Annual Administrative Report of Burdwan Collectorate 2009-2010

For Office Use Only

ANNUAL ADMINISTRATIVE REPORT OF BURDWAN COLLECTORATE 2009-2010.

August, 2010

OFFICE OF THE DISTRICT MAGISTRATE & COLLECTOR, BURDWAN

CONTENTS PAGE NO. HISTORY & GEOGRAPHY 1 – 7 ADMINISTRATIVE SET UP 8 – 8 DISTRICT PROFILE 9 – 9 BURDWAN COLLECTORATE GENERAL SECTION 10 – 12 ESTT. SECTION 13 – 16 JUDICIAL MUNSHIKHANA 17 – 19 REVENUE MUNSHIKHANA 20 – 23 ELECTION SECTION 24 – 27 MOTOR VEHICLES SECTION 28 – 29 PANCHAYAT & RURAL DEV. SECTION 30 – 38 DEVELOPMENT & PLANNING SECTION 39 – 41 NEZARATH SECTION 42 – 43 DISASTER MANAGEMENT SECTION 44 – 45 CIVIL SUIT SECTION 46 – 48 FOOD SECTION 49 – 50 SOCIAL WELFARE SECTION 51 – 55 SC/ ST/ OBC SECTION 56 – 57 BURDWAN TREASURY – I 58 – 59 BURDWAN TREASURY – II 60 – 62 MUNICIPAL AFFAIRS SECTION 63 – 66 CERTIFICATE SECTION 67 – 69 AMUSEMENT TAX SECTION 70 – 71 RECORD ROOM 72 – 74 R.R & R. SECTION 75 – 76 ICDS CELL 77 – 78 PUBLIC GRIEVANCE CELL 79 – 80 LIBRARY SECTION 81 – 81 POOL CAR SECTION 82 – 82 COMPENSATION SECTION 83 – 85 TANKS IMPROVEMENT SECTION 86 – 87 EXCISE DEPARTMENT (EAST AREA) 88 – 95 L.A. SECTION 96 – 97 BACKWARD CLASSES WELFARE SECTION 98 – 106 FINANCE (SMALL SAVINGS) DEPARTMENT 107 – 111 S.S.M. SECTION 112 – 128 LITERACY/SAKSHARATA SAMITY 129 – 131 SELF HELP GROUP & SELF EMPLOYMENT 132 – 132 CENSUS SECTION 133 – 134 MGNREGS 135 – 148 RURAL DEV. SECTION 149 – 151 NCLP 152 – 154 SSK & MSK CELL. 155 – 157 MINORITY AFFAIRS SECTION.. 158 – 159 HEALTH SECTION. 160 - 161 REGIONAL TRAINING CENTRE. 162 – 162 S.D.O. BURDWAN SADAR (NORTH) 163 – 165 EXECUTIVE MAGISTRATE COURT SADAR 166 – 166 S.D.O. BURDWAN SADAR (SOUTH) 167 – 168 ADDITIONAL DISTRICT MAGISTRATE 169 – 175 ASANSOL SUPDT. OF EXCISE WEST CIRCLE, ASANSOL 176 – 181 DIFFERENT SECTIONS UNDER S.D.O’s OFFICE 182 – 200 ASANSOL DIFFERENT SECTIONS UNDER S.D.O’s OFFICE 201 – 228 DURGAPUR DIFFERENT SECTIONS UNDER S.D.O’s OFFICE 229 – 239 KATWA DIFFERENT SECTIONS UNDER S.D.O’s OFFICE 240 - 259 KALNA

1. DISTRICT MAP (S) & PROFILE: History & Geography

The history of Burdwan is known from about 5000 BC and belonging to the Mesolithic or Late Stone Age. The name Burdwan is an anglicized form of the Sanskrit word Vardhamana. The first epigraphic reference to the name occurs in a 6th. Century AD copper -plate found in the village of Mallasarul in Galsi Police Station.

Burdwan district extends from 22o56' to 23o53' North latitude and from 86o48' to 88o25' East longitudes. Lying within Burdwan Division, the district is bounded on the north by Dumka (of Jharkhand), Birbhum and Murshidabad, on the east by Nadia, on the south by Hooghly, Bankura and Purulia and on the west by Dhanbad (of Jharkhand) districts. The river Barakar forms the State boundary to the west; the Ajay separates Birbhum and Dumka to the north with exception of a portion of Katwa subdivision; the Damodar forms a southern boundary with Purulia and Bankura, while Bhagirathi forms the main eastern boundary with a few exceptions. The maximum length from east to west is 208 Km while the maximum breadth from north to south is 112 KM. In shape the district resembles a hammer.

Topography

Burdwan district with its varied tectonic elements and riverine features, is a transitional zone between the Jharkhand plateau which constitutes a portion of peninsular shield in the west and Ganga-Brahamaputra alluvial plain in the north and east. In general the Jharkhand plateau consists of the metasedimentary rocks of precambrian age, Gondwana sedimentary rocks, Rajmahal basalts and upper tertiary sediments. Laterite has developed on these older rocks as well as on early Quaternary sediments. Towards south, the alluvial plain merges with Damodar-kasain-Subarnarekha deltaic plains. The western half of the district resembles a promontory jutting out from the hill ranges of Chotonagpur plateau and consists of barren, rocky and rolling country with a laterite soil rising into rocky hillocks, the highest being 227 m. These diversify the otherwise monotonous landscape and lend a special charm to the skyline around Asansol subdivision. Ajoy-barakar divide is a convex plateau, the average altitude being 150 m. The gradient is westerly to the west and to the east it is northerly towards Ajay and southerly towards Damodar below the latitude. The Ajoy- Damodar inter-stream tract is made up of several stows consisting of vales and low convex spurs which run in almost all directions except north-east and thus lends a very complicated character to local relief.

Rivers

The river system in Burdwan includes the Bhagirathi-Hooghly in the east, the Ajoy and its tributaries in the north and the Dwarakeswar, the Damodar and its branches in the south-west. Besides, there are innumerable Khals and old river

1 beds all over the area. The notable rivers and khals are Damodar, Bhagirathi, Barakar, Ajay, Dwarakeswar, Nonia, Singaram, Tamla, Kukua, Kunur, Tumuni, Khari, Banka, Chanda-kanki nala, Behula, Gangur, Brahmani, Khandesvari, Karulia nala, Dwaraka or Babla, Koiya nala, Kandarkahal, Kanadamodar, Kananadi, Ghea, Kakinadi etc.

Soil

Different types of soil are encountered in different topographical biological and hydrological as well as geological condition within the Burdwan district. In the west coarse gritty soil blended with rock fragments is formed from the weathering of pegmatite, quartz veins and conglomeratic sandstones, where as sandy soil characteristic of granite rocks and sandstones. This soil is of reddish colour, medium to coarse in texture, acidic in reaction, low in nitrogen, calcium, phosphate and other plant nutrients. Water holding capacity of this soil increases with depth as well as with the increase of clay portions. Towards the east alluvial soil attains an enormous thickness in the low level plains to the east. This alluvial soil is formed of alluvium brought down by the Ajay, Damodar, Bhagirathi and numerous other rivers. These soils are sandy, well drained and slightly acidic in nature.

Minerals

Burdwan is one of the premier districts in India in terms of value of mineral. The Raniganj coalfield was the birth place of the Indian coal industry. Besides coal ,important minerals found in the district are ,iron ores, calcium carbonate, abrasives, silica bricks and moulding sands, glass sands, building materials, Manganese, Bauxite, laterite etc.

Water Resources

There are many tanks, wells, canals, swamps and bils are found all over the district. Within the Damodar Valley region, there are around 17000 tanks. The Durgapur barrage and Mithon dam have formed two large reservoirs at the south-western and western periphery of the district.

Forest

The forest areas of the district are chiefly situated in the lateritic and red soil high lands in the Aushgram PS of Sadar Subdivision and in the Asansol subdivision. In Ausgram P.S. the forest areas are interspersed with paddy fields. The Durgapur forests are continued in the Birbhum district beyond the Ajay while the forest area in the Asansol subdivision forms a part of the forest area of Dumka District of Jharkhand.

2 Climate

The district experiences a climate which is transitional between CWg3 and AW1 types, where 'C' stands for 'warm temperate rainy climates with mild winter', 'W' for 'dry winter not compensated for by total rain in the rest of the year', 'g3' for 'eastern Ganges type of temperature trend' and 'AW1' for 'tropical savanna climates'. Average temperature in hot season is 30oC while at the cold season is 20oC. Average rainfall is 1496 mm. The cold season starts from about the middle of November and continues till the end of February. March to May is dry summer intervened by tropical cyclones and storms. June to September is wet summer while October and November is autumn.

Administrative Setup: District Head Quarter - Burdwan Sub-Division - 6 Police Station - 33 Panchayat Samity/Block - 31 Gram Panchayat - 277 Gram Sansad - 3172 No. of Mouzas - 2529 No. of villages - 2728 Municipalities - 9 Municipal Corporation - 2 No. of Wards - 289

Demography of Burdwan District:

Description Unit 1991 2001

Area Sq. Km. 7024 7024 Population Number 6050605 6919698 Male Number 3186833 3602675 Female Number 2863772 3317023 S.C Number 1660493 1860754 ST Number 376033 441832 Urban Male Number 1154991 1364143 Female Number 968001 1208280 Rural Male Number 2031842 2238532 Female Number 1895771 2108743 As per census Report

Rural House Hold (As per 2005 Survey) : 1162518

Minorities 20.37 percentage of total population of this district belongs to the Minorities Community. Among the Minorities Muslim by religion constituted 19.78% of total population of the district. Following blocks are predominately inhabited by Muslim population i.e. Galsi- I, Galsi- II, Burdwan- I, Burdwan- II, Bhatar, Khandaghosh, Mongalkote, Ketugram- I, Ketugram- II, Purbasthali- I, Purbasthali- II, katwa- I, Katwa- II, Kalna- I, Kalna- II, Monteswar, Jamalpur, Raina- I and Raina- II.

Agriculture

Burdwan district occupies a place of pride in agriculture. The district has two principal cropping regions: Alluvial on the Eastern Part and Laterite on the Western on an average fifty eight percent of total population lives on agriculture.

A. Classification of land use statistics ('000 hect.) a. Geographical area : 702.40 b. Forest area : 22.27 c. Area under Non-agri. use : 182.62 d. Barren land : 2.38 e. Current fallow : 11.00 f. Waste Land : 9.84 g. Net cropped area : 479.40 h. Cropping Intensity : 163.19

B. Geographical location of the district extends for 22056' to 23056' North latitude and from 86048' to 88025' East Longitude. C. Average Rainfall 1496 mm per year. D. Temperature (Degree Celsius) a. Maximum : 44 b. Minimum : 8 E. Distribution of vested agricultural land a. Area : 23192 hectares. b. Beneficiaries : 201639 nos.

F. Area under crops ('000 hectors) a. Cereals : 652.50. b. Pulses : 2.70. c. Oil Seeds : 48.50. d. Fiber crops : 17.90 e. Potato : 51.30 f. Miscellaneous crops : 3.10.

4 Irrigation A. Minor Irrigation (in '000 hectors) a. Canals : 306.98 b. Wells : 20.96 c. Other sources : 14.54

B. Minor Irrigation in nos. (Government owned) Deep Tube well : 865 River Lift : 281 Shallow Tube well : 408

Roads Status National Highway. 4- Lane : 156.15 Km. 2- Lane : 4.87 Km. State Highway : 306.49 Km. District Roads Main District Road : 467.68 Km. Other District Road : 869.27 Km. Village Road : 4247.64 Km. Electricity No. of total Mouzas : 2529 No. of electrified Mouzas : 2509

GROUND WATER According to the revised methodology of the GEC (1997) five blocks of the district have been categorized as critical and one block as Semi critical on the basis of decadal trend for lowering of ground water.

Health Medical College & Hospital - 01 Homeopathic Medical College & Hospital - 01 Sub-Divisional Hospital - 04 Rural Hospital - 06 ECL Hospital - 11 Block Primary Health Center - 27 Primary Health Center - 106 Family Welfare Center - 798 Clinic - 776 10. Dispensary - 64 No. of Doctors - 997 No of beds (Govt. Hospital) - 1243 No. of beds (Other Hospital) - 5472 IMR per thousand - 20.67 Birth rate - 20.25 Death rate - 5.29

Education

Type of Institutions No. No. of students per teacher S S K : 1059 24.50 Primary School : 4071 40.99 Junior High School : 63 38.01 High School : 504 46.05 Higher Secondary School : 292 46.09 General Degree College : 27 73.03 University : 1 16.89 Open University Centres : 4 19.46 Technical School : 31 13.54 Technical College : 30 13.07 Technical Training College : 3 11.83

No. of vocational Training Centers : 34 Literacy rate Male : 78.60 Female : 61.00 Total : 70.20

Industry & Minerals:

No. of Major Industry - 202 Investment made - 7295.63 crores. No. of coal mines - 148 Person employed - 1.77 Lakh No. of SSI Units - 4391 No. of Ancillary Units - 144 No. of Small Industrial Establishment - 29339 Employment in Small Industrial Estab. - 171756 No. of KVIB Units - 82 Total no. of Handlooms - 33864 Total no. of P.H.W.Co-Operatives - 186 Person engaged in weaving - 72196 Production in Sericulture a) Mulberry - 1132 M.T. b) Tasar - 200000 Kahan

6 Block-wise Area, Population, Density and Sex Ratio : Census 2001 Sl. Area Population Density Sex Ratio C.D. Block No. in KM2 Persons No. of Females Male Female Total per KM2 per 1000 males 1. SALANPUR 109.86 82741 73597 156338 1423 889 2. BARABANI 150.50 57735 52626 110361 733 912 3. JAMURIA 145.86 59839 52960 112799 773 885 4. RANIGANJ 41.47 55160 46518 101678 2452 843 5. ANDAL 84.78 91633 77174 168807 1991 842 6. PANDABESWAR 97.89 79992 66453 146445 1496 831 FARIDPUR- 7. 144.60 59253 49366 108619 751 833 DURGAPUR 8. KANKSA 270.78 78669 72586 151255 559 923 9. AUSGRAM-I 164.50 54623 52190 106813 649 955 10. AUSGRAM-II 354.00 69913 66322 136235 385 949

11. MANGOLKOTE 364.90 120634 113310 233944 641 939

12. KATUGRAM-I 189.86 74513 71500 146013 769 960 13. KETUGRAM-II 165.24 55278 51733 107011 648 936 14. KATWA-I 169.91 78638 73428 152066 895 934 15. KATWA-II 164.45 61696 58618 120314 732 950 16. PURBASTHALI-I 146.91 94377 88664 183041 1246 939 17. PURBASTHALI-II 188.18 97024 91125 188149 1000 939

Sex Ratio Density No. Sl. Area Population Persons of Females C.D. Block 2 No in KM2 per KM per 1000 male s Male Female Total 18. MANTESWAR 305.40 109544 103718 213262 698 947 19. BHATAR 414.40 121066 115331 236397 570 953 20. GALSI-I 287.70 90518 83552 174070 605 923 21. GALSI-II 277.90 68641 65310 133951 482 951 22. BURDWAN-I 250.41 92276 87498 179774 718 948 23. BURDWAN-II 179.14 70864 68045 138909 775 960 24. MEMARI-I 200.76 100715 97437 198152 987 967 25. MEMARI-II 185.13 69486 66135 135621 733 952 26. KALNA-I 161.34 97903 92784 190687 1182 948 27. KALNA-II 185.32 78322 74531 152853 825 952 28. JAMALPUR 267.88 123728 119746 243474 909 968 29. RAINA-I 266.44 83633 79288 162921 611 948 30. RAINA-II 222.40 70945 66513 137458 618 938 31. KHANDAGHOSH 256.13 87671 82639 170310 665 943 DISTRICT TOTAL 7024 3602675 3317023 6919698 985 921

7 ADMINISTRATIVE SET UP OF THE DISTRICT

Burdwan District is divided into Six Sub-division namely, Burdwan Sadar North, Sadar South, Asansol, Durgapur, Kalna, & Katwa. Burdwan Sadar is District Headquarters. Asansol Sub-Division is the largest of the Six Sub-divisions and Kalna is the smallest. The District has 31 Development Blocks out of which 12 are in Sadar Sub-Division, 4 in Asansol Sub-Division, 5 in Durgapur Sub- Division, 5 in Katwa Sub-Division and 5 in Kalna Sub-Division. The Sub-Division wise distribution of Blocks are as follows :

Sub-Division Blocks No. of GPs Burdwan Sadar (North) 1. Burdwan-I 9 2. Burdwan-II 9 3. Bhatar 14 4. Ausgram-I 7 5. Ausgram-II 7 6. Galsi-II 9 Burdwan Sadar (South) 1. Memari-I 10 2. Memari-II 9 3. Jamalpur 13 4. Raina-I 8 5. Raina-II 8 6. Khandoghoah 10 Asansol 1. Salanpur 11 2. Jamuria 10 3. Barabani 8 4. Raniganj 6 Durgapur 1. Galsi-I 9 2. Kanksa 7 3. Durgapur-Faridpur 6 4. Andal 8 5. Pandabeswar 6 Katwa 1. Katwa-I 9 2. Katwa-II 7 3. Mongalkote 15 4. Ketugram-I 8 5. Ketugram-II 7 Kalna 1. Kalna-I 9 2. Kalna-II 8 3. Monteswar 13 4. Purbasthali-I 7 5. Purbasthali-II 10 6 Sub-divisions. 31 Blocks. 277 GPs.

DISTRICT PROFILE

General Location : Land : Latitude North 230 53’ Net crop area 454940 Hects. South 220 56’ Area under non- agricultural use 198390 Hects . Longitude East 880 25’ Forest Area 22270 Hects. West 860 48’ Irrigation Geographical Area 7024 Sq. KM a) Kharip 3.5 Lakh hects. Average Rainfall 1496 mm b) Rabi 3.29 Lakh hects. Temperature 360 C Maximum Cold Store 78 Nos 110 C Minimum Rice Mills 181 Nos Total Population : 68,95,514 (as per 2001 Census). Male – 35,88,376 Road : Female – 33,07,138 a) P.W.D. 1683.08 Kms. b) Z.P. 4208 Kms. Literacy: As per last survey c) N.H. 161.02 Kms. conducted in the month of August’2008 Literacy percentage Male – 82% Female – 76.15% Total – 79.18% Absolute Persons 42,90,672 Male 25,02,422 Female 17,88,250 Education : Primary School 3996 Nos. Administrative: Jr. High / High School and 806 Nos. Higher Secondary School. No. of Sub-Divisions 6 No.of Mouzas 2529 University 01 No. Inhabited Villages 2438 No.of Blocks 31 Degree College 28 Nos. No.of Police Stations 32 Medical College 01 No. No.of Municipal 2 Homoeo Medical College. 01 No. Corporations No.of Municipalities 9 Engineering College 05 Nos.

No.of Assembly 26 Science Museum 01 No. Constituencies No.of Panchayet 31 Planetarium 01 No. Samities No.of Gram Panchayets 277 Fire Station 09 Nos. Hospital : 40 Nos.

No.of Mouzas electrified : 2521

No. of Bank : 26 Nos. No. of Bank Branch : 413 Nos.

GENERAL SECTION BURDWAN COLLECTORATE

Annual Administrative Report of General Section of Burdwan Collectorate, for 2009-2010

1 Name of ADM in charge Sri Soumitra Mohan, IAS from 01/04/2009 to 03/11/2009 Sri Abhijit Mukherjee, WBCS(Exe) from 04/11/2009 to 22/11/2009 P.MK.Gandhi, IAS from 23/11/2009 to 31/03/2010 2 Name of O/C with date Sri Jayanta Pan, WBCS (Exc) from 01/04/2009 to of since charge taken 31/03/2010 3 Staff Strength, Sl. Category of Staff Sanctioned Existing Vacancy Sanctioned and in No. Post Staff position, in case of 1 H.A. 1 1 X Vacancies, steps taken 2 H.C. (Supervisor) 2 2 X to fill them up has to be 3 UDA 11 7 4 mentioned 4 LDA 11 3 8 4 Gr.-D 10 7 3 5 Telephone 2 2 X Operator 6 B.T. 1 1 X 4 Whether any No, but required redeployment of Staff has been done keeping in view the work load 5 Nature of the work a) Inspection & Audit. assigned to the Section b) Construction of Administrative building Treasury in brief. Building c) Examination of SSC/PSC/School Service Commission & Others d) Residential & Domicile Certificate e) VIP/Minister Programme f) Allotment of Housing Flat g) Verification of Roll & others h) Financial Assistance for Medical Treatment/Education i) State Lottery j) Govt. Grant k) Memorandum l) School/College/Tech-College/University m) S.T.V.T. Centre n) Mela/Utsab o) Small Savings p) Central Despatch q) Central Receipt r) Movement of files of different section to ADM (G) & D.M. s) Issue of Identity Card to the Officers & Staff t) Assembly/ Parliament Question u) Freedom Fighter

v) Matter relating to Haz Pilgrims. Appointment of Hazy Friend etc. w) Observation of republic day & others memorable day x) Military /Para Military Correspondences y) Dependency Certificate z) Rally Programme aa) RTI Matters 6 Acts & Rules & Right to Information Act, 2005 & as per requirement Regulation relevant with existing rules & others working of the Section 7 Name of Registers a) Receipt Register (Form No.-16) maintained at the b) Issue Register (Form No.19) Section c) Peon Register (Form No.47) d) Service Postage Stamp Register (Reg.-100) e) Index Register f) Dispatch Register g) Court Case Register h) Register dak/Ordinary Dak register i) Residential Certificate Register j) Housing Register k) Financial Assistant Register l) Freedom Fighter Register m) Register-26(DM/ADM/Comn.visit-remarks.) n) Meeting register o) RTI Register p) RTI Appeal Register 8 No of receipt and issue Issue-3525(2009-10) of General Sec. in the year V.R. Issue- 2182 (2009-10) Receipt- 1903(2009-10) of General Sec. Receipt – 7053 of General (DM) Receipt-Regr. & Currier & Speed Post- 7560 9 Financial allotment, head Nil wise & expenditure 10 Performance report on Not applicable. different Scheme (Physical & financial target and achievement) cases initiated under different Acts (LA, LR, PDR WB & TA, EC, ULCR, ARMS eviction Acts etc.) and disposal, disposal of application received under various Act (licenses of variously) 11 When last inspected, Last inspection done on 26/04/2010 for the period from mentioning Major 01/10/2009 to 31/03/2010. deficiencies identified and whether corrective measures have been 11

taken Report of Audit quarries Some Sections of this Collectorate submitted report. The 12 (latest status) defaulting sections are being requested to submit the pending audit Para.A committee has been formed in this regard. 13 Physical condition of the Condition is not upto the mark. Regular cleaning is Section: Cleanliness, necessary and arrangement is required for proper neatness, condition of maintenance of files. A few tables are required to be files and furniture and repaired. room 14 In case of the Leave Register is maintained in this Section. Daily late Establishment Section attendance report is sent O/C Esstt. Sec. & Nazareth and the Nazareth, the Section. action taken to deduct leave for continuous absence late attendance or otherwise should be stated. 15 Outstanding All RTI applications have been processed in time. A achievement: - A brief detailed note has been placed for development of software note may be included to process the applications on RTI. which you consider as the outstanding achievement of the section and which is worth special mention. 16 Remarks There is shortage of staff in this section- both Group-C and Group-D. This section needs a Xerox machine for timely dispatch of RTI matters, VIP & Minister Programme and one more Computer. One electronic weight machine is urgently required for Central Despatch Section. Note sheet has been already initiated and sent to NDC for taking necessary action.

ESTABLISHMENT SECTION, BURDWAN COLLECTORATE

1. Name of A.D.M. in Charge with Sri Soumitra Mohan ,IAS from 13-2-2009 to 4.11.2009 date since charge taken Sri Abhijit Mukhopadhyay,WBCS(Exe) from 4.11.2009 to 23.11.2009 Sri P.MK Gandhi, IAS from 23.11.09 to till date. Name of Officer-in-charge with Sri Mrinal Kanti Rano, WBCS (Exe) 05-3-2009 to 29-5- date since charge taken 2009 Smt. Nandini Saraswati 29-5-2009 to till date. 2. Staffing strength, sanctioned Noted in a separate sheet and in position, in case of Noted in a separate sheet. vacancies, mention steps taken to fill them up 3. Whether any redeployment of No redeployment of staff has been done. staff has been done keeping in view the work load 4. Nature of work assigned to the The Establishment section deals with the service matters section in brief. of the officers and Group “ A + B + C“ staff of this Collectorate. Matters like preparation of Pay bills, T.A. bills, L.T.C. bills, Arrear bills, implementation of ROPA & CAS, Advances, Bonus, General Provident Fund bills, G.I. matters & bill thereof, revision of pay , Income Tax, Form- 16,’B’Statement, retention, recruitment, Promotion, transfer, Pension, fixation, Budget, Gradation list of the staff, Court case matters of the staff etc. are dealt with by the Estt. Section. Besides except pay & Arrears, recruitment, transfer & posting, all other works as mentioned above of Gr.-D staff are also dealt with. 5. Acts & Rules & Regulation its WBSR Part-I, Part-II, ROPA Rules, Board’s Misc. Rules. deals with DDOs’ Manual. 6. Name of Registers maintained Acquittance Roll Registers, Allotment Registers, C.L. Registers, Issue Register, Receipt Register, Index Register, Register-26, Advance Register, Pension Register, OPR Register, Staff Registers, Court Case Registers, Office Sty. Articles Stock Register etc. 7. No. of receipts and issues of Receipt- 5538 letters in the year2009-2010 Issue - 3856 8. Financial Allotment, head- wise Does not arise as per observations of Director, ATI, W.B. & Expenditure for 2009-10 9. Performance reports on Not related to Estt. Section different schemes (physical and Financial (target & achievement) cases initiated under different Acts (LA, LR, PDR, WBPTA, PC, ULCR, Arms, Eviction Acts etc.)and dispose, disposal of application received under various Acts(licenses of various types etc.) revenue collected( where applicable) any statutory work performed by DM/ADM/SDO

10 When last inspected, Last inspection held on 18-2-2009 by Sri Manish Jain, IAS, mentioning major flows found Dist. Magistrate & Collector, Burdwan. and whether corrective 1. Keeping Files and Records in proper place/ Cleanliness measures have been taken of room/section etc.: Action taken. 11. Report on Audit queries Replies of all audit paras have been sent. 12. Physical condition of the All there are O.K. section cleanliness, neatness, condition of files and furniture and rooms 13. In case of Establishment Action taken regularly Officer-in-charge checks/signs the Section the action taken to attendance register and takes action. deduct leave for continues absence, late attendance or otherwise should be stated 14. Outstanding achievement, There is very little scope for outstanding achievement in a brief note may be included section dealing with Establishment matters. Nevertheless, which you consider as the outstanding achievement of the achievement during the current financial year indicates the section and which is with some notable improvement in work culture in time with the special mention. desire of the Govt. in the following cases. a) Period of disposal of files on the basis of priority are made from 1st. day to 5th days maximum except critical and exceptional cases. b) Virtually the section has become almost a ‘no pending’ section except critical matters involving other offices/sections. c) Pending lists are not only being prepared regularly but also those are being renewed. d) It has been possible to release the retiring benefits on the date of retirement and arrear bills of employees are being settled in time. e) Neatness in both works as well as in working place is being carefully observed. Updating of service book has become regular and files are containing fly-leaf properly. f) With a view to implementation of ISO earlier since then all the systems governed more effectively and sincerely . 15. Remarks, If any The work of the section is more than satisfactory as it shoulders the immense responsibility to cope up with the requirements of disposal of various matters in addition to workload on Estt. Affairs. To improve the efficiencies, the staffs concerned are drafted for training in computer etc. from time to time. Besides this, Head Clerk (C-in-C) are required as the Section is running with shortage of staff. The huge vacancy of LDCs requires to be filled up for smooth running of office.

STAFF STRENGTH Sanction strength of the staff of this District : Sl. Name of Post No. of Post Working Vacant, if any No. Sanctioned Strength 1 Office 1 - 1 Superintendent 2 Head Assistant 1 1 - 3 Accountant 7 5 2 4 Addl. Accountant 6 - 6 5 Head Clerk 10 4 6 6 Dy. Accountant 7 2 5 7 UDC 451 448 3 8 LDC 549 169 380 9 UDC (Erstwhile - 36 Dying Cadre Muhorar) 10 Amin - 33 Dying Cadre 11 Driver 22 11 11 12 Mechanic 1 1 - 13 Fitter 2 1 1 ** 93 nos. post of Additional Supervisor has been created as per Govt. Order No. 1683- F Dt. 23.02.2009. Out of 93 nos. Additional Supervisory post of Head Clerk , 82 nos. of UDCs have been promoted to the post of Additional Supervisor. The promotional procedure for rest portion i.e. (93-82) = 11 nos. for Additional Supervisor is under process.

** Out of 9 nos. of LDC , 8 nos. of LDC has joined as Election Clerk as per approval of the Chief Election Officer, West Bengal vide No. 565-Home(Elec) Dt. 12.03.07

Sub-division wise breakup of sanction strength of UDC/ LDC / R-UDC( Erstwhile Muhorrrur) /Driver / Mechanic / Fitter is as follows : Sl. Name of Office UDC LDC UDC Driver Mechanic Fitter No. Erstwhile Muhorrur 1 Burdwan Sadar 238 296 30 14 1 2 2 ADM, Asansol 7 8 1 3 SDO, Asansol 62 71 3 2 4 Supdt. Of 6 6 Excise 5 SDO, Durgapur 31 31 2 6 SDO, Kalna 36 38 2 7 SDO, Katwa 40 37 3 1 8 Election (BDOs) x 31 9 Relief (BDOs) 31 31 TOTAL 451 549 36 22 1 2

Promotion: Promotion of Gr- C staff from LDC to UDC under 1:1 ratio are taken as and when vacancy occurs. Modified Career Advancement Scheme are awarded on completion of 8/16/25 years as the case may be. Service Book Service Books of Group- C staffs of this Establishment Section have been verified up to date along-with other entries including leave. Officers of this District. The sanctioned strength of the Officer of this district under Burdwan Collectorate is as follows: - Sl. No. Sub-division Sanctioned strength Existing Vacant strength 1 Sadar H.Q. 16 + 1 +1 Addl. SDO = 11 + 1 + 1 5 18 2 Asansol 6 + 1 SDO 4 + 1 2 3 Durgapur 4 + 1 SDO 4 + 1 Nil 4 Kalna 3 + 1 SDO 2 + 1 1 5 Katwa 3 + 1 SDO 3 + 1 Nil

Apart from there are more post of IAS/WBCS and other Officers, which are stated below. Besides that there are 31 no. of BDO’s in the District.

Sl.No. Name of Post No. of post sanctioned 1 District Magistrate 1 2 Addl. Dist. Magistrate 5 3 CRO,ADDA 1 4 AEO, Z.P. Bdn 1 3 Sub-divisional Officer 6 ( including one Addl. SDO) 4 R.T.O. 1 5 A.R.T.O. 4 6 Spl. LAO 1 7 Addl. LAO (SRO-I) 4 8 Asstt. LAO (SRO-II) 7 9 Dist. Manager SC/ST Fin. Corpn. 1 10 P.D. DRD Cell(ZP) 1 11 Dy. P.D.DRD Cell)ZP) 2 12 D.P. & R.D.O 1 13 Dist. Planning Officer 1 14 P.O.-cum- DWO,BCW Deptt. 1 15 Secretary Z.P. 1 16 Dy. Secretary, Z.P. 1 17 CEO,Asansol Municipal Corporation 1 18 Secretary, Asansol Municipal Corporation 1 19 Secetary, Durgapur Minicipal Corporation 1 20 AEO, ADDA, Asansol / Durgapur 3 21 SSC(E), Secretary / Asstt. Secretary 1 + 1 22 Dy. Director of Small Savings 1 23 Dy. Director Public Prosecution 1 24 ADM Office, Asansol( Dy. Magistrate) 3 25 D.C.O. 1 26 SDCO 4 27 District Minority Officer 1 28 District SHG & SE Officer 1 29 Additional Executive Officer, BDA 1

ANNUAL ADMINISTRATIVE REPORT FOR 2009-10 OF J.M. SECTION, BURDWAN COLLECTORATE.

1. Name of A.D.M. in Charge and of O.C., with : 1. Sri Soumitra Mohan, I.A.S.,) since charge taken. from 23.02.09.to 03.11.09 2. Sri Abhijit Mukherjee , W.B.C.S. (Exe) ADM(G) from 04.11.09to 22.11.09, 3. P. MK. Gandhi I.A.S. A.D.M(G). FROM 23.11.09 to till date 4. Smt. Arundhati Dey W.B.C.S. (Exe) ,O.C JM.Section from 09.03.2009 to 31.05.2009. 5. Murad Ali Ahmed W.B.C.S. (Exe) ,O.C JM.Section from to 01.06.2009.to 09.12.2009 6. Sri Sanjay Mukherjee.W.B.C.S. (Exe) ,O.C JM.Section from 10.12.09 to till date . 2. Staff strength : sanctioned and in position in case : Maintained by Estt. Section. of vacancies mention steps taken to fill them up. 3. Whether any re-deployment of staff has been : No. done keeping view the work load. 4. Nature of the work assigned to the Section in : Shown in a separate sheet. brief. 5. Acts & Rules regulation in which deals with. : P.R.B. Rules, Cr., P.C. Citizenship, Arms Act Poision Act, Explosive Act, E.C. Act Press Act, & Rules, Religious Buildings and places Act, Sarai Act, Immoral Traffic Act. 6. Names of Registers maintained. : Issue Register, Receipt Register, Register for sanction of Arms Prosecution cases, Sarai Register, Index Register, Register 26, Movement Register, Judicial Cash Register, D.C.R. Register, Bill Register, Transit Register, Allotment Register, Carbide Register etc. 7. No of letters received &issued in the year Received-3485, Issued-3057 8. Performance report on different Schemes : Prayer for sanction of Arms (Physical and financial target and achievement), prosecution received – 121 cases initiated under different Acts (LA, LR, PDR, Disposed off – 118 (Ref. made 3) WBPTA, EC, ULCR, Arms, Eviction Acts etc) Magisterial duty – 210 revenue collected (where applicable), any Inquest –85 statuary work. Performed by DM/ADM/SDO. Poison Licence Renewed – Nil Magisterial power conferred to 86 officers. Public petition received – 127 Disposed off – 127 Cases received from N.H.R.C.- 02( including 01 of previous year. Disposed -01 Under process-01 No. of E.C. case received – 01 Disposed off – 02 (of previous years) 17

Sarai application received –11 Disposed off – 10 ( cases including previous years ) Under process – 04 No. of Declaration of News paper received – 06 Disposed off – 06 Temporary release – Prop.recd.-10 Dis.of-06 Premature release -Nil 9. When last inspected, mentioning major flaws : On 14.04.10 by O.C.JM. No major found and whether corrective measures have flaws found . been taken. 10. Reports on audit queries. : No audit queries are pending. 11. In case of the Establishment Section and : Maintained by Estt. Section & Nezarath the action taken to deduct leave for Nazareth Section. continuous absence, late attendance or otherwise should be stated. 12. Outstanding achievements :- A brief note may be : Installation of a Fax machine in this included which you consider as the outstanding section is no doubt an outstanding achievement of the section and which is worth achievement of the section. special mention. 13. Progress of Arms Section : 1) No. of License issued in Sadar Sub-division (both transfer & new) – 72. 2) Application of Arms Licence received for the year 2009-10-.- 203 a) Sent to S.P. Burdwan for enquiry & report - 203. 3) Report received from S.P. & S.D.O. concerned for the year2009-10 – 182 & 249 respectively(includingprevious years) a) Licence issued and file processed for this year –150 & 15 respectively . b) Pending for process – 15 . 4) Total licence issued in the entire District for the year 2009- 10 – 150.

NATURE OF WORK ASSIGNED IN J,M, SECTION

1) Explosive matter. 2) Law & Order, 3) Posting of Executive Magistrate, 4) Inquest. Vesting of Magisterial power of the Executive Magistrate. 5) Carbide license 6) E.C. Act. 7) Title verification & declaration of Newspapers, 8) Sarai Registration and cases of Immoral Traffic Act. 9) Sanction of Arms prosecution cases, 10) Jail Matter, 11) Mise. Petition regarding law and order received form general public and from Government, 12) Petition received from Defence personnel. 13) Checking and passing of bills U/H 2014-AJ, 2053 D.A.D.E., 20056 Jail, 2055 Police, 2250 O.S.S., 2075 Mise. 14) Executive enquiry on police firing cases, 15) Parole and premature release of convict persons 16) Citizenship related 17) Engagement of A.P.P. 18) Appeal cases 19) Judgment of cases of different court of the district. 20) Summons of different courts 21) Stationery 22) Late attendance 23) Receipts and issue 24) Withdrawal of cases 25) Marriage Register 26) Pollution 27) Bifurcation of P.S. 28) Mandir and Masjid matter. 29) Received cash U/H 0055-00-104(Arms), 0070-O.A.S. (Cinema, Explosive) 0045 A.T. (Cinema), 8443 RD-SD (Cinema), Payment (Cash Section) U/H 2014-A.J., 2053 DADE, 2056 Jail, 2055 Police, 2250 OSS, 2075 Misc., and other works as directed by Addl. District Magistrate (G) and District Magistrate, Burdwan.

ANNUAL ADMINISTRATIVE REPORT OF REVENUE MUNSHIKHANA FOR THE YEAR 2009-10, BURDWAN COLLECTORATE.

1. Name of A.D.M. in : 1. Sri Saumitra Mohan, I.A.S, A.D.M(G) from 16.02.2009 to charge. 04.11.2009. 2.Sri Abhijit Mukhopadhyay, WBCS (Exe), A.D.M(LA) from 04.11.2009 to 23.11.2009. 3. P.MK Gandhi, I.A.S, ADM(Gen) from 23.11.2009 to 31.03.2010.

Officer in Charge Sri Chandra Sekhar Mondal, W.B.C.S(Exe), from 25.11.2008 to with date since 13.11.2009. charge taken. Sri Anirban Kolay, W.B.C.S(Exe), from 13.11.2009 to till date.

2. Staff strength: The section presently deals with the office works with the sanctioned and in followings Group-‘C’, & Gr-‘D’ employees position in case of vacancies mention steps taken to fill them up.

Category Sanctioned Working Vacancy Remarks 08-09 09-10 08-09 09-10 R.P NIL NIL 1 1 For smooth functioning of the works of this section the Sanction authority strength is has been not known to requested to this section fill up the as it is vacancy. UDA maintained 10 10 X X 1 LDA by the Estt. 1 1 1 1 X Copist & Sec. & Nez. Nil. Nil. X X X Typist Sec. For Gr. ATI (on C & Gr. D 1 1 X X X deputation) respectively. SAE & Valuer 1 1 X X X (part-time) Group ‘D’ staff 4 Including 3 Including X X 1 orderly orderly peon peon

3. Whether any re- : No deployment of staff has been done keeping view the work load.

4. Nature of the work : Enclosed. assigned to the Section in brief.

5. Acts & Rules and : Indian Stamp Act, 1899, W.B. Electricity Duty Act. & Rule, 1935, regulation in which W.B.S.R.Part-I & II, W.B.T.R & I. II, W.B.M.L.Act.1940, Hindu deals with. Succession Act.1956, Indian Enemy Property Act.1968, W.B.C.C.A. Rule, 1971, P.D.R.Act.1913, SARFAESI-Act & Rules’2002.

6. Name of Registers : Enclosed. maintained.

7. No. of issues and Comparative statement on Issue & Receipt of letters for the year receipts in the year. 2007-08 and 2008-09. 2008-2009 2009-2010 Issue. Receipt. Issue. Receipt. 3373 3084 2340 2415 : 8. Financial Allotment, Not applicable. head-wise and Expenditure.

9. Performance reports : Performance report on Revenue Collection under different on different heads of A/C during the financial year 2009-2010 is shown Schemes (Physical below. and financial target April’08 to March’09 April’09 to March’10 and achievement) Head of Target Collection up to Target Collection up to cases initiated Acct. the month of the month of under March’09 March’10 different 0029- Nil. 2,84,00,76,961=49 Nil. 291,64,86,518=00 Acts(LA,LR,PDR, L.R. WBPTA,EC,ULCR, 0030 9200 87,37,75,573=00 Nil 111,72,79,370=00 Arms, Eviction Acts Stamps Lakhs. etc)revenue coll- 0039- Nil. 1,87,55,16,043=00 Nil. 431,72,12,528=00 ected(where Excise applicable), any 0041- 13,000 96,65,02,559=00 Nil. 118,38,63,251=00 statutorywork MV Lakhs. performed 0043 Nil. 109,18,07,797=67 Nil. 103,57,74,251=00 by.D.M/A.D.M/S.D.O E.D 0045 212.62 2,43,29,879=95 Nil. 2,41,04,530=52 A.T. Lakhs. 0853 Nil. 63,687=00 Nil. 53,253=00 Mines & Minerals 21

10. When last : Sri Anirban Kolay, O/C RM from 1/10/2009 to 31/3/2010 held on inspected, 19.04.2010. No major flaws found. mentioning major flaws found and whether corrective measures have been taken. 11. Reports on audit : E.Duty- Period of Audit 01/04/06 to 31/03/08. In response to queries. Audit query no.1 M/s.C.L.W has deposited the outstanding amount of Rs.47,46,224/- vide T.V.no.7 dated 21.5.2009 which will be communicated to the Sr.Audit Officer, A.G.W.B.

12 Physical condition of : Condition is satisfactory. the section cleanliness, neatness, condition of files and furniture and room. 13. In case of the : Does not relate to this section. Establishment Section and Nezarath the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding : For completion of day to day work of this section the scope of achievements:- A outstanding works is very few. Yet pending list is prepared and brief note may be follow up action is taken to dispose them of. included which you consider as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any. : Enclosed.

ACTIVITIES

1. Determination of Stamp Duty under section 47 & 47A of I.S Act, 1899. 2. Assessment of Electricity Duty and Collection thereof under W.B.E. Duty Act & rules, 1935 and 1994. 3. Refund value of spoiled Stamp u/s 49. 4. Issues relating to Stamp vending Licences. 5. Reconveyance of Deed in connection with LIGH loans. 6. Report-returns of Treasury Collection for transmission to Govt. . 7. Submission of B/S replies on audit queries of all Treasuries. 8. Refund of Security Deposits.(For both Govt. Employees & Election Candidates, others). 22

9. Requisition for Certificate Cases against order passed by Motor Accident tribunal Courts and recovery under P.D.R Act. 10. Collection of Electricity Duty 11. Collection of report on Govt. Revenue under Different heads of A/C from the Treasuries, compilation and submission to Govt. 12. Issuance of Legal heirs & family members Certificate. 13. Issuance of Land Value Certificates to Govt. employees. 14. Valuation of properties & Assets in connection with Will Probate Cases. 15. Processing of House Rent Control Cases. 16. Files relating to Enemy Properties. 17. Assets Statement of Group ‘B’ & ‘C’ Staff of this Collectorate. 18. Departmental Proceedings and Suspension of Collectorate Staff only. 19. Delegation of Certificate power under PDR Act. 20. Office Inspection report. 21. Money Lending Cases under W.B. Money Lending Act.1940. 22. Consignment of Records. 23. Exemption of Stamp Duty & Registration fees. 24. Administrative help to the Bank Authorities for taking over possession of secured assets of defaulting borrowers under SARFAESI-ACT, 2002. 25. Preparation of Annual administrative Report and its publication.

REMARKS.

a. Attempts are taken to boost up working progress for quick and smooth disposal of files /case records. Inspection and monthly meeting with all staff are held for betterment of performance in regular course. b. Time to time review meeting with all departmental authorities are being convened by the DM as a part of resource mobilisation to achieve target involving all ADMs and SDOs.

ANNUAL ADMINISTRATIVE REPORT FOR 2009-2010 OF ELECTION SECTION BURDWAN COLLECTORATE. (Period from 1/4/2009 to 31/3/2010)

1. Name of the A.D.M. in charge and of : Sri Saumitra Mohan, IAS, Addl. District the O.C., with date since charge Magistrate (G), Burdwan from 13/2/09 TO taken. 4/11/2009, Sri Abhijit Mukhopadhyay, WBCS, Addl. District Magistrate (G), Burdwan from 4/11/2009 to 23/11/2009 and Sri P MK Ganghi, IAS, Addl. District Magistrate (G), Burdwan from 23/11/2009 Sri Soumya Bhattacharjee, WBCS(Exe) from 20/2/2009 to 28/5/2009, Sri Basudev Saha, WBCS(Exe) from 28/5/2009 to 30/6/2009, Sri Krishnava Ghosh, , WBCS(Exe) from 30/6/2009 2. Staff strength: sanctioned and in : Staff Sanctio- Present Vacant position. (in case of vacancies ned mention steps taken to fill them up). Gr-C 11 9 2 Gr-D 4 3 0 System 1 0 1 Manager Data 2 2 (on 0 Entry Contractual) Operator

3. Whether any re-deployment of staff :Yes had been done keeping view the workload. 4. Nature of the work assigned to the : All Election related work such as SRER, EPIC, Conduct of Assembly Election, Municipal Section in brief. Election, Parliament Election, report return, Delimitation of ACs in the district, Preparation of bill, Sub-allotment of fund, Adjustment. 5. Acts, Rules and Regulations within : R.P. Act, 1950,1951, Electoral Registration whose purview the section works: Rules 1960, Conduct of Election Rules-1961 & guidelines issued by the Election Commission of India and Chief Electoral Officer, West Bengal & State Election Commission West Bengal from time to time. 6. Names of Registers maintained. : Receipt Register, Issue Register, Index Register, Movement Register, Attendance Register, Leave Register, Register No. I & II (EPIC), Allotment Register, Bill Register, Inspection Register, Stamp Register and Stock Register of Election Store etc. 7. No. Of receipts and issues in the : Receipt: 6520 year. Issue: 2709 Despatch: 4302

8. Financial Allotment, head-wise and : Copy enclosed in separate sheet Expenditure wise.

9. Performance reports on different : Does not arise. Schemes (Physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction Acts etc), Revenue collected (where applicable), and any statutory work. performed by DM/ ADM/ SDO.

10. When last inspected, mentioning : 25.4.2010 major flaws found and whether corrective measures have been taken. 11. Reports on audit queries. : Copy enclosed in separate sheet

12. Physical condition of the section in : Satisfactory. terms of cleanliness, neatness, condition of files and furniture and the room. 13. In case of the Establishment Section : Does not arise. and Nezarath , the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements: - A brief : note may be included which you consider as the outstanding achievement of the section and which is worth special mention.

15. Remarks, if any. :

Financial Allotment under Head 2015(Elec.) for the Period from 1.4.2009 to 31.3.2010

Alloted to Sl. Received Head of Expenditure G.O No. & Date Total Amount outline S.D.O & Head Quarter No. From Account Incurred in % Sadar B.D.Os 2015- Jt. 240-Home(elec.) Rs. 1 Elec.00-105- Rs. 8,14,24000.00 Rs. 4,44,31,520.00 Full C.E.O,W.B sanc Dt. 7.04.2009 3,69,92,480.00 np-001-v-50 2015- Jt. 241-Home(elec.) 2 Elec.00-105- Rs. 58,16000.00 Rs. 22,81,800.00 Rs. 35,34,200.00 Full C.E.O,W.B sanc Dt. 7.04.2009 np-001-v-50 471-Home(elec.) 2015- Surrender Rs. 39,697.00 Jt. 3 sanc Dt. Elec.00-105- Rs. 87,24000.00 Rs. 87,24000.00 Nil Expenditure incurred C.E.O,W.B 11.06.2009 np-001-v-50 99.6% 729-Home(elec.) 2015- Jt. 4 sanc Dt. Elec.00-105- Rs. 87,24000.00 Rs. 51,34,384.00 Rs.35,89,616.00 Full C.E.O,W.B 17.09.2009 np-001-v-50 764-Home(elec.) 2015- Jt. Surrender Rs. 50,000.00 5 sanc Dt. Elec.00-108- Rs. 15,00,000.00 Rs. 12,24,230.00 Rs. 2,75,770.00 C.E.O,W.B Expenditure incurred 97% 14.10.2009 np-001-v-50 766-Home(elec.) 2015- Jt. Surrender Rs. 49,636.00 6 sanc Dt. Elec.00-103- Rs. 35,00,000.00 Rs. 35,00,000.00 Nil C.E.O,W.B Expenditure incurred 98% 14.10.2009 np-001-v-50 868-Home(elec.) 2015- Jt. Surrender Rs. 28,786.00 7 sanc Dt. Elec.00-103- Rs. 1,54,000.00 Rs. 1,32,200.00 Rs. 21,800.00 C.E.O,W.B Expenditure incurred 71% 14.12.2009 np-001-v-50 66(19)-Home(elec.) 2015- Jt. 8 sanc Dt. Elec.00-105- Rs. 29,08,000.00 Rs. 20,00,000.00 Rs. 9,08,000.00 Full C.E.O,W.B 03.02.2010 np-001-v-50 Surrender Rs. 27,36,315.00 145-Home(elec.) 2015- Adv. Drawn Rs. Addl.. Rs. 9 sanc Dt. Elec.00-105- Rs. 1,90,00,000.00 Rs. 21,85,000.00 8,00,000.00 C.E.O,W.B 1,68,15000.00 17.03.2010 np-001-v-50 Total Rs. 35,36,315.00 Expenditure Incurred 81.4% 143-Home(elec.) 2015- Surrender Rs. 673.00 Jt. 10 sanc Dt. Elec.00-103- Rs. 3,00,000.00 Rs. 1,00,000.00 Rs. 2,00,000.00 Expenditure incurred C.E.O,W.B 15.03.2010 np-001-v-50 99.7%

Financial Allotment under Head 2217 Urban Dev. for the Period from 1.4.2009 to 31.3.2010

Alloted to Expendi Sl. Received G.O No. & outline S.D.O Head ture Head of Account Total Amount No. From Date & Sadar Quarter Incurre B.D.Os d in % 955(4)SEC Secy. 2217 Urban Dev. -05- 1 Dated Rs. 25000.00 Rs. 25000.00 Nil Full S.E.C,W.B 191-np-009-v-31-02 19.8.2009 1321(3)SEC Secy. 2217 Urban Dev. -05- Rs. Rs. 2 Dated Rs. 25,00,000.00 Full S.E.C,W.B 191-np-009-v-31-02 24,91,250.00 8,750.00 1.12.2009 171(15)SEC Secy. 2217 Urban Dev. -05- Rs. Rs. 3 Dated Rs. 22,00,000.00 70% S.E.C,W.B 191-np-009-v-31-02 12,06,000.00 9,94,000.00 10.2.2010 360(50)SEC Secy. 2217 Urban Dev. -05- Rs. Rs. 4 Dated Rs. 75,00,000.00 Nil S.E.C,W.B 191-np-009-v-31-02 71,70,000.00 3,30,000.00 15.3.2010

ANNUAL ADMINISTRATIVE REPORT FOR 01/04/2009 TO 31/03/2010. (MOTOR VEHICLES SECTION, BURDWAN).

M.V Section attached to the District Magistrate, Burdwan consisting of the following officer & Staff.

1. Regional Transport Officer : 01 2. Addl. Regional Transport Officer : 01 3. Motor Vehicle Inspector (Technical) : 03 4. Motor Vehicle Inspector (Non-Technical) : 04 5. U.D Assistant : 15 6. Group ‘ D ’ : 06

Sri Purna Chandra Shit, Additional District Magistrate (Dev.), Burdwan looked after the M.V Section from 01/04/2009 to 31/03/2010.

Sri Partha Sarathi Roy, W.B.G.S (Exe.), R.T.O, Burdwan remained in charge of M.V Section 01/04/2009 to 11/03/2010. Next, Sri Anirban Kolay, W.B.C.S (Exe.), assumed the charge after sudden demise of Sri Roy.

There is also RTA Board consisting of the following Member :

a) District Magistrate: Chairman. b) Non Official Member: Sri Sukanta Koner & Samar Hazra(MLA).

RTA Board deals with granting of offer letter for issuing permits to all categories of Transport vehicle and formulating condition for permits issued.

Regional Transport Officer Acts as the Secretary of the RTA Board.

M.V Section deals with mainly registration, taxation of Motor Vehicles, issuance of Driving license, issuance of license to Driving school establishment, Trade Certificate, Licence to A.E.T.C, processing of application of cash relief to Accident Victims.

There are cash counters for collecting Tax & Fees. This department is fully computerized. At present all tax of Non-Transport and Commercial vehicles is collected through computer.

There are also M.V Section at Durgapur & Asansol Sub-Division under the administrative control of respective SDOs. ARTO is posted at Durgapur & Asansol Section functioning as independent Registering & Licensing Authority.

There is an M.V Check post under the administrative control of SDO, Asansol at Rampur Mouza. An ARTO & MVIs and other staff posted there to check the vehicles for collection Tax & Fines from offending vehicles.

An ARTO ranked officer is in-charge of the Check Post which has some MVIs & Staff for overall work distribution.

No of Correspondence :-

Letter Received : 2250. Letter issued : 1802.

Disposal of Audit Queries:-

Replies are sent regularly as and when called for. Steps taken realization of arrear dues as pointed out by audit.

Achievement against targets

YEARS TARGET ACHIEVEMENT 2009-10 120 Crores 118 Crores (App.)

Regarding consignment of old records files have been detected, which will be consigned consultation with O/C Record Room within a short period.

ANNUAL ADMINISTRATIVE REPORT (2009-2010) (DISTRICT PANCHAYAT & RURAL DEVELOPMENT OFFICE)

1A. Name of the Addl. District Magistrate in Charge of Sri Sekhar Dutta, Addl. District Magistrate the Department. (Z.P.), Burdwan 01-04-2009 to 31-03-2010. B. Name of the Officer-in-Charge of the Section (D.P. Sri Soumya Bhattacharya, WBCS (Exe.) 12- & R.D. Section) 08-09 to 31-03-10. 2. Staff strength sanction & position in case of Particulars furnished in Annexure-A vacancies mention steps taken them to till them up Administrative Structure, B-Staff strength :- District/Block Estt./ Zilla Parishad. 3. Whether any re-deployment of staffs has been No, re-deployment of staff has been done. done 4. Nature of work assigned to the section in brief :- Nature of work assigned to the Section in brief :- The District Panchayat Office generally looks after Panchayati Raj Administration in 3 tier Panchayat of this District consisting of 1 Zilla Parishad 31 Panchayat Samitis and 277- Gram Panchayats in accordance with the provision of Panchayat Act and relevant rules framed and orders issued by the Government from time to time and subsequent it’s implementation for socio- economic development of rural people for achieving the total development of the rural people of our country. This office intensely monitors the operations of fund placed in Gram Panchayats and with auditing of such funds. Supervision of such audits of Gram Panchayat level has been assuming greater importance on the mode & manner of execution of various development schemes. 5. Acts, Rules & Regulations it deals with West Bengal Panchayat Act, 1973 and different rules framed under the provision of the said Act. 6. Name of Registers maintained i) Issue Register (ii) Receipt Register (iii) Index Register (iv) Allotment Register (v) Stationery Stock Register (vi) Dak Despatch Register (vii) Guard Files (viii) Court Case Register 7. Number of issued and receipt in the year. Letter Receipt:- 70 ) Daily basis Letter Issued :- 50 ) Daily basis 8. Financial allotment head-wise and expenditure Report furnished in Annexure-C 9. Performance report on different schemes (physical (a) N.S.A.P. :- Report furnished in & financial target & achievement) in respect of Annexure-D different social security sector. (b) PROFLAL-in Annexure-E & F 10. The Department was last inspected by the D.P & R No major flaws were found. Next Office D.O. Burdwan on 24-06-2009 inspection will be taken up shortly. 11. Reports on audit queries Satisfactory. 12. Physical condition of this Section. Physical condition of this Section is satisfactory. The files are maintained in good manner and in order. 30

Annexure-A

ADMINISTRATIVE STRUCTURE- 2009-2010 Sl. No. Name of the Post Sanctioned Vacancy Position Strength 1. DP & RDO 1 Nil

2. Dy. DP & RDO 1 Nil

3. Parishad Audit & Accounts 1 Nil Officer 4. SA & AO 6 2

5. PDO 32 7 6. PAAO 32 5 7. Panchayat Clerk 34 14 8. Panchayat Peon 39 1 9. Panchayat Samiti Clerk 62 29 10. Dy. Secretary (P.S.) 31 1 11. Panchayat Samiti Peon 31 5 12. Typist 1 Nil 13. Executive Assistant 277 2 14. G.P. Secretary 277 0 15. Job-Assistant 113 0 16. Nirman Sahayak 277 34 17. Gram Panchayat Sahayak 554 108 18. Panchayat Karmee 807 257

Annexure-B

STAFF POSITION (DISTRICT ESTABLISHMENT) 2009-2010

Category Sanctioned Strength Existing Strength

P.D.O. 1 Vacant

P.A.& A.O. 1 Vacant

Panchayat Clerk 2 2 Typist 1 Va cant Group-D 2 2 Driver 1 Nil

STAFF POSITION (BLOCK ESTABLISHMENT) 2009-2010

Category Sanctioned Strength Existing Strength

P.D.O. 31 24

P.A.& A.O. 31 26

Panchayat Clerk 31 17

Panchayat Peon 31 30

Panchayat Samiti Clerk UDC-31 UDC-23 LDC-31 LDC-5 Panchayat Samiti Peon 31 26

STAFF POSITION (BLOCK ESTABLISHMENT) 2009-2010

Category Sanctioned Strength Existing Strength

STAFF POSITION AT SUB-DIVISION AND ZILLA PARISHAD 2009-2010

Category Sanctioned Strength Existing Strength

S.A. & A.O. 6 4 Parishad Audit & Accounts 1 Nil Officer

Annexure-C

ALLOTMENT AND EXPENDITURE

A REPORT ON THE EXPENDITURE INCURRED OUT OF THE ALLOTMENT RECEIVED DURING 01-04-2009- 31-03-2010

Sl.No. Names Allotment received Expenditure incurred

1. Pay & Allowances for H.Q. 17,55,000/- 21,11,625/- Staff 2. Pay & Allowances for 1,96,26,400 1,96,26,400/- EOP,PAAO and other attached to Block 3. Salaries of N.S.

