AUTISM MONTH 2015 Minutes of meeting held on Thursday, 19th February 2015 Riverside Primary School, Stirling

Attendees: Lorene Amet (Chair), Joanne Davidson, Wendy Sharp, Catherine Middleton, Martin Scully, Vanessa Paynton

In Attendance: Denisha Dash, Athanasios Faliagkas, Leesa Rintoul (Minutes)

Apologies: Bryony Monaghan, Sally Rankine, Susan Fullerton, Joanne Rae, Kevin Harrison, Holly McGoldrick, Sandra Craig, Kevin Harrison, Fiona Edward Smith, Lynne Baxter

Agenda Item Action Due Date (1) Minutes of previous meeting. Minutes to be circulated. E-mail Minutes of last meeting. 19/02/2015 (2) Events Update & Planning 4 Specific exhibition projects running: Alva Primary, St Modan’s High School Enable, Scottish Autism.

Other schools accepted: Catherine to meet with Bridget to ASAP Bannockburn, Callendar, Killin, Cowie, confirm participants from units. Riverside.

Written Guidance has been requested by Lorene & Catherine to produce sheet 19/02/15 schools to clarify project parameters. based on the difference between “project / classroom” work.

Alloa Venue: New Struan School has set Post-meeting note: Struan School is ASAP aside 23rd March to 12th April for now unavailable, Lorene is researching exhibition. NB: this encompasses the other potential venues in Alloa. Easter School holidays (2 weeks).

Stirling Venue: to be confirmed ASAP. Catherine to follow-up potential venues ASAP Cowane’s Hospital may be out of and confirm ASAP. commission. Other potential venues: Stirling Tollbooth, Made in Stirling.

Other Venues: Joanne has had a positive Lorene to e-mail picture and project 20/2/2015 for response from Coffee Shops in Stirling text to Wendy, who will create an A5 Lorene. and Alloa. They will potentially display flyer for Joanne’s coffee shop quest. 27/02/2015 for 1/2 artworks and an event poster. Wendy.

Forth Valley Hospital Promo: confirmed for 2nd-10th April.

MacRobert Arts Centre Film: Vanessa Vanessa to confirm that BBC will allow ASAP confirmed that the preferred film was X + MacRobert to show X + Y. And possible Y, produced by the BBC, and has a dates (3 viewings proposed) national release.

Vanessa suggested starting with a short Vanessa to contact Gemma at Scottish ASAP film from Scottish Autism, followed by X Autism to agree short film to be shown. + Y, finishing with an post-screening informal discussion/chat

Vanessa also updated on internal events taking place for staff, these are: provision of Autism Training for staff, and creating an Autism Friendly Venue and Programme Strategy.

Battle of Bannockburn: Visitor Centre Lorene to meet with Tania Dron Acting has confirmed an Autism Friendly event, Learning Manager shortly (date to be which they will also publicise. arranged) to discuss possible format (3) Exhibition Logistics The following timetable was agreed: Artworks Returned to Artlink. 20/03/2015

(ALL ADDITIONAL HELPERS/VOLUNTEERS Catherine to purchase frames from 21-26/03/2015 GRATEFULLY ACCEPTED!) IKEA.

Art photographed, framed, distributed 21-26/03/2015 to venues and hung. (4) Launch Event / Private View There will be two launches for the Lorene/Leesa & Committee to create an 27/02/2015 exhibitions, with money available to cover invite list for Launch Events. travel costs for participants. Leesa to send “Save the Date” e-mail to 02/03/2015 Invite List, requesting RSVP.

Leesa to send Official Printed invitation 09/03/2015 to Invite List, requesting RSVP. (5) Marketing Lorene outlined the Press & Media Meeting planned on the 26th of Feb to 26/02/2015 Strategy agreed by Stirling Council, and discuss possible strategy mentioned that she has a Media/ Communications student from Stirling University confirmed to assist.

Martin offered his services in Facebook Martin/Media Student to meet to TBC Advertising and Targeting to ensure discuss joint social network strategy maximum exposure of events. Lorene/Catherine/Martin to ensure all 23/03/2015 information is ready 7 days before launch.

It was agreed that Artlink could host a Catherine to create “pre-official” page ASAP “pre-official” website on their own site from Project Brief & Schools Brief. until the official version is online.

Web and Social Media activity to be Lorene to ensure all web, social media, ONGOING backed up with printed materials being and print media contain details of each produced by Stirling Council, including a participant and supporter. map of venues. 23/03/2015

Martin/Catherine to ensure potential external participant web-pages have a link to our event page. (6) Silent Auction Artlink agreed to assist with this item as Catherine/Martin to explore buyer 23/03/2015 they have previous experience of Auctions market research, including corporate. and have links to potential buyers.

Lorene showed an example of a release Lorene/Catherine to adapt existing form ASAP form allowing the artworks to be used for for this event. promotional purposes and sold at auction. (7) Date of Next Meeting Thursday, 5th March, 10.00am Venue be confirmed ASAP (not Riverside Primary School, either Muni or OVF)

RSVP attendance to: [email protected]