Foreword is hosting their first outdoor world event with the 16th World Scout Moot taking place on these shores in 2022. The Moot is broken down into Trails & Basecamp. Basecamp will take place at Malahide Castle and a team of people are working to ensure that it will be a fantastic experience. The Trails aspect, however, will take place all over the island of Ireland and it is up to the membership of to take ownership of these Trails. YOU have an opportunity to show off YOUR local area, see worldwide Scouting in Action and involve YOUR local scout Group or scout County in a world scout event. Every Scout county on this island is capable of putting together a Trail that will encapsulate the beauty of our country as well as the culture/traditions associated with the different corners of the country, while at the same time taking the participants on a scouting journey over the course of 5 days. This booklet will give you a good idea as to what exactly is involved, what we need from you, and what the next steps are for you to take. Le Chéile, we can make memories that will live long in the lives of many people for many years to come.

Yours in Scouting

______Fintan Sheridan Head of Trails Contents

What is a World Scout Moot? 2 What is a Trail? 4 Dates for Trails 5 Participant Numbers 5 Theme of the Moot 6 Support Structure for Trails 6 Building a Team to Organise a Trail 8 Youth Participation in Trail Planning 9 Trails Content 10 Accommodation on Trails 14 Food on Trails 15 Equipment on Trails 15 Additional Needs on Trails 18 External Agencies & Service Providers 18 IST on Trails 19 Health and Safety 20 Cultural and Religious Differences 20 Staff Costs for Trails 21 Trail Budget 21 Dates and Timelines - What Happens Next? 22 Glossary of Terms 24 Contact Details 24

1 What is a World Scout Moot? The Moot is a world Scouting event and typically occurs every 4 years with the first Moot held in 1931. The last World Scout Moot took place in in 2017. 1931 1ST 1992 Kandersteg, 2ND 9TH

Ingaro, Kandersteg, Switzerland 10TH

Ransberg, 1935 Sweden 1939 1996 3RD 2000 Monzie, 4TH 11TH

Skjak, Mexico 12TH

Hualien, 1949 Taiwan 1953 2004 5TH 2010 Kandersteg, Switzerland 13TH 6TH Rowallan Camp, Sutton Coldfield, U.K. 14TH Awacamenj Mino, 1957 1961 2013 7TH 2017

Melbourne, 15TH 8TH Ulfljotsvatn, Iceland , 16TH Australia Dublin, 1990-1991 Ireland 2022 2 Scouting Ireland has been honoured as the host NSO (National Scout Organisation) of the 16th World Scout Moot. Originally, this was due to be held in 2021 but due to the impact of COVID-19 on the world, this has been moved to 2022. Participants are of Rover age and all participants must be aged between 18 & 26 years (inclusive) on the first day of the Moot. Those aged 27 years + (inclusive) can attend the Moot as IST (International Service Team). IST are effectively involved in the staff delivery of all aspects of the Moot, including Trails. Trails are the part of the Moot that allow participants to explore Ireland, to get a sense of our culture, our communities, our adventures. We are expecting up to 5,000 participants from all over the world, and a further 1,000 IST. Participants will be split into international patrols of 10 people, and 4 of these international patrols will make up a Tribe [40 people]. A Trail will consist of up to 4 Tribes [160 people; 16 patrols]. The Moot will take place from Monday 18th July - Thursday 28th July 2022 (inclusive). The opening ceremony will take place in a location in Dublin (TBC). From there, Tribes will be transported around the country to their Trails. They will spend 5 nights on the Trails, and on Saturday 24th July, everyone will travel to Malahide Castle in Dublin for ‘Basecamp’, a mini- experience until, Thursday 29th July. The below table outlines the journey of participants attending the 16th World Scout Moot. Date Breakdown Mon. 18th July 2022 Opening Ceremony (Dublin) with onward Travel to Trails Tue. 19th – Fri. 22nd July Trails (across the island of Ireland) Trails completed. Travel to Basecamp (Malahide Castle & Sat. 23rd July Demesne) Sun. 24th – Thu. 28th Basecamp (including Closing Ceremony) July

