Office of the District Magistrate & Collector, Burdwan

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ANNUAL ADMINISTRATIVE REPORT OF BURDWAN COLLECTORATE 2010-2011.

OFFICE OF THE DISTRICT MAGISTRATE & COLLECTOR, BURDWAN

CONTENTS PAGE NO. HISTORY & GEOGRAPHY ADMINISTRATIVE SET UP DISTRICT PROFILE BURDWAN COLLECTORATE GENERAL SECTION ESTT. SECTION JUDICIAL MUNSHIKHANA REVENUE MUNSHIKHANA ELECTION SECTION MOTOR VEHICLES SECTION PANCHAYAT & RURAL DEV. SECTION DEVELOPMENT & PLANNING SECTION NEZARATH SECTION DISASTER MANAGEMENT SECTION CIVIL SUIT SECTION FOOD SECTION SOCIAL WELFARE SECTION SC/ ST/ OBC SECTION BURDWAN TREASURY – I BURDWAN TREASURY – II MUNICIPAL AFFAIRS SECTION CERTIFICATE SECTION AMUSEMENT TAX SECTION RECORD ROOM R.R & R. SECTION ICDS CELL PUBLIC GRIEVANCE CELL LIBRARY SECTION POOL CAR SECTION COMPENSATION SECTION TANKS IMPROVEMENT SECTION EXCISE DEPARTMENT (EAST AREA) L.A. SECTION BACKWARD CLASSES WELFARE SECTION FINANCE (SMALL SAVINGS) DEPARTMENT S.S.M. SECTION LITERACY/SAKSHARATA SAMITY SELF HELP GROUP & SELF EMPLOYMENT CENSUS SECTION MGNREGS RURAL DEV. SECTION NCLP SSK & MSK CELL. MINORITY AFFAIRS SECTION.. HEALTH SECTION. REGIONAL TRAINING CENTRE. S.D.O. BURDWAN SADAR (NORTH) EXECUTIVE MAGISTRATE COURT SADAR S.D.O. BURDWAN SADAR (SOUTH) ADDITIONAL DISTRICT MAGISTRATE ASANSOL SUPDT. OF EXCISE WEST CIRCLE, ASANSOL DIFFERENT SECTIONS UNDER S.D.O’s OFFICE ASANSOL DIFFERENT SECTIONS UNDER S.D.O’s OFFICE DURGAPUR DIFFERENT SECTIONS UNDER S.D.O’s OFFICE KATWA DIFFERENT SECTIONS UNDER S.D.O’s OFFICE KALNA

F O R E W O R D

Annual Administrative Report is an important document for any institution as it reflects the administrative structure, quality & quantity of work done and the achievements & shortfall with its future plan. Burdwan Collectorate is one of the biggest Collectorates in the state of West Bengal having 6 Sub-Divisions and 31 Bocks. It is also the largest district in the state spreading across 7024 Sq. Kms in area with more than 70 lakh population and having industrial region in Western Zone and the agricultural soil in other four sub-divisions. It is well divided from other districts by Ajoy River in its North and Damodar River in the South. The district is called the “Granary of West Bengal”.

The Collectorate is a Mini Secretariat of the Government discharging the regulatory functions, coordination among different field offices of the State Government and Central Government, implement infrastructutal projects, poverty alleviation and social security programmes and provides different citizen services to the public through its dedicated employees and officers. It is noted with appreciation that the “TEAM BURDWAN” endeavoured to discharge the responsibilities to utmost satisfaction within the limited resources and logisties available. The district maintained its status of one of the highest contributor to the State Revenue from Motor Vehicle, Excise, Land cess and royalty, commercial taxes and other state taxes of the Government. Efforts have been put in place to improve not only the collection efficiency but hassle free services to the public by way of computerization of the process and simplification of the procedures. Our field offices have improved the citizen services like Caste Certificates, mutation and conversion of land cases, Social security pensions, public grievances disposal etc. through various innovative approaches and are committed to further improve the quality of the services, particularly in minimizing the time taken to issue these certificates.

In the current financial year a large number of major projects have started setting up in the sector of Thermal Plants, Steel Plants and Housing infrastructure. The Land Acquisition set up has done commendable work completing the land acquisition of the major projects in record time, despite several local problems at operational level.

The district has also performed quite well under different flagship programme of the Government namely IAY, NREGS, RGGVY, SGSY, Total Sanitation Campaign, NRHM to name a few. I am sure the good work performed by the “TEAM BURDWAN” will further improve in the coming years.

Recently steps have been taken to improve the general cleanliness of the Collectoreate and its field offices, disposal of dead stocks particularly the electronic items, improvement of work place facilities to the employees with the concentrated efforts of all. Photo Identity Card to all employees, e-salary and capacity building through Regional Training Centre are some of the initiatives which will go a long way in improving the functioning of the Collectorate with the satisfaction to the employees.

I place on record my sincere appreciation and thankfulness to all the officers and staff associated with the compilation of this Annual Administrative Report. We also welcome suggestion for further improvement of this report.

BURDWAN

………………….. 2011

(Onkar Singh Meena) District Magistrate & Collector, Burdwan.

1. DISTRICT MAP (S) & PROFILE: History & Geography

The history of Burdwan is known from about 5000 BC and belonging to the Mesolithic or Late Stone Age. The name Burdwan is an anglicized form of the Sanskrit word Vardhamana. The first epigraphic reference to the name occurs in a 6th. Century AD copper -plate found in the village of Mallasarul in Galsi Police Station.

Burdwan district extends from 22o56' to 23o53' North latitude and from 86o48' to 88o25' East longitudes. Lying within Burdwan Division, the district is bounded on the north by Dumka (of Jharkhand), Birbhum and Murshidabad, on the east by Nadia, on the south by Hooghly, Bankura and Purulia and on the west by Dhanbad (of Jharkhand) districts. The river Barakar forms the State boundary to the west; the Ajay separates Birbhum and Dumka to the north with exception of a portion of Katwa subdivision; the Damodar forms a southern boundary with Purulia and Bankura, while Bhagirathi forms the main eastern boundary with a few exceptions. The maximum length from east to west is 208 Km while the maximum breadth from north to south is 112 KM. In shape the district resembles a hammer.

Topography

Burdwan district with its varied tectonic elements and riverine features, is a transitional zone between the Jharkhand plateau which constitutes a portion of peninsular shield in the west and Ganga-Brahamaputra alluvial plain in the north and east. In general the Jharkhand plateau consists of the metasedimentary rocks of precambrian age, Gondwana sedimentary rocks, Rajmahal basalts and upper tertiary sediments. Laterite has developed on these older rocks as well as on early Quaternary sediments. Towards south, the alluvial plain merges with Damodar-kasain-Subarnarekha deltaic plains. The western half of the district resembles a promontory jutting out from the hill ranges of Chotonagpur plateau and consists of barren, rocky and rolling country with a laterite soil rising into rocky hillocks, the highest being 227 m. These diversify the otherwise monotonous landscape and lend a special charm to the skyline around Asansol subdivision. Ajoy-barakar divide is a convex plateau, the average altitude being 150 m. The gradient is westerly to the west and to the east it is northerly towards Ajay and southerly towards Damodar below the latitude. The Ajoy- Damodar inter-stream tract is made up of several stows consisting of vales and low convex spurs which run in almost all directions except north-east and thus lends a very complicated character to local relief.

Rivers

The river system in Burdwan includes the Bhagirathi-Hooghly in the east, the Ajoy and its tributaries in the north and the Dwarakeswar, the Damodar and its branches in the south-west. Besides, there are innumerable Khals and old river

1 beds all over the area. The notable rivers and khals are Damodar, Bhagirathi, Barakar, Ajay, Dwarakeswar, Nonia, Singaram, Tamla, Kukua, Kunur, Tumuni, Khari, Banka, Chanda-kanki nala, Behula, Gangur, Brahmani, Khandesvari, Karulia nala, Dwaraka or Babla, Koiya nala, Kandarkahal, Kanadamodar, Kananadi, Ghea, Kakinadi etc.

Soil

Different types of soil are encountered in different topographical biological and hydrological as well as geological condition within the Burdwan district. In the west coarse gritty soil blended with rock fragments is formed from the weathering of pegmatite, quartz veins and conglomeratic sandstones, where as sandy soil characteristic of granite rocks and sandstones. This soil is of reddish colour, medium to coarse in texture, acidic in reaction, low in nitrogen, calcium, phosphate and other plant nutrients. Water holding capacity of this soil increases with depth as well as with the increase of clay portions. Towards the east alluvial soil attains an enormous thickness in the low level plains to the east. This alluvial soil is formed of alluvium brought down by the Ajay, Damodar, Bhagirathi and numerous other rivers. These soils are sandy, well drained and slightly acidic in nature.

Minerals

Burdwan is one of the premier districts in India in terms of value of mineral. The Raniganj coalfield was the birth place of the Indian coal industry. Besides coal ,important minerals found in the district are ,iron ores, calcium carbonate, abrasives, silica bricks and moulding sands, glass sands, building materials, Manganese, Bauxite, laterite etc.

Water Resources

There are many tanks, wells, canals, swamps and bils are found all over the district. Within the Damodar Valley region, there are around 17000 tanks. The Durgapur barrage and Mithon dam have formed two large reservoirs at the south-western and western periphery of the district.

Forest

The forest areas of the district are chiefly situated in the lateritic and red soil high lands in the Aushgram PS of Sadar Subdivision and in the Asansol subdivision. In Ausgram P.S. the forest areas are interspersed with paddy fields. The Durgapur forests are continued in the Birbhum district beyond the Ajay while the forest area in the Asansol subdivision forms a part of the forest area of Dumka District of Jharkhand.

2 Climate

The district experiences a climate which is transitional between CWg3 and AW1 types, where 'C' stands for 'warm temperate rainy climates with mild winter', 'W' for 'dry winter not compensated for by total rain in the rest of the year', 'g3' for 'eastern Ganges type of temperature trend' and 'AW1' for 'tropical savanna climates'. Average temperature in hot season is 30oC while at the cold season is 20oC. Average rainfall is 1496 mm. The cold season starts from about the middle of November and continues till the end of February. March to May is dry summer intervened by tropical cyclones and storms. June to September is wet summer while October and November is autumn.

Administrative Setup: District Head Quarter - Burdwan Sub-Division - 6 Police Station - 33 Panchayat Samity/Block - 31 Gram Panchayat - 277 Gram Sansad - 3172 No. of Mouzas - 2529 No. of villages - 2728 Municipalities - 9 Municipal Corporation - 2 No. of Wards - 289

Demography of Burdwan District:

Description Unit 1991 2001

Area Sq. Km. 7024 7024 Population Number 6050605 6919698 Male Number 3186833 3602675 Female Number 2863772 3317023 S.C Number 1660493 1860754 ST Number 376033 441832 Urban Male Number 1154991 1364143 Female Number 968001 1208280 Rural Male Number 2031842 2238532 Female Number 1895771 2108743 As per census Report

Rural House Hold (As per 2005 Survey) : 1162518

Minorities 20.37 percentage of total population of this district belongs to the Minorities Community. Among the Minorities Muslim by religion constituted 19.78% of total population of the district. Following blocks are predominately inhabited by Muslim population i.e. Galsi- I, Galsi- II, Burdwan- I, Burdwan- II, Bhatar, Khandaghosh, Mongalkote, Ketugram- I, Ketugram- II, Purbasthali- I, Purbasthali- II, katwa- I, Katwa- II, Kalna- I, Kalna- II, Monteswar, Jamalpur, Raina- I and Raina- II.

Agriculture

Burdwan district occupies a place of pride in agriculture. The district has two principal cropping regions: Alluvial on the Eastern Part and Laterite on the Western on an average fifty eight percent of total population lives on agriculture.

A. Classification of land use statistics ('000 hect.) a. Geographical area : 702.40 b. Forest area : 22.27 c. Area under Non-agri. use : 182.62 d. Barren land : 2.38 e. Current fallow : 11.00 f. Waste Land : 9.84 g. Net cropped area : 479.40 h. Cropping Intensity : 163.19

B. Geographical location of the district extends for 22056' to 23056' North latitude and from 86048' to 88025' East Longitude. C. Average Rainfall 1496 mm per year. D. Temperature (Degree Celsius) a. Maximum : 44 b. Minimum : 8 E. Distribution of vested agricultural land a. Area : 23192 hectares. b. Beneficiaries : 201639 nos.

F. Area under crops ('000 hectors) a. Cereals : 652.50. b. Pulses : 2.70. c. Oil Seeds : 48.50. d. Fiber crops : 17.90 e. Potato : 51.30 f. Miscellaneous crops : 3.10.

4 Irrigation A. Minor Irrigation (in '000 hectors) a. Canals : 306.98 b. Wells : 20.96 c. Other sources : 14.54

B. Minor Irrigation in nos. (Government owned) Deep Tube well : 865 River Lift : 281 Shallow Tube well : 408

Roads Status National Highway. 4- Lane : 156.15 Km. 2- Lane : 4.87 Km. State Highway : 306.49 Km. District Roads Main District Road : 467.68 Km. Other District Road : 869.27 Km. Village Road : 4247.64 Km. Electricity No. of total Mouzas : 2529 No. of electrified Mouzas : 2509

GROUND WATER According to the revised methodology of the GEC (1997) five blocks of the district have been categorized as critical and one block as Semi critical on the basis of decadal trend for lowering of ground water.

Health Medical College & Hospital - 01 Homeopathic Medical College & Hospital - 01 Sub-Divisional Hospital - 04 Rural Hospital - 06 ECL Hospital - 11 Block Primary Health Center - 27 Primary Health Center - 106 Family Welfare Center - 798 Clinic - 776 10. Dispensary - 64 No. of Doctors - 997 No of beds (Govt. Hospital) - 1243 No. of beds (Other Hospital) - 5472 IMR per thousand - 20.67 Birth rate - 20.25 Death rate - 5.29

Education

Type of Institutions No. No. of students per teacher S S K : 1059 24.50 Primary School : 4071 40.99 Junior High School : 63 38.01 High School : 504 46.05 Higher Secondary School : 292 46.09 General Degree College : 27 73.03 University : 1 16.89 Open University Centres : 4 19.46 Technical School : 31 13.54 Technical College : 30 13.07 Technical Training College : 3 11.83

No. of vocational Training Centers : 34 Literacy rate Male : 78.60 Female : 61.00 Total : 70.20

Industry & Minerals:

No. of Major Industry - 202 Investment made - 7295.63 crores. No. of coal mines - 148 Person employed - 1.77 Lakh No. of SSI Units - 4391 No. of Ancillary Units - 144 No. of Small Industrial Establishment - 29339 Employment in Small Industrial Estab. - 171756 No. of KVIB Units - 82 Total no. of Handlooms - 33864 Total no. of P.H.W.Co-Operatives - 186 Person engaged in weaving - 72196 Production in Sericulture a) Mulberry - 1132 M.T. b) Tasar - 200000 Kahan

6 Block-wise Area, Population, Density and Sex Ratio : Census 2001 Sl. Area Population Density Sex Ratio C.D. Block No. in KM2 Persons No. of Females Male Female Total per KM2 per 1000 males 1. SALANPUR 109.86 82741 73597 156338 1423 889 2. BARABANI 150.50 57735 52626 110361 733 912 3. JAMURIA 145.86 59839 52960 112799 773 885 4. RANIGANJ 41.47 55160 46518 101678 2452 843 5. ANDAL 84.78 91633 77174 168807 1991 842 6. PANDABESWAR 97.89 79992 66453 146445 1496 831 FARIDPUR- 7. 144.60 59253 49366 108619 751 833 DURGAPUR 8. KANKSA 270.78 78669 72586 151255 559 923 9. AUSGRAM-I 164.50 54623 52190 106813 649 955 10. AUSGRAM-II 354.00 69913 66322 136235 385 949

11. MANGOLKOTE 364.90 120634 113310 233944 641 939

12. KATUGRAM-I 189.86 74513 71500 146013 769 960 13. KETUGRAM-II 165.24 55278 51733 107011 648 936 14. KATWA-I 169.91 78638 73428 152066 895 934 15. KATWA-II 164.45 61696 58618 120314 732 950 16. PURBASTHALI-I 146.91 94377 88664 183041 1246 939 17. PURBASTHALI-II 188.18 97024 91125 188149 1000 939

Sex Ratio Density No. Sl. Area Population Persons of Females C.D. Block 2 No in KM2 per KM per 1000 male s Male Female Total 18. MANTESWAR 305.40 109544 103718 213262 698 947 19. BHATAR 414.40 121066 115331 236397 570 953 20. GALSI-I 287.70 90518 83552 174070 605 923 21. GALSI-II 277.90 68641 65310 133951 482 951 22. BURDWAN-I 250.41 92276 87498 179774 718 948 23. BURDWAN-II 179.14 70864 68045 138909 775 960 24. MEMARI-I 200.76 100715 97437 198152 987 967 25. MEMARI-II 185.13 69486 66135 135621 733 952 26. KALNA-I 161.34 97903 92784 190687 1182 948 27. KALNA-II 185.32 78322 74531 152853 825 952 28. JAMALPUR 267.88 123728 119746 243474 909 968 29. RAINA-I 266.44 83633 79288 162921 611 948 30. RAINA-II 222.40 70945 66513 137458 618 938 31. KHANDAGHOSH 256.13 87671 82639 170310 665 943 DISTRICT TOTAL 7024 3602675 3317023 6919698 985 921

7 ADMINISTRATIVE SET UP OF THE DISTRICT

Burdwan District is divided into Six Sub-division namely, Burdwan Sadar North, Sadar South, Asansol, Durgapur, Kalna, & Katwa. Burdwan Sadar is District Headquarters. Asansol Sub-Division is the largest of the Six Sub-divisions and Kalna is the smallest. The District has 31 Development Blocks out of which 12 are in Sadar Sub-Division, 4 in Asansol Sub-Division, 5 in Durgapur Sub- Division, 5 in Katwa Sub-Division and 5 in Kalna Sub-Division. The Sub-Division wise distribution of Blocks are as follows :

Sub-Division Blocks No. of GPs Burdwan Sadar (North) 1. Burdwan-I 9 2. Burdwan-II 9 3. Bhatar 14 4. Ausgram-I 7 5. Ausgram-II 7 6. Galsi-II 9 Burdwan Sadar (South) 1. Memari-I 10 2. Memari-II 9 3. Jamalpur 13 4. Raina-I 8 5. Raina-II 8 6. Khandoghoah 10 Asansol 1. Salanpur 11 2. Jamuria 10 3. Barabani 8 4. Raniganj 6 Durgapur 1. Galsi-I 9 2. Kanksa 7 3. Durgapur-Faridpur 6 4. Andal 8 5. Pandabeswar 6 Katwa 1. Katwa-I 9 2. Katwa-II 7 3. Mongalkote 15 4. Ketugram-I 8 5. Ketugram-II 7 Kalna 1. Kalna-I 9 2. Kalna-II 8 3. Monteswar 13 4. Purbasthali-I 7 5. Purbasthali-II 10 6 Sub-divisions. 31 Blocks. 277 GPs.

DISTRICT PROFILE

General Location : Land : Latitude North 230 53’ Net crop area 454940 Hects. South 220 56’ Area under non- agricultural use 198390 Hects . Longitude East 880 25’ Forest Area 22270 Hects. West 860 48’ Irrigation Geographical Area 7024 Sq. KM a) Kharip 3.5 Lakh hects. Average Rainfall 1496 mm b) Rabi 3.29 Lakh hects. Temperature 360 C Maximum Cold Store 78 Nos 110 C Minimum Rice Mills 181 Nos Total Population : 68,95,514 (as per 2001 Census). Male – 35,88,376 Road : Female – 33,07,138 a) P.W.D. 1683.08 Kms. b) Z.P. 4208 Kms. Literacy: As per last survey c) N.H. 161.02 Kms. conducted in the month of August’2008 Literacy percentage Male – 82% Female – 76.15% Total – 79.18% Absolute Persons 42,90,672 Male 25,02,422 Female 17,88,250 Education : Primary School 3996 Nos. Administrative: Jr. High / High School and 806 Nos. Higher Secondary School. No. of Sub-Divisions 6 No.of Mouzas 2529 University 01 No. Inhabited Villages 2438 No.of Blocks 31 Degree College 28 Nos. No.of Police Stations 32 Medical College 01 No. No.of Municipal 2 Homoeo Medical College. 01 No. Corporations No.of Municipalities 9 Engineering College 05 Nos.

No.of Assembly 26 Science Museum 01 No. Constituencies No.of Panchayet 31 Planetarium 01 No. Samities No.of Gram Panchayets 277 Fire Station 09 Nos. Hospital : 40 Nos.

No.of Mouzas electrified : 2521

No. of Bank : 26 Nos. No. of Bank Branch : 413 Nos.

GENERAL SECTION BURDWAN COLLECTORATE Annual Administrative Report of General Section of Burdwan Collectorate, for 2010-2011

1 Name of ADM in Sri Sharad Kumar Dwivedi, IAS from 26/08/2011. charge

2 Name of O/C with Sri Subhasis Bej, WBCS (Exc) from 01/11/2010 date of since charge taken 3 Staff Strength, Sl. Category of Staff Sanctioned Existing Vacancy Sanctioned and in No. Post Staff position, in case of 1 H.A. 1 X 1 Vacancies, steps 2 H.C. (Supervisor) 2 2 X taken to fill them up 3 UDA 11 9 2 has to be mentioned 4 LDA 11 1 10 4 Gr.-D 10 7 3 5 Telephone 2 2 X Operator 6 B.T. 1 1 X

4 Nature of the a) Inspection & Audit. work assigned to b) Construction of Administrative building Treasury Building the Section in c) Examination of SSC/PSC/School Service Commission & brief. Others d) Residential & Domicile Certificate e) VIP/Minister Programme f) Allotment of Housing Flat g) Verification of Roll & others h) Financial Assistance for Medical Treatment/Education i) State Lottery j) Govt. Grant k) Memorandum l) School/College/Tech-College/University m) S.T.V.T. Centre n) Mela/Utsab o)Small Savings o) Central Despatch p) Central Receipt q) Movement of files of different section to ADM (G) & D.M. r) Issue of Identity Card to the Officers & Staff s) Assembly/ Parliament Question t) Freedom Fighter u) Matter relating to Haz Pilgrims. Appointment of Hazy Friend etc. v) Observation of republic day & others memorable day w) Military /Para Military Correspondences x) Dependency Certificate y) Rally Programme z) RTI Matters 5 Acts & Rules & Right to Information Act, 2005 & as per requirement existing rules Regulation relevant & others with working of the Section 10

6 Name of Registers maintained a) Receipt Register (Form No.-16) at the Section b) Issue Register (Form No.19) c) Peon Register (Form No.47) d) Service Postage Stamp Register (Reg.-100) e) Index Register f) Dispatch Register g) Court Case Register h) Register dak/Ordinary Dak register i) Residential Certificate Register j) Housing Register k) Financial Assistant Register l) Freedom Fighter Register m) Register-26(DM/ADM/Comn.visit-remarks.) n) Meeting register o) RTI Register p) RTI Appeal Register 8 No of receipt and issue in the Receipt- 3281(2010-11) of General Sec. year Issue-3513(2010-11) of General Sec. V.R. Recept - V.R. Issue- Receipt – 10011 of General (DM) Receipt-Regr. & Currier & Speed Post- 7231

ANNUAL ADMINISTRATIVE REPORT OF THE ESTABLISHMENT SECTION, BURDWAN FOR THE YEAR 2010- 2011.

