Northfield City Council Agenda

SPECIAL CLOSED & REGULAR CITY COUNCIL MEETING TUESDAY, OCTOBER 15, 2013 6:30 PM COUNCIL CHAMBERS

SPECIAL CLOSED MEETING – 6:30 pm

CALL TO ORDER ____Graham ____DeLong ____Ludescher ____Nakasian ____Peterson White ____ Pownell ____Zweifel

1. Motion to Close Meeting Pursuant to 13D.05 Subd. 3 to Develop or Consider Offers or Counteroffers for the Purchase of Real or Personal Property Located at 219 Water Street

ADJOURN

REGULAR MEETING – 7:00 pm

CALL TO ORDER ____Graham ____DeLong ____Ludescher ____Nakasian ____Peterson White ____ Pownell ____Zweifel

APPROVAL OF AGENDA

APPROVAL OF MINUTES

PRESENTATIONS • Award from Minnesota National Association of Housing & Redevelopment Officials

REPORTS FROM THE MAYOR AND COUNCILMEMBERS

CONSENT AGENDA Public Comments: Persons commenting on consent agenda items only may use this opportunity to speak. Speakers must identify themselves by providing their name and address and completing a comment card. Comments are limited to two (2) minutes. Agenda items below are approved by one motion unless a Council member requests separate action. All items approved by majority vote unless noted.

1. Motion – Review of City Disbursements

2. Ordinance No. 952 – Second Reading of an Ordinance to Amend the Text of the Northfield Land Development Code (LDC) to Remove the Classification of “Discontinued” from the Neighborhood General 1 (N1-B) Zoning District

3. Ordinance No. 953 – Second Reading of Ordinance to Change the Zoning Classification of Outlot C of the Valley View Third Addition from Neighborhood General 2 (N2-B) to the Neighborhood General 1 (N1-B) Zoning District

4. Resolution 2013-118 – Approve Parking Regulations on Sheldahl Road North of Fremouw Avenue

5. Resolution 2013-106 – Approve Armstrong Road Parking Regulations

6. Resolution 2013-119 - Accept Improvement and Approve Final Payment 2012 Street Reconstruction Project

7. Resolution 2013-120- Accept Improvement and Approve Final Payment for Concession Stand

8. Motion – Approve Vehicle Purchase for Public Works/Wastewater Division

9. Motion- Approve Personnel Policy Amendments

10. Motion – Approve Health Insurance Renewal

11. Motion- Approve Grant Submittal to the DNR for the Northfield/Dundas Regional Park

OPEN PUBLIC COMMENTS Persons may take one opportunity to address the council for three (3) minutes on a topic not on the agenda. No notification of the mayor is required. However, speakers are asked to complete a comment card. Persons wanting a response to a question must submit the question in writing to the recording secretary. Questions must include name, address and phone number.

REGULAR AGENDA Please submit name and address to the recording secretary before the meeting or prior to the start of the regular agenda. The Mayor will ask you to speak after the staff report on the item. Please be respectful of the public’s and the council’s time. Members of the public wishing to speak may be asked to:  Speak only once for no more than two (2) minutes on the topic unless the speaker is addressed by the council;  To identify your relationship to the topic (interested citizens included);  To have a spokesperson or two for your group to present your comments.

12. Motion - Action on Funding Requests for Outside Agencies

13. Motion - Action on 2014 Personnel Requests

Note: The City Council may take a five minute break during the meeting.

ADMINISTRATORS UPDATE

ADJOURN

NOTE: All regular City Council meetings end at 10:00 pm unless a 5/7 majority of the City Council vote to extend the time.

SPECIAL NEEDS: If you require special services to attend or participate in a public meeting, please call the City's Administration Office at (507) 645-3001 or e-mail Deb Little, City Clerk, at [email protected]. TDD users can call (507) 645-3030. Please call 24 hours before the meeting, if possible.

Meeting: City Council Meeting

Date: October 1, 2013 Location: Council Chambers Start Time: 7:00 p.m. Adjourn Time: 9:53 p.m.

Members present: Mayor Dana Graham, Council Members David DeLong, David Ludescher, Suzie Nakasian, Jessica Peterson White, Rhonda Pownell, and Erica Zweifel

Members Absent: None

Others present: Amy Repinski, Meg Otten, Keith Covey, Noah Cashman, CC Linstroth, Josh Godfredson, Jon Denison, Paul Miller, Don McGee, Victor Summa, Interim Finance Director Melanie Schlomann, Public Works Director/City Engineer Joe Stapf, Assistant Public Works Director/City Engineer Brian Erickson, City Attorney Chris Hood, City Clerk Deb Little, City Administrator Tim Madigan, Northfield News and other interested citizens.

Item Discussion/Conclusions Action Call to Order At 7:00 p.m. Mayor Graham called the meeting to order. A roll call was taken of members present and a quorum was declared. Approval of Agenda The agenda was amended to move items #2 & #4 from the A motion was made by C. Pownell and consent agenda to the regular agenda. seconded by C. Zweifel to approve the agenda for October 1, 2013 as amended. All in favor. Motion carried. Approval of Minutes City Clerk Little noted a revision to the vote on the last A motion was made by C. Pownell and extension of meeting as follows: Yes votes: C. Nakasian, seconded by C. Nakasian to approve the C. Peterson White, C. Pownell and C. Zweifel. No votes: City Council meeting minutes for C. DeLong, C. Ludescher, and Mayor Graham. September 17, 2013. All in favor. Motion carried. Presentation None Reports From Council Members C. Nakasian – Thanked students that helped with the farm tour and noted that 500 people attended evening celebration. C. Peterson White – Attended NDDC board meeting. Noted discussion of river corridor study project. C. DeLong – Attended CRWP meeting. One of the topics discussed was what can be done to leverage stormwater funds. C. Zweifel – Reported on the Youth Booth sales of t-shirts for National Bullying Prevention Day at the Riverwalk Market Fair. Toured Spring Creek Townhome project. Noted that residents should contact Michele Merxbauer regarding information on living in these townhomes. Attended CRWP meeting. C. Ludescher – Attended EDA meeting. Noted that the EDA is working on balancing their budget and will have a special meeting this Thursday to finish the agenda. C. Pownell – Attended EDA meeting. Noted the EDA approved 3 Micro Grants. Provided a brief history on the Micro Grant program.

Page 1 – October 1, 2013 City Council Minutes

Item Discussion/Conclusions Action Mayor Graham – Reported on business visits to the Northfield News and Cardinal Glass. Noted plans for expansion at Cardinal Glass. Attended DNR meeting on Mill Towns Trail in Dundas. Attended Hospital Board meeting. Consent Agenda Approval of Consent City Administrator Madigan introduced the items on the A motion was made by C. Pownell and Agenda consent agenda. seconded by C. DeLong to APPROVE THE CONSENT AGENDA. All in favor. Paul Miller, 2118 Erie Drive, offered an alternate view Motion carried. point on the Meadows property stormwater improvements. Submitted drawings of views from the site. Spoke regarding what the dirt pile offers in maintaining some land form character and lower impacts on site solutions. Stated that runoff concerns are really minimal from the 2 acre piece of hillside. Motion M2013-093 Approve Disbursements Totaling $1,430,496.19 Disbursements Motion M2013-094 The Northfield City Council hereby approves a motion Meadows Property authorizing the following eight specific measures: Stormwater 1. Removal of approximately 3,000 CY of material from Improvements the Meadows dirt pile, to be placed as fill for future Well No. 6. 2. Making 4,000 CY of fill for Armstrong Road culvert replacement project. 3. Preparation and release of a Request for Proposals for removal of remainder of dirt pile (approximately 49,000 CY). 4. Grading of the proposed interceptor swale behind the houses on Ford Street between Brogan and Maple Street. 5. Obtaining a detailed topographic and boundary survey of the Meadows Property. 6. Preparation and release of a Request for Proposals for an update of the 2004 Spring Creek Watershed Study and Application to the Federal Emergency Management Agency for a Letter of Map Revision. 7. Negotiation of a one year farming lease for the Meadows Property. 8. Solicitation of quotes for contract maintenance of the Spring Creek waterway. Resolution 2013-117 Establish a Stop Condition on Harbor Drive at the Stop Sign on Harbor Intersection with Superior Drive Drive Public Comments Open Public Jon Denison, 1108 Highland Avenue, spoke regarding Comments Council reports on attendance at various meetings. Noted that the Library Board has passed a motion to request reinstatement of Council liaisons to the Library Board. Stated that the Park Board has asked for this as well.

Josh Godfredson, 1811 Buchanan Court, spoke regarding the annual Halloween event that is usually held at their home. Stated that the event provided a safe place for kids and was typically 1500 people /night and was free to the public. Stated that he has been looking for help on

Page 2 – October 1, 2013 City Council Minutes

Item Discussion/Conclusions Action alternative locations or would like permission from the City to do for 2-3 nights. Noted parks were suggested but costs would be prohibitive. Stated that the event brings in people from other states and he has received offers from other communities to host his event. Regular Agenda Ordinance No. 952 Community Planning & Development Director Heineman A motion was made by C. DeLong and Amend LDC introduced this and answered questions posed by the seconded by C. Peterson White to Council. APPROVE THE FIRST READING OF ORDINANCE NO. 952 AMENDING NORTHFIELD CODE, CHAPTER 34 LAND DEVELOPMENT CODE, ARTICLE 2, ZONING DISTRICTS AND USE REGULATIONS TO REMOVE THE CLASSIFICATION OF “DISCONTINUED” FROM THE NEIGHBORHOOD GENERAL 1 (N1-B) ZONING DISTRICT. All in favor. Motion carried. Ordinance No. 953 A motion was made by C. Pownell and Rezoning Outlot C seconded by C. Nakasian to APPROVE Valley View 3rd THE FIRST READING OF ORDINANCE Addition NO. 953 REZONING A PARCEL OF LAND KNOWN AS OUTLOT C, VALLEY VIEW THIRD ADDITION FROM NEIGHBORHOOD GENERAL 2 (N2-B) TO THE NEIGHBORHOOD GENERAL 1 (N1-B). All in favor. Motion carried. Motion M2013-095 City Administrator Madigan introduced this item and A motion (M2013-095) was made by C. Council Member answered questions posed by the Council. Zweifel and seconded by C. Peterson White Meeting Expenses THAT THE NORTHFIELD CITY COUNCIL APPROVES THE FOLLOWING MEETING RELATED EXPENSES: A. COUNCIL MEMBER POWNELL TO ATTEND THE LEAGUE OF MINNESOTA CITIES REGIONAL MEETING ON NOVEMBER 20, 2013, FOR AN ESTIMATED COST OF $95. B. MAYOR/CITY COUNCIL ATTENDANCE AT THE CHAMBER OF COMMERCE ANNUAL BANQUET ON OCTOBER 3, 2013, FOR A COST OF $45/EACH

Yes votes: C. Ludescher, C. Nakasian, C. Peterson White, C. Pownell, C. Zweifel and Mayor Graham. No votes: C. DeLong Vote is 6-1. Motion carried. Motion M2013-096 Councilor Ludescher introduced this item. A motion (M2013-096) was made by C. Tiger Trail Budget City Administrator Madigan and City Attorney Hood Zweifel and seconded by C. Peterson White Amendment & answered questions posed by the Council. THE NORTHFIELD CITY COUNCIL Reauthorization to ACCEPTS THE CITY OF NORTHFIELD Advertise for Bids Noah Cashman, St. Olaf Ave., spoke regarding the City ATTORNEY’S OPINION ON Attorney’s interpretation of Section 9.8, Statutes 465.03 RESOLUTION 2013-113 (TIGER TRAIL).

Page 3 – October 1, 2013 City Council Minutes

Item Discussion/Conclusions Action and 471.64, excess LGA and the resolution authorizing transfer of money from one unencumbered fund to the A motion was made by C. Pownell and capital project fund. Noted that the contract for the grant seconded by C. DeLong to CALL THE requires the City Council pass a resolution accepting the QUESTION. Yes votes: C. Nakasian, C. fund. Peterson White, C. Pownell, C. Zweifel. No votes: C. DeLong, C. Ludescher and Jon Denison, 1108 Highland Ave., noted that he was on Mayor Graham. Vote is: 4-3. Motion the Council when project was proposed and was in support failed. Requires 2/3 majority to pass. of it. Noted that the project has increased in costs. Spoke regarding statutes and charter requiring super majority A motion was made by C. Ludescher and votes. Asked the Council to look at other lower cost seconded by C. Delong to CALL THE options. QUESTION. Yes votes: C. DeLong, C. Ludescher and Mayor Graham. No votes: Victor Summa, 812 St. Olaf Ave., stated that the C. Nakasian, C. Peterson White, C Pownell, discussion is not about the trail but is about procedure. C. Zweifel. Vote is 3-4. Motion failed. Noted that the Council needs to follow the rules of the Charter and State law. Vote on Motion M2013-096: Yes votes: C. Nakasian, C. Peterson White, C. Pownell, Meg Otten, 508 Union Str., spoke regarding getting C. Zweifel. No votes: C. DeLong, C. different interpretations/legal opinions. Noted that the Ludescher, and Mayor Graham. Vote is 4- Council should respect our hired people and process and 3. Motion carried. move forward.

Don McGee, 710 Highland Ave., spoke regarding the process. Supported Councilor Ludescher’s suggestion to go forward with bids and have council address the other issue. Expects Council to work the situation out. Recess The Council took a five minutes recess at 9:00 p.m. Motion M2013-097 A motion was made by C. DeLong and Postpone Split of seconded by C. Ludescher TO SPLIT Resolution 2013-113 RESOLUTION 2013-113 INTO 2013-113A & 2013-113B.

A motion (M2013-097) was made by C. Zweifel and seconded by C. Peterson White that THE NORTHFIELD CITY COUNCIL POSTPONES THE MOTION INDEFINITELY TO SPLIT RESOLUTION 2013-113 INTO 2013-113A & 2013-113B (TIGER TRAIL). Yes votes: C. Nakasian, C. Peterson White, C. Pownell, C. Zweifel. No votes: C. DeLong, C. Ludescher, and Mayor Graham. Vote is 4-3. Motion carried. Motion M2013-098 Assistant Public Works Director/City Engineer Erickson A motion (M2013-098) was made by C. Receive PRAB Report introduced this item and answered questions posed by the Pownell and seconded by C. Nakasian THE on The Meadows & Council. City Administrator Madigan answered questions NORTHFIELD CITY COUNCIL HEREBY Finalize Process posed by the Council. RECEIVES A REPORT FROM THE PARK AND RECREATION ADVISORY Victor Summa, 812 St. Olaf Ave., stated opinion that BOARD (PRAB) ON THE MEADOWS hydrologic problems are obvious and the costs and PARK AND FINALIZE THE PLANNING makeup of park land is undetermined. Stated that PROCESS WHICH WILL INCLUDE processes could go forward at the same time and ADDRESSING THE FUTURE LONG encouraged approval. TERM STORMWATER MANAGEMENT ISSUES. All in favor. Motion carried.

Page 4 – October 1, 2013 City Council Minutes

Item Discussion/Conclusions Action Resolution 2013-116 Public Works Director/City Engineer Stapf introduced this A motion was made by C. Nakasian and Bus Shelter item and answered questions posed by the Council. Amy seconded by C. Zweifel to APPROVE Installation on Public Repinski, Hiawathaland Transit, answered questions posed RESOLUTION 2013-116 - ROW by the Council. AUTHORIZING A LICENSE AGREEMENT FOR THE INSTALLATION OF SEVEN BUS SHELTERS WITHIN THE PUBLIC RIGHTS OF WAY IN THE CITY OF NORTHFIELD.

A motion was made by C. Delong and seconded by C. Peterson White to AMEND THE RESOLUTION TO INCLUDE EIGHT SHELTERS AND LEAVE PLACEMENT TO STAFF DISCRETION. All in favor. Motion carried.

Vote on Resolution 2013-116 as amended. Yes votes: C. DeLong, C. Nakasian, C. Peterson White, C. Pownell, C. Zweifel, and Mayor Graham. No votes: C. Ludescher. Vote is 6-1. Motion carried. Work Session Items The Work Session items were moved to Tuesday, October None 8, 2013. Administrator’s Update  Reviewed the October 8 Work Session Agenda  Noted potential closed meeting on October 15 regarding purchase of Vets property & Fink property. Adjourn Adjourn the meeting A motion was made by C. Delong and seconded by C. Ludescher to adjourn the meeting at 9:53 p.m. All in favor. Motion carried.

Submitted by: ______Attest: ______Deb Little, City Clerk Dana Graham, Mayor

Page 5 – October 1, 2013 City Council Minutes CONSENT

Date of City Council Meeting: October 15, 2013

To: Mayor and City Council City Administrator

From: Melanie Schlomann, Interim Finance Director

Subject: Disbursements

Action Requested:

The Northfield City Council approves disbursements totaling $1,001,434.90.

Summary Report:

Disbursement Description Date Amount

09/27/13 AP Ck’s 09/27/13 660,314.53 10/03/13 Pitney Bowes-Postage 10/03/13 2,000.00 10/03/13 Payroll 10/03/13 143,691.37 10/07/13 Payroll AP Ck’s 10/07/13 195,429.00 Total $1,001,434.90

They are within the limitations of the approved budget and resources available. Attachments: 1. Disbursement Lists

CONSENT

Date of City Council Meeting: October 15, 2013

To: Mayor and City Council City Administrator

From: Chris Heineman, Community Planning and Development Director

Subject: Ordinance No. 952 – Second reading of an Ordinance to Amend the Text of the Northfield Land Development Code (LDC) to Remove the Classification of “DISCONTINUED” from the Neighborhood General 1 (N1-B) Zoning District.

Action Requested: The City Council is asked to approve the second reading of Ordinance No. 952 to amend the text of the Land Development Code (LDC) to remove the classification of “DISCONTINUED” from the Neighborhood General 1 (N1-B) zoning district. Please note that the format of Ordinance No. 952 was revised by City Attorney Chris Hood to better clarify the specific text amendments. There are no material changes between the revised ordinance and the ordinance approved at the first reading.

Summary Report: When the Northfield Land Development Code was adopted, several zoning districts were labeled as “Discontinued,” which meant that they could not be expanded geographically and could not be applied to other locations. The purpose of that provision was to make the transition to a new set of zoning districts that were judged to be more in line with the 2008 Comprehensive Plan.

The definition for discontinued districts in the LDC is as follows:

2.2.4 Discontinued Districts Discontinued districts are districts that are currently located on the zoning map but no new areas may be rezoned to these districts. The intent of a discontinued district is to allow existing uses to remain and to expand under the development standards for that particular zoning district. Certain districts are discontinued because the preferred future development pattern is described in districts that have not been discontinued. The discontinued districts were: . R2, Medium Density Residential . R3, High Density Residential . N1, Neighborhood General 1 . I1, Industrial . PD, Planned Unit Development Overlay

The Planning Commission believed that prohibiting the expansion of these zoning districts by discontinuing them in the Land Development Code was a way to implement the performance standards and site development standards outlined in the LDC. In some cases, however, the master plan and infrastructure for a particular development area does not match the zoning map that was approved in August of 2011 prior to the adoption of the LDC. The application before you today is a prime example of this.

In order to consider a zoning map amendment for Outlot C of the Valley View Third Addition, it is necessary to amend the text of the Land Development Code and remove the classification of “DISCONTINUED” for the Neighborhood General 1 (N1-B) zoning district. The result of this action does not authorize any particular parcel or Outlot will be allowed to be rezoned into the N1-B zoning district. Each parcel seeking this action must be considered on its own merits.

The process for a zoning map amendment follows the Type 4 Development Review Procedure which is outlined in Table 5.4.1 of the LDC. This process includes holding a public hearing at the Planning Commission level, recommendation for approval by the Planning Commission, and review and approval by Ordinance by the City Council.

The Planning Commission held a public hearing on Thursday, September 19th on both the zoning text amendment and the proposed zoning map amendment. The Planning Commission discussed the text amendment and expressed concern about how other parcels such as undeveloped land on the perimeter of the city limits would be prevented from rezoning into the N1-B zoning district.

After a detailed discussion, the Planning Commission unanimously recommended that the City Council approve the zoning text amendment of the Land Development Code (LDC) to remove the classification of “DISCONTINUED” from the N1-B zoning district. (Jasnoch/Imm; 6-0-0). The Planning Commission stated that the rationale for this recommendation was the importance of removing the discontinued status from the N1 -B zoning district to allow for certain corrections to be made to the City of Northfield zoning map where parcels are surrounded by another zoning district or a part of a larger master plan.

Alternative Options: Take no action. Outlot C of the Valley View Third Addition will remain Neighborhood General 2 (N2-B) and the master plan will need to be revised. This scenario will require several variances and may delay or prevent future development from taking place.

Financial Information: Rezoning this parcel to N1-B will allow Tom Gill to move forward with the preliminary and final plat process and open up Outlot C for residential development in 2014. This project will provide development fees and future tax base with little or no additional infrastructure cost for the City of Northfield.

Timelines: If Ordinance 952 is approved, the zoning change will take effect thirty days after publication in the Northfield News. The applicant is hoping to move forward with preliminary and final platting over the winter and begin development in the spring of 2014.

Attachments: 1. Ordinance 952 2. Outlot C / Valley View Third Addition – Aerial Map 3. Outlot C / Valley View Third Addition – Zoning Map 4. Outlot C / Valley View Third Addition – Utility Map ORDINANCE NO. 952

AN ORDINANCE OF THE CITY OF NORTHFIELD, MINNESOTA, AMENDING NORTHFIELD CODE, CHAPTER 34 – LAND DEVELOPMENT CODE, ARTICLE 2, ZONING DISTRICTS AND USE REGULATIONS.

THE CITY COUNCIL OF THE CITY OF NORTHFIELD DOES ORDAIN THAT (new material is underlined; deleted material is lined out; sections which are not proposed to be amended are omitted; sections which are only proposed to be re-numbered are only set forth below as to their number and title):

SECTION 1. Northfield Code, Chapter 34 – Land Development Code, Article 2. Zoning Districts and Use Regulations, Section 2.2 Establishment of Zoning Districts, Subsection 2.2.1 Districts Established, is hereby amended to read as follows:

Table 2.2-1: Zoning Districts Abbreviation District Name BASE ZONING DISTRICTS R1-B Low Density Residential District R2-B Medium Density Residential District [DISCONTINUED] [1] R3-B High Density Residential District [DISCONTINUED] [1] R4-B Manufactured Home Park District N1-B Neighborhood General 1 District [DISCONTINUED] [1] N2-B Neighborhood General 2 District C1-B Downtown District C2-B Highway Commercial District I1-B Industrial District SPECIAL BASE ZONING DISTRICTS [2] A-S Agricultural District PB-S Public Benefit District CD-S College Development District PI-S Public Institutional District OVERLAY ZONING DISTRICTS FP-O Floodplain Overlay District WS-O Wild and Scenic River/Shoreland/Public Waters Overlay District H-O Historic Overlay District PD-O Planned Unit Development Overlay District [DISCONTINUED] [1] FLOATING ZONING DISTRICTS NC-F Neighborhood Center Floating District ED-F Economic Development District NOTES: [1] Discontinued districts are districts that are currently located on the zoning map but no new areas may be rezoned to these districts (See Section 2.2.4, Discontinued Districts). [2] The A-S, PB-S, CD-S, and PI-S districts are considered special base zoning districts as they have a limited purpose as it relates to development within the city. For this reason, these base districts maintain an “S” in the abbreviation.

