Region 8 Lower Westchester Bridge Bundle PIN 8101.46, Contract No. D900049
Draft Request for Proposals Informational Meeting September 20, 2019
1 Presentation Staff
Jeff Moryl, PMO Project Manager
Mark Tiano, R8 Project Manager George CrimiVaroli, R8 Project Manager Mark Kruk, R8 Project Manager
2 Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 3 Lower Westchester Bridge Bundle PIN 8101.46, Contract No. D900049
Department’s Designated Representative for this Procurement is:
Suzan Ibrahim Attn: Lower Westchester Bridge Bundle Contract Management Bureau New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232, USA email: [email protected] Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 4 Agenda
Project Overview & Need RFP Content Project’s Goals & Scope of Work (Part 3) General Contract Information (ITP) Alternative Technical Concepts (ITP) Procurement Schedule (ITP) One-on-One Meetings (ITP) Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 5 Location The project involves Design-Build services for five bridge replacements in Westchester County Two Bridges located in the Town of Mt. Pleasant, two bridges are connecting the Village of Pelham to the City of Mt Vernon and the fifth bridge is located in the Village of Mamaroneck Village of Pelham/City Town of Mt. Pleasant Village of Mamaroneck of Mt Vernon Bridges Bridges Bridge Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 6 Town of Mt. Pleasant Bridges:
BIN Carried Crossed Spans Existing Bridge Existing Type of Bridge Roadway Bridge Length Width 5500859 Saw Mill Sawmill 1 27 ft 61 ft Stringer/Multi-Beam River Pkwy River Girder, Steel 5500839 Saw Mill Sawmill 1 29 ft 61 ft Stringer/Multi-Beam River Pkwy River Girder, Steel
Full replacement is needed because of hydraulic vulnerability, roadway flooding and potential scour which could lead to the failure of these bridges Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 7
Village of Pelham / City of Mt Vernon Bridges:
BIN Carried Crossed Spans Existing Bridge Existing Type of Bridge Roadway Bridge Length Width 5500100 Lincoln Hutchinson 1 63 ft 46 ft Concrete Ave. River Parkway 3348300 Lincoln Hutchinson 1 35 ft 44 ft Concrete Ave. River Full replacement is needed due to: ➢ Hydraulic vulnerability, roadway flooding and potential scour which could lead to the failure of the bridge ➢Existing bridge restricts the HRP to an elevation that floods during a 1-year storm event and a vertical clearance less than 11 feet over the parkway Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 8 Village of Mamaroneck Bridge:
BIN Carried Crossed Spans Existing Bridge Existing Type of Bridge Roadway Bridge Length Width Mamaroneck 1 50 ft 53 ft Concrete Arch 1000040 US Route 1 River
Full replacement is needed because of hydraulic vulnerability and potential scour which could lead to the failure of the bridge. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 9 Project Goals
Provide solutions that prevent/reduce flooding frequencies within the project limits that compromise the public’s ability to use the State’s infrastructure. Ensure the safety of the traveling public; Deliver the Project safely, on schedule and within budget. Ensure coordination with utility owners, third parties, the surrounding residential community, Project stakeholders and any adjacent construction projects. Ensure the Project is compliant with the project’s environmental commitments and conditions. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 10 Project Goals
Maximize the impact of the public investment project by: ❑ Providing cost-effective solutions that maximizes value over the lifespan of the project; ❑ Sequencing construction to minimize effects on vehicular traffic operations; ❑ Reducing future maintenance requirements; ❑ Minimizing effects on residential neighborhoods and business communities; and ❑ Minimizing impacts on the environment. Provide best value to the Department. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 11 Request For Proposals Content
RFP Documents: ❑ Instructions to Proposers ❑ Part 1: D-B Agreement ❑ Part 2: General Provisions, Section DB 100 ❑ Part 3: Project Requirements (Scope of Work) ❑ Part 4: Utility Requirements ❑ Part 5: Special Provisions ❑ Part 6: RFP Plans (Directive and Indicative) ❑ Part 7: Engineering Data ❑ Part 8: Special Specifications ❑ Part 9: The Design-Builder’s Proposal ❑ Part 10: RFP Addenda
Reference Documents: On Department’s website (Not Part of the Contract Documents) Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 12 Request For Proposals Content
RFP Documents:
Instructions to Proposers (ITP)
• General Instructions
• Appendix A – Project Information
• Appendix B – Administrative Submittal Requirements
• Appendix C – Technical Submittal Requirements
• Appendix D – Price Proposal Submittal Requirements
• Appendix E – Forms
• Appendix F – Conflicts of Interest Policy Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 13 DB Agreement (Part 1)
Changes from pre D900047 Contracts – Agreement removed, now in Part 2 DB 100 Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 14
DB Section 100 (Part 2)
