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16Th World Scout Moot 2021 – Ireland: Update & Proposal to The 16th World Scout Moot 2021 – Ireland: Update & Proposal to the World Scout Committee October 2018 The 16th World Scout Moot will take place in Ireland in 2021. This honour was granted to Scouting Ireland by the 41st World Scout Conference following the formal bid process. This document provides an update for the World Scout Committee on our proposed plans and seeks approval for the following items to enable our teams to continue progressing on these plans and to be able to confirm these aspects as we engage with NSOs and Contingents to seek registrations. 1. Location(s)of the event 2. Dates of the event 3. Participation numbers (maximums) 4. Age Range criteria 5. High Level Budget, Fee levels and structure 6. Communications/Marketing Plan 7. High Level Project Plan 1. Location of event While we are still working on identifying all possible locations for the trail /expedition phase of the Moot, we have considered a number of suitable venues for the Basecamp phase. We have narrowed are options to a Dublin based locations;Malahide Castle & Demesne Our proposal is to use Malahide Castle & Demesne as the base camp location for the Moot with Larch Hill Campsite our National Scout Centre offering support and additional facilities (e.g. Indoor accommodation). Larch Hill will also be an ideal location for pre- and post- moot programme, trail programme elements and facilities. Google Map link https://www.google.com/maps/@53.4426976,-6.1662371,909m/ data=!3m1!1e3 Youtube link https://www.youtube.com/watch?v=orGS3V1_ZAg The Malahide Castle & Demene venue is a large public park north of Dublin City centre. The venue is managed by the local government authorities (Fingal County Council) who have extensive experience in running festivals and concerts at this venue. The venue is located beside a seaside town called Malahide and the coast is approximately 1km from the site. This venue offers extensive parklands with good, well-drained and maintained lands surrounded by protected forests. The vast size of the location will not restrict us in the numbers of participants. The lands are level and ideal for camping. The site is close to Dublin Airport (20 mins) and only 5 mins from major road networks. The Dublin Area Rapid Transit train service (DART) has a terminus station beside the site which can transport passengers to Dublin City centre in 20 minutes. There is also ample land within the park to provide space for programme, ceremonies etc. A major hospital is approx. 15 minutes from the site location. Malahide Castle & Demesne will also be the departure point at the end of the Moot. Larch Hill International Scout Centre is located on the south side of Dublin, in the foothills of the Dublin Mountains. It is an 80 acre site in a great natural location, close to open mountainside. Scouting Ireland National Headquarters is located there, as are indoor accommodation and training facilities. The site can accommodate up to 4000 people under canvas. It is our proposal that this site will be used during the Moot to provide indoor facilities for WOSM team, special guests, and any participants, IST or Planning Team members who require indoor accommodation. A shuttle bus service will bring people to and from Moot site. Larch Hill will also be available for pre- and post-Moot accommodation and programme options for those who wish to have a longer stay in Ireland. Larch Hill is located approx. 30 minutes (on motorway) from the site in Malahide. Larch Hill will also be a key location in the trail programme element of the Moot programme. 1b. Moot Entry Point & Opening Ceremony Location Mirroring previous Moots and other similar events, we are proposing to have a city location as the entry point for the Moot. This will offer multiple transport options for participants as they arrive, and will provide quick and easy access to transport networks as tribes depart for the Trail element of the programme. We have identified a number of potential locations and are working through logistics for these options. We will provide our programme proposals to you for your next meeting in 2019. The entry point location to the Moot will be Dublin City Centre and departure will be from Malahide Castle & Demesne base camp. 2. Dates of the event Our proposed dates for the event are Monday 19th – Thursday 29th July 2021 After studying various factors, the agreed dates of the 16th World ScoutMoot are Monday 19th July until Thursday 28th July 2021. The Moot will take place between two public holidays on the island of Ireland,the 12 July in Northern Ireland and the August bank Holiday in the republic of Ireland. IST will arrive a few days beforehand and remain for a few days after the event. Pre and Post Moot opportunities will also be available so contingents can arrive early or stay a bit longer after the event to experience more of Ireland and make use of flight connections and cheaper flight opportunities. 