SECTION 2. Northfield Code, Chapter 34 – Land Development Code, Article 2. Zoning Districts and Use Regulations, Section 2.3 Base Zoning Districts, Subsection 2.3.5 Neighborhood General 1 District (N1-B), is hereby amended to read as follows:

2.3.5 Neighborhood General 1 District (N1-B) [DISCONTINUED DISTRICT] (B) Discontinued District The N1-B district is a discontinued district and is maintained in this LDC to minimize the creation of nonconformities (See Section 2.2.4, Discontinued Districts). Applications for amendments to the Official Zoning Map for the N1-B district shall be prohibited after the effective date of this LDC. (C) (B) Site Development Standards See Section 3.2.2, Residential Site Development Standards, and Table 3.2-1 for the site development standards that apply to the N1-B district. (D) (C) Other Development Standards In addition to the standards established for the N1-B district in this article, all development shall be subject to all other applicable standards in Article 3: Development Standards.

SECTION 3. Northfield Code, Chapter 34 – Land Development Code, Article 2. Zoning Districts and Use Regulations, Section 2.10 Accessory Uses and Structures, Subsection 2.10.3 Permitted Accessory Uses, is hereby amended to read as follows:  Table 2.10-1: Permitted Accessory Uses and Structures Floating Special Base Use Category and Use Type Base Zoning Districts Zoning Zoning Districts Districts Use-Specific * Discontinued Zoning District

Standards in

S P = Permitted Use F F S B B B B B S - S - - B* B* B ------

B* Section: - - - - C = Conditional Use - A PI PB R1 R4 N2 C1 C2 CD ED I1 NC R2 R3 N1

Accessory Uses Crop Raising P P P P P P ------P ------Accessory Dwelling Units P P P P P P ------P -- 2.10.4(B) Home Businesses [1] P P P P P P ------P ------P -- 2.10.4(C) In-Home Day Care P P P P P P ------P ------P -- Keeping of Chickens (on less than P P P P P P ------P ------2.10.4(D) five acres) Accessory Structures Accessibility Ramps P P P P P P P P P P P -- P P P 2.10.4(A) Amateur Radio Towers P P P P P P P P P P P -- P P P 2.10.4(H)(1) Detached Garages P P P P P P P P P P P -- P P P Detached Sheds, and other Similar P P P P P P -- P P P P -- P P P Structures Outdoor Wood Fire ------C ------2.10.4(E) Boilers/Furnaces Porches, Gazebos and Detached P P P P P P P P -- P P -- -- P -- 2.10.4(F) Decks Satellite Dishes P P P P P P P P P P P -- P P P 2.10.4(H)(2) Table 2.10-1: Permitted Accessory Uses and Structures Floating Special Base Use Category and Use Type Base Zoning Districts Zoning Zoning Districts Districts Use-Specific * Discontinued Zoning District

Standards in

P = Permitted Use F F S B B B B B S - S - - B* B* B ------

- Section: B* - - - - C = Conditional Use - A PI PB R1 R4 N2 C1 C2 CD ED I1 NC R2 R3 N1

Solar Energy Systems P P P P P P P P P P P -- P P P 2.10.4(I) Swimming Pools, Hot Tubs, and P P P P P P C -- -- P P -- P P -- 2.10.4(G) Spas Tennis and Other Recreational P P P P P P C -- -- P P -- P P -- 2.10.4(J) Courts Small Wind Energy Turbines ------2.10.4(K) Medium Wind Energy Turbines ------2.10.4(K) Large Wind Energy Turbines ------2.10.4(K) Workshop ------2.10.4(L) Note: [1] Home business that employs people who do not reside at the home may be permitted with a conditional use permit.

SECTION 4: This Ordinance shall take effect thirty days after its publication.

Passed by the City Council of the City of Northfield, Minnesota, this 15th day of October, 2013.

ATTEST:

______City Clerk Mayor

First Reading: ______Second Reading: ______Published: ______

VOTE: ___ GRAHAM ___ POWNELL ___ ZWEIFEL ___ PETERSON WHITE ___ NAKASIAN ___ LUDESCHER ___ DELONG Rice County, MN

Created By: Heineman Valley View Third Additon Date Created: 9/25/2013 Aerial

Parcel ID 2207202001 Alternate ID n/a Owner Address TOM GILL CONSTRUCTION INC Sec/Twp/Rng n/a Class n/a 600 MAPLE CT NORTHFIELD MN 55057 Property Address Acreage n/a District NFLD CITY-SD659-HRA-EDA Brief Tax Description Lot 00C of VALLEY VIEW 3RD ADD VALLEY VIEW 3RD ADD OUTLOT C (Note: Not to be used on legal documents)

VALLEY VIEW ADDITION AREA UTILITYMEADOW FEATURES VIEW DR ASTER DR Manhole Storm Sewer Line Area Intake Sanitary Sewer Line

S Catch Basin Water Main

L Inlet Flare A EAST RIDGE DR B Manhole I RILEY DR H C Outlet Flare R A Feet 200 100 0 200

ALLISON DR ARBOR LN ARBOR BRENT LN ALDRICH DR AFTON DR

12" Diameter Water Main AFTON ST

MAPLE ST S MAPLEST

RED BUNKER DR MAPLE LN

LAKE DR

N L

E JEFFERSON PKWY W

S S

T VALLEY VIEW ADDITIONS SUMNER AREA SUMNER ST E S

R ST W T UTILITY FEATURESE S T PLEASA POPPY A N Clean-out Storm Sewer Line ELM VIE T CT W W SPRINGSST CT

MARVIN LN NEVADA ST S ST NEVADA Manhole Water Main W WINONAS ST A S Sanitary Sewer Line Valley View Third AdditionH AMES ST I N G T Area Intake R1-B: Low Denisty ResidentialO N

S Catch Basin N1-B: Neighborhood GeneralT 1 SIBLEY DR

Inlet Flare N2-B: Neighborhood General 2 P R A I Manhole PI-S: Public & Institutional RI E T

S S

CONSTITUTIONALDR Outlet Flare PB-S: Public Benefit District T

L S

B BIRCH LN

ASTER D Feet C

DIVISIONSTS

R R LIA

400 200 0 400 A DR R

D MEADOW VIEW DR

A R 246 EAST RIDGE DR RILEY DR E A MAPLESTS S C T T R ALLISON LN I D ARBOR ALDRICH DR G DR E AFTON DR BRENT LN

N L

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LAKEDR N P BUNKER DR MAPLE ST LAWRENC K LN E W DR Y W N L

BLVD E BLVD

MCKINLEY DR

WILCOX

ASPEN E JEFFERSON ANDERSON DR I V PKWY E

ASPENST

SIBLEY VIEW CT VIEW ARBOR ST SUPERIOR DR CONSENT

Date of City Council Meeting: October 15th, 2013

To: Mayor and City Council City Administrator

From: Chris Heineman, Community Planning and Development Director

Subject: Ordinance No. 953 – Second Reading of an Ordinance to Change the Zoning Classification of Outlot C of the Valley View Third Addition from Neighborhood General 2 (N2-B) to the Neighborhood General 1 (N1-B) Zoning District.

Action Requested: The City Council is asked to approve the second reading of Ordinance No. 953 to change the zoning classification of Outlot C of Valley View Third Addition from Neighborhood General 2 (N2-B) to the Neighborhood General 1 (N1-B) zoning district.

Summary Report: The property in question is parcel 22.07.2.02.001, otherwise known as Outlot C of Valley View Third Addition and owned by Tom Gill Construction, Inc. The aerial photograph on the next page shows the site location along the western side of Maple Street with access from Brent Lane and Alton Drive. The parcel is 4.3 acres in size with higher elevation on the northern edge and slopes toward the southwest.

This Outlot currently undeveloped, however several improvements have been made to this area. The attached utility map for Outlot C of the Valley View Third Addition indicates several public infrastructure developments that have been made to this site. These improvements include the following items:  12” Water Main extending from Brent Lane to Bunker Drive  Water Main stubbed on Maple Lane for future connection with 12” Water Main  Sanitary Sewer Main extending from Brent Lane to Bunker Drive  Storm Sewer Line extending from Brent Lane to Bunker Drive

These public improvements were installed in the early 2000’s based on a verbal agreement reached with Tom Gill. The improvements allowed the continuation of development to the south, including the Bunker Drive area and Spring Creek Soccer Complex. In addition, several private improvements were also made to Outlot C including preliminary grading and the development of a gravel access road. Images of the site are included on the next page.

View of the site from the northwestern corner The property in question and the entire Valley View Addition was originally zoned R-1, Single- Family Residential, under the former zoning ordinance. When the Comprehensive Plan was amended in 2008, the Framework Plan designated this site as Neighborhood General 1. This classification included all existing and future residential areas that are outside the Neighborhood Central area, which is the traditional and oldest part of the city. The parcel area is highlighted in red in the Framework Plan below.

The Framework Plan, also known as the land use plan map, from the 2008 Comprehensive Plan, showing the site location within the Neighborhood General 1 planning area

When the revised Northfield Land Development Code (LDC) was adopted in 2011, two new residential zoning districts were applied to the Neighborhood General 1 planning area: . N1: Intended to maintain the more auto-oriented design practices that the revised 2008 Comprehensive Plan moves the community away from. Exempted locations were those that were previously approved under a master plan, development agreement, variance, or planned unit development. The N1 district encompasses several of the previous zoning districts including the R-1, One-Family Residential, zoning district. . N2: Intended to implement the principles of the Comprehensive Plan in locations that had not been previously approved for development in any way.

In August of 2011, the subject property was zoned N2-B as part of the adoption of the revised zoning map. No justification was provided for the choice of this zoning classification. Although information on the master plan for this area was readily available, it is possible that this area was viewed as un-platted and therefore available for rezoning according to the desired development pattern by the Planning Commission and City Council. The parcel in question is the orange site (highlighted in red) on the current zoning map on the next page.

Current zoning map showing the location of the subject property and its classification as N2.

The Valley View Third Addition was approved as an Outlot as part of the preliminary plat of the Valley View Addition by the City Council in 1996. A preliminary plat with a pattern of lots and streets has not yet been submitted by the owner and reviewed by the City. The intention of the owner has always been to divide it for single-family lots similar to the first two additions. While the subject site has not been platted into lots and blocks, the master plan and grading plan for the site demonstrates that it was to be the third stage of the Valley View Addition.

Land in all four directions from this site had been developed under the old R-1 standards. This site appears to be an island of N2-B surrounded by the N1-B zoning district. Rezoning this site from N2-B to N1-B is consistent with the Comprehensive Plan and does not set a precedent that would compel the City of Northfield to make a similar decision on other rezoning applications. Each application should be considered on its own merits.

The Planning Commission held a public hearing on Thursday, September 19th on the proposed zoning map amendment. After discussion, the Planning Commission voted unanimously to forward a recommendation to the City Council to approve a change of the zoning classification for Outlot C of the Valley View Third Addition from Neighborhood General 2 (N2-B) to the Neighborhood General 1 (N1-B) zoning district (Jasnoch/Thomas; 6-0-0).

Timelines: The zoning change will take effect thirty days after publication in the Northfield News. The applicant is hoping to move forward with preliminary and final platting over the winter months and begin development in the spring of 2014.

Attachments: 1. Ordinance 953 2. Outlot C / Valley View Third Addition – Aerial Map 3. Outlot C / Valley View Third Addition – Zoning Map 4. Outlot C / Valley View Third Addition – Utility Map ORDINANCE NO. 953

AN ORDINANCE OF THE CITY OF NORTHFIELD, RICE COUNTY, MINNESOTA, REZONING A PARCEL OF LAND KNOWN AS OUTLOT C, VALLEY VIEW THIRD ADDITION FROM NEIGHBORHOOD GENERAL 2 (N2-B) TO NEIGHBORHOOD GENERAL 1 (N1-B).

THE CITY COUNCIL OF THE CITY OF NORTHFIELD DOES ORDAIN THAT:

SECTION 1. Upon the recommendation of the Northfield Planning Commission, the following described real property located in the City of Northfield, County of Rice, State of Minnesota, is hereby rezoned from the Neighborhood General 2 (N2-B) to the Neighborhood General 1 (N1-B) zoning district.

RD LOT C of VALLEY VIEW 3 ADD; CITY OF NORTHFIELD, RICE COUNTY, MINNESOTA

SECTION 2. The official zoning map of the City of Northfield, as set forth by authority of Northfield Code Sec. 2.1, shall be amended accordingly.

SECTION 3. This Ordinance shall take effect 30 days after its publication.

Passed by the City Council of the City of Northfield, Minnesota, this 15th day of October, 2013.

ATTEST:

______City Clerk Mayor

First Reading: ______Second Reading: ______Published: ______

VOTE: ___ GRAHAM ___ POWNELL ___ ZWEIFEL ___ PETERSON WHITE ___ NAKASIAN ___ LUDESCHER ___ DELONG Rice County, MN

Created By: Heineman Valley View Third Additon Date Created: 9/25/2013 Aerial

VALLEY VIEW ADDITION AREA UTILITYMEADOW FEATURES VIEW DR ASTER DR Manhole Storm Sewer Line Area Intake Sanitary Sewer Line

S Catch Basin Water Main

L Inlet Flare A EAST RIDGE DR B Manhole I RILEY DR H C Outlet Flare R A Feet 200 100 0 200

ALLISON DR ARBOR LN ARBOR BRENT LN ALDRICH DR AFTON DR

12" Diameter Water Main AFTON ST

MAPLE ST S MAPLEST

RED BUNKER DR MAPLE LN

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R ST W T UTILITY FEATURESE S T PLEASA POPPY A N Clean-out Storm Sewer Line ELM VIE T CT W W SPRINGSST CT

MARVIN LN NEVADA ST S ST NEVADA Manhole Water Main W WINONAS ST A S Sanitary Sewer Line Valley View Third AdditionH AMES ST I N G T Area Intake R1-B: Low Denisty ResidentialO N

S Catch Basin N1-B: Neighborhood GeneralT 1 SIBLEY DR

Inlet Flare N2-B: Neighborhood General 2 P R A I Manhole PI-S: Public & Institutional RI E T

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A R 246 EAST RIDGE DR RILEY DR E A MAPLESTS S C T T R ALLISON LN I D ARBOR ALDRICH DR G DR E AFTON DR BRENT LN

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LAKEDR N P BUNKER DR MAPLE ST LAWRENC K LN E W DR Y W N L

BLVD E BLVD

MCKINLEY DR

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ASPEN E JEFFERSON ANDERSON DR I V PKWY E

ASPENST

SIBLEY VIEW CT VIEW ARBOR ST SUPERIOR DR CONSENT

Date of City Council Meeting: October 15, 2013

To: Mayor and City Council City Administrator

From: Joseph L. Stapf, P.E., Public Works Director/City Engineer

Subject: Resolution Approving a Parking Prohibition on the East Side of Sheldahl Road from Fremouw north to the entrance into the Multek Parking Lot

Action Requested: The City Council is being asked to approve the attached Resolution 2013-118, which establishes a parking prohibition on the east side of Sheldahl Road from Fremouw Avenue north to the Northfield City Limits.

Summary Report: During the past several weeks there has been an ongoing labor dispute at Multek in which employees had taken to parking cars on both sides of Sheldahl Road north of Fremouw Avenue up to the first drive approach into the Multek Parking lot. In the windows of these vehicles were signs expressing the employees’ views about the labor dispute, which we now understand has been settled.

A request had been made by the Multek Facilities Manager to prohibit parking along this stretch of roadway because the vehicles were claimed to be causing a traffic hazard, especially for trucks making pickups and deliveries.

Upon investigation, at no times were there observed any vehicles actually parked on the pavement. All vehicles were well off the pavement on the road shoulder (it is a rural cross section—there is no curb and gutter in this area). Traffic movement was perhaps less than ideal, especially with cars parked on the east side as that is the inside of a long sweeping curve for northbound (inbound) traffic.

For horizontal sight distance reasons, eliminating parking along the east side should be considered, and in staff view, approved. Because no one is parking there now, no one will be adversely affected, immediately. It would, however, establish the restriction before there is another labor dispute.

It is better that vehicles not be allowed to park in the inside of the curve.

However, given the sensitive nature of the circumstances at the time, we did not bring this forward until after the labor dispute was settled. To have done so earlier would most likely have been seen by the Multek employees that the City of Northfield was taking the side of management in the labor dispute. Because there did not appear to be a major safety issue, we decided to hold off until now.

Alternative Options: The City Council could to choose to do nothing along this stretch of roadway. At this time there are no vehicles parking in the area of concern.

Financial Impacts: If City Council establishes this parking prohibition, there would be a labor and material cost for installing the “No Parking” signs of an approximate cost of $300 each. Approximately twelve signs will be required, for a total estimated cost of $3,600.

Timelines: The installation of No Parking signs would begin as soon as possible and completed no later than November 1, 2013.

Attachments: 1. Resolution 2013-118 2. Traffic Study 3. Area Map CITY OF NORTHFIELD, MINNESOTA CITY COUNCIL RESOLUTION #2013-118

A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTHFIELD, MINNESOTA RESTRICTING PARKING ON THE EAST SIDE OF SHELDAHL ROAD FROM FREMOUW TO THE NORTH CITY LIMITS

WHEREAS, Sheldahl Road north of Fremouw provides vehicular access to Multek on the west side and other light industrial properties on the east side; and,

WHEREAS, recent vehicular parking on both sides of Sheldahl Road created some horizontal sight distance restrictions along this roadway; and,

WHEREAS, it has been determined prohibition of parking on the east side of this roadway will improve traffic safety in the area.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Northfield that parking on the east side of Sheldahl Road from Fremouw Avenue north to the Northfield City Limits shall be prohibited, effective immediately.

BE IT FURTHER RESOLVED by the City Council of the City of Northfield that the appropriate regulatory signs be erected as soon as possible.

PASSED by the City Council of the City of Northfield on this 15rd day of October 2013.

ATTEST

______City Clerk Mayor

VOTE: ___ GRAHAM ___ DELONG ___ LUDESCHER ___ NAKASIAN ___ PETERSON WHITE ___ POWNELL ___ ZWEIFEL

801 Washington Street Northfield, MN 55057 Phone: 507-645-3020 Fax: 507-645-3055

Traffic Study Form

Date: ______September 10, 2013______

Name: ______Charles R. Patterson______

Address: ______1150 Sheldahl Road______

Phone: ______(507) 663-8051______

Issue:

RE Requested follow-up email No Parking @ Multek.msg

City Use Only

Police Department Comments:

In light of not getting involved or taking sides in a possible labor dispute, our only concern is for the safe movement of vehicle and pedestrian traffic in the area. With that in mind, I concur with City Engineer Joe Stapf in regard to posted “No Parking” signs as per his recommendation.

Public Works Department Comments:

After driving through this location several times during the past few days, this appears to be a concern brought about by some sort of on-going dispute between the workers and management of Multek. Every one of the cars observed to be parking along the side of the road at any given time ALL have had signs and placards in the windows, or writing on their windows stating some concern about unfair treatment (real or perceived—I have no idea) by management. During the times I have driven through the area, ALL of the cars are parked off the pavement, completely on the shoulder. The pavement has not been obstructed by any vehicle.

Nevertheless, I can see where a truck making a delivery or making a pickup might have a concern about the tight quarters resulting from the parking of cars on both sides of the street.

Therefore, if we are to seriously consider prohibiting parking on this street, I believe it should be on the east side only, which is the inside of the curve coming into the Multek property. I see no harm in cars parking on the shoulder of the road, off the pavement, if they choose to do so.

Summary:

NO PARKING AREAS SHELDAHL ROAD No Parking Zone City Limits

Feet 100 50 0 100

FREMOUW AVE

HWY 3 N SHELDAHL RD HWY 3 N CONSENT

Date of City Council Meeting: October 15, 2013

To: Mayor and City Council City Administrator

From: Joseph L. Stapf, P.E., Public Works Director/City Engineer

Subject: Armstrong Road Parking Restrictions

Action Requested: The City Council is being asked to approve Resolution 2013-106 prohibiting parking along Armstrong Road as shown on the attached map.

Summary Report: Over the summer, the City has received numerous complaints from businesses in the area of Armstrong Road south of Trunk Highway 19 expressing concern about the frequent difficulty for vehicular traffic attempting to maneuver through this area. Being an industrial area, much of that traffic in and through the area involves trucks.

Following the City Council’s initial review of this situation at its regular meeting of September 3rd, staff met first with Ernie Hurlbut and Brian Nead of McLane trucking. The outcome of that discussion was for staff to facilitate a meeting with McLane representatives and any other interested parties in the area. For that purpose, a total of nine letters were mailed. That meeting was held on October 3, 2013, and in attendance were a representative of Cardinal Glass, and two representatives of MOM Brands.

The outcome of that meeting was MOM Brands and Cardinal Glass both want something done about the congestion in the area caused by the truck parking, and they both want to keep outside truckers off their respective properties.

A part of the problem, as restated at the October 3rd meeting, is caused by trucks that are parking along Armstrong Road, the vast majority of which are bound for McLane. There have been times when it has been reported that BOTH sides of the road are parked full of trucks, which makes it very difficult maneuvering into and out of Industrial Drive, and the driveways off Armstrong Road. Under such a condition, two way traffic on Armstrong road would be severely restricted. However, during the past several weeks, observations by staff have revealed the vast majority of parking occurs on the east side of Armstrong Road, where incoming contract haulers are queuing up to unload at McLane Trucking. To do so these trucks typically turn onto Armstrong Road from TH 19, and then drive southbound on Armstrong Road to any point suitable to accommodate a turn-around. After completing that turn-around, they then come back northbound, and park along the east side of Armstrong Road at the first point of convenience. These traffic patterns are shown on the attached map.

If the parking opportunity lies north of Industrial Drive, many times these inbound trucks will turn right onto Industrial Drive, and then turn around on Cardinal Glass or MOM Brands property. This is a maneuver to which both Cardinal Glass and MOM Brands strenuously object. They each have their own truck/vehicular congestion issues to deal with, and this maneuver creates potential traffic safety hazards on their respective properties. As they noted in the October 3rd meeting, the extra traffic from McLane- bound vehicles also amounts to trespass on private property.

If these inbound trucks bypass Industrial Drive, they seem to most often then turn around on the currently vacant Rite-way building site, which also amounts to trespass on that private property. To date, however, we are not aware of any complaints about this practice from that property owner.

Most recently, (this past Sunday evening—October 6, 2013), from approximately 8:30 PM until about 10:00 PM, I spent time out on Armstrong Road observing, yet again, the current activity. It is definitely a busy time of the day. I also managed to speak to a number of truckers, including one who was having maintenance done on his truck. A mobile mechanic’s vehicle was on site for that purpose, and also parked along the street.