3 What is a Trail? A Trail is a 5-night camp/expedition where participants will have an opportunity to explore the local area and learn about Ireland. We envisage each Trail having a variety of different adventure, culture, nature and community activities, that will be suitable for the wide variety of individuals that will be taking part. In order to make sure that all our visiting participants have a fantastic experience on the Moot, we need your help to ensure they see the very best of Ireland. We believe it is very important for local Groups and Scout Counties to get involved in running Trails in their locality. In total, we are looking to have about 30-40 Trails around the country, which means that most of the Trails would have to accommodate up to 4 Tribes at a time. This could be managed by running the same programme twice, but in reverse order, so that you are only providing a specific programme activity for 2 Tribes at any given time [unless an activity can cater for all 4 Tribes together]. It is important to remember that Trails don’t have to be ‘moving’, they can be based from a single campsite, and we also need to remember that some of our Trails need to cater for participants with additional needs. We have already identified a collection of possible Trail routes and these can be used as a starting point for local groups to develop them further with local interactions and special features. Some suggestions to start your discussions can be found here: go.worldscoutmoot. ie/trail-suggestions - they don’t necessarily have to be used. The following is an example of what a Trail might look like. The is the “Louth – Land of Legends Trail”, and is being hosted by Louth Scout County. The Trail can facilitate 4 Tribes [160 people] with 2 Tribes starting at Collon campsite (in the south of the county), with the other 2 Tribes starting in Carlingford (in the north of the county). The Tribes starting in Collon will finish up in Carlingford; and those starting in Carlingford will finish in Collon, with all Tribes doing the same activities on this Trail (just with a different running order). There would be no need to move the equipment with the Tribes. The tables below should make this clearer to understand.

Morning Afternoon Evening Night Monday Travel to Trail Icebreakers/Team Building Opening Ceremony Campfire 18th July [Collon campsite] and Set-up Games Tuesday The Boyne Camino Funtasia Swimming Pool Thorns & Roses 19th July Wednesday Community project with Urban Challenge around Overnight in scout hall/GAA Ceoltoiri Eireann Music 20th July Dundalk Tidy Towns Dundalk pitches Session Thursday GAA Skills Ferry to Northern Ireland Overnight in Carlingford Thorns & Roses 21st July Friday Sailing High Ropes Course Night walk The Big Campfire 22nd July Saturday Pack up and clean site Travel to Malahide Basecamp Basecamp 23rd July

4 Morning Afternoon Evening Night Monday Travel to Trail Icebreakers/Team Building Opening Ceremony Campfire 18th July [Carlingford] and Set-up Games Tuesday Sailing High Ropes Course Night Walk Thorns & Roses 19th July Wednesday Urban Challenge around Overnight in scout hall/GAA Ceoltoiri Eireann Music Ferry to Northern Ireland 20th July Dundalk pitches Session Thursday Community project with GAA Skills Overnight in Collon Campsite Thorns & Roses 21st July Dundalk Tidy Towns Friday The Boyne Camino Funtasia Swimming Pool The Big Campfire 22nd July Saturday Pack up and clean site Travel to Malahide Basecamp Basecamp 23rd July Dates for Trails As outlined above, the opening ceremony will take place on Monday 18th July at a location in Dublin. Tribes will then be transported to their Trails in the different corners of the country. So, depending on your location, Tribes should be arriving from late afternoon onwards. Participants will arrive directly on the site, probably by coach transport. In some case, participants will arrive at a local train or bus station and walk to the site guided by local support group. Tribes will then have 5 nights on their Trails, travelling to Basecamp at Malahide Castle from lunchtime onwards on Saturday 24th July. Participant Numbers Just to reiterate the numbers involved: ^ 10 participants in a Patrol [different nationalities] ^ 4 patrols make up a Tribe [40 people in a Tribe] ^ Expecting up to 125 Tribes at the Moot [up to 5,000 participants] We are asking for Trails to accommodate between 1 → 4 Tribes. Ideally, Trails will be able to operate with 4 Tribes which will mean 160 participants. As outlined above you may be able to operate Trails running in opposite directions, thus having 80 participants at a time in a particular area. We are looking in the region of 30 → 40 Trails in total around the country. On top of this we will have approx. 1,000 IST [staff]. A number (400 → 500 IST) of these will be deployed to the Trails to help staff them.

5 Theme of the Moot The theme for this Moot is Le Chéile (pronunciation: leh kay-la) which roughly translates to ‘together’. There is an old saying in the Irish language: “Ní neart go cur le chéile” which means “There is no strength without unity”. The Moot will bring together thousands of Scouts from across the world, to share cultures, learn from each other and gain new skills. Our programme is based on collaboration, allowing us to be inclusive, educational and adventurous. As Scouts, each of us can, and must, make a positive difference in the world; Le Chéile our impact will be greater, Le Chéile, we can Create a Better World. We want to inspire the World’s Scouts to act together to improve our world and their own local communities. The sense of community in Ireland is known worldwide so we are calling on local Scouting in Ireland to work together to provide inspiring, challenging and exciting Trail opportunities for the participants. Working together we can show what Ireland (and Scouting Ireland) has to offer. So, get ready for the 16th World Scout Moot in 2022 in Ireland when we show the world what we can do, Le Chéile!

