16 February

2015

COUNCIL AGENDA

Council Chambers

John Brown General Manager, Break O’Day Council 9 February 2015

| NOTICE OF MEETING 2

NOTICE OF MEETING

Notice is hereby given that the next meeting of the Break O’Day Council will be held at the St Helens Council Chambers on Monday 16 February 2015 commencing at 10.00am.

CERTIFICATION

Pursuant to the provisions of Section 65 of the Local Government Act 1993, I hereby certify that the advice, information and recommendations contained within this Agenda have been given by a person who has the qualifications and / or experience necessary to give such advice, information and recommendations or such advice was obtained and taken into account in providing the general advice contained within the Agenda.

JOHN BROWN GENERAL MANAGER Date: 9 February 2015

| NOTICE OF MEETING 3

| NOTICE OF MEETING 4

CONTENTS NOTICE OF MEETING...... 3 CONTENTS ...... 5 02/15.1.0 ATTENDANCE...... 7 02/15.1.1 Present ...... 7 02/15.1.2 Apologies ...... 7 02/15.1.3 Leave of Absence ...... 7 02/15.1.4 Staff in Attendance ...... 7 02/15.2.0 PUBLIC QUESTION TIME...... 8 02/15.3.0 CONFIRMATION OF MINUTES ...... 8 02/15.3.1 Confirmation of Minutes – Council Meeting 19 January 2015 ...... 8 02/15.4.0 COUNCIL WORKSHOPS HELD SINCE 19 JANUARY 2015 COUNCIL MEETING ...... 8 02/15.5.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE ...... 8 02/15.6.0 PETITIONS...... 9 02/15.6.1 Better Utilise the Fingal Council Depot ...... 9 02/15.7.0 NOTICES OF MOTION ...... 20 02/15.7.1 Notice of Motion – Moulting Bay Jetty – Clr G McGuinness ...... 20 02/15.7.2 Notice of Motion – Musselroe Bay to St Helens Road Sealing Proposal – Clr J McGiveron ...... 21 02/15.7.3 Notice of Motion – Esk Highway – Clr M Osborne ...... 22 02/15.7.4 Notice of Motion – Request for BBQ at Stieglitz – Clr M Osborne ...... 23 02/15.8.0 COUNCILLOR’S QUESTIONS ON NOTICE ...... 24 02/15.8.1 The Bridge at The Flat, St Marys – Clr J Drummond ...... 24 02/15.8.2 Cornwall Coal Redundancies – Clr H Rubenach ...... 24 02/15.9.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE ...... 24 02/15.10.0 MAYOR’S & COUNCILLOR’S COMMUNICATIONS ...... 25 02/15.10.1 Mayor’s Communications for Period Ending 16 February 2015 ...... 25 02/15.10.2 Councillor’s Reports for Period Ending 16 February 2015 ...... 25 02/15.10.3 Mayor’s and Councillor’s Items ...... 25 02/15.11.0 BUSINESS AND CORPORATE SERVICES ...... 26 02/15.11.1 Corporate Services – Strategic Plan Activity Report ...... 26 02/15.11.2 Monthly Financial Report ...... 28 02/15.11.3 Corporate Services Department Report ...... 51 02/15.11.4 Visitor Information Centre Report ...... 56 02/15.11.5 Risk Management Report ...... 61 02/15.11.6 Budget Review – as at 31 December 2014 ...... 63 02/15.11.7 Review of Signature Stamps Policy ...... 66

| CONTENTS 5

02/15.11.8 Contribution to Boundary Fences Policy ...... 69 02/15.12.0 WORKS AND INFRASTRUCTURE ...... 73 02/15.12.1 Works and Infrastructure – Strategic Plan Activity Report ...... 73 02/15.12.2 Works and Infrastructure Report ...... 75 02/15.12.3 Animal Control Report ...... 84 02/15.13.0 COMMUNITY DEVELOPMENT ...... 88 02/15.13.1 Community Services – Strategic Plan Activity Report ...... 88 02/15.13.2 Community Services Report ...... 90 02/15.13.3 St Helens Local Chaplaincy – Seeking Council’s Assistance ...... 99 02/15.14.0 DEVELOPMENT SERVICES ...... 103 02/15.14.1 Development Services – Strategic Plan Activity Report ...... 103 02/15.14.2 Development Services Report ...... 105 02/15.14.3 Planning Approvals Issued ...... 114 02/15.14.4 Building Services Approvals ...... 115 02/15.14.5 Provision of Road Name – Reason Way ...... 116 02/15.14.6 Break O’Day Multi-Purpose Centre ...... 127 02/15.15.0 GOVERNANCE ...... 128 02/15.15.1 General Manager’s – Strategic Plan Activity Report ...... 128 02/15.15.2 General Manager’s Report...... 131 02/15.15.3 Great Eastern Drive Extensions ...... 138 02/15.15.4 2015-2016 State Budget Submission ...... 142 02/15.16.0 PLANNING AUTHORITY ...... 145 02/15.16.1 DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay ...... 145 02/15.17.0 CLOSED COUNCIL ...... 163 02/15.17.1 Outstanding Actions List for Closed Council ...... 163 02/15.17.2 Tender – Break O’Day Multi-Purpose Centre- Closed Council Item Pursuant To Section 15(2)C Of The Local Government (Meeting Procedures) Regulations 2005...... 163

| CONTENTS 6

02/15.1.0 ATTENDANCE 02/15.1.1 Present

Mayor Mick Tucker Deputy Mayor John McGiveron Councillor Janet Drummond Councillor Barry LeFevre Councillor Glenn McGuinness Councillor Margaret Osborne OAM Councillor Hannah Rubenach Councillor John Tucker Councillor Kylie Wright

02/15.1.2 Apologies

Nil

02/15.1.3 Leave of Absence

Nil

02/15.1.4 Staff in Attendance

General Manager, John Brown Executive Assistant, Angela Matthews

| 02/15.1.1 Present 7

02/15.2.0 PUBLIC QUESTION TIME

02/15.3.0 CONFIRMATION OF MINUTES 02/15.3.1 Confirmation of Minutes – Council Meeting 19 January 2015

OFFICER’S RECOMMENDATION:

That the minutes of the Council Meeting held on the 19 January 2015 be confirmed.

02/15.4.0 COUNCIL WORKSHOPS HELD SINCE 19 JANUARY 2015 COUNCIL MEETING

There was a Council Workshop held on the 2 February 2015 where a presentation was made to Council by Dr Bob Noakes and TasWater, the following items were also listed for discussion:

 Contribution to Boundary Fences Policy  December 2014 Budget Review  Review – Signature Stamps Policy  Notice of Motion – November Council Meeting – Clr M Osborne – Roses Tier Road  Investigations into Waste Minimisation Approaches  Support for Use of Medicinal Cannabis – Clr H Rubenach  Waiving of Fees for Council Infrastructure  Tender – Break O’Day Multi-Purpose Centre  Review – Shareholders’ Letter of Expectations  South Sister  Industrial Estate  2015/2016 Budget Strategy Discussion  Park Space in St Marys – Clr J Drummond

02/15.5.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE

Section 48 or 55 of the Local Government Act 1993 requires that a Councillor or Officer who has an interest in any matter to be discussed at a Council Meeting that will be attended by the Councillor or Officer must disclose the nature of the interest in a written notice given to the General Manager before the meeting; or at the meeting before the matter is discussed.

A Councillor or Officer who makes a disclosure under Section 48 or 55 must not preside at the part of the meeting relating to the matter; or participate in; or be present during any discussion or decision making procedure relating to the matter, unless allowed by the Council.

| 02/15.3.1 Confirmation of Minutes – Council Meeting 19 January 2015 8

02/15.6.0 PETITIONS 02/15.6.1 Better Utilise the Fingal Council Depot

ACTION INFORMATION PROPONENT Residents OFFICER John Brown, General Manager FILE REFERENCE 004\004\001\ ASSOCIATED REPORTS Petition AND DOCUMENTS

The petition was received as follows:

“We, the electors of the Break O’Day Municpal Area, petition the Councillors in accordance with Section 57 of the Local Government Act 1993 to:

Better utilise the Fingal Depot by starting Council workers from the depot to alleviate the cost of travelling and to maximise the total work time allocated to Fingal, Mangana and Mathinna. This would also allow access to Council assistance during times of disaster, eg flood or fire.”

OFFICER’S RECOMMENDATION:

That Council receive the petition and advise that Management will investigation future operational service levels.

OFFICER’S REPORT:

The petition has been lodged by Mr John Partington and Ms Michelle Carin and is not in accordance with Section 57 of the Local Government Act 1993.

The total number of signatories required under Section 57 of the Local Government Act 1993 is “5% of the electors of the Municipal area or 1,000 of those electors whichever is the lesser”. The current number is 5,463 on the electoral roll or 273 for the 5%.

There were a total of 153 signatories on the petition with the above statement. Due to the number of signatories on the petition a cross check with the electoral role was not undertaken as it would still not have met the requirements of Section 57 of the Local Government Act 1993.

| 02/15.6.1 Better Utilise the Fingal Council Depot 9

| 02/15.6.1 Better Utilise the Fingal Council Depot 10

| 02/15.6.1 Better Utilise the Fingal Council Depot 11

| 02/15.6.1 Better Utilise the Fingal Council Depot 12

| 02/15.6.1 Better Utilise the Fingal Council Depot 13

| 02/15.6.1 Better Utilise the Fingal Council Depot 14

| 02/15.6.1 Better Utilise the Fingal Council Depot 15

| 02/15.6.1 Better Utilise the Fingal Council Depot 16

| 02/15.6.1 Better Utilise the Fingal Council Depot 17

| 02/15.6.1 Better Utilise the Fingal Council Depot 18

| 02/15.6.1 Better Utilise the Fingal Council Depot 19

02/15.7.0 NOTICES OF MOTION 02/15.7.1 Notice of Motion – Moulting Bay Jetty – Clr G McGuinness

MOTION:

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies.

That Council seek a report exploring another avenue for replacing the condemned Moulting Bay Jetty.

SUBMISSION IN SUPPORT OF MOTION:

Council recently agreed not to pursue the replacement of the Moulting Bay Jetty due to the large quoted cost and its apparent lack of importance.

Firstly it needs to be pointed out that this jetty is the only calm water jetty on the Binalong Bay side of the George River. In times of flood it has been used extensively for ferrying both people and materials between Binalong Bay and St. Helens. It could be the difference between life and death in an emergency situation.

A figure of approx. $150,000 was quoted as a replacement cost of a conventional jetty.

Preliminary investigations would indicate that a rock wall causeway of approximately 30m and capable of carrying a vehicle could be built for approx. $20,000. A few piles and a floating pontoon could then be added at the end. It is not known what this would cost but it is understood that there may be some second hand pontoons available at the Launceston Council. All this is possible due to the shallow water and relative calmness of the location.

| 02/15.7.1 Notice of Motion – Moulting Bay Jetty – Clr G McGuinness 20

02/15.7.2 Notice of Motion – Musselroe Bay to St Helens Road Sealing Proposal – Clr J McGiveron

MOTION:

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies.

1 That Break O’Day Council combine with Tasman, Sorell, Glamorgan Spring Bay and Dorset Councils to officially support the sealing and upgrade of all sections of gravel road from Port Arthur to Bridport. This will complete the total link for the Great Eastern Drive.

2 Break O’Day Council to commit to a budget amount to be determined with the neighbouring Councils to fund a steering committee made up of representatives from each Council. Maximum figure not to exceed $20,000.

SUBMISSION IN SUPPORT OF MOTION:

Following the meeting with the neighbouring Councils on Monday it was agreed by all present that the project with the support of all East Coast Councils would complete the link for the Great Eastern Drive and provide the best chance of securing the Federal funding required as a major infrastructure Australia project.

The project has full support from the East Coast Regional Tourism Organisation (ECRTO).

This project would complete the link from Port Arthur to Bridport and beyond.

| 02/15.7.2Notice of Motion – Musselroe Bay to St Helens Road Sealing Proposal – Clr J 21 McGiveron

02/15.7.3 Notice of Motion – Esk Highway – Clr M Osborne

MOTION:

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies.

That the Mayor speak to the Minister for infrastructure regarding investigating passing lanes on the Esk Highway.

SUBMISSION IN SUPPORT OF MOTION:

I was asked to bring this forward by a ratepayer saying it is getting harder and harder driving from Launceston to St Helens.

| 02/15.7.3 Notice of Motion – Esk Highway – Clr M Osborne 22

02/15.7.4 Notice of Motion – Request for BBQ at Stieglitz – Clr M Osborne

MOTION:

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies.

That we include the building of the BBQ at Stieglitz in our budget deliberations cost is $22,000.

SUBMISSION IN SUPPORT OF MOTION:

I have been in consultation with the progress association for about 12 months now. There is money in the public open space accounts of Stieglitz and Helens to do this project as we have a focus on tourism this fits in well.

| 02/15.7.4 Notice of Motion – Request for BBQ at Stieglitz – Clr M Osborne 23

02/15.8.0 COUNCILLOR’S QUESTIONS ON NOTICE 02/15.8.1 The Bridge at The Flat, St Marys – Clr J Drummond

Is the bridge at The Flat in St Marys crossing the St Marys Rivulet, just off the Esk Highway, scheduled for repair? It is reported to have deteriorated in the last six (6) months. Bolts are now lifted from the bridge timbers causing a potential risk of damage to vehicle tyres and there is movement in the bridge timbers themselves.

Reply

The bridge is part of the 2014/2015 Bridge Replacement Program and is scheduled to be replaced towards mid June 2015.

Council staff will inspect the bridge and make safe.

02/15.8.2 Cornwall Coal Redundancies – Clr H Rubenach

To The Mayor,

What have been the outcomes so far from the contacts made to politicians regarding the community's social and economic impacts arising from the Fingal Mine redundancies?

Have there been any commitments from the government to recognise these community impacts?

Reply

Council has made numerous contacts with Government Departments and Politicians in regard to the Fingal Mine Redundancies.

While we have continued to follow this up it was also raised on Monday 2 February at the full Cabinet meeting with Council.

Whilst Council has been pushing the issue we have had no formal response in regard to how they will help outside of normal support agencies.

02/15.9.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE

Regulation 29 of the Local Government (Meeting Procedures) Regulations 2005 specifies that in putting a Question Without Notice a Councillor must not offer an argument or opinion, draw any inference or make any imputations except so far as may be necessary to explain the question.

The Chairperson must not permit any debate of a Question without Notice or its answer.

| 02/15.8.1 The Bridge at The Flat, St Marys – Clr J Drummond 24

02/15.10.0 MAYOR’S & COUNCILLOR’S COMMUNICATIONS 02/15.10.1 Mayor’s Communications for Period Ending 16 February 2015

26.01.15 St Helens – Australia Day Event 02.02.15 St Helens – Council Workshop St Marys – Launch of the Break O’Day Trade Training Centre Year 11/12 Program for 2015 St Helens – Meeting with State Cabinet 03.02.15 St Helens – Tobruk Steering Committee Bicheno – Unveiling of Sign “Great Eastern Drive” 06.02.15 St Helens – Opening of Venarchies 07.02.15 Derby – Opening of the Blue Derby Mountain Bike Trails 11.02.15 St Marys – Council Site Visit at Richardsons Road Dam 12.02.15 Launceston – Regional Meeting with Peter Gutwein regarding Voluntary Council Amalgamations 13.02.15 Brighton – Local Government Association of Tasmania (LGAT) – General Meeting 16.02.15 St Helens – Council Meeting

02/15.10.2 Councillor’s Reports for Period Ending 16 February 2015

This is for Councillors to provide a report for any Committees they are Council Representatives on and will be given at the Council Meeting.

 St Helens and Districts Chamber of Commerce and Tourism – Mayor Mick Tucker/Clr Margaret Osborne  NRM Special Committee – Clr Hannah Rubenach/Clr Janet Drummond  Star FM – Clr Tim Warren  Barway Committee – Clr John McGiveron  Regional Tourism Organisation (RTO) – Clr Margaret Osborne  Titley Shack & Binalong Bay Reference Group – Clr Glenn McGuinness

02/15.10.3 Mayor’s and Councillor’s Items

Outstanding Reports:

Motion Meeting Date Council Decision Comments Number

| 02/15.10.1 Mayor’s Communications for Period Ending 16 February 2015 25

02/15.11.0 BUSINESS AND CORPORATE SERVICES 02/15.11.1 Corporate Services – Strategic Plan Activity Report

INFORMATION

Goal: Leadership and Governance

Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategies Activities Measure of Success Maintain financial 1. Annually review and publicly report  Annual Report prepared, adopted by viability and outcomes of strategic plan in Council and communicated to the accountability in Council’s annual report Community. budgeting and administration 2. Review format and content of  Content of Budget Statements and budget statements and financial Financial Reports are linked to the reports for elected Council and Strategic Plan and Council’s community to ensure they are easy performance measured against to follow but have a strategic focus financial targets.  Regular and accurate financial and project reports. o External reporting according to legislative requirements o Simplified monthly reports. o Detailed quarterly analysis. o Report to community on key performance indicators.

3. Ensure service standards  Asset Management Plans funded in embodied in asset management accordance with Long Term plans are affordable and cost Financial Plan. effective

4. Develop, implement and maintain a  Rating Policy prepared, reflecting sustainable rating policy Asset Management and 10 Year Long Term Financial Plans.

5. Key projects emanating from the strategic plan are documented and implementation plans prepared Continuously strive 1. Establish a cross departmental  Customer Service Charter group quality, responsive service quality group that meets as required. customer service and represents all activities of Council enhancement of image of Council 2. Review the Customer Service  Customer Service Charter reviewed Charter that includes best practice annually service standards

| 02/15.11.1 Corporate Services – Strategic Plan Activity Report 26

Strategies Activities Measure of Success Maintain workforce 1. Demonstrate clear management  Risk Management Strategy standards and commitment to high level OHS&W awareness sessions held for all staff, procedures that and risk management performance Risk Framework being implemented ensure that the occupational health 2. Review existing OH&S policies and  Policies and procedures reviewed in safety and welfare of procedures line with new legislation employees, contractors and 3. Review existing risk management  Ongoing reviews of Risk Register public is protected practices elements and enhanced

Goal: Economic Development

Achieve sustainable economic development.

Strategies Activities Measure of Success Develop and 1. Develop a tourism strategy (Link to  The Tourism Development implement initiatives MMP) that would include but not be Strategy integrated within the for appropriate limited to:- Municipal Management Plan tourism in the region  The region is established as a (MMP). key tourist destination and  Ongoing support and participation business investment centre with the East Coast Regional  Recognition of the economic Tourism Organisation benefits of tourism and its interrelationships with the community sense of place and environmental values

2. Work with Tourism Tasmania and  Ongoing implementation of key agencies to promote the Tourism Development Strategy municipality attractions

3. Review the Visitor Information  Monitoring of options to current Centre operation and prepare management arrangements business plan

| 02/15.11.1 Corporate Services – Strategic Plan Activity Report 27

02/15.11.2 Monthly Financial Report

ACTION INFORMATION PROPONENT Council Officer OFFICER David Doyle, Finance Manager FILE REFERENCE 018\018\001\ ASSOCIATED REPORTS Nil AND DOCUMENTS

OFFICER’S RECOMMENDATION:

That the following reports for the month ending 31 January 2015 be received:

1. Trading Account Summary 2. Profit and Loss Statements 3. Financial Position 4. Cash Flow 5. Capital Expenditure

INTRODUCTION:

Presented to Council are the monthly financial statements.

PREVIOUS COUNCIL CONSIDERATION:

Council considers financial reports on a monthly basis.

OFFICER’S REPORT:

The financial statements as shown below show the financial position of Council as at 31 January 2015.

| 02/15.11.2 Monthly Financial Report 28

Trading Account Summary

Council's current position for the month ending 31 Jan 2015 is summarised as follows:-

CASH AT BEGINNING OF PERIOD 3,870,040

TOTAL INCOME FOR PERIOD 742,379 LOAN FUNDS TOTAL AVAILABLE FUNDS 4,612,419

LESS TOTAL EXPENDITURE 1,163,893

CASH AT END OF PERIOD 3,448,526

OUTSTANDING SUNDRY DEBTORS 60 DAYS & OVER 20,626

N.B. Cashflows in the short term are not equivalent to accounting surplus or deficit and therefore cash flows in the above statement will not necessarily equal figures shown elsewhere in this report.

| 02/15.11.2 Monthly Financial Report 29

Break O'Day Council Income Statement As at 31 Jan 2015 2014-2015 2014-2015 Year to 2014-2015 Budget - 2013-2014 Actual to Date Original Revised Actual Date Budget Budget December Comments INCOME Rates and Charges 7,321,955 7,406,186 7,406,217 7,404,800 7,450,800 User Charges 640,251 397,805 391,704 646,800 680,300 Grants 1,926,020 1,447,048 1,437,762 3,669,220 3,689,220 Reimbursements 12,688 11,723 8,167 14,000 14,000 Other Income 247,978 117,587 119,250 212,000 240,000 Investment Income 700,466 207,532 205,333 802,000 802,000 Total Income 10,849,358 9,587,881 9,568,432 12,748,820 12,876,320

Capital Income Capital grants 1,161,212 10,000 10,000 872,000 565,000 Profit or Loss on Sale of Assets 101,461 36,726 36,667 20,000 40,000

Total Income 12,112,031 9,634,606 9,615,099 13,640,820 13,481,320

EXPENSES Employee Expenses 3,769,897 2,166,994 2,467,640 4,283,461 4,330,461 Materials and Services 3,506,965 2,783,896 2,648,014 4,776,926 4,934,526 Depreciation and amortisation 3,397,998 1,981,291 1,990,324 3,415,984 3,433,984 Other expenses 1,361,742 373,020 375,916 864,000 890,000

Strategic Projects c/f 159,628 43,712 45,208 - 77,500 Total Expenses 12,196,230 7,348,913 7,527,102 13,340,371 13,666,471

Net Surplus\(Deficit) (84,199) 2,285,693 2,087,997 300,449 (185,151) LTFP ($6k)

| 02/15.11.2 Monthly Financial Report 30

Break O’Day Council Profit & Loss Statement As at 31 Jan 2015 Month Year to Year to 2014-2015 2014-2015 % of Comments Actual Date Date Original Budget - Annual Actual Budget Budget Revised Dec Budged used 1600 Revenues 1611 General Rate 100 5,840,673 5,839,000 5,807,000 5,839,000 100% 1612 Waste Charges - 952,182 954,400 954,400 954,400 100% 1613 Fire Levy (28) 297,175 297,000 283,000 297,000 100% 1614 Tips & Transfer Stations 14,226 63,340 62,417 107,000 107,000 59% 1616 Early Settlement Discount - (91,650) (89,000) (89,000) (89,000) 103% 1617 Wheelie Bin Charges 389 344,467 342,400 342,400 342,400 101% Total Rates 14,687 7,406,186 7,406,217 7,404,800 7,450,800 99%

Environmental Health 1622 Inspection Fees 375 3,230 3,500 11,000 6,000 54% 1623 Health/Food Licence Fees 50 689 - 14,000 14,000 5% Annual Fees and Fines 1624 Immunisations - - - 1,000 1,000 0% Due May 1626 Place of Assembly Licence - 525 1,167 2,000 2,000 26% Total Environmental 425 4,444 4,667 28,000 23,000 19% Health

Municipal Inspector 1631 Kennel Licences - 40 - 1,200 1,200 3% Annual Fees due May 1632 Dog Registrations 560 11,379 11,523 50,100 50,100 23% Annual Fees due May/June 1633 Dog Impoundment Fees 160 1,263 2,042 3,500 3,500 36% & Fines 1634 Dog Replacement Tags 16 78 - - - 1635 Caravan Fees and Fines 397 49,661 48,000 44,000 50,000 99% Annual Fees 1636 Fire Abatement Charges - 1,150 1,500 2,000 2,000 58% 1637 Infringement Notices 1,935 17,081 15,000 11,000 15,000 114% Special dog registration inspections Total Municipal inspector 3,068 80,652 78,065 111,800 121,800 66%