The activity I observed this past Sunday is essentially as described above, with one exception. One driver unfamiliar with the area drove down to where the culvert-related street closure barricades are set up, and had to back up some distance in the dark, eventually backing into the entrance to Sechler Park to complete the turnaround maneuver. I managed to position my vehicle in a way that my headlights provided some illumination for him, but this whole maneuver was dicey, to say the least.

Upon speaking to the drivers, they all were most concerned about being able to safely turn around, and they all expressed unanimous dislike for being assigned loads bound for McLane. Not only is the inconvenient queuing and parking congestion a problem, they have US DOT regulations for required down time with which it is very difficult to comply. While they may be parked along Armstrong Road for up to six hours, or even more, once they are called into McLane’s dock to be unloaded, they have to move. Even that very short move is detected with the sophisticated GPS systems that track their motion and location, and brief though it is, that time is recorded as driving time. Their required 10 hour down time cannot most often be met, so once unloaded they have to start the clock over somewhere else, even though they might have been 6 to 8 hours into that mandated rest period. Apparently, if they could be queuing up on McLane’s property, maneuvering on-site would not count as drive time, at least as one driver explained it to me.

Unquestionably, truck parking is an issue on Armstrong Road; however in the several times I have visited Armstrong Road during the night time hours, I have yet to see a vehicle parked on the west side of the road. Therefore, it is my opinion a total parking prohibition on that side is not likely to affect too many trucks too many times. This past Sunday evening, I observed anywhere from 13-15 semi-tractor trailer rigs parked along the Road (all on the east side), and there was always at least two spots that had just been vacated—apparently as the rigs were called in by the dispatcher at McLane’s to be unloaded. What I have observed, both in the past and again on Sunday was the current roadway centerline striping (which is between the curbs), only allows for about ¾ of a thru northbound lane when trucks are parked along the edge of the road. With no trucks parked on the west side, there is about 1¾ lanes worth of southbound lane.

After reviewing the area with the Police Department, staff recommends as the lowest cost option the following:

1. That parking be prohibited along the entire west side of Armstrong Road from TH 19 south to the south City Limits. 2. That parking on the east side be prohibited 40 feet either side of the intersections of Industrial Drive and the various driveways intersecting directly onto Armstrong Road. The point of measurement shall be from that point where the centerline of the respective driveway or street intersects the curb on the east side of Armstrong Road. (This will leave a gap approximately one tractor-trailer rig in length opposite those intersecting points out of which other trucks can then maneuver.) 3. That the established parking lane along the east side of Armstrong Road shall be striped with a continuous white pavement marking. 4. That the current double yellow lane lines differentiating northbound and southbound thru lanes shall be obliterated, and a new double yellow lane line be established in the middle of the portion of Armstrong Road remaining after the (truck) parking lane on the east side is subtracted. 5. That staff be directed to attempt to identify a location to establish a safe truck turn-around on Armstrong Road. (This item could prove fairly costly depending on whether or not additional right of way is required.) One option might be to widen Armstrong Road and the Drive entrance for Sechler Park. There may be some ROW width lacking, and there are most certainly some grade issues to resolve on the west side of the road. This particular area of Armstrong Road is also just outside Northfield City Limits, and is under the jurisdiction for the Rice County Highway Department.

The general limits of the proposed parking restrictions, described above, are shown on the attached map.

Alternative Options: If traffic safety and access to businesses/industries in the immediate vicinity is to be improved in the area of concern, some parking must be eliminated, or additional/better parking options identified. Recent discussions in that regard between the Community Development and Engineering Departments include the following:

1. Widen Armstrong Road on one side to allow for truck parking on both sides, and a better width for through lanes to provide more room for maneuver along Armstrong Road, and into/out of intersection streets and driveways. The cost of this widening could be 100% assessed to the abutting property owner, McLane Trucking. Removal of the concrete curb and gutter on the east side, coupled with its replacement with a concrete valley gutter, a new full head curb 12 feet further east, and the space in between paved and sloped toward the valley gutter would provide that additional width without having to rework the stormwater system. The cost of this option would be about $165,000, including design and construction engineering, administration expense, and a 5% contingency. 2. A second option would be for the City of Northfield to attempt to locate and acquire a parcel of appropriate size, and upon that site construct a lot for truck parking. The lot would probably need to be a minimum of 3 acres in size. Acquisition cost would probably be somewhere in the neighborhood of $200,000, to which would be added construction cost of about $200,000. 3. A third option would be for McLane Trucking to develop its own off-street truck parking area. McLane does appear to own some land adjacent to its facility that could be used for this purpose. However, the topography of the area presents some severe grading challenges.

Financial Impacts: The cost to the City of Northfield for the recommended option is for the “No Parking” signs and sign posts which are approximately $150.00 per set. It is estimated approximately 20 such signs will be required, for a total cost of $3,000. Obliterating the existing centerline striping, and replacing it will cost another $2500.

Timelines: Upon approval by the City Council, the signs will be ordered, and installed immediately after delivery. It is expected that will take about 3 weeks. Revisions to the striping layout will also be authorized as soon as possible so they can be completed before winter weather sets in.

Attachments: 1. Resolution 2013-106 2. Traffic Study Form 3. Maps CITY OF NORTHFIELD, MINNESOTA CITY COUNCIL RESOLUTION #2013-106

A RESOLUTION BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORTHFIELD, MINNESOTA RESTRICTING PARKING ON THE WEST SIDE OF ARMSTRONG ROAD FROM T.H. 19 SOUTH TO THE CITY LIMITS, AND AT VARIOUS LOCATIONS ALONG THE EAST SIDE OF ARMSTRONG ROAD

WHEREAS, Armstrong Road from Trunk Highway 19 south to the Northfield City limits serves an industrial area of the City of Northfield; and,

WHEREAS, a high percentage of the traffic in this area consists of trucks of all sizes; and,

WHEREAS, during various times of the day many trucks tend to park along both sides of Armstrong Road awaiting an opportunity to deliver or pick up freight from any one of the business in this area, but most frequently from McLane Trucking; and,

WHEREAS, the number of trucks parking along Armstrong Road restricts movement of other vehicles through the area.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Northfield that parking on the west side of Armstrong Road from T.H. 19 south to the Northfield City Limits, as well as selected locations on the east side of Armstrong Road forty feet either side of intersecting streets or driveways, shall be prohibited, effective immediately.

BE IT FURTHER RESOLVED by the City Council of the City of Northfield that the appropriate regulatory signs be erected as soon as possible, and the Armstrong Road centerline pavement marking scheme be reconfigured as detailed in the City Council Report from the Public Works Director.

PASSED by the City Council of the City of Northfield on this 15rd day of October 2013.

ATTEST

______City Clerk Mayor

VOTE: ___ GRAHAM ___ DELONG ___ LUDESCHER ___ NAKASIAN ___ PETERSON WHITE ___ POWNELL ___ ZWEIFEL

801 Washington Street Northfield, MN 55057 Phone: 507-645-3020 Fax: 507-645-3055

Traffic Study Form

Date: ______July 23, 2013______

Name: ______Joe Stapf______

Address: ______801 Washington______

Phone: ______057-645-3006______

Issue: Too many trucks parking on both sides of Armstrong Road south off TH 19, causing a traffic safety hazard on Armstrong Road, and for vehicles turning into and out of other drives and side streets in the area. In addition, there is an problem with littering and other objectionable activity associated with the drivers of the vehicles parking there and using that area a as a staging area for picking up or delivering loads to McLean Trucking.

City Use Only

Police Department Comments:

In checking the crash history in this area, I found only one property damage crash that occurred on 8-5-2012. This crash involved two semi-trucks, and occurred at 11:00 am. From an enforcement perspective, I would have no issues with restricting parking on the west side of the roadway in this location. The majority of the semi’s that park in this area are overnight only as they arrive to either deliver or pick-up a load of cargo at McLean Trucking in the morning hours. Most of the trucks are gone by mid-morning and then begin to accumulate in the late afternoon for a next morning delivery. From an enforcement standpoint, I am not concerned about the 6- hour parking ordinance in this location as many of these trucks are gone in 8-10 hours. This is also an industrial section of the city where no residential properties are affected.

I am aware of the various complaints regarding this issue in that area and feel this action would be a good place to start as far as addressing those concerns. The Police Department concurs with the Public Works Department in this proposal.

Public Works Department Comments:

If we eliminate parking on one side of the Armstrong Road, I propose it would be the west side, while we continue to allow unrestricted parking on the east side. This may reduce the amount of objectionable activity, but would certainly improve the sight distance in this area. Then there is the issue of the city Code, which restricts truck parking on any City Street to no more than 6 hours. See below:

“Sec. 78-97. Overtime parking. (a) No person shall park a vehicle in one space upon a street or municipally owned parking area for a period exceeding 48 hours. (b) No person shall park a vehicle, over 12,000 pounds gross vehicle weight, for more than six hours on a public street, except such vehicles which are personal, recreational, or noncommercial vehicles….”

Summary:

WALDEN PL

FIFTH ST W

INDUSTRIAL DR

ARMSTRONG RD

SECHLER PARK RD

ARMSTRONG ROAD TURNAROUND ROUTES Route 1 Route 2 Route 3 City Limits DUNDAS BLVD Feet 280 140 0 280

CONSENT

Date of City Council Meeting: October 15, 2013

To: Mayor and City Council City Administrator

From: Brian Erickson, P.E., Assistant Public Works Director/City Engineer Sean Simonson, Engineering Technician Coordinator

Subject: Accept Improvements and Approve Final Payment for 2012 Street Reconstruction Project

Action Requested:

The City Council is being asked to approve the attached resolution accepting the public improvements and approving the final payment for STRT2012-A13 – 2012 Street Reconstruction Project.

Summary Report: The City Council is being asked to accept the public improvements for the STRT2012-A13 – 2012 Street Reconstruction Project. Additionally, Council is being asked to approve the final payment in the amount of $110,761.16. The construction contract was awarded to Heselton Construction of Faribault, MN at the April 17, 2012 City Council meeting in the amount of $2,216,415.91. Through the course of construction there were two modifications to the contract which resulted in a net increase of $55,434.30. Additionally, there was one backsheet item which resulted in an increase of $10,983.01. Those changes are detailed in the table below.

Construction Project Costs Item Amount Comments Original contract $ 2,216,415.91 Bid price Change Order 1 $ 43,705.50 Reclaim Raider Drive Minor items to include replacment of broken gate valves, Change Order 2 $ 11,738.80 additional traffic control and storm leed replacement. Backsheet $ 10,983.01 Pavement Density Incentive Quantity $ (333,571.16) Quantity adjustments Adjustments Total Project $ 1,949,272.06

Quantity adjustments are typical with construction due to field conditions and differing site conditions that can affect the actual final cost of the project. These changes can result in either increased or decreased costs to the project. In general these changes to overall quantities are the result of field adjustment necessary to accommodate unknown or unforeseen site conditions. Some examples of these conditions include unsuitable soils and old abandoned utility lines that were not located. The net decrease of $333,571.16 represents a decrease of 15% to the original contract.

This project has been reviewed by the Public Works staff and is recommended for acceptance. The Certificate of Final Acceptance is shown in attachment 2, and the request for final payment is shown in attachment 3.

This project was funded through a combination of enterprise funds, state aid, special assessments, bonding and capital reserves. The table below shows the final project funding.

PROJECT FUNDING REVISED FUND AMOUNT State Aid $ 900,000 Water Fund $ 165,165 Wastewater Fund $ 119,841 Storm Water Fund $ 90,156 Special Assessments $ 739,630 General Fund $ 110,000 Capital Reserve Fund $ 104,915 Bonding $ 542,586 TOTAL PROJECT $ 2,772,293 FUNDING

Staff is recommending approval of the final payment on this contract since all required work has been completed. Any pending warranty issues that may result would be covered by a one year warranty on the project.

Attachments: 1. Resolution 2013-119 2. Certificate of Final Acceptance 3. Final Pay Request CITY OF NORTHFIELD, MN CITY COUNCIL RESOLUTION 2013-119 2012 STREET RECONSTRUCTION PROJECT ACCEPTING PUBLIC IMPROVMENTS AND APPROVING FINAL PAYMENT FOR PROJECT STRT2012-A13

WHEREAS, pursuant to the contract between the City of Northfield and Heselton Construction of Faribault, Minnesota as approved by City Council on April 17, 2012 all work has been satisfactorily completed on STRT2012-A13 – 2012 Street Reconstruction Project in accordance with said contract.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT:

1. The work completed under said contract is hereby accepted and approved.

2. The city clerk and mayor are hereby directed to issue a proper order for final payment on said contract in exchange for the contractor’s receipt evidencing payment in full.

PASSED by the City Council of the City of Northfield on this 15th day of October 2013.

ATTEST

______City Clerk Mayor

VOTE: ___ GRAHAM ___ DELONG ___ LUDESCHER ___ NAKASIAN ___ PETERSON WHITE ___ POWNELL ___ ZWEIFEL

CITY OF NORTHFIELD 801 Washington Street Northfield, MN 55057 Project SAP 149-115-006 - 2012 Street Reconstruction Projects Final Pay Request No. 7

Contract No. Contractor: Heselton Construction Vendor No. 01 680 NW 24th Street For Period: 6/13/2013 - 10/4/2013 Faribault, Mn 55021 Warrant # ______Date ______

Contract Amounts Funds Encumbered Original Contract $2,216,415.91 Original $2,216,415.91 Contract Changes $66,427.31 Additional $63,180.09 Revised Contract $2,282,843.22 Total $2,279,596.00 Work Certified To Date Base Bid Items $1,882,980.28 Change Orders $55,308.77 Backsheets $10,983.01 Supplemental Agreements $0.00 Work Orders $0.00 Material On Hand $0.00 Total $1,949,272.06

Work Certified Work Certified Less Amount Less Previous Amount Paid Total Amount This Request To Date Retained Payments This Request Paid To Date SAP 149-115-006 $13,997.43 $1,949,272.06 $0.00 $1,838,510.90 $110,761.16 $1,949,272.06 Percent Retained: 0% Amount Paid This Final Pay Request $110,761.16

I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher. Approved By Erickson, Brian Approved By Heselton, Mike Approved By Stapf, Joseph 6afcd7735166cb92cddf070005272652 412ab2b3615403411fa244864e43c8df 38596013c3c9388829e836283e8341d3 8a505fb7f0bf20fe0edee5b10128af8f fbf0b06d67587cb27e28cd503851330a a347aa3923660e7f2c8234e72e72fc6c Project Engineer Contractor City Engineer 10/04/2013 10/04/2013 10/07/2013 Date Date Date Approved By Approved By N/A N/A City Clerk Mayor

Date Date CITY OF NORTHFIELD 801 Washington Street Northfield, MN 55057 Project No. SAP 149-115-006 Final Pay Request No. 7 SAP 149-115-006 Payment Summary Work Certified Amount Retained Amount Paid No. From Date To Date Per Request Per Request Per Request 1 04/24/2012 05/25/2012 $753,811.50 $37,690.58 $716,120.92 2 05/26/2012 06/29/2012 $778,770.37 $38,938.51 $739,831.86 3 06/30/2012 07/27/2012 $65,835.36 $3,291.77 $62,543.59 4 07/28/2012 09/04/2012 $270,441.41 $13,522.07 $256,919.34 5 09/05/2012 12/14/2012 $13,703.91 $685.20 $13,018.71 6 12/15/2012 06/12/2013 $52,712.08 $2,635.60 $50,076.48 7 6/13/2013 10/4/2013 $13,997.43 ($96,763.73) $110,761.16

Totals: $1,949,272.06 $0.00 $1,949,272.06

SAP 149-115-006 Funding Category Report Funding Work Less Less Amount Paid Total Category Certified Amount Previous This Amount Paid No. To Date Retained Payments Request To Date 001 162,790.23 0.00 153,472.16 9,318.07 162,790.23 002 255,184.26 0.00 242,425.05 12,759.21 255,184.26 003 288,835.85 0.00 274,693.59 14,142.26 288,835.85 004 211,396.59 0.00 200,318.61 11,077.98 211,396.59 005 130,434.44 0.00 123,912.72 6,521.72 130,434.44 006 277,014.37 0.00 263,071.03 13,943.34 277,014.37 007 42,529.08 0.00 40,402.63 2,126.45 42,529.08 008 39,297.61 0.00 37,332.73 1,964.88 39,297.61 009 259,295.48 0.00 234,512.96 24,782.52 259,295.48 010 107,242.20 0.00 101,880.09 5,362.11 107,242.20 011 144,177.50 0.00 136,968.62 7,208.88 144,177.50 012 31,074.43 0.00 29,520.71 1,553.72 31,074.43

Totals: $1,949,272.03 $0.00 $1,838,510.89 $110,761.14 $1,949,272.03

SAP 149-115-006 Encumbrance Report Amount Paid Revised Funds Paid To Accounting Funding This Contract Encumbered Contractor No. Source Request Amount To Date To Date 001 Local 39,183.66 713,966.42 650,202.91 547,318.39 149-115-006 Municipal (MSAS > 5000) 9,318.07 186,098.74 195,403.68 162,790.23 149-116-004 Municipal (MSAS > 5000) 12,759.21 270,017.80 280,492.58 255,184.26 149-119-002 Municipal (MSAS > 5000) 15,992.27 340,435.81 354,431.49 325,836.15 149-121-002 Municipal (MSAS > 5000) 13,042.87 298,883.48 308,004.55 250,694.20 149-122-003 Municipal (MSAS > 5000) 6,521.72 175,233.15 180,968.69 130,434.44 149-123-001 Municipal (MSAS > 5000) 13,943.34 298,207.82 310,092.10 277,014.37

