to attain membership according to the requirements set forth in this article but have yet to fully satisfy those requirements. The requirements for a man to be accepted as a New Member shall be as follows:

i. An undergraduate male, presently enrolled at Texas A&M University may be considered as a New Member, provided that he meets the requirements of Article 2, Section 1., to become a Member and has attained a grade point average of not less than 2.3 on a 4.0 scale; and,

ii. The potential New Member shall be the subject of a review by the Members to ensure a wide spread belief in the integrity and honor of the man in question, a potential New Member should exhibit

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the purpose and values of this Chapter as described in Article I., Section 3-4.; and,

iii. If Members constituting a Quorum, as defined herein, vote to accept the man as a New Member he shall be extended a Bid to join Alpha Sigma Phi; and,

iv. If the man chooses to accept the Bid he shall become a New Member of the Chapter until such time as he meets, or fails to meet, the requirements for full Membership under this Constitution and the Bylaws.

Section 5. Officer Eligibility. The officers of this organization must meet the following requirements:

(a) Have a minimum cumulative and semester grade point ratio (GPR) as stated below and meet that minimum cumulative and semester GPR in the semester immediately prior to the election/appointment, the semester of election/appointment and semesters during the term of office.

1. For undergraduate students, the minimum cumulative and semester GPR is 2.75. In order for this provision to be met, at least six hours (half-time credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio prior to election/appointment, at least six credit hours must have been taken during the course of either the full or two summer session(s).

2. For graduate level students the minimum cumulative and semester GPR is a 3.00 and for first professional students the minimum cumulative and semester GPR is 2.50. In order for this provision to be met, at least four hours (half-time credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio prior to election/appointment, at least four credit hours must have been taken during the course of either the full or two summer session(s) unless fewer credits are required as they complete the final stages of their degree.

(b) Be in good standing with the university and enrolled:

1. at least half time (six or more credit hours), if an undergraduate student (unless fewer credits are required to graduate in the spring and fall semesters) during the term of office. Students enrolled in the Blinn TEAM program are also eligible to hold an office, as long as the student is meeting all applicable Blinn TEAM requirements and is in good standing with the program.

2. at least half time (four or more credits), if a graduate level student (unless fewer credits are required in the final stages of their degree as

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defined by the Continuous Registration Requirement) during their term of office.

ARTICLE III. – GOVERNANCE

Section 1. Constitution: The Chapter shall be governed in all matters by this Constitution. This Constitution may not be set aside in times of adversity or prosperity and may be amended only by the procedures described herein.

Section 2. Bylaws: The Chapter shall adopt Bylaws that describe, in greater detail, the administrative responsibilities, authorities, duties and procedures of the officers and committees as well as other functions of the Chapter. To the extent the Bylaws are inconsistent with this Constitution; they shall be void as to the inconsistency only.

ARTICLE IV. – LEGISLATIVE AUTHORITY

Section 1. Robert’s Rules of Order: Robert’s Rules of Order, in the most recently published edition, shall govern the course of conduct of each and every meeting of the Chapter and the committees thereof except as they may conflict with any provision of this Constitution or the Bylaws.

Section 2. Legislative Governance by Members: The Members may adopt policies and resolutions according to the terms in this section. In the event the policies or resolutions conflict with the Constitution or the Bylaws, they are void as to the inconsistency only. In all matters where the Members wish to express the opinion of the Chapter by resolution the following process, as it may be supplemented in the Bylaws, and subject to Robert’s Rules as described, shall apply:

i. Each Member has one vote;

ii. When fifty percent plus one of the Undergraduate Members are in attendance at any meeting a Quorum is present, no business may be conducted in the absence of a quorum;

iii. Resolutions, policies, and procedures may be adopted by fifty percent plus one of a Quorum (Simple Majority).

Section 3. Amendment of Constitution. The chapter cannot modify or change any part of the constitution or bylaws that contradict that of Alpha Sigma Phi Fraternity, Inc. Constitution or Bylaws. The chapter is able to enhance requirements or increase them, but cannot pass changes that reduce requirements below the set minimum. There are sections of this Constitution taken directly from the national fraternity’s constitution and should those items change on a national level – they would automatically be updated in this document and do not require approval by the chapter. This Constitution may be amended by the following process:

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i. At any meeting where a quorum is present, any Member may propose an amendment to the Constitution; OR any Member may propose an amendment to the Constitution to the Prudential Board, at any meeting of the same and at the next meeting of the Members, where a Quorum is present, the Prudential Board may present the proposed amendment; and,

ii. The amendment then may be discussed and debated upon the motion of a Member, and a second, and after a full and fair opportunity for debate the amendment shall be tabled by the chair until a subsequent meeting occurring at least three days later; and,

iii. Following any final debate a vote shall be called and in the event that a super majority numbering at least two-thirds (2/3) of the Members present votes in favor of its adoption, the amendment is adopted and shall become part of this Constitution; and,

iv. The Secretary shall ensure that the Amendment is properly incorporated into this Constitution and the President and Vice President shall agree that it was properly incorporated.

v. This Constitution is to be reviewed annually and is subject to the approval of the Department of Student Activities at Texas A&M University.

ARTICLE V. – EXECUTIVE AUTHORITY

Section 1. Executive Authority of Officers: Those Members elected by the Members of the Chapter to various offices, as described herein (collectively known herein as Officers), shall have executive authority over the Chapter in accordance with the terms of this Constitution and the Bylaws.

Section 2. Elected Officers. The following positions are hereby created and endowed by the Members with such responsibility as defined herein and as may be further defined in the Bylaws. Each Member wishing to hold an office listed in this section shall stand for election according to the terms of this Article as may be supplemented by the Bylaws.

A. President

B. Vice President

C. Treasurer

D. Secretary

E. Marshal

F. Sergeant-at-Arms

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G. Alumni Director

H. Recruitment Director

I. Scholarship Director

J. Membership Education Director

Section 3. Election of Officers. Officers of this Chapter shall be elected as follows:

i. Provided a Quorum is present, the President shall accept and record nominations of Members for each Office no later than the last meeting of October each year; and,

ii. Provided a Quorum is present, the President shall accept additional nominations no later than the first meeting in November each year; and,

iii. Following such time as is necessary to allow for all nominations to be made and accepted or declined the President shall open elections no later than the first meeting in November and shall proceed to call for each nominee to come forward and be heard; and,

iv. Each nominee shall be afforded a reasonable opportunity to speak and the Members shall be afforded a reasonable opportunity to question the nominee; and,

v. After each nominee has had an opportunity to be heard and questioned by the Members, the President shall call for a secret ballot vote to select the Officer from among the nominees; and,

vi. The President, assisted by the Vice President, shall collect and tally the votes in the presence of the Grand Chapter Advisor or a member of the Chapter Council; and,

vii. A majority of all votes cast shall be required to win an election and upon establishing the same the President shall announce the winner; and,

viii. In the event that any Member wishes to challenge the result he may move to have the ballots presented to the Chapter and upon a second and the approval of a Simple Majority the ballots shall be brought forth to be examined by the Members, provided that any such challenge must occur prior to end of the meeting during which elections are held; and,

ix. Following any permitted challenge the President shall declare the winner to be the position elect and the entire process beginning

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from sub-paragraph (iii) of this Paragraph shall begin again and repeat; and,

x. The elections process must be completed no later than the last chapter meeting in November. The officer installation can occur no later than Founder’s Day or at some point during Founder’s Day Weekend.

Section 4. Term: Each Officer elected under this Constitution shall serve a term of one year beginning no later than Founder’s Day Weekend, unless he is removed or resigns according to the terms of this Constitution or the Bylaws.

Section 5. Resignation: Any elected Officer who can no longer perform his responsibilities may resign his office by notifying the President and the Secretary in writing. In the event the President must resign he shall notify the Vice President and the Secretary in writing.

Section 6. Vacancies: Except for the President, any elected Officer who is no longer able to fulfill his responsibilities due to resignation, removal, long term illness, long term absence from the Chapter or any other reason shall be replaced by the temporary appointment of a Member as an acting Officer who shall be appointed by the President and approved by the Prudential Board and shall have all of the authority and responsibility of the office. All such acting Officers shall serve until the expiration of the term of their elected predecessor expires.

Section 7. Succession of the President: In the event that the President is removed or resigns from office, the Vice President shall serve as the President until the expiration of the term of their elected predecessor in office expires.

Section 8. Removal of an Elected Officer: Officers elected according to this Article may be removed by the Chapter for conduct unbecoming of a gentleman or in the event the officer has lost the confidence of the Chapter to fulfill the objects and responsibilities of his office according to the following procedure:

i. At any meeting of the Members where a Quorum is present any Member may move that an elected officer be removed and, upon a second for the motion, such moving Member shall state specific reasons for the motion; and,

ii. The President shall open the floor for any Member to be recognized to speak for or against the motion, in the event that the President is the subject of the motion then the Vice President shall serve as the chairman of the meeting for the limited purpose of carrying forth the following process; and,

iii. Upon offering an adequate opportunity for Members to speak to the issue the President shall offer the floor to the officer who is the subject of the motion granting him a full and fair opportunity to speak to the charges;

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iv. Having afforded the subject officer such opportunity the President shall call for a vote;

v. At least 2/3 of the Members present must vote in favor of the motion to remove the subject officer.

Section 9. Appointed Directors: The President shall appoint the following Directors (known collectively or individually as Director(s)); Social Director, Philanthropy Director, Risk Management Director, Service Director, House Manager, Fundraising Director, Brotherhood Development Director, Family Relations Director, and Athletic Director who shall work at the direction of the President to fulfill certain important goals and needs of the Chapter. The Directors shall serve at the pleasure of the President. In the event of removal, resignation or other event precluding their further service their replacements shall be selected and appointed by the President. The Prudential Board must approve all appointed directors.

Section 10. Removal of an Appointed Director: Directors appointed by the President under the terms of this Constitution may be removed at will and without cause by the President. Directors may be removed by the Chapter for conduct unbecoming of a gentleman or in the event the director has lost the confidence of the Chapter to fulfill the objects and responsibilities of his office according to the procedure for removing an elected officer under this Constitution.

Section 11. Multiple Positions: No single Member may hold more than one elected Office but a single Member may hold an elected office and one or more Appointed Directors except for the President, Vice President, Treasurer, Membership Education Director, and Recruitment Director.

ARTICLE VI. – OFFICER RESPONSIBILITIES

Section 1. Officer Responsibilities: Those Members holding offices, whether elected or appointed, shall have their respective duties and authority over the Chapter in accordance with the terms of this Constitution and the Bylaws.

Section 2. President. The duties and responsibilities of the President are as follows:

A. Directly supervises the following officers and meets with them monthly: Vice President, Treasurer, Secretary, Recruitment Director, Membership Education Director, Scholarship Director, Alumni Director, Marshal, and Sergeant-at-Arms.