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Support Structure for Trails Organisation of Trails is a key element of the World Scout Moot, therefore, we have put in place a support structure to offer advice/help/assistance in putting a network of Trails together. Trails will have a Provincial Trail Leader in place in each of the 6 Scouting Ireland Provinces. These Provincial Trail Leaders will work closely with each of the Trail Leaders in their area. The Trails Team consists of Head of Trails [Fintan Sheridan] and 3 Deputy Heads of Trails. They report to the overall Head of Programme.

6 Individual Trail Leaders

Provincial Trail Leaders

Eoghan Byrne Sean Cuttle Alex Fogarty Admin & ICT Promotion & Finance Youth Participation & Programme Deputy Heads of Trails

Fintan Sheridan Gerry Finnegan Head of Trails Head of Programme

7 Building a Team to Organise a Trail It is our goal to have every Scout county involved in the running of our Trails. Some Scout Groups might wish to take on with the task themselves; or maybe a campsite committee would like to work on creating a Trail. The important thing is to identify a group of people who can work together [in person and remotely through online meetings, etc.]. When putting together a team to co-ordinate your Trail, it is important that some of these people are available to deliver the Trails experience during the Moot [18th – 23rd July 2022]. Some of the roles that will be needed on your team include: ^ Trail Leader – this person is the ‘go-to person’ for the Trail and manages the rest of the Team. ^ Logistics person – this person could ensure that Tribes transport needs are met, accommodation requirements are met; and that all necessary equipment is provided. ^ Finance person – to keep an eye on any budgetary constraints ^ Programme person – to work on putting together a programme plan for the 5 night Trail ^ Rover Rep – as outlined in the Youth Participation segment. It is expected to have a Rover aged person as part of your team. ^ Other people as deemed necessary to your particular Trail. These roles don’t have to be individual roles, for example the Trail Leader could be your finance person; or the Rover Rep could also be in charge of Logistics, etc. It should be remembered that you need to have enough people with local knowledge ‘staffing’ your Trail if you have 4 Tribes and working the Trail in both directions as per the example. A designated First Aider needs to be on each site where participants are staying.

8 Youth Participation in Trail Planning Youth participation is fundamental to Scouting. It is a part of our vision and mission where young people play a real and defined role in contributing to decisions that affect them. Within Scouting we encourage this model from onwards; therefore, Rovers is no different. As part of our framework for planning a Trail for the upcoming 16th World Scout Moot 2022, we are identifying participation of young people in the process as a crucial priority. Although it is not required, we would expect the local Rover reps to be involved in the planning process of Trails. The Trails Team will be engaged in getting feedback from International Rovers on what it is that they would like to experience on Trails during the Moot, and this will be communicated.

What is Youth Participation? You might ask then what does it mean to have young people involved in your planning process for a Moot Trail. Youth participation can be achieved in lots of ways. From simply talking to your own local Rover Crews to involving a Rover aged person as part of your Trail planning team. Not every Scout Group/County have Rovers, so perhaps you could ask young leaders/ventures for their input. Here are a few things you might do: ^ Learn from current practices of young people by researching, interviewing, surveying etc. ^ Get advice on youth interests and then make evaluations. ^ Liaise and build working relationships with young people in order to gain insight. ^ Have your plans regularly checked by a young person. ^ Invite young people to be a part of your planning team.

Our Vision We want to ensure that the Moot Trails Programme is of a high quality and is appropriate for our young people. Giving them the opportunity to participate in the development of the programme ensures that all Trails are of equal quality and appropriateness. At the end of the day, this affects them most, they will be the ones participating in these Trails. Youth participation is a crucial resource we cannot afford to miss out on.