1. Name of A.D.M. in Charge with date Sri P.MK Gandhi, IAS from 23/11/09 to 23/10/2010 since charge taken Sri Abhinav Chandra, IAS from 23/10/2010 to 06/4/2011 Sri Purna Chandra Sit, WBCS(Exe.) From 06.04.11 to till date.

Name of Officer-in-charge with date Smt. Nandini Saraswati , WBCS(Exe) from 16/3/2009 to 09/11/2010 since charge taken Sri Subhasis Bej, WBCS(Exe) from 09/11/2010 to till date.

2. Staffing strength, sanctioned and in Noted in a separate sheet position, in case of vacancies, Noted in a separate sheet. mention steps taken to fill them up 3. Whether any redeployment of staff No redeployment of staff has been done. has been done keeping in view the work load 4. Nature of work assigned to the The Establishment section deals with the service matters of the officers and section in brief. Group “ A + B + C“ staff of this Collectorate. Matters like preparation of Pay bills, T.A. bills, L.T.C. bills, Arrear bills, implementation of ROPA & CAS, Advances, Bonus, General Provident Fund bills, G.I. matters & bill thereof, revision of pay , Income Tax, Form-16,’B’Statement, retention, recruitment, Promotion, transfer, Pension, fixation, Budget, Gradation list of the staff, Court case matters of the staff etc. are dealt with by the Estt. Section. Besides except pay & Arrears, recruitment, transfer & posting, all other works as mentioned above of Gr.-D staff are also dealt with. 5. Acts & Rules & Regulation its deals WBSR Part-I, Part-II, ROPA Rules, Board’s Misc. Rules. DDOs’ Manual. with 6. Name of Registers maintained Acquittance Roll Registers, Allotment Registers, C.L. Registers, Issue Register, Receipt Register, Index Register, Register-26, Advance Register, Pension Register, OPR Register, Staff Registers, Court Case Registers, Office Sty. Articles Stock Register etc. 7. No. of receipts and issues of letters in Receipt- 5617 the year2009-2010 Issue - 3805 8. Financial Allotment, head- wise & Does not arise as per observations of Director, ATI, W.B. Expenditure for 2010-11 9. Performance reports on different Not related to Estt. Section schemes (physical and Financial (target & achievement) cases initiated under different Acts (LA, LR, PDR, WBPTA, PC, ULCR, Arms, Eviction Acts etc.)and dispose, disposal of application received under various Acts(licenses of various types etc.) revenue collected( where applicable) any statutory work performed by DM/ADM/SDO

10. When last inspected, mentioning Last inspection held on 26/5/2011 by Officer-in-Charge, major flows found and whether Establishment Section, Burdwan Collectorate. corrective measures have been More Computer training is necessary. Also discuss in details in taken the meeting to be held periodically in question. 11. Report on Audit queries Replies of all audit paras have been sent. 12. Physical condition of the section All there are O.K. cleanliness, neatness, condition of files and furniture and rooms 13. In case of Establishment Section Action taken regularly Officer-in-charge checks/signs the the action taken to deduct leave attendance register and takes action. for continues absence, late attendance or otherwise should be stated 14. Outstanding achievement, brief There is very little scope for outstanding achievement in a note may be included which you section dealing with Establishment matters. Nevertheless, the consider as the outstanding achievement of the section and achievement during the current financial year indicates some which is with special mention. notable improvement in work culture in time with the desire of the Govt. in the following cases. a) Period of disposal of files on the basis of priority are made from 1st. day to 5th days maximum except critical and exceptional cases. b) Virtually the section has become almost a ‘no pending’ section except critical matters involving other offices/sections. c) Pending lists are not only being prepared regularly but also those are being renewed. d) It has been possible to release the retiring benefits on the date of retirement and arrear bills of employees are being settled in time. e) Neatness in both works as well as in working place is being carefully observed. Updating of service book has become regular and files are containing fly-leaf including papers classified properly. f) With a view to implementation of ISO earlier since then all the systems governed more effectively and sincerely . 15. Remarks, If any The work of the section is more than satisfactory as it shoulders the immense responsibility to cope up with the requirements of disposal of various matters in addition to workload on Estt. Affairs. To improve the efficiencies, the staffs concerned are drafted for training in computer etc. from time to time. The huge vacancy of LDCs requires to be filled up for smooth running of office.

STAFF STRENGTH

Sanction strength of the staff of this District : Sl. Name of Post No. of Post Working Strength Vacant, if any No. Sanctioned 1 Office Superintendent 1 1 -

2 Head Assistant 1 - 1 3 Accountant 7 7 - 4 Addl. Accountant 6 6 - 5 Head Clerk 10 10 - 6 Dy. Accountant 7 - 7 7 UDC 451 431 20 8 LDC 549 149 400 9 UDC (Erstwhile Muhorar) - 31 Dying Cadre 10 Amin - 26 Dying Cadre 11 Driver 22 09 13 12 Mechanic 1 1 - 13 Fitter 2 1 1 ** 93 no. posts of Additional Supervisory level posts of Head clerk has been created as per Govt. Order No. 1683-F Dt. 23.02.2009 and promoted accordingly to those posts along with 6 posts of Addl. Accountant from UDC/Deputy Accountant in terms of G.O. No. 10751-F(P) dt. 19/11/2010.

** Out of 9 nos. of LDC , 8 nos. of LDC has joined as Election Clerk as per approval of the Chief Election Officer, West Bengal vide No. 565-Home(Elec) Dt. 12.03.07

Sub-division wise breakup of sanction strength of UDC/ LDC / R-UDC( Erstwhile Muhorrrur) /Driver / Mechanic / Fitter is as follows : Sl. Name of Office UDC LDC UDC Erstwhile Driver Mechanic Fitter No. Muhorrur 1 Burdwan Sadar 238 296 11 14 1 2 2 ADM, Asansol 7 8 1 3 SDO, Asansol 62 71 2 4 Supdt. Of Excise 6 6 5 SDO, Durgapur 31 31 2 6 SDO, Kalna 36 38 2 7 SDO, Katwa 40 37 1 8 Election (BDOs) x 31 9 Relief (BDOs) 31 31 TOTAL 451 549 11 22 1 2 Vacancies: There are huge no. of LDC posts lying vacant due to economic measure in terms of G.O.No.-4100- F dt.13.12.2000. For filling up the vacancy through P.S.C , correspondence has already been made from this end to the Joint Secretary, L & LR Deptt. , Writers’ Buildings, Kolkata-01 and the Commissioner General to the Govt. of West Bengal, L & LR Deptt. Writers’ Buildings, Kolkata-01 against Memo. No. 1694/Estt Dt. 26.05.09 & No. 1353/ Estt. Dt. 19.05.10 respectively. Promotion: Promotion of Gr- C staff from LDC to UDC under 1:1 ratio are taken as and when vacancy occurs. Modified Career Advancement Scheme are awarded on completion of 8/16/25 years as the case may be. Service Book Service Books of Group- C staffs of this Establishment Section have been verified up to date along-with other entries including leave. Officers of this District. The sanctioned strength of the Officer of this district under Burdwan Collectorate is as follows: - Sl. No. Sub-division Sanctioned strength Existing Vacant strength 1 Sadar H.Q. 16 + 1 +1 Addl. SDO = 18 7 11 2 Asansol 7+ 1 SDO 6+ 1 1 3 Durgapur 4 + 1 SDO 4 + 1 -

4 Kalna 3 + 1 SDO 3+ 1 - 5 Katwa 3 + 1 SDO 2 + 1 1 Apart from there are more post of IAS/WBCS and other Officers, which are stated below. Besides that there are 31 no. of BDO’s in the District. Sl.No. Name of Post No. of post sanctioned 1 District Magistrate 1 2 Addl. Dist. Magistrate 5 3 CRO,ADDA 1 4 AEO, Z.P. Bdn 1 3 Sub-divisional Officer 6 ( including one Addl. SDO) 4 R.T.O. 1 5 A.R.T.O. 4 6 Spl. LAO 1 7 Addl. LAO (SRO-I) 4 8 Asstt. LAO (SRO-II) 7 9 Dist. Manager SC/ST Fin. Corpn. 1 10 P.D. DRD Cell(ZP) 1 11 Dy. P.D.DRD Cell)ZP) 2 12 D.P. & R.D.O 1 13 Dist. Planning Officer 1 14 P.O.-cum- DWO,BCW Deptt. 1 15 Secretary Z.P. 1 16 Dy. Secretary, Z.P. 1 17 CEO,Asansol Municipal Corporation 1 18 Secretary, Asansol Municipal Corporation 1 19 Secetary, Durgapur Minicipal Corporation 1 20 AEO, ADDA, Asansol / Durgapur 3 21 SSC(E), Secretary / Asstt. Secretary 1 + 1 22 Dy. Director of Small Savings 1 23 Dy. Director Public Prosecution 1 24 ADM Office, Asansol( Dy. Magistrate) 3 25 D.C.O. 1 26 SDCO 4 27 District Minority Officer 1 28 District SHG & SE Officer 1 29 Additional Executive Officer, BDA 1

* 1 Excess Strength of Officers and Staff in Burdwan District:

Sl.No. Name of Post Strength Existing Vacancies 1 District Magistrate 1 1 - 2 Addl. District Magistrate 5 5 - 3 CEO, ADDA 1 1 - 4 AEO, Z.P, Burdwan 1 1 - 5 SDO 6 6 - 6 Dy. Magistrate & Dy. Collector & BDO 32 + 31BDO 13+29BDO 19+ 2 7 Addl. Controller of Civil Defence,Asansol 1 - 1 8 Spl. LAO, Burdwan 1 - 1 9 Addl. LAO, Burdwan 4 3 - 10 Asstt. LAO, Burdwan 7 8* - 11 R.T.O. 1 - 1 12 A.R.T.O. 4 3 1 13 D.P.L.O. 1 1 - 15

14 A.D.W.O.(SC/ST) 1 - 1 15 D.P. & R.D.O. 1 1 - 16 P.O.-cum-DWO (SC/ST) 1 1 - 17 District Manager (SC/ST) 1 1 - 18 D.C.O. 1 - 1 19 Dist. Youth Officer 1 - 1 20 District Minority Officer 1 1 - 21 District SHG & SE Officer 1 - 1 22 Additional Executive Officer, BDA 1 1 - 23 Dist. Relief Officer 1 - 1 24 D.P.O.(ICDS) 1 1 - 25 R.O.(RR&R) 4 3 1 26 D.RR&RO 1 - 1 27 S.D.C.O. 4 3 1 28 O.S. 1 1 - 29 H.A. 1 - 1 30 Accountant 7 7 - 31 Head Clerk 10 10 - 32 Addl. Accountant 6 6 - 33 Dy. Accountant 7 - 7 34 Pool Supdt. 1 1 - 35 Stenographer 5 4 1 36 U.D.C. 451 431 20 37 L.D.C. 549 149 400 38 UDC (Erstwhile Muhorrur) - 31 Dying Cadre 39 Amin - 26 Dying Cadre 40 Driver 22 09 13 41 Mechanic 1 1 - 42 Fitter 2 1 1

ANNUAL ADMINISTRATIVE REPORT FOR 2010-11 OF J.M. SECTION, BURDWAN COLLECTORATE. 1. Name of A.D.M. in Charge and of O.C., with : 1. P.MK Gandhi, IAS, ADM(G) From 01.03.10 to 10.09.10. since charge taken. 2. Avinaba Chandra, IAS, ADM(G) From 10. 09.10 to 18.02.11. 3. Purna Chandra Sit, WBCS(Exe.) From 18.02.11 to till date. 5. Sanjoy Mukherjee, WBCS(Exe.) From 01.03.10 to 31.01.11. 6. Arnab Chatterjee, WBCS(Exe.) From 31.01.11 to 18.05.11. 7. Joyanta Pan, WBCS(Exe.) From 18.05.11 to till date 2. Staff strength : sanctioned and in position in : Maintained by Estt. Section. case of vacancies mention steps taken to fill them up. 3. Whether any re-deployment of staff has been : No. done keeping view the work load. 4. Nature of the work assigned to the Section in : Shown in a separate sheet. brief. 5. Acts & Rules regulation in which deals with. : P.R.B. Rules, Cr., P.C. Citizenship, Arms Act, Poision Act, Explosive Act, E.C. Act, Press Act, & Rules, Religious Buildings and places Act, Sarai Act, Immoral Traffic Act. 6. Names of Registers maintained. : Issue Register, Receipt Register, Register for sanction of Arms Prosecution cases, Sarai Register, Index Register, Register 26, Movement Register, Judicial Cash Register, D.C.R. Register, Bill Register, Transit Register, Allotment Register, Carbide Register etc. 7. No of letters received &issued in the year Received-1910, Issued-2492

8. Performance report on different Schemes : Prayer for sanction of Arms prosecution (Physical and financial target and received – 193. achievement), cases initiated under different Disposed off – 188 Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Magisterial duty – 210 Eviction Acts etc) revenue collected (where Inquest – 90. applicable), any statuary work. Performed by Poison Licence Renewed – Nil DM/ADM/SDO. Magisterial power conferred to 86 officers. Public petition received – 130 Disposed off – 128 Cases received from N.H.R.C.- 02 (including 01of previous year.Disposed -01) Under process-01 No. of E.C. case received – 01 Disposed off – 02 (of previous years) Sarai application received – 4 Disposed off –3 ( cases including previous years ) Under process – 01. No. of Declaration of News paper received – 15 Disposed off – 15. Temporary release– Prop.recd.-10 Dis.of-06 Premature release - ______9. When last inspected, mentioning major flaws : On 24/12/10 by O.C.JM. No major flaws found and whether corrective measures have found . been taken. 10. Reports on audit queries. : No audit queries are pending. 11. In case of the Establishment Section and : Maintained by Estt. Section & Nazareth Nezarath the action taken to deduct leave for Section. continuous absence, late attendance or otherwise should be stated. 12. Outstanding achievements :- A brief note : Installation of a Fax machine in this section may be included which you consider as the is no doubt an outstanding achievement of outstanding achievement of the section and the section. which is worth special mention.

13. Progress of Arms Section : 1. No. of License issued in Sadar Sub- division (both transfer & new) 85 (including Registration).

2. Application of Arms Licence received for the year 2010 -11.

a) Sent to S.P. Burdwan for enquiry & report - 259.

2) Report received from S.P. & S.D.O. concerned for the year 2010-11 – 97 & 67 respectively (including previous years)

a) Licence issued and file processed for this year – 8 & 32 respectively . b) Pending for process- 14. Total licence issued in the entire District for the year 2010-11 – 270 (including previous years).

NATURE OF WORK ASSIGNED IN J,M, SECTION

1) Explosive matter. 2) Law & Order, 3) Posting of Executive Magistrate, 4) Inquest. Vesting of Magisterial power of the Executive Magistrate. 5) Carbide license 6) E.C. Act. 7) Title verification & declaration of Newspapers, 8) Sarai Registration and cases of Immoral Traffic Act. 9) Sanction of Arms prosecution cases, 10) Jail Matter, 11) Mise. Petition regarding law and order received form general public and from Government, 12) Petition received from Defence personnel. 13) Checking and passing of bills U/H 2014-AJ, 2053 D.A.D.E., 20056 Jail, 2055 Police, 2250 O.S.S., 2075 Mise. 14) Executive enquiry on police firing cases, 15) Parole and premature release of convict persons 16) Citizenship related 17) Engagement of A.P.P. 18) Appeal cases 19) Judgment of cases of different court of the district. 20) Summons of different courts 21) Stationery 22) Late attendance 23) Receipts and issue 24) Withdrawal of cases 25) Marriage Register 26) Pollution 27) Bifurcation of P.S. 28) Mandir and Masjid matter. 29) Received cash U/H 0055-00-104(Arms), 0070-O.A.S. (Cinema, Explosive) 0045 A.T. (Cinema), 8443 RD-SD (Cinema), Payment (Cash Section) U/H 2014-A.J., 2053 DADE, 2056 Jail, 2055 Police, 2250 OSS, 2075 Misc., and other works as directed by Addl. District Magistrate (G) and District Magistrate, Burdwan.

ANNUAL ADMINISTRATIVE REPORT OF REVENUE MUNSHIKHANA FOR THE YEAR 2010-11, BURDWAN COLLECTORATE.

1. Name of A.D.M. in : 1. Sri P.MK. Gandhi, I.A.S, A.D.M(G) from 01.04.2010 to 09.04.2010. charge. 2.Sri Abhijit Mukhopadhyay, WBCS (Exe), A.D.M(LA) from 09.04.2010 to 09.09.2010. 3. Sri Avinaba Chandra, I.A.S, ADM(Gen) from 09.09.2010 to 15.02.2011. 4. Sri Shyamal Mondal, W.B.C.S(Exe),ADM (LA) from 15.02.2011 to till date.

Officer in Charge 1. Sri Anirban Kolay, W.B.C.S(Exe), from 13.11.2009 to 28.07.2010. with date since charge 2. Sri Subrata Hazra,W.B.C.S. (Exe) ,from 28.07.2010 to 28.10.2010. taken. 3. Sri Anirban Koley, W.B.C.S. (Exe) from 28.10.2010 to 23.11.2010. 4. Sri Zahedar Rahaman Khan, W.B.C.S. (Exe) from 23.11.2010 to till date.

2. Staff strength: The section presently deals with the office works with the followings sanctioned and in Group-‘C’, & Gr-‘D’ employees position in case of vacancies mention steps taken to fill them up.

Category Sanctioned Working Vacancy Remarks 09-10 10-11 09-10 10-11 R.P NIL NIL 1 1 For smooth functioning of the works of this section the authority has been Sanction requested to fill up strength is not the vacancy. known to this UDA 10 9 X X 1 section as it is LDA maintained by 1 1 1 1 X the Estt. Sec. Copist & Typist & Nez. Sec. Nil. X X X For Gr. C & 1 ATI (on Gr. D 1 1 X X X deputation) respectively. SAE & Valuer 1 3 X X X (part-time) Group ‘D’ staff 3 Including 3 Including X X 1 orderly orderly peon Peon

3. Whether any re- : No deployment of staff has been done keeping view the work load.

4. Nature of the work : Enclosed. assigned to the Section in brief.

5. Acts & Rules and : Indian Stamp Act, 1899, W.B. Electricity Duty Act. & Rule, 1935, regulation in which W.B.S.R.Part-I & II, W.B.T.R & I. II, W.B.M.L.Act.1940, Hindu deals with. Succession Act.1956, Indian Enemy Property Act.1968, W.B.C.C.A. Rule, 1971, P.D.R.Act.1913, SARFAESI-Act & Rules’2002.

6. Name of Registers : Enclosed. maintained.

7. No. of issues and Comparative statement on Issue & Receipt of letters for the year 2009-10 receipts in the year. and 2010-11. 2009-10 2010-11 Issue. Receipt. Issue. Receipt. 2340 2415 3367 3402

8. Financial Allotment, Not applicable. head-wise and Expenditure.

9. Performance reports : Performance report on Revenue Collection under different heads of on different Schemes A/C during the financial year 2009-2010 is shown below. (Physical and April’09 to March’10 April’10 to March’11 financial target and Head of Target Collection up to Target Collection up to achievement) cases Acct. the month of the month of initiated under March’10 March’10 different 0029- Nil. 291,64,86,518=00 Nil. 453,45,66,811=00 Acts(LA,LR,PDR, L.R. WBPTA,EC,ULCR, 0030 Nil 111,72,79,370=00 Nil 139,87,36,000=00 Arms, Eviction Acts Stamps etc)revenue coll- 0039- Nil. 431,72,12,528=00 Nil. 323,28,85,995=00 ected(where Excise applicable), any 0041- Nil. 118,38,63,251=00 Nil. 147,17,37,280=00 statutorywork MV performed 0043 Nil. 103,57,74,251=00 Nil. 111,25,79,339=00 by.D.M/A.D.M/S.D.O E.D 0045 Nil. 2,41,04,530=52 Nil. 2,41,67,249=48 A.T. 0853 Nil. 53,253=00 Nil. 42,850=00 Mines & Minerals

10. When last inspected, : Sri Zahedar Rahaman Khan, O/C RM from 01.10.2010 to 31/3/2011 held mentioning major on 27.05.2011. No major flaws found. flaws found and whether corrective measures have been taken. 11. Reports on audit : E.Duty- Period of Audit 01/04/06 to 31/03/08. In response to Audit queries. query no.1 M/s.C.L.W has deposited the outstanding amount of Rs.47,46,224/- vide T.V.no.7 dated 21.5.2009 which will be communicated to the Sr.Audit Officer, A.G.W.B.

12 Physical condition of : Condition is satisfactory. the section cleanliness, neatness, condition of files and furniture and room. 13. In case of the : Does not relate to this section. Establishment Section and Nezarath the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding : For completion of day to day work of this section the scope of achievements:- A brief outstanding works is very few. Yet pending list is prepared and follow up note may be included action is taken to dispose them of. which you consider as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any. : Enclosed.