B. Chairs the weekly Prudential Board meeting, which includes developing a prepared agenda for every meeting and ensuring that the board meets weekly at a standard time in a standard place.

C. Chairs all chapter meetings, which includes working with the Secretary to prepare an agenda for every meeting and ensuring that the chapter meets weekly at a standard time in a standard place.

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D. Appoints all officers that are not elected, pending approval by the Prudential Board and/or chapter (as required).

E. Ensures completion of all required reports due to the University.

F. Serves as IFC Representative (if applicable).

G. Works with the Grand Chapter Advisor to plan an annual goal-setting chapter/provisional chapter retreat.

H. Plans an officer retreat in which SMART goals are established each term.

I. Ensures chapter/provisional chapter officers hold full-year terms, are elected prior to Thanksgiving, and are installed by December 6.

J. Attends required January leadership Program(s).

K. Serves as the chapter/provisional chapter spokesman and point person in a crisis.

L. Communicates at least bi-weekly with the GCA through a structured one- on-one meeting.

M. Meets once a month with Campus Fraternity and Sorority Life Professional.

N. Serves as the chapter/provisional chapter Delegate to Grand Chapter and Elevate- International Leadership Conference.

O. Ensures all officers are communicating with their Chapter Council counterpart.

P. Prepares and organizes a transition retreat and materials, and saves materials to an online cloud prior to transition.

Section 3. Vice President. The duties and responsibilities of the Vice President are as follows:

A. Member of the Prudential Board which meets weekly.

B. Directly supervises the following officers and meets as a cabinet monthly: Brotherhood Retention Director, Philanthropy Director, Community Service Director, Social Director, and Athletic Director.

C. Assists the President with all duties and fills in for the President should the need arise.

D. Chairs the Cabinet which includes developing a prepared agenda for every meeting and ensuring that the Cabinet meets monthly at a standard time in a standard place.

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E. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 4. Treasurer. The duties and responsibilities of the Treasurer are as follows:

A. Member of the Prudential Board which meets weekly.

B. Directly supervises the Fundraising Director and House Manager and meets with them monthly.

C. Serves as the primary liaison to Legacy Financial.

D. Prepares a chapter/provisional chapter budget prior to each term to be approved by the Prudential Board and ultimately the entire chapter/provisional chapter through seeking budget requests from chapter/provisional chapter officers.

E. Inputs budget into Legacy Financial Budget Builder.

F. Keeps track of all expenditures and revenues and ensures that the chapter/provisional chapter is operating within the approved budget.

G. Collects all dues and fees owed to the chapter/provisional chapter.

H. Pays all chapter/provisional chapter bills promptly.

I. Provides a monthly financial summary to both the Prudential Board and the chapter/provisional chapter.

J. Works with the Assistant Director of Business Operations at Alpha Sigma Phi Fraternity Headquarters to ensure that the chapter/provisional chapter is current on all bills.

K. Understands and pays all applicable chapter/provisional chapter fees and member fees.

L. Ensures that all potential members and new members understand the financial obligation of membership in the Fraternity (local and national fees and dues) prior to the Pledge Ceremony.

M. Ensures that all new members complete the required biographical data form online prior to the Pledge Ceremony.

N. Ensures that all members that have not paid chapter/provisional chapter dues in full have signed a promissory note and are on a payment plan.

O. Attends January Leadership Program(s) (if applicable).

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P. Files taxes for the chapter/provisional chapter via Legacy Financial.

Q. Communicates at least monthly with the Financial Advisor on the Chapter Council to ensure an annual audit of the books is completed, to understand the tax rules that apply to the chapter/provisional chapter’s financial situation and ensure that all IRS forms are filed on time.

R. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 5. Secretary. The duties and responsibilities of the Secretary are as follows:

A. Member of the Prudential Board which meets weekly.

B. Records minutes of all regular and special meetings with accuracy and fullness.

C. Distributes and posts the minutes within 48 hours after the conclusion of the meeting and ensures a copy of the minutes are preserved in the chapter/provisional chapter archives on an online cloud. D. Calls the roll at all regular and special chapter/provisional chapter meetings along with required chapter/provisional chapter events (ritualistic ceremonies, retreats, etc.).

E. Develops a process for members to report excused absences.

F. Creates a chapter/provisional chapter calendar prior to the start of each term by soliciting proposed events/dates from officers.

G. Updates the chapter/provisional chapter’s newly installed officers on Portal by December 6.

H. Update the Membership Roster on Portal by December 6 and April 15.

I. Maintains and updates a current undergraduate directory including on- campus address, permanent address, phone number, and e-mail.

J. Maintain the chapter/provisional chapter roster book.

K. Maintains an updated copy of the chapter/provisional chapter’s constitution and by-laws.

L. Reads all correspondence to the chapter/provisional chapter during its regular and special meetings.

M. Ensures that thank you notes are promptly sent to alumni, faculty/staff, other organizations, etc. as appropriate.

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N. Submits chapter/provisional chapter news to Alpha Sigma Phi Headquarters for inclusion in publications.

O. Maintains records of the chapter/provisional chapter’s point system as established by the Prudential Board.

P. Maintains annual album to record chapter/provisional chapter’s honors, accomplishments, and activities.

Section 6. Member Education Director. The duties and responsibilities of the Member Education Director are as follows:

A. Member of the Prudential Board which meets weekly.

B. Ensures that the new member education program is implemented in a manner consistent with the New Member Education section of the ‘Better Man Program’.

C. Serves as the lead facilitator for all new member meetings and brother education meetings in the ‘Better Man Program’.

D. Develops a calendar for Alpha Phase to distribute to all new members and Brothers.

E. Creates a new member batch for each new member class online using Officer Portal.

F. Ensures that all new members complete the required biographical data form online prior to the Pledge Ceremony.

G. Attends January Leadership Program(s) (if applicable).

H. Communicates at least monthly with the Membership Education Advisor on the Chapter Council.

I. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 7. Recruitment Director. The duties and responsibilities of the Recruitment Director are as follows:

A. Member of the Prudential Board which meets weekly.

B. Creates a detailed and complete recruitment calendar/plan focused on 365 recruitment prior to the start of each academic term.

C. Develops a summer recruitment program that aligns with IFC/University Policy.

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D. Divides the chapter into recruitment teams including selecting team captains.

E. Works with the Prudential Board to determine appropriate incentives for individuals, teams, and the entire chapter for recruitment efforts.

F. Coordinates with an outside speaker to present at least one training workshop annually to help members develop social skills.

G. Coordinates a recruitment workshop prior to the start of each term for the purpose of teaching members how to recruit and reviews the plan/calendar for the upcoming term.

H. Manages the names list database (name, phone, e-mail, campus address) of all potential new members.

I. Ensures that all new members complete the required biographical data form online prior to the Pledge Ceremony.

J. Meets weekly with recruitment team captains.

K. Attends required January Leadership Program(s).

L. Communicates at least monthly with the Recruitment Advisor on the Chapter Council.

M. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 8. Scholarship Director. The duties and responsibilities of the Scholarship Director are as follows:

A. Member of the Prudential Board which meets weekly.

B. Coordinates and implements the To Better the Man Scholarship application and selection process.

C. Advises all potential members and members on academic expectations (minimum 2.5 GPA) and requirements to receive a bid, be initiated, be in good standing, hold an office, attend social events, participate in intramurals, etc.

D. Develops, implements, and assesses a chapter/provisional chapter scholarship program for all members that is customized for each member based on academic standing, major, need, etc.

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E. Creates an academic recognition program to recognize members for academic achievement (Dean’s List, highest GPA, most improved GPA, GPA above all-men’s average, above, all-fraternity average, above all- undergraduate average, highest Big/Little, etc.).

F. Coordinates at least one educational program each term focused on academic success.

G. Works with the House Manager to ensure that the chapter facility is an environment conducive to academic success (quiet hours, courtesy hours, etc.).

H. Submits term GPA for chapter/provisional chapter each term, along with all-fraternity GPA, all-men’s GPA, all-Greek GPA, all-undergraduate GPA, and fraternity rank to Alpha Sigma Phi Headquarters via the staff liaison.

I. Attends January Leadership Program(s) (if applicable).

J. Communicates at least monthly with the Scholarship Advisor on the Chapter Council.

K. Works with the Standards Board to have hearings for members that don’t meet the GPA requirement.

L. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 9. Alumni Director. The duties and responsibilities of the Alumni Director are as follows:

A. Member of the Prudential Board which meets weekly.

B. Directly supervises Family Relations Director and meets monthly.

C. In conjunction with the Chapter Alumni Association, organizes a SIG Bust annually for the purpose of fostering alumni relations typically during homecoming, Founders Day, or the anniversary of the chapter’s chartering.

D. Produces at least two alumni newsletters annually in conjunction with the Alumni Association.

E. Ensures that the Senior Service Ceremony is performed at the conclusion of every term in which a member graduates. This would include ordering monogram pins from the Alpha Sigma Phi Store at least two weeks prior to the ceremony.

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F. Works with the appropriate officers to ensure that alumni are invited to significant events such as ritual ceremonies, recruitment events, formal dinners, etc.

G. Orders graduation cords from the Alpha Sigma Phi Store at least one month prior to graduation.

H. Promotes the Alpha Sigma Phi LinkedIn site and Career Connections Facebook page as an opportunity for members to network with other Alpha Sigs.

I. Seeks membership referrals from alumni annually.

J. Communicates at least monthly with the Alumni Association President (if applicable).

K. Works with chapter/provisional chapter Alumni to develop an Alumni Association if one does not already exist.

L. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 10. Sergeant-at-Arms. The duties and responsibilities of the Sergeant-at- Arms are as follows:

A. Chairs the Standards Board and makes appointments to the Standards Board, pending Prudential Board approval. The board should be representative of the chapter/provisional chapter membership.

B. Supervises the Risk Management Director and meets with them monthly.

C. Assists the Marshal in the presentation of all ritualistic ceremonies and fills in should the need arise.

D. Maintains all items that reflect the history of the chapter, along with all ritual equipment.

E. Guards the door during all chapter meetings.

F. Acts as Chaplain during ceremonies and when prayers are appropriate.

G. Maintains order and dignity during chapter meetings and rituals.

H. Upholds the rules and policies of the Fraternity as presented in the Constitution and Bylaws.

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I. Attends January Leadership Program(s) (if applicable).

