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RASUWAGADHI HYDROPOWER COMPANY LIMITED RASUWAGADHI HYDROELECTRIC PROJECT (111 MW) BIDDING DOCUMENTS FOR ROADWAY EXCAVATION& STRUCTURAL WORKS (CHILIME DOVAN-THUMAN ROAD)(CH:0+000 -2+120.2) Contract Identification No.: RGHPCL/RGHEP/072/73/RT - 01 VOLUME - 1 Bidding Procedure Requirements Condition of Contract and Contract Forms June, 2016 Kathmandu, Nepal RGHEP - Bid documents: Roadway Excavation& Structural Works (Chilime Dovan - Thuman Road) Abbreviations BD......................... Bidding Document BDF……………... Bidding Forms BDS...................... Bid Data Sheet BOQ …………….. Bill of Quantities CHPCL................. Chilime Hydropower Company Limited COF …………….. Contract Forms DP ………………. Development Partners ELI ………………. Eligibility EQC...................... Evaluation and Qualification Criteria EXP ……………… Experience FIN ………………. Financial GCC...................... General Conditions of Contract GoN...................... Government of Nepal ICC....................... International Chamber of Commerce ITB........................ Instructions to Bidders JV ……………….. Joint Venture LIT ……………….. Litigation NCB ……………... National Competitive Bidding NEA......................Nepal Electricity Authority PAN ……………… Permanent Account Number PPA …………….. Public Procurement Act PPMO …………… Public Procurement Monitoring Office PPR ……………... Public Procurement Regulations PL......................... Profit & Loss RGHEP................. Rasuwagadhi Hydroelectric Project RGHPCL.............. Rasuwagadhi Hydropower Company Limited SBD...................... Standard Bidding Document SCC …………….. Special Conditions of Contract TS......................... Technical Specifications VAT ……………… Value Added Tax WRQ ……………. Works Requirements 2 RGHEP - Bid documents: Roadway Excavation& Structural Works (Chilime Dovan - Thuman Road) Table of Contents PROJECT INFORMATION --------------------------------------------------------- 4 INVITATION FOR BIDS ------------------------------------------------------------ 5 PART I BIDDING PROCEDURES Section 1 -Instructions to Bidders (ITB) ----------------------------------- 8 Section 2 -Bid Data Sheet (BDS) -------------------------------------------- 31 Section 3 -Evaluation and Qualification Criteria (EQC) ------------ 34 Section 4 -Bidding Forms (BDF) ------------------------------------------- 40 PART II REQUIREMENTS Section 5 -Works Requirements (WRQ) --------------------------------- 61 Section 6 -Preamble to the Bill of Quantities (BOQ) ----------------- 92 Section 6 (a) - Bill of Quantities (BOQ) --------------------------------- 94 PART III CONDITIONS OF CONTRACT AND CONTRACT FORMS Section 7 -General Conditions of Contract (GCC) ------------------- 97 Section 8 -Special Conditions of Contract (SCC) ------------------- 119 Section 9 -Contract Forms (COF) ----------------------------------------- 125 3 RGHEP - Bid documents: Roadway Excavation& Structural Works (Chilime Dovan - Thuman Road) Project Information 1. Introduction The Rasuwagadhi Hydropower Company Limited (RGHPCL), is a public limited company established in 2011 AD to harness country’s hydropower potential at a reasonable rate with the maximum utilization of resources (both financial and technical) available in the country. The Company is promoted by the Chilime Hydropower Company Ltd. who has successfully commissioned and brought in full operation of the Chilime Hydroelectric Power Plant of 22.1 MW capacity since June 2003 AD. RGHPCL is planning to develop Rasuwagadhi Hydroelectric Project (RGHEP) of capacity 111 MW. RGHPCL has planned to manage its capital requirement from debt and equity under the debt: equity ratio of 50:50. Financial closure has been made for the debt part of the project from the Employees’ Provident Fund (EPF) under the long term loan agreement. Similarly, the equity part will be managed with 51% promoter share and 49% public share. The Rasuwagadhi Hydroelectric Project is located in Rasuwa District of Bagmati Zone of the Central Development Region. The project is accessible by the Kathmandu -Trisuli - Rasuwagadhi road at a distance of 150 km to the north of Kathmandu and could be reached in 5-6 hours drive from Kathmandu to Project site. This contract is intended to construct a part of road from Chilime Dovan to Thuman(CH:0+000 - 2+120.2) as indicated in the Bills of Quantities and work requirements. 2. Corporate Social Responsibilities As the part of the Corporate Social Responsibilities (CSR) the company has completed different social works on and off the site at the VDCs which are affected by the project. For the same responsibility, the RGHEP is going to construct the part of the road under this package from CHILIME DOVAN-to THUMAN VDC (CH:0+000 -2+120.2). The project is located at about 2 km North from Syaprubesi, Central Region.The project envisages mainly the construction of earthworks and structural works. 