ACTIVITIES

1. Determination of Stamp Duty under section 47 & 47A of I.S Act, 1899. 2. Assessment of Electricity Duty and Collection thereof under W.B.E. Duty Act & rules, 1935 and 1994. 3. Refund value of spoiled Stamp u/s 49. 4. Issues relating to Stamp vending Licences. 5. Reconveyance of Deed in connection with LIGH loans. 6. Report-returns of Treasury Collection for transmission to Govt. . 7. Submission of B/S replies on audit queries of all Treasuries. 8. Refund of Security Deposits.(For both Govt. Employees & Election Candidates, others). 9. Requisition for Certificate Cases against order passed by Motor Accident tribunal Courts and recovery under P.D.R Act. 10. Collection of Electricity Duty 11. Collection of report on Govt. Revenue under Different heads of A/C from the Treasuries, compilation and submission to Govt. 12. Issuance of Legal heirs & family members Certificate. 13. Issuance of Land Value Certificates to Govt. employees. 14. Valuation of properties & Assets in connection with Will Probate Cases. 23

15. Processing of House Rent Control Cases. 16. Files relating to Enemy Properties. 17. Assets Statement of Group ‘B’ & ‘C’ Staff of this Collectorate. 18. Departmental Proceedings and Suspension of Collectorate Staff only. 19. Delegation of Certificate power under PDR Act. 20. Office Inspection report. 21. Money Lending Cases under W.B. Money Lending Act.1940. 22. Consignment of Records. 23. Exemption of Stamp Duty & Registration fees. 24. Administrative help to the Bank Authorities for taking over possession of secured assets of defaulting borrowers under SARFAESI-ACT, 2002. 25. Preparation of Annual administrative Report and its publication.

REGISTERS

1) Register- IX [ Certificate of Public Demand Requisition for Certificate] 2) Register –15 [ Appeal Register] 3) Register- 25 [ Refund of security deposit other than Govt. employee] 4) Register – 26 [Office Inspection by the Higher Authorities] 5) Register for Office Inspection by officer- in-charge. 6) Register for departmental proceedings. 7) Register- 58 [ Register of Court Fees] 8) Register- 59 [ Register of Stamp Refund Cases] 9) Register- 72 [ Register of Stamp Vendors’ Licence] 10) Register- XIII [ Register for refund of Security Deposit of Govt. employee] 11) Register- XIV [ Register of Probate Cases] 12) Register for Receipt and issuance of legal heirs certificate. 13) Register for Receipt and issuance of Land Valu certificate of staff. 14) Register for Receipt and disposal of Under Valuation Cases. 15) Register for Receipt and disposal of Reference Cases. 16) Register for Casual Leave etc. 17) Register for Index of files. 18) Register for Receipt.(Form no.19) 19) Register for Issue.(Form no. 16) 20) Register for demand of Electricity duty (for D.G.Sets owner). 21) Register for Challans of Elec. Duty and assessments. 22) Register for Collection of E. Duty from Licensee & Consumers. 23) Registers for Rent Control Cases.

24) Register for taking over possession of secured assets under SARFAESI Act-2002.

PERFORMANCE SL No.1. U.V. Cases.

No. of requisite case. Disposed Undisposed what is the What action taken. of. reason. Some other R.C. & U.V. Meeting with the cases are lying Registering Authority for U.V. Case 2(Two). Yes Undisposed as the party disposal of the pending 2(Two). did not turn up & due to casaes by realizing non receipt of report of deficit stamp duty against realization of deficit pending R.C. & U.V. stamp duty against cases has been convened pending R.C & U.V and they have been cases from the respective advised for realization of Registering Authorities. deficit stamp duty from their end with an intimation to this office for disposal of the cases.

SL. No. 2. Electricity Duty.

Year E. Duty realised E. Duty realised Total from D.G. sets from licensee and (Non-Licensee) others (Rs.)

2009-2010 27,27,15,563=00 72,90,08,133=00 100,17,23,696=00 2010-2011 22,30,18,205=00 88,95,61,098=00 111,25,79,303=00

SL. No. 3. Refund value of spoiled Stamps.

Year No. of Refund cases. Refund Charge Remarks realised.@10%

Out of 45 cases 2 cases are pending 2009-2010 45 60,137=00 for making payment for the year 2009-10. Out of 45 cases 20 cases are pending 2010-2011 45 37,607=00 for making payment for the year 2010-2011.

SL. No. 4. Stamp Vending Lincence.

Year No. of licence issued. Remarks

2009-2010 NIL Issuance of new licences has been stopped by Govt All are issued in compassionate ground . i)4 Nos issued order of Hon’ble High Court , 2010-2011 6 Kolkata ii)2Nos issued order of Finance (Rev) Dept. Kolkata

SL. No. 5. Number of Stamp Vendors in the District.

Sl. Name of Sub- Total Remarks No. division. 2009-10 2010-11 2009-10 2010-2011 1. Sadar Sub- 41 42 No vacancy for No vacancy for Divn appointment of appointment of 2. Durgapur. 09 9 new vendors new vendors 3. Asansol. 12 13 has been has been declared after declared after 4. Katwa. 10 10 issue of Govt. issue of Govt. order no. 86(2)- order no. 86(2)- 5. Kalna. 14 14 FT dt FT dt 18/01/2000. 18/01/2000.

SL. No. 6. Reconveyance of deed L.I.G.H.

Year No. of Deeds Remarks reconveyaned 01 nos. of case is under 2010-11 NIL process wanting for records for Record room.

SL.No. 7. Report – Return on Collection.

Monthly consolidated Revenue Collection report under different heads of A/C are transmitted to the Commissioner, Burdwan division and State Planning Board, West Bengal in every month.

SL. No. 8. Broad Sheet Replies on Audit queries of Treasuries.

Name of Try. Period of B.S. Reply Replies Sent to Govt. Burdwan Try- I 01/04/07 to 31/03/08 Vide no. 1665/R.M. dt. 15.10.2009. Burdwan Try- II Nil. Nil. Asansol Try-I Nil. Nil. Asansol Try-II 01.4. 08 to 31.3.2009. Vide no.1503/R.M, dt.30.07.2010. Kalna Try. Nil. Nil. Katwa Try. 01.4. 09 to 31.3.2010. Vide no.379/R.M, dt.29.03.2011. Durgapur Try. Nil. Nil.

SL. No. 9. Refund of Security Deposit.

Year No. of Refund Cases received No. of Refund Cases disposed (Employees/Others). (Employees/Others). 2010-2011 Employees- Nil. Employees- Nil. Others- Nil.

SL. No. 10. MAC Cases

Year No of Requisition Cases Remarks

2010-2011 NIL NIL

SL. No.11 Issuance of Legal Heirs Certificates.

Year Cases received No of Certificates Cases under during this year issued. process 2009-2010 323 256 67 2010-2011 194 108 86 SL. No.12 Issuance of Land Value Certificates.

Year No of cases received and Remarks processed. 2009-2010 15 Total 10 L.V. cases disposed and 05 L.V. cases under process. 2010-2011 14 Total cases disposed – 08 and 06 cases under process.

SL. No.13 Valuation of properties with WILL PROBATE Cases.

Year No of cases received and Remarks processed. 2010-2011 Case Received – 59 14 Nos. of Pending Cases Case Disposed – 45 which are under Possess.

SL. No.14 Disposal of H.R.C cases.

Year. No. of Cases No of Cases No of No of Cases Remarks pending from filed during Cases pending for previous this year. disposed. disposal. years. 2009-10 95 - - 95 No hearing could be taken due to non-receipt of Govt. order for substantive judgement of hearing against newly initiated cases. 2010-11 95 - - 95 Do

Sl. No. 15 Asset Statements of all Collectorate Staff as received are being recorded and Preserved safely.

Sl. No. 16 Departmental Proceedings & Suspension of Collectorate Staff. Year No. of Cases No of Cases No of Cases Remarks pending from started during disposed during previous years this year this year 2010-11 Nil Nil Nil Nil

Sl. No.- 17 Delegation of Certificate Power under P.D.R Act 1913, Section 3(3). All the proposals for Delegation of Certificate Power have been disposed. No proposal is lying pending at Commissioner’s office, Burdwan Division for approval. Sl.No.- 18 SARFAESI-ACT, Cases. Year No. of cases Disposed by extending Remarks. received. Administrative help to the Bank. 2009-2010 104 99 5 Cases are under possess. 2010-11 98 25 73Cases are under possess.

REMARKS.

a. Attempts are taken to boost up working progress for quick and smooth disposal of files /case records. Inspection and monthly meeting with all staff are held for betterment of performance in regular course. b. Time to time review meeting with all departmental authorities are being convened by the DM as a part of resource mobilisation to achieve target involving all ADMs and SDOs.

BURDWAN COLLECTORATE. (Period from 1/4/2010 to 31/3/2011)

1.A Name of the A.D.M. in charge with date : Sri P MK Ganghi, IAS, Addl. District since charge taken. Magistrate (G), Burdwan from 1/04/2010 to 23/10/2010, A Chandra IAS, Addl. District Magistrate (G), Burdwan from 23/10/2010 to 15/2/2011 and Sri Shyamal Kumar Mondal, WBCS(Exe), ADM(LA) from 14/2/2011 to 31/3/2011.

1.B Name of the Officer-in-Charge with date Sri Krishnava Ghosh, , WBCS(Exe) from since charge taken. 1/4/2010 to 31/3/2011

2. Staff strength: sanctioned and in position. : Staff Sanctio- Present Vacant (in case of vacancies mention steps taken ned to fill them up). HC 1 1 0 Gr-C 10 8 2 Gr-D 4 3 1 System 1 0 1 Manager Data 2 2 0 Entry Operator

3. Whether any re-deployment of staff had :Yes been done keeping view the workload. 4. Nature of the work assigned to the : All Election related work such as SRER, EPIC, EVM, Conduct of Assembly Election, Section in brief. Municipal Election, Parliament Election, report return, Delimitation of ACs in the district, Preparation of bill, Sub-allotment of fund, Adjustment. 5. Acts, Rules and Regulations within : R.P. Act, 1950,1951, Electoral Registration whose purview the section works: Rules 1960, Conduct of Election Rules-1961 & guidelines issued by the Election Commission of India and Chief Electoral Officer, West Bengal & State Election Commission West Bengal from time to time. 6. Names of Registers maintained. : Receipt Register, Issue Register, Index Register, Movement Register, Attendance Register, Leave Register, Register No. I & II (EPIC), Allotment Register, Bill Register, Inspection Register, Stamp Register and Stock Register of Election Store, Complaint Register and EVM Registers. 7. No. Of receipts and issues in the year. : Receipt: 5890 Issue: 2703 Despatch: 9971 ( including copies) 8. Financial Allotment, head-wise and : Copy enclosed in separate sheet Expenditure wise.

9. Performance reports on different : Does not arise. Schemes (Physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction Acts etc), Revenue collected (where applicable), and any statutory work. performed by DM/ ADM/ SDO.

10. When last inspected, mentioning major : 16.5.2011 flaws found and whether corrective measures have been taken. 11. Reports on audit queries. : Copy enclosed in separate sheet 12. Physical condition of the section in terms : Satisfactory. of cleanliness, neatness, condition of files and furniture and the room. 13. In case of the Establishment Section and : Does not arise. Nezarath , the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements: - A brief note : may be included which you consider as the outstanding achievement of the section and which is worth special mention.

15. Remarks, if any. :

Financial Allotment under Head 2015(Elec) for the period from 1/4/2010 to 30/9/2010

Alloted to Sl. Received Head of Expenditure G.O No. & Date Total Amount outline S.D.O & Head Quarter No. From Account Incurred in % Sadar B.D.Os 2015- Jt. 240-Home(elec.) Rs. 1 Elec.00-105- Rs. 8,14,24000.00 Rs. 4,44,31,520.00 Full C.E.O,W.B sanc Dt. 7.04.2009 3,69,92,480.00 np-001-v-50 2015- Jt. 241-Home(elec.) 2 Elec.00-105- Rs. 58,16000.00 Rs. 22,81,800.00 Rs. 35,34,200.00 Full C.E.O,W.B sanc Dt. 7.04.2009 np-001-v-50 471-Home(elec.) 2015- Surrender Rs. 39,697.00 Jt. 3 sanc Dt. Elec.00-105- Rs. 87,24000.00 Rs. 87,24000.00 Nil Expenditure incurred C.E.O,W.B 11.06.2009 np-001-v-50 99.6% 729-Home(elec.) 2015- Jt. 4 sanc Dt. Elec.00-105- Rs. 87,24000.00 Rs. 51,34,384.00 Rs.35,89,616.00 Full C.E.O,W.B 17.09.2009 np-001-v-50 764-Home(elec.) 2015- Jt. Surrender Rs. 50,000.00 5 sanc Dt. Elec.00-108- Rs. 15,00,000.00 Rs. 12,24,230.00 Rs. 2,75,770.00 C.E.O,W.B Expenditure incurred 97% 14.10.2009 np-001-v-50 766-Home(elec.) 2015- Jt. Surrender Rs. 49,636.00 6 sanc Dt. Elec.00-103- Rs. 35,00,000.00 Rs. 35,00,000.00 Nil C.E.O,W.B Expenditure incurred 98% 14.10.2009 np-001-v-50 868-Home(elec.) 2015- Jt. Surrender Rs. 28,786.00 7 sanc Dt. Elec.00-103- Rs. 1,54,000.00 Rs. 1,32,200.00 Rs. 21,800.00 C.E.O,W.B Expenditure incurred 71% 14.12.2009 np-001-v-50 66(19)-Home(elec.) 2015- Jt. 8 sanc Dt. Elec.00-105- Rs. 29,08,000.00 Rs. 20,00,000.00 Rs. 9,08,000.00 Full C.E.O,W.B 03.02.2010 np-001-v-50 Surrender Rs. 27,36,315.00 145-Home(elec.) 2015- Adv. Drawn Rs. Addl.. Rs. 9 sanc Dt. Elec.00-105- Rs. 1,90,00,000.00 Rs. 21,85,000.00 8,00,000.00 C.E.O,W.B 1,68,15000.00 17.03.2010 np-001-v-50 Total Rs. 35,36,315.00 Expenditure Incurred 81.4% 143-Home(elec.) 2015- Surrender Rs. 673.00 Jt. 10 sanc Dt. Elec.00-103- Rs. 3,00,000.00 Rs. 1,00,000.00 Rs. 2,00,000.00 Expenditure incurred C.E.O,W.B 15.03.2010 np-001-v-50 99.7%

Head wise statement for the period from 1/10/2010 to 31/3/2011

% of Surrender Outstanding Sl. Head of Allotment Sub-allotment Headquarters Utilisation GO. No. with Date Expenditure Amount with unadjusted No. Account Amount (Rs.) (Rs.) Amount (Rs.) certificate incurred Memo No. Amount (Rs.) 717-Home(Elec)Sanc 1 2015-00-103 5000000.00 3025000.00 1975000.00 100% - - - dated 1/10/10 100-Home(Elec)Sanc 2 2015-00-103 5000000.00 3300000.00 1700000.00 100% - - - dated 7/2/11 88766.00 No. 102-Home(Elec)Sanc 3 2015-00-103 2500000.00 1920000.00 580000.00 85% 1104/Elec Dt. - - dated 7/2/11 31/3/11 6298.00 No. 105-Home(Elec)Sanc 4 2015-00-103 5000000.00 4000000.00 1000000.00 99% 1103/Elec Dt. - - dated 10/2/11 31/3/11 14946.00 No. 136-Home(Elec)Sanc 5 2015-00-103 917600.00 779200.00 138400.00 89% 1102/Elec Dt. dated 21/2/11 31/3/11 36-Home(Elec)Sanc 6 2015-00-106 1015000.00 203000.00 812000.00 100% - - - dated 17/1/11 111764.00 No. 122-Home(Elec)Sanc 7 2015-00-106 253750.00 0.00 253750.00 65% 1107/Elec Dt. - - dated 15/2/11 31/3/11 843.00 No. 260-Home(Elec)Sanc 8 2015-00-106 1250000.00 697000.00 553000.00 99% 1106/Elec Dt. - - dated 3/3/11 31/3/11 3678.00 No. 43-Home(Elec)Sanc 9 2015-00-108 4548000.00 1566600.00 2981400.00 99% 1108/Elec Dt. - - dated 18/1/11 31/3/11 233701.00 No. 520-Home(Elec)Sanc 10 2015-00-108 2600000.00 1893600.00 706400.00 67% 1109/Elec Dt. - - dated 27/3/11 31/3/11

877-Home(Elec)Sanc SDO 11 2015-00-106 1500000.00 1500000.00 0.00 - - - dated 23/2/11 Durgapur 199-Home(Elec)Sanc 12 2015-00-106 2000000.00 1873550.00 126450.00 100% - - - dated 23/2/11 378-Home(Elec)Sanc Advance 13 2015-00-106 97500000.00 37744018.00 59755982.00 - - - dated 11/3/11 WBLA-2011 331558.00 No. 475-Home(Elec)Sanc 14 2015-00-103 5000000.00 3873600.00 1126400.00 70% 1101/Elec Dt. - - dated 23/3/11 31/3/11 425-Home(Elec)Sanc 15 2015-00-103 13947000.00 13428000.00 519000.00 100% - - - dated 16/3/11

Internal Audit Query No- 4/Election

Query No Subject in Brief Reply A in Irregular purchase of As per instruction of CEO vide memo no. 206/CEO/WB/09 Annexure- Computer Amounting to dated 21/7/10 dedicated computers were to be bought for Asstt. I Rs 1,91,250.00 System Manager posted at Sub-divisions and compliance report G.O. no. 145-Home(Elec) for the same was ro be given by August 2009.

dt 17/3/10 and no. 240- The Computers were initially proposed to be bought from the Home(Elec) dt 7/4/09 SRER/EPIC fund & post facto approval and requirement was to be sought from CEO, WB. Irregular purchase from PGE fund 2009 sub- As there was insufficient fund in SRER/EPIC head and as the voucher. fund of PGE-2009 was about to lapse, payment was made out of i) No 418 amount of Rs PGE-2009 as per approval of the DEO & DM (Annexure-A). 2,500.00 The matter is noted for future guidance. ii) No 419 Amount of Rs 13,094.00 Hence para may be dropped.

iii) No 420 Amount of Rs G.O. n. 240-Home(Elec)/SANC dt 7/4/09 provides for incurring 47,425.00 expenditure to other related works in connection with PGE-2009 iv) No 421 Amount of Rs in addition to polling personnel allowances, counting personnel 18,650.00 allowances, advanced payment for requisitioned vehicles, v) No 521 Amount of Rs payment of fuel, Khoraki for Driver & Khalishi, payment of 3,76,372.00 remuneration to Micro Observers.

Management of Information and Communication System is an integral part of any election process conducted by the ECI. The thumb drives & printer were bought on urgent basis as per approval of higher authority so that the MIS is not disrupted and the election process is not hampered.

Similarly the television sets were hired for the Hon;ble Observers appointed by ECI, so that they may kept vigil overall electronic media news. Similarly the computers were hired for counting day had to be done only to ensure free and fair elections & cost of same was therefore borne out of the fund for PGE-2009.

The photocopier machine was bought as per approval of the then District Magistrate on 14/5/10. As per record it appears that this new machine had to be bought as the existing photocopier was very old and its frequent malfunction caused major dislocation of the election works. However, the matter is noted for future guidance and the para may be dropped

ANNUAL ADMINISTRATIVE REPORT FOR 01/04/2010 TO 31/03/2011. (MOTOR VEHICLES SECTION, BURDWAN).

M.V Section attached to the District Magistrate, Burdwan consisting of the following officer & Staff.

1. Regional Transport Officer : 01 2. Addl. Regional Transport Officer : 01 3. Motor Vehicle Inspector (Technical) : 02 4. Motor Vehicle Inspector (Non-Technical) : 04 5. U.D Assistant : 16 6. L.D Assistant : 02 7. Group ‘ D ’ : 07 8. Data Entry Operator : 01

Sri Purna Chandra Shit, Additional District Magistrate (Gen.), Burdwan looked after the M.V Section from 01/04/2010 to 31/03/2011.

Sri Ranjan Sen, W.B.G.S (Exe.), R.T.O, Burdwan remained in charge of M.V Section 04/06/2010 to 09/12/2011. Next, Sri Anirban Kolay, W.B.C.S (Exe.), functioned as RTO for the remaining period.

There is also RTA Board consisting of the following Member :

a) District Magistrate: Chairman. b) No Official Member: Namely Sri Sukanta Koner & Samar Hazra, from 01/04/2010 to 31/03/2011. Next, Sri Banamali Hazra, MLA has become of Member of RTA Board.

RTA Board deals with granting of offer letter for issuing permits to all categories of Transport vehicle and formulating condition for permits issued.

Regional Transport Officer Acts as the Secretary of the RTA Board.

M.V Section deals with mainly registration, taxation of Motor Vehicles, issuance of Driving license, issuance of license to Driving school establishment, Trade Certificate, Licence to A.E.T.C, processing of application of cash relief to Accident Victims.

There are cash counters for collecting Tax & Fees. This department is fully computerized. At present all tax of Non-Transport and Commercial vehicles is collected through computer.

There are also M.V Section at Durgapur & Asansol Sub-Division under the administrative control of respective SDOs. ARTO is posted at Durgapur & Asansol Section functioning as independent Registering & Licensing Authority.

There is an M.V Check post under the administrative control of SDO, Asansol at Rampur Mouza. An ARTO & MVIs and other staff posted there to check the vehicles for collection Tax & Fines from offending vehicles.

An ARTO ranked officer is in-charge of the Check Post which has some MVIs & Staff for overall work distribution.

No of Correspondence :-

a. Letter Received : 2430. b. Letter issued : 2020.

Disposal of Audit Queries:-

Replies are sent regularly as and when called for. Steps taken realization of arrear dues as pointed out by audit.

Achievement against targets

YEARS TARGET ACHIEVEMENT 2010-11 ` 139 Crores ` 146.08 Crores (App.)

Regarding consignment of old records files have been detected, which will be consigned consultation with O/C Record Room within a short period.