J. Communicates at least monthly with the Standards Advisor on the Chapter Council.

K. Ensures that the Standards Board meets bi-weekly.

L. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 11. Marshal. The duties and responsibilities of the Marshal are as follows:

A. Directs all ritual ceremonies and ensures that the following ritualistic ceremonies are performed correctly (proper tone and environment):

i. Initiation Ceremony/ Pinnacle Week (at least twice a year)

ii. Pledge Ceremony (at least twice a year)

iii. Black Lantern Processional (at least once a year)

iv. Senior Service Ceremony (as needed)

v. Officer Installation (once a year)

vi. Chapter Meeting Opening/Closing (at least once a month)

B. Vice-Chair of the Standards Board.

C. Leads all newly initiated brothers in the Ritual Education program as outlined in the Ritual Book.

D. Holds at least one practice session prior to each ritualistic ceremony.

E. Works with the Recruitment Director and Membership Education Director to select dates for Pledge Ceremonies and Initiation Ceremonies prior to the beginning of each term.

F. Discusses and reviews the Pledge Ceremony to new members during the first Alpha Phase meeting.

G. Communicates at least monthly with the Ritual Advisor on the Chapter Council.

H. Attends January Leadership Program(s) (if applicable).

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I. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 12. Athletics Director. The duties and responsibilities of the Athletics Director are as follows:

A. Member of the Vice President’s Cabinet which meets monthly.

B. Coordinates chapter participation in Greek and non-Greek intramural leagues.

C. Representative of chapter on Greek Week committee.

D. Encourages a healthy lifestyle for members of the chapter/provisional chapter.

E. Works with the Recruitment Director to have non-members on athletic teams.

F. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 13. Brotherhood Retention Director. The duties and responsibilities of the Brotherhood Retention Director are as follows:

A. Member of the Vice President’s Cabinet which meets monthly.

B. Responsible for organizing Brotherhood Education as part of the ‘Better Man Program’.

C. Plans at least one non-alcoholic brotherhood event each month of the academic year.

D. Organizes at least one overnight, off-campus, non-alcoholic brotherhood retreat annually.

E. Works with the Vice President to coordinate guest presenters for membership enrichment which can be etiquette, career and life skills, diversity, etc.

F. Communicates at least monthly with the Brotherhood Retention Advisor on the Chapter Council.

G. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 14. Community Service Director. The duties and responsibilities of the Community Service Director are as follows:

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A. Member of the Vice President’s Cabinet which meets monthly.

B. Plans at least one chapter/provisional chapter community service event per month.

C. Utilizes Plaid Serve to track each member’s community service hours.

D. Plans and implements Alpha Sigma Phi Day of Service on September 11.

E. Communicates at least monthly with the Service/Philanthropy Advisor on the Chapter Council.

F. Gathers service opportunities for member participation.

G. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 15. Family Relations Director. The duties and responsibilities of the Family Relations Director are as follows:

A. Reports directly to the Alumni Director and meets monthly.

B. Holds at least one event annually for parents/family members typically around the University planned Family Weekend.

C. Ensures that parents/family members are invited to attend the Pledge Ceremony.

D. Organizes a light reception following the Pledge Ceremony for parents/family members and other invited guests.

E. Sends a letter, in conjunction with the parent/family Ambassador on the Chapter Council, to all new members’ parents educating them on the Fraternity and the membership education process.

F. Communicates at least monthly with the parent/family Ambassador on the Chapter Council.

G. Produces an annual newsletter for parents/family members, in conjunction with the Alumni Director newsletter.

H. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 16. Fundraising Director. The duties and responsibilities of the Fundraising Director are as follows:

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A. Reports directly to the Treasurer and meets monthly.

B. Coordinates and implements at least two activities per term for the purpose of raising funds to benefit the chapter/provisional chapter directly. The goal is to find and plan activities that will require the least amount of effort on the part of the membership while yielding the biggest financial return.

C. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 17. House Manager. The duties and responsibilities of the House Manager are as follows:

A. Reports directly to the Treasurer and meets monthly.

B. Ensures chapter facility is a safe and clean environment.

C. Ensures chapter facility is at maximum capacity.

D. Creates the sign-up process for living in house, including room selections and a waiting list.

E. Oversees all kitchen operations including supervising any cooks, cleaning staff, etc.

F. Works with the House Corporation to ensure that all employee tax forms are completed by the deadline.

G. Creates a weekly cleaning schedule for the chapter facility, not including the kitchen.

H. Creates a daily cleaning schedule for the kitchen.

I. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 18. Philanthropy Director. The duties and responsibilities of the Philanthropy Director are as follows:

A. Member of the Vice President’s Cabinet, which meets monthly.

B. Plans at least one event per semester that raises awareness for one of the five Alpha Sigma Phi Philanthropic Partners.

C. Plans at least one event per semester that raises money for one of the five Alpha Sigma Phi Philanthropic Partners.

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D. Tracks and gathers documentation on how much money the chapter/colony raises for charity.

E. Submits documentation/receipts of donation for all money raised with the Annual Report.

F. Communicates at least monthly with the Service/Philanthropy Advisor on the Chapter Council.

G. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 19. Risk Management Director. The duties and responsibilities of the Risk Management Director are as follows:

A. Reports to the Sergeant-At-Arms and meets on a monthly basis.

B. Is knowledgeable on all Alpha Sigma Phi policies, including amnesty, risk management and code of conduct.

C. Ensures that risk management policies are followed at all chapter/provisional chapter events.

D. Meets with each new member class to review risk management policies.

E. Coordinates at least one educational program related to risk management each term utilizing a guest presenter, outside of Responsible Sig.

F. Assists the President and Prudential Board with crisis management.

G. Works with the House Manager to ensure proper health, safety, and welfare inspections are carried out including at least two fire drills each term.

H. Works with the Social Director to develop event planning guidelines and processes.

I. Completes an incident report and submits to Alpha Sigma Phi Headquarters via Portal within 24 hours of all risk management incidents. J. Communicates at least monthly with the Standards Advisor on the Chapter Council.

K. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

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Section 20. Social Director. The duties and responsibilities of the Social Director are as follows:

A. Member of the Vice President’s Cabinet which meets monthly.

B. Plans a Black and White Formal annually.

C. Plans a semi-formal in the subsequent term.

D. Plans and implements the chapter/provisional chapter’s social calendar.

E. Hosts at least one social event with a non-Greek student organization per term.

F. Understands and abides by all Fraternity and university/college risk management policies.

G. Works with the Risk Management Director to implement social event planning procedures.

H. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

Section 21. Public Relations Director. The duties and responsibilities of the Public Relations Director are as follows:

A. Reports directly to the Secretary and meets monthly.

B. Ensures that all chapter/provisional chapter events are appropriately photographed.

C. Maintains and regularly updates social media for the chapter/provisional chapter utilizing the approved Fraternity logo.

D. Promotes Alpha Sigma Phi social media.

E. Designs, orders, and distributes Fraternity merchandise for all events (i.e. Fundraising, Philanthropy, Social, etc.).

F. Prepares and organizes transition materials/saves materials to an online cloud prior to transition.

ARTICLE VII. – PRUDENTIAL BOARD

Section 1. Principal Governing Body: The Prudential Board is hereby established by the Members as the principal governing body of the Chapter which shall be

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responsible for ensuring the successful completion of the specific activities of the Chapter and continually ensuring progress toward the Chapter’s ENDs. The Prudential Board shall provide guidance and good counsel to the President and his appointed directors in the performance of their duties.

Section 2. Membership: The Prudential Board shall be comprised of eight members who shall be the President, Vice President, Treasurer, Secretary, Recruitment Director, Membership Education Director, Scholarship Director, and Alumni Director, all of which shall be elected in accordance with the terms of this Constitution.

Section 3. Governance: Except for the President, each member of the Prudential Board shall have one vote thereon. The Prudential Board shall be chaired by the President who shall conduct the meetings of the same in an orderly fashion, according to Robert’s Rules of Order, to ensure that all business before the committee is completed in a professional manner affording each member the opportunity to participate and have his voice and his vote heard.

Section 4. Responsibilities: The Prudential Board shall be responsible for the following.

A. Chapter Finances: The Prudential Board shall work with the Treasurer to develop the Chapter’s budget each year. The Prudential Board shall regularly review budget updates, projections and the Chapter’s balance sheet and ensure that all are current and that the Chapter’s financial policy and activity is sound; and,

B. Standards Board Appeals: The Prudential Board shall serve as an Appeals Board, should a Member wish to appeal the sanction or decision of the Standards Board. The Prudential Board may either uphold the decision and/or sanction, make modifications, and/or reverse the decision.

C. Chapter Officers: Ensuring the success of the Chapter’s officers at every level by holding the President and the Vice President accountable for their conduct. The Prudential Board should assist the President and the Vice President in the many tasks for which they are responsible and should serve as a board to which these senior officers report on the progress, successes and failings they have achieved or suffered in working toward the Chapter’s End’s. The Prudential Board should do all in its power to work with the Chapter’s elected officers and provide good counsel, advice and support to the same.

D. Constitution and Bylaws Disputes: Resolving all disputes with regard to the meaning and implementation of this Constitution and the Bylaws. In the event that two or more Members reasonably disagree, in good faith, on the interpretation of this Constitution or of the Bylaws, and the outcome of the dispute will have some consequence regarding the actions of the Chapter or an Officer or Director in the immediate term and not in a hypothetical or academic way, then the following process will be used to resolve the dispute:

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i. The dispute will be presented to the President and Vice President by at least one Member from each side of the dispute; and,

ii. If the President and Vice President agree that (1) a reasonable, legitimate dispute exists and (2) that the resolution of the disagreement will have an impact on a pending action or matter related to the Chapter or an Officer or Director then; and,

iii. The two sides may select spokesman to present arguments for their interpretation of this Constitution or the Bylaws to the full Prudential Board at a meeting thereof open to all Members; and,

iv. The Prudential Board shall offer each side a full and fair opportunity to present its case and the Committee may ask questions in any meeting open to all Members until such time as the Committee is satisfied that it has heard enough argument to render a considered decision; then,

v. The Prudential Board may retire to deliberate the matter in private and shall only interpret what Constitution or Bylaws actually state and not what they may later be amended or revised to state or what they might ideally state; and finally,

vi. The Prudential Board shall vote by a show of hands in any meeting open to all Members to resolve the dispute and the majority decision of the Committee shall be binding and beyond appeal.

Section 5. Constitutional Amendments: The Prudential Board shall carefully consider each and every proposed constitutional amendment prior to its adoption, either upon presentation to the Committee by a member prior to introduction at a Chapter meeting or in the required period between introduction and adoption of such proposed amendments. In considering such proposed amendments the Prudential Board shall develop their understanding of the proposed amendment and the short and long term consequences of adopting the same. The Committee may vote on a specific recommendation for, or against, adopting an amendment or may present a report in another manner to the Chapter.

Section 6. Meetings: The Prudential Board shall meet weekly during the academic year and on an as needed basis during any periods between academic periods.