Building Control Fees 1641 Building Fees 2,310 18,233 17,500 30,000 30,000 61% 1642 Plumbing 3,145 21,274 17,500 25,000 30,000 71% 1643 Building Search Fees - 605 700 1,200 1,200 50% 1644 Permit Administration 1,060 6,070 7,000 12,000 12,000 51% 1645 Building Inspections 4,605 23,466 21,000 36,000 36,000 65% 1647 Certificates of Likely 2,755 14,374 11,667 20,000 20,000 72% Compliance 1651 Development Application 3,145 25,616 22,750 37,000 39,000 66% Fees 1652 Planning Scheme - - 583 1,000 1,000 0% 1653 Subdivision Fees - 2,150 2,042 3,000 3,500 61% 1654 Advertising Fee 2,400 26,400 24,500 32,000 42,000 63%

| 02/15.11.2 Monthly Financial Report 31

Month Year to Year to 2014-2015 2014-2015 % of Comments Actual Date Date Original Budget - Annual Actual Budget Budget Revised Dec Budged used 1655 Adhesion Orders - - 292 500 500 0% 1656 Engineering Fees - 416 - - - 1658 Illegal Building Fees 150 259 583 1,000 1,000 26% Variable from year to year Total Planning And 19,569 138,863 126,117 198,700 216,200 64% Building Control Fees

Government Fees Levies 1661 B.C.I Training Levy 3,291 16,068 14,583 25,000 25,000 64% 1662 Building Permit Levy 1,748 8,129 7,000 12,000 12,000 68% 1663 132 & 337 Certificates 4,206 36,739 35,000 60,000 60,000 61% 1666 Right to Information - 37 - - - Total Government Fees 9,246 60,973 56,583 97,000 97,000 63% Levies

Investment Income 1671 Interest Income 5,930 111,719 128,333 220,000 220,000 51% Term deposits mature in February 1674 Guarantee Fees - 23,144 27,012 27,000 30,000 30,000 90% TasWater 1675 Tax Equivalents - 24,758 68,801 50,000 50,000 50,000 138% The excess could TasWater be part of the dividends budget at 1676 - unclear at present 1676 Dividends - TasWater - - - 502,000 502,000 0% Annual dividend due June Total Investment Income 53,832 207,532 205,333 802,000 802,000 26%

Sales Hire & Commission 1681 Sales 12,161 45,223 50,933 85,100 96,100 47% VIC sales increase January to April 1682 Commission 85 7,153 7,791 14,700 14,700 49% VIC commissions increase January to April 1683 Equipment Hire - 245 - - - 1684 Facilities and Hall Hire 5,716 17,689 21,465 40,500 40,500 44% Usage increases January to March 1685 Facilities Leases 10,197 41,966 45,500 70,000 70,000 60% 1686 Public Liability Blanket - 18 - - Cover 1687 History Room Other 204 578 583 1,000 1,000 58% Income Total Sales Hire and 28,364 112,873 126,272 211,300 222,300 51% Commission

Other Income 1761 Late Payment Penalties 4,560 63,324 70,000 120,000 120,000 53% inc Interest 1763 Heavy Vehicle - - - 52,000 52,000 0% Annual due Contributions March | 02/15.11.2 Monthly Financial Report 32

Month Year to Year to 2014-2015 2014-2015 % of Comments Actual Date Date Original Budget - Annual Actual Budget Budget Revised Dec Budged used 1765 Private Works 2,408 23,093 27,667 20,000 36,000 64% 1766 Cemetery 1,000 20,955 14,583 20,000 25,000 84% Variable from year to year 1767 Contributions - 7,000 7,000 - 7,000 100% 1768 Miscellaneous Income 3,002 3,216 - - - Total Other Income 10,971 117,587 119,250 212,000 240,000 49%

Reimbursements 1771 Collection Costs - (476) 1,167 2,000 2,000 -24% Year end adjustment 1772 Insurance Recoveries - 1,487 - - - 1773 Workers Comp. - 721 1,167 2,000 2,000 36% Recoveries 1775 Roundings - 0 (5) - - - 1776 Miscellaneous 2,891 5,322 5,833 10,000 10,000 53% Reimbursements 1778 GST free reimbursement 4,134 4,673 - - - Total Reimbursements 7,025 11,723 8,167 14,000 14,000 84%

Gain or Loss on Sale of Assets 1781 Profit or Loss on Sale of - 36,726 36,667 20,000 40,000 92% Assets Total Gain or Loss on Sale - 36,726 36,667 20,000 40,000 92% of Assets

Grant Income Operating Grants 1792 Financial Assistance Grant - 1,312,401 1,312,402 2,668,000 2,625,000 50% 1792 Digital Hubs 38,360 38,360 76,720 76,720 50% 1792 Sustainable Tourism - - 40,000 40,000 0% Expected by June 1794 Tasman Hwy Intersection - 850,000 850,000 0% Expected by June 1794 Artificial Dive Reef Grant 50,000 50,000 50,000 50,000 100% 1794 Learner Driver Mentor 12,991 12,991 13,000 13,000 100% Grant 1794 Other Misc Grants 9,296 9,296 - 1796 NRM Facilitator 8,000 24,000 24,000 34,500 34,500 70% Total Operating Grants 80,287 1,447,048 1,437,762 3,669,220 3,689,220 39%

Capital Grants 1791 Roads to Recovery - - - 455,000 455,000 0% Expected by June 1791 St Helens Ball Courts - - 50,000 50,000 0% Expected by Federal June 1793 Old Fingal Hotel - 50,000 50,000 0% Expected by June 1793 St Helens Ball Courts- - 250,000 - State

| 02/15.11.2 Monthly Financial Report 33

Month Year to Year to 2014-2015 2014-2015 % of Comments Actual Date Date Original Budget - Annual Actual Budget Budget Revised Dec Budged used 1793 Pedestrian Crossings - 67,000 - 1793 Learner Driver Vehicle 10,000 10,000 10,000 10,000 100% Grant Total Capital Grants 10,000 10,000 10,000 872,000 565,000 2%

Total Revenue 237,473 9,634,606 9,615,099 13,640,820 13,481,320 71%

Expenses Employee Costs 1811 Salaries and Wages 172,097 1,494,819 1,621,560 2,837,037 2,880,037 52% 1812 On Costs 53,594 662,187 832,939 1,423,896 1,427,896 46% 1813 Overtime Payments 2,654 9,987 13,141 22,528 22,528 44% Total Employee Costs 228,346 2,166,994 2,467,640 4,283,461 4,330,461 50%

Energy Costs 1851 Electricity 35,441 142,764 136,068 200,100 200,100 71% Total Energy Costs 35,441 142,764 136,068 200,100 200,100 71%

Materials and Contracts 1861 Advertising - 23,944 15,187 26,035 26,035 92% Increased property sales advertising 1862 Accom Receipts & Park - 2,583 4,083 7,000 7,000 37% Passes - Hist Rm 1863 Bank Charges - GST 732 14,212 13,417 20,000 23,000 62% 1864 Books Manuals 60 4,297 4,871 8,350 8,350 51% Publications 1865 Catering 201 11,485 11,783 20,200 20,200 57% 1866 Bank Charges - FREE 69 920 1,167 2,000 2,000 46% 1867 Computer Hardware 160 10,722 7,000 4,000 12,000 89% Purchase 1868 Computer Software - 840 1,925 3,300 3,300 25% Purchase 1869 Computer Internet 143 1,692 1,167 2,000 2,000 85% Charges 1870 Computer Licence and 5,993 88,898 102,000 120,000 120,000 74% Maintenance Fees 1872 Corporate Membership 11,537 121,166 120,790 120,790 120,790 100% Annual fees 1873 Debt Collection - 7,966 8,167 14,000 14,000 57% 1875 Public Liability Insurance - - - 5,500 5,500 0% Annual fees 1876 Stock Purchases for 5,714 30,068 29,000 18,000 29,000 104% Resale 1890 Equipment Hire & Leasing - 18,695 23,508 40,300 40,300 46% 1891 Equipment Maintenance - 5,488 11,433 19,600 19,600 28% and Minor Purchases 1893 Internet Billpay Costs 67 131 2,333 7,000 4,000 3% 1895 Licensing and Licence 573 28,465 28,080 23,080 28,080 101% Annual fees Costs 1896 Land and Building Rental - 11,734 19,300 7,700 19,300 61% or Leasing Costs | 02/15.11.2 Monthly Financial Report 34

Month Year to Year to 2014-2015 2014-2015 % of Comments Actual Date Date Original Budget - Annual Actual Budget Budget Revised Dec Budged used 1897 Materials 21,531 180,865 117,163 179,450 200,850 90% Increased gravel usage - will transfer $40k from Tree removal & Slashing budget (1971) at next review 1898 Phone Calls Rental Fax 2,989 18,393 22,423 38,440 38,440 48% 1899 Postage/Freight 1,720 18,881 15,546 26,650 26,650 71% 1900 Printing/Laminating 629 12,212 10,500 15,000 18,000 68% 1901 Property Insurance 2,248 75,995 73,150 77,000 77,000 99% Annual premium 1902 Room Hire - 90 992 1,700 1,700 5% 1904 Royalties and Copyright - - 2,917 5,000 5,000 0% Annual Licences 1905 Stationery 390 5,155 5,746 12,850 9,850 52% 1906 Water and Property rates - 25,561 34,000 40,000 40,000 64% Payable 1907 Loan Charges and Interest 350 954 - - - Total Material & 55,107 721,412 687,647 864,945 921,945 78% Contract

Contractor Costs 1971 Building/Works 15,001 122,146 117,320 555,200 335,200 36% Contractors 1971 Building/Works 51,154 70,380 850,000 782,000 7% Contractors - St Helens Point Road/Tasman Hwy Upgrade 1972 Cleaning Contractors 26,271 133,171 114,450 196,200 196,200 68% 1973 Waste Management 74,409 752,480 655,000 1,050,000 1,071,000 70% Contractors Total Contractor Costs 115,681 1,058,951 957,150 2,651,400 2,384,400 44%

Professional Fees 1991 Analysis Fees 201 556 - - - 1992 Audit Fees - 26,953 27,972 28,000 28,000 96% Annual payment 1993 Legal Fees - 5,389 13,008 22,300 22,300 24% Variable from year to year 1994 Computer Consultancy - 780 - - - 1995 Revaluation Fees- - 8,372 16,333 28,000 28,000 30% Municipal only 1996 Professional Fees - Grant - 46,909 48,000 - 48,000 98% St Helens Point funded Road/Tasman Hwy Upgrade 1997 Professional Fees - 515 258,136 255,000 131,502 444,502 58% Strategic Projects 1998 Other Professional Fees 13,975 159,833 184,237 310,235 315,835 51% Total Professional Fees 14,692 506,928 544,551 520,037 886,637 57%

| 02/15.11.2 Monthly Financial Report 35

Month Year to Year to 2014-2015 2014-2015 % of Comments Actual Date Date Original Budget - Annual Actual Budget Budget Revised Dec Budged used Plant Hire 2101 Plant Hire - Internal 50,200 524,490 482,417 730,000 827,000 63% 2102 Plant Hire - External - 2,945 3,500 3,000 6,000 49% 2103 Registration and MAIB - 31,419 35,914 34,914 35,914 87% Annual payment 2104 Insurance Premiums - 19,630 20,100 20,100 20,100 98% Annual payment 2105 Plant Repairs & 12,204 57,460 58,333 100,000 100,000 57% Maintenance 2140 Plant Hire Recovered (52,128) (558,118) (554,167) (850,000) (950,000) 59% 2141 Fuel 10,122 94,143 93,596 160,450 160,450 59% 2142 Fuel Credit - (7,538) (5,833) (10,000) (10,000) 75% Total Plant Hire 20,398 164,432 133,860 188,464 189,464 87%

Government Fees & Levies 2255 Fire Levy - 147,706 148,500 283,000 297,000 50% Quarterly payment 2257 Building Permit Levy 1,642 7,166 6,417 11,000 11,000 65% 2258 Land Tax 10,060 21,776 20,405 34,980 34,980 62% 2259 Training Levy 942 12,762 13,417 23,000 23,000 55% Total Government Fees 12,644 189,410 188,738 351,980 365,980 52% and Levies

Depreciation 2304 Depreciation Historical 14 99 99 170 170 58% Assets 2305 Depreciation Buildings 12,992 90,951 96,058 164,670 164,670 55% 2306 Depreciation Roads and 160,000 1,120,000 1,119,516 1,919,170 1,919,170 58% Streets 2307 Depreciation Bridges 33,375 233,625 233,625 400,500 400,500 58% 2308 Depreciation Plant & 26,865 177,113 188,570 395,263 323,263 55% Equipment 2310 Depreciation Stormwater 22,000 154,000 154,000 264,000 264,000 58% Infrastructure 2311 Depreciation Furniture 15,710 108,447 105,549 90,941 180,941 60% 2312 Depreciation Land 13,863 97,056 92,908 159,270 159,270 61% Improvements 2313 Amortisation of - - - 22,000 22,000 0% Annual cost Municipal Valuation Total Depreciation 284,819 1,981,291 1,990,324 3,415,984 3,433,984 58%

Other Expenses Interest Payable - 107,249 107,249 357,400 357,400 30% Grants and Community 3,105 109,305 114,000 290,600 290,600 38% Support Given Rate Remissions - 51,923 52,000 40,000 52,000 100% Annual cost Revenue foregone by - 500 - - - donation Waiver of Fees and Lease 3,238 3,310 2,333 4,000 4,000 83% Variable from etc year to year

| 02/15.11.2 Monthly Financial Report 36

Month Year to Year to 2014-2015 2014-2015 % of Comments Actual Date Date Original Budget - Annual Actual Budget Budget Revised Dec Budged used Refunds/Reimbursements - 9,093 - - - Council Member 11,750 83,103 88,667 152,000 152,000 55% Allowances Council Member 757 8,537 11,667 20,000 20,000 43% Expenses Total Other Expenses 18,850 373,020 375,916 864,000 876,000 43%

Total Expenses 785,977 7,305,201 7,481,894 13,340,371 13,588,971 54%

Net Surplus\(Deficit) (558,504) 2,319,405 2,123,205 (571,551) (672,651) LTFP ($461k) before Capital amounts Capital Grants 10,000 10,000 10,000 872,000 565,000 Strategic Projects C/f (43,712) (45,208) - (77,500) Unspent from prior year budget (Reserves)

Net Surplus\(Deficit) (548,504) 2,285,693 2,087,997 300,449 (185,151) LTFP ($6k)

CSTRAT045 Economic Strategy - 1,864 - CSTRAT059 Land Use Strategy - 3,832 CSTRAT038 Stormwater management - 12,400 - plan CSTRAT040 Georges Bay Foreshore 110 management plan 18,206 CSTRAT002 Mun management plan - 6,528 CSTRAT049 Coast Park Plan - 3,644 CSTRAT051 Community Infrastructure - 3,208 & Design Guidelines CSTRAT052 Urban Design Framework - 2,722 CSTRAT053 St Helens & St Marys - 3,819 Traffic Management Strategy CSTRAT054 Civic Centre - Feasibility - 1,720 Study CSTRAT055 Climate Change - 2,008 CSTRAT056 Airstrip Redevelopment - 820 Strategy CSTRAT058 Arts & Cultural Strategy - 1,038 25,506 - TOTAL STRATEGIC - 43,712 - PROJECTS

| 02/15.11.2 Monthly Financial Report 37

Break O’Day Council Profit & Loss Statement As at 31 Jan 2015 2014-2015 Year to 2014-2015 Budget - Month Date Original Revised Actual Actual Budget December Comments Business & Corporate Services Total Government Fees Levies - 37 - - Total Investment Income 53,832 207,532 802,000 802,000 Total Sales Hire and Commission 548 3,894 6,000 6,000 Total Other Income - 23 - - Total Reimbursements 3,846 3,986 - - Total Revenue 58,226 215,472 808,000 808,000

Total Employee Costs 39,240 409,061 752,041 752,041 Total Energy Costs - 3,123 5,800 5,800 Total Materials and Contracts 7,317 211,410 295,115 303,115 Total Contractor Costs 878 5,175 7,250 7,250 Total Professional Fees 3,098 7,798 21,900 284,900 Total Plant Hire 517 6,936 16,816 16,816 Total Government Fees and Levies 45 89 180 180 Total Depreciation 8,347 57,388 97,330 97,330 Total Other Expenses - 51,441 4,000 4,000 Total Expenses 59,441 752,422 1,200,432 1,471,432

Net Surplus\(Deficit) before Capital Income (1,215) (536,950) (392,432) (663,432) Net Surplus\(Deficit) (1,215) (536,950) (392,432) (663,432)

| 02/15.11.2 Monthly Financial Report 38

2014-2015 Year to 2014-2015 Budget - Month Date Original Revised Actual Actual Budget December Comments Development Services Total Environmental Health 425 4,444 28,000 23,000 Total Municipal inspector 677 54,411 47,000 53,000 Total Planning And Building Control Fees 19,569 138,447 198,700 216,200 Total Government Fees Levies 9,246 60,936 97,000 97,000 Total Sales Hire and Commission 46 417 1,300 1,300 Total Reimbursements - 373 - - Total Operating Grants 8,000 24,000 34,500 34,500 Total Revenue 37,963 283,028 406,500 425,000

Total Employee Costs 34,365 350,487 713,144 713,144 Total Materials and Contracts 908 18,481 36,540 36,540 Total Contractor Costs - 1,150 - - Total Professional Fees 4,112 50,270 63,400 63,400 Total Plant Hire 480 8,437 23,350 23,350 Total Government Fees and Levies 2,584 19,928 34,000 34,000 Total Depreciation 1,285 8,995 15,441 15,441 Total Other Expenses 3,343 5,773 1,000 1,000 Total Expenses 47,076 463,521 886,875 886,875

Net Surplus\(Deficit) before Capital Income (9,113) (180,493) (480,375) (461,875) Net Surplus\(Deficit) (9,113) (180,493) (480,375) (461,875)

Community Services Total Sales Hire and Commission - 136 500 500 Total Other Income 2,273 3,973 - - Total Reimbursements 83 1,130 - - Total Gain or Loss on Sale of Assets - 14,364 - - Total Operating Grants 22,287 60,646 116,720 179,720 Total Capital Grants 10,000 10,000 50,000 60,000 Total Revenue 34,642 90,250 167,220 240,220

Total Employee Costs 14,335 154,919 240,406 287,406 Total Materials and Contracts 5,112 13,271 28,110 28,110 Total Contractor Costs - 18,236 - - Total Professional Fees 2,015 45,050 96,000 126,000 Total Plant Hire 315 7,888 11,012 12,012 Total Depreciation 8,464 57,207 17,193 35,193 Total Other Expenses 3,000 109,200 289,600 289,600 Total Expenses 33,241 405,770 682,321 778,321

Net Surplus\(Deficit) before Capital Income (8,599) (325,520) (565,101) (598,101) Net Surplus\(Deficit) 1,401 (315,520) (515,101) (538,101)

| 02/15.11.2 Monthly Financial Report 39

2014-2015 Year to 2014-2015 Budget - Month Date Original Revised Actual Actual Budget December Comments Works and Infrastructure Total Rates 14,615 1,359,989 1,403,800 1,403,800 Total Municipal inspector 2,391 26,241 64,800 68,800 Total Planning And Building Control Fees - 416 - - Total Sales Hire and Commission 16,179 59,993 115,000 115,000 Total Other Income 4,097 50,181 92,000 120,000 Total Reimbursements 368 3,792 2,000 2,000 Total Gain or Loss on Sale of Assets - 14,162 20,000 40,000 Total Operating Grants - 725,203 2,299,000 2,299,000 Total Capital Grants - - 822,000 505,000 Total Revenue 37,651 2,239,977 4,818,600 4,553,600

Total Employee Costs 105,082 955,112 1,826,780 1,826,780 Total Energy Costs 35,441 136,949 189,300 189,300 Total Materials and Contracts 16,960 259,529 258,880 296,880 Total Contractor Costs 114,007 1,030,776 2,639,300 2,372,300 Total Professional Fees 5,423 111,073 211,002 259,002 Total Plant Hire 19,086 118,297 131,414 131,414 Total Government Fees and Levies 8,936 19,553 30,522 30,522 Total Depreciation 263,987 1,843,075 3,235,070 3,235,070 Total Other Expenses - 115,070 357,400 357,400 Total Expenses 568,922 4,589,434 8,879,668 8,698,668

Net Surplus\(Deficit) before Capital Income (531,271) (2,349,458) (4,883,068) (4,650,068) Net Surplus\(Deficit) (531,271) (2,349,458) (4,061,068) (4,145,068)

Visitor Information Centre Total Sales Hire and Commission 11,591 42,524 77,000 88,000 Total Reimbursements 0 (83) - - Total Revenue 11,631 42,482 77,000 88,000

Total Employee Costs 7,742 59,610 127,354 127,354 Total Energy Costs - 2,691 5,000 5,000 Total Materials and Contracts 6,289 36,444 28,700 39,700 Total Contractor Costs 796 3,614 4,850 4,850 Total Professional Fees - 234 10,000 10,000 Total Plant Hire - 180 - - Total Government Fees and Levies 405 800 1,600 1,600 Total Depreciation 1,527 10,689 18,340 18,340 Total Other Expenses - (105) - - Total Expenses 16,759 114,158 195,844 206,844

Net Surplus\(Deficit) before Capital Income (5,127) (71,676) (118,844) (118,844) Net Surplus\(Deficit) (5,127) (71,676) (118,844) (118,844)

| 02/15.11.2 Monthly Financial Report 40

2014-2015 Year to 2014-2015 Budget - Month Date Original Revised Actual Actual Budget December Comments Governance and Members Expenses Total Rates 72 6,046,197 6,001,000 6,047,000 Total Sales Hire and Commission - 5,908 11,500 11,500 Total Other Income 4,560 63,369 120,000 120,000 Total Reimbursements 2,727 2,525 12,000 12,000 Total Gain or Loss on Sale of Assets - 8,200 - - Total Operating Grants 50,000 637,199 1,219,000 1,176,000 Total Revenue 57,359 6,763,398 7,363,500 7,366,500

Total Employee Costs 27,583 237,805 623,736 623,736 Total Materials and Contracts 18,520 182,277 217,600 217,600 Total Professional Fees 44 336,216 117,735 143,335 Total Plant Hire - 22,694 5,872 5,872 Total Government Fees and Levies 675 149,039 285,678 299,678 Total Depreciation 1,209 3,937 32,610 32,610 Total Other Expenses 12,507 91,641 212,000 224,000 Total Expenses 60,538 1,023,608 1,495,231 1,546,831

Net Surplus\(Deficit) before Capital Income (3,179) 5,739,790 5,868,269 5,819,669 Net Surplus\(Deficit) (3,179) 5,739,790 5,868,269 5,819,669

| 02/15.11.2 Monthly Financial Report 41

2014-2015 Year to 2014-2015 Budget - Month Date Original Revised Actual Actual Budget December Comments Council Total Total Rates 14,687 7,406,186 7,404,800 7,450,800 Total Environmental Health 425 4,444 28,000 23,000 Total Municipal inspector 3,068 80,652 111,800 121,800 Total Planning And Building Control Fees 19,569 138,863 198,700 216,200 Total Government Fees Levies 9,246 60,973 97,000 97,000 Total Investment Income 53,832 207,532 802,000 802,000 Total Sales Hire and Commission 28,364 112,873 211,300 222,300 Total Other Income 10,971 117,587 212,000 240,000 Total Reimbursements 7,025 11,723 14,000 14,000 Total Gain or Loss on Sale of Assets - 36,726 20,000 40,000 Total Operating Grants 80,287 1,447,048 3,669,220 3,689,220 Total Capital Grants 10,000 10,000 872,000 565,000 Total Revenue 237,473 9,634,606 13,640,820 13,481,320

Total Employee Costs 228,346 2,166,994 4,283,461 4,330,461 Total Energy Costs 35,441 142,764 200,100 200,100 Total Materials and Contracts 55,107 721,412 864,945 921,945 Total Contractor Costs 115,681 1,058,951 2,651,400 2,384,400 Total Professional Fees 14,692 506,928 520,037 886,637 Total Plant Hire 20,398 164,432 188,464 189,464 Total Government Fees and Levies 12,644 189,410 351,980 365,980 Total Depreciation 284,819 1,981,291 3,415,984 3,433,984 Total Other Expenses 18,850 373,020 864,000 876,000 Total Expenses 785,977 7,305,201 13,340,371 13,588,971