ANNUAL ADMINISTRATIVE REPORT (2010-2011) (DISTRICT PANCHAYAT & RURAL DEVELOPMENT OFFICE)

1A. Name of the Addl. District Magistrate in Charge of the Sri Sisir Kumar Ghosh, Addl. District Magistrate Department. (Z.P.), Burdwan 01-04-2010 to 31-03-2011. B. Name of the Officer-in-Charge of the Section (D.P. & Sri Pradip Acharyya, WBCS (Exe.) 29-10-2010 R.D. Section) to 31-03-11. 2. Staff strength sanction & position in case of vacancies Particulars furnished in Annexure-A mention steps taken them to till them up :- Administrative Structure, B-Staff strength District/Block Estt./ Zilla Parishad. 3. Whether any re-deployment of staffs has been done No, re-deployment of staff has been done. 4. Nature of work assigned to the section in brief :- Nature of work assigned to the Section in brief :- The District Panchayat Office generally looks after Panchayati Raj Administration in 3 tier Panchayat of this District consisting of 1 Zilla Parishad 31 Panchayat Samitis and 277- Gram Panchayats in accordance with the provision of Panchayat Act and relevant rules framed and orders issued by the Government from time to time and subsequent it’s implementation for socio-economic development of rural people for achieving the total development of the rural people of our country. This office intensely monitors the progress of different social security schemes under NSAP & other departmental schemes like PROFLAL,AABY,SSY,ISGP & GPMS etc. Supervision of such audits of Gram Panchayat level has been assuming greater importance on the mode & manner of execution of various development schemes. 5. Acts, Rules & Regulations it deals with West Bengal Panchayat Act, 1973 and different rules framed under the provision of the said Act. 6. Name of Registers maintained i) Issue Register (ii) Receipt Register (iii) Index Register (iv) Allotment Register (v) Stationery Stock Register (vi) Dak Despatch Register (vii) Guard Files (viii) Court Case Register 7. Number of issued and receipt in the year. Letter Receipt:- 50 ) Daily basis Letter Issued :- 30 ) Daily basis 8. Financial allotment head-wise and expenditure Report furnished in Annexure-C 9. Performance report on different schemes (physical & (a) N.S.A.P. :- Report furnished in financial target & achievement) in respect of different Annexure-D social security sector. (b) PROFLAL-in Annexure-E & F 10. The Department was last inspected by the D.P & R No major flaws were found. Next Office D.O. Burdwan on 24-06-2009 inspection will be taken up shortly. 11. Reports on audit queries Satisfactory. 12. Physical condition of this Section. Physical condition of this Section is satisfactory. The files are maintained in good manner and in order.

ANNEXURE-A

ADMINISTRATIVE STRUCTURE- 2010-2011

Sl. Name of the Post Sanctioned Strength Vacancy Position No.

1 D.P. & R.D.O. 01 Nil 2 Dy. D.P. & R.D.O. 01 Nil 3 Parishad Audit & Accounts 01 Nil Officer 4 SA & AO 06 02 5 P.D.O. 34 06 6 P.A.& A.O. 34 07 7 Panchayat Clerk 34 11 8 Panchayat Peon 39 02 9 U.D.A. (P.S.) 31 08 10 Clerk-cum-Typist 31 26 11 Dy. Secretary (P.S.) 31 07 12 Panchayat Samiti Peon 31 05 13 Grade-I Clerk-cum Typist 01 01 (H.Q.) 14 Executive Assistant 277 06 15. G.P. Secretary 277 24 16. Job-Assistant 113 0 17. Nirman Sahayak 277 28 18. Gram Panchayat Sahayak 554 87 19. Panchayat Karmee 805 263

ANNEXURE-B

STAFF POSITION (DISTRICT ESTABLISHMENT) 2010-2011

Category Sanctioned Strength Existing Strength P.D.O. 03 02 P.A. & A.O. 03 01 Panchayat Clerk 02 02 Typist 01 Nil Group – D 02 02 Driver 01 Nil

STAFF POSITION (BLOCK ESTABLISHMENT) 2010-2011

Category Sanctioned Strength Existing Strength P.D.O. 31 26 P.A. & A.O. 31 26 Panchayat Clerk 31 23 Panchayat Peon 31 30 Panchayat Samiti Clerk UDC-31 UDC-23 LDC-31 LDC-05 Panchayat Samiti Peon 31 26

STAFF POSITION AT SUB-DIVISION AND ZILLA PARISHAD (2010-2011)

Category Sanctioned Strength Existing Strength S.A. & A.O. 06 04 Parishad Audit & Accounts 01 Nil Officer

Annexure-C

ALLOTMENT AND EXPENDITURE

ALLOTMENT RECEIVED AND EXPENDITURE STATEMENT FOR THE PERIOD FROM 01-04- 2010 TO 31-03-2011

Sl.No. To whom paid Allotment Expenditure incurred Remarks received (Rs.) (Rs.)

1. Pay & Allowances for HQ 25,12,150/- 20,62,724/- Surrender Staffs 4,49,426/- 2. Pay & Allowances for 2,17,80,000/- 2,17,80,000/- Nil PDO,PAAO and other attached Block. 3. Salary of Gram Panchayat 35,16,85,400/- 35,16,85,400/- Nil Staffs (NS,EA,Secretary, Job-Asstt., Sahayaks, G.P. Karmee. 4. Pay & Allowances to 4,22,63,900/- 4,22,63,900/- Nil Panchayat Samiti Staffs 5. Honorarium to Sabhapati & 1,03,15,100/- 1,03,15,100/- Nil Sahakari Sabhapati and Karmadhyaksha of Panchayat Samiti and TA/DA of Panchayat Samity Members. 6. Honorarium to Prodhan & 2,74,48,100/- 2,74,48,100/- Nil Upa Prodhan and Sanchalak and fixed TA to G.P. Members. 7. Fixed Monthly Allowances 10,72,300/- 10,72,300/- for Collecting Sarkar Nil

NATIONAL SOCIAL ASSISTANCE PROGRAMME : STATEMENT OF FINANCIAL PROGRESS NAME OF THE DISTRICT:BURDWAN. NAME OF THE SCHEME : I.G.N . O . A . P . S . , YEAR : 2010-2011 Month ::March, 2011 Page No.-21 Rs. In lakhs. Allotment received during 2010-2011

Total Sl. O.B as on Allotment of Total fund Balance of Name of the Block Expenditure % of utilisation No. 01.04. 2010 2009-10 Arrear 1st 2nd 3rd 4th available fund released in Allotment Instalment Instalment Instalment Instalment incurred 2010-2011

1 2 3 4 5 678910111213 1 Burdwan-I 21.97 0.00 0.00 8.22 20.49 8.22 33.69 92.59 81.21 87.71 11.38 2 Burdwan-II 10.01 0.00 0.00 4.61 9.65 4.61 13.09 41.97 41.57 99.05 0.40 3 Ausgram-I 18.73 0.00 0.00 4.47 14.07 6.08 12.63 55.98 39.97 71.40 16.01 4 Ausgram-II 8.33 0.00 0.00 7.30 17.72 7.30 27.50 68.14 61.12 89.69 7.02 5 Bhatar 27.79 0.00 0.00 10.81 28.25 10.81 35.11 112.77 109.57 97.16 3.20 6 Galsi-II 2.76 0.00 0.00 6.71 15.97 6.71 25.72 57.87 30.62 52.91 27.25 7 Memari-I 8.78 0.00 0.00 6.81 20.35 8.17 24.42 68.54 41.09 59.95 27.45 8 Memari-II 5.24 0.00 0.00 8.44 21.14 8.44 22.58 65.84 60.84 92.41 5.00 9 Raina-I 19.94 0.00 0.00 14.21 38.45 14.21 52.26 139.06 81.57 58.66 57.49 10 Raina-II 7.13 0.00 0.00 9.35 26.89 10.35 29.92 83.64 53.72 64.23 29.92 11 Jamalpur 7.10 0.00 0.00 9.23 30.10 11.42 46.69 104.54 80.27 76.78 24.27 12 Khandaghosh 4.80 0.00 0.00 11.33 29.81 11.33 50.56 107.83 105.39 97.74 2.44 13 Kalna-I 10.32 0.00 0.00 14.74 39.98 14.74 52.64 132.41 76.59 57.84 55.82 14 Kalna-II 23.18 0.00 0.00 6.59 15.59 6.59 0.02 51.97 48.33 92.99 3.64 15 Purbasthali-I 34.50 0.00 0.00 13.52 42.02 15.42 68.19 173.65 105.26 60.62 68.39 16 Purbasthali-II 33.80 0.00 0.00 17.21 52.79 19.01 76.75 199.56 122.81 61.54 76.75 17 Monteswar 18.99 0.00 0.00 11.72 30.98 11.72 47.68 121.09 80.39 66.39 40.70 18 Katwa-I 4.93 0.00 0.00 11.85 31.39 11.85 28.52 88.54 53.89 60.86 34.65 19 Katwa-II 13.14 0.00 0.00 5.78 13.18 5.78 23.95 61.84 59.78 96.68 2.06 20 Ketugram-I 23.76 0.00 0.00 10.12 27.85 10.69 27.20 99.62 65.51 65.76 34.11 21 Ketugram-II 17.08 0.00 0.00 6.68 15.88 6.68 0.00 46.32 35.78 77.24 10.54 22 Mongalkote 20.28 0.00 0.00 18.16 50.23 18.16 75.34 182.17 167.95 92.19 14.22 23 Durgapur-Faridpur 14.83 0.00 0.00 3.92 7.58 3.92 5.60 35.84 31.96 89.17 3.88 24 Andal 8.04 0.00 0.00 2.78 11.19 5.12 0.00 27.13 26.22 96.65 0.91 25 Kanksa 21.93 0.00 0.00 6.19 14.41 6.19 9.28 58.00 57.94 99.89 0.06 26 Galsi-I 9.95 0.00 0.00 7.53 23.51 9.25 21.72 71.96 68.13 94.68 3.83 27 Pandabeswar 19.48 0.00 0.00 1.95 4.67 2.95 0.00 29.05 27.78 95.63 1.27 28 Raniganj 19.25 0.00 0.00 2.25 2.57 2.25 0.04 26.36 21.19 80.38 5.17 29 Barabani 14.29 0.00 0.00 3.09 8.19 4.12 7.51 37.20 25.34 68.11 11.86 30 Salanpur 14.28 0.00 0.00 3.48 8.19 4.12 8.10 38.17 38.17 99.99 0.00 31 Jamuria 13.42 0.00 0.00 3.09 5.12 3.10 5.59 30.31 19.70 64.99 10.61 Total 478.03 0.00 0.00 252.14 678.21 269.28 832.31 2509.97 1919.66 76.48 590.31

42 NATIONAL SOCIAL ASSISTANCE PROGRAMME : STATEMENT OF PHYSICAL PROGRESS NAME OF THE DISTRICT:BURDWAN. NAME OF THE SCHEME : I.G.N . O . A . P . S . , YEAR : 2010-2011 Month :March, 2011 Page No.-2 No. of Beneficiaries Sl.No Name of the Blocks SC ST Minorities Others Total Women Ph. Handicapped 1 2 14 15 16 17 18 19 20 1 Burdwan-I 1096 223 440 350 2109 1246 2 2 Burdwan-II 758 179 97 138 1172 647 0 3 Ausgram-I 730 216 327 259 1532 865 0 4 Ausgram-II 1046 242 357 208 1853 1082 61 5 Bhatar 1268 326 592 532 2718 1385 0 6 Galsi-II 995 168 286 254 1703 915 3 7 Memari-I 1160 392 263 254 2069 1287 0 8 Memari-II 969 430 375 382 2156 1246 32 9 Raina-I 2062 160 694 671 3587 2228 0 10 Raina-II 1738 95 283 489 2605 1617 44 11 Jamalpur 1843 440 404 231 2918 1607 0 12 Khandaghosh 1618 63 1024 455 3160 1985 0 13 Kalna-I 1523 509 836 854 3722 2047 24 14 Kalna-II 771 453 228 221 1673 928 0 15 Purbasthali-I 1492 118 971 1694 4275 2302 0 16 Purbasthali-II 1507 132 1255 1904 4798 2499 0 17 Monteswar 1005 80 1017 878 2980 1615 0 18 Katwa-I 1134 20 727 1159 3040 1800 11 19 Katwa-II 632 11 256 598 1497 958 30 20 Ketugram-I 1100 7 1108 458 2673 1557 0 21 Ketugram-II 789 11 300 602 1702 926 21 22 Mongalkote 2212 122 1435 940 4709 2796 0 23 Durgapur-Faridpur 516 101 106 264 987 555 1 24 Andal 547 100 104 542 1293 778 0 25 Kanksa 798 199 121 447 1565 947 0 26 Galsi-I 1198 151 652 327 2328 1299 0 27 Pandabeswar 318 110 95 217 740 439 3 28 Raniganj 269 96 11 188 564 367 0 29 Barabani 390 209 71 362 1032 607 1 30 Salanpur 261 181 58 532 1032 588 0 31 Jamuria 318 84 47 327 776 409 2 32063 5628 14540 16737 68968 39527 235

43 NATIONAL SOCIAL ASSISTANCE PROGRAMME : STATEMENT OF FINANCIAL& PHYSICAL PROGRESS NAME OF THE DISTRICT:BURDWAN. NAME OF THE SCHEME : IGNDPS . , YEAR : 2010-2011 Month ::March, 2011

Rs. In lakhs. ` Allotment received during the year 2010-11 Expen- No. of Beneficiaries Allotment Total Name of the Opening 2nd diture % of Balance Sl.No. of 2009-10 1st 3rd 4th funds Block Balance installme Total incurre utilisation of fund SC ST MinoritiesOthers Total Women released installment installment installment available nt d in 2010- 12 34 5 8910111213141516171819 1 Burdwan -I 2.22 4.66 0.916 2.748 0.916 0 4.58 11.460 8.300 72.43 3.160 130 15 54 30 229 105 2 Burdwan -II 0.00 0.04 0.116 0.348 0.116 0.304 0.884 0.924 0.876 94.81 0.048 10 81 1029 13 3 Ausgram -I 0.00 0.00 0 0 0 0 0 0.000 0.00 0.00 0.000 0 00 00 0 4 Ausgram -II 0.00 0.60 0.116 0.348 0.116 0.464 1.044 1.644 1.644 100.00 0.000 4 2121129 6 5 Bhatar 0.24 0.24 0.064 0.192 0.064 0.06 0.38 0.860 0.760 88.37 0.100 6 07 316 5 6 Galsi -II 0.00 0.26 0.052 0.156 0.052 0.208 0.468 0.728 0.728 100.00 0.000 7 02 413 4 7 Memari -I 0.00 0.60 0.076 0.228 0.076 0.044 0.424 1.024 0.960 93.75 0.064 5 55 419 9 8 Memari -II 0.00 0.44 0.052 0.156 0.052 0 0.26 0.700 0.64 90.86 0.064 3 44 213 1 9 Raina -I 0.00 0.00 0.108 0.324 0.108 0.432 0.972 0.972 0.540 55.56 0.432 13 111227 8 10 Raina -II 0.00 0.24 0.08 0.24 0.08 0.24 0.64 0.880 0.640 72.73 0.240 14 03 320 6 11 Jamalpur 0.00 0.04 0.032 0.096 0.032 0.112 0.272 0.312 0.208 66.67 0.104 4 30 07 1 12 Khandaghosh 0.00 0.42 0.084 0.252 0.084 0.336 0.756 1.176 1.053 89.54 0.123 8 19 321 7 13 Kalna -I 0.00 0.80 0.176 0.528 0.176 0.624 1.504 2.304 1.600 69.44 0.704 13 418944 19 14 Kalna -II 0.00 0.28 0.068 0.204 0.068 0.032 0.372 0.652 0.590 90.49 0.062 8 61 217 7 15 Purbasthali -I 0.00 0.92 0.128 0.384 0.128 0.654 1.294 2.214 1.86 83.83 0.358 19 2111547 15 16 Purbasthali -II 0.00 1.80 0.208 0.624 0.208 1.04 2.08 3.880 2.840 73.20 1.040 10 3152452 17 17 Monteswar 0.97 1.22 0.236 0.708 0.236 0.944 2.124 4.314 3.360 77.89 0.954 22 0152259 17 18 Katwa -I 0.08 1.08 0.22 0.66 0.22 0.864 1.964 3.124 2.260 72.34 0.864 19 0241154 23 19 Katwa -II 0.02 0.28 0.044 0.132 0.044 0.176 0.396 0.696 0.696 100.00 0.000 2 02 711 4 20 Ketugram -I 0.14 0.64 0.096 0.288 0.096 0.124 0.604 1.384 1.180 85.26 0.204 8 015124 5 21 Ketugram -II 0.00 0.24 0.064 0.192 0.064 0 0.32 0.560 0.540 96.43 0.020 6 03 615 6 22 Mongalkote 0.00 0.48 0.144 0.432 0.144 0.576 1.296 1.776 1.776 100.00 0.000 6 221736 12 23 Durgapur-F 0.00 0.00 0 0 0 0 0 0.000 0.000 0.00 0.000 0 00 00 0 24 Andal 0.12 0.32 0.064 0.192 0.064 0.256 0.576 1.016 0.707 69.59 0.309 5 02 916 5 25 Kanksa 0.00 0.32 0.06 0.18 0.06 0.24 0.54 0.860 0.860 100.00 0.000 5 42 415 8 26 Galsi -I 0.02 0.30 0.072 0.216 0.072 0.288 0.648 0.968 0.936 96.69 0.032 7 28 118 6 27 Pandabeswar 0.00 0.14 0.028 0.084 0.028 0.112 0.252 0.392 0.392 100.00 0.000 3 30 17 2 28 Raniganj 0.00 0.04 0.008 0.024 0.008 0.012 0.052 0.092 0.078 84.78 0.014 2 00 02 1 29 Barabani 0.02 0.14 0.028 0.084 0.028 0.112 0.252 0.412 0.270 65.53 0.142 2 00 57 2 30 Salanpur 0.02 0.28 0.052 0.156 0.052 0 0.26 0.560 0.560 100.00 0.000 3 01 913 5 31 Jamuria 0.00 0.00 0 0 0 0 0 0.000 0.000 0.00 0.000 0 00 00 0 32 District HQ 0.00 0.00 0 0 0 0 0 0.000 0.000 0.00 0.000 0 00 00 0 Total 3.85 16.82 3.392 10.176 3.392 8.254 25.214 45.884 36.846 80.30 9.038 344 65 246 205 860 319

44 Format-I DISTRICT : BURDWAN REPORT OF PROFLAL ON ENROLMENT AND DEPOSITED SUBSCRIPTION FOR THE MONTH OF MARCH-2011 No. of application No. of application No. of No. of LAL deposited subscription Subscription received (Rs.) Amount of interest accrued (Rs.) received No. of LAL Person Name of the Block Total Total Registered issued Sl. No Upto During Accepted Upto During Upto During 2010- During Target of

enrollment Rejected Identity Card Total Upto 31.03.10 Total 31.03.10 2010-11 after enquiry 31.03.10 2010-11 31.03.10 11 2010-11

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 1 BURDWAN-I 10200 4245 0 4245 4245 0 4245 4245 3636 282 3918 1936410 412100 2348510 2028250 0 2028250 2 BURDWAN-II 16382 8142 2240 10382 10206 176 10206 10206 8142 2064 10206 3334890 1032300 4367190 1829889 401462 2231351 3 GALSI-II 11265 8615 668 9283 8615 668 8615 8615 7085 1530 8615 1741480 597720 2339200 0 0 0 4 BHATAR 6000 6298 2383 8681 8171 510 8171 5788 4980 1000 5980 3589277 180000 3769277 764503 0 764503 5 AUSGRAM-I 5500 5449 0 5449 4867 661 4867 4867 4867 0 4867 2144798 535670 2680468 0 0 6 AUSGRAM-II 16065 11424 1715 13139 11955 1184 11955 11955 6067 5888 11955 6188766 695540 6884306 0 0 0 7 KHANDAGHOSH 20000 17678 7052 24730 24653 77 24653 24653 6784 8947 15731 10550302 574880 11125182 462562 0 462562 8 RAINA-I 16500 15822 3946 19768 16432 0 16432 15522 12142 610 12752 5671078 3712540 9383618 6042598 0 6042598 9 RAINA-II 22586 22576 1251 23827 23827 0 23827 23827 22432 1395 23827 13747530 2011437 15758967 0 0 10 MEMARI-I 18245 12218 1708 13926 11772 107 10621 8293 6041 3674 9715 2577505 588000 3165505 2751665 0 2751665 11 MEMARI-II 15545 10471 0 10471 8758 1713 8758 8758 4086 0 4086 1937496 291900 2229396 1937496 0 1937496 12 JAMALPUR 11609 7199 3766 10965 10975 10 10965 10965 3668 3552 7220 1430500 291900 1722400 1449460 0 1449460 13 KALNA-I 7476 7476 0 7476 6219 1257 6219 6219 5711 2378 8089 2417430 47560 2464990 2512550 0 2512550 14 KALNA-II 12288 8051 167 8218 8217 1 8217 8217 8051 166 8217 1469810 159950 1629760 1534230 0 1534230 15 MONTESWAR 13500 4890 0 4890 4890 0 4890 4890 4890 0 4890 1861841 486050 2347891 1955081 0 1955081 16 PURBAS-I 1357 1380 454 1834 1834 0 1834 1834 453 478 931 740753 47400 788153 740753 0 740753 17 PURBAS-II 12823 2404 0 2404 2404 0 2404 2404 2404 0 2404 1877604 427582 2305186 1877604 0 1877604 18 KATWA-I 2100 1586 257 1843 1824 19 1824 1636 1586 238 1824 1094790 126100 1220890 1126790 1500 1128290 19 KATWA-II 16804 8694 1456 10150 9702 448 8882 8310 4484 1517 6001 1910730 632470 2543200 2043010 0 2043010 20 KETUGRAM-I 14000 3845 351 4196 4010 186 4010 3820 3820 190 4010 1507760 497120 2004880 1584920 0 1584920 21 KETUGRAM-II 4800 1924 0 1924 1167 757 1167 1167 112 47 159 234500 100590 335090 234500 75570 310070 22 MONGOLKOTE 5000 5255 0 5255 866 4389 866 866 866 0 866 886970 0 886970 886970 0 886970 23 KANKSA 17350 6000 6419 12419 12339 80 12339 11505 5972 4677 10649 3356778 1387140 4743918 3651038 0 3651038 24 DURGAPUR-F 7000 6653 1448 8101 7379 722 7379 7379 3815 1638 5453 6411661 260880 6672541 6515801 0 6515801 25 GALSI-I 6749 6749 180 6929 5740 1189 5740 5740 5636 104 5740 1462890 194930 1657820 1577843 25000 1602843 26 ANDAL 1000 1250 0 1250 563 687 563 563 563 0 563 376895 0 376895 376895 0 376895 27 PANDAVESWAR 635 373 0 373 323 50 323 323 0 0 0 35250 0 35250 35250 0 35250 28 RANIGANJ 1214 391 0 391 265 126 265 265 265 0 265 18920 16361 35281 18920 53683 72603 29 BARABANI 6400 2439 1 2440 2205 235 2205 2193 2205 0 2205 166510 21326 187836 178950 257919 436869 30 SALANPUR 152 152 0 152 147 5 147 147 119 28 147 91620 47380 139000 95780 19238 115018 31 JAMURIA 6351 964 0 964 964 0 964 964 964 0 964 825485 10140 835625 825485 0 825485 Total 306896 200613 35462 236075 215534 15257 213553 206136 141846 40403 182249 81598229 15386966 96985195 45038793 834372 45873165