Changes from pre D900047 Contracts
DB Section number aligned with Standard Specifications
Provisions associated with Construction Quality Control, Construction Quality Assurance moved to Part 3 Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 15
General Scope of Work (Part 3, Section 1.3)
Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 & 3348300 Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 16 General Scope of Work Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 & 3348300
Replacement of the existing E. Lincoln Ave. bridges with a single, two span bridge; including new foundations, substructure, superstructure and approach slabs. Replacement of the culvert that carries the HRP NB off-ramp (Ramp R) over the HR (CIN 890715) to a bridge sized structure with a minimum span of 30 feet. Reconstruct the Hutchinson River Parkway to withstand 50-year storm events Replacement of existing traffic signals Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 17
General Scope of Work Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 & 3348300
Reconstruct the Hutchinson River Parkway ramps to tie in to the reconstructed parkway.
Reconstruct the East Lincoln Ave approaches and local streets and intersections to tie into the newly reconstructed bridge elevations and construction stages
Develop WZTC plan for the site.
Remediate and dispose of all asbestos containing materials.
Complete and/or coordinate all utility work outlined in Part 4.
Coordinate with the local community and municipalities to inform them of all potential impacts and mitigations during various construction stages. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 18
General Scope of Work (Part 3, Section 1.3)
SMRP NY Route 987D BIN 5500839, BIN 5500859 Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 19 General Scope of Work SMRP NY Route 987D BIN 5500839, BIN 5500859
Replacement of the existing bridges, including new foundations, substructures, superstructures, approach slabs, and high approaches within the existing ROW. Reconstruct the Saw Mill River Parkway above the Q100 flood elevation Subgrade stabilizations to prevent pavement settlement of the Saw Mill River Parkway from approximately STA 933+50 to STA 948+50. Replacement of existing traffic signals. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 20 General Scope of Work SMRP NY Route 987D BIN 5500839, BIN 5500859
Remove an existing RCP elliptical culvert on the east side of the Saw Mill River Parkway and replace with a graded ditch. Develop WZTC plan for the site. Remediate and disposal of all asbestos containing materials Complete and/or coordinate all utility work outlined in Part 4. Coordinate with the local community and municipalities to inform them of all potential impacts and mitigations during various construction stages. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 21
General Scope of Work (Part 3, Section 1.3)
Route 1 over the Mamaroneck River BIN 1000040 Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 22 General Scope of Work Route 1 over the Mamaroneck River BIN 1000040
Replacement of the existing bridge; including new foundations, substructures, superstructures, approach slabs, and highway approaches within the existing ROW. Reconstruction of the park at the southeast quadrant of the intersection of Route 1 and Mamaroneck Ave. Replacement of Traffic Signal W-16 located at the intersection of Route 1 and Mamaroneck Ave. Remediate and disposal of all asbestos containing materials Develop WZTC plan for the site. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 23 General Scope of Work Route 1 over the Mamaroneck River BIN 1000040
Complete and/or coordinate all utility work outlined in Part 4.
❑ Support 66” Sewer Main and maintain service through duration of project.
Coordinate with the local community and municipalities to inform them of all potential impacts and mitigations during various construction stages.
Acquisition of U.S. Army Corps of Engineers permit for in-water work.
Acquisition of an Individual Section 401 Water Quality Certification and Article 25 Tidal Wetlands Permit from NYSDEC and an individual concurrence consistency determination from NYS Department of State for in-water work. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 24
Project Coordination (Part 3, Section 1.4)
Reconstruction of the Hutchinson Elementary School in the Town of Pelham Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 25 Key Personnel (Part 3, Section 3.2) Project Manager Design Manager Quality Manager Resident Engineer Lead Structural Engineer Lead Civil Engineer Lead Hydraulic Engineer Lead Geotechnical Engineer Project Superintendent
Other Personnel: ❑ Environmental Compliance Manager ❑ MWBE/Civil Rights Compliance Manager Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 26 Environmental Approvals (Part 3, Section 7.2)
The Department has determined that the work at all 3 sites are NEPA Class II Categorical Exclusion. Since there is no individual or cumulative Environmental Impact they are excluded from the requirement to prepare an Environmental Impact Statement or Environmental Assessment.