4.. Salaries of E.A 27,42,26,000/- 27,42,26,000/-

5. Salaries of Secretaries

6. Salaries of Job-Assistant

7. Salaries of Sahayaks

8. Salaries of GP Karmee

9. Fixed monthly allowances for 9,95,900/- 9,95,900/- collecting Sarkar

10. Incentive grant (collection of 106416 106416/- tax) Compensation of loss sustained of G.P. Collection of taxes 11. Pay and allowances to 3,12,33,500/- 3,12,33,500/- Panchayat Samiti Staff

12. Honorarium to Sabhapati & 1,58,67,400/- 1 ,58,67,400/- Sahakari Sabhapati and Karmadhyaksha of Panchayat Samiti and TA/DA of PS Member 13. Honorarium to Prodhan----- 3,91,05,900 3,91,05,900/- & Upa Prodhan and fixed TA to GP Member

NATIONAL SOCIAL ASSISTANCE PROGRAMME : STATEMENT OF FINANCIAL & PHYSICAL PROGRESS NAME OF THE DISTRICT: BURDWAN NAME OF THE SCHEME : I .G .N . O . A . P . S . , YEAR : 2009-2010 , Name of the reporting month : March, 2010 Rs. In lakhs. Allotment received during 2009-10 Total Sl. O.B as on Allotment of Total fund % of Balance of Name of the Block Expenditure No. 01.04. 2009 2008-09 Arrear 1st 2nd 3rd 4th available utilisation fund released in Allotment Instalment Instalment Instalment Instalment incurred 2009-2010 1 2 3 4 5 678910111213 1 Burdwan-I 34.50 23.18 0.00 30.91 46.37 134.96 112.99 83.72 21.97 2 Burdwan-II 17.12 14.76 0.00 19.68 24.76 76.32 66.31 86.88 10.01 3 Ausgram-I 21.60 17.58 0.00 23.44 35.16 97.78 79.05 80.84 18.73 4 Ausgram-II 26.91 17.95 0.00 23.93 35.90 104.69 96.36 92.04 8.33 5 Bhatar 40.62 32.39 0.00 43.18 64.77 180.96 153.17 84.64 27.79 6 Galsi-II 19.71 11.94 0.00 15.92 23.88 71.45 68.69 96.14 2.76 7 Memari-I 35.50 29.72 0.00 39.63 59.45 164.30 155.52 94.66 8.78 8 Memari-II 23.02 17.02 0.00 22.68 34.03 96.75 91.51 94.58 5.24 9 Raina-I 33.75 26.15 0.00 34.86 52.29 147.05 127.11 86.44 19.94 10 Raina-II 25.27 24.20 0.00 32.27 48.40 130.14 123.01 94.52 7.13 11 Jamalpur 42.78 26.39 0.00 35.18 52.78 157.13 150.03 95.48 7.10 12 Khandaghosh 27.28 23.79 0.00 31.66 47.49 130.22 125.42 96.31 4.80 13 Kalna-I 55.81 39.68 0.00 52.91 79.36 227.76 217.44 95.47 10.32 14 Kalna-II 38.16 20.12 0.00 26.83 40.24 125.35 102.17 81.51 23.18 15 Purbasthali-I 56.46 43.38 0.00 57.84 86.76 244.44 212.43 86.90 32.01 16 Purbasthali-II 58.26 33.88 0.00 45.16 67.75 205.05 173.75 84.74 31.30 17 Monteswar 53.30 35.62 0.00 47.48 71.23 207.63 188.64 90.85 18.99 18 Katwa-I 33.93 25.89 0.00 34.52 51.79 146.13 141.20 96.63 4.93 19 Katwa-II 42.90 18.37 0.00 24.49 36.74 122.50 109.36 89.27 13.14 20 Ketugram-I 43.60 29.05 0.00 38.73 58.10 169.48 145.72 85.98 23.76 21 Ketugram-II 32.38 19.20 0.00 25.60 38.40 115.58 98.50 85.22 17.08 22 Mongalkote 37.4 42.79 0.00 57.05 85.58 222.82 202.54 90.90 20.28 23 Durgapur-Faridpur 19.14 11.6 0.00 15.47 23.2 69.41 54.58 78.63 14.83 24 Andal 24.37 16.03 0.00 21.37 32.06 93.83 85.79 91.43 8.04 25 Kanksa 28.78 18.68 0.00 24.91 37.37 109.74 87.81 80.02 21.93 26 Galsi-I 16.5 12.04 0.00 16.04 24.07 68.65 58.70 85.51 9.95 27 Pansabeswar 16.82 11.42 0.00 15.23 22.84 66.31 46.83 70.62 19.48 28 Raniganj 16.9 7.39 0.00 9.85 14.78 48.92 29.67 60.65 19.25 29 Barabani 18.94 10.53 0.00 14.04 21.07 64.58 50.29 77.87 14.29 30 Salanpur 18.04 10.3 0.00 13.74 20.61 62.69 48.41 77.22 14.28 31 Jamuria 12.25 8.12 0.00 10.83 16.24 47.44 34.02 71.71 13.42 Total 972.00 679.16 0.00 905.43 1353.47 0.00 0.00 3910.06 3437.02 87.90 473.04

34 NATIONAL SOCIAL ASSISTANCE PROGRAMME : STATEMENT OF FINANCIAL & PHYSICAL PROGRESS NAME OF THE DISTRICT:BURDWAN. NAME OF THE SCHEME : I.G.N . O . A . P . S . , YEAR : 2009-2010 Month :: March, 2010 Page No.-2 No. of Beneficiaries Sl.No Name of the Blocks SC ST Minorities Others Total Women Ph. Handicapped 1 2 14 15 16 17 18 19 20 1 Burdwan-I 701 166 340 193 1400 947 2 2 Burdwan-II 322 57 247 438 1064 384 3 Ausgram-I 178 195 332 632 1337 372 4 Ausgram-II 600 154 187 138 1079 654 61 5 Bhatar 1403 386 575 885 3249 1643 0 6 Galsi-II 211 31 95 188 525 339 3 7 Memari-I 1119 408 225 263 2015 1254 0 8 Memari-II 637 143 305 171 1256 800 32 9 Raina-I 213 199 201 745 1358 540 10 Raina-II 1363 54 251 434 2102 1382 44 11 Jamalpur 980 978 837 1445 4240 980 12 Khandaghosh 436 175 217 577 1405 779 13 Kalna-I 1143 238 777 499 2657 1132 24 14 Kalna-II 109 310 89 378 886 289 15 Purbasthali-I 1257 171 802 1327 3557 1623 0 16 Purbasthali-II 61 92 87 2872 3112 987 17 Monteswar 699 145 211 1275 2330 873 18 Katwa-I 1083 28 603 660 2374 1182 11 19 Katwa-II 609 11 237 586 1443 880 30 20 Ketugram-I 319 238 187 249 993 455 21 Ketugram-II 597 1 228 469 1295 515 21 22 Mongalkote 616 492 482 1189 2779 889 23 Durgapur-Faridpur 301 62 77 206 646 363 1 24 Andal 425 85 150 230 890 371 25 Kanksa 235 79 271 645 1230 681 26 Galsi-I 330 20 139 143 632 361 0 27 Pansabeswar 244 85 53 172 554 390 3 28 Raniganj 159 70 13 172 414 279 0 29 Barabani 225 67 332 624 353 1 30 Salanpur 412 57 16 288 773 413 31 Jamuria 239 41 0 162 442 245 2 17226 5238 8234 17963 48661 22355 235

35 NATIONAL SOCIAL ASSISTANCE PROGRAMME : STATEMENT OF FINANCIAL & PHYSICAL PROGRES NAME OF THE SCHEME :- I.G.N.D.P.S. YEAR: - 2009-2010 Reporting month :: March,2010 Name of the District: BURDWAN. Rs. In lakh ` Allotment received during the year 2009-10 No. of Beneficiaries Name of the Opening 3rd Total funds Expenditure % of Balance Sl.No. 1st 2nd 4th Minorit Orther Block Balance instalmen Totalavailable incurred utilisation of fund SC ST Total Women instalment instalment instalment ies s t 12 3 4 5 6 7 8 9 101112131415161718 1 Burdwan -I 0 466000 0 0 0 466000 466000 244000 52.36 222000 132 28 20 20 200 0 2 Burdwan -II 0 4000 0 0 0 4000 4000 4000 100.00 00 00 00 0 3 Ausgaram -I 0 00000 0 0 0.00 00 00 00 4 4 Ausgaram -II 0 60000 0 0 0 60000 60000 60000 100.00 08 28 1230 0 5 Bhatar 0 24000 0 0 0 24000 24000 0 0.00 24000 0 00 00 0 6 Galsi -II 0 26000 0 0 0 26000 26000 26000 100.00 06 42 416 3 7 Memari -I 0 60000 0 0 0 60000 60000 60000 100.00 09 11 112 9 8 Memari -II 0 00000 0 0 0.00 00 00 00 0 9 Raina -I 0 00000 0 0 0.00 00 00 00 0 10 Raina -II 0 24000 0 0 0 24000 24000 24000 100.00 02 11 812 0 11 Jamalpur 0 4000 0 0 0 4000 4000 4000 100.00 01 00 12 1 12 Khandaghosh 0 42000 0 0 0 42000 42000 42000 100.00 04 24 1121 0 13 Kalna -I 0 80000 0 0 0 80000 80000 80000 100.00 00 00 00 0 14 Kalna -II 0 28000 0 0 0 28000 28000 28000 100.00 04 22 210 0 15 Purbasthali -I 0 00000 0 0 0.00 00 00 00 0 16 Purbasthali -II 0 00000 0 0 0.00 00 00 00 0 17 Monteswar 0 122000 0 0 0 122000 122000 25000 20.49 97000 9 65 525 0 18 Katwa -I 0 108000 0 0 0 108000 108000 100000 92.59 8000 14 6 8 22 50 0 19 Katwa -II 0 22000 0 0 0 22000 22000 20000 90.91 2000 2 02 610 0 20 Ketugaram -I 0 58000 0 0 0 58000 58000 44000 75.86 14000 9 03 214 10 21 Ketugaram -II 0 24000 0 0 0 24000 24000 24000 100.00 03 21 612 0 22 Mongalkote 0 48000 0 0 0 48000 48000 48000 100.00 00 00 00 0 23 Durgapur-F 0 24000 0 0 0 24000 24000 24000 100.00 02 22 612 0 24 Andal 0 32000 0 0 0 32000 32000 20000 62.50 12000 8 34 520 0 25 Kanksa 0 32000 0 0 0 32000 32000 32000 100.00 00 00 00 0 26 Galsi -I 0 24000 0 0 0 24000 24000 22000 91.67 2000 5 23 010 0 27 Pandabeshwar 0 14000 0 0 0 14000 14000 14000 100.00 01 00 12 0 28 Raniganj 0 4000 0 0 0 4000 4000 4000 100.00 02 00 02 1 29 Barabani 0 14000 0 0 0 14000 14000 12000 85.71 2000 1 11 36 0 30 Salanpur 0 22000 0 0 0 22000 22000 20000 90.91 2000 3 01 610 4 31 Jamuria 00 00 0.00 00 00 00 0 Total 0 1366000 0 0 0 1366000 1366000 981000 71.82 385000 225 62 68 121 476 32

36 Progress report for disbursement of old age pension through Bank/Post Office Account as on 31.03.2010 MPR-II Name of the District: Burdwan.

No of Beneficiaries No of Beneficiaries No of No of Beneficiaries No of Beneficiaries The resons for non- whose pension is whose pension is Beneficiaries whose pension is yet Sl Total No. of whose pension is disbursal of pension Name of the Block being disbursed being disbursed whose pension is to be disbursed No. Beneficiaries' being disbursed through Bank /Post through Bank thourth Post Office being disbursed through Bank / Post through Money Order Office A/c Account. Account. in Cash. Office A/c

123456 7 8 1 Andal 965 149 816 37 0 37 2 Ausgram-I 1439 1024 313 102 0 102 3 Ausgram-II 1060 453 502 105 0 105 4 Barabani 707 363 0 344 0 344 5 Bhatar 3463 1428 0 2035 0 2035 6 Burdwan-I 2483 1207 164 1112 0 1112 7 Burdwan-II 1186 616 287 283 0 283 8 Durgapur-F 967 73 523 341 30 371 9 Galsi-I 1633 502 252 879 0 879 10 Galsi-II 976 961 0 15 0 15 11 Jamalpur 2970 1792 104 1074 0 1074 12 Jamuria 961 439 40 482 0 482 13 Kaksa 1354 712 0 642 0 642 14 Kalna-I 2587 2314 0 273 0 273 15 Kalna-II 1168 880 0 254 34 288 16 Katwa-I 2393 1720 125 548 0 548 Opening of Bank A/c 17 Katwa-II 1401 1098 203 100 0 100 are under process 18 Ketugram-I 1783 893 0 890 0 890 19 Ketugram-II 1600 689 426 375 110 485 20 Khandoghosh 1471 1225 0 688 0 688 21 Mangalkote 2914 2398 183 333 0 333 22 Memari-I 2086 1042 695 344 5 349 23 Memari-II 2472 983 69 1420 0 1420 24 Monteswar 2549 2130 0 419 0 419 25 Pandabeswar 662 503 0 159 0 159 26 Purbathali-I 4265 2119 334 1811 1 1812 27 Purbathali-II 4105 1628 0 2477 0 2477 28 Raina_I 2110 1527 0 752 0 752 29 Raina_II 2126 1502 192 432 0 432 30 Raniganj 422 290 90 42 0 42 31 Salanpur 883 557 163 86 77 163 Total 57161 33217 5481 18854 257 19111

DPRDO, Burdwan. 37 PROGRESS REPORT OF PROFLAL ON ENROLMENT AND DEPOSITED SUBSCRIPTION. Dstrict - Burdwan Reporting Month- March-2010 No. of LAL deposited subscription No of Subscription that % of collection Subscription Name of the beneficiaries should have been against actually received Block since Upto 31.03.09 During 2009-10 Total received up to targeted Sl. No during 2009-10 inception reporting month collection

12 3 4 5 6 7 8 9 1 BURDWAN-I 3978 3636 3617 7253 875160 270910 28 2 Burdwan-11 6717 6717 6717 13434 1477740 876410 54 3 GALSI-II 5076 4356 3221 7577 1116720 705700 58 4 BHATAR 5788 4980 5200 10180 1273360 776070 56 5 AUSGRAM-I 4788 3892 3892 7784 1053360 348100 30 6 AUSGRAM-II 7633 6067 2196 8263 1679260 733201 40 7 KHANDAGHOSH 17119 6784 1972 8756 3766180 2101250 51 8 RAINA-I 12327 9393 2749 12142 2711940 1563810 53 9 RAINA-II 22432 22432 11379 33811 4935040 3542080 66 10 MEMARI-I 3549 2753 1985 4738 780780 724740 85 11 MEMARI-II 8758 3712 374 4086 1926760 231240 11 12 JAMALPUR 6531 2058 1610 3668 1436820 325050 21 KALNA-I 6219 5711 1765 7476 1368180 1283770 86 14 KALNA-II 8051 7468 583 8051 1771220 161740 8 15 MONTESWAR 4860 4860 4860 9720 1069200 397760 34 16 PURBAS-I 1164 187 41 228 256080 71170 25 17 PURBAS-II 2404 2266 138 2404 528880 183050 32 18 KATWA-I 1138 1566 20 1586 250360 185750 68 19 KATWA-II 7204 3764 720 4484 1584880 565180 33 20 KETUGRAM-I 3765 3440 1495 4935 828300 316910 35 21 KETUGRAM-II 1020 56 56 112 224400 10690 4 22 MONGOLKOTE 866 866 553 1419 190520 229080 110 23 KANKSA 5972 4675 1297 5972 1313840 807060 56 24 DURGAPUR-F 5734 3813 1074 4887 1261480 129280 9 25 GALSI-I 5483 5483 5483 10966 1206260 181020 14 26 ANDAL 563 563 0 563 123860 0 0 27 PADEVESWAR 323 00 071060 0 0 28 RANIGANJ 265 265 0 265 58300 0 0 29 BARABANI 2205 2205 2194 4399 485100 96320 18 30 SALANPUR 147 78 41 119 32340 11120 32 31 JAMURIA 964 964 0 964 212080 10140 4 Total 163043 125010 65232 190242 35869460 16838601 43

ANNUAL ADMINISTRATIVE REPORTOF DEVELOPMENT & PLANNING SECTION

Sl.No Items Brief report on . 1. Name of Additional District Purna Chandra Sit, Charge taken on 27/02/2009 Magistrate-in charge and of ADM (D), Burdwan. O/C with date since charge taken (if more than one Office Mrinal Kanti Rano, Charge taken on 24/02/2009 has handled it, all relevant D.Pl.O. dates need to be mentioned)

2. Staff strength, Sanctioned and Category Sanctioned In position in position, in case of District Planning 1 1 vacancies, steps taken to fill Officer them up has to be mentioned.

Economist-cum- 1 Nil credit planner Sub-Assistant 32 27 Engineer Clerk 33 23 Typist Clerk 32 16 Anchal Plan Worker 2 1 Block Plan 5 2 Supervisor 3. Whether any redeployment of No staff has been done keeping in view the workload.

4. Nature of the work assigned to Implementation, Supervision and monitoring of MPLADS, BEUP, and PUP works, preparation of 11th five year Plan the section, in brief. and Annual action Plan of the district and other activities of District Planning Committee, vetting of schemes, Industrial matters, Study on Pilot Project for Local Level Development, Ground & surface Level Water regulation and monitored, Railways, NHAI and PWD matters, Spandan Complex matters, , Economic Census etc.

5. Acts & Rules & Regulation District Planning Committee Act & Rules, Ground Waters relevant with working of the Regulation Act & Rules. section.

Name of Registers maintained i) Index, ii) Receive, iii) Despatch, iv) Issue, v) Allotment 6. at the section. Register, vi) Bill Register, vii) Transit Register, viii) Cash Register, ix) Movement Cash Register, x) Contingent Register, xi) Peon Book, xii) Guard File.

7. No. of receipts and issues in Receipt- 3633 Issue- 3570 the year.

8. Financial allotment, head-wise Sl. Head of Account Amt. Received Exp. Made and expenditure. No. (Crore) (Crore) a) MPLADS-2553-00- 9.00 7.68 101-01-01-00-31 b) BEUP-2575-00800- 16.55 3.95 017-V-31-02 c) PUP-2575-02-796- 2.00 1.38 003-31-02 (Rs. in crore) Target Achievement Performance reports on Sl.No. Phys Financial Physical Financial ical different scheme (Physical and Com. Ongoing Total financial target and a) 627 15.0924 122 505 627 3.04 achievement), MPLA DS b) 131 19.656 203 1107 1310 2.98 BEUP 0 c) 142 1.844 70 72 142 0.90 PUP 9. Cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULOCR, ARMS, Eviction Acts etc) and disposal of applications received under Not released to this section. various Acts (Licenses of various types etc.) revenue collected (where applicable) any statutory work performed by District Magistrate/ Sub- Divisional Officer. 10. When last inspected, No. major deficiencies were defected. mentioning major deficiencies identified and whether corrective measures have been taken 11. Report on audit queries (latest No Queries pending. status) 12. Physical condition of the Good section, cleanliness, condition of files and furniture and room.

13. In case of the Establishment Maintained by Esstt. Section & Nazareth Section. Section, and the Nazareth, the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated.

14. Outstanding achievement: - A a) All the activities of this section are computerized. brief note may be included b) Software for BEUP/MPLADS/has been developed and which you consider as the in operation. outstanding achievement of the c) Software for PUP is under preparation. section and which is worth d) Collection of UCs for all the programme has been special mention. geared up. e) At present this section is able to issue the sanction order/Fund release order and cheque within 3 days normally. 15. Remarks, if any The section is running with acute shortage of staff. To increase the efficiency of the staff, training of the Gr. "C" staffs with computer application may be given regularly.

ANNUAL ADMINISTRATIVE REPORT FOR 2009-2010 OF NEZARATH SECTION, BURDWAN COLLCETORATE.

1 Name of A.D.M in charge Soumitra Mohan - 01.04.2009 to 18.05.2009 Asim Bhattacharyya – 18.05.2009 to .03.09.2009 Soumitra Mohan. - 03.09.2009 to 04.11.2009. Abhijit Mukherjee - 04.11.2009 to 23.11.2009 P.M.K.Gandhi - 23.11.2009 to 31.03.2010 2 Name of N.D.C Rajat Kanti Biswas – 01.04.2009 to 05.06.2009 Jahedar Rahaman Khan – 05.06.2009 to 31.03.2010

3 Staff position a) Nazir -01 e) Sweeper - 03 b) Asst Nazir-10 f) Night Guard - 01 c) Process Server -03 d) Peon - 11 4 Nature of work Drawls & Disbursement of bill on the basis of allotment of fund liaison with all Section/ Departments regarding payment of bills, salaries & other. Liaison with Treasury office in connection with submission of bills and receipts of cheques. Maintenance of Collectorate buildings. Treasury Buildings, Bungalows of DM, ADM & SDO and Circuit House. Reception of VIPs & VVIPs along with the accommodation of them. Liaison with PWD (Housing construction) in respect of maintenance of Govt. Buildings. Cleaning & Sweeping of Collectorate buildings. Treasury Buildings, Bungalows and DM, ADM & SDO and Circuit House. Supply of different articles, furniture’s others requisition. Maintenance of PL Account, Bidhayak Area Unnayan Fund. NHAI’s fund & entire Gr-“D” establishment of Burdwan Collectorate . 5 Act & rules & regulations WBFR –I & II WBTR –I &II, WBSR-I & II 6 Maintenance of registers Bill register, bill transit register, cash book , Bidhayak Area Unnayan Fund register, PL Account Fund Register, Advance withdrawal register, Remittances, Drafts, Cheque register , Issue , receipt , Stock book, Dead Stock Book, Allotment register, Register- 94 , Vacancy position of Group –D Register & Attendance Register & Register-26 C.L Register, 100 Point Roaster Register. 7 No of receipts and issues in the Total No of Receipt - 4642 (four thousand six year. hundred forty two) only Total No of Issue- 2370 (two thousand three hundred seventy )only

8 Financial Allotment, Head wise Need not be submitted as per instruction of Expenditure. Director, of A.T.I. U.O N.O X-2/2008/4 dated 10.01.2008

9 Performance reports on different We have tried to reach the goal to reduce the Schemes (physical and financial expenditure than that of the previous years. target and achievement ), cases The strict principle has been adopted to depute initiated under different Acts (LA, contingent menial on daily rated basis and this LR, PDR,WBPTA,EC, U L C R, section is trying to utilize the regular arms, Eviction Acts etc.) revenue contingent/Casual worker from the existing strength collected (where applicable) any as and when required. statutory work, performed by The leave matter of all the Group-D staff has been DM/ADM/SDO) done up-to date and E. Ls are duly noted in the service Books regularly. The retirement benefits files 42

are also disposed by this section as early as possible. The supply of Tea, Tiffin, Break fast, lunches, and Dinners done from the Circuit House by our own arrangement. In most cases this section has been able to reduce expenditure in connection with engagement of seasonal worker, contingent menials/ casual workers. In circuit Houses we have started to serve breakfast, Lunch, Dinner, by our own arrangement. This section has successfully celebrated Independence Day, Republic Day, and Martyrs Day. All arrangements were made on careful supervision of ADM (G), Burdwan and no single complaint received from any corner. Lastly we have completed the last financial year on 31.03.2010 with the works done with our best efforts and labours. We are thankful to ADM (G) for his kind supervision and instruction since long till today. Movements of files are taking place promptly. 10 When last inspected, mentioning 12-04-2010 major flaws found and whether No major flaws found during the inspection. corrective measures have been taking 11 Report on audit queries Most of the previous audit paras are all dropped during last audit query on production of related documents /papers in the year 2009. 12. Physical condition of the section, Well cleanliness, condition of files and furniture and room. 13. In case of Establishment section and The leave of only Group ‘D’ Staff is being maintained the Nezarth the action taken to deduct from the section as per rule. The deduction of C.L. on leave for continuous absence, let the basis of late attendance has also been properly attendance of other wise should be maintained. stated 14. Outstanding achievement “a brief a) About 95% pending liabilities of agency payments note may be included which you have been cleared up. consider as the outstanding b) Stationery articles are being Purchased by inviting achievement of the section and quotation/Tenders in case where approved rates are which is worth special mention. not available. The stock book articles are being maintained properly. c) This section has an I.S.O 9001 – 2000 Certified Standard and continues to retain that standard in its functioning. 15. Suggestion a) Our first job is to finalize the outstanding liabilities within the 31 august and all pending bills should be submitted before Authority accordingly. b) Full computerization of Group-D management is required. c) Preparation of rate chart of all item by inviting tenders and constitution of a tender committee are required to be done under direct supervision of ADM (G). d) Updation of the stock register, Dead Register, regular cleaning of Collectorate building and to make the office “NON SMOKING ZONE” are our prime objective. e) Movement of Files should be more prompt.

ANNUAL ADMINISTRATIVE REPORT FOR 2009-2010 (Period from 01.04.09 to 31.03.10) OF DISASTER MANAGEMENT SECTION, BURDWAN COLLECTORATE

Sl. Item Reply No. 1. Name of A.D.M. in-Charge and O.C. Sri Purna Chandra Shit, W.B.C.S (Ex.) A.D.M with date since charge taken (Disaster Management) Date of Join-27.02.09 to and Sri Abhijit Mukherjee, W.B.C.S (Ex.) A.D.M (Disaster Management) Date of Join- 02.9.09 charge taken on 3.9.09 Sri Asok Kr. Bose, D.R.O, charge taken on 22.01.2008.

2. Staffing strength, sanctioned and in Separate sheet enclosed position in case of vacancies, mention steps taken to fill them up. 3. Whether any redeployment of staff has No been done keeping view the work load. 4. Nature of the work assigned to the Relief matters, maintenance of Zonal Relief Go- section, in brief. down at CWC Ware House and Disaster Risk Management Programme. 5. Acts & Rules & Regulation relevant Disaster Management Manual. with working of the section. 6. Names of Registers maintained at the Allotment, Stock, Issue, Receipt, Despatch, Peon Section. Book, Movement, C.L. Register. 7. No. of Receipts and Issues during the No. of Issue – 1694 No. of Receipt – 1469 year. 8. Financial Allotment- Head-wise and In separate sheet (enclosed). expenditure. 9. Performance reports on different In separate sheet (enclosed). Schemes(Physical and financial target and achievement), cases initiated under different Acts(L.A., L.R., P.D.R., W.B.P.T.A., E.C., ULCR, ARMS, Eviction Acts etc.) and disposal of applications received under various Acts (licenses of various types etc.) revenue collected(where applicable), any statuary work performed by District Magistrate, Additional District Magistrate, Sub-Divisional Officer. 10. When last inspected, mentioning major 30.4.10 flaws found and whether corrective. 11. Report on Audit Queries. Replies of Audit Paras have duly been submitted. (Report enclosed) 12. Physical condition of the section:- Cleanness, neatness, condition of files O.K. and furniture and room. 13. In case of the establishment Section and the Nezarath, the action taken to No comments. deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements :- A Brief 80 Nos. Ex-Gratia Grant cases have been 44

note may be included which you disposed of promptly during the last financial consider as the outstanding year(2009-10) achievement of the section and which 4 flood shelter completed and 3 flood shelter is worth special mention. under construction

15. Remarks, if any In addition to normal relief work extra assignment of C.W.C, Zonal Go-down have been entrusted to this Section and the work load has been increased

Annexure –I

As per Government sanctioned strength, there should be staff strength as follows.

UDC- 3 LDC- 3 ACCT.- 3 (for the District set up and two sub-divisions) TYPIST-3 Gr ‘D’- 3

But actually we are having strength as follows.

UDC- 5 LDC- 1 Amin- 1 on deputation ACCTT.-Nil TYPIST-Nil Gr ‘D’-2

So, the work of this section is being done by these staffs. No. staff can be declared surplus us per present position of work load.

Disaster Risk Management Programme Activities :

The following activities have been taken up throughout the year DRMP activities : • Disaster Management Plan Preparation at Block Level, Gram Panchayat Level, Gram Sansad Level and ULB Level. • Organised Mock Drills at all levels • Orientation & training for sentization at all levels • Orientation & training of Newly Elected PRI members. • Evaluation of the programme at two Blocks, two Gram Panchayats & two Gram Sandas.

Report regarding Zonal Relief Go-Down at CWC Ware House, Burdwan

Out of existing staff strength two staff including Head Clark of this section are badly engaged with the work load of Zonal Relief Go-Down at CWC Ware house at Sadargaht Road, Burdwan. No separate staff for Zonal Relief Go-Down has yet been posted identically, as a result due to shortage of staff the regular work of Disaster Management Section is being hampered seriously.

Annexure –II

Statement Showing Allotment & Sub- allotment of Fund / Food grains for the period from 2009-10

Sl. Item Head of A/C Amount Amount Amount No Receipt in Sub allotted lapsed / Rs. in Rs. Surrender in Rs. Pay D.A.H.R.A & O.A, 44,763,00 2235-Relief 2,27,99,000 2,27,54,237 1. Bones , T.E., O.E, etc. (Surrender) 1654.848 2 N.G.R(Wheat) 2235-Relief M.T G.R(Spl) For N/C Flood. 3 2235- Relief 310 M.T 310M.T (wheat & Rice) 4 G.R.(Spl) for leprosy patient 2245-Relief 207.936M.T 207.936M.T Kept in DM’s PL Account Cash G.R 2235- Relief 6,65,000.00 5,90,000.00 5 Rs. 75,000.00 Cash G.R 2245-Relief 65,000.00 65,000.00 Nil 6 Relief Contingency 2245- Relief 31,22,000 15,66,601 15,55,399 Remuneration to G.R. 7 2245- Relief 42,826.00 25,771.00 17,055.00 Dealers Transport charges in 8 connection with N.G.R 2235- Relief 3,55,770.00 2,61,693 94,077 Laper G.R/ Food grains E.R Grant ( For General 9 2235- Relief 3,66,000 3,66,000 Nil Scheme) E.R Grant ( For S.C & S.T) 10 2235- Relief 2,75,000 2,75,000 Nil Scheme. E.R Grant ( For Ex-T.B 11 2235- Relief 98,000 98,000 Nil patient) 2235- Relief 44,40,000 44,40,000 12 Ex. Gratia grant 20,70,000 2245-Releif 51,63,000 30,90,000 House buildings grant 2245- Relief 13 2,88,000 2,88,000 Nil ( Fire) 14 House Building grant (N.C) 2245- Relief 2,75,55,000 2,75,55,000 Nil

ANNUAL ADMINISTRATIVE REPORT FOR 2009-10 OF CIVIL SUIT, BURDWAN COLLECTORATE, BURDWAN FROM 01.04.2009 to 31.03.2010.

1. A) Name of A.D.M. in charge and of 1. Sri Asim Bhattacharjee, W.B.C.S.(Exe.), O.C. with date since charge taken A.D.M.(L.A), Since 01.04.2008 to 01.09.2009. Released: 02.09.09. 2. Sri Abhijit Mukhopadhyay, W.B.C.S.(Exe.), A.D.M.(L.A), Since 02.09.2009 to 31.03.2010. Charge handover on: 02.09.2009. B) Officer-in-Charge, Civil Suit 1. Chandra Sekhar Mondal, W.B.C.S.(Exe.) Section Since 01.04.2009 to 22.09.2009. 2. Sri Pankaj Kumar Chandra, W.B.C.S.(Exe.) 23.09.2009 to 31.03.2010. 2. Staff Strength sanctioned and in Sanctioned strength of: position in case of vacancies mention Group C : 13 steps taken to fill them up. Group D : 04 Present position of : Group C : 09 Group D : 04 Vacant : 04 (Group-C) 3. Whether any re-development of staff Total work of this Section has not been re- has been done keeping view the deployed. workload 4. Nature of the work assigned to the i) This Section arranges for appointment of Section in brief Ld. AGP’s including Ld. GP, Burdwan for pleading the department cases. ii) Makes contact with concerned Ld. AGP’s at the District Level and Sub-Division level for filing of written statements and producing the relevant records. iii) Prepares the S.F. on the basis of paragraphs of the Writ Petition file before the Hon’ble High Court in Kolkata. iv) Makes correspondence with Ld. L.R.W.B., Kolkata for appointment of Ld. Advocates for the State. v) Sends proposals for preferring 2nd appeal before the Ld. L.R.W.B., Kolkata through the Divisional Commissioner. vi) Reports the result of the CR and CS to the office of the Sub-Divisions & prepares & checks bills of Ld. G.P. Burdwan and Ld. AGPs in this district and send the same at Nazareth Section for making payments. vii) Consults all law matters files of different department of the Collectorate and takes necessary action. 5. Acts & Rules and regulation in which Almost all the Acts & Rules relating to the case deals with matters other than criminal Laws are dealt with from this section since this section is linked with all the sections of this Collectorate. 6. Names of Registers maintained Issue, Receive, CSEA, Judge Court and Sub- Division Court, Leave Register, Stationery, Hand 47

Book Register, Consignment Register, Movement Register, Peon Book, Despatch, High Court Case Register. 7. No of Receipts and issues in the year Receipts-798, Issues- 728. 8. Financial Allotment, head-wise and Does not arise in terms of observation of the Expenditure for the period of April Director of A.T.I., W.B. vide Para No. 1-8. 2008 to March 2009. 9. Performance reports on different Received Court Cases for the period April 2009 to Schemes (Physical and financial March 2010. target and achievement), cases High Court Cases : 203 initiated under different Acts (L.A., Judge Court Cases : 481 L.R,P.D.R.,W.B.P.T.A.,E.C.,U.L.C.R. 80 C.P.C. Case : 199 , Arms Eviction Acts etc.) revenue No of Pending High Court Cases: 203 collected (where applicable ), any Contempt : Nil statutory work. Performed by District Appeal : 1 Magistrate/ Additional District Magistrate (Dev.)/ Sub-Divisional Officer. 10. When last inspected ,mentioning 09.04.2010 major flaws found and whether Most of the Staff and Officer attend the office corrective measures have been punctually. taken 11. Reports on audit queries Normally, the Nazareth Section of this Collectorate attends to the Audit parties and there is no pending audit query for this section. 12. Physical condition of the Section Does not arise in terms of observation of the cleanliness neatness, condition of Director of A.T.I., W.B. vide Para No. 1-6. files and furniture and room 13. In case of the Establishment Section Not applicable. and Nazareth the action taken to deduct leave for continuous absence, late attendances of otherwise should be stated 14. Outstanding achievements: - A brief note may be included which you consider as the outstanding achievement of the section and which is worth special mention. 15. Digital photographs of the section Does not arise. some outstanding activity may be included. 16. Remarks. If any One computer with printer and one operator for same is urgently required.

FOOD SECTION.

Submission of Annual Administrative Report for 1/4/2009 to 31/3/2010

ADM-in-Charge 1. Sri Asim Kr. Bhattacherjee, WBCS(Exe.) 01.04.2009 to 02.09.2009 2. Sri Soumitra Mohan, I.A.S., 03.09.2009 to 03.11.2009 Name of ADM in charge and of O/C with 3. Sri Abhijit Mukhopadhyay, WBCS(Exe.) date since charge taken (if more than one 04.11.2009 to 22.11.2009 1 officer has handled it, all relevant dates 4. Sri P.MK.Gandhi, I.A.S. need to the mentioned.) 23.11.2009 to 31.3.2010

Officer-in-Charge 1. Jahedar Rahaman Khan, WBCS(Exe.) 1.4.2009 to 4.6.2009 2. Arundhati De, WBCS(Exe.) 05.06.2009 to 31.03.2010 No separate sanction strength Staff strength sanctioned and in position Work Strength – Gr. C-3(UDC), Gr. D-1 2 in case of vacancies, mention steps taken

to fill the workload.

One UDC has been released vide order No. 630/Estt. Dt. 9.3.2010 of District Whether any redeployment of staff has 3 Magistrate, Burdwan and present Gr/. ‘C’ been done keeping view the workload. strength is 2 (two). Result of which Mid- Day Meal work is hampered. Petroleum Rules. W.B. Motors Sprit and High Speed Diesel Oil (licencing control and maintenance of supplies order) 1980 along with solvent licence. W.B. Cooking Gas (licencing and control order 1985). W.B. Rice and Paddy (control and operation order 1967). 5 Acts & Rules & Regulation it deals with W.B.Husking Machines (licencing and control order 1966). Liquefied petroleum Gas (supply and distribution order 1988). Appointment Rules of M.R. Dealers and Distributors. W.B. Kerosene control order 1968.

K.Oil Fire Licence Renewal Register up to 1000 liters. MS/HSD Licence Renewal Register. Storage licence of K.Oil Big dealer/Agent. Received Register. 6 Names of Registers maintained. Issue Register. Court Matter Register. Allotment register of different MDM funds and Food Grains subsidiary Cash Book of MDM Programme.

No. of receipts and issues in the year. No. of Received – 884 7 No. of Issue – 1305

Financial allotment, head-wise and Fund for MDM expenditure. Cooking cost – 287257259(Primary) 123217473(UP) MME – 5962000/- 8 Utensils – 15020000/- Transport – 10201801/- (Primary) Transport – 1945200/- (UP) Kitchen Shed – 115694000/-

Performance reports on different scheme 1)New Licence/Renewal fees collected for (physical and financial target and 2009-10 in this District RS. 13,12,000/- achievement), cases initiated under 2) Storage license fees for sale of S.K.Oil in different Acts. market under parallel marketing in this (I.A.,I.R.,PDR,WBPTA.,EC.,ULCR.,AR district for the year 2009-10 Rs. 7685/-. MS.,Evaiction Acts etc.) and disposal : 3) Issue of Solvent Licence fees in this 9 disposal of applications received under district for the year 2009-10 Rs. 6500/-. various Acts (licenses of various types 4) Fire licence fees upto to 1000 Lts. Of etc. revenue collected (where applicable) K.Oil – 151890/-. any statutory work performed by DM/ADM/SDO.

10 When last inspected, mentioning major Last inspection was made on 13.11.2009. flaws found and whether corrective measures have been taken. 11 Report on audit queries (latest status) Audit para pending in c/w Transport Charge of Mid-Day Meal.

12 Physical condition of the section; Condition of section is satisfactory cleanliness; neatness, condition of files and furniture and room.

13 In case of the Establishment Section and Does not arise the Nezarath, the taken to deduct leave for continuous absence, late attendance or 50

otherwise should be stated. 14 Outstanding achievement: - A brief note Revenue earning of this section has may be included which you consider as increased significantly in 2009-10 the outstanding achievement of the section and which is worth special mention. 15 Digital photographs of the section or some outstanding activity may be X included. 16 Remarks, if any. Overall performance of this section is satisfactory.

ANNUAL ADMINISTRATIVE REPORT FOR 2009-10 OF S.W. SECTION, BURDWAN COLLECTORATE.

1. Name of A.D.M. in Charge and of O.C., : 1. Sri Soumitra Mohan, ADM(G)), with since charge taken. from up to 01/09/2009 2. Sri Abhijit Mukhopadhaya, ADM(LA), from 02/09/2009 to 31/3/2010. 3. Sri Liakat Ali, DSWO from 19/05/05 to 17/04/09. 4. Sri Tapan Sen, DSWO from 17/04/2009 to 27/07/09. 5. Sri Kailashnath Mukherjee, in- charge of DSWO from 28/07/09 to 22/11/2009. 6. Sri Prabhas Chandra Roy, DSWO, from 23/11/1009 to till dae.

2. Staff strength : sanctioned and in position : Sanctioned staff strength ;- in case of vacancies mention steps taken i) DSWO – 1 (one). to fill them up. ii) U.D.Assistant - 2 (Two) iii) L.D. Assistant – 3 (three) iv) Gr. D – 2 (Two). v) Protection Officer (contract basis)-1 vi) Gr.D on daily wages basis under Protection Officer-1. Actual working :- i) DSWO – 1 (one). Ii) U.D.Assistant - 3 (Three)) iii) Gr. D – 2 (Two). iv) Protection Officer (contract basis)-1 v) Gr.D on daily wages basis under Protection Officer-1.

3. Whether any re-deployment of staff has : Dose not arises. been done keeping view the work load.

4. Nature of the work assigned to the Section : A) Introduction : Social Welfare section in brief. aims at development of weaker section to the society, destitute women, children, aged infirm and handicapped persons through different welfare schemes and pension. The section looks after women welfare, child welfare, and handicapped welfare, welfare, welfare of the aged and infirm. This section also deals with the problems of Juvenile delinquency, destitute, vagrancy, beggary, prevention of drug use, prohibition of dowry and rehabilitation victim girls and atrocities of women. This section is entrusted with verification, enquiry and suitability of various Grant-in-Aid scheme of the Govt. of West Bengal implemented through prominent NGO’s of the district. This section also deals with the cases of domestic violence upon the women. B) Function : District Welfare section deals with following schemes / matters :- 1) Old Age Pension – Rs. 750/- per month per beneficiary for old and infirm aged persons who are 60 years and above. Payment are being made by MO through post office from the BDO’s in Block area and from the SDO’s in Municipal area. 2) Widow Pension - Rs. 750/- per month per beneficiary for poor and destitute widows. Mode of payment same as OAP. 3) Disability Pension - Rs. 750/- per month per beneficiary for destitute and disables handicapped person. Mode of payment same as OAP. 4) Non Institution Care – Rs. 60/- per month per beneficiary are poor destitute children / students (upto 16 years of age form the date of sanction). Mode of payment same as OAP. 5) Scholarship of Physically Handicapped students below class IX – Rs. 1200/- per year per beneficiary for poor disabled students payments are being made through master roll form the BDO and SDO. 6) Admission to SW Home – The applications are being received form the persons through BDOs and SDOs for admission for poor destitute children / orphans Director of SW, Govt. of WB sanctions the cases for admission of the children to SW Homes situated in

anywhere in WB according to the vacancy. 7) Prosthetic Aids to PH persons – The aids are given to the PH persons after determination of proper poor beneficiary who is Orthopedic / Visual / Hearing Handicapped / MR etc. in an Assessment Camp organized by Indian Red Cross Society. The Aids are given like Wheel-Chair Hand driven Try Cycle, Sewing Machine, Hearing instruments, Crutches, etc. 8) Domestic violence cases.- As per provisions of the Protection of Women from Domestic Violence Act, 2005 and the Protection of Women from Domestic Violence Rules, 2006 this section is dealing with the cases of domestic violence took places upon the women within this district and the matters are being sent to the different courts of this district for consideration following Code of Criminal procedure. 9) Juvenile Justice Board :- After inauguration of J.J.Board in this district this section has to maintain the files of J.J.Board, Burdwan in connection with payment of salary of the workers , sitting fees & T.A. bills of the Board Members and contingencies etc. 10) Child Welfare Committee :- Child Welfare Committee has started its functioning in this district. This section has also to maintain the files of C.W.C., Burdwan in connection with payment of salary of the workers , sitting fees & T.A. bills of the C.W.C.Members and contingencies etc. 11) District Child Protection Society : District child Protection Society has been constituted in this district as per notification of the Govt. of West Bengal. District Magistrate, Burdwan is the Chairperson of the society. A premise owned by Aurobinda Trust at Aurobinda Bhaban, Court Compound, Burdwan has been hired for the office of the society.

5. Acts & Rules regulation in which deals : 1) The WB Old Age Pension Rules with. 1990. 2) The WB Widow Pension Rules 1990. 3) The WB Disability Pension Rules 1990. 4) National Trust Act, 1999. 5) The persons with disabilities (Equal opportunities, protection

of Right & Full Participation) Act, 1995.

6) Protection of Women Rights – ¾ Dowry Prohibition Act, 1986. ¾ National Women Commission Act 1990. ¾ The Protection of Women from Domestic Violence Act, 2005. ¾ The Protection of Women from Domestic Violence Rules, 2006

7) The Juvenile Justice(Care and Protection of Children) Act, 2000. 8) The West Bengal Juvenile Justice(Care and Protection of Children) Rules, 2003. 9) The West Bengal Women’s and Children’s Institution (Licensing) Rules, 1958. 10) The Women’s and Children’s Institutions (Licensing) Act, 1956. 11) The Guardians and Wards Act, 1980. 12) The Hindu Adoptions and Maintenance Act, 1956. 13) Guidelines for in-country adoption-2004(CARA). 14) The West Bengal Women’s and Children’s Institutions (Licensing) Rules, 1958.

6. Name of Registers maintained at the : Attendance Register, Issue Register, section. Receipt Register, OAP Register, WP Register, DP Register, NIC Register, Register for fresh cases of scholarship of PH students, Register for renewal cases of scholarship to PH students below class IX, Guard file, Peon Book, Bill Register of OAP/WP/DP/Scholarship of PH Students, Sanction Register of OAP/WP/DP/NIC/Scholarship of PH Students, Allotment Register of OAP/WP/DP/Scholarship of PH Students, Allotment Register of Salary, TA, OE, OC, of DSWO/BWO’s/District setup, Allotment Register of Prosthetic Aids for PH persons, Issue & Renewal Register of Identity Cards to PH persons (Vol 1 to 24), Admission to SW Home file, Adoption Case file, Contingent & Bill Register of DSWO set up, Movement Register of sectional letters, Audit file,

Register of NGO’s of the district, Transfer & Posting file of the BWOs of the district, Transfer & posting of the DSWO file etc.

7. No. of receipts and issues in the year : Receipts – 1367 Issues – 2113

8. Financial Allotment, head-wise and : Allotment received in connection with Expenditure. OAP,WP,DP,NIC and Scholarship to the P.H.students have been sub-allotted to different SDOs and BDOs. 9. Performance report on different Schemes : Does not arise. (Physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction Acts etc) revenue collected (where applicable), any statuary work. Performed by DM/ADM/SDO. 10. When last inspected, mentioning major : Last inspected on 29-04-2010.No major flaws found and whether corrective flaws were found at the time of measures have been taken. inspection made by DSWO. Col.7 of receipt register was not properly maintained. It has been discussed with the staff in a meeting and thereafter it is being done. 11. Reports on audit queries. : Satisfactory, no audit para is

outstanding.

12. Physical condition of the section : Physical condition of the section is not cleanliness, neatness, condition of files well. There are three rooms. These are and furniture and room. not Spacious and enough to deal with the public, specially with handicapped person and victim women from domestic violence. . There are two latrines one for male and the other for female employees. Condition of the files and furniture are good. 13. In case of the Establishment Section and : Does not arise. Nezarath the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements :- A brief note : Does not arise. may be included which you consider as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any. : The present staff position of this section is very poor to deal with the huge task. At least two assistants are required to be posted in this section for running smoothly with the works specifically for welfare of the weaker sections of the society. Considering the requirement of space this section may kindly be shifted to another building.

ANNUAL ADMINISTRATIVE REPORT FOR 2009-10 OF SC/ST/OBC Section, BURDWAN COLLECTORATE.

1. Name of A.D.M. in Charge and : SRI PURNA CHANDRA SIT, WBCS(Exe), of O.C., with since charge taken. ADM (Dev), Burdwan took charge on 27/02/2009 till date. SRI PIJUSH KANTI BHATTACHERJEE, WBCS (Exe) took charge on 19/01/2010 till date. 2. Staff strength : sanctioned and : Staff strenth:- It relates to Establishment in position in case of vacancies Section.Staff Position:-Inspector, BCW-01,HC- mention steps taken to fill them 01,UDC-03,LDC-02,GR.D-02. up. 3. Whether any re-deployment of : No staff has been done keeping view the work load. 4. Nature of the work assigned to : Receipt & issue of SC/ST/OBC application & the Section in brief. certificate for Burdwan Municipal area & Issue of the caste certificates for Burdwan Sadar(North/South) Sub-Division. 5. Acts & Rules regulation in which : Follow the guidelines issued by B.C.W Deptt. deals with. from time to time. 6. Name of Registers maintained : Issue, Receipt, Index, Movement, Despatch, at the section. CL/EL, SC/ST/OBC certificates Register, Peon Book etc. 7. No. of receipts and issues in the : 1) No. of Receipt-1294. year 2) No of Issue-2553. 8. Financial Allotment, head-wise : Does not relates to this section and Expenditure. 9. Performance report on different : Not applicable Schemes (Physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction Acts etc) revenue collected (where applicable), any statuary work. Performed by DM/ADM/SDO. 10. When last inspected, mentioning : Last inspection held on 26/04/2010 for the major flaws found and whether period 2009-10 corrective measures have been taken. 11. Reports on audit queries. : Not applicable 12. Physical condition of the section : Condition of the files, furnitures & Office room cleanliness, neatness, condition is not satisfactory of files and furniture and room. 13. In case of the Establishment : Relate to the Establishment section & Section and Nezarath the action Nezareth Section taken to deduct leave for

continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements :- A : 1) Total no of application received SC-5815, brief note may be included ST-1474 & OBC- 4196 which you consider as the 2) Caste certificates issued SC-5113, ST-1453 outstanding achievement of the & OBC-3608. section and which is worth special mention. 15. Remarks, if any. : 1) Scientific keeping of case records of computerization of case records may be thought of. 2) As the section dealt with public in a major way arrangement to make it more public friendly may be done.

No's of prayers/application received for the period from 01.04.2009 to 31.03.2010

Sl. Cases pending as Area Application received Remarks No. on 01.04.2009 S.C S.T O.B.C S.C S.T O.B.C 1 Burdwan Sadar North Sub-Division (including 296 34 250 2893 629 1931 Burdwan Municipality) Burdwan Sadar South 2 235 90 302 2391 721 1713 Sub-Division.

Total:- 531 124552 52841350 3644

Achievement:- No's of caste certificates issued during the period from 01.04.2009 to 31.03.2010

Sl. Cases pending as Application Area Remarks No. on 01.04.2009 received Burdwan Sadar S.C S.T O.B.C S.C S.T O.B.C All the pending cases have been send to the 1 North Sub-Division (including Burdwan 3034 642 1928 155 21 253 respective Blocks & Municipality) Municipality with Burdwan Sadar Objections or to cause 2 2079 811 1680 547 - 335 South Sub-Division. local enquiry or to other offices for verification of Total:- 5113 14533608 702 21 588 genuineness of caste certificates.

ANNUAL ADMINISTRATIVE REPORT OF BURDWAN TREASURY –I AS PER FORMAT PRESCRIBED VIDE MEMO. NO. 1204/III-2/R.M./10. DT.- 22.06.2010

1. Name of the A.D.M., in charge : Sri Soumitra Mohan, I.A.S. A.D.M.(G), Burdwan w.e.f. 01.4.2009 to 04.11.2009 Sri Abhijit Mukherjee, W.B.C.S.(Exe) A.D.M, Treasury from 05.11.09 2. Name of the Treasury Officer : Sri Durbadal Shyam Guha, W.B.A.& A.S, w.e.f. 11.06.2007

3. Staff strength (as on 31-03-2010) : Sanctioned and in position in case of vacancies, mention steps taken to fill them up. Sl. No. Designation Sanctioned Man in position. strength 1. Treasury Officer 1 1 2. Addl. Try. Officer 3 3 3. Accountant 1 1 4. Addl. Accountant 2 nil 5. Dy. Accountant. 1 1 6. U.D. Assistant. 36 22 7. L.D. Assistant. 39 6 8. R.S. 1 1 9. Gr. ‘D’ 15 11

4. Whether any redeployment of Note sheets are placed with the authorities from time to Staff has been done keeping time with the request to fill up the vacancies. Inadequate view the work load. staff strength hampers the day to day treasury works specially for Gr-D staff and L.D. Assistant. 5. Nature of work assigned to Mainly there are six sections which perform the treasury the section in brief. functions as a whole. The functions of each sections are given below in brief. I) Accounts Section :- It deals with the receiving of bills, checking there of for onward transmission to the Treasury Officer/Addl. Treasury Officer for final checking. The affairs of the accounts section is primarily managed by the Accountant . II) Cheque Section :- It deals with the printing of cheques and delivery thereof to the concerned D.D.O’s.on proper acknowledgement and other relevant documents. Cancellation of cheques and maintenance of accounts thereof is also done by cheque section. III. Compilation Section :- It deals with the compilation of accounts, booking of challans, paid Treasury cheques and P.W.D L.O.C. for preparation of final accounts for onward transmission to the A.G. West Bengal by 5th. Of the following month for final state wise compilation of Govt. Accounts. iv) Pension Section :- There are two pensioner sections 58

1) for State Govt. Employees’ 2) for Education/Inter- State/Defence /Library/Panchayat Pension which are supervised by two A.T.O.s for checking/preparation of Bills etc. v) P.L. A/C/L.F. A/Cs/School P.F. Cheques which are under direct supervision of T.O. vi) Treasury Strong Room : Different types of Stamp papers are disbursed to the Stamp Vendors and others. vii) Computer : All Computer related works are supervised by one A.T.O.(Pen). 6. Act, Rules & Regulations, it The entire treasury operations are guided by some Deals with. Acts., Rules & Regulations such as W.B.T.R /2005, W.B.F.R., Bengal Service Rules, and other relevant G.O’s and Circulars received from the Govt. from time to time. 7. Name of Registers Many Registers are maintained by Treasury for maintained. keeping Accounts of States. Some important registers are mentioned below : a) R.B.D. Register. b) T.P.V. Register c) Cash Book (Payment) d) Cash Book (Receipt) e) Cash Accounts for receipt f) List of payment g) Register for Annexure- ‘C’ h) Register for Annexure-‘H’ i) Annexure- ‘C’ for G.I.S.S. ’87. j) Annexure- ‘E’ for G.I.S.S. ’83. k) Deposit Register-Civil. l) Criminal Deposit Register. m) Lapsed Deposit Register. n) Advance & Adjustment Register. o) Retiring Gratuity & C.V.P. Register. p) Final payment of G.P.F. to employees other than Gr. ‘D’ on the basis of A.G.W. B’s. Authority. q) Final payment of G.P.F. of Gr. ‘D’ employees. r) Pension Register. Pension Payment. s) Pensioners’ Death Register. t) P.L. A/C, L.F. A/C etc. register. u) Recovery Register. v) P.F. Deposit Register. 8. Financial allotment, head- Dealt by Establishment Section of Burdwan wise and expenditure Collectorate. 9. Number of receipts & Issues Receipts –7226 in the year 2009-2010. Issue - 3132 10. Performance report on Not applicable. Different schemes.

11. When last inspected I. Inspection made by the Addl. D.M(G)., Burdwan mentioning major flaws on 29-11-2006. found and whether II. Last inspection made by DTA on 15.12.2004 & corrective measures 16.12.2004. III. Audit made by the A.G.W.B. for the year 2007- 59

have been taken. 2008 replies of audit paras have been sent. IV. Lapsed deposit statement was lastly sent to A.G.W.B. for the year 2009-10vide memo.no647/T.A.I dated 8.4.2010 and proper statement S.D. for the year 1998-99. 12. Reports on audit queries. Up-to-date Broad Sheet replies to the inspection report of A..G.W.B. have been sent. 13. Physical condition of the Section is mostly neat and clean. There is shortage section cleanliness, of space of record room. Furniture is also insufficient neatness, condition of files than that of requirement. Files and other documents and furniture and room. are kept in good condition. 14. Outstanding achievement, Fully computerised since 01-06-2004. Also, this is the first Treasury in West Bengal that has been awarded ISO, 9001-2000 certification. 15. Remarks, if any. D.T.A. has also been requested to supply 20(twenty) nos. Almirahs and 20 thousand Cover File in order to maintain individual pension file for each pensioner.

ANNUAL ADMINISTRATIVE REPORT OF BURDWAN TREASURY –II FOR THE YEAR 2009-2010

1. Name of the A.D.M., in charge : Sri, Soumitra Mohan I.A.S., A.D.M.(G), Burdwan. w.e.f. 01-04-09 to 04-11-09 Sri Abhijit Mukherjee,W.B.C.S (Exe),A.D.M (LA) Burdwan.

2. Name of the Treasury Officer : Sri Sandip Pande, W.B.A.& A.S.w.e.f.06-03-2006.

3. Staff strength (as on 31-03-2010) : Sanctioned and in position in cases of vacancies, mention steps taken to fill them up. Sl. No. Designation Sanctioned strength Man in position. 1. Treasury Officer 1 1 2. Addl. Try. Officer 2 1 3. Accountant 1 1 4. Deputy Accountant. 1 1 5. U.D. Assistant. 15 13 6. L.D. Assistant. 18 04 7. R.S. 1 1 8. Gr. ‘D’ 7 6 In addition to above 3(three) personnels have been posted as Additional Supervisory Level Head clerk under 10 : 1 ratio.

4. Whether any Note sheets are placed before the authorities redeployment of Staff from time to time with the request to fill up the has been done keeping vacancies. Inadequate staff strength hampers the view the work load. day to day treasury works. As compared to last report the vacancies position has assumed an alarming proportion, if the vacancies are not filled up immediately the working position of treasury 60

will suffer a lot. 5. Nature of work assigned Mainly there are three sections which perform to the section in brief. the treasury functions as a whole. The functions of each sections are given below in brief. I) Accounts Section :- It deals with the receiving of bills, checking there of for onward transmission to the Treasury Officer/Addl. Treasury Officer for final checking. The affairs of the accounts section is primarily managed by the Accountant . II) Cheque Section :- It deals with the printing of cheques and delivery thereof to the concerned D.D.O’s.on proper acknowledgement and other relevant documents. Cancellation of cheques and maintenance of accounts thereof is also done by cheque section. III. Compilation Section :- It deals with the compilation of accounts, booking of challans, paid Treasury cheques and P.W.D., forest cheques for preparation of final accounts for onward transmission to the A.G. West Bengal by 5th. Of the following month for final state wise compilation of Govt. Accounts. 6. Act, Rules & Regulations, The entire treasury operations are guided by it Deals with. some Acts., Rules & Regulations such as W.B.T.R.-I/2005, W.B.T.R.-II, W.B.F.R.,Bengal Service Rules, and other relevant G.O’s and Circulars received from the Govt. from time to time. 7. Name of Registers Many Registers are maintained by Treasury for maintained. keeping Accounts of States. Some important registers are mentioned below : a) R.B.D. Register. b) T.P.V. Register c) Cash Book (Payment) d) Cash Book (Received) e) Cash Accounts for receipt f) List of payment g) Register for Annexure- ‘C’ h) Register for Annexure-‘H’ i) Annexure- ‘C’ for G.I.S.S. ’87. j) Annexure- ‘E’ for G.I.S.S. ’83. k) Security Deposit Register. l) Criminal Deposit Register. m) Advance & Adjustment Register. n) Retiring Gratuity & C.V.P. Register. o) Final payment of G.P.F. to employees other than Gr. ‘D’ on the basis of A.G.W. B’s. Authority. p) Final payment of G.P.F. of Gr. ‘D’ 61

employees. 8. Number of receipts & Receipt - 2407 Issues in the year 2009- Issued - 626 2010. 9. Performance report on Not applicable. Different schemes.

10 When last inspected i) Inspection made by the Addl. D.M(G)., mentioning major flaws Burdwan on 29-11-2006. found and whether ii) Last inspection made by DTA on 13-12- corrective measures 2006.. have been taken. iii) Audit made by the A.G.W.B. for the year 2007-2008 & 2008-2009. iv) Lapsed deposit statement was lastly sent to A.G.W.B. along with the accounts of March’2006. Lapsed deposit statement for the year 2006-07 is sent. v) No major flaws have been detected . 11. Reports on audit queries. Broad sheet replies to the inspection report of A..G.W.B. for the period from 2006-2007 ,2007- 2008 & 2008-2009 have been made ready for onward transmission to the appropriate authorities.. 12. Physical condition of the Section is mostly neat and clean. There is section cleanliness, shortage of space of record room. Furniture is neatness, condition of files also insufficient than requirement. Files and other and furniture and room. documents are kept in order in good condition. 13. Outstanding achievement, Fully computerised since 01-06-2004. 14. Remarks, if any. Client base system in the Treasury-II was introduced w.e.f. 01-06-2004. So full benefit of computerization has been achieved.

ANNUAL ADMINISTRATIVE FOR THE YEAR 2009-‘10 OF MUNICIPAL AFFAIRS SECTION OF BURDWAN COLLECTORATE. (From 01/04/2009 to 31/03/2010)

1. a) Sri Soumitra Mohan. IAS, Addl. Dist. Magistrate (G), a. Name of the Additional Burdwan from 13-2-2009 to 04-11-2009. District Magistrate in- charge. b)Sri P.M.K. Gandhi, IAS, Addl. Dist. Magistrate (G), Burdwan from 23-11-2009 to till date.( Sri Abhijit Mukhopadhyay, W.B.C.S. (Exe.), A.D.M.(LA), Burdwan delivered over the charges of ADM(G) on 23- 11-2009). c)Sri Asim Bhattacharjee, W.B.C.S. (Exe.), A.D.M.(LA), Burdwan(from 13-7-2007 to 01-09-2010) . d)Sri Abhijit Mukhopadhyay, W.B.C.S. (Exe.), A.D.M.(LA), Burdwan. (from 02-09-2009 to till date). b. Name of the Officer-in- a) Sri Felu Das W.B.C.S. (Exe.)April-2009 (joined on Charge with date since 04-3-2009)-to 09-12-2009 charge taken (if more than one officer has handed it, b) Sri Narayan Banerjee W.B.C.S. (Exe.) from 09-12- all relevant dates need to be mentioned). 2009 to till date

2. Staff strength, sanctioned Sanctioned Staff strength / Vacancy position and in position, in case of vacancies, steps taken to Present fill them up has to be mentioned. position

Relates to Estt. U.D.A. –3/2 Not related with

this section. Section Gr. – 2/2

3. Whether any redeployment of staff has No been done keeping in view the workload. 4. Nature of the work Copy enclosed (Mark-P) page-3 assigned to the section, in brief. 5. Acts & Rules & i) Municipal Acts, Rule & Municipal Election Act. Regulation relevant with ii) Regulation for Birth & Death Act. 1969. working of the section.

6. Name of Registered 1. Allotment Register, 2. Bill Register, 3. Issue Register, maintained at the section. 4. Receipt Register, 5. Attendance Register, 6. Pass

Book, 7. Case Book, 8. Movement Register. 9. Peon

Book, 10. Index Register, 11. RTI Act-2005 Register. 12

Excise Duty Exemption Register. 13. DMDO A/C

Case Register

7. No. of receipt and issue of Receipts –765 Issues -545 letters in the year (2009- 2010) 8. Financial allotment, head- Does not arise (in terms of observation of the ATI, WB wise and expenditure. vide para 1.8)

9. Performance reports on different scheme (physical and financial target and achievement), cases initiated under different Acts (L.A., L.R., P.D.R., W.B.P.T.A., E.C., U.L.C.R., A.R.M.S., Eviction Acts etc.) and Not related with this section disposal, disposal of applications received under various Acts (licenses of various types etc.) revenue collected (where applicable), any statutory work performed by District Magistrate/Additional District Magistrate/Sub- Divisional Officer. 10. When last inspected, mentioning major flaws 1. Last inspection was made by the Sri Felu found and whether Das, W.B.C.S (Exe.), O.C., M.A., Bdn. on 16- corrective measures have 11-2006. been taken. 11. Report and audit queries Regarding Audit Queries- necessary correspondence (latest status) have already been made with the Department.

