City of Yonkers/Yonkers Public Schools One Larkin Center – 3rd Floor Yonkers, New York 10701 (914) 377-6035 Fax: (914) 377-6032 Email: [email protected]
CITY OF YONKERS/YONKERS PUBLIC SCHOOLS Mike Spano, Mayor Purchasing Tom Collich, Director
TO: PROSPECTIVE PROPOSERS OCTOBER 31, 2017
FROM: TOM COLLICH, PURCHASING DIRECTOR 3 PAGES
RE: RFP NO. 360 – URBAN TREE CANOPY ASSESSMENT AND INVENTORY ADDENDUM NO. 1 CITY RESPONSE TO REQUESTS FOR INFORMATION
The contents of this addendum alter and amend the original RFP requirements and take precedence over the related items therein. This addendum forms a part of the contract documents. Proposers must acknowledge receipt of all addenda when submitting their proposals. Failure to acknowledge receipt may render a proposal non- responsive and ineligible for award. Vendors are responsible for ensuring that they receive all addenda. All addenda will be posted on the Empire State Purchasing Group System (http://www.empirestatebidsystem.com/) and the City website (www.yonkersny.gov).
THE DUE DATE REMAINS MONDAY, NOVEMBER 13, 2017 AT 2 PM
1. Does the city right of way include public parks, roads, private property? What areas are excluded. A map of the areas that need to be assessed would be helpful. City Response: The right of way does not include parks and private property. Nor does it include New York State and Westchester County arterials – see attached list.
2. What is the time duration to perform the field work and to deliver the inventory and management plan? City Response: Nine months to one year.
3. Does the inventory have to be performed during winter months? City Response: No.
4. Is there any particular software that the city prefers to deliver the inventory and management plan? City Response: User friendly software that is simple enough for inspectors to routinely update tree history and to generate reports.
5. Finally, is there a wmbe subcontractor requirement for this project, and if so what is the % utilization City Response: No.
6. Has a budget been established for this project? What is the anticipated budget or budget range? City Response: The project is budgeted but we are not releasing that figure.
7. One potential deployment of a tree inventory and management solution would be to leverage an existing ArcGIS platform. Does the city have a subscription to ArcGIS Online? Does the City utilize ArcGIS for Server? City Response: Yes.
Page 1 of 3 8. Is the City right-of-way (ROW) limit identifiable, from the sidewalk? Are property lines generally delineated by fences, walls, etc.? Is there a rule of thumb regarding the ROW limit's distance from the street, or sidewalk edge? City Response: The right of way is not identifiable. Property lines may or may not be delineated by fences and / or walls. Property lines do not follow and landscape features. City property can come to within one foot from residence or 40 feet. As a rule of thumb, any tree within ten feet of the curb and / or edge of pavement should be inventoried.
9. Tree inventories are conducted most efficiently during the growing season rather than the winter months. Are there any requirements or constraints in terms of project start dates or completion dates? City Response: Start in the Spring and end in the Spring.
10. In assessing the condition of trees as part of the inventory, will the identification of a hazardous tree be a general qualitative assessment or will it involve a Tree Risk Assessment? City Response: Equivalent of level 1 risk assessment. General qualitative. For example, tree is dead or obvious hazard/decline or tree is in fair condition.
RFP NO. 360 - ADDENDUM NO. 1 – ACKNOWLEDGEMENT -
Legal Name of Proposing Firm:______
Address: ______
Proposer’s Representative:______Title:______
E-mail:______
Signature: ______Telephone:______
Fax:______Date: ______
Page 2 of 3 RFP-360 Addendum 1
Street Name Street Ownership Limits Broad Street Westchester County Bronx River Road to East City Line Midland Avenue Westchester County Desmond Avenue to East City Line McLean Avenue Westchester County Bridge Section Over Saw Mill River Parkway Central Park Avenue Westchester County NYS Thruway Overpass to South City Line Palmer Road Westchester County Entire Length Tuckahoe Road Westchester County East City Line to Mile Square Road Fort Hill Avenue Westchester County Entire Length Bronx River Parkway Westchester County Entire Length New York State Thruway NYS Thruway Auth. Entire Length Sprain Brook Parkway New York State Entire Length Yonkers Avenue New York State Entire Length Tuckahoe Road New York State Rockne Road to Saw Mill River Road Old Nepperhan Avenue New York State Nepperhan Avenue to Saw Mill River Road Nepperhan Avenue New York State South Broadway to Old Nepperhan Avenue Central Park Avenue New York State NYS Thruway Overpass to North City Line Saw Mill River Road New York State Old Nepperhan Avenue to North City Line Warburton Avenue New York State Prospect Street to Manor House Square Riverdale Avenue New York State Entire Length Cross County Parkway New York State Entire Length Saw Mill River Parkway New York State Entire Length
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