ARTICLE VIII. – STANDARDS BOARD

Section 1. Principal Disciplinary Body: The Standards Board is hereby established by the Members as the principal disciplinary body of the Chapter which shall be responsible for managing chapter and individual disciplinary problems. The Standards Board shall receive, review, investigate, and conduct hearings to determine if an individual has broken the chapter and/or Fraternity’s Code of Conduct.

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Section 2. Membership: Hearings of the Standards Board for groups with 40 or more men should be comprised of five members in addition to the Sergeant-at- Arms and the Marshal (seven total). For groups of 40 men or fewer, hearings should be held with three men and the Sergeant-at-Arms and Marshal (five total). Although the Standards Board will be made up of those seven or five men, it is recommended to train more in the event a conflict arises (conflict of interest or scheduling) with one of the Standards Board members.

Section 3. Governance: Each member of the Standards Board shall have one vote thereon. The Standards Board shall be chaired by the Sergeant-at-Arms who shall conduct the meetings of the same in an orderly fashion, according to Robert’s Rules of Order, to ensure that all matters before the board are completed in a professional manner affording each member the opportunity to participate and have his voice heard. The Marshal will serve as the chairman in the absence of the Sergeant-at-Arms.

Section 4. Responsibilities. The Standards Board shall be responsible for the following.

i. Member Disciplinary Problems: The Standards Board shall be responsible for investigating actions of Members that reflect poorly on the Chapter as a whole, that violate the Fraternity’s Code of Conduct, violate the Chapter’s Constitution and/or Bylaws, the National Constitution or Bylaws, Campus Policy, local, state, and national laws, or are not in conformity with the values of the Chapter. The Standards Board shall give any Member accused of conduct unbecoming of a gentleman the opportunity to present himself, face his accusers and explain or deny the conduct leading to the hearing. In the event the Standards Board believes it appropriate, after careful consideration and a full and fair opportunity for the accused Member to be heard, the Board may impose sanctions upon the Member that are appropriate given the severity of his conduct.

ARTICLE IX. – FACULTY/STAFF ADVISOR RESPONSIBILITIES

Section 1. Faculty/Staff Advisor Responsibilities: The person holding in the role of Faculty/Staff Advisor shall have their respective duties and authority over the Chapter in accordance with the terms of this Constitution and the Bylaws.

Section 2. Faculty/Staff Advisor Defined: For a person to fill the role of Faculty/Staff Advisor for the chapter, he or she must meet be:

A. A Texas A&M University employee as defined by the Texas A&M Human Resource Department, an employee of the Texas A&M Health Science Center in the Bryan/College Station area, or an employee of the Bryan/College Station-base agency in the TAMU System (such as the Texas Engineering Experiment Station, Texas Engineering Extension Service, or Texas Transportation Institute).

B. A faculty member, professional or associate staff member, or graduate assistant.

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Section 3. Faculty/Staff Advisor: The duties and responsibilities of the Faculty/Staff Advisor are as follows:

A. Establish a clear understanding of the role that the Faculty/Staff Advisor will play in the Chapter.

B. Participate in annually required advisor development seminar.

C. Attend executive meetings, general meetings, and organizational events and be available outside of those meetings/events for advice and consultation related to the operations of the organization.

D. Review all documentation regarding student organizational events including but not limited to contracts, event forms, concessions forms, travel forms, etc.

E. Serve as final approval for organizational events.

F. Assist the Chapter in developing realistic goals for the year that will contribute to the educational and personal development of the students involved.

G. Be familiar with and work together with the fraternity alumnae chapter advisor(s) to assist the chapter in developing realistic goals for the year.

H. Regularly receive statement notices from the SOFC.

I. Be aware of the Chapter’s financial status via a review of financial statements and the approval of expenditures relating to the organization.

J. Ensure that the organization and its officers know where rules and guidelines are published, what the rules are, why they exist, and the consequences for choosing to operate outside their parameters.

K. Report all rule violations or potential violations to the appropriate university officials.

L. Be familiarized with the organization’s constitution and all other governing documents including by-laws, risk management policies, and new member requirements (if applicable).

ARTICLE X. – FISCAL RESPONSIBILITY

Section 1. Budget: The Chapter shall approve a budget no later than two weeks into the term of elected officers. The chapter shall have a balanced budget each year.

Section 2. Fiscal Responsibility: The Chapter shall promptly pay its debts to its creditors and to Fraternity Headquarters and shall not permit a lien or encumbrance to accrue against its property or its good standing with the National Organization.

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Section 3. Individual Responsibility: Each Member of the Chapter will pay his dues and debts to the Chapter promptly when due and shall pay all debts or dues that may accrue to the National Organization.

Section 4. Authorized Persons: Only the President, Treasurer, and Chapter officers specifically authorized by the Prudential Board may bind the Chapter to any agreement, financial or otherwise. No person, corporation, entity or creditor of any kind may rely on any act or agreement unless approved by the President, the Treasurer, or an Officer or Director authorized by the Prudential Board.

Section 5. Student Organization Finance Center: All monies belonging to this organization shall be deposited and disbursed through a bank account established for this organization at the Student Organization Finance Center and/or the Fiscal Office. All funds must be deposited within 24 hours after collection. The advisor to this organization must approve and sign each expenditure before payment.

ARTICLE XI. – RELATIONSHIP WITH ALPHA SIGMA PHI FRATERNITY, INC.

Section 1. Relationship Defined: Alpha Sigma Phi Fraternity, Inc. is a non-profit corporation. It is incorporated under the laws of the State of New York. It is headquartered in Carmel, Indiana.

Alpha Sigma Phi Fraternity, Inc. as a non-profit corporation for the purposes of fostering fraternity, and as an educational and service resource for collegiate chapters of Alpha Sigma Phi Fraternity, Inc., and for persons associated with those chapters. Alpha Sigma Phi Fraternity, Inc. has a limited staff. It has limited funding sources which necessarily limit the size of its staff.

Alpha Sigma Phi Fraternity, Inc. maintains and processes membership and other records for collegiate chapters associated with it. These chapters are located throughout the United States. These chapters have in excess of 2500 undergraduate members.

Alpha Sigma Phi Fraternity, Inc. also serves as an educational resource and service organization for affiliate groups, members associated with those chapters, and for local alumni who volunteer their time on an independent basis to assist a collegiate chapter and its associated collegiate members. Alpha Sigma Phi Fraternity, Inc. provides education through conferences, written materials, and periodic consultant visits to collegiate chapters. Staff visits result in advisory recommendations for chapter operations. Alpha Sigma Phi Fraternity, Inc. strives through these educational efforts to enhance life skills, leadership skills and ethical traits for those who take advantage of these educational opportunities, and to assist through education and consultant recommendations the success of chapters associated with it.

No chapter of and no member of any chapter or affiliate group of Alpha Sigma Phi is an agent of Alpha Sigma Phi Fraternity, Inc. No chapter and no member

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of any chapter have been appointed as an agent of Alpha Sigma Phi Fraternity, Inc.

Section 2. Chapter Operations: Alpha Sigma Phi Fraternity, Inc. is not involved in the day- to-day activities of a chapter. Alpha Sigma Phi Fraternity, Inc. does not and cannot control or supervise the day to day operations or activities of a chapter.

Each collegiate chapter of Alpha Sigma Phi Fraternity, Inc. is a self-governing, financially self-sufficient association comprised of students of the institution at which they are enrolled. Under the Constitution and Bylaws, each collegiate chapter of Alpha Sigma Phi Fraternity, Inc. selects and initiates its own members, elects its own officers, establishes its own rules, operates and determines its methods of operation, and governs its own affairs, subject only to those rules and operations being in harmony with the policies, Constitution and Bylaws of Alpha Sigma Phi Fraternity, Inc. The autonomy of a collegiate chapter in organizing and determining and conducting its own operations through a democracy is part of an educational process which association with the chapter adds to collegiate life and to the development and refining of life skills.

If a collegiate chapter’s operations are not in harmony with the policies, Constitution and Bylaws of Alpha Sigma Phi Fraternity, Inc., Alpha Sigma Phi Fraternity, Inc. has the right after the fact to determine whether that chapter will continue to be recognized by Alpha Sigma Phi Fraternity, Inc. as a chapter associated with it. In some situations, after an action by a chapter has occurred that is not in harmony with the policies or Constitution and Bylaws of Alpha Sigma Phi Fraternity, Inc., a “not in good standing” status may be implemented for the chapter by Alpha Sigma Phi Fraternity, Inc. In “not in good standing” situations, the chapter continues to be a self-governing, financially self-sufficient association of collegiate students. If a chapter ceases to be recognized by Alpha Sigma Phi Fraternity as a chapter associated with it, but that group of collegiate students nonetheless continues its operations, they do so without any affiliation with Alpha Sigma Phi Fraternity.

Alpha Sigma Phi Fraternity, Inc. does not have the right to suspend or affect the membership status of a collegiate student associated with a chapter other than in those situations and in accordance with the procedures specifically set forth in the Constitution of Alpha Sigma Phi Fraternity, Inc.

Section 3. Disposition of Chapter and Affiliate Group Assets: A. Should the chapter or our affiliate groups become inactive or have its Charter suspended or revoked, the Charter, records, archives, ritual equipment and paraphernalia shall become the property of Fraternity Headquarters.

B. Personal property.

i. Should our chapter or an affiliate group become inactive or have its Charter suspended or revoked, its non-real property assets of

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less than ten thousand dollars ($10,000) shall become the property of Alpha Sigma Phi Fraternity Inc. and will be absorbed into its general fund.

ii. Should our chapter or an affiliate group become inactive or have its Charter suspended or revoked, its non-real property assets of more than ten thousand dollars ($10,000) shall be held in trust for a time period of eight years by Alpha Sigma Phi Fraternity Inc. During this time, interest earned from the funds held in trust will accrue to the trust, less a reasonable management fee which will accrue to the Fraternity on a yearly basis. In the event said chapter or affiliate group remains inactive or non-chartered after the eight year period, then the non-real property assets shall be absorbed into the Fraternity’s general fund.

C. Real property.

i. Should our chapter or an affiliate group become inactive or have its Charter suspended or revoked, any and all affiliate groups shall be dissolved and all real property owned by said chapter or affiliate group shall be transferred to the Alpha Sigma Phi Fraternity Inc. to be managed in the best interest of Alpha Sigma Phi.

ii. Alpha Sigma Phi Fraternity Inc. shall have ninety days from dissolution to disclaim its rights granted under this section. In the event it does not disclaim its right then said property shall be transferred as described in Article X Section 3 D1 of the national constitution.

ARTICLE XII. – UNIVERSITY STATEMENT ON HARASSMENT AND DISCRIMINATION

Section 1. Texas A&M is committed to the fundamental principles of academic freedom, equality of opportunity and human dignity. To fulfill its multiple missions as an institution of higher learning, Texas A&M encourages a climate that values and nurtures collegiality, diversity, pluralism and the uniqueness of the individual within our state, nation and world. All decisions and actions involving students and employees should be based on applicable law and individual merit.

