COUNCIL MEETING
AGENDA
Monday 21 January 2019 Council Chambers, St Helens
John Brown, General Manager Break O’Day Council 14 January 2019
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NOTICE OF MEETING
Notice is hereby given that the next meeting of the Break O’Day Council will be held at the St Helens Council Chambers on Monday 21 January 2019 commencing at 10.00am.
CERTIFICATION
Pursuant to the provisions of Section 65 of the Local Government Act 1993, I hereby certify that the advice, information and recommendations contained within this Agenda have been given by a person who has the qualifications and / or experience necessary to give such advice, information and recommendations or such advice was obtained and taken into account in providing the general advice contained within the Agenda.
JOHN BROWN GENERAL MANAGER Date: 14 January 2019
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CONTENTS NOTICE OF MEETING ...... 3 CONTENTS ...... 5 ACKNOWLEDGEMENT OF COUNTRY...... 7 01/19.1.0 ATTENDANCE ...... 7 01/19.1.1 Present ...... 7 01/19.1.2 Apologies ...... 7 01/19.1.3 Leave of Absence ...... 7 01/19.1.4 Staff in Attendance ...... 7 01/19.2.0 PUBLIC QUESTION TIME ...... 8 01/19.3.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE ...... 8 01/19.4.0 CONFIRMATION OF MINUTES ...... 8 01/19.4.1 Confirmation of Minutes – Council Meeting 17 December 2018 ...... 8 01/19.5.0 COUNCIL WORKSHOPS HELD SINCE 17 DECEMBER 2018 COUNCIL MEETING ...... 8 01/19.6.0 PLANNING AUTHORITY ...... 9 01/19.6.1 DA 232-2018 - New Dwelling Alterations, Verandah, Deck & Fence – 50 Main Road, Binalong Bay ...... 9 01/19.6.2 DA 021-2018 – Planning Scheme Amendment & Subdivision – Parkside Farm - St Helens Point Road, St Helens ...... 25 01/19.7.0 PETITIONS ...... 62 01/19.8.0 NOTICES OF MOTION ...... 62 01/19.8.1 Notice of Motion – Additional Dump Point Station – Clr M Tucker ...... 62 01/19.8.2 Notice of Motion – Daily Flying of the Aboriginal Flag – Clr K Wright ...... 63 01/19.8.3 Notice of Motion – Educating the Public about, and Enforcing, the New Dog Management Policy – Clr J Drummond ...... 64 01/19.8.4 Notice of Motion – Audio Recording of Council Meetings – Clr J Drummond ...... 65 01/19.9.0 COUNCILLOR’S QUESTIONS ON NOTICE ...... 68 01/19.10.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE ...... 68 01/19.11.0 MAYOR’S & COUNCILLOR’S COMMUNICATIONS...... 68 01/19.11.1 Mayor’s Communications for Period Ending 21 January 2019 ...... 68 01/19.11.2 Councillor’s Reports for Period Ending 21 January 2019 ...... 68 01/19.12.0 BUSINESS AND CORPORATE SERVICES ...... 69 01/19.12.1 Corporate Services Department Report ...... 69 01/19.12.2 Monthly Financial Report ...... 74 01/19.12.3 Visitor Information Centre Report ...... 97 01/19.12.4 Audit Panel – Receipt of Minutes ...... 100 01/19.13.0 WORKS AND INFRASTRUCTURE ...... 110
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01/19.13.1 Works and Infrastructure Report ...... 110 01/19.13.2 Animal Control Report ...... 122 01/19.13.3 Groom Street School Crossing ...... 126 01/19.13.4 Installation of Kerb Style Guttering – Alexander Street, Cornwall ...... 139 01/19.13.5 Directional Signage - Cornwall ...... 144 01/19.13.6 Scamander Playground Fence ...... 150 01/19.14.0 COMMUNITY DEVELOPMENT ...... 156 01/19.14.1 Community Services Report ...... 156 01/19.15.0 DEVELOPMENT SERVICES ...... 165 01/19.15.1 Development Services Report...... 165 01/19.15.2 Planning Approvals Issued ...... 170 01/19.15.3 Building Services Approvals ...... 171 01/19.16.0 GOVERNANCE...... 172 01/19.16.1 General Manager’s Report ...... 172 01/19.17.0 CLOSED COUNCIL ...... 177 01/19.17.1 Confirmation of Closed Council Minutes – Council Meeting 17 December 2018 ... 177 01/19.17.2 Outstanding Actions List for Closed Council ...... 177
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ACKNOWLEDGEMENT OF COUNTRY
We would like to acknowledge the Tasmanian Aboriginals as the traditional custodians of the land on which we meet today, and pay respect to the elders past and present.
01/19.1.0 ATTENDANCE 01/19.1.1 Present
Mayor Mick Tucker Deputy Mayor John McGiveron Councillor Kristi Chapple Councillor Janet Drummond Councillor Barry LeFevre Councillor Glenn McGuinness Councillor John Tucker Councillor Lesa Whittaker Councillor Kylie Wright
01/19.1.2 Apologies
Nil. 01/19.1.3 Leave of Absence
Nil.
01/19.1.4 Staff in Attendance
General Manager, John Brown Executive Assistant, Angela Matthews
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01/19.2.0 PUBLIC QUESTION TIME
01/19.3.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE
Section 48 or 55 of the Local Government Act 1993 requires that a Councillor or Officer who has an interest in any matter to be discussed at a Council Meeting that will be attended by the Councillor or Officer must disclose the nature of the interest in a written notice given to the General Manager before the meeting; or at the meeting before the matter is discussed.
A Councillor or Officer who makes a disclosure under Section 48 or 55 must not preside at the part of the meeting relating to the matter; or participate in; or be present during any discussion or decision making procedure relating to the matter, unless allowed by the Council.
01/19.4.0 CONFIRMATION OF MINUTES 01/19.4.1 Confirmation of Minutes – Council Meeting 17 December 2018
OFFICER’S RECOMMENDATION:
That the minutes of the Council Meeting held on the 17 December 2018 be confirmed.
01/19.5.0 COUNCIL WORKSHOPS HELD SINCE 17 DECEMBER 2018 COUNCIL MEETING
There was no Workshop held in January 2019.
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01/19.6.0 PLANNING AUTHORITY
Pursuant to Section 25 of the Local Government (Meeting Procedures) Regulations 2015 the Mayor informed the Council that it was now acting as a Planning Authority under the Land Use Planning and Approvals Act 1993.
01/19.6.1 DA 232-2018 - New Dwelling Alterations, Verandah, Deck & Fence – 50 Main Road, Binalong Bay
ACTION DECISION PROPONENT Engineering Plus obo C & K Hill OFFICER Rebecca Green, Planning Consultant FILE REFERENCE DA 232-2018 ASSOCIATED REPORTS AND Written Submission DOCUMENTS Site Plan Elevations Representation (1)
OFFICER’S RECOMMENDATION:
After due consideration of the representations received pursuant to Section 57 of the Land Use Planning & Approvals Act 1993 and the Break O’Day Council Interim Planning Scheme 2013 that the application for Dwelling Alterations, Veranda, Deck & Fence on land situated at 50 Main Road, Binalong Bay described in Certificate of Title CT 60431/20 be APPROVED subject to the following conditions:
1. Development must accord with the Development Application DA 232-2018 received by Council 2 October 2018, together with all submitted documentation received and forming part of the development application, except as varied by conditions of this Planning Permit.
2. All runoff from the proposed buildings and vehicle manoeuvring areas must be disposed of within the confines of the property by means that will not result in soil erosion or other stormwater nuisance. Soakage drains must be of sufficient size to absorb stormwater runoff.
3. All building wastes are to be removed to the appropriate waste disposal facility to prevent an environmental nuisance being caused outside of the works site.
4. Any damage that may occur to any Council infrastructure during the construction of the proposed development must be reinstated to the satisfaction of Council and at the costs of the developer.
5. All conditions of this permit must be completed to the satisfaction of the responsible authority, prior to the dwelling alterations being occupied on the subject site.
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ADVICE:
All underground infrastructure including all forms of water, storm water, power, gas and telecommunication systems must be located prior to the commencement of any on-site excavation and / or construction works. Any works to be undertaken within two (2) metres of any Council owned infrastructure must be done in consultation with Council’s Works Manager. Use or development which may impact on Aboriginal cultural heritage is subject to the Aboriginal Relics Act 1975. If Aboriginal relics are uncovered during works then an Aboriginal site survey is required to determine the level of impact and the appropriate mitigation procedures. Such relics are to be immediately reported to Aboriginal Heritage Tasmania and guided by the Unanticipated Discovery Plan. The introduction of non-native plant species and plant species not of local provenance should be avoided and environmental weeds regularly monitored and targeted for removal. Activities associated with construction works are not to be performed outside the permissible time frames listed:
Mon-Friday 7 am to 6 pm Saturday 9 am to 6 pm Sunday and public holidays 10 am to 6 pm
PROPOSAL SUMMARY:
Application is made for the construction of dwelling alterations, veranda, deck and fence at 50 Main Road, Binalong Bay. Residential use in the Low Density Residential Zone is a permitted use without qualifications, under Table 12.2 of the Break O’Day Interim Planning Scheme 2013.
Subject site
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PREVIOUS COUNCIL CONSIDERATION:
There has been no previous consideration by Council for this development.
OFFICER’S REPORT:
1. The Proposal Break O’Day Council received an application on 2 October 2018 from Engineering Plus on behalf of the owners of the subject land, Christopher and Kathryn Hill for the construction of dwelling alterations, veranda, deck and fence at 50 Main Road, Binalong Bay.
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The application is for development on a sloping 1055m2, rectangular lot fronting Main Road to the north. The applicant is proposing to undertake external renovation and extension to an existing three storey single dwelling that occupies the subject site.
The proposal is to demolish the existing front deck and propose a new deck as well as a proposed deck extension to the front of the dwelling on the first-floor level. A rear deck is also proposed with a veranda roof and a block privacy wall to the alfresco area.
On the second-floor level the existing front deck is to be replaced with a slightly wider deck including a 1.7m high timber slat privacy screen on the western side, new sliding glass doors are proposed from the sunroom and bedroom to this replacement deck.
Retaining walls, box gutters, feature walls and a proposed parapet to hide the existing roof top are also proposed.
The existing 1.8m-2.0m high solid front boundary fence is to be replaced with a timber fence with posts 2.4m high and fence palings of 2.1m in height. Proposed wrought iron vehicular and pedestrian gates are proposed.
The Title is burdened by a 1.8m wide drainage easement along the eastern boundary. The proposed deck and veranda roof allow access to the easement should this be required into the future.
Following receipt of the representation and to complete the assessment of the application, Council requested and received an extension of time to 28 January 2018.
2. Applicable Planning Scheme Provisions Part 12 Low Density Residential Zone E4 Road and Railway Assets Code E6 Car Parking and Sustainable Transport Code E16 On-Site Wastewater Management Code
3. Referrals The application was referred to Council’s Environmental Health Officer for comment, who has provided the following response:
“ Overall as no increase in the number of bedrooms is proposed the current OWMS may be considered suitable”.
The application was referred to Council’s Works Support Officer for comment, who has provided the following response:
“ They are proposing to retain the stormwater onsite so no comment from Works”.
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4. Assessment The application has met the acceptable solutions for all issues, except for reliance upon eight (8) performance criteria as detailed below;
1) 12.4.1.1 Site Coverage P1 2) 12.4.1.2 Building Height P1 3) 12.4.1.4 Rear and Side Setbacks P2 4) 12.4.4.1 Frontage Fences for Single Dwellings P1 5) 12.4.4.2 Stormwater Disposal P1 6) 7), & 8) E16.7.1 Onsite wastewater management P1.1, P1.2, P1.3
Detailed assessment against the provisions of the Break O’Day Interim Planning Scheme 2013 is provided below. The proposal is deemed to comply with the performance criteria applicable.
12 Low Density Residential Zone 12.1 Zone Purpose 12.1.1 Zone Purpose Statements 12.1.1.1 To provide for residential use or development on larger lots in residential areas where there are infrastructure or environmental constraints that limit development. 12.1.1.2 To provide for non-residential uses that are compatible with residential amenity. 12.1.1.3 To ensure that development respects the natural and conservation values of the land and is designed to mitigate any visual impacts of development on public views.
12.2 Use Table The proposed use fits the use class of Residential, being a single dwelling which is a Permitted use within the Low Density Residential Zone.
Residential as defined by the Scheme means: “use of land for self-contained or shared living accommodation. Examples include an ancillary dwelling, boarding house, communal residence, home-based business, hostel, residential aged care home, residential college, respite centre, retirement village and single or multiple dwellings.”
12.3 Use Standards 12.3.1 Amenity Acceptable Solutions Proposed Solutions A1 If for permitted or no permit required uses. A1 The site has existing single dwelling use status which is permitted. The proposal complies with the Acceptable Solution for the dwelling. A2 Commercial vehicles for discretionary uses must A2 Not applicable. only operate between 7.00am and 7.00pm Monday to Friday and 8.00am to 6.00pm Saturday and Sunday. A3 If for permitted or no permit required uses. A3 The site has existing single dwelling use status which is permitted. The proposal complies with the Acceptable Solution for the dwelling.
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12.3.2 Low Density Residential Character Acceptable Solutions Proposed Solutions A1 Commercial vehicles for discretionary uses must A1 Not applicable. The proposed use is a permitted use. be parked within the boundary of the property. A2 Goods or material storage for discretionary uses A2 Not applicable. The proposed use is a permitted use. must not be stored outside in locations visible from adjacent properties, the road or public land. A3 Waste material storage for discretionary uses A3 Not applicable. The proposed use is a permitted use. must: a) Not be visible from the road to which the lot has frontage; and b) Use self-contained receptacles designed to ensure waste does not escape to the environment. A4 The gross floor area for General Retail and Hire A4 Not applicable. use does not exceed 100m2.
12.4 Development Standards 12.4.1 Clauses 12.4.1.1. - 12.4.1.7 only apply to development within the Residential Use Class.
12.4.1.1 Residential Density for Multiple Dwellings – Not applicable, the proposal is not for multiple dwellings, but rather a single dwelling.
12.4.1.1 Site Coverage Acceptable Solutions/Performance Criteria Proposed Solutions A1 The site coverage must not exceed 20%, unless P1 Site coverage does not exceed 27.86%, the lot has an the existing lot is less than 1000m2, in which case area of 1055m2. maximum site coverage is 30%. a) The proposed building form was derived by the site shape, orientation to solar access and P1 The site coverage must have regard to the: weather conditions and the slope of the site. a) Size and shape of the site; and b) The proposed building is sited in keeping with b) Existing buildings and any constraints neighbouring buildings footprints and scale as imposed by existing development or the well as the existing development on the subject features of the site; and site. c) Site coverage of adjacent properties; and c) The proposed building is in keeping with site d) Effect of the visual bulk of the building and coverage of adjacent properties. whether it respects the neighbourhood d) The dwelling will continue to be three storeys in character; and height and stepping over the slope of the site, e) Capacity of the site to absorb runoff; and with a low pitch roof from the proposed f) Landscape character of the area and the parapets over the existing roof form. need to remove vegetation to e) The subject site has sufficient capacity to accommodate development. absorb runoff, providing sufficient area for waste water irrigation as well as water tank overflow disposal. f) The site is already cleared land and contains the existing single dwelling. The proposal is compliant with the performance criteria.
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12.4.1.2 Building Height Acceptable Solutions/Performance Criteria Proposed Solutions A1 Building height must not exceed 8 metres. P1 The development does not propose to increase the total height of the dwelling. The existing dwelling has a P1 Building height must be appropriate to the site maximum height of approximately 9.5m at the highest and the streetscape having regard to the: point from the garage level to the top of the roof. a) Effect of the slope of the site on the height Although the proposed development includes a parapet of the building; and to conceal the existing roof form, it does not propose to b) Relationship between the proposed increase the height of the building beyond the existing building height and the height of existing maximum height. The height of the building will adjacent buildings; and remain. The proposed development is to create a new c) Visual impact of the building when viewed modern look of the dwelling when viewed from the from a road. road. The proposal is compliant with the performance criteria.
12.4.1.3 Frontage Setbacks Acceptable Solutions Proposed Solutions A1.1 Primary frontage setbacks must be a A1 The proposed setback to the frontage will be minimum: 21.15m. The existing dwelling has a frontage setback of a) Of 5m; and 22.8m from the front boundary, with the additional b) For infill lots, within the range of the decks the setback will be slightly reduced to 21.15m. frontage setbacks of buildings on adjoining The proposal complies with the Acceptable Solution. lots, indicated by the hatched section in Figure 12.4.1.3 below; and A1.2 Buildings must be set back a minimum of 3m from any other frontage.
12.4.1.4 Rear and Side Setback Acceptable Solutions/Performance Criteria Proposed Solutions A1 Buildings must be set back 5m from the rear A1 The rear setback will remain greater than 5m. The boundary. existing dwelling is approximately 14.2m from the rear boundary, the proposed rear deck and veranda on the eastern boundary will reduce this setback to 12.5m. The proposal complies with the Acceptable Solution.
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Acceptable Solutions/Performance Criteria Proposed Solutions A2 Buildings must be set back from side P2 The dwelling is located approximately 0.55m from boundaries 3m. the western (side) boundary and 2.1m from the eastern (side) boundary. P2 Building setback to the side boundary must be The proposed feature columns to the front façade appropriate to the location, having regard to the: reduce this setback to 0.235m on the western boundary a) Ability to provide adequate private open and 1.65m to the east boundary. The actual main space for the dwelling; and dwelling will not be extended either side. The existing b) Character of the area and location of dwelling has been on the site for quite some time dwellings on lots in the surrounding area; without any privacy concerns from neighbouring and dwellings, assisted by physical separation, orientation c) Impact on the amenity and privacy of of adjacent dwellings, topography and vegetation. habitable room windows and private open space of existing and adjoining dwellings; The proposed rear deck will extend to the eastern and boundary. This is an undercover BBQ area which is the d) Impact on the solar access of habitable only private open space of the dwelling, except the room windows and private open space of decks due to the slope of the site. A breezeblock wall is adjoining dwellings; and to be constructed on the south eastern side which will e) Locations of existing buildings and private allow light and breeze to enter but will reduce the open space areas; and overlooking into the area. This area is also single level f) Size and proportions of the lot; and and located into the bank of the site. g) Extent to which the slope and retaining The proposal is compliant with the performance walls or fences reduce or increase the criteria. impact of the proposed variation.
12.4.1.5 Location of Car Parking Acceptable Solutions Proposed Solutions A1 A garage or carport must be located: A1 Garaging is located on the ground floor level and will a) Within 20 metres of the dwelling it serves; remain unchanged by the proposal. An area is to be and excavated under the existing deck to create an b) With a setback equal to or greater than the additional 2 car parking spaces. The proposal complies setback of the dwelling from the primary with the Acceptable Solution. road frontage.
12.4.1.6 Outbuildings and Ancillary Structures Acceptable Solutions/Performance Criteria Proposed Solutions A1 Outbuildings must not have a: A1 Not applicable. a) Combined gross floor area of greater than 81m2; and b) Maximum wall height of greater than 4m; and c) Maximum height greater than 5m. A2 A swimming pool for private use must be A2 Not applicable. located: a) Behind the primary frontage setback; or b) In the rear yard.
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12.4.1.7 Filling of Sites Acceptable Solutions/Performance Criteria Proposed Solutions A1 Fill must be: A1 The application demonstrated that no fill is required a) No more than 50m3; and on the site. A cut of approximately 1.6m is proposed to b) Clean fill, uncontaminated by weeds, create the parking area under the deck with all disease or toxic materials. excavated material to be disposed offsite. c) Located more than 2m from any The proposal complies with the Acceptable Solution. boundary.
12.4.2 Clause 12.4.2.1 only applies to development other than the Residential Use Class – Not applicable.
12.4.3 Subdivision – Not applicable.
12.4.4 Clause 12.4.4.1 and 12.4.4.2 applies to all development other than subdivision.
12.4.4.1 Frontage Fences for Single Dwellings Acceptable Solutions/Performance Criteria Proposed Solutions A1 The maximum building height of fences on and P1 The existing fence on the front boundary is 1-8m to within 4.5m of a frontage must be: 2.0m in height. A new fence is proposed to replace the a) 1.2m if solid; or aging fence as well as improving upon the visual b) 1.8m provided that the part of the fence appearance. A public tennis court is located opposite above 1.2m has openings which provide a the subject site, the road is a busy traffic area with both minimum 50% transparency. vehicle and pedestrian movements high in volume. The P1 Fences on and within 4.5m of a frontage must new fence is proposed to be solid and range in height be designed to: from 2.1m to 2.4m (posts). A higher fence is proposed a) Provide for security and privacy of to try to retain some privacy to the front yard of the residents while allowing for mutual passive occupants of the site as this area is used for play for surveillance of the road; and children as it is the only flat area of the site. The b) Take account of the prevailing height, proposed wrought iron gates will provide visual access design and character of neighbouring to the road to ensure passive surveillance. Existing fences; and fencing of similar heights and % of transparency is c) Attenuate noise from high volume traffic; located in numerous locations within the streetscape and and Binalong Bay. d) Take account of steep slope or other The proposal is compliant with the performance topographical constraints; and criteria. e) Have regard to streetscape qualities or be consistent with the statements of desired future character.
12.4.4.2 Stormwater Disposal Acceptable Solutions/Performance Criteria Proposed Solutions A1 All run off from buildings must be directed into P1 The proposal relies upon assessment against the on-site water storage tanks and the overflow from performance criteria as the overflow will be managed the tanks disposed of into the Council maintained on site. The run off from the building is to be directed roadside drain or the reticulated stormwater to on-site water storage tanks and the overflow will be system. directed to onsite absorption trenches. A condition on P1 Run off must be managed trough integrated this permit will require the management techniques to stormwater management techniques by means not cause soil erosion or flooding nuisance to adjoining that will not cause soil erosion or flooding nuisance lots. The proposal is compliant with the performance to adjoining lots. criteria.
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Part E Codes E1 Bushfire-Prone Areas Code – Not applicable. E2 Potentially Contaminated Land Code – Not applicable E3 Landslip Code – Not applicable
E4 Road and Railway Assets Code E4.6.1 Use and Road or Rail Infrastructure Acceptable Solutions Proposed Solutions A1 Sensitive use on or within 50m of a category 1 A1 Not applicable. The proposal is not on or within 50m or 2 road, in an area subject to a speed limit of of a category 1 or 2 road, in an area subject to a speed more than 60km/h, a railway or future road or limit of more than 60km/h, a railway or future road or railway, must not result in an increase to the railway. annual average daily traffic (AADT) movements to or from the site by more than 10%. A2 For roads with a speed limit of 60km/h or less A2 The proposed use is not expected to generate more the use must not generate more than a total of 40 than a total of 40 vehicle entry and exit movements per vehicle entry and exit movements per day. day. The proposal complies with the Acceptable Solution. A3 For roads with a speed limit of more than A3 Not applicable. The proposal is within a signed 60km/h the use must not increase the annual 50km/h speed zone. average daily traffic (AADT) movements at the existing access or junction by more than 10%. A4 Use serviced by a side road from a deficient A4 Not applicable. The development site is not serviced junction (refer E4 Table 2) is not to create an by a side road from a deficient junction. increase to the annual average daily traffic (AADT) movements on the side road at the deficient junction by more than 10%.
E4.7 Development Standards E4.7.1 Development on and Adjacent to Existing and Future Arterial Roads and Railways. Acceptable Solutions Proposed Solutions A1 The following must be at least 50m from a A1 Not applicable. railway, a future road or railway, and a category 1 or 2 road in an area subject to a speed limit of more than 60km/h: a) New road works, buildings, additions and extensions, earthworks and landscaping works; and b) Building envelopes on new lots; and c) Outdoor sitting, entertainment and children’s play areas.
E4.7.2 Management of Road Accesses and Junctions Acceptable Solutions Proposed Solutions A1 For roads with a speed limit of 60km/h or less A1 The development site is located on a road within a the development must include only one access signed 50km/h speed limit zone and includes one providing both entry and exit, or two accesses access providing both entry and exit. The proposal providing separate entry and exit. complies with the Acceptable Solution.
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Acceptable Solutions Proposed Solutions A2 For roads with a speed limit of more than A2 Not applicable. 60km/h the development must not include a new access or junction. A3 Accesses must not be located closer than 6m A3 Not applicable, no new access proposed. from an intersection, nor within 6m of a break in a median strip.
E4.7.3 Management of Rail Level Crossings – Not applicable. E4.7.4 Sight Distance at Accesses, Junctions and Level Crossings Acceptable Solutions Proposed Solutions A1 Sight distances at A1 Not applicable, no new access proposed. a) An access or junction must comply with the Safe Intersection Sight Distance shown in Table E4.7.4; and b) Rail level crossings must comply with AS1742.7 Manual of uniform traffic control devices – Railway crossings, Standards Association of Australia; or c) If the access if a temporary access, the written consent of the relevant authority have been obtained.
E6 Car Parking and Sustainable Transport Code E6.6 Use Standards E6.6.1 Car Parking Numbers Acceptable Solutions Proposed Solutions A1 The number of car parking spaces must not be A1 Table E6.1 requires: less than the requirements of: Residential use in any other zone or any other a) Table E6.1; or residential use in the General Residential zone – 1 space b) A parking precinct plan contained in Table per bedroom or 2 spaces per 3 bedrooms + 1 visitor E6.6: Precinct Parking Plans (except for space for every 5 dwellings. dwellings in the General Residential Zone). The planning scheme requires 2 space for the single dwelling. The proposal provides 2 spaces for the single dwelling. The proposal complies with the Acceptable Solution.
6.7 Development Standards E6.7.1 Construction of Car Parking Spaces and Access Strips Acceptable Solutions Proposed Solutions A1 All car parking, access strips manoeuvring and A1 Existing garage on site. The proposal complies with circulation spaces must be: the Acceptable Solution. a) Formed to an adequate level and drained; and b) Except for a single dwelling, provided with an impervious all weather seal; and c) Except for a single dwelling, line marked or provided with other clear physical means to delineate car spaces.
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E6.7.2 Design and Layout of Car Parking Acceptable Solutions Proposed Solutions A1.1 Where providing for 4 or more spaces, A1 The application shows less than 4 parking spaces. parking areas (other than for parking located in The proposal complies with the Acceptable Solution. garages and carports for a dwelling in the General Residential Zone) must be located behind the building line; and A1.2 Within the general residential zone, provision for turning must not be located within the front setback for residential buildings or multiple dwellings. A2.1 Car parking and manoeuvring space must: A2.1 Car parking and manoeuvring spaces will: a) Have a gradient of 10% of less; and a) Have a gradient of 10% or less; and b) Where providing for more than 4 cars, b) Not applicable; provide for vehicles to enter and exit the c) Have a width of vehicular access no less than site in a forward direction; and prescribed in Table E6.2; and c) Have a width of vehicular access no less d) Have a combined width of access and manoeuvring than prescribed in Table E6.2; and space adjacent to parking spaces not less than as d) Have a combined width of access and prescribed in Table E6.3 where any of the following manoeuvring space adjacent to parking apply: spaces not less than as prescribed in Table i)Not applicable E6.3 where any of the following apply: ii) where parking is more than 30m driving from i) There are three of more car the road; and parking spaces; and iii)not applicable; and ii) Where parking is more than 30m driving distance from the road; or A2.2 The layout of car spaces and access ways has been iii) Where the sole vehicle access is to be designed in accordance with Australian Standards AS a category 1, 2, 3 or 4 road; and 2890.1-2004 Parking Facilities, Part 1: Off Road Car A2.2 The layout of car spaces and access ways Parking. must be designed in accordance with Australian The proposal complies with the Acceptable Solution. Standards AS 2890.1-2004 Parking Facilities, Part 1: Off Road Car Parking.
E6.7.3 Parking for Persons with a Disability – not applicable E6.7.4 Loading and Unloading of Vehicles, Drop-off and Pickup – not applicable
E6.8 Provisions for Sustainable Transport E6.8.1- E6.8.4 – Not used in this Planning Scheme.
E6.8.5 Pedestrian Walkways Acceptable Solutions/Performance Criteria Proposed Solutions A1 Pedestrian access must be provided for in A1 No separate access is required given the car parking accordance with Table E6.5. space number. The proposal complies with the Acceptable Solution.
E7 Scenic Management Code – not applicable E8 Biodiversity Code – not applicable E9 Water Quality Code – not applicable
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E10 Recreation and Open Space Code – not applicable E11 Environmental Impacts and Attenuation Code – not applicable E12 Airports Impact Management Code – not applicable E13 Local Historic Heritage Code – not applicable E14 Coastal Code – The development site is not on, within or adjoining a coastal dune system. E15 Signs Code – not applicable
E16 On-Site Wastewater Management Code E16.6 Use Standards E16.6.1 Use and Lot Size Acceptable Solutions/Performance Criteria Proposed Solutions A1 Residential uses that rely on onsite wastewater A1 Not applicable, existing dwelling, with no increase in management must: bedrooms on site. a) Be on a site with minimum area of 2,000m2; and b) Have four bedrooms or less. A2 Non-residential uses that rely on onsite A2 Not applicable. wastewater management must be on a site with minimum area of 5,000m2.
E16.7 Development Standards E16.7.1 Onsite Wastewater Management Acceptable Solutions/Performance Criteria Proposed Solutions A1 A minimum horizontal separation of 3m must P1.1, P1.2 & P1.3 No building or structures will be be provided between onsite wastewater placed over the onsite wastewater infrastructure and management infrastructure and buildings and the proposed buildings will not have a detrimental structures. impact on the operation or integrity of the onsite P1.1 Buildings and structures must not be placed wastewater management infrastructure and the over onsite wastewater infrastructure; and footings of the dwelling alterations will need to be P1.2 Buildings and structures within 3m of onsite assessed and approved by a structural engineer as the wastewater infrastructure must not have a wastewater system is less than 3 metres from the detrimental impact on the operation or integrity of building line. The proposal is compliant with the the onsite wastewater management infrastructure; performance criteria. and P1.3 Onsite wastewater management must not have a detrimental impact on the foundations or footings of buildings or structures. A2 A minimum horizontal separation of 3m must A2 The onsite wastewater treatment system and the be provided between onsite wastewater wastewater disposal area are existing. management infrastructure and the following: a) Hardstand and paved areas; b) Car parking and vehicle manoeuvring areas; and c) Title or lot boundaries. A3 Private Open Space must not be used for A3 The onsite wastewater treatment system and the surface irrigation of treated wastewater. wastewater disposal area is existing. A4 Onsite wastewater management infrastructure A4 The onsite wastewater treatment system and the must be on lots with an average slope of 10% or wastewater disposal area is existing. less.