9 Trails Content We want every Trail to be different, but at the same time offering a high quality, consistent experience, that will last long in the memory of each of our participants. To help you structure the Trails, there is a number of key elements that need to be adhered to in every Trail – the purpose of this is threefold: 1. It ensures that a high quality experience is had by all participants, whilst maintaining a consistency across all Trails. 2. It ensures that the educational objectives of the Moot will be met through an exciting and varied programme 3. It ensures that participants get a true flavour of the Irish culture through interacting with locals; emerging themselves in the communities of that where their Trails are set; and by having the craic! Key Elements (must form part of every Trail) ^ Adventure: The Trails should be an adventure within themselves. Scouting by its very nature is an adventurous challenge. Our participants are 18-26yrs of age, so activities need to be age appropriate. Some high adventure activities will be required to be run by external service providers. ^ Community: Participants want to meet the ‘locals’, therefore Trails need to incorporate a strong element of local interaction. We also want participants to learn about the history and stories of the localities they are in. We are asking for every Trail to work on a local community project during the Trails. There will be an area of the budget allocated for this project. It can be a legacy project of the Trails in your area. ^ Nature: Scouting is about the out-of-doors, and scouts are key players in promoting the importance of the environment. During the Trails, we ask you to run activity sessions that incorporates nature in some shape or form. We are currently working with Bio- diversity Ireland to see if we can develop some programme material for use on the Trails.

10 ^ Culture: 5000 participants are coming to Ireland and they want to learn and immerse themselves in Irish culture. Through the ancient myths and modern legends, Gaelic games, our native tongue, traditional Irish cuisine, our traditional arts such as: music, dance and storytelling – the list is endless. We will invite local GAA clubs, Irish dance schools and Comhaltas Ceoltóirí Éireann to help us expose the participants to these aspects. http://comhaltas.ie/ ^ The Big Campfire: Scouting Ireland are proud to host this World Scout Moot – the first outdoor world scout event that we have ever hosted… but what does that mean to our programme sections that meet on a weekly basis? The Big Campfire is planned for Friday 22nd July 2022, and will take place on all Trails around the country – all sections (Beavers, Cubs, Scouts, Ventures, Rovers Le Chéile) are invited along to this Campfire so that too can experience a World Scout event at home. More details on this initiative in due course. ^ Thorns & Roses: Reviewing programme is an essential part of any camp and the Moot will be no different. Thorns & Roses should be carried out in the evening time, sitting around in patrols or Tribes. This is when each participant reflects on their day and tells and tells their Patrol/Tribe something they really enjoyed [Rose] and something that could have been better for them [Thorn]. Everybody gets to say their piece, and everyone listens to each other. Other things to bear in mind when planning the content of your Trails ^ Patrol/Tribe Ice-breakers: Although patrols will have been formed several months in advance of the start of the Moot, the first day of Trails will be the first time that they are altogether. Some games/ice-breakers that help everyone get to know one another will be an important part of your first afternoon/evening of programme. ^ Debates/Discussions/Workshops: A number of onsite discussions can be planned on various topics that may be of interest to Rover aged people. Topics such as the environment, war & peace, employment opportunities, gender equality etc are all relevant to this age group. There are many ways of broaching these topics. ^ Games: Another way to help fill some time is through different games. Patrol relays, quizzes, bingo, etc. Be imaginative! It’s also a great opportunity for the different participants to play a game from their country and for everyone to bring back to their own scout meetings. ^ Patrols have to cook for themselves and organise food orders, etc. Ensure that enough time is provided for this.

11 When planning your programme activities/sessions it’s important to keep in mind several themes that need to be included in the Trails. ^ To bring the world together to celebrate diversity, difference and friendship. ^ To explore Ireland and deeply immerse themselves in the Irish landscape, culture, arts and interactions with local people and communities. ^ To explore and create future actions to make the world a better place [the Messengers of Peace programme could be used to help with this - https://www.scout.org/ messengersofpeace] ^ To enjoy Ireland, capture the spirit and bring it into their hearts and minds, creating life-long memories Scouting’s action-oriented approach to education is uniquely designed to equip young people with the competencies to be active citizens and contribute to sustainable development. With the release of the Sustainable Development Goals in 2015, an even clearer framework was gifted to us to work from. The Sustainable Development Goals (SDGs) are a set of universal goals and targets adopted by 193 UN member states that outline a vision for the future for people and the planet. They replace the Millennium Development Goals (MDGs) which expired in 2015. The SDGs are being used to frame the UN member states’ agendas and policies over the next few years until 2030, and focus on areas such as poverty, education, health, hunger and the environment. The SDGs are in place as a ‘transformative’ agenda that incorporates the needs and rights of all people and groups. The goals are also universal and apply to all countries. There is no better framework to base our own contribution to improve the sustainability of our planet, promote peace, and tackle inequality. World Scouting already has a systematic effort in place to leverage the Scout Youth Programme and initiatives under the Better World Framework, including Messengers of Peace, to raise awareness and take action for the SDGs. We can continue this good work through our own programme for the 16th World Scout Moot. We ask that at least one of the 17 SDGs be considered when designing and implementing your programme throughout your Trail.