45 Format-II District - Burdwan REPORT OF PROFLAL ON CLAIM SUBMITTED AND DISBURSEMENT FOR THE MONTH OFMARCH -2011 No. of claim for which No. of claim submitted Amount disbursed (RS) Sl. Name of the disbursement made Pending Amount No Block During During During claim Due (Rs.) Upto 31.03.10 Total Upto 31.03.10 Total Upto 31.03.10 Total (Rs) 2010-11 2010-11 2010-11 1 BURDWAN-I 589 112 701 440 261 701 590465 331980 922445 0 0 2 BURDWAN-II 892 238 1130 889 234 1123 1289774 87321 1377095 7 0 3 GALSI-II 470 67 537 470 67 537 941658 149690 1091348 0 0 4 BHATAR 470 100 570 470 100 570 941658 130649 1072307 0 75000 5 AUSGRAM-I 134 109 243 134 109 243 154799 121333 276132 0 0 6 AUSGRAM-II 281 146 427 281 137 418 63121 678957 742078 9 0 7 KHANDAGHOSH 233 321 554 233 321 554 340165 477396 817561 0 0 8 RAINA-I 1458 238 1696 1458 238 1696 703827 180416 884243 0 4968202 9 RAINA-II 1156 549 1705 1479 219 1698 1561175 929205 2490380 7 0 10 MEMARI-I 440 95 535 389 107 496 206724 127732 334456 39 0 11 MEMARI-II 305 48 353 209 52 261 166479 21572 188051 92 0 12 JAMALPUR 86 84 170 64 97 161 108488 197344 305832 9 6540 13 KALNA-I 185 0 185 62 59 121 74411 73057 147468 64 0 14 KALNA-II 247 78 325 188 99 287 112333 103199 215532 38 0 15 MONTESWAR 62 248 310 62 248 310 102268 128219 230487 0 0 16 PURBAS-I 222 25 247 222 25 247 55381 15509 70890 0 0 17 PURBAS-II 110 55 165 110 40 150 68003 84093 152096 15 0 18 KATWA-I 77 21 98 72 26 98 84461 59702 144163 0 0 19 KATWA-II 249 63 312 225 78 303 241437 83260 324697 9 0 20 KETUGRAM-I 130 68 198 130 67 197 248834 186349 435183 1 0 21 KETUGRAM-II 17 24 41 9 32 41 26128 60626 86754 0 0 22 MONGOLKOTE 85 2 87 85 2 87 78635 9887 88522 0 0 23 KANKSA 148 107 255 148 71 219 208789 137947 346736 36 0 24 DURGAPUR-F 471 142 613 471 142 613 741259 218657 959916 0 0 25 GALSI-I 35 79 114 35 69 104 52593 199142 251735 10 35755 26 ANDAL 404 0000 0 040 27 PANDAVESWAR 91625 9 16 25 12322 25871 38193 0 24582 28 RANIGANJ 0 000000 0 000 29 BARABANI 000 0000 0 000 30 SALANPUR 314 3 1 4 7031 4021 11052 0 0 31 JAMURIA 29 37 66 12 53 65 23821 106610 130431 1 0 Total 8597 3073 11670 8359 2970 11329 9206039 4929744 14135783 341 5110079

ANNUAL ADMINISTRATIVE REPORT-2010-2011. (01/04/2010 to 31/03/2011) OF DEVELOPMENT & PLANNING SECTION

Sl.No. Items Brief report on 1. Name of Additional Purna Chandra Sit, Charge taken on 27/02/2009 District Magistrate-in ADM (D), Burdwan. charge and of O/C with date since charge taken (if Mrinal Kanti Rano, D.Pl.O. Charge taken on 24/02/2009 Souma Bhattacharyya Charge taken on 14/06/2010 more than one Office has Mrinal Kanti Rano Charge taken on 20/08/2010 handled it, all relevant Maitreyee Ganguly Charge taken on 29/10/2010 dates need to be mentioned) 2. Staff strength, Sanctioned Category Sanctioned In and in position, in case of position vacancies, steps taken to District Planning Officer 1 1 fill them up has to be mentioned. Economist-cum-credit 1 1 planner Sub-Assistant Engineer 32 29 Clerk 33 12 Typist Clerk 32 31 Block Plan Supervisor 5 1 3. Whether any No redeployment of staff has been done keeping in view the workload.

47 4. Nature of the work Implementation, Supervision and monitoring of MPLADS, assigned to the section, in BEUP, and PUP works, preparation of 11th five year Plan brief. and Annual action Plan of the district and other activities of District Planning Committee, vetting of schemes, Industrial matters, Study on Pilot Project for Local Level Development, Ground & surface Level Water regulation and monitored, Railways, NHAI and PWD matters, Spandan Complex matters, , Economic Census etc.

5. Acts & Rules & Regulation District Planning Committee Act & Rules, Ground Waters relevant with working of Regulation Act & Rules. the section. 6. Name of Registers i) Index, ii) Receive, iii) Despatch, iv) Issue, v) Allotment maintained at the section. Register, vi) Bill Register, vii) Transit Register, viii) Cash Register, ix) Movement Cash Register, x) Contingent Register, xi) Peon Book, xii) Guard File. 7. No. of receipts and issues Receipt- 3161 Issue- 1936 in the year. 8. Financial allotment, head- Sl. Head of Account Amt. Exp. Made wise and expenditure. No. Received (Crore) (Crore) a) MPLADS-2553-00-101-01- 10.2530 12.1011 01-00-31 b) BEUP-2575-00800-017-V- 17.32 13.8531 31-02 c) PUP-2575-02-796-003-31-02 5.7648 1.3546 (Rs. in crore) Target Achievement Performance reports on Sl.No. Physical Financial Physical Financial Com. Ongoing Total different scheme a) MPLADS 521 11.9363 191 330 521 5.4680 (Physical and financial b) BEUP 913 16.0980 207 706 913 4.86 target and c) PUP 401 5.7648 79 322 401 1.3546 achievement),

48 9. Cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULOCR, ARMS, Eviction Acts etc) and Not related to this section. disposal of applications received under various Acts (Licenses of various types etc.) revenue collected (where applicable) any statutory work performed by District Magistrate/ Sub- Divisional Officer. 10. When last inspected, No. major deficiencies were defected. mentioning major deficiencies identified and whether corrective measures have been taken 11. Report on audit queries One quarry pending regarding AEP Transport (latest status) 12. Physical condition of Good the section, cleanliness, condition of files and furniture and room.

49 13. In case of the Maintained by Esstt. Section & Nazareth Section. Establishment Section,

and the Nazareth, the

action taken to deduct

leave for continuous

absence, late

attendance or

otherwise should be

stated.

14. Outstanding a) All the activities of this section are computerized. achievement: - A brief b) Software for BEUP/MPLADS/has been developed note may be included and in operation. which you consider as c) Software for PUP is under preparation by PUA,WB. the outstanding d) Collection of UCs for all the programme has been achievement of the geared up. section and which is e) At present this section is able to issue the sanction worth special mention. order/Fund release order and cheque within 3 days normally. 15. Remarks, if any The section is running with acute shortage of staff. To increase the efficiency of the staff, training of the Gr. "C" staffs with computer application may be given regularly.

ANNUAL ADMINISTRATIVE REPORT FOR 2010-2011 OF NEZARATH SECTION, BURDWAN COLLCETORATE.

1 Name of A.D.M in charge P.M.K.Gandhi - 01.04.2010 to 23.10.2010 A. Chanda – 23..10.2010 to .18.02.2011 Purna Chandra Sit - 18.02.2011 to 31.03.2011.

2 Name of N.D.C Jahedur Rahaman Khan – 01.04.2010 to 23.11.2010 Anirban Kolay - 23.11.2010 to 21.12.2010 Alok Kumar Das – 21.12.2010 to 07.02.2011 Jahedar Rahaman Khan – 07.02.2011 to 22..02.2011 Sudipta Das - 22.02.2011 to 31.03.2011

3 Staff position a) Nazir -01 e) Sweeper - 03 b) Asst Nazir-10 f) Night Guard - 01 c) Process Server -04 d) Peon - 09 4 Nature of work Drawls & Disbursement of bill on the basis of allotment of fund liaison with all Section/ Departments regarding payment of bills, salaries & other. Liaison with Treasury office in connection with submission of bills and receipts of cheques. Maintenance of Collectorate buildings. Treasury Buildings, Bungalows of DM, ADM & SDO and Circuit House. Reception of VIPs & VVIPs along with the accommodation of them. Liaison with PWD (Housing construction) in respect of maintenance of Govt. Buildings. Cleaning & Sweeping of Collectorate buildings. Treasury Buildings, Bungalows and DM, ADM & SDO and Circuit House. Supply of different articles, furniture’s others requisition. Maintenance of PL Account, Bidhayak Area Unnayan Fund. NHAI’s fund & entire Gr-“D” establishment of Burdwan Collectorate. 5 Act & rules & regulations WBFR –I & II WBTR –I &II, WBSR-I & II 6 Maintenance of registers Bill register, bill transit register, cash book , Bidhayak Area Unnayan Fund register, PL Account Fund Register, Advance withdrawal register, Remittances, Drafts, Cheque register , Issue , receipt , Stock book, Dead Stock Book, Allotment register, Register- 94 , Vacancy position of Group –D Register & Attendance Register & Register-26 C.L Register, 100 Point Roaster Register. 7 No of receipts and issues in the Total No of Receipt - 5018 (five thousand eighteen) only. financial year 2010 – 2011. Total No of Issue- 2683 (two thousand six hundred eighty three )only

8 Financial Allotment, Head wise Need not be submitted as per instruction of Director, Expenditure. of A.T.I. U.O N.O X-2/2008/4 dated 10.01.2008

9 Performance reports on different Not related with Nezarath Section . Schemes (physical and financial target and achievement ), cases initiated under different Acts (LA, LR, PDR,WBPTA,EC, U L C R, arms, Eviction Acts etc.) revenue collected (where applicable) any statutory work, performed by DM/ADM/SDO)

10 When last inspected, mentioning major 07-06-2011. flaws found and whether corrective No major flaws found during the inspection.

51 measures have been taking 11 Report on audit queries Most of the previous audit paras are all dropped during last audit query on production of related documents /papers in the year 2009.All reply of the current paras forwarded to the General Section for sending to the A.G.W.B. 12. Physical condition of the section, Well cleanliness, condition of files and furniture and room. 13. In case of Establishment section and the The leave of only Group ‘D’ Staff is being maintained Nezarth the action taken to deduct leave for from the section as per rule. The deduction of C.L. on the continuous absence, let attendance of other basis of late attendance has also been properly maintained. wise should be stated 14. Outstanding achievement “a brief note a) About 90% pending liabilities of agency payments have may be included which you consider as been cleared up in the financial year. the outstanding achievement of the b) This section has successfully organized one meeting section and which is worth special with the Hon’ble Minister in charge of Land ,L.R.C,D.M., mention. S.P., D.L.& L.R.O and dignified officer of 6 (six) district, another meeting also conducted with the Deputy Chief Commissioner of Election , India regarding conduct of Assembly Election ,W.B.2011 with D.M. S.P. & R.O’s of 6 (six) district successfully. c) This section has an I.S.O 9001 – 2000 Certified Standard and continues to retain that standard in its functioning. d) Successfully Management of Circuit House for the V.V.I.P & V.I.P’s. 15. Suggestion a) Fully Computerization of the Nezarath Section. b) Increase of staff strength in the Nezarath Section.

ANNUAL ADMINISTRATIVE REPORT FOR 2010-2011 (Period from 01.04.10 to 31.03.11) OF DISASTER MANAGEMENT SECTION, BURDWAN COLLECTORATE Sl. Item Reply No. 1. Name of A.D.M. in-Charge and O.C. with date 1)Sri Abhijit Mukhopadhyay, W.B.C.S (Ex.) A.D.M (Disaster since charge taken Management) Date of Join-2.9.2009 2) Sri Abhinav Chandra, IAS, AD.M (Disaster Management) Date of Join-20.9.2010 3) Sri Shyamal Chandra Mondal, W.B.C.S (Ex.) A.D.M (Disaster Management) Date of Join- 9.11.10. Sri Asok Kr. Bose, D.D.M..O, charge taken on 22.01.2008. Sri Kumud Ranjan Saha D.D.M.O-in-Charge, charge taken on 31.7.2010 2. Staffing strength, sanctioned and in position in Separate sheet enclosed case of vacancies, mention steps taken to fill them up. 3. Whether any redeployment of staff has been No done keeping view the work load. 4. Nature of the work assigned to the section, in brief. Relief matters, maintenance of Zonal Relief Godown at WBS Warehousing Corporation and Disaster Risk Reduction Programme. 5. Acts & Rules & Regulation relevant with working Disaster Management Manual. of the section. 6. Names of Registers maintained at the Section. Allotment, Stock, Issue, Receipt, Despatch, Peon Book, Movement, C.L. Register. 7. No. of Receipts and Issues during the year. No. of Issue – 1762 No. of Receipt – 2767

8. Financial Allotment- Head-wise and In separate sheet (enclosed). expenditure. 9. Performance reports on different In separate sheet (enclosed). Schemes(Physical and financial target and achievement), cases initiated under different Acts(L.A., L.R., P.D.R., W.B.P.T.A., E.C., ULCR, ARMS, Eviction Acts etc.) and disposal of applications received under various Acts (licenses of various types etc.) revenue collected(where applicable), any statuary work performed by District Magistrate, Additional District Magistrate, Sub-Divisional Officer. 10. When last inspected, mentioning major flaws 8.6.2011 found and whether corrective. 11. Report on Audit Queries. Replies of Audit Paras have duly been submitted. 14 paras (Report enclosed) 12. Physical condition of the section:- Cleanness, neatness, condition of files and furniture and room. O.K.

13. In case of the establishment Section and the Nezarath, the action taken to deduct leave for No comments. continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements :- A Brief note may be 101 Nos. Ex-Gratia Grant cases have been disposed of promptly during the last included which you consider as the outstanding financial year(2010-11) achievement of the section and which is worth 5 flood shelter completed and 4 flood shelter under construction special mention.

15. Remarks, if any In addition to normal relief work extra assignment of WBSWC Zonal Godown have been entrusted to this Section and the work load has been increased

Annexure –I

As per Government sanctioned strength, there should be staff strength as follows.

UDC- 3 LDC- 3 ACCT.- 3 (for the District set up and two sub-divisions) TYPIST-3 Gr ‘D’- 3

But actually we are having strength as follows.

UDC- 3 LDC- 2 Amin- 1 on deputation ACCTT.-Nil TYPIST-Nil Gr ‘D’-2

So, the work of this section is being done by these shortage of staffs. No staff can be declared surplus us per present position of work load.

Disaster Risk Management Programme Activities :

The following activities have been taken up throughout the year DRMP activities : • Disaster Management Plan Preparation at Block Level, Gram Panchayat Level, Gram Sansad Level and ULB Level. • Organised Mock Drills at all levels • Orientation & training for sentization at all levels • Orientation & training of Newly Elected PRI members. • Evaluation of the programme at two Blocks, two Gram Panchayats & two Gram Sandas.

Report regarding Zonal Relief Go-Down at WBS Ware House, Burdwan and District Relief Godown, Burdwan:

Out of existing staff strength 2 (two) staff including 1 (one) Amin (on deputation) are badly engaged with the work load of Zonal Relief Godown at WBS Ware House Corporation at Alamganj, Burdwan and District Relief Godown, Burdwan

No separate staff for Zonal Relief Godown has yet been posted identically, as a result due to shortage of staff the regular work of Disaster Management Section is being hampered seriously.

54 Annexure –II

Statement Showing Allotment & Sub‐ allotment of Fund / Food grains for the period from 2010‐ 11

Sl. Item Head of A/C Amount Amount Amount No Receipt in Rs. Sub allotted in lapsed / Rs. Surrender in Rs. Pay D.A.H.R.A & O.A, Bones , 1,82,632/‐ 2235‐Relief 3,05,68,000/‐ 3,03,85,368 1. T.E., O.E, etc. (Surrender) 2 N.G.R(Wheat) 2235‐Relief 2482.272 M.T 2482.272 M.T Nil G.R(Spl) For N/C Flood. 3 2235‐ Relief 31,293 M.T 31,293 M.T Nil (wheat & Rice) 4 G.R.(Spl) for leprosy patient 2245‐Relief 311.904 M.T 311.904 M.T Nil 7,00,000/‐ Cash G.R 2235‐ Relief 7,00,000/‐ Nil 5 Cash G.R 2245‐Relief 35,000/‐ 35,000/‐ Nil 6 Relief Contingency 2245‐ Relief 2,57,22,000/‐ 2,52,12,000 5,10,000/‐ 7 Remuneration to G.R. Dealers 2245‐ Relief 59,608/‐ 59,006/‐ 602/‐ Transport charges in 8 connection with N.G.R Laper 2235‐ Relief 4,28,441/‐ 4,23,713/‐ 5,128/‐ G.R/ Food grains E.R Grant ( For General 9 2235‐ Relief 4,60,000/‐ 4,60,000/‐ Nil Scheme) E.R Grant ( For S.C & S.T) 10 2235‐ Relief 5,75,000/‐ 5,75,000/‐ Nil Scheme. 11 E.R Grant ( For Ex‐T.B patient) 2235‐ Relief 1,00,000/‐ 1,00,000/‐ Nil 2235‐ Relief 65,70,000 65,70,000/‐ 12 Ex. Gratia grant Nil 2245‐Releif 15,40,000 15,40,000/‐ House buildings grant 2245‐ Relief 13 5,94,500 5,94,500/‐ Nil ( Fire) 14 House Building grant (N.C) 2245‐ Relief 2,75,55,000 2,75,55,000 Nil

55 ANNUAL ADMINISTRATIVE REPORT FOR 2010-2011 of CIVIL SUIT , BURDWAN COLLECTORATE, BURDWAN FROM 01-04-2010 to 31-03-2011 . 1.A) Name of A.D.M. in Charge and of O.C. 1. Sri Abhijit Mukherjee, WBCS(Exe.) since with date since charge taken 02-09-2009 to 20.9.10 . 2. Sri Abhinav Chandra , IAS. Since 20-09-2010 to 09-11- 2010 .3. Sri Shyamal Chandra Mondal, WBCS (Exe.) Since 09-11-2010 to till date . B) Officer-in-Charge, Civil Suit Section 1. Sri Pankoj Kumar Chandra ,WBCS(Exe.) since 23-09-2009 to 29 - 06-2010 . (2) Sri Krishnava Ghosh ,WBCS(Exe.) 29-06-2010 to 24-01-2011 . (3) Sri Sanjoy Kumar Mukherjee,WBCS(Exe.) since 24-01-2011 to 31-01-2011 . (4) Sri Arnab Chatterjee, WBCS (Exe.) since 31-01-2011 to 04-03-2011 . (5) Jahedar Rahaman ,WBCS(Exe.) since 04-03- 2011 to till date . 2. Staff strength sanctioned and in position in Sanctioned strength of : case of vacancies mention steps taken to fill Group C – 13 them up. Group D - 04 Present position of : Group C - 09 Group D - 03 Vacant – Gr.`C`-04 : Gr.`D`- 01 . 3. Whether any re-development of staff has Total work of this Section has not been re- been done keeping view the workload deployed . 4. Nature of the work assigned to the Section in i) This Section arranges for appointment of Ld. brief AGP`s including Ld. GP , Burdwan for pleading the department cases . ii) Makes contact with concerned Ld. AGP`s at the District Level and Sub-Division level for filling of written statements and producing the relevant records . iii) Prepares the S.F. on the basis of paragraphs of the W.P. file before the Hon`ble High Court in Kolkata . iv) Makes correspondence with Ld. L.R.,W.B., Kolkata for appointment of Ld. Advocates for the State . v) Sends proposals for preferring 2nd appeal before the Ld. L.R.,W.B., Kolkata through the Divisional Commissioner . vi) Reports the result of the CR & CS to the Office of the Sub-Divisions & prepare & Check Bills of Ld. GP Burdwan and Ld. AGP`s in this district and send the same at Nazareth Section for making payments . vii) Consults all law matter files of different Department of the Collectorate and takes necessary action .

Almost all the Acts & Rules relating to the case 5.Acts & Rules and regulation in which deals matters other than criminal Laws are dealt with with from this Section since this section is linked with all the sections of this Collecotrate .