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E16.7.2 Surface and Ground Water Impacts Acceptable Solutions/Performance Criteria Proposed Solutions A1 Onsite wastewater management infrastructure A1 The onsite wastewater treatment system and the must have a minimum separation distance of 100m wastewater disposal area are existing. from a wetland or watercourse or coastal marine area. A2 Onsite wastewater management infrastructure A2 There are no known bores within 50 metres of the must have a minimum separation distance of 50m proposed location of the wastewater infrastructure. from a downslope bore, well or other artificial The proposal complies with the Acceptable Solution. water supply. A3 Vertical separation between groundwater and A3 There is no groundwater on the property. The the land used to apply effluent, including reserved proposal complies with the Acceptable Solution. areas, must be no less than 1.5m. A4 Vertical separation between a limiting layer and A4 There are no ‘limiting layers’ identified. The the land used to apply effluent, including reserved proposal complies with the Acceptable Solution. areas, must be no less than 1.5m.
5. Representations The application was advertised 17 November 2018 to 30 November 2018 in the Examiner Newspaper, notices on-site and at the Council Chambers and notification by mail to all adjoining land owners. One (1) representation was received prior to the closing date and time. The issues raised within the representation are as follows:-
Representation Response The height of the existing dwelling already exceeds the acceptable solution of 8.0m. The proposal relies upon assessment against the performance criteria, which is due to the existing height being 9.55m. The dwelling alterations will not increase the height beyond the existing 9.55m. The planning scheme is a performance-based planning scheme, The representor owns property located to the rather than a prescriptive scheme, allowing discretion southwestern corner of the subject site, where a proposal relies upon a performance criteria. The overlooking the subject site in a northeasterly proposed alterations will not impact the representor by orientation. The representor has queried the way of overshadowing or overlooking due to the height of the alterations, as the representor topography of the area. View and vistas is not a believes there is a height restriction of 8 metres consideration of the planning scheme and cannot be taken in Binalong Bay and this dwelling shall have a into account when building height is concerned. construction height of 9.55m. The author of this report tried to liaise with the representor to explain the difference between an acceptable solution and a performance criteria to see whether explanation would satisfy the representor’s concerns and to consider withdrawal of the representor. At the time of writing this report, the representation had not been withdrawn and the issue raised must be considered.
The recommendation for approval has been made following due consideration of the representations and comments.
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6. Mediation Nil.
7. Conclusion In accordance with 8.10 of the Break O’ Day Interim Planning Scheme 2013, the application has been assessed against the objectives of the Scheme, in particular the Low Density Residential Zone, all relevant Codes and issues. The application has demonstrated compliance with the Acceptable Solutions and ten (10) Performance Criterion; the received representation has been considered. It is recommended for approval with conditions normally set to this type of development.
LEGISLATION / STRATEGIC PLAN & POLICIES:
Break O’ Day Interim Planning Scheme 2013; Land Use Planning and Approvals Act 1993; Local Government (Building and Miscellaneous Provisions) Act 1993.
BUDGET AND FINANCIAL IMPLICATIONS:
Not applicable, all costs of the development are the responsibility of the developer.
VOTING REQUIREMENTS:
Simple Majority.
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01/19.6.2 DA 021-2018 – Planning Scheme Amendment & Subdivision – Parkside Farm - St Helens Point Road, St Helens
ACTION DECISION PROPONENT East Coast Surveying obo M.J. Gee OFFICER Rebecca Green – Consultant Planner FILE REFERENCE DA 021-2018 ASSOCIATED REPORTS AND Written submission DOCUMENTS Proposal Plan Land Owner and DSG Ministerial Consent Flora and Fauna Report On-site Wastewater Report Traffic Impact Assessment Bushfire Report (Revised August 2018) TasWater Advice Demand Analysis Aboriginal Heritage Desktop Assessment Preliminary Engineering Designs and Report
DECISION STATEMENT:
To determine an application for amendment to the Break O’Day Interim Planning Scheme 2013 to rezone land identified as 50 St Helens Point Road, St Helens from Environmental Living Zone to Rural Living Zone pursuant to the former provisions of Section 43(a) of the Land Use Planning and Approvals Act 1993. To make a decision on Development Application DA021-2018 for a 54 Lot Subdivision at 50 St Helens Point Road, St Helens.
OFFICER’S RECOMMENDATION:
That the Council:
1. Pursuant to former Section 33(3) of the Land Use Planning and Approvals Act 1993, initiates amendment to the Break O’Day Interim Planning Scheme 2013 to rezone land identified in Certificate of Title Volume 43185 Folio 1 and Certificate of Title Volume 43185 Folio 2, from Environmental Living zone to Rural Living zone. 2. Authorises Council Officers to prepare draft amendment of the Break O’Day Interim Planning Scheme 2013. 3. In accordance with former Section 6(3) of the Land Use Planning and Approvals Act 1993, delegates to the General Manager its functions under former Section 35(1) of the Act, for the purposes of amendment to the Break O’Day Interim Planning Scheme 2013. 4. Pursuant to former Section 38(a) of the Land Use Planning and Approvals Act 1993, determines the period for public exhibition to be 28 days. 5. Pursuant to former Section 43A of the Land Use Planning and Approvals Act 1993, approves DA 021-2018 for Subdivision at 50 St Helens Point Road, St Helens subject to the following draft conditions:
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Conditions
1. Development must accord with the Development Application DA 021-2018 received by Council 16 February 2018, together with all submitted documentation received and forming part of the development application, except as varied by conditions of this Planning Permit.
2. The subdivision must proceed in the order of stages as shown on the endorsed plans unless otherwise agreed to by the Council.
3. Stage 1 must include Lot 300 and Lot 1000, and each lot is to be transferred to the Break O’Day Council and Department of State Growth respectively at the conclusion of Stage 1 at the cost of the developer.
4. The applicant must comply with the conditions as contained within TasWater’s Submission to Planning Authority Notice dated 22 October 2018 TWDA 2018/01001- BODC (copy attached to this permit).
5. A Soil and Water Management Plan must be submitted to Council for approval prior to any works commencing on site, prepared in accordance with Guidelines for Soil and Water Management, published by Hobart City Council and available on Council’s website (http://www.bodc.tas.gov.au/webdata /resources/files/Guidelines_for_Soil_and_Water_Management.pdf). All works associated with the development must be conducted in accordance with the approved Soil and Water Management Plan. All worked areas not covered by structures must be promptly and progressively stabilised (e.g. revegetated) so that they will not erode and/or act as a source of sediment transfer.
6. Native vegetation must not be removed outside that necessitated by the proposed development (this includes the clearing of vegetation to retain or expand views or vistas) unless consented to by Council.
7. Department of State Growth Conditions 7.1 - Detailed engineering plan must be submitted to the Department of State Growth prior to the issuing of a permit from State Roads to undertake works within the road reservation. 7.2 - A cadastre containing the area marked as ‘future highway relocation’ must be transferred to the Crown at the time of subdivision. A site inspection and survey is required to ascertain the appropriate cadastre for the road, that reflects the ‘made highway’ in accordance with s9 of the Highways Act 1951. 7.3 - Engineering design plans that cover the proposed road enhancement and drainage provision with peak discharge calculations will be required prior to the issuing of a permit from State Roads to undertake works within the road reservation. Note: This will be required for any proposed stormwater discharge from the proposed access road and associated junction and at any discharge location elsewhere on the Tasman Highway road reservation, including intended utilisation of existing drainage infrastructure.
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Professional Services Specification T8 Drainage Design Standards requires a Q50 Flood protection for this Category 3 road and this will need to be maintained for the road’s existing drainage and demonstrated by a drainage plan with calculated peak flows. 7.4 - The shared paths through the subdivision are to be amended to reflect Austroads Guide to Road Design Part 6A: Paths for Walking and Cycling (June 2017) and to achieve Disability Discrimination Act (DDA) compliance in accordance with the requirements of AS 1428.1 2009 and to be demonstrated on Engineering design plans prior to any works commencing. Note: Austroads describes 2.5 metres as the acceptable minimum width for a shared path. 7.5 - The link through to Talbot Street must be of standard suitable for use as an all- weather shared path and that the developer provide wayfinding signage in accordance with State Roads’ Cycle Route Directional Signage Resource Manual to and from St Helens Point Road as part of the development. 7.6 - A safe crossing point at St Helens Point Road must be provided and be financed by the developer. Engineering design plans must reflect this requirement and be approved prior to any works commencing. 7.7 - All recreational pathways throughout the subdivision must be constructed to an all- weather standard.
8. Engineering Conditions 8.1 - Stormwater a) Prior to the commencement of works a full drainage plan must be provided for approval by Council showing the location of all open drains and pipes. The plan shall demonstrate that all run-off water from roads can be drained to the drainage system. b) Calculations must be provided demonstrating that adequate drainage is provided for the peak 20% AEP event. c) The plan must demonstrate that all road culverts provide adequate conveyance of flows for all events up to the peak 1% AEP storm. If the culvert(s) are designed to convey less than the 1% AEP it must be demonstrated that the velocity and depth the floodway does not pose an unacceptable hazard to the safety of pedestrians and that the road will remain passable to vehicular traffic. d) Any drains over private land must be contained within easements e) All stormwater assessments/modelling/calculations must be undertaken in accordance with the guidance contained in ARR2016 and must be submitted to Council for review. 8.2 - Roadworks a) Prior to the commencement of works a full road design plan must be provided showing the location of all roads and property accesses. Plans must include long sections and cross sections of all roads. b) All roads are to be two coat sealed and must be in accordance with Council Standard Drawings, including but not limited to TSD-R02-v1, TSD-R04-v1 and TSD- R08. 8.3 - Pedestrian walkways All pedestrian walkways are to be constructed from suitable road building gravel to a minimum width of 2.5m.
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8.4 - Access (Rural) a) A driveway crossover and sealed apron must be constructed from the edge of the road to the property boundary of all Lots in accordance with Council standard drawing TSD R03-v1. b) Access works must not commence until an application for vehicular crossing has been approved by Council. 8.5 - As constructed information a) As Constructed Plans and Asset Management Information must be provided in accordance with Council’s standard requirements. b) Engineering certification for all civil works and test results for the road base material must be provided in accordance with Council’s standard requirements. 8.6 - Municipal standards & certification of works Unless otherwise specified within a condition, all works must comply with the Municipal Standards including specifications and standard drawings. Any design must be completed in accordance with Council’s subdivision design guidelines to the satisfaction of the Works & Infrastructure Department. Any construction, including maintenance periods, must also be completed to the approval of the Works & Infrastructure Department. 8.7 - Works in Council road reserve (all internal roads) a) Works must not be undertaken within the public road reserve, including crossovers, driveways or kerb and guttering, without prior approval for the works by the Infrastructure & Development Services Manager. b) Twenty-four (24) hours notice must be given to the Works & Infrastructure Department to inspect works within road reserve, and before placement of concrete or seal. Failure to do so may result in rejection of works and its reconstruction. 8.8 - Works in State road reserve (access to Tasman Highway) a) The developer must obtain a permit from the Department State Growth for any works to be undertaken within the State Road reservation, including any works necessary in relation to access construction, stormwater drainage and/or traffic management control and devices from the proposal. b) Application requirements and forms can be found at transport.tas.gov.au/road/permits, applications must be submitted at least twenty- eight (28) days prior to any scheduled works. In accordance with the Roads and Jetties Act 1935, works must not be commenced within the State Road reservation until a permit has been issued. 8.9 - Practical completion inspection At the completion of all civil works the contractor shall contact Council to schedule a practical completion inspection. A certificate of practical completion shall be provided to Council prior to the submission of the plan of subdivision to the Land Titles Office. 8.10 - Infrastructure Bond a) A bond based on 5% of the total cost of the civil works shall be provided to Council as an infrastructure maintenance bond. b) The infrastructure maintenance bond shall be held by Council for a minimum period of 12 months and shall be returned after satisfactory final completion inspection. 8.11 - Easements to be created Easements must be created over all Council owned services in favour of the Break O’Day Council. Such easements must be created on the final plan to the satisfaction of the General Manager.
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9. Prior to the issue of a sealed plan, the proponent, under Section 71 of the Land Use Planning and Approvals Act 1993, must enter into an agreement to the effect of the recommendations of the Bushfire Assessment Report and Bushfire Hazard Management Plan prepared by Ian Abernethy, BFP-124, dated August 2018 Such agreement must be registered on the Certificate of Title in accordance with Section 78 of the Land Use Planning and Approvals Act 1993. All costs associated with the preparation and registration of the agreement must be borne by the developer.
10. All roads in the Subdivision must be conveyed to the Council, except Lot 1000, upon the issue by the Infrastructure & Development Services Manager, of the Certificate under Section 10 (7) of the Local Government (Highways) Act 1962. All costs involved in this procedure must be met by the developer.
11. All public open space lots in the Subdivision, including Lot 300 must be conveyed to the Council upon the issue of titles. All costs involved in this procedure must be met by the Developer.
12. The final plan of survey will not be sealed until all conditions have been complied with, or an agreement has been entered into providing for the completion of works at a later stage.
PREVIOUS COUNCIL CONSIDERATION:
Nil.
OFFICER’S REPORT:
Part A - Application for Planning Scheme Amendment
1 . Introduction Application is made under the former provisions of Section 43A of the Land Use Planning and Approvals Act 1993 for a combined Scheme Amendment and development application. The application requests an amendment to the Break O’Day Interim Planning Scheme 2013 (the planning scheme) to allow a change of zone contained within the Break O’Day Interim Planning Scheme 2013 from Environmental Living zone to Rural Living zone at land identified at 50 St Helens Point Road, St Helens and development application for a 54 lot subdivision. The proposal seeks to develop the two adjoining titles with lots ranging from 1.04ha to 16ha. The proposal includes a number of lots set aside for the purposes of public road, future roads and public open space areas. The application also seeks to create a road reserve for the Tasman Highway, which currently transects the subject site without a road reservation in place currently.
The Environmental Living zone prohibits the proposed lot sizes, lot ratio to land size and subdivision within 1km of the coast.
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1.1 The Legislation The legislation allows for a combined application for a development and a planning scheme amendment to be considered jointly in accordance with the former provisions of Section 43A of the Land Use Planning and Approvals Act 1993 (the act).
43A. Application for a permit when amendment requested (1) A person who requests a planning authority to amend a planning scheme may also request the planning authority to consider, in accordance with this Division, an application for a permit which would not be allowed if the planning scheme were not amended as requested. (2) Where a planning authority has decided to initiate an amendment under section 33(3), it may consider the application for a permit referred to in subsection (1) concurrently with the preparation of the requested amendment to the planning scheme. (3) An application may be made for a permit under this section even if it could not be granted under the existing planning scheme.
Council must decide whether or not to initiate the amendment within 42 days of receipt of the application pursuant to Section 33(3) of the Act or other such time as the TPC may allow.
The matters which Council must consider when making a decision whether to reject or initiate the application are listed in Section 32 and 43C of the Act and are set out in detail in section 4 of this report.
Section 38 of the Act sets out that after making a decision on an application made under Section 43A, it is to be publicly advertised for a period of 28 days or longer period if Council requires it.
Post advertising, any representations received are to be considered by Council and the application amended, if required.
The Tasmanian Planning Commission (TPC) then conduct hearings, if required, and make their decision thereafter pursuant to Section 40 of the Act.
2. Location and Neighbourhood Character The subject land has an area of 151 hectares across both titles. Due to the age and compiling nature of the titles, the exact area would not be known until a full boundary survey is undertaken. The subject lands are located at the southern end of the St Helens township. The site is on the corner of the Tasman Highway to the west, and St Helens Point Road to the north. The two existing lots are irregular in shape.
An existing single dwelling and associated outbuilding occupies the central northern area of CT 43185/2. Access to the site is currently provided via an approved crossover to St Helens Point Road and provides access to the existing dwelling. There are a number of informal access points evident at various locations including on the eastern side off the Tasman Highway and at the end of Talbot Street.
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Land to the northwest and north of the subject lands has been developed for residential purposes, consisting primarily of single dwellings within the General Residential zone, with a small section of Low Density Residential land to the northeast of the subject lands. The St Helens Airstrip is located to the north, with land to the south currently vacant and undeveloped.
3. Proposal
3.1 Description of proposal The proposal is for a 54 Lot Rural Living staged subdivision across 2 existing titles, combined to have an area of approximately 151 hectares (373 acres).
Stage 1 is proposed to consist of Lots 1-4, Lot 100, Lot 200 and Lot 205. Stage 2 is proposed to consist of Lots 5-10 and Lot 101. Stage 3 is proposed to consist of Lots 16-23 and Lot 103. Stage 4 is proposed to consist of Lots 11-15 and Lot 102. Stage 5 is proposed to consist of Lots 24-29, Lot 104 and Lot 202. Stage 6 is proposed to consist of Lots 30-31, 33-35 and Lot 105. Stage 7 is proposed to consist of Lots 42-46 and Lot 107. Stage 8 is proposed to consist of Lots 50-54, Lot 108 and Lot 110. Stage 9 is proposed to consist of Lots 36-39 and Lot 106. Stage 10 is proposed to consist of Lots 32, 40-41, and 47-49.
The subdivision development is spread over 10 stages and lots range from approximately 1ha in size to 16ha. The average proposed lot size across the two existing titles is approximately 2.63ha.
^ Proposal plan for 54 Lot Rural Living Subdivision
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Photographs of Existing Site- 10 December 2018
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3.3 Definition Subdivide “Means to divide the surface of a lot by creating estates or interests giving separate rights of occupation otherwise than by: (a) A lease of a building or of the land belonging to and contiguous to a building between the occupiers of that building; (b) A lease of airspace around or above a building; (c) A lease of a term not exceeding 10 years or for a term not capable of exceeding 10 years; (d) The creation of a lot on a strata scheme or a staged development scheme under the Strata Titles Act 1998; or (e) Order adhering existing parcels of land.”
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3.4 Landowner Consent The applicant has applied on behalf of the owner, Marguerite Joan Gee who has consented to the application being made.
3.5 Infrastructure Capacity Stormwater Council has confirmed to the applicant that there is no stormwater infrastructure within the area of the development proposed. Given the proposed larger size of the lots, it would be expected that any future development upon the lots could appropriately collect and dispose of stormwater within the boundaries of the new lots. The smallest lot size proposed is 1.11ha, which is sufficient in area to accommodate on-site stormwater. The proposed Rural Living zone does not require a reticulated stormwater system.
Water The area is connected to TasWater reticulated water mains, and located presently along the northern end of the title. The existing dwelling on the site is connected to reticulated water along St Helens Point Road. TasWater has indicated that there is capacity in the St Helens Reservoir for peak day demand from the proposed development. TasWater have issued a SPAN for the development.
Sewer Whilst there is an existing main which currently services the General Residential zoned lots fronting onto St Helens Point Road as well as a main running down Talbot Street, the proposal does not intend to connect the lots to the reticulated sewer system. Given the proposed larger size of the lots, it would be expected that the lots are sufficient in size to dispose of waste water within the title boundaries. The proposed Rural Living zone does not require new lots to connect to the reticulated sewer system. A report prepared by GeoEnvironmental Solutions accompanied the application demonstrating that the proposed lots can accommodate onsite wastewater.
4. Strategic Planning
4.1 Consideration of matters applying to assessment of an amendment There are various sections of the legislation that are required to be considered in the assessment of a planning scheme amendment. These are set out in Section 32 of the Land Use Planning and Approvals Act 1993. The key considerations are that the amendment must demonstrate:
32. Requirements for preparation of amendment (1) A draft amendment of a planning scheme, and an amendment of a planning scheme, in the opinion of the relevant decision-maker within the meaning of section 20(2A) – (a) …….. (b) …….. (c) …….. (d) …….. (e) must, as far as practicable, avoid the potential for land use conflicts with use and development permissible under the planning scheme applying to the adjacent area; and (ea) must not conflict with the requirements of section 30O; and
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(f) must have regard to the impact that the use and development permissible under the amendment will have on the use and development of the region as an entity in environmental, economic and social terms.
The proposed amendment will result in the Rural Living zone being applied to the subject land compatible with the directly adjoining land. The provisions of the Rural Living zone provide controls that protect residential amenity and ensure non-residential use and development are compatible with the local area. The permitted land uses resulting from rezoning is not considered to result in greater opportunity for nuisance from new sensitive land use than the existing zoning.
In regard to (ea), Section 30O is considered in detail below.
30O. Amendments under Divisions 2 and 2A of interim planning schemes (1) An amendment may only be made under Division 2 or 2A to a local provision of a planning scheme, or to insert a local provision into, or remove a local provision from, such a scheme, if the amendment is, as far as is, in the opinion of the relevant decision-maker within the meaning of section 20(2A), practicable, consistent with the regional land use strategy, if any, for the regional area in which is situated the land to which the scheme applies. (2) An amendment, of a planning scheme, that would amend a local provision of the scheme or insert a new provision into the scheme may only be made under Division 2 or 2A if – (a) The amendment is not such that the local provision as amended or inserted would be directly or indirectly inconsistent with the common provisions, except in accordance with section 30EA, or an overriding local provision; and (b) The amendment does not revoke or amend an overriding local provision; and (c) The amendment is not to the effect that a conflicting local provision would, after the amendment, be contained in the scheme. (3) Subject to section 30EA, an amendment may be made to a local provision if- (a) The amendment is to the effect that a common provision is not to apply to an area of land; and (b) A planning directive allows the planning scheme to specify that some or all of the common provisions are not to apply to such an area of land. (4) An amendment may not be made under Division 2 or 2A to a common provision of a planning scheme unless the common provision, as so amended, would not be inconsistent with a planning directive that requires or permits the provision to be contained in the planning scheme. (5) Subject to section 30EA, an amendment of a planning scheme may be made under Division 2 or 2A if the amendment consists of – (a) Taking an optional common provision out of the scheme; or (b) Taking the provision out of the scheme and replacing it with another optional common provision.
The proposed amendment is a rezoning of an area of land and as such is considered to be a local provision for the purposes of this assessment, which can be amended under Division 2 or 2A. The amendment will not directly or indirectly be inconsistent with any common provisions or planning directive.
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43C. Applications referred to in section 43A (1) In determining an application referred to in section 43A, a planning authority, in its opinion – (a) Must seek to further the objectives set out in Schedule 1; and (b) Must take into consideration such of the prescribed matters as are relevant to the use or development subject of the application.
Section 43C(1) (a) requires the objectives set out in Schedule 1 to be considered.
Schedule 1, Part 1 – Objectives of the Resource Management and Planning System of Tasmania (a) To promote the sustainable development of natural and physical resources and the maintenance of ecological processes and genetic diversity
Accompanying the application were studies that have demonstrated that there will be little impact on ecological processes and genetic diversity. A Flora and Fauna Report prepared by North Barker has influenced the design on the subdivision layout to ensure that area of environmental significance is avoided, including Onion Creek which has been included as a ‘no build’ zone.
(b) To provide for the fair, orderly and sustainable use and development of air, land and water
The proposed amendment allows the use and development of land in accordance with the zone provisions and it is considered to be fair, orderly and sustainable. The subject land has been identified in the St Helens Structure Plan Background Report as having potential for residential uses.
(c) To encourage public involvement in resource management and planning
The public will have the opportunity to comment on this proposal during the exhibition period which will run for 28 days, should the Council decide to exhibit the application. The public has the opportunity to lodge a written representation to the application during the public exhibition period. The Tasmanian Planning Commission may also decide to hold a public hearing to deal with the representations if any are received.
(d) To facilitate economic development in accordance with the objectives set out in paragraphs (a), (b) and (c)
The proposal is aimed at facilitating economic development of an existing parcel of underutilised land in accordance with the objectives (a), (b) and (c) by enabling development and use of a developed site with existing access to infrastructure services, in St Helens. The subdivision will be closely linked to the proposed mountain bike trails to the west and link well with a potential tourist development on adjoining land to the south.
(e) To promote the sharing of responsibility for resource management and planning between the different spheres of Government, the community and industry in the State.
Community involvement will be encouraged through public notification, local government involvement will be encouraged through this planning process. State Government involvement will be facilitated through the Tasmanian Planning Commission assessment process.
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Schedule 1, Part 2 – Objectives of the planning process established by the Act The objectives of Part 2 must also be considered - (a) To require sound strategic planning and co-ordinated action by State and local government.
The proposal is consistent with the objectives of the Break O’Day Interim Planning Scheme 2013 and the Northern Tasmania Regional Land Use Strategy. The Tasmanian Planning Scheme will likely either determine that this area fall into the Rural Living or Landscape Conservation zone. With the subject sites close proximity to the township of St Helens, lack of priority habitat and the site being identified as lifestyle lots it is expected that these lots would be placed into the Rural Living zone.
(b) To establish a system of planning instruments to be the principal way of setting objectives, policies and controls for the use, development and protection of land.
An application made pursuant to Section 43A of the Act must be considered against the objectives of the Act and the planning system of Tasmania more broadly for compliance. The Council must then decide to initiate or reject the amendment on the basis of these considerations.
(c) To ensure that the effects on the environment are considered and provide for explicit consideration of social and economic effects when decisions are made about the use and development of land.
The proposal has considered constraints of environmental/flora and fauna studies during the design process. The constraints have been considered in that the layout minimises the impacts on those impacts. The scale and location of the development would provide a boost to the local economy as well as providing desirable new development sites which would attract people to reside and work in the area.
(d) To require land use and development planning and policy to be easily integrated with environmental, social, economic, conservation and resource management policies at State, regional and municipal levels.
The combined application has taken all of the above listed matters into consideration and have been addressed throughout the comprehensive application documentation.
(e) To provide for the consolidation of approvals for land use and development and related matters, and to co-ordinate planning approvals with related approvals.
The proposed combined amendment and permit application provide for the consolidation of approvals.
(f) To secure a pleasant, efficient and safe working environment for all Tasmanians and visitors to Tasmania.
The amendment would allow for development and use of the land in accordance with the Rural Living zone and applicable codes to secure a pleasant, efficient and safe working, living and recreational environment.
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(g) To conserve those buildings and areas or other places which are of scientific, aesthetic, architectural or historical interest, or otherwise of special cultural value.
The proposal does not impact on areas of significance. An aboriginal desktop study has been undertaken by the proponents, with Aboriginal Heritage Tasmania confirming that a full study is not required for the proposal.
(h) To protect public infrastructure and other assets and enable the orderly provision and co- ordination of public utilities and other facilities for the benefit of the community.
The proximity of the site to existing services and infrastructure is such that the proposal will support the orderly provision and co-ordination of public utilities in a staged manner. The subdivision will be connected to the TasWater reticulated water supply. Existing roads will be utilised and upgraded appropriately. The community will benefit from the economic stimulus presented by the development.
(i) To provide a planning framework which fully considers land capability.
The amendment has no impact on this objective. Land capability of the subject lots is within Classes 5 and 6.
4.2 Northern Tasmania Regional Land Use Strategy (NRLUS) The Regional Land Use Strategy of Northern Tasmania was originally declared by the Minister for Planning in accordance with the relevant provisions of the Act on 27 October 2011. The current version was declared by the Minister for Planning on 18 June 2018 and came into operation on 27 June 2018.
The relevant regional policies and actions in the RLUS are reproduced and addressed:
Regional Settlement Network Policy/Action Comment Regional Settlement Networks RSN-A1 Ensure there is an adequate supply of At the time of the application being lodged, well-located and serviced residential land to there were 134 lots zoned Rural Living in the meet projected demand. Land Break O’Day local government area, only 17 owners/developers are provided with the details of which are vacant, with the potential only about how development should occur through of 1 or 2 lot subdivisions. There is no Rural local settlement strategies, structure plans and Living zoned land in the south St Helens area planning schemes. Plans are to be prepared in and no large long-term subdivision proposed accordance with land use principles outlined in in the Rural Living zone. the RLUS, land capability, infrastructure capacity and demand. RSN-A2 Ensure that the zoning of land provides The land is considered to be underutilised. the flexibility to reflect appropriately the nature The sites have been marked as lifestyle blocks of settlements or precincts within a settlement under the St Helens Structure Plan. and the ability to restructure under-utilised land.
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Regional Settlement Networks RSN-P2 Ensure existing settlements can support Some infrastructure including water and local and regional economies, concentrate roads will be required to be upgraded as part investment in the improvement of services and of the development. The improved and new infrastructure, and enhance quality of life. roads, new open spaces and services are expected to provide a quality of life for those living in this area, as well as the developments close proximity to the proposed mountain bike trails. RSN-A6 Ensure all rural and environmental living The development has been located outside of occurs outside the Urban Growth Areas. the Urban Growth Area. RSN-P22 Rural and environmental lifestyle The area is considered to be a rural opportunities will reflect established Rural residential area, with the current Residential Areas. Environmental Living zone. The zone change is supported by the natural values assessment which demonstrated that any areas of significance will be protected and retained. RSN-P23 Growth opportunities will be provided The area south of St Helens is located on the in strategically preferred locations for rural fringe of the urban area of St Helens, living and environmental living based on providing access to limited services and sustainability criteria and will limit further infrastructure and road networks. This area fragmentation of rural lands. has potential for growth with the proximity to the proposed mountain bike trails whilst providing relief of residential development pressures on Rural Resource zoned land. RSN-P24 Growth opportunities for rural living The change in zone provides opportunity to will maximise the efficiency of existing services connect to existing infrastructure available and infrastructure. and with capacity. RSN-A19 Rural living land use patterns will be There is limited service capacity available. A identified based on a predominance of natural values assessment accompanied the residential land use on large lots in rural settings application, which demonstrated that the lots with limited service capacity. have limited environmental values and could be developed as rural residential lots. The blocks were included in the Council’s calculations for vacant rural residential blocks. RSN-A20 Planning schemes should prioritise the The existing lot yield with the areas already consolidation of established Rural Residential zoned Rural Living is not deemed as being Areas over the creation of Rural Residential sufficient for long term supply with only 17 of Areas. the 134 lots currently vacant. The Environmental Living zone is already considered a rural residential area under the NRLUS. RSN-A23 Ensure future locations of Rural Living No extension of the Urban Growth Area is zone will not require extension of Urban Growth envisaged by the proposed and the proposal Areas, or compromise the productivity of will not compromise any productivity of agricultural lands and natural productive agricultural land and natural productive resources (within Rural Areas). resources.
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Regional Settlement Networks RSN-A24 Ensure future locations for rural The subject sites have had comprehensive residential opportunities do not compromise assessments for environmental values. Onion environmental values. Creek, Parkside Lagoon and other smaller area will remain intact and protected from future residential development. RSN-A25 Consolidation and growth of Rural The development is considered to meet all the Residential Areas is to be directed to area listed criteria listed. identified in local strategy, that align with the The lots are in close proximity to the following criteria (where relevant): township of St Helens. Proximity to existing settlements Lots will be accessed from Tasman containing social services; Highway and Talbot Street. Access to road infrastructure with Onsite wastewater is capable of being capacity; contained within each title boundary. On-site waste water system suitability; Consideration to natural values of the Consideration of the impact on natural site has influenced areas to be values or the potential land use excluded from future residential limitations as a result of natural values; development. Minimisation of impacts on agricultural Reticulated water is capable and will land and land conversion; be connected to all new lots. Minimisation of impacts on water supply Agricultural uses are not present on required for agricultural and the land. environmental purposes; Areas containing natural values will Consideration of natural hazard be retained and avoided. management; Existing supply within the region; Potential for future requirement for the land for urban purposes; and The ability to achieve positive environmental outcomes through the rezoning.