The Department has determined that the work on the SMRP is a SEQRA Type II Action in accordance with 17 NYCRR, Part 15. No further SEQRA processing is required. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 27 Environmental Approvals (Part 3, Section 7.2)
The Department has determined that the work at the HRP and Route 1 sites are SEQRA Non-Type II Actions in accordance with 17 NYCRR, Part 15. The Design Reports serve as the EA under SEQRA. No further SEQRA processing is required.
It is the Design-Builder’s responsibility to obtain all environmental permits associated with the Project. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 28 Right-of-Way (Part 3, Section 10) The Department will own all Right-of-Way needed for the Project by the anticipated date of availability provided in Part 3 Section 10.
Permanent Easements will be acquired from the County of Westchester at the HRP site. Additional Temporary Easements will be acquired at the HRP and Rte. 1 sites.
ROW Maps are included in Part 7 and the properties are listed in Part 3 Section 10.
❑ Permanent and Temporary easement have projection dates
❑ Property releases for driveway reconnections or other work that is required are the responsibility of the Design-Builder.
❑ Any ROW fencing that has been damaged or removed due to construction shall be replaced by the Design-Builder.
❑ The Design Builder shall not enter any listed properties without written notification from the Department. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 29 Right-of-Way (Part 3, Section 10)
The Design-Builder shall be responsible for the acquisition and all costs associated therewith for any temporary land or other property required for the Design-Builder’s convenience outside the ROW limits (i.e. staging, lay-down, access, etc.) Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 30
Work Zone Traffic Control (Part 3, Section 19)
Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 and 3348300 Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 31 Work Zone Traffic Control Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 & 3348300
Design Builder shall implement Work Zone Traffic Control and Closures Restrictions in accordance with Section 19 of Part-3 Project Requirement. E. Lincoln Ave
❑ Vehicular traffic shall be maintained in both directions at all times.
◼ Temporary bridge detour south of existing BINs illustrated in indicative plans Pedestrian traffic shall be maintained through the Project area at all times at all locations where pedestrian access currently exists. The Design-Builder shall be responsible for developing a plan to provide an ADA compliant route for pedestrians. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 32 Work Zone Traffic Control Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 & 3348300
Lane Closures will be permitted on the Hutchinson River Parkway during non-peak hours without penalty. Peak Hours Restricted times are defined as:
❑ 5:00 AM (0500 Hrs) to 11:00 PM (2300 Hrs), Monday through Friday
❑ No Restricted Hours on non-holiday weekends HRP Lane Closures shall be restricted to 320 Hours Maximum (Each Direction). Short term traffic stoppages as defined in the RFP shall not count toward the 320 Hr. restriction. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 33
Work Zone Traffic Control (Part 3, Section 19)
SMRP NY Route 987D BINs 5500839 and 5500859 Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 34 Work Zone Traffic Control SMRP NY Route 987D BINS 5500839 and 5500859
The Design-Builder shall maintain 1 lane of traffic in each direction at all times on the SMRP Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 35
Work Zone Traffic Control (Part 3, Section 19)
Route 1 over the Mamaroneck River BIN 1000040 Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 36 Work Zone Traffic Control Route 1 over the Mamaroneck River BIN 1000040
Route 1
❑ Full closure of Route 1 is permitted for a maximum duration of 10 weeks.
❑ Vehicular and pedestrian traffic shall be maintained at all times via off site detours. The Design-Builder shall be responsible for developing a plan to provide an ADA compliant route for pedestrians.