Totals: $110,761.14 $2,282,843.22 $2,279,596.00 $1,949,272.03 CITY OF NORTHFIELD 801 Washington Street Northfield, MN 55057 Project No. SAP 149-115-006 Final Pay Request No. 7 SAP 149-115-006 Project Item Status Quantity Amount Contract Quantity Amount Line Item Description Units Unit Price This This Quantity To Date To Date Request Request Project Quantities 1 2021.501 MOBILIZATION LS $61,000.00 1 0 $0.00 1 $61,000.00 2 2101.502 CLEARING TREE $112.00 131 0 $0.00 99 $11,088.00 3 2101.507 GRUBBING TREE $41.00 131 0 $0.00 99 $4,059.00 4 2101.603 ROOT CUTTING LS $1,000.00 1 0 $0.00 0 $0.00 5 2101.610 TREE TRIMMING HOUR $50.00 40 0 $0.00 3 $150.00 REMOVE WATER 6 2104.501 L F $8.80 950 0 $0.00 248 $2,182.40 MAIN REMOVE SEWER 7 2104.501 L F $8.80 215 0 $0.00 221 $1,944.80 PIPE (STORM) REMOVE CURB 8 2104.501 L F $1.60 4260 0 $0.00 4502.5 $7,204.00 AND GUTTER REMOVE 9 2104.501 L F $3.60 200 0 $0.00 11 $39.60 RETAINING WALL REMOVE CONC & 10 2104.501 BRICK TUNNEL- L F $9.85 350 0 $0.00 325 $3,201.25 STORM REMOVE 11 2104.503 CONCRETE S F $0.28 16230 0 $0.00 16673 $4,668.44 WALK REMOVE 12 2104.503 CONCRETE S F $23.45 500 0 $0.00 6 $140.70 FLOOR REMOVE BITUMINOUS 13 2104.503 S F $0.30 5541 0 $0.00 2490 $747.00 DRIVEWAY PAVEMENT REMOVE CONCRETE 14 2104.505 S Y $3.10 2885 0 $0.00 1009.2 $3,128.52 DRIVEWAY PAVEMENT REMOVE 15 2104.505 CONCRETE S Y $2.25 4286 0 $0.00 4221 $9,497.25 PAVEMENT REMOVE 16 2104.505 BITUMINOUS S Y $1.00 8350 0 $0.00 8376 $8,376.00 PAVEMENT REMOVE 17 2104.509 CONCRETE EACH $125.00 9 0 $0.00 0 $0.00 STEPS REMOVE 18 2104.509 EACH $180.00 3 0 $0.00 4 $720.00 MANHOLE REMOVE CATCH 19 2104.509 EACH $125.00 6 0 $0.00 6 $750.00 BASIN REMOVE GATE 20 2104.509 EACH $90.00 3 0 $0.00 3 $270.00 VALVE REMOVE 21 2104.509 EACH $425.00 2 0 $0.00 2 $850.00 HYDRANT 22 2104.509 REMOVE SIGN EACH $50.00 9 0 $0.00 12 $600.00 CITY OF NORTHFIELD 801 Washington Street Northfield, MN 55057 Project No. SAP 149-115-006 Final Pay Request No. 7 SAP 149-115-006 Project Item Status Quantity Amount Contract Quantity Amount Line Item Description Units Unit Price This This Quantity To Date To Date Request Request SAWING CONCRETE 23 2104.511 L F $3.05 915 72 $219.60 616 $1,878.80 PAVEMENT (FULL DEPTH) SAWING BIT 24 2104.513 PAVEMENT (FULL L F $1.30 1780 75 $97.50 1452 $1,887.60 DEPTH) HAUL SALVAGED 25 2104.601 LS $21,800.00 1 0 $0.00 1 $21,800.00 MATERIAL RELOCATE 26 2104.603 SPRINKLER L F $6.60 200 0 $0.00 0 $0.00 SYSTEM COMMON 27 2105.501 C Y $8.90 8740 0 $0.00 8740 $77,786.00 EXCAVATION SUBGRADE 28 2105.507 C Y $6.10 2100 0 $0.00 155.3 $947.33 EXCAVATION SELECT 29 2105.522 GRANULAR C Y $8.00 2703 0 $0.00 2703 $21,624.00 BORROW (CV) (P) SELECT GRANULAR 30 2105.522 C Y $13.60 670 0 $0.00 381 $5,181.60 BORROW (CV) (Xtra Subcut) TOPSOIL 31 2105.525 C Y $15.75 4990 0 $0.00 611 $9,623.25 BORROW (LV) GEOTEXTILE 32 2105.604 S Y $1.14 7950 0 $0.00 8103 $9,237.42 FABRIC TYPE V SUBGRADE 33 2112.604 S Y $0.86 29845 0 $0.00 29547 $25,410.42 PREPARATION AGGREGATE 34 2118.501 SURFACING TON $18.40 300 8.94 $164.50 29.24 $538.02 CLASS 2 COMMON 36 2123.501 HOUR $75.00 340 0 $0.00 96.25 $7,218.75 LABORERS 35 2123.501 CREW TIME HOUR $380.00 40 0 $0.00 2.65 $1,007.00 STREET 37 2123.610 SWEEPER (WITH HOUR $200.00 120 0 $0.00 58.05 $11,610.00 PICKUP BROOM) 1.5 CU YD 38 2123.610 HOUR $175.00 40 0 $0.00 4 $700.00 BACKHOE AGGREGATE 39 2211.501 TON $9.95 7865 0 $0.00 5836.08 $58,069.00 BASE CLASS 5 MILL 40 2232.501 BITUMINOUS S Y $1.20 23594 0 $0.00 23527 $28,232.40 SURFACE (1.5") RECLAMATION 41 2232.501 S Y $0.61 31060 0 $0.00 29547 $18,023.67 (12" DEPTH) CONCRETE PAVEMENT 42 2301.604 SPECIAL S Y $46.00 55 0 $0.00 0 $0.00 (BASEMENT FLOOR) CITY OF NORTHFIELD 801 Washington Street Northfield, MN 55057 Project No. SAP 149-115-006 Final Pay Request No. 7 SAP 149-115-006 Project Item Status Quantity Amount Contract Quantity Amount Line Item Description Units Unit Price This This Quantity To Date To Date Request Request BITUMINOUS 43 2357.502 MATERIAL FOR GAL $3.05 4690 0 $0.00 3535 $10,781.75 TACK COAT TYPE SP 12.5 WEARING 44 2360.501 TON $66.20 11345 18.74 $1,240.59 10780.14 $713,645.27 COURSE MIX (3,C) TYPE SP 9.5 BIT 45 2360.505 MIXTURE FOR TON $0.01 495 0 $0.00 100.65 $1.01 PATCHING CONCRETE 46 2411.607 C Y $680.00 7 0 $0.00 0 $0.00 STEPS MODULAR 47 2411.618 BLOCK S F $24.50 800 0 $0.00 198 $4,851.00 RETAINING WALL 15" RC PIPE 48 2501.511 CULVERT CLASS L F $27.70 870 0 $0.00 834 $23,101.80 V 18" RC PIPE 49 2501.511 CULVERT CLASS L F $30.00 445 0 $0.00 413 $12,390.00 V 4" PERF PE PIPE 50 2502.541 L F $1.85 3500 0 $0.00 2760 $5,106.00 DRAIN 4" PVC PIPE 51 2503.511 L F $21.65 1800 0 $0.00 1033 $22,364.45 SEWER 8" PVC PIPE 52 2503.511 L F $21.80 549 0 $0.00 462 $10,071.60 SEWER 10" PVC PIPE 53 2503.511 L F $23.90 853 0 $0.00 835 $19,956.50 SEWER 12" PVC PIPE 54 2503.511 L F $30.50 50 0 $0.00 37 $1,128.50 SEWER CONNECT TO EXISTING 55 2503.602 EACH $265.00 5 0 $0.00 5 $1,325.00 SANITARY SEWER CONNECT TO 56 2503.602 EXISTING STORM EACH $290.00 1 0 $0.00 1 $290.00 SEWER 57 2503.602 8"X4" PVC WYE EACH $88.00 7 0 $0.00 4 $352.00 106 2503.602 10"X4" PVC WYE EACH $150.00 19 0 $0.00 18 $2,700.00 CIPP LINE 12" 58 2503.603 SANITARY L F $58.50 450 0 $0.00 472 $27,612.00 SEWER DUCTILE IRON 59 2503.608 LB $5.60 1200 0 $0.00 1000 $5,600.00 FITTINGS TEMPORARY 60 2504.601 LS $8,400.00 1 0 $0.00 1 $8,400.00 WATER SERVICE CONNECT TO 61 2504.602 EXISTING WATER EACH $530.00 4 0 $0.00 4 $2,120.00 MAIN 62 2504.602 HYDRANT EACH $1,800.00 2 0 $0.00 2 $3,600.00 ADJUST VALVE CITY OF NORTHFIELD 801 Washington Street Northfield, MN 55057 Project No. SAP 149-115-006 Final Pay Request No. 7 SAP 149-115-006 Project Item Status Quantity Amount Contract Quantity Amount Line Item Description Units Unit Price This This Quantity To Date To Date Request Request 63 2504.602 BOX EACH $115.00 52 0 $0.00 25 $2,875.00 1" 64 2504.602 CORPORATION EACH $81.00 26 0 $0.00 20 $1,620.00 STOP 6" GATE VALVE 65 2504.602 EACH $940.00 2 0 $0.00 2 $1,880.00 AND BOX 8" GATE VALVE 66 2504.602 EACH $1,270.00 2 0 $0.00 4 $5,080.00 AND BOX 12" GATE VALVE 67 2504.602 EACH $2,350.00 4 0 $0.00 4 $9,400.00 AND BOX 1" CURB STOP & 68 2504.602 EACH $200.00 26 0 $0.00 20 $4,000.00 BOX 69 2504.603 HYDRANT RISER L F $635.00 2 0 $0.00 0 $0.00 1" TYPE K 70 2504.603 L F $23.90 1800 0 $0.00 1648 $39,387.20 COPPER PIPE 6" WATERMAIN 71 2504.603 DUCTILE IRON L F $45.70 40 0 $0.00 41 $1,873.70 CL 52 8" WATERMAIN 72 2504.603 DUCTILE IRON L F $35.80 850 0 $0.00 824 $29,499.20 CL 52 12" WATERMAIN 73 2504.603 DUCTILE IRON L F $50.00 910 0 $0.00 811 $40,550.00 CL 52 3" 74 2504.604 POLYSTYRENE S Y $12.60 25 0 $0.00 18 $226.80 INSULATION CONST DRAINAGE 75 2506.501 L F $197.00 46.95 0 $0.00 51.68 $10,180.96 STRUCTURE DESIGN SPECIAL CONST DRAINAGE 76 2506.501 L F $231.00 21.26 0 $0.00 16.4 $3,788.40 STRUCTURE DES 48-4022 CONST DRAINAGE 77 2506.501 L F $224.00 21.94 0 $0.00 21.67 $4,854.08 STRUCTURE DES 48-4020 CASTING 78 2506.516 ASSEMBLY EACH $665.00 20 0 $0.00 20 $13,300.00 (STORM) CASTING 79 2506.516 ASSEMBLY EACH $695.00 15 0 $0.00 15 $10,425.00 (SANITARY) ADJUST FRAME 80 2506.522 EACH $385.00 48 0 $0.00 33 $12,705.00 & RING CASTING GROUT CATCH 81 2506.602 BASIN OR EACH $82.00 80 0 $0.00 65 $5,330.00 MANHOLE

82 2506.602 ADJUST EACH $390.00 29 0 $0.00 21 $8,190.00 DRAINAGE CITY OF NORTHFIELD 801 Washington Street Northfield, MN 55057 Project No. SAP 149-115-006 Final Pay Request No. 7 SAP 149-115-006 Project Item Status Quantity Amount Contract Quantity Amount Line Item Description Units Unit Price This This Quantity To Date To Date Request Request STRUCTURE 48" SANITARY 83 2506.603 LF $175.00 55 0 $0.00 65.15 $11,401.25 MANHOLE 4" CONCRETE 84 2521.501 S F $3.25 40648 0 $0.00 38575.5 $125,370.38 WALK 6" CONCRETE 85 2521.501 S F $3.80 5224 0 $0.00 6574.5 $24,983.10 WALK 3.0" BITUMINOUS 86 2521.511 SY $20.50 700 0 $0.00 674 $13,817.00 TRAIL 3.0" BITUMINOUS 87 2521.605 DRIVEWAY SY $26.80 115 0 $0.00 188.5 $5,051.80 PAVEMENT CONCRETE 88 2531.501 CURB & GUTTER L F $10.85 4240 0 $0.00 4457.5 $48,363.88 DESIGN B618 CONCRETE 89 2531.501 CURB & GUTTER L F $18.35 230 0 $0.00 96 $1,761.60 DESIGN D424 6" CONCRETE 90 2531.507 DRIVEWAY S Y $42.15 1260 0 $0.00 1244.2 $52,443.03 PAVEMENT 6" CONCRETE 91 2531.604 S Y $49.00 20 0 $0.00 21 $1,029.00 VALLEY GUTTER TRUNCATED 92 2531.618 S F $33.70 360 0 $0.00 264 $8,896.80 DOMES SANITATY 93 2540.602 SEWER LOCATE EACH $135.00 26 0 $0.00 20 $2,700.00 BOX TRAFFIC 94 2563.601 LS $9,950.00 1 0 $0.00 1 $9,950.00 CONTROL DECIDUOUS 95 2571.502 TREE 2.5" CAL TREE $230.00 100 0 $0.00 95.9 $22,057.00 B&B SILT FENCE, 96 2573.502 TYPE HEAVY L F $1.75 1850 0 $0.00 372 $651.00 DUTY STORM DRAIN 97 2573.530 INLET EACH $85.00 83 0 $0.00 70 $5,950.00 PROTECTION TEMPORARY ROCK 98 2573.602 EACH $460.00 4 0 $0.00 4 $1,840.00 CONSTRUCTION ENTRANCE SODDING TYPE 99 2575.505 S Y $2.76 15860 0 $0.00 11626 $32,087.76 MINERAL PAVT MSSG (RR 100 2582.501 EACH $660.00 4 0 $0.00 4 $2,640.00 XING) EPOXY 4" SOLID LINE 101 2582.502 L F $0.22 14379 0 $0.00 14171 $3,117.62 WHITE-EPOXY 6" SOLID LINE 102 2582.502 L F $3.55 1348 0 $0.00 532 $1,888.60 WHITE-EPOXY 24" SOLID LINE CITY OF NORTHFIELD 801 Washington Street Northfield, MN 55057 Project No. SAP 149-115-006 Final Pay Request No. 7 SAP 149-115-006 Project Item Status Quantity Amount Contract Quantity Amount Line Item Description Units Unit Price This This Quantity To Date To Date Request Request 103 2582.502 WHITE-EPOXY L F $7.15 293 0 $0.00 224 $1,601.60 4" DOUBLE 104 2582.502 SOLID LINE L F $0.44 12289 0 $0.00 6623 $2,914.12 YELLOW-EPOXY CROSSWALK 105 2582.503 S F $4.05 216 0 $0.00 126 $510.30 MARKING-EPOXY Totals For Section Project Quantities: $1,722.19 $1,882,980.28 Backsheet 1 - Pavment Density Incentive PAVEMENT 125 93677 DENSITY LS $10,983.01 1 1 $10,983.01 1 $10,983.01 INCENTIVE Totals For Backsheet 1 - Pavment Density Incentive: $10,983.01 $10,983.01 Change Order 1 - Raider Drive Reclamation 119 2021.501 MOBILIZATION LS $12,782.50 1 0 $0.00 1 $12,782.50 REMOVE CURB 111 2104.501 L F $1.60 20 0 $0.00 37 $59.20 AND GUTTER REMOVE 112 2104.509 EACH $180.00 1 0 $0.00 1 $180.00 MANHOLE SUBGRADE 108 2112.604 S Y $0.86 1600 0 $0.00 1561 $1,342.46 PREPARATION RECLAMATION 107 2232.501 S Y $0.61 1600 0 $0.00 1561 $952.21 (12" DEPTH) BITUMINOUS 110 2357.502 MATERIAL FOR GAL $3.05 80 0 $0.00 75 $228.75 TACK COAT TYPE SP 12.5 WEARING 109 2360.501 TON $66.20 350 19.52 $1,292.22 366.58 $24,267.60 COURSE MIX (3,C) 15" RC PIPE 113 2501.511 CULVERT CLASS L F $27.20 30 0 $0.00 27 $734.40 V CONNECT TO 114 2503.602 EXISTING STORM EACH $290.00 3 0 $0.00 2 $580.00 SEWER CONST DRAINAGE 115 2506.501 L F $197.00 4 0 $0.00 3 $591.00 STRUCTURE DESIGN SPECIAL CONST DRAINAGE 116 2506.501 L F $231.00 4 0 $0.00 3.4 $785.40 STRUCTURE DES 48-4022 CASTING 117 2506.516 ASSEMBLY EACH $665.00 2 0 $0.00 1 $665.00 (STORM) CONCRETE 118 2531.501 CURB & GUTTER L F $10.85 20 0 $0.00 37 $401.45 DESIGN B618 Totals For Change Order 1 - Raider Drive Reclamation : $1,292.22 $43,569.97 Change Order 2 CITY OF NORTHFIELD 801 Washington Street Northfield, MN 55057 Project No. SAP 149-115-006 Final Pay Request No. 7 SAP 149-115-006 Project Item Status Quantity Amount Contract Quantity Amount Line Item Description Units Unit Price This This Quantity To Date To Date Request Request TRASH GUARD 123 2501.602 FOR 12" PIPE EACH $200.00 1 0 $0.00 1 $200.00 APRON 12" PVC PIPE 124 2502.521 L F $32.80 71 0 $0.00 71 $2,328.80 DRAIN 120 2504.602 VALVE BOX EACH $385.00 15 0 $0.00 15 $5,775.00 INSTALL FLARED 122 2554.602 EACH $135.00 1 0 $0.00 1 $135.00 END SECTION TRAFFIC 121 2563.601 LS $3,300.00 1 0 $0.00 1 $3,300.00 CONTROL Totals For Change Order 2: $0.00 $11,738.80 Project Totals: $13,997.42 $1,949,272.06

SAP 149-115-006 Contract Changes Amount Estimated No. Type Date Explanation Paid Amount To Date Add 1600 SY of 12" Reclamation and 1 Storm Sewer Leed and Change CO1 7/23/2012 other appropriate Line Items on Raider Drive adjacent to the $43,705.50 $43,569.97 Order NCRC and the Northfield High School 1. Broken Gate Valve Boxes were discovered durning the Milling/Reclamation process. Heselton was instructed to replace all broken gate valve boxes. - $5774.93 2. Additional Traffic Change Control for the detour at the intersection of Woodley Street and CO2 7/24/2012 $11,738.80 $11,738.80 Order T.H. 246 - $3,300.00 3. Encountered an 8" clay storm line serving the parking area on the Knutson Property. Added a 12" storm leed and additional structure to accomadate unforseen line. - $2663.00 BK1 Backsheet 8/28/2013 Pavment Density Incentive $10,983.01 $10,983.01 Contract Change Totals: $66,427.31 $66,291.78 CONSENT

Date of City Council Meeting: October 15, 2013

To: Mayor and City Council City Administrator

From: Brian Erickson, P.E., Assistant Public Works Director/City Engineer

Subject: Accept Improvements and Approve Final Payment for Outdoor Pool Concession Stand

Action Requested:

The City Council is being asked to approve the attached resolution accepting the public improvements and approving the final payment for PARK2012-E01 – Outdoor Pool Concession Stand.

Summary Report: The City Council is being asked to accept the public improvements for the Outdoor Pool Concession Stand – PARK2012-E01. Additionally, Council is being asked to approve the final payment in the amount of $25,050.87. The construction contract was awarded to Northfield Construction Company of Northfield, MN at the April 16, 2013 City Council meeting in the amount of $61,220. Through the course of construction there were three modifications to the contract which resulted in a net increase of $4,911.90. Those changes are detailed in the table below.

Construction Project Costs Item Amount Comments Original contract $ 61,220.00 Quote price - Delete refrigerator purchase - ($1,758.00) - Office wall header change - $550.00 Change Order 1 $ 4,961.90 - Insulate office wall - $202.40 - Sink change and add FRP under counter - $634.70 - Floor coating - $5,322.80 Change Order 2 $ 750.00 FRP wall behind three compartment sink Delete signage allowance (staff will install as part of the Change Order 3 $ (800.00) opening process next season). Total Project $ 66,131.90

The net increase of $4,911.90 represents an increase of 8% to the original contract of $61,220. This increase is still within the approved budget for the project. The changes include:  Deleting a refrigerator from the contract, since this is something that the City can purchase and install without the need to pay the contractor.  Changing the wall header for the office to allow for possible shifting during the winter months to avoid damage.  Providing insulation in the office wall cavities in the event that an air conditioning unit is added for the office at a later time. This insulation would require significant work to install once the finishes are in place.  Changing the three compartment sink to a smaller model with sideboards on each end. The initial design called for a single sideboard; however Minnesota Department of Health (MDH) review required dual sideboards. In addition, the exposed wood under the existing shelf required a fiberglass reinforced panel (FRP) covering so that it was non porous as directed by MDH.  Adding a floor coating that was approved by the MDH. The existing floor was sealed and coated at the time of construction; however, the MDH didn’t accept that as approved floor coating.  Installing an FRP wall behind the sink to cover the plumbing lines.  Deleting the signage allowance in the contract. Staff will review signage options over the winter months and have a sign installed prior to the pool opening that directs patrons to the entrance as well as the location of the concession stand.

This project has been reviewed by the Public Works staff and is recommended for acceptance. The Certificate of Final Acceptance is shown in attachment 2.

This project was funded through the park fund. The table below shows the final project costs.

TOTAL PROJECT COST Original Revised Final Cost Difference Estimate Estimate Design $ 12,500.00 $ 12,500.00 $ 12,500.00 -$ Construction $ 62,500.00 $ 58,596.00 $ 66,131.90 $ 7,535.90 Construction $ 8,789.00 -$ $ (8,789.00) Contingency (15%) TOTAL COST$ 75,000.00 $ 79,885.00 $ 78,631.90 $ (1,253.10)

TOTAL PROJECT FUNDING Original Revised Final Cost Difference Estimate Estimate Park Fund (Bond $ 50,000.00 $ 50,000.00 $ 50,000.00 -$ Proceeds) Park Fund (Other)$ 25,000.00 $ 29,885.00 $ 28,631.90 $ (1,253.10) TOTAL FUNDING$ 75,000.00 $ 79,885.00 $ 78,631.90 $ (1,253.10)

Attachments: 1. Resolution 2013-120 2. Certificate of Final Acceptance 3. Final Pay Request CITY OF NORTHFIELD, MN CITY COUNCIL RESOLUTION 2013-120 OUTDOOR POOL CONCESSION STAND ACCEPTING PUBLIC IMPROVMENTS AND APPROVING FINAL PAYMENT FOR PROJECT PARK2012-E01

WHEREAS, pursuant to the contract between the City of Northfield and Northfield Construction of Northfield, Minnesota as approved by City Council on April 16, 2013 all work has been satisfactorily completed on PARK2012-E01 – Outdoor Pool Concession Stand in accordance with said contract.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT:

1. The work completed under said contract is hereby accepted and approved.

2. The city clerk and mayor are hereby directed to issue a proper order for final payment on said contract in exchange for the contractor’s receipt evidencing payment in full.

PASSED by the City Council of the City of Northfield on this 15th day of October 2013.

ATTEST

______City Clerk Mayor

VOTE: ___ GRAHAM ___ DELONG ___ LUDESCHER ___ NAKASIAN ___ PETERSON WHITE ___ POWNELL ___ ZWEIFEL

CONSENT

Date of City Council Meeting: October 15, 2013

To: Mayor and City Council City Administrator

From: Brian L. Erickson, P.E., Assistant Public Works Director/Assistant City Engineer Tim Valley, Utility Systems Technician

Subject: Approve Vehicle Purchase for Public Works/Wastewater Division

Action Requested: The City Council is being asked to approve the purchase of a new 2013 Ford C-Max Fuel-efficient Hybrid Crossover vehicle from Dokmo Ford/Chrysler in the amount of $25,369.95 for the Public Works Department, Wastewater Division for training and meeting travel, required regulatory inspections and parts pickups. This vehicle replaces an existing 2000 Chevy Silverado Pickup Truck.

Summary Report: The 2013 Wastewater budget includes $25,000 in funding for the replacement of the 2000 Chevy truck which has met its planned lifecycle. The existing vehicle is at the age where repair costs will increase as the trade-in value decreases. Replacing this vehicle with a hybrid-electric fuel-efficient crossover vehicle meets the departmental needs for an efficient utility vehicle. Additionally, replacing this vehicle now provides cost efficiencies in the management of the City’s equipment fleet.

Staff requested quotes from Dokmo Ford/Chrysler, Apple Ford Lincoln, Midway Ford and Freeway Ford for the replacement vehicle. Those quotes are shown in the table below, and it should be noted that a quote was not received from Freeway Ford. A similar hybrid vehicle in the price range was not available from Apple Chevrolet. After purchase, decals will need to be added to the new vehicle at a cost of $200.00.

Dokmo has offered a $2,000.00 trade-in for the 2000 Silverado. Below is a comparison between the quotes and the budgeted funding for this vehicle.

Quote Trade-In Taxes Registration Fees TOTAL Dokmo 25,303.00$ $ (2,000.00) 1,514.70$ 309.00$ 43.25$ 25,169.95$ Apple 26,499.00$ $ (2,000.00) 1,592.44$ 309.00$ 43.25$ 26,443.69$ Midway 26,299.00$ $ (2,000.00) 1,579.44$ 309.00$ 43.25$ 26,230.69$ Freeway No quote - - - - -

Additional Equipment 200.00$ Total Equipment Purchase (Dokmo) 25,369.95$

Wastewater Fund (per budget) 25,000.00$ Wastewater Fund (additional requirement) 369.95$

Equipment that can be re-used on other City vehicles will be removed from the Silverado prior to trade-in. The estimated retained value is detailed below:  Beacons/Strobes $300.00  Tool Box $450.00  Safety Guard $300.00 Reusable Equipment Total $1,050.00

Staff discussions have indicated at this time that the sales tax exemption for municipalities is much narrower than initially indicated. The Minnesota Department of Revenue has issued information indicating that only emergency vehicles are exempted from the sales tax. As result there will be no sales tax savings in waiting to purchase this vehicle, and in fact, an increase in cost is likely because delaying purchase would likely require the purchase of a 2014 model year vehicle.

Staff recommends that the specified vehicle be purchased from Dokmo Ford/Chrysler at this time.

Attachments: 1. Quote from Dokmo Chrysler Ford 2. Quote from Apple Ford Lincoln 3. Quote from Midway Ford

Hi Tim,

Good news the 2013 C-Max Hybrid we spoke of is available.

Requested Vehicle Information for 2013 Ford C-Max Hybrid SE

Equipment Group 203A, Panoramic Fixed Glass Roof, Winter Package, Engine Block Heater, 2.0L 4 cyls, Hybrid, CVT, Ice Storm Metallic, stock # 62045, new... More Details

 MSRP 29,480  Apple Best Price $26,499

Comments

Vehicle Photos

Options

Technical Convenience • CVT Transmission • Bluetooth • 141 hp horsepower • Remote power door locks • 2 liter inline 4 cylinder DOHC engine • Power windows with 4 one-touch • 4 Doors • Air conditioning with dual zone • Front-wheel drive climate control • Fuel economy EPA highway (mpg): 47 • Cruise control and EPA city (mpg): 47 • Audio controls on steering wheel • Hybrid Gas Engine - 188 hp • Multi-function remote - • Limited slip differential - Brake actuated Trunk/hatch/door/tailgate • Tire pressure monitoring system • Power mirrors • Electric Motor - 118 hp • Tilt and telescopic steering wheel Safety • Compass • 4-wheel ABS brakes • External temperature display • Traction control - ABS and driveline • Tachometer • Passenger Airbag • Trip computer • Head airbags - Curtain 1st and 2nd row • Video Monitor Location - Front • Knee airbags - Driver • Speed-proportional power steering • Dusk sensing headlights • Clock - In-radio display

• Signal mirrors - Turn signal in mirrors • AC power outlet - 1 Interior • Front seat type - Bucket • Split-bench rear seats Exterior • Intermittent window wipers • Privacy/tinted glass • Rear spoiler - Lip

• Rear wiper

I am looking forward to serving your automotive needs.