The proposed amendment is therefore consistent with the relevant policies and actions.
4.3 St Helens and Surrounds Structure Plan The St Helens and surrounds structure plan was completed by Urbis Planning and endorsed by Council in March 2013. The report indicates that dwelling approvals have averaged approximately 42.5 annually over the last 10 years. The report indicates that an additional 808 dwellings may be sought by 2030.
Break O’Day Council approved the following dwelling approvals since the endorsement of this plan: 2013/2014 New Dwellings 38 2014/2015 New Dwellings 50 2015/2016 New Dwellings 34 2016/2017 New Dwellings 43 2017/2018 New Dwellings 57
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Averaging 44.4 dwellings per year over the past 5 years, higher than the plan indicates. With the recent approvals of a number of tourism developments, a new hospital and mountain bike trails it is expected that this will increase again further.
Pages 21/22 of the plan examines Rural Living Areas, and identifies these are having the following attributes: Titles must be within 5km of an urban area. Those titles with open characteristics are included in the Rural Living zone while those titles with the presence of natural values are included within the Environmental Living zone.
Page 42 of the plan specifically deals with Rural and Rural lifestyle properties. The reports identified the subject lands/adjacent lands to the south within the 1,238ha of vacant lifestyle land for rural living purposes (St Helens Structure Plan, Background Report), with the majority of the land identified in the report as being within the southern part of the study area (subject lands and adjacent lands). The subject lands in question are identified as being a rural lifestyle block by the structure plan. The subject subdivision lots have an average lot size of approximately 2.6ha across the subject sites, consistent with subdivision recommended lot size for the Rural Living zone of 2ha.
^ St Helens Structure Plan, Background Report, Vacant Residential and Rural Lifestyle Land
The application is directly consistent with the recommended action for Rural Living uses on Page 44, which requires development within 1km of the coastline to have consideration of flora and fauna and vegetation removal impacts. The application demonstrates including the provision of a comprehensive flora and fauna assessment and shows a visual buffer between the Tasman Highway and the new lots.
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The report has recommended areas within the Urban Growth Boundaries as being appropriate for Rural Lifestyle lots, however, this is contradictory to the NRLUS which specifically states that Rural Living and Environmental Living lots are to site outside the Urban Growth boundaries. The plan also shows specific area as Rural Living growth fronts, but although they may already have rural living characteristics, they have further restrictions and constraints including capacity limitations.
4.4 Break O’Day Land Use and Development Strategy The Land Use and Development Strategy was produced in August 2015 by TCG Planning. The report was prepared as part of the Municipal Management Plan. The report shows that coastal populations have been growing, with the region’s populations forecasted to grow between 2011 and 2031 by approximately 20%. Page 53 of the report specifically examines Principles of Growth, with Point 5 noting that greater diversity should be provided in the range of housing options available including rural residential housing. Rural Residential housing and allotments should be provided within an appropriate distance to services, with housing encourages in coastal locations. The proposed rezone and subdivision would provide for such rural residential lifestyle. The proposal is consistent with this requirement.
Section 9.3 of the study reviews the Rural and Environmental Living zones. An analysis at this time was undertaken in relation to the need for and appropriate location of Rural Living and Environmental Living zones. Diversity of lots sizes is specifically noted as being critical, with lots greater than 450m2 and hobby farms less than 10ha being essential. The proposal is consistent with this requirement.
Within the St Helens area 134 lots within the Rural Living zone are present. Of these, only 17 are currently vacant.
Section 9.7 of the report recommends that rezoning of a conservative amount of Rural Living zoned land be undertaken. The proposal would address potential delays and constraints in subdividing existing zoned land and would provide housing diversity within close proximity to services.
4.5 Tasmanian Planning Scheme The Tasmanian Planning Scheme (TPS) State Planning Provisions were declared by the Minister in March 2017. The TPS outlines the zones and codes which will be utilised across the state. It is noted that the Environmental Living Zone is NOT included within the proposed suite of zones. The subject sites in question are currently within the Environmental Living Zone, and will therefore be required to be rezoned under the new TPS process.
The Tasmanian Planning Commission (TPC) released Guidelines No. 1 in May 2017. This guidelines document provided an easy reference for the application of all zones and codes to assist Councils in the preparation of their draft Local Provisions.
Page 6, section RLZ2 states that: “The Rural Living Zone should not be applied to land that is not currently within an interim planning scheme Rural Living zone, unless: b) the land is within the Environmental Living Zone and the primary strategic intent is for the residential use and development within a rural setting…”
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The existing Environmental Living Zone is in essence, a residential zone, the zone purpose reinforces this.
The St Helens Structure Plan identified the subject sites in question as being Vacant Lifestyle Land (Page 29). This means that the land is not intended to be undeveloped and remain as such. The Landscape Conservation Zone is the only other alternate zone for the Environmental Living Zone lands. However, as the sites have been identified as residential lifestyle lots, the Landscape Conservation Zone is not appropriate. The proposal would be consistent with the proposed TPS rural living zone densities of Rural Living Zone B, which allows for 2ha allotments.
4.6 State Policies State Policy on Water Quality Management 1997 The State Policy on Water Quality Management 1997 came into operation on 27 September 1997. This policy applies to all surface water, including coastal waters, and groundwater’s, other than privately owned waters that are not accessible to the public and are not connected to, or flow directly into, waters that are accessible to the public, or, water in any tank, pipe or cistern.
Clause 31.5 of the Policy requires that a use or development be consistent with the physical capacity of the land so that the potential for erosion and subsequent water quality degradation is minimised.
The nature of future use and development combined with the capacity of the Planning Authority to impose appropriate conditions in any subsequent planning approvals provides the opportunity for the relevant requirements of the Policy to be met.
On the above basis, it is considered that the amendment complies with the provisions of the State Policy on Water Quality Management 1997.
State Policy on the Protection of Agricultural Land 2009 The State Policy on the Protection of Agricultural Land 2009 came into operation on 3 September 2009. The Policy applies to all agricultural land in Tasmania.
The Agricultural Land Policy defines ‘Agricultural land’ as: Means all land that is in agricultural use or has the potential for agricultural use, that has not need zoned or developed for another use or would not be unduly restricted for agricultural use by its size, shape and proximity to adjoining non-agricultural uses.
The land capability of the subject site has been mapped as Class 5 and Class 6. The classification assessment is based on the permanent biophysical features of the land and does not take into account economics of agricultural production, distance from markets and other, social and political factors in evaluating the best use for a particular area. The site has no history of significant agricultural production. Grazing is possible in some of the flatter cleared area, however, due to the proximity to existing residential uses, agricultural uses would be likely to be undesirable in the vicinity.
State Coastal Policy 1996 The State Coastal Policy 1996 came into operation on 10 October 1996. This policy applies to the coastal zone, which includes all State waters and land within 1km from the High Water Mark.
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The site is located within 1km of the coast and the State Coastal Policy does apply to the land. The relevant provisions of the State Coastal Policy relating to Coastal Uses and Development will be addressed through the approvals process and the appropriate use of conditions.
National Environment Protection Measures In accordance with Section 12A of the State Policies and Projects Act 1993, a national environment protection measure is taken to be a State Policy. The following therefore require consideration: Ambient air quality 2002 Diesel vehicle emissions 2001 Assessment of site contamination 1999 Used packaging materials 1999 Movement of controlled waste between States and Territories 19998 National pollutant inventory 2000
The site has no land use history that indicates contamination. It is considered that the NEPMs will have no impact on the proposed amendment.
5. Comments by Referral Agencies
Comments have been received from Council’s Consulting Engineer, Council’s Environmental Health Officer and TasWater and Department of State Growth.
Council engaged a Consulting Engineer from Northern Midlands Council, Mr Jonathon Galbraith to review the proposal and provide conditions, due to his experience in the size and scale of the proposal.
Council’s Environmental Health Officer reviewed the On-site Wastewater Report and noted that no further comment is required at this stage.
TasWater have provided a submission including a number of conditions to be contained within any approval for the proposal.
Department of State Growth have provided the following comments: “Traffic Engineering
The position held by State Roads is that new roads and subdivisions should, where possible, be accessed from a minor roads within the road hierarchy. State Roads has previously provided advice to the developer of Parkside Farm in accordance with this position, and has recommended that access from St Helens Point Road would be preferable for this subdivision.
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It is recognised that this application is the third significant proposal along this section of the Tasman Highway, south of St. Helens, with the Piano Coves subdivision and Loops mountain bike facility also planned in the area. The State Government has also committed to improving the Tasman Highway in this vicinity with the provision of overtaking lanes. It is critical that the developments adjacent the Tasman Highway do not compromise the Government’s commitment. It is also important to note that these proposals will have an impact on the highway level of service and a reduction in speed limit is likely to be required.
Detailed plans will be required prior to the issuing of a permit from State Roads to undertake works within the road reservation.
Land Ownership
In order to provide an adequate level of service and a safe and efficient road network, it is imperative that the Tasman Highway in this area is treated as a consistent road segment. Accordingly, a cadastre containing the Tasman Highway, as well as the cadastre containing the area marked as ‘future highway relocation’ must be transferred to the Crown at the time of subdivision.
It is of note that the existing road reserve does not have a cadastral parcel. However, the road reserve does exist in accordance with the Highways Act 1951. Section 9 of the Highways Act 1951 states:
(1) In the absence of evidence to the contrary, a made highway shall be deemed to extend to a distance of 2.5 metres on both sides of the made way, including earthworks thereof.
(2) For the purposes of this section, earthworks includes all bridges, drains, culverts, retaining walls, embankments, cuttings, and other works constructed in connection with the highway or necessary for its maintenance.
The subdivision plans include a cadastral parcel that appears to contain the Tasman Highway. State Roads wishes to clarify the basis on which this parcel was created, and proposes that a site inspection and survey is required to ascertain the appropriate cadastre for the road, that reflects the ‘made highway’ in accordance with s9 of the Highways Act 1951.
Drainage
Engineering design plans that cover the proposed road enhancement and drainage provision with peak discharge calculations will be required prior to the issuing of a permit from State Roads to undertake works within the road reservation.
This will be required for any proposed stormwater discharge from the proposed access road and associated junction and at any discharge location elsewhere on the Tasman Highway road reservation, including intended utilisation of existing drainage infrastructure.
Professional Services Specification T8 Drainage Design Standards requires a Q50 Flood protection for this Category 3 road and this will need to be maintained for the road’s existing drainage and demonstrated by a drainage plan with calculated peak flows.
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Active Transport
State Roads supports the provision of shared paths through the subdivision. However, the Traffic Impact Assessment provided with the proposal refers to a path width of 1.2 metres, which does not provide adequate width for bicycle sharing with pedestrians, or adequate width to achieve Disability Discrimination Act (DDA) compliance. Austroads describes 2.5 metres as the acceptable minimum width for a shared path.
It is recommended that the proposed shared paths are amended to reflect Austroads Guide to Road Design Part 6A: Paths for Walking and Cycling (June 2017) and to achieve Disability Discrimination Act (DDA) compliance in accordance with the requirements of AS 1428.1 2009.
Local road cross-sections also need to consider the provision of walking and cycling facilities. It is also recommended that Council considers how the shared paths from this proposal will link and interact with the other significant proposals in the vicinity.
According to LISTmap and Google streetview, there is an existing off road shared path around Georges Bay to the vicinity of the junction of Talbot Street and St Helens Point Road.
State Road’s recommends that the link through to Talbot Street should be of standard suitable for use as an all-weather shared path and that the developer provide wayfinding signage in accordance with State Roads’ Cycle Route Directional Signage Resource Manual to and from St Helens Point Road as part of the development.
It is recommended that a safe crossing point at St Helens Point Road should also be required from the developer as a condition of the permit.
Similarly, so as to be accessible for cycling as well as walking, other recreational pathways in the subdivision should be constructed to an all-weather standard.
If the pathways described above are appropriately designed and constructed, it may not be necessary to provide separate pathways in the Highway reservation. From a road safety perspective, shared paths within the development would be appropriate arrangements for local cyclist and pedestrian movements being generated in this area, with the Highway only being accessed for the necessary cross movements. Considering the increasing traffic being generated in this area, it is important for the safety of all to encourage separation of vehicular and active transport for pedestrians and local cyclists. Pathways within the development will help achieve that goal.”
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Part B - Application for Development Application
6. Planning Scheme Requirements
13 Rural Living Zone 13.1 Zone Purpose 13.1.1.1 To provide for residential use or development on large lots in a rural setting where services are limited. 13.1.1.2 To provide for compatible use and development that does not adversely impact on residential amenity. 13.1.1.3 To provide for rural lifestyle opportunities in strategic locations to maximise efficiencies for services and infrastructure. 13.1.1.4 To provide for a mix of residential and low impact rural uses.
Comment The proposal is for a 54-lot residential subdivision, over 10 stages, which is consistent with the purpose statements. The lots provided will provide residential development within a rural lifestyle landscape with limited services. The proposed subdivision will not detrimentally impact on residential amenity.
13.4.2 Subdivision Acceptable Solutions/Performance Criteria Proposed Solutions A1.1 Each lot must: P1 Each lot provides for an area for the a) Have a minimum area of at least 3ha; or erection of a standard single dwelling and b) Be require for public use by the Crown, an agency, or a corporation all are a minimum of 1ha in size. Lots have the shares of which are held by Councils or a municipality; or been proposed away from drainage c) For the provision of utilities; or lines/watercourses and area of priority d) For the consolidation of a lot with another lot with no additional titles habitat and threatened fauna. Each lot has created; or been designed to achieve hazard e) To align existing titles with zone boundaries and no additional lots are management areas as provided by an created. accredited practitioner. An onsite A1.2 Each lot must have new boundaries aligned from buildings that satisfy the wastewater report concludes that the relevant acceptable solutions for setbacks. development proposal allows sufficient P1 Each lot must: space on the lots for the installation of a a) Be to facilitate protection of a place of Aboriginal, natural or cultural number of different wastewater treatment heritage; or systems. Stormwater will be disposed of on b) Provide for each lot, sufficient useable area and dimensions to allow for: site of each lot, and adequate vehicle i) A dwelling to be erected in a convenient, appropriate and hazard parking and manoeuvrability and private free location; and open space can be contained within each ii) Appropriate disposal of wastewater and stormwater; and lot given the lot size and proportions. Each iii) On-site parking and manoeuvrability; and lot has a minimum area of 1ha. The iv) Adequate private open space; and adjoining lots are generally zoned v) Vehicular access from the carriageway of the road to a building Residential or identified in the St Helens area on the lot, if any; or Structure Plan as having rural lifestyle c) Be consistent with the local area having regard to: opportunities, with the exception of the i) The topographical or natural features of the site; and airport. The proposal is considered to be ii) The ability of vegetation to provide buffering; and compliant with the performance criteria. iii) Any features of natural or cultural significance; and iv) The presence of any natural hazards; and v) Local area objectives, if any; and d) Subdivision must not create lots less than 1.0ha; and e) Any lot created by subdivision must not provide for development which will in any way restrain or hinder the use of land for lawful purposes on adjoining lots. | 01/19.6.2DA 021-2018 – Planning Scheme Amendment & Subdivision – Parkside Farm - St Helens Point 48 Road, St Helens
Acceptable Solutions/Performance Criteria Proposed Solutions A2 Each lot must have a frontage of at least 6m. A2 The proposal complies with the acceptable solution. Each of the proposed lots has direct frontage at least 6m in width to a future Council maintained road. The proposal includes a number of roads as part of the development.
E1 Bushfire-Prone Areas Code E1.6 Development Standards E1.6.1 Subdivision: Provision of hazard management areas Acceptable Solutions Proposed Solutions A1 A1 b) and c) A Bushfire Assessment (a) TFS or an accredited person certifies that there is an insufficient Report prepared by Ian Abernethy and increase in risk from bushfire to warrant the provision of hazard endorsed by TFS (revised August 2018) management areas as part of a subdivision; or accompanied the application together (b) The proposed plan of subdivision: with a Bushfire Hazard Management Plan i) Shows all lots that are within or partly within a bushfire- demonstrating compliance of the prone area, including those developed at each stage of a acceptable solutions. staged subdivision; ii) Shows the building area for each lot; iii) Shows hazard management areas between bushfire-prone vegetation and each building area that have dimensions equal to, or greater than, the separation distances required for BAL 19 in Table 2.4.4 of Australian Standard AS 3959 – 2009 Construction of buildings in bushfire-prone area; and iv) Is accompanied by a bushfire hazard management plan for each individual lot, certified by the TFS or an accredited person, showing hazard management areas equal to, or greater than, the separation distances required for BAL 19 in Table 2.4.4 of Australian Standard AS 3959 – 2009 Construction of buildings in bushfire-prone area; and (c) If hazard management areas are to be located on land external to the proposed subdivision the application is accompanied by the written consent of the owner of that land to enter into an agreement under section 71 of the Act that will be registered on the title of the neighbouring property providing for the affected land to be managed in accordance with the bushfire hazard management plan.
E1.6.2 Subdivision: Public and fire fighting access Acceptable Solutions Proposed Solutions A1 A1 b) A Bushfire Assessment Report (a) TFS or an accredited person certifies that there is an insufficient prepared by Ian Abernethy and endorsed increase in risk from bushfire to warrant specific measures for by TFS (revised August 2018) public access in the subdivision for the purposes of fire fighting; or accompanied the application together (b) A proposed plan of subdivision showing the layout or roads and with a Bushfire Hazard Management Plan fire trails, and the location of property access to building area, and demonstrating compliance of the which complies to the extent necessary with Tables E1, E2 and E3, acceptable solutions. is included in a bushfire hazard management plan certified by the TFS or accredited person.
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E1.6.3 Subdivision: Provision of water supply for fire fighting purposes Acceptable Solutions/Performance Criteria Proposed Solutions A1 A1 b) A Bushfire Assessment Report In areas serviced with reticulated water by the water corporation: prepared by Ian Abernethy and endorsed (a) TFS or an accredited person certifies that there is an insufficient by TFS (revised August 2018) increase in risk from bushfire to warrant the provision of a water accompanied the application together supply for fire fighting purposes; or with a Bushfire Hazard Management Plan (b) A proposed plan of subdivision showing the layout pf fire hydrants, demonstrating compliance of the and building areas, is included in a bushfire hazard management acceptable solutions. plan approved by the TFS or accredited person as being compliant with Table E4; or (c) A bushfire hazard management plan certified by the TFS or an accredited person demonstrates that the provision of water supply for fire fighting purposes is sufficient to manage the risks to property and lives in the event of a bushfire. A2 A2 b) A Bushfire Assessment Report In areas that are not serviced by reticulated water by the water prepared by Ian Abernethy and endorsed corporation: by TFS (revised August 2018) (a) The TFS or an accredited person certifies that there is an accompanied the application together insufficient increase in risk from bushfire to warrant provision of a with a Bushfire Hazard Management Plan water supply for fire fighting purposes; demonstrating compliance of the (b) The TFS or an accredited person certifies that a proposed plan of acceptable solutions. subdivision demonstrates that a static water supply, dedicated to fire fighting, will be provided and located compliant with Table E5; or (c) A bushfire hazard management plan certified by the TFS or an accredited person demonstrates that the provision of water supply for fire fighting purposes is sufficient to manage the risks to property and lives in the event of a bushfire.
E4 Road and Railway Assets Code E4.6 Use Standards E4.6.1 Use and Road or Rail Infrastructure Acceptable Solutions/Performance Criteria Proposed Solutions A1 Sensitive use on or within 50m of a category 1 or 2 road, in an area A1 Not applicable. subject to a speed limit of more than 60km/h, a railway or future road or railway, must not result in an increase to the annual average daily traffic (AADT) movements to or from the site by more than 10%. A2 For roads with a speed limit of 60km/h or less the use must not A2 Not applicable. generate more than a total of 40 vehicle entry and exit movements per day.
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Acceptable Solutions/Performance Criteria Proposed Solutions A3 For roads with a speed limit of more than 60km/h the use must not P3 The proposed subdivision has the increase the annual average daily traffic (AADT) movements at the potential of 495 AADT movements. The existing access or junction by more than 10%. new intersection to the Tasman P3 For limited access roads and roads with a speed limit of more than Highway will be designed accordingly 60km/h: via a CHS design to allow safety upon a) Access to a category 1 road or limited access road must only be egress. Tasman Highway is a Category 3 via an existing access or junction or the use or development Regional Access Road. The proposal is must provide a significant social and economic benefit to the considered to be compliant with the State or region; and performance criteria. b) Any increase in use of an existing access or junction or development of a new access or junction to a limited access road or a category 1, 2 or 3 road must be for the use that is dependent on the site for its unique resources, characteristics or locational attributes and an alternate site or access to a category 4 or 5 road is not practicable; and c) An access or junction which is increased in use or is a new access or junction must be designed and located to maintain an adequate level of safety and efficiency for all road users. A4 Use serviced by a side road from a deficient junction (refer E4 Table A4 Not applicable. 2) is not to create an increase to the annual average daily traffic (AADT) movements on the side road at the deficient junction by more than 10%.
E4.7 Development Standards E4.7.1 Development on and Adjacent to Existing and Future Arterial Roads and Railways. Acceptable Solutions Proposed Solutions A1 A1 Not applicable. Accesses are greater The following must be at least 50m from a railway, a future road or than 50m from a Category 1 or 2 road. railway, and a category 1 or 2 road in an area subject to a speed limit of more than 60km/h: d) New road works, buildings, additions and extensions, earthworks and landscaping works; and e) Building envelopes on new lots; and f) Outdoor sitting, entertainment and children’s play areas.
E4.7.2 Management of Road Accesses and Junctions Acceptable Solutions Proposed Solutions A1 For roads with a speed limit of 60km/h or less the development A1 The proposal is to create a new must include only one access providing both entry and exit, or two intersection via a CHS system. The accesses providing separate entry and exit. proposal complies with the Acceptable Solution. A2 For roads with a speed limit of more than 60km/h the development A2 Not applicable. must not include a new access or junction. A3 Accesses must not be located closer than 6m from an intersection, A3 The proposed accesses are not nor within 6m of a break in a median strip. located within 6 metres of an intersection or break in a median strip. The proposal complies with the Acceptable Solution.
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E4.7.3 Management of Rail Level Crossings – Not applicable. E4.7.4 Sight Distance at Accesses, Junctions and Level Crossings Acceptable Solutions/Performance Criteria Proposed Solutions A1 Sight distances at A1 A Traffic Impact Assessment (TIA) d) An access or junction must comply with the Safe Intersection was submitted and formed part of the Sight Distance shown in Table E4.7.4; and application. The TIA examined the sight e) Rail level crossings must comply with AS1742.7 Manual of distances. The TIA determined that the uniform traffic control devices – Railway crossings, Standards sight distances at the access are and will Association of Australia; or be adequate to facilitate the safe f) If the access if a temporary access, the written consent of the movement of vehicles. The proposal relevant authority have been obtained. complies with the Acceptable Solution.
E5 Flood Prone Areas Code E5.5 Use Standards E5.5.1 Use and Flooding Acceptable Solutions Proposed Solutions A1 The use must not include habitable rooms. A1 The application is for a 54-lot residential subdivision. There are no buildings proposed at this point in time and therefore no habitable rooms are proposed. The proposal complies with the Acceptable Solution. A2 Use must not be located in an area subject to a medium or high risk A1 The application is for a 54-lot in accordance with the risk assessment in E5.7. residential subdivision. There are no buildings proposed at this point in time. The areas mapped as flood prone are existing low lying and lagoon areas, which will not be developed as part of this application and will be retained. The use is therefore classified as being Lot Risk to insignificant. The proposal complies with the Acceptable Solution.
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E5.6 Development Standards E5.6.1 Flooding and Coastal Inundation Acceptable Solutions/Performance Criteria Proposed Solutions A1 No acceptable solution. P1.1 The subject lands have three main P1.1 It must be demonstrated that development: area which are mapped as being within a) Where direct access to the water is not necessary to the a flood prone area. No access to the function of the use, is located where it is subject to a low risk, in water is required for the lots. A very accordance with the risk assessment in E5.7a); or small area of Lot 3, 4, 21, 38 and 39 will b) Where direct access to the water is necessary to the function of be within a flood prone area, with the the use, that the risk to life, property and the environment is majority of the area of these lots mitigated to a medium risk level in accordance with the risk outside the overlay. Lot 48 is mapped assessment in E5.7. also as being with a flood prone area, P1.2 Development subject to a medium risk in accordance with the risk with the majority of this lot within assessment in E5.7 must demonstrate that the risk to life, property and Parkside Lagoon, which is undeveloped. the environment is mitigated through structural methods or site works This lot already contained the existing to a low risk level in accordance with the risk assessment in E5.7. dwelling and the dwelling is on land P1.3 Where mitigation of flood impacts is proposed or required, the above the risk of flooding. application must demonstrate that: The proposal is considered to be a) The works will not unduly interfere with natural coastal or compliant with the performance watercourse processes through restriction or changes to flow; criteria. and b) The works will not result in an increase in the extent of flooding P1.2 Not applicable. on other land or increase the risk to other structures; P1.3 Not applicable. c) Inundation will not result in pollution of the watercourse or coast through appropriate location of effluent disposal or the storage of materials; and d) Where mitigation works are proposed to be carried out outside the boundaries of the site, such works are part of an approved hazard reduction plan covering the area in which the works are proposed.
E6 Car Parking and Sustainable Transport Code – The Code applies to all use and development. The proposal is for a 54-lot residential subdivision creating large residential lots. There are no requirements for car parking spaces for subdivision under the Scheme. Each lot will be provided with ample space for a future single dwelling as well as associated vehicle parking. The application is considered to be compliant with the Code.
E7 Scenic Management Code E7.6 Development Standards E7.6.1 Scenic Management – Tourist Road Corridor Acceptable Solutions/Performance Criteria Proposed Solutions A1 Development (not including subdivision) must be fully screened by A1 Not applicable. existing vegetation or other features when viewed from the road within the tourist road corridor.
| 01/19.6.2DA 021-2018 – Planning Scheme Amendment & Subdivision – Parkside Farm - St Helens Point 53 Road, St Helens
Acceptable Solutions/Performance Criteria Proposed Solutions A2 Subdivision must not alter any boundaries within the areas P2 The proposed lots within 100m of designated as scenic management – tourist road corridor. the tourist road corridor are generally large in nature, all with an area greater than 2ha. As the Rural Living zone prohibits multiple dwellings, only a single dwelling may be contained on each lot, which is able to be set back well away from the tourist road corridor. Vegetation clearance for individual lots is not proposed at this stage, with only that required for Roads and bushfire hazard management areas proposed. Lot 101 is the only road lot within 100m of the Tasman Highway, which will result in a small area of clearing. A buffer is to be retained for all lots adjoining the Tasman Highway and this is marked on the proposal plan. As the Tasman Highway is generally located lower than the proposed residential lots, it is unlikely that any future development on the lots adjoining the Tasman Highway would be visible from the tourist road corridor as well as the vegetation buffer to be retained to provide shielding between the Highway and residential development. The proposal is considered to be compliant with the performance criteria.
E8 Biodiversity Code – applicable E8.6.1 Habitat and Vegetation Management Acceptable Solutions/Performance Criteria Proposed Solutions A1.1 Clearance or disturbance of priority habitat is in accordance with a A1 Not applicable. Vegetation certified Forest Practices Plan or; clearance is not identified of priority A1.2 Development does not clear of disturb native vegetation within habitat. areas identified as priority habitat.
| 01/19.6.2DA 021-2018 – Planning Scheme Amendment & Subdivision – Parkside Farm - St Helens Point 54 Road, St Helens
Acceptable Solutions/Performance Criteria Proposed Solutions A2 Clearance or disturbance of native vegetation is in accordance with P2.1 The areas of native vegetation that a certified Forest Practices Plan. are proposed to be cleared for roads and P2.1 Clearance or disturbance of native vegetation must be consistent managed or cleared for BHMA’s, 5ha and with the purpose of this Code and not unduly compromise the 19.4ha respectively have been considered representation of species or vegetation communities of significance in in a Flora and Fauna Assessment by North the bioregion having regard to the: Barker. Clearance is confined to DSO and a) Quality and extent of the vegetation or habitat affected by the DAC vegetation types, each of which is proposal, including the maintenance of species diversity and well represented and well reserved in the its value as a wildlife corridor; and Bioregion. b) Means of removal; and a) The areas proposed to be cleared c) Value of riparian vegetation in protecting habitat values; and total about 24.5ha of native d) Impacts of siting of development (including effluent disposal) vegetation but do not include and vegetation clearance or excavations, in proximity to areas of significant habitat for habitat or vegetation; and threatened flora or fauna species. e) Need for and adequacy of proposed vegetation or habitat The areas identified as significant management; and have been protected in no build f) Conservation outcomes and long-term security of any offset in areas. accordance with the General Offset Principles for the RMPS, b) Vegetation will be removed using Department of Primary Industries, Parks, Water and approved practices complying Environment. with hygiene guidelines to minimise the risk of weeds spreading from the site. c) The central drainage lines are to be protected from building and outside the BHMA’s. d) Effluent disposal will occur within is BHMA. e) The balance of the native vegetation may be retained. f) No values or significant area of threatened values that normally require offsets are being affected. The proposal is compliant with the performance criteria.
E9 Water Quality Code E9.6.1 Development and Construction Practices and Riparian Vegetation Acceptable Solutions/Performance Criteria Proposed Solutions A1 Native vegetation is retained within: P1 The proponent has indicated that their a) 40m of a wetland, watercourse or mean high water mark; and civil engineers will provide a soil and b) A Water catchment area – inner buffer. water management plan and this can be P1 Native vegetation removal must submit a soil and water appropriately conditioned. This is management plan to demonstrate: standard practice that these plans a) Revegetation and weed control of areas of bare soil; and accompany the constructions drawings to b) The management of runoff so that impacts from storm events up be submitted to Council post approval. to at least the 1 in 5 year storm are not increased; and The proposal is compliant with the c) That disturbance to vegetation and the ecological values of performance criteria. riparian vegetation will not detrimentally affect the hydrological features and functions.
| 01/19.6.2DA 021-2018 – Planning Scheme Amendment & Subdivision – Parkside Farm - St Helens Point 55 Road, St Helens
Acceptable Solutions/Performance Criteria Proposed Solutions A2 A wetland must not be filled, drained, piped or channelled. A2 No change to a wetland is proposed. The proposal complies with the Acceptable Solution. A3 A watercourse must not be filled, piped or channelled except to P3 As Lots 105 and 108 require crossing provide a culvert for access purposed. of a watercourse, the proposal relies upon assessment against the P3 A watercourse may be filled, piped, or channelled: performance criteria. It is not possible a) Within an urban environment for the extension of an existing and feasible to avoid these watercourses. reticulated stormwater network; or A suitable engineering design is to be b) For the construction of a new road where retention of the provided to Council post approval and watercourse is not feasible. form part of the design drawings. A culvert crossing is to be utilised in the design. The proposal is compliant with the performance criteria.