❑ Design-Builder shall be responsible for upgrading any features on the detour route that do not meet ADA standards. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 37 Utility Coordination – Existing Utilities (Part 4)
In accordance with Part 4 – Utility Requirements, the Design-Builder is responsible for:
❑ Verifying utility facility locations ❑ Identifying and resolving any conflicts not yet documented ❑ Coordinating with utility owners for utility relocations ❑ Providing stakeout and final layout of utility relocations ❑ Protecting existing utilities ❑ Cost to repair damages to utilities caused by the Design-Builder ❑ Informing the Department of all meetings and correspondence with utility owners Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 38
Utility Requirements (Part 4)
Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 & 3348300 Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 39 Utility Inventory Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 & 3348300
Aerial Communication Utilities (south side of bridge) ❑ Crown Castle ❑ Altice USA / Cablevision ❑ AT&T ❑ Extenet Systems ❑ FirstLight Fiber ❑ Zayo Verizon Communications
❑ Abandoned underground wood conduits on the north side of the bridge.
◼ Can be removed during bridge demolition Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 40 Utility Inventory Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 & 3348300
Con Ed (Electric)
❑ Aerial lines along the south side of the E. Lincoln Ave. bridge.
❑ Oil-O-Static
◼ (2) 5” and (1) 4” conduits underneath the south sidewalk
◼ (2) 5” conduits approximately 140 LF south of the bridge crossing underneath the HRP and Hutchinson River.
❑ Underneath the north sidewalk, there is a concrete encased duct bank. Con Ed (Gas) has a 12” Gas Main on the north side of the bridge Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 41 Utility Inventory Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 & 3348300
SUEZ
❑ (1) 16” diameter steel water line runs north-south under First Ave.
❑ (1) 8” diameter steel water line tees off the 16” line at the intersection of First Ave and East Lincoln Ave and runs east under East. Lincoln Ave.
❑ According to record plans, no water lines appear to be on BINs 5500100 and 3348300. Mt Vernon Department of Public Work
❑ 16” cast iron sewer on northbound side of the Hutchinson River Parkway and connects to a 20” cast iron sewer at a manhole between the two bridges. The 20” sewer line continues west to east and crosses under the HRP and the Hutchinson River. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 42 Utility Inventory Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 & 3348300
Westchester Department of Environmental Facilities
❑ 20” cast iron sewer on the northbound side of Hutchinson River Parkway Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 43 Utility Relocations (Performed by Others) Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 & 3348300
Telecommunication ❑ Crown Castle, Altice USA/Cablevision, AT&T, Extenet Systems, FirstLight Fiber, and Zayo
Con Edison (Electric)
Con Edison (Gas) Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 44
Utility Relocations (Performed by Design-Builder) Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 & 3348300
Telecommunications
❑ Verizon
❑ Crown Castle / Altice USA / AT&T / Extenet Systems/ FirstLight Fiber / Zayo
Con Edison (Electric)
❑ Preserve, support, protect and maintain the (2)-5” and (1)-4” Oil-O- Static transmission lines crossing the E. Lincoln Ave. bridge during construction. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 45
Utility Relocations (Performed by Design-Builder) Hutchinson River Parkway at E. Lincoln Ave. BINs 5500100 & 3348300
Con Edison (Natural Gas)
❑ The Design-Builder is responsible for keeping a 12” gas main in service throughout construction and relocating it to the new structure. Sanitary Sewer
❑ The Design-Builder is responsible for any modification or relocation of sanitary sewers owned by Westchester County Department of Environmental Facilities or Mt Vernon Department of Public Work. Water
❑ The Design-Builder is responsible for any modification or relocation to SUEZ water main. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 46
Utility Requirements (Part 4)
Route 1 over Mamaroneck River BIN 1000040 Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 47 Utility Inventory Route 1 over Mamaroneck River BIN 1000040
Verizon Communications
❑ Concrete encased ductbank consisting of 16-4” wrought iron conduits
❑ Concrete encased ductbank consisting of 11-4” tile conduits.
Crown Castle
❑ 288 Fiber cable located in one conduit of the Verizon conduit system Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 48 Utility Inventory Route 1 over Mamaroneck River BIN 1000040
Con Ed (Electric)
❑ Concrete encased duct bank consisting of 6-4” iron conduits on west side of bridge
❑ Concrete encased duct bank consisting of 3-4” fiber conduits on east side of bridge Con Ed (Gas)
❑ 12” cast iron and steel low pressure distribution main parallel to Rte. 1
❑ 20” steel high pressure main that runs parallel to Route 1 and manifolds to 3-12” steel pipes on each side of the bridge. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 49 Utility Inventory Route 1 over Mamaroneck River BIN 1000040
Westchester County Sewer
❑ 66” concrete sewer main runs parallel to Route 1 under the existing north sidewalk. Between manholes on either side of the bridge, the sewer main consists of a reinforced concrete structure specially constructed to span over the river and integrate with the existing arch bridge.