4 RGHEP - Bid documents: Roadway Excavation& Structural Works (Chilime Dovan - Thuman Road) RASUWAGADHI HYDROPOWER COMPANY LIMITED (RGHPCL) Rasuwagadhi Hydroelectric Project (111MW) Invitation for Bids for Roadway Excavation& Structural Works (Chilime Dovan - Thuman Road ) (CH:0+000-2+120.2) Contract Identification No: RGHPCL/RGHEP/072/73/RT - 01 First date of publication:26th June 2016 1. Rasuwagadhi Hydropower Company Limited (RGHPCL) in assistance from DDC and Thuman VDC of Rasuwa district is intended to do Roadway Excavation & Structural Works as per company’s corporate social responsibility (CSR). This invitation of bid has been issued for Roadway Excavation & Structural Works from Dovan to Thuman (CH:0+000-2+120.2) under the Contract Identification No.: RGHPCL/RGHEP/ 072/73/RT-01. RGHPCL invites sealed bids or electronic bids from eligible bidders for this Work. Bidding will be conducted as per the criteria provided in qualification documents and is open to all qualified national Construction Companies or their joint ventures only. 2. Only eligible bidders with the following key qualifications should participate in this bidding: Minimum Average Annual Construction Turnover of the best 3 years within the last 10 years: NRs. 40,000,000 (Forty Million Only) Including VAT. Minimum Work experience of contracts of similar size and nature: 2 (Two) each with a value of at least NRs. 21,000,000 (Twenty One Million only) Excluding VAT. Construction experience of key activities: Roadway Excavation more than35000 m3. in total, Hard Rock Excavation with quantity more than 10000 m3 in total and Gabion Works with quantity more than 1500 m3 in total within the last ten (10) years. 3. A complete set of Bidding Documents may be received from the office of Rasuwagadhi Hydropower Company Limited, Lazimpat, Kathmandu, Nepal during office hours on submission of a written application by eligible Bidders on the submission along with the copy of company/ firm registration certificate, and upon payment of a non-refundable fee of NRs. 5,000till 25thJuly, 2016. Or Bidder who chooses to submit their bid electronically may purchase the hard copy of the bidding documents as mentioned above or may download the bidding documents for e-submission from e- procurement section of RGHPCL’s website www.rghpcl.com.np which will be further directed to Chilime’s E-procurement web portal. Bidders, submitting their bid electronically, should deposit the cost (as specified above) of bidding document in the Company’s account as specified below and the scanned copy (.pdf format) of the Bank deposit voucher shall be uploaded by the bidder at the time of electronic submission of the bids. Hard copy of electronically bided documents shall be submitted to office within 7 days after opening of bid. Information to deposit the cost of bidding document in Bank: Account Name: Rasuwagadhi Hydropower Company Limited Bank Name: Mega Bank Nepal Limited Bank Address: Kantipath, Kathmandu, Nepal Account Number: 0010060109869 4. Sealed Bids must be submitted to Rasuwagadhi Hydropower Company Limited, Lazimpat, Kathmandu, Nepal on or before 12:00on 26thJuly,2016. Alternatively, Bidders may submit their bid electronically through e-procurement section RGHPCL’s website www.rghpcl.com.np as specified in the Instructions to Bidders. Bids received after this deadline will be rejected. 5. Bids will be opened in the presence of Bidders' representatives who choose to attend at 14:00 hours of 26th July, 2016 at the office of Rasuwagadhi Hydropower Company Limited, Lazimpat, Kathmandu. Bids must be valid for a period of 90 days after bid opening and must be accompanied by a bid security amounting to NRs. 750,000 (In words, Seven Hundred Fifty Thousand only), which shall be valid for 30 days beyond the validity period of the bid. 6. If the last date of purchasing, submission and opening falls on a government holiday, it shall be extended to the next working day. 7. Interested Bidders may obtain further information and inspect the Bidding 5 RGHEP - Bid documents: Roadway Excavation& Structural Works (Chilime Dovan - Thuman Road) Documents from the Employer’s office in Lazimpat, Kathmandu during office hours. 8. Pre-bid Meeting will be held at 14:00 hours on 12th July, 2016 at Employer’s office in Lazimpat, Kathmandu. Attendance is strongly advised to all qualified bidders. 9. It is recommended that bidders familiarize themselves with the local conditions and visit the project site. Cost incurred for preparation of bid documents and the site visit will be solely at the expense of the bidders. 10. The Bidder will be selected under a competitive Bidding method using the procedures
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