E9.6.2 Water Quality Management Acceptable Solutions/Performance Criteria Proposed Solutions A1 All stormwater must be: A1 c) The majority of the lots will detain a) Connected to a reticulated stormwater system; or their own stormwater within the b) Where ground surface runoff is collected, diverted through a boundaries of the title. Roadside drains sediment and grease trap or artificial wetlands prior to being will be utilised in the design where discharged into a natural wetland or watercourse; or appropriate as part of the road design. c) Diverted to an on-site system that contained stormwater The proposal complies with the within the site. Acceptable Solution. A2.1 No new point source discharge directly into a wetland or P2.1 It is likely that some runoff from the watercourse. roads in some instances will be directed A2.2 For existing point source discharges into a wetland or to watercourses. The only expected watercourse there is to be no more than 10% increase over the pollutants would be the result of vehicles discharge which existed at the effective date. using the road network. The majority of P2.1 New and existing point source discharges to wetlands or stormwater will be detained on each watercourses must implement appropriate methods of treatment or individual lots. Runoff from the roads will management to ensure point sources of discharge: naturally be directed to watercourses due a) Do not give rise to pollution as defined under the to the topography of the land. Runoff Environmental Management and Pollution Control Act 1994; will meet all emission guidelines as and outlined by the Environment Protection b) Are reduced to the maximum extent that is reasonable and Authority. The proposal is compliant practical having regard to: with the performance criteria. i) Best practice environmental management; and P2.2 It is not practical to direct ii) Accepted modern technology; and stormwater from the roads to other areas c) Meet emission limit guidelines from the Board of Environment of the site. Stormwater will naturally Protection Authority in accordance with the State Policy for flow toward the lower lying area of the Water Quality Management 1997. site. The proposal is compliant with the P2.2 Where is it proposed to discharge pollutants into a wetland or performance criteria. watercourse, the application must demonstrate that it is not practicable to recycle or reuse the material. A3 No acceptable solutions. A3/P3 Not applicable. P3 Quarries and borrow pits must not have a detrimental effect on water quality or natural processes.
| 01/19.6.2DA 021-2018 – Planning Scheme Amendment & Subdivision – Parkside Farm - St Helens Point 56 Road, St Helens
E9.6.3 Construction of Roads Acceptable Solutions/Performance Criteria Proposed Solutions A1 A road or track does not cross, enter or drain to a watercourse P1 It is proposed that a soil and water or wetland. management plan will be submitted post P1 Road and private tracks constructed within 50m of a wetland or approval and form part of the design watercourse must comply with the requirements of the Wetlands drawings. The plan will comply with the and Waterways Works Manual, particularly the guidelines for Wetlands and Waterways Works Manual. A siting and designing stream crossings. permit requiring such plan should form part of any approval. The proposal is compliant with the performance criteria.
E9.6.4 Access Acceptable Solutions/Performance Criteria Proposed Solutions A1 No acceptable solution. A1/P1 Not applicable. A2 No acceptable solution. P2 Accesses and pathways are to be constructed to prevent erosion, P2 Accesses and pathways are constructed to prevent erosion, sedimentation and siltation as a result of run sedimentation and siltation as a result of runoff or degradation of off or degradation of path materials. A full path materials. engineering design will be required to provide further detail and can be appropriately conditioned. The proposal is considered to be compliant with the performance criteria.
E9.6.5 Sediment and Erosion Control Acceptable Solutions/Performance Criteria Proposed Solutions A1 The subdivision does not involve any works. P1 A soil and water management plan will be P1 For subdivision involving works, a soil and water management conditioned and will form part of the plan must demonstrate the: engineering design plans. The plan will deal i) Minimisation of dust generation from susceptible with areas of erosion and any impact such areas on site; and matters may have on a nearby watercourse. ii) Management of areas of exposed earth to reduce The proposal is considered to be compliant erosion and sediment loss from the site. with the performance criteria.
E9.6.6 Water Catchment Areas – not applicable.
E12 Airports Impact Management Code E12.5 Use Standards E12.5.1 Noise Impacts Acceptable Solutions/Performance Criteria Proposed Solutions A1 No acceptable solution. A1/P1 Not applicable, as no buildings or P1 All new buildings must comply with the Australian Standard structures are proposed. 2021-2000 Acoustics – Aircraft Noise Intrusion – Building Siting and Construction. A2 Sensitive use (whether ancillary to other use or development or A2 Not applicable, as no new sensitive use is not) must not occur within the 25 ANEF contour. proposed. It is not expected than any future dwellings on the proposed lots would fall within the 25 ANEF contour.
| 01/19.6.2DA 021-2018 – Planning Scheme Amendment & Subdivision – Parkside Farm - St Helens Point 57 Road, St Helens
E12.6 Development Standards E12.6.1 Obstacles to Aircraft Acceptable Solutions Proposed Solutions A1 Development must be approved pursuant to the Airports Act A1 Not applicable, no buildings or structures 1996 and the Airport (Protection of Airspace) Regulations 1996 and proposed. the Manual of Standards.
E14 Coastal Code E14.5 Use Standards E14.5.1 Risk to sensitive use Acceptable Solutions Proposed Solutions A1 Sensitive use must not occur: A1 Proposal complies. a) Within the surf zone, swash zone, beach berm, incipient dune or fore dune of a coastal dune system as shown in Figure E14.1; or b) On land identified as vulnerable or prone to recession. A2 Non-sensitive use must be for: A2 Not applicable. a) Allowing public access to the coast, especially beaches; or b) Conservation, maintenance of scenic amenity, to allow natural coastal processes to operate or conserve habitat for coastal species. A3 Boat sheds must not be used for any purpose other than the A3 Not applicable. storage of boats and associated equipment.
E14.6 Development Standards E14.6.1 Coastal Hazards Acceptable Solutions Proposed Solutions A1 Development must not occur: A1 Proposal complies. a) Within the surf zone, swash zone, beach berm, incipient dune or fore dune of a coastal dune system as shown in Figure E14.1; or b) On land identified as vulnerable or prone to recession. A2 Development must not occur on hind dunes or within 30m of A2 The proposed development is not within the seaward edge of any coastal cliff or bluff. 30 metres of seaward edge of any coastal cliff or bluff. The proposal complies with the Acceptable Solution.
E14.6.2 Coastal Reserves – not applicable. E14.6.3 Public Access – not applicable.
E14.6.4 Landscaping and Vegetation Acceptable Solutions Proposed Solutions A1 Vegetation removal must not occur within 10m of the landward A1 No vegetation removal is to occur within edge of the cliff or bluff. 10m of the landward edge of a cliff or bluff. The proposal complies with the Acceptable Solution. A2 Landscaping must not use: A2 Not applicable, no landscaping forms part a) Plants as listed in appendix 3; and of the subdivision proposal. b) Plants with highly invasive reproductive qualities that are not native to the area.
| 01/19.6.2DA 021-2018 – Planning Scheme Amendment & Subdivision – Parkside Farm - St Helens Point 58 Road, St Helens
E14.6.5 Development of the Intertidal Area Acceptable Solutions/Performance Criteria Proposed Solutions A1 Development must not occur at or below the mean high water A1 The proposed development is above the mark. mean high water mark. The proposal complies with the Acceptable Solution. A2 Development must not disturb any intertidal area. A2 The proposed development will not disturb any intertidal area. The proposal complies with the Acceptable Solution. A3 Dredging, channelling or other similar actions must not impact A3 Not applicable. on the foreshore or intertidal area. A4 Deposition of sand, shingle or other natural material must not A4 Not applicable. be used to combat beach or shoreline erosion or improve the amenity value of the foreshore.
E14.5.6 Specific Development Provisions – not applicable.
E15 Signs Code Acceptable Solutions Proposed Solutions A1 All signs must be on the site to which the sign relates. A1 The application will contain two pole signs located just inside the road reserve, on the edge of Lot 5 and the edge of Lot 9. The signs relate to the development as a whole and will be located on the Parkside Farm site. The proposal complies with the Acceptable Solution. A2 Illuminated signs must not spill light over the site boundary. A2 The pole signs will not be illuminated. The proposal complies with the Acceptable Solution. A21 Pole signs must: A21 a) Be the only type of pole sign on the site; and a) Each sign is to be located within Lot b) Not be illuminated other than internally or by baffled 100 (road reserve). lights; and b) Each sign will not be illuminated. c) Be double sided or erected so the back of the sign is not c) Each sign will be single sided with visible from a public space; and only one side visible when travelling d) Not obstruct opening intended as a means of entrance or in each direction. exit, or obstruct light or air from any room or building; and d) The signs will be setback from the e) Have a maximum area of 2 square metres per side with no road in the road reserve to ensure more than 2 sides in the General Residential, and Low no entrances are obstructed. Density Residential Zones; or 4 square metres per side with e) The signs will not exceed 4m2. no more than 2 sides in other zones; and f) The signs will not exceed 2 metres in f) A maximum height of 2 metres. height. The proposal complies with the Acceptable Solution.
| 01/19.6.2DA 021-2018 – Planning Scheme Amendment & Subdivision – Parkside Farm - St Helens Point 59 Road, St Helens
E16 On-Site Wastewater Management Code E16.6 Use Standards E16.6.1 Use and Lot Size Acceptable Solutions Proposed Solutions A1 Residential uses that rely on onsite wastewater management A1 The proposed development is for lots must: ranging form 1.10ha to 15.21ha. The c) Be on a site with minimum area of 2,000m2; and proposal complies with the Acceptable d) Have four bedrooms or less. Solution. A2 Non-residential uses that rely on onsite wastewater A2 Not applicable. management must be on a site with minimum area of 5,000m2.
E16.7 Development Standards E16.7.1 Onsite Wastewater Management Acceptable Solutions Proposed Solutions A1 A minimum horizontal separation of 3m must be provided A1 The lots sizes are all sufficient in area to between onsite wastewater management infrastructure and have adequate separation distance between buildings and structures. the wastewater application area and any infrastructure, buildings, hardstand areas and / or title boundaries. The proposal complies with the Acceptable Solution. A2 A minimum horizontal separation of 3m must be provided A2 The lots sizes are all sufficient in area to between onsite wastewater management infrastructure and the have adequate separation distance between following: the wastewater application area and any d) Hardstand and paved areas; infrastructure, buildings, hardstand areas e) Car parking and vehicle manoeuvring areas; and and / or title boundaries. f) Title or lot boundaries. The proposal complies with the Acceptable Solution. A3 Private Open Space must not be used for surface irrigation of A3 The lots sizes are all sufficient in area to treated wastewater. have adequate separation distance between the wastewater application area and any infrastructure, buildings, hardstand areas and / or title boundaries. The proposal complies with the Acceptable Solution. A4 Onsite wastewater management infrastructure must be on lots A4 Most lots have suitable areas where with an average slope of 10% or less. sloped averaged less than 10%. The proposal complies with the Acceptable Solution.
E16.7.2 Surface and Ground Water Impacts Acceptable Solutions/Performance Criteria Proposed Solutions A1 Onsite wastewater management infrastructure must have a P1 A 100m buffer has been applied to the minimum separation distance of 100m from a wetland or proposed development to identify area watercourse or coastal marine area. where onsite wastewater will need to P1 On site wastewater management infrastructure within 100m of comply with the performance criteria at time a wetland or watercourse or coastal marine area must have no of future residential development. Many of detrimental impacts on the water quality or integrity of the the proposed lots will have sufficient wetland or watercourse or coastal marine area. separation to comply with the acceptable solution. The proposal is compliant with the performance criteria. | 01/19.6.2DA 021-2018 – Planning Scheme Amendment & Subdivision – Parkside Farm - St Helens Point 60 Road, St Helens
Acceptable Solutions/Performance Criteria Proposed Solutions A2 Onsite wastewater management infrastructure must have a A2 There are no known bores within 50 minimum separation distance of 50m from a downslope bore, well metres of the proposed location of the or other artificial water supply. wastewater infrastructure. The proposal complies with the Acceptable Solution. A3 Vertical separation between groundwater and the land used to A3 The proposal meets this acceptable apply effluent, including reserved areas, must be no less than solution. 1.5m. The proposal complies with the Acceptable Solution. A4 Vertical separation between a limiting layer and the land used A4 The proposal meets this acceptable to apply effluent, including reserved areas, must be no less than solution. The proposal complies with the 1.5m. Acceptable Solution.
7. Conclusion
Subject to the recommended conditions, it is considered that the proposal complies with the Scheme and it is appropriate to recommend for approval.
STATUTORY REQUIREMENT OUTSIDE OF LUPAA:
State Coastal Policy 1996;
LEGISLATION / STRATEGIC PLAN & POLICIES:
Break O’ Day Interim Planning Scheme 2013; Land Use Planning and Approvals Act 1993; Local Government (Building and Miscellaneous Provisions) Act 1993.
BUDGET AND FINANCIAL IMPLICATIONS:
Not applicable, all costs of the development are the responsibility of the developer.
VOTING REQUIREMENTS:
Simple Majority.
The Mayor advised the Council that it had now concluded its meeting as a Planning Authority under Section 25 of the Local Government (Meeting Procedures) Regulations.
| 01/19.6.2DA 021-2018 – Planning Scheme Amendment & Subdivision – Parkside Farm - St Helens Point 61 Road, St Helens
01/19.7.0 PETITIONS
Nil.
01/19.8.0 NOTICES OF MOTION 01/19.8.1 Notice of Motion – Additional Dump Point Station – Clr M Tucker
MOTION:
A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice given by a person who has the qualifications or experience necessary to give such advice, information or recommendation:
Council to urgently address the need for another Dump Point station. It needs to have drive through ability up alongside the existing one at the Sports Complex.
SUBMISSION IN SUPPORT OF MOTION:
The one we have is not able to meet the capacity of what is needed at holiday time and we need to address this urgently.
| 01/19.8.1 Notice of Motion – Additional Dump Point Station – Clr M Tucker 62
01/19.8.2 Notice of Motion – Daily Flying of the Aboriginal Flag – Clr K Wright
MOTION:
A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice given by a person who has the qualifications or experience necessary to give such advice, information or recommendation:
That Council adopt the practice of daily flying (week days) of the Aboriginal flag, alongside our national and state flags at the front of Council chambers.
SUBMISSION IN SUPPORT OF MOTION:
As an inclusive community with numerous proud Indigenous members, I believe that this is a move that will greatly strengthen existing relationships. The existing flag pole is made to accommodate three (3) flags.
I have consulted with Aboriginal elders and other members of our community who have responded very much in support of this motion, for council adopting daily flying the Aboriginal flag. Many people both Indigenous and non-Indigenous feel this is a very important acknowledgement of Tasmania's diverse history regarding the traditional custodians of this land.
| 01/19.8.2 Notice of Motion – Daily Flying of the Aboriginal Flag – Clr K Wright 63
01/19.8.3 Notice of Motion – Educating the Public about, and Enforcing, the New Dog Management Policy – Clr J Drummond
MOTION:
A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice given by a person who has the qualifications or experience necessary to give such advice, information or recommendation:
Council to investigate and consult with relevant agencies (including but not limited to Parks & Wildlife, State govt. and neighbouring Councils) to explore options for both educating the public about, and enforcing, the new ‘Dog Management Policy’. This would include greater hours for the Animal Control Officer and increased signage.
SUBMISSION IN SUPPORT OF MOTION:
The community has been actively involved through the Community Consultation in the formulation of the new ‘Dog Management Policy’. To ensure a comprehensive understanding of the policy and the enforcement of the new regulations Council explore all options to enable increased hours for the Animal Control Officer and for signage to be implemented in the municipality.
This could occur with assistance and support, be that financial or through sharing of resources, with other agencies who are responsible for the land on which the ‘Dog Management Policy’ operates.
This subject has created a high level of interest, and concern, from the community and from the NRM committee. To implement the new policy effectively greater resources are required, than currently exist within Council.
| 01/19.8.3Notice of Motion – Educating the Public about, and Enforcing, the New Dog Management 64 Policy – Clr J Drummond
01/19.8.4 Notice of Motion – Audio Recording of Council Meetings – Clr J Drummond
MOTION:
A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice given by a person who has the qualifications or experience necessary to give such advice, information or recommendation:
That Council develop a procedure based on the Local Government (Meeting Procedures) Regulations 2015 to provide audio recording of the public component of Council meetings. Past recordings could be listened to on a Council meeting stream channel for six (6) months, removing the onerous requirement (Part 33(b)) of a written request being submitted to Council. The recording would not include the part of a meeting when Council is 'closed' to the public.
GENERAL MANAGERS REPORT ON MOTION:
The General Manager advises that the Notice of Motion from Clr Drummond needs to be treated as a Motion to Overturn pursuant to the Local Government Meeting Regulations 2015, Regulation 18 (1)(b) which states: 18. Motion to overturn decision (1) For the purposes of this regulation, a decision may be overturned, wholly or partly, by– (a) a motion directly rescinding or otherwise overturning the decision or part of the decision; or (b) a motion that conflicts with, or is contrary to, the decision or part of the decision. and be dealt with in accordance with Regulation 18 (3) which states:
(3) Any report given by the general manager to a council in respect of a proposed motion to overturn a decision of the council, or that will result in the overturning of a decision of the council, wholly or partly, is to include– (a) a statement that the proposed motion, if resolved in the affirmative, would overturn that previous decision or part of that previous decision; and (b) the details of that previous decision, or the part of that previous decision, that would be overturned; and (c) advice as to whether or not that previous decision, or that part of that previous decision, directed that certain action be taken; and (d) if that previous decision, or that part of that previous decision, directed that certain action be taken, advice as to whether or not that action has been wholly or substantially carried out.
| 01/19.8.4 Notice of Motion – Audio Recording of Council Meetings – Clr J Drummond 65
Accordingly, the General Manager advises that: (a). If the proposed motion is decided in the affirmative (by Absolute Majority) would overturn part of the decision of Council on 17 December 2018.
12/18.8.1 Notice of Motion – Live Stream / Audio Record of Council Meetings – Clr J Drummond
Moved: Clr J Drummond / Seconded: Clr K Chapple
A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice given by a person who has the qualifications or experience necessary to give such advice, information or recommendation:
That Council develop a procedure to live stream and record Council meetings, this would provide for the live streaming and recording of the public component of Council meetings. The streaming/recording would not include the part of a meeting when Council is 'closed' to the public.
An amendment was moved:
12/18.8.1.291 Moved: Clr K Wright / Seconded: Clr L Whittaker
A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice given by a person who has the qualifications or experience necessary to give such advice, information or recommendation:
That Council indicates in principle support for live streaming and recording of the public component of Council meetings and await the outcome of the Local Government Act Review process.
FOR Clr K Wright, Clr J Drummond, Clr L Whittaker, Clr K Chapple AGAINST Clr J McGiveron, Clr J Tucker, Clr G McGuinness, Clr B LeFevre, Clr M Tucker LOST
The original motion was put:
FOR Clr K Wright, Clr J Drummond, Clr L Whittaker, Clr K Chapple AGAINST Clr J McGiveron, Clr J Tucker, Clr G McGuinness, Clr B LeFevre, Clr M Tucker LOST
(b). That part of the previous decision which would be overturned relates to the ‘recording’ referred to within the motion. (c). As the motion was LOST there was no action directed to be taken. (d). As the motion was LOST there was no action directed to be taken.
| 01/19.8.4 Notice of Motion – Audio Recording of Council Meetings – Clr J Drummond 66
SUBMISSION IN SUPPORT OF MOTION:
The Local Government Act 1993 (Schedule 4 Paragraph 13) requires a Council's General Manager to record the minutes for every Council meeting. The Local Government (Meeting Procedures) Regulation 2015 has a section outlining the procedure for audio recording of meetings ((extracted below).
Local Government (Meeting Procedures) Regulations 2015 Version current from 29 June 2015 to date (accessed 20 December 2018 at 8:18)
33. Audio recording of meetings
(1) A council may determine that an audio recording is to be made of any meeting or part of a meeting.
(2) If the council so determines, the audio recording of a meeting or part of a meeting that is not closed to the public is to be – (a) retained by the council for at least 6 months; and (b) made available free of charge for listening on written request by any person.
(3) If after the minutes of a meeting have been confirmed as a true record a discrepancy between the minutes and an audio recording of that meeting or part of that meeting is noticed, the council, at the next appropriate meeting, is to review the audio recording and either confirm that the minutes are a true record or amend the minutes to reflect the audio recording and then confirm the minutes as amended to be a true record.
(4) A council may determine any other procedures relating to the audio recording of meetings it considers appropriate.
Audio recording of proceedings would improve transparency and community engagement with Council Meetings and increase public access to Council decisions and debate. Not all residents can attend Council meetings, due to distances and other commitments in their lives. The audio recording would allow greater access to the full debate in Council Chambers by residents, and would increase opportunities for public scrutiny. This is something that has been discussed with me many times by residents in our municipality. This model is in place in various other Council areas within Tasmania Recording would also allow for greater accuracy in the written minutes, and less calls for amendments to transcripts.
An audio record of meetings would capture the full debate and discussion, which are not all reflected in the text-based minutes, as we do not have a Hansard style record of meetings. This would lead to greater transparency. It should be noted that Section 33(3) of the Local Government (Meeting Procedures) Regulations 2005 states that “the minutes of a meeting, once confirmed, prevail over the audio recording of the meeting”.
| 01/19.8.4 Notice of Motion – Audio Recording of Council Meetings – Clr J Drummond 67
01/19.9.0 COUNCILLOR’S QUESTIONS ON NOTICE
Nil.
01/19.10.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE
Regulation 29 of the Local Government (Meeting Procedures) Regulations 2005 specifies that in putting a Question Without Notice a Councillor must not offer an argument or opinion, draw any inference or make any imputations except so far as may be necessary to explain the question.
The Chairperson must not permit any debate of a Question without Notice or its answer.
01/19.11.0 MAYOR’S & COUNCILLOR’S COMMUNICATIONS 01/19.11.1 Mayor’s Communications for Period Ending 21 January 2019
21.12.2018 Launceston – Tasmanian Police Northern District Christmas morning tea 06.01.2019 St Helens – History of the LeFevre’s Book Launch 21.01.2019 St Helens – Council Meeting
01/19.11.2 Councillor’s Reports for Period Ending 21 January 2019
This is for Councillors to provide a report for any Committees they are Council Representatives on and will be given at the Council Meeting.
St Helens and Districts Chamber of Commerce and Tourism –Clr Kylie Wright NRM Special Committee – Clr Janet Drummond Barway Committee – Clr John McGiveron Regional Tourism Organisation (RTO) – Clr Glenn McGuinness Mental Health Action Group – Clr Barry LeFevre Disability Access Committee – Clr Janet Drummond
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01/19.12.0 BUSINESS AND CORPORATE SERVICES 01/19.12.1 Corporate Services Department Report
ACTION INFORMATION PROPONENT Council Officer OFFICER Bob Hoogland, Manager Corporate Services FILE REFERENCE 018\018\001\ ASSOCIATED REPORTS AND Nil DOCUMENTS
OFFICER’S RECOMMENDATION:
That the report be received.
INTRODUCTION:
The purpose of this report is to provide Councillors with an update of various issues which have been dealt with in the Business and Corporate Service Department since the previous Council Meeting.
PREVIOUS COUNCIL CONSIDERATION:
Provided as a monthly report – Council consideration at previous meetings.
OFFICER’S REPORT:
OUTSTANDING REPORTS:
Motion Meeting Date Council Decision Comments Number
COMPLETED REPORTS:
Motion Meeting Date Council Decision Comments Number 12/18.13.3.301 17 December That Policy AM05 Stormwater Connection, as Completed 2018 amended, be adopted. Amended Policy updated in Council records and website. 12/18.13.4.302 17 December That Policy AM09 Private Works and Plant Hire, as Completed 2018 amended, be adopted. Amended Policy updated in Council records and website.
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Motion Meeting Date Council Decision Comments Number 12/18.15.5.315 17 December That Council adopt the amended and revised Dog Completed 2018 Management Policy 2018. Amended Policy updated in Council records and website. 12/18.16.3.318 17 December That Policy LG02 Training and Development for the Completed 2018 Mayor and Councillors as amended, be adopted. Amended Policy updated in Council records and website.
Staff Movements:
Work Health & Safety Coordinator is taking leave for most of January.
Meetings Attended:
Regular meetings with corporate service team members, individually and together.
Management team meeting before the office closure to progress the values/cultural change process.
With Payroll & Rates Coordinator, phone meeting with the support contractors for our finance software.
Other Issues:
Investments – Term Deposits
BENDIGO:
$1,030,211.64 2.55% Maturing 29/01/18 $1,006,410.96 2.55% Maturing 29/01/18 $1,036,107.97 2.60% Maturing 04/02/19 $1,024,132.91 2.60% Maturing 11/02/19 $1,006,410.96 2.60% Maturing 13/02/19 $1,012,738.94 2.65% Maturing 18/03/19
CBA:
$1,000,000.00 2.62% Maturing 12/02/19 $1,000,000.00 2.63% Maturing 19/03/19 $1,000,000.00 2.70% Maturing 04/04/19
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Right to Information (RTI) Requests
Nil.
132 and 337 Certificates
132 337 December 2018 51 25 November 2018 69 30 December 2017 48 27
Debtors/Creditors @ 10 January 2019
DEBTORS INFORMATION Invoices Raised Current Previous Year Month YTD 18/19 Month YTD 17/18 47 454 54 440
CREDITORS INFORMATION Payments Made Current Previous Year Month YTD 18/19 Month YTD 17/18 385 2164 273 2151
The Work Health & Safety Coordinator was on leave at time of publishing agenda.
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RATES INFORMATION as at 10 January 2019
This financial Year Additional Rate 2018/2019 Rates Levied Total Rates Penalties Interest Rates (Sup Val) Remissions General 7,141,391.88 -5,182.82 7,136,209.06 Waste 1,151,304.00 2,666.40 1,153,970.40 Wheelie 411,595.00 -708.31 410,886.69 34,888.54 21,370.94 55,546.40 Recycling 231,894.00 378.37 232,272.37 Fire 346,194.93 -161.81 346,033.12 TOTAL 9,282,379.81 -3,008.17 9,279,371.64 34,888.54 21,370.94 55,546.40
Last Financial Year Additional Rate 2017/2018 Rates Levied Total Rates Penalties Interest Rates (Sup Val) Remissions General 6,847,751.29 -4,609.53 6,843,141.76 Waste 1,101,260.00 -1,722.82 1,099,537.18 Wheelie 391,067.10 -58.75 391,008.35 33,772.61 16,101.23 52,732.42 Recycling 103,225.00 501.45 103,726.45 Fire 333,669.22 2,216.93 335,886.15 TOTAL 8,776,972.61 -3,672.72 8,773,299.89 33,772.61 16,101.23 52,732.42
Instalments Instalment Outstanding Outstanding 2018/2019 $ $ % 11 September 2018 Instalment 1 2,321,833.55 81,409.23 3.51% 13 November 2018 Instalment 2 2,320,182.09 161,209.85 6.95% 5 February 2019 Instalment 3 2,320,182.09 881,884.80 38.01% 7 May 2019 Instalment 4 2,320,182.08 945,098.42 40.73% TOTAL: 9,282,379.81 2,069,602.30 22.30%
Instalment Outstanding Outstanding 2017/2018 $ $ % 12 September 2017 Instalment 1 2,192,572.61 94,721.38 4.32% 14 November 2017 Instalment 2 2,194,800.00 159,700.86 7.28% 6 February 2018 Instalment 3 2,194,800.00 873,565.92 39.80% 1 May 2018 Instalment 4 2,194,800.00 907,310.26 41.34% TOTAL: 8,776,972.61 2,035,298.42 23.19%
Discount Discount No. of Total Ratable % of total 2018/2019 139,869.97 3,232 6,470 49.95% 2017/2018 130,618.89 3,160 6,461 48.91%
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LEGISLATION / STRATEGIC PLAN & POLICIES:
Strategic Plan 2017-2027
Goal Services – To have access to quality services that are responsive to the changing needs of the community and lead to improved health, education and employment outcomes.
Strategy Work collaboratively to ensure services and service providers are coordinated and meeting the actual and changing needs of the community. Ensure Council services support the betterment of the community while balancing statutory requirements with community and customer needs.
BUDGET AND FINANCIAL IMPLICATIONS:
Not applicable.
VOTING REQUIREMENTS:
Simple Majority.
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01/19.12.2 Monthly Financial Report
ACTION INFORMATION PROPONENT Council Officer OFFICER David Doyle, Finance Manager FILE REFERENCE 018\018\001\ ASSOCIATED REPORTS AND Financial Reports DOCUMENTS
OFFICER’S RECOMMENDATION:
That the following reports for the month ending 31 December 2018 be received:
1. Trading Account Summary 2. Income Statement 3. Profit and Loss Statements 4. Financial Position 5. Cash Flow 6. Capital Expenditure
INTRODUCTION:
Presented to Council are the monthly financial statements.
PREVIOUS COUNCIL CONSIDERATION:
Council considers financial reports on a monthly basis.
OFFICER’S REPORT:
The financial statements as shown below show the financial position of Council as at 31 December 2018.
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Trading Account Summary
Council's current position for the month ending 31 December 2018 is summarised as follows:-
CASH AT BEGINNING OF PERIOD 12,578,954
TOTAL INCOME FOR PERIOD 321,236
TOTAL AVAILABLE FUNDS 12,900,190
LESS TOTAL EXPENDITURE 1,776,369
CASH AT END OF PERIOD 11,123,821
OUTSTANDING SUNDRY DEBTORS 60 DAYS & OVER 18,531
N.B. Cashflows in the short term are not equivalent to accounting surplus or deficit and therefore cash flows in the above statement will not necessarily equal figures shown elsewhere in this report.