12. Physical condition of the section, cleanliness, Good neatness, condition of files and furniture and room. 13. In case of the Establishment Section and the Nezarath, the action Relates to Establishment Section & Nezarath Section. taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievement: Delay permission granted for Birth and Death during - A brief note may be included which you this Financial Year. consider as the outstanding achievement of the Section Urban –50 and which is worth special mention. Rural -Nil

15. Remarks (if any) Smt. Milan Dutta, UDC retired on 31-12-2009(AN)

from M.A. Section. The vacancy created due her

absence (retirement) may kindly filled up for smooth

running of M.A. Section. One LDA is also required for

Labour Matters which was entrusted with the section in

2009.

A Xerox Machine and a FAX Machine may kindly be

installed for smooth work and close contact with eleven

ULBs of Burdwan Dist., SUDA, WB, MA Deptt., WB

etc.

Nature of work assigned to the Staff of M.A. Section, Burdwan.

1) Checking of different bills placed by the U.L.B.s against grants allotted by GoWB 2) Countersignature of the Additional District Magistrate (Development). 3) Maintenance of Allotment Register etc. for this purpose. 4) Issue of permission for delayed registration of Birth & Death Cases and Maintenance of Register & Files etc. 5) Allotment of fund to the U.L.B. Authorities for payment to Sahayika under S.S.K. Center and Maintenance of Pass-Book, Cash Book etc. 6) Difference correspondence with the U.L.B. authorities of Burdwan Dist., SUDA, MA Deptt.,WB,

Other Deptts/ Offices. • Maintenance of Register & File. Etc. for the. D.U.D.A • Labour Issues/Matters • RTI(2005) Matters • Issue, Receipt & Despatch of Letters. • Movement Registers(for sending letters to DM/ADMs

GOVERNMENT OF WEST BENGAL OFFICE OF THE DIST. MAGISTRATE : BURDWAN CERTIFICATE SECTION

1. Name of A.D.M. in Charge : Sri Ashim Bhattacharya,WBCS (Exe), Addl. and of O.C., with since Dist. Magistrate, Burdwan (LA)W.e.f.13/7/07 to charge taken. 15/11/08 (2) Sri Abaninda Singh, IAS, Addl. Dist. Magistrate (G) Bdn w.e.f. 15-11-08 to 15/2/2009 (3) Sri Soumitra Mohan, IAS, Addl. Dist. Magistrate (G) Burdwan w.e.f. 15-2-2009 to 23/11/2009 (4) Sri P.M.K. Gandhi, IAS, Addl. Dist. Magistrate (G) Bdn w.e.f. 23-1--2009 to till date. Officer-in-charge (1) Sri Pronab Kr. Ghosh,WBCS(Exe) w.e.f. 27-6-2006 to 20/2/09. (2) Sri Monirul Islam,WBCS(Exe) w.e.f. 26-6-2006 31/6/09. (3) Sri Rajat Biswas,WBCS(Exe) w.e.f. 3/6/2009 to 4) Sri Pankaj Chandra,WBCS(Exe) w.e.f. 3-6-09 to 14-1-10. (5) Sri Kamla Kanta Chatterjee, WBCS(Exe), w.e.f. 14-1-10 to 30-4-10. (6) Sri Subrata Hazra, WBCS(Exe) w.e.f. 30-4- 10 to till date. 2. Staff strength : sanctioned : (1) Group—C – 17, but now working strength and in position in case of in 5 vacancies mention steps (2) Group—D – 1. taken to fill them up. 3. Whether any re-deployment : Yes, Relisation of duties has been made of staff has been done amongst the staff on 25-11-08 keeping view the work load. 4. Nature of the work assigned : The Certificate section is a vital section of to the Section in brief. Collectorate, instrumental for collecting public dues by means of Certificate cases. There are subdivision wise Certificate Officer for Asansol / Durgapur / Katwa / Kalna. The Certificate office, Burdwan is functioning as Certificate Officer of Sadar (North) and Sadar (South) Sub- Division. The Certificate Officer Sadar Burdwan plays the role of coordinator in respect of other sub.divisions.

5. Acts & Rules regulation in : The Section deals with the Bengal P.D.R. Act, which deals with. 11913

6. Name of Registers : 1) Register—60 (Receipt Register) maintained at the section. 2) Register—61 (Issue Register) 3) Register—62 (Index Register) 4) Register—10 (Requisition Register) 5) Register—11 (Process Register) 6) Register—25 (Claim and deposit) 7) Register—198 (Sales Register) 8) Register—26 (Inspection Register) 9) Register—58 (Court-Fees Register) 10) Register—27 (Petition Register) 7. No. of receipts and issues in : Receipt—149 the year Issue—572 Despatch—540

8. Financial Allotment, head- : Does not arise wise and Expenditure. 9. Performance report on : No of cases initiated under P.D.R. Act different Schemes (Physical No. of cases Bank received-39 Rs. and financial target and 4757080.25 achievement), cases No. of non Bank received case Rs. initiated under different Acts 3779727.83 (LA, LR, PDR, WBPTA, EC, Total no. of NONBANK & BANK ULCR, Arms, Eviction Acts Receive - 351 Rs.8536808808 etc) revenue collected Relised the Bank cases 10. Amount (where applicable), any Involved Rs. 574237.00. Relised NON Banking statuary work. Performed by Cases DM/ADM/SDO. Rs. 952239-00. Total Relised the Bank & Non Bank Cases—46 Amount Involve Rs. 1526476.00. Total No. of cases pending Banking & Non Banking up-to 31-3-2010 —38687 Amount involved Rs. 1077236802.44. (Bank— 23025 Amount involves 396390150. – Non Banking cases 15662 Amount involve Rs. 680846658.14.)

10. When last inspected, : The section was inspected by Sri. S.P. mentioning major flaws Katheresan, IAS Commissioner, Burdwan found and whether Division during the period from 1-4-97 to 31-3- corrective measures have 2000. On 17-12-2000, no major irregularities been taken. was found. 11. Reports on audit queries. : An audit was conducted by A.G, W.B for the period from 2002 to 30/6/2003. No audit para is outstanding in this section.

12. Physical condition of the : Physical condition of this section is good. Most of section cleanliness, the furniture are wooden & Old. These are required neatness, condition of files to be replaced by steel furniture for betterment of 68

and furniture and room. the environment. 13. In case of the Establishment : Does not arise. Section and Nezarath the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements : Special drive has been taken in this year by :- A brief note may be issuing notices to the several banks by included which you consider consulting Register- IX (Bank) and as the outstanding X(Certificate Section) As a result a good achievement of the section amount viz Rs. 128634080=45 has been and which is worth special relised in the last quarter. mention. 15. Digital Photograph on some Does not arise. outstanding activity may be included.

16. Remarks, if any. : According to the Register-X, ther are 21000 cases are under process. 5(five) assistans are working in this section. It is hardly possible by these staffs to pursue all the cases regularly. As such introduction of a computer system is urgently required for the speedy disposal of the certificate cases. It may be suggested that this office may be split into three parts (i) junior officer may be assigned the charge of Certificate officer Sadar (North), while another of same seniority may be assigned the charge of Certificate officer Sadar(South) and a senior officer having13/14 years of service experience may be requested to take charge of the District as a whole and be designated as District Certificate officer. It hopes that the above restructuring shall go a long way in ensuring good clean and responsive administrative functioning of concerned certificate Cases. Further to note that as per order of Sri Ashim Bhattacharjee, ADM(LA) write a letter to Spl. L.A.O. Burdwan vide T.O.No. 1511/ dt. 29-12-08 for supply of one Computer set. But not received yet. A letter was issued to N.D.C. vide T.O.No. 1512 dt. 19- 12-08 to arrange the electric wiring for installation of Computer in Certificate section, Burdwan.

ANNUAL ADMINISTRATIVE REPORT OF AMUSEMENT TAX SECTION FOR THE YEAR 2009-2010

(1)Name of A.D.M in charge date since Sri Saumitra Mohan, I.A.S. A.D.M (Gnl) From 16-02- Charge taken 2009 to 04-11-2009. Sri Abhijit Mukhopadhyay (W.B..C.S.(Exe) A.D.M.(L.A.) from 04-11-09 to 23-11-09. Sri P.MK GandhiI.A.S.(A.D.M.(General) From 23-11-09-31-03-10.

Name of Officer-in –charge with date Sri Chandra Sekhar Mondal,.W.B.C..S. (Exe) from 25- since charge taken 11-08 to 13-11-09. Anirban Kolay ,W.B..C.S.(Exe) from 13-11-09 till date. (2)Staffing Strength Sanctioned and in 5 as per ratio 1:1 at present 1 U.D.A. & 1 Gr D are position, in case of vacancies mention engaged in this section. No steps has yet been taken steps taken to fill up as yet to fill up the gaps.

(3) Whether any redeployment of staff Not necessary has been done keeping in view the work load

(4) Nature of work assigned to the The main object of this section is to issue new license Section in brief of Cinema /Video, /Cultural programme, Operating license and also renewal of license in every year and a shadow file has been maintained here in respect of cable T.V. Administrative report ,Open air Cinema ,Private Cinema and miscellaneous are also maintained here.

(5)Act & Rules &Regulation it deals with. This section deals with cinema and video Regulation act, W. B. a . Tax act 1956 (6) Name register maintain Register -60(Receipt Register),Register no 61( issue Register), Permanent Cinema Register, Temporary Cinema Register, Permanent Video Register, Temporary Video Register, Register of Cultural Function, Open air Cinema Register, Tax free cinema Register, Private Cinema Register, operating license Register, Court case Register, Inspection report Register(no-26),Leave Register, Pending list Register, Index Register

(7) No of receipt and issue of letters in Receipt: 366 the year 2009-10. Issue: 298

(8) Financial Allotment head - wise & Does not arise Expenditure for 2009-10

(9) Performance report on different Schemes (physical and Financial(target Collection 2008-09 Rs:24804044.03/- & achievement) cases initiated under Collection 2009-10 Rs.1495364.00/- different Acts LA,LR, PDR, WBPTA, The A.I.T.O.Burdwan range is now assessing and PCULCR, Arms, Eviction Acts etc) and collection authority of A. Tax after bifurcations in the dispose, disposal of application received year 1996 under various Acts (licenses of various License fees in respect of cinema/ video cultural types etc) revenue collected (here programme / Operating license and also new cinema /

70 applicable) an statutory work performed video which has been collected by the section Rs. by D.M./A.D.M./S.D.O. 25502 *New Cinema license 2008-09 -2009-10

New cinema license Nil Nil Cinema license renewed 8 07 Video license renewed 6 04 Open air Cinema license 1 Nil Cultural Programme 21 14 Private Cinema Nil 3 Operating license renewed 32 38 (10)When last inspected mentioning Last inspection held on 19/03/10 major flows found and whether corrective Computerization of license and other letter functioning measures have been taken. of the section is essential for better house keeping.

11. Report on Audit queries. No pending

12. Physical condition of the Section Physical condition,cleanliness,neatness and condition cleanliness, neatness, condition of files at files in the section are and furniture and rooms O.K.

13.In case of Establishment section the Does not arise action taken to deduct leave for continues absence late attendance or otherwise should be stated

14. Outstanding achievement, brief note A big amount of entertainment tax of Rs. 74,54,267/- may be included which you consider as has been recovered in full by installments on April the outstanding achievement of the 2009, from Mr.M.R.Mondal, prop. of Anita Cinema, section and which is with special B.C.Road,Burdwan mention.

15. Remarks, if any. Smoothly work is going on Computer will help the speedy disposal of work like Renewal of Video/Cinema license & its tax matter.

Annual Administrative reports for 2009-2010 Record Room , Burdwan Collectorate.

1. Name of Addl. District Magistrate Sri Asim Bhattacharyya, WBCS (Exe.), in charge with date since charge Addl. District Magistrate (L.A.), Burdwan. taken Charges Taken 23 /07/2007. Sri Abhijit Mukhopadhaya WBCS (Exe.), Addl. District Magistrate (L.A.), Burdwan Since 02/09/2009.

Name of Officer-in-Charge date Krishanva Ghosh WBCS (Exe.), since charge taken:- Charges Taken 4th March 2009. 2. Staffing strength, sanctioned Staff Sanctioned Present Vacan and in position in case of Posted cy vacancies, mention steps taken 1) Record Keeper -- 1 - to fill them up

2) Group:- “C” Relates to Estt. 8 - Section

3) Group :- “D” Relates to 3 - Nazareth Section

3. Whether any redeployment to staff Pending work loads are distributed among selected staff as and has been done Keeping in view the when so required. workload. 4. Nature of the work assigned to the The basic function of the Record Rooms involves preservation of section, in brief:- various Govt. records and document and supply certified copies of records to individual and Govt., semi/non Govt. organization on demand and as per prescribed men and order. maintenance of Death / Birth Register of deferent P.H.C. and also delivery CS/RS Map , issuance of Death / Birth Certificate etc. The record room section consists of Revenue Record Room. Settlement Record Room and the Judicial Record Room. 5. Acts & Rules & Regulation relevant According the Record Manual. with working of the section. 6. Names of Registers maintained. 1) Attendance register 2) Issued register 3) Receipt Register 4) Peon Book 5) Petition Register 6) Court fee Register 7) Consignment Register 8) Register – 26 9) Index Register 10) Movement Register 7. No. of receipts and issues of Received-122 letters in the year 2009-2010. Issued -428

8. Financial allotment, head-wise, and Does not relate in this Section. expenditure for 2008-2009.

Performance reports on different schemes physical and financial target and Physical type App. Cancelled/ Disposed pending 9. achievement cases initiated under different of Records Received Rejected acts. (LA., L.R., PDR. WBPTA, EC, UL CR, arms Eviction acts etc) and disposal; Birth and 75 35 32 8 disposal of applications received under Death various acts (licenses of various types etc); Hand written 1642 815 710 117 revenue collected (where applicable), any parcha statutory work performed by DM/ADM/SDO. Printed 2024 675 129 1220 parcha Information LA/CS 2503 2333 0 170 parcha/D/B Court Case RS and CS NIL 2760 1835 925 Map

Financial 2008-2009 2009-2010 Particular Collection of court fees Rs. 40,767.00 38,830 = 00 through

Sale of maps.

Through information on and certified Rs. 19,571=75 21,003 = 00 copy of records

of different section

Through hand written parcha Rs. 12,979 = 85 7269 = 00 and electoral

roll

Through Birth and Death Rs. 565 = 00 Certificate Through Rs. 14369 = 00 13284 = 00 Printed parcha Total Rs. 88,252.60 Rs. 80,561.00 10. When last inspected, mentioning; major flaws found and whether corrective 19/11/2009 measures have been taken. 11. Report on audit queries. No Audit query pending. 12. Physical condition of the section, cleanliness, neatness, Condition of files and furniture and rooms. I. Revenue Record Room All the record had to be shifted with out proper inventory at new godown attached with settlement Record Room. At present work of inventory is going on. II. Settlement Record Room More or less good.

III. Judicial Record Room More or less good.

1 In case of the establishment section 3. and the Nazareth, the action taken to deduct leave for continuous absence, Related to Establishment Section . late attendance, or otherwise should be started. 1 Outstanding achievement, brief no may 4 be included which you consider as the A process of preparation of a computerized inventory Outstanding achievement of the of records has been initiated. section and which is with special mention. 1 Remarks, if any. 1. Computerization in selected case will be 5. helpful for record room works. 2. Paucity of staff and work load of this section pressing hard on the existing staff of record room, As a result it is quite hardship for them to cope with the workload. In this regard O/C Estt. has already been requested for taking necessary action.

Annual Administrative Report for the year 2009-2010 (Period from 01.04.2009 to 31.03.2010) R.R & R Department, Burdwan Collectorate, Burdwan

1 Name of ADM in charge and Sri Ashim Kr. Bhattacharya, ADM (LA), WBCS (Exe) OC with date since charge (01.04.2009 to 01.09.2009) taken: Sri Abhijit Mukhopadhyay, ADM (LA), WBCS (Exe) (02.09.2009 to 31.03.2010) Abdur Rashid, District Rehabilitation Officer, 01.04.2009 to 31.03.2010

2 Staff Strength sanctioned in position: in case of vacancies Designation Sanciton Vacant mention steps taken to fill D.R.O 01 Nil them up R.O 04 01 K.G.O 02 01 UDA 03 02 LDA 03 03 Suveyor 05 Nil Amin 02 Nil Chainman 14 02 Gr-‘D’ 04 02 (Peon) Night Guard 01 01 Sweeper 01 Nil 3 Whether any re-deployment of Nil staff has been doen keeping in view of the work load

4 Nature of work assigned to All matters related to Rehabilitation of Refugee the section in brief families who migrated to India from Erst while East Pakistan now Bangladesh. At Present this office is issuing free hold title deed to refugee inmates who are residing upon the RR & R Deptt’s land. Mutation of names in the ROR are also being done. Infrastructure development works of Rural Refugee Colonies are also being done from State Budget allocation of fund.

5 Acts and Rules and As per guidelines of the RR manual and relevant Regulation relevant with Government Orders of the RR & R Deptt. working of the section

6 Names of Registers Cash Book, Bill Register, Acquittance Roll, Allotment mentioned Register, Conrit Register, Allotment Register for Rehabilitation works, Court Case Register, File Index Register, Issue & Receipt Register etc.

7 NO of Receipts & Issues in No receipts – 228 the year No Issues- 262

8 Financial Allotment- Headwise and Expenditure Allotment Received Expenditure 01- Pay Rs 4658550.00 Rs 4874879.00 14- G. Pay Rs 1522000.00 Rs 1189671.00 02-DA Rs 932000.00 Rs 1084007.00 03-HRA Rs 600404.00 Rs 757023.00 04- Bonus Rs 42000.00 Rs 18580.00 07-O. Allow Rs 7145.00 Nil Surrendered 12- MA Rs 55000.00 Rs 113700.00 11 TE Rs 50000.00 Rs 38175.00 13 OE Rs 15000.00 Rs 14700.00 50-OC Rs 45000.00 Rs 45000.00

9 Performance report on Not applicable to this Department. diffenect schemes ( physical financial target and achievement) cases initiated under different Acts (L.A & L.R, P.D.R, W.BP.T.A, E.C, U.L.C.R, Arms, Esiction Acts etc.) Revenue collected (where applicable), Any Statutory work performed by DM /ADM/ SDO 10 When last inspected Last inspection held in March 2010 mentioning major Flows found and whether corrective measures have been taken 11 Report on Audit quarries Replies of Audit Quarries were sent to the Government in the R.R & R Department and that was forwarded to the A.G W.B to settele quarries. The Senior Audit Officer, A.G. West Bengal informed the District Magistrate that the outstanding paras, i.e. para-4 and para-5 has been treated as settled vide memo no O.A/I.C/Review/I.C-III/C-50/D/58 date 30.06.09 for the period from 01.04.2006 to 31.01.2007. 12 Physical condition of the Physical condition of the Deparment is very neat and section cleanliness, condition clean, condition of files and furniture are overall good. of files, furniture and room 13 In case of Establishment A late attendance report of all the staff members of this 76

Section and the Nezarath, the Department is forwarded to the Establishment Section action taken to deduct leave regularly. Leave availed by Gr-‘C’ and Gr-‘D’ staff are for continuous absence, late forwarded to the Nezarath Section regularly. attendance or otherwise should be stated

14 Outstanding achievements. A Not worth mentioning brief note may be included which you considered as the outstanding achievement of the section and which is worth special mention 15 Remarks, if any Nil Administrative Report District ICDS Cell, Burdwan Collectorate

1. Name of Additional District Magistrate in charge:Sri Purnachandra Shet, WBCS(Exe), ADM (D), Name of O/C with date since charge taken Sri. Kailash Nath Mukherjee, since 9.8.06 till date 2. Staff strength, sanctioned and in position, in case of, vacancies, steps taken to fill them up has to be mentioned. Sl no. Name of the post Sanctioned In position Vacant 1 District Programme Officer, 1 1 Nil 2 Head Clerk*** 1 Nil 1 3 Statistical Assistant*** 1 0 1 4 UDC 1 1 0 5 LDC 1 1 0 6 Driver 1 1 Nil 7 Group – ‘D’ 1 1 Nil

*** The post of Head Clerk is lying vacant from 17.3.04

*** The post of Statistical Assistant is vacant from 1.01.08

3. Whether any redeployment of staff has been done keeping in view the work load: - No, but posting of One Upper Division Clerk & Two Lower Division Clerk is badly needed for smooth running of the normal office work. Keeping in mind the load of work and reducing manpower. Moreover another computer is required immediately to furnish reports and miscellaneous works sent timely as desired from various ends. A short account is furnished below, reflecting the job demand

YEAR Sanctioned YEAR Sanctioned AWC Project Centre 2005-06 32 2005-06 4838 2009-10 39 2009-10 9278 Increase 7 Increase 4560

4. Nature of work assigned to the section, in brief- All official works related to supervision & monitoring of ICDS related – Programmes in different projects. To implement different schemes for the welfare of Women and children, K.S.Y for Adolescent Girls, welfare of AWWs and AWH like as A.K.K.B.Y etc. Besides this cell has been monitoring a liaison between ICDS projects, health officials, officials of the Directorate of Social Welfare, Deptt. of WCD & SW and the District Authorities.

5. Act & Rules & Regulation relevant with working of the section--All official works of this cell are performed in accordance with the existing rules & regulations of the Government of W B.

6. Name of Registers maintained at the section- This section is maintaining the following registers. Viz.- Attendance Register, issuing of letters register, Receiving of letters register, File index register, Stationary stock register, Dead- stock register, WBECS Food Register etc.

7. No. of receipts and issues in a year- a) Letters received – 1119 no.s b) Letters issued - 1925 no.s

8. Financial allotment, head-wise and expenditure-

Head (2235- SSW-ICDS-etc.) Allotment received Expenditure Incurred

01- Salary 11,66,000.00 5,40,000 11 – T E 5,000.00 5,000.00 51- MV (POL) 25,000.00 24,100.00 13 – O.E 15,000.00 15000.00 13-Electricity Nil Nil 13- Telephone Nil 14800.00 OTA 5000 4240.00 M.Oil & Salt 20,00,000.00 21,28,552.00

9. Performance reports on different scheme (physical and financial target and achievement), cases initiated under different Acts ( LA, LR, PDR, WBPTA, EC, ULCR , ARMS, Eviction Acts etc.) and disposal, disposal of applications received under various Acts (licenses of various types etc.) revenue collected (where applicable), any statutory work performed by District Magistrate/Additional District Magistrate , (G)/Sub-Divisional Office.

a) Beneficiaries covered under SNP (average of one month)-

Year Enrolled Covered Percentage of cover 2008-09 619834 480867 77.58%

b) No. of children attend pre-school (Average of one month)-

Year Enrolled Attended Percentage of Attendances 2008-09 241564 178757 74 %

10. When last inspected, mentioning major deficiencies identified and whether corrective measures have been taken:- Date of inspection:- 08/04/10 . No major problem had been found.

11. Report on audit queries (latest status):- There is no outstanding Para lying in this office.

12. Physical condition of the section, cleanliness, condition of files and furniture and room:- After shifting the office from the old place the office accommodation, need some racks to keep the office records properly.

13. In case of the Establishment Section and the Nazareth, the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated: - N/A

14. Outstanding achievement: - A brief note may be included, which you consider as outstanding achievement of the section and which is worth special mention. This office is trying to increase the coverage in all aspect by regularly monitoring the scheme.

15. Remarks if any: - 1 Head Clerk, 2 L.D.C and 1 Data entry Operator required to be posted within no time.

Annual Administrative reports for 2009-2010 (Public Grievance Cell, Burdwan Collectorate)

1. Name of ADM in charge and of Sri Soumitra Mohan, I.A.S.(Exe) from 13.02.2009 to Officer-in-Charge with date since 4.11.2009 charge taken:- Sri Abhijit Mukhopadhyay, W.B.C.S.(Exe) from 4.11.09 to 23.11.2009. Sri P. MK Gandhi,I.A.S.(Exe) from 23.11.2009 to till date.

Nandini Saraswati, W.B.C.S.(Exe) from 23.02.09 to 29.5.09 Manirul Islam ,W.B.C.S.(Exe) from 29.5.09 to 5.01.10. Md. Azizul Gaffar, W.B.C.S.(Exe) from 5.01.10 to till date

2. Staffing strength, sanctioned and in U.D.C. L.D.C. GR”D’ position in case of vacancies, mention Staff Strength 1 2 1 steps taken to fill them up Staff Position 2 NIL 1

3. Whether any redeployment of staff There are only two clerical staffs & both are has been done Keeping in view the overloaded. Hence no redeployment could be made workload. 4. Nature of the work assigned to the Different kinds of Grievance petition of the public are section, in brief. :- being dealt with.

5. Acts & Rules & Regulation it deals Does not arise. with.

6. Names of Registers maintained. Grievance Register, Suggestion Register, Issue Register & Receipt Register, Index Register, Movement Register. & 10 nos. of I.S.O. Registers.

7. No. of receipts and issues in the year. Receipt -1109, Issue – 794.

8. Financial allotment, head-wise, and Does not arise. expenditure.

9. Performance reports on different schemes(physical and financial target No. of cases received : 603 and achievement),cases initiated under different acts. (LA.,L.R.,PDR, No. of cases disposed of : 596 WBPTA, EC, UL CR, arms Eviction acts etc) and disposal ; disposal of applications received under various acts (licenses of various types etc); revenue collected (where applicable), any statutory work performed by DM/ADM/SDO.

10. When last inspected, mentioning; 28.04.2010 major flaws found and whether corrective measures have been taken.

11. Report on audit queries. Does not arise.

12. Physical condition of the section, Good condition. cleanliness, neatness, Condition of files and furniture and room.

13. In case of the establishment section Does not arise. and the Nezarath, the action taken to deduct leave for continuous absence, late attendance ; or otherwise should be started. 14. Remarks, if any. That a large number of petitions are being received from general public goes a long way to show that people have placed their faith in functioning of the Section. They are noting their remarks in the Suggestion Register of this cell.

Annual Administrative Report for the year 2009-10 (Library Section) 1 Name of ADM-In-Charge P.C. Sit, WBCS (Exe), ADM (Dev), Burdwan

2 Name of the Officer-In-Charge Krishnava Ghosh, WBCS (Exe), Burdwan

3 Staffing strength, sanctioned and in position in case Clerk – 2, Group ‘D’ – 1 of vacancies, mention steps taken to fill them up Vacant – 1

4 Whether any redeployment of staff has been keeping No view the workload

5 Nature of the work assigned to the section, if brief Issue Book, Collection & Tag it by notice

6 Acts & Rules and Regulation it deals with Does not applicable in this section.

7 Names of registers maintained Stock Book, Issue & Receipt Register

8 No. of receipts and issues in the year Receipt : 85 Issue : 58

9 Financial allotment, head-wise and expenditure Does not applicable in this section.

10 Performance reports an different schemes (Physical Does not applicable and financial target and achievement cases initiated under different acts (L.AL.R,. PDR, WB PTA, FC, U.L.; C.R. Arms, Eviction Acts) and disposal, disposal of applications received under various acts (Licenses of various types etc.) revenue collected where applicable) any statutory work performed by DM/ADM/SDO

11 When last inspected, mentioning major flaw found Nil and whether corrective measures have been taken

12 Report on Audit Queries Does not applicable

13 Physical condition of the section, cleanliness, Very good neatness, condition of files and furniture and room

14 In case of the Establishment Section and the Nil Nezarath Section taken to deduct leave for continuous, late attendance or other wise should be stated

Reply of Annual Administrative report for the year 2009-2010 (period from 01.04.2009 to 31.03.2010) Pool Car Section .ADM In charge of Pool Car Section

(A) Asim Bhattacharya, W.B.B.C.(Exe), ADM(LA) from 16.02.09 to 03/09/2009 (B) Soumitra Mohan, IAS ADM(G) from 03/09/2009 to 04/11/2009 (C) Abhijit Mukhopadhyay,WBCS(Exe) from 04/11/2009 (D) P. MK Gandhi, IAS ADM(G) 2/11/2009 to till date Officer-in-charge Pool Car Section,

(E) Sri Rajat Kanti Biswas,WBCS(Exe) 01/04/2009 to 05/06/2009 (F) Sri Jahedar Rahaman Khan, WBCS(Exe) 05/06/2009 to till date

Job profile:

1. Maintenance of Pool Vehicles, deployment of vehicles for official work/Law & Order/MIC/VIP/Election Work /Inquest/PSC/SSC/RTC etc. Issue of fuel slip to vehicles deployed for office work in the Establiment of District Magistrate, Burdwan.

2. Rule applicable: WBSR+ WRFR+ Practice & Procedure Manual + Protocol Manual etc

3. Attendance Register/Issue Register/Received Register/Maintenance Register of Tyre & Battery and repairing of vehicle register/Allotment Register/Bill Register/Bill received Register/vehicle wise order book register/Duty Register are maintained.

4. Letter received – 593 : Issued –792.

5. Last inspection report 19/03/2010.

6. Last Audit query & reply – No query pending

7. The space allotted for Pool Car Section is completely unsuitable as the same is very old and in a dilapidated shape. The huge number of white-ants are creeping every where and the roof itself is so vulnerable that sportingly wooden sal-bollas have been used to avoid sudden fall of portion of roof. It is also inform that rain water is percolates due to damage roof. Out side of the space the surrounding is full of filth water and too over crowded by court mohurrirs and all litigants who using the entire space including front door space.

8. Measures of computerization of the section has been taken up with a view to economies the Govt. expenditure towards maintenance of the pool vehicles and issue of fuel slip. It is expected that very shortly the out-come shall be visible.

9. No of vehicles: 18

ANNUAL ADMINISTRATIVE REPORT FOR 2009 – 2010 (DISTRICT COMPENSATION OFFICE , BURDWAN )

1 Name of ADM-In-Charge and Name of the : A) A.D.M. ( Estt. Matter) Officer-In-Charge i) Sri Soumitra Mohan, I.A.S., A.D.M.(G) from 01/04/09 to 04/11/09, ii) Sri Avijit Mukherjee, W.B.C.S.(Exe.) , A.D.M (G) from 04/11/09 to 13/11/09. iii) Sri P.M.K. Gandhi, I.A.S., A.D.M.(G) Since 13/11/09.

B) A.D.M.( Compensation Matter) i) Sri Golok Chand Ghosh , W.B.C.S.(Ex) , A.D.M. and D.L.&.L.R.O., from 01/04/09 to 31/07/09, ii) Sri A.K. Bhattacharyee, W.B.C.S.(Ex) , A.D.M. and D.L.&.L.R.O from 31/07/09 to 02/09/09 iii) Sri Asit Baran Nandi, W.B.C.S(Ex) A.D.M and D.L.& L.R.O Since 02/09/09.

C) O/C of the Section i) Sri Samir Kumar Chowdhury, S.R.O.– I and D.C.O.,Burdwan, from 01/04/09 to 28/02/10 ii) Md. Tahir Hossain, S.R.O-II, & SDCO (D.C.O- in-charge) from 01/03/10 to 31/03/10

2 Staffing strength, sanctioned and in position : in case of vacancies, mention steps taken to fill them up

Category Sanctioned Existing Vacancy Present Remarks. post Strength Position D.C.O 01 01 00 00 S.D.C.O. 04 04 00 02 One SDCO is posted in LA Office on Deputation & other SDCO in D.L.&LRO Office A.C.O 01 00 01 00 H/C 04 01 03 01 U.D.A. 42 40 02 02 Gr. “D” 05 02 03 02

3 Whether any redeployment of staff has : No been keeping view the workload

4 Nature of the work assigned to the section, : Under the provisions of W.B.E.A. 83

if brief Act, 1953 and W.B.E.A Rules, 1954 the payment of compensation work has been done from this section in two ways, viz. a) Secular (final payment including Bond Payment), b) Perpetual annuity. 5 Acts & Rules and Regulation it deals with : All works are being done under the provision of W.B.E.A. Act, 1953 and W.B.E.A Rules, 1954 & W.B.L.R Act, 1955. 6 Names of registers maintained : a) For General Office Work :- Issue, Receive, Attendance, Staff, Local Order Book, Leave, Stock, Court Case, Misc Petitions, P.G. Cell, Pending Cases, Inspection Audit, Bill etc. b) For Compensation Payment Work:- A.,E, G, E-I, G-I, M, M(I), M(6),M(16) M(9), M(9A), Allotment, B.T.R. , Advice List , O(2) , Ad-in-terim payment register, Final payment register, K - Register,, Debottar register etc. 7 No. of receipts and issues in the year : Issue = 376 Receive = 254 8 Financial allotment, head-wise and : expenditure

Head of A/C Allotment Expenditure Surrendered 3604 Rs.- 01,76,357/- Rs.- 01,76,357/- Nil- 5475 Nil Nil- Nil 2049 Nil Nil Nil

9 Performance reports an different schemes : a) Annuity : Annuity payment (Physical and financial target and made in 33 cases as per achievement cases initiated under different approval of D.M. acts (L.AL.R,. PDR, WB PTA, FC, U.L.; C.R. Arms, Eviction Acts) and disposal, disposal of applications received under various acts (Licenses of various types etc.) revenue collected where applicable) any statutory work performed by DM/ADM/SDO

10 When last inspected, mentioning major flaw : The office inspected by D.C.O. found and whether corrective measures lastly on 12.11.2009 & by the have been taken D.C.O in-charge on 03.03.2010 & follow up action has been taken on the basis of the findings of the inspection report. 11 Report on Audit Queries : There is no pending audit para, to reply 12 Physical condition of the section, : At present the physical cleanliness, neatness, condition of files and condition of the section is very furniture and room good as well as cleaniness of the section along with condition of files and furniture are also very good in position. The present position of the room is good. 13 In case of the Establishment Section and : Does not arise. the Nezarath Section taken to deduct leave for continuous, late attendance or other wise should be stated

14 Outstanding achievement :- : All the old records have been A brief note may be included which you arranged in the room subject- consider as the outstanding achievement of wise. As such the old records the section and which is worth special may be traced out more easily. mention. 15 Remarks, if any, : In my opinion this section may be shifted to the main collectorate building and which will help the general public as well as staff of this section.

Office of the Tanks Improvement Collector

ANNUAL ADMINISTRATIVE REPORT FOR 2009-2010.

1. Name of A.D.M. in Charge and of O.C. : 1) Shri Abhijit Mukhopadhya, W.B.C.S.( with since charge taken. Exe), A.D.M.(LA) 2) Shri Ajoy Kr. Debsharma, W.B.C.S. ( Exe) 3) Shri Kamalakanta Chattopadhyay, W.B.C.S.(E xe) 4) Shri Krishnava Ghosh, W.B.C.S. ( Exe)

2. Staff strength : Sanctioned and in position : Sanction Post-30. Existing Post-9. Vacant in case of vacancies taken to fill them up Post-21 H.C. cum Acctt.-1. S.A.E.-1 A.T.I.-2 has been mentioned. Amin-1 Chainman-2 Peon-1 NG-1

3. Whether any re-deployment of staff has : NIL been done keeping the work load

4. Nature of the work assigned to the section : Re-execution of derelict Tank for Minor in brief Irrigation purpose under B.T.I,. Act 1939

5. Acts and Rules regulation in which deals : Bengal Tanks Improvement Act 1939 with 6. Names of Registers maintained : Cash Book,Receipts, Issue, Allotment Register, Stock Register, D.C.R. T.C.R. Dispatch etc. 7. No. of Receipts and issues of the year : No. of Receipt 40, No. of Issue 64

8. Financial Allotment Head wise and : Vide Separation Sheet ‘A’

expenditure

9. Performance report on different scheme : Execution work of derelict Tank under B.T.I, ( Physical and Financial target and . Act has been suspended since 1983. achievement) cases initiated under different Acts ( LA,LR,PDR, WBPTA, EC,ULCR, Arms Eviction Acts etc) Revenue Collected (where applicable ), any statuary work. Performed by DM/ADM/SDO. 10. When last inspected, mentioning major : 13.7.2009.. flaws found and whether corrective measures have been taken

11. Reports on Audit Queries : 4 outstanding paras of audit quaries not yet settled.

12. Physical condition of the section : Physical and hygienic condition of this cleanliness, neatness, condition of files section is not so good. Rain water is falling and furniture and room from the ceiling, space is not airy, staff are feeling suffocation.

13. In case of the Establishment section and : O/CT.I. Section look after thesection and Nezarath the action taken to deduct leave action taken properly as per G.O. for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements :- A brief note : Most of the staff of this section are deployed may be included which you consider as to other section of the Collectorate for the outstanding achievement of the utilization of staff. section and which is worth special mention. 15. Remarks, if any : Service of T.I. Employees along with the Posts they hold in the Tank Improvement Establishment Burdwan have been placed at the disposal of the Director of Personnel & Ex-Officio Chief Engineer, Water Resource Development Directorate vide G.O. No. 247- Estab Dt. 17.2.2010 of WRI&DD and No. 4490(255) dated 20.5.10 with effect from 1st June 2010

Sheet – ‘A’ Financial allotment Head wise and Expenditure of the Tanks Improvement Establishment Burdwan for the year 2009-2010. Head of A/C 2702-MI-03- Maintenance- 101-Water Tanks NP-Non Plan-001-Tank Irrigation ( MI) 01- Salaries-11TE-13-OE (04)

Sl. Head Allotment Received. Expenditure. No. 1. Salaries Rs. 25,08,600=00 Rs. 22,86,709=00 2. Traveling Expenses Rs. 6,200=00 Rs. 6,177=00 3. Office Expenses Rs. 15,800=00 Rs. 15,783=00 Sheet – ‘B’ Sanction Strength of Staff of Tanks Improvement Establishment, Burdwan.

Sl. Name of Post Sanction Present Post Vacant Post No Strength on 1. Tanks Improvement Officer 1 On adhoc basis 1 2. Head Clerk cum Accountant 1 1 Nil 3. U.D.A. 3 Nil 3 4. L.D.A. 4 Nil 4 5. S.A.E. 2 1 1 6. Draftsman 1 Nil 1 7. T.I. Inspector 2 Nil 2 8. A.T.I. 2 2 Nil 9. Amin 3 1 2 10 Chainman 4 2 2 11 Peon 6 1 5 12 Night Guard 1 1 Nil Total 30 9 21 Remarks: 1. 1 (one) S.A.E. is posted at Zilla Parishad Burdwan. 2. 2 A.T.I.s are posted outside, one ATI is at S.D.O. Durgapur and other ATI is at R.M. Section, Burdwan Collectorate. 3. One peon is posted at L.A. section Burdwan and one Chainman is at Record Room Section Burdwan Collectorate.

ANNUAL ADMINISTRATIVE REPORT FOR THE YEAR 2009-2010 EXCISE DEPARTMENT

ADMINISTRATIVE PROFILE

The District Magistrate (or sometimes an Additional District Magistrate) is the Collector for Excise Revenue in the district. He is the prescribed head of the District Excise Administration. The Superintendent of Excise is posted to assist him as technical advisor and run the District Excise Office.

District Profile: Burdwan East Area Excise District: ¾ Total Area: 5,018.6 sq. kms. ¾ Total Population: 42, 87,185 (U – 5, 07,393 / R – 37, 79,792) ¾ Total P.S. - 15 (Fifteen). ¾ Total Blocks – 23 (Twenty Three)

1. Name of the A.D.M in charge & the Officer in-charge of the Department:

a. Shri P. M. K. Gandhi, I.A.S. Additional District Magistrate (G) & Collector (Excise), Burdwan East Area, Burdwan b. Shri Devashis Biswas, W. B. Ex. S. Jt. Commissioner of Excise and Superintendent of Excise, Burdwan East Area, Burdwan

2. Staffing pattern of Excise officials and staff including Collectorate staff: Excise Personnel: Designation Sanctioned Actual Strength Strength Superintendent of Excise 01 01 Additional Superintendent of 01 01 Excise Deputy Excise Collector 03 03 Sub – Inspector of Excise 10 07 Assistant Sub – Inspector of 10 09 Excise Excise Constables 60 34 Excise Motor Driver 02 01 Group D (Night Guard) 01 01

2. A. a) Nature of works assigned to the Excise personnel: Excise Department is basically revenue –oriented preventive department. The Excise officers are to play dual role in the sense that they are revenue officers as well as pseudo police officers in the matter of curbing Excise Crimes.

2. B Ministerial Staff: Designation Sanctioned Actual Strength Strength U.D.A.s & L.D.A.s 13 8 Group – D - -

2. B. a) The Dealing Assistants help the Superintendent of Excise in all establishment works and maintenance of file, records etc. There is a separate chart showing distribution of works/files among the office Assistants.

3. Acts and Rules and Regulations are dealt with:

The Excise Officers are to primarily deal with Bengal Excise Act 1909 (as amended) and various rules framed there under. Apart from that, they are to implement the Medicinal & Toilet Preparations Act 1955 (as amended) and rules there under, The Narcotics Drugs and Psychotropic Substances Act 1985 (as amended) and rules there under and The Molasses Control Act 1955 and also relevant portions of IPC & Cr. P.C as pseudo police officers. 4. Names of Registers maintained: 4.a) In the District Excise Office: i) Cash Book, ii) Cash Book for Secret Service, iii) Security Deposit Register iv) D.C.R. Books & D.C.R. Book Account Register, v) Leave Register, vi) Attendance Register, vii) Stock & Store Register, viii) Receipt Register, ix) Issue & Dispatch Register, x) Court fee Stamp Account Register, xi) 178 Register (Showing renewal of Excise licenses), xii) Salesman Registration Register, xiii) Tari Auction Register, xiv) Demand & Collection Register for C.S, F.L, Pachwai, etc, xv) Miscellaneous Case Register, xvi) Challan Register for three treasuries, xvii) Stock taking inspection register, xviii) Allotment Register, xix) Bill Register, BTR, Aquittance Roll, Cheque Register, Contingency Register, xx) Barrack rent payment register, xxi) Block Register for vehicles, xxii) Application fee Register, etc.

4.b). At the Circle Office: i) Cash Book & D.C.R. Book, ii) Information Register, iii) 151 Register (Showing shop wise consumption of different intoxicants), iv) Stock & Store Register, v) Case Register, vi) Malkhana Register, vii) Shop Inspection Register, viii) S.L. & P.R. Books, ix) Auction Register, x) Diaries of S.I. & A.S.I of Excise, xi) Court Case Register. Apart from the above, various statements viz. preventive statement, revenue statement, consumption statement, NDPS Statement, and umpteen numbers of such statements are prepared and sent. 5. JURISDICTION OF EXCISE CIRCLES & DISTRIBUTION OF OFFICERS AND STAFF

Name of Range. Name of Circle No. of P.S. No. of No. of ASI No. of S.I. of of Excise Ex. Const. Excise

Sadar Range Sadar Circle # Sadar 01 02 05 D.E.C. 1 (one) Hqr – Bdn # Galsi Hqr - Burdwan Guskara Circle # Ausgram 01 01 03 Hqr - Guskara # Bhatar

Raina Circle # Raina 01 01 03

Hqr – Sehara # Madhabdihi Bazar # Khandagosh

Kalna-Katwa # Kalna Range, Kalna Circle # Purbasthali D.E.C. 1 (one) Hqr - Kalna # Monteswar 01 01 07 Hqr –at Kalna

Memari Circle # Memari Hqr – Memari # Jamalpur 01 01 06

Katwa Circle # Katwa 01 01 05

Hqr – Katwa # Ketugram

# Mongalkot

S.E.’s Spl.Squad # All the above 01 02 03 Hqr – at Bdn. P.S. areas

District HQR. - - - - 2 & Sadar warehouse

TOTAL - - 7 9 34 No .of C.S Warehouse in the district of Burdwan East Area is one (1) with headquarters at Burdwan under the charge of one (1) Deputy Excise Collector.

6. EXCISE BARRACKS: (Govt. Owned-2, Rented-4)

Staff Total Sl. Name & Address Govt./ Accom Monthly Present Area Remarks No. of the Barrack Rented mo rent Condition In sq. ft. dation 1. Sadar & Squad Rented 1361.0 10 400/ Wretched To be shifted 77, B.L. Hati Rd., to the new Burdwan Excise complex shortly. 2. Memari Barrack Govt. 0.58 09 ____ Dilapidated Since Mouza-Memari, acres. condition .Major construction JL No. 152, Kh. repairing works not No. 1982, Plot urgently incorporated Nos. 1094 ,1095 required. in the PWD book list. 3. Raina Barrack Govt. 0.33 06 ____ Dilapidated Fund for Mouza- acres condition .Major repairing Seharabazar, JL repairing works works No. 55, Plot No. urgently urgently 3025(part) required. required. 4. Guskara Barrack Rented 3400 sq. 08 648/ Good Landlord at feet desires to Rangabati,Guskar sell the aDist Burdwan. same and has requested us to vacate immediately. 5 Kalna Barrack Rented 1574 sq. 07 670/ Dilapidated Sub-Judice. At feet Condition. Involved in . Dangapara,Kalna C.R. No. Dist:Burdwan. 17242(W) of 1995. 6. Katwa Barrack Rented 1378.5 08 1292 Good At sq feet KarbalaRd,Katwa Dist Burdwan

7. DISTRIBUTION OF EXCISE LICENSES IN BURDWAN EAST AREA

Sl. Category of license Sadar Guskara Raina Kalna Katwa Memari Total No. 1. C.S Shops 13 4 4 12 11 8 52 2. C.S. Combined Shops 2 4 1 4 1 5 17 3. Pachwai with SCS 24 24 10 10 34 16 118 shops 4. Pachwai only 5 19 1 2 13 3 43 5. I.M.F.L ‘OFF’ shops 11 2 3 5 5 9 35 6. I.M.F.L ‘ON’ shops 9 2 X X 2 4 17 7. Restaurant-cum-Bar 2 X X 1 X X 3 8. Club 1 X X X X X 1 9. CSD/Canteen 1 X X X X X 1 10. IMFL Trade 1 X X X X 1 2 Total 69 55 19 34 66 46 289

8. PERFORMANCE REPORT:

There are generally 2 (two) yardsticks for making a judgment of the overall performance of the Excise Department viz. (a) Enforcement Activities, (b) Revenue Performance, & Consumption Statistics.

9. A. Collection of Revenue:

Month Revenue Revenue Growth (In Rs.) (In Rs.) (%) Year-2008-09 Year-2009-10 April 1,99,237 4,98,281 May 2,79,701 1,65,067 June 3,08,016 2,61,249 July 2,77,266 2,13,335 August 2,52,007 4,22,030 September 7,70,145 2,72,944 October 7,70,409 3,24,465 November 3,36,808 1,77,932 December 2,10,593 2,91,268 January 1,41,467 3,53,415 February 2,22,367 2,63,575 March 14,98,687 18,16,981 Total 52,66,703 50,60,542 (-) 3.9 Revenue is collected at source. Revenue matters little in this district.

9. B. Consumption of intoxicants: (C.S, F.L & Beer) 9. B, i) C.S

Month C.S C.S Growth (In LPL) (In LPL) (%) Year-2008-09 Year-2009-10

April 1,71,864 1,96,008 May 2.36,016 2,58,216 June 2,55,288 2,34,816 July 2,37,744 2,87,928 August 2,35,656 2,69,448 September 2,35,872 2,59,368 October 2,60,568 3,21,096 November 2,50,080 2,81,352 December 2,72,736 2,97,264 January 2,54,064 2,84,304 February 2,10,432 2,63,832 March 2,60,664.0 3,14,424 Total 28,80,984.0 32,68,056.0 (+) 13

9. B, ii) F.L Month F.L F.L. Growth (In BL) (In BL) (%) Year-2008-09 Year-2009-10 April 65,173.5 1,15,390.4 May 88,531.7 1,39,872.8 June 1,16,926.7 1,32,798.7 July 1,05,760.8 1,22,319.1 August 1,11719.2 1,26,534.3 September 95,217.4 2,04,685.6 October 1,71,946.0 1,80,724.6 November 1,18,817.750 1,71,062.815 December 1,38,302.85 2,06,509.295 January 1,47,576.667 2,48,174.46 February 1,28,180.341 1,88,619.135 March 1,46,024.441 2,03,191.365 Total 14,34,178.049 20,39,882.57 (+) 42.2

9. B, iii) Beer Month Beer Beer Growth (In BL) (In BL) (%) Year-2008-09 Year-2009-10 April 1,80,561.3 2,77,037.3 May 1,86,566.3 2,46,135.7 June 1,14,935.5 2,36,618.5 July 64,068.4 1,16,314.5 August 64,496.9 86,610.7 September 52,221.9 1,32,730.3 October 73,264.0 82,184.7 November 22,156.52 32,398.495 December 15,768.56 18,578.64 January 19,099.79 25,619.865 February 33,882.31 76,608.41 March 1,12,263.172 2,78,850.645 Total 9,39,285.352 16,09,687.729 (+) 71.37

Target consumption of intoxicants has not been made by the Department till date. However, we have achieved a growth of (+) 13 % in C.S, (+) 42.2 % in F.L and (+) 71.37 % in Beer. 10. Preventive Activities: (A)Detection of Cases Year 2008-09 Year-2009-10 No of cases 3,669 3,376 No of Arrests 711 427 No of case forwarded to 15 26 the Court (B) SEIZURES Main contraband articles Year 2008-09 Year-2009-10 ID Liquor 89.566.0 82,769.0 ( In litre) F/Wash 6,86,316.0 6,28,774.0 ( In litre) O.P Spirit 140.0 322.0 ( In litre) Fake F.L 653.28 650.0 ( In litre) Cycle 17 34 Two Wheeler 2 3

11. B Detection & uprooting/destruction of Opium poppy plants for the year 2009-10, under NDPS Act

Dated Place of raid Area No of poppy No of Poppy No of cases In Bigha plants capsules Detected by the Excise department 18-02-2010 i)Mougram Mouza 32 2,16,000 6,48,000 2 ii) Natungram (Approx) (Approx) (Approx) Mouza P.S. Ketugram, Dist. Burdwan, W.B 22-02-2010 i)Joykrishnapur 7 84,000 2,52,000 2 Mouza (Approx) (Approx) (Approx) ii) Madhpur Mouza P.S. Mongalkot, Dist. Burdwan, W.B 04-03-2010 i) Rishi Mouza 21 2,43,000 7,29,000 3 ii) Satpota Mouza, (Approx) (Approx) (Approx) iii) Haldipara Mouza P.S. Purbasthali, Dist. Burdwan, W.B 06-03-2010 i) Haldipara Mouza 35 4,20,000 12,60,000 Excise Department P.S. Purbasthali, (Approx) (Approx) (Approx) assisted Police Dist. Burdwan, department to detect W.B case and destruction ii) Kharer Math thereof P.S. Katwa, Dist. Burdwan, W.B 07-03-2010 i) Kumarpur Mouza 5 60,000 7,20,000 Excise Department ii) Dakshin (Approx) (Approx) (Approx) assisted Police Bhasapur Mouza department to detect P.S. Galsi, case and destruction Dist. Burdwan, thereof W.B 09-03-2010 i) Opidattapur 35 4,20,000 12,60,000 Excise Department Miouza, (Approx) (Approx) (Approx) assisted Police P.S Katwa department to detect ii) Somespur case and destruction Mouza thereof P.S. Monteswar Dist. Burdwan, W.B 10-03-2010 i) Modaffar- 5 60,000 7,20,000 Excise Department Falahari (Approx) (Approx) assisted Police P.S. Purbasthali, department to detect Dist. Burdwan, case and destruction W.B thereof

To provide qualitative, reliable and timely services, we maintain the guidelines of ISO-9001-2000

Annual Administrative Report for 2009-2010 of L.A. Office, Burdwan

Question Answer

1 Name of ADM in-charge & of O/C with date i. Abhijit Mukhopadhyay, ADM (LA) since charge taken (if more than one officer ii. Baidyanath Dutta, Spl. LAO has handled it all relevant dates need to be mentioned) 2 Staffing Strength, Sanctioned and in position in Separate Sheets enclosed case of vacancies steps taken to fill them up has to be mentioned 3 Whether any redeployment of Staff has been No done keeping view the workload 4 Nature of the work assigned to the section, in 1. Acquisition and Requisition of land brief 2. Payment of compensation to the land looser 3. Consignment work of LA Case records 4. PL Accounts maintain 5. Gazette publication 6. Correspondence with RB 7. All related matters with Acquisition and Requisition 8. Pension matters 9. D.D.O’s Function 5 Act and Rule & Regulation relevant with L.A. Act-I of 1894 and L.A. Act-II (WB), 1984 of LR working of the section manual, Amendment LA Act (WB), 1997-1999, NH Act 1956 & Allied Rules, D.I Act 6 Name of Registers maintained at the section Issue, Receipt, Docket, Movement, PL Account, Cash, Stationary, Allotment, GPF, Pension, GI Bill, Transit, NH Fund reconciliation, Cheque cancelled, Cheque issuing, Cap. Value, Law Charge, Gazette printing & various type of Sqd. Register 7 No. of Receipt and issue in the year Receipt- 6916, Issue- 4448 8 Financial allotment, head-wise expenditure Separate Sheets enclosed 9 Performance reports on different scheme Separate Sheets enclosed (Physical and Financial target and achievement) cases initiated under different Acts’ (L.A., L.R., PDR, WBPTA, EC, ULCR, Arms, Eviction Act etc.) and disposal, disposal of applications received under various Acts (licenses of various types etc) revenue collected (where applicable) any statutory work performed by DM / ADM/ SDO 10 When last inspected, mentioning major fault Inspected but no major irregularities detected found and whether corrective measures has been taken 11 Report on Audit queries (latest status) No pending 12 Physical condition of the section cleanliness, Good neatness, condition of the file and furniture and room 13 In case of the Establishment Section and the Yes Nezarath, the action taken to deduct leave for continuous service, Late attendance or Other wise should be stated 14 Outstanding achievement: - a brief note may Name of Project Total land Possession be included which you consider as the involved handed over outstanding achievement of the section and Katwa T.P.S 1030 acres 362.43 acres which is worth special mention Aerotropolis 2165.81 acres 1050.40 acres Panagarh I.P 2420.375 acres 420.541 acres S.E. Rly. 318.345 acres 69.335 acres 15 Remarks if any No 96

Report in connection with vacancy position of Land Acquisition Section, Burdwan Collectorate, as on 31.03.2010

Sl. Sanctioned Existing Vacant Name of the Post Remarks No. Strength Strength Post 1. Special Land Acquisition Officer 1 1 Nil Additional Land Acquisition 2. 4 4 Nil Officer Assistant Land Acquisition 3. 7 8 Nil Officer 4. Accounts Officer 1 1 Nil 5. Head Surveyor 1 Nil 1 6. Surveyor 18 + 2 17 + 2 1 7. Amin 9 7 3 DVP Staff – 1 DVP Staff – 8. UDC 30 25 15 10 9. LDC 23 5 19 DVP Staff – 1 10. Group – ‘D’ 16 9 10 DVP Staff – 3 No. post of Draftsman 11. Draftsman sanctioned in this LA Section 12. Tracer 1 1 Nil DVP Staff – 1 13. Calculator 7 Nil 7 14. Daftari 2 Nil 2 15. Driver 1 3 Nil DVP Staff – 2 16. Chainman 28 14 15 DVP Staff – 1 17. Process Server 12 12 9 DVP Staff – 9 18. Sweeper 1 1 Nil 19. Chowkidar 1 DVP Staff – 1 Total : DVP Staff – 29

ANNUAL ADMINISTRATIVE REPORT FOR 2009-2010 BACKWARD CLASSES WELFARE, BURDWAN

1. Name of the Additional District Magistrate-in-Charge: - i) Sri. Purna Chandra Shit, ADM (Dev), Burdwan. w.e.f. 27/02/2009

Name of the Officer-in-Charge of Backward Classes Welfare Section: - i) Md. Nurul Islam W.B.C.S (Exe), P.O.-Cum-D.W.O., B.C.W., Burdwan. W.e.f. 03/07/2007.

2. Staff Strength, Sanctioned and in position, in case of Vacancies, steps taken to fill them up has to be mentioned: - Details enclosed in separate sheet (Annexure-I). The Backward Classes Welfare Department, Government of West Bengal has duly been kept apprised of the existing vacancies of Backward Classes Welfare Section, Burdwan. No of vacancies existed previously in respect of the posts of Inspector Backward Classes Welfare have been filled up partially by promoting Upper Division Clarks and Social Workers to the posts of Inspector, Backward Classes Welfare and more posts of Inspector, Backward Classes Welfare have fallen vacant due to retirement.

3. Whether any redeployment of staff has been done keeping in view of the workload: - The question of redeployment of staff can not be considered as the Backward Classes Welfare Office, Burdwan has been running short of required manpower.

4. Nature of work assigned to the office of the Project Officer -Cum- District Welfare Officer, Backward Classes Welfare, Burdwan: -

The office of the Project Officer -Cum-District Welfare Officer, Backward Classes Welfare, Burdwan is entrusted with implementation of multifarious schemes aimed at socio-economic well-being of the people belonging to Scheduled Castes/Scheduled Tribe and other Backward Classes Communities in the District through co-ordination and co-operation of the three-tier Panchayat Raj Institutions.

The manifold activities of the Backward Classes Welfare Office, Burdwan are described below in a nutshell: -

A. Educational Schemes for awarding scholarships in Pre-Matric and Post Matric stages: -

These schemes include

1. Book Grants to SC/ST students. 2. Maintenance Charges to SC/ST day-scholars. 3. Hostel Charges for SC/ST students. 4. Other Compulsory Charges to ST students. 5. Maintenance of Ashram Hostels. 6. Special Scholarships to meritorious SC/ST Girl students of Class-V to X. 7. Additional. Financial benefit to meritorious SC/ST students of Class IX to XII. 98

8. Govt. of India Post-Matric Scholarship to SC/ST students. 9. Govt. of India Pre-Matric Scholarship to OBC students. 10. Govt. of India Post-Matric Scholarship to OBC students. 11. Scholarship for Students whose parents are engaged in unclean occupation. 12. Running Eklabya Model Residential School for Tribal Boys & Girls (from Class VI to X) at village Raghunathpur under Kanksa P.S. of Burdwan for providing quality education with 100 percent financial assistance from Central Government. 13. Running English Medium Feeder Schools (at Primary Level “ie” from Class I to Class V) to EMRS for tribal Boys and Girls.

B. Community Development schemes: -

Community Development schemes implemented by this office in the SC/ST dominated pockets in the District under Special Central Assistance (SCA) to Special Component Sub Plan (SCSP), SCA to TSP and under Article – 275(i) of the Constitution of India are aimed at development of infrastructures like extension/improvement of Village Road/Link Roads, Construction of Culverts, Bridges, Field Channels, Re-excavation of Tanks, installation & energisation of Submersible Tube wells for irrigation purpose, Construction of Free Primary School Buildings, providing Drinking Water facilities, Construction of Toilet Blocks, Repair/Renovation/extension of i) School attached Hostels for SC/ST students, and ii) Ashram Hostels etc. and infrastructures incidental to income generating schemes for Tribal Self-Help Groups.

C. Skill Development/ Up gradation Training Programmes for SC/ST unemployed Youths: -

The training programmes for development/ upgradation of income generating skills for SC/ST Youths are organized by this office in the trades of Carpentry, Leather, Jute cutting & Weaving and Tailoring through the four Training-Cum-Production Centers in the District for their post training linkage with Self Employment Scheme or Group Income Generating activities under SCP or TSP through SC/ST Development and Finance Corporation.

D. Self-Employment Schemes for poor Youths belonging to OBC Communities: -

This office also arranges for self-employment for poor youths belonging to OBC communities in the District through National Backward Classes Development and Finance Corporation.

E. Old Age Pension Schemes for poor Senior Tribal Citizens: -

The office of the Project Officer-Cum-District Welfare Officer, Backward Classes Welfare, Burdwan is also concerned with payment of old age pension @ Rs.750/ per month per pensioner to poor Tribal persons of above 60 years of age in the district. At present 9,126 tribals of over 60 yrs. Of age are getting Old Age Pension. The money order charges @ Rs. 25.25 per month per pensioner are also borne by the Backward Classes Welfare

Department. Now pensioners have opened Bank Account and OAP be paid through their SB Accounts.

F. Verification and Authentication of Registers of Appointments of various educational institutions recognized by the Government: -

In the sphere of Social Justice and Empowerment monitoring the observance of Reservation Rules for SC/ST/OBC Communities by the different Administrative Authorities while giving appointments in educational institutions and other organizations falls under the purview of the office. Verification and authentication of the Registers of Appointments (R.O.A) in respect of both Teaching and Non-Teaching staff of different educational institutes recognized by the Government of W.B is done by this office in terms of W.B Schedule Caste and Schedule Tribes (Reservation of vacancies in Services and Posts) Act 1976 & W.B Commission for Backward Classes Act, 1993.

G. Running of Central Hostels for SC/ST Boys and Girls in the District: -

This office presently runs three Central Hostels for SC/ST Boys and Girls in the District –the first one is the Central Hostel for SC Girls at Baburbag, Burdwan; the second is the Central Hostel for ST Boys at Sukanta Palli, Asansol and the third one is the Rani Gaidullo Central Hostel for S.T. Girls at Durgapur. The objective is to provide opportunities to the SC/ST boys and girls to pursue higher academic careers for upgrading themselves by availing residential facilities of these Central Hostels without having to suffer the strain of regular commuting from their residences at remote corners to the academic institutions of their choice. At present 110 SC/ST students have been prosecuting their studies staying in the 2 (two) Central Hostels.

