Office

MICROSOFT OFFICE

INTRODUCTION

Microsoft Office is an office suite of desktop applications, servers and services for the and OS X operating systems. It was first announced by of Microsoft on August 1, 1988 at COMDEX in Las Vegas. Initially a marketing term for a bundled set of applications, the first version of Office contained , and Microsoft PowerPoint. Over the years, Office applications have grown substantially closer with shared features such as a common , OLEdata integration and for Applications scripting language. Microsoft also positions Office as a development platform for line-of-business under the Office Business Applications brand. On 10 July 2012, Softpedia reported that Office is used by over a billion people worldwide. The current versions are Office 2013 for Windows, released on October 11, 2012; and Office 2011 for OS X, released October 26, 2010 On 24 October 2012, the RTM final code of Office 2013 Professional Plus was released to TechNet and MSDN subscribers for download. On 15 November 2012, the 60-day trial version of Office 2013 Professional Plus was released for download. All devices running and Windows RT come pre-installed with Office Mobile and Office RT, respectively. Office Mobile is also available for Android phones and the iPhone. A version of Office for the iPad was launched in March 2014. A web-based version of Office called Office Online, is also available

COMPONENTS

Word Microsoft Word is a word processor and was previously considered the main program in Office. Its proprietary DOC format is considered a de facto standard, although Word 2007 can also use a new XML-based, Microsoft Office-optimized format called .DOCX, which has been standardized by Ecma International as Office Open XML, and its SP2 update supports PDF and a limited ODF. Word is also available in some editions of . It is available for the Windows and OS X platforms. The first version of Word, released in the autumn of 1983, was for the MS-DOS and had the distinction of introducing the mouse to a broad population. Word 1.0 could be purchased with a bundled mouse, though none was required. Following the precedents of LisaWrite andMacWrite, Word for attempted to add closer WYSIWYG features into its package. Word for Mac was released in 1985. Word for Mac was the first graphical version of Microsoft Word.

C. J. Patel College Page 1

Microsoft Office

Excel Microsoft Excel is a spreadsheet program that originally competed with the dominant Lotus 1-2-3, and eventually outsold it. It is available for the Windows and OS X platforms. Microsoft released the first version of Excel for the Mac OS in 1985, and the first Windows version in November 1987. It provided more functionality than the previous version.

PowerPoint Microsoft PowerPoint is a presentation program for Windows and OS X. It is used to create slideshows, composed of text, graphics, and other objects, which can be displayed on- screen and shown by the presenter or printed out on transparencies or slides.

Access , is a database management system for Windows, that combines the relational Microsoft Jet Database Engine with a graphical and software- development tools. Microsoft Access stores data in its own format based on the Access Jet Database Engine. It can also import or link directly to data stored in other applications and databases.

Outlook is a personal information manager. The replacement for , Microsoft , and Schedule+ starting in Office 97, it includes an e-mail client, calendar, task manager and address book. On the Mac OS, Microsoft offered several versions of Outlook in the late 1990s, but only for use with Microsoft Exchange Server. In Office 2001, it introduced an alternative application with a slightly different feature set called . It reintroduced Outlook in Office 2011, replacing Entourage.

OneNote Microsoft OneNote is a freeware notetaking program. It gathers notes (handwritten or typed), drawings, screen clippings and audio commentaries. Notes can be shared with other OneNote users over the or a network. OneNote was initially introduced as a standalone app that was not included in any of editions. However, OneNote eventually became a core component of Microsoft Office; with the release of , OneNote was included in all Microsoft Office offerings before eventually becoming completely free of charge. OneNote is available as a on Office Online, a Windows desktop app, a mobile app for Windows Phone, iOS, Android, andSymbian, and a -style app for or later. Common features Most versions of Microsoft Office (including Office 97 and later) use their own widget set and do not exactly match the native operating system. This is most apparent

C. J. Patel College Page 2

Microsoft Office in Microsoft Office XP and 2003, where the standard menus were replaced with a colored flat looking, shadowed menu style. The user interface of a particular version of Microsoft Office often heavily influences a subsequent version of Microsoft Windows. For example, the , colored buttons and the gray-colored '3D' look of Office 4.3 were added to , and the , introduced in Office 2007, has been incorporated into several programs bundled with and later. Users of Microsoft Office may access external data via connection-specifications saved in "Office Data Connection" files. Both Windows and Office use service Packs to update software. Office had non- cumulative service releases, which were discontinued after Office 2000 Service Release 1. Past versions of Office often contained Easter eggs. For example, Excel 97 contained a reasonably functional flight-simulator. Office XP and later do not have any Easter eggs, in compliance with Trustworthy Computing guidelines.