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Income Statement 2018-2019
2017-2018 Year to Date Year to Date 2018-2019 Actual Actual Budget Budget INCOME Rates and Charges 8,913,111 9,216,896 9,171,048 9,234,097 User Charges 959,093 466,441 383,301 825,091 Grants 3,052,197 793,441 745,768 2,855,798 Reimbursements 38,997 33,008 3,500 7,000 Other Income 140,673 157,596 79,167 145,000 Investment Income 852,137 239,134 120,500 538,000 Total Income 13,956,208 10,906,515 10,503,284 13,604,986
Capital Income Capital grants 2,300,487 337,671 317,300 4,949,400 Profit or Loss on Sale of Assets (252,588) 29,305 30,000 40,000 Total Income 16,004,107 11,273,490 10,850,584 18,594,386
EXPENSES Employee Expenses 4,314,353 2,374,864 2,499,072 4,998,145 Materials and Services 4,479,416 2,366,055 2,138,313 4,209,874 Depreciation and amortisation 3,546,098 1,716,588 1,726,924 3,457,248 Other expenses 729,092 382,379 387,699 769,772 Total Expenses 13,068,959 6,839,886 6,752,009 13,435,039 FAGs in advance (85,425) Net Operating Surplus\(Deficit) 801,824 4,066,629 3,751,275 169,947
Net Surplus\(Deficit) 2,849,723 4,433,604 4,098,575 5,159,347
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Profit & Loss Statement 2018-2019 % of Year to Year to Annual Month Date Date 2018-2019 Budget Details Actual Actual Budget Budget used Comments 1600 Revenues 1611 General Rate (296) 7,136,209 7,105,820 7,105,820 100% 1612 Waste Charges (96) 1,153,970 1,150,592 1,150,592 100% 1613 Fire Levy (21) 346,033 344,585 344,585 100% 1614 Tips & Transfer Stations 6,702 77,394 63,048 126,097 61% 1615 Recycling Charges 46 232,272 230,256 230,256 101% 1616 Early Settlement Discounts - (139,870) (130,000) (130,000) 108% 1617 Wheelie Bin Charges 650 410,887 406,747 406,747 101% Total Rates 6,985 9,216,896 9,171,048 9,234,097 100%
Environmental Health 1622 Inspection Fees - - 3,000 6,000 0% 1623 Health/Food Licence Fees and Fines 26 1,033 1,000 14,000 7% 1624 Immunisations - 524 - 1,000 52% 1626 Place of Assembly Licence - 50 - - Total Environmental Health 26 1,606 4,000 21,000 8%
Municipal Inspector 1631 Kennel Licences - 10 - 1,200 1% 1632 Dog Registrations 213 14,326 11,000 50,100 29% 1633 Dog Impoundment Fees & Fines 50 1,077 1,250 2,500 43% 1634 Dog Replacement Tags 15 80 - - 1635 Caravan Fees and Fines 132 55,740 50,000 50,000 111% 1636 Fire Abatement Charges - - 1,000 2,000 0% 1637 Infringement Notices 1,005 4,673 8,750 17,500 27% Total Municipal inspector 1,414 75,906 72,000 123,300 62%
Building Services 1641 Building Fees 4,215 19,335 15,000 30,000 64% 1643 Building Search Fees 120 420 600 1,200 35% 1644 Permit Administration 4,200 26,591 17,500 35,000 76% Total Building Services 8,535 46,346 33,100 66,200 70%
Plumbing Services 1642 Plumbing 4,240 24,980 25,000 50,000 50% Total Plumbing Services 4,240 24,980 25,000 50,000 50%
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% of Year to Year to Annual Month Date Date 2018-2019 Budget Details Actual Actual Budget Budget used Comments Building Surveying 1645 Building Inspections 3,138 27,240 20,000 40,000 68% 1647 Certificates of Likely Compliance 2,643 18,408 11,000 22,000 84% Total Building Surveying 18,556 116,974 89,100 178,200 66%
Planning Services 1651 Development Application Fees 4,231 39,330 25,000 50,000 79% 1653 Subdivision Fees 825 1,085 1,750 3,500 31% 1654 Advertising Fee 3,225 27,250 21,000 42,000 65% 1655 Adhesion Orders - 210 250 500 42% 1656 Engineering Fees 428 3,638 1,000 2,000 182% 1657 Public Open Space - 2,843 - Total Planning Services 8,709 74,356 49,000 98,000 76%
Total Planning and Building Control Fees 27,265 191,330 138,100 276,200 69%
Government Fees Levies 1661 B.C.I Training Levy 2,694 18,043 15,000 30,000 60% 1662 Building Permit Levy 1,347 9,021 8,500 17,000 53% 1663 132 & 337 Certificates 10,376 63,568 40,000 80,000 79% 1664 Section 137 Property Sales - 12,179 -
Total Government Fees Levies 14,417 102,811 63,500 127,000 81%
Investment Income 1671 Interest Income 28,821 124,559 65,500 150,000 83% 1674 Guarantee Fees - TasWater - - - 20,000 0% 1675 Tax Equivalents - TasWater 16,838 114,575 55,000 73,333 156% 1676 Dividends - TasWater - - - 294,667 0% Total Investment Income 45,659 239,134 120,500 538,000 44%
Sales Hire and Commission 1681 Sales 6,754 37,811 42,933 130,100 29% 1682 Commission 3,477 7,600 7,618 16,491 46% 1683 Equipment Hire 99 135 - - 1684 Facilities and Hall Hire 2,707 13,736 18,150 55,000 25% 1685 Facilities Leases 4,081 34,892 36,500 75,000 47% 1687 History Room Other Income - 613 500 1,000 61% Total Sales Hire and Commission 17,118 94,787 105,701 277,591 34%
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% of Year to Year to Annual Month Date Date 2018-2019 Budget Details Actual Actual Budget Budget used Comments Other Income 1761 Late Payment Penalties inc Interest 3,276 53,053 56,667 100,000 53% 1763 Heavy Vehicle Contributions - 72,642 - - 1765 Private Works 291 12,612 10,000 20,000 63% 1766 Cemetery - 9,131 12,500 25,000 37% 1768 Miscellaneous Income - 10,158 - - Total Other Income 3,567 157,596 79,167 145,000 109%
Reimbursements 1772 Insurance Recoveries - 4,923 - - 1773 Workers Comp. Recoveries - - 1,000 2,000 0% 1775 Roundings (0) (654) - - 1776 Miscellaneous Reimbursements 2,974 21,629 2,500 5,000 433% 1778 GST free reimbursements - 7,111 - - Total Reimbursements 2,974 33,008 3,500 7,000 472% - Gain or Loss on Sale of Assets 1781 Profit or Loss on Sale of Assets (8,515) 29,305 30,000 40,000 73% Total Gain or Loss on Sale of Assets (8,515) 29,305 30,000 40,000 73%
Grant Income Operating Grants - 1792 Financial Assistance Grant - 726,146 726,768 2,836,798 26% 1794 State Grants - Other - 484 - - 1794 Regional Workforce Development Plan - 12,500 1794 Learner Driver Mentor Grant - 19,311 19,000 19,000 102% 1794 Event Funding - Triple J One Night Stand - 35,000 Total Operating Grants - 793,441 745,768 2,855,798 28%
Capital Grants 1791 Roads to Recovery - 305,169 305,000 761,900 40% c/f from 1791 Old Tasman Hotel - 25,000 0% 2017/18 c/f from 1791 Mountain Bike Trails - Federal - 1,600,000 0% 2017/18 1791 Mountain Bike Trails - RJIP 7,431 12,379 12,300 1,537,500 1%
1793 State Grants - Other - 20,123 - - c/f $500k 1793 Mountain Bike Trails - - - 1,000,000 0% from 2017/18 Medea Cove Footpath - Community 1795 Contribution - - 25,000 Total Capital Grants 7,431 337,671 317,300 4,949,400 7% Total Revenue 118,342 11,273,490 10,850,584 18,594,386 61%
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% of Year to Year to Annual Month Date Date 2018-2019 Budget Details Actual Actual Budget Budget used Comments Expenses Employee Costs 1811 Salaries and Wages 332,919 1,620,253 1,725,672 3,451,345 47% 1812 On Costs 141,054 736,874 762,050 1,524,100 48% 1813 Overtime Payments 1,612 17,737 11,350 22,700 78% Total Employee Costs 475,585 2,374,864 2,499,072 4,998,145 48%
Energy Costs 1851 Electricity 6,701 69,753 92,447 160,375 43% Total Energy Costs 6,701 69,753 92,447 160,375 43%
Materials and Contracts 1861 Advertising - 29,537 20,175 40,350 73% 1863 Bank Charges - GST 2,304 16,254 12,100 24,200 67% 1864 Books Manuals Publications 11 637 2,395 4,790 13% 1865 Catering 1,860 11,087 7,050 14,100 79% 1866 Bank Charges - FREE 68 230 1,000 2,000 12%
1867 Computer Hardware Purchase 1,996 12,122 6,000 12,000 101% 1868 Computer Software Purchase - 9,357 - - 1869 Computer Internet Charges - 10,073 1,275 2,550 395% 1870 Computer Licence and Maintenance Fees 17,422 110,610 118,450 203,000 54% 1872 Corporate Membership - 120,509 127,790 147,990 81% 1873 Debt Collection - 23,356 8,000 16,000 146% 1876 Stock Purchases for Resale 3,104 26,947 37,500 45,000 60% 1890 Equipment Hire and Leasing - 58,747 19,000 38,000 155% Equipment Maintenance and Minor 1891 Purchases 2,019 6,666 8,850 17,700 38% 1893 Internet Billpay Costs 649 3,763 3,500 7,000 54% 1895 Licensing and Licence Costs 382 20,706 21,150 39,379 53% 1896 Land and Building Rental or Leasing Costs 3,000 4,628 7,100 17,600 26% 1897 Materials 10,162 186,501 135,400 270,800 69% 1898 Phone Calls Rental Fax 2,709 18,782 20,153 40,306 47% 1899 Postage/Freight 999 16,259 12,005 24,010 68% 1900 Printing/Laminating 40 6,947 8,900 17,800 39% 1901 Property Insurance - 87,784 83,500 83,500 105% 1902 Room Hire - 818 350 700 117% 1904 Royalties and Copyright Licences - - 2,500 5,000 0% 1905 Stationery 247 4,546 4,000 8,000 57% 1906 Water and Property rates Payable 7,799 37,931 32,640 54,400 70% Total Materials and Contracts 54,770 824,795 700,783 1,136,175 73%
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% of Year to Year to Annual Month Date Date 2018-2019 Budget Details Actual Actual Budget Budget used Comments Contractor Costs
1971 Contractors 18,868 379,441 309,700 619,400 61% 1972 Cleaning Contractors 17,496 88,313 91,425 182,850 48% 1973 Waste Management Contractors 96,420 465,328 493,708 1,156,000 40% Total Contractor Costs 132,784 933,082 894,833 1,958,250 48%
Professional Fees 1992 Audit Fees 1,500 21,670 30,664 36,000 60% 1993 Legal Fees - 10,162 14,250 28,500 36% 1994 Internal Audit Fees - 1,274 3,500 7,000 18% 1995 Revaluation Fees- Municipal only - 2,900 11,667 28,000 10% 1996 Professional Fees - Grant funded 4,523 26,348 - - 1997 Professional Fees - Strategic Projects - - - 100,000 0% 1998 Other Professional Fees 12,039 148,039 98,802 197,604 75% Total Professional Fees 18,062 210,393 158,883 397,104 53%
Plant Hire 2101 Plant Hire - Internal 47,178 235,102 480,250 960,500 24% 2102 Plant Hire - External - 2,243 2,750 5,500 41% 2103 Registration and MAIB - 30,589 34,378 34,378 89% 2104 Insurance Premiums - 20,607 23,200 23,200 89% 2105 Plant Repairs and Maintenance 1,232 56,840 49,900 99,800 57% 2140 Plant Hire Recovered (54,236) (295,512) (566,250) (1,132,500) 26% 2141 Fuel 11,000 80,187 74,000 148,000 54% 2142 Fuel Credit - (7,794) (7,500) (15,000) 52% Total Plant Hire 5,174 122,262 90,728 123,878 99%
Government Fees and Levies 2255 Fire Levy 86,145 172,289 166,140 332,279 52% 2257 Building Permit Levy - 7,712 7,500 15,000 51% 2258 Land Tax - 10,770 12,000 56,813 19% 2259 Training Levy - 14,999 15,000 30,000 50% Total Government Fees and Levies 86,145 205,770 200,640 434,092 47%
Depreciation 2304 Depreciation Historical Assets - - 84 168 0% 2305 Depreciation Buildings 17,991 108,093 106,606 213,211 51% 2306 Depreciation Roads and Streets 143,882 863,292 863,292 1,726,584 50% 2307 Depreciation Bridges 36,708 220,248 220,248 440,496 50% 2308 Depreciation Plant & Equipment 28,126 158,641 165,315 330,629 48%
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% of Year to Year to Annual Month Date Date 2018-2019 Budget Details Actual Actual Budget Budget used Comments 2310 Depreciation Stormwater Infrastructure 27,658 165,948 165,948 331,896 50% 2311 Depreciation Furniture 17,638 105,108 106,703 213,406 49% 2312 Depreciation Land Improvements 14,029 84,458 87,929 175,858 48% 2313 Amortisation of Municipal Valuation 1,800 10,800 10,800 25,000 43% Total Depreciation 287,832 1,716,588 1,726,924 3,457,248 50%
Other Expenses 2401 Interest Payable 140,996 169,454 181,177 335,328 51% 2403 Bad & Doubtful Debts 167 234 - 2404 Grants and Community Support Given 3,400 59,412 60,100 196,600 30% 2405 Rate Remissions - 55,546 55,000 55,000 101% 2407 Waiver of Fees and Lease etc 396 513 - - 2408 Refunds/Reimbursements - 1,597 - - 2409 Council Member Expenses 582 13,027 9,000 18,000 72% 2410 Council Member Allowances 14,003 82,595 82,422 164,844 50% Total Other Expenses 159,544 382,379 387,699 769,772 50%
Total Expenses 1,226,598 6,839,886 6,752,009 13,435,039 51%
FAG's received prior year in advance Net Surplus\(Deficit) before Capital amounts (1,107,172) 4,066,629 3,751,275 169,947 Capital Grants 7,431 337,671 317,300 4,949,400 Profit or Loss on Sale of Assets (8,515) 29,305 30,000 40,000
Net Surplus\(Deficit) (1,108,256) 4,433,604 4,098,575 5,159,347
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Profit And Loss Statement 2018-2019 Year to Date 2018-2019 Month Actual Actual Budget Comments Business & Corporate Services Total Investment Income 45,659 239,134 538,000 Total Sales Hire and Commission 519 2,629 6,000 Total Reimbursements 138 1,087 - Total Operating Grants - 484 - Total Capital Grants - 123 - Total Revenue 46,316 243,456 544,000
Total Employee Costs 70,498 388,117 847,646 Total Energy Costs 59 2,682 5,800 Total Materials and Contracts 25,194 338,733 475,450 Total Contractor Costs 387 2,942 7,900 Total Professional Fees 3,307 28,098 13,000 Total Plant Hire 15 7,600 12,200 Total Government Fees and Levies - 45 180 Total Depreciation 17,286 102,174 219,712 Total Expenses 116,746 870,390 1,581,888
Net Surplus\(Deficit) before Capital Income (70,430) (627,057) (1,037,888) Net Surplus\(Deficit) (70,430) (626,934) (1,037,888)
Development Services Total Environmental Health 26 1,606 21,000 Total Municipal inspector 132 55,740 59,500 Total Planning And Building Control Fees 26,837 187,692 274,200 Total Government Fees Levies 14,417 90,632 127,000 Total Sales Hire and Commission - 550 1,300 Total Reimbursements - 3,661 - Total Revenue 41,411 339,881 483,000
Total Employee Costs 71,111 339,232 941,191 Total Materials and Contracts 358 23,110 37,910 Total Contractor Costs - 805 20,000 Total Professional Fees 1,501 65,706 87,100 Total Plant Hire 60 5,830 14,128 Total Government Fees and Levies - 22,711 45,000 Total Depreciation 1,196 7,176 20,148 Total Other Expenses - 1,517 1,000 Total Expenses 74,227 466,087 1,166,477
Net Surplus\(Deficit) before Capital Income (32,815) (126,207) (683,477) Net Surplus\(Deficit) (32,815) (126,207) (683,477)
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Year to Date 2018-2019 Month Actual Actual Budget Comments Community Services Total Other Income - 10,000 - Total Reimbursements - 5,830 - Total Operating Grants - 54,311 19,000 Total Capital Grants 7,431 32,379 - Total Revenue 7,521 102,610 19,000
Total Employee Costs 22,689 104,505 294,166 Total Energy Costs - 364 - Total Materials and Contracts 982 85,761 18,950 Total Contractor Costs - 13,727 30,000 Total Professional Fees 4,523 12,615 8,000 Total Plant Hire - 9,618 10,750 Total Depreciation 1,789 12,551 24,311 Total Other Expenses 3,400 59,412 195,600 Total Expenses 33,382 298,552 581,776 - Net Surplus\(Deficit) before Capital Income (33,292) (228,321) (562,776) Net Surplus\(Deficit) (25,861) (195,942) (562,776)
Works and Infrastructure Total Rates 7,302 1,874,523 1,913,692 Total Municipal inspector 1,283 20,166 63,800 Total Planning And Building Control Fees 428 3,638 2,000 Total Sales Hire and Commission 6,968 62,633 175,000 Total Other Income 291 94,385 45,000 Total Reimbursements - 6,086 2,000 Total Gain or Loss on Sale of Assets (8,515) 29,305 40,000 Total Operating Grants - 398,088 1,531,366 Total Capital Grants - 305,169 4,949,400 Total Revenue 7,757 2,793,993 8,722,258
Total Employee Costs 214,363 1,076,800 2,076,787 Total Energy Costs 6,642 64,328 149,575 Total Materials and Contracts 20,983 241,666 405,099 Total Contractor Costs 132,011 912,766 1,895,500 Total Professional Fees - 24,046 109,004 Total Plant Hire 5,091 96,661 81,500 Total Government Fees and Levies - 9,635 52,354 Total Depreciation 265,390 1,584,950 3,170,330 Total Other Expenses 141,392 173,726 335,328 Total Expenses 785,873 4,184,577 8,275,477 Net Surplus\(Deficit) before Capital Income (778,116) (1,695,753) (4,502,619) Net Surplus\(Deficit) (778,116) (1,390,584) 446,781
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Year to Date 2018-2019 Month Actual Actual Budget Comments Visitor Information Centre, History Room and Tourism Total Sales Hire and Commission 6,094 21,994 82,000 Total Reimbursements - 864 - Total Revenue 6,094 22,858 82,000
Total Employee Costs 13,416 64,770 119,523 Total Energy Costs - 2,380 5,000 Total Materials and Contracts 3,324 28,608 49,700 Total Contractor Costs 387 2,843 4,850 Total Professional Fees - 9,718 9,000 Total Plant Hire 8 39 - Total Government Fees and Levies - 409 1,600 Total Depreciation 706 4,236 10,446 Total Expenses 17,841 113,001 200,119 - Net Surplus\(Deficit) before Capital Income (11,746) (90,143) (118,119) Net Surplus\(Deficit) (11,746) (90,143) (118,119)
Governance and Members Expenses Total Rates (317) 7,342,372 7,320,405 Total Government Fees Levies - 12,179 - Total Sales Hire and Commission 3,446 6,892 13,291 Total Other Income 3,276 53,211 100,000 Total Reimbursements 2,836 15,481 5,000 Total Operating Grants - 340,558 1,305,432 Total Revenue 9,241 7,770,693 8,744,128
Total Employee Costs 83,508 401,441 718,832 Total Materials and Contracts 3,929 106,919 149,066 Total Professional Fees 8,731 70,210 171,000 Total Plant Hire - 2,514 5,300 Total Government Fees and Levies 86,145 172,970 334,958 Total Depreciation 1,465 5,501 12,302 Total Other Expenses 14,752 147,724 237,844 Total Expenses 198,529 907,279 1,629,302 - Net Surplus\(Deficit) before Capital Income (189,288) 6,863,414 7,114,826 Net Surplus\(Deficit) (189,288) 6,863,414 7,114,826
| 01/19.12.2 Monthly Financial Report 85
Year to Date 2018-2019 Month Actual Actual Budget Comments Council Total Total Rates 6,985 9,216,896 9,234,097 Total Environmental Health 26 1,606 21,000 Total Municipal inspector 1,414 75,906 123,300 Total Planning And Building Control Fees 27,265 191,330 276,200 Total Government Fees Levies 14,417 102,811 127,000 Total Investment Income 45,659 239,134 538,000 Total Sales Hire and Commission 17,118 94,787 277,591 Total Other Income 3,567 157,596 145,000 Total Reimbursements 2,974 33,008 7,000 Total Gain or Loss on Sale of Assets (8,515) 29,305 40,000 Total Operating Grants - 793,441 2,855,798 Total Capital Grants 7,431 337,671 4,949,400 Total Revenue 118,342 11,273,490 18,594,386
Total Employee Costs 475,585 2,374,864 4,998,145 Total Energy Costs 6,701 69,753 160,375 Total Materials and Contracts 54,770 824,795 1,136,175 Total Contractor Costs 132,784 933,082 1,958,250 Total Professional Fees 18,062 210,393 397,104 Total Plant Hire 5,174 122,262 123,878 Total Government Fees and Levies 86,145 205,770 434,092 Total Depreciation 287,832 1,716,588 3,457,248 Total Other Expenses 159,544 382,379 769,772 Total Expenses 1,226,598 6,839,886 13,435,039
Net Surplus\(Deficit) before Capital Income (1,115,687) 4,066,629 169,947
Capital Income 7,431 366,975 4,989,400 Net Surplus\(Deficit) (1,108,256) 4,433,604 5,159,347
| 01/19.12.2 Monthly Financial Report 86
Financial Position 2018-2019 2017-2018 Year to Date Year to Date 2018-2019 Actual Actual Budget Budget Comments Current Assets Cash 9,664,903 11,123,821 9,746,375 2,499,295 Receivables 552,207 2,515,703 2,580,075 600,000 Inventories 92,540 138,820 120,000 120,000 Other Current Assets 75,699 2,189 30,000 30,000 Total Current Assets 10,385,349 13,780,533 12,476,450 3,249,295
Non Current Assets Property Plant and Equipment 141,085,812 141,852,639 139,461,941 141,267,981 Investment in TasWater 33,717,915 33,717,915 33,717,915 33,285,899 Other Non Current Assets 44,392 63,800 74,000 74,000 Total Non -Current Assets 174,848,119 175,634,354 173,253,856 174,627,880
Total Assets 185,233,468 189,414,887 185,730,306 177,877,175
Current Liabilities Payables 880,114 898,438 1,084,964 850,000 Interest Bearing Liabilities 326,296 164,938 164,938 326,296 Provisions 765,525 714,372 584,822 664,164 Total Current Liabilities 1,971,935 1,777,748 1,834,724 1,840,460
Non Current Liabilities Interest Bearing Liabilities 8,825,315 8,825,315 8,825,315 7,651,610 Provisions 537,805 537,805 382,913 520,964 Total Non Current Liabilities 9,363,120 9,363,119 9,208,228 8,172,574
Total Liabilities 11,335,055 11,140,868 11,042,951 10,013,034
Net Assets 173,898,413 178,274,020 174,687,354 167,864,141
EQUITY Accumulated surplus 30,216,738 32,518,067 28,931,402 23,670,520 Asset revaluation reserve 142,659,838 145,025,360 145,025,360 143,813,516 Other reserves 1,021,837 730,593 730,593 380,105 TOTAL EQUITY 173,898,413 178,274,020 174,687,354 167,864,141
Other Reserves - detailed separately 1,021,837 730,593 730,593 380,105 Employee Provisions 1,303,330 1,252,177 967,735 1,185,128 Unallocated accumulated surplus 7,339,736 9,141,051 8,048,048 934,062 Total cash available 9,664,903 11,123,821 9,746,375 2,499,295 Note: This reflects the cash position and does not include Payables and Receivables
| 01/19.12.2 Monthly Financial Report 87
Other Reserves 2018-2019
Other Reserves Reserves new Reserves used Remaining 1/7/2018 2018-2019 2018-2019 30/6/2018
Public Open Space Binalong Bay 3,362 3,362 Ansons Bay 2,229 2,229 Beaumaris 4,907 4,907 Scamander 23,398 23,398 St Helens 32,510 32,510 St Marys 3,750 3,750 Stieglitz 6,752 6,752 Total Public Open Space 76,908 - - 76,908
General Reserves Community Development 12,500 12,500 137 Trust Seizures 261,080 261,080 Total General Reserves 273,580 - - 273,580
Grant Proceeds Reserve Roads to recovery 568,242 (257,081) 311,161 Regional Workforce Development Plan 36,720 (22,010) 14,710 Learner Driver 22,387 (12,153) 10,234 Projectors for Stadium 14,000 14,000 Community Infrastructure Fund Grant 30,000 30,000 Total Grant Reserves 671,349 - (291,244) 380,105
Total Other Reserves 1,021,837 - (291,244) 730,593
| 01/19.12.2 Monthly Financial Report 88
Estimated Cash Flow 2018-2019 Year to Year to 2017-2018 Date Date 2018-2019 Actual Actual Budget Budget Comments CASH FLOWS FROM OPERATING ACTIVITIES
RECEIPTS Operating Receipts 15,020,889 9,522,046 9,802,493 13,604,986
PAYMENTS Operating payments 10,627,090 5,729,592 5,488,896 9,977,791
NET CASH FROM OPERATING 4,393,799 3,792,454 4,313,598 3,627,195
CASH FLOWS FROM INVESTING ACTIVITIES
RECEIPTS Proceeds from sale of Plant & Equipment 155,926 29,305 30,000 182,000 Capital Grants 2,300,487 337,671 317,300 4,949,400
PAYMENTS Payment for property, plant and equipment 5,604,078 2,539,153 4,418,067 12,836,134
Payments for financial assets NET CASH FROM INVESTING ACTIVITIES (3,147,665) (2,172,178) (4,070,767) (7,704,734)
CASH FLOWS FROM FINANCING ACTIVITIES
RECEIPTS Proceeds from borrowings 1,500,000 - - -
PAYMENTS Repayment of borrowings 312,292 161,358 161,358 701,296
NET CASH FROM FINANCING ACTIVITIES 1,187,708 (161,358) (161,358) (701,296)
NET INCREASE (DECREASE) IN CASH HELD 2,433,842 1,458,918 81,472 (4,778,835) CASH AT BEGINNING OF YEAR 7,231,061 9,664,903 9,664,903 7,278,130 CASH AT END OF PERIOD 9,664,903 11,123,821 9,746,375 2,499,295
| 01/19.12.2 Monthly Financial Report 89
Capital Expenditure 2018-2019 Year to 2016-2017 Project Month Date Budget 2018-2019 Total New + Code Details Actuals Actual C/F Budget C/f Comments PLANT & EQUIPMENT Replacement of the following vehicles CG005 Pool Car - Nissan Xtrail - - 36,000 36,000 Hyundai I30 PD Hatch 2.0 Auto - GRANT FUNDED CG007 Learner Driver - 19,538 $22000.00 CG010 1013 Bomag Roller - - 160,000 160,000 CF023 1226 & 1238 Maintenance vehicle - - 27,000 33,000 60,000 CG015 D-Max 4x4 Crew Cab Manual SX - 38,353 40,000 40,000 CG017 Captiva LTZ AWD 7 Seat A2.2D - 32,214 - CG020 1322 Forester Wagon - - 36,000 36,000 CF022 Holland Backhoe - 146,773 155,000 155,000 CF011 1019 Stirling 10 Yrd - 179,757 180,000 180,000 Other plant - - CG025 4" Water Pump - 1,855 3,500 3,500 CG045 GM360 Toro Mower 72in - 35,445 34,000 34,000 CG046 Ferris IS 3200Z Mower - 18,885 34,000 34,000 CG030 Small plant - 5,252 6,500 6,500 CG035 Vacuum Excavator - 47,808 75,000 75,000 CG040 Steam Weeder 13,359 13,359 26,000 26,000 CF030 Virtual Fence - 1,438 - CF032 Loader for St Helens WTS - - 180,000 180,000 TOTAL PLANT & EQUIPMENT 13,359 540,677 542,000 484,000 1,026,000
FURNITURE & IT CG055 Ricoh MP4055SP A3 Copier/Printer - 5,392 7,000 7,000 CD730 Hall Furniture Replacement - - 4,000 6,000 10,000 CE085 Additional sit down/stand up desks - 1,916 2,500 2,500 Replace server CG070 IT - Server Upgrades - 32,193 17,500 17,500 and NAS Exchange and Mail Marshall CG060 IT - Major Software Upgrades - 19,577 17,500 17,500 upgrades CG065 Desktop/Laptops/Monitors - 7,791 20,000 20,000 CF060 St Marys Hall Projector System - - 10,000 10,000 CE075 Asset Management Software - - 35,000 35,000 Break O'Day Community Stadium - CE056 Projectors - - 14,000 14,000 TOTAL FURNITURE & IT - 66,869 59,000 70,500 133,500 BUILDINGS BBQ Shelter at St Marys Rec Ground & Demolition Conceptual considerations for existing Design, Construct BBQ and Storage buildings that have reached end of Facility, Power CE755 useful life 28,589 79,048 35,000 50,000 85,000 Improvements etc
| 01/19.12.2 Monthly Financial Report 90
Year to 2016-2017 Project Month Date Budget 2018-2019 Total New + Code Details Actuals Actual C/F Budget C/f Comments St Marys Sports Centre Toilet CG720 Renovations 925 1,295 20,000 20,000 Alterations to Hanger as per Tim St Helens Aerodrome - Airport Gowans Quote CG740 Hangers - - 6,000 6,000 provided New Disabled Toilet, Baby Scamander Sports Complex Change table and Exit doors as Disabled Toilet & Improvement proposed by CG725 Works - - 30,000 30,000 Committee Replace Carpet at Online Access Centre - $500 Fingal Online Access Centre - Floor contribution CG705 Covering Replacements - 5,000 5,500 5,500 offered CG730 St Helens Foreshore Toilet Block 783 30,027 35,000 35,000 Renovation Break O Day Community Stadium - Renovation of Existing CE710 Changerooms/Kiosk Fit Out - 3,030 - Design & Construct New CG715 St Marys Toilet Block BBQ Shelter 3,300 32,447 35,000 35,000 BBQ Old Tasmanian Hotel Upgrades in Annual commitment to Accordance with Conservation Heritage upgrades CC730 Management Plan 151 19,722 25,000 25,000 50,000 and renovations CE705 Portland Hall Upgrades - - 13,959 13,959 Replacement Fence Scamander CG735 Sports Complex - Bowls Green - 7,431 8,000 8,000 CF705 Weldborough Amenities - - 110,000 110,000 Break O Day Community Centre - CE720 Kiosk Design - 298 - Wrinklers Lagoon, Scamander - CD815 toilet block - - 89,400 89,400 Fingal Sports Complex Toilet Block CE735 Demolition - 194 - Council & Depot - Solar Panels CE740 Installation - 27,459 27,000 27,000 Workspace Renovations - History CE770 Rooms - - 30,000 30,000 Grant funded TOTAL BUILDINGS 33,748 205,949 330,359 214,500 544,859 PARKS, RESERVES & OTHER
Break O Day Community Stadium - Construction CE715 External Upgrades - 56 10,000 10,000 Phase CF810 Fingal Cemetery Master Plan - - 20,000 20,000 40,000 CE815 Mathinna Cemetery Master Plan - - 20,000 20,000 CE820 Street furniture & signage 111 1,534 20,000 20,000 Falmouth Playground equipment CG805 replacement program - - 50,000 50,000 Falmouth Water System water system & mains upgrade - possibly grant CG810 St Helens rec ground - - 50,000 50,000 $35k CG820 Foreshore Power Upgrade - - 12,000 12,000
| 01/19.12.2 Monthly Financial Report 91
Year to 2016-2017 Project Month Date Budget 2018-2019 Total New + Code Details Actuals Actual C/F Budget C/f Comments Upgrade power St Helens foreshore -budgeted twice - - 10,000 10,000 Reseed lawn at St Helens foreshore CG815 BBQ - 7,321 7,500 7,500 Streetlighting - LED CG825 Implementation - SOLAR 2018/19 - 13,801 36,500 36,500 Mountain Bike Trails - Poimena to CF820 Bay of Fires 18 13,134 1,600,000 1,600,000 Mountain Bike Trails - Stacked CF820A Loops-St Helens 5,418 34,155 750,000 2,407,500 3,157,500 CE805 Kirwans Jetty - - 7,500 7,500 Blue Derby Mountain bike trail - CD805 minor works 900 2,025 -
CD830A Jetty Upgrades - Talbot Street 42 1,292 13,500 13,500 Jetty Upgrades - Cunningham CD830B Street 874 70,571 - Parnella foreshore protection CF825 works - - 50,000 50,000 Included in St Marys Rivulet Flood Prevention operating 1088 Works near Flat Bridge 991 expenditure TOTAL PARKS, RESERVES & OTHER 7,363 144,880 2,437,500 2,647,000 5,084,500