Village of Mamaroneck Sewer
❑ 8” cast iron sewer main runs parallel to Route 1 hanging from the bottom of the existing bridge arch
Westchester Joint Water Works (WJWW)
❑ 10” cast iron water main runs parallel to Route 1 that transitions to 1-8” on either side of the bridge to cross over the arch. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 50 Utility Relocations (Performed by Others) Route 1 over Mamaroneck River BIN 1000040
Telecommunications ❑ Verizon ❑ Crown Castle
Con Ed (Electric)
Con Ed (Gas) Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 51 Utility Relocations (Performed by Design-Builder) Route 1 over Mamaroneck River BIN 1000040
Telecommunications
❑ Verizon- Install new conduit system consisting of 16-4” conduits. Con Edison (Electric)
❑ The Design-Builder is responsible for relocating the electric system to the new structure. Con Edison (Gas)
❑ The Design-Builder is responsible for installing a new 12” gas distribution main and a 20” gas transmission main on the replacement structure. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 52
Utility Relocations (Performed by Design-Builder) Route 1 over Mamaroneck River BIN 1000040 Westchester County Sewer
❑ Preserve, protect and maintain the existing 66” county sewer structure crossing the Mamaroneck River during construction.
❑ Sewer line to remain in service for the entirety of the contract.
Village of Mamaroneck Dept. of Public Works
❑ Connect the existing 8” Village sewer into the 66” County sewer trunk line to the east of the existing bridge. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 53
Utility Requirements (Part 4)
SMRP NY Route 987D BINs 5500839 and 5500859 Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 54 Utility Inventory SMRP NY Route 987D BINs 5500839 and 5500859
Westchester Dept. of Environmental Facilities
❑ 39” sanitary sewer line runs parallel to the Saw Mill River Parkway north of Marble Avenue. The sewer line changes to 48” south of Marble Avenue. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 55 Utility Relocations (Performed by Others) SMRP NY Route 987D BINs 5500839 and 5500859
There are no anticipated utility relocations required by others for BIN 5500839 & BIN 5500859 Saw Mill River Parkway Site. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 56 Utility Relocations (Performed by Design-Builder) SMRP NY Route 987D BINs 5500839 and 5500859
There are no anticipated utility relocations required by the Design-Builder for the Saw Mill River Parkway site.
The Design-Builder shall be responsible for any relocations caused by their Design Solution. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 57 Utility Coordinator Roles and Responsibilities (Part 4 – Section 4.2.2)
4.2.2 Utility Coordination Manager The Design-Builder shall utilize a single dedicated person responsible for managing all utility coordination. This person shall be referred to as the Utility Coordination Manager. The Design-Builder’s Utility Coordination Manager shall be responsible for managing all utility coordination. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 58 Quality Control and Construction Inspection Requirements (Part 5) • Primary Shift: The DB is required to furnish no less than 5 Full Time Construction Inspectors, FTCI, (not including the Resident Engineer or the Office Engineer). Upon commencement of the project (NTP), it is understood that the FTCIs will be logically increased to the inspection staff incrementally consistent with the project’s schedule. The DB shall ensure adequate inspection staff is present on site, no less than two weeks prior to the need for the additional FTCI staff persons to allow for advance study and familiarization with the project. In any case, the 10 FTCI staff shall be on site for deployment no later than 180 calendar days from NTP. Subsequent to achieving the project substantial completion, as defined by the contract, the DB firm may similarly ramp down the inspection staff to align with the work remaining to complete the project and consistent with the project schedule, with the written approval of the Department’s Project Manager. During project operations, the number of FTCI should be consistent with the Design Builder’s planned operations and Table “Construction Inspection Requirements”.
• Secondary or Multiple Shift: In the event the DB elects to perform work in Secondary or Multiple shifts, the operations occurring during the secondary or multiple shift shall be staffed at the same staffing level pattern as the primary shift operations. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 59 Directive Plans (Part 6)
Notes and Plans Sheets are included for all 3 sites.