FAGS grant funds received in advance - - -

Net Surplus\(Deficit) before Capital Income (558,504) 2,319,405 (571,551) (672,651) LTFP ($461k) Carried Forward - from Strategic Projects - (43,712) - (77,500) Reserves Capital Income 10,000 10,000 872,000 565,000

Net Surplus\(Deficit) (548,504) 2,285,693 300,449 (185,151) LTFP ($6k)

| 02/15.11.2 Monthly Financial Report 42

Break O'Day Council Estimated Financial Position As at 31 Jan 2015 2014-2015 2014-2015 2014-2015 Budget - 2013-2014 Actual to Year to Date Original Revised Actual Date Budget Budget December Current Assets Cash 6,764,435 3,453,283 1,673,538 1,673,635 1,003,602 Receivables 901,502 2,107,495 2,605,942 600,000 600,000 Inventories 141,368 116,577 131,233 65,000 65,000 Other Current Assets 82,771 25,095 5,000 5,000 5,000 Total Current Assets 7,890,076 5,702,450 4,415,713 2,343,635 1,673,602

Non -Current Assets Property Plant and Equipment 114,675,588 118,411,291 118,413,393 113,140,490 124,751,569 Investment in TasWater 37,399,645 32,256,504 32,256,504 36,481,806 36,481,806 Other Non-Current Assets 95,200 93,881 7,000 7,000 7,000 Total Non -Current Assets 152,170,433 150,761,676 150,676,897 149,629,296 161,240,375

Total Assets 160,060,509 156,464,126 155,092,610 151,972,931 162,913,977

Current Liabilities Payables 1,260,518 700,080 850,000 850,000 850,000 Interest Bearing Liabilities 130,730 66,178 66,178 297,000 297,000 Provisions 467,264 442,585 430,000 430,000 430,000 Total Current Liabilities 1,858,512 1,208,843 1,346,178 1,577,000 1,577,000

Non -Current Liabilities Interest Bearing Liabilities 4,131,178 4,131,178 4,131,178 8,703,000 8,703,000 Provisions 224,201 224,201 215,000 215,000 215,000 Total Non-Current Liabilities 4,355,379 4,355,379 4,346,178 8,918,000 8,918,000

Total Liabilities 6,213,891 5,564,222 5,692,356 10,495,000 10,495,000

Net Assets 153,846,618 150,899,904 149,400,254 141,477,931 152,418,977

EQUITY Accumulated surplus 15,720,640 14,724,794 13,225,144 24,732,634 15,709,229 Asset revaluation reserve 136,426,670 135,110,461 135,110,461 116,462,219 136,426,670 Other reserves 1,699,308 1,064,649 1,064,649 283,078 283,078 TOTAL EQUITY 153,846,618 150,899,904 149,400,254 141,477,931 152,418,977

Other Reserves - detailed separately 1,699,307 1,064,649 1,064,649 553,107 264,044 Employee Provisions 558,897 558,897 550,000 550,000 550,000 Unallocated accumulated surplus 4,506,231 1,829,737 58,889 570,528 189,558 Total cash available 6,764,435 3,453,283 1,673,538 1,673,635 1,003,602 Note: This reflects the cash position and does not include Payables and Receivables

| 02/15.11.2 Monthly Financial Report 43

Break O'Day Council Other Reserves As at 31 Jan 2015 Other Reserves Expended Remaining Reserves new 2014- to Date 1/7/2014 2015 Public Open Space Binalong Bay 71,502 (16,000) 55,502 To be spent on Masterplan & Tennis Courts by 30/6/15 Beaumaris 4,907 4,907 Scamander 23,398 23,398 St Helens 26,027 26,027 Stieglitz 6,752 6,752 Total Public Open Space 132,586 - (16,000) 116,586

General Reserves Facilities and Property Reserve 278,976 (278,976) - 2014/15 projects Community Development 12,500 12,500 137 Trust Seizures 190,460 190,460 Total General Reserves 481,936 - (278,976) 202,960

Grant Proceeds Reserve Bay of Fires Interpretation Site 8,796 (8,796) - St Helens Ball Courts 450,000 (70,798) 379,202 To be spent by 30/6/15 Redesign and Upgrade 128,550 (51,154) 77,396 Contract to be awarded Junction Tasman Hwy/St Helens Point Rd Digital Hubs 29,895 38,360 (68,255) - To be spent by 30/6/15 Learner Driver 5,655 12,991 (2,744) 15,902 Ongoing Learner Driver New Vehicle 10,000 10,000 To be spent by 30/6/15 Trail of Tin Dragon 190,638 (2,624) 188,014 To be spent by 30/6/15 CRSP Administration Program 1,545 1,545 Ongoing Skate Park Lighting 6,000 (6,000) - Sus Tourism Planning For Tas 263,706 (225,895) 37,811 To be spent by 30/6/15 East Coast Feasability Study for the 50,000 (24,063) 25,937 To be spent by 30/6/15 Artificial Dive Reef National Youth Week 2015 4,496 4,496 To be spent by 30/6/15 Grants Program RAF Youth Film Grant 4,800 4,800 To be spent by 30/6/15 Financial Assistance Grant 1,312,401 (1,312,401) - Ongoing (FAG) NRM Facilitation 24,000 (24,000) - Ongoing Total Grant Reserves 1,084,785 1,457,048 (1,796,730) 745,103

Total Other Reserves 1,699,307 1,457,048 (2,091,706) 1,064,649

| 02/15.11.2 Monthly Financial Report 44

Break O'Day Council Estimated Cash Flow As at 31 Jan 2015 2014-2015 2014-2015 Year to 2014-2015 Budget - 2013-2014 Actual to Date Original Revised Actual Date Budget Budget December Comments CASH FLOWS FROM OPERATING ACTIVITIES

RECEIPTS Operating Receipts 10,937,544 10,971,025 9,605,099 12,768,820 12,896,320

PAYMENTS Operating payments 9,188,873 8,536,220 6,797,296 9,924,387 10,232,487

NET CASH FROM OPERATING 1,748,671 2,434,805 2,807,803 2,844,433 2,663,833

CASH FLOWS FROM INVESTING ACTIVITIES

RECEIPTS Proceeds from sale of Plant & Equipment 157,078 36,726 36,667 60,000 73,300

PAYMENTS Payment for property, plant and equipment 4,714,294 5,728,129 7,880,813 13,978,500 13,509,965

NET CASH FROM INVESTING ACTIVITIES (4,557,216) (5,691,404) (7,844,146) (13,918,500) (13,436,665)

CASH FLOWS FROM FINANCING ACTIVITIES

RECEIPTS Proceeds from borrowings 3,000,000 - - 4,700,000 4,700,000 Capital Grants 1,195,303 10,000 10,000 872,000 565,000

PAYMENTS Repayment of borrowings 38,092 64,552 64,552 253,000 253,000

NET CASH FROM FINANCING ACTIVITIES 4,157,211 (54,552) (54,552) 5,319,000 5,012,000

NET INCREASE (DECREASE) IN CASH HELD 1,348,666 (3,311,151) (5,090,896) (5,755,067) (5,760,832) CASH AT BEGINNING OF YEAR 5,415,768 6,764,434 6,764,434 7,428,702 6,764,434 CASH AT END OF PERIOD 6,764,434 3,453,283 1,673,538 1,673,635 1,003,602 LTFP $2,965k

| 02/15.11.2 Monthly Financial Report 45

Break O'Day Council Budget Review Capital Expenditure 2014-2015 Project Details Month Year to Date 2014-2015 2014-2015 Code Actuals Budget - Budget - Original Revised December PLANT & EQUIPMENT CC005 Replace Subaru Liberty PL1213 - 44,001 40,000 40,000 CC010 Isuzu 4x4 MUX LST Auto SUV - Replace - 45,566 40,000 45,500 PL1211 CC015 Replace Mitsubishi Challenger PL1214 - 46,637 40,000 46,600 CC020 Replace Depot Ute PL1208 - 38,433 35,000 35,000 CC030 P & E Renewal - - 185,000 - CC025 Bucket for JCB Backhoe - 5,650 - 5,700 CC026 Toro G3 Mower 1Toro G3 Mower 2 - 13,670 - 13,670 CC027 Toro G3 Mower 2 - 23,700 - 23,700 CC028 Brushcutters x 2 - 2,125 - 2,125 CC032 Replace PL1067 (Rex's ute) new PL1299 - - - 37,200 CC034 Isuzu D-Max Model SX Ute new PL1300 - - - 37,200 CC036 Roof Rack for Mitsubishi Express - 1,735 - 1,700 CC037 Mini Excavator - - - 40,000 CC038 Trailer for Excavator - - - 30,000 CC039 Chainsaws - - - 2,400 CC040 Learner Driver Vehicle 10,000 TOTAL PLANT & EQUIPMENT - 221,518 340,000 370,795 - FURNITURE & IT - CC055 Replacement furniture & IT - 2,420 25,000 25,000 CC068 Heat Pump - History Room - 3,636 - - CC065 Ergonomic Chairs - 6,705 - - CC056 Replacement of Table and Chairs - Halls - 5,382 - - CC057 11 x Ipad Air Cell 32GB - 7,917 - - CC060 Navision Upgrade - - 35,000 35,000 CC061 SQL Server Licence Upgrade - 14,915 - 15,000 TOTAL FURNITURE & IT - 40,974 60,000 75,000

BUILDINGS - CC705 Lions Park Toilet Block - - 120,000 120,000 CC710 Replace Priority Locks to New System 581 889 10,000 10,000 CC715 Fingal Community Ctr - emergency asbestos - 20,161 10,000 20,000 removal and renovations CC720 Priority Building Repainting 2,744 4,088 15,000 15,000 CC725 Installation of Roof Tie Down Points - - 10,000 10,000 CC730 Old Tasmanian Hotel Fingal - - 100,000 100,000 CC735 Design & Structural Engineering Plans for - 4,063 10,000 10,000 Portland Hall CC736 Portland Hall Re-roofing - 21,236 - 45,000 CC740 Design & Structural Engineering Plans for - 2,852 10,000 10,000 Council Chamber Additions

| 02/15.11.2 Monthly Financial Report 46

Project Details Month Year to Date 2014-2015 2014-2015 Code Actuals Budget - Budget - Original Revised December CC745 St Helens Recreation Ground Ball Courts 32,086 70,608 1,500,000 1,250,000 CB755 St Marys Sports Centre Upgrade - 16,259 320,000 320,000 CC750 Titley Shack Improvements - 5,859 - 15,970 CC737 Memorial Park Toilet Re-roof - 3,855 - 5,000 CB740 Front Counter Renovations - 2,306 2,500 CC755 Design of Additions to St Helens Marine - 2,931 - 5,000 Rescue Building TOTAL BUILDINGS 35,412 155,107 2,105,000 1,938,470

ROADS STREETSCAPES CA110 St Marys Streetscape 102 14,671 400,000 400,000 CA115 Fingal Streetscape 102 7,498 200,000 200,000 CC140 St Helens Streetscape - Cecilia St (North of - - 200,000 100,000 Quail St) CC141 St Helens Streetscape - Circassian St 106,186 113,192 100,000 113,000 TOTAL STREETSCAPES 106,389 135,361 900,000 813,000

FOOTPATHS CC105 St Helens Point Road - 39,610 70,000 70,000 CC110 Storey Street - 102 5,500 5,500 CC115 St Helens Main St/Foreshore Pedestrian - - 46,000 - Crossing CC120 Visitor Information Centre Pedestrian - - 29,000 - Crossover CC106 Tully Street Footpath - 5,582 7,000 Unprogrammed Emergency Works 16,500 16,500 TOTAL FOOTPATHS - 45,293 167,000 99,000

KERB & CHANNEL - CC155 Young Street - 2,727 85,000 85,000 CC160 Unprogrammed Emergency Works - - 15,000 15,000 CB175 St Helens Point Rd - Penguin Street to - 2,934 - 25,000 Chimney Heights construct new 300m kerb and channel TOTAL KERB & CHANNEL - 5,661 100,000 125,000

RESHEETING CC305 North Ansons Bay Road - - 125,000 125,000 CC310 Medea Cove Road - - 40,000 40,000 CB305 Ansons Bay Road - - 275,000 135,000 CB315A Upper Scamander Road - 12,044 50,000 10,000 Unprogrammed Emergency Works 10,000 10,000 TOTAL RESHEETING - 12,044 500,000 320,000

RESEALS TOTAL RESEALS 300,000 275,000

| 02/15.11.2 Monthly Financial Report 47

Project Details Month Year to Date 2014-2015 2014-2015 Code Actuals Budget - Budget - Original Revised December ROADS OTHER CC510 Dig Outs - - 100,000 58,500 CC511 Steiglitz, Akaora dig outs - 51,343 - CC525 St Helens Point Road Widening - 45,451 41,500 CB909 Beauty Bay Landslip Rectification - 230,779 240,000 240,000 CC530 Trafalgar Track Road Works - - 13,500 13,500 CC505 Emma Drive Four Mile Creek Kerb, Gutter & - 72,984 - 73,000 Seal CC532 Medeas Cove Esp Stabilisation - 11,549 - 11,900 CB596 Bayside Foreshore Pedestrian Crossing - 1,800 - - CB595 Treloggen Track Landslide Rectification - 6,800 6,800 2013 Flood Damaged Roads 260,000 260,000 CB904 Forest Lodge Rd, Pyengana Flood Repairs - 198 - - CB906 Upper Scamander Rd Flood Repairs - 1,260 - - CB908 Atlas Drive Flood Repairs - 21,225 - - CB905 Mt Elephant Road Flood Repairs - 3,346 - - CB913 Banticks Creek Rd Causeway Flood Repairs - 2,070 - - CB914 Davis Gulley Rd Causeway Flood Repairs - 640 - - CB907 Sloop Lagoon Bridge Flood Repairs - 8,733 - - CB921 Roses Tier Landslip - 2,280 - - TOTAL ROADS OTHER - 460,458 613,500 705,200

ROADS TOTAL 106,389 658,817 2,580,500 2,337,200

BRIDGES Bridge Renewal Budget 2014/15 (inc RTR 5,800,000 5,500,000 $455k) CC201 Bridge # 462 - Tower Rivulet Trib - 880 CC202 Bridge # 1006 - Black Horse Gully Creek - 677 CC203 Bridge # 1941 - Golden Fleece Rivulet - 6,442 CC210 Bridge # 1946 - Cornwall Road Bridge - 3,305 CC204 Bridge # 2026 - Kohls Creek - 880 CC205 Bridge # 2117 - St Marys Rivulet - 880 CC206 Bridge # 2699 - Big Lagoon - 3,920 CC207 Bridge # 3267 - Tower Rivulet - 880 CC208 Bridge # 3632 - Peggery Creek - 880 CC209 Bridge # 4009 - George River - 880 CC213 Bridge # 3462 - Grimstones Rd - 6,216 CB205 Bridge # 1282 - North George River Trib, 24,937 65,664 Linda Vale Rd CB209 Bridge # 2498 - Calders Gully Rd, - 15,854 Richardsons Creek CB206 Bridge # 2916 - Tuckers Creek, Gardens Rd 22,650 278,776 CB207 Bridge # 2384 - Newmans Creek, UnNamed - 29,770 Rd off Richardson St

| 02/15.11.2 Monthly Financial Report 48

Project Details Month Year to Date 2014-2015 2014-2015 Code Actuals Budget - Budget - Original Revised December CB208 Bridge # 2398 - South George River, Forest - 3,855 Lodge Rd CB211 Bridge # 2794 - St Patricks Creek, Royles - 103,891 Lane CB212 Bridge # 3268 - Tower Rivulet FO, Rossarden - 118,986 Rd CB213 Bridge # 4286 - Powers Rivulet, Terryvale Rd - 173,560 CB214 Bridge # 4410 - Powers Rivulet, Terryvale Rd - 188,725 CB215 Bridge # 2486 - Georges River, Priory Rd 102 558,165 CB216 Bridge # 5216 - Gardners Creek, Salters Rd - 39,041 CB217 Bridge # 7003 - Tyne River Tributary, Tyne Rd - 122,203 CB201 Bridge # 1724 - Green Valley Creek, Dakins - 84,053 Rd CB202 Bridge # 1167 - Weld River, Groses Rd 21,660 164,811 CB203 Bridge # 1192 - Workers Creek, Upper 22,309 183,451 Scamander Rd CB204 Bridge # 1245 - Littlechilds Creek, Clellands 20,375 59,277 Rd CC211 Bridge # 7019 Tyne Rv - Mathinna Rd - 9,430 CC212 Bridge # 7031 Tyne Rv - Tims Ck Rd - 23,366 TOTAL BRIDGES 112,033 2,248,720 5,800,000 5,500,000 - STORMWATER - CA666 Cecilia St Stormwater renewal - 2,168,452 2,100,000 2,168,000 CC660 Stormwater Master Plan - - 200,000 39,000 CB670 Mathinna - Repair drain Main St, Replace - 6,845 6,900 Agg Drain TOTAL STORMWATER - 2,175,297 2,300,000 2,213,900 - LAND IMPROVEMENTS - WASTE MANAGEMENT 80,000 80,000 CC605 St Helens WTS Refuse Disposal - 914 60,000 60,000 Platform CC610 Fingal WTS Refuse Disposal Platform - 914 60,000 60,000 CB620 WTS Improvements - St Helens - 9,765 - CB630 WTS Improvements - Fingal - 750 - CB635 WTS Improvements - Scamander - 11,877 - WASTE MANAGEMENT TOTAL - 24,220 200,000 200,000 - PARKS, RESERVES & OTHER - CC830 Lions Park - Car Park, Lighting, Playground, - 247 400,000 300,000 Paths CC835 Street Furniture & Signage - 20,236 30,000 30,000 CC840 Playground Equipment Replacement 5,127 9,397 70,000 70,000 Program CB810 Trail of the Tin Dragon + Carpark at - 2,219 35,000 226,000 Weldborough CC805 Security Camera - St Helens Skate Park - 8,964 8,000 8,000

| 02/15.11.2 Monthly Financial Report 49

Project Details Month Year to Date 2014-2015 2014-2015 Code Actuals Budget - Budget - Original Revised December CC810 Upgrade St Helens Football Club - 8,291 50,000 50,000 CA805 Bay of Fires Interpretation Site - 11,203 9,000 CB725 Beauty Bay BBQ and Shelter - 2,188 2,200 CB835 BBQ Shelter St Helens Foreshore - 1,062 1,100 CC825 Fingal Park Furniture & Signage - 15,727 15,500 CC827 Fishermans Park Shelter, signs etc - 3,067 10,000 CA875 St Helens, Netball Courts - Construction - 6,365 6,400 CC842 Kirwans Beach tables, BBQ etc - 4,667 4,700 CC844 Fingal Depot Removal of Fuel Tanks - 5,453 5,500 CC807 St Helens Foreshore Lighting - 11,697 11,700 CC815 Memorial Park Upgrade- lights, seats etc - 6,691 20,000 CC848 Conceptual Plans - Beaumaris Park - - 2,500 CC849 Conceptual Plans and survey - Cornwall - 2,727 6,000 CC850 Falmouth Tennis Courts Fence - 7,000 8,000 CC851 Binalong Bay Tennis Court - Fence, Seats etc - 16,000 27,000 CC846 Aerodrome Upgrade - Shed, Power & Fence 90 60,274 61,000 TOTAL PARKS, RESERVES & OTHER 5,217 203,477 593,000 874,600

TOTAL LAND IMPROVEMENTS 5,217 227,696 793,000 1,074,600

Total Capital expenditure 259,051 5,728,129 13,978,500 13,509,965

| 02/15.11.2 Monthly Financial Report 50

02/15.11.3 Corporate Services Department Report

ACTION INFORMATION PROPONENT Council Officer OFFICER Bob Hoogland, Manager Corporate Services FILE REFERENCE 018\018\001\ ASSOCIATED REPORTS Nil AND DOCUMENTS

OFFICER’S RECOMMENDATION:

That the report be received.

INTRODUCTION:

The purpose of this report is to provide Councillors with an update of various issues which have been dealt with in the Business and Corporate Service Department since the previous Council Meeting.

PREVIOUS COUNCIL CONSIDERATION:

Provided as a monthly report – Council consideration at previous meetings.

OFFICER’S REPORT:

OUTSTANDING REPORTS:

Motion Meeting Council Decision Comments Number Date 07/14.11.7.191 21 July 2014 That Council forward the final draft Manager Community leases to community organisations Services is progressing for execution, taking option 3 with these, 14 have been respect to notifying community completely executed to date organisations about access. –trying to arrange meetings to progress the rest. 01/15.7.1.002 19 January That a footpath be considered in Estimates requested to 2015 the 2015-2016 Budget for Lawry progress this matter. Heights.

| 02/15.11.3 Corporate Services Department Report 51

COMPLETED REPORTS:

Motion Meeting Council Decision Comments Number Date 12/14.11.6.354 15 December That: COMPLETED. 2014  Council adopt the Audit Panel Charter, common to the sub regional working group.  Council appoint Mr Steven Hernyk as independent chairperson for the Audit Panel, as agreed by the sub regional working group, as per the recommended Agreement.  That Council consider the appointment of two (2) Councillors and one (1) alternative Council representative at the next workshop. 01/15.11.6.010 19 January That Council adopt the revised Documents and website 2015 Customer Service Charter and the updated, matter is complete. web site be amended accordingly. 01/15.11.7.011 19 January That Council adopt the Policy Documents and website 2015 LG40 – Rates and Charges Policy updated, matter is complete. be amended as recommended. 01/15.11.8.012 19 January That Council adopt Policy LG32 – Documents and website 2015 Risk Management Policy as updated, matter is complete. amended. 01/15.11.9.013 19 January That Council appoint Clr J The Audit Panel 2015 McGiveron and Clr J Tucker as Chairperson has been Council representative members advised of Council’s of the Audit Panel and Clr H decision, as has the Director Rubenach as alternative Council of the Local Government representative member. Division, as required by the Act, matter is complete.

Staff Movements:

No recent changes, Manager Corporate Services taking two (2) weeks leave in early February.

Meetings Attended:

 Regular meeting with MDG with respect to operation of Waste Management contract.

 Some meetings with respect to revised Environmental Health administrative arrangements.

 Meeting with Planning Officer, Mr Chris Triebe, facilitated a Hearing to consider a petition to amend a sealed plan.

| 02/15.11.3 Corporate Services Department Report 52

Other Issues:

Investments -

Westpac: Term Deposit $1,570,598.23 3.45% Maturing 5 February 2015

CBA: Term Deposit $1,005,575.72 3.20% Maturing 7 March 2015

Forest Enterprises Australia Limited and Tasmanian Plantation Pty Ltd

The above forestry companies were put into receivership and under the management of Deloitte’s in April 2010. The properties have now been sold by Deloittes’ and Council received payment on Friday 30 January 2015 of $64,496.83 clearing all rates.

Right to Information (RTI) Requests

Nil RTI requests has been received.