ROADS STREETSCAPES Bayside section (Circassian St down) and intersection with CC140 Cecilia Street (St Helens) - 1,256 15,000 15,000 esplanade CE140 Main Street & Story Street St Marys - 22,023 42,000 42,000 CF105 Fingal 410 1,905 20,000 480,000 500,000 CE110 Scamander entrance at Wrinklers - - 95,000 95,000 TOTAL STREETSCAPES 410 25,184 130,000 522,000 652,000
FOOTPATHS Listed last year but not included. Binalong Bay - Main Road (Cray Estimated 520m of 1.5m wide Court to link with existing path 146 concrete CG105 Main Road) (0.52km) 97,210 97,921 100,000 100,000 footpath. Annual replacement of damaged CG115 footpaths - - 8,000 7,000 15,000 widen footpath to CG110 Story St, St Marys - - 50,000 50,000 school Stieglitz - St Helens Point Road (Chimney Heights to Jetty Road CF110 link) (0.08km) - 12,636 14,000 14,000 St Helens - Penelope Street (Tasman Highway to Big4 Caravan CF115 Park) - 1,511 13,000 13,000 Medea Cove Footpath/Road CF125 options - - 18,000 25,000 43,000
| 01/19.12.2 Monthly Financial Report 92
Year to 2016-2017 Project Month Date Budget 2018-2019 Total New + Code Details Actuals Actual C/F Budget C/f Comments CF130 Parnella/Foreshore Walkway - 2,052 250,000 250,000 TOTAL FOOTPATHS 97,210 114,120 53,000 432,000 85,000 KERB & CHANNEL width to be checked for Cameron St, St Helens (south of onstreet parking CG155 Quail St intersection) (0.16km) - - 9,000 9,000 options associated with CF660A Annie Street, St Helens 11,045 60,031 287,000 287,000 Hospital Install K&G on high-side to stop stormwater flow across road and damaging road pavement - Stage CE165 Treloggen Drive, Binalong Bay - 46 50,400 - 50,400 3 replace 50mt kerb & channel on western side of Penelope St, St Helens - starting at intersection of CG160 Penelope St St Helens - - 30,000 30,000 Lawry Heights CG165 Helen Grove - northern side - - 25,000 25,000 100m of new Kerb CG170 Aerodrome Rd - - 35,000 35,000 extend K&C CD165 Tully St, St Helens Kerb - 1,667 5,000 5,000 TOTAL KERB & CHANNEL 11,045 61,743 55,400 386,000 441,400 RESHEETING CF310 Anchor Road, Pyengana - 7,798 - CF315 Ansons Bay Township Roads - 8,373 30,000 30,000 CF305 Ansons Bay Road, Ansons Bay - - 80,000 80,000 North Ansons Bay Road, Ansons CF320 Bay - - 80,000 80,000 Upper Scamander Road, CF325 Scamander - - 40,000 40,000 CF335 Old Highway, Seymour - - 4,600 20,000 24,600 CG305 Champ St, Seymour - 16,971 - Falmouth Streets - - 40,000 40,000 CF355 Lottah Road, Pyengana - 3,726 37,500 37,500 CG310 Reids Road - 1,188 10,000 10,000 CG315 Medeas Cove Road - 11,031 10,000 10,000 CG320 Deals Road, Seymour - - 15,000 15,000 CG325 Matsons Road, Seymour - - - Fingal Streets - - 23,000 23,000 CG355 Marriot Street, Fingal - 4,761 - CG360 Sorrell Street, Fingal - 8,021 - CG365 Pedder Street, Fingal - 3,676 - St Marys Roads - - - CG340 Gardiners Creek Road, St Marys - 7,591 25,000 25,000 CG345 German Town Road, St Marys - 8,027 15,000 15,000 CG350 Dublin Town Road, St Marys - 1,040 15,000 15,000
| 01/19.12.2 Monthly Financial Report 93
Year to 2016-2017 Project Month Date Budget 2018-2019 Total New + Code Details Actuals Actual C/F Budget C/f Comments Mathinna Plains/Upper Esk/Roses Tier/Tyne Roads - - - CF330 Upper Esk Road, Mathinna - 18,437 - CD305 Mathinna Plains Road - - 9,000 30,000 39,000 CD310 Tyne River Road - 29,745 49,770 49,770 CD315 Roses Tier Road - 79,001 15,000 50,000 65,000 TOTAL RESHEETING - 209,386 145,870 453,000 598,870 RESEALS Segment ID CG405 Byatt Crt - - 7,059 7,059 522 CG410 Cherrywood Dve - 5,259 11,380 11,380 555 CG410 Cherrywood Dve 5,289 5,289 572 CG410 Cherrywood Dve 9,237 9,237 554 CG415 Coach Rd - 3,997 2,947 2,947 1224 CG415 Coach Rd 12,317 12,317 532 CG420 Falmouth St - 400 2,423 2,423 339 CG420 Falmouth St - - 7,468 7,468 340 CG425 Gardens Rd - 3,445 5,790 5,790 941 CG430 Grant St Falmouth - 1,885 5,507 5,507 591 CG430 Grant St Falmouth 4,571 4,571 592 CG435 Hammond St - 200 2,894 2,894 586 CG435 Hammond St 1,984 1,984 585 CG440 Highcrest Ave - 2,400 8,845 8,845 767 CG445 Kirwans Beach C/P - 200 8,570 8,570 355 CG450 Medeas Cove Esp - 10,600 4,627 4,627 393 CG450 Medeas Cove Esp - - 12,284 12,284 388 CG455 Parnella Dr - - 15,644 15,644 752 CG460 Powers Rd - 2,400 1,637 1,637 106 CG465 Reids Rd - 4,433 8,372 8,372 942 CG470 Rossarden Rd - 8,608 37,346 37,346 318 CG470 Rossarden Rd 24,117 24,117 314 CG470 Rossarden Rd 11,603 11,603 313 CG470 Rossarden Rd 20,722 20,722 1246 CG475 Scamander Ave - 5,425 17,004 17,004 544 CG480 Silver St - 228 7,890 7,890 566 CG485 St Columba Falls Rd - - 72,311 72,311 67 CG485 St Columba Falls Rd - - 69,065 69,065 68 CG490 Steel St - 2,855 752 752 556 CG490 Steel St 7,667 7,667 557 CG495 Tasman Hwy S/R - 1,400 10,302 10,302 399 Medeas Cove Esp/Annie Street CF485 Intersection - 34,310 - TOTAL RESEALS - 88,045 - 17,625 417,625
| 01/19.12.2 Monthly Financial Report 94
Year to 2016-2017 Project Month Date Budget 2018-2019 Total New + Code Details Actuals Actual C/F Budget C/f Comments ROADS OTHER CG520 Beaumaris Ave - - 15,000 15,000 500m widen & seal shoulders on both sides St Helens Pt Rd, between Egret St between Egret St CG525 & Treloggens Dr - - 35,000 35,000 & Treloggens Dr CG530 Kismet Place - - 100,000 100,000 CF510 West Street 2,851 5,954 40,000 15,000 55,000 St Helens Pt Rd Upgrade inc CF520 Stabilisation - 2,505 Road & drainage Works between St Helens Pt Rd, between Cunningham and CG505 Cunningham and Talbot Street 281 11,759 200,000 200,000 Talbot Street Sight distance improvement - St Helens Pt Rd, Cunningham St Cunningham St CG510 Intersection - 78 10,000 10,000 Intersection CF505 Atlas Drive Retaining Wall - 4,400 5,500 5,500
CF515 The Gardens Road RTR - - 200,000 118,000 318,000 RTR CC555 Parnella Landslip 2,138 17,325 - TOTAL ROADS OTHER 5,270 42,021 245,500 493,000 738,500
ROADS TOTAL 113,934 540,499 629,770 2,703,625 3,333,395
BRIDGES replace deck & CG205 B185 Gillies Road, St Marys - - 25,000 25,000 runners replace failed abutment & pothole CG210 B760 Bent St, Mathinna - - 5,500 5,500 approaches B1675 Lower Germantown Road, St renew deck & CG215 Marys - - 18,000 18,000 runners renew deck & runners & pothole CG220 B2293 Cecilia St, St Helens - - 22,000 22,000 approaches CG225 B2792 Four Mile Creek Road - - 30,000 30,000 renew coating renew deck & runners, replace asphalt to both CG230 B2809 Argyle St, Mangana - - 30,000 30,000 approaches repair erosion to road shoulder Abutment A (50 B3765 Argonaut Road, St Helens tonne of large CG235 (Upper Golden Fleece) - - 18,000 18,000 rock) renew deck & CG240 B7004 Richardson Road, St Marys - - 38,000 38,000 runners renew deck & runners, repair erosion to road shoulder and bedlogs B7032 Davis Gully Road, Four Mile Abutment A (10 CG245 Creek - - 31,000 31,000 tonne of rock) extend upstream headwall to retain gravel road CG250 B7027 Mathinna Plains Road - - 15,000 15,000 shoulder | 01/19.12.2 Monthly Financial Report 95
Year to 2016-2017 Project Month Date Budget 2018-2019 Total New + Code Details Actuals Actual C/F Budget C/f Comments CF220 B2805 Otway Ck, Rossarden Road - 33,997 220,000 220,000 R2R funded B1244 Ransons River (Fitzgeralds CF205 Rd, Goulds Country) RTR - 34,270 210,700 40,000 250,700 Install/upgrade traffic barriers to 3 bridges - - 130,000 130,000 B2434 - Swimcart, Gardens Road - CG260 Installation of W-Beam - - - - 40K Approx B4650 - Forester Creek (Ansons Bay CF215 Road) RTR 10,831 223,084 287,000 287,000 R2R funded TOTAL BRIDGES 10,831 291,352 627,700 492,500 1,120,200
STORMWATER CG660 High Street Mathinna (Main St) - - 50,000 50,000 Install new stormwater pipe rear of Freshwater Street properties to prevent Lade Freshwater Street / Lade Court Court properties CG665 (Beaumaris) - - 30,000 30,000 flooding. Hall St to Medea St (runs parallel to 115m of open CG670 Doepel Pl) - - 40,000 40,000 drain CG655 St Columbia Falls Rd, Pyengana - 6,293 - - 0 CE655 Minor stormwater Jobs - 2,400 34,000 34,000 Beauty Bay Access Track CF665 Improvements - - 6,000 6,000 CF657 Parnella Stormwater Stage 2 7,726 624,502 1,000,000 1,000,000 CF660 Annie St, St Helens Stormwater 137 274 - Alexander St, Cornwall (installation of main & connection of side entry CE660 pits) - 9,955 15,000 15,000 CD655 Implement SWMP priorities 281 611 37,500 125,000 162,500 TOTAL STORMWATER 8,145 644,034 1,092,500 245,000 1,337,500
WASTE MANAGEMENT
Reconstruction & seal entrance to CG605 St Helens WTS - - 60,000 60,000 CG610 Recycling facilities - 5,573 20,000 20,000 Fingal WTS Retaining Wall CF610 Replacement 137 2,617 130,000 130,000 St Marys WTS Retaining Wall CE610 Replacement 1,349 96,702 154,000 154,000 Scamander WTS Retaining Wall CE615 Reinforcement - - 52,000 52,000 Rehabilitation of former Binalong CE625 Bay Tip - - 2,680 2,680 WASTE MANAGEMENT TOTAL 1,485 104,892 338,680 80,000 418,680 -
Total Capital expenditure 188,865 2,539,153 6,061,509 6,937,125 12,998,634
| 01/19.12.2 Monthly Financial Report 96
01/19.12.3 Visitor Information Centre Report
ACTION INFORMATION PROPONENT Council Officer OFFICER Bob Hoogland, Manager Corporate Services FILE REFERENCE 040\028\002\ ASSOCIATED REPORTS AND Nil DOCUMENTS
OFFICER’S RECOMMENDATION:
That the report be received.
INTRODUCTION:
The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Visitor Information Centre.
PREVIOUS COUNCIL CONSIDERATION:
Provided as a monthly report – Council consideration at previous meetings.
OFFICER’S REPORT:
Staff Movements:
Nil.
Meetings Attended/Other information:
While there were still a few quieter days early in the month, visitor numbers are consistently high on most days as we move into the busy period.
The History Room Curator provided this additional information:
2018 Stats: Takings - $7 573.25 (2017:$6,133.55; 2016:$7,555.75; 2015:$7,249.20; 2014:$6,286.55) Best year on record for the St Helens History Room – very good takings!
1311 Visitors came into the St Helens History Room (2017-1079; 2016-1385; 2015-1350; 2014-1316) Compares favourably with past years
1717.7 hours for the year in voluntary time. This averages out to 35.7 hours per week which is comparable to previous years. The St Helens History Room does need to do a volunteer recruitment drive though to ensure continuity of service.
| 01/19.12.3 Visitor Information Centre Report 97
Visit to ‘Cranks and Tinkerers’ This is being planned to view their latest display, a model boat of the ‘Jane’ with a proposal to have the display in the St Helens History Room.
‘Submerged’ Exhibition This is proving very popular and an interview with ABC Radio is planned Thursday 3 January 2019 on the morning program.
Curator on Annual Leave For one week only, away on Tuesday 15 and Wednesday 16 January 2019.
Statistics:
Door Counts:
Month/Year Visitor Numbers Daily Average History Room December 2006 2,769 92.3 429 December 2007 3,757 125.2 629 December 2008 3,599 120.0 N/A December 2009 2,857 95.2 147 December 2010 2,958 98.6 105 December 2011 3,312 110.4 101 December 2012 3,130 104.3 101 December 2013 3,598 119.9 133 December 2014 4,609 148.7 158 December 2015 4,439 147.9 81 December 2016 3,368 112.2 95 December 2017 2,939 97.9 60 December 2018 3,145 104.8 104
Revenue 2018/2019:
Month VIC Sales HR Entry HR Donations July $2,065.20 219.00 79.10 August 2,418.45 176.00 76.15 September 5,711.75 352.00 121.00 October 5,759.40 478.00 136.75 November 6,182.01 560.00 200.00 December 6,938.21 490.00 45.60
| 01/19.12.3 Visitor Information Centre Report 98
Revenue 2017/2018:
Month VIC Sales HR Entry HR Donations July $2,892.45 176.00 0.00 August 1,519.80 119.00 59.70 September 3,917.25 334.00 59.65 October 6,234.31 479.00 64.65 November 6,716.31 403.00 84.70 December 6,300.25 276.00 96.30 January 10,817.80 518.00 112.05 February 10,908.30 831.00 620.45 March 11,484.50 930.00 278.30 April 6,217.10 508.00 135.00 May 2,765.00 357.00 90.45 June 1,486.86 213.00 51.40
LEGISLATION / STRATEGIC PLAN & POLICIES:
Strategic Plan 2017-2027
Goal Economy - To foster innovation and develop vibrant and growing local economies which offer opportunities for employment and development of businesses across a range of industry sectors.
Strategies Create a positive brand which draws on the attractiveness of the area and lifestyle to entice people and businesses’ to live and work in BOD.
Annual Plan 2017-2018
Goal Economy - To foster innovation and develop vibrant and growing local economies which offer opportunities for employment and development of businesses across a range of industry sectors.
Key Focus Area Tourism – Broadening, lengthening and improving the visitor experience through development of attractions and activities; promotion and signage; and great customer service. Assess and improve the customer experience delivered through the St Helens Visitor Information Centre.
BUDGET AND FINANCIAL IMPLICATIONS:
Not applicable.
VOTING REQUIREMENTS:
Simple Majority.
| 01/19.12.3 Visitor Information Centre Report 99
01/19.12.4 Audit Panel – Receipt of Minutes
ACTION DECISION PROPONENT Secretary to the Audit Panel OFFICER Bob Hoogland, Manager Corporate Services FILE REFERENCE 018\005\024\ ASSOCIATED REPORTS AND Minutes of Audit Panel Meeting 17 December 2018; Policy DOCUMENTS LG16 – Corporate Credit Cards - draft
OFFICER’S RECOMMENDATION:
That Council receive the minutes of the Audit Panel 17 December 2018 and, as recommended: Adopt amended Policy LG16 – Corporate Credit Cards Consider budgeting for external assistance with internal audit
INTRODUCTION:
Council’s Audit Panel meets every three (3) months and the minutes of each meeting are required to be provided to Council.
PREVIOUS COUNCIL CONSIDERATION:
Minutes of Audit Panel meetings are provided to and considered by Council following those meetings, four (4) times per year. This specific report has not previously been considered by Council.
OFFICER’S REPORT:
As per the minutes, the Audit Panel received and reviewed various elements of Council’s financial performance, internal and external audit activities, management of risk and review of policies. Legislation requires these minutes to be provided to Council.
With respect to Policies, Council directly reviews many policies but the Audit Panel has specific responsibility to review policies relating to finance and risk. The Audit Panel reviewed the existing, Model and draft Credit Card policies and recommends adoption of the amended Policy LG16 – Corporate Credit Cards.
The Audit Panel also considered a proposal to augment Council’s internal audit with contracted assistance and recommends Council consider adding this to the existing internal audit approach for specific, identified systems/processes.
| 01/19.12.4 Audit Panel – Receipt of Minutes 100
STRATEGIC PLAN & ANNUAL PLAN:
Strategic Plan 2017 – 2027
Goal Services – To have access to quality services that are responsive to the changing needs of the community and lead to improved health, education and employment outcomes.
Strategy Work collaboratively to ensure services and service providers are coordinated and meeting the actual and changing needs of the community. Ensure Council services support the betterment of the community while balancing statutory requirements with community and customer needs.
LEGISLATION & POLICIES:
Local Government (Audit Panels) Order 2014. Division 4 – Audit Panels of Local Government Act 1993.
BUDGET; FUNDING AND FINANCIAL IMPLICATIONS:
Not Applicable.
VOTING REQUIREMENTS:
Simple Majority.
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01/19.13.0 WORKS AND INFRASTRUCTURE 01/19.13.1 Works and Infrastructure Report
ACTION INFORMATION PROPONENT Council Officer OFFICER David Jolly, Manager Infrastructure and Development Services FILE REFERENCE 014\002\001\ ASSOCIATED REPORTS AND Nil DOCUMENTS
OFFICER’S RECOMMENDATION:
That the report be received by Council.
INTRODUCTION:
This is a monthly summary update of the works undertaken through the Works and Infrastructure Department for the previous month and a summary of the works proposed for the coming month, and information on other items relating to Council’s infrastructure assets and capital works programs.
PREVIOUS COUNCIL CONSIDERATION:
Provided as a monthly report – Council consideration at previous meetings.
OFFICER’S REPORT:
OUTSTANDING REPORTS:
Motion Number Meeting Date Council Decision Comments 05/17.13.3.115 15 May 2017 That Council authorises the Works Department This won’t be actioned until the to make an application to the Department of Parnella stormwater project is State Growth (DSG) to change the line-marking substantially completed. It is on St Helens Point Road between Aerodrome not expected that changes to Road and Chimney Heights to a single the position of road line continuous white line using thermoplastic lines, marking will occur until Spring including cats eye reflectors and that Council 2019/20. allocates the budget to undertake the work if it is approved by DSG.
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Motion Number Meeting Date Council Decision Comments 03/18.8.1.51 19 March A report is sought providing advice in A service request has been 2018 accordance with the requirements of Section 65 placed with Telstra to relocate of the Local Government Act 1993 for the an existing pit from the outflow information of Council at a future meeting and of the road culvert that consider any advice as required from relevant prevents any footpath develop State Agencies: from being considered on the That Council investigate all options for the old alignment. There is a 3m walking path at Fingal. clearance between the edge of the existing state highway and the culvert wall that provides an alternative and existing path option. Telstra has not addressed the matter at this stage. 03/18.13.3.64 19 March That Council receives the Flood Risk Draft Flood Risk Management 2018 Management Report – St Marys Flood Risk Plan received by the Council. Study report produced by its St Marys Flood Flood mitigation works: Risk Management project. vegetation reduction at Groom That Council staff progress investigation of the Street completed in June; flood implementation and costs of the flood modelling for lifting The Flat mitigation options recommended by the Flood road bridge complete - planning Risk Management Report of vegetation and costing of works to be reduction, modification of The Flat road bridge reported to Council. and a Groom Street levee bank, to enable decisions on initial flood mitigation works to be undertaken and future works priorities. 04/18.16.4.102 16 April 2018 1. Pursuant to section 14 of the Local In-progress. Refer to Closed Government (Highways) Act 1982 (the Act), Council Resolution 11/18.17.3. for the Council to discuss and consider the closure of the following assets for the public benefit due to “lack of use”. (i) The closure of Bridge 3462 over the George River providing current access to Yosts Flat. (ii) The closure of Grimstones Road from chainage 910m to end of road at chainage 4,680m. resolves that the part of Grimstones Road, Goshen as marked on the plan annexed and marked “A” should be closed to all traffic for the public benefit. 2. Council delegates its functions and powers pursuant to section 14(1)(b) of the Act to the General Manager and authorises the General Manager to take such steps as may be necessary to comply with each of the requirements of that section in relation to the closure of Bridge 3462 over the George River providing current access to Yosts Flat and the closure of Grimstones Road from chainage 910m to end of road at chainage 4,680m. | 01/19.13.1 Works and Infrastructure Report 111
Motion Number Meeting Date Council Decision Comments 06/18.8.1.125 25 June 2018 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: That Council: 1. Put in a small seat and a small table/bench 1. Table and seat on order. To right next to the shower. be installed post-delivery. 2. Put a one (1) meter wide cement path 2. Completed. from the shower to the toilet block. 3. Put a coat of clear sealer on the shower 3. Completed. base like the footpaths in the street have on them to seal the cement. 08/18.8.1.181 20 August A report is sought providing advice in In-progress. 2018 accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: That Council investigate a full traffic management plan for the St Helens CBD including: Roundabout at the intersection of Quail Street Parking Diverting traffic on the bay Esplanade 10/18.8.1.220 15 October A report is sought providing advice in In-progress. 2018 accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: That Council investigate forming a multi-user track from the Hendersons Lagoon entrance of Winifred Curtis Reserve to where the footpath starts at Scamander. 11/18.8.1.243 19 November A report is sought providing advice in In-progress. 2018 accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: That Council seeks a report into the installation of kerb style guttering on the western (lower side) side of Alexander Street in Cornwall.
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Motion Number Meeting Date Council Decision Comments 11/18.8.3.245 19 November A report is sought providing advice in In-progress. 2018 accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: That Council seeks a report into installing a directional street sign at the junction of Alexander Street and the Cornwall Mine Road at Cornwall. 11/18.8.4.246 19 November A report is sought providing advice in In-progress. 2018 accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: That Council seeks a report into the installation of a child safety fence around the play area at the Scamander Mouth play area. 11/18.8.5.247 19 November A report is sought providing advice in In-progress. 2018 accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: That Council explore opportunities of providing 2 - 6 free rubbish vouchers or something similar to every ratepayer to be used throughout that rateable year. 11/18.13.5.260 19 November That Council defer a decision to extending the In-progress. 2018 free green waste days to all year-round at all waste disposal sites that are set up to accept green waste until green waste composting is validated and a cost benefit model determined and reported to Council. 11/18.13.8.263 19 November 1. That Council provides in-principle support Item 1. Completed 2018 to the St Helens Football Club to seek external funding to install an in-ground irrigation system at the St Helens Football Ground. 2. That Council give consideration to Item 2. To be actioned on confirming a financial commitment for receipt of irrigation system the installation of an in-ground irrigation information from the football system and the St Helens Football club. Ground in the 2019 – 2020 financial year, subject to favourable asset life-cycle cost modelling and receipt of a report on the health of playing field.
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Motion Number Meeting Date Council Decision Comments 12/18.8.2.292 17 December A report is sought providing advice in 2018 accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice given by a person who has the qualifications or experience necessary to give such advice, information or recommendation: That Council consider when building new structures in public places making water refilling stations available at those places; also, to investigate the cost of providing water refilling stations at some existing public venues, to make tap water more readily available in public places. Further, that Council enter into a partnership with local businesses and possibly TasWater to provide water bubblers and water refill stations in our towns and settlements and to promote this service through our usual media channels.
COMPLETED REPORTS:
Motion Number Meeting Date Council Decision Comments
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FACILITIES ROUTINE MAINTENANCE UPDATE
Facility maintenance is an ongoing activity. During December 2018 facility maintenance included the following tasks:
Preventative Maintenance (PM) inspections of Council owned buildings and playgrounds. Maintenance identified during PM inspection and notified via Customer Service Requests. Boat ramp inspections and cleaning.
TOWNS AND PARKS ROUTINE MAINTENANCE UPDATE
Mowing/ground maintenance – all areas Garden and tree maintenance where required. Edge trimming and gutter cleaning Playground areas – soft fall top up
ROADS ROUTINE MAINTENANCE UPDATE
Grading at Ansons Bay Road and North Ansons Road. Sealed road patching – all areas Footpath repairs and edging works Traffic Signage replacement – damaged and removed signs Road drainage works – all areas
OTHER ACTIVITY
Boat ramps and Talbot Street Jetty – installed solar lights. Solar lights to be installed at Beauty Bay and Kirwins jetties during January 2019.
WASTE MANAGEMENT ACTIVITIES
E-waste removed from Waste Transfer Stations Wheelie Bins provided for hard plastics recovery at Scamander, St Helens and St Marys Waste Transfer Stations Participation in a regional audit of recyclable waste being collected from kerbside collections with a view of identifying the type and rate of contamination occurring in the waste stream with the intent of implementing regional initiatives to reduce the landfilling of this material.
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General Waste to Copping Landfill
Note: Waste quantities to landfill for Nov and Dec 2018 not available at time of preparing this report. 2016/17 Base Year 2017/18 2018/19 YTD
3,500
3,000
2,500
Kerbside Recyclables 2,000 Collection Service introduced at Dec 2017 May 2018 e-waste drop off – 1,500 All WTS’s
Cumulative Tonnes Cumulative Feb 2018 Paint Recovery All WTS’s 1,000 Apr 2018 Fuel recycling – St Helens WTS
500
- Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
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Collected Kerbside Recyclables transported to JJ Richards, Launceston
Kerbside Collection Service 2018-2019 Monthly Tonnage Cumulative Tonnage 250
200
150
100 Tonnes Collected Tonnes
54.76 48.82 42.37 45.85 50 36.68
0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
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CAPITAL WORKS
Project Details 2018-2019 Project Update – December 2018 Code Budget
CC140 Cecilia Street - Streetscape 15,000 Concept developed – public comment invited (Dec-Jan) CD655 Implement SWMP priorities 162,500 Hydrological study scoped. Quotations invited. CD830B Jetty Upgrade – Cunningham Street MAST funded. Design completed. Materials in stock. Project pending - Crown Land Services approval and permit issue. CE140 Main Street and Story Street, St Marys 42,000 Footpath sealing delayed – Contractor underperforming. CE160 St Helens Point Road (Parkside) 200,000 Preliminary design completed – road alignment, kerb and channel, stormwater outflow. Capital cost estimate pending. CE610 St Marys WTS Retaining Wall Replacement 154,000 Completed CF032 Loader for St Helens WTS 180,000 Specification drafted – To be tendered under the Local Government Buying Scheme. CF105 Fingal Streetscape 500,000 Design Completed. Pre-construction activity in progress. CF205 Bridge 1244 Ransoms River Replacement 250,700 Bridge components fabricated. Installation scheduled for Feb 2019. CF215 Bridge 4650 – Forester Creek 287,000 Completed CF220 Bridge 2805 – Otway Creel Replacement 220,000 Bridge components fabricated. Installation scheduled for April 2019. CF485 Resealing Works – Medeas Cove 20,345 Completed Esplanade/Annie Street Intersection CF510 West Street (Reconstruction – Part of) 55,000 Stormwater works completed. Road works to be completed. CF515 The Gardens Road 318,000 Survey work completed. Pre-construction planning in progress. CF610 Fingal WTS Retaining Wall Replacement 130,000 Materials ordered. Project rescheduled to commence at end of April 2019 to provide the best utilisation of internal resources.