56 6. Names of Registers maintained Issue , Receive , CSEA , Judge Court and Sub- Division Court , Leave Register , Stationery , Hand Book Register , consignment Register , Movement Registrar , Peon Book , Despatch , High Court Case Registrar . 7. No. of Receipts and issues in the year Received- 1370 ,Issued – 1799 . 8. Financial Allotment , head-wise and Does not arise in terms of observation of the Expenditure for the period of April 2010 to Director of A.T.I. ,W.B. . March 2011. 9. Performance reports on different Schemes Received Court Cases for the period April- ( Physical and financial target and 2010 to March 2011 . achievement), cases initiated under different HIGH Court Cases – 253 . Acts Lower Court- 423 , ( L.A.,L.R.,P.D. ,W.B.P.T.A.,E.C.,U.L./C.R., 80CPC – 142 , Arms Eviction Acts etc.) revenue collected CPAN - 02. ( where applicable), ANY Statutory work . Contempt – Nil . Performed by District Magistrate / Additional District Magistrate (Dev.) / Sub-Divisional Officer 10. When last inspected mentioning major Last inspection was held on 04.07.2011 and no flaws found and whether corrective measures major flaws found, yet stress have been given have been taken . to be more expeditious in disposing the files. 11. Reports on audit queries Normally , the Nazareth Section of this Collect orate attends to the Audit parties and there is no pending audit query for this section 12.Physical condition of the Section cleanliness Maintained properly in all respect . , neatness , condition of files and furniture and room 13. In case of the Establishment Section and Not applicable. Nazareth the action taken to deduct leave for continuous absence , late attendances of otherwise should be stated . 14. Outstanding achievements: - A brief note may be included which you consider as the outstanding achievement of the section and which is worth special mention . 15. Digital photographs of the section some Does not arise . outstanding activity may be included. 16. Remarks , If any One computer operator is urgently required

FOOD SECTION. 57 No. of receipts and issues in the No. of Received – 1155 7 year. No. of Issue – 737 Financial allotment, head-wise and U/H - 2202 (Mid-Day Meal) expenditure. i) Cooking Cost – 35,76,06,681=00 8 Name of ADM in charge and of O/C Shyamal Chandraii) MME Mondal, – 15,00,000/- WBCS(Exe.), ADM(LA) with date since charge taken (if more iii)Smt. Cost Arundhati of Rice De, –7,97,75,628/- WBCS, (Exe.) 1 than one officer has handled it, all iv) Transport –1,19,62,353/- relevantPerformance dates need reports to the on mentioned.) different 1)New Licence/Renewal fees collected for 2008-09 in schemeStaff strength (physical ; sanctioned and financial and in thisNo District separate RS.sanction 11,64,200/-. strength 2 positiontarget in and case achievement), of vacancies, ,mentioncases 2) StorageWork license Strength fees – forGr. saleC-3(UDC), of S.K.Oil Gr. D-1in market stepsinitiated taken under to fill differentthem workload. Acts. under parallel marketing in this district for the year Whether any redeployment of staff has 3 (I.A.,I.R.,PDR,WBPTA.,EC.,ULC No2010-11 deployment Rs. 3560/-.was made. beenR.,ARMS.,Evaiction done keeping view Acts the workload. etc.) and 3) Issue of Solvent Licence fees in this district for the 9 disposalNature of : disposalthe work assignedof applications to the 1) Issuance of newyear selling 2010-11 license Rs. for6000/-. MS/HSD and renewal section, in brief. every year. received under various Acts 4) Fire licence of K.Oil upto 1000 Ltrs. – 4,34,016/- 2) Issuance of storing license of K.Oil and renewal. (licenses of various types etc. 3) Issue of NOC for storing all kinds of petroleum products. revenue collected (where 4) Issuance of Fire License for storing K.Oil upto 1000 4 applicable) any statutory work liters. performed by DM/ADM/SDO. 5) Maintenance of files of B.P.L., A.A.Y. Annapurna When last inspected, mentioning LastYojana, inspection Procurement, was made Mobilisation. on 8.6.2011 major flaws found and whether 6) Mid-Day Meal. 10 corrective measures have been 7) Court cases relating to Food Section. Acts & Rules & Regulationtaken. it deals with Petroleum Rules. Report on audit queries (latest AuditW.B. Motors para pending Sprit and vide High No. Speed 6,7,8 Diesel & 9 ofOil 2010-11. (licencing 11 status) control and maintenance of supplies order 1980 along with solvent licence. Physical condition of the section; W.B. CookingCondition Gas of (licencing section isand satisfactory. control order 1985). 125 cleanliness; neatness, condition of W.B. Rice and Paddy (control and operation order 1967). files and furniture and room. W.B.Husking Machines (licencing and control order 1966). In case of the Establishment Liquefied petroleum Gas (supply and distribution order Section and the Nezarath, the 1988). taken to deduct leave for Appoint Rules of M.R. Delaers and Distributors. 13 Does not arise continuous absence, late W.B. Kerosene control order 1968. attendanceNames of orRegisters otherwise maintained. should be K.Oil Licence Renewal Register up to 1000 liters. stated. MS/HSD Licence Renewal Register. Outstanding achievement: - A 1. Transfer of Mid-DayReceived Meal Register. fund from district to Issue Register. 6 brief note may be included which Blocks/Municipalities through Bank Advice. Court Matter Register. 14 you consider as the outstanding 2. PermanentAllotment Kitchen-cum-store Registers of for MDM. Mid-Day Meal achievement of the section and constructedCheque Issue in & 3029 Delivery institutions. Register. which is worth special mention. 3. Fund for utensilsBill Registerdistribut ofed MDM. to 5205 institutions. Digital photographs of the section 15 or some outstanding activity may X be included. 16 Remarks, if any. Overall performance of this section is satisfactory.

Submission of Annual Administrative Report for 1/4/2010 to 31/3/2011

The Food Section of the Collectorate is responsible for monitoring the works done by the office of the District Controller and Sub-Divisional Controller of District.

ANNUAL ADMINISTRATIVE REPORT FOR 2010-11 OF SOCIAL WELFARE SECTION, BURDWAN COLLECTORATE.

1. Name of A.D.M. in : ADM-in-Charge : 1. Sri Abhijit Mukherjee, ADM(LA) (01.04.2010 to 08.09.2010) Charge and of 2. Sri Purna Chandra Sit, ADM(Dev) (09.09.2010 to 14.02.2011) O.C., with since 3. Sri Saikat Dutta, ADM(LR) (15.02.2011 to 31.03.2011) charge taken.

Officer-in-Charge: Sri Provash Ch. Roy, DSWO, Burdwan.

2. Staff strength : : sanctioned and in Sanction Strength – relates to Estt. Section. position in case of vacancies Strength in position: 1. DSWO – 1 (one) mention steps 2. ASHC – 1 (one) taken to fill them 3. U.D.Asstt.- 3(three) up. 4. Gr.D - 2 (two) 5. Protection Officer – 1(One)on contract basis. 6. Gr.D - 1 (One)- daily wages basis – attached to Protection Officer. 3. Whether any re- : deployment of Does not arise staff has been done keeping view the work load. 4. Nature of the work : A) Introduction : Social Welfare section aims at assigned to the development of weaker section of the society, destitute Section in brief. women, children, aged infirm and handicapped persons through different welfare schemes and pension. The section looks after women welfare, child welfare, and handicapped welfare, welfare of the aged and infirm. This section also deals with the problems of Juvenile delinquency, destitute, vagrancy, beggary, prevention of drug use, prohibition of dowry and rehabilitation victim girls and atrocities of women. This section is entrusted with verification, enquiry and suitability of various Grant-in-Aid scheme of the Govt. of West Bengal implemented through prominent NGOs of the district. This section also deals with the cases of domestic violence upon the women.

59 B) Function : District Welfare section deals with following schemes / matters :- 1) Old Age Pension – Rs. 750/- per month per beneficiary for old and infirm aged persons who are 60 years and above. Payment are being made by MO/Postal Account through post office from the BDO’s in Block area and from the SDOs in Municipal area. 2) Widow Pension - Rs. 750/- per month per beneficiary for poor and destitute widows. Mode of payment same as OAP. 3) Disability Pension - Rs. 750/- per month per beneficiary for destitute and disables handicapped person. Mode of payment same as OAP. 4) Non Institution Care – Rs. 60/- per month per beneficiary are poor destitute children / students (up to 16 years of age from the date of sanction). Mode of payment : through Money Order. 5) Scholarship of Physically Handicapped students below class IX – Rs. 1200/- per year per beneficiary for poor disabled students payments are being made through master roll from the BDO and SDO. 6) Admission to SW Home – The applications are being received from the persons through BDOs and SDOs for admission for poor destitute children / orphans. Director of SW, Govt. of WB sanctions the cases for admission of the children to SW Homes situated in anywhere in WB according to the vacancy. 7) Prosthetic Aids to PH persons – The aids are given to the PH persons after determination of proper poor beneficiary who is Orthopedic / Visual / Hearing Handicapped / MR etc. in an Assessment Camp organized by Indian Red Cross Society. The Aids are given like Wheel-Chair Hand driven Try Cycle, Sewing Machine, Hearing instruments, Crutches, etc. 8) Domestic violence cases.- As per provisions of the Protection of Women from Domestic Violence Act, 2005 and the Protection of Women from Domestic Violence Rules, 2006 this section is dealing with the cases of domestic violence took places upon the women within this district and the matters are being sent to the different courts of this district for consideration following Code of Criminal procedure. 9) Juvenile Justice Board :- After inauguration of J.J.Board in this district this section has to maintain the files of J.J.Board, Burdwan in connection with payment of salary of the workers , sitting fees & T.A. bills of the Board Members and contingencies etc. 10) Child Welfare Committee :- Child Welfare Committee has started its functioning in this district. This section has also to maintain the files of C.W.C., Burdwan in connection with 60 payment of salary of the workers, sitting fees & T.A. bills of the C.W.C. Members and contingencies etc. 11) District Child Protection Society :District Child Protection Society has been constituted in this district as per notification of the Govt. of West Bengal, District Magistrate, Burdwan is the Chairperson of the Society. A premise owned by Aurobinda Trust at Aurobinda Bhaban, Court Compound, Burdwan has been hired for the office of the society. 5. Acts & Rules : 1) The WB Old Age Pension Rules 1990. regulation in 2) The WB Widow Pension Rules 1990. which deals with. 3) The WB Disability Pension Rules 1990. 4) National Trust Act, 1999. 5) The persons with disabilities (Equal opportunities, protection of Right & Full Participation) Act, 1995.

6) Protection of Women Rights – ¾ Dowry Prohibition Act, 1986. ¾ National Women Commission Act 1990. ¾ The Protection of Women from Domestic Violence Act, 2005. ¾ The Protection of Women from Domestic Violence Rules, 2006

7) The Juvenile Justice (Care and Protection of Children) Act, 2000. 8) The West Bengal Juvenile Justice (Care and Protection of Children) Rules, 2003. 9) The West Bengal Women’s and Children’s Institution (Licensing) Rules, 1958. 10) The Women’s and Children’s Institutions (Licensing) Act, 1956. 11) The Guardians and Wards Act, 1980. 12) The Hindu Adoptions and Maintenance Act’1956. 13) Guidelines for in-country adoption-2004(CARA).

6. Name of Registers : Attendance Register, Issue Register, Receipt Register, OAP maintained at the Register, WP Register, DP Register, NIC Register, Register for section. fresh cases of scholarship of PH students, Register for renewal cases of scholarship to PH students below class IX, Guard file, Peon Book, Bill Register of OAP/WP/DP/Scholarship of PH Students, Sanction Register of OAP/WP/DP/NIC/Scholarship of PH Students, Allotment Register of OAP/WP/DP/Scholarship of PH Students, Allotment Register of Salary, TA, OE, OC, of DSWO/BWO’s/District setup, Allotment Register of Prosthetic Aids for PH persons, Issue & Renewal Register of Identity Cards to PH persons (Vol 1 to 24), Admission to SW Home file, Adoption Case file, Contingent & Bill Register of DSWO 61 set up, Movement Register of sectional letters, Audit file, Register of NGO’s of the district, Transfer & Posting file of the BWOs of the district, Transfer & posting of the DSWO file etc.

7. No. of receipts : Receipt : 2486 and issues in the Issue : 1987 year 8. Financial : Allotment, head- wise and Enclosed in separate sheet. Expenditure. 9. Performance : Does not arise. report on different Schemes (Physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction Acts etc) revenue collected (where applicable), any statuary work. Performed by DM/ADM/SDO. 10. When last : inspected, Last inspection was made on 19.10.2010. mentioning major No major flaws found. flaws found and whether corrective measures have been taken. 11. Reports on audit : Satisfactory queries. No audit query is outstanding.

12. Physical condition : Physical condition of the section is not well. There are three of the section rooms. These are not specious and enough to deal with the cleanliness, public, specially with handicapped person and victim neatness, women from domestic violence. . There are two latrines one condition of files for male and the other for female employees. Condition of and furniture and the files and furniture are good. room. 13. In case of the : Does not arise.

62 Establishment Section and Nezarath the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding : achievements :- A brief note may be Does not arise. included which you consider as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any. : The present staff position of this section is very poor to deal with the huge tusk. At least two assistants are required to be posted in this section for running smoothly with the works specifically for welfare of the weaker sections of the society . Considering the requirement of space this section may kindly be shifted to another building .

Annual Administrative Report, '2010-11'

SC/ST/OBC Section, Burdwan Collectorate SRI PURNA CHANDRA SIT, WBCS(Exe), ADM (Dev), Burdwan took charge on 27/02/2009 to 15/02/2011. SRI Name of ADM in charge & Officer in charge, with SAIKAT DUTTA, WBCS(EXE), ADM & DLLRO took 1 date since charge taken charge on 15/02/2011 to 31/03/2011.SRI PIJUSH KANTI BHATTACHERJEE, WBCS (Exe), O/C took charge on 19/01/2010 to till date. Staff strenth:- It relates to Establishment Section.Staff Staff strength, sanctioned and in position in case of 2 Position:-Inspector, BCW-01,HC-Vacant,UDC-04,LDC- vacancies, mention steps taken to fill them up. 02,GR.D-02.

Whether any redeployment of staff has been done 3 No keeping in view of the work load

Receipt & issue of SC/ST/OBC application & certificate for 4 Nature of work assigned to the section in brief Burdwan Municipal area & Issue of the caste certificates for Burdwan Sadar(North/South) Sub-Division. Follow the guidelines issued by B.C.W Deptt. from time to 5 Acts & Rules & Regulation deals with time. Issue, Receipt, Index, Movement, Despatch, CL/EL, 6 Names & Registers maintained SC/ST/OBC certificates Register, Peon Book etc. 7 No. of Issues & Receipts in the year 1) No. of Receipt-1638. 2) No of Issue-2474. 8 Financial allotment, headwise & expenditure Does not relates to this section 9 Performance Reports on different schemes(physical Not applicable & financial target & achievement), cases initiated under different acts (LA,LR,PDR,WBPTA,EC,ULCR, Arms eviction acts etc.) and disposal , disposal of applications received under various acts(Licences of various types etc.), revenue collected( where applicable), any statutory work performed by DM/ADM/SDO. When last inspected, mentioning major flaws found 10 Last inspection held on 20/10/2010 for the period 2010-11 and whether corrective measures have been taken

11 Report on Audit quaries Not applicable

Physical condition of the section, cleanliness, Condition of the files, furnitures & Office room is 12 neatness, condition of files, furniturde & room satisfactory

In case of the Establishment section and the Nezareth the action taken to deduct leave for 13 Relate to the Establishment section & Nezareth Section continuous absent, late attendance or otherwise should be started.

Outstanding achievement: brief note may be 1) Total no of application received SC-10229, ST-2091 & included which you consider as the outstanding 14 OBC- 6190 2) Caste achievement on the section and which is worth certificates issued SC-8676, ST-2071 & OBC-4693. special mention.

64 1) Scientific keeping of case records of computerization of case records may be thought of. 15 Remarks if any 2) As the section dealt with public in a major way arrangement to make it more public friendly may be done.

No's of prayers/application received for the period from 01.04.2010 to 31.03.2011 Sl. Cases pending as Area Application received Remarks No. on 01.04.2010 S.C S.T O.B.C S.C S.T O.B.C 1 Burdwan Sadar North Sub-Division (including Burdwan Municipality) 184 0 231 4920 733 2794 2 Burdwan Sadar South Sub-Division. 507 32 165 4618 1326 3000

691 32 396 9538 2059 5794 Total:- Achievement:- No's of caste certificates issued during the period from 01.04.2010 to 31.03.2011 Sl. Caste certificate Area Case pending Remarks No. issued S.C S.T O.B.C S.C S.T O.B.C All the 1 Burdwan Sadar North Sub-Division (including Burdwan Municipality) 4207 730 1975 897 3 1050 pending cases have 2 Burdwan Sadar South Sub-Division. 4469 1341 2718 656 17 447 been sent to the respective Blocks & Municipality with Objections or to cause 8676 2071 4693 1553 20 1497 local enquiry or to other offices for verification of genuineness of caste Total:- certificates.

ANNUAL ADMINISTRATIVE REPORT OF BURDWAN TREASURY –I AS PER FORMAT PRESCRIBED VIDE MEMO. NO. 771(60)/rm/III-2/11 DT. 30.6.2011

1. Name of the A.D.M., in charge : Sri Abhijit Mukherjee, W.B.C.S.(Exe) A.D.M, Treasury from 1.4.2010 to 20.9.2010

Sri Abhinab Chandra, I.A.S, 21.9.2010 to 9.11.2010 Sri Shyamal Chandra Mondal, W.B.C.S. 10.11.2010 to till date

2. Name of the Treasury Officer : Sri Durbadal Shyam Guha, W.B.A.& A.S, w.e.f. Upto 27.1.2011 Sri Sandip Pande, W.B.A.& A.S, till date 3. Staff strength (as on 31-03-2011) : Sanctioned and in position in case of vacancies, mention steps taken to fill them up. Sl. No. Designation Sanctioned strength Man in position. 1. Treasury Officer 1 1 2. Addl. Try. Officer 3 2 3. Accountant 1 1 4. Addl. Accountant 2 nil 5. Dy. Accountant. 1 nil 6. U.D. Assistant. 35 23 7. L.D. Assistant. 39 5 8. R.S. 1 1 9. Gr. ‘D’ 15 10

4. Whether any redeployment of Note sheets are placed with the authorities from time to time with the Staff has been done keeping view request to fill up the vacancies. Inadequate staff strength hampers the the work load. day to day treasury works specially for Gr-D staff and L.D. Assistant. 5. Nature of work assigned to the Mainly there are six sections which perform the treasury functions as section in brief. a whole. The functions of each sections are given below in brief. I) Accounts Section :- It deals with the receiving of bills, checking there of for onward transmission to the Treasury Officer/Addl. Treasury Officer for final checking. The affairs of the accounts section is primarily managed by the Accountant . II) Cheque Section :- It deals with the printing of cheques and delivery thereof to the concerned D.D.O’s.on proper acknowledgement and other relevant documents. Cancellation of cheques and maintenance of accounts thereof is also done by cheque section. III. Compilation Section :- It deals with the compilation of accounts, booking of challans, paid Treasury cheques and P.W.D L.O.C. for preparation of final accounts for onward transmission to the A.G. West Bengal by 5th. Of the following month for final state wise compilation of Govt. Accounts. 66 iv) Pension Section :- There are two pensioner sections 1) for State Govt. Employees’ 2) for Education/Inter-State/Defence /Library/Panchayat Pension which are supervised by two A.T.O.s for checking/preparation of Bills etc. v) P.L. A/C/L.F. A/Cs/School P.F. Cheques which are under direct supervision of T.O. vi) Treasury Strong Room : Different types of Stamp papers are disbursed to the Stamp Vendors and others. vii) Computer : All Computer related works are supervised by one A.T.O.(Pen). 6. Act, Rules & Regulations, it The entire treasury operations are guided by some Acts., Rules Deals with. & Regulations such as W.B.T.R /2005, W.B.F.R., Bengal Service Rules, and other relevant G.O’s and Circulars received from the Govt. from time to time. 7. Name of Registers maintained. Many Registers are maintained by Treasury for keeping Accounts of States. Some important registers are mentioned below : a) R.B.D. Register. b) T.P.V. Register c) Cash Book (Payment) d) Cash Book (Receipt) e) Cash Accounts for receipt f) List of payment g) Register for Annexure- ‘C’ h) Register for Annexure-‘H’ i) Annexure- ‘C’ for G.I.S.S. ’87. j) Annexure- ‘E’ for G.I.S.S. ’83. k) Deposit Register-Civil. l) Criminal Deposit Register. m) Lapsed Deposit Register. n) Advance & Adjustment Register. o) Retiring Gratuity & C.V.P. Register. p) Final payment of G.P.F. to employees other than Gr. ‘D’ on the basis of A.G.W. B’s. Authority. q) Final payment of G.P.F. of Gr. ‘D’ employees. r) Pension Register. Pension Payment. s) Pensioners’ Death Register. t) P.L. A/C, L.F. A/C etc. register. u) Recovery Register. v) P.F. Deposit Register. 8. Financial allotment, head-wise Dealt by Establishment Section of Burdwan Collectorate. and expenditure 9. Number of receipts & Issues in Receipts –14903 the year 01.04.2010- Issue - 4760 31.03.2011 10. Performance report on Not applicable. Different schemes.

11. When last inspected i) Inspection made by the Addl. D.M(G)., Burdwan on 29-11-2006. mentioning major flaws ii) Last inspection made by DTA on 15.12.2004 & 16.12.2004. found and whether iii)Audit made by the A.G.W.B. for the year 2007-2008 replies of corrective measures audit paras have been sent. have been taken. iv)Lapsed deposit statement was lastly sent to A.G.W.B. for the year 2009-10vide memo.no647/T.A.I dated 8.4.2010 and proper statement S.D. for the year 1998-99.

12. Reports on audit queries. Up-to 2007-08 Broad Sheet replies to the inspection report of A..G.W.B. have been sent. 13. Physical condition of the Section is mostly neat and clean. There is shortage of section cleanliness, space of record room. Furniture is also insufficient than neatness, condition of that of requirement. Files and other documents are kept files and furniture and in good condition. room. 14. Outstanding achievement, Fully computerised since 01-06-2004. Also, this is the first Treasury in West Bengal that has been awarded ISO, 9001-2000 certification. 15. Remarks, if any. D.T.A. has also been requested to supply 20(twenty) nos. Almirahs and 20 thousand Cover File in order to maintain individual pension file for each pensioner.

ANNUAL ADMINISTRATIVE REPORT OF BURDWAN TREASURY –II FOR THE YEAR 2010-2011

1. Name of the A.D.M., in charge : i) Sri Abhijit Mukherjee, W.B.C.S.(EXE) from 01.04.10 to 20.09.10. ii) Sri Avinab Chandra, I.A.S. from 21.09.10 to 09.11.10. iii) Sri Shyaml Mondal, W.B.C.S.(EXE) w.e.f.10.11.10. 2. Name of the Treasury Officer : i) Sri Sandip Pande, W.B.A.& A.S.upto 20.6.2010 ii) Sri Patit Paban Bag, W.B.A.& A.S.w.e.f. 21.06.2010. 3. Staff strength (as on 31-03-2011) : Sanctioned and in position in case of vacancies, mention steps taken to fill them up. Sl. No. Designation Sanctioned strength Man in position. 1. Treasury Officer 1 1 2. Addl. Try. Officer 2 1 3. Accountant 1 1 4. Dy. Accountant. 1 Nil 5. U.D. Assistant. 15 14 6. L.D. Assistant. 18 02 7. R.S. 1 1 8. Gr. ‘D’ 7 6 In addition to above 2 (two) personnels have been posted as Additional supervisory level Head clerk under 10:1 ratio. 4. Whether any Note sheets are placed with the authorities from time to redeployment of Staff time with the request to fill up the vacancies. Inadequate has been done keeping staff strength hampers the day to day treasury works. view the work load. As compared to last report the vacancies position has assumed an alarming proportion, if the vacancies are not filled up immediately the working position of treasury will suffer a lot. 5. Nature of work assigned Mainly there are three sections which perform the to the section in brief. treasury functions as a whole. The functions of each sections are given below in brief. I) Accounts Section :- It deals with the receiving of bills, checking there of for onward transmission to the Treasury Officer/Addl. Treasury Officer for final checking. The affairs of the accounts section is primarily managed by the Accountant . II) Cheque Section :- It deals with the printing of cheques and delivery thereof to the concerned 69 D.D.O’s.on proper acknowledgement and other relevant documents. Cancellation of cheques and maintenance of accounts thereof is also done by cheque section. III. Compilation Section :- It deals with the compilation of accounts, booking of challans, paid Treasury cheques and P.W.D., forest cheques for preparation of final accounts for onward transmission to the A.G. West Bengal by 5th. Of the following month for final state wise compilation of Govt. Accounts. 6. Act, Rules & The entire treasury operations are guided by some Acts., Regulations, it Deals Rules & Regulations such as W.B.T.R.-I/2005, with. W.B.T.R.-II, W.B.F.R.,Bengal Service Rules etc and other relevant G.O’s and Circulars received from the Govt. from time to time. 7. Name of Registers Many Registers are maintained by Treasury for keeping maintained. Accounts of States.Some important registers are mentioned below : a) R.B.D. Register. b) T.P.V. Register c) Cash Book (Payment) d) Cash Book (Received) e) Cash Accounts for receipt f) List of payment g) Register for Annexure- ‘C’ h) Register for Annexure-‘H’ i) Annexure- ‘C’ for G.I.S.S. ’87. j) Annexure- ‘E’ for G.I.S.S. ’83. k) Security Deposit Register. l) Criminal Deposit Register. m) Advance & Adjustment Register. n) Retiring Gratuity & C.V.P. Register. o) Final payment of G.P.F. to employees other than Gr. ‘D’ on the basis of A.G.W. B’s. Authority. p) Final payment of G.P.F. of Gr. ‘D’ employees. 8. Number of receipts & Receipts – 7913 Issues in the year 2007- Issues - 1120 2008. 9. Performance report on Not applicable. Different schemes.