Web services

1. Office Online: A suite of web-based versions of Microsoft Word, Excel, OneNote and PowerPoint 2. Microsoft Office website: The official website of Microsoft Office 3. Microsoft Update: Web site. detection and installation service for Microsoft Office. 4. Microsoft Office 365: Subscription-based software services that licenses Microsoft Office products for on-premise or cloud-based use.

COMMON FEATURES

Most versions of Microsoft Office (including Office 97 and later) use their own widget set and do not exactly match the native operating system. This is most apparent in Microsoft Office XP and 2003, where the standardmenus were replaced with a colored flat looking, shadowed menu style. The user interface of a particular version of Microsoft Office often heavily influences a subsequent version of Microsoft Windows. For example, thetoolbar, colored buttons and the gray-colored '3D' look of Office 4.3 were added to Windows 95, and the ribbon, introduced in Office 2007, has been incorporated into several programs bundled with Windows 7 and later.

Users of Microsoft Office may access external data via connection-specifications saved in "Office Data Connection" files.

Both Windows and Office use service Packs to update software. Office had non-cumulative service releases, which were discontinued after Office 2000 Service Release 1.

Past versions of Office often contained Easter eggs. For example, Excel 97 contained a reasonably functional flight-simulator. Office XP and later do not have any Easter eggs, in compliance with Trustworthy Computingguidelines.

C. J. Patel College Page 3

Microsoft Office

FILE FORMATS AND METADATA

Microsoft Office prior to Office 2007 used proprietary file formats based on the OLE Compound File Binary Format. This forced users who share data to adopt the same software platform. In 2008, Microsoft made the entire documentation for the binary Office formats freely available for download and granted any possible patents rights for use or implementations of those binary format for free under the Open Specification Promise. Previously, Microsoft had supplied such documentation freely but only on request. Starting with Office 2007, the default has been a version of Office Open XML, though different than the one standardized and published by Ecma International and byISO/IEC. Microsoft has granted patent rights to the formats technology under the Open Specification Promise and has made available free downloadable converters for previous versions of Microsoft Office including Office 2003, Office XP, Office 2000 and Office 2004 for OS X. Third-party implementations of Office Open XML exist on the Windows platform , OS X platform and Linux . In addition, Office 2010 and 2 for Office 2007 supports the OpenDocument Format for opening and saving documents. Microsoft provides the ability to remove metadata from Office documents. This was in response to highly publicized incidents where sensitive data about a document was leaked via its metadata. Metadata removal was first available in 2004, when Microsoft released a tool called Remove Hidden Data Add-in for Office 2003/XP for this purpose. It was directly integrated into Office 2007 in a feature called the Document Inspector.

EXTENSIBILITY

A major feature of the Office suite is the ability for users and third party companies to write add-ins that extend the capabilities of an application by adding custom commands and specialized features. One of the new features is the Office Store.Plugins and other tools can be downloaded by users.Developers can make money by selling their applications in the Office Store. The revenue is divided between the developer and Microsoft where developer gets 80% of the money. Developers are able to share applications with all Office user. One such example of Office app is a heat map for Excel. The app travels with the document, and it's up to the developer what the recipient will see when they open it. They'll either have the option to download the app from the Office Store for free, start a free trial or be directed to payment. With Office's cloud abilities, IT department can create a set of apps for their business employees. When employees go to the Office Store, they'll see their company's apps under My Organization. The apps that employees have personally downloaded will appear under My Apps. Developers can use web technologies like HTML5, XML, CSS3,JavaScript, and for building the apps. An application for Office is a webpage that is hosted inside an Office client application. User can use apps to amplify the functionality of a document,

C. J. Patel College Page 4

Microsoft Office

Operating system Latest version Support end date Latest version

email message, meeting request, or appointment. Apps can run in multiple environments and by multiple clients, including rich Office desktop clients, Office Web Apps, mobile browsers, and also on-premises and in the cloud. The type of add-ins supported differ by Office versions.