132 and 337 Certificates

132 337 January 2015 49 31 December 2014 45 20 January 2014 32 20

Debtors/Creditors @ 2 February 2015

DEBTORS INFORMATION Invoices Raised Current Previous Year Month YTD 14/15 Month YTD 13/14 114 688 48 895

CREDITORS INFORMATION Payments Made Current Previous Year Month YTD 14/15 Month YTD 13/14 304 2549 305 2552

| 02/15.11.3 Corporate Services Department Report 53

RATES INFORMATION as at 5 February 2015

This financial Year Additional Rates Rate 2014/2015 Rates Levied Total Rates Penalties Interest (Sup Val) Remissions General 5,836,986.32 3,686.42 5,840,672.74 Waste 954,955.00 - 2,773.26 952,181.74 37,079.26 29,023.43 51,923.09 Wheelie 344,240.00 226.52 344,466.52 Fire 297,492.62 - 318.06 297,174.56 TOTAL 7,433,673.94 821.62 7,434,495.56 37,079.26 29,023.43 51,923.09

Previous Financial Years @ 30 June 2014 Additional Rates Rate 2013/2014 Rates Levied Total Rates Penalties Interest (Sup Val) Remissions General 5,823,999.81 - 28,420.21 5,795,579.60 Waste 894,505.00 - 926.69 893,578.31 27,890.05 33,637.41 379,997.71 Wheelie 320,700.00 160.80 320,860.80 Fire 282,809.79 - 1,159.52 281,650.27 TOTAL 7,322,014.60 - 30,345.62 7,291,668.98 27,890.05 33,637.41 379,997.71

Instalments 2014/2015 Instalment $ Outstanding $ Outstanding % 5 September 2014 Instalment 1 1,858,677.94 50,712.24 2.73% 7 November 2014 Instalment 2 1,858,332.00 72,208.32 3.89% 6 February 2015 Instalment 3 1,858,332.00 527,586.37 28.39% 1 May 2015 Instalment 4 1,858,332.00 880,373.55 47.37% TOTAL: 7,433,673.94 1,530,880.48 20.59%

2013/2014 Instalment $ Outstanding $ Outstanding % 6 September 2013 Instalment 1 1,832,042.38 82,435.83 4.50% 8 November 2013 Instalment 2 1,836,626.75 134,054.30 7.30% 7 February 2014 Instalment 3 1,847,261.83 637,020.32 34.48% 2 May 2014 Instalment 4 1,841,351.40 885,976.35 48.12% TOTAL: 7,357,282.36 1,739,486.80 23.64%

Discount Applied Discount Total Ratable Claimed $ No. of Properties Properties % of total 2014/2015 91,650.46 2,806 6,523 43% 2013/2014 88,355.48 2,694 6,513 41%

| 02/15.11.3 Corporate Services Department Report 54

LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011-2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategy Improve Council’s communication, consultative processes, representation and advocacy.

BUDGET AND FINANCIAL IMPLICATIONS:

Not applicable.

VOTING REQUIREMENTS:

Simple Majority.

| 02/15.11.3 Corporate Services Department Report 55

02/15.11.4 Visitor Information Centre Report

ACTION INFORMATION PROPONENT Council Officer OFFICER Bob Hoogland, Manager Corporate Services FILE REFERENCE 040\028\002\ ASSOCIATED REPORTS Nil AND DOCUMENTS

OFFICER’S RECOMMENDATION:

That the report be received.

INTRODUCTION:

The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Visitor Information Centre.

PREVIOUS COUNCIL CONSIDERATION:

Provided as a monthly report – Council consideration at previous meetings.

Previous consideration has also indicated the provision of financial statement for the VIC and in this regard for Councils information an activity based report is included below.

OFFICER’S REPORT:

Staff Movements:

No recent changes

Meetings Attended/Other information:

As identified by the door count data, this has been another very busy month for our VIC, as expected for this time of year. However, it has been really quite patchy, with days with over 400 visitors and other with fewer than 100.

The Trail of the Tin Dragon projector repairs have progressed but it still looks like it will be closer to the end of February before it is up and running again.

The History Room Curator provided the following update:

 The Premier, Will Hodgman and Minister Rene Hidding called in for a very quick look and see at the History Room on Tuesday 3 February 2015. Signed our Visitors Book.  About to commence work on updating and reviewing our Interpretation Plan with Arts Tasmania’s Roving Curator, Veronica Macno. First visit 24/25 February 2015.  Coach tour visiting on Wednesday 18 March 2015 (Merimbula Coach Tours).  New display will be ‘Historic Houses’ with Warrawee, Fairlea and Black Swan Inn the focus. | 02/15.11.4 Visitor Information Centre Report 56

 Reprint of ‘Day’s Work Done’ by Tim McManus being done for resale in time for our Commemorative Exhibition on the Centenary of the Anzac landings (Foot and Playsted in Launceston)  Confirmation that Minister Rene Hidding will officiate for our forthcoming Commemorative Exhibition on the Centenary of the Anzac landings. The official opening date is scheduled for Saturday 21 March 2015 at 1.00pm at the St Helens History Room.

The VIC received this lovely message through Tourism Tasmania:

Dear Sirs, we have just spent 3 ½ weeks holidaying from Queensland in Tasmania. We cannot speak highly enough of the excellent service provided by all the Tourism centres we visited in both city and country. We especially wish to commend 'Debra' in St Helens Tourist Centre (phone 6376 1744). About a fortnight ago, despite being on her own and extremely busy, she rang around to find us accommodation on the East Coast (Orford as it turned out). Debra couldn't have been more helpful, arranging bookings ahead. It was obviously a busy time what with school holidays but nothing was a trouble for her. She certainly epitomises the extraordinary service provided travellers/ tourists. Thank-you for helping to make our visiting experience such a joy and we are singing your Agencies praises far and wide.

Statistics:

Door Counts:

Month/Year Visitor Daily Before After History Numbers Average 10am 4pm Room January 2007 5,637 181.84 January 2008 6,002 193.61 January 2009 5,318 171.55 January 2010 4,805 155.00 January 2011 4,471 144.23 158 January 2012 4,981 160.68 390 521 126 January 2013 5,046 162.77 354 506 112 January 2014 6,250 201.61 489 543 150 January 2015 6,208 200.25 428 539 153

Revenue 2014/2015:

Month VIC Sales HR Entry HR Donations July 1,557.40 231.00 43.50 August 2,151.60 198.00 18.00 September 2,746.30 259.00 129.00 October 5,382.90 471.00 117.90 November 6,462.50 481.00 108.50 December 7,126.25 343.00 101.45 January 8,083.00 482.00 156.75

| 02/15.11.4 Visitor Information Centre Report 57

Revenue 2013/2014:

Month VIC Sales HR Entry HR Donations July 2,329.02 311.85 242.50 August 1,265.47 190.00 59.50 September 3,114.00 323.00 121.75 October 3,227.10 295.00 88.00 November 3,843.90 465.00 76.95 December 3,840.93 241.12 71.69 January 5,715.72 603.90 50.85 February 6,624.24 602.91 155.00 March 6,116.02 501.94 212.65 April 3,902.90 437.58 128.05 May 1,907.92 407.88 118.80 June 1,624.49 189.19 43.50

| 02/15.11.4 Visitor Information Centre Report 58

Visitor Information Centre As at 31 Jan 2015

Year to Date 2014-2015 Month Actuals Actuals Budget Revenues Sales 11,519 41,663 86,000 Commission 39 828 2,000 Miscellaneous Reimbursements 0 - 83 - Gain or Loss on Sale of Assets 11,558 42,408 88,000

Expenses - - - Salaries and Wages 5,961 45,967 86,585 On Costs 1,442 12,879 38,769 Overtime Payments 339 764 2,000 Energy Costs - 2,691 5,000 Advertising - - 300 Accom Receipts & Park Passes - Hist Rm - 2,583 7,000 Books Manuals Publications - 54 - Catering - 18 - Bank Charges - FREE - 50 - Computer Hardware Purchase - 14 - Corporate Membership 300 300 400 Stock Purchases for Resale 5,484 29,837 29,000 Materials 81 284 1,200 Phone Calls Rental Fax 170 895 1,600 Postage/Freight 108 1,282 - Printing/Laminating - 171 - Stationery 41 265 200 Water and Property rates Payable - 585 - Building/Works Contractors 162 253 - Cleaning Contractors 635 3,362 4,850 Other Professional Fees - 234 10,000 Plant Hire - Internal - 180 - Land Tax 405 800 1,600 Depreciation Buildings 1,313 9,190 15,760 Depreciation Furniture 214 1,499 2,580 Refunds/Reimbursements - - 105 - Total Expense 16,653 114,051 206,844

Net Surplus\(Deficit) (5,094) (71,643) (118,844)

| 02/15.11.4 Visitor Information Centre Report 59

LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011-2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategy Improve Council’s communication, consultative processes, representation and advocacy.

BUDGET AND FINANCIAL IMPLICATIONS:

Not applicable.

VOTING REQUIREMENTS:

Simple Majority.

| 02/15.11.4 Visitor Information Centre Report 60

02/15.11.5 Risk Management Report

ACTION DECISION PROPONENT Council Officer OFFICER Simone Ewald-Rist, Risk Officer FILE REFERENCE 002\025\001\ ASSOCIATED REPORTS Nil AND DOCUMENTS

OFFICER’S RECOMMENDATION:

That the report be received.

INTRODUCTION:

The purpose of this report is to update Council of any Occupational Health and Safety and Risk Management matters of importance.

PREVIOUS COUNCIL CONSIDERATION:

Council is frequently updated on risk management matters via this report or as a part of the Manager Corporate Services’ report.

OFFICER’S REPORT:

The Work Health & Safety Coordinator attended the following meetings:

Date Meeting 20/1/2015 . Staff meeting 23/1/2015 . Site Inspection meeting - Rotary Regatta at St Helens Foreshore 27/1/2015 . WHS Induction with new contractor 29/1/2015 . WHS & Risk Management Committee meeting 3/2/20105 . Staff meeting 16/2/2015 . Council meeting

During the period of 19 January to 5 February 2015 the following vandalism was reported:

Discovered 2 February 2014

A hand basin was pulled of the wall at O’Connors Beach toilet block. The labour and material cost amounts to $150.00.

LEGISLATION / STRATEGIC PLAN & POLICIES:

Work Health and Safety Act 2012 and Work Health and Safety Regulations 2012.

| 02/15.11.5 Risk Management Report 61

Strategic Plan 2011-2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategy Maintain workforce standards and procedures that ensure that the occupational health and safety and welfare of employees, contractors and public is protected and enhanced.

BUDGET AND FINANCIAL IMPLICATIONS:

Not applicable.

VOTING REQUIREMENTS:

Simple Majority.

| 02/15.11.5 Risk Management Report 62

02/15.11.6 Budget Review – as at 31 December 2014

ACTION DECISION PROPONENT Council Officer OFFICER Bob Hoogland, Manager Corporate Services FILE REFERENCE 018\007\001\ ASSOCIATED REPORTS Budget Estimates 2014-2015 Review as at 31 December AND DOCUMENTS 2014 Circulated previously under separate cover

OFFICER’S RECOMMENDATION:

That Council receive the Budget Estimates 2014-2015 Review as at 31 December 2014 and the following variances be applied to the original 2014/2015 budget as set by Council Minute and revised as at 30 September 2014:

Amend Capital Expenditure $ CC061 IT SQL Server Upgrade 15,000 CB740 Front Counter Renovations 2,500 CC141 St Helens Streetscape – Circassian Street 13,000 CC505 Emma Drive, Four Mile Creek 46,000 CB595 Treloggen Track Landslide Rectifications 6,800 CA666 Cecilia Street Stormwater Renewal 161,000 CC660 Stormwater Master Plan Projects (161,000) CB670 Mathinna Main Street Drain 6,900 CC807 St Helens Foreshore Lighting 2,700 CC846 Aerodrome Upgrades 6,000 CC040 Learner Driver Vehicle – Grant Funded 10,000

TOTAL 108,900

Amend Profit and Loss Items (brackets denote an adverse variance ) $ 1622 Inspection Fees (5,000) 1635 Caravan Fees & Fines 6,000 1637 Infringement Notices 4,000 1642 Plumbing Fees 5,000 1651 Development Application Fees 2,000 1653 Subdivision Fees 500 1654 Advertising Fees 10,000 1681 Sales 11,000 1765 Private Works 16,000 1733 Cemetery 5,000 1781 Profit on Sale of Assets 10,000 1794 Tobruk Feasibility Study Grant 50,000 1794 Learner Driver Mentor Program 13,000 1793 Learner Driver Vehicle Grant 10,000 1811 Salaries and Wages (8,000) 1812 On Costs (4,000) 1863 Bank Charges – GST (3,000) 1867 Computer Hardware Purchases (8,000) | 02/15.11.6 Budget Review – as at 31 December 2014 63

1876 Stock Purchases for Resale (11,000) 1893 Internet Billpay Costs 3,000 1895 Licensing Costs (5,000) 1896 Land/Building Rental/Lease Costs (11,600) 1897 Materials (20,000) 1900 Printing/Laminating (3,000) 1905 Stationery 3,000 1971 Building/Works Contractors 41,200 1971 Works Contractors – Tasman Highway Sliplane 48,000 1973Waste Management Contractors (21,000) 1996 Professional Fees – Grant Funded (48,000) 1997 Professional Fees – Strategic Projects (50,000) 1998 Other Professional Fees (25,600) 2101 Plant Hire – Internal (97,000) 2102 Plant Hire – External (3,000) 2103 Registration and MAIB (1,000) 2140 Plant Hire Recovered 100,000 2308 Depreciation Plant & Equipment 72,000 2311 Depreciation Furniture (90,000) Rate Remissions (12,000)

Total Profit & Loss Adjustment (16,500)

TOTAL BUDGET ADJUSTMENT (125,400)

INTRODUCTION:

The 2014/2015 budget have been reviewed by senior managers, recognising additional Capital expenditure items and identifying compensating operational additional revenue and cost savings and other operational adjustments.

PREVIOUS COUNCIL CONSIDERATION:

The original 2014/2015 budget was presented to Council and adopted by Council. Monthly financial statements have been reported to Council. Council reviewed the budget after the first quarter (as at 30 September 2014) and adopted amendments on 15 December 2014. The details of these budget amendments were reported and presented to, and discussed at, the recent Council Workshop.

OFFICER’S REPORT:

The 2014/2015 budgets have been reviewed by senior managers, recognising additional Capital expenditure items and identifying compensating operational additional revenue and cost savings and other operational adjustments.

Major adjustments include:  Recognising new grant funded projects (revenue and expenditure)  Depreciation adjustments  Reducing discretionary stormwater projects due to main street project costs

| 02/15.11.6 Budget Review – as at 31 December 2014 64

LEGISLATION / STRATEGIC PLAN & POLICIES:

Section 82 of the Local Government Act 1993.

Strategic Plan 2011 – 2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategy  Maintain financial viability and accountability in budgeting and administration.  Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures.

BUDGET AND FINANCIAL IMPLICATIONS:

As identified in this Report.

VOTING REQUIREMENTS:

Absolute Majority.

| 02/15.11.6 Budget Review – as at 31 December 2014 65

02/15.11.7 Review of Signature Stamps Policy

ACTION DECISION PROPONENT Council Officer OFFICER Bob Hoogland, Manager Corporate Services FILE REFERENCE 002\024\005\ ASSOCIATED REPORTS Draft LG33 – Signature Stamps Procedure AND DOCUMENTS

OFFICER’S RECOMMENDATION:

That Council endorse the deletion of Policy LG33 – Signature Stamps and replace with Procedure LG33 – Signature Stamps.

INTRODUCTION:

All policies are required to come to Council for review; this is part of this ongoing process.

PREVIOUS COUNCIL CONSIDERATION:

Adopted 19 March 2012 – Minute No 03/12.15.4.069 This specific amendment was considered at a recent Council Workshop

OFFICER’S REPORT:

All policies are required to come to Council for review; this is part of this ongoing process. Part of that procedure has been to consider elements of Policies (in this case the Policy in its entirety) that are procedural in nature and separate these out.

In considering the Policy for review, it was identified that none of elements of the Policy, including the Objective, need be considered by Council and could be dealt with administratively.

Generally, in reviewing the Policy, the scope has been widened to include officers other than the General Manager, and record keeping for both the authorisation and the actual use, of Signature Stamps, has been clarified.

On this basis, it is recommended that the Policy be deleted and be replaced with the Procedure.

LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011 – 2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

| 02/15.11.7 Review of Signature Stamps Policy 66

Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures.

BUDGET AND FINANCIAL IMPLICATIONS:

Nil.

VOTING REQUIREMENTS:

Simple Majority.

| 02/15.11.7 Review of Signature Stamps Policy 67

| 02/15.11.7 Review of Signature Stamps Policy 68

02/15.11.8 Contribution to Boundary Fences Policy

ACTION DECISION PROPONENT Council Officer OFFICER Bob Hoogland, Manager Corporate Services FILE REFERENCE 002\024\003\ ASSOCIATED REPORTS Draft LG48 – Contribution to Boundary Fences AND DOCUMENTS

OFFICER’S RECOMMENDATION:

That Council adopt Policy LG48 – Contribution to Boundary Fences.

INTRODUCTION:

From time to time, Council receives requests for contributions to fencing between private properties adjacent to Council owned properties. A Policy will provide guidance and consistency to decisions in relation to these.

PREVIOUS COUNCIL CONSIDERATION:

Council has not specifically considered a Policy in relation to contributions to boundary fencing. Council has had a small number of requests, very infrequently and has generally declined these requests on the basis of Council’s property being a road as defined by the Boundary Fences Act or a reserve.

This draft Policy has been considered at a recent Council Workshop.

OFFICER’S REPORT:

The Hobart Community Legal Service Website provides this background:

The law relating to the construction and repair of boundary fences in Tasmania is contained in the Boundary Fences Act 1908 (BFA). The BFA has remained substantially unchanged since 1908. The BFA was the subject of a Law Reform Commission of Tasmania Report in 1984 (No 37 of 1984) but, at the time of writing (2013) this report had yet to be acted upon, and is unlikely to be acted upon, considering the lapse of time.

Unoccupied Crown lands and public reserves are exempted from the application of the BFA (s6). It is not clear whether the phrase "public reserves" refers solely to Crown public reserves, or to all public reserves including those controlled by local authorities. Different local authorities in Tasmania have adopted different policies on accepting liability for sharing the cost of fencing boundaries between private properties and reserves.

The Crown is not liable to make any contribution towards the erection or repair of any fence between Crown lands and adjoining lands (s6). The Forestry Commission is not liable to make any contribution towards the erection or repair of any dividing fence between land owned by the Commission and adjoining owners (s6A). Authorities in charge of roads are not liable to make any contribution towards the erection or repair of fences between roads and the land adjoining roads (s7).

| 02/15.11.8 Contribution to Boundary Fences Policy 69

As indicated, different Councils have made different choices in relation to boundary fencing, regardless of whether it is a legally exempt circumstance or where the application of the Act has not been tested.

This Policy, as drafted, provides for no Council contribution except in cases where it is clear that Council has a legal obligation.

The application of the Policy allows for strong control over the financial impact.

LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011 – 2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategy Ensure Council fulfils its legislative and governance responsibilities and its decision making, supported by sustainable policies and procedures.

BUDGET AND FINANCIAL IMPLICATIONS:

As there have been few and infrequent applications to Council, it is not expected that adoption of the Policy will have any financial implication.

VOTING REQUIREMENTS:

Simple Majority.

| 02/15.11.8 Contribution to Boundary Fences Policy 70

| 02/15.11.8 Contribution to Boundary Fences Policy 71

| 02/15.11.8 Contribution to Boundary Fences Policy 72

02/15.12.0 WORKS AND INFRASTRUCTURE 02/15.12.1 Works and Infrastructure – Strategic Plan Activity Report

INFORMATION

Goal: Environment and Planning

Ensure sustainable management of natural and built resources is respectful to our unique location.

Strategies Activities Measure of Success Improve service 1. Review waste management  Investigations into recycling options, levels and strategies educational material to be provided environmental to the public via newsletters and responsibility of 2. Support the maintenance of other media/web outlets. waste management existing waste minimization and practices recycling programs and facilitate opportunities for increased recycling through community education

3. Explore further opportunities for waste reduction and recycling Educate key 1. Promote Council’s services and  Articles published in the regular stakeholders about external authority advisory services newsletter. planning, environmental and 2. Review annually Council’s  Information regarding services has waste management, information in regard to services been reviewed. regulatory matters that are provided and processes  Council’s website has been updated.

 Ongoing promotion and implementation of Development Application processing in the on line environment

| 02/15.12.1 Works and Infrastructure – Strategic Plan Activity Report 73

Goal: Asset Management

Ensure the efficient and effective provision of appropriate community assets.

Strategies Activities Measure of Success Develop and 1. Develop and implement an asset  Ongoing development and implement a 10 year management system improvement of Asset Management asset management Plans and their integration into the plan for all classes of Long Term Financial Plan. assets that includes:- 2. Develop and implement a  Maintenance program developed  Capital maintenance program and implemented through annual Works budget Program 3. Review existing assets and identify  Maintenance needs over the next 10 years (in  Consolidate assets into single Program conjunction with MMP and other database asset/infrastructure actions)

4. Continue to lobby state and federal agencies for infrastructure upgrades ie roads, bridges and buildings

5. Continue to work at regional and state levels with all relevant agencies to improve transport and infrastructure

| 02/15.12.1 Works and Infrastructure – Strategic Plan Activity Report 74

02/15.12.2 Works and Infrastructure Report

ACTION INFORMATION PROPONENT Council Officer OFFICER Stephen Yam, Manager Works and Infrastructure FILE REFERENCE 014\002\001\ ASSOCIATED REPORTS Nil AND DOCUMENTS

OFFICER’S RECOMMENDATION:

That the report be received by Council.

INTRODUCTION:

This is a monthly update of the works undertaken through the Works and Infrastructure Department since the last meeting of Council and a summary of the works proposed for the coming month.

PREVIOUS COUNCIL CONSIDERATION:

Provided as a monthly report – Council consideration at previous meetings.

OFFICER’S REPORT:

OUTSTANDING REPORTS:

Motion Meeting Council Decision Comments Number Date 05/13.7.4.121 20 May A report is sought providing advice in Met Cornwall Coal’s 2013 accordance with the requirements of Section 65 Washery, Customer of the Local Government Act 1993 for the and Open Cut information of Council at its meeting in June Manager on 29 Jan 2013 and consider any advice as required from 2015. relevant State Agencies. Cornwall Coal intends That Council replace the current one (1) lane to offer a 50% bridge at Cornwall to two (2) lanes of concrete contribution, subject to construction, within the bridge replacement their Board approval. programmed, and that Council investigate the The Board meets possibility that Cornwall Coal contribute to the every six weeks, and cost. Cornwall Coal will let us know the decision.

| 02/15.12.2 Works and Infrastructure Report 75

Motion Meeting Council Decision Comments Number Date 08/14.12.5.240 21 August That Council endorse the following actions: The consultant has 2014 Investigate potential landfills sites at Halfway Hill been notified to Quarry and a disused quarry opposite lease commence Action 1 of 8M/2001 on Ansons Bay Road, including: the proposal as a  Discussion with the Environment Protection priority. Authority on the use of these potential sites as Council will be future landfills; provided with  Carry out groundwater depth tests; progress updates  Conduct a feasibility study including cost- from the next council benefit analysis into the establishment and meeting. operation of a Level 2 putrescible landfill at both potential sites. Increase recycling and diversion techniques to reduce the amount of waste being sent to Copping, including  Carry out a waste assessment on the materials being disposed of at the Scamander Waste Transfer Station. This assessment will provide an estimation of the types and volumes of materials being disposed of the Copping.  Report on the findings of the waste assessment and look at opportunities for recycling and diversion, including cost benefit analysis.  Plan, prepare, budget, manage and deliver a waste minimisation campaign for both local communities and local schools. 09/14.12.4.268 15 That Council accepts the land transfer and title Council has liaised September costs, ownership and maintenance of Lot 100 with the property 2014 Tully Street, St Helens (PID 3185979) Memorial owners and Crown Park. Land Services to finalise the transfer. 09/14.12.5.269 15 That Council approach Crown Land Services for Council has sent September approval for Council to maintain Terrys Hill Road correspondence to 2014 for a distance of three (3) kilometres from the both departments. intersection of Terrys Hill Road and Lottah Road.

That Council approach Forestry Tasmania for approval for Council to maintain German Town Road from the intersection of German Town Road and Top Marshes Road to the intersection of German Town Road and Semmens Road.

| 02/15.12.2 Works and Infrastructure Report 76

Motion Meeting Council Decision Comments Number Date 10/14.7.2.291 20 October A report is sought providing advice in Council has sent 2014 accordance with the requirements of Section 65 correspondence to the of the Local Government Act 1993 for the Department of State information of Council at a future meeting and Growth. consider any advice as required from relevant State Agencies. The Department is considering and That Council investigate requesting the reviewing the request Department of State Growth to offer a contract internally. to Council to clean the graffiti from “Skippy Corner” on the St Marys Pass and to permanently maintain this rock face – removing any new graffiti that might occur and repaint the kangaroo icon. Additionally, Council should investigate the possibility of installing an interpretation panel at the top of St Marys Pass outlining the history behind “Skippy Corner” so this important piece of our heritage is not lost. 11/14.7.1.313 17 A report is sought providing advice in A report will be tabled November accordance with the requirements of Section 65 at a Council 2014 of the Local Government Act 1993 for the Workshop for review information of Council at a future meeting and and discussion. consider any advice as required from relevant State Agencies.