12 https://sdgs.un.org/goals 13 Accommodation on Trails Participants at Moot 2022 will be expected to have their own tents with them. Of course, it is important that you have somewhere that they are able to pitch them. The campsite that you are using needs to be able to accommodate all sleeping tents, a dining shelter per patrol, and a small marquee per Tribe. You also need to take into consideration toilet and shower facilities – it is recommended that there should be minimum of 5 toilets & 5 showers on site for 2 Tribes [one of each should be suitable for people with disabilities]. Accessibility for people with additional needs to the campsite must also be considered. It is important that the camping area has access to potable water. A site plan showing a possible layout of a campsite has been included under Equipment for Moot as an example. If no campsites are available, then it may be worth considering, for example, your local GAA clubs to help with accommodation. Several clubs now have more than one pitch, and with changing rooms and a clubhouse, it gives the advantage of toilet/shower facilities, and an indoor area to gather if needs be. We will make an official approach to GAA headquarters to enable local conversations and arrangements to take place (there is a budget allocation for accommodation cost). There are several other accommodation options that you may wish to explore – for example many communities may have soccer, rugby or other sports grounds/facilities that could be used. Indoor accommodation may be a viable option also. The IST that are assigned to your Trail will have their own tents. Patrols will cook for themselves and will be provided with Patrol Boxes and dining shelters [see Equipment on Trails below for further details on gear that will be provided]. Food on Trails Participants and IST on the Trail programme at the Moot 2022 will be expected to cook for themselves. Patrols and IST will be provided with patrol boxes, dining shelters and seating. It is envisaged that food will be organised via a phone-based food app. Patrols will order food in the morning and it will be delivered to the site by the evening time. Large supermarkets will help us in this process. If the location does not fall within a service area then we will make arrangements with local providers. The Food app will include budget restrictions, menu suggestions and quantities list for ordering. Cooking will be on stoves and gas will be provided for the cooking via national suppliers and local services. Packed lunches will be the norm for daytime activities. In general terms, food is not a real concern for local support groups as in they won’t have to provide menus, food etc as it will be organised centrally; but we will value local knowledge and suggestions.

14 Refrigeration may be a consideration for food safety. This is under review by our health and safety team and we will provide guidance at a later date. Consideration will need to be given to appropriate waste disposal. This should be organised at a local level. Equipment on Trails The Logistics Team are still working on the equipment that will be provided for Tribes when out on Trails. At the moment, the proposal is to supply each patrol with a 2m x 4m dining shelter with Tables & Benches, and Patrol Boxes to include items such as gas cooker, set of pots, pans, cooking utensils etc, fire blanket and small fire extinguisher. Each Tribe will be provided with a 3m x 6m marquee. It is envisaged that participants will have their own sleeping tents - one to two people per tent (2-3 person tents). The camping sites therefore needs to be able to accommodate up to 80 two-person tents (which equates to 2 Tribes) and about 15-20 IST tents, pitched close to each other. All equipment will be transported to the site location before participants arrive. Participants will erect their own tents and the site in general. They will deconstruct the site at the end of the Trail experience and equipment will then be transported back to Malahide to have available on their arrival. If the Trail is using two locations, then participants travel between locations, but equipment stays in place on each site, with the exception of personal sleeping tents. Tribes will continue to use all of the equipment from Trails until the end of Basecamp. Arrangements will be made for the transportation of equipment from Trails to Malahide Castle, the location of Basecamp. It has been suggested that equipment used by Tribes on Trails/Basecamp will be made available to Groups/Campsites/Scout Counties who put together the Trails, when the Moot ends. This will be confirmed in due course.

15 Infrastructure and Logistics Planned Equipment for Trails Marquee 3m x 6m x 1 [per Tribe] Dining Shelter 2m x 4m x 4 [per Tribe] Patrol Box. x 4 [per Tribe]