H. Restoration of alienated Tribe Lands: -

Restoration of Lands alienated from Scheduled Tribe people is also an important concern of the District level office of the Backward Classes Welfare Department. In terms of section 14B of Land Reforms Act, 1955 all transfer of tribal lands to non-tribals without seeking permission of the competent authority shall be deemed to be void. No case of alienation of tribal land is reported in the District.

I. Miscellaneous: -

The ambit of activities of the office of the Project Officer -Cum- District Welfare Officer, Backward Classes Welfare in the district is quite large and of various nature. Among the miscellaneous activities fall the conducting of enquires into matters of atrocities on Schedule Caste/ Schedule Tribes, Compilation of quarterly report on the disposal of SC/ST/OBC Certificates as received from the S.D.O s of the District, Organizing several cultural programmes including observance of Hool Dibas, Dr.B.R.Ambedkar`s Birthday, One Act Drama Competition in tribal language for the sake of promoting Tribal Culture. State Level One Act Drama competition in Tribal Language was held in this district in 2007 – 08.

5. Acts, Rules & regulations relevant with working of the Section: -

a) West Bengal Restoration of Alienated Land Act, 1973 100

b) West Bengal Restoration of Alienated Land Rules, 1973 c) West Bengal Land Reforms Act, 1955 d) Protection of Civil Rights Act, 1955 e) The Scheduled Caste and scheduled Tribes (Prevention of Atrocities) Act.1989 f) West Bengal Scheduled Caste and Scheduled Tribes (Reservation of Vacancies in services and posts) Act.1976 (West Bengal Act-XXVII of 1976) g) West Bengal Commission for Backward Classes Act.1993 (West Bengal Act I of 1993) h) Scheduled Tribes and Other Traditional Forest Dwellers (Forest Rights Act) Act.- 2006 and Rules – 2008.

6. Name of Registers maintained in Backward Classes Welfare Office, Burdwan: -

i) Attendance Register ii) Index Register iii) Issue Register iv) Receipt Register v) Bill Register vi) Bill Transit Register vii) Cash Book viii) Cheque Register ix) Stock Register x) Leave Register xi) Stamp Register xii) Dead Stock Register xiii) Acquaintance Registers 8 (eight) Nos xiv) GPF Subscription Register for Group “D” Staff xv) GPF Advance Register xvi) Land Transfer Register/ Land Restoration Register xvii) Log Book for two Office Vehicles. xviii) Master Allotment Register.

xix) a) Allotment Register for Pre-Matric Book Grant to SC. b) Allotment Register for Pre-Matric Book Grant to ST. c) Allotment Register for Maintenance Charges to Ashram Hostels. d) Allotment Register for Pre-Matric Hostel Charges to SC Students. e) Allotment Register for Pre-Matric Hostel Charges to ST Students. f) Allotment Register for Other Compulsory Charges to ST Students. g) Allotment Register for Maintenance Charges to SC/ST Day- Scholar. h) Allotment Register for Special Scholarships for meritorious SC/ST Girls studying in Class-V to X.

101

i) Allotment Register for Additional Benefit for meritorious SC/ST Students of Class-IX to XII. j) Allotment Register for Unclean Occupation. k) Allotment Register for GI Post Matric Scholarship for SC Students. l) Allotment Register for GI Post Matric Scholarship for ST Students. m) Allotment Register for GI Pre Matric Scholarship for OBC Students. n) Allotment Register for GI Post Matric Scholarship for OBC Students. xx) Application Received Register for Post Matric Scholarship to SC/ST Students, Block-Wise for 31 Blocks in the District – 31 Registers. xxi) Allotment Register for receipt of fund from PBAKOSP for running the Eklabya Model Residential School at Raghunathpur, Burdwan. xxii) Subsidiary Cash Book for EMRS, Burdwan. xxiii) Register for Allotment for running the English Medium Feeder Schools (at Primary Level from Class I to Class V) to EMRS, Burdwan. xxiv) Community Development Scheme Registers – 3 (three) “i.e.” one each for CD Schemes under (a) SCA to SCP, (b) SCA to TSP & (c) Article – 275(1) of The Constitution of India. xxv) MB Register. xxvi) Allotment Register for CD Schemes. xxvii) Allotment Register for Central Hostels. xxviii) Allotment Register for TCPC.

7. a) No. of receipts during 2009 – 10 for Backward Classes Welfare Section, Burdwan: - 1889 Nos. b) No. of letters issued during 2008-09 from Backward Classes Welfare Section, Burdwan: - 3400 Nos.

8. Financial Allotments and expenditure head-wise has been furnished in a Separate Sheet Enclosed (Annexure - II).

9. Report detailing Physical and financial targets and achievements in respect of various schemes implemented by this office during 2009-2010 is appended in a separate sheet enclosed (Annexure - III).

10. Inspection of the office: -

Inspected last on 4th January’2010. No major flaws worthy of mention found. The A/Cs of the office have been inspected upto 31/03/2009 by the Audit team of the AGWB and no mention of major irregularities worthy of mention has been made by the Audit Team.

102

11. Report on Audit Queries: -

The replies to all the pending audit paras have already been sent to the Commissioner, Backward Classes Welfare Directorate, Government of West Bengal.

12. Physical Condition of the Section, Cleanliness, Condition of files, Furniture and Room: -

The office of the Project Officer -Cum-District Welfare Officer, Backward Classes Welfare, Burdwan is housed in a building which is in a dilapidated condition, the wooden beams, doors & windows have been damaged by termites. Several cracks have appeared in the ceiling and walls. The electrical wirings often get damaged because of damp-walls. The Computer Section also is vulnerable to this damp and moist wall condition. Anti-termite measures are regularly taken. The physical condition of the office building stands in the way of maintaining files in a healthy and clean condition. The same is also applicable to furniture. With passage of time the number of schemes entrusted to this office has multiplied several times but practically no steps have been taken to augment office space to accommodate the huge workload suitably. The office needs space and accommodation for smooth conduct of public works.

13. Steps taken to deduct leave for continuous absence. Late attendance or otherwise: -

Necessary action as per Government is taken to deduct leave for continuous absence, late attendance or otherwise.

14. Outstanding Achievement: -

Necessary care is taken from this office for full and proper utilison of funds allotted from the Backward Classes Welfare Department and Directorate for implementation of the Educational Schemes and C.D. Schemes. The fund received at the end of the financial year for implementation of C.D. Schemes under SCA to SCP, SCA to TSP and Article 275(i) of The Constitution of India have not been utilized during the year due to unavoidable delay involved in meeting official procedural formalities like decision making as regards selection of Executing Agencies, floating of Tender Notices for works to be executed Departmentally and release of fund in installments to Executing Agencies other than office of the Project Officer - Cum-District Welfare Officer, Backward Classes Welfare, Burdwan. Old Tribals of above 60 yrs. Of age are being provided pension for their survival.

(Annexure-I)

Staff position of Backward Classes Welfare Section, Burdwan during the Year 2009-10

103

Sl. Sanctioned Name of the Post In Position Vacancy No. Strength Project Officer -Cum-District 1. 1 (one) 1 (one) Nil Welfare Officer 2. Addl. Dist. Welfare Officer 1 (one) Nil 1 (one) 3. Assistant Engineer 1 (one) Nil 1 (one) 4. Kanungo 1 (one) Nil 1 (one) 5. Sub-Asst. Engineer 2 (two) 1 (one) 1 (one) 6. U.D.C 6 (Six) 3 (Three) 3(three) 7. L.D.C 2 (two) 1(one) 1(one) 8. Typist 1 (one) 1 (one) Nil 9. Social Worker 7(seven) 2 (two) 5(five) 10. Cashier 1(one) 1(one) Nil 11. Driver 2 (two) 1(one) 1(one) 12. Chainman to K.G.O. & S.A.E 2 (two) 1(one) 1(one) 13. Helper to Social Worker 2 (two) 1(one) 1(one) 14. Peon 2 (two) 2 (two) Nil 15. Orderly 5(five) 4(four) 1(one) 16. Darwan Cum-Night Guard 6(six) 4(four) 2 (two) 17. Inspector 36(thirty six) 34 (thirty four) 2 (two)

Central S.C. Girls Hostel, Baburbag, Burdwan.

18. Warden Superintendent 1(one) 1(one) Nil 19. Matron 1(one) 1(one) Nil

Rani Gaidullo S.T. Girls Hostel, Durgapur.

20. Superintendent 1(one) 1(one) Nil 21. Matron 1(one) 1(one) Nil 22. Cook 1(one) Nil 1(one) 23. Helper to Cook 1(one) 1(one) Nil 24. Night Guard 1(one) 1(one) Nil

Asansol S.T. Boys Hostel 25. Superintendent 1(one) Nil 1(one) 26. Care Taker 1(one) 1(one) Nil 27. Matron 1(one) Nil 1(one) Backward Classes Welfare 28. 1(one) 1(one) Nil Officer 29. U.D.C. 2 (two) 2 (two) Nil 30. Orderly 1(one) Nil 1(one) 31. Office Peon 1(one) 1(one) Nil 32. Helper to Social Worker 1(one) 1(one) Nil 33. Night Guard 1(one) 1(one) Nil Industries Wings of BCW 34. Manager 1(one) 1(one) Nil 35. Superintendent 1(one) Nil 1(one) 36. Account Clerk 1(one) Nil 1(one) 37. Instructor in Charge 2(two) 2(two) Nil 38. Sales Manager 1(one) 1(one) Nil 104

39. Instructor 4(four) 2(two) 2(two) 40. Storekeeper 1(one) Nil 1(one) 41. Lady Asstt. Instructor 1(one) Nil 1(one) 42. Machine Operative 2(two) 1(one) 1(one) 43. Clerk Cum Typist 1(one) 1(one) Nil 44. Demonstrator 1(one) 1(one) Nil 45. Sales Asstt. 1(one) 1(one) Nil 46. Peon 1(one) Nil 1(one) 47. Sales Boy cum Packer 1(one) 1(one) Nil 48. Darwan Cum-Night Guard 4(four) 4(four) Nil (Annexure-II) Statement on head-wise Financial Allotment received and expenditure incurred during 2009-2010

Allotment Amount Sl Received Spent No. ( Rs ) ( Rs ) 01. Book Grant to SC Students 40035000.00 40035000.00 02. Book Grant to ST Students 5245000.00 5245000.00 03. Maintenance Charges to SC 7257600.00 7257120.00 04. Maintenance Charges to ST 14140000.00 14139360.00 05. Hostel Charges to SC 10560000.00 10535250.00 06. Hostel Charges to ST 9454500.00 8816850.00 07. Other Compulsory Charges to ST 812980.00 812805.00 08. Maintenance of Ashram Hostels 3936000.00 3910660.00 Spl. Scholarship to meritorious SC/ST Girls 09. 459000.00 459000.00 students for Class V to X Addnl. Financial benefit for meritorious students 10. 576000.00 561600.00 in Class IX to XII Allotment Amount Sl Received Spent No. ( Rs ) ( Rs ) 11. GIPM Scholarship to SC 57900000.00 57899320.00 12. GIPM Scholarship to ST 6710000.00 6709970.00 13. GIPM Scholarship to OBC 3400000.00 3400000.00 14. Pre Matric Scholarship to OBC 1400000.00 1400000.00 15. Scholarship to Students whose parents -- -- are engaged in Unclean Occupation Organizing One Act Drama Competition in 16. 100000.00 100000.00 Tribal Language 2009 – 2010 Observance of Birth anniversary of Dr. B.R. 17. 10000.00 10000.00 Ambedkar on 14th April,2009 18. Old Age Pension to Senior Tribal Citizens 78997092.00 78997092.00 19. Eklabya Model Residential School 6000000.00 6000000.00 for Tribal Students at Raghunathpur village of Kanksa P.S, Dist. Burdwan. 20 Feeder School to EMRS (English Medium at 2747000.00 2743300.00 Primary Level).

105

(Annexure-III)

Performance Report of Various Schemes implemented by the office of the Project Officer-cum-District Welfare Officer, Backward Classes Welfare, Burdwan during 2009-10 Community Development Schemes

Sl. Target Achievement Schemes No. Physical Financial Physical Financial

i) 3 Nos. of Schemes of 08- 09 ii) 8 Nos. of i) 32,38,000/- i) 3 Nos. i) 32,38,000/- Schemes of 08- 09 ii) 31,15,000/- ii) 8 Nos. ii) 31,15,000/- iii) 1 No. of Schemes of 08- 09 iii) 6,06,505/- iii) 1 No. iii) 6,06,505/- SCA to iv) 6 Nos. of Special Schemes of 08- iv) 14,36,011/- iv) 6 Nos. iv) 14,36,011/- a) Component 09 Sub Plan v) 4 Nos. of v) 22,52,000/- v) 4 Nos. v) 22,52,000/- (SCSP) Schemes of 08- 09 vi) 21,53,353/- vi) 6 Nos. vi) 21,53,353/- vi) 6 Nos. of Schemes of 09- vii) 10,67,173/- vii) 2 Nos. vii) 10,67,173/- 10 vii) 2 Nos. of Schemes of 09- viii) 24,12,400/ viii) 3 Nos. viii) 24,12,400/ 10 viii) 3 Nos. of Schemes of 09- 10 Sl. Target Achievement Schemes No. Physical Financial Physical Financial i) 13 Nos. of Schemes of 08- i) 73,90,000/- i) 13 Nos. i) 73,90,000/- 09 SCA to ii) 13 Nos. of ii) 52,98,000/- ii) 13 Nos. ii) 52,98,000/- b) Tribal Sub Schemes of 09-

Plan (TSP) 10 iii) 3 Nos. of iii) 43,51,000/- iii) 3 Nos. iii) 43,51,000/- Schemes of 09- 10

i) 15 Nos. of Article – Schemes of 08- i) 53,12,085/- i) 15 Nos. i) 53,12,085/- 275(1) of 09 c) Constitution ii) 17 Nos. of ii) 11599070/- ii) 17 Nos. ii) 11599070/- of India. Schemes of 09- 10

106

(Annexure-IV) Consolidated report on receipt of applications and issue of Caste Certificates for SC/ST/OBC for Burdwan for the period from 01/04/09 to 31/03/10

Name of Application Application Sl. Cumulative Total Certificate Issued the Sub- Rejected Pending No. Division SC ST OBC SC ST OBC SC ST OBC SC ST OBC Burdwan 1 Sadar 2626 813 1944 2080 781 1779 39 0 0 507 32 165 (South) Burdwan 2 Sadar 3277 643 2181 3034 642 1928 99 1 22 144 0 231 (North) 3 Kalna 2565 470 1277 1529 300 704 1 0 1 1035 170 572 4 Katwa 2375 64 1451 2222 61 1270 0 0 0 153 3 181 5 Durgapur 5246 447 1756 3782 304 1104 63 0 35 1401 143 617 6 Asansol 9716 763 2143 6767 542 1336 125 27 37 2824 194 770 Total 25805 3200 10752 19414 2630 8121 327 28 95 6064 542 2536

***** ANNUAL ADMISNISTRATIVE REPORT FOR THE YEAR 2009-2010, FOR THE OFFICE OF THE DEPUTY DIRECTOR, SMALL SAVING, BURDWAN

1. Name of the A.D.M. A.D.M. (L.A.) in charge:- 1. Asim Kumar Bhattacharya, W.B.C.S (Exe) 01-04-09 to 2/09/10 2. Sri Abhijit Mukherjee, W.B.C.S (Exe) 03-09-09 to 31/03/10 2. Name of the Officer 1. Sri Muralidhar Mukhapadhyay, W.B.C.S. (Exe) Deputy in charge:- Director, Small Savings Burdwan from 01.04.09 to 30.09.10. 2. Sri Srikanta pal W.B.C.S (Exe) Deputy Director, Small Savings, Burdwan form 01/04/09 to 31/03/10

STAFF POISITION

SL. POSTS SANCTIONED EXISTING VACENCY No STRENGTH STRENGTH 1. Dy. Director small Savings 01 Nil 01 2. Savings Dev. Officer 22 09 13 3. Accountant- Cum – 01 Nil 01 Cashier 4. Clerk-Cum - Typist 01 01 Nil 5. Officer Peon 01 01 Nil 6. Orderly Peon 01 Nil 01 7. Night Guard 01 Nil 01

107

EXISTING AGENTS

1. Total No. of S.A.S. Agents 1285 2. Total No. of M.P.K.B.Y. Agents 925 3. Total No. of P.P.F Agents 75

Redeployment of staff is done. The Savings Development Officer of Khandaghosh, Ausgram –I, Raina – I, Raina-II, Burdwan-II and Memari-I Block have been deployed to this office twice a week in addition to their normal work at the Block considering there work load at this office.

This Office of the Deputy Regional Director National Savings Organization has since been withdrawn from the district the works performed by that office have been devolved upon this office.

To cope with the additional work developed upon this office, the redeployment of staff become necessary as stated above. WRITE UP SMALL SAVINGS SCHEMES

The Small Savings Movement has gained a special significance in the present day socio-economic scenario. It meets up resources for country’s development and other needs. It protects the interest of the Small as well as big investors. Initially post office Small Savings Schemes were introduced by the Government of India to encourage the habit of thrift among common men. But during the last three decades this concept has undergone a radical charge. Now a days Small Savings schemes have become the dedium of mobilizing large resources every year for plan projects. This has become the symbol of progress and security. This movement provides to people in different income brackets several lucrative schemes to bild capital assets out of their small savings At the same time, it offers them an opportunity to participate in national development for all savings-big and small play a vital role in the national economy. There are various postal small savings scheme to suit different pockets. For rich and affluent there are scheme like Time Deposits scheme is meant for the poor and wage earner, One can open R.D. Accounts with minimum monthly installment Rs- 10/-only. There is a Monthly Income Scheme. Those who want to save or reduce the Income Tax there are scheme like Public Provident Fund and 6 years National Savings Certificates. The deposit in these Scheme Qualify for rebate for Income Tax. All these Schemes are directly operated by Government of India Through excellent network of Post offices spread over the country. The rate of interest very attractive and there is no market risk whatsoever. Another important savings

108

scheme for the senior citizens has been introduced w.e.f . 2nd August ,2004 which is popularly know as Senior Citizens Savings Scheme. This department is at present dealing with another savings scheme namely Recurring Deposit. The collection and deposit is made by the women agents only. It is popularly known as Mahila Prodhan Kshetriya Bachat Yojana (MPKBY). This Scheme also plays a vital role like other postal savings Schemes Stated above. This agency was so long dealt with by the National Savings Organization, Govt. of India, of late this department has been entrusted with another Savings Scheme namely Public Provident Fund (PPF). The collection and deposit is made both by men and women. In pursuance of D.O. No 2/2/2003 – NS.I dt. 25/02/04 of the Jt. Secy. (Budget). Ministry of Finance New Delhi Government of India regarding restructuring of the National Savings, Organization including appointment of Agents under Public Provident Fund (PPF) and by virture of notification no. 338_SSD, dt. 23/04/04 of the Finance Department (Small Savings) Govt. of West Bengal, the Deputy Directors of Small Savings posted in the districts are authorized to act as appointing authorities of the PPF Agents within their respective jurisdiction with effect from 1st April 2004. Deposits under different Savings Schemes can be made by the depositors directly in the deposit office or through authorized agents. The PPF agents, MPKBY agents and the SAS agents in the municipal area are appointed by the Dy. Director Small Savings posited in the district. The SAS agents in the Block area are appointed by the respective Block Dev. Officers. The National Savings collection invested in the Small Savings Schemes are the Major resources for development to the union and state Government 100% of the net collection in a year in the states become available as loans to the respective State Government.

ACTS AND REGULATIONS IT DEALS WITH

01. The Govt. Savings Bank Act. 1873. 02. Post Office Savings Certificate Act. 1979. 03. Post Office Savings Bank General Rules,1981. 04. Post Office Savings Account Rules, 1981. 05. Post Office Recurring Deposit Rules,1981. 06. Post Office Time Deposit Rules,1981. 07. Monthly Income Account Rules,1987. 08. National Savings Certificate Rules,1989. 09. Kisan Vikash Patra Rules, 1988. 10. Mahila Pradhan Kshetriya Bachat Yojana ,1972. 11. Standardized Agency System,1959. 12. Public Provident Fund Act. And Rules,

109

LIST OF REGISTERS MAINTAINED. 01. Cash Book. 02. Allotment Register. 03. Bill Register. 04. Bill Transit Register. 05. Cheque Register. 06. G.P.F. Register. 07. Postage stamp Register. 08. Issue Register. 09. Receive Register. 10. Attendance Register. 11. H.B. Lone Register. 12. Stock Register. 13. Dead stock Register. 14. S.A.S. Agents Register. 15. M.P.K.B.Y. Agents Register. 16. P.P.F. Agents Register. 17. Identity Card Register. 18. Register of ASLAAS- 5 Cards. 19. Confidential Register. 20. Renewal of Agents Register. 21. C.L. & E.L. Register. 22. Acquaintance Roll for payment of Cash Reward. 23. Retirement Register. 24. G.I.S.S. Register. 25. T.A. Bill Register.

No. of letters received – 468 No. of letters issued - 295

SMALL SAVINGS COLLECTION FIGURE FOR THE LAST TEN YEARS

YEAR GROSS NET PERCENTAGE OF COLLECTION COLLECTION INCREASE IN (RS. IN (RS. IN COMPARISION OF THOUSAND) THOUSAND) PREVIOUS YEAR. 2000- Rs. 501,31,20 Rs. 276,02,04 25.22% 01 2001- Rs. 510,01,53 Rs. 277,26,93 0.45% 02 2002- Rs. 619,85,54 Rs. 299,25,91 7.93% 03 2003- Rs. 843,12,73 Rs. 337,25,32 12.69% 04 2004- Rs. 776,49,68 Rs. 349,61,92 3.66% 05 110

2005- Rs. 1007,81,39 Rs. 449,17,89 28.47% 06 2006- Rs. 959,98,90 Rs. 276,50,62 (-) 38.44% 07 2007- Rs. 796,27,36 Rs. 24,39,91 (-) 91.18% 08 2008- Rs. 329,76,07 Rs. 23,29,03 (-) 4.54% 09 2009- Rs. 1,30,02,975 Rs. 34,43,827 1378.65% 10

DISTRIBUTION OF CASH REWARD

1. No. S.A.S. agents to whom Cash Reward distribution. – 701 2. No. of S.A.S. agents from whom Income Tax deducted. – 500 3. Amount of Tax deducted. – Rs. 7,04,017/-

Report on audit queries.

Accounts were last audited up to 31/07/1992. Outstanding audit para – NIL.

Question of sending any replies does not arise as there was no pending audit queries. Physical condition of the section.

The office is located in Purta Bhaban (7th floor). The Furniture are also old. Cleanliness , neatness , condition of files etc. are reasonable good.

Necessary action is taken to deduct leave for late attendance or absence.

Outstanding achievement : -

Net collection in Small Savings is increased in relation to the last financial year.

An amount of Rs. 7,04,017/- is deducted from the Agents as Income Tax on account of Cash reward paid to them and deposited to Govt. Treasury during the year, 2007-08.

PROBLEMS

1. 13 post of Sv. D.O. is lying vacant in the following Block i) Ketugram-I, ii) Ketugram-II, iii) Purbasthali – I, iv) Purbasthali-II, v) Kalna-I, vi) Katwa– I, vii) Jamalpur viii) Galsi – II ix) Burdwan- I and x) Katwa- II Development Block. xi) Bhatar , xii)Memari-II , xiii)Raina-II ,

111

An arrangement should be made to fill up the posts as early as possible. 01 post of Accountant-Cum-Cashier should be filled up immediately. 2. A policy should be framed for appointment of S.A.S. & M.P.K. B.Y. and P.P.F. Agents so that all the districts may follow a uniform policy. 3. Supply of Agents receipt book is still irregular and insufficient. The matter may kindly be taken up with the authorities in the postal Department.

*****

SARVA SHIKSHA MISSION, BARDHAMAN (2009-10)

1. Name of the ADM in Charge : (a) Sri Abanindra Sing, IAS, (From 01.04.09 to 01.05.09) (b) Sri Asim Kumar Bhattarchya, WBCS(Exe.) (From 02-05-2009 to 01-09-2009) (c) Sri Abhijit Mukherjee, WBCS(Exe.) (From 02-09-2009 to 03-09-2009) (d) Sri Purna Chandra Sit, WBCS(Exe.) (From 04-09-2009 to till date)

Name District Project Officer : (a) Smt. Rumela Dey, WBCS (Exe.) (From 01/04/2009 to 31/03/2010)

2. Staff Strength (As on 31/03/2010) : Present position of No. of the the post under SSA Name of the post post Sl.No Filled up Vacancies sanctioned under SSA sanctioned with with under SSA number number 1 D.P.O. 1 1 0 2 ADPO (Primary) 1 1 0 3 DDPO (Primary) 1 0 1 4 Research Co-ordinator 1 1 0 5 Co-ordinator for children with special needs 1 1 0 6 Co-ordinator for Girls' Education (Gender) 1 1 0 7 MIS-in-Charge 1 1 0 8 PMIS Co-ordinator 1 1 0 9 Pedagogy Co-ordinator 1 1 0 10 Co-ordinator for CM & AS 1 1 0 11 Planning Co-ordinator 1 1 0 12 Finance & Accounts Officer 1 1 0 13 Asst. Engineer for CW 1 1 0 112

14 Junior Engineer 2 2 0 15 UDA (General) 1 1 0 16 DRF 2 2 0 17 DSTM 6 6 0 18 DEO 2 2 0 19 Accountant 1 1 0 20 UDA (Account) 1 0 1 21 Cashier 1 1 0 22 LDA 2 1 1 23 Technical Asst. 1 1 0 24 Gr. 'D' Staff (peon/Night Guard) 3 3 0 25 FJE 42 42 0 26 Gr 'C' at CLRC 59 55 4 27 Gr 'D' at CLRC 59 55 4

3. Redeployment of staff : LDA – 1, UDA (District Level)-1 , 4 Group-C & 4 Group-D at CLRC level 4. Nature of work :

This project mainly aims at the total fulfillment of goal of “Elementary Education for all” specially for the children belong to age group 5+ to 13+ years. To materialize the mission of "Education for all" financial support is usually given to the schools (both primary and upper primary) for improvement of infrastructure and other inputs as well as it monitor the over all educational environment at the primary and upper primary level. The Project office also arranges several training programmes for the teachers of primary and upper primary school on the basis of modules on modern technique of teaching. Emphasis is being given for 100% achievement of enrolment through community involvement even special stress is given to enroll disabled & specially focused children including the girls child at first generation learners’ family.

5. Acts and Rules & Regulation: The project runs observing the guidelines issued by State Project Director and MHRD guidelines. 6. Name of Registers Maintained: (a) Issue & Receipt (b) Stock Book Register (c) Cash Book (d) Allotment Register (e) Cheque Register (f) File Movement (g) Bill Register (h) Para Teacher Register (i) RT Register (j) VRP Register (k) Advance Register (l) File/Index Register (m) Tender Register (n) Income Tax Register (i) P/Tax Register (j) File Movement & Action taken register of Civil Works (k) File Movement Register, Letter Received Register of DSTM (l) WC records Register of CW, U/C register etc. some registers are also maintained through computer.

7. Number of Letter Receipts and Issues during the year:

Receipt 4618 Issues 1740 113

8. Financial Allotment: Financial Allotment Received: (2009-10) : Rs.114.41Crores (Apprx.) (Including Spill over balance Financial Expenditure : (2009-10) : Rs.97.57(Net) (A separate sheet is enclosed)

9. Performance report on different scheme : Not applicable 10. When Last Inspected, Major Flaws Found, Corrective Measures Taken: Last inspection 27-08-2009 to 04-09-2009 by statutory auditor (CA Firm), No flaws found. 11. Report on Audit Queries: 7 (Seven) nos. Audit queries.

12. Physical Condition of the Section, Cleanliness, Neatness, Condition of files, furniture and room: Physical condition of the section neatness cleanliness, condition of files & furniture is fine; But neatness and cleanliness of the bathroom & latrine is done regularly & effectively after re-modeling. But water supply is irregular. The aqua-guard / water filter has been installed for drinking water at the 3rd floor of New Administrative Building. 13. Outstanding Achievement: Bardhaman is one of the top rated districts in State as regard the performance of SSM is concerned, when some district in West Bengal failed to expend their normal allotment, this District managed to had an additional allotment in the year 2009-10 on the ground of full utilization of grant as sent earlier. Moreover, we received fund for construction of IECs in six Sub-Division, IECs have been constructed & about to function which is also a mentionable success. As a result of success of SSM, there is increasing tendency in our enrolment figure also, which can be considered the greatest success of SSM, Bardhaman even to inculcate attraction to science. We arranged for exposure visit to Dist Science Centre, Meghnad Saha Planetarium & echo club at Burdwan for pupils of Upper Primary Schools every years. Performance & achievement of individual intervention is highlighted below:

114

FUND RECEIVED, EXPENDITURE INCURRED AND SPILL OVER BALANCE FOR THE YEAR 2009-10 AND APPROVED BUDGET FOR 2010-11.

APPROVED AMOUNT APPROVED % of AWP & B 2010- RELEASED Sl.no. Intervention AWP & B Achievement 11((including DURING 2009-10 in 2009-10 SSK & MSK for THE YEAR 2010-11) 1 New School Opening 0 0 - 2 Teachers Salary (Recurring) 5144.87800 4813.29980 93.56 10148.23 3 Teachers Grant ( for TLM) 116.53000 111.76500 95.91 119.08 4 Circle Resource Centre 67.18000 59.96800 89.26 101.53 5 Cluster Resource Centre 195.71000 195.23000 99.75 307.65 6 Teachers Training 346.30000 272.70503 78.75 405.45 7 Out of School Children 298.45460 196.21896 65.74 406.3 8 Remedial Teaching (LEP) 150.00000 13.68518 9.12 390 9 Free Text Book 875.00000 874.91500 99.99 863.65 10 IED 189.52000 175.91049 92.82 530.66 11 Civil Works 1846.41600 1660.90864 89.95 6442 12 Furniture for Govt. UPS 0.00000 0.00000 - 0 13 Teaching Learning Equipment 34.00000 17.50000 51.47 262.1 14 Maintenance Grant 361.35000 359.54000 99.50 405.65 15 School Grant including 257.31000 255.94000 99.47 258.16 Research & Evaluation 16 including 57.82800 41.70405 72.12 53.2 17 Management & Quality 510.86000 363.68727 71.19 729.25 18.a ECCE 5.00000 5.00000 100.00 10 18.b Girls Education 15.00000 15.00000 100.00 15 18.c SC/ST 15.00000 14.55094 97.01 10 18.d Computer Education 50.00000 49.95165 99.90 50 18.e Disadvantaged Minorities 15.00000 15.00000 100.00 15 19 Community Training 12.46000 12.45600 99.97 164.02 # Commited Liability of 2008-09 0.00000 231.42274 - ## IEDC fund released 0.00000 0.50000 - ### IEC fund released 0.00000 0.00000 - Total 10563.79660 9756.85875 92.36 21686.93

FUND RECEIVECD & EXPENDITURE INCURRED FOR THE YEAR 2009-10. Amount Sl. Amount (Rs. Purpose (Rs. in No. in Lakh) Lakh) 1 Opening Balance as on 01.04.09 723.91909 2 217/AC/PBSSM(146) dt. 15.06.09 SSM 2675 3 297/AC/PBSSM(146) dt. 12.08.09 SSM 2300 4 378/AC/PBSSM(146) dt. 30.11.09 SSM 3069 5 31/AC/PBSSM(146) dt. 08.02.10 SSM 1000 6 39/AC/PBSSM(146) dt. 27.03.10 SSM 1500 10544.00 7 218/AC/PBSSM(146) dt. 15.06.09 IEDC 27.2487 8 268/AC/PBSSM(146) dt. 16.07.09 IEDC 3.7949 31.04360 9 10 Interest Earned during the year 2009-10. 46.012880 11 Refund during the year 2009-10. 96.649240 Available Fund for the year 2009-10 11441.624810 TOTAL OUTLAY OF FUND DURING THE YEAR 2009- 12 10. 9756.85875 13 CLOSING BALANCE AS ON 31.03.10 1684.766060

115

14. PHYSICAL REPORT OF CIVIL WORKS FROM INCEPTION TO TILL 2009-10 AND IN THE FINANCIAL YEAR 2009-10 OF SARVA SHIKSHA MISSION, BARDHAMAN 1. CUMULATIVE PROGRESS REPORT OF CIVIL WORKS TILL 2009-10 & IN 2009-10 FROM INCEPTION TO TILL S IN Financial year 2009-10 Activity 2009-10 No. Targets Achievement Targets Achievement 1 BRC 0 0 0 0 2 CRC 300 234 0 0 3 Primary School (New set up) 20 20 20 20 4 Nerw School Building -Primary 109 73 5 Upper Primary School (all type) 370 105 60 39 6 ACR (all type) 7602 6568 536 536 7 Toilet 1753 2114 53 53 8 Girls toilets 629 629 409 409 9 Drinking Water facility 2211 2117 31 31 10 Major Repair 476 407 151 151 11 Boundary wall 196 245 0 0

PHYSICAL REPORT DURING 2009-10 OF SARVA SHIKSHA MISSION, BARDHAMAN 2. ALTERNATIVE SCHOOLING Category of Alternative Innovative Sl.no. No. of centres No. of Learners No. of Tutors Education Centre(AIE) 1 Non Residential Bridge Course Centres 146 2665 146 2 Residential Bridge Course Centres 5 216 10 3 Rabindra Open Schooling 89 4359 255 4 NGO run AIE 5 235 10 5 Deprived Urban Children 134 3844 129 6 Madrasa/Maktab 30 1037 37 TOTAL 409 12356 587 3. TRAINING

Sl. No. Category No. of persons No. of days trained 1 Primry Regular Teachers 12897 18 2 Upper Primry Regular Teachers 6360 12 3 Primry Para Teachers 905 18 4 Upper Primry Para Teachers 3028 12 5 Shiksha Bandhus 434 4 6 Group-C of CLRC 111 4 7 Community Members(VEHC & WEHC) 20766 1 8 Community Tutors of various AIE Centres 587 3 9 Mother Teacher Association 611 1

4. GIRLS EDUCATION & HEALTH CHECK-UP

Sl.no. Activity Target Acievement 1 Vacation Camp 7000 2 Educational Tour 2000 2800 3 Health Check-up 29173 29000 4 Orientation of female SHG & Panchayet members 4680 4680

116

5. IINTEGRATED EDUCATION FOR DISABLED

Sl.no. Activity 1 Total no. of District Level Resource Organisation 36 unit 2 Total no. of Special Educators 148 3 Aids and application provided 1574 nos. of CWSN 4 Residential Bridge Course centres for CWSN 2 centres with 60 CWSN

6. OTHERS ACTIVITY

Sl.no. Activity No. 1 Free text books to all the children of Class-VI to VIII 349154 learners 2 TLM 18571 teachers 3 School Grant 4798 P & UP schools 4 Maintenance Grant 4766 P & Up schools

ALTERNATIVE SCHOOLING & COMMUNITY MOBILISATION

The 73rd and 74th Amendment Act of the Indian Constitution empowered the local Panchayat and Municipal bodies to play a key role for the expansion of primary education (Elementary education in the context of Sarva Shiksha Mission). Yet the main focus of Panchayat and Municipal bodies remain in the other developmental activities than on elementary education. Besides, in many cases these bodies failed to involve the community in overall activities of elementary education. In the present scenario it is a hard fact that the role of the community, Panchayats, Urban bodies have become vital and almost inseparable in the preview of UEE. In order to achieve UEE, SARVA SHIKSHA MISSION has thus stressed more on community mobilization activities as means to generate awareness among the community and ensuring participation in implementation of UEE. It has been established that major impediments against universal access, enrolment, retention and quality of education is the ignorance of the community and their non-involvement in the entire process. Keeping this in view Village Education & Health Committee in the Sansad areas and Ward Education & Health Committee in the ward areas have been constituted for effective system of decentralized decision.

Strategies:

1. Structural base has been developed in every Gram Sansad and Ward areas by forming Village Education & Health Committee (VEHC) and Ward Education & Health Committee (WEHC). 2. The VEHCs and WEHCs have been financially empowered by providing fund to their bank account. Fund pertaining to infrastructure development, enrolment drive and micro-planning exercise etc. have been give to VEHC and WEHC for ensuring their involvement. 3. Capacity of the VEHC/WEHC members has been built up by organizing intensive training every year. 4. A data base in the name of Child Register is maintained at the VEHC/WEHC level to ensure access, enrolment and retention. 5. MTA and PTA has been formed under the leadership of V/WEHC for sharing of classroom process and achievement of the children. 117

6. In order to ensure infrastructure development a convergence strategy among Panchyat, School, DPSC and Municipal bodies has been developed. • BHARTI SUNISCHITKARAN KARMASUCHI-2009 has been conducted in 2009 for identification of the out-of-school children. As per the survey 15001 no. of children have been identified outside the periphery of educational scenario. Taking this into consideration a special enrolment drive in the name of BHARTI SUNISCHITKARAN KARMASUCHI-2010 is going on in our district to enroll these children and thereby identify the residual out-of-school children. • The name, age and the reasons of being out of school children are identified and steps taken to enroll them either in formal schools or non- formal centres. The report will be available after completion of data entry. • 3 days residential and 3 days non-residential training of 6 members of each VEHC and WEHC will be conducted in 2010 to aware the said members regarding the manifold activities of SSM. • 3 days non-residential training for 4 GP/MC/MP members will be conducted in 2010.

ALTERNATIVE SCHOOLING/INTERVENTION FOR THE OUT-OF-SCHOOL CHILDREN

The concept of Alternative Schooling (AS) has emerged throughout the country with the view to ensure universal access. Because, the formal primary school could not reach to every child due to its rigid norms and frame this was set by the State Government. Alternative System of education has to be treated as a complimentary system of education to formal primary education. Especially in our uneven socio- eco-geographic condition. However, the Alternative Schooling has always been questioned on several grounds and perhaps this ideological and conceptual debate will continue in future. Moreover, the opportunity of AS has to be utilized in the context of UPE as because the opportunity speaks for the deprived children and the children of difficult circumstances to whom formal primary school is not access in the no. of reasons. In addition to the SSKs and MSKs there are provisions of the following schemes under SSM: (i) Bridge Course Centre, (ii) NGO run EGS (presently AIE) Centres, (iii) Rabindra Open Schooling & (iv) Centre for the Deprived Urban Children.

118

(i) Bridge Course : It is an accelerated teaching learning process which, within shorts duration, enables the over aged out-of-school children to get mainstreamed in age-specific classes in nearby formal schools. Two categories of Bridge Course Centres may be opened. Primary level centre for the 7+ to 9+ years age-group children and upper primary level centres for the 10+ to 13+ years age group children. Each centre may be opened with at least 15 nos. of learners. 1 Madhyamik passed Instructor may be engaged as Instructor for Primary Bridge Course Centres and Graduate Instructor for Upper Primary Centres. Centres will run for 4 hrs. a day and for 5 days in a week. The duration of these centres may be of 6/9/12 months. More over Residential Bridge course may be opened for the hardest to reach children. (ii) Rabindra Open Schooling : Children who have passed class-V and either dropped-out in class-VI or Class-VII may continue education in Rabindra Open School. The ROS is in Bengali Medium only & the final evaluation is under WBCROS. Each centre may be opened with at least 20 learners each in class VI & class VII for the 1st year. In the second year class VIII will function accordingly. For the first year 2 Community Tutors, one from Arts stream and the other from Science stream may be engaged. In second year another tutor from Social Science Group may be engaged. Centre will run for 4 hrs. a day and for 6 days in a week. Learners will come 4 days in a week as per their requirement. iii) NGO run EGS (presently AIE ) centres:- These centres may be opened with the help of NGOs at places where there is no Primary School/SSK within 1 km and Upper Primary School/MSK within 3 kms. In case of geographicial barriers the distance may be ignored. NGOs are to be selected in consultation with the Panchayat Samity /Municipality/ Municipal Corporation. Two categories of centres may be opened. Primary level centred for the 5+ to 9+ year age group children and upper primary level centres for the 10+ to 13+ years age group children. Each centre may be opened with at least 15 nos. of learners. 1 Madhyamik passed Instructor may be engaged as Instructor for Primary Level centres and Graduate Instructor for Upper Primary Level centres. Centres will run for 4 hrs. a day and for 5 days in a week. iv) Centre for the Deprived Urban Children:-

119

Bridge Course and EGS (presently AIE) centres may be opened for the neglected, destitute, orphaned, abandoned children living (and looking) in especially difficult circumstances in these urban/semi urban/slum areas. Types of DUC: • Street children • Railway platform children • Children working and staying with employers in shops/establishments/d omestic houses • Children of sex workers living in the red light areas • Children living in slums/squatter colonies • Children of migrant families • Children living in girls and juvenile homes. The norms applied for running Bridge Course Centre and EGS (presently AIE) centre will also be applicable for running these centres.

RESEARCH & EVALUATION

Research is one of the important interventions of Sarva Shiksha Mission. Educational research can help to identify the weaknesses and give some opportunities to plan suitably for taking remedial steps. It’s also an integral part of success of any programme. The findings of research work, which is called evaluation, will help the teachers, administrators, educationalists and planers to look for ways and means for taking appropriate steps accordingly. Therefore, importance is to be given to research. From the various research and studies, some specific problems regarding drop-out, transition, repetition, completion, promotion, out-of-school children etc. have come out. Under this intervention, various qualitative & quantitative research & evaluation has been done. Through our various studies we see that a massive numbers of children drop out from schools in upper primary level. Occasionally the poverty of the family is one of the main cause and they are engaged as

120 child labour for their poor family conduction. Lack of joyful teaching of the teachers is one of the causes of drop out of the children from schools. In some cases VEHC/WEHC, PTA and MTA participation is not upto the mark and some guardians are not interested to educate their daughters. Mode of teaching is conventional. Methodology of teaching is found unscientific and not innovative, specially is primary education, viz. no. use of TLM etc. There are some unavoidable socio- economic problems which are the main burden of the formal education system. To overcome such problems the District Project Office, SSM has to take many necessary actions. To motivate the out- of-school children the district SSM is going to open the Bridge Course Centres in our district. To develop qualitative teaching procedure many training programmes have been organised in every CLRC level. Besides these, School Chalo Karmasuchi and some special community participation programmes have been taken. Under this intervention, various qualitative & quantitative research & evaluation has been done. Here we can say about two studies, Firstly in the study of Educational Condition of the Minority Girls’ Students we can see that: a) Familial background of the minority girl students : Overall family literacy rate is 73.66 % in the district and it is highest in Burdwan Rural area i.e. 76.44 %. Minority girl children are all from large families with family size average seven in the district. In many parts it is 9 to 10. In this study we can see that more sisters than brothers of the girls students are engaged in education. Most of the mothers of the minority girls’ are housewife (87.71%). 35.53% fathers are engaged in agricultural work and 16.91% are works in unorganized sector. b) Performance of the minority girls in the schools : Average retention rate in the district is 73%. It is highest in the rural area (81%) than urban (66%). The lower retention rate in the urban area might also reflect a sift of the students from the government schools to the private schools. According to the minority girls’ last examination result (Grade), 51.44 % students are ‘Best’ performer and only 20.78 % are ‘Poor’ performer. Performance of the urban students (53.49 %) is slightly better than rural students (49.28 %).

121

c) Minority girls’ personal view about the school education system :

86.20 % of girl students having private tutor in the district and it is disgraceful for the teacher. The rate is higher in urban area than rural. The students say that their parents are illiterate for solving their home assignments. 87.01 % family’s attitude is positive to send their girl child to school. 9.79% families have negative attitude to send their girl child to school. In the district the rate of regularity of minority girls at school is 80.97 %. 79.88 % girl student help in family domestic work. But only 4.23 % doing labour work for earning of the family. Many of these works could be conducted within the household premise. 44.86 % minority girl student wants to be a teacher and 18.10 % want to be a doctor. More than 75 % students say that teachers’ cooperation is good and 76 % say that teachers come to school regularly. Overall 94.93 % in the district wish to continue their education. The rate is highest in the rural area (98.07%). d) Teachers’ view about these students : 36.54 % head teachers giving special attention to minority girl student. 42.59 % assistant teacher giving special attention to this section girl student. The head teachers (65.35 %) and the assistant teachers (76.98 %) argue that regarding the potential of hard working in study minority girls have no difference with other students. 70.01 % of head teachers and 79.68 % of assistant teachers assess that intelligence of minority girls are equal with the other students. Only 9.02 % of head teachers and 13.40 % of assistant teachers think that minority girls have more burden of domestic work in comparison with other students. Most of the head teachers (72.15 %) and assistant teachers (80.05 %) argue that eagerness for learning by minority girls is equal with other students. 83.34 % schools get adequate books and 95.26 % of students getting free text books from Sarva Siksha Mission.

122

From another study, Study of Anganwadi Centres, we can see, Information about classrooms

1) At present 9278 numbers of sanctioned AWCs. Surveyed in 421 AWCs. 2) 24.47 % of AWCs are part of Primary school, whereas 40.38 % run in own houses of the centres. Only 7.13 % centre are situated in open space and 15.91 % in rented houses. 3) Overall 74.71 % centres are built by local panchayet and 19.41 % built by using other government aids. 4) Above 69 percent centre which have no own building runs in primary school or SSKs or MSKs or any other private building. About 27 percent run in any religious houses.

Information about Infrastructures 1) About 67 percent centres have one room and 26.13 % have two rooms. 2) From the survey it is found that, above 85 percent centres are safe for the children and 71.26 % are in good condition for preservation of goods. 3) Overall 70.78 percent AWCs are ‘pucca’; about 26 percent are ‘partial pucca’. Only 2.14 % and 0.95 % are ‘kuchha’ and ‘partial kuchha’. 4) 57.72 % have concrete roof and 36.10 % have tin sheds. Only 0.71 % have straw sheds. 5) In 84.80 % have floors, 82.66 % have doors, 78.38 % have windows, 57.39 % have varandas and 54.39 % have grills on windows. Information about different facilities in AWCs 1. In 55.34 % have toilet and above 69 % have drinking facility, only 21.14 percent and 30.40 percent have electricity and playground. But about 43 % have open space adjacent to the centres. 2. 68.88 percent centres cook mid day meal in kitchen. About 37 centres use wood, 42.28 percent use coal for cooking. 3. According to the source of water for drinking purpose in the centre, 45.61 percent use tube well, 48 percent use tap water. No one centre use pond water in the district. Some centres in the western part use water from wells. 4. The distance from nearest primary school is two km for 98 % centres. About 69% centres are in 2 km distance from the nearest SSKs. 5. 49 percent centres are in one km distance from nearest health centre and 33 % from more than 2 km away. 6. About 84 percent have Medicine Kit and only 24 percent have First-aid box in the centres. 7. The centres run 24 days in average and mid day meals are served 22 days in average in last 30 days of the centres from the day of visiting the centres. 8. Average number of registered pregnant mother is 14, lactating mother is 14.41. Boys and girls of 0-3 year age group are 27.14 and 25.75 and 4-6 year age group is 25.98 and 25.31 respectively.

Information about the learning materials

1. An average 11.21 numbers of learning materials are related with education and 8.09 numbers of charts are used in the AWCs in the district.

123

2. In 88.12 % centres have trank and only 1.43 % centres have almirah for storing various equipments. In 64.60 % have chairs, 40.14 % have tables and 28.27 % have tools. 75 % centres use sataranchi for the sitting of children. Information about the Anganwadi workers and assistants 1) In 98.10 percent surveyed centre has Anganwadi workers and 98.34 centres has Anganwadi assistant. 2) About 57 % workers are Madhyamik passed, 27.85% HS passed and 6.30 % have completed graduation. Only 8.47 % VIII passed and 0.48 % completed Master degree. 3) 62.80 % assistant has completed upper primary level and 18.84 % completed primary level of education. 13.77 % are Madhyamik passed and only 0.24 % HS passed. 4) 96.13 % workers and only 39.37 % assistants got training by their department. 5) About 82 % workers know about the SSK of their area. 6) Here we can see that percentage of enrolment in all age group, SC children is highest. General Caste enrolment is second best. Enrolment of ST category is lowest in all age group. 7) Percentage of the registered children of the AWC admission in different institutions as follow:- Admitted in Nursery Admitted in Primary Admitted in SSK Drop out from AWC Age Boys Girls Total Boys Girls Total Boys Girls Total Boys Girls Total 0-3 58.56 41.44 1.52 45.26 54.74 0.79 45.76 54.24 0.34 48.15 51.85 0.16 3-5 52.90 47.10 4.45 50.99 49.01 6.71 42.93 57.07 1.59 56.76 43.24 0.31 5-6 53.44 46.56 6.60 51.22 48.78 79.23 51.55 48.45 8.64 50 50 2.35 8) According to the above table, flow of children to the government aided primary school (79.23 %) from the AWCs in higher age group is much higher than other institutions. 9) The rate of drop out from the AWCs is very low in all age groups

Number of children admitted to nursery, primary and SSK from AWC 1) Here we can see the rate of attendance of the AWC children on the day of visiting:- % of Registered Children % of Attendance Children Age Boy Girl Boy Girl Total 0-3 50.75 49.25 51.55 51.41 51.48 3-5 50.06 49.94 54.39 54.17 54.28 5-6 50.06 49.94 22.68 23.83 23.26 Statistical information 1) Overall 35.63 % of surveyed AWCs have received any types of help from SSM. 2) According to the data, 89.55 % of Anganwadi workers and assistants have taken part in the Bhartikaran Karmasuchui.

124

3) The workers and assistants visited house to house to collect data of out of school children and consult with the parents to enroll their children in anganwadi centres or primary schools. They also are campaigning for the Bhartikaran Karmasuchui.

MANAGEMENT INFORMATION SYSTEM

• Survey on District Information System for Education (DISE) 2009-10 on govt. aided primary & upper primary schools and also Private schools had successfully been completed. Compilation of those forms had also been completed. School related various kind of reports are generated from those data as per requirement and an information booklet containing various data tables is going to publish. • In the financial year 2009- 10, Sarva Shiksha Mission has provided three computer sets including UPS and one LaserJet Printer to 50 (Fifty) schools each. Total fund allotted for this programme.49.95 lakhs out of Rs.50 lakhs

PEDAGOGY

In the Pedagogy Section following Intervention had been taken up during last financial year

• Out of target no. of 370 Upper Primary Schools and 20 Primary School in the District, 116 no. of new set up Upper Primary School have been approved by WBBSE and 20 nos. of New Setup Upper Primary Schools have been approved by WBBPE. Out of 116 approved schools, 74 nos. of new setup UP schools are functioning and out of 20, for primary 17 nos. of School are functioning. • For remedial teaching there was fund provision of Rs. 150.00 lakh in Pry. & U.P. Schools. Among which 13.68 lakhs has been utilized and work order has been given for printing ILIP packages & Kajer Majhe Vignan & Ganit which will be distributed to children of the Pry. & U.P. Schools as a remedial measure for teaching learning of backward pupils. • Considering the acute pecuniary condition of the social being we had a budgetary provision to provide Rs. 250/- per head for all

125

students reading from class VI to VIII to purchase text books. Out of 875.00 lakhs Rs 874.915 has already been exhausted. • Maintenance of school building is a must where little children stay for 4 to 5 hours at a stretch every day. For this purpose and for petty repair a grant of Rs 10000 for schools having 3 or more than 3 rooms & Rs.5000/- for less than 3 rooms had been released. In this purpose 359.54 lakhs already been exhausted out of Budget provision of Rs.361.35 lakhs. • To improve school environment & attraction to the children a lump sum amount of 5000/- per Primary school and Rs. 7000/- per Upper Primary school has been released. Thus a fund for Rs. 255.94 lakhs has been utilized out of Budget provision 257.31 lakhs. • To make teaching transaction lively & easy reachable to the pupils fund for purchase of TLM have been released @ Rs. 500/- per teacher including Para teacher. District Quality Management Team and Circle Resource Team are at watch to ascertain actual use of the fund. Rs. 111.765 lakhs have been expensed so in the financial year out of Budget Provision Rs. 116.53 lakhs. • To meet up the remuneration of 1052 nos. of additional Regular Teacher 3045 nos of Additional Para Teachers (UP) & 939 nos of Primary, an amount of Rs 4813.29 lakhs has been expensed out of 5144.87 budgetary funds. • To acquaint the teacher about new technique & methods of teaching learning transaction frequent training of different subject methods of is inevitable. As such we arranged for training of proposed number of teachers subject wise. The modules are prepared by the WBBSE, Primary Education Board or State Project Office, SSM. On availability of modules training in district level are performed. We achieved 80% of our proposed training. This year we are giving emphasis for achievement of 100% training. Last year sanctioned fund was 346.3 in the budget, out of which 272.705 was expensed.

GENDER EDUCATION 2009-10 Orientation of 3960 female SHG & 720 Female Panchayat members have been covered taking 65 members/G.P. in 8 Blocks. 1st round Health check-up of 29173 UP Girls have been covered. The second round check-up process is about to start. Strengthening of MTA members in 611 Primary schools have been completed. 40 Vacation camps have already been completed in Summer Vacation covering 1100 pry students. 3375 students of class VIII have already completed Educational tour. 120 nos. of Shikshabandhus have already been trained on MTA formation and supervision. 40 Female SHG members & 40 shikshabandhus have already been trained on Girls Education. 126

The day has been observed on due date taking 100 students from each CLRC. .the day has been observed in 162 SC-ST dominated F.P. Schools through Nabin – baran Utsav. The training has already been completed in Pandaveswar RMV Vidyalaya on Tailoring for 35 girls for 42 days. ECCE

Fund has been released in 39 ICDS Project according to the nos. of ICDS Centres total no. of sanction ICDS centre 9278. One Day meeting with all CDPOs & Supervisors on MRP. District level Orientation of 78 Supervisors Anganwari Workers has been completed.

INTEGRATED EDUCATION FOR THE DISABLED • The programme is going on in all blocks of this district. 100% blocks covered by Awareness, Screening and Teachers Training Camp and engaged DLROs for 31 Blocks 3 Municipality, 2 Municipal Corporation. • Construction of barrier free elements (RAMP): Fund released - primary 3996 and upper primary- 804 (all school) unit cost @Rs.5000/- each school. Fund released to 5 Nos. of CLRC @Rs.6000/- • For giving support (Books, stationary, uniform, transport allowance etc.) to the disabled children, fund around Rs.60 lakh.

Coverage: Total no. of Blocks/ Municipality Total no. of Having total no. of DLRO Blocks Municipality(s) Special educators Engaged 31 11 36 148

Identified total no. of CWSN:

VI HI HR OH LD Other Total B &G B &G B &G B &G B &G B &G Boys & Girls 3412 2513 3200 6966 1498 1363 18952

127

Name of covered Blocks & Municipalities By DLRO : (1) Bhatar Block (9) Memari I (15) Durgapur- (22) Katwa I (29) Asansol (2) Burdwan-II (10) Monteswar Faridpur (23)Galsi-II MC Block (11)Katwa-I (16) Durgapur MC (24)Ausgram-II (30)Memari-I (3) Raniganj (12)Salanpur (17)Jamuria (25) Andal (31)Ketugram-I Block (13)Pandebeswar (18)Khandoghosh (26) Ausgram I (32) Mongalkote (4) Jamalpur (14) Kalna-II (19) Burdwan MP (27) Galsi I (33) Barabani Block Block (20) Raina I (28) Kanksa (34) Purbasthali (5)Purbasthali-I (21) Kalna I II (6)Ketugram-II (35) Raniganj (7) Raina I MP (8) Burdwan I (36) Memari MP

Aids and appliances distributed / ready to distribute: 25 no of Blocks (5000 Nos. beneficiaries) Promotion of barrier free environment :

Total no. of schools having ramp facility Other innovative initiative Primary Upper primary 40 with NSB- PE 3996 804 5 for CLRC IEDC Benefits: Books & Stationary Uniform Transport Escort Reader Recourse Centre 3146 3148 286 77 59 2

PLANNING

Preparation of Annual Work Plan & Budget 2010-11 for Bardhaman District. Preparation of City Plan with Budget 2010-11 for Asansol Municipal Corporation, a million plus city in India. Engagement : • 11 FJE at MP/MC. • 4 Group-D and 4 Group-C at CLRC level. • 1 Group-D at District Office.

Monitoring & Supervisions of activities running in the district. Conducting all types of district level meeting in the district level. Preparation of reports for District Level and State level.

128

BURDWAN ZILLA SAKSHARATA SAMITY COURT COMPOUND BURDWAN

Administrative Report for the period from 01-04-2009 to 31-03-2010 in respect of Literacy Wing under Burdwan Zilla Saksharata Samiti

1. Name of ADM in charge & : Sri Soumitra Mohan, IAS from 13-02-09 to 04-11- Officer-in-charge 09 Sri Abhijit Mukherjee, WBCS(Exe) from 04-11- 2009 to 23-11-09. Sri P. MK. Gandhi, IAS from 23/11/2009 to 31/3/2010 Sri Adip Roy, WBCS(Exe) – 05-01-09 to 31-03-10 Sri Sayan Dasgupta, ADSR – 25-03-10 to 31-03-10

2. Staffing Strength sanctioned : (1) Co-ordinator, D.R.U (1)/ Accountant (1)/ and in position steps taken to Associate Co-ordinator (1)/ Head Clerk (1) /Clerk full them up (1)/ One Data Entry Operator/ 2 Grade IV Employees. Attempts are being taken to fill up the vacancy of Co-ordinator, DRU. 3. Whether any redeployment of : Accounts Section is managed by one retired govt. staff has been done keeping employees engaged temporarily on contractual view the workload basis

4. Nature of work assigned to the : Execution of Literacy Programme sanctioned by section, in brief Govt. of India.

5. Acts & Rules & Regulation it : The Samiti follows Memorandum of Association deals with and Regulation of Association.

6. Names of Registers : Register maintained are :- maintained (a) Attendance Register (b) Receipt Register (c) Issue Register (d) Leave Register (e) Stock Register (f) Allotment Register (g) Cash Book (h) Ledger (i) Final Account Register (j) Cheque Register (k) Register for CE Centres (l) Inspection Register. 7. No. of receipts and issues in : No. of issues during the year : 390 the year. No. of Receipt during the year : 375

8. Financial allotment, head wise : Enclosed (Annexure-A) and expenditure

9. Performance report on : Performance report on different schemes different schemes (Physical) enclosed. (Annexure-B). There was no financial target. 10 When last inspected : Informal inspections were done by Addl. District Magistrate periodically. Last inspection made on 01/07/2009 by the ADM (G) during the period.

11 Report on audit queries : One outstanding Para

129

12 Physical condition of the : Condition of the section, cleanliness, neatness, section, cleanliness, neatness files and furniture are well satisfactory. One side etc wall including one door become defective & require plastering & colour washing including repairing of one door. 13 In case of the Establishment : Not applicable Section and the Nezarath, the action taken to deduct leave for continuous absense.

14 Outstanding Achievement : 2nd phase of Continuing Education Programme had been completed. The work of survey on residual illiteracy / sanitation system taken up & completed. A considerable nos. of Self Help Group had been formed. But no fund had been received from the Central Govt for 4th year of the Project. Recently Government of India had introduced a project namely Sakhar Bharat Mission for only 9 district in West Bengal where the rate of Women Literacy is below 50%. Burdwan District along with some other district of South Bengal had not been included in the Scheme.

15 Remarks : It is expected that if the programme is continued we will achieve the goal of cent percent Literacy Rate in this district at the end of 4th & 5th year of CE Programme.