That kerb and guttering in the Main Streets of Break O'Day be the same. 11/14.7.3.315 17 A report is sought providing advice in Investigation currently November accordance with the requirements of Section 65 underway. 2014 of the Local Government Act 1993 for the information of Council at a future meeting and Contact made with consider any advice as required from relevant Launceston City State Agencies. Council.

That Council reinstate the 10 tonne load limit on Roses Tier Road and could Council consider putting the sealing of Roses Tier Road on the works agenda for the future and that Officer’s present a report to a Council Workshop prior to going to a Council Meeting for a decision. 12/14.7.1.345 15 A report is sought providing advice in A site visit has been December accordance with the requirements of Section 65 organised for 11 2014 of the Local Government Act 1993 for the February 2015. information of Council at a future meeting and consider any advice as required from relevant State Agencies.

That Council conduct a site visit and look into the options to ensure the safety of the community of St Marys in the event of a sharp rain event which might breach the spillway at the Richardson Road Dam and cause damage to environment and property in the St Marys area.

| 02/15.12.2 Works and Infrastructure Report 77

Motion Meeting Council Decision Comments Number Date 12/14.7.4.348 15 A report is sought providing advice in A report will be tabled December accordance with the requirements of Section 65 at a Council 2014 of the Local Government Act 1993 for the Workshop for review information of Council at a future meeting and and discussion. consider any advice as required from relevant State Agencies.

That Council investigate the need and feasibility of proactively responding to the many ongoing requests (and likely future requests) to determine the ownership and maintenance responsibility of roads under dispute throughout the municipality. 01/15.7.5.006 19 January A report is sought providing advice in A site visit has been 2015 accordance with the requirements of Section 65 organised for the next of the Local Government Act 1993 for the Council Workshop on information of Council at a future meeting and 2 March 2015, where consider any advice as required from relevant copies of the current State Agencies. concept plan will be provided for That Council prioritise, in the St Helens discussion. Streetscape, the section between Australia Post and the Newsagency and the Newsagency to the ANZ Bank.

This work be undertaken early in the next financial year in order to be completed in preparation for the next tourism season. 01/15.12.4.016 19 January 1. That Council resolutions 10/13.15.2.272 and The contractor has 2015 02/14.12.6.034 be upheld and that the Leona been directed to Road Bridge be demolished. proceed with the 2. That the Aberfoyle property owners be demolition. informed of Council’s decision. The Aberfoyle property owners have been notified of Council’s decision.

COMPLETED REPORTS:

Motion Meeting Council Decision Comments Number Date 04/14.7.1.081 23 April A report is sought providing advice in COMPLETED. 2014 accordance with the requirements of Section 65 of the Local Government Act 1993 for the A report was information of Council at a future meeting and presented to the consider any advice as required from relevant October 2014 Council State Agencies. workshop, with decision to address That Council needs to train up two (2) of its this in the 2015/2016 employees to be able to collect unrestrained budget preparations. dogs.

| 02/15.12.2 Works and Infrastructure Report 78

Motion Meeting Council Decision Comments Number Date 06/14.13.8.171 16 June That Council organise a structural report to be COMPLETED. 2014 undertaken and take over the lease of Jetty 2594 from the existing lessee and enter into a A structural report has new lease arrangement with Crown Land been completed, Services for this jetty located at Moulting Bay. recommending jetty closure. This has been actioned and reported at the last council meeting. 01/15.7.2.003 19 January A report is sought providing advice in COMPLETED. 2015 accordance with the requirements of Section 65 of the Local Government Act 1993 for the A playground for the information of Council at a future meeting and St Helens Sports consider any advice as required from relevant Complex has been State Agencies. added to the draft capital works program That a playground be put in the budget for the St for 2015/2016. Helens Sports Complex.

ROADS ROUTINE MAINTENANCE UPDATE

January 2015 February 2015  Road maintenance  Road maintenance  Road shouldering – Mathinna Road  Naturestrip reinstatement – Wrinklers  Grading – Germantown Road Drive  Grading – Gardiners Creek Road  Naturestrip reinstatement – Wedge  Potholing – Richardsons Road Court  Potholing – Harefield Road  Footpath repairs – Tully Street  Potholing – Dublin Town Road  Clear traffic island – Bailey’s Court  Potholing – Lohreys Road  Prepare Trafalgar Track for Orienteering  Road resheeting Event (by contractor)  Ansons Bay Road  Slashing – Mangana Road  Slashing – Priory Road  Slashing – St Columba Falls Road  Slashing – Binalong Bay Road  Potholing & grading worst sections– Ansons Bay Road

 Tree removals  St Helens Point Road – fire zone  166 Ansons Bay Road  Walker Street (outside Pony Club)  Behind Tidal Waters  MacMichael Terrace

| 02/15.12.2 Works and Infrastructure Report 79

TOWN AND PARKS ROUTINE MAINTENANCE UPDATE

January 2015 February 2015  Maintaining main street nature-strips,  Maintaining main street nature-strips, parks, reserves and recreational parks, reserves and recreational grounds as programmed. grounds as programmed.  Litter collection  Litter collection  Coastal area – daily  Coastal area – daily  Valley – Monday & Friday  Valley – Monday & Friday  Preparation for Christmas Parades – St  Preparation for Bay of Fires Celebration Marys & St Helens  Preparation for Orienteering Event  Preparation for Sports Carnival  Preparation for St Helens Regatta, including beach sand replenishment

FACILITIES ROUTINE MAINTENANCE UPDATE

January 2015 February 2015  Monthly preventative maintenance  Monthly preventative maintenance inspections. inspections.  On-going council-wide seats & picnic  On-going council-wide seats & picnic table installation. table installation.  Playground repairs due to council-wide  Playground repairs due to council-wide audit. audit.  Maintenance work on various buildings,  Maintenance work on various buildings, as picked up in preventative inspections. as picked up in preventative inspections.  Installed Christmas decorations.  Extend playground & install swing at  Repaired leak in St Helens Sports Fingal Park. Complex Main Building home side  Fumigation of Council Buildings. change room roof.  Compaction of inert waste at St Helens  Repaired leak in Beauty Bay toilet block Waste Transfer Station. water supply pipe.  Replaced damaged sprinklers at St Helens Cemetery

CAPITAL WORKS  Projects in bold and italic denotes previously completed.  All work completion dates are subject to inclement weather and latent conditions. Extensions of time can also be caused by changes in the scope of works and by delays caused by Council or other authorities like Telstra and NBN.

| 02/15.12.2 Works and Infrastructure Report 80

BRIDGES CAPITAL WORKS PROGRESS UPDATE

Project January 2015 February 2015 2013/2014 Bridge Program COMPLETED.

2014/2015 Bridge Program January 2015 Council Bridge design and Meeting awarded contracts manufacturing underway. for both Packages A and B. Priory Road Bridge COMPLETED. Replacement

ROADS CAPITAL WORKS PROGRESS UPDATE

Project January 2015 February 2015 Streetscape Upgrade – COMPLETED. Circassion Street (Groom Street to Cecilia Street, northern side), St Helens Streetscape Upgrade – Concept plan review Concept plan to be Cecilia Street, St Helens completed. discussed at March 2015 Council Workshop. Streetscape Upgrade – Preliminary tender Tender evaluation Main Street, St Marys evaluation completed. committee to meet. Streetscape Upgrade – Preliminary tender Tender evaluation Talbot Street, Fingal evaluation completed. committee to meet. Intersection Upgrade – January 2015 Council DA process underway. Tasman Highway and St Meeting awarded contract.. Helens Point Road Gravel Resheet – North Works commenced. Works in progress. Ansons Bay Road Gravel Resheet – Upper Works expected to Works expected to Scamander Road, commence March 2015. commence March 2015. Scamander Road Widening - St Helens COMPLETED. Point Road Edge Widening (between Rock Street and Akaroa Avenue) Stormwater Upgrade – COMPLETED. Cecilia Street, St Helens Stormwater Upgrade – Project to be considered in Falmouth Street, St Helens 2015/2016 budget. K&G Works – Emma COMPLETED. Parade, Four Mile Creek Landslide Rectification COMPLETED. Works – Beauty Bay, St Helens Footpath Construction - St COMPLETED. Helens Point Road Footpath (between Hillcrest Caravan Park and Chimney Heights Road)

| 02/15.12.2 Works and Infrastructure Report 81

FACILITIES CAPITAL WORKS PROGRESS UPDATE

Project January 2015 February 2015 Jetty Improvements – Minor works completed. No further work planned. Beauty Bay, St Helens Manager Community Services to apply for MAST grants to upgrade jetty. Park Upgrade – Beauty COMPLETED. Bay BBQ Shelter, St Helens Park Upgrade – Kirwans COMPLETED. Beach, St Helens WTS Safety Improvements Tender plans and Contract expected to be – St Helens specifications completed. advertised for tender in February 2015. WTS Safety Improvements Project to be considered in – Fingal 2015/2016 budget. WTS Safety Improvements Project to be considered in – St Marys 2015/2016 budget. WTS Safety Improvements Project to be considered in – Scamander 2015/2016 budget.

FLOOD DAMAGES CAPITAL WORKS PROGRESS UPDATE

Project January 2015 February 2015 Landslide – Binalong Bay Scoping and design in Scoping and design in Road (Moulting Bay) progress. progress. Landslide – Anchor Road Scoping and design in Scoping and design in progress. progress. Landslide – Upper Scoping and design in Scoping and design in Scamander Road progress. progress. Landslide – Mt Elephant Scoping and design in Scoping and design in Road progress. progress. Road Reconstruction – Geotechnical investigations To be presented at future Atlas Drive, St Helens report completed. workshop for discussion.

GRANT APPLICATIONS STATUS

Grant Project Submitted Result 2014/2015 Bridges Golden Fleece Bridge 28/08/2014 Being Renewal Program Replacement, Argonaut Road assessed. (Commonwealth) (St Helens) 2014/2015 Bridges Forest Lodge Road Bridge 28/08/2014 Being Renewal Program (Pyengana) assessed. (Commonwealth) 2014/2015 Heavy Cornwall Road Bridge 28/08/2014 Being Vehicle Safety and (Cornwall) assessed. Productivity Program (Commonwealth)

| 02/15.12.2 Works and Infrastructure Report 82

Grant Project Submitted Result 2015/2016 Black Atlas Drive northern intersection 29/08/2014 Application not Spot Program improvements with Tasman successful but (Commonwealth) Highway (St Helens) was requested to re-submit this intersection in the next round. 2015/2016 Black Atlas Drive southern intersection 29/08/2014 Application not Spot Program improvements with Tasman successful. (Commonwealth) Highway (St Helens)

LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011-2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategy Improve Council’s communication, consultative processes, representation and advocacy.

BUDGET AND FINANCIAL IMPLICATIONS:

Not applicable.

VOTING REQUIREMENTS:

Simple Majority.

| 02/15.12.2 Works and Infrastructure Report 83

02/15.12.3 Animal Control Report

ACTION INFORMATION PROPONENT Council Officer OFFICER Municipal Inspector FILE REFERENCE 003\008\002\ ASSOCIATED REPORTS Nil AND DOCUMENTS

OFFICER’S RECOMMENDATION:

That the report be received by Council.

INTRODUCTION:

This is a monthly update for animal control undertaken since the last meeting of Council.

PREVIOUS COUNCIL CONSIDERATION:

Provided as a monthly report – Council consideration at previous meetings.

OFFICER’S REPORT:

This is a monthly update of the complaints and work that has been done and the action that has been taken for each complaint for the month of January 2015:

Thursday 1 January 2015

 Binalong Bay Beach Patrol 7.00am – 9.00am – five (5) dog walkers all on lead – two (2) let off on beach, verbal warning and education sheets given.

Sunday 4 January 2015

 St Helens Patrol - All dogs on lead.  Binalong Beach – one (1) verbal warning and educational sheets issued.  Dianas Basin Patrol.  Shelly Point Patrol.  Beaumaris Beach Patrol.  Dark Hollow Patrol.  Scamander Mouth Patrol - 10 verbal warnings issued - People down giving their dog a swim in the river and placing back on a lead after swim

Thursday 8 January 2015

 Issued an infringement for dog at large $140, delivered to the dog owner at work and had a chat to him about the issues and problems his dog is causing in Barrack Street/Richard Court area – have spoken to the owner numerous times over the last three (3) years.

| 02/15.12.3 Animal Control Report 84

 Check Fire Abatement in Legge Street, Falmouth - abatement needs attention from contractor.  Falmouth Patrol.  Scamander Patrol.  Collect old dog at the Mouth Scamander - returned home to Tasman Highway.  Scamander Mouth three (3) elderly ladies walking little terrier off lead - talked to ladies about Councils Policies and verbal friendly warning.

Thursday 15 January 2015

 St Helens Patrol.  Binalong Bay Patrol - verbal warning - lady with dog on lead in playground, people from NSW with dog down on rocks near boat ramp, two (2) girls with dog on lead at Beach.  Scamander Patrol - Lady complaining about black lab wandering Riverview area, couldn’t find - verbal warning given to lady with dog off lead at the mouth.  St Marys Patrol - Check five (5) large pines for Compliance Officer.  Check Dog Registration at Tasman Highway - both registered.  Bay Vista Rise - Deliver infringement - no one home - try next week.  Returned call regarding where to go from here regarding getting the dog owner who attacked another dog to pay for his vet bill - I advised him to take civil action in court.  Tasman Highway/Poisedon Street – seven (7) pups wandering - Spoke to the owner who will give me a call over the next couple of weeks if he has trouble getting rid of them - needs to also register the adults – Monitor.  Dianas Basin Patrol.  Lady spoke to me regarding visitors to Binalong Bay letting two (2) dogs off on the beach the last couple of nights at around 7.30-8.00pm with no control over them and pooing everywhere.  Binalong Bay Patrol 8.00pm – 9.00pm.

Saturday 17 January 2015

 Binalong Beach 10.00am-12.00 noon o Lady warned with a black Staffy (vets cone on head) let off lead as she approached steps to access beach - told to take back home and explained rules. o Couple with tan sharpai and blue staffy on leads down on beach - told to remove from beach and explained rules  Scamander Mouth 12.30pm - 2.30pm o Couple with black lab and cream lab swimming their dogs and retrieving balls - Verbal warning. o Lady with tri-coloured border collie swimming in river - verbal warning. o Lady with black and white springer x border collie off lead - verbal warning.

 Scamander Beach Conservation Area (Beaumaris) opposite Skyline Drive - RHS < (arrow missing) off dog signs.  Think we need a little extra signage in some area’s.  Binalong Bay Beach access points x 3 STRICTLY NO DOGS 10.00am – 8.00pm.  Scamander Mouth Carpark x 2 DOGS MUST REMAIN ON LEADS AT ALL TIMES.

| 02/15.12.3 Animal Control Report 85

 Maybe some dog poo bag dispensers at all major area’s dogs are exercised. Especially high volume area’s such as Binalong Bay and Scamander Mouth and a few along Cecilia Street around the main CBD

Thursday 22 January 2015

 Complaint about the german shepherd excessive barking at Douglas Court - second complaint - Dog barking flat out at anything and everything while I was there, no one home. Left written note to call me asap - owner rang back at 7.00pm, discussed problem and options, nice people who are trying – monitor.  Rang a man in Erythos Grove and warned him about receiving infringement next time his dog is out - impounded three (3) times now.  A lady complaining about barking dog in Tully Street – the lady is to keep a bark diary. No one home, left note on bark education sheets to call me.  A lady told to register her chihuahua.  A man angry about his infringement, went around and discussed with him, that the vet doesn’t let us know, it is actually up to the owner of the dog. Infringement revoked after discussions with the vet, microchip was implanted before infringement was sent out.  Bay Vista Rise - no one home again to issue infringement.  Warned gentleman in Tully Street walking dog (black Lab) off lead.  Warned local family having dog on foreshore reserve next to large “No Dog” Sign.  Issue St Marys fire abatement - Irish Town Road with Compliance Officer.  Check on Campers at St Marys Recreation Ground.

Thursday 29 January 2015

 St Helens Patrol.  Ring a man on Tasman Highway - gave another week to give away pups - monitor and ring next week.  Florence Court - check property for unregistered dogs - property vacant.  Beaumaris Patrol.  Bel-Air Crescent, Beaumaris - talk to residents about wandering dogs, gentleman with large black dog people were complaining about has moved away. A couple were given 14 days to register their brindle mastiff.  Scamander Patrol.  A couple complaining about a black lab wandering around Akaroa/Stieglitz showing aggression. Another man complained about same dog. Found dog was residing in Barrack Street, owner moved back to Launceston – monitor.  Complaints regarding dog wandering again in Barrack Street/Richard Court area. Spoke to the owner at his work again and placed him on notice after giving him infringement two (2) weeks ago. Final warning - Infringements to be issued every time from now on – monitor.  Steiglitz Patrol.  Collect and impound tri coloured male hound and a male black and white smithfield from Upper Scamander Road, owners from Devonport and Launceston staying with father in Upper Scamander coming in to collect.  Issued infringement to man in Bay Vista Rise, 3.23pm (didn’t collect registered post) - no micro-chip after signing agreement $140.00. | 02/15.12.3 Animal Control Report 86

 Spoke to lady in Tully Street regarding a complaint about her barking dog.  Binalong Bay Patrol. Verbal warning given to family with black and white cross breed on lead laying down with them on beach 4.07pm.  Rang Glenorchy City Council regarding a dog attack in his area with a dog from Freshwater Creek - Speak to owners next week.

LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011-2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategy Improve Council’s communication, consultative processes, representation and advocacy.

BUDGET AND FINANCIAL IMPLICATIONS:

Not applicable.

VOTING REQUIREMENTS:

Simple Majority.

| 02/15.12.3 Animal Control Report 87

02/15.13.0 COMMUNITY DEVELOPMENT 02/15.13.1 Community Services – Strategic Plan Activity Report

INFORMATION

Goal: Community Building

Build capacity to improve community spirit and enhance a sense of wellbeing.

Strategies Activities Measure of Success Utilise existing 1. Identify areas of existing skills that can 1. We have an increased number of skills and be utilised volunteers mentoring their skills resources within through programs such as the our community Learner Licence Program and to enhance the utilise Digital Hub to oncrease IT wellbeing of our awareness and skills. community 2. Support new and existing organisations in enhancing the wellbeing of our 2. Youth Worker position to work with community through mentoring organisations in improving event programs and events outcomes and skills Provide 1. Support and encourage activities, 1. Funding and inkind support opportunities for events and festivals for the Break provided to support community people to come O’Day area activities and events – an increase together and in events throughout the develop Municipality. connections and networks 2. Assist community groups in finding 2. No loss of events due to insurance solutions for obtaining public liability issues. insurance

3. Keep the community informed on 3. Newsletter produced every month; Council activities access to information through Council website.

4. Recognize achievements and 4. Australia Day Award Program held successes in the community in January of every year. Promote and 1. Support and encourage events and 1. Council provides sufficient funding encourage arts, festivals for the Break O’Day area and inkind support to increase the culture and number and/or quality of events heritage and festivals held within the opportunities municipality. within our communities 2. Complete a conceptual plan for a 2. Develop and implement an arts, cultural museum building for the St Marys and heritage strategy (Link to MMP) Arts, Culture & Heritage site in that would include:- consultation with the community  Investigate artists in residence program  Investigate opportunities for a community art space  Facilitate annual photographic event  Continue to support our history room  Continue to strengthen partnerships with key stakeholders at local, state and federal levels

| 02/15.13.1 Community Services – Strategic Plan Activity Report 88

Strategies Activities Measure of Success Plan for and 1. Develop and implement a Recreation 1 Completion of the construction of support access and Open Space strategy (Link to an Indoor Ball Sports Facility for to quality MMP) the St Helens Sports Complex site services, in consultation with the community facilities, health, education and 2. Work with external agencies in 2 Increased number of events and information that facilitating activities and events activities provided to our meet the needs Municipality by external agencies of all age groups through partnerships. and communities particularly 3. Advocate for improved health, 3 Ongoing partnering with external youth, people education and other government agencies to achieve health, with disabilities services within the scope of Council’s wellness and other service and our ageing role and in conjunction with community enhancement outcomes (eg Men’s population Health Day)

4. Continue to strengthen partnerships 4 Ongoing meeting attendance and with key stakeholders at local, state and support for partner organisations federal levels and stakeholders

5. Explore community transport options 5 Monitor opportunities to provide support Minimize the 1. Review existing municipal emergency 1. Ongoing review of Plans impact of management plan, community recovery disasters by plan and other relevant plans improving community and 2. Develop a business continuity plan in 2. Business Continuity Plan complete Council’s relation to Council’s functions and tested preparedness 3. Continue to provide education to the 3. Support external providers in community increasing community resilience

4. Continue to strengthen partnerships 4. Ongoing meeting attendance and with local, state and federal bodies support for partner organisations and stakeholders

| 02/15.13.1 Community Services – Strategic Plan Activity Report 89

02/15.13.2 Community Services Report

ACTION INFORMATION PROPONENT Council Officer OFFICER Chris Hughes, Manager Community Services FILE REFERENCE N/A ASSOCIATED REPORT Nil AND DOCUMENTS

OFFICER’S RECOMMENDATION:

That the report be received.

INTRODUCTION:

The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Community Services Department.

PREVIOUS COUNCIL CONSIDERATION:

Provided as a monthly report – Council consideration at previous meetings.

OFFICER’S REPORT:

Outstanding Reports:

Motion Meeting Date Council Decision Comments Number 09/13.13.6.256 16 September That Council under Section 178 Council currently seeking to have 2013 of the Local Government Act the property re-zoned to urban. 1993 authorise the General Manager to sell Certificate of Awaiting confirmation from the Title Volume 228953 Folio 1 Planning Commission that the (Fingal Tennis Court) situated at tennis court at Fingal has been 17 Grant Street, Fingal. rezoned therefore making the property more saleable.

To be listed for Expressions of Interest.

| 02/15.13.2 Community Services Report 90

Motion Meeting Date Council Decision Comments Number 08/14.7.5.225 21 August advice in accordance with the This matter is listed a future 2014 requirements of Section 65 of Council Workshop. the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies.

That Council makes a statement of support for further investigation, research, trials and ultimately, the legalisation of medicinal cannabis to be grown, processed and prescribed in Tasmania; and that we call on the State and Federal Governments to have compassionate consideration for the legalisation of medicinal cannabis.

| 02/15.13.2 Community Services Report 91

Motion Meeting Date Council Decision Comments Number 09/14.13.8.277 15 September 1. That Council only develop Re-drafted plan has been 2014 the northern end of the St obtained, need to undertake Helens Foreshore and not further consultation change the existing commercial business and working port area. 2. That in line with the community feedback received on the St Helens Waterfront Conceptual Plan, Council adopt the amended conceptual plan which includes:  Closing off the existing entry to the “Fieldwork’s Car Park and forming a new entrance point to the left of the existing boat ramp;  A toilet block to be located near the existing playground;  The road between the skate park and playground to be closed off and turned into green space;  A new entrance be formed from The Esplanade to allow access to the existing car park;  Improved pathways to connect areas;  BBQ and tables to be placed within the green space;  That the basketball ring not be erected on the St Helens Foreshore and that another location be identified.

| 02/15.13.2 Community Services Report 92

COMPLETED REPORTS:

Motion Meeting Date Council Decision Comments Number 08/14.7.2.222 21 August A report is sought providing This matter was listed at the 2014 advice in accordance with the January 2015 Council requirements of Section 65 of Workshop. No further action the Local Government Act 1993 required. for the information of Council at a future meeting and consider any advice as required from relevant State Agencies.