VERSIONS AVAILABLE

Compatibility Microsoft supports Office for the Windows and OS X platforms, as well as mobile versions for Windows Phone, Android and iOS platforms. Beginning with Mac Office 4.2, the OS X and Windows versions of Office share the same file format, and are interoperable. Visual Basic for Applications support was dropped in Microsoft Office 2008 for Mac,[29] then reintroduced in Office for Mac 2011. Microsoft tried in the mid-1990s to port Office to RISC processors such as NEC/MIPS and IBM/PowerPC, but they met problems such as memory access being hampered by data structure alignment requirements. Microsoft Word 97 and Excel 97 however did ship for the DEC Alpha platform. Difficulties in porting Office may have been a factor in discontinuingWindows NT on non- platforms. Stuart Cohen, CEO of Open Source Development Labs, conjectured in 2006 that Microsoft would eventually release a Linux port of Office,[31] but no release was ever published. Other operating systems were only supported by Microsoft Office Mobile, which supports the more popular features of Microsoft Office, and is available for , iOS andAndroid.

C. J. Patel College Page 5

Microsoft Office

Mainstream Extended

7, 8, 8.1 2013 April 10, 2018 April 11, 2023

Windows RT 2013 RT ? ?

XP SP3, Vista SP2 2010 October 13, 2015 October 13, 2020

XP SP2, Vista 2007 April 10, 2012 April 11, 2017

Windows 2000 SP4, XP 2003 April 14, 2009 April 8, 2014 (Client versions)

NT XP July 11, 2006[32] July 12, 2011[32] 4, 98, ME, 2000 SP2

95 SP2, 2000 2000 June 30, 2004 July 14, 2009

NT 3.51, 95 97 August 31, 2001 February 28, 2002

3.1 4 ? ?

iOS iOS 7 (iPad) Office for iPad Based on Office 365 subscription

December 31, 8.1 – 9.2.2 (PPC) 2001 N/A[37] 2005[37]

Mac OS

[38] 7.5 – 8.0 (PPC) 98 June 30, 2003 N/A[38]

7.0 – 8.1 (68K) 4.2.1 December 31, N/A

Licensing Microsoft Office is licensed through retail, and channels. Volume licensing includes OEM licenses for bundling Microsoft Office

C. J. Patel College Page 6

Microsoft Office with personal computers and Microsoft Software Assurance. The software as a service channel is called Microsoft Office 365 which was started on 28 June 2011. In addition to supporting retail sales and site-wide installations, Microsoft offers a "Home Use Program" (HUP) permitting employees of a participating organization access to home- use Microsoft Office products. Post-secondary students may obtain the University edition of Microsoft Office 365 subscription. It is limited to one user and two devices, plus the subscription price is valid for four years instead of just one. Apart from this, the University edition is identical in features to the Home Premium version. This marks the first time Microsoft does not offer physical or permanent software at academic pricing, in contrast to the University versions of Office 2010 and Office 2011. In addition, students eligible for DreamSpark program may receive select standalone Microsoft Office apps free of charge. Support On October 15, 2002, Microsoft announced their Microsoft Support Lifecycle policy.[40] Versions earlier than Office 2003 are no longer supported. For current and future versions of Office mainstream support will end five years after release, or two years after the next release, whichever time is later, and extended support will end five years after that.

OFFICE MOBILE

Office Mobile includes the scaled-down and touch-optimised versions of Word, Excel and PowerPoint. Other Office applications such as OneNote, Lync and Outlook are available as standalone apps.[41] Office Mobile enables users to save and access documents on OneDrive, OneDrive for Business, and SharePoint. Additionally, the Windows Phone version also allows users to save files locally on the device. According to Microsoft, Office Mobile for iPhone and Android are "very similar" to each other, whereas the Windows Phone version provides a "richer, more integrated experience" Office Mobile for iPhone was released on June 14, 2013 in the United States.[43] Support for 135 markets and 27 languages was rolled out over a few days.[44] It requires iOS 7 or later.[45] Although the app also works oniPad devices, excluding the first generation, it is designed for a small screen.[43] Office Mobile was released for Android phones on July 31, 2013 in the United States. Support for 117 markets and 33 languages was added gradually over several weeks.[42] It is supported on Android 4.0 and later.[46] Office Mobile for both iPhone and Android, available for free from the App Store and Google Play Store respectively, initially required a qualifying Office 365 subscription to activate, but in March 2014, with the release of Office for iPad, the apps were updated making them fully free for home use, although a subscription is still required for business use