Patrol Box ^ Construction - Wooden ^ Dimensions - Height 42cm (including wood block legs) Width 39 cm Length 122 cm Contents: ^ Cast iron burner x 1 ^ Large knife x 1 ^ Gas hose kits x 1 ^ Med knife x 1 ^ Alloy Pot Set 5-piece x 1 ^ Small knife x 1 ^ Frying pan 30cm x 1 ^ Chopping board large x 1 ^ 2 litre kettle x 1 ^ Chopping board medium x 1 ^ Plastic strainer x 1 ^ Plastic board large x 1 ^ Spatula x 1 ^ Plastic board medium x 1 ^ Egg timer x 1 ^ Plastic storage small x 1 ^ Serving spoon x 1 ^ Fire blanket x 1 ^ Ladle x 1 ^ Small extinguisher x 1 Tools for preparation: ^ A selection of wooden spoons x 2 ^ Two plastic bowls x 2 ^ Whisk x 1 ^ Measuring cup and spoons x 2 ^ Large lifting spoon x 1 ^ Salt and pepper shaker x 1 ^ Large perforated lifting spoon x 1 ^ Two sets of billies ^ Tin opener x 1 ^ A large pan x 1 ^ Potato peeler x 1 ^ Oven gloves x 1 ^ Potato masher x 1 ^ Two baking tins x 2 ^ Sieve x 1 ^ Baking trays x 2 ^ Colander x 1 ^ Aluminium foil x 1 ^ Cooling rack – metal x 1

16 Serving it up: Hygiene ^ Plastic table cloth x 1 ^ Two basins for washing and preparation ^ Two large serving plates tea tray x 2 x 2 ^ Water container Water Filter: ^ Cooks soap x 1 ^ Buckets x 2 ^ Cooks towel x 1 ^ Large plastic strainer x 2 ^ Tea towel x 2 ^ Cleaning cloths x 1 ^ Paper towels x 1 All Trails equipment will be distributed centrally and transported by van to Trails one or two days before participants arrive on site. As expected, there will be a lot of ‘canvas’ on site, and it’s important that everything isn’t crammed in. We have put together a possible layout of a site which will give you an idea of the size that is required. You may wish to complement the equipment from the Moot with your own Group/County equipment in order to enhance the Trail experience. Our Logistics Team will have further information on actual dimensions at a later date. The diagram shows what a potential site layout might look like for one Tribe. The diagram is based on 2 people per tent. Please be aware that circumstances may dictate that each participant has a tent to themselves, and therefore more camping space will be required. The Tribe marquee would be pitched outside of the Tribe layout in this diagram.

17 Additional Needs on Trails The World Scout Moot is an inclusive event open to all regardless of their needs. As part of the Contingent Support Team, an Additional Needs Co-ordinator (and Team) will be appointed in early 2021. Their role will be to work with Heads of Contingents, along with individuals themselves to ensure any additional needs are accommodated throughout the event. There is no doubt that some Trails may not be suitable for every participant. That is why, a grading system will be put in place which will depict the level of adventure, culture, community and nature in each Trail. This will be put in place by the Trails team in liaison with each Trail Leader. This will then help participants decide which type of Trail best suits their needs and abilities. It is important that we have some Trails that are suitable to all. For example, we don’t want a situation where all Trails are 5 days of hiking in the mountains – that would be of no use to participants with mobility issues. It will be important to let us know if your Trail is going to be unsuitable for people who have additional needs. External Agencies & Service Providers In putting together your Trail, you are in the best position to know what best suits your local area. A member of the Moot Team is working solely with external agencies at a National Level, and this will be fed down to local organisations. The Moot Planning Team will do all that they can to help smooth that process. Some suggestions that might come in handy for running your Trail: ^ Your local GAA club – provide Tribes with GAA skills and run a session on Gaelic games. Your local GAA club might be in a position to allow you set up your campsite on their grounds. This would help with provision of toilet/shower facilities as well. ^ Your local Culture Centres/Sports Clubs could be an ideal contact to use to help provide programme to the Tribes. ^ Your local Comhaltas Ceoltóirí Éireann group – provision of cultural demonstrations through language/music, etc. ^ There are 12 Irish Dancing Associations in the country – you have knowledge of your local area and which Irish Dancing Schools may be able to help provide you with programme opportunities. ^ It would be great for each Trail to have up to 2 high adventure activities. For insurance/ health & safety purposes, some of these activities will need to be run by service providers, e.g. adventure centres, etc.