130

Annexure-A Final Account of BZSS for the year 2009-2010 RECEIPT Opening Balance : 3161115.60 Bank Interest : 110737.00 Govt. Grant during 2009-10 : Nil Refund of Honorarium : 11000.00 Total : 3282852.60 1. ADMINISTRATIVE EXPENDITURE 1. Office Contingency including Salary of Staff with P.Tax : 364310.00 2. Xeox & Conputer : 16440.00 3. Vehicle Hire charge & Fuel : 43003.00 4. Telephone : 25326.00 5. P. Tax : 1800.00 6. Publicity Motivation : 37376.00 7. Audit Fee : 24400.00 8. Godown Rent : 109500.00 9. Bank Charges : 515.00 Total : 622670.00 2. EXPENDITURE FOR CEC & NCEC 1. Sports & Cultural Competition : 215000.00 2. Newspaper & Magazine : 1045.00 3. Workshop : Nil 4. Office Contingency for Centre : 69500.00 5. Advocate Fee : 29237.00

Total : 314782.00 Total for A + B : 937452.00 Opening Balance : 3161115.60 Total Receipt 09-10 : 121737.00 Total fund available : 3282852.60 Less Payment : 937452.00 Closing Balance for the year 2009-10 upto March, 10 : 2345401.60

131

Self Help Group & Self Employment Cell,Burdwan Collectorate

1. Name of A.D.M in charge 1. Sri Sekhar Dutta, WBCS (Exe.)A.D.M SHG & since charge taken SE in charge since 11.8.2009(from the very beginning of set up) 2. At present Sri Sisir Kr Ghosh,WBCS (Exe) A.D.M(SHG) 2. Staff Strength sanctioned Sanctioned post-1, L.D.C (joined on 13.1.2010) &Gr.D- 1.At present, one Gr.D from Nezareth section attached with this cell. No permanent Staff(Gr.D) has since been deployed by P.S.C 3. Whether any re- No deployment of staff has been keeping in the work load 4. Nature of work assigned to All works related to SHG & SE matters. the section in brief 5. Acts and regulations in Works related to SHG & SE matters which 6. No of registers maintained Issue,Receipt,Peon Book,Despatch,Movement,Allotment,Index,Bill Registers etc. 7. No of Letters Received and Receipts-121,Issues-844 Issued in the year 2009- 2010 8. Performance report on Copy of latest performance report of May2010 different schemes enclosed herewith 9. When last inspected, Office inaugurated on 11.8.2009 maintaining major flows found and whether corrective measures have been taken 10 Financial Allotment, head Allotment u/h-2204 as received for Remuneration+ TA . wise and expenditure for Supervisors(contractual) time to time are utilized for the purpose 11 Report and Audit quaires Does not arise . (latest status) 12 Physical condition of the Very good . section cleanliness ,neatness conditions of files, furniture and room 13 In case of Estt.section and There is no such cases since arised . Nezareth section the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated 14 Remarks if any It is apparently running smoothly .

132

ANNUAL ADMINSTRATIVE REPORT FOR THE YEAR -2009-2010

PERIOD FROM 01.04.2009 – 31.03.2010 of CENSUS SECTION OF BURDWAN COLLCTORATE

01 a. Name of the Additional District Magistrate Sri Abhijit Mukhopadhaya , W.B.C.S. (Exe) in- Charge. Additional District Magistrate, (L.A) Burdwan Collectorate.

b. Name of the Officer-in –Charge with date Sri Rajat Kanti Biswas, W.B.C.S. (Exe), Dy. since charge taken(if more then one officer Magistrate & Dy. Collector, Burdwan. Collect orate. has handed it, all relevant dates need to be mentioned)

02 Staff strength , sanctioned and in position, Sanctioned Present Position Vacancy in case of vacancies, steps taken to fill them Position up has to be mentioned. Relates to U. D. A. - 2 Relates to Estt. Section L. D. A. – Nil Estt. Section Group D - Nil 03 Whether any redeployment of staff has No been done keeping in view the workload.

04 a. All matters related to Civil Registration System as per Guideline of Director of Census Operations, West Bengal b. Sample Registration Survey Matter. c. Monitoring of S.R.S. activities. d. Training / Meeting etc. on S.R.S and C.R.S. e. Monthly report returns on C.R.S. f. Arrangement of Publicity / Awareness campaigning Nature of the work assigned to the section, on C.R.S. in brief. g. Preparation of Village wise population of each G.P. of the District. h. File on Removal of discrepancies of Village and Town directory. i. Exempted category of Census matter. j.Census / C.R.S. / S.R.S. Accounts matter k.Part time enumerators and Supervisors. Various Census works as assigned by the Director of l.Census Operations, W.B. from time to time

05 Acts & Rules & Regulation relevant with As per required existing rules and orders/ order of working of the section. Director of Census Operations, West Bengal and order of Director of State Bureau of Health Intelligence and Deputy Chief Registrar of Birth and Death, Kolkata. 06 Name of Registers maintained at the 1. Allotment Register, 2. Index Register, 3. Court Section Case Register,4. Issue Register, 5. Receive Register 6. Movement Register, 7. Despatch Register, 8. Peon Book Register

07 No. of receipt and issue in the year(2009- Receipts- 01.04.09 to 31.12.09. Relates to M.A. 2010) Section & from 01.01.10 to 31.03.10- 65 Nos. Issues- 01.04.09 to 31.12.09. Relates to M.A. Section & from 01.01.10 to 31.03.10 – 105 Nos.

133

08 Financial allotment ,head-wise and Nil expenditure

09 Performance reports on different Scheme (Physical and financial target and achievement), cases initiated under different Acts (L.A.,L.R., P.D.R., W.B.P., T.A., E.C.,U.L.C.R.,A.R.M.S., Eviction Acts Not applicable to us etc.) and disposal, disposal of applications received under various Acts (licenses of various types etc.) revenue collected (where applicable), any statutory work performed by District Magistrate/Additional District Magistrate/Sub-Divisional Officer.

10 When last inspected, mentioning major Last inspection done on 24.04.10 by Sri Subrata flaws found and whether corrective kumar Hazra, W.B.C.S.(Exe) period from .01.10.09 measures have been taken. to 31.03.10

11 Report and audit queries (latest status) Nil

12 Physical condition of the section, cleanliness, neatness, condition of files and Satisfactory furniture and room.

13 In case of the Establishment Section and Not relates to this Section. the Nazareth, the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated.

14 Outstanding achievement:- A brief note may i. Timely submission of Utilization Certificate for funds be included which you consider as the received against previous Census. outstanding achievement of the Section and ii. Pre-Test of 2011 Census Survey organized at which is worth special mention. Jamalpur Block. It may be noted that it was one of the only two blocks selected in the state for pre-test Census survey, the other being Bongaon in North 24. Pgs. District, iii. Training programme conducted for the entire district both at District and Sub- Division level. iv. Training of Master-Trainers for the Census 2011 organised at R.T.C. by the officers from Director of Census. 15 Remarks (if any) a. Xerox machine at Census Section has been lying out of order since long. The Computer has been turned operational but we need one U.P.S. One Telephone has been installed for the Census 2011 at Census Section. b. One data-entry operator who have good knowledge of Computer is urgently required for this Section.

134

ANNUAL ADMINISTRATIVE REPORT OF MGNREGS SECTION,

BURDWAN FOR THE YEAR 2009-10.

1. Name of A.D.M. in Charge with Sri Sekhar Dutta, WBCS (Exe), Addl. District Magistrate & date since charge taken Addl. Executive Officer, Burdwan Zilla Parishad & Additional District Programme Co-ordinator, MGNREGS, Burdwan from 12-04-2007 to 20-04-2010

Name of Officer-in-charge / Sri Arindam Niyogi, WBCS (Exe) from 30-09-2007 to till date DNO with date since charge taken

2. Staffing strength, sanctioned a) Noted in separate sheet, enclosed herewith (Annexure – I) and in position, in case of vacancies, mention steps taken b) New created contractual/ re-engagement of retired to fill them up Government Employees is under process. separate sheet, enclosed herewith (Annexure – II)

3. Whether any redeployment of Re-deployment of retired Government Employees mentioned staff has been done keeping in in staff strength at row – 2. view the work load

4. Nature of work assigned to the District MGNREGS Cell is functioning with implementation of section in brief. MGNREGS works as well as MGNREGS Administrative function. So, this cell deals with all the matters like :

Ensuring & Monitoring 100 days’ employment to rural Job Card Holders, Sub-allotment of fund/ Transaction with bank & post office, maintaining cash book, engagement of officer & staff, re-deployment officer & staff, capacity building & workshop. Preparation of contract deed & renewal etc. Meeting , training, seminar, workshop with PRI functionaries, Worksite supervisors, APO, CA, TA apart from SDO, BDO & BPO, Jt. BDO & Jt. BPO. Annual Action Plan, preparation of Schemes, Convergence with other departments, data entry, uploading and MIS related work, monthly progress report, MPR analysis with help of NGO, IEC works, Court Cases, Engineering works. Preparation of labor budget, Social Audit, mitigating Complaints & Grievances, enquiry into irregularities, documentation and success story, sending report returns regularly to State Government & Government of India, maintenance of website, printing of Forms and Registers and distribution. The works are guided by the Mahatma Gandhi National Rural Employment Guarantee Act. All the MGNREGS works & functions are made under over all charge & control of District Magistrate & District Programme Co-ordinator, MGNREGS, Burdwan. 5. Acts & Rules & Regulation its a) MGNREGS Guidelines under MGNREG Act. deals with b) West Bengal Grievance Redressal Rules. c) WBSR Part – I & II d) DDOs manual e) I.P.C. (India Penal Code)

135

f) Cr.P.C. (Civil Procedure Act. 6. Name of Registers maintained Attendance Register, Printing Register, Allotment Register, Cash Book Register, Cheque Issue Register, Voucher Register, Cheque Book Receive Leave Register, Issue Register, Receipt Register, Dispatch Register, Index Register, Movement Register, Court Case Register, Office Inspection Regsiter (Reg. No. – 26), Complaint Register [Register – 12], Office Meeting Register, Printing of MGNREGS Forms & Registers at Burdwan Zilla Parishad, Printing Register from the other agencies, office stationary articles stock register, Office Order Book Register, Contractual Staff Register, Dead Stock Register, Register, Vetting Register,

7. No. of receipts and issues of a) No. of letters receipts : 3242 Nos. letters in the year 2009-2010 b) No. of letters issued : 2100 Nos.

8. Financial Allotment, head- wise a) Allotment Receipt from Government of India : 21881.00 & Expenditure for 2009-10 Lakh b) Allotment Receipt Rs. : from State Government : 1938.89 Lakh

c) Expenditure : 25988.63 Lakh

All are motioned in Book of AAR at Page No. 15, enclosed here with.

9. Performance reports on Not related to MGNREGS Section different schemes (physical and Financial (target & achievement) cases initiated under different Acts (LA, LR, PDR, WBPTA, PC, ULCR, Arms, Eviction Acts etc.)and dispose, disposal of application received under various Acts(licenses of various types etc.) revenue collected( where applicable) any statutory work performed by DM/ADM/SDO

10 When last inspected, Last inspection held on 28-04-2010 by Sri Arindam Niyogi mentioning major flaws found WBCS (Exe), DNO MGNREGS, Burdwan and whether corrective a) Keeping files and records in proper place/ cleanliness of measures have been taken room / section etc. – Action taken.

b) Large place & accommodation is required – action is hardly possible

c) A few steel almirah & file cabinet are required – Purchase is possible but hardly possible to keep due to small accommodation.

136

11. Report on Audit queries Dose not arise as no Audit Question have been raised

12. Physical condition of the Satisfactory section cleanliness, neatness, condition of files and furniture and rooms

13. In case of Establishment Action taken regularly by the DNO, Regular checking of Section the action taken to Attendance Register is done deduct leave for continues absence, late attendance or otherwise should be stated

14. Outstanding achievement, brief There is very little scope for outstanding achievement like this note may be included which vast, large, critical, complicated, matter of MGNREGS Cell. It you consider as the outstanding appears that the achievement is better than many other districts which has been reflected in AAR book attached here achievement of the section and with. Not only that, the achievement of this section during the which is with special mention. current financial year indicated some notable improvement in work culture in time as desired by the Government in the following cases : a) Period of disposal of files on the basis of priority are made from 1 day to 2 days maximum except complicated & critical matter. b) No pending list has been prepared as there is no pending case in this section. It would be done if appeared in future.

c) Matters related to all stakeholders are settled in time.

d) Files are updated in time.

15. Remarks, If any The work of this section is satisfactory. But it would be more effective of a large place & space is provided.

137

ANNEXURE - I Staff Vacancy Report for MGNREGS (2010) Name of the District : Burdwan

Whether Action taken for filling up the post, if post filled up lying vacant (Y / N) District level A Regular Post 1 Assistant Programme Officer Y One (Jt. BDO) 2 Assistant Engineer N 3 Data Entry Operator Y One 4 Accounts Clerk Y One Three U.D.C., One L.D.C., Two Gr. D 5 Others, if any Y (from Collectorate Establishment) B Contractual Post 1 Programme Manager, MIS Y One 2 Programme Manager, Accounts Y One Co-ordinator, Social Audit & One 3 Grievances Y 4 Co-ordinator (Social Forestry) Y One 5 Technical Assistant Y Three 6 Accounts Clerk (Retd.) Y One One retired A.E. One retired 7 Others, if any Y Accountant, Two Computer Assistants Block level A Regular Post 22 Blocks filled out of 31 Blocks on 1 Assistant Programme Officer Y temporary contractual basis, 18 Blocks Permanent Post B Contractual Post 1 Computer Assistant Y Filled up 31 posts out of 31 posts.

Technical Assiatant - @ 2 nos.in 2 Y Filled up 52 posts out of 62 posts. Each Block

GP level A Regular Post 1 Nirman Sahayak Y Filled up 212 posts out of 277 posts. 2 Sahayak Y Filled up 254 posts out of 277 posts. 3 Additional Sahayak Y Filled up 267 posts out of 277 posts.

138

Financial Year 2009 -10

MGNREGS – West Bengal Started in the District of Burdwan with effect from the 1st April, 2007. The actual work in the field started on the 2nd May, 2007. After 2007-08, 2008-09, this is the third year running. The figures given below are for financial year 2009-10 except application registered and job card issued which have been counted since inception. Physical Performance:

Application registered for Job Card : 886954 Job Card issued : 878274 No. of Household demanded Job : 329317 No. of Household provided with Employment : 329317 Total Persondays generated : 179.61 Lakh Average no. of days employment provided to per HH 54.54 days Persondays generated by women : 82.91 Lakh No. of IAY/Land Reform Beneficiaries Provided employment : 36316 No. of disabled beneficiaries Provided employment : 5999 No. of Schemes Completed : 13462 No. of Schemes on going : 4508 100 days work provided to Households : 17219

Sector wise No. of Schemes undertaken:

Completed On going Sector Activities Schemes Schemes 01. Water conservation & water harvesting 3089 1151 02. Drought Proofing 2307 530 03. Micro Irrigation works 1067 230 Irrigation facilities on the land owned by 79 74 04. SC/ST/ land reform beneficiaries and IAY beneficiaries 05. Renovation of traditional water bodies 1178 481 06. Land Development 581 163 07. Flood Control and protection 1802 418 08. Rural connectivity 3359 1461 09. Others 0 0 Total : 13462 4508

139

Financial Performance:

Fund Received for Implementation of MGNREGS: (In Lakh) From Government of India : Rs. 21881.00 From Government of West Bengal : Rs. 1938.89 Loan from Burdwan Zilla Parishad : Rs. 2000.00

Fund released to Programme Implementing Agencies (PIA): (In Lakh) To 273 Gram Panchayat : Rs. 24565.58 To Divisional Forest Officer, Durgapur : Rs. 7.20 To Divisional Forest Officer, Burdwan : Rs. 6.00 To Officer-in-Charge, CADC, Kalna-II Project : Rs. 0.18 To Asst. Director, Sericulture, Burdwan Rs. 20.00 Total : Rs. 24598.97

Expenditure incurred for Implementation of Schemes: (In Lakh) Expenditure on wage component : Rs. 16271.19 Expenditure on non-wage component : Rs. 8465.74 Expenditure as contingency : Rs. 1251.70 Total Expenditure (Schematic + Contingency) : Rs. 25988.63

SUMMARY OF SECTOR WISE SCHEMES EXECUTED:

In Burdwan district, out of Eight sector under NREGS, adequate works have been executed in sector – 01(Water conservation and water harvesting, digging of new tanks/ponds, percolation tanks, small check dams etc), 02 (Drought proofing, afforestation and tree plantation), 03 (Micro Irrigation Works), 05 (Renovation of Existing Pond and Excavation of New Ponds), 07 (Flood control and protection, drainage in water logged areas, construction and repair of embankment ), 08 (Rural connectivity).

In Flood Control and Protection 1802 nos. schemes have been successfully completed whereas 418 nos. schemes are now ongoing, similarly Rural connectivity Sector 3359 nos. schemes have already been completed & 1461 nos. schemes are presently ongoing. Due to improvement of village roads, now villages have become easily accessible which also support to different livelihood options like education, health and business opportunities. Maximum numbers of roads are now converted from Kuchha road to traditional Morrum road as well as Pucca roads through convergence with PMGSY. For development of Agricultural land & increasing agricultural productivity, field channels have been created under NREGS fund & plantation done. This work has been done under sector – 01 (Water conservation and water harvesting, digging of new tanks/ponds, percolation tanks, small check dams etc) & 03 (Micro irrigation works).

Several traditional big & small ponds have been renovated used for income generation through Women and Men Self Help groups by Convergence with Fisheries and Horticulture Departments. This work has done under sector – 01(Water conservation and water harvesting, digging of new tanks/ponds, percolation tanks, small check dams etc). Convergence with other Sector will become easier for these.

140

MANNING OF DISTRICT MGNREGS CELL The MGNREGS office has been opened on 01/04/07 at 3rd floor Unnayan Bhavan, Kacchari Road, Burdwan.

The Staff pattern of the MGNREGS office at present is as follows:

1) District Nodal Officer – NREGS : 1 2) Jt. Block Development officer : 1 3) Assistant Engineer : 2 (Contractual Retired) 4) Programme Manager (MIS) : 1 (Contractual) 5) Programme Manager (Account) : 1 (Contractual) 6) Co-coordinator (Social Audit & Grievance) : 1 (Contractual) 7) Co-coordinator (Social Forestry) : 1 (Contractual) 8) Accountant : 1 (Contractual Retired) 9) Technical Assistant : 3 (Contractual) 10) Accounts Clerk : 1 (Regular) 11) Accounts Clerk : 1 (Contractual) 12) Upper Division Clerk : 2 (Regular) 13) Lower Division Clerk : 2 (Regular) 14) Data Entry Operator : 1 (Regular) 15) Computer Operator : 2 (Contractual) 16) Group – D : 2 (Regular) 17) Group – D : 1 (Contractual) 18) Contingent : 1 (Contractual) 19) Sweeper : 1 (Contractual)

Block Level filled up staff position:

1. Assistant Programme Officer a. Regular : 16 out of 31 b. Contractual : 19 out of 31 2. Technical Assistant : 62 out of 62 3. Computer Assistant : 31 out of 31

141

1. GRAPHICAL REPRESENTATION OF PHYSICAL AND FINANCIAL PROGRESS (UP TO 31.03.2010)

Block wise Total Expenditure (District Average: Rs.806.21 Lakh)

In Lakh

142

Block wise Per GP Expenditure (District Average: Rs.90.22 Lakh)

In Lakhs

143

2. SUCCESS STORY:

Success story of Land Development & Convergence Activity at Kalna Sub Divisional Hospital in Hatkalna Gram Panchayat under Kalna – I

Implemented agency: - Hatkalna Gram Panchayat Code No:- 29051601075 Projected Expenditure: - Rs. 501300/- Mandays :- 3570

Kalna S.D. Hospital is situated at the area of Hatkalna G.P. under Kalna I Dev. Block. People of Kalna Sub-Division as well as some portion of Hooghly District are directly depended on this Hospital for their Medical treatment. A huge portion of unused area of this hospital was filled with weed, dump of Hospital waste and derelict water bodies. At that unhygienic atmosphere, it was very hard difficult for the patients to return home after being caring. In that context, Hatkalna G.P under Kalna-I Panchayat Samity decided to restore the beautiful healthy atmosphere at the Hospital. So, a project was taken up by the G.P. under NREGS, which would help to create a natural healthy atmosphere in the hospital. The main motto of the project was:-

• Clear the garbage of the hospital. • Excavate a tank to dispose off all the waste of the hospital. • Filling up the low land by the excavated earth of the tank. • Planting of saplings on the filled up area. • Renovation of the drainage system • Excavation of a pond beside the tank • Engagement of 2 nos. of SHG for pisciculture and horticulture respectively At the first phase of this project, all the weeds were cleared in the hospital. 20,000 nos. of saplings were planted at different places of the hospital under the Plantation programme. Men and women both were engaged in that work. Saplings of different fruits like Mango, Guava, Lime, Coconut, etc. were planted. After de-weeding, one place selected for cultivation of Banana trees and another for nursery. In the 2nd phase, the initiation was taken up for the excavation of a tank. The low land of the hospital which was full of the waste and weeds was filled up by the earth excavated from the tank. That low land was always be water lodged at the rainy reasons and it was the playground of mosquitoes, sanks etc. Now the atmosphere of this area is totally changed due to this project. Now there is a great nos. of fruit saplings throughout the hospital area. Those people and the patients who are used to come in this hospital are very much affected by this project.

144

In future, a dream will come true when the saplings will turn to mature trees and supply the shed and fruits to all the patients. A drastic change will come as their will not be a picture of a bad-smelled, unhygienic Kalna Sub Divisional hospital. There is a very important side of this project: There was no dumping ground for the hospital waste. The total hospital area was dirty. A scheme will be taken up for creation of a guard wall of the tank as all the waste will be disposed in this tank. It will be soon a path to a waste free hospital area. Convergence: A pond excavated beside the waste tank. The water need for horticulture purpose will be fulfilled by this pond. Pisciculture will be initiated by a SHG in this pond shortly. One S.H.G namely Subhas Sanchay Gosthi is engaged in horticulture. This project is a great example of convergence of NREGS with various departments.

145

3. PHOTO GALLERY:

Training to SHGs on Nursery SHG Based Development Initiatives Development

Rural Road Micro Irrigation

Work in Progress Worksite Facility

SGSY Women SHG involved in Banana Women SHG involved in Social Cultivation Forestry

146

MONTHLY PROGRESS REPORT UNDER MAHATMA GANDHI NATIONAL RURAL EMPLOYMENT GUARANTEE ACT

EMPLOYMENT GENERATION UNDER NREGA DURING THE YEA R 2009-10 UPTO THE MONTH OF MARCH 2010 PART-I

NAME OF THE DISTRICT : BURDWAN Cumulativ Cumulative No of HH Cumulative e No of No of HH working No of HH No of HH HH No. of provided under completed which are Cumulative No of HH issued job cards (Till the demanded Cumulative Persondays generated (in Lakhs) (Till the Disabled employment NREGA 100 days beneficiary Sl. reporting month) employme reporting month) beneficiary Block (Till the during the (Till the of land No nt (Till the individuals reporting reporting reporting reform/IAY reporting month) month month) month) SC ST Other Total Minority SC ST Other Total Women Minority 1 Andal 8676 2301 6835 17812 958 2477 2477 217 0.51 0.10 0.16 0.77 0.46 0.01 3 135 27 2 Ausgram-I 11571 4498 11039 27108 5513 17159 17159 17159 3.20 1.54 3.66 8.40 3.13 1.23 57 3546 69 3 Ausgram-II 17825 4809 12973 35607 6073 10294 10294 8597 4.38 1.59 2.89 8.87 3.87 1.31 99 1260 246 4 Barabani 5708 2901 5141 13750 557 1667 1667 567 0.61 0.26 0.32 1.19 0.59 0.06 99 23 27 5 Bhatar 20114 6619 21354 48087 9965 18861 18861 18861 3.40 1.18 3.20 7.78 4.06 2.09 109 544 121 6 Burdwan - I 13726 3173 13302 30201 6976 9936 9936 3058 2.19 1.34 2.03 5.56 2.19 0.93 25 516 70 7 Burdwan - II 12350 4014 5949 22313 2226 17207 17207 6172 2.23 0.99 0.80 4.01 1.95 0.35 120 1985 161 8 Durgapur-F 5902 1296 8913 16111 2014 4636 4636 1477 1.53 0.07 0.64 2.24 1.06 0.07 42 207 35 9 Galsi-I 18629 2474 13062 34165 6646 9873 9873 3811 1.92 0.42 1.52 3.86 1.59 1.56 27 4646 819 10 Galsi-II 16503 2674 11267 30444 6902 17957 17957 14119 3.40 0.69 2.20 6.29 2.62 1.41 135 349 60 11 Jamalpur 23423 9896 15057 48376 6098 16979 16979 2244 4.44 2.32 2.63 9.39 4.18 1.08 186 810 124 12 Jamuria 5680 1532 6399 13611 913 1825 1825 845 0.66 0.19 0.12 0.97 0.62 0.02 74 122 16 13 Kalna-I 12237 5427 13636 31300 7652 9980 9980 7788 2.22 1.30 2.34 5.87 2.31 2.29 213 3233 406 14 kalna-II 12746 6884 8898 28528 4234 8734 8734 2839 1.60 1.03 0.84 3.47 1.67 0.32 9 3197 525 15 Kanksa 14885 4098 8847 27830 1362 22133 22133 20731 12.90 4.30 3.01 20.22 9.79 0.74 6382 2097 857 16 Katwa-I 12272 485 16893 29650 8639 5512 5512 4040 1.41 0.03 1.40 2.84 1.28 0.69 7 657 30 17 Katwa-II 10614 341 16648 27603 6205 11107 11107 9944 1.28 0.05 1.74 3.08 1.59 0.98 11 386 80 18 Ketugram-I 10619 151 18149 28919 12422 12036 12036 10362 2.10 0.03 2.75 4.88 2.41 1.71 15 1708 51 19 Ketugram-II 10004 64 9171 19239 2833 9708 9708 5168 2.17 0.03 1.78 3.97 1.77 0.42 68 206 89 20 Khondoghosh 17116 1040 15382 33538 9976 13216 13216 5075 6.84 0.74 4.60 12.18 7.38 2.50 1199 573 356 21 Manteswar 16240 1831 28455 46526 15528 13174 13174 2491 2.83 0.37 4.60 7.80 3.22 2.70 68 201 83 22 Memari-I 17572 8058 9903 35533 5548 11294 11294 6653 3.31 1.89 1.24 6.44 2.96 0.65 150 802 129 23 Memari-II 10826 8235 10293 29354 4881 13912 13912 10663 3.87 3.11 3.06 10.04 4.40 1.34 155 1070 564 24 Mongalkote 20944 2087 23263 46294 15039 10881 10881 10576 2.07 0.20 2.44 4.72 2.08 1.54 10 657 184 25 Pandaveswar 7773 2091 4914 14778 1639 2655 2655 355 0.47 0.12 0.20 0.80 0.48 0.08 23 29 13 26 Purbasthali-I 10823 2151 17586 30560 5211 9557 9557 8759 0.80 0.20 2.14 3.14 1.23 0.72 40 270 45 27 Purbasthali-II 10985 1133 17922 30040 8492 4854 4854 4800 1.67 0.16 1.55 3.39 1.50 0.62 90 823 217 28 Raina-I 14613 3646 12283 30542 5787 15817 15817 14837 5.57 1.76 4.97 12.31 5.19 2.38 5079 338 60 29 Raina-II 14813 1719 10015 26547 3287 22887 22887 16846 8.14 1.02 3.73 12.89 5.96 1.88 2539 5587 526 30 Raniganj 5007 1648 2838 9493 360 1643 1643 1241 0.56 0.23 0.26 1.05 0.74 0.02 81 141 9 31 Salanpur 3891 2549 7975 14415 445 1346 1346 1290 0.47 0.21 0.27 0.95 0.62 0.02 79 198 0 Total : 394087 99825 384362 878274 174381 329317 329317 221585 88.77 27.50 63.11 179.37 82.91 31.72 17194 36316 5999

147

MONTHLY PROGRESS REPORT UNDER MAHATMA GANDHI NATIONAL RURAL EMPLOYMENT GUARANTEE ACT

EMPLOYMENT GENERATION UNDER NREGA DURING THE YEAR 2009-10 UPTO THE MONTH OF MARCH 2010 PART-II NAME OF THE DISTRICT : BURDWAN Financial Performance (Rs. In Lakhs) Sl. 1 2 No. Block Cumulative Expenditure On Wages On Semi-skilled and skilled on Material Total wages 1 Andal 67.44 6.64 40.32 116.80 2 Ausgram-I 715.55 65.88 184.82 968.89 3 Ausgram-II 800.31 42.47 179.47 1040.56 4 Barabani 110.89 5.33 33.01 151.52 5 Bhatar 708.72 52.70 318.47 1089.30 6 Burdwan - I 501.01 24.74 195.26 728.09 7 Burdwan - II 362.48 26.55 188.99 576.81 8 Durgapur-F 206.97 12.93 60.76 288.09 9 Galsi-I 358.68 23.92 170.24 563.35 10 Galsi-II 575.09 26.76 143.24 757.98 11 Jamalpur 835.20 55.83 341.53 1250.18 12 Jamuria 93.72 8.09 35.53 141.73 13 Kalna-I 520.73 35.00 296.87 860.73 14 Kalna-II 310.47 26.63 186.99 528.23 15 Kanksa 1840.94 111.37 455.28 2421.85 16 Katwa-I 261.26 23.02 122.37 414.78 17 Katwa-II 281.53 16.68 97.55 407.05 18 Ketugram-I 436.14 27.08 188.65 661.23 19 Ketugram-II 343.30 17.72 195.31 564.48 20 Khandoghosh 1162.36 89.53 856.23 2119.41 21 Manteswar 684.77 40.52 378.24 1124.79 22 Memari-I 581.03 33.93 171.38 804.93 23 Memari-II 910.12 60.54 328.17 1306.57 24 Mongalkote 428.35 31.37 223.69 696.43 25 Pandaveswar 68.07 6.41 30.13 107.73 26 Purbasthali-I 270.89 18.01 189.18 490.86 27 Purbasthali-II 324.47 38.35 275.11 639.31 28 Raina-I 1115.79 71.25 562.06 1762.44 29 Raina-II 1188.87 65.57 856.58 2125.57 30 Raniganj 92.79 7.55 36.67 140.25 31 Salanpur 88.06 4.45 46.69 142.80 Total 16246.01 1076.84 7388.80 25963.34

148

CONSTRAINTS FACED DURING IMPLEMENTATION OF MGNREGS:

I. Delayed payment of wages to Job Card Holders due to structural gap i.e. shortage of infrastructure, staff at designated Bank and Post Offices;

II. Incapacity and poor technical knowledge among supervisors prevailing for effective implementation of different works under MGNREGS. More capacity building in this regard need to be initiated;

III. Based on field verification in some cases it has been found that measurement of labour output is not based on recent work time motion study. Here seasonal variation is not considered. State SOR is needed to be reviewed and revised;

IV. There is poor infrastructure of MGNREGS at Sub-Divisional level for which monitoring of Sub –Divisional level is poor. Infrastructure at Sub- Divisional level needed to be increased by appointment of staff.

*****

ANNUAL ADMINISTRATIVE REPORT (2009-2010) RURAL DEVELOPMENT SECTION. 1A Name of the Addl. District Magistrate in Sri Sekhar Dutta, Addl. District charge of the Department. Magistrate(Z.P), Burdwan, 01/04/09 to 31/03/10

1B. Name of the Officer-in-Charge of the Sri Soumya Bhattacharya, section(D.P & R.D Section) WBCS(Exe) 12/08/09 to 31/03/10

2. Staff strength sanction & position in case of Particulars furnished in Annexure-A vacancies mention steps taken them to till Administrative Structure, B-Staff them up:- strength, District/Block Estt.

3. Whether any re-deployment of staffs has No, re-deployment of staff has been been done done.

4. Nature of work assigned to the section in brief Establishment matter related to Block staff under Rural Development, Court Case, Transfer & Posting, Block Audit, Allotment of fund under Head 2515, 2505 & 2217, Block Vehicle, Matter related to Jt.BDO, SAE(RWP) & Assistant Programme Officer.

5. Acts, Rules & Regulations it deals with Acts, Rules & Regulations as per Panchayats & Rural Development Department.

6. Name of the Registers maintained i) Issue Register ii) Receipt Register iii) Index Register iv) Stationery & Stock Register v) Dak Despatch

149

7. Number of issued and receipt in the year Letter Received:-15-Daily basis Letter Issued:- 10-Daily basis 8. Financial allotment head-wise and Report furnished in Annexure-C expenditure

9. Performance Report on different This section have no schemes in schemes(physical & financial target & respect of different social security achievement) in respect of different social sector. security sector.

10. The Department was last inspected by the No major flaws were found. Next D.P & R.D.O Burdwan on office inspection will be taken up shortly.

11. Reports on audit queries Satisfactory.

12. Physical condition of this section Physical condition of this section is satisfactory.

Annexure-A

ADMINISTRATIVE STRUCTURE-2009-2010 Sl.No. Name of the Post Sanctioned strnegth Vacancy Position 01 DP& RDO 1 1 02 Dy.DP&RDO 1 1 03 BDO 31 31 04 Jt.BDO 31 03 05 APO 31 11 06 SAE(RWP) 31 4 07 WDO 31 19 08 Accountant-c-HC 31 18 09 Cashier-c-SK 31 8 10 Accounts Clerk(RD) 31 7 11 Accounts Clerk(RWP) 31 12 12 Correspondence Clerk 31 12 13 Typist Clerk 31 14 14 Clerk-c-Typist 31 1 15 Gram Sevika 31 12 16 Driver 31 14 17 Office Peon 31 3 18 Orderly Peon 31 1 19 Darwan-c-Night Guard 31 8

150

Annexure-B

STAFF POSITION (DISTRICT ESTABLISHMENT), 2009-2010

Catagory Sanctioned Strength Existing Strength

Jt.BDO 06 06

SAE(RWP) 04 02

Accounts Clerk(RWP),RD 04 01

Clerk Cum Typist 04 05

Accounts Clerk(CD),RD 02 01

Gr.-D 06 05

STAFF POSITION (BLOCK ESTABLISHMENT), 2009-2010

Category Sanctioned Strength Existing Strength

BDO 31 31

Jt.BDO 31 29

APO 31 20

SAE(RWP) 31 27

WDO 31 12

Accountant-c-HC 31 13

Cashier-c-SK 31 23

Accounts Clerk(RD) 31 24

Accounts Clerk(RWP) 31 19

Correspondence Clerk 31 19

Typist Clerk 31 17

Clerk-c-Typist 31 30

Gram Sevika 31 19

Driver 31 17

Office Peon 31 28

Orderly Peon 31 30

Darwan-c-Night Guard 31 23

151

Annexure-C

HEAD WISE ALLOTMENT RECEIVED DURING THE YEAR 2009-10

2515-ORDP( All Block) 102925053/-

2515-ORDP (H/Q) 783507/-

2505-JGSY ( All Block & H/Q) 27245900/-

2505-JGSY(Z.P) 2009-10 327813/-

2217-Urban Dev. Scheme 378928/-

*****

BURDWAN ZILLA SISHU SHRAMIK KALYAN PARISHAD

Under National Child Labour Project Court Compound, Burdwan

Annual Administrative Report for the year 2009-2010

1. Name of Additional a) Shri Saumitra Mohan, I.A.S. w.e.f. 13/02/2009 – District Magistrate – 04/11/09 in charge and of O/C Shri Abhijit Mukherjee, WBCS w.e.f. 04/11/09 – with date since 23/11/09 charge taken P. MK. Gandhi, I.A.S. w.e.f. 23/11/09 – 31/03/10 Shri Purna Chandra Shit, W.B.C.S. (Exe.) w.e.f. 01/04/10 to till date b) Shri Subhash Ch. Konar, WBCS (Exe.) (Retired) w.e.f. 02/07/2007 as Project Director.

2. Staff strength as on Sanctio Man in Post 31/3/2009, sanctioned Sl. Designatio ned positi Vaca Remarks and in position, in No. n Strength on nt case of vacancies, Project Retired 1. 1 1 Nil steps taken to fill Director WBCS them up 2. Field Officer 2 2 Nil - Clerk cum 3. 1 1 Nil - Accountant Steno/D.E. 4. 1 1 Nil - O.

152

Peon/ 5. 1 1 Nil - Helper Deployed 6. Driver 1 1 Nil under O/C Pool Deputed Clerk cum from 7. 2 2 Nil Accountant N.C.L.P. centre Deputed Peon / from 8. 2 2 Nil Helper N.C.L.P. centre 3. Whether any All the staffs are engaged on contractual basis with an redeployment of staff honorarium. Therefore, the matter of redeployment does has been done not arise. keeping in view the work load

4. Nature of the work The Burdwan Zilla Sishu Shramik Kalyan Parishad came assigned to the into existence in September, 1995 with 38 special section, in brief schools of child labour with 50 students each and 1 (one) with 100 students to accommodate 2000 child labours. In the year 2000, further seven special schools with 50 students each were started. The main thrust of the project is to reduce the incidence of child labour. The target age group of this project is (9-14) years children. The schools are situated at Asansol Mun. Corp..-3, Durgapur M. Corp.-7, Burdwan Municipality-4, Guskara Mun.-4, Memari Mun.-2, Kalna Mun.-4, Katwa Mun.-5, Dainhat Mun.-1,Raniganj Mun.-8, Jamuria Mun.-4, Kulti Mun.-3 & Kanksa P. Samity-1 (with 100 students). The file of Bonded Labour has also been assigned to this section. 5. Acts & Rule & The Child labour (Prohibition & Regulation) Act, 1986 & Regulation relevant rules framed there under. with working of the section

6. Name of Registers i) Issue Register, ii) Receipt Register, iii) Attendance maintained at the Register, iv) Movement Register, v) Cash Book, vi) section Allotment Register, vii) Index Register, viii) Ledger Book, ix) Despatch Register, x) Leave Register, xi) Peon Book, xii) Pending List Register, xiii) Stock Register etc. 7. No. of receipts and a) No. of letters receipt –56.

153

issues in the year b) No. of letters issued –200. 8. Financial allotment, Grant-in-aid from the Ministry of Labour, Govt. of India head-wise and during 2009-2010 – Rs. 86,94,471=00 expenditure Bank Interest Rs. 33,424=00 Balance (2007-08) of last year Rs. 20,87,909=35 Refund Rs.406=00

______Total - Rs. 1,08,16,210=35 Expenditure during the year Rs. 1,02,81,707=00

9. Performance reports There is only one Act of which the Project relates to as on different scheme mentioned at Sl.No.-5. The District Magistrate, Burdwan (physical and financial is the Chairman of the Project, named Burdwan Zilla target and Sishu Shramik Kalyan Parishad. achievement), cases Progress for the year (2009-2010) initiated under 1. Continuing in the schools-2300 different Acts (LA, LR, 2. Admitted in formal schools-416 PDR, WBPTA, EC, 3. Trained in Vocational Trades-690 ULCR, ARMS, Eviction Acts 10. When last inspected, Last inspected by ADM (Dev.) on 19/04/2010 and P.D. mentioning major inspected quarterly. Corrective measures have been deficiencies identified taken against major deficiencies if any. and whether corrective measures have been taken. 11. Report on audit Audit for the year 2009-10 has been done by engaged queries (latest status) Chartered Accountant ( Susanta P. Mukherjee & Co.). No queries are pending.

12. Physical condition of Physical condition of section is not satisfactory. The the section, condition of files are good, but space of the room is not cleanliness, condition sufficient. of files and furniture and room. 13. In case of the Leave accounts of all officers & staff are maintained Establishment regularly. Section and the Nezarath, the action taken to deduct leave for continuous absence, late

154

attendance or otherwise should be stated. 14. Outstanding 416 Child Labour Students have been mainstreamed in achievement : - A formal education and Vocational Training of 690 brief note may be students in different trades have been given included which you consider as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any All the components in the guideline issued by the Ministry of Labour, Govt. of India are being implemented.

*****

Administrative Report for the year 2009-2010 SSK MSK Cell,burdwan (Period from 01.04.2009 - 31.03.2010) 1. Name of Additional Sri Shishir Ghosh,WBCS(Exe), Addl.District Magistrate(ZP) District Magistrate – in Sri Sayan Dasgupta, Addl.Deputy Secretary(ZP) charge and of O/C with date since charge taken 2. Staff strength as on One Asstt. Co-Ordinator(Education) 31/3/2009, sanctioned One UDA and in position, in case of Two District Quality Manager vacancies, steps taken to One PA cum DEO fill them up Two Group-D

3. Whether any Redeployment of one UDA was made for the works of redeployment of staff has accounts and bills been done keeping in view the work load 4. Nature of the work Execution of Shishu Shiksha & Madhyamik Shiksha assigned to the section, in Karmasuchi of P & RD Deptt. Under supervision of PBRSSM brief & District Authority 5. Acts & Rule & Regulation The section follows Govt. Ordes issued by P& RD Deptt. And relevant with working of the direction of PBRSSM as well as the directions issued by the section District Authority 6. Name of Registers a) Attendance Register b) Issue Register c) Leave Register d)

155

maintained at the section Stock Register e) Received Register f)Peon Book g)Courier Book h) Despatch Book i)Complain Register j)Court case Register k)Fund Register etc. 7. No. of receipts and issues No of Letter issued : 5491 in the year No. of Letter received : 1500 8. Financial allotment, head- i) Honorarium & T.A. of Academic Supervisors wise and expenditure ii)TLM & TLE grant of SSKs & MSKs iii) Hon. Of Sahayikas and A/S for Health Awareness Programme iv) Fund for Health Training v)Training grant for Sahayaks/Sahayikas vi)SC/ST grant for MSK Learners vii) Book grant for class –VI to VIII Learners viii) Building grant for 51 SSKs & 6 MSKs ix)Model MSK grant x) Administrative cost

9. Performance reports on Annexure – A different scheme (physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, ARMS, Eviction Acts 10 When last inspected, In formal inspection done by DNO on 11.5.2010. . mentioning major deficiencies identified and whether corrective measures have been taken. 11 Report on audit queries NIL . (latest status) 12 Physical condition of the Condition of the section, cleanliness and neatness, files and . section, cleanliness, furniture is well satisfactory condition of files and furniture and room. 13 In case of the Not applicable . Establishment Section and the Nezarath, the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14 Outstanding achievement The students from the MSKs and High Schools participated in . : - A brief note may be National level Children Science Congress Programme. In included which you 2009 -`10 Child Scientists from 5 MSKs and 3 High Schools consider as the participated with their Projects on local problems in District outstanding achievement Children’s Science Congress held at Baliara MSK on of the section and which 10.11.2009. 4 of those Projects were selected for is worth special mention. presentation in the State level Children’s Science Congress. This year the main theme for National Children’s Science

156

Congress was “Planet Earth – our home explore care and share”. The student of MSKs participated in the National level Project presentation programme along with the students of formal schools successfully. One Project from Karanda Chandipur MSK under Burdwan Panchayat Samity was selected for 17th National Children Science Congress held at Ahmedabad on and from 27th December to 31st december2009. 15 Remarks, if any .

157

Annual Administrative reports for 2009-2010 Minority Section, Burdwan Collectorate.

Sri Abhijit Mukhopadhyay WBCS (Exe.), Name of ADM in charge and Officer-in- 1. Addl. District Magistrate (L.A.), Burdwan Charge date since charge taken:- Charges Taken Since 1st April, 2009.

Smt. Nandini Saraswati, WBCS (Exe.), District Officer Minority Affairs, Burdwan.

Charges Taken 01/04/2009 to 28/05/2009.

Monirul Islam, WBCS (Exe.), District Officer Minority Affairs, Burdwan. Charges Taken 29/05/2009 to 04/01/2010.

Azizul Gaffar, WBCS (Exe.), District Officer Minority Affairs, Burdwan.

Charges Taken 05/01/2010 onward.

Governments of West Bengal created the following post vide G.O. No 826-MD/0/1E-36/07 dated 11/06/2008

Name of the Post No

D.O. (M. A) 1 Minority Dev. Officer (MDO) 2 A.I. of School Madrasah (A.I.M.E) 1 S.I. of School Madrasah (A.I.M.E) 2 Inspector of Wakf (I.W.) 4 U.D.C Cum Accountant(U.D.C.-A) 1 L.D.C Cum Cashier(U.D.C.-C) 1 Computer Assistant (C.A.) 1 Typist 1 Group-D 1

TOTAL :- 15 The present staff position of District Minority Office, Burdwan is noted below:- 1) 1 (one) District Officer, Minority Affairs, Burdwan. 2) 1 (One) Staff of upper Division Clerk have been Staffing strength, sanctioned and in posted from existing establishment of District 2. position in case of vacancies, Magistrate, Burdwan. mention steps taken to fill them up 3) 1(one) Group- D Staff has been posted from existing establishment of Nazareth Deputy Collector, Burdwan. and 1(One) Group Staff engaged by MA & ME Department, Retired Govt. Employees. 4) 2(Two) retired Govt. Employees have been engaged in terms of G.O. No, 123-MD (V)/1E-36/07 dated 03/09/2008 of Director & Ex-Officio Joint Secretary, Government of West Bengal Minority Affairs & Madrasah Education, Department, Writers Buildings, Kolkata- 700001 for the post of U.D.C cum Accountant and LDC cum Cashier. 5) 2 (Two) Computer Operator i.e., Sri. Surajit Dan and Sri. Chandan Ghosh have been provided by the ACES INFOTECH Pvt. Ltd. for District Minority Office, Burdwan for working in the Monitoring and Reporting system centre for Madrasah Education and Minority issues project. 6) 2 (Two) retired Officer has been engaged Minority Development Officer, (M.D.O) by the MA & ME Depart. form retied Govt. Officers.

158

Whether any redeployment to staff has No 3. been done Keeping in view the workload. Nature of the work assigned to the 4. All works relating to Minority Affairs. section, in brief:- 5. Acts & Rules & Regulation it deals with. National Commission for Minorities Act, 1992 Issue, Receive, Index, Movement, Peon Book, Visitors Register, 6. Names of Registers maintained. Allotment, Bill Register, Bill Transit Register, Cash Book. Received-845 7. No. of receipts and issues in the year. Issued -609 Head of Account:- 2235

Detailed head Allotment Expenditure b of A/C Received

Rs. 2,10,128/- Rs. 2,27,103/- 02 Wages Financial allotment, head-wise, and 13 O.E Rs. 1,23,500/- Rs. 1,23,500/- 8. expenditure. 50 O.C Rs. 1,59,000/- Rs. 1,59.000/- 186 (Memo Kept in D.M Rs.16,975/ Rs. 3,12,000/- no Date P.L/ A/.C -

20/03/2010. 155 Memo Kept in D.M dated Rs. 1,66,250/- P.L/ A/.C 18/03/2010 Performance reports schemes (physical and financial target and achievement), cases initiated under different acts. (LA., L.R., PDR. WBPTA, EC, UL CR, arms Eviction acts etc) and disposal; disposal 9. N.A. of applications received under various acts (licenses of various types etc); revenue collected (where applicable), any statutory work performed by DM/ADM/SDO. When last inspected, mentioning; major 10 flaws found and whether corrective Inaugurated Office on 04/12/2008 . measures have been taken. 11 Report on audit queries. Does not arise . Physical condition of the section, 12 cleanliness, neatness, Condition of files Very Good . and furniture and room. In case of the establishment section and the Nazareth, the action taken to deduct 13 leave for continuous absence, late There is no such case has been arisen . attendance, or otherwise should be started. We have received 12.70 Corers under MsDP Scheme for 1st installment of 1st phase which has been utilized for Construction Outstanding achievement, brief no may of 2000 I.A.Y, 625 Installation of Tube Wells, 50 Construction of be included which you consider as the 14 A.W.C, and 20 Construction of Primary Health Sub-Centre among Outstanding achievement of the section the 17 Minority Concentrated Block and 76 lakhs has been and which is with special mention. distributed as Loan among the 777 nos of beneficiaries of SHG Group in different .Blocks. Deployment of more Group -C & D Staff are essential to cope 15 Remarks, if any. with the works of Multi-various Schemes and projects for the . Minorities.

159

Annual Administrative Report of Health Section, Collectorate Burdwan for the year 2009 to 2010 (Period from 01/04/09 to 31/03/10) Report contains the following items

Name of Additional District Æ a) Sri Purna Ch. Sit, WBCS (Exe.), ADM Magistrate – in – Charge (Dev), up to 04/01/10 b) Sri P. M. K. Gandhi, IAS, ADM (G) from 04/01/10

Name of the Officer – in – Charge Æ a) Md. Nurul Islam, WBCS (Exe.), Officer – in – Charge

02) Staff Strength a) Officer – in – Charge, Health Æ 01 b) UDC Æ 02 c) LDC ( 01 (vacant)

03) Whether any redeployment of staff has ( Yes, 1 (one) contingent (Group – D) & 1 (one) DEO been done keeping in view of the work load?

04) Nature of the work assigned to the ( Filing, processing & drafting on going various section, in brief. health programmes related to BMCH, SDHs, RHs, BPHCs, PHCs, GPHQ Sub‐Centres, Meeting, Swasthya Mela, Non GPHQ Sub‐Centres, Bird Flue, Recruitment of ANMs, ASHAs, DEOs, BAMs & Lady Councilors, Court Cases, Complaints etc.

05) Acts & Rules & Regulation relevant with ( Relevant order & circular issued by the Health working of the section. Deptt. from time to time.

06) Name of Registers maintained at the ( Index, Receive, Issue, Movement, Allotment Regd. section. (Bird Flue), Leave Regd.

07) No. of Letter receipts and Letter issues. ( 1090 ‐ letters received & 500 ‐ letters issued.

08) Financial allotment, head‐wise and ( It is maintained by the CMOH & Secretary, DH & expenditure. FWS. 09) Performance reports on different scheme ( Disposal of files relating to Health matters is (physical and financial target and satisfactory. achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, ARMS, Eviction Acts etc.) and disposal, disposal of applications received

160

under various Acts (licenses of various types etc.) revenue collected (where applicable), any statutory work performed by District Magistrate/ Additional district Magistrate/ Sub Divisional Officer. 10) When last inspected, mentioning major ( Done on 01/12/09 by the O/C, Health, Md. Nurul deficiencies identified and whether Islam, WBCS (Exe.), (This section was initiated at corrective measures have been taken. the late of December, 06)

11) Report on audit queries (latest Status). ( Replies of Audit queries met up

12) Physical condition of the section, ( Condition is good. This office has its own Computer cleanliness, condition of files and furniture (one) with internet connection, 1 (one) LCD and room. Projector Machine, 1 (one) Fax Machine, 1 (one) Xerox Machine and 2 (two) Almirah. There are 120 nos. of files (including court case & part file) at this Section. Apart from that we received more than 12‐15 files in regular course from the CMOH, Burdwan to get approval from the District Magistrate.

13) In case of the Establishment Section and ( Estt. Section will speak. the Nezarath, the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated.

14) Outstanding achievement: ‐ A brief note ( may be included which you consider as the outstanding achievement of the section and which is worth special mention.

15) Remarks, if any. ( It is apparently running smoothly.

161

ANNUAL ADMINISTRATIVE REPORT FOR 2009-2010 OF R T C, BURDWAN COLLECTORATE.

1 Name of Additional District Magistrate 1) P. M. K. Gandhi, I A S, Charge taken and O)/C with date since charge on 23.11.2009 taken 2) Rajat Kanti Biswas, WBCS, (Exe.) O/C, R T C Charge taken on 03.06.09

2 Staff strength sanctioned and to 1) Sanction strength :- Nil position in case of vacancies mention 2) Working strength :- one UDC was steps taken to fill them up posted recently to look after the section 3 Whether any re-deployment of staff Does not arise. has been done keeping view the work load.

4 Nature of the work assigned to the To arrange & conduct training for state Section in brief civil service officers & other officers of govt. of West Bengal. It also imparts training for the staff of D.M/SDO/BDO establishment & other state Govt. Deptt, as per ATI calendar for skill development including hands on training on improvement of computer handing skill. To arrange & conduct training other than ATI calendar as per need & requirement.

5 Acts & Rules regulation in which deals Basically it impacts training etc. with

6 Name of Registers maintained 1) Issue Register. 2) Receipt Register. 3) Index Register. 4) Movement Register. 5) Allotment Register. 6) Stock Register. 7) Bill Register. 8) Training Register. 9) Hall booking Register. 10) Attendance Register. 11) Etc. 7 No. of issue and receipt in the year. 1) Issues 31 (monthly) x 12=372 2) Receipts -50(monthly)x12=600 8 Financial Allotment, head wise and Rupees =108,000/- for this financial year Expenditure Expenditure =Fully utilized.

9 Performance report on different All training programme as per ATI Schemes (physical and financial calendar has been successfully

162

target and achievement), cases completed, besides some additional initiated under different training course has been conducted. Act (LA. LR, PDR, WBPIA, EC, ULCR, Arms, Eviction Acts etc)

10 When last inspected, mentioning Recently inspected. major flaws found and whether corrected measures have been taken

11 Reports on audit queries No audit query is pending.

12 Physical condition of the section Two meeting halls are neat & clean cleanliness, neatness condition of files conductive for training. Files, Furniture and and furniture and room Room are So. OK.

13 In case of the Establishment Section Does not arise. and Nezarath, the action taken to deduct leave for continuous absent. Late attendance or otherwise should be stated.

14 Outstanding achievement :- A brief not It is in formative stage. Initiatives has been may be included which you consider taken to make it a model R T C. A road as the outstanding achievement of the map has been chalked out. section and which is worth special mention

15 Remarks, If any Nill

*****

Annual Administrative reports for 2009-2010 (Period from 01/04/09 to 31/03/10) (Sub-Divisional Magistrate Sadar (North), Burdwan )

1. Name of the Sub-Divisional Officer, Sri Ashoke Kumar Das, W.B.C.S. (Exe) from Sadar (North) Burdwan 07/11/08 to 15/10/09.

Smt. Tanmoyee Dutta, W.B.C.S. (Exe) from 15/10/09 to 06/04/10.

Sri Arindam Niyogi, W.B.C.S. (Exe) from 06/04/10 till date.

2. Staffing strength, sanctioned and in Staff strength maintained by Estt. Section. position in case of vacancies, mention steps taken to fill them up Present Position :

163

S.A. & A.O. - 1, S.D.D.M.O. -1, A.S.M. -1 H.C. -1, U.D.A.- 6 and Gr.-D- 3

3. Whether any redeployment of staff has NIL been done Keeping in view the workload.

4. Nature of the work assigned to the 1. Magisterial duty to maintain law and order. section, in brief. 2. To issue caste certificate 3. To issue residential certificate 4. To process executive court. 5. Monitoring all development schemes in Sadar (North) Sub-Division and Acting as Sub-Divisional Grievance Officer under MGNREGS. 6. Supervision of institutional matters of P & RD Department. 7. Supervision of different works of Health Department. 8. Supervision of works of I.C.D.S project. 9. Election matters. 10. Gun license enquiries. 11. Issuance of license for public Entertainment. 12. Public grievance. 13. Disaster Management matters. 14. Issue of petrol / diesel / Gas license. 15. Monitoring of Schemes for Minority Development 16. Monitoring of Mid-Day Meal. 17. Monitoring of Food and Supplies. 18. Patta and all other land related issues.

5. Acts & Rules & Regulation it deals with. 1) Cr. P.C & I.P.C 2) Panchayat Acts & Rules. 3) W.B Land Reforms Act. 4) Cinematography Act. 5) W.B Religious Building Act. 6) R. A. L. Act. 7) Amusement Tax, Acts & Rules. 8) Rules and orders of Backward class Welfare 9) R.T.I. Act 10) Senior Citizen Maintenance Act. 11) W.B. Panchayat Act 12) W.B. Municipal Act. 13) R.P. Act 14) Arms Act. 15) W.B. Premises Tenancy Act.

164

6. Names of Registers maintained. Attendance Register, Grievance Register, Suggestion Register, Index Register, Cash Book, Bill Register, Court Case Register, File Index Register, Issue & Receipt Register, Complaint Register (Reg 12) of MGNREGS. 7. No. of receipts and issues in the year. No. of Receipt - 5497. No. of Issue – 5103.

8. Financial allotment, head-wise, and Head of Fund Allotment expenditure. Football Competition 5,100.00 NREGS 3,00,000.00 Health 50,000.00 NCLP 1000.00 NREGS 1,00,000.00 Total 5,57,100.00 9. Performance reports on different Performance is not based on physical and schemes (physical and financial target financial target. Regular monthly meeting is and achievement), cases initiated under held at District and Sub-Divisional level where different acts. (LA., L.R., PDR, WBPTA, monitoring is done in detail. EC, UL CR, arms Eviction acts etc) and disposal; disposal of applications received under various acts (licenses of various types etc); revenue collected (where applicable), any statutory work performed by DM/ADM/SDO.

10. When last inspected, mentioning; major Last inspection date 18/11/09 by SDO. flaws found and whether corrective measures have been taken.

11. Report on audit queries. Not pending 12. Physical condition of the section, Physical condition of the Department is very cleanliness, neatness, Condition of files neat and clean, condition of files and furniture and furniture and room. are overall satisfactory.

13. In case of the establishment section Does not arise. and the Nezarath, the action taken to deduct leave for continuous absence, late attendance; or otherwise should be started. 14. Outstanding achievements. A brief note Not worth mentioning may be included which you considered as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any. --

165

Annual Administrative reports for 2009-2010 (Period from 01/04/09 to 31/03/10) (Sub-Divisional Executive Magistrate Burdwan Sadar , Burdwan)

1. Name of the Sub-Divisional Executive Sri Ashoke Kumar Das, W.B.C.S. (Exe.) from Magistrate, Burdwan Sadar, Burdwan 07/11/08 to 15/10/09.

Smt. Tanmoyee Dutta, W.B.C.S. (Exe.) from 15/10/09 to 06/04/10.

Sri Arindam Niyogi, W.B.C.S. (Exe.) from 06/04/10 till date.

2. Staffing strength, sanctioned and in Staff strength maintained by Estt. Section. position in case of vacancies, mention steps taken to fill them up Present Position : HC- 1, LDA- 1, and Gr-D- 1

3. Whether any redeployment of staff has NO been done Keeping in view the workload.

4. Nature of the work assigned to the 19. To run Court of Executive Magistrate & section, in brief. disposal of cases. 20. Promulgate of order u/s 144 Cr. PC & 133 Cr. PC. 5. Acts & Rules & Regulation it deals with. Cr. P.C , I.P.C & IEA.

6. Names of Registers maintained. Attendance Register, Cause Register, Index Register, Issue & Receipt Register. 7. No. of receipts and issues in the year. Cases filed - 605

8. Financial allotment, head-wise, and Maintained by Estt. Section and Nazarath expenditure. Section.

9. Performance reports on different Performance is not based on physical and schemes (physical and financial target financial target. Case disposal rate was not and achievement), cases initiated under maintained. different acts. (LA., L.R., PDR, WBPTA, EC, UL CR, arms Eviction acts etc) and disposal; disposal of applications received under various acts (licenses of various types etc); revenue collected (where applicable), any statutory work performed by DM/ADM/SDO.

10. When last inspected, mentioning; major Last inspection date 18/11/09 by SDM. flaws found and whether corrective measures have been taken.

11. Report on audit queries. Does not arise

166

12. Physical condition of the section, Physical condition of the Department is not cleanliness, neatness, Condition of files neat and clean, condition of files and furniture and furniture and room. are not satisfactory. Renovation and consignment is required. 13. In case of the establishment section Does not arise. and the Nezarath, the action taken to deduct leave for continuous absence, late attendance; or otherwise should be started. 14. Outstanding achievements. A brief note Not worth mentioning may be included which you considered as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any. --

Burdwan Sadar (South) Sub-Division at a glance

1. Office Location District Head Quarter at Burdwan. No of Blocks-06(Raina-I, Raina-II, Memari-I, Memari-II, Khandaghosh & Jamalpur ) 2 Sub-Divisional No. of Municipality-01(Memari Municipality) Jurisdiction No of P.S-05, No. of BPHC-06, No of G.Ps-58, No of Gram Sansad- 707 1) SDDMO (in dual charge both for position at present Sadar North & South) 3 Sanctioned Staff 2)Assistant system manager in dual charge, both sadar North strength and in & south, but due to shortage of space he is seating at North 3) C.A to S.D.O, Burdwan Sadar (South) 4) U.D.A-3(Vacant-1), 4) L.D.A-3 (vacant-3), 5) Group-D-3 (vacant-1) (Reallocation of works has been made keeping in view of recent workload). i) Monitoring all development schemes including MGNREGS. ii) Supervision of institutional matters of P & R D Deptt. iii)Supervision of different works of Health Deptt. iv) Law & Order & Administrative matters. v) Supervision of works of I.C.D.S project. vi)Supervision on work relating NSAP, PROFLAL etc. vii) All types of works related to Election matters including Panchayat & Municipal Election. viii) IAY, AAY & SSA activities. 4 Nature of the work ix) Literacy. x) Issuance of different types of certificates. assigned to the xi) Gun license enquiries. xii) Amusement section,in brief. xiii) Issuance of license for public Entertainment. xiv) Public grievance. xv) Refund of security deposit etc. xvi) Relief matters. xvii) Wakf & Estate Certificates. xviii) SC/ST OBC certificate xix) Preparation of Bills. xx) Sanitation program. xxi) Issue of petrol/diesel license. xxii) Issue of receipt and despatch. xxiii) Schemes for Minority Dev. xxiv) Mid-Day Meal. xxv) Food and Supplies. xxvi) Patta and all other land related issues. xxvii) To maintain Law & Order to combat any situation.