Art Ingersoll Apple Autos E-Team Direct: 952-997-5476 [email protected]

You are receiving this email because you inquired about or purchased a vehicle from Apple Ford Lincoln Apple Valley recently or in the past. If you prefer not to receive further emails from us, click here to unsubscribe. Alternatively, you can send a written request to the address below. We'll remove you from our list as quickly as possible. This email was sent to [email protected] on October 09, 2013.

To contact us please visit http://www.applevalleyford.com or call (952) 997-5476.

This email was delivered to you by: Apple Ford Lincoln Apple Valley 7200 W 150th St Apple Valley, MN 55124

VIN 1FADP5AUODL533908

Screamed ReVj Price C-MAX HYBRID SE 25200 00 23499 00 2013 MODEL YEAR U.7 STERLING GRAY METALLIC CW CHARCOAL BLACK CLOTH SEATS INCLUDED ON THIS VEHICLE EQUIPMENT GROUP 203A 2290 00 2045 00 PWR LIFTGATE & RR PRK AID PKG POWER LIFTGATE REVERSE SENSING SYSTEM AMBIENT INTERIOR LIGHTING MYFORD TOUCH & SIRIUS PACKAGE MYFORD TOUCH/SIRIUS/NAV OPTIONAL EQUIPMENT 99U .2.0L ATK IVCT ENGINE NC NC 44J .CVT TRANSMISSION NC NC TDH .P225/50R17 TIRES NC NC JOB #2 ORDER 47W WINTER PACKAGE 295 00 264 00 PWR/HTD MIRR W/APPROACH LIGHT HEATED SEATS 153 FRONT LICENSE PLATE BRACKET NC NC 41H ENGINE BLOCK HEATER NC NC 425 50 STATE EMISSIONS NC NC TOTAL OPTIONS 2585 00 2309 00 TOTAL VEHICLE & OPTIONS 27785 00 25808 00 DESTINATION & DELIVERY 795 00 795 00 TOTAL BEFORE DISCOUNTS 28580 00 26603 00 ##SPECIAL ADDED DISCOUNTS# 295 00- 264 00-

TOTAL FOR VEHICLE 28285 00

FUEL CHARGE 47 88 ADVERTISING ASSESSMENT 412 00 SCHEDULE-B LEVEL 00000 KEY CODES FE/FA 10030 FE SHIPPING WEIGHT 3591 LBS. TOTAL 28285 00 26798 88

This Invoice may not reflect the final cost a he vehicle in view of the possibility of future rebates, allowances. discounts and incentive awards from Ford Motor Company to the dealer.

Order Type Ramp Code Batch ID Price Level 2 RA2H S008 340

Ship to (if other than above) Date Inv. Prepared item Number Transit Days 58470 58-4102 15

Ship Through

Invoice & Unit Identification NO. Final Assembly Point Finance Company and/or Bank 1FADP5AUODL533908 MICHIGAN Ford Motor Credit 000001

Total Holdback Invoice Total A & Z Plan D Plan X Plan FPA 825 26798.88 25836.88 25936.88 26966.68 275.00

This invoice to be used for the billing of vehicles only Dealer's copy

CONSENT

Date of City Council Meeting: October 15, 2013

To: Mayor and City Council City Administrator

From: Michelle Mahowald, Communications & Human Resources Manager

Subject: New and updated policies for the Employee Handbook

Action Requested: Approve policies for the Employee Handbook

Summary Report: The policies before you have been reviewed by the Leadership Team, City Administrator, and Susan Hansen, Labor Relations Attorney.

Revised policies have been updated to reflect current law and more accurately reflect the administration of current policies.

New policies have been created by using policy resources from similar cities, CivicPlus, and the League of Minnesota Cities.

City Website: General expectations and guidelines city staff follow with the administration of the new website. CivicPlus and the League of Minnesota Cities provided sample policies from other cities and procedures.

Employee and Volunteer Recognition Program: A consistent recognition program for employees and volunteers conducted on an annual basis.

Job Posting and Recruitment: Updated to include employment anniversary date change upon employment change. Police Facility was added to the list of departmental bulletin boards.

Respectful Workplace: Added inappropriate visual to the list of offensive behavior. Update language in two sections: possession and use of dangerous weapons and special reporting requirements.

Sick Leave: Added language to reflect State law changes effective August 2013.

Military Leave: Added Leave to Attend Military Ceremonies, family training, and reintegration for spouse, parent or child provisions. Vacation Leave Donation Policy: Non-Probationary status was deleted from the policy provision describing employees participating in leave donation.

Timelines:

Upon approval, these policies will be distributed to all employees by email. HR will document employee receipt of approved policies.

Attachments: New! City Website New! Employee and Volunteer Recognition Program Updated 3.20 Job Posting and Recruitment Updated 4.37 Respectful Workplace Updated 8.02 Vacation Leave Donation Updated 8.03 Sick Leave Updated 8.25 Military Leave

Policy: City Website Effective: October 2013 New: October 2013

Purpose The intent of this policy is to provide the framework for managing the city website www.ci.northfield.mn.us.

Policy The City of Northfield’s website provides the user with current information about cultural, educational and recreational activities in the city. It is the policy of the city to limit links that provide information relevant to the functions and services provided by the city. The website does not provide direct links to external sites that are strictly commercial, political or religious in nature. The website is not intended to function as a public forum.

Accessibility Our goal is to provide maximum access for all users of the city’s website. Therefore, our website uses universal design principles, which include the following:

1. The website is useful and marketable to people with diverse abilities. 2. The website accommodates a wide range of individual preferences and abilities. 3. The website is easy to understand and use, regardless of the user’s experience, or current concentration level. 4. The website communicates necessary information effectively to the user, regardless of ambient conditions or the user’s sensory abilities. 5. The website minimizes hazards and the adverse consequences of accidental or unintended actions. 6. The website can be used efficiently and comfortably and with a minimum of fatigue.

An emergency alert function is available for the webmaster and department directors requiring high visibility for information related to a time sensitive emergency. All other information without time sensitivity will be channeled through the website home page or a specific department’s home page and social media.

Jurisdiction The materials provided on this site are intended for public use on computer systems located primarily within the city and for the benefit of visitors to the City of Northfield. Any dispute arising from there shall be decided under the laws and in the courts of Minnesota.

Meeting All meetings that are open to the public should be maintained on the web site by a Information Published User (city staff member with the right to publish information on the website) in advance of the meeting to give timely notice to staff and the public.

Section 4.31 Page 1 of 4

Policy: City Website Effective: October 2013 New: October 2013

Notice to the City Communication made through email or any other computer messaging system shall in no way be deemed to constitute legal notice to the city or any of its agencies, officers, employees, agents or representatives with respect to any existing or potential claim or cause of action.

Privacy All city computer systems are subject to monitoring at all times to ensure proper functioning of the systems, to provide security for the computer system’s operation and the information contained therein, to prevent unauthorized use, and deter and investigate violations of law. When you link to another web site, you are subject to the privacy policy of the new site.

Responsible Parties Individual departments and divisions are responsible for creating and updating their information.

The Webmaster is responsible for reviewing content, not for creating the information.

Concerns can be reported to the city by pressing the Report A Concern button located on the home page. A user will set up an account on the city website by choosing a user name and password. The user will submit a written concern to the department chosen by the user. It is expected the department representative receive and respond to the user about the status of the concern within 24 hours.

Review Information Departments must review their information at least quarterly to ensure it is accurate and current. If information changes between quarterly reviews, it should be updated timely. The Department Director is responsible for ensuring their department’s web content meets city standards and policies.

External Links The city website contains links to local, state and federal government agencies and to other non-government websites. In establishing and maintaining its official website, the city does not intend to create any forum or other means for public discourse. Rather, the sole and limited purpose of the permitted external links is to provide information about the city for residents, businesses and visitors. The city does not endorse or provide preferential treatment to any third party websites or associated organizations or persons. Since the city does not control third party websites, it does not warrant that third party websites are accurate or reliable or that they have operational links. The user acknowledges and agrees that the city is not liable in any way for the content, accuracy, reliability, viewpoints, policies, or products provided by these external resources.

It is the city’s policy to allow external links to the following entities and organizations: 1. Other governmental agencies and educational institutions. 2. Entities with which the city has an existing formal, contractual relationship. 3. Commercial entities that provide information or services that enhance the

Section 4.31 Page 2 of 4

Policy: City Website Effective: October 2013 New: October 2013

usability of the city’s website for visitors. 4. Local nonprofits.

In addition, the city reserves the right, at any time and without notice, to: 1. Deny a link that does not meet the criteria set forth in this policy. 2. Deny or discontinue an external link at any time if the website provides or promotes false, slanderous, illegal, infringing or incorrect information. 3. Remove any external link if the nature of the organization to which the link relates no longer complies with the city’s external link policy. 4. Revise this policy without prior notice when the city considers such revision to be in its best interests.

The city’s website will not provide links to websites for: 1. Candidates for local, state, or federal offices. 2. Political organizations or other organizations advocating a position on a local, state, or federal issue. 3. Corporate or other for-profit organizations unless they fit any of the criteria stated above. 4. Individual or personal home pages.

External links should open in a new window. If the external link doesn’t open in a new window, the user will need to re-login to the city website in order to go back to its pages.

Web Space to Other The City of Northfield will not provide web space to other businesses or Organizations organizations. The web site space is leased on a monthly basis from an outside vendor. To allow others access to this space would be logistically difficult and opens the city information up to security issues and additional costs.

Section 4.31 Page 3 of 4

Policy: City Website Effective: October 2013 New: October 2013

Standards The majority of the site standards the City of Northfield uses are based on Associated Press (AP) styles and standards. Any exceptions to AP were chosen for web usability and ADA compliance reasons. CITY OF NORTHFIELD TOPIC POLICY Time Formatting 8 a.m. – 5:30 p.m. Phone Identifier Ph:xxx-xxx-xxxx Fax Identifier Fx. xxx-xxx-xxxx Street Identifiers St., Ave., and Blvd. (no other street identifiers) are always abbreviated unless used in a paragraph. Numbers in Addresses First through Ninth will be spelled out and capitalized when used as street names and figures with two letters will be used for 10th and above. Ex: “7 Fifth Ave.” or 100 21st St.” Email Hyperlinks Email addresses will be used via mail to: links. The name of the person (or department) will be the name of the link. Alphabetized Areas on the Site All areas will be alphabetized (menu structure, lists in the content area, staff directory, etc.). Capitalization of the Words City, County The words “city”, “county” or Town, etc. “town” are never capitalized unless it is City of Northfield. Ex. “the City of Manhattan” or “the city” Capitalization of Job Titles Job titles are not capitalized unless they precede a name. Ex: “Mayor John Doe” or “The mayor holds meetings.” Click Here This term will not be used. & vs. And The “&” sign will be used in headlines and subheads, but within the content area “and” will be used. Use Serial Commas Serial commas will be used at the end of a series of items. Ex: “houses, trailers, and boats” % vs. Percent The “%” symbol will be used in place of the word percent.

Section 4.31 Page 4 of 4

Policy: Employee and Volunteer Recognition Program Effective: October 2013 Revised: October 2013

Purpose The City Council recognizes the hard work and service performed by the employees of the City of Northfield and has adopted a formal Employee and Volunteer Recognition Program.

Policy The City Council believes the benefits of attracting, retaining, and motivating employees through an Employee and Volunteer Recognition Program (EVRP) support job satisfaction, which in turn impacts cooperation, productivity, and the furtherance of the city’s obligations to its citizens.

Each spring, a recognition program is organized before a regularly scheduled City Council meeting. The program recognizes retired Board and Commission Members, City Council members, retired employees from the previous year, special awards recognizing city department projects and performance, and employee years of service to take place during the current calendar year.

Recognition  Certificates given to 5 years on up  Certificates in blue folder for 5, 10, and 15 years of service  Certificates in wood frame for 20, 25, 30, and 35 etc. years of service  City blanket given for 20 years of service  Certificates given to Board/Commission members if they have not already been recognized earlier in the year  Framed city photo is given to employees leaving the city with five or more years of service

Program Mayor, City Administrator and Department Supervisors recognize participants. Coffee, punch, and cake/bars/cookies are prepared for the recognition program. The media is contacted. Pictures are taken of the program.

Section 3.41 Page 1 of 1

Policy: Job Posting and Recruitment Effective: October 1, 2007 Revised: October 2013

Purpose Establish procedures to recruit, select, and advance personnel based on ability, knowledge, and skills.

Policy It is the policy of the city to provide equal employment opportunity to all persons in the job posting and recruitment process. All employment policies and practices will be nondiscriminatory in compliance with federal laws, state statutes and local ordinances.

Job Posting Position vacancies for senior management, regular full-time, regular part-time, and seasonal part-time positions will be sent to all employees on the city email system, posted on the employee intranet and departmental/divisional employee bulletin boards at the Arena, City Hall, Library, Liquor Store, Maintenance Facility, Memorial Pool, Police Facility, Safety Center, Wastewater Division , and Water Division from the date of official newspaper advertising until the closing date. The posting will specify the title, starting salary or range, the nature of the work to be performed, how to apply, the closing date for receiving applications, and any other pertinent information.

Recruitment Human Resources are responsible for managing the recruitment process to assure compliance with state and federal laws as well as City of Northfield practices. This includes approving all job postings, advertisements, placing of job advertisements, and addendums to the application and other recruitment materials. Human Resources will meet with the appropriate manager(s) to determine the best methods for recruiting.

When/if the city recruits a position externally, the position will be advertised in selected newspapers, periodicals, internet job sites, Minnesota Workforce Center, city’s website, newsletters and/or through direct mailings. In addition, when applicable, the city will send notices of job openings to colleges, universities, vocational/technical schools, and organizations whose membership includes people with disabilities, minorities and women in an effort to recruit a broad range of diverse and qualified applicants.

All advertisements will include the job title, the nature of the work to be performed, how to apply, the closing date for receiving applications and any other pertinent information. All advertisements will include the statement “The City of Northfield is an Equal Opportunity Employer” or “EEO” or some other similar statement, which conveys the city’s commitment to equal employment opportunity.

Promoting From Promotional opportunities are offered to existing employees on a competitive basis. This Within does not preclude the city from recruitment and/or selection of applicants outside the city’s existing workforce. This policy is not a waiver of job-relevant qualifications for the position, nor is it a guarantee of promotion to existing employees. The city has the right to make the final hiring decision based on qualifications, abilities, experience and needs of city.

Anniversary Dates For purposes of pay adjustments and performance reviews, the effective date of promotion, transfer or demotion will be used as the new anniversary date. Longevity will be calculated from the date employee starts working full-time and is benefit eligible.

Section 3.20 Page 1 of 2

Policy: Job Posting and Recruitment Effective: October 1, 2007 Revised: October 2013

Transfers From Occasionally an employee will apply to transfer to a vacant position. Transfers, like Within promotions, are offered to all employees on a competitive basis. This does not preclude the city from recruitment and/or selection of applicants outside the city’s workforce. This policy is not a waiver of job-relevant qualifications for the position, nor is it a guarantee of transfer to existing employees. The city has the right to make the final hiring decision based on qualifications, abilities, experience and City of Northfield needs.

Reassignments Occasionally the employer will reassign employees to related positions, possibly in different departments, for the benefit of the employee and/or employer.

Application Forms Applicants must complete the city “Application for Employment” form and return it to the Human Resources office. Each application must be completed and signed by the person applying. Applicants may be required to submit certificates from educational and training institutions, military discharge information, and reasonable proof of any statements made on the application. Any false statements within the application shall be cause for rejection of the application or dismissal of the applicant. Unsolicited applications for positions not posted will not be considered.

Equal All job posting and recruitment will comply with the city’s policy on Equal Employment Employment Opportunity. See Section 3.01 for further information on the city’s Equal Employment Opportunity Opportunity (EEO) policy.

Section 3.20 Page 2 of 2

Policy: Respectful Workplace Effective: October 1, 2007 Revised: October 2013

Purpose The intent of this policy is to provide general guidelines about the conduct that is and is not appropriate in the workplace. The city acknowledges that this policy cannot possibly predict all situations that might arise, and also recognizes that some employees are exposed to disrespectful behavior, and even violence, by the very nature of their jobs.

Policy The City of Northfield has zero tolerance for sexual harassment/offensive behavior. All allegations of sexual harassment/offensive behavior will be taken seriously, acted upon immediately, and addressed appropriately.

Applicability Maintaining a respectful work environment is a shared responsibility. This policy is applicable to all city personnel including regular and temporary employees, volunteers, and City Council members.

Abusive Customer While the city has a strong commitment to customer service, the city does not expect Behavior that employees accept verbal abuse from any customer. An employee may request that a supervisor intervene when a customer is abusive, or they may defuse the situation themselves, including ending the contact.

Types of The following types of behaviors cause a disruption in the workplace and are, in many Disrespectful instances, unlawful: Behavior Violent behavior includes the use of physical force, harassment, or intimidation.

Discriminatory behavior includes inappropriate remarks about or conduct related to a person’s race, color, creed, religion, national origin, disability, sex, marital status, age, sexual orientation, or status with regard to public assistance.

Offensive behavior may include such actions as: rudeness, angry outbursts, inappropriate humor, vulgar obscenities, name calling, disrespectful language, inappropriate visual or any other behavior regarded as offensive to a reasonable person. It is not possible to anticipate in this policy every example of offensive behavior. Accordingly, employees are encouraged to discuss with their fellow employees and supervisor what is regarded as offensive, taking into account the sensibilities of employees and the possibility of public reaction. Although the standard for how employees treat each other and the general public will be the same throughout the city, there may be differences between work groups about what is appropriate in other circumstances unique to a work group. If an employee is unsure whether a particular behavior is appropriate, the employee should request clarification from their supervisor or Human Resources.

Section 4.37 Page 1 of 4

Policy: Respectful Workplace Effective: October 1, 2007 Revised: October 2013

Definition of Sexual Sexual Harassment can consist of a wide range of unwanted and unwelcome sexually Harassment directed behavior such as unwelcome sexual advances, requests for sexual favors, and other verbal and physical conduct of a sexual nature when:

 Submitting to the conduct is made explicitly or implicitly a term or condition of an individual’s employment; or  Submitting to or rejecting the conduct is used as the basis for employment decision affecting an individual’s employment; or  Such conduct has the purpose or result of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile, or offensive working environment.

Prohibited Sexual Sexual harassment includes, but is not limited to, the following: Harassment  Unwelcome or unwanted sexual advances. This means stalking, patting, pinching, brushing up against, hugging, cornering, kissing, fondling or any other similar physical contact considered unacceptable by another individual.  Verbal or written abuse, kidding, or comments that are sexually-oriented and considered unacceptable by another individual. This includes comments about an individual’s body or appearance where such comments go beyond mere courtesy, telling “dirty jokes” or any other tasteless, sexually oriented comments, innuendos or actions that offend others.  Requests demands for sexual favors. This includes subtle or obvious expectations, pressures, or requests for any type of sexual favor, along with an implied or specific promise of favorable treatment (or negative consequences) concerning one’s current or future job.

Possession and Use of Possession or use of a dangerous weapon is prohibited on city property, in city Dangerous Weapons vehicles, or in any personal vehicle, which is being used for city business. This prohibition applies to employees with valid permits to carry firearms.

The following exceptions to the dangerous weapons prohibition are as follows:

 Employees legally in possession of a firearm for which the employee hold a valid permit, if required, and said firearm is secured within an attended personal vehicle or concealed from view within a locked unattended personal vehicle while that person is working on city property.  A person who is showing or transferring the weapon or firearm to a police officer as part of an investigation.  Police officers and employees who are in possession of a weapon or firearm in the scope of their official duties.

Section 4.37 Page 2 of 4

Policy: Respectful Workplace Effective: October 1, 2007 Revised: October 2013

Supervisor’s Employees who have a complaint of disrespectful workplace behavior will be taken Response to seriously. Allegations of Disrespectful In the case of sexual harassment or discriminatory behavior, a supervisor must report Workplace Behavior the allegations within two business days to the City Administrator, who will determine whether an investigation is warranted. A supervisor must act upon such a report even if requested otherwise by the victim. In situations other than sexual harassment and discriminatory behavior, supervisors will use the following guidelines when an allegation is reported:

Step 1. If the nature of the allegations and the wishes of the victim warrant a simple intervention, the supervisor may choose to handle the matter informally. The supervisor may conduct a coaching session with the offender, explaining the impact of his/her actions and requiring that the conduct not reoccur. This approach is particularly appropriate when there is some ambiguity about whether the conduct was disrespectful.

Step 2. The supervisor must notify the City Administrator about the allegations.

Step 3. If a formal investigation is warranted, the individual alleging a violation of this policy will be interviewed to discuss the nature of the allegations. The person being interviewed may have someone of his/her own choosing present during the interview. The investigator will obtain a description of the incident including date, time and place, together with the following:

• corroborating evidence • a list of witnesses • identification of the offender

Step 4. As soon as practical after receiving the written or verbal complaint, the alleged policy violator will be informed of the allegations. The alleged violator will have the opportunity to answer questions and respond to the allegations.

Step 5. After adequate investigation and consultation with the appropriate personnel, a decision will be made regarding whether or not disciplinary action will be taken.

Step 6. The alleged violator and complainant will be advised of the findings and conclusions as soon as practicable.

Special Reporting When the supervisor is perceived to be the cause of a disrespectful workplace behavior Requirements incident, a report will be made to the City Administrator who will assume the responsibility for investigation and discipline.

If the City Administrator is perceived to be the cause of a disrespectful workplace behavior incident involving city personnel, the report will be made to Human

Section 4.37 Page 3 of 4

Policy: Respectful Workplace Effective: October 1, 2007 Revised: October 2013

Resources and referred to the City Attorney who will undertake the necessary investigation. The City Attorney will report his/her findings to the City Council, which will take the action it deems appropriate.

Pending completion of the investigations, Human Resources and City Attorney may take action to protect the alleged victim, other employees, or the citizens.

Investigation The Communications & Human Resources Manager or professional consultant as determined by the City Administrator will investigate all complaints of sexual harassment/offensive behavior promptly, fairly and completely.

Confidentiality A person reporting or witnessing a violation of this policy cannot be guaranteed anonymity. The person’s name and statements may have to be provided to the alleged offender. All complaints and investigative materials will be contained in a file separate from the involved employees’ personnel files. If disciplinary action does result from the investigation, the results of the disciplinary action will then become a part of the employee(s) personnel file(s).

The employees’ complaint will be kept private to the extent consistent with the city’s need to investigate. Each situation will be handled as discreetly as possible. The facts shall determine the response to each complaint.

Retaliation Consistent with the terms of applicable statutes and city personnel policies the city may discipline any individual who retaliates against any person who reports alleged violations of this policy. The city may also discipline any individual who retaliates against any participant in an investigation, proceeding or hearing relating to the report of alleged violations. Retaliation includes, but is not limited to, any form of intimidation, reprisal, or harassment.

Violations Any violation, intentional or unintentional, of this policy by a city employee will be cause for appropriate disciplinary action. Resolution of complaints can include, but not limited to, an apology, transfer, direction to stop the offensive behavior, counseling or training, verbal or written warning, suspension with or without pay or termination.