Section 2. Texas A&M University, in accordance with applicable federal and state law, prohibits discrimination, including harassment, on the basis of race, color, national or ethnic origin, religion, sex, disability, age, sexual orientation, or veteran status.

Section 3. Individuals who believe they have experienced harassment or discrimination prohibited by this statement are encouraged to contact the appropriate offices within their respective units.

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Section 4. Students should contact the Office of the Dean of Student Life at 845-3113, faculty members should contact the Office of the Dean of Faculties and Associate Provost at 845-4274, and staff members should contact the Human Resources Department Employee Relations Office at 862-4027.

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THE BYLAWS OF THE THETA RHO CHAPTER OF ALPHA SIGMA PHI FRATERNITY, INC.

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TABLE OF CONTENTS

Article I - Membership 3

Article II – Chapter Officers 4

Article III – Responsibilities of Officers 5

Article IV – Chapter Policies 13

Article V – Discipline Imposed by the Chapter 14

Article VI – Fees and Dues 16

Article VII – Meetings 16

Article VIII – Chapter Programs 17

Article IX – Chapter Property 18

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ARTICLE I. MEMBERSHIP

Section 1. New Members: Membership into this Chapter is reserved for only those men who meet the requirements listed in the constitution.

A. Selection: New Members shall be selected by secret ballot of a quorum of initiated members in good standing. i. No abstention for membership voting is permitted. ii. Prospective members will be voted on individually. iii. Bids by proxy must be given directly to the Recruitment Director prior to the voting session. iv. At least fifty percent plus one of the membership must be present to hold a voting session. v. The Recruitment Director shall count the ballots and shall report to the membership whether or not a bid will be extended to the prospective member. vi. Should an individual be extended a bid to join the Chapter, he maintains the right to turn the invitation down without question. vii. Should an individual not be given a bid, he will be notified as an act of courtesy by the Recruitment Director. viii. An individual who wishes to become a member of the Chapter has a maximum of two weeks to accept the bid. B. Bid Acceptance: New Members are required to sign their “Bids” or provide notice to the Greek Advisor prior to participation in the New Member Ceremony. C. Eligibility: Initiation into the Chapter requires a 2.5/4.0 minimum cumulative GPA to be determined by the grade report from the semester immediately preceding initiation. First term students are automatically eligible having met college/university requirements in order to be enrolled. In order to become eligible for initiation, a new member must complete six weeks of new member education and the new member program cannot exceed eight weeks. The length of the new member education process can be lowered to four weeks in special circumstances, and voted on by the chapter. D. Attendance: It shall be the responsibility of each new member to attend all initiations, rituals, regular meetings, chapter meetings, and all other functions held by the chapter. Chapter meetings are mandatory. Absences may be excused by the President and Secretary. The only events that are mandatory are events on the calendar before the start of the semester. Any further attendance decisions in regard to new members is at the discretion of the Membership Education Director. E. Fees: Members shall be subject to payment of a New Member Fee, Initiation Fee, and Membership Fee and any other fees or dues as shall thereafter be determined by the chapter in accordance with the Bylaws, rules, regulations, or rituals of the fraternity.

Section 2. Initiated/Active Members: To maintain active status, a member must: (a) be a male student at Texas A&M University, (b) neither be currently affiliated with,

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nor initiated into another Greek social fraternity, (c) maintain a cumulative grade point average of at least 2.75.

A. Attendance: It shall be the responsibility of each initiated member to attend all initiations, rituals, regular meetings, chapter meetings, and all other functions held by the chapter. Chapter meetings are mandatory. Absences are to be excused by the Secretary and if necessary, the President. B. Fees: Members shall be subject to payment of a New Member Fee, Initiation Fee, and Membership Fee and any other fees or dues as shall thereafter be determined by the chapter in accordance with the Bylaws, rules, regulations, or rituals of the fraternity. C. Campus/Chapter Participation: All members are required to retain a chapter leadership position or serve on a chapter standing committee. Members are encouraged to do both if times permits in their schedule. Additionally, members should be involved in at least one non-Greek student organization or sport each year. D. Rules and Regulations: All members of the chapter must abide by all federal, state, local, university, Interfraternity Council, and Fraternity laws and the Fraternity’s code of conduct.

Section 3. Suspended Members: The chapter has the power to suspend a member for the reasons listed below. The chapter does not have the right to expel a member, only the ability to recommend expulsion.

A. Academic Suspension: Should a member fail to meet the scholarship standards or the general requirements and/or responsibilities of Alpha Sigma Phi, he shall be placed on probation for the time period of one semester. B. Behavioral Matters: Any member who has persistently or grossly violate the chapter’s constitutional provisions, bylaws, rules, regulations of the chapter, displays characteristics of immoral character or behavior, of whose actions become detrimental to the welfare and best interests and intentions of the members and new members of the fraternity, as determined by the Standards Board and voted on by the Chapter may be suspended from membership for a period of time.

Section 4. Alumnus: Alumni status shall be given to all members who have graduated or transferred to another institution. An alumnus of the Chapter may attend any meeting, social, service, and/or philanthropic events at any given time with notice and permission by Chapter President. They are also able to attend Ritual without notice. Alumni have been officially relieved of their undergraduate duties and lose their voting rights upon receiving alumnus status.

ARTICLE II. CHAPTER OFFICERS

Section 1. Qualifications: The following are required of any individual who holds or seeks to hold the office of President, Vice President, Treasurer, Marshal, and Sergeant-at-Arms.

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A. Financial Requirements: Must be in good financial standing with Fraternity Headquarters. B. Grade Point Requirements: Must be .2 above the all-men’s GPA on campus. If the all men’s GPA is above 3.0, then the standard will be set at 3.0. Grades will be taken from the previous full academic term, and the GPA requirement must be maintained while holding office. Should a candidate for election not meet this requirement, he can ask voting members of the chapter to waive this requirement for one academic term. A new vote must be taken each academic term if he remains below the requirement. An appeal to the voting members of the chapter would have to achieve a 2/3 majority vote.

Section 2. General Expectations: Each officer is expected to follow the same general expectations:

A. Officer Familiarity with Customs, Traditions, and Laws: All officers should have an operational knowledge of all appropriate laws, including those of the Fraternity, locally and nationally, the State of Texas, the City of College Station, and the United States of America. All officers shall also be properly informed of all customary practices of the Fraternity, and pay particular attention to ensure the proper practice of them. B. Paperwork: Each officer shall be responsible for staying within their budget, complete required chapter or college/university paperwork and submit paperwork and requests for reimbursement in a timely manner. C. Transition: Each officer shall maintain a google email account and a binder or flash drive, and be responsible to see to it that the binder is continually updated, and made more useful with each passing term. Each officer is especially entrusted with the duty of transitioning the next officer into that position and providing them with proper training.

ARTICLE III. RESPONSIBILITIES OF OFFICERS

Section 1. Officer Expectations: Each officer shall have a set number of expectations, and the President and Prudential Board can add additional expectations as needed:

A. President: The President is the Chief Executive Officer of the Chapter and may direct all Officers and Members in the pursuit of the objectives, values and sacred ritual of the Chapter. He is also charged with the following: i. Chairs the Prudential Board which includes developing a prepared agenda for every meeting and ensuring that the Prudential Board meets weekly at a standard time in a standard place. ii. Chairs all chapter meetings which includes developing a prepared agenda for every meeting and ensuring that the chapter meets weekly at a standard time in a standard place. iii. Directly supervises the following officers: Vice President, Treasurer, Recruitment Director, Member Education Director, Marshal, Scholarship Director, Alumni Director, Sergeant at Arms, and

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Secretary. iv. Appoints all officers that are not elected, pending approval by the majority of Prudential Board, less the president. v. Ensures completion of all required reports due to the College/University. vi. Ensures completion of the Annual Report to the National Fraternity. vii. Works with the GCA to plan an annual goal-setting chapter retreat. viii. Works with the GCA to plan an annual officer transition retreat. ix. Serves as the chapter spokesman and point person in a crisis. x. Communicates at least bi-weekly with the GCA through a structured one-on-one meeting. xi. Leads by example. xii. If the Vice President is unable to fill in for the President, should the need arise, the President shall choose who shall fill the duty. xiii. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. B. Vice President: The Vice President is the junior executive officer of the Chapter and shall assist the President in all of his responsibilities and, in the event the President is unavailable for any reason the Vice President shall fulfill the responsibilities of the President. He is also charged with the following: i. Member of the Prudential Board. ii. Assists the President with all duties and fills in for the President should the need arise. iii. Directly supervises the following officers: Social Director, Philanthropy Director, Community Service Director, Brotherhood Retention Director and Athletics Director. iv. Leads by example. v. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. C. Treasurer: The Treasurer shall be the chief financial officer and is responsible for the management and oversight of all financial matters of the Chapter as well as an accurate accounting of the same. He is also charged with the following: i. Member of the Prudential Board. ii. Directly supervises the Fundraising Director and House Manager. iii. Prepares a chapter line-item budget in the form of an excel spread sheet each term to be approved by the Prudential Board and ultimately the entire chapter through seeking budget requests from chapter officers. iv. Keeps track of all expenditures and revenues and ensures that the chapter is operating within the approved budget. v. Provides a monthly financial summary for both the Prudential Board and the chapter. vi. Works with the Director of Members Services at Fraternity Headquarters to ensure that the chapter is current on all bills,

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including ensuring that all individual members are current with membership fees (new members pay prior to the New Member Ceremony; initiation fee is due prior to the Initiation Ceremony; membership fees are due within six months after initiation) or are on an approved payment plan. This can be monitored through the Officer Portal. vii. Pays all bills promptly and by the due date. viii. Collects all dues and fees owed to the chapter. ix. Works with the Financial Advisor on the Chapter Council to ensure an annual audit of the books. x. Ensures that all potential members and new members understand the financial obligations of membership in the Fraternity (local and national fees and dues). xi. Pays Liability Insurance bill by October 1 annually. xii. Pays registration fee for the Academy of Leadership by November 1 annually. xiii. Pays Chapter Fee Assessment by February 1 annually. xiv. Pays Delegate Fee by April 1 annually. xv. Communicates at least monthly with the Financial Advisor on the Chapter Council. xvi. Works with the Financial Advisor to understand the tax rules that apply to the chapter’s financial situation and ensure that all IRS forms are filed on time, if applicable. xvii. Ensures all members that have not paid chapter dues in full have signed a promissory note and are on a payment plan. xviii. Serves as primary liaison with Greek Bill, if applicable. xix. Leads by example. xx. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. D. Secretary: The Secretary is responsible for the management and oversight of all communications as well as taking the minutes from Prudential and Chapter meetings. He is also charged with the following: i. Member of the Prudential Board. ii. Records minutes of all regular and special meetings with accuracy and fullness. iii. Distributes and posts the minutes to all brothers within 48 hours after the conclusion of the meeting and ensures a copy of the minutes are preserved in the chapter archives. iv. Calls the roll at all regular and special chapter meetings, along with required chapter events (ritualistic ceremonies, retreats, etc.). v. Maintains the chapter roster book. vi. Maintains and updates a current undergraduate directory including on-campus address, permanent address, phone number and e-mail. vii. Reads all correspondence to the chapter during its regular or special meetings. viii. Ensures that thank you notes are promptly sent to alumni, faculty/staff, other organizations, etc. as appropriate.