18 IST on Trails No man is an island, and we do not expect Trails to be a 1 person show. It is important that a team of relevant people are drafted in at local level to provide a fantastic Trail experience for participants and IST, and who have the relevant skills needed. There will be an allocation of IST given to every Trail. IST are (with exceptions explained below) reporting to the Trail Leader. Table of organisation will be designed at a later date with mandatory and optional roles and tasks. Each Trail can expect up to 15 IST, depending on the size of the Trail and its special requirements. IST will come from different backgrounds with different experience and we cannot assume all will be able to perform all tasks needed on the camp. For example, some National Scout Organisations [NSOs] have little experience with camping and woodcraft. IST should have time off and be able to fill it with quality activity, preferably participating in some of the programme provided for participants. At least half a day free should be allowed for each IST. All staff including IST and Tribe Advisors need to be trained in local emergency procedures and be prepared to coordinate emergency response. There will be several special IST roles present on every Trail: ^ Communication liaison – reports to Communications & Marketing and supplies them with material from the Trail (text, video, photos, …). ^ Listening Ear – reports directly to Listening Ear Head. IST for Listening Ear role will be pre-allocated. ^ Stewards/Safety/Security – day and night shifts. ^ Tribe Advisors – some IST may have a Tribe Advisor role as an addition to their general IST role and therefore need to stay with “their” Tribe. They will have somewhat somewhat reduced working hours so he/she can support the Tribe. Other services, which may be run by IST or local group staff: ^ Info Point ^ Programme ^ Logistics, material, technical (fuel, food distribution, camp construction, packing/ unpacking… etc) ^ First Aid ^ Some roles will require special training before the Trails part of the event. IST need to have a place to gather (like a tent), which will be used for relaxation, dining and meetings. IST campground should be located, where possible, in a calm and quiet part of the site, to allow night-shift IST to rest. It should also be away from participants in order not to disturb them during shift-changes. 19 Health and Safety Health and Safety is paramount to everything that we do. We are currently in the middle of a world-wide pandemic, and indeed the Moot has been postponed to 2022 as a result of Covid-19 [the Moot was originally due to take place in 2021]. The Moot Planning Team will take into consideration the evolving situation with regards to Covid-19 and communicate any necessary adjustments that will need to be made as a result of advice/restrictions, etc. that they are given. Down the line, an emergency plan will need to be developed for each Trail, and IST who are staffing your Trail need to be made aware of this plan. A designated First Aid person will be needed for each area of the Trail. Adhering to the Scouting Ireland Camping Policy is also a necessity - https://go.worldscoutmoot.ie/sicampingpolicy. Some high adventure activities [of which we would hope for 2 on each Trail] must be run by service providers. Cultural and Religious Differences The diversity of World Scout Events are part of what makes them so great. It gives young people a chance to learn about various cultural and religious differences to their own. People should be free to practice their cultural and religious traditions throughout the Moot. As Trail planners, you may not be aware of these different traditions that need to be adhered to, but we will work with you on a Trail by Trail basis to try and ensure that everyone’s needs are met.

20 Staff Costs for Trails The teams delivering and co-ordinating the Trails must have detailed knowledge of the local area within which they are based. The benefits of this knowledge to the Moot will be an enhanced cultural and community programme for the participants, but more importantly, the Trail team will be able to rectify issues quickly, potentially by drawing on resources in their networks. To this end we must engage Scouters based in Ireland to make the Trails a success. Local Trail staff are not deemed to be IST staff, they are specialised staff with localised knowledge who are crucial to the smooth running of the Trails. A centralised budgetary allowance will be made to contribute towards some of the costs associated with Trail staff [apparel, food etc]. This will be controlled by the Trails Team and will be organised on a Trail by Trail basis. A small fee may be charged to Trail staff depending on the number of Trail staff there are on a Trail. Trail Leaders will also be invited to the International Day during Basecamp at Malahide Castle. Trail Budget Figures provided for Trails are based on a Trail having 4 Tribes – in the basic model 2 Tribes going one way and 2 Tribes going the other. So, two campsites/places for accommodation are needed to allow this to work. It should be noted again, however, that some Trails may be static and do not have to ‘move’. The number of Trails are based on expected numbers, and our budget projections are based on approx 32 Trails, each with 160 participants. If Trails do not follow the recommended model of 4 Tribes, then the budget is amended accordingly based on the baseline figures. The number of Trails will increase/decrease based on final attending numbers, however the basic costing/budget model is still the same for each Trail. In all cases we will seek to add additional funding to Trails by local sponsorship and partnerships. These can be direct funding, or offsetting of costs, or benefits in kind. We will also value any local insight to such opportunities. It should be noted that budgets may change for a variety of reasons, but the closer we get to the event, the closer we get to true figures. The following figures are based on a Trail which facilitates 4 Tribes [160 participants] ^ 2 Adventurous Activity Sessions @ €25 each €50.00 €8000 ^ 2 Programme Sessions @ €10 each €20.00 €3200 ^ Further programme consideration @ €20 each €20.00 €3200 ^ Programme enhancement [Games, materials etc] €300 ^ Community Project contribution €1000