Section 4.37 Page 4 of 4

Policy: Military Leave Effective: October 1, 2007 Revised: October 2013

Purpose To comply with the Uniformed Services Employment and Reemployment Rights Act (USERRA) of 1994 and as revised in December 2005, and state law (Minnesota Statute 192.26 – 192.261).

Policy The City will support the federal and state laws governing the leave and reinstatement requirements for military personnel. The law contains specific requirements for protected leave; rules for benefits employees are entitled to during military leave, and the requirements for reinstatement in the civilian workforce.

National Guard & Employees are entitled to leave of absence without loss of pay, seniority status, Reserves – 15 days vacation/sick leave or other benefits when engaged in training activities ordered or per year authorized by the proper authority pursuant to law, whether for state or federal purposes, but not exceeding a total of fifteen (15) days in any calendar year. City compensation is in addition to military pay, as per a Minnesota Attorney General’s Opinion.

National Guard & Employees that are ordered by the Military to train beyond 15 days per year will be Reserves – beyond 15 granted an unpaid “military leave of absence”. Federal law allows employees to use. days per year during the period of military service, vacation or similar paid leave accrued prior to the commencement of such service, if the employee requests. (38 USC 4316(d).

Military Appropriate military documentation will be required to verify leave necessity. During documentation unpaid military leave of absence for purposes of training, not active duty, the employee does not accrue benefits, wage increases or seniority status.

Job Protection Employees in the uniformed services are entitled to have their civilian jobs protected for a period of up to five years. The regulations also apply to returning veterans. The period of five years does not have to be continuous.

Active Duty The City does not provide compensation to those employees on active duty in the armed forces unless authorized by proper authority pursuant to law. For those employees on active duty, the City will continue to contribute to the cost of the employee’s health insurance at the same level of City contribution as before the employee goes on leave. If there are changes to the City’s contribution levels and/or premium rates while the employee is on leave, those changes will take place as if the employee were still on the job. The employee will be required to continue payment of the employee portion of the health care and/or other insurance coverage they choose to continue. If accumulated vacation and sick leave exceeds maximum accrual, the difference will be paid to the employee the first payday in December.

Reinstatement After Upon return from a military leave of absence, a regular employee shall be reinstated Leave to the employee’s former position or to a position of like status and pay, provided the employee is competent to perform all duties of the position to which assigned and either returns to work or submits an application for reemployment within the required time frame. An employee who receives a disqualifying discharge from the military, including dishonorable or bad conduct discharge, has no reinstatement rights.

Section 8.25 Page 1 of 2

Policy: Military Leave Effective: October 1, 2007 Revised: October 2013

If the position which the employee formerly held no longer exists, the employee shall be reinstated to a position of like status and pay, provided it is practical to do so and the employee is competent to perform all duties of the position to which assigned.

Leave to Attend Pursuant to Minnesota Statute §181.948, city employees whose immediate family Military Ceremonies members (defined as a person’s spouse, parent, child, grandparent, legal guardian, sibling, grandchild, fiancé or fiancée, parent or child) have been ordered into active service in support of a war or other national emergency, will be granted a leave of absence not to exceed one day during any calendar year without pay to attend a send- off or homecoming ceremony for the mobilized service member. Time off is for the actual time necessary for the employee to attend the ceremony. Employee may substitute paid leave if they so choose. The city may deny such leave if the leave would unduly disrupt the operations of the city.

Military ceremonies, Pursuant to Minnesota Statute §192.325, employees with an immediate family family training, and member (defined as a person’s spouse, parent or child) will be granted an unpaid reintegration for leave of absence not to exceed two consecutive calendar days or six days in a calendar spouse, parent or year, for attending departure or return ceremonies for deploying or returning child personnel, family training or readiness events sponsored or conducted by the military and to attend events held as part of official military reintegration programs. Employees may substitute paid leave if they so choose.

Section 8.25 Page 2 of 2

Policy: Sick Leave Effective: October 1, 2007 Revised: October 2013

Purpose To provide an employee time off with pay for an illness, doctor’s appointments, short- term disability and to comply with Minnesota Statute 181.

Policy Sick leave may be granted when the employee is unable to perform work duties due to illness, short term disability, the necessity for medical, dental, or chiropractic care, childbirth, or exposure to contagious disease where such exposure may endanger the health of others with whom the employee would come in contact in the course of performing work duties.

Unless the employee has a serious medical condition that qualifies for Family Medical Leave (see probationary employee) the City does not have unpaid leave. The employee must accrue and use accrued sick leave for any absence related to illness or injury of self and/or family member. Family member is defined as a child (under 18 years of age, or under age 20 and still attending secondary school), adult child, spouse, domestic partner, sibling, parent, grandparent or stepparent. An employee’s use of existing sick leave benefits for absence due to illness of or injury to the employee’s adult child, spouse, sibling, parent, grandparent or stepparent is limited to 160 hours in a calendar year.

If hired prior to January 1, 2007: Employees working less than 1,248 (24 hrs x 52 wks) hours are not eligible for sick leave benefits.

If hired after January 1, 2007: Employees working less than 1,664 (32 hrs x 52 weeks) hours are not eligible for sick leave benefits.

Accrual Rate Regular full time employees will accrue eight (8) hours of sick leave per month.

Regular part-time employees earn sick leave on a prorated basis compared to full-time equivalent (FTE) status.

The eight hours or portion thereof shall be posted to the employees’ sick leave account on the first pay period following the month of accrual.

Maximum Accruals – Employees employed before January 1, 2007 shall receive sick leave in accordance Forfeiture–employees with the policy in effect at the time of the employee’s employment as long as the hired BEFORE employee has not been involved in a personnel action (i.e. promotion, demotion, January 1, 2007 transfer etc). The maximum accrual limits and the severance benefits are listed on a table within this policy based on the previous personnel policy, labor contracts and resolution 2003-107 and employee’s date of hire. Exceptions to this policy would be promotion, demotion, union, management, etc.

Excess sick leave hours will be permanently lost should the maximum accrual rate be exceeded. There are no exceptions to this policy.

Maximum Accruals Regular full time employees may accrue up to 960 hours or regular part time Forfeiture-employees employees may accrue a pro-rated portion of sick leave. Excess sick leave hours will hired AFTER be permanently lost should the maximum rate be exceeded. There are no exceptions

Section 8.03 Page 1 of 4

Policy: Sick Leave Effective: October 1, 2007 Revised: October 2013

January 1, 2007 to this policy.

Waiting Period There is no waiting period. The employee earns sick leave from date of employment. Sick leave must be earned and posted to the employee’s sick leave bank before an employee can use sick leave. Negative sick leave balances are prohibited.

Recruiting Balances The City Administrator has the sole authority to establish beginning levels of sick leave for recruiting purposes. In making such a determination, the City Administrator will consider the prospective employee’s qualifications, education, prior experience, and length of service in the same or similar jobs.

Probationary Employees with serious medical conditions within their first year of employment (not Employee eligible for FMLA or parental leave), may be granted an unpaid leave at the sole discretion of the City Administrator. The employee is required to furnish appropriate medical certification to Human Resources for consideration of the leave.

Probation is extended by the length of leave. Health insurance benefits may be continued if paid by the employee.

Reporting The employee must report his or her need for sick leave to the supervisor/manager as soon as possible but prior to the employee’s scheduled shift. The employee must keep the supervisor/manager informed daily of the employee’s condition and expected return to work.

An employee is expected to call in and advise his or her Supervisor/Manager unless employee is hospitalized and unable to communicate. Spouse or relative may call in and keep the supervisor advised of employees’ status if the employee is hospitalized.

The employee must complete a “Leave/Absence” form (see section 11) upon return to work. Failure to complete the form will result in the employee not receiving sick leave pay and time taken will be charged to vacation leave.

After three days of sick leave, the employee may be required to submit a medical certification for the absence. Illness beyond three days may be considered a serious medical condition and may require FMLA leave. Beyond three days, the employee needs to work with the Human Resource Department. See Section 8.30 for further information on FMLA.

Holiday during Sick If a regularly scheduled holiday falls during your illness, it will not be considered sick Leave leave but Holiday leave.

Funeral Leave If you suffer the loss of a family member or relative during sick leave and funeral leave during Sick Leave is appropriate, the time off for funeral leave will not be considered sick leave. See section 8.10 for funeral leave.

PEBSCO The City has several employee groups of PEBSCO. (Post Employment Health Plan, as administered by Nationwide Insurance, Inc.) Employees’ monthly sick leave deferrals

Section 8.03 Page 2 of 4

Policy: Sick Leave Effective: October 1, 2007 Revised: October 2013

and severance options are governed by the group PEBSCO terms. (see section seven for PEBSCO terms)

If PEBSCO is discontinued in the future, sick leave accruals will return to eight hours per month to the sick leave accrual bank of the employee.

Severance The Employee shall receive the sick leave severance based on the employee’s PEBSCO group. See PEBSCO (in the benefit summary) section 7.01.

Severance – hired After a minimum of five (5) years of service, severance pay shall be granted to an prior to January 1, Employee who resigns or retires in good standing. The severance benefits shall be 2007. comprised of accumulated sick leave as follows:

Years of Maximum Service Amount 5 168 6 202 7 235 8 269 9 302 10 336 11 370 12 403 13 437 14 470 15 504 16 538 17 571 18 605 19 638 20 672

21 700

Severance – After a minimum of five (5) years of service, severance pay shall be granted to an employees hired after Employee who resigns or retires in good standing. The severance benefit shall be January 1, 2007. comprised of one-third of all unused sick leave in the employee’s individual accrual bank to a maximum of 320 hours.

Death of Employee If an employee dies while in the employment of the City, the severance pay that he/she would have been entitled to under the above conditions shall be paid to his/her estate.

Injury on Duty- In the event of on the job injuries or incapacities, the employee shall be entitled to the

Section 8.03 Page 3 of 4

Policy: Sick Leave Effective: October 1, 2007 Revised: October 2013

Worker’s following: Compensation  Employee is required to use sick leave for days up to ten working days.  Employee receives worker’s compensation if injured on duty and absent from work longer than ten working days.  Employee does not receive any compensation from the Employer.

Termination for Severance pay will not be granted if discharged for just cause. Cause

Violation Any violation of this policy by a City employee will be cause for appropriate disciplinary action up to and including discharge.

Section 8.03 Page 4 of 4

Policy: Vacation Leave Donation Policy Effective: August 7, 2012 Revised: October 2013

Purpose The City recognizes the emotional and financial difficulties that an employee may experience as a result of a serious illness or injury in which an employee has exhausted all of his/her accrued leave. Therefore, a leave sharing program is established for the purpose of permitting City employees, at no additional cost to the City other than administrative costs of administering the program, to donate accrued vacation leave to a co-worker.

Policy The City shall provide a process to allow employees to share vacation leave with a co- worker whose absence from work is required due to a serious illness or injury of one of the following persons:

 The employee;  The employee’s dependents or the employee’s spouse;  The employee’s domestic partner as defined in City Code; and/or  The employee’s parents.

Employees participating in leave donation must be:  Eligible to accrue paid time-off leave  Have exhausted all forms of paid leave, or will soon exhaust all paid leave.  Suffering from a serious medical hardship or catastrophic illness or injury which requires inpatient, hospice or residential health care involving one of the persons identified herein.

Nothing in this Policy shall be construed to limit or extend the maximum allowable absence under the Family Medical Leave Act (FMLA).

Qualifying Exigency A catastrophic illness or injury that poses a threat to life and/or requires inpatient care, hospice or residential health care. Examples include but are not limited to:  Cancer  Major surgery  AIDS  Serious accident  Heart Attack

Medical condition requires an employee to be off from work for twenty (20) consecutive working days or more and which has caused or is likely to cause the employee to take leave without pay or to terminate his/her employment.

Non - Qualifying This policy will not apply to short-term or sporadic conditions or illnesses, including Exigency but not limited to:  Short-term recurrences of chronic allergies or conditions.  Short-term recurring medical or therapeutic treatments.  Normal pregnancy, normal childbirth or adoption  Common illness

Section 8.02 Page 1 of 3

Policy: Vacation Leave Donation Policy Effective: August 7, 2012 Revised: October 2013

 Illness or injury covered by an employer paid long-term disability  Worker’s compensation  Injury during the course of committing a felony  Previously abused paid leave.

Confidentiality Employee requesting a donation will note in writing specifically the medical or personal information he/she authorizes the City to release to fellow employee(s) in the leave request, including providing a completed informed consent form.

The employee acknowledges and agrees that the City is unable to control any discussion by the employee with his/her co-workers about the medical or personal information that caused the employee to request a leave donation.

Request Donation Employee shall complete a request/application form, an informed consent for release of data form, a request for leave of absence form and such other data or forms as required by the City with respect to FMLA leave or otherwise, and submit the same to Human Resources (HR) for review.

Donations cannot be used retroactively (i.e. for pay periods prior to receiving the donation.)

Administration Human Resources is responsible for coordinating donations, reviewing applications and making a recommendation to the City Administrator for approval. In making a recommendation, Human Resources shall consider the following:  Employee’s application and adherence to this Policy;  Verify exhaustion of all paid leave; and  All medical evidence submitted by the employee on FMLA paperwork

If the request is approved, the Human Resource Department will send a request to City employees for leave donation on behalf of the requesting employee.

No provisions of this Policy, its administration, or any decisions on eligibility and distribution of donated leave shall be subject to any problem-resolution, grievance, arbitration or appeal procedure of any collective bargaining agreement or otherwise.

Donate Leave Employee requesting to donate leave time to a fellow employee shall fill out a leave donation request form and return it to the HR Department. All vacation leave donations/transfers are strictly voluntary and private.

Only previously accrued vacation time may be donated. Donating employee may not donate if the donation will reduce their vacation leave bank to less than 80 hours.

Donating employee can donate a minimum of 4 hours and a maximum of 40 hours to an employee in a rolling 12-month period. Donations must be in 2 hour increments.

Section 8.02 Page 2 of 3

Policy: Vacation Leave Donation Policy Effective: August 7, 2012 Revised: October 2013

Leave is donated on an hour for hour basis with no relation to actual earnings of either the donor or the recipient.

Donations must be made in the form of time off from work and cannot be “cashed out” for the equivalent dollar value of that time off.

Donations will not be reversed. By signing and submitting a donation form the employee is approving HR to remove the time from their vacation bank.

Section 8.02 Page 3 of 3

CONSENT

Date of City Council Meeting: October 15, 2013

To: Mayor and City Council

From: Tim Madigan, City Administration

Subject: Legacy Grant Application

Action Requested:

The Northfield City Council authorizes submission of a DNR Park Legacy Grant application for State funding for the purchase of land along the Cannon River by the cities of Dundas and Northfield for parkland purposes.

Summary Report:

The City Council authorized on September 03, submission of a pre-application to the Minnesota Department of Natural Resources (DNR) for a Park Legacy Grant for the purchase of the properties along the east side of the Cannon River in Dundas (Jasnoch) and Northfield (Gleason). The intention is these properties will be used for parkland purposes e.g. trail, fishing, picnicking etc. In addition, even though they will be owned and controlled by the cities the parkland will be part of a coordinated regional park and trail system with properties from the cities, Rice County and the State (DNR).

Our pre-application (attached) was well received and we were provided with comments on how to improve the final application. We are working with John McCarthy, Dundas City Administrator, on the details for the final grant application, which is due October 25. Some details need to be worked out, but nothing major.

The total grant is for $448,000 for the two properties with a local match between the two cities of $112,000. This funding will reduce the cost to the two cities to acquire and develop park land that has been a priority for both cities for many years. It will not only provide a pedestrian and bike transportation link between the communities, it will connect with DNR and County park properties used for the Mill Towns Trail and DNR fisheries land.

Alternative Options:

Do not authorize submission of the grant application.

Financial Information:

The grant proceeds and local share will be split on a proportional cost basis.

Timelines:

The grant will be submitted on October 25 and notice on grant awards will be after the first of the year. Purchase of the properties can take place at that time.

Attachments: Grant pre-application.

Cannon River Regional Park Legacy Grant DRAFT Application

ITEM 1 - APPLICATION SUMMARY – FY 2014 APPLICATION

Contact Information: Grant Applicant Org: City of Northfield and City of Dundas Contact Person: Tim Madigan Contact Title: Northfield City Administrator Mailing Address: 801 Washington Street Zip code: 55057 Phone: (507) 645-3009 E-mail address: [email protected]

Park Information: Project Name: Cannon River Regional Park Project County: Rice Existing Park Acreage: 147

Proposed Activities with this Application: Acres to be 105 purchased: Facilities to be developed or redeveloped: If we received this grant, we would use the funds for the purchase of property and the development of a regional park within the cities of Northfield and Dundas. The park would be located along the east side of the Cannon River in the southern portion of Northfield and the northern portion of Dundas. The majority of the costs are for acquisition, with the remaining funds to be spent on nature based recreation amenities.

Financial Information: No match is required. However, additional consideration shall be given to applicants who provide a non-state cash match. Match equal to10%-25% of total cost will receive low consideration. Match greater than 25% of total cost will receive high consideration. The total cost shown in the table below must equal the total costs shown in Item 4 – Cost Breakdown. Grant Match Total Cost Request $448,000 $112,000 $560,000

ITEM 2 - REGIONAL SIGNIFICANCE

To be eligible for this grant, the project must demonstrate that it is of regional or statewide significance. Describe how your project meets each of the identified criteria listed below. At a minimum, parks must meet the first two criteria described below and at least one of the criteria listed in 3-5.

Natural Resource Based Settings and Range of Activities Offered: The park should provide a natural setting and offer outdoor recreation facilities and activities that are primarily natural resource based. Examples include camping, picnicking, hiking, swimming, boating, canoeing, fishing, and nature study. A related measure is the range of these activities accommodated within the park (e.g., a park with a beach, campground and boat launch facilities is more likely to attract a regional clientele than a park with only one of these facilities).

This regional park would provide a variety of nature based recreational activities. The keystone amenity of the park would be a bicycle/walking trail, which connects to the regional Mill Towns Trail creating a 6-mile bike loop between Northfield and Dundas. Other amenities proposed would be a picnic shelter and fishing access to the river. This section of river is used by canoe and kayakers and serviced by GearSource Outfitters of Northfield. Canoe landings already exist just upstream and downstream of the proposed park. The preservation of this river corridor will go a long way to ensure that those using the river continue to see Bald Eagles and other wildlife.

Use: Evidence that the park serves at least a regional clientele (multiple communities). Other related factors may include evidence that the facility currently or potentially may draw tourists and generate economic impact from outside the local area.

This park would serve the citizens of Northfield and Dundas. This park would have a regional draw from the citizens of Rice and Dakota counties as well as a broader draw from our many bicycle and nature enthusiasts that frequent this area. For example, the Defeat of Jesse James Days Bike Tour anticipates ridership in excess of 1,300 riders.

Size: The park should be significant in size. In southern Minnesota, a park of 100 acres is significant. In northern Minnesota, the acreage is generally larger. There are exceptions to this criteria based on use characteristics, special features, and other variables.

This park will be 147 acres in size.

Special Features: Unique or unusual landscape features, historically significant sites, or parks containing characteristics of regional or statewide significance.

This park is located in the Cannon River Wild and Scenic River Corridor. It is across the river from the Mill Towns State Trail, which is a regional bike trail connecting the river towns along the Cannon River through cycling and their common mill history. The trail proposed for the park would connect to the Mill Towns Trail creating a 6-mile bike loop between Northfield and Dundas.

ITEM 3 - PROJECT NARRATIVE

Describe what recreation facilities will be developed or rehabilitated and any lands that will be acquired.

This regional park grant would allow for the creation of a regional park in Rice County by acquiring 105 acres of land that is currently in private hands. The cities of Northfield and Dundas wish to purchase the properties to create a park that would preserve the natural river corridor.

Trail construction is planned as an at-grade, ten-foot-wide, bituminous surface trail designed for year-round use. The trail will be designed to meet Americans with Disabilities Act (ADA) guidelines, including no grades over six percent, to allow access for all users. With a planned surface at roughly the same elevation as adjacent ground surfaces, the trail will not impede water flow or wildlife movement. To further minimize environmental effects, the construction is planned within a limited corridor, ranging from 22 feet to 30 feet in width, so vegetation disturbance will be minimized. The final trail alignment will be located, and field adjusted as necessary, to avoid the loss of any mature, native trees greater than six inches in diameter.

Other amenities would include a picnic shelter and fishing access. Canoe and kayak access to that portion of the river corridor are already provided by a local vendor, and river access is available just upstream and downstream of the proposed park. ITEM 4 - COST BREAKDOWN

Development (see Program Manual for eligibility) Facility Description Estimated Expected (e.g. picnic area, (linear feet, dimensions, material Cost Completion campground) used, number of components, etc.) Date Trail 1.94 mile x 10’ wide bituminous trail 85,000 9/2014

Picnic shelter 24’ x 48’ open air peaked roof shelter 70,000 6/2015

Fishing access Cleared area graded with gravel and 10,000 6/2015 landscaping

165,000 Total

Land Acquisition Parcel Identification Number or location Acres Appraised Expected Value Acquisition Date 2202450001 12.3 $45,000 3/2014 2211200003 24.77 $60,000 3/2014 2211275002 24.12 $60,000 3/2014 2211154011 3.3 $30,000 3/2014 1711327002 39.41 $200,000 6/2014

Total $395,000

ITEM 5 - LOCATION MAP Provide a map that shows the location of the park within your community. The map should identify the main roads in the community to access the park.

See Item 5 map.

St. Olaf Stadium GINSEN G Location Map CT L O ST OLAF AVE N St. Olaf Campus SD Way Park A FIRST ST W L E Way Park B St. Olaf Campus LV SECOND ST W D IRD E 43 TH ST W 19 ST FOREST AVE 59 19 FIFTH W 9 0 Oddfellows T H Park S T Northfield E

D G 3 E B INDUSTRIAL DR R O O K DR

246 D R D G R N K O AR Babcock TR P Park S R R RM LE Sechler D A CH Park D SE R R E E H C IC A V B R N E E S L Northfield L 3 Arena O B N M

Compost Area Northfield Hospital, Campostella CSMR Park TON IN L C N L Street 100TH ST E Dept.

Garage LN Jefferson Park

78 FRONTAGE RD RIVERVIEW

D V NORTHFIELD L B D R O S R Truman O A N Park D O S N 3 S E U R V D E RSON E F TE L F E T E P D J R Hidden R W D Valley Roosevelt G TA

R Park C Park

Y T N D H PlaygroundD L R E L N FF R R LU N HWY 3 S IT O T B O Future AGE DR R N Unnamed Park Roosevelt N Park A MILLER C

LN Park Heritage ERL B AN Mill TownsTrail E

H M D

I R O ST T

N CU T D EYLO R S R D

LN LLEY R I

WEAVER Char A RooseveltRidge Park V Roosevelt F Carlson Ridge CR 1 E Park Park 1 78 N RD Char L D O FARRE

R Carlson A O Park R CT F K F D TA N S L AVE THIRD ST N SCHILLING DR A

W FARREL FIRST ST N 1 11 0TH DUNDAS S T E

FIRST L ST S R N WAY T

O E T REGIONALI PARK

N N M E

S D D O V N W O C M A LOCATIONA U MAP THIRD ST S SECOND ST S 20 BLUFFCorporateST Limits

R P Proposed Regional Park Boundary BRIDGEWATE KWY STONY Updated: 9/6/2013 PL SPLIT ROCK PL STEWART PL 11FIFTH ST E Feet 1,000 500 0 1,000

AVE

FARIBAULT BLVD EATON ITEM 6 - RECREATIONAL SITE PLAN

This site plan must clearly identify the proposed acquisition and/or development. The plan should include enough detail to determine design details such as facility orientation and layout, access routes, and accessibility.