Plans for Harbour Island Park are included.
Typical Sections are forthcoming. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 60 Indicative Plans (Part 6)
Indicative Plans are forthcoming which detail preliminary design of the Preferred Solutions as stated in the Design Reports. Will include plans and typical sections. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 61 Changes from Draft to Final RFP
Ongoing Activities ❑ ITP – Form SCD ❑ Part 4 Appendix C – Executed HC 140s ❑ Part 7 OCMC Permit for HRP Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 62
General Contract Information & Instructions to Proposers (ITP) Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 63 General Contract Information
Lump Sum Design-Build Contract Best Value Selection Process (50% Price, 50% Quality) Project Completion Date shall be the earlier of: October 14, 2022 or The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix E) Escrow Submission of Bid Documents for Successful Proposer The Department has determined, through a due diligence study, that there is a public benefit to implementing a Project Labor Agreement for this project. The Department is in the process of preparing an Agreement and obtaining signatures from the appropriate trade unions. Any provision in the RFP inconsistent with the provisions of an approved PLA shall be superseded by the PLA to the greatest extent permitted by federal or state law. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 64 General Contract Information
Liquidated Damages will be assessed for:
Failure to achieve Project Completion by the Project Completion Date (as determined by the number of calendar days after NTP indicated in Table SCD-1 on Form SCD) Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 65 General Contract Information
A Schedule of Prices and a Work Payment Schedule are provided in the RFP. ❑ Schedule of Prices (Form SP) ◼ Construction Work ◼ Design Services ◼ Construction Inspection Services ◼ Quality Control Services (Material Testing) ◼ Utility Work ◼ Force Account Work ($5,000,000) ◼ Site Mobilization - % of Construction + Force Account (4% max) Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 66 General Contract Information
❑ Work Payment Schedule (Form WPS) ◼ Breakdown of Construction Work Items ◼ Input by Proposer (100% max) ◼ Construction Progress Payments subject to DB 109-01 A and 109-01 B Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 67 Contract Information
Stipend to Unsuccessful Proposers ❑ 50% of Qualified Costs, $250K max
Must satisfy criteria in ITP General Instructions: ❑ Pass all Pass/Fail Factors ❑ Achieve at least 60 points on Quality Factors ❑ Proposal must be competitive and reasonable ❑ Proposal was not selected by the Department as providing the Best Value
There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal of 14% Environmental and construction related permits by Design-Builder Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 68 ATCs
Alternative Technical Concepts (ATCs) are proposals from the Proposers to design and construct the Project in a manner that is different from the Contract Requirements and which: ❑ are submitted to the Department for review, consideration and approval prior to Proposal submittal; ❑ have significant savings in time, and/or reduction of traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters; and ❑ offer, in the Department’s judgment, an equal or superior Project. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 69 ATCs
Proposers may submit on a confidential basis any number of ATCs for the Department’s approval using Form ATC. The Department may provide ‘Conditional Approval’ of an ATC. The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit. November 25, 2019 is the final date to submit ATCs for consideration and December 13, 2019 is the final date for Proposers to respond to Conditional Approval of ATCs. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 70 Anticipated Procurement Schedule
Activity Due Date
Draft RFP Informational Meeting September 20, 2019 Final RFP to Shortlisted Firms October 4, 2019 Date Proposers may start submitting ATCs for review October 7, 2019 Proposal period one-on-one meetings with all Proposers, specific dates to be October 16, 2019 to November 14, 2019 determined. Final date for Proposers to submit ATC’s for review November 25, 2019 Final date for Department’s responses to ATCs submitted for review December 9, 2019 Final date for receipt of Proposer questions December 9, 2019 Final Date for proposers to respond to conditional approval of ATC’s December 13, 2019 Issue Date for Final Addendum and/or answers to Proposer questions December 18, 2019 Proposal Due January 8, 2020 Post Proposal meetings (if required) January 22-23, 2020 Selection of Best Value February 12, 2020 Contract Award April, 2020 Notice to Proceed April, 2020 Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 71 One-On-One Meetings
One-On-One Meetings: At least three meetings will be offered to each Proposer, Dates have been set aside for:
❑ October 16-17; October 29-30; November 13-14, 2019