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ix. Creates a chapter calendar prior to the start of each term by soliciting proposed events/dates from chapter officers. x. Maintains an updated copy of the chapter’s constitution and bylaws. xi. Completes the Report of Elections to the National Fraternity. xii. Submits chapter news to the National Fraternity for inclusion in publications. xiii. Maintains annual album to record chapter’s honors, accomplishments, and activities. xiv. Leads by example. xv. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. E. Marshal: The Marshal is responsible for the practice and maintenance of the ritual of the fraternity and for the education of the Brothers therein. He is also charged with the following: i. Directs all ritual ceremonies and ensures that all ritualistic ceremonies are performed correctly, using proper tone and environment. ii. Leads all newly initiated brothers in the ritual education program as outlined in the ritual book. iii. Holds at least one practice session prior to each ritualistic ceremony. iv. Works with the Recruitment Director and Membership Education Director to select dates for New Member Ceremonies and Initiation Ceremonies prior to the beginning of each term. v. Communicates at least monthly with the Ritual Advisor on the Chapter Council. vi. Serves as Vice Chair of the Standards Board. vii. Leads by example. viii. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. F. Sergeant-at-Arms: The Sergeant-at-Arms is to preserve the items that reflect the history of the chapter, assists in preservation of ritual items, and guards the outer door from those who would expose our secrets. He is also charged with the following: i. Assists the Marshal in the presentation of all ritualistic ceremonies and fills in should the need arise. ii. Directly oversees the Risk Management Director. iii. Serves as Historian for the chapter and maintains all items that reflect the history of the chapter, along with all ceremonial equipment. iv. Guards the door during all chapter meetings. v. Acts as Chaplain during ceremonies and when prayers are appropriate. vi. Maintains order and dignity during chapter meetings and rituals. vii. Ensures that all plaques and awards are updated each term or as

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needed. viii. Serves as Parliamentarian for chapter meetings. ix. Chairs the Standards Board. x. Leads by example. xi. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. G. Alumni Director: The Alumni Director is responsible for maintaining correspondence between the chapter and Alumni, planning and organizing all events where Alumni attend, and updates the Alumni contact database at least once per academic year. He is also charged with the following: i. Member of the Prudential Board. ii. Directly supervises Family Relations Director. iii. In conjunction with the Chapter Alumni Association, organizes at least one reunion event per year, typically during Homecoming, Founders Day or the chapter’s chartering. iv. Promotes the Alpha Sigma Phi LinkedIn site as an opportunity for members to network with other Alpha Sigs. v. Works with the appropriate officers to ensure that alumni are invited to significant events such as ritual ceremonies, recruitment events, formal dinners, etc. vi. Develops a program for juniors and seniors to encourage retention and prepare brothers for the transition to alumni status. vii. Ensures that the Senior Service Ceremony is performed at the conclusion of every term in which a member graduates. This would include ordering monogram pins from the National Headquarters at least two weeks prior to the ceremony. viii. Orders graduation cords from National Headquarters, at least two weeks prior to graduation. ix. Seeks membership referrals from alumni annually. x. Communicates at least monthly with the Chapter Alumni Association President. xi. Produces at least two alumni newsletters annually. xii. Leads by example. xiii. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. H. Recruitment Director: The Recruitment Director is responsible for all matters relating to recruitment including, but not limited to, the development and execution of the chapter’s recruitment strategy. He is also charged with the following: i. Member of the Prudential Board. ii. Communicates at least monthly with the Recruitment Advisor on the Chapter Council. iii. Creates a detailed and complete recruitment calendar/timeline prior to the start of each academic term. iv. Divides the chapter into recruitment teams including selecting each team captain.

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v. Works with the Prudential Board to determine appropriate incentives and disincentives for individuals, teams and the entire chapter for recruitment efforts. vi. Coordinates with an outside presenter at least one training workshop annually to help members develop social skills. vii. Coordinates a recruitment workshop prior to the start of each term for the purpose of teaching members how to recruit and reviews the plan/calendar for the upcoming term. viii. Manages the names list database (name, phone, e-mail, campus address) of all potential new members. ix. Meets weekly with recruitment team captains. x. Leads by example. xi. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. I. Scholarship Director: The Scholarship Director is responsible for promoting and encouraging good scholarship within the Brotherhood and he will create a program to assist Brothers with academic difficulties. He is also charged with the following: i. Communicates at least monthly with the Academic Advisor on the Chapter Council. ii. Coordinates and implements the to Better the Man Scholarship application and selection process. iii. Advises all potential members and members on academic expectations and requirements to receive a bid, hold an office, be initiated (2.5), attend social events, participate in intramurals, be in good standing, etc. iv. Develops, implements, and assesses a chapter scholarship program for all members that is customized for each member based on academic standing, major, need, etc. v. Coordinates with the Marshal an academic recognition program to recognize members for academic achievement (Dean’s List, highest GPA, most improved GPA, GPA above all-men’s average, above all- fraternity average, above all-undergraduate average, highest big/little, highest family term GPA, etc.). vi. Coordinates at least one educational program a semester focused on academics or career planning. vii. Works with the House Manager to ensure that the chapter facility is an environment conducive to academic success (quiet hours, courtesy hours, etc.). viii. Submits GPA for chapter each term, along with all-fraternity GPA, all-men’s GPA, all-Greek GPA, all-undergraduate GPA and fraternity rank) ix. Leads by example. x. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. J. Membership Education Director: The Membership Education Director is

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responsible for all matters relating to the education of new members and initiated undergraduate members. He is responsible for executing the chapter’s educational programs. He is also charged with the following: i. Member of the Prudential Board. ii. Ensures that all new members complete the required biographical data form on-line, prior to the New Member Ceremony. iii. Creates a New Member batch in the Officer Portal for each new member class. iv. Serves as the lead facilitator for all new member meetings. v. Ensures that the member education program is implemented in a manner consistent with the national prototype program. vi. Communicates at least monthly with the Member Education Advisor on the Chapter Council. vii. Leads by example. viii. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. K. Brotherhood Retention Director: The Brotherhood Retention Director is responsible for all matters relating to the brotherhood. He is responsible for executing the chapter’s educational and social retreats. He is also charged with the following: i. Plans at least one non-alcoholic brotherhood event each month of the academic year. ii. Organizes at least one overnight, off-campus, non-alcoholic, brotherhood retreat annually. iii. Communicates at least monthly with the Brotherhood Retention Advisor on the Chapter Council. iv. Coordinates guest speakers for the enrichment of members (etiquette, career and life skills, etc.). v. Leads by example. vi. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. L. Community Service Director: The Community Service Director is responsible for coordinating and advocating community service and general volunteerism among members of the chapter. He is also charged with the following: i. Communicates at least monthly with the Community Service/Philanthropy Advisor on the Chapter Council. ii. Plans at least one community service event a month. iii. Tracks each member’s community service hours. iv. Leads by example. v. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. M. Family Relations Director: The Family Relations Director is the chief liaison between the chapter and parent and family members. He is also charged with the following:

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i. Communicates at least monthly with the Parent/Family Member representative on the Chapter Council. ii. Holds at least one event annually for parents/family members typically around the University planned Family Weekend. iii. Ensures that parents/family members are invited to attend the New Member Ceremony. iv. Organizes a light reception following the New Member Ceremony for parents/family members and other invited guests. v. Sends a letter to all prospective members’ parents educating them on the fraternity. vi. Leads by example. vii. Ensures chapter house is at maximum capacity. viii. Creates the signup process for living in house, including room selections and a waiting list. ix. Oversees all kitchen operations including supervising any cooks/cleaning staff, etc. x. Works with the House Corporation to ensure that all employee tax forms are completed by the deadline. xi. Creates a weekly cleaning schedule for the chapter facility, not including the kitchen. xii. Creates a daily cleaning schedule for the kitchen. xiii. Leads by example. xiv. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. N. Athletics Director: The Athletics Director shall coordinate all intramurals the chapter chooses to participate in. He is also charged with the following: i. Coordinates chapter participation in Greek and non-Greek intramural leagues. ii. Representative of chapter on Greek Week committee. iii. Leads by example. iv. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. O. Philanthropy Director: The Philanthropy Director coordinates all of the chapter’s philanthropic activities. He is also charged with the following: i. Communicates at least monthly with the Community Service/Philanthropy Advisor on the Chapter Council. ii. Plans at least one event a semester that raises money for a charity. iii. Tracks how much money the chapter raises for charity. iv. Leads by example. v. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. P. Risk Management Director: The Risk Management Director works to reduce exposure to risk and liability of the chapter and its members. He is also charged with the following: i. Ensures that risk management policies are followed at all chapter

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events. ii. Communicates at least monthly with the Risk Management Advisor on the Chapter Council. iii. Meets with each new member class to review risk management policies. iv. Assists the President and Prudential Board with crisis management. v. Works with the House Manager to ensure proper health, safety and welfare inspections are carried out including at least two fire drills each term. vi. Coordinates at least one educational program related to risk management each term. vii. Completes an incident report and submits to Headquarters for all incidents. viii. Leads by example. ix. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. Q. Social Director: The Social Director coordinates all social events of the chapter. He is also charged with the following: i. Plans and implements the chapter’s social calendar. ii. Plans a Black and White Formal annually. iii. Plans a semi-formal in the subsequent semester. iv. Hosts at least one social event with a sorority a term. v. Understands and abides by all national and university/college risk management policies. vi. Leads by example. vii. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. R. Public Relations Director: The Public Relations Director maintains all social media platforms of the chapter. He is also charged with the following: i. Ensures that all chapter events are appropriately photographed. ii. Designs, orders, and distributes Fraternity merchandise for all events (I.e. Fundraising, Philanthropy, Social, etc.) iii. Ensures that all chapter events are appropriately photographed. iv. Maintains an updated chapter website. v. Leads by example. vi. Documents everything and prepares a Google email account for the position and a transition binder or a flash drive to pass on to the next officer.