167

All the acts and rules of the Govt. are dealt with :- 1) Cr. P.C & I.P.C 2) Panchayat Acts & Rules. 5 Acts & rules and 3) W.B Land Reforms Act. Regulation it deals 4) Cinematography Act.. with 5) W.B Religious Building Act. 6) R.A.L.Act. 7) Amusement Tax, Acts & Rules. 8) Rules and orders of Backward class Welfare Deptt. i) Register of Receipt, Issue and Despatch. ii) Casual leave Register. 6 Name of Register iii) Public grievance Register. maintained iv) Register for stationeries, Dead stock. v) H.S.D license Register. 7 No. of receipt and No. of receipt: 4024 issues in the year No. of issue : 4647 8 Financial allotment, Allotment under relief head, and other allotments are dealt head wise and strictly according to the Rules & Guidelines of the Govt. expenditure 9 Performance reports Performance report in respect of all development schemes are on different schemes taken with the B.D.Os in the regular course and works are (physical and continuously monitored to reach the target both physically and financial target and financially. Achievement) 10 When the office was Inspected for the period from 01.10.2010 to 31.03.2010. .No last inspected. major flaw has been detected. Corrective measure have been taken to regularize the irregularities found during the inspection. Reports on audit queries in respect of relief related matters 11 Report on audit dealt by the N.R.Section have duly been met. All The ELA queries.(latest status) audit reply of the Gram Panchayat upto 2008-09 have been examined and forwarded to A.G. All the Panchayat Samities Audit Replies upto 2007-08 have been sent to Panchayat Section. 12 Physical condition of Space inadequate, the S.D.O and staff are anyhow seating in the section; a very stuffy and congested environment. Quick and effective disposal of SC/ST/OBC applications have been ensured. Further, initiatives have been taken for issuance of certificates through camp mode. The process of MGNREGS of all blocks under this Sub- 13 Outstanding Division is going on in full swing. achievements. Sanitation programme work has been completed to a great extent. All the Blocks and Municipalities have been covered under cooked Mid-Day-meal program. Overall performance of development works is very good in this Sub-division. Additional space for seating of the officer and staff and filling 14 Remarks, if any up the vacancy of staff is badly required.

168

Annual Administrative report for the year 2009-2010 of the Office of the Additional District Magistrate, Asansol

Details of officer Posted

1. Addlitional District. Magistrate- Biswajit Dutta, W.B.C.S(Executive) 2. Cess Deputy Collector- Sri Debidas Chakraborty, WBCS(Executive) 3. Dy.Magistrate & Dy. Collector-Sri Debidas Chakraborty, WBCS (Executive)

.Allocation of Different Sections amongst Officer

Biswajit Dutta, W.B.C.S(Executive), A.D.M,Asansol Charge taken on 29 .12.2008.

Sl. No. Name of the Officer Section Mine Cess, Sri Debidas Chakraborty, WBCS(Executive) Establishment,Nezarath 1. Genaral, Civil Defence J.M ,

This office has following Sections- 1. Establishment 2. Mine Cess 3. General 4. Nazareth 5. Confidential 6. Civil Defence • A separate sheet showing staff strength is enclosed herewith. No major step has been taken to fill up the vacant posts from this end. • No redeployment of staff has been done. Duties and Function

1. Preparation of bills in connection with pay, medical allowance, arrear pay & T.A bills of all Officers and staff of this establishment including all officer of Asansol & Durgapur Sub-Division.. 2. Personal files of all Categories of staff. 3. Maintenance of service Book of staff of the A.D.M,A.C.C.D & Mines Cess Asansol and fixation of pay thereof. 4. Sanction of G.P.F advances, Final Payment and preparation of bills thereof. 5. Maintenance of G.P.F. Account of Gr. D Staff of this Establishment. 6. Receipt & issue of all letters related to this Section. 7. Preparation of Budget & Estimate, Net Grant Statement 8. Preparation of papers related to pension and other related retirement benefits. 9. Maintenance of Leave Register. Acts, Rules and Regulation it deals with. • WBSR-Part I & II • WBFR-Vol-I & II • Practice and procedure Manual/ Board’s Misc. Rules • W.B.G.P. Fund Rules. • W.B.GISS Rules • W.B Services(D.CR.B) Rules • And other related Acts and Rules.

Staff Strength • U.D.A-01 • L.D.A-02 • Group-D-02

Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. U.D.A. 1 1 0 2. L.D.A. 2 0 2 3. GR. D 2 2 0

169

Achievement All most all targets have been achieved • 99% of Service Book has been updated. • GPF of Gr-D staff is being maintained properly • A/C Slip for the year 2006-2007 already handed over. • No cases of promotion pending at present

Strength of Officer & Staff in the Office of the Additional District Magistrate,Additional Controller Civil Defence, Asansol

Head-2053-DADE Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Addl. District Magistrate 1 1 0 2 Dy.Magistrate & Dy. Collector 1 1 0 3. P.A to Addl. District Magistrate 1 1 0 4. U.D.A 1 1 0 5. L.D.C 1 0 1 6. Peon 2 2 0 7. Driver 1 0 1

Head 2070-CD Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Addl. Dy.Controller Civil Defence 2 0 2 2 Sr. Staff Officer Instructor (CD) 5 4 1 3. Staff Officer Instructor (CD) 6 3 3 4. U.D.A 6 4 2 5. L.D.A 5 4 1 6. PBX Operator Gr-I 1 1 0 7. PBX Operator Gr-II 1 0 1 8. Stenographer 1 0 1 9. Motor Machenic 1 0 1 10. Typist Gr.-I 1 0 1 11. Typist Gr.-II 1 1 0 12. Peon 18 12 6 13 Guard 2 2 0 14. Cleaner 1 1 0 15. Store Guard 1 1 0 16. Store Khalashi 2 1 1 17. Sweeper 4 1 3 18. Driver 7 1 6

Head-2059-P.W Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Cook 1 1 0

Mines Cess Duties and Function A) Collection of- • Royalty./Dead Rent/ Surface Rent on Coal. • Cess on Royalty./Dead Rent/ Surface Rent on Coal. • Royalty / Surface Rent on Molding Sand. • Cess on Royalty/ Surface Rent on Molding Sand.

170

B) Claim Case & Certificate Case on Coal Matter. Acts, Rules and Regulation it deals with. The Mineral Concession Rules,1960. • The Mines & Minerals(Regulation and Development Act),1957 • The Cess Act,1960 (Bengal). • The Rules & Order under the Cess Act. • The West Bengal Estate Acquisition Act,1953. • The West Bengal Estate Acquisition Rules,1954. • The Public Demand Recovery Act,1913. • The Rules under PDR Act. • The Sick Industrial Companies/Special Provision Act. • Board for Industrial/ Financial Re-Construction Act,1987.

Staff Strength of Mine Cess Department

Register Maintained • Cheque Register • Challan Register • Issue Register • Receipt Register • Demand & Collection Register • Certificate Case Register No. of Correspondence • No of Issue- 73 • No. of Receipt- 162 Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Cess Deputy Collector 1 0 1 2. S.R.O-II 2 0 2 3. J.L.R.O 1 0 1 4. K.G.O-I 2 0 2 5. Amin 2 0 2 6. Surveyor 2 0 2 7. UDC 6 6 0 8. LDC 7 3 4 9. Typist 2 0 2 10. Chainman 4 1 3 11 Peon 5 0 5 12. Night Guard 1 1 0 13. Driver 1 0 1 14. Pry. Education UDC 1 1 0 15. Pry. Education LDC 2 0 2

Sl. No. Item Amount Item Amount 1. Coal –Royalty 12,88,49,083.00 Cess on Royalty 28,40,616.00 2. Dead Rent 21,600.00 Cess on Dead Rent 3. Surface Rent 7,650.00 Cess on Surface 27,86,147.00 Rent 4. Molding Sand- 12,033.00 Cess on Molding 6,591.00 Royalty Sand 5. Claim case on 46,31,446.00 Claim Case 1,07,511.00 Royalty 6. Total 1,75,57,637.00 Total 57,40,865.00

171

Audit Queries Broad Sheet Reply of the Audit Queries has already been sent and necessary steps for realization of outstanding have been taken. Achievement

Duties and Function It is pertinent to note that the General Section is virtually the nerve of the office administration. This department deals with the matter of general nature. The objective of the general Section is to coordinate and to maintain liaison with other Sections of this Office. Beside general files, the following matters are normally dealt with by this Section-

• Receipt, Issue & Dispatch of letters. • Police verification Report. • Issue of Birth and Death Certificate. • N.O.C. for Explosives Licenses and issue of K.Oil Storage License & Fire Works License and E.C.Act Cases. • Issue & Renewal of Arms License • Public Grievance • Industrial Matter. • Development. • Court Matter and Law & order.

Acts, Rules and Regulation it deals with. • The Registration of Birth’s and Death’s Act,1969. • The Registration of Birth’s and Death’s Rules,2000. • The Arms Act, 1959. • The Arms Rules,1962 • The Coal Mines Act, 1952. • The Coal Mines Regulation 1957. • The Bengal Practice and Procedure Manual,1934 • The Explosives Act,1884 • The Explosives Act, 1908. • The Explosives Rules, 1983. Staff Strength

Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Addl. Sup. H.C. 1 1 2. U.D.A. 3 3 3. L.D.A. 2 2 4. Typist 1 1 5. Gr. D. 3 3 Register Maintained • Death & birth Register • Issue and Despatch Register • Arms Renewal Register • Ammunitions Register • Postal Stamp Register. • Cancelled & Surrendered Arms Register. No. of Correspondence • No of Issue- 1606 • No. of Receipt- 2998 • Postal Stamp Used-Rs. 7638/-

172

Achievement Death & Birth Total application Disposed Under Process Pending Received 741 741 Nil Nil

NOC of Explosives Total Application Disposed Under Process Pending Received 10 10 Nil Nil E.C Act./Court Cases Total Application Disposed Under Process Pending Received Nil Nil Nil Arms License Issued Total No. of license No. of Under Process Pending Application Issued Cases Received Rejected 71 53 18 Nil Nil Renewal of Arms License Total Application Disposed Under Process Pending Received 155 145 10 Nil

No of K.oil Licence Licence issued No of Fire Works License Issued- Nil.

Police Verification Report, Total Verification Received Sent to DM,Burdwan Pending 5 5 Nil

Public Grievance Cell. According to the Guidelines of the memo no. 1838(150) Home(P& AR) dated 23.12.98 issued by the Chief Secretary , West Bengal Public Grievance and Assistance Cell started functioning.

Total Application Disposed Under Process Pending Received 7 7 Nil Nil

Nazareth Section. Duties and Function • Drawing and disbursement of all types of bills. • Payment of bills towards contingent charges related to 6 Head of Account- namely-2058-ADMN,2059PWCH,2029-LR(Collection),2029-L.R (Pry. Education,2070 O.A.S (CD),2070-Motor. • All matters related to the Curcuit House. • Maintenance of Stock Register of Stationary Articles and furniture. • Govt. owned Vehicle & hire vehicle.

Acts, Rules and Regulation it deals with. • WBFR-Part-I & II • West Bengal Treasury Rules,2005 • Delegation of Financial Power & Rules. Staff Strength

173

• Nazir-1 • Asst. Nazir-2 • Group-D-3 Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Nazir 1 1 0 Asstt. Nazir 2 2 0 Gr. D 3 3 0

Register Maintained • Cash Book • Allotment Register • Bill Register • Bill Transit Register • Cheque Register • Stationary Stock Register • Dead Stock Register • DCR Stock Register • Electric Consumption Register • Telephone Consumption Register.

No. of Correspondence • No. of Receipt-0 • No of Issue- • Curcuit House Asansol Curcuit House has 3 nos of Non-A.C and 4 nos of A.C Room for VVIP,VIP and Officials and are booked as per requisition . Govt Owned Vehicle

Sl. No Type Number Remarks 1. Ambassador, Petrol 2 2. Water Tanker, Diesels 1 Placed to AMC

Audit Queries There is no outstanding audit Para.

Details of allotment Received and Expenditure 01/04/2009 to 31/03/2010

Sl. Head of Account Allotment Expenditure Balance/ No. Received Incurred Surrender 1 2053-DADE 26,1,0000.00 16,66,692.00 9,43,308.00 2. 2059-PW 38,500.00 28,544.00 9,956.00 (Curcuit House) 3. 2029-LR 19,55,000.00 18,40,992.00 1,14,008.00 (Collection Charges) 4. 2029-LR 1,500.00 1420.00 80.00 (Pry.Education) 5. 2070-OAS-CD 1,66,500.00 1,58,477.00 8023.00 6. 2070- 3,40,000.00 2,95,641.00 44359.00 Maintainence & Purchase 7. 2013-Hospitality Nil Nil Nil Expenses

174

8. 2058-Stationery Nil Nil Nil & Printing

Confidential Section

Duties and Function • Deals with all confidential matters. • Apart from dealing with confidential matter this section plays a pivotal role in executing the jobs of important and urgent nature irrespective of any section. • This Section also plays a pivotal role during visit of VVIP & VIP in coordinating with different related department and Nazareth Section of this Establishment. Sanctioned Staff Strength

Name of the Post Sanctioned Existing Vacant Remarks Sl. No. 1. P.A. 1 1 0 U.D.A. 1 1 0 L.D.A. 1 0 1 Gr. D. 2 2 0 • No. of Correspondence • No. of Receipt- 28 • No of Issue- 267

Register Maintained • Receipt Register • Issue Register • Movement Register • Movement Register’s for letters of urgent nature

Civil Defense Duties and Function • Training of Volunteer :- 3455 nos. • Disaster Management :- 22 nos. • Imparting Technical guidance in Preparation of Disaster Management Plan. Staff Strength This Section has 3 Sr. Staff Officer Instructor and 3 Staff Officer Instructor. Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Sr. S.O.I 5 3 2 2. S.O.I. 6 3 3

Register Maintained • Stock Register of Various Civil Defense equipment • Stock Register of badges and uniform. Achievement • This section organised Republic Day ( 26/01/2010) successfully and peacefully in Asansol Sub-Division.

Date of Last Inspection , Major flaws found, Corrective measure taken • 01.04.2009 • No such major flaws reported.

Physical Condition of the Section The condition of the Sections is good and there is no shortage of furniture and all the Sections have Computer facility. Staff is trained accordingly. Files are kept in proper way.

Action taken to deduct leave for Continuous absence, Late Attendance etc.

175

Attendance Register are checked properly and regularly. There is no case of unauthorized absence. Late attendance are dealt following Govt. Guidelines..

Government of West Bengal Office of the Superintendent of Excise Burdwan West Area, Asansol

1. Additional District Magistrate & Collector, Asansol- Sri Biswajit Dutta, W.B.C.S (Exc.) since 29th. Dec.’2008. Superintendent of Excise: - Sri Goutam Kumar Ghosh, W.B.Ex.S, since 03.12.2008

2. Staff strength, sanctioned and in position, in case of vacancies, steps taken to fill them up- Enclosed in Annexure-A

3. Whether any redeployment of staff has been done keeping in view the work load.- No

4&5. Nature of the work assigned to the section, in brief, and Acts & Rules & Regulations relevant with working of the section: Enclosed in Annexure-B

6. Name of Registers maintained at the section: - Enclosed in three separate sheets, marked as Annexure-C1, C2, and C3

7. Nos. of Receipts:-1606; Nos. of Issues:-1627

8. Financial allotment, head-wise and expenditure:-Enclosed in Separate Sheet marked Annexure- D.

9. Performance reports on different Acts (physical and financial target and achievement), cases initiated under different Acts and disposal thereof and revenue collected :-(i) Consumption Statistics vis-à-vis Revenue Collection is enclosed in a Separate Sheet marked Annexure- E. (ii) Preventive Performance is enclosed in Separate Sheet marked Annexure- F. Total no. of 120 Misc. Cases against the licensees were disposed off during the year 2009-10 and an amount of Rs 25,41,000/- was realized as composition money.

10. When last inspected, mentioning major deficiencies identified and whether corrective measures have been: -No such deficiency has been identified.

11. Report on audit queries (latest status):-In the financial year 2008-09 :- Some audit paras in respect of audit queries were raised. Replies were sent with proposal to get them dropped. Most of the paras were dropped accordingly. A few queries still stand which are being looked into properly and remains under process.

12. Physical Condition of the District Excise Office, Ranges, Circles, Barracks etc are given in two Separate Sheets marked Annexure-G1 & G2.

13. Attendance Register and Leave Account Register are maintained properly.

14. Outstanding achievements :-(i) All the Licenses excepting Bonds and FL Manufactory Licenses have been renewed for the year 2010-11. ii) A sizeable amount on account of composition money and arrear revenue was collected. All the High Court Cases are attended in proper time. Most of the cases are disposed of in favour of the State Respondents. (iii) Efforts for Construction of Excise Building have been taken. (iv) A number of good quality cases under the Bengal Excise Act,1909 and the NDPS Act,1985 were detected in the year 2009-10. details of the notable cases are given in two separate sheets marked Annexure-H (v) Production and Supply of C.S. to the tagged warehouses as well as local vendors were smooth. (vi) Efforts have been taken to computerize and upgrade the data.

176

Annexure-A

(Staff strength, sanctioned and in position, in case of vacancies, steps taken to fill them up) Dist: Burdwan West Area, Asansol

Sl Category/post Sanctioned Actual Vacancy Remarks No strength strength 1 Superintendent of Excise 1 1 - 2 Addl. Superintendent of 1 1 - Excise 3 Deputy Excise Collector 14 10 4 4 Sub-Inspector of Excise 14 16 - 5 Assistant Sub-Inspector of 14 11 3 Excise Direct recruitment of 7 6 Excise Constable 81 47 34 Constables is under process. 7 Group-D 3 1 2 8 Excise Driver 3 1 2 9 U.D.A 6 5 1 10 L.D.A 6 0 6

Annexure-D

Net Grant Statement for the year 2009-10 under the minor head “Non-Plan Direction and Administration” & “800-Other Expenditure - Chemical Examination Laboratory” sub-ordinate to the major head “2039-State Excise”

001-Superintendence District: Burdwan West Area, Asansol 002- District Charges 800-Chemical Examination Laboratory

Actual Actual Total amount Total Excess Total Amount Superintendence/ Expenditure Expenditure allotted Expenditure surrendered District Charges during during During during during Sub-head 2008-09 2009-10 2009-10 2009-10 2009-10 (in Rs.) ( in Rs.) ( in Rs.) ( In Rs.) ( in Rs.)

1. Salaries (01) i) Pay (01) 74,51,839/= 1,49,26,685/= 1,05,00,000/= 44,26,685/= -- ii) D.Pay(13) 37,24,377/= 2,97,375/= NIL 2,97,375/= -- iii) Grade Pay (14) 36.92,156/= 42,00,000/= -- 5,07,844/= iii) D. A. (02) 39,60,413/= 32,31,026/= 31,00,000/= 1,31,026/= -- iv) H.R.A (03) 9,38,091/= 21,13,107/= 22,00,000/= -- 86,893/= v) R.A. (09) 84,700/= 5,52,417/= 1,20,000/= 4,32,417/= -- vi) Ad-hoc Bonus 92,800/= 59,800/= 95,000/= -- 35,200/= (04) vii) M.A.(12) 1,23,677/= 3,13,558/= 3,30,000/ -- 16,442/= viii) Overtime (10) 4575/= 7,350/= 10,000/= -- 2,650/= ix) Other ------Allowances(07) Total Salaries (A) 1,63,80,472/= 2,51,93,474/= 2,05,55,000/= 52,87,503/= 6.49,029/= 2.Wages (02) 1,19,000/= 1,88,200/= 1,70,000/= 18,200/= --

177

3. Med. Reim. ------(07) 4. T.E. (11) 10,43,485/= 10,49,271/= 10,50,000/= -- 729/= 5.O.E. (13) i)01-Electricity 1,49,496/= 1,66,299/= 1,15,000/= 51,299/= 10,504/= ii)02-Telephone 62,422/= 52,335/= 55,000/= -- 2,665/= iii)Main./POL for 1,15,026/= 1,39,897/= 1,40,000/= -- 103/= office vehicles(03) iv)a) 04-Other 3,25,940/= 3,19,852/= 3,20,000/= -- 148/= O.E. * b) 04-OE,Hired 12,38,817/= 19,07,548/= 19,10,000/= -- 2,452/= Vehicle 6.R.R.T. (14) 2,34,851/= 2,03,241/= 2,05,000/= -- 1,759/= 7. Machinery & equip/tools & ------plants(52) 8. S.S.E.(41) 1,10,000/= 2,20,000/= 2,20,000/= -- -- 9. Computerization ------(77)

Total other than 33,99,037/= 42,46,643/= 41,85,000/= 69,499/= 7,856/= Salaries (B) Grand Total 1,97,79,509/= 2,94,40,117/= 2,47,40,000/= 53,57,002/= 6,56,885/= (A+B)

Certified that the amounts of expenditure incurred have been verified with reference to the bills actually drawn and en-cashed.

178

Annexure-E

P E R F O R M A N C E S T A T E M E N T District : Burdwan West Area, Asansol. 1. Total Revenue Collected (in Rupees) :

In Marh’09 In Marh’10 Growth Rate Up to March’09 Up to March’10 Growth Rate 20,72,34,495.00 28,89,07,460.00 (+) 39.4 % 186,36,67,538.00 266,97,47,101.00 (+) 43.3 %

2. Source-wise Collection of Revenue (in Rupees) :

Name of the In Marh’09 In March’10 Growth Up to March’09 Up to March’10 Growth intoxicant Rate (%) Rate (%) Country Spirit 10,21,48,744.00 11,83,80,367.00 + 15.9 94,00,37,654.00 125,00,59,738.00 + 33.0 F.L (Spirit) 10,01,18,821.00 15,08,40,973.00 + 50.7 91,11,11,401.00 136,81,95,063.00 + 50.2 Beer 41,63,400.00 1,49,43,510.00 + 258.9 59,41,800.00 3,73,96,080.00 + 529.4 Other sources 8,03,530.00 47,42,610.00 + 490.2 65,76,683.00 1,40,96,220.00 + 114.3 Grand Total 20,72,34,495.00 28,89,07,460.00 + 39.4 186,36,67,538.00 266,97,47,101.00 + 43.3 3. Consumption Statement:

Name of the intoxicant In Marh’09 In March’10 Growth Up to March’09 Up to March’10 Growth Rate(%) Rate Country Spirit (in LPL) 869904.00 942360.00 + 8.3 9619056.00 10141632.00 + 5.4 F.L. Spirit (in B.L) 341833.485 401511.880 + 17.5 3149932.306 4272076.541 + 35.6 Beer (in B.L) 570541.470 1148433.615 + 101.3 3500697.520 5229117.955 + 49.4

179

Annexure-F R E V E N T I V E P E R F O R M A N C E District - Burdwan West Area Nature of cases During March’09 During March’10 Up to March’09 Up to March’10 Number of Persons Number of Persons Number of Persons Number Persons Cases Arrested Cases Arrested Cases Arrested of Cases Arrested I.D. Liquor 163 17 187 19 2344 134 2169 116

Foreign Liquor (Spt.) 7 0 6 6 53 1 33 18

Rectified Spirit 1 1 0 0 15 3 14 9

Others 4 1 13 5 73 9 88 28

TOTAL 175 19 206 30 2485 147 2304 171 Details of seizure Articles Seized During During March’10 Up to March’09 Up to March’10 March’09 I.D. Liquor ( in Ltr.) 1279.0 1236.0 22625.7 18061.3 Fermented Wash ( in Ltr.) 8690.0 6965.0 187165.0 125820.0 Foreign Liquor ( in Ltr.) 33.000 110.100 1006.546 254.365 Beer ( in Ltr.) 281.500 0.000 933.000 258.480 Rectified Spirit ( in Ltr.) 45.0 0.0 835.0 1195.0 Molasses (in Kg.) 0.0 0.0 0.0 77915.0 Bhang (in Kg.) 0.0 86.0 0.0 906.0 Bi-cycle ( in No.) 2 1 23 12 Two Wheeler ( in No.) 1 0 4 11 Tanker Truck ( in No.) 0 0 0 2 Distillation Apparatus (in No.) 20 14 336 263 180

14 cases under N.D.P.S. Act, 1985 against illegal cultivation of Opium Poppy plants were detected during Feb’10 to March’10 at different villages situated on the bank of river ‘Ajoy’ under P.S. JAMURIA and PANDABESWAR involving seizure & destruction of 1,07,45,000 Opium Poppy capsules and the Poppy plants. One case involving seizure of one Maruti Omni Car & 101.0 Kgs. of Opium Poppy Straw and arrest of one accused person was also detected under NDPS Act. The accused had been forwarded in the Special Court of NDPS Act. at Burdwan. Prosecution report in c/w the case has been submitted within the stipulated period. The accused is now in jail custody and the case is under trial

181

ASANSOL SUB-DIVISION

Brief Introduction

Asansol, one of the Sub-Divisions of the District Burdwan, is located at its tail end. It has on its boundaries Jharkhand State and District of Birbhum, Bankura and Purulia. On its east is Durgapur Sub-Division. The Sub-Division has an area of 836 sq. km. and is bounded by River Ajoy on North, River Damodar on South and River Barakar on the West. Out of this area of 836 sq. km., 268 sq. km. is urban and rest is rural. It has rocky laterite soil, which holds very little moisture as a result of which agriculture has not prospered. The region is rich in almost all of the important metallic and non-metallic minerals thus sustaining a vibrant Ferro-Metallurgical industrial base. The region is the head quarter of IISCO, Chittaranjan Locomotive Works, Hindustan Cables Ltd. and is one of the main divisions of Eastern Railways. Important tourist destinations are Maithon Dam and Kalyaneswari and Ghagarburi temples. Population character is heterogeneous because of which there is frequent disruption of law and order. Apart from trouble arising out of trade union rivalry and industrial relations, strong communal feelings prevail.

GENERAL OBSERVATION

Basically this is an industrial Sub-Division having very little base of agriculture. Obviously the law and order situation prevailing in different parts of the Sub-Division is very high. Population of this area is heterogeneous in nature representing all parts of the county, the same is true in respect of the religion. Apart from the trouble arising out of trade union rivalry and industrial relations, there is strong communal feelings prevailing all over this Sub- Division. Prompt action is also taken to defuse communal tension in this area from this end. Though there is shortage of staff ( Group C & D ). The staffs are very efficient and discharge their duties very efficiently. The treasuries of Asansol i.e. Asansol Treasury No.-I & II are fully computerized and all work are done through computer Computerization of M.V. Section has already started and all the work is being done through computer. Some rooms of this office are old and require renovation for which funds have been sought for and is expected that funds for this purpose will be received soon and renovation of the building will be taken up thereafter. The work of renovation of those rooms will be done on receipt of allotment. Recently the Judicial Department has shifted to its own building and two rooms which were being used as Judicial Courts have been handed over to this office. After some minor work, these rooms will be utilized by some section which are now facing problem of space. After completion of the construction of the New Administrative Building major portion of the office will be shifted by the end of this year.

182

Annual Administrative Report of 2009-2010 Establishment Section, S.D.O. Office, Asansol.

1. Name of Addl. District Magistrate Sree Biswajit Dutta, WBCS (Exe) ADM, Name of Sub-Divisional Magistrate, Asansol. Asansol Sri Debashis Sarkar, WBCS(Exe) SDM, Name of Officer-in-Charge ( Estt. Section ) Asansol Sri Proffulla Kr. Ghosh, WBCS (Exe) Dy.Magistrate& Deputy Collector, Asansol up to 9/11/2009 Sri Surojit Dutta Sharma,WBCS (Exe) Dy. Magistrate& Duputy Collector, Asansol. 2. Staff strength, Sanctioned and in position At present staff position posting at Estt. Sec. in case vacancies steps taken to fill them S.H.C …1 No. up has to be mentioned UDAstt. ….4 Nos. LDAstt. ….2 Nos. Amin ….1 No Group ‘D’ ….2Nos. Totol ...9 Nos. 3. Whether any redeployment staff has been Does not arise. done keeping in vview the work load 4. Nature of the work assigned to the section, a) Pay Bill for officers staff, A.P.P. its brief ,M.V.Is. and other bills i.e. TA Bills, GPF Bill Conveyance Bill & Final Payment of Pension Benefit etc. b) Budget estimate, Net Grant Statement c) Preparation Pension Papers in times. d) Maintaining Service Book of the staffs. e) CL, Absentee Statement maintaining and EL noting in the Service Books of respective Staff. f) Receipt & Issue Register maintenance. g) Guard File maintenance GO/DM/SDM and other Administrative Circular. h) Personal files along with Service Book of the staff & other correspondence files maintenance. i) Transfer & posting etc. file of new health scheme. j) Pay fixation of ROPA. (K) Mise. 5. Acts & Rules & Regulation relevant with WBSR- Part-I-II, DDO Hnad Book , Treasury working of the section. Rules, Service Rules & Acts, Govt, Order/Circular/DM Order/ SDO’s Order, Collector and other authoristies order/ Circulars. 6. Name of registers maintained in the a) Attendence Register, b) Acquitance Roll section c) Allotment Register, d) Bill register e) TA Bill Register, f) Arrear Bill Register g) GPF Register, h) Issue & receipt Register i) Movement Register, j) Stationery Register

183

k) Tour Register, CL Register & Other Register. 7. Nos. of receipts and issues in the year from Receipt------502 Nos. 1.4.2009 to 31.03.2010 Issue------534 Nos. 8. Performance reports on different schemes Not applicable. (Physical & Financial target and achievement) cases initiated and or different Acts ( LA, LR,PDR, WBPTA, EC,ULCR, ARMA Eviction acts etc. ) and disposal of applications received under various Acts ( Licenses of various types etc.) any statutory work performed by DM/ADM/SDO. 9. When last inspected mentaining Major An annual Administrative report for the deficiencies identified and whether corrective period 2008-09 has already been measures have been taken submitted by 25/8/08 and inspection report has also been submitted from 1/1/2008 to 31/3/2009. On 21/7/2009 no deficiency has found for the above period. 10. Report on Audit queries ( latest status) Maintained by Nezarath Section. 11. Physical condition on the section, cleanliness, Cleanliness------Saaatisfactory neatness condition of files and furniture and Neatness------Do room. Condition------Good Files ------Properly maintained. 12. In case of Establishment Section and the Proper action is being taken regularly as Nezarath, the action taken to deduct leave for per G.O. continuous absence, late attendance or otherwise should be seated. 13. Outstanding achievements Pension papers are being sent right in A brief note may be included which you time and the Retiring Employees are consider as outstanding achievement of the getting benefits just after their retirement. section and which is worth special mention . 14. Remarks Computer machine used regularly for preparation of different works in this section.

PANCHAYAT & R.D. SECTION

1. Name of the Officer-in-Charge with Sri Rahul Nath WBCS (Exe.) Dy.Magistrate & date since charge taken Duputy Collector,Asansol. 2. Staff strength sanctioned and in Category Sanction Present position in case of vacancies mention Strength Position steps taken to fill them up UDA 2 1 LDA 4 1 Gr.’D’ 1 1 3. Whether any redeployment of staff Yes. One Computeer Operator ( Casual Basis ) has been done keeping in view the work load. 4. Nature of works assigned to the 1. To review & Monitor the Panchayat & Rural section in brief Development work. 2. Census 3. SSA, SSK, and MSK. 4. Literacy, 5. Health & social welfare 6. Sanitation 7. MPLAD,BEUP, NFBS, NOAPS 8. NREGS 9. House Hold Servey

184

10.Panchayat Election & other. 5. Acts & rules and regulations it deals 1. W.B. Panchayat Act- 1973 and subsequent with amendment from time to time. 2. West Bengal Panchayat ( G.P. Admn.) Rules,2004. 3. W.B. Zilla Parishad Accounts rule,2003. 4. W.B. Panchayat Miscellaneous Accounts Rule. 5. W.B. Panchayat ( G.P. Constitution ) Rule. 6. W.B. Panchayat ( G.P. Budget & Appropriation) Rule. 7. W.B. Panchayat Publication of Bye Laws Rule. 8. Guidelines issues by P& RD Deptt., Central/ State Govt. & MIM, SSM,NHRM. 6. Name of Registeer maintained Issue register, Receipt Register, Index register, Register of Inspection report, Petition Register, Meeting Register ( Dev. SSM) Allotment Register, Guard file etc. 7. No of receipts and issue. Receipts ---150, Issue---212 8. Performance report on different i)Monthly report on different P&RD Schemes are schemes ( Physical and Financial, being compiled ( Block/P. Samity wise ) regularly. Target & Achivement) cases intimated ii)Audit queries of P. Samity/ G.P. are submitted to under different Aacts ( LA,LR, PDR, appropriate authority WBPTA, PC, UCLR, Arms, Eviction iii) Here is no NOAPS / NFBS cases pending for Act etc.) and dispose, disposal of sanction. application received under various iv) Training of Mukhya Prerak/ Saha Prerak/Prerak Acts ( License of various types etc.) of CEC/NCECs imparted successfully. revenue collected ( where applicable ) v) Recruitment process of Siksha Bandhu under any statutory work performed by CLRC/CRC completed . DM/ADM/SDO. vi) Recruitment process of AWW/AWH/ICDS completed by March,07 vii) Important issues related to SSA, NHRM,NLM etc. aat dealt with due sincerity viii) Co-ordination with all line depts.. are made regularly.

9. When last inspected, mentioning major flows SDM, Asansol inspected this section on found and whether corrective measures have 4/03/05. No major deficiencies identified. been taken 10. Report on Audit queries. There are no pending audit queries. 11. Physical condition of the section cleanliness. The section is kept in near and clean manner. But the space of this section is insufficient as two important sections are working together and which is in evitable for office work. This section is in urgent need of sufficient space of Room for smooth office work. 12. In case of the Establishment Section and the N. A. Nezarath, the action taken to deduct leave for continues absence late attendance or otherwise should be stated. 13. Outstanding achievement, brief note may be Computerized data entry of House Hold included which you consider as the survey & other matters. Preparations of outstanding achievement of the section and development reports. Also conducted

185

which is with special mention. successful seminar on Health, Literacy, SSA and Sanitation etc. 14. Remarks. To cope up with the excess and various types of work of this section one senior supervisor UDA is urgently required.

ELECTION SECTION

1. Name of Officer-in-Charge with date Rahul Nath , WBCS ( Exe.) Dy. Magistrate & since charge taken Dy. Collector, Asansol 2. Staff strength sanctioned and in position, Category Sanctioned Presently incase of vacancies, mention steps taken strength Posted to fill them up. SHC 1 1 UDA 2 2 LDA 3 2 Group-‘D’ 3 1 Night Guard 2 1 3. Whether any redeployment of staff has No been done keeping in view the work load. 4. Nature of works assigned to the section All types of election works related to Assembly in brief election, Parliamentary election, Municipal election, Panchayat election and EPIC related programme, SRER works, Election expenditure and maintenance of materials and Forms etc. 5. Acts and rules and Regulations it deals 1) Hand Book for returning Officer of M.P.& with MLA. 2) Manual of ‘Election law 3) Compendium of Instruction of conduct of election. 4) Representative of Peoples Act since 1951. 5) Manual of Municipal law and Act. 6) Govt. Orders and Circular 7) G.F etc. 6. Name of Register maintained 1) Issue Register 2) Receipt Register 3) Stock Register 4) Printing Register 5) Allotment Register 6) Bill Register 7) Advance Register 8) Bills Receiving Register 7. Nol. Of receipts and issue of letters in the Receipt---It is centrally dealt at General section year 2009-2010. issue--1567 8. Peerformance report on different Lok Sabha Election 2009, Election to Asansol, schemes Municipal Corporation , Kulti Municipality,

186

( Physical and Financial Target & Jamuria Municipality & Raniganj Municipality, achievement) cases intimated under Special Revision of Electoral Rolls, EPIC different Acts ( LA,LR, PDR, WBPTA, programme, Municipal Roll Revision-2010. PC, ULCR, Arms, Eviction Acts etc.)and dispose, disposal of application received under various Acts ( licenses of various types etc. ) revenue collected ( Where applicable) any statutory work performed by DM/ADM/SDO.

9. When last inspected, mentioning major No inspection was done within the stipulated flows found and whether corrective period. measures have been taken. 10. Report on Audit queries. Only one Audit reporting pending. 11. Physical condition of the section Good condition and files maintained properly. cleanliness, neatness, condition of files and furniture and rooms. 12. Incase of the Establishment section and the Not applicable. Nezarath, the action taken to deduct leave for continues absence late attendance or otherwise should be stated. 13. Outstanding achievement, brief note may All allotted works done properly in scheduled be included which you consider as the time. outstanding achievement of the section and which is with special mention. 14. Remarks. 1) There is acute shortage of Group-D staff. Only one Group—D staff posted here who is aged, Physically ill and is hearing impaired. Election section is busy almost through out the year with different kind of works and considering this at least two Group— D staff may be provided early. May it be noted that two casual labours have been provided to this section from the of Nazir Babu. 2) One standard and automatic Photo copier machine along with an operator may be provided at election section considering the urgent need of Xeroxing Off and on. 3) A few wooden chair and steel almirahs are required for this section.

187

GENERAL SECTION

1. Name of the Officer-in-Charge with date Sri Surajit Dutta Sharma, WBCS (Exe.) Dy. since charge taken. Magistrate & Dy. Collector,Asansol. Sri Someswar Dey, WBCS (Exe.) Dy. Magistrate & Dy. Collector, Asansol. 2. Staff Strength sanctioned and in position, H.c.-(G), UDA—1 , LDA----2 & Gr. ‘D’ ---1 in case of vacancies, mention steps taken to fill them up . 3. Whether any redeployment of staff has No. been done keeping in view the work load. 4. Nature of works assigned to the section General section is dealing with all types of public in brief. petition press & publication , LPG Gas files, work of estate, M.V. License, DCR Books. Checking, noting and Rampur Check Post , Poison license , Receipt of Letters and noting those in receipt register and departmental wise shorting out, Issue of letter, Residential & Domicile Certificates. Issue Bout –500 Certificates. OBC section : report of SC/ST/OBC application and filling the same for hearing before the Dy. Magistrate-in-Charge. Delivery of the Certificates to the eligible persons . At about 8645 nos. Central Dispatch: Dispatch of all letters of all the sections under this office about 3737 nos. 5. Acts & Rules and Regulations it deals 1. Poisons Acts 1919 (XII of1919) with 2. W.B. Center Orders 3. LPG 4. The Sarais Act 1867. 6. Name of Register maintained Collection 1. Issue Register, WB Form No. –10 Register, Issue Register, Court Fee 2. Receipt Register 3.)Index Register Register, forwarding. 4.Register for Domicile Certificate 5. Register for Press & Publication 6. Register for disposal of public petition. 7. DCR Register ( Form No.-108 ) 8. Poison License Register 9. Register for information of Sarai Act. 7. No. of receipts and issue Received----5663 , Issue---1540. 8. Performance report on different schemes Not related to this section. ( Physical and Financial, Target & Achievement) cases intimated under different Acts ( LA,LR,PDR,WBPTA,PC, UCLR, Arms, Eviction Act etc. ) and dispose, disposal of application received under various Acts ( License of various types etc. ) revenue collected 9 Where applicable ) any statutory work performed by DM/ADM/SDO. 9. When last inspected maintaining major Not inspected, but it will be inspected shortly. flows found and whether corrective measures have been taken.

188

10. Report on Audit queries Nil 11. Physical condition of the section There is shortage of space in this section. Action cleanliness, neatness, condition of files is being taken to provide space to OBC/SC/ST and furniture and rooms. section for keeping its file and record in safe custody. 12. In case of the Establishment Section and Not related to this section. the Nazareth , the action taken to deduct leave for continues absence late attendance or otherwise should be stated. 13. Outstanding achievement, brief note may A large number of public visit this section daily . be included which you consider as the All of t hem are given patient hearing and their outstanding achievement of the section problems are solved. and which is with special mention. 14. Remarks. Action is being taken for proper sitting arrangement of the staff. Action is also being taken to keep the section in a spick and span manner.

ASANSOL TREASURY-I

1. Name of Officer-in-Charge with Sri Anup Kr. Biswas, WBA&AS, From16/08/2008 date since charge taken. till16/06/10. Sri Sk. Sadar Saif, WBA&AS, From 16/08/10 to till date. 2. Staff strength sanctioned and in Category Staff Vacant Vacancy position, incase of vacancies, strength mention steps taken to fill them Treasury Officer 1 Vacant (1) July up. ‘08 Addl. T.O. 2 2 Nil Accountant 1 1 Nil Addl, 1 Vacant (1) 01-5- Accountant 08 Dy. Accountant 1 Vacant (1)06-04- 10 U.D.Asst. 17 7 7 L.D.Asst. 19 15 15 Record supplier 1 1 (1) Feb. ‘09 Gr.’D’ 4 1 1 Massenger 2 Nil Nil 3. Whether any redeployment of No Existing staff are managing the daily work and staff has been done keeping in others with extra load. view the work load. 4. Nature of works assigned to the 1) Bill receiving checking and passing 2) General section in brief. Correspondence (3) Preparation of monthly accounts (4) Cheque Printing and delivery (5) Maintenance of PL & LF Account (6) Entry of receipt challan (7) Starting of 1st pension, preparation of month pension Bill, sending of cheques to respective Banks (8) Maaintenance of Cash Books, allotment register (9) Pension death Register (10) 1st payment Register (11) G.F. register (12) Signature Register (13) Pension Ledger etc. 5. Acts & rules and Regulations it WBTR,WBFR,WBSR & DCRB Treasury Accounting

189

deals with. Rules, Pension rules and any other order or Rules issued by the Government time to time etc. 6. Name of Register maintained. Cash A/C, List of Payments, Subsidiary accounting Registers, Cash Book ( receipt & payment ) Receipts register for several receipts head of accounts PLUS/MINUS Register for several payment head of A/Cs, Bank wise Pension Register. Pension Bill Register & Pension Bill Transit Register Annexure-‘C’ in cheque section for accounting of cheques etc. 7. No. of receipts and Issue of Receipt ----1812 letters in the Year 2007-08. Issue ----- 170

Page –2

8. Financial Allotment head-wise and Except pension disbursement no Allotment of Expenditure for 2007-08. fund is made to the Treasury Officer. 9. Performance report on different schemes ( Not applicable for this Treasury. Physical and Financial Target & achievement) cases intimated under different Acts ( LA, PDR, WBPTA, PC, ULCR, Arms, Eviction Acts etc.) and dispose, disposal of application received under various Acts ( Licenses of various types etc.) revenue collected ( Where applicable ) any statutory work performed by DM/ADM/SDO. 10. When last inspected, mentioning major Joint Director, Treasuries and Accounts, W.B. flows found and whether corrective inspected this Treasury on 13/02/2008. measures have been taken. S.D.O., Asansol inspected the Treasury on 02/12/08. The Treasury inspection was satisfactory and no major flows were detected. 11. Report on Audit queries. Broadsheet replies on the Inspection Report for the period from 31/03/07 to 01/04/08 has been sent. 12. Physical condition of t he section Section is kept in a neat and clean manner. cleanliness, neatness, condition of files and furniture and rooms. 13. Outstanding achievement, brief note may Computerized work is known to all staff be included which you consider as the sending of accounts is regular. No pending in outstanding achievement of the section payment of gratuity etc. in pension section. and which is with special mention. 14. Remarks, if any. To fill the vacancies of the staff S.D.O., Asansol has been requested.

190

ASANSOL TREASURY-II

The information as asked for while preparing Annual Administrative Report –2009 01/04/09 to 31/03/2010 is given below:-

1. Staff Particulars:-

Category Staff Strength Actual Strength Vacancy Accountant 1 1 Nil Dy. Accountant 1 0 1 Group B & C 19 12 7 Group –‘D’ 5 4 1 Record Supplier 1 0 1 Chainman 1 (From Past

records)

3. Whether any redeployment of staff No has been done keeping in view the work load. 4. Nature of works assigned to the Bill Checking & Passing, Cheque Printing & section in brief. Delivery, maintenance of Local Fund Account of different Operator , Provident Fund Account of Schools and colleges, Stamp ( Double Lock ). 5. Acts & rules and Regulations it deals WBTR, WBFR, ACCOUNTS CODE, WBSR with. etc. 6. Name of Register maintained. Cash Account, List of Payments, Cash Book ( receipt & Payment ) , Local Fund & PFD Accounts etc. All reports have been generated through computer. 7. No. of receipts and Issue of letters in Receipt ----2981 the Year 2007-08. Issue ----- 125 8. Financial Allotment head-wise and Not applicable. Expenditure for 2007-08. 9. Performance report on different Not applicable. schemes ( Physical and Financial Target & achievement) cases intimated under different Acts ( LA, PDR, WBPTA, PC, ULCR, Arms, Eviction Acts etc.) and dispose, disposal of application received under various Acts ( Licenses of various types etc.) revenue collected ( Where applicable ) any statutory work performed by DM/ADM/SDO. 10. When last inspected, mentioning major Annual Audit by AGWB on July 2009 & flows found and whether corrective Additional Director of Treasury & Accounts on measures have been taken. 24/02/08, corrective measures have been taken. 11. Report on Audit queries. Broad Sheet replies all outstanding paras have been settled B/S replies for the year 2008-09 shall be submitted shortly. 12. Remarks, if any. The post of Dy. Accountant, Record supplier may kindly be posted as early as possible in this year, Two nos. of LDA have been transferred from the department without any substitute.

191

NEZARATH SECTION

1. Name of Officer-in-Charge with date Smt. Arundhati Bhaumik, WBCS (Exe.) Dy. Magistrate since charge taken. & Dy. Collector, Asansol since 30/01/09 2. Staff strength sanctioned and in Nazir ------1 , Asst.Nazir------3, position, incase of vacancies, Process Server -----3 Group-‘D’------Nil mention steps taken to fill them up. 3. Whether any redeployment of staff Not necessary. has been done keeping in view the work load. 4. Nature of works assigned to the Disbursement of Pay & other allowances, General section in brief. Nezarath function , VIP duty, Examination Duty. Office Management ,Store keeping Literacy & SSA manners. 5. Acts & rules and Regulations it deals WBTR Vol.-1/11, Financial Rules, Service Rules. with. 6. Name of Register maintained. Annexed in separate sheet. 7. No. of receipts and Issue of letters in Receipt Register maintained by General section the Year 2007-08. Issue-----649 8. Performance report on different Not applicable. schemes ( Physical and Financial Target & achievement) cases intimated under different Acts ( LA, PDR, WBPTA, PC, ULCR, Arms, Eviction Acts etc.) and dispose, disposal of application received under various Acts ( Licenses of various types etc.) revenue collected ( Where applicable ) any statutory work performed by DM/ADM/SDO. 9. When last inspected, mentioning Last inspection was made on 30/01/09 by NDC holding major flows found and whether old unpaid cash balance, stationery & dead stock corrective measures have been register not maintained in proper format. Remedial taken. action is being taken. 10. Report on Audit queries. No pending unanswered paras of queries. 11. Physical condition of t he section Files are maintained with proper collection number. But cleanliness, neatness, condition of there is a server shortage of space as a result of which files and furniture and rooms. all the staff can not be seated at one point of time. There is also shortage of storing space of important records. 12. In case of the Establishment section All kinds of leave files of staff concerned is maintained and the Nazareth ,the action taken to by Estt. Section after recording/deducting, CL from the deduct leave for continuous incumbent concerned. absence, late attendance, or otherwise should be stated. 13. Outstanding achievement, brief note Nothing to mention. may be included which you consider as the outstanding achievement of the section and which is with special mention. 14. Remarks, if any. More space is required for providing proper seating arrangement for Nezarath section staff.

192

URBAN LAND CEILING SECTION

1. Name of Officer-in-Charge with date Sri Bikash Chatterjee, WBCS (Exe.), Dy.Magistrate & since charge taken. Deputy Collector, Asansol Sri Proffulla Kr. Ghosh, WBCS (Exe) Dy.Magistrate& Deputy Collector, Asansol 2. Staff strength sanctioned and in Category Staff strength Vacant Vacancy position, incase of vacancies, KGO-1 1 - 1 mention steps taken to fill them up. Surveyor 1 - 1 Amin 1 1 - H.C. 1 - 1 UDA in 2 1 1 charge of H.C. LDA 3 - 3 PS 2 - 2 Peon 2 - 2 Chainman 2 1 1

3. Whether any redeployment of staff No. has been done keeping in view the work load. 4. Nature of works assigned to the 1) Disposal of Notice U/S 26 (1) of ULC section in brief. Act. 2) Report return in respect of ceiling surplus land 3) Determination of ceiling Surplus vested land etc. 5. Acts & rules and Regulations it deals U.L. ( Ceiling & Regulation ) Act 76. with. 6. Name of Register maintained. U.L. Register (6A), Register for 26( 1) notice cases. Issue Register. Court Fee Register, under Valuation Register. 7. No. of receipts and Issue of letters in Letter issue and received by General Section centrally. the Year 2007-08. 8. Performance report on different Performance ( 01/04/2008 to 31/03/2009) schemes ( Physical and Financial Cases started -----08 Target & achievement) cases Disposed of ------06 intimated under different Acts ( LA, PDR, WBPTA, PC, ULCR, Arms, Eviction Acts etc.) and dispose, disposal of application received under various Acts ( Licenses of various types etc.) revenue collected ( Where applicable ) any statutory work performed by DM/ADM/SDO.

9. When last inspected, mentioning In the year 1998 & 16/10/2000. major flows found and whether corrective measures have been taken. 10. Report on Audit queries. No such cases lying pending. 11. Physical condition of t he section This section is kept in neat and clean, though the cleanliness, neatness, condition of condition of the building is not good. Action is being files and furniture and rooms. taken to renovate the building.

193

12. In case of the Establishment Not related to this section. section and the Nezarath ,the action taken to deduct leave for continuous absence, late attendance, or otherwise should be stated. 13. Outstanding achievement, brief Nothing to comment. note may be included which you consider as the outstanding achievement of the section and which is with special mention. 14. Remarks. It has been mentioned in point 2 that 2 nos. LDA and 2 nos. of P.S. and 1 Gr.’D’ have been posted in this section but they are now working in other section.

CERTIFICATE SECTION

1. Name of the Officer-in-Charge with date Sri M.R. Chowdhury, WBCS (Exe.) Dy. since charge taken. Magistrate & Dy. Collector, Asansol. Smt. Arundhati Bhaumik, WBCS (Exe.) Dy. Magistrate & Dy. Collector, Asansol 2. Staff Strength sanctioned and in position, UDA—1 , Gr. ‘D’---1 ( Part time) in case of vacancies, mention steps taken to fill them up . 3. Whether any redeployment of staff has No. been done keeping in view the work load. 4. Nature of works assigned to the section This section only deals with Public Demand in brief. Recovery. 5. Acts & Rules and Regulations it deals PDR Act. with 6. Name of Register maintained Collection Register- IX, X & Register 27 up to date. Register, Issue Register, Court Fee Register, forwarding. 7. No. of receipts and issue Receipt is maintained by General Section. No. of Issue--- 43. 8. Performance report on different schemes Cases started ( Physical and Financial, Target & Under PDR during 2008-2009 Achievement) cases intimated under Bank----30 different Acts ( LA,LR,PDR,WBPTA,PC, UCLR, Arms, Eviction Act etc. ) and Cases Disposed of during 2008-09—3 Cases. dispose, disposal of application received under various Acts ( License of various types etc. ) revenue collected 9 Where applicable ) any statutory work performed by DM/ADM/SDO. 9. When last inspected maintaining major 18/07/03. flows found and whether corrective Tried best but 100% not made due to shortage measures have been taken. of staff and officers. 10. Report on Audit queries Audit report submitted on 01/06/2007. 11. Physical condition of the section The space is inadequate but clean. cleanliness, neatness, condition of files and furniture and rooms. 12. In case of the Establishment Section and It related to Estt. section and Nezarath section. the Nazareth , the action taken to deduct

194

leave for continues absence late attendance or otherwise should be stated. 13. Outstanding achievement, brief note may Realization of dues: be included which you consider as the 1) Bank ------Rs. 2,13,015=00 outstanding achievement of the section 2) Non Bank—Rs. 12,50,000=00 and which is with special mention. 14. Remarks. At present this section is running by one LDA. In additional charge with Bench Clerk due to shortage of staff. This will be sorted out shortly. MOTOR VEHICLE SECTION

1. Name of the Officer-in-Charge with date Sri Goutam Bhowmik From 15th Nov. 2009 since charge taken. 2. Staff Strength sanctioned and in position, ARTO-- 1 ARTO—----1 in case of vacancies, mention steps MVI ( NT) ------3 MVI ( NT) –3 taken to fill them up . MVI ( T)---- 3 MVI (T) ----3 UDA ------3 UDA -----10 Group’D’ ------7 LDA ------5 3. Whether any redeployment of staff has Nil been done keeping in view the work load. 4. Nature of works assigned to the section All works related to Motor Vehicle. in brief. 5. Acts & Rules and Regulations it deals Motor Vehicles Act, WBMV Tax Act, Central with Motor Vehicles Rules, West Bengal Motor Vehicles Rules etc. 6. Name of Register maintained Collection New registration, Temporary registraaation, Register, Issue Register, Court Fee Driving license, OD Register, Stock Register, Register, forwarding. Temporary permit register, Issue register etc. 7. No. of receipts and issue Receipt and issue registers are maintained by General department . No. of issue: No. of receipt: 8. Performance report on different schemes ( Physical and Financial, Target & Target fixed for 2009-10 is Rs, Achievement) cases intimated under 44,00,00,000=00 different Acts ( LA,LR,PDR,WBPTA,PC, UCLR, Arms, Eviction Act etc. ) and Achievement : Rs. 41,90,91,142=00 dispose, disposal of application received under various Acts ( License of various types etc. ) revenue collected 9 Where applicable ) any statutory work performed by DM/ADM/SDO. 9. When last inspected maintaining major The last administrative report submitted on flows found and whether corrective 25/08/2008 and no deficiencies were found. measures have been taken. 10. Report on Audit queries Last Audit was held by A.G. ( Audit) in the month of January,2010. Corrective measures have been already taken. 11. Physical condition of the section Office rooms are not well ventilated. Almost all cleanliness, neatness, condition of files the computer system are not in good condition and furniture and rooms. and the furniture are very old and should be

195

disposed off. 12. In case of the Establishment Section and Not related to this section. the Nazareth , the action taken to deduct leave for continues absence late attendance or otherwise should be stated. 13. Remarks. As per order of the chairman, RTA, Burdwan and D.M., Burdwan goods carriage permit will be issued immediately.

NORMAL RELIEF SECTION ( DISASTER MANAGEMENT)

1. Name of the Officer-in-Charge with Sri Rahul Nath, WBCS (Exe.) Dy. Magistrate & date since charge taken. Dy. Collector,Asansol. 2. Staff Strength sanctioned and in SDRO post is lying vacant position, in case of vacancies, mention UDA—1 , LDC—Nil, Group – ‘ D ‘ --- 1 steps taken to fill them up . 3. Whether any redeployment of staff has No. been done keeping in view the work load. 4. Nature of works assigned to the Distribution of Normal Relief, GR, ER Grants. section in brief. Disaster management, Disbursement of Allotments relation to normal relief & ICDS projects to different ICDS Centers of Blocks and rural & Urban Project, Social welfare matter, Disbursement of Old Age Pension, Widow Disability and NIC Scholarship etc. 5. Acts & Rules and Regulations it deals West Bengal Relief manual is followed. with 6. Name of Register maintained Index Register, Issue Register, Receipt Collection Register, Issue Register, Register, Pension Register, Allotment Register, Court Fee Register, forwarding. Bill Register, Bill Register, Bill Transit Register, Guard File, Old Age/ Widdow/ NIC Pension Register etc. 7. No. of receipts and issue Issued--- 249 Receipt---301 8. Performance report on different Corrective measures taken as and when schemes required. 9. When last inspected maintaining major Nil. flows found and whether corrective measures have been taken. 10. Report on Audit queries Replies already sent. 11. Physical condition of the section There is a acute space problem of storing relief cleanliness, neatness, condition of files materials in existing godown due to space and furniture and rooms. problems and proper illumination arrangement. 12. In case of the Establishment Section Not aapplicable. and the Nazareth , the action taken to deduct leave for continues absence late attendance or otherwise should be stated.

196

13. Outstanding achievement, brief note Timely distribution of Normal and special GR may be included which you consider as other emergent natured relief works are the outstanding achievement of the undertaken including that of distribution of relief section and which is with special materials to the affect people. mention. 14. Remarks. Nothing particular to mention.

ADDITIONAL RENT CONTROL

1. Name of the Officer-in-Charge with date Smt. Arundhati Bhaumik, WBCS (Exe.) Dy. since charge taken. Magistrate & Dy. Collector,Asansol. 2. Staff Strength sanctioned and in position, UDA—1 , Gr. ‘D’---1 in case of vacancies, mention steps taken to fill them up . 3. Whether any redeployment of staff has No. been done keeping in view the work load. 4. Nature of works assigned to the section To try cases filed in the court of the Rent in brief. Controller. 5. Acts & Rules and Regulations it deals The West Bengal Premises Tenancy Act, with 1997 and Rules. 6. Name of Register maintained Collection Receipt Register, Filing Register Process Register, Issue Register, Court Fee Register, Challan Register, Withdrawal Register, forwarding. Register and Cheque delivery Register. 7. No. of receipts and issue New applications receipts and 120 summonses issued as per filing register. 8. Performance report on different schemes Not related to this section. 9. When last inspected maintaining major Inspection last made for th e period from flows found and whether corrective 01/05/1999 to 31/01/2001. measures have been taken. Inspection for the periods 2007-08 and 2008- 09 has been done. 10. Report on Audit queries Reply has been sent and there are no pending queries. 11. Physical condition of the section There is dearth of space. Ventilation is poor. cleanliness, neatness, condition of files During heavy rains water pours in from the and furniture and rooms. ventilators. 12. In case of the Establishment Section and Not related to this section. the Nazareth , the action taken to deduct leave for continues absence late attendance or otherwise should be stated. 13. Outstanding achievement, brief note may The section is now taking up pending Rent be included which you consider as the Control cases systematically. outstanding achievement of the section and which is with special mention. 14. Remarks. Steps should be taken to shift the section to a more spacious room.

197

SC, ST, & OBC SECTION

1. Name of the Officer-in- Sri Abdul Hasid, WBCS (Exe.) Dy. Magistrate & Dy. Charge with date since Collector,Asansol. From 01-4-2009 to charge taken. 30-11-2009 Sri Surajit Dutta Sharma, WBCS (Exe.) Dy. Magistrate & Dy. Collector, Asansol. from 01-12-09 to 31-03-2010 2. Staff Strength sanctioned and UDA—2 , LDAstt. ---1 , LDAstt. Vacant---1 , in position, in case of Gr. ‘D’---1 , Gr. ‘D’ ----Vacant 1 vacancies, mention steps taken to fill them up . 3. Whether any redeployment of No. staff has been done keeping in view the work load. 4. Nature of works assigned to Disposed of SC,ST & OVC application, issue of Caste the section in brief. Certificate and verification in different issues. 5. Acts & Rules and Regulations W.B. SC,ST ( Identification ) Act,1994 W.B. SC& ST ( it deals with Identification) Act, 1995 and subsequent amendment in 1999 and 2000. 6. Name of Register maintained 1) Register of applications for SC/ST Certificates . Collection Register, Issue 2) Register of application for OBC Certificate. Register, Court Fee Register, 3) Movement Register (4) Issue Register. forwarding. 7. No. of receipts and issue Maintained by General Deprtment. 8. Performance report on Report from 01-04-09 to 31-03-2010. different schemes ( Physical and Financial, Target & Category Total of Pre Total of Pendi Achievement) cases pending of disposed & ng intimated under different Acts Receipt Reject. ( LA,LR,PDR,WBPTA,PC, SC 9716 6892 2824 UCLR, Arms, Eviction Act etc. ST 763 569 194 ) and dispose, disposal of OBC 2141 1371 770 application received under various Acts ( License of Total= 12620 8832 3788 various types etc. ) revenue collected 9 Where applicable ) any statutory work performed by DM/ADM/SDO. 9. When last inspected Not applicable maintaining major flows found and whether corrective measures have been taken. 10. Report on Audit queries Not applicable. 11. Physical condition of the Satisfactory. section cleanliness, neatness, condition of files and furniture and rooms. 12. Outstanding achievement Disposal of about 9000 ( nine thousand SC,ST& OBC cases in a year with huge shortage of staff. 14. Remarks. Temporary engagement of ( 2) two staff for SC,ST & OBC cases disposal is necessary

198

ARMS SECTION

1. Name of the Officer-in-Charge with Smt. Arundhati Bhaumik, WBCS (Exe.) Dy. date since charge taken. Magistrate & Dy. Collector,Asansol. 2. Staff Strength sanctioned and in UDA—1 , Gr. ‘D’---1 . position, in case of vacancies, mention steps taken to fill them up . 3. Whether any redeployment of staff No. has been done keeping in view the work load. 4. Nature of works assigned to the Dealing with all matters relating to Arms Act section in brief. except small arma. 5. Acts & Rules and Regulations it deals Arms and Explosives Act, 1959. with 6. Name of Register maintained All registers under Arms Act,1959. DCR, Cash Collection Register, Issue Register, Book, P.s. wise arms license registers, Court fee Court Fee Register, forwarding. registers, Permit register, Stock register, Movement register, etc. 7. No. of receipts and issue It is done by General Section & J.M. Section. 8. Performance report on different Revenue license fee—Rs. 12,040/- schemes ( Physical and Financial, Court fee ------Rs. 1,790/- Target & Achievement) cases Other fee ------Nil intimated under different Acts ( Carrying permit fee –Rs. 600/- LA,LR,PDR,WBPTA,PC, UCLR, Arms, Eviction Act etc. ) and dispose, disposal of application received under various Acts ( License of various types etc. ) revenue collected 9 Where applicable ) any statutory work performed by DM/ADM/SDO. 9. When last inspected maintaining Not inspected, but it will be inspected shortly. major flows found and whether corrective measures have been taken. 10. Report on Audit queries Audited on 05/07 and report furnished on 05-06- 07 11. Physical condition of the section Insufficient light. cleanliness, neatness, condition of files and furniture and rooms. 12. In case of the Establishment Section Not related to this section. and the Nazareth , the action taken to deduct leave for continues absence late attendance or otherwise should be stated. 13. Outstanding achievement, brief note Nothing worth reporting. may be included which you consider as the outstanding achievement of the section and which is with special mention. 14. Remarks. Nil.