❑ Note: First meeting will be 2 hours, successive meetings will be 1-1/2 The Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the project. The Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs. Additional One-on-One Meetings may be held if required to review ATCs, or if the Department believes it is warranted. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 72 Quality Control (QC) (Part 3 Appendices)
Quality Control is the Design-Builder’s responsibility. The Design-Builder shall appoint a QC Manager responsible for QC Plans for both Design and Construction. Design QC shall be the Design-Builder’s responsibility and shall be performed in accordance with the QC Plan. The QC Plan is a living document and will be further developed and updated throughout the Project, as described in RFP Part 3. Construction Inspection shall be performed by an Independent Engineering Firm (hired by the Design-Builder). Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory (hired by the Design-Builder). Offsite Plant Quality Control will be performed by the Department. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 73 Quality Assurance (QA) (Part 3 Appendices)
Design and Construction Quality Assurance is the Department’s responsibility. The Department may perform QA on any of the Design-Builder’s design and construction activities. The Department will establish and maintain its own staff, or utilize an independent consultant, to perform QA of the Design-Builder’s design and construction work. Offsite plant Quality Assurance will be performed by the Department. RFP Part 3 describes in detail the Department’s QA role for the Project. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 74 Best Value Selection and Evaluation (ITP, Appendix A)
Pass/Fail Evaluation Factors Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance) Quality Evaluation Factors (50%) Design-Build Organization and Process (25 Points) ◼ Key Personnel (15 points) ◼ Overall Design-Build Team Organization (10 points) Design-Builder must obtain a Design-Build Approach to the Project (45 points) minimum score of ◼ Project Understanding (5 points) 60 points on ◼ Design Solutions (25 points) Quality Evaluation ◼ Construction Approach (Means and Methods) (15 points) Factors Schedule (30 points) ◼ CPM Schedule with Gantt Chart (10 points) ◼ Project Completion / Duration Calendar Days (20 points) Price (50%) Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 75 Proposal Format Compliance (ITP Appendices)
Proposers shall comply with all formatting requirements stated in the ITP in Appendices A, B, C, and D, including page size, section length, and font size. In addition, all Proposers shall comply with the following format requirements:
The inside and outside surfaces of all binders, and both sides of all dividers, shall be solid and shall contain only text; no pictures, renderings or graphics shall be included.
All narrative pages, Initial Management Plan components and forms shall contain text only and shall contain no pictures, renderings or graphics. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 76 Proposal Format Compliance (ITP Appendices)
If requested in the ITP, photographs, visualizations, and/or renderings shall not contain any text, other than text limited to feature labels.
All drawings submitted as part of the Proposal shall include no narratives or text other than notes or call-outs which would typically be included on design drawings.
External web links are not to included anywhere in the Proposal.
Failure by a Proposer to follow the formatting requirements stated in the ITP will result in the particular page(s) being deleted from the Proposal before technical evaluation. A Proposal may receive a lower score as a result of any pages removed. Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 77 Proposal Format Compliance (ITP Appendices)
Submit ALL Forms required:
❑ Do not alter any Form unless indicated on the Form.
❑ Do not add any appendices or attachments to the Forms.
❑ Do not include photographs or illustrations unless specifically indicated.
❑ Do not submit the following with Proposal: ◼ Form SA (Stipend Agreement) => 20 Days after Proposal Due Date ◼ Form BDEA (Bid Document Escrow Agreement) ◼ PAB (Payment Bond (Labor and Material Bond)) ◼ PEB (Performance Bond (Faithful Performance Bond)) Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 78 Additional Information
Responses to Proposer Questions will be posted on the Department’s Project Web Site.
Reference Documents are Posted on the Department’s Project Web Site:
https://www.dot.ny.gov/main/business-center/designbuildproject49
Reference Documents include but not limited to:
Final Design Approval Reports
Bridge Inspection Reports
Record Plans of Roadways and Structures within the Project Limits
Subsurface Exploration Boring Logs Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 79 Lower Westchester Bridge Bundle PIN 8101.46, Contract No. D900049
Department’s Designated Representative for this Procurement is:
Suzan Ibrahim Attn: Lower Westchester Bridge Bundle Contract Management Bureau New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232, USA email: [email protected] Region 8 Lower Westchester Bridge Bundle Design-Build Project (PIN 8101.46; D900049) 80
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