DISCONTINUED APPLICATIONS AND FEATURES

1. Microsoft Binder – Incorporates several documents into one file and was originally designed as a container system for storing related documents in a single file. The complexity of use and learning curve led to little usage, and it was discontinued after Office XP. 2. Microsoft FrontPage – a WYSIWYG HTML editor and website administration tool for Windows. It was branded as part of the Microsoft Office suite from 1997 to 2003. As the expansion of the web

C. J. Patel College Page 7

Microsoft Office

proved it very difficult for one program to handle everything related to web content development, FrontPage was discontinued in December 2006 and replaced by Microsoft SharePoint Designer and Microsoft Expression Web. 3. Microsoft InfoPath – Windows application for designing and distributing rich XML-based forms. Last version was included in Office 2013.[51] 4. – Mail client (in old versions of Office, later replaced by Microsoft Schedule Plus and subsequently Microsoft Outlook). 5. Microsoft Office Document Image Writer – a virtual printer that takes documents from Microsoft Office or any other application and prints them, or stores them in an image file as TIFF or Microsoft Document Imaging Format format. It was discontinued with Office 2010.[52] 6. Microsoft Office Document Imaging – an application that supports editing scanned documents. Discontinued with Office 2010.[52] 7. Microsoft Office Document Scanning – a scanning and OCR application. Discontinued with Office 2010.[52] 8. Microsoft PhotoDraw 2000 – A graphics program that was first released as part of the Office 2000 Premium Edition. A later version for Windows XP compatibility was released, known as PhotoDraw 2000 Version 2. Microsoft discontinued the program in 2001. 9. – Photo-editing/raster-graphics software in older Office versions up to Office XP. It was supplemented by Microsoft PhotoDraw in Office 2000 Premium edition. 10. Microsoft Schedule Plus – Released with Office 95. It featured a planner, to-do list, and contact information. Its functions were incorporated into Microsoft Outlook. 11. Microsoft Virtual PC – Included with Microsoft Office Professional Edition 2004 for Mac. Microsoft discontinued support for Virtual PC on the Mac in 2006 owing to new Macs possessing the same Intel architecture as Windows PCs.[53] It emulated a standard PC and its hardware. 12. Microsoft Vizact 2000 – A program that "activated" documents using HTML, adding effects such as animation. It allows users to create dynamic documents for the Web. Development has ended due to unpopularity. 13. Microsoft Data Analyzer 2002 – A business intelligence program for graphical visualization of data and its analysis. 14. Office , included since Office 97 (Windows) and Office 98 (Mac) as a part of technology, is a system that uses animated characters to offer context-sensitive suggestions to users and access to the help system. The Assistant is often dubbed "Clippy" or "Clippit", due to its default to a paper clip character, coded as CLIPPIT.ACS . The latest versions that include the were Office 2003 (Windows) and Office 2004 (Mac). 15. Microsoft SharePoint Workspace (formerly known as Microsoft Office Groove) – a proprietary peer- to-peer document collaboration software designed for teams with members who are regularly offline or who do not share the same network security clearance. 16. Microsoft Office InterConnect – business-relationship database available only in 17. Microsoft Office Picture Manager – photo management software (similar to Google's Picasa or Adobe's Photoshop Elements), replaced Microsoft Photo Editor

C. J. Patel College Page 8

Microsoft Office

18. Microsoft Entourage

DISCONTINUED SERVER APPLICATION

 Microsoft Office Forms Server – Lets users use any browser to access and fill InfoPath forms. Office Forms Server is a standalone server installation of InfoPath Forms Services.  Microsoft Office Groove Server – Centrally managing all deployments of Microsoft Office Groove in the enterprise  Microsoft Office Project Portfolio Server – Allows creation of a project portfolio, including workflows, hosted centrally  Microsoft Office PerformancePoint Server – Allows customers to monitor, analyze, and plan their business