That Council compiles a registry of local historic items and objects issues a statement of significance. This list would protect the importance of these relics to the local community.

| 02/15.13.2 Community Services Report 93

Motion Meeting Date Council Decision Comments Number 11/14.13.6.333 17 November 1. That Council enter into a Currently waiting on feedback 2014 lease agreement with Pedal from Crown Land Services. Boats on the Bay with the following conditions subject The lessee no longer wants to to any planning requirements pursue a lease agreement for the in regard to the placement of business Pedal Boats on the Bay. signage on the St Helens Foreshore: 1.1 that an area of ten (10) metres on the St Helens Foreshore (including the beach area) be identified as the leased area to allow for the water craft to be displayed during the hours of trading; 1.2 The annual lease payment will be $1.00 if demanded; 1.3 to allow a caravan to be placed on the grassed area of the foreshore – preferred site number 3 as identified on the attached plan for six (6) months of the year or whilst the business is trading; and 1.4 to allow a removable sign to be placed on the St Helens Foreshore to advertise this business for six months of the year. 2. That if recommendation 1 is adopted that Crown Land Services are then advised of the recommendation and permission is sought in relation to a Lease Agreement being entered into between Council and Pedal Boats on the Bay for a period of five (5) years stating the above conditions. 01/15.13.3.018 19 January That Council not approve a fee Advised by letter of Council 2015 waiver for the St Helens District decision High School for the use of Council owned facilities and infrastructure.

| 02/15.13.2 Community Services Report 94

COMPLETED REPORTS – AWAITING FUNDING:

Motion Meeting Date Council Decision Comments Number 11/11.7.2.274 14 November, A report is sought providing Site inspection has been held – 2011 advice in accordance with the awaiting completion of Airport requirements of Section 65 of Feasibility Study. the Local Government Act 1993 A survey of the St Helens airstrip for the information of Council at is currently being undertaken by its meeting December 2011: East Coast Surveying to assist That Council proceed with with the Airport Feasibility Study. sealing of the St Helens airstrip This project has been as soon as possible and it be incorporated into a brief that has funded from Council Reserves. been prepared to seek external funding.

Awaiting funding opportunities to seek funding to seal the airstrip and the Business Plan which is currently being developed by Bob Noakes.

Council Community Grants/Sponsorship 2014-2015:

Youth Services 6,000 Seniors Day 3,000 Star FM Sponsorship 10,000 Bay of Fires Art Prize – sponsorship 10,000 School prizes 1,000 Swimcart 1,000 St Helens Athletics Carnival 2,500 Carols by Candlelight 1,600 Fingal Coal Festival 2,000 Funding BEC Directory 2,000 Community Car 2,500 Community Lifestyle 12,500 Photographic Competition 1,000 Game Fishing 2,000 Break O’Day Woodcraft Guild 2,500 Volunteer Week 2,500 Marketing Greater Esk Tourism 2,500 Family Fun Fish Day 2,000 Bay of Fires Market 4,000 Community Grants 30,000 Misc Community Donations 7,500 Regatta & Woodchopping 6,000 Sporting donations (under GM Delegation) 2,000 St Marys Memorial Service funding 500 Pyengana Endurance Ride 500 Festival of Voices 2,000 Regional Tourism Association (RTO) 50,000 St Helens Girl Guides – Sangaree 2,500 St Helens Marine Rescue 3,000

| 02/15.13.2 Community Services Report 95

Updates on current projects being managed by Community Services:

Municipal Management Plan – Planning for Tomorrow – Standing Item

There are currently two (2) draft strategies with Council staff for comment, those being:

1. St Helens Urban Design and Traffic Management Strategy; and

2. Land Use and Development Strategy.

Review of these documents by staff has now been completed. Once changes have been made by the consultants, the Land Use and Development Strategy then be open for community consultation for further feedback.

Safer Community Meeting & Network Meeting- Standing Item

A recent meeting was held of the Safer Community Group – minutes of the meeting will be forwarded to Councillors upon receipt of same.

Titley Shack & Binalong Bay Reference Group

A meeting will be held early this year to look at the recommendations from the Binalong Bay Foreshore Master Plan.

Combined Mountain Bike Trail – Dorset/Break O’Day Councils – Standing Item

At the time of writing this report, Break O’Day Council was waiting on the lodgement of the Forest Practice Plan by Parks & Wildlife Service with the Forest Practice Board. Once this document has been lodged, Council can start its planning process.

The launch of the Blue Derby is scheduled for Saturday 7 February, 2015 and all Councillors would have received an invitation to attend.

St Helens Digital Hub – Trade Training Centre – Standing Item

Bookings and attendance have started strong for the year with group and one on one sessions being well attended and KPI’s being achieved. Many people received tablets or other new technology for Christmas or received ‘hand me down’ versions from family members who upgraded and as such we have been kept busy with people booking into to introductory sessions on iPads, tablets, mobile phones and windows 8 devices.

| 02/15.13.2 Community Services Report 96

Tender – Break O’Day Council Planning for Sustainable Tourism Development on Tasmania’s East Coast

We currently have three (3) documents in which we are seeking feedback from the Department of Environment, those being:

1. East Coast Tasmania Trail Feasibility Assessment;

2. Component 2; and

3. Component 3 – Planning for Sustainable Tourism on Tasmania’s East Coast.

We have held a workshop with State Government staff and Council planning staff to look at how we can improve their processes with potential developers and State Government agencies in regards to planning requirements. An outcome of this workshop is an Integrated Approvals Assessment Process Manual.

Registry of Local Historic Items

This item was discussed at a recent workshop in regards to a Notice of Motion that Council comply a registry of local historic items and objects that have an importance to our local community. Council supports community groups who wish to undertake such lists.

Youth Report

We currently do not have a youth worker.

Community Fire Refuges – Evacuation Centres – For your information

Recently the Tasmania Fire Service and the State Emergency Service changed the terminology of the Community Fire Refuges back to Evacuation Centres. The change was due to:

 Some confusion between the terms Evacuation Centres, Community Fire Refuge and Nearby Safer Place;  Most Community Fire Refuge sites are already identified as Evacuation Centres;  There was little difference between a Community Fire Refuge and an Evacuation Centre; and  The term evacuation better describes the purpose of these sites rather than refuge.

Upcoming Events Calendar

28 February, 2015 Fingal Valley Festival

| 02/15.13.2 Community Services Report 97

LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011-2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategy Improve Council’s communication, consultative processes, representation and advocacy.

BUDGET AND FINANCIAL IMPLICATIONS:

Not applicable.

VOTING REQUIREMENTS:

Simple Majority.

| 02/15.13.2 Community Services Report 98

02/15.13.3 St Helens Local Chaplaincy – Seeking Council’s Assistance

ACTION DECISION PROPONENT Council Officer OFFICER Chris Hughes, Manager Community Services FILE REFERENCE 011\012\002\ ASSOCIATED REPORTS Correspondence from the St Helens Local Chaplaincy AND DOCUMENTS Committee

OFFICER’S RECOMMENDATION:

1. That Council assist the St Helens Local Chaplaincy Committee in the running of their running/walking event by providing the following which is being held on 25 April 2015 commencing at 12.30pm:

(a) provision of signs advising of a community event; (b) providing wheelie bins at the BBQ after the completion of the event; (c) use of the athletics ground as a finishing point for the event and also for the BBQ and presentations; and (d) use of the toilet facilities at the Sports Complex.

2. That Council make a financial contribution towards the running of the event.

INTRODUCTION:

Council has received a request from the St Helens Local Chaplaincy Committee to assist with the running of their funding raising event.

PREVIOUS COUNCIL CONSIDERATION:

No previous Council consideration.

OFFICER’S REPORT:

In 2014 the School Association along with Principal and staff at St Helens District High School saw the need for this service to be introduced at the school, and even though it is in very early stages, it has been beneficial to students as well as families as a whole.

Chaplaincy is not about religious instruction, and appointed chaplains are not allowed to teach religious instruction, it is a mentoring and referring role for students who are having difficulty, but are not at the critical point of being automatically assigned to the school counsellor.

To assist with the further planning of this event, they committee are seeking Council’s support in the running of this event.

Further funding is required to assist with this program outside of what the State Government provides.

| 02/15.13.3 St Helens Local Chaplaincy – Seeking Council’s Assistance 99

LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011 – 2015

Goal Community Building – Build capacity to improve community spirit and enhance a sense of wellbeing

Strategy Promote and encourage arts, culture and heritage opportunities within our communities.

BUDGET AND FINANCIAL IMPLICATIONS:

There will be a cost to Council to supply this equipment as well as if Council wishes in providing a financial contribution. This funding is not budgeted for within the 2014-2015 Estimates.

VOTING REQUIREMENTS:

Absolute Majority.

| 02/15.13.3 St Helens Local Chaplaincy – Seeking Council’s Assistance 100

| 02/15.13.3 St Helens Local Chaplaincy – Seeking Council’s Assistance 101

| 02/15.13.3 St Helens Local Chaplaincy – Seeking Council’s Assistance 102

02/15.14.0 DEVELOPMENT SERVICES 02/15.14.1 Development Services – Strategic Plan Activity Report

INFORMATION

Goal: Environment and Planning

Ensure sustainable management of natural and built resources is respectful to our unique location.

Strategies Activities Measure of Success Provide a sound 1. Continue to participate in the  Ongoing regional participation with framework for regional planning initiatives PlanningScheme reviews strategically planned and orderly future development by 2. Review land use zoning for the  Implement Land Use Development updating and municipality in regard to identified Strategy improving Land Use needs and likely future Strategy and demographics, economic, Planning Scheme environmental and social trends

3. Prepare a revised Land Use Strategy (Settlement) based on

review

4. Prepare amendments to planning scheme and seek relevant government approval  Ongoing lodgment of amendments to planning scheme. Adopt environmental 1. Assess opportunities to reduce  Solar lighting in parks installed sustainability energy consumption and reduce where feasible. principles in Council’s carbon footprint (eg by  Ongoing monitoring of efficiency of undertaking Council utilizing low energy light bulbs, Council office air conditioning activities solar panels etc) system.

2. Continue to support Council’s  Energy Audit group supported. Internal Energy Audit Group

3. Continue to participate in the  Planet footprint program continued. Planet Footprint Program

4. Communicate learnings to the community and investigate ways to  Articles published in newsletter. support the community in achieving the same results

Develop and 1. Formulate environmental  Ongoing monitoring of policy implement an sustainability policy implementation. environmental sustainability policy 2. Engage key stakeholders/  Community engaged. for the region community in policy development

3. Implement policy in day to day  Ongoing monitoring of policy operations of our community implementation.

| 02/15.14.1 Development Services – Strategic Plan Activity Report 103

Strategies Activities Measure of Success Minimize the impacts 1. Develop climate change strategy  Participate in grant funded projects of climate change (Link to MMP) that would include:- in conjunction with the Tasmanian 1. Identification and plan for Climate Change office. threats/impact from climate change 2. Review of land use zones to  Ongoing Amendments to planning ensure they take account of scheme identified and lodged identified threats and impacts from climate change

Ensure the health of 1. Develop an environmental health  Ongoing reporting of Environmental the public and management plan Health Management Plan. environment is maintained at 2. Continue the investigation of the  Eat Safe program investigated and legislated levels or Eat Safe program deemed inappropriate by Council above

| 02/15.14.1 Development Services – Strategic Plan Activity Report 104

02/15.14.2 Development Services Report

ACTION INFORMATION PROPONENT Department OFFICER Development Services FILE REFERENCE 031\013\003\ ASSOCIATED REPORTS Nil AND DOCUMENTS

OFFICER’S RECOMMENDATION:

That the report be received.

INTRODUCTION:

The purpose of this report is to provide Councillors with an update of various issues which have been dealt with by the Development Services Department since the previous Council Meeting.

PREVIOUS COUNCIL CONSIDERATION:

Provided as a monthly report – Council consideration at previous meetings.

OFFICER’S REPORT:

Outstanding Reports:

Motion Number Meeting Date Council Decision Comments 11/11.7.3 14 November A report is sought providing advice Awaiting plans and 2011 in accordance with the requirements submission of costs to be of Section 65 of the Local provided by the committee Government Act 1993 for the in order to provide a full information of Council at its meeting report to Council. December 2011: That Council support Pyengana War Contact made with Memorial Hall and Recreation Designer (Building design Committee by applying for a Sport Studio) who is following up and Recreation grant to build a information required with shower block at the Recreation committee. Ground and that Council provide a donation of $2,000 to this group to No further advice received. be funded from the Community Lifestyle budget.

| 02/15.14.2 Development Services Report 105

Motion Number Meeting Date Council Decision Comments 03/14.15.9.076 17 March That Council’s Management liaise Jennifer Binns Building 2014 with the St Helens Football Club and Design has been engaged progress the design and to prepare design. documentation of new multi-use change rooms for the St Helens Project control group Sport and Recreation Ground. established.

Initial project brief and PCG meeting held to discuss options on 27 August 2014.

Final Design plans currently being prepared and application submitted for Regulatory approvals.

Planning Approval obtained 23.12.2014.

Pending structural documentation. 05/14.14.6.139 19 May 2014 That Council initiate and fund the Budget allocation and Feral Cat Management Program in delivery to be raised with 2014/2015. Senior Management Group (SMG) promptly in 2014/2015. To be progressed in SMG with input from NRM Facilitator. 11/14.16.1.342 17 November That in accordance with Section 30Q Currently being advertised. 2014 of the Land Use Planning and Approvals Act 1993, the proposed dispensation (DA172-2014) at Argyle Street, Mangana, allow a three (3) lot boundary adjustment to be considered under the provisions of the Rural Resource Zone, and be approved by the Break O’Day Council Planning Authority. 12/14.7.3.347 15 December That Council put a light in the BBQ Quotes to be sought from 2014 area at Fingal, this light be able to licenced electrician. Onsite be switched off that the money to be meeting scheduled for 14 taken from the lifestyle budget and January 2015. the report be waived. Awaiting receipt of written quotations.

| 02/15.14.2 Development Services Report 106

Motion Number Meeting Date Council Decision Comments 01/15.7.3.004 19 January A report is sought providing advice Report to be provided once 2015 in accordance with the requirements resolution 03/14.15.9.076 of Section 65 of the Local above has been finalised. Government Act 1993 for the information of Council at a future Council Officers will then meeting and consider any advice as prepare tender required from relevant State documentation to ensure Agencies. budget allocations are accurate for Council That the building of the new change decision. rooms at the St Helens Sports Complex be included in the 2015- 2016 budget. 01/15.14.5.020 19 January Council investigate potential names In Progress. 2015 for the roads on Long Point, Seymour, currently and unofficially recognized as Dry Street, Fleming Street, Forster Street, Frazer Street, Montagu Street, Pedder Street and The Esplanade. The names should be relevant to the Indigenous and/or European cultural heritage associated of the region. 01/15.14.6.021 19 January 1. Council approve the change of The Nomenclature Office 2015 street name for the road has already been notified of currently named “Royles Lane” the decision and will be running north-north-east off taken to the March Board Gray Road, approximately 1463 Meeting. metres south-east of the Storey Street intersection with Main Street, St Marys, to “Royles Road”. 2. Council investigate a new name for the road reserve currently named “Royles Road”, approximately 2166 metres south-east of the Storey Road intersection with Main Road. The chosen name should be relevant and appropriate to either the indigenous and/or European cultural heritage associated with the region and locality and be in accordance with AS/NZS 4819:2011 Clause 4.7 Road Names – Details.

| 02/15.14.2 Development Services Report 107

COMPLETED REPORTS:

Motion Number Meeting Date Council Decision Comments 01/15.16.1.028 19 January After due consideration of the Planning Permit has been 2015 representation received pursuant to issued. Section 57 of the Land Use Planning & Approvals Act 1993 and the Break O’Day Council Interim Planning Scheme 2013 that the application for dwelling and shed on land situated at 114 Gardens Road, Binalong Bay described in Certificate of Title 124464/2 be approved subject to planning conditions. 01/15.16.2.029 19 January Pursuant to Section 57 of the Land Planning Permit has been 2015 Use Planning & Approvals Act 1993 issued for DA186 - 14. and the Break O’Day Interim Planning Scheme 2013 that the application for new dwelling x 2 on land situated at 40 Osprey Drive, Stieglitz described in Certificate of Title 104776/2 be approved subject planning conditions. 01/15.16.2.030 19 January In accordance with Covenants No. 1 Matter complete as part of 2015 (a) and (c), the Mayor approve: approval for DA186 – 14. - The removal of the four (4) trees required for bushfire management; and - The construction of the two (2) dwellings outside of the building envelope EFGH identified on the Folio Plan of CT 104776/2

RMPAT and TPC Cases:

Nil

BUILDING SERVICES

Projects Completed in 2014/2015 Financial year to date:

 New Beauty Bay BBQ and Shelter – Beauty Bay, St Helens – Completed July 2014;  Installation of new street furniture – completed at Beauty Bay (lower area), Binalong Bay viewing platform – July 2014;  Installation of new street furniture – completed at two (2) x Kirwans Beach and three (3) x Binalong Bay viewing platform – August 2014;  Condition Report – ‘Titley Shack’, Binalong Bay car park area – complete August 2014;  Installation of Lighting – St Helens Foreshore Playground – completed August 2014;  Office Alterations – Council Chambers – Municipal Office, St Helens – completed August 2014;

| 02/15.14.2 Development Services Report 108

 Installation of new street furniture – completed Max & Dot Dolton seat, Binalong Bay, St Helens netball court seating, St Helens Skate Park – completed September 2014;  Installation of new Lighting to Memorial Park Lone Pine and Mural – completed August 2014;  St Helens Memorial Park Toilet Block – Reroofing – completed October 2014;  Installation of new street furniture – 3 X Fingal Park (1 in front of toilet block and 2 at rear), 1 X BBQ Area – Goal Cells;  cells), one (1) x Fingal swimming area – completed October 2014;  Scamander Surf Club Toilet and Shower Additions –– Completed to lock up - final works subject to funding;  Fingal Park (Main Street Toilet Block) – Operational Mid December 2013, Further works to be completed include, external landscaping, replace picnic tables – Completed November 2014;  Removal of Asbestos Contaminated Material –St Marys Sports Centre – completed November 2014;  St Helens Portland Hall – Reroofing and Installation of Insulation Project – Completed November 2014;  Removal of Asbestos Contaminated Material –‘Titley Shack’, Binalong Bay – completed November 2014;  Replacement of fencing around perimeter of Falmouth Tennis Court – completed November 2014;  Life Cycle and Heritage Assessment of Old Tasmanian Hotel, Fingal – Draft Report Received, Feedback provided to Community Services Manager – Completed November 2014;  Recladding Score Box – St Helens Football Ground – Works almost complete – Completed December 2014;  Installation of Generator Store room, Relocation of windsock, installation of new power – St Helens Aerodrome – Completed January 2015;  Internal Painting of St Helens Aerodrome Building – Completed January 2015.

Projects ongoing –Capital Works Program –2014/2015 Financial Year

 Demolition and Construction of New Toilet Block – Lions Park – Final Site Plan Received – Amended Planning Permit application submitted 30.01.2015 – Tender Documentation to be prepared and considered 2015/2016 budget deliberations;  St Helens Multi-Purpose Indoor Centre, Sports Complex – Design and Structural Documentation Completed – Tenders closed 29.01.2015, building approvals to be obtained, tenders currently being assessed and a report is to be provided to Council;  St Helens Sports Complex Multi-Use Change Facility –Structural Documentation currently underway – Planning approvals obtained, building approvals required;  St Marys Sports Centre Additions and Internal Alterations – grant funding unsuccessful, successful tenderer advised, works to commence 16th March 2015 and be completed within 12 weeks;  Replacement of priority locks – Municipality wide – Ongoing project – due to be commenced October 2014 - ongoing throughout financial year;  Binalong Bay tennis court and seating upgrades, village green – tennis court fencing completed December 2014, picnic table installation to be scheduled;  Binalong Bay Park Sponsored Seat Installation to be installed along with village green works;

| 02/15.14.2 Development Services Report 109

 Installation of pathway and seating to Fingal Cenotaph commenced – due to be completed prior to ANZAC day;  Old Tasmanian Hotel Redevelopment, Fingal – Funding Opportunities identified – plans and funding commitments currently being progressed;  Repainting of Toilets (internal) – St Marys Hall – to be completed end March 2015;  Repainting of Western Wall (externally), Railway Station, St Marys.

Approved Capital Works Program – 2014/2015 Financial Year - not yet started

 Design Plans for Upgrades to Beaumaris Park – consultation with community groups to be held - design current being prepared;  Installation of roof tie-down points – Systems currently being reviewed - project on hold;  Design and Structural Engineer for Portland Hall, St Helens – Long Term Upgrade – Report provided to Council, Re-roofing and Ceiling Insulation to be progressed – Long term plan to be prepared in conjunction with design work;  Design and Structural engineering plans for Council Chambers additions – Feasibility Study Finalised – Design works currently on hold.

Council Approved works – Ongoing/commenced (Separate to Capital Works)

Nil.

Council Approved works not commenced (Separate to Capital Works)

Nil.

NRM

Meetings

10.01.15 Binalong Bay  Bay of Fires Celebration community event 15.01.15 Scamander  Dogs Breakfast and Shorebirds day activity 17.01.15 St Helens  NRM stall at St Helens market and Seagrass Safari activity 02.02.15 St Marys  Dept. of Education launch of Year 11/12 at Break O'Day Trade Training Centre St Mays Campus (School Farm) 03.02.15 St Helens  ‘Work for the Dole’ opportunities for Council, with Maxsolutions 04.02.15 Launceston  NRM North Team meeting

Summer NRM activities and events

 Council’s Bay of Fires Celebration, opened by Clr J Tucker, was again a successful and event appreciated by the 200 odd people participating in the day’s activities, a slight reduction on last year.  The Scamander Dogs Breakfast did not attract many summer residents, the target audience, to find out about the revise dog management policy. However a NRM

| 02/15.14.2 Development Services Report 110

stall at St Helens Market and the Seagrass Safari activity were popular and successful.  The Break O'Day Discovery Ranger supported these activities and roamed coastal destinations to engage with people and run activities. During the busy summer season having the Discovery Ranger, a partnership with the Parks & Wildlife Service sponsored by Council, provided a significant boost to community enjoyment and appreciation of Break O'Day’s natural environment.

Dog Management

 Access to dog management zones information is now easier with Council’s website hosting a Google map of the zones. Increased summer beach patrols continue, media stories are promoting the revised policy and an audit of beach signage is underway.

Feral Cat program

 Planning implementation of this new program in the Fingal Valley is underway. It will include controlling feral cats and a community information and awareness event and require Council to ‘Declare’ some cat control areas.

On–going on the NRM desk

 Working with communities to mobilise efforts on weeds and land management, Council weed management.  Georges Bay Catchment Water Quality Improvement Plan – priorities report expected from March and autumn program of water quality focussed community activities.  Council Development Application, vegetation and weed management advice.  ‘Bio–soils’ farming field day in March for St Marys Small Farm Living group.  Velvet Worm Awards.  Clean Up Australia Day.  Green Army, awaiting news on 2nd round application.  Council sustainability and carbon-reduction program.

Environmental Health

Immunisations

The Public Health Act 1997 requires that Councils offer immunisations against a number of diseases. The following table provides details of the rate of immunisations provided by Council through its school immunisation program.

MONTH 2013/2014 2014/2015 Persons Vaccinations Persons Vaccinations July - December 140 183 98 112 January - June 142 390 TOTAL 282 573 98 112

| 02/15.14.2 Development Services Report 111

Food Safety Audits

Year to Date: Environmental Health Officer (EHO) has carried out a total of 5 food safety audits at registered food businesses.

Other Environmental Health Services

Determine acceptable and achievable environmental and public health standards by ongoing monitoring, inspection, education and, where necessary, by applying corrective measures by mutual consent or application of legislation.

Summer beach recreational water quality sampling program

Bacteriological sampling is carried out once a month from December to March.

Microbial standard for primary contact (swimming).