199

AMUSEMENT TAX SECTION

1. Name of the Officer-in-Charge with date Smt. Arundhati Bhaumik, WBCS (Exe.) Dy. since charge taken. Magistrate & Dy. Collector,Asansol. 2. Staff Strength sanctioned and in position, UDA ----- 1, Gr. ‘ D’ ------1 in case of vacancies, mention steps taken to fill them up . 3. Whether any redeployment of staff has No. been done keeping in view the work load. 4. Nature of works assigned to the section Matters relating to Amusement. in brief. 5. Acts & Rules and Regulations it deals Amusement Act & Rules. with 6. Name of Register maintained Collection 1) E. Tax Collection Register (2) License Register, Issue Register, Court Fee Register ( Jatra, fair etc.) (3) Court Fee Register, forwarding. Register (4) Issue Register. 7. No. of receipts and issue Letter issued . Receipt is made by General Section. 8. Performance report on different schemes Cinema Tax – Rs. 8,06,417/- ( Physical and Financial, Target & Achievement) cases intimated under Amusement Tax and license fees Rs. different Acts ( LA,LR,PDR,WBPTA,PC, 3,36,805/- UCLR, Arms, Eviction Act etc. ) and dispose, disposal of application received under various Acts ( License of various types etc. ) revenue collected 9 Where applicable ) any statutory work performed by DM/ADM/SDO. 9. When last inspected maintaining major Inspection has not been made during this flows found and whether corrective period. measures have been taken. 10. Report on Audit queries Audited on May, 2007. Report submitted on 05-06-07. 11. Physical condition of the section Insufficient light. cleanliness, neatness, condition of files and furniture and rooms. 12. In case of the Establishment Section and Not related to this section. the Nazareth , the action taken to deduct leave for continues absence late attendance or otherwise should be stated. 13. Outstanding achievement, brief note may Nil be included which you consider as the outstanding achievement of the section and which is with special mention. 14. Remarks. Nothing to mention specifically .

200

Durgapur sub-division

1. Total Area of Durgapur Subdivision 1073.36 Sq. Km

2. Geographical Location Latitude : 200 36’ 38’’ North Longitude : 870 17’ 25’’ East

3. (i) Total population as per 2001 Census Male Female Total 6,49,400 5,71,700 12,21,100 (ii) Total population as per 1991 Census 5,78,964 4,91,003 10,69,967

4. Civil Administrative Units Block Gram Municipal Police Panchayat Corporation Statio n 1 (with 43 wards) 5 36 Durgapur 8 Municipal Corporation

Annual Administrative Report 2009 - 2010 Establishment Section

1. Name of O.C. with date since 1) Sri Pranab Ghosh, WBSC(Exe) was remain charge from charge taken. 01/03/2009 to 14/01/2010 2) Sri Lambodar Saha, WBCS(Exe.) was remain charge from 15/01/2010 to continuing till date 2. Staff strength, sanctioned and Present Position Sanction strength in position, in case of Statement Enclosed for staff strength of 2007-2008. vacancies, mention steps taken to fill them up. 3. Whether any deployment of No. staff has been done keeping in view the workload. 4. Nature of work assigned to the 1. Administrative work as assigned by the higher authority and section, if brief. head at the office. 2. Preparation of all bill in connection with pay, MA, Arrear Pay, GPF. 3. Checking of the TA bill of all staff personal files of all categories of staff of this establishment. 4. Maintenance of all Service Books of staff of this office and fixation of pay thereof. 5. Sanction Temporary / N.R.G.P.F. Advance of all staff. 6. Preparation of pension papers at all staff of this establishment. 7. Preparation of Budget estimate, Net Grant Statement, B Statement. 8. Issue of all letter in connection with this sec is being maintained. 9. Maintaining allotment Regd deferent head. 5. Acts, rules and regulation it WBSR- I & II, WBFR, WBTR & SR. deals with. 6. Names of Registers Maintenance of Allotment Register, Issue Register (CL & EL) & maintained. Movement Register, Bill Register. 7. No. of receipts and issues in Receipt - 342 the year. Issue - 550

201

8. Financial allotment, head wise Statement Enclosed. and expenditure. 9. Performance reports on different scheme Not applicable. (physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major flaws It relates to Nezerath Deptt. found and whether corrective measures have been taken. 11. Report on audit queries It relates to Nezerath Deptt. 12. Physical condition of the section cleanliness, Ok neatness, condition of files furniture and room. 13. In case of establishment section and the Nazerath Section, action taken to deduct leave C.L. deducted for late attendance. for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may be included which you consider as the NIL outstanding achievement of the section and which is worth special mention. 15. Remarks, if any

Vacancy position in respect of UDA & LDA Employees

Sanctions strength with G.O. No. & Existing Strength Employee Vacancy Sl. Head of Date No. Accounts UDA LDA UDA LDA UDA LDA 1 2 3 4 5 6 7 8 GO No. 8857F dt. 22.05.1980 1. 2053-094 9 10 Nil 3 GO No. 27045F dt. 26.05.1981

GO No. 589-F dt. 23.02.1975 2. 2054-Try 10 13 2 4 GO No. 495-F dt. 18.06.1994

GO No. 2455 3. 3475-ULC 1 3 Nil 1 dt. 30.08.1985 GO No. GO No. 2022-AR dt. 565Home 4. 2015-Elec. 2 2 Nil Nil 17.09.1980 (Elec.) dt. 12.03.2007 GO No. 10323-F dt. 5. 2235-SSW 1 1 Nil Nil 10.06.1984

GO No. 6438 6. 2029-LR 1 Nil Nil Nil dt. 30.04.1980

GO No. 4007 7. 2014-AJ 1 Nil Nil Nil dt. 12.02.1987

GO No. 1146-DP dt. 8. 2041-Tax 2 2 Nil 1 10.03.1981 Total: 27 31 2 9

Annual Administrative Report 202

2009-2010 (01-04-2009 to 31-03-2010)

Relief Section (Disaster Management & Social Welfare)

1. Name of O.C. with since charge Sri Gouri Sankar Hui, SDDMO, Durgapur from taken. 01.04.2009 to till date 2. Staff strength. One UDA post & 1(one) L.D.Assistant & Group D. Accountant, LDA & Typist are vacant. 3. Whether redeployment of staff has No been done keeping view the workload. 4. Nature of work performed by the Relief Section – Section in brief. File of Normal GR, Special GR (NC), Spl. GR (Leprosy), Transport Charge, Remuneration charge to GR dealer, Natural calamity, ER Grant, Death of NC Ex Gratia Grant, Disaster Management, Drought & flood, drinking water (HB Grant, NC) , Audit, Clothing’s, Office expenses, HB Grant (Fire), Inspection Report, Annual Administrative Report, Issue, Receipt, Despatch Correspondence, Relief Godown, Misc. Social Welfare Section Old age pension, Widow pension, Disability pension, Admission into social welfare home, destitute children pension, NGO-Hope, Society for Handicapped, Misc. etc. 5. Act, rules and regulation the section Nil deals with arrangement infrastructure for all programme of the office. 6. Nature of Registers it maintain in Relief - Normal GR Register, Special GR terms of Bengal reports and returns Register, Bill Register, Allotment Register, manually. Register, Stock Register etc. Social Welfare -OAP, DP, WP Register, Bill register, Allotment Register / Issue Register /Receipt Register etc. 7. Number of receipt and issued in the Receipts are done centrally at General Section. year. Issue during the year- 250 8. Financial allotment head wise and Allotment of fund for Drawn in Exp. (Rs) expenditure. 2009-2010 advance Under head of (Rs) account 2235/2245 Normal GR 0.00 0.00 Spl. GR 0.00 0.00 Transport Charges 60293=00 0.00 Remuneration 7271.00 0.00 charges Starvation G.R. 5000=00 720=00 Cash U/H2245- 0.00 0.00 Spl.GRRice (NC) Ex. Gratia Grant 4,70,000=0 4,70,000=0 0 0 E.R. Grants 88,000=00 88,000=00 H.B. Grants 3,55,000.00 3,55,000.00

203

Gruel Kitchen, 31,940.00 23940=00 carrying and labour charges Relief Materials for flood like situation Social Welfare 14, 42, 736663=00 Section 700=00 U/H – 2235- OAP WP (Plan) 31500=00 (-) Balance WP (Non-Plan) 951300=00 626372=00 DP (Plan) 12600=00 (-) Balance DP (Non-Plan) 1071000=0 611312=00 0 9. Performance report on different Not applicable. scheme, given the physical and financial transit and achievements, cases initiated under various such as LA, LR, PDR, WBPTA, EC, ULCR, Arms, MV, AT, Eviction, etc showing the disposal of application received under defence Acts. Such as various licences, revenue collected where applicable. 10. Date of last inspections of the 09.04.2010, No major problem has found. section along with major problems found mentioning remedial measure taken 11. Report on Audit Queries Reply sent on audit query time to time. 12. Physical condition of the section O.K. cleanness, natures, condition of files function and the room. 13 In case of establishment section and Not applicable. the Nezarath Section, action taken to deduct leave for long absence, late attendance or otherwise, the condition of the cash book, whether up to date and duly verified and amount of cash balance unadjusted advances. 14. Outstanding achievements – a brief Nil note may be included which you consider as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any Deployment of staff for this section is not upto the strength. As a result, the department is facing problem at present.

204

Annual Administrative Report 2009-2010 Development Section

1. Name of O.C. with date since charge taken. Sri Pares Nath De, WBCS (Exe.) was in charge from 01.04.2009 to till date 2. Staff strength, sanctioned and in position, in Present Position Sanction strength case of vacancies, mention steps taken to fill 1. UDC : 01 1. UDC : 01 them up. 2. LDC : 01 2. LDC: 01 3. Gr. ‘D’ : 01 3. Gr. ‘D’ : 01 3. Whether any deployment of staff has been No. done keeping in view the workload. 4. Nature of work assigned to the section, if brief. The department is dealing with all sorts of development works, Panchayet works, ICDS, Census, NFBS, NOAPS, House Hold Survey, Heath, Literacy, Sarba Siksha Abhijan, Different types of development and Panchayet meetings etc including all sorts of report and returns in respect of the above noted sensitive files. 5. Acts, rules and regulation it deals with. This Department deals with the different Panchayet Act, Development Circulars and various type of Govt Order and circular time to time. 6. Names of Registers maintained. Issue register, Despatch register, Index register, Movement register, Allotment register, ICDS bill register, Development meeting register, Allotment and Disbursement of Fund register of NFBS & NOAPS etc 7. No. of receipts and issues in the year. Receipt - 1356 Issue - 998 8. Financial allotment, head wise and expenditure. Related with Establishment Section.

9. Performance reports on different scheme Not related with this department. (physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major flaws Nothing found irregular. found and whether corrective measures have been taken. 11. Report on audit queries Nothing is pending with this department. 12. Physical condition of the section cleanliness, Good neatness, condition of files furniture and room. 13. In case of establishment section and the Not Applicable. Nazerath Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may Attendance of staff and dealings with the public and be included which you consider as the officials are upto the mark and very much outstanding achievement of the section and satisfactory. which is worth special mention. 15. Remarks, if any

205

ANNUAL ADMINISTRATIVE REPORT 01.04.2009 to 31.03.2010 Certificate Section

1. Name of O.C. with date since charge Sri Lambodar Saha, WBCS (Exe) 01.04.2009 to taken. 31.03.2010 to till date 2. Staff strength, sanctioned and in position, Present Position Sanction strength in case of vacancies, mention steps taken 1. UDC: Nil 1. UDC : to fill them up. 2. Process Server : 1 1 2. LDC : 1 3. Gr. ‘D’ : 1 3. Whether any deployment of staff has been Yes. done keeping in view the workload. 4. Nature of work assigned to the section, if Main function of this department is to recover the brief. Government dues of various departments like Bank, Non- Bank, Insurance, Commercial Tax, Amusement Tax, Labour Department, A.D.D.A etc. This department receives requisitions for recovery of dues from various above noted sections. For example, Banks may send requisitions for recovery of money from the loan defaulters, against whom action shall be taken from this end. 5. Acts, rules and regulation it deals with. The Certificate Department deals with the recovery of Government Revenues under Public Demand Recovery Act, !913 6. Names of Registers maintained. 1. Issue Register, 2. Case Register-X 3. Register of Processes, 4. D.W.Register, 5. Forward Diary, 6. Receipt Register. 6. Index Register 7. No. of receipts and issues in the year. Receipt - Bank – 08 Nos. & Non Bank – 121 Nos. Issue - 429 Nos. 8. Financial allotment, head wise and Nil expenditure. 9. Performance reports on different scheme Enclosed in a separate sheet (physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major 31.03.2009 flows found and whether corrective No flows were found. measures have been taken. 11. Report on audit queries Already sent 12. Physical condition of the section Good cleanliness, neatness, condition of files furniture and room. 13. In case of establishment section and the N.A Nazerath Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note Copy of collection report in respect of Bank/Non-Bank & may be included which you consider as the Electricity duty is enclosed in the separate sheet. Steps outstanding achievement of the section are being taken for realising the amount dues specially for and which is worth special mention. the Bank/Non-Banking cases. 15. Remarks, if any Posting of at least one UD Asstt. & one LDC is required to mitigate the heavy pressure of work.

206

Statement of Realisation of Govt. duty/Certificate Case

Sl. No. Source Period Deposited Amount Remarks , if any April, 2009 44758496.00 May, 2009 70848672.00 June, 2009 51380399.00 July, 2009 53596582.00 August, 2009 60638248.00 September, 2009 33381874.00 1 Electricity duty 650632855.00 October, 2009 53129514.00 November, 2009 49874400.00 December, 2009 58692114.00 January, 2010 70533726.00 February, 2010 36595705.00 March, 2010 67203125.00 April, 2009 6050.00 May, 2009 13150.00 June, 2009 18500.00 July, 2009 9800.00 August, 2009 19950.00 September, 2009 4850.00 2 Bank 335700.00 October, 2009 11400.00 November, 2009 3825.00 December, 2009 7500.00 January, 2010 9800.00 February, 2010 5250.00 March, 2010 225625.00 April, 2009 1390.00 May, 2009 500.00 June, 2009 295332.00 July, 2009 14200.00 August, 2009 0.00 September, 2009 0.00 3 MISC 390334.00 October, 2009 0.00 November, 2009 7500.00 December, 2009 7149.00 January, 2010 21177.00 February, 2010 10686.00 March, 2010 32400.00

207

Annual Administrative Report 2009 – 2010 J.M. Section 1. Name of O.C. with date Sri Pranab Kumar Ghosh, WBSC(Exe) from since charge taken. 01.04.2009 to 31.03.2010 2. Staff strength, Present Position Sanction strength sanctioned and in H.C. – Vacant, UDA – 2, H.C. – 1, UDA – 9, LDA position, in case of LDA – 0, Amin – 1, Group – 10 vacancies, mention steps ‘D’ – 2 taken to fill them up. Immediate stapes to be taken to fill up the vacancies 3. Whether any deployment No. of staff has been done keeping in view the workload. 4. Nature of work assigned Main function of the department are to maintained to the section, if brief. co-ordination with the all other sections and to collect Govt. Revenues from Arms, Gas Distributors, Sarai etc. Apart from that all sorts of correspondences including issues, receipts are also being dealt with the section 5. Acts, rules and Yes. regulation it deals with. 6. Names of Registers Issue Register, Despatch Register, Received maintained. Register, Index Register, Register of Process, Cash Register, DCR Stock Register etc. 7. No. of receipts and Receipt - 7641 issues in the year. Issue - 872 8. Financial allotment, head Nil. wise and expenditure. 9. Performance reports on Arms Act., Sarai Act., Explosive Act. Etc. different scheme (physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected 31.03.2010 mentioning major flaws No flows were found. found and whether corrective measures have been taken. 11. Report on audit queries Nil 12. Physical condition of the section cleanliness, Good neatness, condition of files furniture and room.

208

13. In case of establishment section and the Nazerath Section, action taken to N.A. deduct leave for

continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may be included The section has updated different Registers in which you consider as proper format. the outstanding

achievement of the section and which is worth special mention. 15. Remarks, if any Posting of H.C, UDA, LDA are to be made as per sanctioned strength immediately to cope-up the huge load of work in this section.

Annual Administrative Report 2009-2010 General Section

1. Name of O.C. with Sri Liyakat Ali, WBCS (Exe.) From 01.04.2009 to till date date since charge taken. 2. Staff strength, Present Position Sanction strength sanctioned and in 1. HC: Vacant 7. No Specific sanction for position, in case of Amin - 01 the section. vacancies, mention 2. UDA : 02 steps taken to fill 3. LDA : Vacant them up. 4. Copyist : Vacant 5 PS: Nil 6. Gr- ‘D’- 02 3. Whether any redeployment of staff has been done No. keeping in view the workload. 4. Nature of work All matters relating to General (Centrally Received, isued assigned to the & Despatch, office inspection, audit, food, delayed section, if brief. registration of birth and death, sarai, cooking gas, money lending, press and publication, explosive, forms and stationary, retail outlet of fuel, certified copies, matters relates to R.M & J.M., Education, examination, legal heirs, financial assistance, record room and misc. matters. 5. Acts, rules and Sarai Act, Press & Registration of Books Act, Indian regulation it deals Explosive Act, W.B cooking gas Act, Money Lending Act. with. 6. Names of Registers Issue Regi, Receipt Reg, Despatch Reg, Movement Reg, maintained. Index Reg, Birth & Death Reg, Residential Certificate Reg, Franking Stamp Reg, Tax Token Reg, Reg of Certified Copies, DCR Reg, Form 4705 Reg, Reg 26, Court fee Reg, Money Landing Reg, Stationary Stock Reg. 7. No. of receipts and Receipt - 7641 (Centrally) issues in the year. Issue & Despatch - 872 8. Financial allotment, Related with Establishment Section. head wise and expenditure. 209

9. Performance reports on different Application regarding Sarai scheme (physical and financial registration, cooking gas license, outlet target and achievement), cases of diesel/ Petrol, an application initiated under different Acts (LA, LR, regarding lagal heirs have been sent to PDR, WBPTA, EC, ULCR, Arms, the District Magistrate duly enquired Eviction, Acts, etc) and disposal of from this end applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning 12.02.2008 by Sri Lambodar Saha major flaws found and whether WBCS(Exe), Dy. Magistrate & Dy. corrective measures have been Collector, Durgapur taken. There was no major flaws but shortage of staff. 11. Report on audit queries Outstanding paras:- 1(one) 01.05.1998 to 31.07.1999, 1(one) 31.08.1999 to 31.08.2000, 7 (Seven) 01.01.2002 to 31.05.2005. Reply has been sent to the District Magistrate vide this office memo no 522/GEN dated 31.10.2006 12. Physical condition of the section Cleanness and neatness is up to the cleanliness, neatness, condition of mark. Shortage of furniture are found. files furniture and room. 13. In case of establishment section and the Nazerath Section, action taken to Not Applicable deduct leave for continuous

absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief Attendance of staff and dealings were note may be included which you found satisfactory, performance of staff consider as the outstanding are good. achievement of the section and which is worth special mention. 15. Remarks, if any Need training on computer hazared.

Annual Administrative Report of Executive Court, Durgapur by Officer-In-Charge BC-I for the period from 01.04.2008 to 31.03.2009

B.C.-I Court.

1. Name of the Officer-in-Charge with date Sri Kamal Kanta Maji, WBCS (Exe.) was since charge taken. (if more than one in-charge from 01.04.2008 to 30.09.2008 office has handled it, all relevant dates Sri Pranab Biswas,WBCS(Exe.) was in- need to be mentioned) charge from 01.10.2008 to 23.02.2009. Sri Lambodar Saha, WBCS(exe.) was in- charge from 24.02.2009 to 31.03.2009 2. Staff strength, sanctioned and in Present position Sanction strength position, in case of vacancies, mention UDA – 01 No specific sanction steps taken to fill them up has to be Gr. D-01 for this section mentioned. 3. Whether any redeployment of staff has No been done keeping in view the workload.

210

4. Nature of work assigned to the section, House rent of R.C cases are received if brief. through this section. As per provision U/S 144/145/133 Cr. P.C., U/S 107 Cr. P.C., U/S 97 Cr. P.C., U/S 94 Cr. P.C. – Search warrant. Cases are started and disposed off. 5. Acts, rules and regulation it deals with. E.C. Act., Tenancy Act. 6. Names of Registers maintained at the MP Register, Misc. Register, Process section. Register, Court Fee Register, Cause List Register. 7. No. of receipts and issues in the year. Does not arise. 8. Financial allotment, head wise and Related with establishment section expenditure. 9. Performance reports on different U/S Pending scheme (physical and financial target MP-94 020 and achievement), cases initiated under MP-97 007 different Acts (LA, LR, PDR, WBPTA, MP-107 077 EC, ULCR, Arms, Eviction, Acts, etc) Misc-107 334 and disposal of applications received Misc-110 018 under various Acts (licenses of various MP-133 012 types etc.), revenue collected (where MP-144 218 applicable), any statutory work MP-145 006 performed by SDO. MP-147 002 Misc-151 000 MP-188 000 Misc Other 008 10. When last inspected mentioning major 30.03.2009 by Sri Lambodar Saha, deficiencies identified and whether WBCS (Exe.) corrective measures have been taken. Dy. Magistrate & Dy. Collector, Durgapur. 11. Report on audit queries (latest status). Does not arise. 12. Physical condition of the section Preservation of records are satisfactory. cleanliness, condition of files and furniture and room. 13. In case of establishment section and the Not applicable Nazerath Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief Regular hearing of different proceedings note may be included which you and good disposed thereby. consider as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any No

211

Statement of disposal Cr. P.C. Cases in the Court of Executive Magistrate for the period from 01.04.2009 to 31.03.2010

No. of Cases No. of Cases No. of Total No. of filed during the disposed of the Pending Cases U/S Period from period from Remarks Cases upto Pending upto 01.04.2008 to 01.04.2008 to 31.03.2008 31.03.2009 31.03.2009 31.03.2009 MP-94 14 11 05 20

MP-97 05 12 10 07 MP- 55 37 15 77 107 Misc- 300 265 231 334 107 Misc- 19 05 06 18 110 MP- 04 15 07 12 133 MP- 39 394 215 218 144 MP- 00 14 08 06 145 MP- 01 03 02 02 147 Misc- 00 03 03 00 151 Misc 07 03 02 08 Other Total 444 762 504 702

Annual Administrative Report of Executive Court, Durgapur by Officer-In-Charge BC-I for the period from 01.04.2009 to 31.03.2010 B.C.-I Court.

1. Name of the Officer-in-Charge with Sri Lambodar Saha, WBCS(exe.) was in-charge date since charge taken. (if more from 24.02.2009 to till date. than one office has handled it, all relevant dates need to be mentioned) 2. Staff strength, sanctioned and in Present position Sanction strength position, in case of vacancies, UDA – 01 No specific sanction for mention steps taken to fill them up Gr. D-01 this section has to be mentioned. 3. Whether any redeployment of staff No has been done keeping in view the workload. 4. Nature of work assigned to the House rent of R.C cases are received through section, if brief. this section. As per provision U/S 144/145/133 Cr. P.C., U/S 107 Cr. P.C., U/S 97 Cr. P.C., U/S 94 Cr. P.C. – Search warrant. Cases are started and disposed off. 5. Acts, rules and regulation it deals E.C. Act., Tenancy Act. with. 6. Names of Registers maintained at MP Register, Misc. Register, Process Register, the section. Court Fee Register, Cause List Register. 212

7. No. of receipts and issues in the Does not arise. year. 8. Financial allotment, head wise and Related with establishment section expenditure. 9. Performance reports on different U/S Pending scheme (physical and financial MP-94 028 target and achievement), cases MP-97 010 initiated under different Acts (LA, MP-107 103 LR, PDR, WBPTA, EC, ULCR, Misc-107 414 Arms, Eviction, Acts, etc) and Misc-110 026 disposal of applications received MP-133 013 under various Acts (licenses of MP-144 390 various types etc.), revenue MP-145 019 collected (where applicable), any MP-147 004 statutory work performed by SDO. Misc-151 000 MP-188 000 Misc Other 015 10. When last inspected mentioning 28.03.2010 by Sri Lambodar Saha, WBCS major deficiencies identified and (Exe.) whether corrective measures have Dy. Magistrate & Dy. Collector, Durgapur. been taken. 11. Report on audit queries (latest Does not arise. status). 12. Physical condition of the section Preservation of records are satisfactory. cleanliness, condition of files and furniture and room. 13. In case of establishment section and Not applicable the Nazerath Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief Regular hearing of different proceedings and note may be included which you good disposed thereby. consider as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any No

Statement of Disposal Cr. P.C. Cases in the Court of Executive Magistrate for the Period from 01.04.2009 to 31.03.2010

No. of Cases No. of No. of Cases disposed of Total No. of Pending started during during the Cases U/S Cases the period from Remarks period from pending upto upto 01.04.2009 to 01.04.2009 to 31.03.2010 31.03.2009 31.03.2010 31.03.2010 MP- 20 12 04 28 94 MP- 07 08 05 10 97 MP- 77 44 18 103 107 Misc- 334 342 262 414 107 Misc- 18 13 05 26 110 MP- 12 07 06 13 133

213

MP- 218 428 256 390 144 MP- 06 19 06 19 145 MP- 02 04 02 04 147 Misc- 00 03 03 00 151 MP- 00 01 01 00 188 Misc 08 21 14 15 Other

Total 702 902 582 1022

Annual Administrative Report 2009 – 2010

OBC Section

1. Name of O.C. with date since charge Sri Liyakat Ali, WBCS (Exe.), was in charge taken. from 01.03.2009 to till date 2. Staff strength, sanctioned and in Present Position Sanction strength position, in case of vacancies, mention 1. UDA- 01 1. UDA- 01 steps taken to fill them up. 2. Group ‘D’- 01 2. Group ‘D’- 3. Inspecting 01 Officer- 01 3. Inspecting Officer- 01 3. Whether any re-deployment of staff has No. been done keeping in view the workload. 4. Nature of work assigned to the section, Receiving of applications from BDO, Andal, if brief. D/F, Kanksa, Pandaveswar, Galsi- I, Aushgram- II & DMC area and disposal. 5. Acts, rules and regulation it deals with. Govt of West Bengal Notification No- 346- TW/EC dated 13.07.1994 & Govt. of India Notification No- 36033/5/2004- Estt dated 14/10/2004. 6. Names of Registers maintained. Receiving Reg. & Delivery Reg., Stock Reg of Certificate Books & Issue Reg.

7. No. of receipts and issues in the year. Total no of letter Received - 92 Total no of letter Issued - 154

8. Financial allotment, head wise and Nil expenditure. 9. Performance reports on different Total no of Case Received- 1445. scheme (physical and financial target Total no of Certificate Issued- 995. and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major No flaws found and whether corrective measures have been taken. 11. Report on audit queries NIL 214

12. Physical condition of the section Good cleanliness, neatness, condition of files furniture and room. 13. In case of establishment section and No the Nazerath Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief Previous cases have been disposed time to note may be included which you time. consider as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any NIL

Annual Administrative Report 2009 - 2010

SC/ST Section

1. Name of O.C. with date since charge Sri Liyakat Ali, WBCS (Exe.) was in charge taken. from 01.03.2009 to till date. 2. Staff strength, sanctioned and in Present Sanction strength position, in case of vacancies, Position mention steps taken to fill them up. 1. UDC: 1 No specific sanction strength 2. LDA: 1 for the section. 3. Gr. ‘D’: 1. 3. Whether any deployment of staff has been done keeping in view the No. workload. 4. Nature of work assigned to the Matter relates to issuance of SC / ST. section, if brief. 5. Acts, rules and regulation it deals Rules & regulation of SC/ST and order circular with. published time to time. 6. Names of Registers maintained. 1. Certificate Register 2. Issue Register, 3. Receipt Register, 4. Certificate Delivery Register. 7. No. of receipts and issues in the year. Receipt - 100. Issue - 265. 8. Financial allotment, head wise and Relates to Establishment Section. expenditure. 9. Performance reports on different scheme (physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, Total no of case received – SC ST WBPTA, EC, ULCR, Arms, Eviction, 3551 431 Acts, etc) and disposal of applications Total no of Cert. issued- 3800 300 received under various Acts (licenses N.A, schemes are dealt autonomous bodies. of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major 06.09.2005 by P.K. Biswas. flaws found and whether corrective No flaws were found. measures have been taken. 11. Report on audit queries Matter relates to General Section. 12. Physical condition of the section cleanliness, neatness, condition of Good files furniture and room.

215

13. In case of establishment section and the Nezerath Section, action taken to N.A. deduct leave for continuous absence,

late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may be included which you Good, cases have been disposed of rapidly. consider as the outstanding

achievement of the section and which is worth special mention. 15. Remarks, if any Need more clerical staff.

Annual Administrative Report 2009-2010 Election Deptt.

1. Name of the Officer-in-Charge Sri Pranab Kr Ghosh, WBCS (Exe.) Deputy with date since charge taken. Magistrate & Dy. Collector, Durgapur., till (if more than one office has 18.01.2010. handled it, all relevant dates Sri Dina Narayan Ghosh, WBCS (Exe.) Deputy need to be mentioned) Magistrate & Dy. Collector, Durgapur.,w.e.f. 19.01.2010 to till continuing. 2. Staff strength, sanctioned and in Sanctioned strength :- position, in case of vacancies, UDC – 02, LDC – 02, Gr. ‘D’ (including NG) – 04 mention steps taken to fill them Present position :- up has to be mentioned. UDC – 01,ASM-1, LDC – 03, Gr. ‘D’ (including NG) – 03. 3. Whether any redeployment of Addl. deployment of staff is made to complete urgent staff has been done keeping in work as and when required. view the workload. 4. Nature of work assigned to the All types of work related to conduct of Election, section, if brief. Revision of Electoral Roll, preparation of EPIC etc. 5. Acts, rules and regulation it It deals with the Presentation of People Act 1950 & deals with. 1951, Registration of Electors Rules 1960, Conduct of Elections Rules, 1961, Panchayet Election Rules, Municipal Election Act. & Rules etc. 6. Names of Registers maintained Issue register & Receipt Register, Register 26, at the section. Allotment Register, Bill Register, Photo taking Register, Stock register of stationary articles & Forms. 7. No. of receipts and issues in the No. of Receipt : 952 year. No. of issue : 6907 8. Financial allotment, head wise Enclosed in Annexure – I and expenditure. 9. Performance reports on different scheme (physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and Does not relate to this section disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO.

216

10. When last inspected mentioning major deficiencies identified and No such major deficiencies whether corrective measures have been taken. 11. Report on audit queries (latest Broad sheet reply has already been submitted on status). 18.08.2004 to General Section. 12. Physical condition of the section cleanliness, condition of files Condition is satisfactory and furniture and room. 13. In case of establishment section and the Nazerath Section, action taken to deduct leave for Does not relate to this section. continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a The electoral roll was cleaned by all out effort. brief note may be included ………….. names were included and ……………. which you consider as the names were deleted respectively in 5 A.C.s under outstanding achievement of the this Sub-Division during the phase of continuous section and which is worth updation. special mention. 15. Remarks, if any Performance of this subdivision in connection with summery revision 2009 was extra ordinary and perhaps best in the district.

Annexure-I

Fund un- Allotment received Fund utilised Head of A/C utilised (Rupees) (Rupees) (Rupees)

2015-00-103 Preparation & printing 1106000.00 1106000.00 Nil of Electoral Roll

2015-00-108 issue of photo identity 500000.00 500000.00 Nil card

2015-00- 105 Conduct of HP Election 18084740.00 18084740.00 Nil

2515-00-800-Other expenditure-NP- Non Plan 002 Panchayat Election 2199819.00 2196669.00 3150.00 (PN)-V-50-Other Charges.

217

Annual Administrative Report 2009-2010 Amusement Section

1. Name of the Officer-in-Charge with date Sri Pranab Ghosh, WBCS (Exe.) Dy. since charge taken. Magistrate & Dy. Collector, Durgapur took (if more than one office has handled it, all over charge on 14.11.2008 and continuing relevant dates need to be mentioned) to till date. 2. Staff strength, sanctioned and in position, in LDC – 1 case of vacancies, mention steps taken to Group ‘ D’ – 1 fill them up has to be mentioned. 3. Whether any redeployment of staff has Nil been done keeping in view the workload. 4. Nature of work assigned to the section, if Maintenance of files in respect of 5 cinema brief. halls in Durgapur Subdivision. 11 nos. of video halls, jatra, mela, religious functions, cultural functions, microphone permission for various occasions, meeting campaigning. Refund of stamp value cases, sss Acts, rules and regulation it deals with. Stamp act. Notice pollution act, s5. amusement tax. 6. Names of Registers maintained at the Issue register, stamp value refund section. registers, puja & others religious registers etc. 7. No. of receipts and issues in the year. No. of issues during the year 09-10 – 345 nos. No. of receipts maintained in the Genl. Section centrally 8. Financial allotment, head wise and NA expenditure. 9. Performance reports on different scheme Tax collection for the period from Apr 09 (physical and financial target and to March 10 achievement), cases initiated under Rs. 49,97,499.52 different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major 03.10.2009 deficiencies identified and whether corrective measures have been taken. 11. Report on audit queries (latest status). NA 12. Physical condition of the section Good cleanliness, condition of files and furniture and room. 13. In case of establishment section and the NA Nazerath Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note 1. Special drive increase the collection of may be included which you consider as the Amusement tax from the cultural function outstanding achievement of the section and etc. which is worth special mention. 2. Frequent meetings/hearings with cable operators and raids to find out the hidden customers. 15. Remarks, if any A regular Agriculture Amusement Inspector may be post at Durgapur.

218

Annual Administrative Report 2009-2010 Motor Vehicles Deptt.

1. Name of the ARTO with date since Sri Haridas Chakraborty, ARTO, Dgp. charge taken. 01.04.2009 to 13.01.2010 Sri Subir Chakraborty, ARTO, Dgp. 13.01.2010 to 11.03.2010 Sri Debasish Ghosh, MVI(NT), ARTO-In-Charge. w.e.f 12.03.10 to 31.03.2010. 2. Staff strength, sanctioned and in Present Position Sanction strength position, in case of vacancies, 1. ARTO: Matter related with mention steps taken to fill them up. 01(Vacant) Establishment Sec & 2. MVI(Tech): 02 Nezarath Sec. 3. MVI(NT): 04 4. UDA : 04 5. LDA : 03 6. Gr- ‘D’- 05 3. Whether any re-deployment of staff has been done keeping in view the No. workload. 4. Nature of work assigned to the 1) Necessary steps for collection of revenue as section, if brief. assigned by Dist Authority including enforcement activities. 2) New Regn. of all types of vehicles. 3) issuance of Driving License (prof. & private) 4) Renewal of Driving License. 5) Issuance of temp. Permit of Commercial vehicles. 6) Transfer of Ownership, cert of fitness, H.P termination/ endorsement, issuance of NOC, change of Add., Assignment of vehicles etc. 5. Acts, rules and regulation it deals WB Motor Vehicle Tax Act, Central Motor Vehicle with. Act & Central Motor Vehicles Rules, W.B.M.V rules. 6. Names of Registers maintained. Cash Book Demand Register Register No.23 Cert of Regn. Register Issue Register Receipt Register Register for Temp Permit of Commercial Vehicle. 7. No. of receipts and issues in the Receipt - 561 year. Issue - 1916 8. Financial allotment, head wise and Related with Establishment Section and expenditure. Nezarath Sec.

9. Performance reports on different scheme (physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of Revenue earned Rs.22,31,65,631/- applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 219

10. When last inspected mentioning 28.01.2010 by SDO, Smt. Maumita Basu, IAS, major flaws found and whether SDM, Dgp. corrective measures have been taken. No major flaws were detected. 11. Report on audit queries Report of Outstanding Audit paras already sent to AGWB, Kolkata through Dist Magistrate, Burdwan vide memo no. 425/1(3)/MV/D dt. 17.06.2008. 12. Physical condition of the section Cleanness and neatness is satisfactory. cleanliness, neatness, condition of files furniture and room. 13. In case of establishment section and Matter deals with Establishment for Group B, the Nazerath Section, action taken to C staff and Group ’D’ staff in the Nezarath deduct leave for continuous Sec. absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief As per kind instruction of note may be included which you (A) SDO(D) & proper supervision & guidance consider as the outstanding of ARTO(D) a special enforcement drive achievement of the section and has been taken to realise the Govt. which is worth special mention. revenue and as such enforcements earning has been remarkably increased. (B) MV Department, Durgapur has been totally computerised step by step. At present new registration of all kinds of vehicles are done through computer only. As “SARATHI” system has also been introduced entire process of Driving Licence is done through computer now a day. (C) Necessary steps are taken for binding of all torn old registers.

15. Remarks, if any 1) Both VAHAN & SARATHI Programme has been successfully lunched at MV Department, Durgapur and this has been fully computerised.

Annual Administrative Report, 2009 – 2010 Nazareth Section 1 Name of the Officer-in-Charge Sri.Lambodar Saha, W.B.C.S(Exe), Dy. Magistrate & with date since charge taken(if Dy. Collector, Durgapur. from 01.04.2009 to more than one officer has 31.03.2010 handled it, all relevant dates need to be mentioned) 2 Staff strength, sanctioned and Sanctioned post UDA-3,LDA-2, Gr-D-4 in position, in case of In position UDA-3, LDA-2, Gr.D-2 vacancies, steps taken to fill them up has to be mentioned. 3 Whether any redeployment of -NO- staff has been done keeping in view the work load. 4 Nature of the work assigned to Reception of VIPs, Drawl & disbursement of fund the section ,in brief. arrangement, Maintenance of vehicle, Maintenance of stock of furniture, Maintenance of cleanliness of the office Building, Arrangement of infrastructure for all programme of the office, Estt. Matter of all Gr-D Staff.

220

5 Acts & Rules & Regulation WBSR.,WBTR.,& SR. relevant with working of the section. 6 Name of Registers maintained 1. Bill Register. 2. Bill Transit Register(for General ) 3. at the section. Bill Transit Register(for CD.) 4. Cash Book(Genl.) 5. Cash Book(CD) 6. Adv. Drawl Register. 7. Remittances. 8. Hand over draft to Certificate Sec. 9. Hand over draft to Relief Sec. 10. Adv. Payment. 11. Issue 12. Receipt. 13. Stock Reg.(Genl.) 14. Dead stock. 15 Cheque Reg.CD 16. Cheque Reg.(Genl.) 17. Allotment Reg. 18. Reg. 94. 19. Bill Register for literacy. 20. Cash Book for literacy. 7 No. of receipts and issues in 990 & 775. the year. 8 Financial allotment, head-wise See next page. and expenditure 9 Performance reports on NOT APPLICABLE. different scheme(physical and financial target and achievement), cases initiated under different Acts (LA,LR,PDR,WBPTA,EC,ULCR ,ARMS, Eviction, Acts etc.) and disposal, disposal of applications received under various Acts(licenses of various types etc.) revenue collected(where applicable),any statutory work performed by SDO. 10 When last inspected, 21.10.2009. No major deficiencies identified. mentioning major deficiencies identified and whether corrective measures have been taken. 11 Report on audit queries (latest No major deficiencies identified. Reply of Audit queries status). sent accordingly. 12 Physical condition of the Not up to the mark. section, cleanliness , condition of files and furniture and room. 13 In case of the Establishment Action taken as per Govt.Rule. Section and the Nazareth, the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14 Outstanding achievements- A 1.One Computer installed in the Nazareth Section for brief note may be included preparation of Pay Bill of Gr.D Staff. & daily work. which you consider as the Staffs are trained accordingly. outstanding achievement of the 2. Year ending and preparatory work of Parliament section and which is worth Elec’09 both are special mention. runs at the same time. 15 Remarks, if any. The importance of Nazareth Section goes down day by day.

221

Allotment of fund period from 01.04.2009 to 31.03.2010 Received Total Exp. Balance. Under Head (Rs) (Rs) (Rs) 2013 VIP entertainment 100000.00 99998.00 2.00 2014 Elec. 5500.00 5303.00 197.00 2014 Tele 7500.00 5971.00 1529.00 2014 Main / P.O.L. 12000.00 11996.00 4.00 2014 O.E. 30000.00 30000.00 0.00 2014 O.C. 15900.00 15900.00 0.00 2014 Wages 6000.00 0.00 6000.00 2015 O.E. 0.00 0.00 0.00 2029 P.O.L. 50579.00 50000.00 579.00 2041 Elec. 3000.00 2801.00 199.00 2041Tele. 4500.00 0.00 4500.00 2041 Main P.O.L. 14000.00 13710.00 290.00 2041 O.E. 17000.00 17000.00 0.00 2053 - 093 RRT 160000.00 160000.00 0.00 2053 - 093 POL 140484.00 140484.00 0.00 2053 - 093 OC UD Case 70000.00 16200.00 53800.00 (-) 2053 - 094 Wages 100000.00 330332.00 230332.00 2053 - 094 Elec. 75000.00 70338.00 4662.00 (-) 2053 - 094 Tele. 75000.00 175811.00 100811.00 2053 - 094 P.O.L. 75000.00 74897.00 103.00 2053 - 094 O.E. 90000.00 90000.00 0.00 2053 - 094 O.C. 135000.00 135000.00 0.00 2053 - 094 R.R.T. 135000.00 135000.00 0.00 2054 Wages 30000.00 25897.00 4103.00 2054 Tele. 33600.00 29508.00 4092.00 2054 Elec. 52400.00 52245.00 155.00 2054 P.O.L. 0.00 0.00 0.00 2054 O.E. 98500.00 98500.00 0.00 2054 O.C. 47250.00 47218.00 32.00 2055 Fees for P.M.Exam. 92750.00 40300.00 52450.00 2056 Diet Exp. 120000.00 51141.00 68859.00 2058 Materials & supplies, stores & Equipments. 30000.00 30000.00 0.00 2070 Elec. 32000.00 29342.00 2658.00 2070 Tele. 17000.00 13651.00 3349.00 2070 Main P.O.L. 255000.00 254916.00 84.00 2070 O.E. 6000.00 6000.00 0.00 2070 O.C. Enforcement 100000.00 99031.00 969.00 2070 21(MS) 158000.00 158000.00 0.00 2217 O.E. 3984.00 3982.00 2.00 2217 O.C. 1031.00 1031.00 0.00 2515 O.E. 5000.00 5000.00 0.00 3475 O.E. 13000.00 12958.00 42.00 (-) 3475 Tel. 1000.00 4463.00 3463.00 (-) 2204 Wages 44000.00 79000.00 35000.00

222

Annual Administrative Report 2009 - 2010 ULC Section

1. Name of O.C. with date Sk. Liyakat Ali, WBCS (Exe) was in charge from 23.02.2009 and since charge taken. continuing till date. 2. Staff strength, sanctioned Sanction strength Present Position and in position, in case of 1. RO: 01 1. RO : NIL vacancies, mention steps 2. Surveyor : 01 2. Surveyor : Nil taken to fill them up. 3. HC- 01 3. HC- Nil 4. Amin: 01 4. Amin: 01 5. UDA: 01 5. UDA: Nil 6. LDA: 03 6. LDA: Nil 7. PS: 01 7. PS: Nil 8. Chainman: 02 8. Chainman: Nil 9. Peon: 02 9. Peon: 01 * Working in other section. 3. Whether any re-deployment No. of staff has been done keeping in view the workload. 4. Nature of work assigned to To implement the urban Land ceiling & Regulation Act. 1976 the section, if brief. Civil Suit cases in L.R. matters, will probate and Bhagchas cases & Royalty, settlement cases. 5. Acts, rules and regulation it ULC R Act 1976, LR Act deals with. 6. Names of Registers Section 20 Register, Section 21 Register, Section 10(1) maintained. Register, Bond Register, Receipt, issue & misc. petition register. 7. No. of receipts and issues Receipt - 77 in the year. Issue - 150 8. Financial allotment, head Related with Establishment Section. wise and expenditure. 9. Performance reports on different scheme No case of ULCR initiated. (physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major One post of R.O., one post of H.C, one post of flaws found and whether corrective Surveyor, one post of LDA are lying vacant. No measures have been taken. major problem. 11. Report on audit queries Does not arise. 12. Physical condition of the section Ok cleanliness, neatness, condition of files furniture and room. 13. In case of establishment section and the Does not arise Nazerath Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note Computer Machine required. may be included which you consider as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any Satisfactory.

223

Annual Administrative Report 2009-2010 Treasury Section

1. Name of O.C. with date since charge taken. Sri D.K. Das, WBA & AS, Treasury Officer, Durgapur 30.09.2002. 2. Staff strength, sanctioned and in position, in case Day by day volume of work has of vacancies, mention steps taken to fill them up. increased in this Treasury. To mitigate the problem, sanctioned strength to be increased. Day to day work is somehow being done by withdrawal of staff of different section of SDO office. For efficient running of the Treasury, existing vacancies are to be filled up immediately. 3. Whether any deployment of staff has been done Yes, replacement is made according keeping in view the workload. to necessity. Post Sanctioned Present Strength posting Treasury Officer 1 1 Addl. Try. Officer 2 2 Accountant 1 Nil Addl. Accountant 1 Nil Dy. Accountant 1 Nil Supervisor Nil 2 U.D.C. 4 2 L.D.A./ P.P. Typist 16 7 Record Keeper 1 Nil Cheque Writer 1 Nil Group D 4 3 Amin Nil 1 C.I. Nil 1 32 19 4. Nature of work assigned to the section, if brief. Treasury & Accounts, Pension, Stamps (Double lock) etc.

5. Acts, rules and regulation it deals with. WBTR 2005, WBFR, DFPR 71, Accounting Rules for Treasuries 92 and Govt. Orders issued from time to time. 6. Names of Registers maintained. Issue Register, Receipt Register, Cash Book (Receipt & Payment), Allotment Registers, Pensions Registers, Registers for Stamps, LF Deposit A/c, Provident Fund Registers etc.

7. No. of receipts and issues in the year. Receipt - 4804; Issue- 469

8. Financial allotment, head wise and expenditure. Not maintained in this section.

9. Performance reports on different scheme Not Applicable for treasury. (physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO.

224

10. When last inspected, mentioning major flaws 30.03.2010. found and whether corrective measures have No major flaws were found. been taken. I.R. for 2008-09 has been received on 8.4.2010. B.S. replies will be sent soon. As the post of Dy. Acctt. & Addl. Accountant are laying vacant for long and the Accountant has also retired on 31.3.2010, preparation of B.S. replies is getting hampered and is going to take more time than normal.

11. Report on audit queries B.S. Replies to IRS of 2007-2008 is under preparation and will be sent shortly.

12. Physical condition of the section cleanliness, Satisfactory. neatness, condition of files furniture and room.

13. In case of establishment section and the Not applicable. Nazareth Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may be Smooth completion of year ending. included which you consider as the outstanding Regular submission of A/cs to AGWB achievement of the section and which is worth in time. All LF/PF A/Cs have been special mention. computerised. 15. Remarks, if any Shortfall of staff to be filled up immediately.

Annual Administrative Report, Civil Defence, Durgapur.2007-2008 (from 01.04.2009 to 31.03.2010)

Sl.N Name of O.C. with date since Smt. Moumita Basu, IAS charge taken. Sub-Divisional Magistrate & Deputy Controller, 1. Civil Defence, Durgapur. 2. Staff Strength. sanctioned and in Sanctioned strength. Existing strength. Vacant. Position, in case of vacancies, A.D.C. 1 nil 1 Mentioned steps taken to fill them Sr.S.O.I. 5 5 nil Up. S.O.I 10 4 6 U.D.A 2 2 nil L.D.A 2 1 1 Typist 1 nil (at Asl) 1 Sk.Gr-II 1 nil 1 Driver 4 nil 4 Despatch Rider-1 nil 1 Store khalashi- 2 2 nil Cleaner 1 1 nil Guard 1 nil Peon 9 9 nil Vacancies report intimated to ADM & ACCD Asansol fo taking necessary action ,Vacancies & Gradation mainta at A.D.M.& A.C.C.D,s Office Asansol.

3. Whether any re deployment of staff Has been done keeping in view the Nil. Workload. . 4 Nature of work assigned to the Civil Defence organization and Section, in brief, Instructional works of Durgapur 225

and Andal, C.D. Organisation. Treasury, Election,P.G.Cell,Varities enquiries of S.D.O,s Office,under order of S.D.O.Durgapur..

5 Act,rules & regulation it deals with. As per General principles of Civil Defence and Master Plan of Civil Defence. Infrastructure of Civil Defence organization, Durgapur and Andal at a glance of Burdwan District:- Durgapur and Andal Civil Defence towns under Burdwan District has been declared as category (I) town. Area:- i)Durgapur:- 1,81.60 sq.miles. ii)Andal :- 69.sq.miles Population :i) Durgapur-5,35,534. ii)Andal -2,90,330.

Divisional Warden:- i) Durgapur: 2 names of Divisional Wardens already appointed 2 names are to be intiated very soon. ii) Anda:- 3 Divisional Wardens appointed. Post Wardens:- Durgapur.(I) a) 47-Warden posts including 8 of D.S.P. organized and 27 post warden appointed. b) Sector Wardens raised and trained 115. Andal. (II) a) 28 warden posts organized and 23 Wardens appointed. b) Sector wardens raised and trained 70. Control centers/ i) Durgapur- T.C.D.C.C.C requires Renovation proposal sent. (ii) Andal-T.C.D.C.C.C is yet to be equipped with installations. Telephones_(i) Durgapur have only telephone bearing No.2546946 at C.D.Office,City Centre. (ii) Andal NIL,(at present withdrawn to Civil Defence,Hq.at City Centre,Durgapur-16) . Sirens :i)Durgapur-10(ten) Govt.sirens and 31 Industrial sirens.. and 31 l Sirens yet to be brought under remote control.(ii)Andal-15 nos.of sirens including 28 nos.of Hand operated sirens requisitioned. Training:- Target. Raised. Trained. Durgapur. 6967 5976 5976 Andal 3882 1438 1438 Transport:- NIL Wareless set:-NIL Ceremonial Parade:- Republic day is organized by C.D. Under the guidance of S.D.O.& D.C.C.D.Durgapur

226

Every year with participation of 40 gents & 40 ladies Volunteers. Performances :- I) During the Devastating Flood in West Bengal in 2000,Flood relief operation work was done by the C.D.Officers,Staff ,& volunteers including Air-dropping at Flood effected areas of different District. All Official were devoted themselves in connection with the Works of D.M.C.Election 2002 and Special Revision of Electroral Roll 2002.Electroral roll 2003,Election duties 2004,. 2005 and continous. As directed by the S.D.O. & D.C.C.D.Durgapur. ii) During the last three years C.D.volunteers of Durgapur representing State of W.B. in the All India C.D.& H.G. sports meets Proved their efficency and attained all round success.& also tagged with Disaster Risk management programme at various blocks of this district. iii) Besides that Officers & Staff & Volunteers help General Administration in any work as and when required by Authority. 6 Names of Registers it maintain in Attendance.Stores,leave,relevant accounts terms of Bengal Reports & return Registers,and Postage stamp(at present Fanking mach mannually introduced) 7. No.of receipts & Issued in the year Receipts- 122 Issued-257 8 Financial allotment head wise and Maintained as yard stick of allotment received & surrend Expenditures.(2007-2008) excess fund. (for the financial year 2008-2009) Heads. Total allotment recd. Expenditure. Balance. Salaries 6206000 5791296 Bonus 33000 10000 Wages Nil 50000 Elect. 5000 Nil Tele. 5000 30404 POL 22000 21858 O.E 21500 21488 RRT 40500 33090 OC Nil Nil MV 111000 110894 (+) 106 TE 28500 25022 9 Performance report on different Not applicable. Scheme,given the physical and Financial transit and achivement Cases initiated under various Such as LA,LR,PDR,WBPTA Ec,ULCR,Arms,M.V.A.T. Eviction etc.showing the disposal Of.applications received under vario Acts(licences of various types etc)

227

Revenue collected(where applicabl Any statutory work performed by S.D.O. 10 When last inspected mentioning 30.03.2010 Inspection report sent for (upto 31.03.2010) Major flaws found and whether No major flaws found. . 11 Report on Audit quaries Nil 12 Physical condition of the Satisfactory Section cleanness,natures, Condition of files function and the Room. 13 In case of establishment section Leave account maintained accordingly And the Nezarath Section action Taken to deduct leave for long Absence.Late attendance or Otherwise,the condition of the Cash book.whether up to date And duly verified and amount Of cash balance unadjusted Advance ______

Outstanding,achievements –a brief To reach the target in training service,Training program 14. Note may be included which you Increased within the limitation of Fund as per economy Consider as the outstanding achiev- Measures. ment of section and which is wroth Special mention.

15. Remarks ,if any. Paid staff of this estt.on deputation to another place of postin Should be stooped and return back to this section to avoid Work load.

228

Katwa Sub-division (DEVELOPMENT SECTION)

Subject Report of the year 1. Name of S.D.O. - in charge & O/C, with date since Sri Y.R. Rao IAS , SDO Katwa ,01-04-2009 up to charge taken (if more than one officer has handle it, 12.03.2010. on relevant dates need to be mentioned.) Sri B. Mondal WBCS (Exe), Dy. Magistrate & Dy. Collector Katwa, In-charge of SDO form 12-03-2010 to 31-03-2010.

2. Staff Strength, Sanctioned & Position in case, of 2. Two(2) U.D.A. Staff, One(1) Contingent Computer vacancies, mention steps taken to fill up. Operator MGNREGA works 3. Whether any redeployment of staff has been done 3. No. redeployment is made from this section. keeping in view the workload 4. Name of work assigned to the section, in brief 1. Compilation of report return after collection from block and sent it to district. 2. Monitoring and supervision of all Development related matter. 3. Maintain liaison between district & block regarding Development matter. 4. Holding of meeting and Training Programmes related to development programme. 5. Misc. Enquiry related to irregularities in implementation of Development Programmes as G.P & P.S., Rural Electrification. 6. Training Logistic Preparation and planning for development related surveys like sanitation etc. In different block and municipalities in this Sub Division.

5. Act & Rules & Regulation it deals with: Various development G.O.s as issued from time to time. 6. Name of Registers mentioned. Issue/Receipt/Register. 7. No. of receipts & Issues in the year. No. of receipt 542 and No. of issue 204 up to 31.03.10 8. Performance reports on different Schemes Does not arise. (Physical & financial target & achievement) cases initial under different Acts etc.) & disposal, disposal of applications received under various Acts 9 (Licensees of various type Revenue collected, any statutory work performed by (DM/ADM/SDO) 9. When last inspected, mentioning major 8/10/2009 mainly some of the letter did not maintain deficiencies identified and whether corrective majors proper register wise & ensure the staff of Dev. have been taken. Section, it will be ratified next time. 10. Report on Audit queries(Latest Status) Does not arise. 11. Physical condition of the Section, Cleanliness, Physical condition of the section is good. condition of files and furniture and room. 12. In case of the Establishment Sec. & Nazareth the Does not relate to this Section. action taken to deduct leave for continuous absence, late attendance other wise should be stated. 13. Out standing achievement (A brief note may be No out standing work is pending in the section. included) which you consider as the out standing achievement of the section & which is worth special mention. 14. Digital photography of the section or some Does not arise. outstanding activities may be included. 15.Rematks, if any X

229

Submission of Annual Administrative Report for the year 2009-2010 (1.4.2009 to31.3.2010) in respect of Election Section attached to the office of the Sub Divisional Officer, Katwa in the district of Burdwan.

Sl.N Subject Report for the year o. 1. Name of SDO in Charge & Officer-in-charge Sri Y.R.Rao,I.A.S. SDO. w.e.f. with date since charge taken. 8/9/2008(date of joining) to 12.3.2010 & B.Mondal,WBCS(Ex), SDO, w.e.f.12.3.2010 to 31.3.2010.Sri, B.Mondal W.B.C.S. (Ex e.), O/C Election, Sep’.2009 2 Staffing strength sanctioned and in position, A.S.M.-1 (one) &7 (Seven) sanctioned and in case of vacancies- mention steps taken to posted.UDA-1, LDA-2, Gr. D-3 &1 (0ne) fill them up. UDA Vacant. 3. Whether any re-deployment of staff has been As and when required, if necessary. done keeping view the workload. 4. Nature of the work assigned to the section in Preparation of E. Roll & Conduct of brief. election of HP, SLA, Panchayat, Municipality & Operation of permanent 5. Acts and Rules and Regulation it deals with. Municipal, Panchayat, Assembly & Parliamentary Election. 6. Names of Registers maintained. Index, Receipt, Issue, Despatch, Allotment, E.V.M., Hologram and Register for issue of 7 Number and Receipts and Issued in this year Receipt –762 / Issue – 1326 8. Financial Allotment Head-wise and Matter relates with Nez. Section, 9. Performancedi reports on different schemes (Physical Does not arise and financial target and achievement) cases initiated under different Acts,(L.A.,L.R.,PDR,WBPTA, EC , ULCR, Arms, Eviction, Acts, etc. and disposal of applications received under various Acts(Licenses of various types etc.) revenue collected (where applicable), any statutory work performed by DM/ADM/SDO 10. When last inspected, mentioning major flaws 8/4/2010, Corrective measures have been found and whether corrective measures have taken. 11. Report on Audit Quarries. Dealt. With Nezarath Section. 12. Physical condition of the section Good “cleanliness, neatness, condition of files and 13. In case of the Establishment Section and the Not applicable Nezarath, the action taken to deduct leave for continuous absence, late attendance or 14. Outstanding achievement (A brief note any Conduct of Municipal Elec.’10, preparation be included which you consider as the of E/Rolls of Municipal Elec’10, outstanding achievement of the Section & continuous updation,&EPIC programme , 15. Digital photograph of the section or some Election Section has done A.C. wise and Polling outstanding activities may be included. Station wise Digital Photograph. 16 Remarks, if any. To carry on the work of permanent EPIC Centre continuous updation & pre Revision .Activities (2nd.phase). smoothly

230

ANNUAL ADMINISTRATIVE REPORT FOR THE YEAR 2009-2010 (1-04-2009 TO 31-03-2010 ) IN RESPECT OF NEZARATH SECTION ATTACHED TO THE OFFICE OF THE SUB DIVISIONAL OFFICER, KATWA IN THE DISTRICT OF BURDWAN.

Subject Report of the year 1. Name of S.D.O. - in charge & O/C, with date Sri Y.R. Rao IAS , SDO Katwa ,01-09-2009 up to since charge taken (if more than one officer has 12.03.2010 handle it, on relevant dates need to be mentioned.) Sri B. Mondal WBCS (Exe), Dy. Magistrate & Dy. Collector Katwa, In-charge of SDO form 12-03-2010 to 31-03-2010. Sri A. Ghosh WBCS (Exe), Dy. Magistrate & Dy. Collector Katwa, In-charge Katwa 2. Staff Strength, Sanctioned & Position in case, of Related with Estt. Section. vacancies, mention steps taken to fill up. 3. Whether any redeployment of staff has been done Does not arise. keeping in view the workload 4. Nature e of work assigned to the section, in brief Preparation and presentation of bills to the Treasury attending to VIPs arrangement, meeting, daily maintenance of office such as sanitation, electricity, maintenance of office furniture stationery articles, cash book along with subsidiary cash Book etc. 5. Act & Rules & Regulation it deals with: Service Rules, Treasury Rules, Finance Rules etc. 6. Name of Registers mentioned. Cash Book along with subsidiary cash book, issue and receipt Register, A/C Roll, Stock and allotment register. 7. No. of receipts & Issues in the year. Receipt – 465. Issue – 245. 8. Performance reports on different Schemes Does not arise. (Physical & financial target & achievement) cases initial under different Acts etc.) & disposal, disposal of applications received under various Acts 9 (Licensees of various type Revenue collected, any statutory work performed by (DM/ADM/SDO) 9. When last inspected, mentioning major Correction measures as per note inspection report have deficiencies identified and whether corrective been taken where necessary. majors have been taken. 10. Report on Audit queries(Latest Status) Submitted in due time 11.Physical condition of the Section, Cleanliness, Very Good. condition of files and furniture and room. 12. In case of the Establishment Sec. & Nazareth Related with Estt. Section. the action taken to deduct leave for continuous absence, late attendance other wise should be stated. 13. Out standing achievement (A brief note may be Files are regularly update communication remains included) which you consider as the out standing unattended for more then seven days if not otherwise achievement of the section & which is worth constrained. special mention. 14.Digital Photograph of the section or same Does not arise. outstanding activities may be included.