See Item 6 map.

St. Olaf Stadium GINSEN G CT L RecreationO Site Plan OLAF AVE N ST St. Olaf Campus Way Park Cannon RiverSD Regional Park A FIRST ST W L Rice County,E Minnesota Way Park B St. Olaf Campus LV SECOND ST W Fishing Pier D IRD E 43 TH ST W ST FOREST AVE Park59 Entrance 19 FIFTH W 9 0 Oddfellows T H Park S T Shelter E

E *Adjacent property consists of commercial, D industrial, municipal, and public lands. Existing TrailG E *Proposed Regional Park consists of B INDUSTRIAL DR Proposed TrailR 147 Acres O O K Proposed RegionalD ParkR Boundary

Corporate Limits D R D G R N K Existing Facilities O AR Babcock R P Park ST R M ER Grant Acquisition R L Sechler D A CH Park D SE R R E E Updated: 9/6/2013 H C IC A V Feet B R N E E S 1,000 500 0 1,000 L Northfield L 3 Arena O B N M

Compost Area Northfield Hospital, Campostella CSMR Park TON 2202450001 IN 12.3 Acres L C N L Street 100TH ST E Dept.

Garage LN Jefferson Park 78 FRONTAGE RD 2211200003 24.77 RIVERVIEW Acres D V NORTHFIELD L B D R O S R Truman O A N Park D O S N 3 S E U R V D E RSON E F TE L F E T 2211275002 E P D 24.12 J R Hidden R W D Valley Roosevelt G Acres TA R Park C Park

Y T N D H PlaygroundD L R E L N FF R R LU N HWY 3 S IT O R T B 2211154011 O Future AGE DR 3.3 Acres N Unnamed Park Roosevelt N Park A MILLER C

LN Park 1711327002 Heritage ERL B AN Mill TownsTrail 39.41 E

H M D

Acres I R O ST T

N CU T D EYLO R S R D

LN LLEY R I

WEAVER Char A RooseveltRidge Park V Roosevelt F Carlson Ridge CR 1 E Park Park 1 78 N RD Char L D O FARRE

R Carlson A O Park R CT F K F D TA N S L AVE THIRD ST N SCHILLING DR A

W FARREL FIRST ST N 1 11 0TH DUNDAS S T E

FIRST L ST S R N WAY T

O E T I

N N M E

S D D O V N W O C M A A U THIRD ST S SECOND ST S 20 BLUFF ST

R P BRIDGEWATE KWY STONY PL SPLIT ROCK PL STEWART PL 11FIFTH ST E

AVE

FARIBAULT BLVD EATON ITEM 7 - PROJECT SITE EVALUATION I. Description of the Environment and the Environmental Impact of the Proposed Project

Present Land Use: Describe the present land use of the proposed project site. Is the property to be acquired a high priority inholding or addition crucial to the use of, ecological integrity of, or access to an existing natural or scenic area? Address any other impacts the proposed project may have on the present land use of the project site or adjacent lands.

The proposed park is located on property adjacent to and southeast/south of the Cannon River within the Cannon River watershed in the cities of Northfield and Dundas, Minnesota. Much of the land on which the park is proposed was previously used as agricultural land, but has been out of production since the mid-1990s (Appendix C of Cannon River trail Alt. Analysis). Currently, there are numerous stormwater basins located throughout the site. Acquiring this property would create an almost continuous area of conservation along the east banks of the Cannon River from Dundas to Northfield (including areas already held by the City of Northfield).

B. Environmental Intrusions: Describe all man-made developments on, above, below or adjacent to the proposed project site, including buildings, utility poles and lines, roads, driveways, pipelines, sewer and water lines, fences, ditches, bridges, billboards, railroad tracks, and related structures or facilities. Explain how these intrusions, if any, might affect the use, protection, and enjoyment of the proposed project site and what measures will be taken to minimize any adverse impacts. All existing and future overhead power lines serving the park must be placed underground. The cost of placing the power lines underground can be included in this application.

The site doesn’t host any overhead power lines, but there is a main trunk sanitary sewer line that the City would need to maintain access to.

Fish and Wildlife: Indicate whether the proposed project site is on or adjacent to, a national, state or local wildlife management area, park or natural area. Describe the known fish and wildlife species common to the project site and any known species that are listed as endangered, threatened or of special concern. Describe the likely impacts of the proposed project on habitat, population levels, and any other factors related to the fish and wildlife resources.

The Cannon River contains 42 species of fish above Lake Byllesby, including the following game fish; Walleye, Large and Smallmouth Bass, Catfish and Pike. (CRWP Signs of Progress report) Paddlers between Faribault and Northfield often sight Bald Eagles and waterfowl. White-tail deer are native to this area.

Vegetation: Describe the major plant species and communities common to the project site and any known species that are listed as endangered, threatened or of special concern. Describe the distribution of major plant communities or types on the site. Indicate the extent of cutting, clearing, removal or other disturbance that will result from the proposed project, as well as any restoration and/or protection activities planned as part of the project.

The ecosystem of the park area is a floodplain forest. Based on our 2008 Comprehensive Plan Natural Resources Inventory Study, the acquisition area parcels consist of good to moderate natural community quality.

Water Resources: Describe any existing wetland areas on or adjacent to the proposed project site. Indicate any likely physical disturbances of these wetlands, including (but not limited to) draining and filling that would result from the proposed project. Describe any other potential impacts to wetlands, such as water level fluctuations or water pollution that may result from the proposed project. Discuss possible alternatives that would avoid or minimize negative wetland impacts. Also describe any other water resources on or adjacent to the site, proposed uses of surface or groundwater, and any possible impacts on these resources, including depletion or pollution, resulting from the proposed project. Explain how the proposed project would help to protect water quality on or adjacent to the site.

The wetlands within the evaluation area (Figure 2 of Item 14 map) were delineated and classified during a site visit on July 6 and 7, 2010. The wetland delineation was established according to the Routine On-Site Determination Method specified in the 1987 U.S. Army Corps of Engineers Wetlands Delineation Manual (U.S. Army Corps of Engineers, 1987) and the Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Midwest Region (U.S. Army Corps of Engineers, 2010).

Geologic and Physiographic Features: Describe any interesting, unique or fragile geologic and/or physiographic features on the proposed project site and any likely impacts on these features that would result from the proposed project. Also describe any proposed protection activities or measures to provide public education, interpretation and enjoyment of these resources.

The level, low-lying land along the Cannon River is floodplain, a geological feature produced over long periods of time by sediment deposition during major floods.

G. Air Quality/Noise: Describe any temporary or permanent air or noise pollution that will result from the development and use of the site and the impacts on adjacent land uses or land owners.

There will not be any air quality issues or noise pollution resulting from the proposed park. Transportation: Describe the various forms of transportation available to access the park facility (e.g. trails, roads, public transportation). Is there any transportation provided to the park for special events or programs?

The proposed park will be serviced by vehicular and non-vehicular access. Vehicular traffic will access the park from Bollenbacher Drive in Northfield and First Street in Dundas. Non-motorized traffic will access the park via the East Cannon River trail and connecting city and state trails.

II. Description of the Proposed and Future Management Activities

Land Management and Protection: Discuss the proposed size of the area and what impacts that may have on the ability to properly protect the site and its resources. Address the potential for acquiring control over adjacent land uses that might otherwise adversely affect the property. What long term management measures will be employed on this property and adjacent lands to ensure that future generations will continue to enjoy the natural amenities (such as, restoration efforts, exotic species control, etc.). Discuss specific protection measures that are either in place or planned (such as zoning or other land development restrictions, etc.).

By incorporating these properties into a regional park we will be protecting them from future development and assuring the preservation of the riparian habitat.

Partnerships: Describe any partnerships with organizations, communities, friends groups that help maintain, promote and/or support parks in your community.

This is a joint application by the communities of Northfield and Dundas. This application is supported by the Mill Towns Trail Joint Powers Board by resolution at their August meeting. The Cannon River Watershed Partnership will be considering support of this application at their September meeting. Northfield Rotary has pledged money to help build the East River Trail. “Friends groups” support many of the parks located in Northfield, and this park should be no exception.

ITEM 8 – SUSTAINABLE AND RESILIENT INFRASTRUCTURE

In accordance with Minnesota Statutes and the Parks and Trails Legacy Plan, this program encourages the construction of sustainable and resilient infrastructure, the use of energy efficient, easy to maintain and recycled/recyclable materials, the conservation of water use and the design of facilities to effectively manage storm water on site. Please describe how your project will address these priorities.

Sustainable and resilient infrastructure. Energy efficient, easy to maintain and recycled/recyclable materials. Conservation of water use and the design of facilities to effectively manage storm water on site.

The creation of this park would preserve this area from development and preserve the current wetlands to continue to act to manage stormwater on and off site.

ITEM 9 – COMMUNITY INVOLVEMENT

Address the following questions regarding community involvement, planning process and how this project will increase outdoor recreation participation.

What efforts were made to get input from members of the community that will be affected by this project? For example, public meeting(s), notification of adjoining property owners, etc.

What community planning process was used to show a need for this project and to define its scope?

This project is supported by Northfield’s comprehensive plan and park and trail plan. (Item 14 map, page 3) During the comprehensive plan process in 2008, the most significant theme that surfaced throughout the process was the need to protect the city’s significant natural resources. Cannon River Watershed Partnership’s mission; “To engage people in protecting and improving the water quality and natural systems of the Cannon River watershed”, also supports this project.

How do you expect this project to increase outdoor recreation participation?

We expect this park and its trail to be a popular trip for families because of its easy topography, convenient length and proximity to the Cannon River. Connectivity to the Mill Towns Trail, effectively creating a loop along the Cannon River adds a highly desired multimodal route option.

ITEM 10 – AVAILABILITY FOR PUBLIC USE

This grant program makes use of public funds to assist communities with park projects. Therefore, all facilities within the park must be designed and available for general public use and open during typical park hours. This includes restrooms, picnic shelters, campgrounds, playgrounds and other structures. For parks that include marina or campground facilities, a minimum of 50% of the berths/campground spaces must be available for short-term rental and an equitable method of allocating long-term rentals shall be used. No fixed improvements such as decks, porches, or signs are allowed.

State the specific hours of operation and any current or anticipated programmed use for the facilities proposed to be funded with this application. Saying the park will be open during normal park hours is not specific. Also describe any arrangements with local organizations, clubs or city programs for the use of the facilities. Explain how this may impact facility availability to the general public. Park operating hours will be typical of the existing parks in the City of Northfield, which is seven days a week, from 8:00 AM to 10:00 PM.

Describe what fees, if any, will be charged for use of the park facilities and/or access to the regional park?

There are no proposed fees for this park.

ITEM 11 - STATEMENT OF ACCESSIBILITY

Recipients must comply with the Americans with Disability Act (ADA) and the guidelines listed below. For each facility listed in the Cost Breakdown section, describe the specifications and access routes that will make it accessible. In addition, all critical components of the park must be made accessible even if they are not part of this application proposal. Critical components include parking, restroom, drinking fountains and accessible routes to all facilities. This program requires all facility access routes to be a minimum of 5 feet wide.

The following guidelines will help you design your facilities. Copies can be ordered from the U.S. Access Board at (800) 872-2253, or downloaded from their website at United States Access Board.

1. ADA and ABA Accessibility Guidelines for Buildings and Facilities (For buildings and certain recreation facilities including playgrounds, recreational boating facilities, and fishing piers)

2. Draft Final Accessibility Guidelines for Outdoor Developed Areas October 19, 2009 (For outdoor developed areas such as campgrounds, picnic areas, trails, and beaches)

ITEM 12 - PROJECTED OPERATION AND MAINTENANCE COSTS

Estimate the projected operations and maintenance costs for the proposed facility. In developing these estimates it is important to consider not only the routine costs (such as labor, materials, utility costs and equipment costs), but also periodic major repairs or preventive maintenance (such as seal coating or replacement of plumbing, lighting, aglime, turf, etc.).

Crackfill Trail –3 Year Rotation ($0.38/foot crack) Seal Coat Trail –5 Year Rotation ($1.40/foot trail) Repave – 15 Year Rotation Light Maintenance - $250/year Landscape/Turf Maintenance - $750/year Labor - $2000/year

ITEM 13 - APPLICANT’S RESOLUTION To be provided with the final application

ITEM 14 – PLANS

Please submit all applicable plan(s) according to the directions provided.

Building Plans Building plans are required for all proposed facilities to ensure the development addresses accessibility and design priorities. Plans must include the following: Front and side views. A floor plan with all dimensions.

Trail Plans Trail plans are required for projects that include the development of any type of trail and should include the following: A typical cross section of the trail. The trail width, surfacing and base materials

For the purposes of this grant program a multipurpose trail should be designed to a minimum 8' width. In some cases this minimum width may not be adequate and a width of 10' or more may be appropriate. All access routes connecting park facilities and parking lots must be a minimum of 5 feet wide.

See Item 14 map.

19 Transit Hub Bridge Rivers and Streams Square Project Area

Hwy 3 Underpass

Heath Creek Mills Town Trail Cannon River Trail - North Riverside Lions Park Southern Corridor Link Trail

Jefferson Parkway Link Trail

Peggy Prowe Bridge T111 R20 S2 T111 R20 S1 Babcock Park Public Land Survey Section Parks

Babcock Athletic Complex Sechler Athletic Babcock Babcock Park Complex Athletic Complex Bridge Square

Campostella Park

Riverside Lions Park Sechler Park Sechler Athletic Complex

Sechler Park Spring Brook

Campostella Park

3 I

Cannon River 1,000 0 1,000

Feet

Figure 1

PROJECT AREA East Cannon River Trail South Part Northfield, Minnesota 246

2011 Bing Aerial Imagery Barr Footer: Date: 9/28/2012 12:40:08 PM File: I:\Projects\23\66\1007\Maps\AlternativeAnalysis\NorthTrail\South 2012\Figure Trail 1 Project Area.mxd User: maj Legend

Wetland Evaluation Area Wetland Boundary Outline Wetland 4 Wetland Community Classification Wetland 3 Eggers and Reed Wetland Type Floodplain forest Open Water Shallow marsh Shrub-carr Wet meadow Wetland 5

600 0 600

Feet

Wetland 6

Figure 2

WETLAND DELINEATION East Cannon River Trail South Part Northfield, Minnesota

2011 Bing Aerial Imagery Barr Footer: Date: 9/28/2012 11:06:00AM File: I:\Projects\23\66\1007\Maps\AlternativeAnalysis\South Trail 2012\Figure 2 Wetland Delineations.mxd User: maj TrailNORTHFIELD Classifications PARKS,Park Classifications OPEN SPACE,Future Park AND Development TRAIL SYSTEM PLAN Neighborhood Park Trail Classifications Future Park Reserve Land Search Area Community Park Destination Trail - Core Athletic Complex Future Neighborhood Park Search Area, Inside Priority Growth Area Linking Trail - Core Greenway/Conservation Area/Public Open Space On-Street Bike Lane Open Space Future Neighborhood Park Search Area, Outside Priority Growth Area On-Street Bike Lane (One direction only) Natural Greenway Corridor On-Street Bike Route School Site Transit Hub Local/Neighborhood Trail Pond Northfield - 2008 Corporate Boundary 0 1,000 2,000 3,000 4,000 5,000 Local/Neighborhood Trail (proposed connection) Wetland Priority Growth Area Feet Grade-Separated Crossing Miles Bridge 0 0.25 0.5 0.75 1

NEIGHBORHOOD FUTURE PARK RESERVE 47 NORTHERN CORRIDOR PARK #7 LAND SEARCH AREA

NEIGHBORHOOD 23 PARK #8 3 MILL TOWN TRAIL - OPTION 'A' HAUBERG ALIGNMENT (PREFERRED) WOODS NEIGHBORHOOD PARK #5 THYE PKY

THYE CT

FREEDOM CT

LIBERTY PRAIRIE PARK QUIE LN HILLS PARK GILL LN LUPINE DR G.A. NORTHFIELD NEIGHBORHOOD NO PROPOSED PARKS HOSPITAL RYSGAARD PARK #6 SHOWN IN THIS AREA PARK DUE TO CARLETON JOHN COLLEGE LAND NORTH OWNERSHIP 80TH ST E NORTH AVE PARK STANTON B LVD VIKING TER 19 HWY 3 N MILL TOWN TRAIL - OPTION 'B'

CEDARAVE GREENVALE ALIGNMENT SUMMERFIELD DR PARK DRESDENAVE DRESDEN

EAVES AVE ELEMENTARY HILLS HEEOAKSTHRE DR DIVISION ST N

FALKAVE PARK LINDEN ST N SCHJELMILE LN

LASHBROOK IVANHOE DR EDWARD LN NO PROPOSED PARKS PARK IVANHOE AV E SHOWN IN THIS AREA MILL TOWN TRAIL - OPTION 'C' DUE TO CARLETON COLLEGE LAND ALIGNMENT 43 HIGHLAND AVE OWNERSHIP WESTERN CORRIDOR GREENVALE AVE

LINCOLN ST N NEIGHBORHOOD LONS DALE B LVD E NO PROPOSED PARKS HALLAV E PARK #4

SHOWN IN THIS AREA LINDEN ST N DUE TO ST. OLAF COLLEGE LAND

PLUM ST N OWNERSHIP CHERRY ST CHERRY GOULD LN OLIN DR PARK SPRING ST N

MA NITOUST N

ORCHARD ST N ST OLAF AV E

WATER ST N

1S T ST E 19 1S T ST W 1S T ST W WAY PARK 2ND ST W 2ND ST E EBERT CT LONGFELLOW

WATER ST S

SCHOOL 3RD ST W 3RD ST E UNION ST S FOREST AVE DIVISION ST S CENTRAL WALL STREET RD 90TH ST E

90TH ST E WALDEN PL PARK 4TH ST W 4TH ST E ODDFELLOWS BRIDGE OAK ST S PARK AMESSQUARE TRANSIT PARK 5TH ST W 5TH ST E ELM S T S HUB MEMORIAL 6TH ST W 6TH ST E PARK INDUSTRIAL DR RIVERSIDE 7TH ST E NEIGHBORHOOD LIONS PARK DR

WASHINGTON ST S INDIGO LN PARK #9 PARK 8TH ST E WASHINGTON BANEBERRY CT

BABCOCK PRAIRIE ST SECHLAR PARK RD PARK PARK

9TH ST W WATER ST S 9TH ST E 9TH ST E DIVISION ST S HEYWOOD CANNON RIVER CORRIDOR WOODLEY ST E WOODLEY ST E BABCOCK WOODLEY ST W PARK ARMSTRONG RD EASTERNCORRIDOR SECHLAR ATHLETIC CREEK LN ATHLETIC COMPLEX FREMONT ST E PARMEADOW COMPLEX PARK COLLEGE ST S PROSPECT DR

ELM S T S SUMNER ST E 100TH S T E POPPY CT

MA PLE ST S 78 MN 3 SERVICE RD SPRING ST S SUMAC LN MARVIN LN SECHLAR SIBLEY PARK AMES ST SWALE GRANT PARK 28 PARK CAMPOSTELLA SIBLEY PARK LIA DR JEFFERSON RD ELEMENTARY NORTHFIELD NEIGHBORHOOD SENATE LN HIGH SIBLEY BIRCH LN PARK #3 100TH S T E SOCCER HWY 3 S SCHOOL MILL TOWN TRAIL FIELDS SPRING HARRISON CT

ALDRICH DR CREEK SPRING CREEK RD (EXISTING) ARCHIBALD ST RIVERVIEW DR PARK JEFFERSON PKWY W AFTON DR JEFFERSON FRONTAGE RD PARK TRUMAN BRIDGEWATER LA KE DR CANNON LN PARK ELEMENTARY ESTATE LN PETERSON DR JEFFERSON PKWY E

HONEYLOCUST DR HIDDEN TYLER SPRING HALLAV E MICHIGAN DR VALLEY ADAMS S T PARK CREEK PARK JOHNSON CT SOCCER ERIE DR

NORTHFIELD ASPEN ST COMPLEX BLUFF LN UNNAMED HERITAGE DR ROOSEVELT CARTER DR MIDDLE ASPEN SUPERIOR DR FUTURE PARK PARK PARK SCHOOL DUNDAS BLVD HERITAGE PARK ROOSEVELT SOUTHBRIDGE DR CANNON RD RIDGE ABBEY RD NEIGHBORHOOD

PARK PARK #2 HARBOR DR NEIGHBORHOOD FORD ST E CHAR PARK #1 COUNTY RD 1 E CARLSON NORTH ST PARK COMMERCIAL/RETAIL AREA WITH TRAIL ENDWOOD TRL

CONNECTIONS DENNISON BLVD

SCHILLING DR 2ND ST N 246 HESTER ST E 3RD ST N 1S T ST N

FARRELL WAY 110TH ST E

FOX AVE STAFFORD RD N FARRELLAVE 1 20 SOUTHERN CORRIDOR 22

1S T ST S

Based on the Northfield Parks, Open Space and Trail System Plan Updated Oct. 8, 2008 ITEM 15 – ACQUISITION PROJECTS APPRAISAL(S)

Include a current self-contained appraisal report for each parcel listed in your Cost Breakdown. Appraisals must have an effective date within 13 months of the application deadline.

Appraisals must be performed by a qualified licensed appraiser and meet the Uniform Standards of Professional Appraisal Practice (USPAP). The appraisal must include the DNR as an intended user and the landowner or designated representative must be given an opportunity to accompany the appraiser during the inspection of the property.

Appraisals will be reviewed by the state to ensure that they meet applicable standards. If the appraisal is not accepted, the applicant will be contacted for additional clarification or modification. If you or the appraiser has any questions, please contact the program staff assigned to your area prior to completing the appraisal assignment.

To ensure the appraiser understands the appraisal requirements, we suggest using the sample engagement letter provided in Attachment A.

Appraisals to be included in final application.

REGULAR

Date of City Council Meeting: October 15, 2013

To: Mayor and City Council

From: Tim Madigan, City Administrator

Subject: Outside Agencies Funding Request

Action Requested: By motion, the Northfield City Council provides direction on the allocation to be made in the 2014 City Budget for the Northfield Development Corporation, the Link Center and the Northfield Historical Society.

Summary Report:

The following requests have been made for allocations by outside agencies for 2014:

NDDC: $35,000 (General Fund 101)

The Link Center: $22,100 (Communications Fund 229)

The Northfield Historical Society: Option A - $39,656, Option B - $63,392, Option C- $482,360.