Enterococci/100ml less than 140 Good Water Quality GREEN

Greater than 140 and less than 280 – conduct sanitary survey Moderate Water Quality YELLOW

Two (2) consecutive samples greater than 280 – unsuitable for swimming Poor Water Quality RED

Results:

BEACH 3/12/14 7/1/15 Grants Lagoon GREEN GREEN

Beauty Bay Beach GREEN GREEN

Wrinklers Lagoon GREEN GREEN

Scamander River GREEN GREEN

Compliance Officer – Overview of activities for January

New Investigations conducted this month 9 Investigations resolved 6 Current ongoing investigations 48 Investigations as at January 2014 100 Building Notices issued this month 7 Plumbing Notices issued this month 0 Infringement Notices issued this month 1 Building Orders issued this month 2 Plumbing Orders issued this month 1

| 02/15.14.2 Development Services Report 112

282 Fire Abatement Notices have so far been issued for the 2014/2015 Fire Season. A Contractor for Council has cleared four (4) properties that did not comply with the Abatement Notice.

LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011-2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategy Improve Council’s communication, consultative processes, representation and advocacy.

BUDGET AND FINANCIAL IMPLICATIONS:

Not applicable.

VOTING REQUIREMENTS:

Simple Majority.

| 02/15.14.2 Development Services Report 113

02/15.14.3 Planning Approvals Issued

INFORMATION

Day to Days to Approve Approve DA NO. LOCATION DESCRIPTION SECTION Gross Nett 124-2014 Scamander Legalisation of Sunroom 57 32 32 248-2008 Binalong Bay Dwelling 56 2 2 229-2014 St Marys Garage 57 38 36 192-2014 Beaumaris Removal of Outbuilding & 57 79 42 Construction of Dwelling 186-2014 Stieglitz Dwellings x 2 57 91 59 003-2014 Binalong Bay Dwelling & Shed 57 364 62 093-2014 Akaroa Legalisation of Shed No Permit 7 7 Alterations & Deck Required 010-2015 Scamander Dwelling Additions No Permit 2 2 Required 008-2015 St Helens Erection of Pole Sign 58 9 9 206-2014 Binlaong Bay Removal of Dwelling & 57 72 57 Construction of Dwelling 243-2014 Scamander Boundary Adjustment 58 21 21 247-2014 Ansons Bay Shed 57 35 35 006-2015 Beaumaris Replacement of Fire 58 12 12 Destroyed Dwelling 001-2015 Binalong Bay Change of Use - 58 20 20 Residential to Visitor Accommodation 240-2014 St Helens Subdivision 57 39 39

| 02/15.14.3 Planning Approvals Issued 114

02/15.14.4 Building Services Approvals

INFORMATION

No. BA No. Town Development Value 1 2014 / 00168 St Marys New Farm Machinery Shed $14,000.00 2 2014 / 00124 Scamander Legalisation of Sunroom $7,500.00 3 2014 / 00218 Beaumaris New Shed $39,119.00 4 2014 / 00230 Binalong Bay New Garage $16,800.00 Part Demolition & Additions to Dwelling / 5 2014 / 00096 Akaroa New Shed $184,800.00 6 2014 / 00113 Stieglitz Legalisation of Deck & Verandah $4,800.00 Legalisation of (Change of Use & Additions) - Dwelling, Deck, Verandah & 7 2013 / 00084 Binalong Bay Lean-to $11,500.00 New (Reassessment and Amendments) - Dwelling, Garage, Carport, Covered Area 8 2008 / 00248 Binalong Bay and Deck $516,218.00 9 2014 / 00195 St Marys New Machinery Shed $10,000.00

ESTIMATED VALUE OF BUILDING APPROVALS 2013/2014 2014/2015 FINANCIAL YEAR TO DATE $5,392,528.00 $5,645,134.00

ESTIMATED VALUE OF BUILDING MONTH 2014 2015 APPROVALS FOR THE MONTH January $939,660.00 $804,737.00

NUMBER BUILDING APPROVALS FOR MONTH 2013/2014 2014/2015 FINANCIAL YEAR TO DATE January 96 78

| 02/15.14.4 Building Services Approvals 115

02/15.14.5 Provision of Road Name – Reason Way

ACTION DECISION PROPONENT Council Officer OFFICER Chris Triebe, Planning Officer FILE REFERENCE 032\005\005\ ASSOCIATED REPORTS Amended Planning Permit and site plan DA 288-14 AND DOCUMENTS Emails from developer and Nomenclature Office

OFFICER’S RECOMMENDATION:

Council approve the street name for the currently un-named road reserve located at 608257E 5431791N, running north-north-east off Main Road, approximately 54m north- east of the Cray Court intersection with Main Road, Binalong Bay - Reason Way.

PREVIOUS COUNCIL CONSIDERATION:

There has been no previous consideration by Council for this development.

PROPOSAL SUMMARY:

Following Council approval, the developer has accepted the option to provide a name for the cul-de-sac within their subdivision. The Nomenclature Office has confirmed the name as being appropriate in accordance with AS/NZ 4819:2011 Rural and Urban Addressing.

OFFICER’S REPORT:

1. The Proposal

The developer was approached to provide a name for the newly constructed cul-de-sac within the subdivision approved under DA 288-2012. The road works are still on maintenance. The name “Reason Way” was submitted and confirmed with the Nomenclature Office that it was suitable for use in accordance with the Standard: AS/NZ 4819:2011 Rural and Urban Addressing.

The assignment or alteration of the name of a street requires Council to notify the Nomenclature Board under Section 20E of the Surveys Co-ordination Act 1944. Section 4 of AS/NZ 4819:2011 Rural and Urban Addressing ensures address naming and numbering conformity throughout Australia and New Zealand. Section 54 of the Local Government (Highways) Act 1982, gives Councils the authority to install signage by which the road is to be known by.

Section 4.2.2 AS/NZ 4819:2011 states that any short road or no through road that will not be lengthened and will contain less than five address sites, need not be separately named. Confirmation was received from the Nomenclature Office that the cul-de-sac be separately named and that no duplicate or similar names were currently in use.

2. Applicable Planning Scheme Provisions

Nil.

| 02/15.14.5 Provision of Road Name – Reason Way 116

3. Referrals

Application was referred to the Nomenclature Office of Tasmania – history of existing road names.

4. Conclusion

It is recommended Council approve the road name, Reason Way, for use on the road reserve located at 608257E 5431791N, running north-north-east off Main Road, approximately 54m north-east of the Cray Court intersection with Main Road, Binalong Bay.

STATUTORY REQUIREMENT OUTSIDE OF LUPAA:

AS/NZ 4819:2011 Rural and Urban Addressing Section 55 of the Local Government (Highways) Act 1982 Survey Co-ordination Act 1944

LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011 - 2015

Goal Environment and Planning – ensure sustainable management of natural and built resources is respectful to our unique location.

Strategy  Provide a sound framework for strategically planned and orderly future development by updating and improving Land Use Strategy and Planning Scheme;  Educate key stakeholders about planning, environmental and waste management, regulatory matters and processes;  Ensure the health of the public and environment is maintained at legislated levels or above.

BUDGET AND FINANCIAL IMPLICATIONS:

Provide and erect a street sign at $269.00.

VOTING REQUIREMENTS:

Simple Majority.

| 02/15.14.5 Provision of Road Name – Reason Way 117

| 02/15.14.5 Provision of Road Name – Reason Way 118

| 02/15.14.5 Provision of Road Name – Reason Way 119

| 02/15.14.5 Provision of Road Name – Reason Way 120

| 02/15.14.5 Provision of Road Name – Reason Way 121

| 02/15.14.5 Provision of Road Name – Reason Way 122

| 02/15.14.5 Provision of Road Name – Reason Way 123

E-mail Message

From: Chris Triebe [EX:/o=Break O Day Council/ou=First Administrative

Group/cn=Recipients/cn=chris.triebe]

To: Kevin Reason [SMTP:[email protected]] Cc: Sent: 15/10/2014 at 3:33 PM Received: 15/10/2014 at 3:33 PM Subject: RE: Street name for Binalong Bay cul-de-sac

Thanks Kevin

Will see how we go with that. Will let you know in due course.

Regards

Chris.

From: Kevin Reason [mailto:[email protected]] Sent: Wednesday, 15 October 2014 3:09 PM To: Chris Triebe Subject: Re: Street name for Binalong Bay cul-de-sac

Chris

Thanks we haven't done that yet.

We would like it named "Reason Way

Many thanks

Kevin

Kevin Reason Ph 0418 129 670 Sent from my iPhone

On 14 Oct 2014, at 9:06 am, Chris Triebe wrote:

Morning Kevin

I’ve had a look through your file and couldn’t see if you have proposed a name for the cul-de-sac off Main Road, that you are in the processes of completing.

If you could forward your preferred names to me, I will put them to the Councillors and Nomenclature Board for approval.

Regards

Chris Triebe BBus MarMgt (Hons) GradDipEnv&Plan

| 02/15.14.5 Provision of Road Name – Reason Way 124

E-mail Message

From: Chris Triebe [EX:/o=Break O Day Council/ou=First Administrative

Group/cn=Recipients/cn=chris.triebe]

To: Gill, Julian (DPIPWE) [SMTP:[email protected]] Cc: Sent: 15/10/2014 at 4:20 PM Received: 15/10/2014 at 4:20 PM Subject: RE: New road name, Binalong Bay

Thanks Julian

Appreciate the quick response.

Regards Chris.

-----Original Message----- From: Gill, Julian (DPIPWE) [mailto:[email protected]] Sent: Wednesday, 15 October 2014 4:18 PM To: Chris Triebe Subject: RE: New road name, Binalong Bay

For this case I would recommend naming the road separately to the main road. This would be the case for most rural subdivisions like this.

Reason Way has no duplicates or similarities, so would be fine to submit to the board for approval (outside town or city boundary).

Cheers

Julian Gill Program Leader Cadastre, Addressing and Transport Program

Spatial Data Section Geodata Services Branch Information and Land Services Division

Department of Primary Industries, Parks, Water and Environment 9th Floor Lands Building 134 Macquarie Street Hobart, Tasmania, 7001 (03) 616 54129 0400 600 034

-----Original Message----- From: Chris Triebe [mailto:[email protected]] Sent: Wednesday, 15 October 2014 4:11 PM To: Gill, Julian (DPIPWE) Subject: New road name, Binalong Bay

Afternoon Julian

We have a cul-de-sac that is in the final stages of construction, on the western end of Main Road, Binalong Bay. The new cul-de-sac is on the northern side of Main Road, to the east of Cray Court and will provide access to 3 lots only, though a 4th lot on the eastern side may get future access.

The developer has proposed to call it "Reason Way".

I've been reading through the AS/NZ 4819:2011 Standard and note that accesses | 02/15.14.5 Provision of Road Name – Reason Way 125

with less than 5 or less address sites, need not be separately named.

My questions to you are:

Does the Nomenclature Board stringently stick to that; and Would "Reason Way" be acceptable?

I know that I am jumping the gun a bit with running the name by you first, but that may assist any future discussions with the Councillors.

Thanks Chris.

| 02/15.14.5 Provision of Road Name – Reason Way 126

02/15.14.6 Break O’Day Multi-Purpose Centre

Agenda item will be forwarded in due course.

| 02/15.14.6 Break O’Day Multi-Purpose Centre 127

02/15.15.0 GOVERNANCE 02/15.15.1 General Manager’s – Strategic Plan Activity Report

INFORMATION

Goal: Leadership and Governance

Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

Strategies Activities Measure of Success Recruitment of 1. Actively identify and pursue  Increased external grant applications external grant external grant funding opportunities consistent with Council priorities. funding consistent with Council priorities  Assist community groups in the development of external funding opportunities. Promote Council as 1. Develop and implement human  Recruitment and Retention Strategy Employer of Choice resource strategy to address: implemented in conjunction with  Leadership and overall HR Strategy communication  Attraction, recruitment and selection  Induction, training and development  Motivation, management and reward  Retention and support Ensure Council 1. Support Elected Members through  Training and development for the members have the the provision of education and Mayor and Councillors policy resources and skills training opportunities reviewed. development  Relevant training identified for opportunities to Elected Members. effectively fulfil their  Councillors participate in responsibilities professional development workshops, seminars and conference activities.

2. Ensure the provision of accurate,  Accurate and timely information up to date and quality information provided. Ensure Council fulfils 1. Conduct compliance audit and  Compliance Audit reviewed. its legislative and determine program for  Implementation plan prepared and governance implementing recommendations actioned. responsibilities and based on identified gaps in order of  Delegations reviewed and Policies its decision making, priority review schedule established and supported by implemented. sustainable policies and procedures

| 02/15.15.1 General Manager’s – Strategic Plan Activity Report 128

Strategies Activities Measure of Success Improve Council’s 1. Establish and implement a  Marketing and communication communication, marketing and communications strategy prepared and adopted by consultative strategy (internal and external) Council. processes, representation and 2. Develop and implement a  Community Engagement Policy advocacy consultation policy reviewed and adopted by Council.

3. Represent community needs to  Council activity represents state/federal government community needs to State/ Federal Governments.

Goal: Economic Development

Achieve sustainable economic development.

Strategies Activities Measure of Success Develop and 1. Develop an economic development  Economic Development Strategy implement initiatives strategy (Link to MMP) that would prepared integrated with Municipal to attract people to include but not be limited to:- Management Plan live, work and invest  Facilitation of new and existing in the Council area business ventures through appropriate land use planning  Promotion and advocacy for new and existing business opportunities and advantages  Provision of services, facilities and amenities that attract people to the area  Appropriate signage for businesses in the region

2. Continue to strengthen partnerships with key stakeholders at local, state and federal levels

| 02/15.15.1 General Manager’s – Strategic Plan Activity Report 129

Goal: Asset Management

Ensure the efficient and effective provision of appropriate community assets.

Strategies Activities Measure of Success Provide a strategic 1. Prepare Municipal Management  Component plans completed and framework for Plan (MMP) that incorporates the Municipal Management Plan Council to manage, following components:- prepared in partnership with State maintain, enhance  Coastal Park Concept Plan Government and relevant agencies. and develop open  Coastal Park Vegetation  Costings and implementation space and Management Plan strategy determined and details associated public  Recreation and Open Space included in Council’s long term realm areas for the Development Plan Financial Plan and Asset benefit of residents  Community Infrastructure and Management Plan. and visitors design guidelines – set of  Projects implemented. guidelines/manual for community infrastructure and signage  Urban Design Framework  BOD Economic Strategy and BOD Tourism Strategy  Civic Centre – Feasibility Study  BOD Airstrip Re-development Feasibility Study  Responding to Climate Change  Arts, Cultural and Heritage Strategy  Community Safety Plan

| 02/15.15.1 General Manager’s – Strategic Plan Activity Report 130

02/15.15.2 General Manager’s Report

ACTION INFORMATION PROPONENT Council Officer OFFICER John Brown, General Manager FILE REFERENCE 002\012\001\ ASSOCIATED REPORTS Nil AND DOCUMENTS

OFFICER’S RECOMMENDATION:

That the General Manager’s report be received.

INTRODUCTION:

The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the General Manager and with other Council Officers where required.

PREVIOUS COUNCIL CONSIDERATION:

Provided as a monthly report – Council consideration at previous meetings.

OFFICER’S REPORT:

Outstanding Reports:

Motion Meeting Council Decision Comments Number Date 05/13.7.2.118 20 May 2013 A report is sought providing advice in A visit to UTas (AMC) accordance with the requirements of arranged by NTD has Section 65 of the Local Government Act taken place. 1993 for the information of Council at its meeting in June 2013 and consider any Discussions held with advice as required from relevant State UTas and a meeting Agencies. arranged with That the Council explores the possibility of representatives meeting entering a partnership sponsorship with notes circulated separately the State Government and the AMC for Council’s information. (UTAS) to the effect that either a post- graduate or the whole of school adopts a Follow up taking place and project that examines the navigability of a meeting is to be arranged George’s Bay into the future. for early 2015 with representatives from UTas and key stakeholders.

| 02/15.15.2 General Manager’s Report 131

Motion Meeting Council Decision Comments Number Date 03/14.15.11.078 17 March 1. That Council authorise the General Detailed Survey completed 2014 Manager to progress the preparation of and provided to a master plan for Annie Street site, Consultants preparing the catering for public and private health Master Plan. Meeting with services and facilities. Architects in relation to 2. That the master plan be progressed progress with draft Plan on only if the Annie Street site is identified 12/02/2015. as a suitable location for the proposed Meeting with DHHS on new St Helens Hospital. 30/01/2015 identified future funding requirements and provided GM with additional background on the project. 10/14.7.7.2.290 20 October A report is sought providing advice in Clr Rubenach to provide 2014 accordance with the requirements of information, relisted for Section 65 of the Local Government Act discussion on the March 1993 for the information of Council at a 2015 Council Workshop. future meeting and consider any advice as required from relevant State Agencies. That Council acknowledge the recreational and emotional value of the South Sister area to residents and write to the State Government requesting permanent protection of South Sister beyond the six (6) years provided by the rebuilding the Forest Industry Act 2014. 11/14.15.6.341 17 That Council support ‘in principle’ the use Marine and Safety November of Council funds to assist with works to Tasmania presented at the 2014 improve navigation of the St Helens December Council Barway. Workshop.

That Council staff provide a report to Submission made to 2015- Council on potential funding solutions to 16 State Budget seeking finance the required improvement works funding from the State following discussion with the State Government and MAST. Government

That Marine and Safety Tasmania be invited to provide a briefing to Councillors at the next Council workshop.

COMPLETED REPORTS:

Motion Meeting Council Decision Comments Number Date 01/15.15.3.023 19 January That the Council Meeting scheduled to be Updated. 2015 held on Monday 21 December 2015 be changed to Monday 14 December 2015. 01/15.15.5.025 19 January That Council nominate Clr Janet Nomination done. 2015 Drummond to represent the Local Government Association of Tasmania (LGAT) on the National Plan to Reduce Violence Against Women and their | 02/15.15.2 General Manager’s Report 132

Children Consultative Group. Motion Meeting Council Decision Comments Number Date 01/15.15.6.026 19 January That Council endorse the final draft NTD advised of Council’s 2015 Northern Tasmania Regional Land Use decision. Strategy of October 2014, and the NTRLUS Review: GLP Gap Analysis Advise, dated 7 October 2014. 01/15.15.7.027 19 January That Council agree to assist with the cost Bendigo Bank Steering 2015 of the Community Survey for the St Committee advised Helens/St Marys Community Bank up to a Council’s decision. maximum of $30,000 through the provision of a ‘loan’ to the Steering Committee.

That a ‘Memorandum of Understanding’ be entered into with the St Helens/St Marys Community Bank Steering Committee regarding repayment of the ‘loan’ from future profits.

Meetings & Events Attended:

20.01.15 St Helens – Break O’Day Multi-Purpose Indoor Centre – User Group Meeting which provided the GM with an opportunity to understand the level of support and issues faced with the construction phase of the project. The annual financial situation of the premises is a matter which needs to be completely understood by the user groups. 26.01.15 St Helens – Australia Day Event 27.01.15 St Helens – Councillor Declaration and Induction – Kylie Wright 30.01.15 St Helens – Meeting with representative from the Department of Health and Human Services regarding the St Helens Hospital Project provided the GM with an overview of the current situation with the Master Plan; proposed State funding allocations; land transfer process; and discussion on the land use planning issues 31.01.15 St Helens – Parnella Landslip project – community meeting to involving affected land owners, Mineral Resources Tasmania and Parks & Wildlife Service which provided a detailed briefing to the landowners of landslip activity and the solutions required for each zone. Positive well received information, community members are likely to lobby Councillors in relation to priority works. 02.02.15 St Helens – Council Workshop St Marys – Launch of the Break O’Day Trade Training Centre Year 11/12 Program for 2015 St Helens – Meeting with State Cabinet – provided Council with an opportunity to discuss key issues such as St Helens Barway, St Helens Hospital replacement; withdrawal of Breast screening services; maintenance of State assets in the Council area; Great Eastern Drive and general economic situation

| 02/15.15.2 General Manager’s Report 133

03.02.15 St Helens – Tobruk Steering Committee Meeting – review of latest draft of the Business Case with a particular focus on the need to validate key data. Dept of State Growth concerns regarding the Consultant were discussed, the Committee have questioned the views of the Dept on this matter. – North East Mountain Bike Project Meeting – update on progress with construction. The ongoing maintenance and operational costs were questioned by BODC Council staff who raised concerns about the cost estimates and future revenue streams. 07.02.15 Derby – Blue Derby Mountain Bike Trails – attended the official opening of the first stage of the project at Derby. Large number of people in attendance and a great opportunity to maintain contact with local politicians and develop contacts in relation to operation of mountain bike trails.

General – regular meetings with Departmental Managers and individual staff when required addressing operational issues and project development. Meetings with other organisations and community members included ECRTO, Warren Moore (Cameron St subdivision), Chris Hill (St Marys Supermarket), Peter Paulsen (Tobruk project).

Scheduled Meetings – yet to occur

11.02.15 St Marys – Council Site Visit to Richardsons Road Dam 12.02.15 Launceston – Hon Guy Barnett MP regarding Council projects – Tony Purse, loop Architects re St Helens Hospital Master Plan – Regional Meeting with Peter Gutwein regarding Voluntary Council Amalgamations 13.02.15 Brighton – Local Government Association of Tasmania (LGAT) – General Meeting 16.02.15 St Helens – Council Meeting

| 02/15.15.2 General Manager’s Report 134

Actions Approved under Delegation:

DESCRIPTION OF USE OF DELGATION NO / NAME/DETAILS DESCRIPTION DELEGATION ACT Department of Primary Number 12 – Industries, Parks, Miscellaneous Water and Affixing of the Common Seal Grant Deed Powers and Environment – Functions to the Parnella Landslip General Manager Project Number 12 – Department of Miscellaneous State Growth – Affixing of the Common Seal Grant Deed Powers and HMAS Tobruk Functions to the Project General Manager Number 12 – Department of Miscellaneous State Growth – Affixing of the Common Seal Grant Deed Powers and Learner Driver Functions to the Mentor Program General Manager Department of Number 12 – State Growth – Miscellaneous Business Affixing of the Common Seal Grant Deed Powers and Enterprise Centre Functions to the (BEC) General Manager Power to remit any charges up to $350 ordinarily imposed as a hire fee under Section 205(1)(a) of the Local Hire of St Helens Number 9 – Local St Helens Government Act 1993 for the use of Sports Complex - Government Act Athletics Club any property or facility owned or $136.00 1993 managed by the Council in accordance with the provisions of Section 207 of the Local Government Act 1993 Power to remit any charges up to $350 ordinarily imposed as a hire fee under Section 205(1)(a) of the Local Hire of the St Helens Number 9 – Local Government Act 1993 for the use of Red Cross Council Chambers - Government Act any property or facility owned or $230.00 1993 managed by the Council in accordance with the provisions of Section 207 of the Local Government Act 1993

General Manager’s Signature Used Under Delegation for Development Services:

Document Address PID 337 Certificate 2 Penelope Street, St Helens 3197478 337 Certificate 6-8 Groom Street, St Marys 6403177 337 Certificate Horne Street, Fingal 3265311 337 Certificate 5 Douglas Court, St Helens 7551307 337 Certificate 3 Colichs Creek Drive, St Helens 3195544 337 Certificate 11 Talbot Street, Fingal 6412508

| 02/15.15.2 General Manager’s Report 135

Document Address PID 337 Certificate 39 Steel Street, Scamander 7378620 337 Certificate 7 Osprey Drive, Stieglitz 7221068 337 Certificate 101 Tasman Highway, Beaumaris 6791165 337 Certificate 66-74 Main Road, Binalong Bay 2953876 337 Certificate 24-26 George Street, Scamander 7371082 337 Certificate 215 Binalong Bay Road, St Helens 2200831 337 Certificate 23 Annie Street, St Helens 6793101 337 Certificate 17-19 Thomas Street, Scamander 7559405 337 Certificate 114 Gardens Road, Binalong Bay 1728941 337 Certificate Binalong Bay Road, St Helens 2527981 337 Certificate 17 Peron Street, Stieglitz 6785654 337 Certificate Davis Gully Road, Four Mile Creek 2116912 337 Certificate Wedge Court, Binalong Bay 3240333 337 Certificate 5 Pelican Court, Scamander 1555622 337 Certificate 10 Kiama Parade, Akaroa 7610848 337 Certificate 23247 Tasman Highway, Scamander 2247605 337 Certificate 6013 Esk Main Road, Fingal 1541634 337 Certificate 48 Coffey Drive, Binalong Bay 3277451 337 Certificate Esk Main Road, Fingal 7775116 337 Certificate 24 Grant Street, Fingal 6410975 337 Certificate 14 Medeas Cove Esplanade, St Helens 6794673

Tenders and Contracts Awarded:

Tender Description of Tender Awarded to Closing Date 31.10.14 2014/2015 Bridge Replacement Program – Package A and Awarded Package B 31.10.14 Tasman Highway & St Helens Point Road Intersection Awarded Upgrade 16.12.14 Fingal Streetscape Upgrade Currently being assessed 16.12.14 St Marys Streetscape Upgrade Currently being assessed 29.01.15 Break O’Day Multi-Purpose Indoor Centre Currently being assessed

LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2011-2015

Goal Leadership and Governance – Provide strong and informed leadership and effective management of community resources; empowering and involving the community at all levels.

| 02/15.15.2 General Manager’s Report 136

Strategy Improve Council’s communication, consultative processes, representation and advocacy.

