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Chinmaya Institute of Technology Seminar Report CHINMAYA INSTITUTE OF TECHNOLOGY KANNUR SEMINAR REPORT on SHAREPOINT Presented by NEENU. P FOURTH SEMESTER MCA (2014-2015) SCHOOL OF COMPUTER SCIENCE AND INFORMATION TECHNOLOGY 1 CHINMAYA INSTITUTE OF TECHNOLOGY KANNUR SCHOOL OF COMPUTER SCIENCE AND INFORMATION TECHNOLOGY DECLARATION I NEENU P, FOURTH Semester MCA, student of Chinmaya Insti- tute of Technology, do hereby declare that the Seminar Report entitled SharePoint is the original work carried out by me under the supervision of Mr.Shajeer M P towards partial fulfillment of the requirement of MCA Degree. Signature of the Student Kannur Date: 2 CHINMAYA INSTITUTE OF TECHNOLOGY KANNUR SCHOOL OF COMPUTER SCIENCE AND INFORMATION TECHNOLOGY CERTIFICATE This is to certify that the Seminar Report titled SharePoint was pre- pared and presented by NEENU P of the School of Computer Science and Information Technology, Chinmaya Institute of Technology in partial ful- fillment of the requirement as a subject under the University of Kannur during the FOURTH Semester. Faculty in Charge Kannur : Date: 3 ACKNOWLEDGMENT First of all, I express my sincere thanks to Principal Dr. K K Falgunan for giving permission to conduct this seminar and giving lot of encouragement and I express my thanks to Mr.Srivathsan KR, Director Chinmaya Institute of Technology. I am thankful to all faculty members in MCA department for their cooperation towards this seminar presentations. I am also thankful to Mr.Shajeer M P in MCA department for their cooperation towards this seminar presentations. At last, but not the least I would like to express my thanks to omnipotent god give the strength to conduct the seminar, and also sincere thanks to my friends,who have participated in the seminar and encouraged me much. 4 ABSTRACT SharePoint isn't something you buy and install on your own desktop but rather a back-end system that ties all your employees PCs and mobile devices together, allowing them all to communicate and synchronize their efforts. The basic goal is to make it possible for a company with a hundred employees spread all over the region to work with the same level of agility and coordination as a company with ten people working out of a single office. Most of the Organizations use SharePoint to create websites.We can use it as a secure place to store, organize, share, and access information from almost any device. All you need is a web browser, such as Internet Explorer. 5 CONTENTS SlNo Title PageNo 1 Introduction 7 2 What is SharePoint? 8 3 SharePoint Online 9 4 Microsoft office SharePoint Server 10 5 WorkFlows 12 6 Microsoft SharePoint Designer 16 7 Microsoft SharePoint Workspace 20 8 SharePoint Wheel 23 9 SharePoint Applications 24 10 Core Functionality 25 11 Architecture 27 12 The Amazing Benefits of Microsoft SharePoint 29 13 Conclusion 32 14 References 32 6 1.INTRODUCTION SharePoint isn't something We buy and install on Our own desktop but rather a back-end system that ties all Our employees PCs and mobile de- vices together,allowing them all to communicate and synchronize their ef- forts. The basic goal is to make it possible for a company with a hundred employees spread all over the region to work with the same level of agility and coordination as a company with ten people working out of a single office. Most of the Organizations use SharePoint to create websites. We can use it as a secure place to store, organize, share, and access information from almost any device. All We need is a web browser, such as Internet Explorer. Microsoft SharePoint is a Web application platform developed by Microsoft. First launched in 2001, SharePoint has historically been associated with intranet, content management and document management, but recent versions have significantly broader capabilities. SharePoint comprises a multipurpose set of Web technologies backed by a common technical infrastructure. By default, SharePoint has a Microsoft Office-like interface, and it is closely integrated with the Office suite. The web tools are designed to be usable by non-technical users. It also has sys- tem integration, process integration, and workflow automation capabilities. Enterprise application software often provide some SharePoint integra- tion capability, and SharePoint also incorporates a complete development stack based on web technologies and standards-based APIs. As an applica- tion platform, SharePoint provides central management, governance, and security controls for implementation of these requirements. The SharePoint platform integrates directly into IIS - enabling bulk management,scaling, and provisioning of servers, as is often required by large organizations or cloud hosting providers. According to Microsoft, SharePoint is used by 78 percentage of Fortune 500 companies. Between 2006 to 2011, Microsoft sold over 36.5 million user licenses. Microsoft has two versions of SharePoint available at no cost, but it sells premium editions with additional functionality, and provides a cloud service edition as part of their Office 365 platform . The product is also sold through a cloud model by many third-party vendors. 