10 When last inspected i) Inspection made by the Addl. D.M(G)., mentioning major flaws Burdwan on 29-11-2006. found and whether ii) Last inspection made by DTA on 23-09- corrective measures 2010. have been taken. iii) Audit made by the A.G.W.B. for the year 2010-2011. Broad sheet replies of audit paras for the year 2009-2010 has been transmitted to the appropriate authorities. iv) Lapsed deposit statement was lastly sent to A.G.W.B. along with the accounts of 70 March’2007. Lapsed deposit statement for the year 2007-08 is being prepared. 11. Reports on audit queries. Broad sheet replies to the inspection report of A..G.W.B. for the period from 01-04-2009 to 31-03-2010 has already been sent to the appropriate authorities. 12. Physical condition of the Section is mostly neat and clean. There is shortage of section cleanliness, space of record room. Furniture is also insufficient than neatness, condition of requirement. Files and other documents are kept in good files and furniture and condition. room. 13. Outstanding achievement, Fully computerised since 01-06-2004. ISO-9001. 14. Remarks, if any. Client base system in the Treasury-II was introduced w.e.f. 01-06-2004. So full benefit of computerization has been achieved.

ANNUAL ADMINISTRATIVE REPORT FOR THE YEAR 2010-11 OF MUNICIPAL AFFAIRS SECTION OF BURDWAN COLLECTORATE. (01/04/2010 to 31/03/2011)

1. a. Name of the Additional District a) Sri P.M.K.Gandhi,IAS, Addl.District Magistrate Magistrate in-charge. (G), Burdwan from 23/11/2009 to 23/10/2010

b) Sri Abhinav Chandra, IAS, A.D.M. (G), Burdwan. from 23/10/2010 to 18/2/2011 c) Sri Purna Chandra Sit, W.B.C.S (Exe), Addl.District Magistrate,Burdwan from 18/2/2011 to till date. d) Sri Abhijit Mukhopadhyay, W.B.C.S(Exe), Addl. District Magistrate, (LA) Burdwan from 2/9/2009 to 20/9/2010. e) Sri Avhinav Chandra, IAS Addl.District Magistrate (LA), Burdwan from 20/9/2010 to 9/11/2010. f) Sri Shyamal Chandra Mondal, W.B.C.S(Exe) Addl.District Magistrate (LA) from 09/11/2010 to till date. b. Name of the Officer-in-Charge with date a) Sri Narayan Chandra Banerjee W.B.C.S. (Exe.), since charge taken (if more than one officer has handed it, all relevant dates Dy. Magistrate & Dy. Collector, Burdwan. need to be mentioned).

(01/04/2010to 28/10/2010.)

b) Sri Ratan Dutta, W.B.C.S. (Exe.), Dy. Magistrate

& Dy. Collector, Burdwan. (29/10/2010 to

16/11/2010)

c) Sri Ratan Chandra Mondal W.B.C.S. (Exe.), Dy.

Magistrate & Dy. Collector, Burdwan. (17/11/2010

to till date.

72 2. Staff strength, sanctioned and in position, Sanctioned Present position Vacancy position in case of vacancies, steps taken to fill them up has to be mentioned. Relates to A.S.H.C-1, Not related with

Estt. Section U.D.A-2 this section.

L.D.A-1

Gr.D-1

3. Whether any redeployment of staff has No been done keeping in view the workload. 4. Nature of the work assigned to the section, Copy enclosed (Mark-P) in brief. 5. Acts & Rules & Regulation relevant with i) Municipal Acts, Rule & Municipal Election Act. working of the section. ii) Regulation for Birth & Death Act. 1969. 6. Name of Register maintained at the 1. Allotment Register, 2. Bill Register, 3. Issue section. Register, 4. Receipt Register, 5. Attendance Register,

6. Pass Book, 7. Cash Book, & 8. Movement

2005 Register,12) Excise Duty Exemption Register

13) DMDO A/C Register,14) Office Stationery

Article Register 15) Court Case Register

7. No. of receipt and issue in the year (2010- Receipts –805 2011) Issues - 576

8. Financial allotment, head-wise and Does not arise(In terms of observation of the ATI, expenditure. West Bengal vide para 1.8

73 9. Performance reports on different scheme (physical and financial target and achievement), cases initiated under different Acts (L.A., L.R., P.D.R., W.B.P.T.A., E.C., U.L.C.R., A.R.M.S., Eviction Acts etc.) and disposal, disposal Not related to this Section. of applications received under various Acts (licenses of various types etc.) revenue collected (where applicable), any statutory work performed by District Magistrate/Additional District Magistrate/Sub-Divisional Officer. 10. When last inspected, mentioning major i) Last inspection make by Sri Sanjoy Pan flaws found and whether corrective W.B.C.S (Exe.), Dy.Magistrate & measures have been taken. Dy.Collector,Burdwan on 9/6/2011 who is leave substitute of Sri Ratan Chandra Mondal,WBCS (Exe),Dy.Magistrate & Dy Collector,Burdwan & Officer-in- Charge,MA Section. ii) Not found. 11. Report and audit queries (latest status) Regarding Audit Queries- necessary correspondence

have already been made with the Department.

12. Physical condition of the section, Satisfactory cleanliness, neatness, condition of files and furniture and room. 13. In case of the Establishment Section and the Nezarath, the action taken to deduct Relates to Establishment Section & Nezarath Section. leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievement: - A brief note In respect of last year this office as issued a good may be included which you consider as the outstanding achievement of the Section number of Birth and Death Delay Permission during and which is worth special mention. this financial year.

15. Remarks (if any) As mentioned in the last year Annual Administrative

Report that one UDC post is vacant due to retirement

and also one LDA is required for dealimg of the

Labour Matters till pending.

Sl. No. 4. Nature of work assigned.

A. 1) Checking of bill placed by the U.L.B.s against grant allotted by Government of West Bengal. 2) Counter Signed of the Additional District Magistrate (Development). 3) Maintenance of Allotment Register etc. for this purpose. B. Issue of permission for delayed registration of Birth & Death Cases and Maintenance of Register & File etc. C. Allotment of fund to the U.L.B. Authorities for payment to Sahayeka under S.S.K. Center and Maintenance of Pass-Book, Cash Book etc. D. Difference correspondence with the U.L.B. authorities. E. Maintenance of Register & File. Etc. for the D.U.D.A. F. Labour Matters/Issues G. RTI Act matters H. Issue,Receipt & Despatch of Official Letters I. Maintenance of Movement Register for sending files to Higher Authority.

OFFICE OF THE DIST. MAGISTRATE: BURDWAN CERTIFICATE SECTION

The Annual Administrative Report for 2010-2011 Period from 01/04/2010 to 31/03/2011 respect of Certificate – Section, Burdwan Collectorate, Burdwan as per format introduced by the Dist. Magistrate & Collector, Burdwan vide memo no. 771(60) /R.M / 111-2/11 dt – 30/06/11.

(1) Name of Addl. District Magistrate-in-Charge Sri Ashim Bhattacharya, WBCS (Exe) And the Officer-in-Charge taken (if more then Addl. Dist. Magistrate, Burdwan (LA) One Officer has handled, Name of Addl. W.e.f.13/07/07 to 15/11/08 District Magistrate-in-Charge and O.C. with (2) Sri Avanindra Singh, IAS, Addl. Dist. date since charge it all relevant date need to Magistrate (G) Bdn w.e.f.16/11/08 to be mentioned. 15/02/2009 (3) Sri Soumitra Mohan, IAS, Addl. Dist. Magistrate (G) Burdwan w. e. f. 15/02/2009 to 23/11/2009 (4) Sri P.M.K Gandgi, IAS, Addl. Dist. Magistrate (G) Bdn w.e.f 23/01/2009 to till date (5)Shyamal Ch. Mondal W.B.C.s (Exe) Addl. Dist. Magistrate (LA) Burdwan w.e.f 9.11.2010

(1) Sri Pronab Kr. Ghosh, WBCS (Exe) w.e.f 27/06/2006 to 20/02/2009 (2) Sri Monirul Islam, WBCS (Exe) w.e.f 26/06/2006 to 31/06/2009. (3) Sri Rajat Biswas, WBCS (Exe) w.e.f..03/06/2009 to (4) Sri Pankaj Chandra, WBCS (Exe) w.e.f.03/06/2009 to 14/01/2010. (5) Sri Kamla Kanta Chatterjee, WBCS (Exe), w.e.f.14/01/2010 to 30/04/2010. (6) Sri Subrata Hazra, WBCS (Exe) w.e.f.30/04/2010. (7) Sri Anirban Kolay ,WBCS (Exe) w.e.f (2) Staff Strength : Sanctioned and in position, In Sanctioned staff Strength: case of vacancies, mention step taken to fill (1) Group- C- 17, But now working them up. strength in 4 (2) Group- D-2.. (3) Whether any redeployment of staff has been Yes, Reallocation of duties has been made done keeping in view the workload amongst the staff on 06/07/2011. (4) Nature of the work assigned to the section, in The Certificate section is a vital section of brief. Collectorate, instrumental for collecting public dues by means of Certificate cases. There are subdivision wise Certificate Officer for Asansol/ Durgapur/ Katwa / Kalna. The Certificate office, Burdwan is functioning as Certificate officer of Sadar (North) and Sadar ( South) Sub- Division. 76 The Certificate Officer. Sadar Burdwan plays the role of co-ordinator in respect of other sub- divisions. All the datas information duly Collected by from and from the other subdivision are communicated after compliance to the Gove. By Certificate officer, Sadar. (5) Acts & Regulations it deals with. The Section deals with the Bengal P.D.R Act, 1913. (6) Name of the Register maintained This Section maintained the- 1) Register-60 (Receipt Register) 2) Register-61( Issue Register) 3) Register-62 ( Index Register) 4) Register-10 ( Requisition Register) 5) Register-11 ( Process Register) 6) Register-25 ( Claim and deposit) 7) Register-19B (Sales Register) 8) Register-26 ( Inspection Register) 9) Register-58 ( Court-Fees Register) 10) Register-27 (Petition Register) (7) No. of Receipt of Issue of the Year. Receipt – 181 Issue- 339 Despatch- 252 (8) Principal allotment, Head wise and Does not arise. expenditure. (9) Performance report on different scheme No of cases initiated under P.D.R. Act up to (Physical & Financial target and achievement April 10 to March 2011. and case initiated under different Act LA, LR, No of cases Bank received -12 amount PDR, WBPTA, Ec, ULCR, ARMS, Eriction involved 12,06,677.48. Act Etc) and disposal proposal of applications No of non Bank received -375 amount received under the various Act ( License of involved Rs. 3494535.77 Various types etc.) any statutory work Total no. of non-Bank and Bank received performed by D.M/A.D.M/S.D.O. cases-387 amount involved 4701213.25. Realised the Bank cases 24. Amount involved in Rs. 149646.00 Realised non-Bank in cases 2. Amount involved in Rs. 70371.00 Total Realised the non –Bank cases 26. Amount involved Rs. 2,20017.00. Total no. of cases pending Banking up to 31/03/2011- 21345. Amount involved in Rs. 116791089. Non- Banking cases 10368. Amount involved in Rs. 120175679.56 (10) When last inspected mentioning major flaws The section was inspected by Sri. P.S found and whether corrective measures have Katheresan, IAS Commissioner, Burdwan been taken. Division during the period from 01/04/97 to 31/03/2000. On 17/12/2000 no major irregularities was found.

77 16 Remarks if any According to the register X there are 21345 cases are in process . 4 four) assiatants are working in this section . It is hardly possible by these staff to persue all the cases regularly. As such introduction of a computer system is urgently required for the speedy disposal of the certificate cases. It may be suggested that this office may be split in to three parts(i_ Comperatively junior may be assigned the charge of Certificate officer .(ii) Sadar North) while another of the same seniority may be assigned the charge of certificate officer, Sadar (South) and (iii) A senior having 13- 14 years of service experience may be requested to take charge of the District as a whole and be designated as District Certificate Officer who shall attend to diverse function as defined above and shall have exclusive charge office of i&ii may be entrusted with additional assignement . It is hope that the above restricting shall go a long way in ensuring good clean and responsiove administrative functioning of concerned certificate cased. Further to note that as per order Sri Ashik Bhatterjee ,A.D.M(L.A write a letter to Special L,A,O , Burdwan vide T.O. No. 1511 dated 29.12.2008 for supply of one Computer Set but not received as yet. A letter was issued to N.D.C vide T.O No 1512 dated 19.12.08 to arrange the Electric Wiring for

ANNUAL ADMINISTRATIVE REPORT OF AMUSEMENT TAX SECTION FOR THE YEAR 2010-2011.

1. Name of A.D.M. in Charge Sri Abhijit Mukherjee, ADM (LA), from 02.09.2009 to 19.09.2010 date since charge taken Sri A. Chandra, ADM (LA), from 20.09.2010 to 08.11.2010 Sri Shyamal Chandra Mondal, ADM (LA), from 09.11.2010 to till date Name of Officer-in-charge Sri Anirban Kolay, WBCS (Exe), from 01.04.2010 to 26.07.2010 with date since charge Sri Subrata Hazra, WBCS (Exe), from 27.07.2010 to 17.11.2010 taken Sri Ratan Chandra Mondal, WBCS (Exe), from 18.11.2010 to 20.02.2011 Jahedur Rahaman Khan, WBCS (Exe), from 21.02.2011 to till date 2. Staffing strength, sanctioned and in Noted in a separate sheet position, in case of 5 as per ratio 1:1 vacancies, mention steps At present 1 A.S. H.C, 1 UDA, LDA NIL & 1 Gr.-D are engaged in taken to fill them up this Section. No steps have been taken as yet fill up the vacancy. 3. Whether any Not necessary. redeployment of staff has been done keeping in view the work load 4. Nature of work assigned The main object of this section is to issue new licence of Cinema to the section in brief. /Video, Cultural Programme ,(both Indoor and Outdoor),Operating licence and also renewal of licence in every year and a shadow file has been maintained here in respect of Cable T.V. Administrative report ,inspection report ,O.P.R. open air Cinema ,Private Cinema and miscellaneous are also maintained here. 5. Acts & Rules & This section deals with Cinema and Video Regulation Act, W.B. Regulation its deals with 1956 6. Name of Registers Register-60 (Receipt Register), Register No.-61(Issue Register), maintained Permanent Cinema Register, Temporary Cinema Register, Permanent Video Register, Temporary Video Register, Register of Cultural Function, Open air Cinema Register, Tax Free Cinema Register, Private Cinema Register, Operating Licence Register, Court Case Register, Inspection Report Register (No.-26), Leave Register, Pending List Register, Index Register.

7. No. of receipts and issues Receipt- 390 of letters in the year2003- Issue - 305 2004 8. Financial Allotment, Does not arise head- wise & Expenditure for 2006-07 9. Performance reports on Collection 2010-2011– Rs. 3214447.00 The AITO, Burdwan Range different schemes is now the assessing and collecting authority of A. Tax after (physical and Financial bifurcation in the year 1996. (target & achievement) Licence fees in respect of Cinema /Video, Cultural Programme cases initiated under Operating Licence and also New Cinema /Video which has been different Acts (LA, LR, collected by the section Rs. 47380=00. PDR, WBPTA, PC, ULCR, New Cinema licence 2010-2011:- Arms, Eviction Acts New Cinema Licence 1 79 etc.)and dispose, disposal Cinema Licence Renewed 8 of application received Video Licence renewed 2 under various Open air Cinema Licence 0 Acts(licences of various Private Cinema Licence 1 types etc.) revenue Cultural Programme Licence 0 collected( where Operating Licence renewed 20 applicable) any statutory work performed by DM/ADM/SDO 10. When last inspected, Last inspection held on 18/11/2010. mentioning major flows Computerization of licence and other letter functioning of the found and whether section is essential for better housekeeping. corrective measures have been taken 11. Report on Audit queries No Pending

12. Physical condition of the Physical condition, Cleanliness, neatness and condition of files in section cleanliness, the section are O.K. neatness, condition of files and furniture and rooms 13. In case of Establishment Does not arise. Section the action taken to deduct leave for continues absence, late attendance or otherwise should be stated 14. Outstanding achievement, A big amount of entertainment tax of Rs.74,54,267/- has been brief note may be included recovered in full by installments from Mr. M.R. Mondal, Prop. of which you consider as the Anita Cinema, B.C. Road, Burdwan outstanding achievement of the section and which is with special mention. 15. Remarks, If any Smoothly office work is hampering as because amusement tax section is installed in the room of R.M Section and seating arrangement is on the entry and exit of the R.M Section. As a result every hour we the staff of Amusement Section have to answer to three / four persons of their questions regarding where is RM Section? Etc. If a specific space or partition by wooden wall, if authority requires necessary of it, we may do our work smoothly always. A computer will help the speedy disposal of work like renewal of Video / Cinema licence & its tax matters.

Annual Administrative reports for 2010-2011 Record Room, Burdwan Collectorate.

1. Name of Addl. District Magistrate in Sri Abhijit Mukhopadhyay, WBCS (Exe.),02/09/2009 Charge date since charge taken:- Sri Abhinav Chandra, IAS 20/09/2010 Sri Shyamal Ch Mondal WBCS (Exe.), 09/11/2010

Name of Officer-in-Charge date since Sri Subrata Hazra, WBCS (Exe.),05/05/2010 charge taken:- Sri Anirban Koley, WBCS (Exe.),28/10/2010 Sri Sanjay Mukherjee, WBCS (Exe.),18/11/2010 Sri Arnab Chatterjee, WBCS (Exe.), 31/01/2011 Sri Jahedar Rahaman Khan,WBCS(Exe.)02/02/2011

2. Staffing strength, sanctioned and in Staff Sanctioned Present Vacancy position in case of vacancies, mention ` Posted steps taken to fill them up

1) Record ----- 1 ----- Keeper

2) Group-“C” Relates to 8 ----- Estt. Section

3) Group-“D” Relates 3 ------Nazareth Section

3. Whether any redeployment to staff has been done Keeping in view the workload. Pending work loads are distributed among selected staff as and when so required

81 4. Nature of the work The basic function of the Record Rooms in involves preservation assigned to the section, in of various govt. records and document and supply certified copies brief:- of records to individual and Govt. Semi/non Govt. organization on demand and as per prescribed men and order maintenance of Death/Birth Register of deferent P.H.C and also delivery CS/RS Map, issuance of Death/Birth Certificate etc. The record room section consists of Revenue Record Room Settlement Record Room and the Judicial Record Room 5. Acts & Rules & According the Record Manual Regulation it deals with. 6. Names of Registers 1) Attendance register maintained. 2) Issued register 3) Receipt Register 4) Peon Book 5) Petition Register 6) Court fee Register 7) Consignment Register 8) Register-26 9) Index Register 10) Movement Register

7. No. of receipts and issues Received-125 in the year. Issued -494

Financial allotment, head- 8. Does not relate in this section. wise, and expenditure. 9. Performance reports schemes (physical and financial target and Physical App achievement), cases type of Disposed Cancelled/Rejected Pending Received initiated under different Records acts. (LA., L.R., PDR. WBPTA, EC, UL CR, arms Eviction acts etc) and disposal; disposal of Birth and Death applications received 145 106 39 Certificate. 0 under various acts Election 22 120 02 (licenses of various types Matter etc); revenue collected (where applicable), any Certified Copy of statutory work performed Hand Written 1850 1342 362 146 by DM/ADM/SDO. Parcha Information LA/CS Parcha/ 2337 2066 271 D/B Court 697 614 0 83 Case Rs and CS Map Supplied of CS 3001 2122 879 0 and RS 82 Map

Total Revenue realized Through Court fees and Treasury Challan . 2009-2010 2010-2011 Rupees:-80561=00 89245=00 10. When last inspected, mentioning; major flaws found and whether 06/06/2011 corrective measures have been taken. 11. Report on audit queries. No Audit query pending 12. Physical condition of the section, More or leas good cleanliness, neatness, Condition of P osition of Building and Eclectic line of those room files and furniture and room. are very bed. i) Revenue Record Room In this regard NDC and Exe. Engineer PWD has ii) Settlement Record Room already been requested for taking necessary action. iii) Judicial Record Room 13. In case of the establishment section and the Nazareth, the action taken to deduct leave for continuous absence, Related to Estt. And Nez Section. late attendance, or otherwise should be started. 14 Outstanding achievement, brief no may be included which you consider A process of preparation a computerized inventory of as the Outstanding achievement of records has been initiated. the section and which is with special mention. 15. Remarks, if any. Copy of CS Parcha to the intending public by Xeroxing or by any ultramodern process will be helpful for record room works.

