AGENDA Board of Directors Meeting
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San Bernardino Associated Governments 1170 W. 3rd Street, 2nd Floor, San Bernardino, CA 92410 Phone: (909) 884-8276 Fax: (909) 885-4407 Web: www.sanbag.ca.gov San Bernardino County Transportation Commission San Bernardino County Transportation Authority San Bernardino County Congestion Management Agency Service Authority for Freeway Emergencies AGENDA Board of Directors Meeting February 3, 2016 Start Time: 10:00 a.m. LOCATION San Bernardino Associated Governments Santa Fe Depot - SANBAG Lobby 1st Floor 1170 W. 3rd Street, San Bernardino, CA Board of Directors President Darcy McNaboe, Mayor Joel Klink, Council Member Ryan McEachron, Council Member City of Grand Terrace City of Twentynine Palms City of Victorville Eric Schmidt, Council Member Ray Musser, Mayor Vice-President City of Hesperia City of Upland Robert Lovingood, Supervisor County of San Bernardino Larry McCallon, Mayor Dick Riddell, Council Member City of Highland City of Yucaipa Rich Kerr, Mayor City of Adelanto Rhodes “Dusty” Rigsby, Mayor George Huntington, Mayor City of Loma Linda Town of Yucca Valley Curt Emick, Council Member Town of Apple Valley Paul Eaton, Mayor Janice Rutherford, Supervisor City of Montclair County of San Bernardino Julie McIntyre, Mayor City of Barstow Edward Paget, Mayor James Ramos, Supervisor City of Needles County of San Bernardino Bill Jahn, Mayor Pro Tem City of Big Bear Lake Alan Wapner, Council Member Curt Hagman, Supervisor City of Ontario County of San Bernardino Dennis Yates, Mayor City of Chino L. Dennis Michael, Mayor Josie Gonzales, Supervisor City of Rancho Cucamonga County of San Bernardino Ed Graham, Council Member City of Chino Hills Jon Harrison, Mayor Pro Tem John Bulinski, Caltrans City of Redlands Ex-Officio Member Frank Navarro, Council Member City of Colton Deborah Robertson, Mayor Ray Wolfe, Executive Director City of Rialto Michael Tahan, Council Member Eileen Teichert, SANBAG Counsel City of Fontana R. Carey Davis, Mayor City of San Bernardino San Bernardino Associated Governments County Transportation Commission County Transportation Authority County Congestion Management Agency Service Authority for Freeway Emergencies AGENDA Board of Directors February 3, 2016 10:00 a.m. 1170 W. 3rd St., 1st Floor Lobby San Bernardino, CA To obtain additional information on any items, please contact the staff person listed under each item. You are encouraged to obtain any clarifying information prior to the meeting to allow the Board to move expeditiously in its deliberations. Additional “Meeting Procedures” and agenda explanations are attached to the end of this agenda. CALL TO ORDER (Meeting Chaired by Ryan McEachron) i. Pledge of Allegiance ii. Attendance iii. Announcements Calendar of Events iv. Agenda Notices/Modifications Possible Conflict of Interest Issues Note agenda item contractors, subcontractors and agents which may require member abstentions due to conflict of interest and financial interests. Board Member abstentions shall be stated under this item for recordation on the appropriate item. 1. Information Relative to Possible Conflict of Interest Note agenda items and contractors/subcontractors, which may require member abstentions due to possible conflicts of interest. This item is prepared monthly for review by SANBAG Board and Committee members. CONSENT CALENDAR Items listed on the Consent Calendar are expected to be routine and non-controversial. These items have been discussed at SANBAG Policy Committee meetings and made available for public review as noted in the agenda. The Consent Calendar will be acted upon as a single motion. Items on the Consent Calendar may be removed for discussion by Board Member Request. Items pulled from the consent calendar will be brought up immediately following the vote on the Consent Calendar. Consent - Administrative Matters 2. November and December 2015 Procurement Report Receive the November and December 2015 Procurement Report. Presenter: William Stawarski This item was received by the General Policy Committee on January 13, 2016. 3. Approve San Bernardino County Transportation Commission Resolution 16-021 and San Bernardino County Transportation Authority Resolution 16-022, Declaring official intent to reimburse certain expenditures from proceeds of indebtedness A. That the Board, acting as the San Bernardino County Transportation Commission, approve Resolution 16-021, Declaring the Official Intent of San Bernardino County Transportation Commission to Reimburse Certain Expenditures From Proceeds of Indebtedness; and B. That the Board, acting as the San Bernardino County Transportation Authority, approve Resolution 16-022, Declaring the Official Intent of San Bernardino County Transportation Authority to Reimburse Certain Expenditures From Proceeds of Indebtedness. Presenter: William Stawarski This item was reviewed and recommended for approval (8-1-0; Opposed: Yates) by the General Policy Committee on January 13, 2016. General Counsel has reviewed this item and the resolutions. 