ARTICLE IV. CHAPTER POLICIES

Section 1. Chapter Attendance Policy: The Prudential Board will enforce an attendance policy at all chapter meetings. Each member is allowed three unexcused absences from events. Once a member accumulates their fourth unexcused absence, they will be sent to standards. If a member is going to be absent, they must fill out an absence form. If a member is absent and does not fill out an

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absence form, the absence will be deemed unexcused except in emergencies. There must also be a twenty-four hour notice given on your absence to an event. If a member does not fill out the form at least twenty-four hours in advance of their absence, their absence will be deemed unexcused except in the case of emergencies. If a member is absent from chapter, and does not provide proof of an excused absence in an acceptable amount of time, he will then be required to arrive early to the next event and help prepare for the event. If he is absent from setting up the event, he will then be issued a fine with the amount determined by Standards. The following are classified as an excused absence:

A. Work B. Class C. Exams D. Emergency E. Other i. If a member lists their excuse as other, they must give a detailed reasoning for their absence. The final decision of whether or not the absence will be deemed excused or unexcused is up to the discretion of the Secretary and the President.

Section 2. Chapter Purchasing Policy: The Treasurer must be notified of purchases made with fraternity funds. Purchasing the following items with fraternity finances (dues, fees, fundraising, donations, etc.) is prohibited:

A. Alcohol B. Illegal substances C. Items that break federal laws, state laws, local laws, Texas A&M University rules, Interfraternity Council policy, and Chapter Risk Management Policy.

Section 3. Chapter Purchase Reimbursement Policy: If seeking reimbursement from the chapter for a purchase made, an itemized receipt must be produced and given to the Treasurer. The President and Treasurer have final discretion over what a member may be reimbursed for. Members cannot be reimbursed for prohibited items listed in the Chapter Purchasing Policy of Article IV. Section 2. The Treasurer or President must give a reason for not reimbursing an active or new member.

Section 4. Active Member Seeking Temporary Inactive Status: If, for any reason, an active member of the Theta Rho chapter decides he must take a temporary leave of absence for the fraternity, he must:

A. If seeking to not pay dues for the semester they wish to serve as an inactive member of the chapter, the brother must notify the Treasurer or President before the Treasurer’s assigned final due payment date. B. An active member may not take a temporarily leave of absence for more than one consecutive semester

Section 5. Dues and Fees for Non-Local Active Members: In the instance where an active

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member of the Chapter is participating in a program (internship, work-study program, study abroad, etc.) that would require him to leave the Chapter for a semester, while still being enrolled as a student at Texas A&M University, the active member shall pay a flat fee of $150 to the chapter. That $150 will cover his insurance ($100) and capital expenditures ($50) made by the chapter during the semester of his absence.

Section 6. Active Member Seeking Disassociation from the Theta Rho Chapter: If, for any reason, an active member wishes to disassociate themselves from the Theta Rho chapter, they must cover their financial responsibilities such as:

A. One hundred dollars for each semester they have left at Texas A&M University; B. A one hundred dollar member maintenance fee; a. The maintenance fee may be waived, but solely at the discretion of Prudential Board.

ARTICLE V. DISCIPLINE IMPOSED BY THE CHAPTER

Section 1. Authority of the Chapter: The chapter shall have the power to discipline its own members. We shall have jurisdiction over all of our undergraduate members.

Section 2. Rights of the Accused: The accused has the following rights:

A. The right to due notice as defined below. B. The right at trial to be heard or remain silent, to present evidence, to hear the evidence against him, and to be represented by an advisor or counselor who may be a member of the fraternity. C. The right to be present throughout the proceedings except during deliberation. D. The right to appeal as provided herein. E. The accused may waive some or all of his rights.

Section 3. Cause for Discipline: An active member may be disciplined for any one or more of the following causes:

A. Financial Delinquency; B. Violation of the Fraternity’s Code of Conduct, Constitution or Bylaws of the Fraternity, and/or the Constitution or Bylaws of the chapter; C. Violation of the College/University’s Code of Conduct; D. Violation of chapter, college/university, or Fraternity policy. E. Violation of local, state, and national laws; F. Conduct unworthy of a member of Alpha Sigma Phi.

Section 4. Procedure for Discipline by the Chapter: We shall exercise our powers of discipline only after full investigation and for just cause.

A. All discipline is reviewed and considered by the Standards Board.

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B. The active member sought to be disciplined has a right to be present at the meeting at which the action is to be taken and shall be given notice in writing by the Sergeant-at-Arms of the alleged cause for his discipline and of the time and place at which a meeting of the Standards Board will be held to consider the matter. C. The notice in writing to the member sought to be disciplined shall be delivered at least seven (7) days prior to the meeting of the Standards Board and shall be emailed to the member’s university email address, or hand delivered by the Sergeant-at-Arms to the member sought to be disciplined. When said notice to the member sought to be disciplined is by certified mail, return receipt requested, delivery shall be deemed to have been made the date the notice is placed in the mail. D. A meeting of the Standards Board shall then be held to decide upon such discipline and any vote to discipline the member shall only be effective if passed by a majority vote of members of the Standards Board who are present. The Sergeant-at-Arms of the chapter shall promptly report any action of discipline in writing to the Prudential Board.

Section 5. Discipline Imposed: The Standards Board and Chapter (when applicable) may impose one or more of the following penalties by majority vote or impose a predetermined penalty as detailed in the chapter’s constitution or bylaws:

A. Warning; B. Probation; C. A written apology to those wronged; D. Loss of privileges; E. Exclusion from various fraternity activities; F. Payment for loss or damage; G. Removal from Chapter or General Fraternity office; H. Suspension of membership in the Fraternity for a period not to exceed twelve (12) months; I. Other educational sanctions as might be agreed upon by the Standards Board, Prudential Board, or Chapter and the Accused; J. Recommend Expulsion from the Fraternity; K. Fines; L. Other.

Section 6. Reconsideration and Appeals: The Prudential Board, by a majority vote of members who are present, can reconsider any decision of the Standards Board. Any such action by the Prudential Board resulting in a different decision shall be promptly reported in writing to the Standards Board, and the verdict will be by chapter.

Section 7. Term of Suspension: Suspension, other than for failure of the member to meet his financial obligations to the chapter, shall be for a finite time not to exceed twelve (12) months. Suspension for failure of the member to meet his financial obligation to the chapter may be imposed to continue until the financial obligation is met. Suspension for a finite time may be renewed on notice, as

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provided in Section 6. If not renewed, the suspension expires and the previously suspended member is restored to good standing in the appropriate membership status.

Section 8. Rights of Disciplined Members: During the period of a suspension, or after expulsion from the Fraternity by the Grand Council, the disciplined individual shall be afforded no membership rights or privileges.

ARTICLE VI. FEES AND DUES

Section 1. Determination of Fees: H-Officers and Directors shall determine the appropriate amount of dues that each member must pay, at which time the chapter as a whole will vote to set dues for the upcoming term or academic year. A majority vote of the chapter is required to amend the dues.

Section 2. Chapter Dues: Chapter dues are currently set at five hundred and twenty five dollars ($525) per term. Membership dues will be reviewed annually by the Prudential Board. These fees are in addition to any national fees and dues charged to the chapter or each member of the chapter.

Section 3. Payment: Chapter dues will be paid annually at a date determined by the Treasurer.

A. New members must pay their determined chapter dues in full, or commit to an approved payment plan before they are eligible to participate in a pledge ceremony. B. An added fee will be given to those that pay with a card in order to recover the money lost to the collection agency.

Section 4. Special Assessments: Under such circumstances that a member may have difficulty paying the full amount of dues at one time, that member may opt to accept an alternative payment plan provided by the Prudential Board, which will extend a minimum period of the current term.

Section 5. Non-Payment of Fees: Should a member be unable to pay the full amount of dues, even with respect to the Special Assessments Clause, within the same term the individual will be suspended from all chapter activities and functions for a maximum of one year or until all of the fees have been paid in full.

A. If he is not in good financial standing, the Prudential Board will petition the chapter to suspend the member indefinitely. All paperwork must be filed appropriately with the President. B. If a member, for whatever reason, refuses to pay a fee given to him by Standards, the Treasurer, or President, the chapter shall send the member to a collection agency so the fees are paid to the chapter.

Section 6. Suspension of Membership due to Finances: Should a person whose membership has been suspended due to financial difficulties wish to rejoin the

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membership, he must repay all his outstanding debts to the brotherhood and national Fraternity.

ARTICLE VII. MEETINGS

Section 1. Meetings: Committee meetings, Prudential Board meetings, and Chapter Meetings will be held on a regularly scheduled basis each week or as deemed necessary by the chairman of each individual meeting during the school year.

A. The President, or officer filling in for the President, will lead all Prudential Board and Chapter meetings.

Section 2. Chapter Meeting Rules: Chapter meetings are to last an hour and a half on the given day. The secretary and president set the agenda for each chapter meeting. Each officer and director must give a report at chapter.

Section 3. Attendance: Attendance by all members is mandatory for the chapter meetings as defined in this Constitution and Bylaws. Attendance policies for all other meetings are determined by the chairman of the meeting.

Section 4. Quorum: A quorum consisting of fifty percent plus one of the active membership must be present in order to act upon any legislation.

Section 5. General Motions: A majority vote of the quorum is required to pass a general motion unless otherwise specified for matters described in this constitution.

ARTICLE VIII. CHAPTER PROGRAMS

Section 1. Scholarship Program: The chapter adopts a scholarship program each semester that is formulated by the Scholarship Director, and approved by the President.

A. No blanketed, financial incentives will be used in the Scholarship Director’s scholarship program.

Section 2. Risk Management Program: The chapter has adopted a risk management program that aims to reduce risk and educate each member of the chapter.

A. Risk Management is defined as; anticipating risk and taking actions to minimize exposure and possible negative repercussions. B. The purpose of the Risk Management Program is to help undergraduate members of the fraternity better understand that “risk” is a part of life and that given the tools and resources to recognize “risk” and individuals liability and be greatly reduced. C. To inform members of all applicable federal, state, and local laws, as well as national fraternity and college or university policies and regulations. D. Develop a year-round educational plan to help members learn about risk management issues. E. Inform members about campus, community, and national organization

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resources for risk management. F. Make sure that all chapter policies are consistent with federal, state, and local laws, as well as college or university and national fraternity policies. G. Help chapter officers learn to identify the potential areas of risk associated with the position’s programs and / or responsibly on how to minimize such risk. H. Work with the chapter house corporation and / or the university to ensure a safe chapter living facility. I. Review all relevant fraternity policies with all members of the chapter at least once a year. J. Ensure that every chapter activity is evaluated for potential risks and that all possible actions are taken to manage such risks. K. Develop and maintain a crisis management plan and make sure each chapter member is familiar with the actions contained within the plan. L. Educate members on the Alpha Sigma Phi’s National Fraternity’s alcohol polices.