BUDGET AND FINANCIAL IMPLICATIONS:

Not applicable.

VOTING REQUIREMENTS:

Simple Majority.

| 02/15.15.2 General Manager’s Report 137

02/15.15.3 Great Eastern Drive Extensions

ACTION DECISION PROPONENT Council Officer OFFICER John Brown, General Manager FILE REFERENCE 011\029\012\ ASSOCIATED REPORTS Map AND DOCUMENTS

OFFICER’S RECOMMENDATION:

That Council formally endorse the concept of a Great Eastern Drive which stretches from Bridport to Port Arthur through a coastal route which relies on Local and State Government infrastructure.

That Council approach the Dorset, Glamorgan-Spring Bay, Sorell and Tasman Councils regarding the proposal to extend the great Eastern Drive to cover the entire coastal route from Bridport to Port Arthur seeking their ‘in principle’ support and participation in a regional working group to investigate the proposal and report back to the Councils.

That Council reallocate $10,000 from the Budget for the vacant Economic Development Officer position to assist in meeting costs of investigating the proposal,

INTRODUCTION:

The Great Eastern Drive (GED) is an initiative funded by the State Government which is being implemented by the East Coast Regional Tourism Association in partnership with the Break O’Day and Glamorgan-Spring Bay Councils; Department of State Growth (Infrastructure section) and Tourism Tasmania. The GED stretches from Orford to St Helens.

Council has received a report from Dr Bob Noakes detailing the Business Case/Economic Analysis of upgrading and sealing the Musselroe/Ansons Bay Road. The report provides a strong economic case with a substantial impact on tourism.

PREVIOUS COUNCIL CONSIDERATION:

No previous consideration.

OFFICER’S REPORT:

An expanded Great Eastern Drive is potentially a ‘game changer’ for tourism on the East Coast of Tasmania – a touring route stretching approximately 392kms from Bridport on Tasmania’s North-east Coast to Port Arthur at the southern tip of the East Coast. The scale of this project is very significant, ultimately it could involve an infrastructure investment of $100million in future years.

The catalysts for this proposal have been the Great Eastern Drive initiative of the Tasmanian Government and the Break O’Day Council’s recently completed Business Case/Economic Analysis for the upgrading of a road along the far northern section of Tasmania’s East Coast. The Tasmanian Government is a major stakeholder in the

| 02/15.15.3 Great Eastern Drive Extensions 138

proposal due to its responsibility for approximately 227kms of the touring route. The Government must be part of the future discussions and your endorsement of this project would be vital if we approach the Federal Government for funding support for this initiative.

The vision for the Great Eastern Drive project recently funded by the Tasmanian Government is to “Create an internationally famous touring route” along Tasmania’s East Coast stretching from Orford in the south through to St Helens in the North, approximately 179kms. The proposed expanded route adds more than 200kms to the experience and would now encompass five (5) of Tasmania’s iconic National Parks;

 Freycinet National Park  Bay of Fires  Maria Island  Douglas Apsley National Park  Mt William National Park

Completion of an extended Great Eastern Drive would effectively close the loop in a unique touring route strategy, it would then join the Wine Route at Bridport and the Convict Trail at Copping – linking Launceston and Hobart (the Heritage Highway) and closing the loop (map attached).

The infrastructure project would involve upgrading and sealing of the key roads, Gladstone/Ansons Bay Roads (Dorset and Break O’Day Councils) and Weilangta Road (Glamorgan-Spring Bay, Sorell and Tasman Councils); construction of pull over bays, new lookouts and overtaking lanes in identified areas of the current Great Eastern Drive. The currently unsealed roads are a major limiting factor to achieving the vision, hire care companies actively advise hirers at the time of time of pickup that they cannot visit the Bay of Fires due to the unsealed roads.

An initial step is to approach the Dorset, Glamorgan-Spring Bay, Sorell and Tasman Councils outlining the concept and seeking their ‘in principle’ support for the concept. Once support for regional collaboration by Councils has been confirmed, we will be formally approaching the Tasmanian Government to discuss the proposal and to secure support for further investigations and analysis. The project’s viability needs to be clearly demonstrated through the preparation of a Business Case.

LEGISLATION/STRATEGIC PLAN & POLICIES

Strategic Plan 2011 – 2015

Goal Economic Development – Achieve sustainable economic development

Strategy  Develop and implement initiatives to attract people to live, work and invest in the Council area.  Develop and implement initiatives for appropriate tourism in the region

| 02/15.15.3 Great Eastern Drive Extensions 139

BUDGET AND FINANCIAL IMPLICATIONS:

Currently there is no Budget allocation for this Strategic activity. As an indication of Council’s support for this initiative it is suggested that the 2014-2015 Budget be amended to reallocate $10,000 from the human resource Budget for the Economic Development Officer to assist in funding investigations.

VOTING REQUIREMENTS

Simple Majority.

| 02/15.15.3 Great Eastern Drive Extensions 140

| 02/15.15.3 Great Eastern Drive Extensions 141

02/15.15.4 2015-2016 State Budget Submission

ACTION DECISION PROPONENT Council Officer OFFICER John Brown, General Manager FILE REFERENCE 018\019\001\ ASSOCIATED REPORTS Nil AND DOCUMENTS

OFFICER’S RECOMMENDATION:

That Council note the submission to the 2015-2016 State Budget.

INTRODUCTION:

Council has taken the opportunity to provide a submission to the 2015-2016 State Budget through the community consultation process. The submission was provided to the Premier and Parliamentary Liberal Party during their recent visit to St Helens.

PREVIOUS COUNCIL CONSIDERATION:

COUNCIL DECISION:

11/14.15.4.341 Moved: Clr J McGiveron / Seconded: Clr T Warren

That Council support ‘in principle’ the use of Council funds to assist with works to improve navigation of the St Helens Barway.

That Council staff provide a report to Council on potential funding solutions to finance the required improvement works following discussion with the State Government

That Marine and Safety Tasmania be invited to provide a briefing to Councillors at the next Council workshop.

CARRIED UNANIMOUSLY

OFFICER’S REPORT:

The General Manager discussed with Council at its Workshop on 13 January 2015 the potential items for inclusion in Council’s submission to the 2015-2016 State Budget. It was agreed that the Submission focus on three (3) key matters:

 St Helens Barway improvements  St Helens Hospital development  Maintenance of State Government assets

| 02/15.15.4 2015-2016 State Budget Submission 142

The submission and requests can be summarised as follows.

St Helens Barway The submission argued strongly the negative economic impact on Break O’Day and St Helens of the current situation with access to Georges Bay and requested that the State Government:

1. Make a minimum allocation of $1.5 million in the 2015-2016 State Budget which will be combined with funding available through Marine and Safety Tasmania and the Break O’Day Council to undertake priority construction works on the Barway and Pelican Point at the entrance to Georges Bay

2. Work in partnership with the Break O’Day Council to secure federal funding to complete the balance of the works comprised in the five (5) stages approach (Burbury 2014)

St Helens Hospital The current focus is on developing a draft master plan for the site which will form the basis for conversations with the local community on the proposal with the aims of identifying and addressing any community concerns; receiving and assessing suggested changes and improvements; providing a long term integrated plan for the site. Initial investigations indicate that the cost of the new facility will be in the region of $12.5 million which will be spread over a number of years, as a result Council requested that the State Government:

3. That the State Government make the following allocations in forward estimates a minimum allocation of $3.0 million in the Forward Estimates towards the construction of a new St Helens Hospital:

 2016-17 year – $0.25million  2017-18 year – $2.75million  2018-19 year – $4.0million  2019-20 year – $5.5million

Maintenance of State Government Assets The Break O’Day area contains many assets owned by the State Government which form an integral part of the local tourism infrastructure. In recent years many of these assets have fallen into a state of disrepair due to lack of maintenance, a situation which accelerated with the transfer of assets from Forestry Tasmania. The decline is occurring due to the budgetary restrictions which have been placed on the Parks and Wildlife Service. As a result Council requested that the State Government:

4. Ensure that there are sufficient funds made available in the 2015-2016 State Budget to:

 arrest the decline in the condition of assets which are the responsibility of the State Government  undertake works to restore access to the assets identified in this submission

| 02/15.15.4 2015-2016 State Budget Submission 143

LEGISLATION/STRATEGIC PLAN & POLICIES

Strategic Plan 2011 – 2015

Goal Economic Development – Achieve sustainable economic development.

Strategies:  Develop and implement initiatives to attract people to live, work and invest in the Council area.  Develop and implement initiatives for appropriate tourism in the region.

Goal Community Building – Build capacity to improve community spirit and enhance a sense of well-being.

Strategy: Plan for and support access to quality services, facilities, health, education and information that meet the needs of all age groups and communities particularly youth, people with disabilities and our ageing population.

BUDGET AND FINANCIAL IMPLICATIONS:

The submission to the 2015-2016 State Budget has suggested a funding model whereby Council would provide funding of $200,000 to assist in funding a $2.3-$2.5million project to undertake priority works to address the St Helens Barway and Pelican Point issue. The commitment of Council is seen as vital in demonstrating the importance of addressing this issue to the local community. Funding could potentially be split over the 2015-2016 and 2016-2017 years if required.

VOTING REQUIREMENTS

Simple Majority.

| 02/15.15.4 2015-2016 State Budget Submission 144

02/15.16.0 PLANNING AUTHORITY

Pursuant to Section 25 of the Local Government (Meeting Procedures) Regulations 2005 the Mayor informed the Council that it was now acting as a Planning Authority under the Land Use Planning and Approvals Act 1993.

02/15.16.1 DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay

ACTION DECISION PROPONENT Council Officer OFFICER Chris Triebe, Planning Officer FILE REFERENCE DA 059-2014 ASSOCIATED REPORTS Certificate of Title AND DOCUMENTS Division 5 – Amendments of sealed plans LG(BMP) Act 1993 Petition to amend Sealed Plan Representations (6) Council Agenda Report December 2014

OFFICER’S RECOMMENDATION:

That Council refuse the Petition to Amend Sealed Plan 127102, in particular, refuse to remove Restrictive Covenant No. 1 that limits the construction of any building or structure to more than six (6) metres above the average natural surface of the land in any lots on Sealed Plan 127102.

PROPOSAL SUMMARY:

Application was made through landowner petition, to amend the maximum height stated in Restrictive Covenant No. 1 of Sealed Plan 127102. This Covenant states: “Not to construct any building or erect any structure on the land the highest point of which is more than six (6) metres in height above the average natural surface of the land in the Lot.”

The owner of Certificate of Title 127102 Folio 8 proposes to increase the maximum building height from six (6) metres to eight (8) metres above natural ground level on all lots of Sealed Plan 127102, in accordance with the acceptable solution of 12.4.1.2 A1 of the Break O’Day Interim Planning Scheme 2013.

PREVIOUS COUNCIL CONSIDERATION:

There has been no previous consideration by Council for this Petition.

OFFICER’S REPORT:

1. The Proposal

An application was made under Division 5 103 (1) of the Local Government (Building and Miscellaneous Provisions) Act 1993 to Council through a petition to amend Sealed Plan 127107. The Petition is to remove Restrictive Covenant No. 1 which limits the maximum height of any future building or structure on all lots on the Sealed Plan, to 6 metres above | 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 145

their average natural ground surface. The Petition was served on all seven (7) landowners with an interest in this Sealed Plan at Highcrest Avenue, on or around 08 October 2014. Six (6) of the seven (7) landowners made representation to Council within the statutory 28 day period following the serving of the last petition as required under Section 104 (1).

A Committee comprising three (3) Councillors, a Senior Council Manager and Town Planner was established at the December 2014 Council Meeting, with a hearing held Wednesday 28 January 2015 at the Council Chambers. All representors attended the hearing, one by telephone, and presented their representations to the Committee.

2. Applicable Land Use Planning and Approval Act 1993 Provisions

Section 103 Amendment of sealed plans Section 104 Hearing in respect of amendment of plans Section 105B Validation of amendments to certain sealed plans

3. Referrals

Nil.

4. Representations

Council’s Corporate Services Manager, Mr Bob Hoogland, chaired the meeting. The applicant on behalf of the developer presented their case to the Committee:

1. The developer had received planning approval for the construction of three (3) units, with one higher than the 6m Covenant; 2. The intention of the Petition was to remove the restrictive Covenant on Lot 8 only, but it was easier to remove it over all Lots on the Sealed Plan; 3. The Covenant is not a Council enforced requirement; 4. Cost was a predominant reason for the Petition as it was more expensive to construct a building with foundations requiring cut and fill than one using pole footings; 5. The developer is aware of the potential impact of the additional unit height on the amenity of the area as the proposed unit will be located toward the northern boundary corner; and 6. This unit complies with all Planning Scheme boundary setback, shading and height requirements.

All representors individually presented their cases to the hearing and raised the same points as follows:

a. Being aware of the restrictive height Covenant that was created 18 years ago; b. The amenity and beauty of the area is assisted by the height restriction and was a reason for purchasing with a young family; c. The development is inconsistent with the Planning Scheme and amenity of Highcrest Avenue; d. As 2 of the units met the 6m height restriction, why couldn’t the third unit also? A good view may still be achieved from 6m; | 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 146

e. Previous Council decisions have been poorly made with regard to the protection of views; f. Have no problems with multiple dwellings, though would prefer two (2) not three (3); g. Discuss the issue with the original subdivider; h. The cost of a development should not be relevant to the neighbours as that is the developer’s choice; i. Purchasers who buy with full knowledge of the Covenant then wish to alter the restriction may be considered disrespectful to other landowners on the Sealed Plan; j. The history of the area shows Council worked with the original developer to preserve the area and this was a reason for the Covenant; and k. Two representors admitted their dwellings may appear to exceed 6m when viewed from the road, but assured the hearing that every effort had been made to stay below the Covenant height limit. The applicant for the developer advised the allegation regarding other dwellings being constructed above 6m was made by the developer and not the applicant who is a registered surveyor.

Council’s Planner advised the Covenant was not a Council requirement and was inserted on the Final Plan after planning approval was given under SA 007/95. It is understood the original subdivider could not remember doing so.

Following the hearing, the Committee agreed with the representors that all landowners had bought the properties on Sealed Plan 127102 in good faith and with knowledge of the restrictive Covenant. The representors assured the Committee that they had actively worked toward constructing their respective dwellings to the 6m height limit.

The Committee has recommended refusal on the grounds the applicant had presented insufficient justification to the hearing for the removal of the Restrictive Covenant No. 1.

STATUTORY REQUIREMENT OUTSIDE OF LUPAA:

Sections 104 and 105 Local Government (Building and Miscellaneous Provisions) Act 1993.

LEGISLATION / STRATEGIC PLAN & POLICIES:

Break O’Day Council Planning Scheme 1996 as amended; Land Use Planning and Approvals Act 1993; Local Government (Building and Miscellaneous Provisions) Act 1993.

Strategic Plan 2011 - 2015

Goal Environment and Planning – to ensure sustainable management of natural and built resources is respectful to our unique location.

Strategy  Provide a sound framework for strategically planned and orderly future development by updating and improving Land Use Strategy and Planning Scheme;  Educate key stakeholders about planning, environmental and waste management, regulatory matters and processes;  Develop and implement an environmental sustainability policy for the region. | 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 147

BUDGET AND FINANCIAL IMPLICATIONS:

Nil.

VOTING REQUIREMENTS:

Simple Majority.

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 148

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 149

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 150

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 151

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 152

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 153

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 154

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 155

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 156

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 157

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 158

ACTION DECISION PROPONENT Council Officer OFFICER Chris Triebe, Planning Officer FILE REFERENCE DA 059-2014 ASSOCIATED REPORTS Certificate of Title [PUBLIC] AND DOCUMENTS Division 5 – Amendments of sealed plans LG(BMP) Act 1993 [PUBLIC] Petition to amend Sealed Plan [PUBLIC] Representations (6) [CONFIDENTIAL] Council Decision 07/14.16.2 DA 059-14 [PUBLIC] RMPAT decision 58/95S J 87/95 [PUBLIC]

OFFICER’S RECOMMENDATION:

That in accordance with Section 104 (2) (a) and (b) of the Local Government (Building and Miscellaneous Provisions) Act 1993, Council appoint a Council Committee who may hear persons who have asked to be heard and obtain the assistance of legal practitioners, architects, engineers and surveyors.

That in accordance with Section 104 (1) (b) of the Local Government (Building and Miscellaneous Provisions) Act 1993, Council appoint a day to hear any petitioner and those persons who have asked to be heard.

PROPOSAL SUMMARY:

Application is made through landowner petition, to amend the maximum height stated in Restrictive Covenant No. 1 of Sealed Plan 127102. This Covenant states: “Not to construct any building or erect any structure on the land the highest point of which is more than six (6) metres in height above the average natural surface of the land in the Lot.”

The owner of Certificate of Title 127102 Folio 8 proposes to increase the maximum building height from six (6) metres to eight (8) metres above natural ground level to amend.

PREVIOUS COUNCIL CONSIDERATION:

There has been no previous consideration by Council for this development.

OFFICER’S REPORT:

1. The Proposal

The original development application for a nine (9) lot subdivision was submitted under SA 07-1995 on 22 December 1994 by East Coast Surveying on behalf of Aorangi Pty Ltd under the Portland Interim Order 1993. The proposed subdivision involved an original lot of approximately 1.464 hectares at the western end of Highcrest Avenue, Binalong Bay.

The intent of this application was to “…create a high-class, low-impact estate which will be a show-piece of the Municipality.” This would be achieved by creating “…a quiet enclave of residential development where the natural-park-like character is retained and buildings are strategically placed to retain existing vegetation and to have minimal impact on

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 159

neighbouring views and sunlight.” In addition, the impact of subdivisional work and housing construction was to be minimised through the establishment of a ‘tree preservation covenant’ requiring the retention of standing vegetation.

Under the Portland Interim Order 1993, the development site was zoned Low Density Residential. Development Standard 5.3.2.1 required no building to exceed 8 metres in height. Several other issues required Council to assess the subdivision application against discretions though none are relevant to the current application. The Restrictive Covenant relating to the maximum building height was placed on the Title after the issuance of the Planning Permit.

On 16 April 2014 application was made for the construction of three (3) holiday cabins on Lot 8 of SP 127102, with the property identification number 1781961. This application was assessed against the requirements of the Low Density Residential Zone, under the Break O’Day Interim Planning Scheme 2013. The discretionary application DA 059-14, received approval at the July 2014 Council meeting. Although the proposed building height exceeded the Restrictive Covenant, the 7.6m height complied with the 8m acceptable solution required under 12.4.1.2 A1. Therefore advice number 3 on the Planning Permit noted this contravention of the Restrictive Covenant and the Planning Permit was issued without appeal.

2. Applicable Land Use Planning and Approval Act 1993 Provisions

Section 103 Amendment of sealed plans Section 104 Hearing in respect of amendment of plans Section 105B Validation of amendments to certain sealed plans

3. Referrals

Nil.

5. Representations

The developer petitioned all persons with an interest in land subject to the plan, in a letter dated 6 October 2014. Council advised the applicant that five (5) postal addresses were incorrect and subsequent letters were forwarded to Council for posting to those landowners in accordance with Council’s mailing policy. Representations were received from six (6) parties, each with an estate or interest at law affected by the proposed amendment and are as follows:-

1. The representor does not consent to a revised maximum height limit on the following grounds: the nearby property was purchased with the belief the Planning Scheme ensured the natural land values were respected and visual impacts mitigated. While it is known some dwellings in the area exceed 6m, the preferred low density future character of the area is not respected by those previous, unfortunate Council decisions.

2. The representor objects to the revised maximum height limit on the following grounds: the existence of the restrictive covenant on these blocks has ensured all landowners have secured their original vistas and ensured all established dwellings are uniform in height. | 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 160

3. The representor objects to the revised maximum height limit and requested documents be forwarded to their agent.

4. The representor strongly objects to the revised maximum height limit on the following grounds: all owners of the properties on the Sealed Plan purchased their lots in full cognition of the height limit. This restriction has enabled all homes in this subdivision to have a view and no-one is built out.

5. The representor strongly opposes the revised maximum height limit on the following grounds: on purchasing the property, the restrictive Covenant on their lot and surrounding lots, was made known to the purchasers. The Covenant is in place to protect all residents in the area and should remain.

6. The representor opposes the revised maximum height limit on several grounds: a. by increasing the height, the emphasis on preserving the natural settings of this area and nestling buildings into their surrounding areas will not be achieved. The existing skyline and natural vistas will be adversely impacted upon when the area is viewed from Main Beach. b. The quiet residential cul-de-sac has an emphasis on a native bushland setting. The multiple dwellings do not align with this existing character; the existing 6m caveat allows adequate height for a two (2) storey residence to be constructed, especially as there appears to be a preference for low pitched rooves. Our residence was painstakingly designed to comply with this restriction. c. Consultation did not occur at any stage with the neighbouring property on the proposed tourism venture. d. The increased building height will reduce the privacy of adjoining properties as they will be able to look directly into habitable rooms. e. While not opposed to tourism in Binalong Bay, the construction of so many units on one parcel of land in a quiet residential area with a tiny turning circle and limited street parking, is both greedy and short-sighted. The representor was unaware of the proposed development (DA 059-14) until after purchasing their property, and therefore had no opportunity to raise objections. To now hear that units will be built above the caveat’s restriction is quite unacceptable. The natural setting by the beach, lower density buildings not in close proximity to neighbouring houses, is what the holiday makers are seeking when they come to this part of Tasmania.

In accordance with Section 104 (1), all letters were received by Break O’Day Council within the allotted 28 day period.

The recommendation for approval has been made following due consideration of the representations and comments.

STATUTORY REQUIREMENT OUTSIDE OF LUPAA:

The development will not result in costs to Council for provision of services or infrastructure.

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 161

LEGISLATION / STRATEGIC PLAN & POLICIES:

Break O’Day Council Planning Scheme 1996 as amended; Land Use Planning and Approvals Act 1993; Local Government (Building and Miscellaneous Provisions) Act 1993.

Strategic Plan 2011 - 2015

Goal Environment and Planning – to ensure sustainable management of natural and built resources is respectful to our unique location.

Strategy  Provide a sound framework for strategically planned and orderly future development by updating and improving Land Use Strategy and Planning Scheme;  Educate key stakeholders about planning, environmental and waste management, regulatory matters and processes;  Develop and implement an environmental sustainability policy for the region.

BUDGET AND FINANCIAL IMPLICATIONS:

Nil.

VOTING REQUIREMENTS:

Simple Majority.

The Mayor advised the Council that it had now concluded its meeting as a Planning Authority under Section 25 of the Local Government (Meeting Procedures) Regulations.

| 02/15.16.1DA059-2014 – Amend Sealed Plan 127102 – Highcrest Avenue, Binalong Bay 162

Pursuant to Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 that Council move into Closed Council.

IN CONFIDENCE

02/15.17.0 CLOSED COUNCIL 02/15.17.1 Outstanding Actions List for Closed Council

02/15.17.2 Tender – Break O’Day Multi-Purpose Centre- Closed Council Item Pursuant To Section 15(2)C Of The Local Government (Meeting Procedures) Regulations 2005

Pursuant to Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 that Council move out of Closed Council.

| 02/15.17.1 Outstanding Actions List for Closed Council 163