4. Title VI Program, including the Public Participation Plan and Language Assistance Plan Approve the Title VI Program, including the Public Participation Plan and Language Assistance Plan in compliance with Federal Transit Administration (FTA) requirements. Presenter: Duane Baker This item was reviewed by the Commuter Rail & Transit Committee on January 14, 2016 and unanimously recommended for approval. Consent - Project Delivery 5. Award On Call Right of Way Legal Services Contracts for Major Projects That the Board, acting in its capacity as the San Bernardino County Transportation Authority: A. Approve Contract Number 15-1001302 with Woodruff, Spradlin & Smart for On-Call Right of Way Legal Services for the Major Projects Program for a not-to-exceed amount of $6,000,000.00 and a five year term; and B. Approve Contract Number 16-1001425 with Nossaman LLP for On-Call Right of Way Legal Services for the Major Projects Program for a not-to-exceed amount of $1,000,000.00 and a five year term. Presenter: Garry Cohoe This item was reviewed and recommended for approval (20-0-0) with a quorum of the Board present at the Board of Directors Metro Valley Study Session on January 14, 2016. SANBAG General Counsel and Procurement Manager have reviewed this item and the draft contracts. 6. Approval of Plans, Specifications, and Estimates for Signalization of the Interstate 215 (I-215) Iowa Avenue and La Cadena Drive Interchange That the Board, acting in its capacity as the San Bernardino County Transportation Commission: A. Approve the Plans, Specifications, and Estimates (PS&E) package for the I-215 Iowa Avenue / La Cadena Drive Interchange Traffic Signalization Project. B. Authorize staff to proceed directly to the Board without prior Metro Valley Study Session review for the award of Construction Contract No. 16-1001427. Presenter: Garry Cohoe This item was reviewed and recommended for approval (20-0-0) with a quorum of the Board present at the Board of Directors Metro Valley Study Session on January 14, 2016. 7. Metrolink Active Transportation Program - Cooperative Agreements with Stakeholder Cities That the Board, acting in its capacity as the San Bernardino County Transportation Commission: A. Approve Cooperative Agreement No. 15-1001127 with the City of Montclair for the Metrolink Station Accessibility Improvement Project which defines project roles, responsibilities and funding, specifying SANBAG as the lead agency for project administration and funding. B. Approve Cooperative Agreement No. 15-1001128 with the City of Upland for the Metrolink Station Accessibility Improvement Project which defines project roles, responsibilities and funding, specifying SANBAG as the lead agency for project administration and funding. C. Approve Cooperative Agreement No. 15-1001129 with the City of Rancho Cucamonga for the Metrolink Station Accessibility Improvement Project which defines project roles, responsibilities and funding, specifying SANBAG as the lead agency for project administration and funding. D. Approve Cooperative Agreement No. 15-1001130 with the City of Fontana for the Metrolink Station Accessibility Improvement Project which defines project roles, responsibilities and funding, specifying SANBAG as the lead agency for project administration and funding. E. Approve Cooperative Agreement No. 15-1001131 with the City of Rialto for the Metrolink Station Accessibility Improvement Project which defines project roles, responsibilities and funding, specifying SANBAG as the lead agency for project administration and funding. F. Approve Cooperative Agreement No. 15-1001132 with the City of San Bernardino for the Metrolink Station Accessibility Improvement Project which defines project roles, responsibilities and funding, specifying SANBAG as the lead agency for project administration and funding. G. Authorize the Executive Director to execute the final Cooperative Agreement Nos. 15-1001127, 15-1001128, 15-1001129, 15-1001130, 15-1001131 and 15-1001132 after approval as to form by General Counsel. Presenter: Garry Cohoe This item was reviewed and recommended for approval (20-0-0) with a quorum of the Board present at the Board of Directors Metro Valley Study Session on January 14, 2016. SANBAG General Counsel and Procurement Manager have reviewed this item and drafts of the agreements. 8. New Cooperative Agreements and Procurement for Interstate 10/Mount Vernon Avenue Interchange Project That the Board, acting in its capacity as the San Bernardino County Transportation Authority: A. Approve Cooperative Agreement