Section 3. Recognition Program: The chapter will recognize those members who meet and exceed expectations within the chapter and contribute greatly to the Greek community and campus as a whole.

A. The chapter has established non-monetary awards to be given out at a recognition ceremony to be held during the spring term. B. The following are those awards to be determined by the President: the Achievement Award and the Legacy Award. The Achievement Award is in honor of the chapter’s original founding father. This award is given to someone who has gone and above and beyond, thinking often of others before himself. The Legacy Award was created in honor of a member whose guiding principles are ones we still use to this day. The award is given to someone who demonstrated the ability to leave a legacy for future members. Both of these awards can and should be named after members/alumni in your chapter. Naming an award after someone is great honor and should be given strong consideration. C. The following are those awards to be determined by the Prudential Board: Outstanding New Member, Outstanding Brother of the Year, Athlete of the Year, and Officer of the Year. D. The following are those awards to be determined by the Scholarship Director: highest chapter GPA, most improved GPA, highest new member GPA, and highest big/little GPA at the beginning of each term. E. The Cardinal and Stone Award is presented to no more than three seniors. This award is designated for the brother who has “bled cardinal and stone” during his time as an undergraduate. The recipient will be determined by the Prudential Board and recognized during the spring awards ceremony. F. The Phoenix Award is given to an alumnus, faculty member, or parent who has demonstrated a true dedication to the success of the chapter. The award is determined by the Prudential Board and is handed out during the spring awards ceremony.

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ARTICLE IX. CHAPTER PROPERTY

Section 1. Chapter Minutes: Chapter minutes are the property of the Theta Rho Chapter of Alpha Sigma Phi Fraternity at Texas A&M University and are not public documents and should not be distributed as such. This includes Prudential Board, Standards Board, and all other minutes taken during a fraternity sponsored meeting.

Section 2. Chapter Purchases: Anything purchased with funds from the fraternity is considered chapter property and should be marked and recorded as such. That means that chapter property needs to be accounted for at all times.

Section 3. Tracking Chapter Property: In order to hold members of the chapter accountable for chapter property, members will check out property from the Sergeant-at-Arms, or if necessary the President. If chapter property is damaged, destroyed, or lost, the last member to obtain that property from the Sergeant- at-Arms shall reimburse the chapter in the form of a fee equivalent to the damaged, destroyed, or lost piece of property.

Section 4. Insignia: Logos, letters, slogans, images, photos, etc. are considered chapter property. Permission to use any insignia on materials, t-shirts, banners, sponsorships, etc. must be with written permission from the Prudential Board and/or Fraternity Headquarters where applicable.

Section 5. Disbursement of Funds: In the event that the Theta Rho Chapter of Alpha Sigma Phi Fraternity at Texas A&M University should close, go inactive, or dissolve, all funds remaining shall be given to the Alumni Association of the Theta Rho Chapter of Alpha Sigma Phi. In the event that the Alumni Association does not accept the funds, refuses the funds or is not active, the funds should be given to Fraternity Headquarters to first pay outstanding chapter debt and then be considered a donation. Remaining funds in excess of $10,000 will be given to the Alpha Sigma Phi Educational Foundation to establish a chapter endowment. vii. viii. Documents everything and prepares a google email account for the position and a transition binder or a flash drive to pass on to the next officer. S. House Manager: The House Manager is responsible for the general upkeep and maintenance of the house. He is also charged with the following: i. Ensures chapter facility is a safe and clean environment. Section 6. Chapter Property: In the event that the Theta Rho Chapter of Alpha Sigma Phi Fraternity at Texas A&M University should close, go inactive, or dissolve, all property of the chapter including the roster book, charter, ritual books, ritual materials, composites, etc. will be returned to Fraternity Headquarters at the chapter’s expense for safe keeping until the chapter can return to campus.

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MEMORANDUM

TO: Grand Council, Alpha Sigma Phi Fraternity

CC: Gordy Heminger, President and Chief Executive Officer

FROM: Matt Humberger, Vice President & Chief Operating Officer of the Foundation & CLVEN

DATE: April 14, 2017

RE: Texas A&M University Chartering Recommendation

Location: College Station, Texas Start Date: Fall 2016 Housing: While a housing solution is not a benchmark for chartering, as requested by the Grand Council, I am providing a housing summary. While several groups have official and unofficial houses at Texas A&M University, unlike most other SEC schools, housing is not a pre-requisite to be successful. CLVEN will work with our men to seek housing when it’s most appropriate.

It is the recommendation of the Fraternity Staff that the Grand Council approves the charter for the Texas A&M University Chapter. By approving the recommendation for the Theta Rho Provisional Chapter and adding them to the ranks of our chapters, it continues to improve the overall quality of our organization. The Provisional Chapter has achieved all benchmarks as outlined below:

Recruitment Benchmark: Group met the mutually agreed upon goal for membership . This fall our initial expansion resulted in 65 men joining Alpha Sigma Phi and 55 initiating. Continued recruitment through the fall and spring was a key part of the provisional chapter’s success, bringing in 7 new members in the fall and 11 in the spring, initiating 15 to bring the chapter total to 70 men, which makes them the ninth largest fraternity on campus and above the IFC average.

Financial Benchmark: All men on the Chartering Petition have paid in full or are on an approved payment plan with at least one payment made. Group has line-item budget (through Legacy Financial) . All the men have paid in full or are on an approved payment plan. The Provisional Chapter supplied their detailed line-item budget of over $35,000, through Legacy Financial, which includes fixed expenses, brotherhood retreats, recruitment activities and funds for putting on their chartering banquet as well as participate in other organizations philanthropy events. The provisional chapter charges $525 in dues per semester and has a collection rate of 95%. The provisional chapter has budgeted for an annual surplus of about 12%.

Operations Benchmark: Group has weekly meeting with minutes distributed; Prudential Board meets weekly; Officers reported online; Constitution and Bylaws created that is consistent with the Model Constitution and Bylaws . The Theta Rho Provisional Chapter has weekly chapter meetings the same night each week and the minutes from these meetings are taken and distributed via email. The Prudential Board meets individually, on a separate night and Prudential Board minutes are also accessible for the entire group. The provisional chapter has a detailed Constitution and Bylaws that was adapted from the Model Constitution and Bylaws and reviewed by Fraternity staff.

Membership Education: All members have participated in the Alpha Sigma Phi Membership Education Program

. The Membership Education Director has reported that all members have completed the new member education program and are starting to participate in the next phase of education, respectively.

Service: Group has done at least one Community Service project with at least 50% of the group participating in the project. . In fall 2016 the Theta Rho provisional chapter participated in a campus clean up the morning after the Aggies faced the Volunteers (October 8th). They arrived at Kyle Field at 9am and spent three hours picking up trash around/inside the stadium. This spring they participated in the Adopt-A-Street program and are signed up to participate in the Big Event – a tradition at Texas A&M. For the event the men will be assigned a service project for the day and nearly 100% of the chapter will complete the project assigned to them.

Philanthropy: Group has done at least one Philanthropic event to raise money for charity . The first philanthropic event the men planned was a pet-clothing drive where students brought toys, clothes, beds and other things animals may need for the local Humane Society. They also have a pool tournament scheduled in late April where the money raised will benefit the Homes for our Troops – they’re anticipating over 30 teams which would be a contribution of over $300.

Social/Intramurals: Group has done at least one Social Event with a sorority or participated in at least one Intramural Event . The Theta Rho provisional chapter has competed in several intramural sports, including football, soccer, basketball and field hockey. Their football and basketball team made the playoffs but couldn’t bring home the trophy, unfortunately. The men have hosted several social events ranging from a Chinese New Year social w/a hip hop dance organization, a massive paint war with two women’s organizations, capture the flag with the Aggie Blossoms and a scavenger hunt with the Aggie Southern Darlings. They’ve intentionally focused on engaging both Greek and non-Greek organizations in their socials.

Scholarship: Group will have at least a minimum GPA of 2.70 the term immediately prior to Chartering. Based on the all- Men’s GPA, all-Fraternity GPA, IFC Standards and/or University standards, the minimum GPA benchmark may be increased. . As the Fraternity & Sorority advisor said, the men of the Theta Rho provisional chapter had a cumulative 3.3 GPA in fall 2016 which is above our required benchmark as well as above the all men’s average.

Institution Relations: Group attends IFC/Greek Council regularly and has secured a positive, written recommendation from the Fraternity/Sorority Life Advisor (please include letter of recommendation) . Attached

Chapter Council: Group recruits a Parent/Family member and Faculty Advisor to serve on the Chapter Council and both are entered online. . Grand Chapter Advisor: Brian DeHaven . Faculty Advisor: Diane Gerlich . Parent/Family Member: Chad Mandala

Communications: Group has an active social media presence Provide link to social media: . Active Twitter Account: @AlphaSigs_TAMU . Active Instagram Account: @ AlphaSigs_TAMU . Active Facebook Fan Page: Alpha Sigma Phi - Texas A&M University Facebook Fan Page

Standards: Group has a fully functioning/utilized Standards Board . Although the provisional chapter has not had any standards hearings, they have a fully functioning Standards Board chaired by the Sergeant @ Arms. The board also consists of the Marshal and three other brothers who were chosen to maintain unity and community within the provisional chapter. The board is responsible for

ensuring that all brothers are kept to the high standard of membership. The Standards Board has been trained and processes have been established to handle issues as they arise.

Goals: Group creates a one-year strategic plan with Ends and specific S.M.A.R.T. goals to reach end results (please include plan with SMART goals) . The Provisional chapter has established specific goals for five specific areas including recruitment, community service, fundraising, reputation on campus and scholarship. Some of the goals include recruiting 30 men next academic year – putting the group over 100 members, having the highest GPA of all fraternities on campus, get involved in IFC, raise over $2,000 in fundraising next academic year, and have over 1,500 hours of community service completed during the 2017-2018 academic year. The men have several tactics within each goal and a timeline and accountability partner to ensure that the goals can be accomplished.

Membership Enrichment: The Provisional Chapter hosts one event that focuses on member enrichment as outlined on the national website. Please describe the event in detail. . The Theta Rho Provisional Chapter has hosted a few membership enrichment events throughout this year. They had a representative from the Office of Fraternity and Sorority Life talk w/the provisional chapter about hazing, sexual harassment and alcohol abuse. They’ve also had a staff member from the Academic Success Center on campus visit their meeting to discuss time management and how to make sure they’re prepared for academic success.

Leadership: The Provisional Chapter leadership attends Academy of Leadership, the Better Man Weekend and Elevate/Grand Chapter. . The Provisional Chapter attended Better Man Weekend with all the required officers and currently has 3 members registered to attend Elevate in Raleigh, NC.