21 It is hoped that every Trail will have additional programme opportunities locally that can be substituted for base model items or can be engaged in at little monetary cost. For example, swimming at a local beach or lake, a treasure or heritage hunt around a locality, attending a local festival or event. In which case monies can be transferred with the basic budget. All considerations in that regard will be agreed at planning stage to ensure the quality of the experience is maintained or enhanced. The key feature of all Trails is interaction between participants, and interaction with local people, and the landscape, nature, and culture of Ireland. The programme is the framework on which these interactions and experiences can happen. Other budgets Transport to and from the Trail location - Dublin to Trail and return to Malahide is covered under logistics transport budget. There is also an allowance for one transfer journey between Trail campsites, if required. Accommodation and Food is covered under logistics budgets, based on local deals and arrangements. IST costs are covered under IST budget so additional monies are available to allow IST to participate in some programme elements whilst on the Trails. Any other transport costs will come from your Trail budget, including to/from activities. Dates and Timelines - What Happens Next? The following is a timeline of the process of Trails between now and August 2022. Throughout the process is a line of communication between the Trails Team, the Provincial Trail Leaders and Trail Leaders around the country. The dates given signify the latest date by which the target should be achieved. It should be noted that this is the timeline for the Trails Team, and only some of these targets will directly affect you, with regards to completing a piece of work, as a Trail Leader. Jan. 2021 – Feb. 2021 ^ Promotion of Trails around the country ^ Preliminary Trail Applications Mar. 2021 ^ Revision and discussion of Trail Applications with individual feedback Apr. – July 2021 ^ Phase 2 of Trail Application [will require further detail] ^ Commencement of Testing of Trails Aug. – Sept. 2021 ^ Continuation of Testing of Trails ^ Feedback to Trail Leaders based on any testing of their Trails Oct. 2021 – Feb. 2022 ^ Promotion of Trails among particpants ^ Work with other departments on Trail selection for Tribes 22 Mar. – Apr. 2022 ^ Trail Leader’s Conference May – June 2022 ^ Finalise all Trail plans ^ Trails in Action July – Aug. 2022 ^ Trails Review Now that you are armed with the information needed to put together an exciting and vibrant Trail, the next step is to put your team together to run this Trail. Youth participation is very important, and it would be useful to have some Rover aged people on your team whilst putting your Trail together. An application form is with this Framework, and we ask you to fill this in and return it to us before the end of February 2021. Unfortunately, the current pandemic may hamper your planning – through lack of face-to- face meetings, contact with local community groups, and/or service providers; but we ask you to put together as much as you can in the timeline given. This initial ‘tender process’ for Trails will give our team an idea as to what people are planning and the various locations around the country. Our Team will then go through all the applications and work with local & Provincial Trail leaders to ‘fine-tune’ all Trails. Questions/queries/comments/suggestions are always welcome and we can be contacted at [email protected]

Trail Application link: go.worldscoutmoot.ie/trail-application

23 Glossary of Terms ^ World Scout Moot – a gathering for the older sections of the Scout Movement [generally referred to as Rovers], which typically takes place every 4 years ^ Patrol – a group of 10 people made up of different nationalities ^ Tribe – Tribes are made up of 4 patrols. So a Tribe will have 40 people of different nationalities ^ Trail – The Moot is split up into Trails and Basecamp. Trails will take place all over the country and will facilitate 1 → 4 Tribes [so up to 160 per Trail]. A Trail is a programme path that is carried out in a certain part of the country. Trails may be a standing camp or an expedition based camp. ^ Basecamp – After 5 days on Trails, all Tribes will congregate in one campsite [Malahide Castle in this case] for a further 5 days of programme and activities. ^ IST [International Service Team] – this is the collective name given to the volunteer leaders from around the world who come to help staff the event. Contact Details Head of Trails Fintan Sheridan [email protected] Deputy Head of Trails ^ Admin & ICT Eoghan Byrne [email protected] ^ Promotion & Finance Sean Cuttle [email protected] ^ Youth Participation & Programme Alex Fogarty [email protected] Provincial Trail Leaders ^ Dublin Province [email protected] ^ North Eastern Province [email protected] ^ Northern Province [email protected] ^ South Eastern Province [email protected] ^ Southern Province [email protected] ^ Western Province [email protected]

Website: www.worldscoutmoot.ie 16th World Scout Moot Facebook: www.facebook.com/IrishMoot2022 Scouting Ireland National Office , Email: [email protected] Dublin 16, Phone: +353 1 495 6300 D16 P023 Fax: +353 1 495 6301 Ireland

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Photo Credits: 15th World Scout Moot, Nicolas Mercier, Erin Slavier, Fredrik Sahlstrôm, Andrè Jôrg, Vincent Duval