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Council Work Session Memorandum

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Council Work Session Memorandum Council Work Session Memorandum TO: City Council FROM: Tim Murray, City Administrator MEETING DATE: March 16, 2021 SUBJECT: 2020 Annual Report Presentation Discussion: Administration and all departments have completed the preparation of the 2020 Annual Report, a copy of which is attached for review. The City Department Heads will each be preparing and giving a short presentation on their respective departments at the meeting, providing some background information and highlighting their activities and accomplishments in 2020. The Council is encouraged to comment and/or ask questions during the presentations. Attachments: • 2020 Annual Report 2020 Annual Report 2020 Annual Report This is the City of Faribault’s All-Department Report to the Faribault City Council. The information provided references data available through December 31, 2020. CITY OF FARIBAULT 2020 ANNUAL REPORT TABLE OF CONTENTS Page GENERAL GOVERNMENT Legislative .................................................................................................................................. 1 2020 City Council Activities – Highlights .................................................................................... 5 Overview of City Departments .................................................................................................. 8 Organizational Chart .................................................................................................................. 10 ADMINISTRATION Administrative Services ............................................................................................................. 11 Human Resources Division ........................................................................................................ 15 Information Technologies Division ............................................................................................ 19 POLICE DEPARTMENT Police Administration ................................................................................................................ 21 Police Patrol Operations ............................................................................................................ 24 Police Investigative Services ...................................................................................................... 27 Community Services Division .................................................................................................... 31 Records Division ........................................................................................................................ 33 FIRE DEPARTMENT Fire Administration .................................................................................................................... 35 Fire Suppression ........................................................................................................................ 37 Emergency Management and Civil Defense .............................................................................. 48 PUBLIC WORKS DEPARTMENT Public Works Administration ..................................................................................................... 51 Streets Division .......................................................................................................................... 54 Utilities Division ......................................................................................................................... 57 Water Reclamation Facility........................................................................................................ 61 Municipal Airport ..................................................................................................................... 64 COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT Community Development Administration ................................................................................ 65 Economic Development ............................................................................................................ 68 Housing...................................................................................................................................... 71 Planning and Zoning .................................................................................................................. 74 Building Codes ........................................................................................................................... 78 Heritage Preservation ................................................................................................................ 81 PARKS & RECREATION DEPARTMENT Administration ........................................................................................................................... 83 Tommy Allen Endowment Fund ................................................................................................ 85 Youth Programming .................................................................................................................. 86 Adult Programming ................................................................................................................... 89 Enrichment Programming ......................................................................................................... 92 Aquatics ..................................................................................................................................... 94 Parks Maintenance Division … ................................................................................................... 96 LIBRARY SERVICES DEPARTMENT Buckham Memorial Library ....................................................................................................... 103 Communications … .................................................................................................................... 121 FINANCE DEPARTMENT Financial Administration ............................................................................................................ 123 ENGINEERING DEPARTMENT Engineering Services .................................................................................................................. 131 This page left intentionally blank. LEGISLATIVE General Government City Governance Faribault is a Home Rule Charter City—the current Charter was adopted at an election in 1975. The form of government established by this charter is the "Council-Administrator Plan". The Council exercises the legislative power of the City and determines all matters of policy. The City Administrator is the head of the administrative branch of the city government and is responsible to the Council for the proper administration of all affairs relating to the city. The City Council is comprised of a Mayor and six Council members elected for staggered 4-year terms. City Council Committees include Joint, General Affairs, and Finance, along with Ad Hoc committees that may be established to address specific issues or topics. Specialized citizen boards and commissions are annually appointed by the Council to act in an advisory capacity in numerous areas such as planning, recreation, airport, and library services. For 2020, the City budget authorized 131 permanent full-time, 39 permanent part-time, and 161 temporary/ seasonal employees. The overall total expenditures budget was approximately $61.6 million, with General Fund expenditures of approximately $16.5 million. 2020 Faribault City Council Mayor Kevin Voracek* Term Expires: 2020 Council member Elizabeth Cap Term Expires: 2020 Council member Royal Ross* Term Expires: 2020 Council member Peter van Sluis Term Expires: 2022 Council member Thomas Spooner Term Expires: 2022 Council member Janna Viscomi Term Expires: 2022 Council member Jonathan Wood* Term Expires: 2020 * Mayor Voracek and Council members Ross and Wood were re-elected in 2020 to additional terms expiring at the end of 2024. The City Council conducts its business meetings on the second and fourth Tuesday each month at 6 p.m. in the City Council Chambers at City Hall. Council committee meetings are generally held the first and third Tuesday each month starting after 6 pm, in the First Floor Public Meeting Room at City Hall. At the first business meeting each year, the City Council makes appointments to the City’s standing committees and other appointment positions. Due to the COVID-19 pandemic in 2020, meetings of the Council were modified several times. From March 24 to June 9, 2020, all meetings were conducted remotely/virtually. From June 9 to November 24, in-person meetings were resumed, with the option to participate remotely/virtually, and in response to a spike in the number of coronavirus cases, meetings were returned to full remote/virtual format from November 24, 2020 through the end of the year. Additionally, all in-person meetings were held in the Council Chambers, with the seating reconfigured to provide a minimum separation of six (6) feet. For 2020, the standing City Council committees were composed of the following: Joint Council Committee – Mayor and all City Council members 2020 Annual Report – General Government Page 1 General Affairs Committee – Council members Ross, Spooner, Viscomi Addresses personnel issues, traffic studies, and organizational policy matters. Finance Committee – Council members Cap, van Sluis, Wood Reviews and evaluates bond issues, general fiscal and budgetary matters, and physical planning and development issues. Ad Hoc Committees Special committees established at Council discretion on an issue by issue basis. The Mayor serves
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