7 What is SharePoint? SharePoint Online delivers the powerful features of SharePoint without the associated overhead of managing the infrastructure on Our own. Flexible management options ensure that We still retain the control We need to meet the compliance requirements of Our organization. We can purchase SharePoint in the cloud as a standalone offering or as part of an Office 365 suite where We could also get access to Exchange, Lync, the Office clients and web apps. Cross device availability Easily access and interact with Our SharePoint newsfeed, wherever We go using the SharePoint mobile apps available across various devices. Enterprise grade reliability and standards Safeguard Our data by hosting it in geographically distributed datacen- ters with continuous data backup, premier disaster recovery capabilities and a team of experts monitoring the servers around the clock. Easy to Manage We can get setup in virtually no time! The powerful admin console allows Our organization to easily manage capabilities, policies and security for all the content and features within SharePoint. Automated maintenance of the servers ensure that We are always up to date with the latest features with minimal downtime. Microsoft will offer a set of online services that should support compa- nies of all sizes. A new licensing model that offers services on a per-user subscription basis is provided. Current customers with Software Assurance can purchase these per-user subscriptions at a discount. 8 There are four online services available either separately or as a suite: • SharePoint Online • Exchange Online • Office Communications Online • Office Live Meeting SharePoint Online Standard This is the version most companies small to mid-size will likely use. It's a hosted version of SharePoint offering functionality such as Portal, Collab- oration, Search, Content and Business Process Forms. It contains all the standard templates for things like wikis, blogs and surveys and all the standard document and list library capabilities. Inte- gration with Office, search, email alerts, offline access to documents from Outlook, RSS feeds, single-sign on and lots more. This is a secure hosted environment using Microsoft Forefront anti-virus scanning. It has a 99.9availability with financially backed Service Agree- ments. Web and phone based support are included for Tier 2 support for IT Administrators. 9 Microsoft Office SharePoint Server (MOSS) Microsoft Office SharePoint Server (MOSS) is the full version of a portal- based platform for collaboratively creating, managing and sharing docu- ments and Web services. MOSS enables users to create "SharePoint Por- tals" that include shared workspaces, applications, blogs, wikis and other documents accessible through a Web browser. The free version, Windows SharePoint Server (WSS), usually referred to as simply "SharePoint," is available as a free download included with every Windows Server license. MOSS is used by many enterprises as a content management system (CMS). Partially as a result of the tight integration with Microsoft produc- tivity applications included in Office, such as Word, many administrators have found MOSS useful in organizing and aggregating an enterprise's data into Web-based portal with defined taxonomies that structure the infor- mation. MOSS includes additional features as an inducement for system administrators to upgrade from WSS, including knowledge management, organization of business processes and enterprise search. Both versions include support for many Firefox. Fundamentally, MOSS provides an integrated platform for building customized Web-based applications and portals in Windows Server envi- ronments. To address the needs of remote workers and telecommuters, as well as system administrator concerns for data security, MOSS can be con- figured to return separate content depending on whether access is gained from intranet, extranet or Internet locations. Active Directory groups or HTML forms authentication can also be added to MOSS, granting multiple permissions to multiple parties or through alternate providers. Users log on to Web portals to edit and create shared documents. These "SharePoint portals" are ASP.NET applications that are hosted on a server and use a SQL Serverdatabase. MOSS provides Web browser- based management and administration tools that allow users to create and edit a document or document library independently. Collaborative editing of this kind is aided by integrated
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