3. Participation Numbers Ireland is a very popular destination, with our culture and people spread far and wide. Many years of emigration have resulted in the establishment of multiple communities across the globe that has connections back to Ireland via family members. Irish people are good ambassadors and project a friendly and welcoming demeanour which is attractive to others who seek to visit Ireland. The fantastic scenery, opportunity for adventure, friendliness of Irish people, safety and security considerations and the diversity of our population are also major positives. Ireland is a global transport hubs with direct air access from Africa,North America, Europe and the Middle east, as well as numerous ferry ports. Diversity of population, religious freedom and tolerance and associated dietary considerations are common place and well catered for in Ireland. These combinations of factors, plus our strong Scouting focus places Ireland in the mind of likely participants as a ‘go to’ location. Our aim is to maximise participation at the World Scout Moot in Ireland. Our ambition is to attract higher numbers of participants than the last Moot in Iceland, and prove that the World Scout Moot can be a sustainable event with high participation. Having analysed the attendance at recent Moots, it is our belief that we can seek to have up to 6,000 at the World Scout Moot in Ireland. This will be made up of 5,000 participants and an IST complement of 750 – 1000. Scouting Ireland has experience successfully delivering events of this size. The venues proposed, specifically Malahide Castle& Demesne, can comfortably cater for this number of participants. Transport and logistics are also possible with this number attending. 4. Age Range criteria In accordance with the guidelines for the World Scout Moot, we are proposing the following dates to determine age range criteria. Participants – On the first day of the Moot (19th July 2021), participants must be at least 18 years old, and must be under 26 years of age. Therefore they must have been born between 18th July 1995 and 19th July 2003. IST – IST must be at least 26 years of age on 19th July 2021, e.g. their date of birth must be 19th July 1995 or earlier. 5. Fee levels and structure In the development of the proposed fee structure, we referenced the 15th World Scout Moot, the 24th World Scout Jamboree and similar recent/future events worldwide (both internal and external). Other factors included the fixed costs an association must include to setup and run the Moot, the quality and expansiveness of the programme opportunities and the quality of the Moot experience. So, in essence all factors have been considered. We have ensured we have covered all the basic requirements of accommodation, food, health and safety, infrastructure, water and sanitation. Our aim is to provide all of these at a high level and they are our first consideration for the welfare, comfort and wellbeing of participants. The approved fee for attendance at the World Scout Moot is as detailed below. If participants register and pay a booking fee as per WOSM Groups by 31 January 2020 and pay the remainder (in full) by 31 July 2020 then the Early Bird fee will apply. From Iceland we know that significant numbers of participants take advantage of the prompt payment discounts. Payment between 1 August 2020 and 31 March 2021 will be at full rate Payment after 31 March 2021 will incur a penalty of 5% extra to full fee. IST will have a full fee rate for payments up to 31st March 2021 and thereafter the ‘Late Fee’ will will apply of an additional 5% Early Bird Fee Full Fee Late fee Participants (fully paid by (Fully paid by (paid after 31st July 2020) 31st March 2021) 31st March 2021) Group A €225 €245 €257 Group B €450 €490 €515 Group C €675 €720 €756 Group D €900 €980 €1029 Full Fee Late fee IST (Fully paid by (paid after 31st March 2021) 31st March 2021) Group A €200 €210 Group B €400 €420 Group C €600 €630 Group D €800 €840 Communications/Marketing Plan Participation at a World Scout event is reliant on a clear and focused communications and marketing plan ( this has been extensively developed by our previous Moot Advanced Planning Team) Our aim is to communicate to everyone in a friendly and efficient manner that enables contingents and participants to plan a successful adventure to the World Scout Moot. To this aim, we wish to establish, as far as is possible, information and interactions in their own local language. Our website is currently displayed in seven key languages-English, Spanish, French, Arabic, Portuguese, Bahasa, Russian.
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