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Project Details 2018-2019 Project Update – December 2018 Code Budget
CF657 Parnella Stormwater Stage 2 1,000,000 Catchment 2 – 50% completed. Catchment 4 – 95% completed. Stormwater main active and St Helens Point Road sealing works completed. Landscaping and road line marking to be completed. CF660A Annie Street, St Helens 287,000 Kerb &Channel and Road upgrade works completed. Pending items are new footpath construction and nature strip – soil placement and grass seeding. CG010 1013 BOMAG Roller 160,000 Tender open under Local Government Buying Scheme CG105 Binalong Bay Footpath 100,000 Completed CG405 Resealing Works - Byatt Court 7,059 Completed CG410 Resealing Works - Cherrywood Drive 11,380 Completed CG410 Resealing Works - Cherrywood Drive 5,289 Completed CG410 Resealing Works – Cherrywood Drive 9,237 Completed CG415 Resealing Works - Coach Road 2,947 Completed CG415 Resealing Works – Coach Road 12,317 Completed CG420 Resealing Works – Falmouth Street 2,423 Completed CG420 Resealing Works – Falmouth Street 7,468 Completed CG425 Resealing Works – The Gardens Road 5,790 Completed CG430 Resealing Works – Grant Street, Falmouth 5,507 Completed CG430 Resealing Works – Grant Street, Falmouth 4,571 Completed CG435 Resealing Works – Hammond Street 2,894 Completed CG435 Resealing Works – Hammond Street 1,984 Completed CG440 Resealing Works – Highcrest Avenue 8,845 Completed
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Project Details 2018-2019 Project Update – December 2018 Code Budget
CG445 Resealing Works – Kirwins Beach Car Park 8,570 Completed CG450 Resealing Works – Medeas Cove Esplanade 4,627 Completed CG450 Resealing Works – Medeas Cove Esplanade 12,284 Completed CG455 Resealing Works – Parnella Drive 15,644 Completed CG460 Resealing Works – Reids Road 1,637 Completed CG470 Resealing Works – Scamander Avenue 17,004 Completed CG480 Resealing Works – Silver Street 7,890 Completed CG485 Resealing Works – St Columba Falls Road 72,311 Completed CG485 Resealing Works – St Columba Falls Road 69,065 Completed CG490 Resealing Works – Steel Street 752 Completed CG490 Resealing Works – Steel Street 7,667 Completed CG495 Resealing Works – Tasman Highway 10,302 Completed Scamander Road END OF REPORT
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Weed Management Progress Report
Follow up treatments took place at these locations: Falmouth - boneseed Reids Road - Spanish heath Fourmile Creek (various area) – Spanish heath
A number of areas were scheduled for follow up in December, however due to mowing and road side slashing; these areas will be re-evaluated in a couple of months when there is some regrowth for treatment.
Investigating option for screening of the Waste Transfer Station in Ansons Bay.
Continuing to work on Green Waste Study.
LEGISLATION / STRATEGIC PLAN & POLICIES:
Strategic Plan 2017-2027
Goal Infrastructure - To provide quality infrastructure which enhances the liveability and viability of our communities for residents and visitors.
Strategy Be proactive infrastructure managers by anticipating and responding to the growing and changing needs of the community and the area. Work with stakeholders to ensure the community can access the infrastructure necessary to maintain their lifestyle. Develop and maintain infrastructure assets in line with affordable long-term strategies.
BUDGET AND FINANCIAL IMPLICATIONS:
Not applicable.
VOTING REQUIREMENTS:
Simple Majority.
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01/19.13.2 Animal Control Report
ACTION INFORMATION PROPONENT Council Officer OFFICER Municipal Inspector FILE REFERENCE 003\003\018\ ASSOCIATED REPORTS AND Nil DOCUMENTS
OFFICER’S RECOMMENDATION:
That the report be received by Council.
INTRODUCTION:
This is a monthly update for animal control undertaken since the last meeting of Council.
PREVIOUS COUNCIL CONSIDERATION:
Provided as a monthly report – Council consideration at previous meetings.
OFFICER’S REPORT:
This is a monthly update of the complaints and work that has been done and the action that has been taken for each complaint for the month of December 2018:
29 November 2018 Fingal Patrol. Animal Control Officer conducted an inspection at a property in Elephant Pass Road, St Marys found several unregistered dogs present and no kennel licence issued to the property. Spoke briefly with the owner and explained were there to help with arranging registration of the dogs and obtaining a kennel licence. Owner stated she would contact the Council that afternoon – monitor. St Marys Patrol. Falmouth Patrol. Freshwater Creek Patrol (no barking heard). St Helens Patrol. Stieglitz Patrol. Animal Control Officer received a report of three (3) littler Terriers running around Cecilia Street, St Helens near the Post Office, arrived but no dogs present. Located the address the dogs belonged to and spoke with the owners and explained the importance of confining the dogs to their own property – monitor and revisit in the new year regarding dog numbers and registrations.
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Animal Control Officer met with some residents from Erythos Grove, St Helens regarding some barking dogs in the neighbourhood. Tuesday afternoon was really bad from 4.30 to 5.00pm when owners of barking dogs had arrived home and removed the dogs bark collars. After discussions it was found the dogs have been much better since the owners had been using bark collars, however at times the barking has been a bit much. A bark diary for the last few months was provided and although the dogs barked every day it was only for 5 minutes here and there which isn’t really excessive. Animal Control Officer spoke with the owners of the dogs who claim that they have been trying very hard to control barking and make sure that collars are fitted if they go out and leave dogs. There is a neighbouring dog that wanders and sets the dogs off also – monitor and patrol.
30 November 2018 A lady from Scamander Avenue came into the Council office to report a dog attack on her daughter who was being hospitalised for a dog bite. There was a dog wandering Scamander Avenue, Scamander causing a traffic hazard and the ladies daughter called the dog off the road and walked it back to its property further down the road and once it was in its own yard it grabbed and bit the her (daughter), unprovoked resulting in hospitalisation. Animal Control Officer left several messages for the owner of the dog who called back an hour later. The incident was discussed and the owner stated she was very sorry and somehow the dog had slipped his collar and jumped the fence. It was agreed the dog would be taken to the owners partners acreage property until the situation is dealt with.
12 December 2018 Animal Control Officer received a call from a resident in Talbot Street, Fingal reporting that her two (2) grandchildren were bitten by a dog over the weekend at two (2) separate times. The dog supposedly come from a property in Legge Street, Fingal. o Incident 1 – A nine year old child (unsure of name & gender) was at a BBQ in Legge Street, Fingal on the Friday (7 December) and approached the dog that was tied up and went to pat it. The dog bit the child on the nose and arm. The child was taken back to the grandmothers property and then rushed to hospital receiving stitches on the arm and cream to help the nose injury. o Incident 2 – A five year old child (again unsure of name & gender) attended the same property in Legge Street, Fingal for a childrens birthday party on the Sunday (9 December). When the child got out of the car the dog latched onto the childs arm and they received three (3) stitches on the arm and a mark on the chest. o Unsure if the incident took place on the actual property or out the front on the naturestrip and also unsure if the one dog is responsible for both incidents. No dogs are registered to the property and breed details also unknown. Animal Control Officer requested the assistance of the Police from Fingal to obtain statutory declarations and any further information from the grandmother also the dog/s owners from Legge Street, Fingal.
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o The Police attended the property in Legge Street, Fingal and spoke with one of the residents who has recently assumed tenancy after moving from the mainland. He resides with his girlfriend and brother. There were no dogs present at the address but there had been two (2) dogs there previously a one (1) year old male X and an older X female that was on heat which was causing the male dog to be aggressive. The resident seemed very upset that the children had been bitten and advised he had ‘put down’ the male dog earlier that day and relocated the female to a more secure yard until she was no longer on heat. In the mean time he was going to ensure the yard was suitable to house the female dog. It was decided to call this incident closed but monitor the tenants at the property in Legge Street, Fingal. Animal Control Officer requested that St Marys Police investigate an attack on a goat at Cornwall. o The owner of the goat had it tethered on the side of the road in Alexander Street, Cornwall and it was attacked by a dog from the same street. The owner of the dog had offered to pay the vet bills and will discuss with the goat’s owner. The owner of the dog was advised that if the dog was allowed to wander it will most likely do the same to another animal and that Council would declare it dangerous and issue large infringements. Animal Control Officer conducted a bark monitor at a property in Tasman Highway, St Helens where there are ongoing issues with the dog between 6.00 - 6.30pm. Two (2) other dogs were present at the property and there was only minor growling/playing and a small amount of barking – nothing serious.
14 December 2018 Animal Control Officer finished investigation from dog attack in Scamander Avenue, Scamander. Met with dog owner and issued with a dangerous dog order and infringements of $815 – monitor. Animal Control Officer finished investigation of dog attack on a goat in Alexander Street, Cornwall. Met with dog owner and issued infringements of $326. Animal Control Officer followed up on a complaint of a smell coming from a back yard in Medea Street, St Helens. A goat lives in the back yard and dirty hay in the shed has not been removed. Environmental Health Officer followed up with goat owner and the bedding is to be changed and removed regularly – monitor. Animal Control Officer received a complaint of a rooster crowing all day from a property in Tasman Highway, St Helens. Environmental Health Officer discussed issue with the owner who will tighten the crow collar which will fix the problem – monitor. A resident from Aerodrome Road, Stieglitz came into Council offices regarding his pup that spends some time on a chain in the back yard throughout the day because the front fence is not secure and is currently being fixed which will probably take another couple of weeks. The dog owner advised a neighbour had spoken to him concerned about the pup being chained up. Dog owner asked if Council could assist and inspect the property to see how the pup was living and assure the neighbour that everything was OK as he was concerned the neighbour was going to call the RSPCA. The fence has now been fixed and the pup is no longer on the chain and has plenty of food, water and shelter. It was explained to the dog owner that the RSPCA will only attend if the animal is in poor condition and does not have water and shelter.
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21 December 2018 St Helens Patrol. o Bark Monitors . Mimosa Street, St Helens – dog present and someone home but no barking. . Cobrooga Drive, St Helens – no barking. . Erythos Grove, St Helens – no barking. o Registration check in Peron Street, Stieglitz – no one present and no dogs. Binalong Bay Patrol. Ansons Bay Patrol.
LEGISLATION / STRATEGIC PLAN & POLICIES:
Strategic Plan 2017-2027
Goal Environment - To balance our use of the natural environment to ensure that it is available for future generations to enjoy as we do.
Strategy Ensure the necessary regulations and information is in place to enable appropriate use and address inappropriate actions.
BUDGET AND FINANCIAL IMPLICATIONS:
Not applicable.
VOTING REQUIREMENTS:
Simple Majority.
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01/19.13.3 Groom Street School Crossing
ACTION DECISION PROPONENT Council Officer OFFICER David Jolly, Infrastructure & Development Services Manager FILE REFERENCE 032\002\009\ ASSOCIATED REPORTS AND1. Groom Street School Crossing Assessment DOCUMENTS
OFFICER’S RECOMMENDATION:
That Council receive the Groom Street School Crossing Assessment prepared by Midson Traffic Pty Ltd and approve the installation of kerb outstands at the existing temporary crossing location.
INTRODUCTION:
The purpose of this report is to table the Groom Street School Crossing Assessment – July 2018 and to seek the Council’s approval to install kerb outstands at the existing temporary crossing location that will function to reduce the physical walking distance to cross the road, improve visibility, and provide traffic calming for approaching traffic.
PREVIOUS COUNCIL CONSIDERATION:
Councillors were provided a briefing report on this matter with a copy of the Midson report at the 1 October 2018 Councillor Workshop. Councillors requested that management meet with the Association and request information in relation to student numbers, the placement of the kindergarten, school bus zone (future planning) and current traffic issues of concern.
The Association responded to the information request by a presentation to Council at the 3 December 2018 Councillor Workshop.
OFFICER’S REPORT:
In April 2018, Mr Stephen Jones representing the St Helens School Association met with the Community Services Manager and Manager Infrastructure & Development Services to discuss the possible placement of a formalised school crossing in Groom Street, to replace the existing informal crossing. The Association wished to prepare a Vulnerable Road Users funding submission on 50:50 basis (Department of State Growth and the School Association).
Initial advice provided to Mr Jones was that a formalised crossing would need to meet both the Department of State Growth warrants for a crossing guard and the department’s support to install kerb ramps at the crossing location.
Midson Traffic Pty Ltd was engaged by the Manager Infrastructure & Development Services to prepare a crossing assessment. Options to provide a safe and formalised crossing location within Groom Street were investigated. Refer to document 18/13137 attached.
State Growth was consulted during the preparation of the report.
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The report advises that:
“The warrants for a formal school crossing are not met. It is therefore not recommended to install a school crossing at this location, as it may result in a reduced level of safety for road users (installing traffic control devices can undermine the effectiveness and safety of devices such as crossing guards).
There are two key recommendations available that will facilitate the safe crossing of pedestrians in close proximity to the school (these can be installed independently or together). These are outlined as follows:
Installation of electronic school speed zone signage in Grant Street (as has been installed in Circassian Street). The existing sign is static and does not provide the same level of warning to approaching motorists as a dynamic sign.
Installation of kerb outstands at the existing temporary crossing location. Kerb outstands would reduce the physical walking distance to cross the road, improve visibility, and provide traffic calming for approaching traffic. This would likely result in the loss of at least 2 on- street parking spaces”
The estimated cost to install an electronic school speed zone sign in Grant Street is $15,000. Mr Jones was advised that the association may consider making an application for funding under the Vulnerable Road Users programme.
Council has prefabricated kerb components in stock. The total cost for the installation of kerb outstands is estimated to be $5,000 and could be installed during the 2018/2019 summer school holiday period.
Councillors were provided a briefing report on this matter with a copy of the Midson report at the 1 October 2018 Councillor Workshop. Councillors requested that management meet with the Association and request information in relation to student numbers, the placement of the kindergarten, school bus zone (future planning) and current traffic issues of concern.
The Association responded to the information request by presentation to the Council at the 3 December 2018 Councillor Workshop.
The placement of two (2) outstands albeit a loss of two (2) parking spaces will improve visibility at the crossing for both pedestrians and drivers and provide an additional level of traffic calming.
It is recommended that kerb outstands be installed at cost to the Council to improve pedestrian access across Groom Street.
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STRATEGIC PLAN & ANNUAL PLAN:
Strategic Plan 2017-2027
Goal Infrastructure - To provide quality infrastructure which enhances the liveability and viability of our communities for residents and visitors.
Strategies Be proactive infrastructure managers by anticipating and responding to the growing and changing needs of the community and the area. Work with stakeholders to ensure the community can access the infrastructure necessary to maintain their lifestyle. Develop and maintain infrastructure assets in line with affordable long-term strategies.
Key Focus Area Roads and Streets - Develop a well maintained road network that recognises the changing demands and requirements of residents and visitors.
LEGISLATION & POLICIES:
Not applicable.
BUDGET; FUNDING AND FINANCIAL IMPLICATIONS:
In the event that Council supports the installation of kerb outstands in Groom Street, Council’s contribution in the 2018-2019 financial year is estimated to be $5,000.
VOTING REQUIREMENTS:
Simple Majority.
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01/19.13.4 Installation of Kerb Style Guttering – Alexander Street, Cornwall
ACTION DECISION PROPONENT Council Officer OFFICER David Jolly, Infrastructure & Development Services Manager FILE REFERENCE 032\005\025\ ASSOCIATED REPORTS AND Nil DOCUMENTS
OFFICER’S RECOMMENDATION:
That Council receive the report into the installation of kerb style guttering on the western (lower side) side of Alexander Street in Cornwall.
INTRODUCTION:
At the ordinary Meeting of Council on Monday 19 November 2018 the following Notice of Motion was raised by Clr K Wright:
11/18.8.1 Notice of Motion – Installation of Kerb and Guttering - Cornwall– Clr K Wright. MOTION:
A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting, and consider any advice as required from relevant State Agencies:
That Council seeks a report into the installation of kerb style guttering on the western (lower side) side of Alexander Street in Cornwall.
SUBMISSION IN SUPPORT OF MOTION:
During times of heavy rains water torrents down the street and naturally goes to the lower side threatening to inundate homes and other structures in Alexander Street. There is a shallow concrete drain close to the properties fence line which is insufficient to carry the high volumes of water.
In recent times some concrete has been put in patches along the western side of Alexander Street and has been untidily pushed down with a rake. This has become very unsightly and is crumbling creating a hazard to pedestrians. Photos supplied.
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MEETING DISCUSSION: Clr McGiveron stated that he has been there in heavy rain and he certainly supports something being done there.
COUNCIL DECISION:
18/18.8.1.243 Moved: Clr K Wright / Seconded: K Chapple
A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting, and consider any advice as required from relevant State Agencies.
That Council seeks a report into the installation of kerb style guttering on the western (lower side) side of Alexander Street in Cornwall.
CARRIED UNANIMOUSLY
PREVIOUS COUNCIL CONSIDERATION:
Not applicable.
OFFICER’S REPORT:
Private Property Inundation Threat
Council has received two (2) work requests relating to open stormwater drains at Alexander Street since 1998.
10 Feb 1998: A request from Mrs McCulloch for Council to inspect the spoon drain – problem is not recorded. 5 Sep 2014: Request to delineate edge of road and drain with an appropriate marking.
There are no records on file relating to a potential threat of property inundation in Alexander Street, Cornwall.
Existing Drainage on Alexander Street
There are three (3) stormwater drains running parallel to Alexander Street:
Drain 1: The primary cemented/rock lined open drain on the eastern side of the street. Drain 2: The shallow swale drain (two coat seal with some concrete infill) running along the full length of the edge of seal on the western side of the road. Drain 3: Half pipe drain running parallel to property boundaries. There is at least one take- off point from this drain between the Community Hall and the lower end of Alexander Street directing channelled stormwater via private property into the gully behind the property.
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Drain 1 Drain 2 Drain 3
There are several types of approved concrete kerbs and channels in the LGAT Standard drawing suite. None are suitable for use at Alexander Street based on the cross-sectional area being smaller than the existing Drain 2 dimension and the need to excavate rock to lay a compacted gravel footing.
The appropriate solution is to remove the existing two coat seal material and concrete patches forming the current Drain 2, increase the width of the drain and to place asphalt over lay of up to 75mm in depth. This approach will provide an adequately sized and formed drainage line. Vertical alignment may also be adjusted where necessary. The estimated cost (without the need to excavate/blast rock) over a length of 260m is estimated to cost up to $45,000.
Drain 3 does not require modification. In the event that a future request is made to divert storm water from Darin 3 an additional take-off point can be made at the Community Hall. The cost estimate to install a 65m half-pipe drainage line to the rear of the hall is $7,000.
Both cost estimates include a 7% contingency (excluding rock excavation).
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STRATEGIC PLAN & ANNUAL PLAN:
Strategic Plan 2017 – 2027
Goal Infrastructure – To provide quality infrastructure which enhances the liveability and viability of our communities for residents and visitors.
Strategies Be proactive infrastructure managers by anticipating and responding to the growing and changing needs of the community and the area. Work with stakeholders to ensure the community can access the infrastructure necessary to maintain their lifestyle. Develop and maintain infrastructure assets in line with affordable long-term strategies.
Key Focus Area Roads and Streets – Develop a well maintained road network that recognises the changing demands of residents and visitors.
LEGISLATION & POLICIES:
Not Applicable.
BUDGET; FUNDING AND FINANCIAL IMPLICATIONS:
Works detailed in this report are unfunded.
VOTING REQUIREMENTS:
Simple Majority.
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01/19.13.5 Directional Signage - Cornwall
ACTION DECISION PROPONENT Council Officer OFFICER David Jolly, Infrastructure & Development Services Manager FILE REFERENCE 032\005\014\ ASSOCIATED REPORTS AND Nil DOCUMENTS
OFFICER’S RECOMMENDATION:
That Council receive the report into installing a directional street sign at the junction of Alexander Street and the Cornwall Mine Road at Cornwall.
INTRODUCTION:
At the ordinary Meeting of Council on Monday 19 November 2018 the following Notice of Motion was raised by Clr K Wright:
11/18.8.3 Notice of Motion – Directional Signage – Cornwall – Clr K Wright. MOTION:
A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting, and consider any advice as required from relevant State Agencies:
That Council seeks a report into installing a directional street sign at the junction of Alexander Street and the Cornwall Mine Road at Cornwall.
SUBMISSION IN SUPPORT OF MOTION:
Many people visiting the area often take the wrong turn and end up at the locked gates of the Cornwall mine, instead of in the township area of Cornwall.
Vehicles towing vans and trailers have great difficulty turning around to get back on track in the right direction, due to the locked gates at the entry to the mine.
MEETING DISCUSSION: Clr Chapple stated that she agrees with Clr Wright Clr McGiveron stated that there is a fairly major sign indicating the mine is there already and he wonders how many people have complained as he thinks it is fairly obvious that it is there.
COUNCIL DECISION:
18/18.8.1.245 Moved: Clr K Wright / Seconded: Clr K Chapple
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A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting, and consider any advice as required from relevant State Agencies.
That Council seeks a report into installing a directional street sign at the junction of Alexander Street and the Cornwall Mine Road at Cornwall.
CARRIED UNANIMOUSLY
PREVIOUS COUNCIL CONSIDERATION:
Not applicable.
OFFICER’S REPORT:
Junction
The junction being referred to in 11/18.8.3 Notice of Motion is the junction at Cornwall Road and the access road to the Blackwood Colliery, shown below.
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The number of visitors to Cornwall making a wrong turn and ending up at the locked gates of the mine, instead of in the township area of Cornwall is not known. Supporting data has not been provided with the Notice of Motion.
At the intersection the following signage exists: Cornwall Road line marking – continuous unbroken line on the primary road heading towards Cornwall. Mine Access Road - intersection “give way” line marking and sign indicating a secondary road. Blackwood Colliery Sign – “Active Mine with No Unauthorised Access”.
SatNav will direct drivers to Cornwall (town) and not to the colliery.
On turning left onto the mine access road a driver will be facing the mine gate. On the approach to the gate (LHS of access road, there is a large pull off area and turning bay). The area is large enough to accommodate the turning of large vehicles with trailers. The main gate to the mine also displays multiple Access Restriction signs.
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On the mine access road (RHS behind Colliery Sign), there is a gravel access vehicle track leading back to Cornwall Road. The track is sufficiently sized to accommodate Large RV’s or vehicles towing trailers, in the event of a driver turning onto the mine access road in error.
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Given the degree and nature of existing signage, a directional sign to Cornwall is not warranted.
In the event that Council wish to erect a sign, the new sign can only be placed on the RHS of Cornwall Road at least 20m north of the intersection with the mine access road. The sign cannot be placed on the LHS of the road as the sign will lessen the effective sight distance of drivers turning right onto Cornwall Road from the mine.
The up-front cost of installing a directional sign is $1,500. Ongoing maintenance and replacement costs will need to be factored into Councils road signage budgets.
STRATEGIC PLAN & ANNUAL PLAN:
Strategic Plan 2017 – 2027
Goal Infrastructure – To provide quality infrastructure which enhances the liveability and viability of our communities for residents and visitors.
Strategies Be proactive infrastructure managers by anticipating and responding to the growing and changing needs of the community and the area.
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Work with stakeholders to ensure the community can access the infrastructure necessary to maintain their lifestyle. Develop and maintain infrastructure assets in line with affordable long-term strategies.
Key Focus Area Roads and Streets – Develop a well maintained road network that recognises the changing demands of residents and visitors.
LEGISLATION & POLICIES:
Nil.
BUDGET; FUNDING AND FINANCIAL IMPLICATIONS:
Money has not been allocated in the 2018-2019 budget for additional township signage.
VOTING REQUIREMENTS:
Simple Majority.
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01/19.13.6 Scamander Playground Fence
ACTION DECISION PROPONENT Councillor Kylie Wright OFFICER David Jolly, Manager Works & Development Services FILE REFERENCE 004\008\029\ ASSOCIATED REPORTS AND Workshop report – November 2017 plus notes DOCUMENTS Agenda report – Council meeting November 2018 plus associated minutes
OFFICER’S RECOMMENDATION:
That Council receive the report into the installation of a child safety fence around the play area at the Scamander Mouth reserve.
INTRODUCTION:
At the ordinary Meeting of Council on Monday 19 November 2018 the following Notice of Motion was raised by Clr K Wright:
11/18.8.4 Notice of Motion - Scamander Mouth Playground – Fence – Clr K Wright
MOTION:
A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies:
That Council seeks a report into the installation of a child safety fence around the play area at the Scamander Mouth play area.
SUBMISSION IN SUPPORT OF MOTION:
There has been numerous requests from residents and an online petition requesting that the playground be fenced for reasons of safety.
It has been noted that other play areas located close to the water are fenced. This area is very close to the water at the inlet of Scamander River, and there is the additional hazard of rocks along the edge of the water.
This could be very hazardous for families of young children, especially when there are two (2) or more children in the care of one (1) adult.
MEETING DISCUSSION:
- Clr Whittaker stated that she agrees as most playgrounds do have fences. For a safety issue totally agree.
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- Clr LeFevre requested a point of clarification, he thought we had discussed this earlier this year and it was discussed that during peak flood periods it would be washed away. Mayor Tucker stated that Clr LeFevre is correct, however this is for a further report. - Clr LeFevre stated that the intent was that we want a safe area but if it is washed away every year it comes at a significant cost. - Clr McGiveron stated that it is a very hot topic with parents and kids. - Clr Wright stated that she had more concerns that a life would be lost as opposed to the cost of a fence.
COUNCIL DECISION:
11/18.8.4.246 Moved: Clr K Wright / Seconded: Clr L Whittaker
A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies:
That Council seeks a report into the installation of a child safety fence around the play area at the Scamander Mouth play area.
CARRIED UNANIMOUSLY
PREVIOUS COUNCIL CONSIDERATION:
Workshop discussion November 2017 (report plus notes attached). Council meeting February 2018 –minute 02/18.7.1 (agenda report plus minutes attached).
OFFICER’S REPORT:
Historical Information
Council Meeting - October 2017
10/17.10.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE
10/17.10.1 Scamander Playground - Clr M Osborne
When we looked at the playground at Scamander, have we looked at risk management issues with the playground not being fenced being that it is so close to the water?
Reply:
An informal risk assessment was undertaken incorporating the guidelines provided by Council’s insurer and on that basis it was determined that fencing is not required in the short term.
There is a plan for overall future development in the area and further consideration could be given in that context.
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Council’s budget for the project was ‘like for like’ and therefore new fencing has not been considered.
Councillor Workshop November 2018: Officers Report As a result of the community consultation and online voting regarding the Scamander play equipment replacement a request has been made for fencing and the matter was also raised at the October 2017 Council meeting.
An online petition is running which can be found at the following link: https://www.change.org/p/break-o-day-council-please-erect-a-fence-around-the-scamander- playground
The concern behind the petition is the proximity to the river, the carpark and main road and the possibility of a child drowning or being hit by a car.
The capital budget for the project was ‘like for like’ and therefore did not include new fencing. This would now need to be considered as a new project and have a new budget allocated if it were approved.
The Scamander Reserve is prone to flooding and any fencing would have to be removed if there was a forecast for flooding. However this requires resources to be available to remove the fence in preparation for these events and to replace it when the threat has passed. If resources are not available to remove the fence under these circumstances the damage costs would be substantial and staff are generally extremely busy at these times.
Having a removable fence also increases the possibility of vandalism and theft.
If fencing is to be installed it is required to be compliant with the Australian Standards AS 1926.1 Safety barriers for swimming pools which include the following key design characteristics:
Min. height 1200mm, Max. gaps 100mm, Min. distance between horizontal bars 1000mm, Max. gap under base 100mm and made of construction materials less likely to be scaled by children and introduce another hazard;
Self-closing gate w/ child-proof latching mechanism; Prevent children climbing over including avoiding the placement of play equipment within 900mm of the fence; and Where applicable, ensures disabled access for wheelchair users.
A cost estimate has been prepared for two (2) fencing options.
1) Fence around playground and swings - $27,780 including installation. 2) Fence along the river bank - $37,950 including installation (this option does not address the concerns of the proximity to the carpark and main road).
NOTE: These costs are estimated only and are based on the Stieglitz Playground fence costs. There would extra unknown costs to allow the panels to be easily removed but $10k to $15k is estimated.
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On-going costs for maintenance (painting of fence and repairs) will also need to be considered as the current budget has not made allowances for it. The proximity to the open ocean will be detrimental to the longevity of a fence.
By installing a fence around the existing playground the chances of adding additional play equipment in future years will be negated, as the fall zones would be overlapping and therefore no longer compliant with the Australian Standard.
While deciding on the fencing matter, it should be noted that the installation of fencing at all playgrounds and even in some instances a low ‘containment’ fence, can potentially create a false sense of security for parents and carers.
Historically there have never been reports received by Council to advise of a near miss by a child in relation to the water, road or carpark. Therefore the risk at Scamander playground was considered low to medium which could easily be mitigated by increasing the effectiveness of the existing barriers in the carpark area. It may be reasonable to provide thick plantings to act as a barrier, modify the landscaping in some way, or a combination of both and this could be considered in conjunction with the proposed plan for the reserve.
Play Australia is a not for profit registered charity and membership organisation, who supports and works with community and industry sectors involved in the provision of play opportunities and environments. Their members include educators, professionals, landscape architects, designers, manufacturers, recreation planners, suppliers, consultants, and people with a commitment to the development of play from all states and territories within Australia.
They (Play Australia) have stated that they generally do not support the provision of fencing unless it is absolutely necessary. Instead Play Australia highlights the importance of ensuring guardians are aware of their supervision responsibilities.
Another option could be to move the playground to the Scamander Sports Complex which will eliminate the water and road risk. However further investigation would be required if Councillors decided that this is a viable option.
Other locations that have similar risks and will be effected by this decision are the St Marys reserve, the proposed skate park on Gray Road, St Marys, the St Helens skate park and the Binalong Bay playground.
Petition – Fencing of the playground In December 2017 Council received a petition requesting the fencing of the playground. The petition was invalid as it did not meet the requirements of Section 57 of the Local Government Act 1993.
As per Section 57(2)(e)(ii) the electronic petition did not meet legislative requirements. The petition contained a total of 532 signatures.
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A paper addendum to the petition contained 50 signatures. 31 of 50 signatures were deemed eligible under the electoral role. 11 of 50 persons were not listed on the Break O’Day electoral role and were deemed ineligible. The remaining eight (8) persons were listed with email addresses rather than address as required under the Act and therefore were deemed ineligible.
The total number of signatories required under Section 57 of the Local Government Act 1993 is “5% of the electors of the Municipal area or 1,000 of those electors whichever is the lesser”. The current number is 5,463 on the electoral roll which calculates to 273 signatories for the 5%.
Even though the majority of the petition was electronic and did not meet legislative requirements a cross check was still undertaken with the electoral roll for the remainder of the written petition and as outlined above did not meet the requirements of “5% of the electors of the Municipal area or 1,000 of those electors whichever is the lesser”, as referred to in section 57 of the Local Government Act 1993, therefore it is not in accordance with The Act.
Scamander Community Consultation Council has undertaken a consultation process with the Scamander community in relation to three (3) areas, one of which is the area where the playground is located. The construction of a playground fence as proposed by the petition is something to be considered in conjunction with the comments received for the site.
An activity of relevance to the petition was the Scamander Community Consultation meeting held on 23 January 2018 one comment from one person was made in relation to fencing the playground.
Other Resident Requests Prior to Notice of Motion 11/18.8.4 and since playground construction in 2001, a search of councils records has failed to locate other written requests from residents for the playground to be fenced.
Revised Cost Estimate to construct a playground fence – January 2018 The revised capital cost estimate to install a playground fence with removable fence panels in the event of a pending flood event is $43,000.
Asset life-cycle costs have not been determined.
STRATEGIC PLAN & ANNUAL PLAN:
Strategic Plan 2017 – 2027
Goal Infrastructure – To provide quality infrastructure which enhances the liveability and viability of our communities for residents and visitors.