VERSION HISTORY

Windows versions

Microsoft Office 4.0, inside Windows 3.1 Microsoft Office for Windowt Microsoft Office for Windows[54] started in October 1990 as a bundle of three applications designed for Microsoft Windows 3.0: Microsoft Word for Windows 1.1, Microsoft Excel for Windows 2.0, and Microsoft PowerPoint for Windows 2.0 Microsoft Office for Windows 1.5 updated the suite with Microsoft Excel 3.0. Version 1.6 added Microsoft Mail for PC Networks 2.1 to the bundle

Microsoft Office 3.0 Microsoft Office 3.0, also called Microsoft Office 92, was released on August 30, 1992 and contained Word 2.0, Excel 4.0, PowerPoint 3.0 and Mail 3.0. It was the first version of Office also released on CD-ROM. In 1993, The Microsoft Office Professional was released, which added Microsoft Access 1.1.

C. J. Patel College Page 9

Microsoft Office

Microsoft Office 4.x Microsoft Office 4.0 was released containing Word 6.0, Excel 4.0a, PowerPoint 3.0 and Mail in 1993. Word's version number jumped from 2.0 to 6.0 so that it would have the same version number as the MS-DOS and Macintosh versions . Microsoft Office 4.2 for Windows NT was released in 1994 for i386, Alpha, MIPS and PowerPC [66] architectures, containing Word 6.0 and Excel 5.0 (both 32-bit, PowerPoint 4.0 (16-bit), and Microsoft Office Manager 4.2 (the precursor to the Office Shortcut Bar)). Microsoft Office 4.2 (Standard Edition) and 4.3 (Professional Edition) were released as the last 16-bit version and so the last to support Windows 3.x, containing Word 6.0, Excel 5.0, PowerPoint 4.0. Office 4.2 is the Standard Edition, 4.3 the Professional Edition, which also includes Access 2.0.

Microsoft Office 95

Microsoft Office logo, introduced in Office 95 and used in Office 97, 2000 and XP Microsoft Office 95 was released on August 24, 1995. Again, the version numbers were altered to create parity across the suite—every program was called version 7.0 meaning all but Word missed out versions. It was designed as a fully 32-bit version to match Windows 95. Office 95 was available in two versions, Office 95 Standard and Office 95 Professional. The standard version consisted of Word 7.0, Excel 7.0, PowerPoint 7.0, and Schedule+ 7.0. The professional edition contained all of the items in the standard version plus Microsoft Access 7.0. If the professional version was purchased in CD-ROM form, it also includedBookshelf.

Microsoft Office 97 (Office 8.0), included hundreds of new features and improvements, and introduced command bars, a paradigm in which menus and were made more similar in capability and visual design. Office 97 also featured Natural Language Systems and grammar checking. Office 97 was the first version of Office to include the Office Assistant.

Microsoft Office 2000 (Office 9.0) introduced adaptive menus, where little-used options were hidden from the user. It also introduced a new security feature, built around digital signatures, to diminish the threat of viruses. Office 2000 automatically

C. J. Patel College Page 10

Microsoft Office trusts macros (written in VBA 6) that were digitally signed from authors who have been previously designated as trusted. Office 2000 is the last version to support Windows 95.

Microsoft Office XP

Microsoft Office XP logo Microsoft Office XP (Office 10.0 or Office 2002) was released in conjunction with Windows XP, and was a major upgrade with numerous enhancements and changes over Office 2000. Office XP introduced the feature, which allows applications such as Outlook to boot when it might otherwise fail. Safe Mode enables Office to detect and either repair or bypass the source of the problem, such as a corruptedregistry or a faulty add- in. is a technology introduced with Office XP. Some smart tags operate based on user activity, such as helping with typing errors. These smart tags are supplied with the products, and are not programmable. For developers, though, there is the ability to create custom smart tags. In Office XP, custom smart tags could work only in Word and Excel. Microsoft Office XP includes integrated voice command and text dictation capabilities, as well as handwriting recognition. Office XP is the last version to support , ME and NT 4.0. It was the first version to require as an anti-piracy measure, which attracted widespread controversy.[68] Microsoft Office 2003

Microsoft Office 2003 and 2007 logo Microsoft Office 2003 (Office 11.0) was released in 2003. It featured a new logo. Two new applications made their debut in Office 2003: Microsoft InfoPath and OneNote. It is the first version to use Windows XP style icons. Outlook 2003 provides improved functionality in many areas, including authentication, RPC over HTTP, Cached Exchange Mode, and an improved junk mail filter. 2003 is the last Office version to support .