Representatives from each of the organizations presented the attached information to the Council on August 20 or September 09 on their budget requests.

Alternative Options:

Make an allocation which is less than requested by the organizations or not provide any funding to them.

Financial Information:

Funding for the NDDC and Link Center are included in the proposed budget, but not funding for the Historical Society.

Timelines:

The Council will be finalizing the 2014 budget on December 03, and knowing Council’s wishes on these budgets will allow staff to adjust the budget according.

Attachments: Information from the NDDC, Link Center and Historical Society. NDDC and Link Center agreements (full agreements with attachments online).

REGULAR

Date of City Council Meeting: October 15, 2013

To: Mayor and City Council City Administrator

From: Mayor Dana Graham

Subject: Funding for the NDDC and the Historical Society

Action Requested:

The Northfield City Council to authorize funding for the NDDC in 2014 in the amount of $35,000, $25,000 in 2015, $10,000 in 2016, and $10,000 for the Northfield Historical Society.

Summary Comments:

Given the request from these two agencies I thought it would be helpful to communicate to you before the meeting my thoughts on their funding requests.

My rationale for the NDDC funding is that the City has funded them since 2000 for a total of $318,595, which represents a major commitment to the NDDC. When funding was first requested in 2000 it was stated that City funding would be for three years only. For various reasons it has continued beyond that time frame.

I believe it is time to reduce the dependence of the NDDC on the City funding gradually over a three year period. This will allow them time to explore other funding sources.

The Northfield Historical Society has presented a new funding request to the City Council for 2014. I believe the NHS provides a valuable service to the community and is an asset to the Downtown. I am open to some funding at a modest level with a programing contract. I do not want to lead the NHS to believe the City will be providing major funding to them in the future.

Again, I am presenting these thoughts in order to start the discussion on these requests.

NDDC Reporting to the City Council Status Report of Organizational Activities Prepared July 31st, 2013

Recent Accomplishments

Organizing: Completed the Downtown Parking Conversation, Shared Summary and Recommendations with City Council

Promoting: Leveraged Commencement and Reunion Weekends; Produced Taste of Northfield

Designing: Coordinated Informal Community Discussion on Westside Redevelopment

Restructuring: Advocated for Investment in Downtown Transportation System

Current Activities

Organizing: Working to increase Communication with Downtown Building Owners

Promoting: Supporting the Vintage Band Festival, Outlaw Run, Bridge Chamber Music Festival, Defeat of Jesse James Days, Lowbrow High Octane, Northfield Farm Bike Tour, and Conducting the Welcome Students Campaign

Designing: Advocating for a Safer Crossing of Highway 3 at 3rd Street

Restructuring: Conducting (downtown’s) Economic Impact (on Northfield) Project, and working to insure the Implementation of the Downtown Parking Enhancement Project

Future Plans

Organizing: Working to assure continuing Private-Public Partnership for Investment in Downtown Infrastructure

Promoting: Working to Increase Feedback between Downtown Stakeholders and Convention and Visitors Bureau on planning and evaluating branding efforts

Designing: Supporting the Implementation of the Regional Transportation Network’s Links to the Downtown District and Contiguous Areas

Restructuring: Increasing Coordination with the Economic Development Authority and other Partners on Business Recruitment

Date: August 13, 2013 To: Northfield City Council From: Northfield Downtown Development Corporation Regarding: Quantification of Selected Activities for 1st Half of 2013

 Completed the Downtown Parking Conversation o Conducted 6 gatherings of different stakeholder groups, attended by over 40 participants, generated over 160 ideas, resulting in a summary report for and specific recommendations to the City Council

 Provided information and materials for businesses regarding the Four Big College Weekends (Commencement and Reunion at both colleges) and the 2013 Vintage Band Festival to downtown businesses o Distributed 130 letters, 325 signs, 2,400 Downtown Directories; almost 30,000 visitors

 Programmed the 8th Annual Taste of Northfield o 150 volunteers, over 50 sponsors, over 4,000 visitors to downtown Northfield

 Updated and distributed the 9th year of the Downtown Directory o Off to the best year ever with 3,600 Downtown Directories already distributed in 2013

 Continued 8th Year of NDDC.org, 4th Year of facebook/downtownnorthfieldmn o Average 500 views per week on website, 2,240 views per week on facebook

 Continued the Alumni Recruitment Project for the 3rd year o Displayed recruitment posters at Commencement and Reunion Weekends at both colleges, over 15,000 visitors to town

 Continued the College Student Engagement Project o 1st half of 2013 initiative included 6 community-based projects, involving 24 students representing both colleges CITY NDDC FUNDING HISTORY

Year Amount 2000 $10,000.00 $20,000 authorized in 2000 2001 $10,000.00 1/2 paid in 2000 & 1/2 paid in 2001 2002 $2,000.00 Payment for intern 2003 $0.00 2004 $0.00 2005 $15,000.00 2006 $20,000.00 2007 $25,000.00 2007 $7,045.00 Other - past due invoices for banner change outs 2008 $40,000.00 2008 $4,550.00 Other -Banner change outs 2009 $40,000.00 2010 $35,000.00 2011 $40,000.00 2012 $35,000.00 2013 $35,000.00

Total $318,595.00

Does not include in kind community grant support

Northfield Historical Society City Proposal In 1975, the Northfield Historical Society (NHS) was formed, purchased the Scriver Building and opened a museum. Its mission at the time was to collect, preserve and interpret Northfield’s history. The Scriver Building is on the National Register of Historic Places. It was built in 1862 by Hiram Scriver and has been a cornerstone of downtown Northfield, housing many businesses. Over the years, NHS has grown from a small museum located in the current bank site to occupying the majority of the main floor, the entire basement and one office on the second floor. NHS is highly regarded in the state of Minnesota for our programing, attendance records and being a progressive institution in the field.

Our mission today is not that different from when we were founded, but it has been adjusted to reflect the current needs of our community.

To serve as the primary stewards of the unique history of the Northfield area, fostering an awareness of its meaning and relevance through the discovery, documentation, preservation and interpretation of our collective stories.

Our vision is: To achieve a fiscally sound organization driven by a large, diverse and engaged membership, innovative educational exhibits and programming, and a successful presence downtown and throughout the Northfield area.

We value: Integrity—Demonstrate integrity with our relationships with the community and in authenticating our collected history.

Stewardship—To serve as dedicated guardians of our local history, maintaining the highest legal, ethical and professional standards.

Education—To teach Northfield history through creative, inclusive programs and exhibits, that help people learn the true, meaningful uses of the past.

Collaboration—To work effectively with culturally and ethnically diverse community, state, national, and international organizations in furthering our mission and outreach; to work together respectfully as an internal team comprised of board, staff and volunteers.

Diversity—To embrace our community’s ethnic and cultural diversity, and ensure our programs, exhibits, and collections celebrate and reflect the differences and commonalities of our collective past.

1 Northfield Historical Society—City Funding Proposal, August 13, 2013

In 2010, NHS took a giant leap forward improving the Scriver Building by adding six ADA restrooms and an elevator. This greatly improved the functionality of the building and broadened its access to the public. NHS has recently completed a collections and archives storage update, in which we installed professional grade compact museum shelving that has increased our storage capabilities.

In the past two years the Northfield Historical Society’s foot traffic and people served has grown by almost 3,000 (19,079 in 2010, 20,135 in 2011 and 22,021 in 2012). This can be related to multiple factors; improved programming, increased accessibility and more opportunities for patrons to utilize NHS offerings. In 2010, we extended our hours of operations from closed Monday, open Tuesday-Saturday 10-4 and Sunday 1-4, to being open Monday-Saturday 10-5 and Sunday 1-5. One reason for the extended hours was to provide access to the improved public restrooms now available at NHS and become more consistent in the museum store hours. NHS has housed a public restroom since the early 1980s.

In addition, NHS has hired a part-time Curator to manage the collection. This has once again increased the access to the collection and in time will improve our programing. We have also hired a digital archivist to lead our digitization efforts through the Northfield History Collaborative. This has led to an increase in our research requests, and both of these positions have also increased the quality of care for the Society’s collection.

In 2013, NHS agreed to take on the City of Northfield’s archive (The Black Hole). That consisted of 144 three ring binders of motion and ordinances, 150 hand-written bound ledger books. The majority of those books consisted of criminal court dockets from 1895-1971. NHS has also agreed to archive the earliest minute books from the City after they are digitized.

In addition, NHS acquired 13 scrapbooks, books from John North’s personal library and many miscellaneous other items from the Northfield Public Library in eight donations over the course of the last year. In conversations with the new Library Director, Teresa Jensen, she is in support of the consolidation of all historical items coming to NHS.

NHS proposes to become the “History Hub of Northfield.” The successful funding of this proposal will allow NHS to be able to care for Northfield history at the highest standard while allowing more access to it. In addition, NHS would like to expand program offerings in collaboration with the Heritage Preservation Commission and the Northfield Public Library.

Based off a public funding model in Faribault, Option A in this proposal will help offset the cost of doing “the business of history.” The Rice County Historical Society, for example, receives funding from the City of Faribault to pay for the maintenance and the utilities on the Alexander Faribault house. Option A in this proposal accomplishes that and also helps cover the cost of curating the City Collection on a continuing basis.

2 Northfield Historical Society—City Funding Proposal, August 13, 2013

In the past two years NHS has spent $25,780.91 and $26,292.65, respectively, on utilities and building maintenance. Under state statue 138.053 or 471.93, the City of Northfield could levy or appropriate funds to pay for these ongoing costs as well as supplies for collection storage. This would allow NHS to allocate existing funds for increasing the hours of current NHS paid staff and improve the quality of our programming and services to the City.

The pertinent Minnesota State Statues are included below:

Minnesota Statue 138.053, County historical society; tax levy; cities or towns. The governing body of any home rule charter or statutory city or town excepting cities of the first class may annually appropriate from its general fund an amount not to exceed 0.02418 percent of taxable market value, derived from ad valorem taxes on property or other revenues, to be paid to the historical society of its respective county to be used for the promotion of historical work and to aid in defraying the expenses of carrying on the historical work in the county. No city or town may appropriate any funds for the benefit of any historical society unless the society is affiliated with an approved by the Minnesota Historical Society.

This levy is written for County Historical Societies; however, as you can see by the letter from the Rice County Historical Society, they have agreed to act as a pass through for the funds to come to NHS. The other funding mechanism is Minnesota Statue 471.93.

Minnesota Statue 471.93, Appropriations for historical work by municipalities. In cities of the second, third or fourth class, and statutory cities at any regular or properly called special meeting of the council, it may appropriate money for the purpose of collecting, preserving, storing, housing, printing, publishing, distributing and exhibiting data and material pertaining to the history of the city, for the purpose of commemorating the anniversary of any important and outstanding event in such history, and to preserve such history data and material for future generations. With support from the City of Northfield, NHS would be able to implement many new initiatives that would benefit the City. Below are some options and variations of services that could be implemented. Each subsequent option includes the previous option’s offerings. Option A: ($39,656) 1. Increase hours of Curator from 11 hours a week to 40. 2. Increase hours of Digital Archivist from 2 hours a week to 10. 3. Hire an Archivist for 8 hours a week. 4. Become the repository for all of the City of Northfield’s historical files. 5. Allow free access to the NHS archives/collection seven days a week at no charge. 6. Increased quality of exhibits and programs offered to the community. a. More outreach into the community and free programing. 7. NHS to become more involved with the HPC. a. Conduct research and provide recommendations on signs, building restoration and other topics. b. Increase the outreach of the HPC. 3 Northfield Historical Society—City Funding Proposal, August 13, 2013

8. Offer more joint programming with the Northfield Public Library. 9. Further expand the Northfield History Collaborative which offers free access online to all digitize material. 10. Ensure all documents and artifacts are stored and cared for to the highest standard.

Option B (PREFERED OPTION): Includes all of Option A plus the following ($63,392) 1. Increase hours of Digital Archivist from 2 hours a week to 20 2. Hire an Archivist for 10 hours a week. 3. Offer a capital grant program for downtown businesses for the preservation or repair of buildings. ($5,000) 4. Offer bigger and better exhibits/programs at NHS that will have a wider draw. ($10,000) Option C: Includes all of Option A and B plus the following ($82,360) 1. Increase Archivist hours from 10 to 16 hours a week. 2. Increase capital grant program from $5,000 to $10,000 3. $9,600 to take over rental space and turn into rotating long term exhibit space

Preserving a town’s history is a core service to all municipalities and to the state. Before Minnesota became an official state, the territorial government established a State Historical Society in 1849 and has continued to support it in collecting, honoring and interpreting the state’s history. The State has also established many statutes that reinforce this belief in collecting and preserving history as a core service. It is important to collect and preserve the past as it provides a sense of identity for a community.

Basis for Support • ss138.051 – governments may provide space an utilities for county historical societies • ss138.052—counties may levy taxes to carry out the work of history • ss138.053—cities and towns may support the work of a historical society

Responsibilities toward history • ss138.17—it shall be the duty… of each county, to establish and maintain an active, continuing program for the economical and efficient management of the records. • ss138.586—counties may acquire historic and archaeological sites, land for historical markers

With NHS taking on the responsibility of housing the City of Northfield’s historical documents, we will be helping the City fulfill some of its statutory obligation related to records retention and alleviate some of its storage issues. It will also fulfill the City’s responsibility to help maintain a historical record of the community.

4 Northfield Historical Society—City Funding Proposal, August 13, 2013

Many other historical societies receive support from county or city governments. Some of this support is a mix of provided services and direct funding. Here is a partial list: • Rice County Historical Society • Dakota County Historical Society • Chaska Historical Society • Cokato Historical Society • Cannon Falls Historical Society • Ramsey County Historical Society • White Bear Lake Area Historical Society • Goodhue County Historical Society • Minnesota Historical Society

NHS wishes to be the hub for all historical research and holdings in Northfield. By entering into this agreement NHS will be able to fulfill this goal and offer better programming that will attract even more visitors to the Northfield Historical Society.

5 Northfield Historical Society—City Funding Proposal, August 13, 2013

NHS Budget 2013 2013 Income 2013 Expense Store $ 68,000.00 Store $ 31,000.00 Museum $ 8,200.00 Museum $ 15,696.01 Events/Fundraisers $ 31,380.00 Events/Fundraisers $ 10,150.00 Membership $ 18,850.00 Grants/Endowments $ - Grants/Endowments $ 25,565.91 Staff/Board of Directors $ 5,400.00 Historical Soceity Interest $ 320.00 Building Repairs $ 22,880.00 Capital Campagin $ 16,128.00 Insurance $ 6,000.00 Rental $ 39,900.00 Marketing and Promotions $ 6,000.00 Miscellaneous Income Miscellaneous $ - Income $ 208,343.91 Office $ 7,300.00 Payroll $ 75,517.90 Memberships/Training $ 1,200.00 Taxes $ 8,000.00 Utilities $ 19,200.00 Total $ 208,343.91 City Funding Budget Proposed NHS Staff after City Support--Option A Projected City Support 2014 Projected NHS Cost with City Support Totals Curator (Department Head) ($16 an hour) 40 hours a week $ 6,656.00 $ 26,624.00 $ 33,280.00 NHC ($14 an hour) 10 hours a week $ 7,280.00 $ 7,280.00 Archivist ($14 an hour) 8 hours a week $ 2,900.00 $ 2,924.00 $ 5,824.00 Supplies for City Records $ 3,100.00 $ 3,100.00 Utlities/Building Cost $ 27,000.00 $ 27,000.00 Joint Marketing with CVB $ 4,000.00 Totals $ 39,656.00 $ 40,828.00 $ 76,484.00

Proposed NHS Staff after City Support--Option B--PREFERED OPTION City Support Additional NHS Investment with City Support Curator (Department Head) ($16 an hour) 40 hours a week $ 6,656.00 $ 26,624.00 $ 33,280.00 NHC ($14 an hour) 20 hours a week $ 7,280.00 $ 7,280.00 $ 14,560.00 Archivist ($14 an hour) 10 hours a week $ 4,356.00 $ 2,924.00 $ 7,280.00 Supplies for City Records $ 3,100.00 $ 3,100.00 Utlities/Building Cost $ 27,000.00 $ 27,000.00 Capital Grant $ 5,000.00 $ 5,000.00 Exhibits/Programs $ 10,000.00 $ 10,000.00 Joint Marketing with CVB $ 4,000.00 Totals $ 63,392.00 $ 40,828.00 $ 100,220.00

Proposed NHS Staff after City Support--Option C City Support Additional NHS Investment with City Support Curator (Department Head) ($16 an hour) 40 hours a week $ 6,656.00 $ 26,624.00 $ 33,280.00 NHC ($14 an hour) 20 hours a week $ 7,280.00 $ 7,280.00 $ 14,560.00 Archivist ($14 an hour) 16 hours a week $ 8,724.00 $ 2,924.00 $ 11,648.00 Supplies for City Records $ 3,100.00 $ 3,100.00 Utlities/Building Cost $ 27,000.00 $ 27,000.00 Capital Grant $ 10,000.00 $ 10,000.00 Exhibits/Programs $ 10,000.00 $ 10,000.00 Space $ 9,600.00 $ 9,600.00 Joint Marketing with CVB $ 4,000.00 Totals $ 82,360.00 $ 40,828.00 $ 119,188.00 MS 138.053-Northfield Historical Society Assuming Taxes Levied for Payable 2014

MS 138.053 Payable 2012 EMV Allowed Max Levy $ 1,128,911,000.00 0.02418% $ 272,970.68

Historical You can adjust this Levy 2013 Taxable Society Tax Amount for further Levy Amount TC VALUE Rate analysis $ 63,392.00 11,470,782 0.006

EFFECT ON INDIVIDUAL HOMES

Addt'l Tax Taxable Value Of Proposed Burden On Tax Burden House Value Exclusion Value Of House House Net Tax Capacity Levy Rate House Per Month $ 33,000.00 $ 13,200.00 $ 19,800.00 198 0. 006 $ 1. 09 $ 0.09 $ 50,000.00 $ 20,000.00 $ 30,000.00 300 0. 006 $ 1. 66 $ 0.14 $ 106,751.00 $ 27,632.41 $ 78,999.59 790 0. 006 $ 4. 37 $ 0.36 $ 150,000.00 $ 23,740.00 $ 126,300.00 1263 0.006 $ 6. 98 $ 0.58 $ 175,000.00 $ 21,490.00 $ 153,550.00 1536 0.006 $ 8. 49 $ 0.71 $ 200,000.00 $ 19,240.00 $ 180,800.00 1808 0.006 $ 9. 99 $ 0.83 $ 250,000.00 $ 14,740.00 $ 235,300.00 2353 0.006 $ 13. 00 $ 1.08 $ 300,000.00 $ 10,240.00 $ 289,800.00 2898 0.006 $ 16. 02 $ 1.33

Examples are based on Residential Homesteads and include valuation for Dakota County RICE COUNTY HISTORICAL SOCIETY

1814 NW Second Ave.  Faribault, MN 55021  507-332-2121

August 12, 2013

Mayor and City Council Members City of Northfield 801 Washington St. Northfield, MN 55057

Dear Mayor and City Council Members,

The job of preserving our structures within Rice County is a very valuable yet expensive undertaking for communities and organizations. At times the costs are daunting to say the least. As you know, state statute, 138.053, allows cities to “annually appropriate from its general fund an amount not to exceed 0.02418 percent of taxable market value…to be paid to the historical society of its respective county…” In the spirit of working with our Chapters, we informed and encouraged each of them to talk with their respective city councils regarding this opportunity.

We know you have meet with Hayes Scriven and other members of Northfield Historical Society who have presented an exciting vision and plan that will utilize levy funds to preserve and make accessible the Northfield City Archives. Although these funds must formally be given to the Rice County Historical Society as per the state statute, we want to assure you that funds raised through this tax levy by the city of Northfield would simply “pass through” the Rice County Historical Society and be turned over, in their entirety, to the Northfield Historical Society. The preservation of Rice County history is at the heart of our mission and we believe that no group is in a better position to preserve Northfield history and the Scriver Building than the Northfield Historical Society. These dollars will go a long way to making that preservation possible.

On behalf of preserving the history of Rice County, thank you for your support of the Northfield Historical Society.

Sincerely,

Susan Garwood Executive Director Rice County Historical Society [email protected]

Northfield Historical Society Facts

 22,000 visitors in 2012 (does not include count from special events) o 6 continents and all 50 states from April 2010-2012  19 tours from around the nation o 4 tours from the Northfield Public School  4 employees (3 part-time 1 full-time)  Three exhibits in 2012  6 speaker programs  Special Events that include: Cemetery Stories, Outlaw Run, History Mystery Pub Crawl, and Hops, Grapes and History  100+ students served in youth programs: Jr. Curator, Summer Assistant, SCOPE, Posse  10 interns from Carleton and St. Olaf  70 regular volunteers annually  Lead organization in the Northfield History Collaborative  501 current members  Public Restrooms  Visitor Information Hub

NHS Partners with  Carleton College  St. Olaf College  Defeat of Jesse James Days  Northfield Arts Guild  KYMN Radio  First National Bank of Northfield  Northfield Hospital  St. John’s Lutheran Church  Save the Depot Committee  Save our Post Office  Northfield News  Northfield Public Library  Rice County Historical Society  Vintage Band Festival

REGULAR

Date of City Council Meeting: October 15, 2013

To: Mayor & City Council City Administrator

From: Melanie Schlomann, Interim Finance Director

Subject: Motion to approve personnel addition requests

Action Requested: The Northfield City Council approves the following personnel additions to the 2014 budget: a. Approve increasing current Administrative Assistant in the Administration department from .75FTE to 1.0 FTE. b. Approve an additional officer, 1.0 FTE on the Northfield Police Department for use as a full time investigator assigned to the Rice County Drug Task force. c. Approve .5 FTE Librarian for Sunday hours restoration and Children’s service programming. d. Approve full time city planner 1.0 FTE, to administer all planning and zoning ordinances and policies, and work directly with the Planning Commission and HPC.

Summary Report: The City Council is being asked to approve four personnel addition requests. I am attaching the request forms from each of the departments. These additions will be ongoing costs in future years, and become part of the budget for 2014 and beyond unless council directs otherwise in future years.

Financial Information: The breakdown of costs for the requests is listed below: Description Gross cost Cost Offset General Fund Impact a. Administrative Assistant $32,000 none $32,000 b. Police Officer $94,000 $20,000-storage $88,000 c. Librarian $26,000 none $26,000 d. Planner $84,000 $50,000-prof svc $3,062 $10,033-EDA $20,905-HRA

a. Administrative assistant cost offset is all in the general fund, therefore, this is a true increase. b. Police officer- the police department is anticipating not having storage costs; this is an offset of expense as a whole that they would like to use to fund another officer. c. Librarian is a true increase to the general fund expense. d. Planner position will be offset by 3 areas. We will not have as many contracted services if we bring them in-house, so it is anticipated $50,000 will be saved. The EDA is increasing wage expense by approximately $10,033. The HRA is increasing wage expense by approximately $20,905.

Attachment:  Budget Addition Form-Community Development  Budget Increase Request-Administrative Assistant  Budget Increase Request-Northfield Police Department  Budget Addition Form-Library