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Strategies Be proactive infrastructure managers by anticipating and responding to the growing and changing needs of the community and the area. Work with stakeholders to ensure the community can access the infrastructure necessary to maintain their lifestyle. Develop and maintain infrastructure assets in line with affordable long-term strategies.
Key Focus Areas Recreational Facilities - Support an outdoor, active and healthy lifestyle for residents and visitors through a range of recreational facilities including walking trails, bike trails and other identified infrastructure.
LEGISLATION & POLICIES:
Not Applicable.
BUDGET; FUNDING AND FINANCIAL IMPLICATIONS:
Capital funding for the construction of a playground fence is not included in the 2018-2019 capital budget.
On-going asset life cycle costs have not been determined but should a fence be constructed would need to be factored into operational and maintenance budgets.
VOTING REQUIREMENTS:
Simple Majority.
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01/19.14.0 COMMUNITY DEVELOPMENT 01/19.14.1 Community Services Report
ACTION INFORMATION PROPONENT Council Officer OFFICER Chris Hughes, Manager Community Services FILE REFERENCE 011\034\006\ ASSOCIATED REPORT AND Nil DOCUMENTS
OFFICER’S RECOMMENDATION:
That the report be received.
INTRODUCTION:
The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Community Services Department.
PREVIOUS COUNCIL CONSIDERATION:
Provided as a monthly report – Council consideration at previous meetings.
OFFICER’S REPORT:
OUTSTANDING REPORTS:
Motion Meeting Date Council Decision Comments Number 05/15.13.4.135 18 May 2015 1. Increase General Manager’s delegation for Delegations updated. waiver of fees from $350 to $750. To be reviewed in 2018. 2. That a review of the leased facilities is undertaken within the next financial year with a view to charges being applied. 06/17.14.3.139 26 June 2017 That Council extend their current lease area of the Conversations have Binalong Bay Foreshore to include Grants Lagoon and commenced in relation to Skeleton Bay to the high tide water mark. request to extend lease. Awaiting on lease agreement from Parks & Wildlife. Raised each time there is a meeting between PWS staff and Council Officer. Again asked the question of PWS 20.09.18 – awaiting a response.
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Motion Meeting Date Council Decision Comments Number 10/17.8.4.221 16 October A report is sought providing advice in accordance with Ross Brewin was asked to 2017 the requirements of Section 65 of the Local provide a quote for the Government Act 1993 for the information of Council work that would need to at a future meeting, and consider any advice as be undertaken – currently required from relevant State Agencies: waiting on this quote. a. That the Break O’Day Council (BODC) liaise with the Glamorgan Spring Bay Council (GSBC) with regard Council has received to their project of engaging the Monash University quotes for the Gardens architecture school to design foreshore access and Wrinklers project – features such as lookouts, paths, seating and not to look at the whole toilets which together make up an architecture trail coastline from south to north. GSBC have commenced the project by approving the "loo with a view" at Following up with Ross Swansea. Brewin – project to b. That we investigate funding avenues in order to commence in 2019. carry out a similar (long term) project in Break O’Day, so that the whole project forms a part of the Great Eastern Drive experience. c. That we request Ross Brewin of Monash University to address Break O’Day Council in a manner similar to his talk to East Coast Tourism. This to take place as soon as he is available for a workshop. 03/18.14.1.65 19 March 2018 That Council continue with the loo with a view Project to commence in project. 2019. 05/18.14.2.117 21 May 2018 Council to take over ownership of the toilet block to Advised PWS of Council be built at The Gardens with Council entering into an decision and written to agreement with Parks & Wildlife (PWS) who will landowners providing an maintain and service the toilet block. update. Preliminary work has commenced – AHT report received – PWS currently looking at options in relation to next stage of the project 08/18.8.2.182 20 August A report is sought providing advice in accordance with This item has been placed 2018 the requirements of Section 65 of the Local on the next Emergency Government Act 1993 for the information of Council Management agenda for at a future meeting and consider any advice as discussion with relevant required from relevant State Agencies: agencies. That Council work with the Fingal Valley Workshop agenda item to Neighbourhood House, the SES, local police and be presented to the others to establish a Driver Reviver Site in Fingal at the November Workshop. Council owned Park and Public Toilet Facility on the Esk Highway. This site ideally should be operational before Christmas and operate through until after the Easter long weekend.
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Motion Meeting Date Council Decision Comments Number 11/18.8.2.244 19 November A report is sought providing advice in accordance with 2018 the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: That Council consider a request by Friends of Four Mile Creek community group to enable them to install a “Street Library” in the area commonly referred to as the “Village Green” in Four Mile Creek recreation area. 11/18.14.2.265 19 November That Council enter into an Agreement with Crown Process has commenced 2018 Land Services to lease the old cemetery located with Council completing behind the Catholic Church at Mathinna on behalf of necessary paper work members of the Mathinna Community. with Crown Land Services. 11/18.14.5.268 19 November That Council consider defining areas of Georges Bay Process to commence 2018 Foreshore for specific purposes eg Beauty Bay when St Helens Township swimming activities, grassed area in front of the Drop in session is held. Bayside – event space. The current jetty project which has been funded by the State Government is separate to this proposal. 12/18.14.3.306 17 December That Council enter into a Lease Agreement with Hub 4 2018 Health to utilise the Exhibition Building located at the St Marys Recreation Ground for the purpose of a community gym and that the Manager of Corporate Services sign on behalf of Council. 12/18.14.4.307 17 December 1. That Council consents as land manager to allow a 2018 street library structure to be placed on the Garth Napier Reserve (locally known as the Village Green), with the site to be approved by Council prior to installation of same. 2. That Council provide a donation of $500 to Friends of Four Mile Inc to cover the cost of materials required to install the Street Library and they install same in a site to be approved by Council. 3. That Council’s public liability insurance to cover the structure as long as it is guaranteed that the structure which houses the books does not become a hazard itself and causes users injuries while opening it to retrieve/return the books.
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Motion Meeting Date Council Decision Comments Number 12/18.14.5.308 17 December 1. That Council work with the Facilitator for this 2018 group to seek funding through the Community Funding Program which closes in February, 2019. 2. That Council sponsors this program by donating seed funding in the sum of $5,200 to St Helens Neighbourhood House to auspice this program in 2019-2020 with a condition imposed that there is an increase in participation within this program. 3. That Council supports the Coordinator to apply for additional funding through the Tasmanian Community Fund to extend the scope and longevity of the program using the Council contribution to leverage these additional funds. 12/18.14.6.309 17 December That Council allow a change to the funding that was 2018 provided to the St Helens Sailing Squadron through the 2017-2018 Community Funding Program for the cost of purchasing two (2) locally made trailers to transport four (4) Quest dinghies be reallocated to the following purchases – up to the sum of $3,000, subject to quotations being received for the below purchases: a. Purchase new aftermarket utility/storage and drink bottle holders/bags to the four (4) new Quest Dinghies; b. Purchase regatta specific clothing for this year's Stonehaven Cup at the Royal Brighton Yacht Club in Melbourne, namely polo tops, t- shirt and club caps.
COMPLETED REPORTS:
Motion Meeting Council Decision Comments Number Date
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2018-2019 Programs and Initiatives
Program and Initiatives 2018 - 2019
Community Event Funding Seniors Day 3,000 Australia Day Event 4,000 Swimcart 1,000 St Helens Athletic Carnival 2,500 Carols by Candlelight 1,600 St Helens Car Show (including Woodchopping) 7,000 Fingal Valley Coal Festival 2,000 Pyengana Endurance Ride - 500 Game Fishing 2,000 Marketing Greater Esk Tourism 2,500 Volunteer Week 2,500 Break O'Day Woodcraft Guild 2,500 Fun in the Sun 500 Bay of Fires Art Prize 10,000 Bay of Fires Market 4,000 St Marys Memorial Service funding 500 Triathlon 2,000 St Marys Community Car & Bike show 2,000 Program and Initiatives 2018 - 2019 Council Sponsorship Funding for BEC Directory 2,000 Star FM Advertising 10,000 Community car donation 2,500 St Helens Girl Guides – Sangaree 2,500 St Helens Marine Rescue 3,000 Suicide Prevention Golf Day 1,000
Emergency Services Operational Costs SES Operations 17,000 Emergency Planning/Management 6,000
Community Services Community Grants 30,000 Youth Services 8,000 Misc Donations & Events 7,500 School Prizes 1,000 East Coast Masters Golf Tournament 1,500
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Updates on current projects being managed by Community Services:
Safer Community Meeting & Network Meeting- Standing Item
Minutes will be provided to Councillors on receipt of same – there has not been a meeting for a few months.
St Helens Mountain Bike Network
Development Approval Development Application (DA) advertised and closed 27 July 2018.
An appeal has been lodged and is being considered by Resource Management and Planning Appeal Tribunal. Mediation occurring in an effort to resolve the Appeal.
Tender Process – Construction Activities Due to the ongoing negotiations to resolve the appeal grounds, possession of site has not been issued and no works have commenced.
World Trail (contractor)commenced recruitment of local persons to supplement their work crews in preparation of commencing works. Likely Jan / Feb 2019.
Program of Works 12 to 18 month construction period following commencement.
Branding and Marketing Kingthing have been awarded to undertake Brand Development and Marketing strategy for the MTB Trails
Initial discussions around development took place in late November 2018 with a brand discovery workshop scheduled for January 2019.
Development of Social Media guidelines and hashtags for use during the construction have also been established.
Poimena to Bay of Fires Trail
Tender Process – Construction Activities Council approved development assessment Monday 3 September 2018 - no appeals received.
Contract awarded to World Trail at 15 October 2018 Council meeting.
Trail construction commenced on 3 December 2018
Program of Works Works commenced Monday 3 December 2018 and three (3) teams were on ground until Friday 21 December 2018 and back following the Christmas break on Monday 7 January 2019.
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For the short period that construction was underway the three (3) crews operating were able to complete 4km of trail (out of the 44km) which was great outcome.
8 to 12 month construction period.
An official ‘sod’ turning event was planned to be held on Tuesday 18 December 2018 with Senator Duniam and Mayor Mick Tucker but was postponed at the last minute with a new date yet to be confirmed.
Tasmania’s Iconic Walk – multi day walking experience in Tasmania Council in conjunction with East Coast Tourism has lodged a submission of a walking trail from Policemans Point to St Helens with Tasmanian Parks & Wildlife – this project is for a multi day walking experience and if successful fully funded by the Tasmania Government. The basis for this walk was the work that was undertaken a few years ago with funding from the Department of Environment to develop a walking trail from Mussellroe to Swansea.
Events
Delivery: International Disability Day Event St Marys Christmas Parade Carols on the Foreshore St Helens Christmas Parade Fingal Christmas Parade
On Monday 3 December, International Day with a Disability was celebrated at the Portland hall with many service providers in attendance, along with a lot of laughter, song, silent auction artwork on display, a technology stall which had some amazing items to experience, including an iPad which you can navigate with just your eyes.
It was a lovely event, enjoyed by all.
Planning: 4 Jan – PWS Discovery Ranger Program 6 Jan - Shape & Ride, St Helens Foreshore 5 Jan - St Helens Shark Fishing Competition, St Helens 12/13 Jan - Brixhibition, St Marys District School 17 Jan - Where Song Began, Portland Hall St Helens 19 Jan - St Helens Athletics Carnival 25 Jan - Australia Day Eve Artisans Market and Celebrations, Portland Hall, St Helens 26 Jan - Wheels, Wine & Dine (Formerly Regatta), St Helens Foreshore 30 Jan - Seniors & Volunteer Event 2 Mar - Fingal Valley Festival 3 Mar - Break O’Day Community Triathlon, St Helens 9/10 Mar - St Helens Game Fishing Classic
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Township Plans
Currently developing Township Plans for Falmouth, St Marys and Cornwall after community sessions held in these townships. Once draft plans have been finalised, same will be forwarded to the community for their comment and then to Council to adoption.
St Helens drop in session will be scheduled for early 2019.
Youth
Leaner Driver Mentor Program Get In 2 Gear Statistics for December 2019.
This program has continued to support our youth and disengaged, unlicensed drivers in not only gaining their licences, but also addressing issues of social isolation, lack of self-confidence and self- worth. There are three (3) new Mentors who have commenced driving hours for the month of December. A big thank you to those in our community who volunteer their valuable time to assist with this program:
We currently have two (2) active Mentors on the books.
There were 12 active Leaners and one (1) now on the waiting list, with driving hours for December sitting at 59 hours.
Results for the month: One (1) Learner passed their P1 Licence. Two (2) Learners failed their P1 Licence. One (1) Learner passed their L2 Licence. One (1) Learner failed their L2 Licence.
Youth Advisory Group (YAG)
The next YAG meeting will be held in St Marys 3rd week in January 2019, with lots of discussion threads in the meantime.
LEGISLATION / STRATEGIC PLAN & POLICIES:
Strategic Plan 2017-2027
Goal Community - To strengthen our sense of community and lifestyle through opportunities for people to connect and feel valued.
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Strategy Build community capacity by creating opportunities for involvement or enjoyment that enable people to share their skills and knowledge. Foster a range of community facilities and programs which strengthen the capacity, wellbeing and cultural identity of our community.
BUDGET AND FINANCIAL IMPLICATIONS:
Not applicable.
VOTING REQUIREMENTS:
Simple Majority.
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01/19.15.0 DEVELOPMENT SERVICES 01/19.15.1 Development Services Report
ACTION INFORMATION PROPONENT Department OFFICER Development Services FILE REFERENCE 031\013\003\ ASSOCIATED REPORTS AND Nil DOCUMENTS
OFFICER’S RECOMMENDATION:
That the report be received.
INTRODUCTION:
The purpose of this report is to provide Councillors with an update of various issues which have been dealt with by the Development Services Department since the previous Council meeting.
PREVIOUS COUNCIL CONSIDERATION:
Provided as a monthly report – Council consideration at previous meetings.
OFFICER’S REPORT:
OUTSTANDING REPORTS:
Motion Number Meeting Date Council Decision Comments 10/18.15.7.235 15 October That Council receive the draft St Marys Flood Risk Community and stakeholder 2018 Management Plan and consult with the community consultation is in progress. and stakeholders before adopting the Plan. 07/18.8.1.151 16 July 2018 A report is sought providing advice in accordance No progress waiting for a with the requirements of Section 65 of the Local response from Clr Government Act 1993 for the information of Drummond as to Council at a future meeting and consider any requirement for this. advice as required from relevant State Agencies: That Council work with the Nomenclature Board of Tasmania to provide a name to a currently unnamed road whose junction is with Aulichs Road, St Marys TAS 7215 (off Irish Town Road, St Marys TAS 7215). 12/18.15.5.315 17 December That Council declare the Declared Areas in the Declarations are planned for 2018 revised Dog Management Policy 2018, to apply for mid January to provide time a period of six (6) years, in accordance with the for signage and other Dog Control Act 2000. preparations.
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COMPLETED REPORTS:
Motion Number Meeting Date Council Decision Comments 10/18.15.6.234 15 October Council receive the Draft revised Dog Management Completed. 2018 Policy - 2nd draft - Oct 2018 and seek community comment on it, and consider any submissions and consult the Tasmanian Parks and Wildlife Service before finalising a revised Dog Management Policy. 12/18.6.1.289 17 December DA251-18 – Change of Use – Residential to Visitor Completed permit posted 20 2018 Accommodation – 2 Beven Heights, Binalong Bay December 2018.
RMPAT and TPC Cases:
Development Application 143-2018 – St Helens Stacked Loops Mountain Bike Track Planning Permit issued 10 September 2018 has been appealed.
BUILDING SERVICES
Projects Completed in the 2018/2019 financial year
Description Location Updates Replacement of Floor Coverings – Fingal Online Access Completed July 2018. Fingal Online Access Centre. Centre.
Prioritised Annual Asbestos Removal St Marys Recreation Completed August 2018. Program. Ground Kiosk, Ladies (old) toilet block and Stewards room & Scamander Sports Complex. Solar Panels. Portland Hall & Works Solar Panels completed to Portland Hall Depot, St Helens. Solar Panels Completed – Works Depot. New St Marys BBQ Facility. Lions Park (Behind Library Works Completed October 2018. and adjacent to New Toilet Block).
Demolition Amenities building. Fingal Sports Complex. Works Completed October 2018.
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Description Location Updates St Marys Recreation Complex St Marys Recreation Works Completed December 2018. Master Planning & New BBQ Facility. Complex.
Projects ongoing – Capital Works Program (Includes carried over projects previous financial years) Description Location Updates Old Tasmanian Hotel Fingal. Final Design underway for presentation Redevelopment (Stage 1 – Re- to Council. stabilisation & Renovations). Pending grant funding application. St Marys Sports Centre – Upgrades St Marys Sports Centre Planning and Building Approval (Veranda Roof). (Golf/Bowls Obtained November 2018; Clubhouse). Works Scheduled to Commence in Late January 2019. Design Works for Future Upgrades Portland Hall, St Currently awaiting finalised Concept to Portland Hall. Helens. Plans from Designer. St Helens Foreshore Toilet Block St Helens Foreshore Male Side Completed; Renovations. Toilet. Works Commenced on Female Side scheduled for commencing in Mid-Late February 2019. Design Plans for External Upgrades St Helens Sports Estimates and further details currently to Car park. Complex. being completed by Councils Engineer prior to consideration by Council. Scamander Sports Complex Internal Scamander Sports Meeting held 12 December 2018 with Alterations. Complex. committee; Design to be completed and then further consultation to be held prior to commencement of work.
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Approved Capital Works Program – Current Financial Year - not yet started
Description Location Updates New Amenities building. Wrinklers lagoon Works scoping underway. carpark. New Public Toilet Facility. The Gardens. Further Investigations underway. Prioritised Annual Repainting Various Currently investigating proposed Program. site/location. St Helens Aerodrome Hanger Door St Helens Aerodrome. Pending finalisation of quotations. Extensions.
NRM
Meetings 17 Dec. 2018 St Helens Lower George Floodplain, concerns with recent flooding discussed with landholder 20 Dec. 2018 St Helens NRM Committee Meeting - NRM Strategy
Dog Management Policy Council adopted a revised Dog Management Policy at its 17 December Meeting. Advertising of the dog access zones in the policy (Declared Areas under the Act) is being arranged to formally declare them effective as of Monday 14 January 2019 and to apply for a period of six (6) years. Work to implement the policy, with PWS, is following, including signage, education and enforcement.
St Marys Rivulet flood management Little community input on the draft flood risk management plan was received and the draft will be bought to Council to consider finalizing the plan. Work on flood mitigation priorities continues at the same time – in particular planning a project to modify The Flat bridge.
Break O’Day Council NRM Strategy review The NRM Committee meet in December 2018 and finalized a draft Environmental and Natural Resource Management Plan to be reviewed by Councils operation managers and then for Council to consider. The revised Environment and NRM Plan aligns to the Break O’Day Council Strategic Plan 2017-2027. A draft for Council to consider for future public consultation is expected in February 2019.
On–going on the NRM desk Support for MTB project on weed and disease management planning. Weed management – landholder follow-ups, mapping records and updating of Council’s Action Plan. Lower George Riverworks Trust support – discussed concerns with landholder/Trustee. ‘Tree Guide’ for Council street tree selection.
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Environmental Health
No report was available.
Immunisations
The Public Health Act 1997 requires that Councils offer immunisations against a number of diseases. The following table provides details of the rate of immunisations provided by Council through its school immunisation program.
MONTH 2017/2018 2018/2019 Persons Vaccinations Persons Vaccinations July - December 123 123 49 51 January - June 128 174 0 0 TOTAL 251 297 49 51
STRATEGIC PLAN & ANNUAL PLAN:
Strategic Plan 2017-2027
Goal Environment – To balance our use of the natural environment to ensure that it is available for future generations to enjoy as we do.
Strategy Ensure the necessary regulations and information is in place to enable appropriate use and address inappropriate actions. Undertake and support activities which restore, protect and access the natural environment which enables us to care for, celebrate and enjoy it.
LEGISLATION & POLICIES:
Not applicable.
BUDGET; FUNDING AND FINANCIAL IMPLICATIONS:
Not applicable.
VOTING REQUIREMENTS:
Simple Majority.
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01/19.15.2 Planning Approvals Issued
INFORMATION
Day to Days to Approve Approve DA NO. LOCATION DESCRIPTION SECTION Gross Nett 264-2018 St Helens Dwelling NPR 15 15 Change of Use - Dwelling to Visitor 263-2018 Binalong Bay Accommodation S58 28 28 Caretakers Residence & Additional 097-2018 Scamander Accommodation Options S57 236 39 216-2018 Four Mile Creek Legalisation of Shed S58 7 7 223-2018 St Marys Dwelling S57 81 37 253-2018 Beaumaris Ensuite, Laundry & Carport S57 37 36 256-2018 St Helens Shed S58 24 23 262-2018 Four Mile Creek Dwelling & Shed S57 43 43 Change of Use - Dwelling to Visitor 251-2018 Binalong Bay Accommodation S57 62 62 347-2004 Minor Amendment to Building AMEND 5 Binalong Bay Heights S56 14 14 259-2018 Binalong Bay Dwelling Additions & Retaining Wall S57 53 59 214-2018 Four Mile Creek Dwelling & Sheds S57 99 44 124-2018 Scamander Dwelling S57 212 39 Dwelling & Deck Additions & New 285-2018 St Helens Veranda & Deck NPR 15 15 120-2018 Demolition & New Shed - Minor AMEND St Helens Amendment S56 12 12
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01/19.15.3 Building Services Approvals
INFORMATION
Building Services Approvals Report December 2018
No. BA No. Town Development Value
1 2018 / 233 St Marys New Roof over Existing Deck $10,000.00
2 2018 / 175 St Helens New Dwelling $186,409.00 Change of Use (Shed to Dwelling), Additions (Deck) & 3 2018 / 231 Scamander New Storage Container $41,000.00 New Dwelling with attached Garage, Deck & Veranda, 4 2018 / 147 Scamander Garage with Facilities & Carport $183,000.00
5 2018 / 288 St Helens Internal Alterations to Restaurant $30,000.00 Temporary Occupancy Permit for Public 6 2008 / 145 St Helens Assembly/Sleeping Quarters $0.00
7 2018 / 060 Stieglitz New Shed $17,112.00
8 2018 / 199 Falmouth New Dwelling with attached Garage & New Shed $300,000.00
2017/2018 2018/2019 ESTIMATED VALUE OF BUILDING APPROVALS FINANCIAL YEAR TO DATE
$23,386,404.00 $8,711,413.00
ESTIMATED VALUE OF BUILDING APPROVALS FOR THE MONTH 2017 2018 MONTH December $446,000.00 $767,521.00
NUMBER BUILDING APPROVALS FOR FINANCIAL YEAR TO MONTH 2017/2018 2018/2019 DATE December 68 80
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01/19.16.0 GOVERNANCE 01/19.16.1 General Manager’s Report
ACTION INFORMATION PROPONENT Council Officer OFFICER John Brown, General Manager FILE REFERENCE 002\012\001\ ASSOCIATED REPORTS AND LGAT State Budget Fact Sheet DOCUMENTS
OFFICER’S RECOMMENDATION:
That the General Manager’s report be received.
INTRODUCTION:
The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the General Manager and with other Council Officers where required.
PREVIOUS COUNCIL CONSIDERATION:
Provided as a monthly report – Council consideration at previous meetings.
OFFICER’S REPORT:
OUTSTANDING REPORTS:
Motion Meeting Council Decision Comments Number Date 04/16.16.6.104 18 April 1. That Council’s existing software systems be Planning/reporting software 2016 expanded to include Corporate Management has been installed and is software and Asset Management software being used. which meets the current and foreseeable future needs of the organisation. Asset management software 2. Further investigation be undertaken to identify is a priority for the Shared the most cost effective IT solutions to meet Services project but an Council’s requirements. interim option is being 3. Council consider appropriate funding to meet considered for the shorter this need. term. 10/18.16.4.239 15 October Meeting Procedures - That Council defer this until Workshop item will be 2018 after the election. prepared following Elected Member Training.
COMPLETED REPORTS:
Motion Meeting Council Decision Comments Number Date 12/18.16.2.317 17 That Council make a submission to the Tasmanian Submission made. December Development Regulatory Reform Project focussed 2018 on the identified issues. | 01/19.16.1 General Manager’s Report 172
Meetings & Events Attended:
08.01.19 St Helens – East Coast Tourism, general catch up with CEO Ruth Dowty covering progress with MTB project and branding process; East Coast walk opportunity; local business activity; and development of Destination Action Plan
Meetings & Events Not Yet Attended:
18.01.19 Launceston – Northern Region GMs Meeting 21.01.19 St Helens – Council Meeting
General – regular meetings with Departmental Managers and individual staff when required addressing operational issues and project development. Meeting with community members and organisations included Mort Douglas, Peter Robinson and John Lord.
Brief Updates:
St Helens MTB Trail Planning Approval The St Helens MTB Trail Planning Approval has been subject to a Planning Appeal and has been progressing through a mediation process. The main focus has been on the use of Basin Creek Road and its ‘deficiencies’ due to its existing use by heavy vehicles. Whilst the mediation process has been protracted it is potentially leading to a resolution which will avoid the necessity to go to a Planning Appeal hearing.
Review of Tasmania’s Local Government Legislation Framework Council officers have commenced reviewing the discussion paper which has been provided as a starting point for the review process, it specifically states that the review will not consider “the suite of contemporary council planning and financial management arrangements; and the Code of Conduct framework”. When consideration is given to what is actually included in the current Local Government Act it becomes apparent that it is quite limited. Very large Parts relate to Elections (Part 4) and Interests (Part 5). When the questions raised in the Discussion Paper are considered in the context of the structure and focus of the current Act, it is apparent that there is a danger that the broad competency powers within the current act could be diluted by increased prescription arising from the questions which have been posed. In fact the relevance of some questions is questionable as you would expect that the answers would give rise to potential provisions. An example is “In what ways should councillors engage with, and represent, communities in the digital age?” Does the Local Government Act really need to prescribe the actions a Councillor should take?
Now that Councillors have had a month to look at the information, the General Manager is interested in initial observations and thoughts from Councillors.
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Actions Approved under Delegation:
DESCRIPTION OF USE OF NAME/DETAILS DESCRIPTION DELEGATION NO / ACT DELEGATION Number 12 – Miscellaneous Mangana Road, Mathinna Affixing Common Seal Title Transfer Powers and Functions to – Section 137 Sale the General Manager Number 12 – Miscellaneous Fraser Street, Fingal – Affixing Common Seal Title Transfer Powers and Functions to Section 137 Sale the General Manager Number 12 – Miscellaneous Thomas Street, Mathinna Affixing Common Seal Title Transfer Powers and Functions to – Section 137 Sale the General Manager Number 12 – Miscellaneous Elizabeth Street, Mangana Affixing Common Seal Title Transfer Powers and Functions to – Section 137 Sale the General Manager Elizabeth Street, Number 12 – Miscellaneous Mathinna – Section 137 Affixing Common Seal Title Transfer Powers and Functions to Sale the General Manager Number 12 – Miscellaneous Main Street, St Marys – Affixing Common Seal Title Transfer Powers and Functions to Section 137 Sale the General Manager Number 12 – Miscellaneous Lottah Road, Lottah – Affixing Common Seal Title Transfer Powers and Functions to Section 137 Sale the General Manager Number 12 – Miscellaneous Golden Gate Road, Affixing Common Seal Lease Powers and Functions to Mathinna the General Manager
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General Manager’s Signature Used Under Delegation for Development Services:
03.12.2018 337 Certificate Tasman Highway, Goulds Country 2252797 03.12.2018 337 Certificate Hills Road, St Marys 7495720 03.12.2018 337 Certificate 36 Kiama Parade, Akaroa 2242054 04.12.2018 337 Certificate 49 Erythos Grove, St Helens 7155187 06.12.2018 337 Certificate 28 Cameron Street, St Marys 6401788 06.12.2018 337 Certificate 7 Alma Court, St Helens 2253810 06.12.2018 337 Certificate 48 Coffey Drive, Binalong Bay 3277451 06.12.2018 337 Certificate 38 Main Street, St Marys 6403898 07.12.2018 337 Certificate 40 Gardiners Creek Road, St Marys 3357275 07.12.2018 337 Certificate 1/13 Cameron Street, St Helens 2683538 07.12.2018 337 Certificate 19457 Tasman Highway, Seymour 6408875 07.12.2018 337 Certificate Mangana Street, Mathinna 6416023 10.12.2018 337 Certificate Legge Street, Falmouth 3529313 13.12.2018 337 Certificate 2 Franks Street, St Marys 6402326 13.12.2018 337 Certificate 2 Oceanvista Drive, St Helens 2745137 13.12.2018 337 Certificate 2 Wedge Court, Binalong Bay 7854658 14.12.2018 337 Certificate 38 Freshwater Street, Beaumaris 3580303 18.12.2018 337 Certificate Elephant Pass Road, St Marys 6408488 18.12.2018 337 Certificate 14 Cannell Place, Akaroa 1881663 18.12.2018 337 Certificate 70 Parnella Drive, Stieglitz 2215574 19.12.2018 337 Certificate 15 Beaumaris Avenue, Beaumaris 6787369 19.12.2018 337 Certificate 116 Riverview Road, Scamander 7229123 19.12.2018 337 Certificate 2 Russell Street, Fingal 6411871 21.12.2018 337 Certificate Morrison Street, Falmouth 3341978 21.12.2018 337 Certificate 10 Pringle Street, Scamander 6406263 21.12.2018 337 Certificate 104 High Street, Mathinna 6415020 21.12.2018 337 Certificate Tasman Highway, Scamander 3401766 21.12.2018 337 Certificate Tasman Highway, St Helens 6779916
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Tenders and Contracts Awarded:
Tender Closing Description of Tender Awarded to Date Nil.
LEGISLATION / STRATEGIC PLAN & POLICIES:
Strategic Plan 2017-2027
Goal Services - To have access to quality services that are responsive to the changing needs of the community and lead to improved health, education and employment outcomes.
Strategy Work collaboratively to ensure services and service providers are coordinated and meeting the actual and changing needs of the community. Ensure Council services support the betterment of the community while balancing statutory requirements with community and customer needs.
BUDGET AND FINANCIAL IMPLICATIONS:
Not applicable.
VOTING REQUIREMENTS:
Simple Majority.
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Pursuant to Regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2015 that Council move into Closed Council.
IN CONFIDENCE
01/19.17.0 CLOSED COUNCIL 01/19.17.1 Confirmation of Closed Council Minutes – Council Meeting 17 December 2018
01/19.17.2 Outstanding Actions List for Closed Council
Pursuant to Regulation 15(1) of the Local Government (Meeting Procedures) Regulations 2005 that Council move out of Closed Council.
| 01/19.17.1 Confirmation of Closed Council Minutes – Council Meeting 17 December 2018 177