Microsoft Office 2007 (Office 12.0) was released in 2007. Office 2007's new features include a new graphical user interface called the Fluent User Interface,[69] replacing the menus and toolbars that have been the cornerstone of Office since its i inception with a tabbed toolbar, known as the Ribbon; new XML-based file formats called Office Open

C. J. Patel College Page 11

Microsoft Office

XML; and the inclusion of Groove, a collaborative software application. It is the last version to support Windows XP and Server 2003 x64 versions due to a lack of Windows Imaging Component for those OSs, which is needed by Office 2010.

Microsoft Office 2010

Microsoft Office 2010 logo Microsoft Office 2010 (Office 14.0, because 13.0 was skipped was finalized on April 15, 2010, and was made available to consumers on June 15, 2010.[72][73] The main features of Office 2010 include the backstage file menu, new collaboration tools, a customizable ribbon, protected view and a navigation panel. This is the first version to ship in 32-bit and 64- bit variants. Microsoft Office 2010 also features a new logo, which is similar to the 2007 logo, except in gold, and with a modification in shape.[74] Service Pack 1 for Office 2010 was released on June 28, 2011.

Microsoft Office 2013

Microsoft Office 2013 logo Microsoft Office 2013 (Office 15.0) was made available to consumers on July 16, 2012 as a Customer Preview version. A Milestone 2 build of Microsoft Office 2013 Build 15.0.2703.1000 (version 15) leaked during May 2011. It sports a revamped application interface; the interface is based on Metro, the interface of Windows Phone and Windows 8. Microsoft Outlook has received the most pronounced changes so far; for example, the Metro interface provides a new visualization for scheduled tasks. PowerPoint will include more templates and transition effects, and OneNote will include a new splash screen.[76] On May 16, 2011, new images of Office 15 were revealed, showing Excel with a tool for filtering data in a timeline, the ability to convert Roman numerals to Arabic numerals, and the integration of advanced trigonometric functions. In Word, the capability of inserting and audio online as well as the broadcasting of documents on the Web were implemented. Microsoft has promised support for Office Open XML Strict starting with version 15, a format Microsoft has submitted to the ISO for interoperability with other office suites, and to aid adoption in the public sector. This version can read and write ODF 1.2. As of January 30, 2012, Microsoft has released a technical preview of Office 15 Build 15.0.3612.1010. A public preview of Office 15 was released on July 16, 2012. On 24 October 2012, the RTM final code of Office 2013 Professional Plus has been released to TechNet and MSDN subscribers for download.

C. J. Patel College Page 12

Microsoft Office

On 15 November 2012, the 60 days trial version of Office 2013 Professional Plus has been released to everyone for download.

C. J. Patel College Page 13

Microsoft Office

REFERENCES

1. Jump up^ Lextrait, Vincent (January 2010). "The Programming Languages Beacon, v10.0". Retrieved 5 January 2010. 2. Jump up^ "The 2007 Microsoft Office suites localized versions". office.com. Microsoft Corporation. Retrieved 16 May 2011. 3. Jump up^ "Microsoft’s Office Has over One Billion Users". Softpedia. SoftNews. 10 July 2012. 4. Jump up^ "Office 2010 Availability". Microsoft Office 2010 Engineering. Microsoft. June 15, 2010. Retrieved October 30, 2010. 5. ^ Jump up to:a b c Tabini, Marco (October 26, 2010). "Microsoft launches Office 2011". Macworld. Retrieved October 26, 2010. 6. ^ Jump up to:a b "Microsoft releases Office 2013 Professional Plus RTM to TechNet and MSDN subscribers". WinBeta. October 24, 2012. Retrieved November 18, 2012. 7. ^ Jump up to:a b "Microsoft Office Professional Plus 2013 60-day trial now available for download". WinBeta. November 15, 2012. Retrieved November 18, 2012. 8. Jump up^ "Office on mobile devices". office.com. Microsoft. Retrieved 29 August 2013.

C. J. Patel College Page 14