First Look 2007 Microsoft Office System Ebook
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A02L622655.fm Page iii Friday, May 19, 2006 3:23 PM PUBLISHED BY Microsoft Press A Division of Microsoft Corporation One Microsoft Way Redmond, Washington 98052-6399 Copyright © 2006 by Microsoft Corporation All rights reserved. No part of the contents of this book may be reproduced or transmitted in any form or by any means without the written permission of the publisher. Library of Congress Control Number 2005939242 ISBN-13: 978-0-7356-2265-4 ISBN-10: 0-7356-2265-5 Printed and bound in the United States of America. 1 2 3 4 5 6 7 8 9 QWE 1 0 9 8 7 6 Distributed in Canada by H.B. Fenn and Company Ltd. A CIP catalogue record for this book is available from the British Library. Microsoft Press books are available through booksellers and distributors worldwide. For further information about international editions, contact your local Microsoft Corporation office or contact Microsoft Press Inter- national directly at fax (425) 936-7329. Visit our Web site at www.microsoft.com/mspress. 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Acquisitions Editor: Juliana Aldous Atkinson Developmental Editor: Sandra Haynes Project Editor: Valerie Woolley Technical Editor: Steve Sagman Editorial and Production: Studioserv Body Part No. X12-33283 Contents at a Glance Part I Introducing the 2007 Microsoft Office System 1 Time for Something New . .3 2 A New Look. 15 3 Important Systems: Help and Security . 27 Part II Preparing and Producing Professional Results 4 Create Professional Documents with Office Word 2007 . 41 5 Extend Your Insight with Office Excel 2007 . 59 6 Produce Attention-Getting Presentations with Office PowerPoint 2007 . 77 7 Produce Professional Business Materials with Office Publisher 2007 . 93 8 Gather, Find, and Share Information with Office OneNote 2007 . 111 9 Tracking Information Quickly and Effectively with Office Access 2007. 131 Part III Communicating and Collaborating: People and Processes 10 Manage Your Time, Tasks, and E-Mail with Office Outlook 2007 . 151 11 Enhance Team Effectiveness with Office Groove 2007. 171 iii Table of Contents Acknowledgments. xi Introduction . xiii Part I Introducing the 2007 Microsoft Office System 1 Time for Something New . .3 The Changing Way We Work . 3 The Changing Nature of the Microsoft Office System . 4 Meeting Today’s Work Challenges. 6 Finding What You Need to Make Educated Business Decisions . 6 Prioritizing Your Work Efforts—Weeding Out the Irrelevant . 7 Connecting to the Right People and Getting the Job Done . 8 Learning and Using Flexible Tools for Varying Experience Levels. 8 The 2007 Microsoft Office System—Tools for Today . 9 New 2007 Microsoft Office System Versions . 11 Upgrading to the 2007 Microsoft Office System. 12 Value Benefits of the 2007 Microsoft Office System. 12 A Lower Learning Curve . 12 Legacy Mode and Keyboard Support . 13 Create It Once; Use It Many Times . 13 2 A New Look. 15 Learning the Landscape: The 2007 Microsoft Office System User Interface . 15 Using the New User Interface. 16 Command Tabs. 17 Command Sets . 18 Contextual Tools. 18 Dialog Launchers . 19 Galleries . 20 Live Preview. 21 The New File Menu . 22 Quick Access Toolbar . 23 What do you think of this book? We want to hear from you! www.microsoft.com/learning/booksurvey/ v vi Table of Contents New View Controls . 24 Keyboard Support . 25 KeyTips . 25 Keyboard Shortcuts . 25 3 Important Systems: Help and Security . 27 Finding Help in All the Right Places . 27 Changes in the 2007 Release Help System . 28 More than a Name: Super Tooltips . 30 New Offerings from Microsoft Office Online . 31 Safeguarding Your Files. 32 Publishing Your Document in PDF or XPS Format . 32 Finishing and Protecting Your Files. 34 Removing Personal or Private File Information. 35 Adding a Digital Signature. 36 Marking a Document as Final . 37 Old-Fashioned Document Protection. 37 Part II Preparing and Producing Professional Results 4 Create Professional Documents with Office Word 2007. 41 New Views, New Tools . 41 The Design of the New Office Word 2007 Window. 42 Better Documents, Faster . 43 Quick Cover Pages. 43 Working with Building Blocks . 44 Built-in Building Blocks . 45 Fast Professional Diagrams with SmartArt™ Graphics . 46 Counting Your Words . 47 A Professional Look, Instantly . 48 Applying Quick Styles . 48 Choosing a Document Theme. 49 Simplified Collaboration . 52 Improved Document Comparison . 52 Reviewing Documents in Full-Screen Reading View . 53 Inspecting Your Document. 53 Better Integration with Office SharePoint Server 2007 . 55 Mail Merge Improvements. ..