15.Rematks, if any The work of this section is satisfactory.

231

ANNUAL ADMINISTRATIVE REPORT FOR THE YEAR 2009-2010 (1-04-2009 TO 31-03-2010 ) IN RESPECT OF BENCH SECTION ATTACHED TO THE OFFICE OF THE SUB DIVISIONAL OFFICER, KATWA IN THE DISTRICT OF BURDWAN.

2. Staff Strength, Sanctioned & Position in case, of The Section is running with 2 Gr- C, and 1 Gr-D Total vacancies, mention steps taken to fill up. (three) Staff. 3. Whether any redeployment of staff has been done No. keeping in view the workload 4. Nature e of work assigned to the section, in brief M.P. case, , Bhag Chas Case, Court –B.C. -2 work as are Affidavit, NGR Case, Spoil stamps, Many landing license, Correspondence, and other work. 5. Act & Rules & Regulation it deals with: 144 Cr. P.C. 145 Cr. P.C. 107 Cr. P.C. 133 Cr. PC. 94 Cr. P.C. 97. Cr. P.C. etc. 6. Name of Registers mentioned. Issue Receipt, M.P. case Register Spoilt Stamp Money Lending Register Affidavit register and other file Register. 7. No. of receipts & Issues in the year. Issue -420 8. Financial Allotment, head-wise & Expenditure. Maintained by the D.D.O. 9. Performance reports on different Schemes Does not arise (Physical & financial target & achievement) cases initial under different Acts etc.) & disposal, disposal of applications received under various Acts 9 (Licensees of various type Revenue collected, any statutory work performed by (DM/ADM/SDO) 10. When last inspected, mentioning major 15/01/2010 deficiencies identified and whether corrective majors have been taken. 11. Report on Audit queries(Latest Status) No Such audit quarries are pending 12. Physical condition of the Section, Cleanliness, Satisfactory condition of files and furniture and room.

13. In case of the Establishment Sec. & Nazareth Not applicable. the action taken to deduct leave for continuous absence, late attendance other wise should be stated. 14. Out standing achievement (A brief note may be A considerable number of long pending cases have included) which you consider as the out standing been disposed during the above period. achievement of the section & which is worth special mention. 15.Rematks, if any X

232

ANNUAL ADMINISTRATIVE REPORT FOR THE YEAR 2009-2010 (1-04-2009 TO 31-03-2010 ) IN RESPECT OF CERTIFICATE SECTION ATTACHED TO THE OFFICE OF THE SUB DIVISIONAL OFFICER, KATWA IN THE DISTRICT OF BURDWAN.

Subject Report of the year 1. Name of ADM - in charge & O/C, with date since Sri Y.R. Rao IAS , SDO Katwa up to 1.04.2010. charge taken Sri A. Ghosh WBCS (Exe), Dy. Magistrate & Dy. Collector Katwa, .01-4-06 to 31.03.2010 2. Staff Strength, Sanctioned & Position in case, of Relates to Estt. Section. vacancies, Steps taken to fill them up has to be mentioned. 3. Whether any redeployment of staff has been done No. keeping in view the workload 4. Nature e of work assigned to the section, in brief Receiving Court case of bank , and other dept. issuing of demined Notice D/W disposed of Bank & nonbanking certificate cases and colleting through the Nazir. 5. Act & Rules & Regulation it deals with: No. 6. Name of Registers mentioned. L.R. Register ,Probate Register and Valuation Register 7. No. of receipts & Issues in the year. No. of receipt 150 and No. of issue 92 8. Financial Allotment, head-wise & Expenditure. No. related with section. 9. Performance reports on different Schemes Not related with section. (Physical & financial target & achievement) cases initial under different Acts etc.) & disposal, disposal of applications received under various Acts 9 (Licensees of various type Revenue collected, any statutory work performed by (DM/ADM/SDO) 10. When last inspected, mentioning major 0104-2009 deficiencies identified and whether corrective majors have been taken. 11. Report on Audit queries(Latest Status) No audit queries in this year 12. Physical condition of the Section, Cleanliness, Satisfactory. condition of files and furniture and room.

13. In case of the Establishment Sec. & Nazareth the Does not arise action taken to deduct leave for continuous absence, late attendance other wise should be stated.

14. Out standing achievement (A brief note may be Gradually improvement in urgent disposal and included) which you consider as the out standing collation achievement of the section & which is worth special mention. 15.Rematks, if any Nil.

233

ANNUAL ADMINISTRATIVE REPORT FOR THE YEAR 2009-2010 (1-04-2009 TO 31-03-2010 ) IN RESPECT OF HRC/ COPYING SECTION ATTACHED TO THE OFFICE OF THE SUB DIVISIONAL OFFICER, KATWA IN THE DISTRICT OF BURDWAN.

Subject Report of the year 1. Name of S.D.O. - in charge & O/C, with date Smt. T. Dutta WBCS (Exe), S.D.O. Katwa 1.04.2010 since charge taken (if more than one officer has Sri Y.R. Rao IAS , S.D.O. Katwa , up to 31.03.2010 handle it, on relevant dates need to be mentioned.) Sri Sri A. Ghosh WBCS (Exe), Dy. Magistrate & Dy. Collector Katwa, In-charge Katwa 2. Staff Strength, Sanctioned & Position in case, of Related to Esstt. Section. vacancies, mention steps taken to fill up. 3. Whether any redeployment of staff has been done No. keeping in view the workload 4. Nature e of work assigned to the section, in brief Maintenance of Cash register and also order sheet. Challan Passing Register, Cash Book Register, Challan Payment Register, Monthly Challan Register, Cheque Payment Register, Monthly Challan Register, Cheque Book register. 5. Act & Rules & Regulation it deals with: W.B.P.T. Act. And Rules, 1956. 6. Name of Registers mentioned. Cash Book Register, Challan register (Pass) Court Fee Register, Monthly challan Register. Deepest and payment register, Cheque Book 7. No. of receipts & Issues in the year. 16H7 8. Performance reports on different Schemes House Rent cases in total – 20 (Physical & financial target & achievement) cases Court Fees – 15,612=00 initial under different Acts etc.) & disposal, Court Rees- 3,580=00 disposal of applications received under various Acts 19,192=00 9 (Licensees of various type Revenue collected, any statutory work performed by (DM/ADM/SDO) 9. When last inspected, mentioning major 22.02.2010 deficiencies identified and whether corrective majors have been taken. 10. Report on Audit queries(Latest Status) No quarries are pending 11.Physical condition of the Section, Cleanliness, Satisfactory condition of files and furniture and room.

12. In case of the Establishment Sec. & Nazareth No the action taken to deduct leave for continuous absence, late attendance other wise should be stated. 13. Out standing achievement (A brief note may be No included) which you consider as the out standing achievement of the section & which is worth special mention. 14. Digital Photograph of the section or same No. outstanding activities may be included.

15.Rematks, if any X

234

ANNUAL ADMINISTRATIVE REPORT FOR THE YEAR 2009-2010 (1-04-2009 TO 31-03-2010) IN RESPECT OF Civil Suit and L.H SECTION ATTACHED TO THE OFFICE OF THE SUB DIVISIONAL OFFICER, KATWA IN THE DISTRICT OF BURDWAN.

Subject Report of the year 1. Name of S.D.O. - in charge & O/C, with date Smt. T. Dutta WBCS (Exe), S.D.O. Katwa 1.04.2010 since charge taken (if more than one officer has Sri Y.R. Rao IAS , S.D.O. Katwa , up to 31.03.2010 handle it, on relevant dates need to be mentioned.) Sri Sri A. Ghosh WBCS (Exe), Dy. Magistrate & Dy. Collector Katwa, In-charge Katwa 2. Staff Strength, Sanctioned & Position in case, of Relates to Estt. Section. vacancies, mention steps taken to fill up. 3. Whether any redeployment of staff has been done No, keeping in view the workload 4. Nature e of work assigned to the section, in brief Civil Suit and L.H. matter deal with this section 5. Act & Rules & Regulation it deals with: No.. 6. Name of Registers mentioned. C.S. maintenance Register Legal heir maintenance Register. 7. No. of receipts & Issues in the year. No of C.S. = 29 (Receipt) 273 Issue No. of L.H. 42 (Receipt) Issues. 8. Financial Allotment, head-wise & Expenditure. Not related with section. 9. Performance reports on different Schemes Not related with section. (Physical & financial target & achievement) cases initial under different Acts etc.) & disposal, disposal of applications received under various Acts 9 (Licensees of various type Revenue collected, any statutory work performed by (DM/ADM/SDO) 10. When last inspected, mentioning major 22.02.2010 deficiencies identified and whether corrective majors have been taken. 11. Report on Audit queries(Latest Status) No quarries are pending. 12. Physical condition of the Section, Cleanliness, Physical condition of the section is satisfactory. condition of files and furniture and room.

13. In case of the Establishment Sec. & Nazareth Relates to establishment. the action taken to deduct leave for continuous absence, late attendance other wise should be stated. 14. Out standing achievement (A brief note may be Nil included) which you consider as the out standing achievement of the section & which is worth special mention. 15.Rematks, if any Nil

235

ANNUAL ADMINISTRATIVE REPORT FOR THE YEAR 2009-2010 (1-04-2009 TO 31-03-2010) IN RESPECT OF SC/ST/OBC SECTION ATTACHED TO THE OFFICE OF THE SUB DIVISIONAL OFFICER, KATWA IN THE DISTRICT OF BURDWAN.

Subject Report of the year 1. Name of S.D.O. - in charge & O/C, with date Sri Y.R. Rao IAS , SDO Katwa , up to 12.03.2010. since charge taken (if more than one officer has Sri B. Mondal WBCS (Exe), Dy. Magistrate & Dy. handle it, on relevant dates need to be mentioned.) Collector Katwa, In-charge of SDO form 13-03-2010 to 31-03-2010. Sri Sri A. Ghosh WBCS (Exe), Dy. Magistrate & Dy. Collector Katwa, In-charge Katwa 2. Staff Strength, Sanctioned & Position in case, of 4(four) Group –‘C’, & 1 (one) Group ‘D’. vacancies, mention steps taken to fill up. 3. Whether any redeployment of staff has been done No, keeping in view the workload 4. Nature e of work assigned to the section, in brief SC/ST/OBC/ application are received and checked and finally certificate is issued, quarterly report, correspondence and other works. 5. Act & Rules & Regulation it deals with: Compendium for issuance of SC/ST/OBC certificate is favour. 6. Name of Registers mentioned. Issue/Receipt/ Register/ Letters/ Issue / Receipt Register of SC/ST/OBC/ applications and certificates. 7. No. of receipts & Issues in the year. No of Receipt 273, Issue - 257 8. Financial Allotment, head-wise & Expenditure. Does not arise. 9. Performance reports on different Schemes Does not arise. (Physical & financial target & achievement) cases initial under different Acts etc.) & disposal, disposal of applications received under various Acts 9 (Licensees of various type Revenue collected, any statutory work performed by (DM/ADM/SDO) 10. When last inspected, mentioning major 29.03.2010 deficiencies identified and whether corrective majors have been taken. 11. Report on Audit queries(Latest Status) No such Audit quarries are pending. 12. Physical condition of the Section, Cleanliness, Physical condition of the section is good. condition of files and furniture and room.

13. In case of the Establishment Sec. & Nazareth Does not relates to this section. the action taken to deduct leave for continuous absence, late attendance other wise should be stated. 14. Out standing achievement (A brief note may be Special camps were made for quick delivery of included) which you consider as the out standing SC/ST/OBC certificates among the students through achievement of the section & which is worth schools. special mention. 15.Rematks, if any X

236

ANNUAL ADMINISTRATIVE REPORT FOR THE YEAR 2009-2010 (1-04-2009 TO 31-03-2010) IN RESPECT OF TREASURY SECTION ATTACHED TO THE OFFICE OF THE SUB DIVISIONAL OFFICER, KATWA IN THE DISTRICT OF BURDWAN.

Subject Report of the year 1. Name of S.D.O. - in charge & O/C, with date Sri Y.R. Rao IAS , SDO Katwa ,01-04-2009 up to since charge taken (if more than one officer has 12.03.2010. handle it, on relevant dates need to be mentioned.) Sri B. Mondal WBCS (Exe), Dy. Magistrate & Dy. Collector Katwa, In-charge of SDO form 12-03-2010 to 31-03-2010. Sri A Ghosh WBCS (Exe), Dy. Magistrate & Dy. Collector Katwa, In-charge Katwa

2. Staff Strength, Sanctioned & Position in case, of 2. Accountant – 1, Addl. Acctt- Vacant, Dy Acctt. – vacancies, mention steps taken to fill up. Vacant, UDA – 15, LDA – 10, Record Supplier – 1 Vacant, Gr- “D” - 6 3. Whether any redeployment of staff has been done No, redeployment is made form this section. keeping in view the workload 4. Nature e of work assigned to the section, in brief Monitoring & checking all kinds of transaction of Govt. money i.e. checking and passing bills, issue of cheques, payment of pension, passing of cheques of local fund etc. 5. Act & Rules & Regulation it deals with: Treasury Rules, 2005 and G.O. issued by Finance Dept. from time to time it. 6. Name of Registers mentioned. Issue Register, Allotment Register, Bill register, Stock Register of N.J. Stamps, PPO Register, Bank Register, Death Register / Receipt register etc. 7. No. of receipts & Issues in the year. No. of receipt 1405 and No. of issue 306 up to 31.03.2010 8. Financial Allotment, head-wise & Expenditure. Maintained by the respective D.D.O. 9. Performance reports on different Schemes Not related to the treasury section. (Physical & financial target & achievement) cases initial under different Acts etc.) & disposal, disposal of applications received under various Acts 9 (Licensees of various type Revenue collected, any statutory work performed by (DM/ADM/SDO) 10. When last inspected, mentioning major 22.06.09 to 29.06.09 by the A.G. (A&E). WB. deficiencies identified and whether corrective majors have been taken. 11. Report on Audit queries(Latest Status) Report on Audit Queries has been sent upto March - 2008 12. Physical condition of the Section, Cleanliness, Physical condition of the section is satisfactory. condition of files and furniture and room.

13. In case of the Establishment Sec. & Nazareth Not related to the treasury Section. the action taken to deduct leave for continuous absence, late attendance other wise should be stated. 14. Out standing achievement (A brief note may be Nil included) which you consider as the out standing achievement of the section & which is worth special mention. 15.Rematks, if any X

237

OFFICE OF THE SUB-DUVUSUIBAK FIICER, KATWA (GENERAL SECTION) ANNUAL ADMISTRATIVE REPORT -2009 TO 2010(01-04-2009 to 31-03-2010)

Sl subject Report the year No. Name of the SDO in Charge & Officer- Sri Y.R.Rao, IAS,SDOKatwa, from 01.4.09 to 12.3.2010 in-Charge with date since charge taken Sri B.Mondal WBCS(Ex), Dy.Magistrate & Dy.Collector, Katwa, 12.3..10 to 31.3.10 Sri S.N.Nandi WBCS(Ex), Dy.Magistrate & Dy.Collector, Katwa, 01.4.09 to 1 31.12.09. Sri Arabinda Ghosh, WBCS(Ex), Dy.Magistrate & Dy.Collector, Katwa, 01.01.10 to 24.01.10. Sri B.Mukherjee, WBCS(Ex), Dy.Magistrate & Dy.Collector, Katwa, 25.01.10 to 31.3.10. Staff strength sanctioned and in The Section is running with 4(four) Group –C & 2 (Two) Group – D 2 position, in case of vacancies mention Officials. steps taken to fill them up Whether any re-deployment of staff has No redeployment is made in this Section. 3 been done keeping view the workload Nature of the work assigned to the All letters of SDO Katwa received centrally through this section and section in brief. after receiving letter the same is placed before SDO for endorsement 4 to the respective section and Video,Cinema, Microphone, Food, Public Grievance , Residential Certificate, Poison Licence, etc.& other miscellaneous works as assigned by the SDO. Acts and Rules and Regulation it deals Newspaper Act, Poison Act, Cinematography Act etc. 5 with Names of Registers maintained Issue and Received Register, Residential Certificate Register, 6 Movement Register, Register for Public Grievance, Lubricating and Cooking Gas Register, are maintained with this section. Number and Receipts and issued in this No. of letter Receipt – 8049 7 year. No. of letter issued - 976 Performance reports on different NO SUCH FUNCTION IS DEALT WITH THIS SECTION. schemes (Physical and financial target and achievement) cases initiated under different Acts,(L.A.L.R., PDR, WBPTA, EC, ULCR, Arms, Eviction, 8 Acts, etc, and disposal of applications received under various Acts(Licences of various types etc.) revenue collected (where applicable), any statutory work performed by D.M./A.D.M./S.D.O. When last inspected, mentioning major Date of inspection 12.4.2010 9 flaws found and whether corrective No such flaws are detected. measures have been taken. 10 Report on Audit Quarries No such quarries is pending in this section . Physical condition of the section More or less is satisfactory. 11 cleanliness, neatness, condition of files and furniture and room. In case of the Establishment Section and Not related with this Section. the Nezarath, the action taken to deduct 12 leave for continuous absence, late attendance or otherwise should be stated. Outstanding achievement (A brief note Files are regularly up dated, communication remain unattended not may be included which you consider as more than 7 (Seven) days, if not otherwise constrained. 13 the outstanding achievement of the Section and which is worth special mention. Financial allotment Head-wise and Not related with this Section. 14 expenditure. 15 Remarks, if any The works related with this Section is satisfactory.

238

OFFICE OF THE SUB-DUVUSUIBAK FIICER, KATWA (ESTABLISHMENT SECTION) ANNUAL ADMISTRATIVE REPORT -2009 TO 2010(01-04-2009 to 31-03-2010)

Sl subject Report the year No. Name of the SDO in Charge & Officer- Sri Y.R.Rao, IAS, SDO Katwa, from 01.4.09 to 12.3.2010 1 in-Charge with date since charge taken Sri B.S Mondal WBCS(Ex), 12.3.10 to 31.3.10

Staff strength sanctioned and in No vacancy position, in case of vacancies mention 2 steps taken to fill them up

Whether any re-deployment of staff has No 3 been done keeping view the workload

Nature of the work assigned to the All kinds bills, correspondence of staff matter done by this section 4 section in brief.

Acts and Rules and Regulation it deals According to service Rule 5 with Names of Registers maintained Several Register :- Allotment Register, Issue and Receipt Register, 6 G.P.F Ledger Card of Gr ‘D’ Staffs etc.

Number and Receipts and issued in this No. of letter Receipt – Receipt are done centrally by the Gen Section 7 year. No. of letter issued - 257

Performance reports on different Does not arise schemes (Physical and financial target and achievement) cases initiated under different Acts,(L.A.L.R., PDR, WBPTA, EC, ULCR, Arms, Eviction, 8 Acts, etc, and disposal of applications received under various Acts(Licences of various types etc.) revenue collected (where applicable), any statutory work performed by D.M./A.D.M./S.D.O. When last inspected, mentioning major Date of inspection 09.02.2010 9 flaws found and whether corrective No such fault for maintaining was found at time of inspection. measures have been taken.

Report on Audit Quarries No such quarries is pending in this section . 10 Physical condition of the section Over all are good condition. All bills are upto date. 11 cleanliness, neatness, condition of files and furniture and room.

In case of the Establishment Section Leave Register maintained and the Nezarath, the action taken to 12 deduct leave for continuous absence, late attendance or otherwise should be stated. Outstanding achievement (A brief note Nil may be included which you consider as 13 the outstanding achievement of the Section and which is worth special mention. 14 Remarks, if any Nil

239

KALNA SUB- DIVISION (Under Bardhaman District)

It is one of the oldest Sub-Division of West Bengal, established in 1847 A.D. Location :

East : River Bhagirathi.

South : Dist. Hooghly.

West : Sadar(S) Subdivision, District: BURDWAN North : Katwa Subdivision, District: BURDWAN

1) Area of the Sub-Division 997.5 Sq. K.M. 2) No. of Mouza 549 3) Major Rivers Bhagirathi , Banka , Khari, Behula 4) As per 2001 Census 981228 Population SC- Population 266134 ST- Population 66650

5) No. & name of Blocks (5) Kalna – I , Kalna – II , Purbasthali – I , Purbasthali – II & Monteswar. 6) No. & name of Police Station (3) Kalna, Purbasthali , Monteswar. 7) No. & name of Municipality (1) Kalna Municipality. 8) No. of Gram Panchayat 47 9) No. of Ward 18 10) No. & Name of Parliamentary 38 – Bardhaman Purba(SC) P.C. Constituency 39 – Bardhaman-Durgapur P.C.

Name of the No of Polling Stations Assembly Constituency 264-Kalna A/C 93+71=164 within Kalna-l/Kalna-ll & Kalna Municipality. 268-Purbasthali Dakshin A/C 88 + 81=169 within Kalna-l & Purbasthali-I 263- Manteswar A/C 123 + 79=202 Within Monteswar /Memari - II 269- Purbasthali Uttar-A/C 116 + 28 + 26=170 Within PurbasthaliI-I /Purbasthali -ll & Monteswar

240

Designation S.T.D Telephone no. Fax No Code No Office Residence OFFICE RES SDO, Kalna 03454 255028 255024 256372 - O.C. Establishment & 03454 255918 255015 - Development, Kalna OC, Election & NDC, Kalna 03454 255541 - B.D.O,,Kalna-I 03454 255150 255150 - B.D.O. KALNA – II 03454 241226 241226 - B.D.O MONTESWAR 0342 2750522 2750278 2750278 B.D.O PURBASTHALI – I 03472 239335 - 268468 - B.D.O.PURBASTHALI – II 03453 248248 248248 248248 - B.D.O,KATWA-II 03453 244238 244430 B.D.O,MEMARI-II 0342 270271 270271 SAVAPATI,KALNA-I 03454 255928 SAVAPATI, KALNA-II 03454 241250 SAVAPATI,PURBASTHALI-I 03472 240334 SAVAPATI,PURBASTHALI-II 03453 248230 SAVAPATI,MONTESWAR 0342 2750560 S.D.P.O , KALNA 03454 255086 255062 - -

C.I., KALNA 03454 255140 255140 - -

03454 255040 - - - KALNA - P.S

0342 2750523 - - - MONTESWAR - P.S. 03454 264500 - - - PURBASTHALI - P.S 03453 255023 - - - KATWA – P.S 0342 225232 - - - MEMARI – P.S

Name of the Subdivisional Officer – in overall charge : 1. Smt. Arunima De, WBCS(Exe) - From 1.4.2009 to 31.3.2010

1. GENERAL SECTION ( 2009-10)

It1. is pertinent Name toof themaintain Section th at the General Department : General is virtually Section. the nerve centre of the office administration in the S.D.O’s Office. It is traditionally known as English Section. This section has dealings with matters of General nature. The objective of the General Section is to co-ordinate and keep liaison with all the line Departments. It generally

covers Residential Certificates, Public Grievances, Legal heirs, Law & Order, Land

matters, Housing Allotments, High Court Cases, Examinations & Other Miscellaneous matters.

241

2. Nature of works assigned to the ‘Section’ :

1. Issue 2. Receipt. 3. Central Despatch 4. P.G Cell. 5. Legal Heirs 6. Law & Order. 7. Land Matters. 8. Line Depts. 9. Resi. Certificate 10. Housing Allotment 11. Examination. 12. Misc. Matters

3. Staff Particulars : OFFFICER IN CHARGE- SRI SUBHRAJYOTI GHOSH, WBCS(EXE),DY.MAGISTRATE – From 1.4.200 to 31.3.2010

No. of Present Position Vacancies Additional Sanctio (if any) Employment ned Category SC ST OBC TOTAL (if any) Post Gen. Not H.C.(G) - 1 1 - - - specific U.D.C. – 3 1 1 1 - 8 X X ally L.D.C. - 2 2 - - - assigne Gr. ‘D’ - 2 - 1 - 1 d.

4. The section deals with the Acts & Rules : W.B.L.R. Act., Govt. Orders and Circulars, Rules & Notifications as received from Govt. time to time. 5. Name of the Registers maintained

1. Attendance Register. 2. Issue Register. 3.Receipt Register. 4. Despatch Register. 5. Peon Book. 6. Postal Stamp Register

7. Resi. Certificate Register. 8. P.G. Register 9. Legal Heirs Register

6. Total No. of correspondences received centrally during (2009-10) : 7739

7. Total No. of correspondences issued during (2009-10) : 917

8. Total No. of collection of the section : XIV

I.Govt. Order & Circulars. II. General Administration. III. Officers & Staff Matters IV. Other Organisations. V. National & Religious Festivels VI. Government Grant. VII. Sports / Education. VIII. Housing Allotment IX. Human Rights. X. Land Matters. XI. Public Grievance. XII.Char Land & Others. XIII. Custodial Death , XIV. Miscellaneous.

9) Total No. of files in the section : 263

I II III IV V VI VII VIII IX X XI XII XIII XIV 7 31 21 34 15 9 21 4 30 28 14 45 5 2

242

10). Performance Report:- (1) All the petitions regarding public grievance, legal heir certificates, financial assistance, residential certificate and others of misc. nature received upto February have been processed during this year. (2) Service postage stamps for an amount of Rs.9,166/- were used for official communications. (3) Movement of file is satisfactory.

11. Last Date of Inspection: No formal inspection was done during this year.

12. AUDIT: No pending reply has been sent during this year.

13. Physical condition of the section

The Section is situated in the Central room of the Ground floor of the main building of the SDO’s Office, Kalna. There is a separate sitting arrangement of H.C. (Gen.) The other officials sit & work around a long square table (made by joining of four nos. of office tables). The file & registers are kept in four nos. of almirahs. ( 2-Steel & 2 Wooden.)

14. In case of the Estt. Section and the Nezarath Section, the action taken to deduct leave for continuous absence, last attendance or otherwise should be stated : Does not arise.

15. Outstanding achievement of the section and which is worth special mention : During this year this section has issued 2250 nos. Residential Certificate and disposed off 182 nos. Public Grievance petition.

2. Establishment Section ( 2009-10)

1. Name of Officer-in-Charge : Sri SUBHRAJYOTI GHOSH, W.B.C.S.(EXE), FROM 9.3.2009 TO 31.3.210

2. Staff strength : Total – 5: 3(Two) U.D.A,1(One) L.D.A, 1(One) Gr”D” Sanctioned and in Position

3. Whether any re-deployment of staff has been done keeping in : NO view of work load.

4. Nature of work assigned to the : The Establishment Section deals with various kinds section in brief. of works related to the govt. employees attached to this office viz. matters like preparation of Pay bills, T.A bills, Arrear Bills, G.P.F.& G.I. mattes & bill there of, Income tax matters, preparation of pension papers, Budget & Estimate, Maintenance of G.P.F Ledger related to Gr-D Employees. Also deals with leave, approval of tour dairies of BDOs/CDPOs and sending of OPRs.

5. Acts & rules & Regulation : WBSR Part _I , Part –II ROPA –98 Pension Rules its deals with G.O’s & Circular as received time to time.

243

6. Name of Register maintained. : Acquaintance Roll, Allotment Register Issue & Receipt Register, G.P.F. Ledger of Gr-D Staff, C.L. Register, G.I Register, Index Register, TA Bill Register.

7. No of Receipt & Issue of all : Receipt:- 413 letter s in the year 2009-10. Issue: - 359

8.Financial Allotment Head : wise &Expenditure

Statement showing allotment of fund and Expenditure there of during 2009-2010 of S.D.O’s Office Kalna.

Si.no. Head of Account Unit Allotment Expenditure Received 1 2014-AJ Pay & allowances and 1016020/= in separate Bonus. T.E. 6000/= sheet 2 2015-Elec. Pay & allowances and 382900/= Bonus. T.E. 5400/= 3 2029-L.R. Pay & allowances and 461533/= Bonus. 1000/= 4 2041-Taxes on Pay & allowances and 705500/= vehicle. Bonus. T.E. 8000/= 5 2053-DA/DE Pay & allowances and 4447000/= (0093) T.E. Bonus. T.E. 77000/= 6 2053-DA/DE Pay & allowances and 7302640/= (0094) T.E. Bonus. T.E. 170000/= 7 2054-T.A. and A Pay & allowances and 7086000/= Bonus. T.E. 85700/= 8 2070-M.V. Pay & allowances ad 388700/= Bonus. T.E. 5500/= 9 2217-U.D. Pay & allowances and 274488/= Bonus. 1767/= 10 2235-S.S.W. Pay & allowances and 419200/= Relief Bonus. T.E. 18000/= 11 2515-ORDP Pay & allowances and 401828/= Bonus. T.E. 5172/=

9. Performance Report : Not related to Establishment Section.

10. When last inspected : Inspection report already sent to the District Magistrate,Burdwan.

11. Report on Audit quarries : Dose not arise.

12. Physical condition of the : The Estt. Section is situated in the Right Corner of the Section. Ground Floor of Main ADMN. Buildings. There is a separate sitting arrangement of U.D.A in charge. Other staff sit around a big square table. There are six almirah where the files &Service Books are kept. One computer has been installed for preparation of Pay Bills through COSA & other Related works of Establishment Section.

244

13. Action regarding deduction of : Action taken regularly. Officer –in- Charge leave for continuous absence checks the attendance Register & takes late attendance or otherwise action. should be stated.

14. Out standing Achievement : Files are regularly updated. All the S.B. has been up-dated. G.P.F. A/C slip for the year 08-09 of Gr-“D” employees has been delivered. No communication remains unattended for more than seven days, if not otherwise constrained.

15. Remarks, if any. : The work of the section is satisfactory. To improve the efficiencies, the staff concerned are often sent for attending training courses.

The Establishment Section deals with the personal files of the following officials. Staff position as on 31.3.2010

SI NO. Head of Catagory Sanction Working Vacancy Remarks Account strength strength position 1 2 3 4 5 6 7 1. 2053.D.A. S.D.O. 1 1 - Dy.Magistrate 3 2 1 2. 2054. Try. T.O. 1 1 - A.T.O. 2 2 -

3. 2014 A.J. A.P.P. 2 2 - U.D.A. 1 1 - Peon 1 - 1 4. 2015- ASM 1 1 - Election UDA 2 2 - LDA 1 1 - Peon 2 1 1 N.G. 1 1 - 5. 2029-L.R. UDA 2 2 - Amin 1 1 -

6. 2030-S.R. UDA 1 - 1 7. 2041-T. Driver 1 - 1 on V. 8. 2053-D.A. H.C (G) 1 - 1 UDA 14 13 1 LDA 15 6 9 Typist 1 - 1 Copist 1 1 - P.S. 1 1 - N.G. 1 1 - Peon 15 7 8 Sweeper 1 1 - 9. 2054-Try H.C.W. - - - Post Accountant. 1 1 - Abolished Addl. 1 - 1 Account, Dy. Account. 1 - 1 UDA 12 12 - LDA 14 7 7 R.S. 1 1 - Peon 4 2 2 10. 2070 Citi LDA 1 - 1 245

11. 2070 M,V. Driver 1 1 - 12. 2217- Exe. Officer 1 1 - Municipal 13. 2235 SDRO 1 1 - S.S.W. UDA 1 - 1 LDA 1 1 - Peon 1 1 -

14. 2515- SAAO 1 1 - ORDP. Peon 1 1 - Total- 116 78 38

3 Nazareth Section (2009-10) .

Nature of works This section deals with all financial transactions viz. Encashment & assigned to the disbursement of all kinds of payments, preparation of all kinds of section. contingent bills and disbursement of payments. The Nezarath Section causes servicing of urgent Official letters through Special Messengers. The section arranges big meetings, ensures accommodations of V.I.P. and delegates. It also maintains pool vehicles and hired vehicles for Official purpose, salary payments and all kinds of contingent works etc.

Nazareth Sri Subhrajyoti Ghosh, , W.B.C.S. (Exe.) Deputy Magistrate Deputy From 10.3.2009 to continued Collector.

Staff Strength. At present 1 (One) U.D.Asstt. 2 (Two) L.D .Asstt., 1 (One) Gr.–D staff and 1 (One) Process Server are functioning in the Nazareth Section.

Registers / Files Cash Book, Subsidiary Cash Book, Double Lock Register, Vehicles maintained. Movement Register, D.C.R. Stock Book and other important Registers.

No. of letters 1) Receipt – 71 nos. 2)Issued - 162 nos. received & issued.

The Nazareth Section disburses salaries, G.P.F., T.A. bills, contingent Performance. bills, pension benefits etc. in time. Meetings are arranged successfully. Urgent letters are always sent with priority. Adjustment of advances is submitted regularly. Reply of audit queries are under process.

Physical Nezrath Section is situated in the northern extension portion of old condition of the administrative Buildings (Treasury). Nazir sits in a separate room Section. having sufficient security arrangements. Assistant Nazir sits in a cage made of iron grill, fitted with wooden table. There are 6 (Six) No. of steel Almirahs containing important files Registers and vouchers. Physical condition of the room is very very poor. The roof is damaged. It is situated in the verandah of the British time Building. There is no maintenance of the building. 246

Head wise Allotment & Expenditure for the Period from

April 2009 to March 2010

Sl. Under Head of No. Account Total Amount Received Expenditure Short fall/Excess 1 2014-Electric 2250 0 2250 2 2014-Telephone 3000 7272 -4272 3 2014-Pol. 5000 4950 50 4 2014-O.E. 17500 17500 0 5 2014-Wages 2500 0 2500 6 2014-O.C. 700 683 7 2053-Telephone(93) 0 7803 -7803 8 2053-U.D.(93) 30000 13071 16929 9 2053-Electirc(94) 75000 108944 -33944 10 2053-Telephone(94) 45000 95381 -50381 11 2053-Pol.(94) 45000 45000 0 12 2053-O.E.(94) 75000 75000 0 13 2053-O.C(94) 120500 120500 0 14 2053-Wages(94) 120000 204461 -84461 15 2053-RRT(94) 60000 59794 206 16 2054-Electric 52400 103661 -51261 17 2054-Telephone 33600 39481 -5881 18 2054-Wages 30000 17636 12364 19 2054-O.E. 86000 86000 0 20 2054-O.C 45000 45000 0 21 2056-Jail 13000 3189 9811 22 2058-(04) 20000 20000 0 23 2070-Electric 7000 1105 5895 24 2070-Telephone 16000 13260 2740 25 2070-Pol. 145000 145000 0 26 2070-O.E.(13) 3500 3500 0 27 2070-M.S.(21) 87000 87000 0 28 2515(04) 5000 5000 0 29 2217(04)OE 3995 3995 0 30 2217(50)OC 1028 10613 -9585

NB: Surrender statement was submitted to the district in due time.

247

4 Executive Magistrate’s Court (2009-10)

1. Nature of The Court of Exe. Magistrate Is held in this Section everyday including works holidays. Cases under Section 107,109,133,144, 145, 147 of Cr.P.C. are assigned to generally processed everyday. Warrant of Foreign Court is also Executed the section. here. Affidavits are also sworn before the Executive Magistrates. The Court of Sub-Divisional Executive Magistrate (94 & 97 of Cr.P.C.) is also held in this Court. Cases under Rent Control Act, W.B. L.R. Act are also processed by this Section.

Name of the i) Smt. Arunima De, WBCS(Exe), SDO SDM/EM ii) Sri Arjun Kumar Ghosh, W.B.C.S.(Exe.) iii) Sri Prabhas Kr. Ukil, WBCS(Exe) iv) Sri Sita Nath Mukhopadhyay, W.B.C.S.(Exe) From 27.07.07 v) Sri Subhra Jyoti Ghosh, WBCS (Exe). vi) Sri Soumen Basu, WBCS(Exe). 2. Staff B.C.-I B.C. – II Ord. strength (UDA) (LDA) (Gr-D) 3 Acts & Rules Cr. P. C. , Rent Control Act, WBLR Act , Other Relevant Acts. deals with 4.Registers & Issue, Receipt, Index Register, Affidavit Register,Report Receive files maintained Register Court Fees Register. Files of G.R. and Non-G.R. Cases and M.P. Cases.

Report on disposal of cases in the Court of Executive Magistrate at Kalna from 01.4.2009 to 31.3.2010 Section of Total Cases No. of cases No. of Remarks 5 Performance C.R.P.C. (M.P.) attending disposed cases Case. off. Pending B.C. 20 12 8 94 18 09 9 97 17 10 7 36 W.B.Pre. 3 0 3 37 W.B.P.T.Act 9 0 9 144(2) Cr.PC. 630 325 305 144.M.P.Cr.PC. 118 50 68 107M.P. 137 35 102 133M.P. 40 10 30 145 35 9 26 147 14 4 10 HR 0 0 20 21 Cr.PC. 0 1 0 NGR 1350 415 435 6. Physical The Executive Magistrate Court is held in the ground floor of the extension condition of portion of old Administrative building (Treasury). The Section has total 5(five) the section nos of almirahs, with two separate tables for bench clerks. The Court Room where the Presiding Officers of the Court hold their court is very small in size, and all the Bench Officials take their seat along with documents in the same room. A separate bigger room is necessary for a full fledged court. There is no witness box in the court room. No sitting arrangement for advocates is there.

Besides this 936 transferred cases U/S 107 CRPC were received from Police court and 915 cases were dropped from this end during the year under report.

248

5 Kalna Treasury (2009-10)

1. Nature of Kalna Treasury, like all other Treasuries of West Bengal has the following works sections i) Bill receiving Section ii) Bill Checking Section iii) Accounts Section assigned for iv) Cheque Section v) Compilation Section vi) Pension Section vii) L.F./P.L./P.F. Section viii) Govt. Receipt Section ix) Treasury Strong Room. The Treasury deals with the 85 nos D.D.O’s for Receiving , Checking and passing of all kinds of bills. Kalna Treasury is a banking Treasury linked with S.B.I.,Kalna. It issues Checks to the D.D.O’s against their bill submitted (after proper approval T.O.) There are six nos of L.F. A/C , one P.L. A/C 18(Eighteen) P.F. Diposit A/C,S.D. A/C, C.D. A/C , Cr..D. A/C are lying with this section The Pension of retired Govt. Employees , Teachers, Political Sufferers , M.L.A’s etc. are given from the Kalna Treasury. The monthly accounts of Receipt and Payments are timely prepared for onwards transmission to the A.G., W.B. The N.J. Stamp ,Judicial Stamp entertainment Stamp Notary Stamp ,etc. are sold from Treasury Strong Room. The Audit quarries are regularly monitored and reply of those are done here. 2. Staff Designation Sanctioned Post Present Position strength 1. Try. Officer 1 1 showing 2. Addl. Try. Officer 2 2 vacancies. 1. Accountant 1 1 2. Addl. Accountant 1 X 3. Dy. Accountant 1 X 4. U.D.A./L.D.A 16/16 8/5 5. Record Supplier 1 1 6. Group ‘D’ Staff 4 2 8. Night Guard 1 1 3. Acts & West Bengal Treasury Rule Volume I & II, West Bengal Financial Rule I & II, Rules deals D.C.R.B. Rule – 1971, West Bengal Stamp Acts and Rules and nos. of with compendium issued by the Finance Department relating to Government order and Circulars issued time to time. 4. Register. Head wise Allotment register of 80 Nos. Drawing and Disbursing Officer, files Subsidiary Register, Token census Register, Cash Book, Both receipt & maintained Payment, Guard file contain specimen Signature cards, stock register of Money of order form, civil and criminal court Deposit Register, Deposit Register and Receipt Register,Check Book Register and Reserve Bank Deposit Register. Monthly Pension Registers, Pensioners’ Death Register N.J./Revenue Stamp/WBE Stamp/Judi Stamps/Notarial Stamps / others Stamps Stock Registers. 5. No. of Total Receipt – 3860 correspond nce recvd Total Issued - 124+54(Pen-178) & issued 6. There are 80(Eighty)nos of D.D.O’s attached with Kalna Treasury. All sorts of Perform bills which were received from them were checked , passed and ance subsequently Cheques were issued against those bills in time. The Cash Book of Receipt and Payments were regularly updated and the monthly accounts were submitted to the A.G., West Bengal always within stipulated time fixed by the Finance Deptt. During that period Stamps were sold from Strong Room as under:- i) N.J. Stamps of Rs. 267,97,560/- ii) Judi. Stamps Rs.8,64,987/- iii) H.C.F. Stamps Rs. 2,45,295/- iv) Notarial Stamps Rs.6.000/- v) Revenue Stamps Rs. 80.000/- VI) W.B.E STAMP RS. 2,51,295/- The L.F., P.L. , P.F. A/Cs was updated time to time. There is separate section of Pension under direct supervision of A.T.O. Worked flawlessly. 7. Physical Treasuries are situated in New Treasury Building. There are separate 249

condition of chambers of T.O. and A.T.O. the other staff related with bill section Cheque the section section and compilation Section sit in an adjoining room of the first floor of furniture Treasury Building. cleanliness, Treasury Strong Room and Pension Section are situated at the ground neatness floor of the eastern and western side of the Chamber of A.T.O. keeping Treasury Strong Room is guarded round the Clock by armed personnels . files, There sufficient nos of tables and chairs for the staff of Kalna Treasury. records. For the visitors of the Pensioners sufficient sitting arrangement are kept in the ground floor and the first floor of the Treasury building. 8. Last Designation of Date of Whether inspection Memo No. & Date of the inspection. the Inspecting Inspection report has been letter through Which Officer Received or not compliance report has been sent By the T. O.

Director of 17.08.2007 Yes irregularity & defects have Treasuries & since been removed. Accounts, W.B.

Collector, 30.11.05 Yes irregularity & defects Burdwan. have since been removed.

S.D.O., Kalna. 24.11.05 Yes irregularity & defects have since been removed.

9. Remarks The Kalna Treasury is fully computerized. All transactions alongwith accounts are prepared in computer system.

6 Panchayet & Development Section – 2009-10

1. Name of Officer-in-Charge Sri Subhra Jyoti Ghosh, WBCS(Exe) – O/C, Devlopment Section Sri Soumen Basu, WBCS(Exe) – O/C, Panchayat, SSM, Health 2. Staff strength sanctioned and in Present position UDA-4, Gr.D-1 position 3. Whether any re-deployment of staff No has been done keeping in view of work load 4. Nature of work assigned to the To deal with the files of all development programmes section in brief in the jurisdiction of Kalna. This also includes review and monitoring. All training programmes are also conducted. Mainly the files related to SGRY,IAY,PMGSY,10FC,11TH FC,12th FC, Untied Fund, Sanitation, CEC, SSK, MSK, SSM ,Literacy, NSAP , BEUP, MPLADS, SGSY, Pulse Polio, Health related matters, , ICDS, AAY, AY, BPL, RHS are dealt with. 5. Acts & rules & Regulation it deals West Bengal Panchayat Acts, Compendium Volume I with & II., Govt. Orders & Circulars received from time to time. 6. Name of Registers maintained Receipt & Issue Register, Movement, Training Attendance Register, Index Register.

7. No. of Receipt & Issue of all letters Receipt –1398 in the year 2009-10 Issue - 675 8. Financial Allotment Head wise & Allotment as well as expenditure is not controlled by Expenditure this section.

250

9. Performance Report Regular monitoring, sending report returns as per requirement, conducting different training programmes, meeting with BDOs & PR bodies are done regularly. No communication is left unattended for more than 7-days. 10. When last inspected No formal inspection was done during this year. 11.Report on Audit quarries This section does not come under the ambit of audit. 12.Physical condition of the Section a) Sitting arrangements: Not spacious. There is no with special mention on Cleanliness space for visitors in the staff room. ,Neatness, conditions of files furniture b) Cleanliness, Neatness:- As the space earmarked and rooms. for the Section is very narrow , it is difficult to keep the place clean and work in a systematic manner. c) Furniture such as almirah, chair,table are not sufficient. As one third portion of the room is used by this section, there is no scope for accommodating furniture ,Chair, Table etc. In spite of such limitations conditions of files are tried to be kept good. 13. In case of Estt. Section the action Does not relate to this section to deduct leave for continuous absence late attendance or otherwise should be stated. 14.Out standing Achievement Section is partly computerized. The staff of the development section co-operate with the General Section when the General Section is over burdened. All trainings were done successfully. If not otherwise restrained , no pending file would be found. Almost the correspondence is made within 7 days from the date of receipt.

15.Remarks,if any A spacious room earmarked for this section is badly needed.

251

7 Back Ward Classes Welfare Section – 2009-10

1. A) Name of the Back Ward Classes Welfare Sec tion. Section. 1) The Back Ward Classes Welfare Section actually deals with the issuing of B)Nature of Works S.C/S.T/O.B.C Certificates. assigned to the 2) Award of Post-Matric Scholarship is Section made through the B.C.W. Section, S.D.O, Kalna. 2. Staff Strength OFFICER IN CHARGE- I) SRI PRABHAS KR. UKIL, W.B.C.S (Exe) II) SRI SITANATH MUKHERJEE, W.B.C.S (Exe) III) SRI SUBHRA JYOTI GHOSH, W.B.C.S (Exe)

INSPECTOR : Nil U.D.C. : 1 L.D.C. : 2 Gr, D : 1 3. Acts and Rules deal O.B.C. West Bengal Act-I, 1993 and related with Government orders notification, circulars received time to time, and relevant S.C/S.T Rules. 4. Registers & Files Registers – 15 nos. & Files 21 nos. 5. a)No. of 211 NOS. Correspondence receipt b) No. of Issues during 295 nos. the year 6. Performance Total 2567 nos of SC/ST/OBC applications had been processed during this year(2009-10). The break up is given below. Category No. of application No. of certificate No received issued S.C. 1649 1176 S.T. 314 228 O.B.C. 604 498 Total :- 2567 1902 Post Matric Scholarship Scheme (both fresh and renewal) is going on smoothly. For applications of Kalna Municipality assistance of Inspector, B.C.W. is taken. 7. Physical Conditions The section is situated in a room of Ground floor level between the new and old Administrative building, just beside of pension section of old Treasury. There are separate sitting arrangements for the Inspector and the other staff. The room is not spacious and as such it is difficult to accommodate staff and all records in arranged way. Not only that but also the room is not at all ventilated. Three Almirahs, wooden racks are used to keep the applications and important documents related to the section

252

8 Election Section –2009-10

1. Nature of works assigned to the “Section”

The Election Section deals with various types of works in connection with preparation of Electoral Rolls including Last Part of Electoral Rolls for Service Voters. Adopted Photo taking programme as and when directed by Election Commission of India. Maintenance of Records for E.V.Ms and Ballot Boxes with allotment received from time to time. Performs all work related to conduct of General Assembly Election, Loksabha Election, Panchayat General Election, Municipal Election and Bye-Elections as and when declared by the concerned authority. Prepare enquiry reports on different types of grievances filed by the Political Parties as well as individuals in connection with Electoral Roll and other allied matters. Receipt and Issuance of letters on regular basis are done along with miscellaneous +Election related matters.Delimitations of A.Cs and Rationalization of Polling Stations etc.

Officer-in-Charge:-i) Sri Prabhas Kr. Ukil, W.B.C.S.(Exe), From 23.2.2009 to 22.1.2010. ii) Sri Soumen Basu, W.B.C.S.(Exe), From 29.1.2010 to continued 2. Staff particulars :

a) U.D.A-6, b) L.D.A-0 , c) Group ‘D’-2(Including Night Guard).

3. The Section Manual of Election law, Registration of Electors Rules, 1960-1961, Hand deals With the Book of Returning Officer, Representation of Peoples Act, 1951-1952, Acts & Rules Government Order & Circulars, Rules and Notification as received from time to time.

4.Name of the (i) Account of Digital Camera (ii) Register for destruction of Registers Returned/Duplicate E.P.I.Cs. Issue Register ,iii) Receipt Register maintained (iv)Allotment Register (v) Movement Register of letter etc.(vi) Photo Taking/Distribution Register (vii) Complaint Register (viii) Register for Service Personnel (ix) Stock Register of Stationary Articles/Forms.(x) Register for Printing & distribution of Electoral Rolls (xi) Register for account of Holograms etc.

5. a) Total No of correspondences received during (2009-2010)-1542 Nos. b) Total No. of Correspondences issued during (2009-2010) -1246 Nos. c) Total No of Collection of the Section - 12 Nos. d) Total No of files in the Section - 118 Nos

5. Financial Allotment/Expenditure. ALLOTMENT RECEIVED FROM DISTRICT MAGISTRATE, BURDWAN FOR THE YEAR 2007- 2008 Sl.No. To whom Memo. No. & Date Amount Received Head of Received from Account 08.4.09 D.M.Burdwan. 1178(28)/Elec. 4,23,000=00 2015-00-105 Dtd.8.4.09 NP001-v-50 23.4.09 D.M.Burdwan. 1789(28)/Elec. 2015-00-105 Dtd.23.4.09 60,00,000=00(Adv.) NP001-v-50 24.8.09 D.M.Burdwan. 2831(11)/Elec. 2,54,100=00 2015-00-105 dtd.18.8.09 NP001-v-50 17.9.09 D.M.Burdwan. 3050(13)/Elec. 10,00,000=00 2015-00-105 Dtd.17.9.09 NP001-v-50 22.10.09 D.M.Burdwan. 3098(28)/Elec. Dtd 6,34,34,875=00 2015-00-105 22.10.09 NP001-v-50 253

01.3.10 D.M.Burdwan. 195(14)/Elec.dtd.25.2.10 4,00,000=00 2015-00-105 NP001-v-50 19.3.10 D.M.Burdwan. 312(23)/Elec. 32,00,000=00 2015-00-105 Dtd.18.3.10 NP001-v-50 27.10.09 D.M.Burdwan. 3018(26)/Elec. 5,00,000=00 2015-00103- Dtd.27.10.09 NP-001-V- 509SRER) 25.1.10 D.M.Burdwan. 57(14)/Elec. Dtd. 76,000=00 2015-00103- 25.01.10 NP-001-V- 509SRER) 22.3.10 D.M.Burdwan. 322(10)/Elec.dtd 19.3.10 30,000=00 2015-00103- NP-001-V- 509SRER) 27.10.09 D.M.Burdwan. 3019(18)/Elec. Dtd. 3,00,000=00 2015-00- 27.10.09 108-NP-001- V-50(EPIC)

7. Performance: In the year 2009-2010 the works were statutory in nature and completely time bound. Works related to EPIC and SRER were done with due perfection. Besides this submission of Report Returns were regular and as per requirement. During the year the section conducted Assembly General Election and Loksabha Bye Election satisfactorily. Moreover works related to Draft Publication of Electoral Rolls and Final Publication of Electoral Rolls was performed smoothly and Delimitation of A.Cs and Rationalization work have been completed.

8. Physical Condition: It is situated in the ground floor of a new Administrative building of S.D.O. Office in the eastern side (Left hand corner). There are separate sitting arrangements for the staff. The U.D.A.-in-Charge and the bill clerk sit in their respective tables. Other staff sit around a long table (formed by joining four tables). The room allotted for Election Section is not sufficiently spacious and proper accommodation of all staff and preservation of materials are hardly possible. The Electoral Rolls are kept Assembly wise and systematically in the wooden racks. Other important documents and files are kept in almirahs of this section. The Section is partly computerized . There are 2(two) Election Godowns. One is situated in front of the Office premises and the other is in S.D.O.’s Bungalow.

9. Achievement to be required:-

i) Construction of one Election Godown is essential. The present godown in front of the S.D.O.’s Office is not in good condition. Space is also insufficient for keeping huge No. of Electoral Rolls, Forms and other Valuable Records.

Besides this, to keep the valuable Records safely, the roof of the Godown should be Repaired. ii) To run office work smoothly a separate room is also required for sitting arrangement of the staff with Computer Set and Xerox Machine

iii) To store Polled EVMs one additional Godown with separate concrete racks for keeping at Least 2000 E.V.Ms is also required for Election work.

254

9 License Section – 2009-10

The Section is tagged with Certificate Section dealing with the 1) Nature of following Licences : works Gun, Cinema, Video, Poison, Lubricating Oil, Open-Air-Cinema, HSD / assigned MS, Retail diesel licence etc. – including Revenue Mobilization to the Matters of entire sub-division. Section.

1. SRI SANJIB KUMAR DEY, W.B.C.S. (Exe.) Dy. Mag. & Dy. Coll. Officer-in-Charge Kalna 2. SRI SOUMEN BASU, W.B.C.S. (Exe.) Dy. Mag. & Dy. Coll. Kalna

2). Staff 1(One) U.D.A., 1(One) PS &1(One) Group-“D” staff strength 3) Acts & : Arms Act rules dealt Poison License & Rule with Rules relating to Cinema and Video Rules relating to lubricating oil License. Rules relating to H.S.D / M.S. License. Govt. Orders & Circulars as received time to time.

4) Registers, : Register for issuance of Gun License, Register for renewal of Gun Files License, Register for issuance of H.S.D / M.S. License maintained. Register for poison License Issue & Receipt Register Separate Files on each items are maintained

5)No. of Received : 258 corresponden ce received & Issued : 177 issued 6) : The license section performed the following works : Performance a) No. of Gun license renewed during the year : b) No. of duplicate gun license issued during the year : c) Cases of video license sent to district office with proposal for renewal. : 0 d) No. of Poison licence renewed e) Cases of lubricating oil licence were sent to S.C.F & S Kalna for issuance of licence : f) Cases of Cinema licence were sent to different Blocks for enquiry : g) Cases for H.S.D / M.S. Licence were sent to different Blocks for enquiry.: h) Cases for issuing of new gun licence were sent to the District Office. : 7) Physical Keeping of files and records is in 4 almirahs is good but the physical condition of the condition of section is miserable because the upper structure of the section. section may at any time collapse owing to natural calamities.

255

10. Certificate Section – 2009-10

1) Nature of Works Certificate Cases are flied by the Nationalized Banks and Govt. assigned organization against the persons / organizations who failed to give Govt. dues in time. This is done as per provisions of P.D.R Act. These Cases are processed and Certificates are executed against the defaulters. The repayment of Govt. dues are collected and time to time deposited to proper authority/ head of accounts. CERTIFICATE OFFICERS SMT. ARUNIMA DE, W.B.C.S. (Exe.) ,SDO

2) Staff Strength SRI SANJIB KUMAR DEY, W.B.C.S. (Exe.) Dy. Mag. & Dy. Coll. Kalna

SRI SUBHRAJYOTI GHOSH, W.B.C.S. (Exe.) Dy. Mag. & Dy. Coll. Kalna

1(One) U.D.A., 1(One) PS &1(One) Group-“D” staff

3) Act& Rules Public Demand Recovery Act. Indian Stamps Act. Government Order & Circulars as received time to time. 4) Register & Files 1. Register –IX, Court Fee Register, Process Register . maintained. Issue Register. Receipt Register. Despatch Register. Stamps Refund Register (Renewal Cases), Register of Stamps Refund payment . File:- Report and Return file, Correspondence file, Audit query file, Inspection file, Guard file. 5) Performance. Certificate Cases Pending as on 01.4.2008 1. Bank Loan:- 5512 amount involved: Rs.47057932.76 2. Non Bank(Govt.):-911 amount involved: Rs. 3613349.18

New Cases Started During the year 2008-09 1. Bank Loan:- nil Amount involved: Rs.nil 2. Non Bank (Govt.):- 18 Amount involved: Rs.779915.40

No. of Cases satisfied / Settled during the Year 1. Bank Loan:-NIL Amount involved: Rs.NIL 2. Non Bank(Govt.):-10 Amount involved Rs.41699.00

Cases lying pending for disposal on 31.3.2009 1. Bank Loan:-5512 Amount involved: Rs.47057932.76 2.Non Bank(Govt.):-919 Amount involved Rs.4351565.58 6) Physical Condition of The section is situated in the southern side of Nezarath the Section/Furniture. Section. The accommodation of the staff and the sitting capacity of the visitors are satisfied. There are 5 (Five) steel almirah, 2(two) wooden almirah , 3 (Three) tables, 4 (Four) Chairs and 1 (One) wooden rack in this section.

256

11 R.M. Section – 2009-10

1) Works assigned to the Section. * Determination of Market value of Land. ** Collection of deficit Stamp duty.

SRI SUBHRAJYOTI GHOSH, W.B.C.S. (Exe.) Dy. OFFICER-IN-CHARGE Mag. & Dy. Coll. Kalna

2) Staff Strength No staff is sanctioned for this job. Now work of this section is managed by the existing staff of Certificate Section. 3)Work distribution, whether work load need deployment. Not applicable

4) Acts & Rule Clause (16B) of Section, 2, Section 27 47A & Section 75 of Indian Stamp Act.1899 5) Name of the Registers maintained a) P.R. Register Case- 1 b) Issue Register - 1 c) Collection Register – 1 6) No. of Correspondence issued during a) Notice and letter issued ------the year. 7) Financial Allotment, Head wise NIL Expenditure 8) Performance Report : No of pending cases – 139 Performance - NIL

9) Physical Condition a) No separate room. b) Almirah- 2, Table-1 , Chair- 1 There is no sufficient place to keep all records and to work properly. 10) Last inspection No formal inspection was done during this year.

257

12 Disaster Management Section-2009-10

1. Nature of the Section & nature of This section deals with various aspects of relief works assigned to the section. measures like Flood, Cyclone and other Natural Calamities. Also perform distribution of Widow Pension, Disability & Old Age Pension. Economic Rehabilitation and Starvation G.R cases are also dealt with. 2. Name of the Officer-in-Charge Shri NARAYAN CHNDRA DHARA, SDDMO 3. Staff strength 1 (One) L.D.A Exists : Vacancy – UDA-1, Gr.-D-1 4. Work Distribution (Yes /No) YES 5. Acts & Rules deals with As per Relief Manual & Government Order & Circulars as received time to time. 6. Registers / Files maintained 1) Allotment file 2) Receipt Register 3) Issue Register 4) Bill Register 5) Postal Peon Book 6) Cash G.R. Register 7) Forms & Stationery Register 8) Stock Register 9) Old age, Widow & Disability Pension Register. 7. No. of correspondence received Receipt - 362 & issued during the year Issued - 286

Head of A/C Allotment Expenditure

2235- G.R.(Wheat) NIL NIL 8.Head-wise 2235 – Spl. G.R. (Rice) Leper allotment & NIL NIL expenditure 2245 - Spl. G.R. (Cash) 46,600.00 46,600.00 2245-Spl. G.R.(Wheat)–& rice NIL NIL 2235 –Remuneration NIL NIL 2235-E.R. Grant 1,40,000.00 1,40,000.00 2235-Transport 48,200.00 48,200.00 2235-Exgratia 3,00,000.00 3,00,000.00 2245-Ex-gratia 4,70,000.00 4,70,000.00 2245-H.B. Grant(Fire) 4,000.00 4,000.00 2235-Relief Contingency 48,000.00 48,000.00 2235-OAP 18,71,100.00 17,04,150.00 2235-Widow 6,89,850.00 5,85,900.00 2235-Disabled 3,87,450.00 3,05,550.00 Disaster Management Campaign 1,500.00 1,500.00

9. Performance Report Up to the mark 10.When last inspected No formal inspection was done during this year. 11. Report on Audit Queries Broad Sheet Replies submitted 12. Physical Condition of the section Shifted to old treasury building at present furniture cleanliness, neatness keeping files, records. 13. In case of Estab. Sec. N / A 14. Outstanding Achievement Satisfactory

258

13 Confidential Section-2009-10

1. Nature of the Section & nature of All types of confidential communication as works assigned to the section. desired by SDO

2. Name of the Officer-in-Charge Sub divisional Officer himself.

3. Staff strength 1 (One) L.D.A

14 Smart Governance & Computerization Section-2009-10

1. Nature of the Section & nature of All types of works related to operation / works assigned to the section. installation of computers, WBSWAN, Internet including email, liaison with District / Blocks regarding computer related matters.

A proposal has been mooted to set up a citizen centric Information Kiosk for providing information on different matters of public interest to the common people. Along with this, a proposal has been sent to the District to introduce Computerized Letter Receiving System to keep track of all correspondence and file movement. 2. Name of the Officer-in-Charge SRI PRABHAS KUMAR UKIL, W.B.C.S. (Exe.) SRI SOUMEN BASU, W.B.C.S. (Exe.) Dy. Mag. & Dy. Coll. Kalna

3. Staff strength 1 (One) U.D.A 1(One) Supervisor (Contractual )

259