Annual Administrative Report for the Year 2010-2011 Period from 01.04.2010 to 31.03.2011 of R.R & R Section of Burdwan Collectorate

1 A Name of the Additional Sri Abhijit Mukhopahyay, WBCS (Exe.) (from 01/04/2010 to District Magistrate in- 20/09/2010) Sri A. Chandra, IAS (from 20/09/2010 to 09/11/2010) charge Sri Shymal Chandra Mondal, WBCS (Exe.) (from 09/11/2010 to Continuing) B Name of the Officer-in- A.Rashid, DRO (from 01/04/2010 to 31/01/2011) Charge with date since Sri Ashok Kumar Das, DRO-in-Charge (from 31/01/2011 to charge taken (if more then continuing) one officer has handed it, all relevant dates need to be mentioned) 2 Staff strength, sanctioned and Sanctioned Vacancy in position, in case of Strength vacancies, steps taken to fill DRO 01 01 them up has to be mentioned RO 04 01 KGO 02 Nil UDA 03 01 LDA 03 01 Surveyor 05 Nil Amin 02 Nil Chainman 14 (6 Chainman 03 are deputed to the Office of the SDO, GR D (Peon) Asansol) 03 Night Guard 04 01 Sweeper 01 Nil 01 3 Whether any redeployment of Nil staff has been done keeping in view the workload 4 Nature of the work assigned to A. Issuance of lease deeds to schools of RR Colonies / Land the section, in brief B. Leasing out ponds / Tanks situated on RR Colonies / Land C. Leasing out of Shop / Market Plots on RR Colonies D. Issuance of lease deeds to Non-D.P families in R.R Colonies E. Issuance of FHT deeds to D.P families 5 Acts & Rules & Regulation As per guidelines of the RR Manual and relevant Government Orders relevant with working of the of the RR & R Department. section 6 Name of Registers maintained A. Cash Book at the Section B. Bill Register’ C. Acquaintance Roll D. Allotment Register E. Conrit Register F. Allotment Register for Rehabilitation works G. Court Case Register H. File Index Register I. Issue Register J. Receive Register etc. 7 No. of receipt and issue in the Receipts- 508 year (2010-2011) Issues- 321 8 Financial allotment, head-wise Allotment Expenditure Balance and expenditure 01 4000000.00 5074458.00 -1074458 14 1260000.00 1170600.00 89400 02 1275000.00 1662034.00 -387034 03 760000.00 795406.00 -35406

84 04 24000.00 19000.00 5000 07 4000.00 0.00 4000 12 42000.00 111900.00 -69900 50 29000.00 28998.00 2 13-04 14000.00 13999.00 1 11 27000.00 26702.00 298 9 Performance reports on Not applicable to this Department different scheme (Physical and Financial Target and Achievement), Cases initiated under different Acts (L.A, L.R, P.D.R, W.B.P, T.A, E.C, U.L.C.R, A.RM.S, Eviction Acts etc.) and disposal, disposal of applications received under various Acts (licenses of various types etc.) revenue collected (where applicable), any statutory work performed by District Magistrate / Additional District Magistrate / Sub-divisional Officer 10 When last inspected, Last inspection on 03.06.2011 & on 06.06.2011 mentioning major flaws found and whether corrective measures have been taken 11 Report and audit queries (latest Query No 15 dated 14.02.2011 is the last audit query. This is status) regarding infrastructural development of two private colonies namely Orgram Colony (PS- Bhatar) and Alipur Colony (PS- Memari) where the Zilla Parishad, Burdwan was the executing agency. A total sum of Rs 7696930.00 (Rs 1511002.00 for Alipr (Rs 3697469.00 for Orgram) was released by the R.R Department vide memo no 316 (Sance) Rehab-I dated 27.03.2008 for the above mentioned development. The sum is still lying unspent with ZP, Burdwan. The matter has been taken up by the R.R & R Department as per this office memo no 69/BRR dated 17.02.2011 and the latest position will be intimated to the R.R & R Department after causing a physical enquiry at the earliest. 12 Physical condition of the Physical condition of the Department is very neat and clean, condition section, cleanliness, neatness, of files and furniture are overall good. condition of files and furniture and room In case of the Establishment A late attendance report of all the staff members of this Department is Section and the Nazareth, the forwarded to the Establishment Section regularly. Leave availed by Gr. action taken to deduct leave for “C” and Gr. “D” staff are forwarded to the Nezarath Section regularly. continuous absence, late attendance or otherwise should be stated 14 Outstanding achievement:- A Not worth mentioning. brief note may be included which you consider as the outstanding achievement of the Section and which is worth special mention 15 Remarks (if any) Nil

Administrative Report District ICDS Cell, Burdwan Collectorate

1. Name of Additional District Magistrate in charge:Sri Shayamal Chandra Mondol, WBCS(Exe), ADM (LA), Name of O/C with date since charge taken Sri. Kailash Nath Mukherjee, since 9.8.06 till date

2. Staff strength, sanctioned and in position, needs immediate filling them. SL NO. NAME OF THE POST SANCTIONED IN POSITION VACANT 1 DISTRICT PROGRAMME OFFICER, 1 1 Nil 2 HEAD CLERK*** 1 Nil 1 3 STATISTICAL ASSISTANT*** 1 Nil 1 4 UDC 1 Nil 1 5 LDC 1 1 0 6 DRIVER 1 1 Nil 7 Group – ‘D’ 1 1 Nil

*** The post of Head Clerk is lying vacant from 17.3.04

*** The post of Statistical Assistant is vacant from 1.01.08

*** The post of UD is vacant from 14.06.11

3. Whether any redeployment of staff has been done keeping in view the work load: - No, but posting of Two Upper Division Clerk is badly needed for smooth running of the normal office work. Keeping in mind the load of work and reducing manpower. Moreover another computer is required immediately to furnish reports and miscellaneous works sent timely as desired from various ends. A short account is furnished below, reflecting the job demand YEAR Sanctioned YEAR Sanctioned AWC Project Centre 2005-06 32 2005-06 4838 20011-12 39 2009-10 9278 Increase 7 Increase 4560

4. Nature of work assigned to the section, in brief- All official works related to supervision & monitoring of ICDS related – Programmes in different projects. To implement different schemes for the welfare of Women and children, K.S.Y for Adolescent Girls, welfare of AWWs and AWH like as A.K.K.B.Y etc. Besides this cell has been monitoring a liaison between ICDS projects, health officials, officials of the Directorate of Social Welfare, Deptt. of WCD & SW and the District Authorities.

5. Act & Rules & Regulation relevant with working of the section--All official works of this cell are performed in accordance with the existing rules & regulations of the Government of W B.

6. Name of Registers maintained at the section- This section is maintaining the following registers. Viz.- Attendance Register, issuing of letters register, Receiving of letters register, File index register, Stationary stock register, Dead- stock register, WBECS Food Register etc.

7. No. of receipts and issues in a year- a) Letters received – 1119 no.s b) Letters issued – 1210 no.s

8. Financial allotment, head-wise and expenditure-

86 Head (2235- SSW-ICDS-etc.) Allotment received Expenditure Incurred

01- Salary 1195903 560725 11 – T E 55725 15275 51- MV (POL) 50000 49976 13 – O.E 30000 30000 13-Electricity 20000 20000 13- Telephone 25488 25488 OTA 5000 3126 M.oil & Salt 58748747 14073925

9. Performance reports on different scheme (physical and financial target and achievement), cases initiated under different Acts ( LA, LR, PDR, WBPTA, EC, ULCR , ARMS, Eviction Acts etc.) and disposal, disposal of applications received under various Acts (licenses of various types etc.) revenue collected (where applicable), any statutory work performed by District Magistrate/Additional District Magistrate , (G)/Sub-Divisional Office.

a) Beneficiaries covered under SNP - Year Enrolled Covered Percentage of cover 2010-11 103032 98910 96% b) No. of children attend Pre-school Year Enrolled Attended Percentage of Attendances 2010-11 527038 484875 92 %

10. When last inspected, mentioning major deficiencies identified and whether corrective measures have been taken:- Date of inspection:- 14/07/11 . No major problem had been found.

11. Report on audit queries (latest status):- There is no outstanding Para lying in this office.

12. Physical condition of the section, cleanliness, condition of files and furniture and room:-

After shifting the office from the old place the office accommodation, need some racks to keep the office records properly and Furniture’s eg- Table replaced.

13. In case of the Establishment Section and the Nazareth, the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated: - N/A ----- 14. Outstanding achievement: - A brief note may be included, which you consider as outstanding achievement of the section and which is worth special mention. This office is trying to increase the coverage in all aspect by regularly monitoring the scheme.

15. Remarks if any: - 1 Head Clerk, 2 L.D.C and 1 Data entry Operator required to be posted within no time.

Annual Administrative Report of P. G. Cell

01) Name of ADM – in – Charge and Officer – Æ ADM – in – Charge in – Charge with date since charge taken i) Sri P. M. K. Ghandhi, IAS, from 23/11/09 to 23/10/10 ii) Sri Abhinanda Chanda, IAS, from 23/10/10 to 18/02/11 iii) Sri Purna Chandra Sit, WBCS (Exe), from 18/02/11 to till date Officer – in – Charge i ) Md. A. Gaffer, WBCS (Exe), from 05/01/10 to 30/07/10 ii) Sri Narayan Banerjee, WBCS (Exe), from 30/07/10 to 28/10/10 iii) Sri Ratan Dutta, WBCS (Exe), from 28/10/10 to 16/11/10 iv) Subhasis Bej, WBCS (Exe), from 16/11/10 to till date 02) Staff Strength a) UDC Æ 2 b) LDC 0 c) Gr. D 1 03) Whether any redeployment of staff has been Æ No done keeping in view of the work load? 04) Nature of the work assigned to the section, in Æ Different kinds of grievance petition of the public are being brief. dealt with. 05) Acts & Rules & Regulation relevant with Æ Does not arise working of the section 06) Name of Registers maintained at the section Æ Grievance Register, Suggestion Register, Issue Register, Receipt Register, Index Register, Movement Register & 10 No. of ISO Registers 07) No. of letter receipts and letter issues. Æ 803 – Letters Received & 690 – Letters Issued 08) Financial allotment, head – wise and Æ Does not arise expenditure 09) Performance reports on different scheme Æ No. of Cases Received – 435 (physical and financial target and achievement), cases initiated under different No. of Cases disposed of – 335 Acts (LA, LR, PDR, WBPTA, EC, ULCR, ARMS, Eviction Acts etc.) and disposal of applications received under various Acts. (license of various types etc.) revenue collected (where applicable), any statutory work performed by District Magistrate / Additional District Magistrate / Sub Divisional Officer. 10) When last inspected, mentioning major Æ 27/05/2011 deficiencies identified and whether corrective measures have been taken. 11) Report on audit queries (latest status) Æ Does not arise 12) Physical condition of the section, cleanliness, Æ Physical condition is not so good. condition of files and furniture and room. 13) In case of the Establishment Section and the Æ Does not arise Nezarath, the action taken to deduct leave for continuous absence, late attendance or otherwise should be state. 14 Remarks, if any Æ A large no. of petition are being received from general public goes a long way to show that people have placed their faith in functioning of the section. They are noting their remarks in the suggestion register of this cell.

Annual Administrative Report for the year 2010-11 (Library Section)

1 Name of ADM-In-Charge Sri Shyamal Chandra Mondal, WBCS (Exe), ADM (LA), Burdwan

2 Name of the Officer-In-Charge Sri Arnab Chatterjee, WBCS (Exe), Burdwan, Dy. Magistrate & Dy. Collector, Burdwan

3 Staffing strength, sanctioned and in position U.D.A. – 1 (One) in case of vacancies, mention steps taken to Group ‘D’ – Nil fill them up

4 Whether any redeployment of staff has been No keeping view the workload

5 Nature of the work assigned to the section, if Issue & Collection of books & Tagit brief by notice

6 Acts & Rules and Regulation it deals with Does not applicable in this section.

7 Names of registers maintained Stock Book, Issue & Receipt Register

8 No. of receipts and issues in the year Receipt : 100 Issue : 46

9 Financial allotment, head-wise and Nil. expenditure 10 Performance reports an different schemes Not applicable (Physical and financial target and achievement cases initiated under different acts (L.AL.R,. PDR, WB PTA, FC, U.L.; C.R. Arms, Eviction Acts) and disposal, disposal of applications received under various acts (Licenses of various types etc.) revenue collected where applicable) any statutory work performed by DM/ADM/SDO

11 When last inspected, mentioning major flaw On 01.06.2011 and nothing is found found and whether corrective measures have on major flaw. been taken

12 Report on Audit Queries Not applicable

13 Physical condition of the section, cleanliness, Very good 89 neatness, condition of files and furniture and room

14 In case of the Establishment Section and the Not related to this section. Nezarath Section taken to deduct leave for continuous, late attendance or other wise should be stated

15 Remarks, if any, Nil

Annual Administrative report for 2010-2011 Of District Magistrate Pool Car Section, Burdwan Collectorate

1. Name of A.D.M. in charge P. MK Gandhi, IAS ADM(G) 01-04-2010 to 23-10-2010. A.Chandra , IAS ADM(G) 23-10-2010 to 18-02-2010. Purna Chandra .Sit,WBCS(Exe) 18-02-2011 to 31-03-2011

2. Name of Office in charge ,Pool Car Sri Jahedar Rahaman Khan, WBCS(Exe) 01/04/2010 to 22/11/2010 section Sri Anirban .Koley, WBCS(Exe) 23-11-2010 to 20-12-2010 Sri Aloke Kumar .Das , WBCS(Exe) 21-12-2010 to 21-02-2011 Sri Sudipta Das, WBCS(Exe.) 22-02-2011 to 31-03-2011

3. Staff Position i) Clerical Staff :- 2 2. Driver :- 19 4. Nature of work Maintenance of Pool Vehicles and every thing job viz. deployment of vehicles for official work/Law & Order/MIC/VIP/Election Work /Inquest/PSC/SSC/RTC etc. Issue of fuel slip to vehicles deployed for office work in the Establiment of District Magistrate, Burdwan 5 Act & rule & regulation WBSR+WRFR+Practive & Procedure Manual + Protocol Manual etc.

6. Maintenance of register Attendance Register/Issue Register/Received Register/Maintenance Register of Tyre & Battery and repairing of vehicle register/Allotment Register/Bill Register/Bill received Register/vehicle wise order book register/Duty Register. 7. No. of receipts and issues in the Letter received – 650 ( Six hundred and fifty) only. financial year 2010-2011 Issued –891 ( Eight hundred and ninety one) only.

8. Under head of Account Amount received Expenditure up to 31-03-2011 2014-00-114-NP-300- Rs. 58,620=00 Rs. 58,480=00 13/03(Pool) 2070-00-114-NP-001-V- Rs. 13,37,382=00 Rs.13,37,141=00 Financial Allotment, Head wise 13/03(Pool) Expenditure. 2070-00-114-NP-001-V- Rs. 5,44,800=00 Rs. 5,44,602=00 21(MSPool) 2041-00-101-NP-001-V- Rs. 39,000=00 Rs. 38,726=00 13/03(Pool) 2053-00-093-NP-001-V-13/03 Rs. 3,97,500=00 Rs. 3,97,474=00 (Pool) 9. Performance reports on different Schemes ( physical and financial target and achievement),cases initiated under different Acts (LA,LR,PDR,WBPTA,EC,ULCR,A rms,Eviction Acts etc.) revenue Not reflated with Pool Car Section collected (where applicable) any statutory work, performed by DM/ADM/SDO)

91 10. When last inspected, mentioning major flaws found and whether 06/06/2011 & 07/06/2011 corrective measures have been No major flaws found during the inspection. taking. 11. Report on audit queries No query pending

12. The space allotted for Pool Car Section is completely unsuitable as the same is very old and in a dilapidated shape. The huge number of white- ants are creeping every where and the roof itself is so vulnerable that sportingly wooden sal-bollas have been used to avoid sudden fall of Physical condition of the section, portion of roof. It is also inform that rain water is percolates due to cleanliness, condition of files and damage roof. Out side of the space the surrounding is full of filth water and too over crowded by court mohurrirs and all litigants who using the furniture and room. entire space including front door space. In this situation most possibility the office files are keeping in good condition. All furniture of this section are not good condition. As such all dead parts of vehicles were not kept in position.

13. In case of Establishment section and the Nazarath the action taken to deduct leave for continuous Not applicable.

absence, let attendance of other wise should be started. 14. Outstanding achievement “a brief note may be included which you

consider as the outstanding i. The works of Election have been done by this Section without any complain. achievement of the section and which is worth special mention.” 15. Suggestion i. Measures of computerization of the section has been taken up with a view to the Govt. expenditure towards maintenance of the pool vehicles and issue of fuel slip. It is expected that very shortly the out-come shall be visible. The software system is in-jeopardy now. ii. Renovation of pool Garage & Pool Car Section is to be required iii. Sufficient lighting system is to be required. iv. Separate Night Guard is required for pool Garage for the safety of Pool vehicle. v. Availability of Cars/Ambasodor. vi. Pool car to be converted to Diesel to economies expenditure.

ANNUAL ADMINISTRATIVE REPORT FOR 2010 – 2011

(DISTRICT COMPENSATION OFFICE , BURDWAN )

Sl.No. Subject Report on the subject.

01. Name of Additional District A) A.D.M. ( Estt. Matter) Magistrate- in- charge and I) Sri P.M.K. Gandhi, of O/C with date since charge I.A.S., A.D.M.(G) taken ( if more than one officer from 01/04/10 to 23/10 /10, has handled it , all relevant II) Sri Abhinav Chandra, dates need to be mentioned) I.A.S. , A.D.M (G) from 23/10/10 to 18/02/11, III) Sri Purna Chandra Sit, W.B.C.S.(Exe.)., A.D.M.(G) from 18/02/11 to 31/03/11. B) A.D.M.( Compensation Matter) I) Sri A.B. Nandi ,W.B.C.S.(Exe.) , A.D.M. and D.L.&.L.R.O., from 01/04/10 to 31/12/10, II ) Sri Biswajit Dutta,W.B.C.S.(Ex) , A.D.M. and D.L.&.L.R.O from 31/12/10 to 04/02/11 III) Sri Saikat Dutta, W.B.C.S(Ex) A.D.M and D.L.& L.R.O from 04/02/11 to 31/03/11 C) O/C of the Section. I ) Sri Prithwis Kumar Samanta, S.R.O.–II and D.C.O-in-Charge from 01/04/10 to 14/02/11 II ) Sri Dilip Kumar Rakshit, S.R.O-I, & DCO, From14/02/11 to 31/03/11

02. Staff strength, sanctioned and in position , in case of vacancies , steps taken to fill them up has to be mentioned. Reply

Category Sanctioned Existing Vacancy Present Remarks. post Strength Position D.C.O 01 01 01 Nil S.D.C.O. 04 04 Nil 02 One SDCO is posted in LA Office on Deputation & other SDCO in D.L.&LRO Office A.C.O 01 00 01 00 H/C 04 02 03 01 One H/C retired in Jan’11 U.D.A. 42 40 02 01 Gr. “D” 05 02 03 02

93 03. Whether any re-deployment of No.. Staff has been done keeping in view the work load .

04. Nature of the work assigned Under the provisions of to the section, in brief. W.B.E.A. ACT , 1953 and W.B.E.A. Rules ,1954 the payment of compensation work has been done from this section in two ways,viz. ( a) Secular (final payment including Bond payment), (b) Perpetual annuity .

05. Acts and Rules and Regulation All works are being done relevant with working of the under the provisions of section W.B.E.A. Act, 1953 and W.B.E.A. Rules, 1954 . & W.B.L.R.Act,1955.

06. Name of Registers maintained a) For General Office Work :- at the section. Issue, Receive, Attendance , staff , LocalOrder Book , Leave , Stock , Court Case , Misc. Petitions. P.G. Cell, Pending Cases , Inspection, Audit, Bill etc. b) For Compensation Payment Work :- A.,E, G, E-I, G-I, M, M(I), M(6),M(16) M(9), M(9A), Allotment, B.T.R. , Advice List , O(2) , Ad-interim payment register, Final payment register, K - Register,, Debottar register etc.

07. No. of Receipts & Issues Issue = 190 in the year. Receive = 190

08. Financial Allotment, head-wise and expenditure.

Head of A/C Allotment Expenditure Surrendered 3604 Rs.- 02,32,004/- Rs.- 02,32,004/- Nil- 5475 Nil Nil- Nil 2049 Nil Nil Nil

09. Performance reports on different Scheme ( physical & financial target and achievement ), cases initiated under different Acts( LA, a) Annuity : Annuity payment L.R., PDR , WBPTA , EC , ULCR made in 41 cases ARMS , Eviction Acts etc. ) and as per approval disposal; disposal of objections of D.M.Burdwan. received under various Acts ( Licenses of various types etc.) revenue collected ( Where applicable ) , any statutory work performed by D.M./ A.D.M. / S.D.O.

10. When last inspected , mentioning The office inspected by major deficiencies identified & D.C.O-in-Charge on 15/11/2010 & whether corrective measures follow up action has been have been taken. taken on the basis of the findings of the inspection report.

11. Report on audit queries There is no pending ( latest status ) audit para, to reply.

12. Physical condition of the At present the physical section , cleanliness , condition of the section conditions of files , furniture is very good as well as and room. cleanliness of the section along with condition of files and furniture are also very good in position. The present position of the room is good.

13. In case of Establishment Does not arise. Section and the Nezarath the action taken to deduct leave for continuous absence. Late attendence or otherwise should be stated.

14. Outstanding achievement:- All the old records A brief note may be included have been arranged in which you consider as the the room subject-wise . outstanding achievement As such the old records of the section and which is may be traced out more worth special mention. easily.

15. Remarks , if any. In my opinion this section may be shifted to the main Collectorate Building which will Helpful for the general public as well as staff of this section.

Office of the Tanks Improvement Collector

ANNUAL ADMINISTRATIVE REPORT FOR 2010-2011.

1. Name of A.D.M. in Charge and of O.C. : 1) Shri Shyamal Kumar Mondal, W.B.C.S. with since charge taken. ( Exe), A.D.M.(LA) 2) Shri Subrata Hazra, W.B.C.S. ( Exe) 3) Shri Anirban Koley, W.B.C.S.(Exe) 4) Shri Jahedur Rahaman Khan, W.B.C.S. ( Exe)

2. Staff strength : Sanctioned and in position : Sanction Post-30. Existing Post-9. Vacant in case of vacancies taken to fill them up Post-23 Existing post, H.C. cum Acctt.-1. has been mentioned. S.A.E.-1 A.T.I.-1 Amin-1 Chainman-1 Peon-1 NG-1 3. Whether any re-deployment of staff has : NIL been done keeping the work load

4. Nature of the work assigned to the section : Re-excavation of derelict Tank for Minor in brief Irrigation purpose under B.T.I,. Act 1939

5. Acts and Rules regulation in which deals : Bengal Tanks Improvement Act 1939 with 6. Names of Registers maintained : Cash Book,Receipts, Issue, Allotment Register, Stock Register, D.C.R. T.C.R. Dispatch etc. 7. No. of Receipts and issues of the year : No. of Receipt 40, No. of Issue 71

8. Financial Allotment Head wise and : Vide Separation Sheet ‘A’

expenditure

9. Performance report on different scheme : Execution work of derelict Tank under B.T.I, ( Physical and Financial target and . Act has been suspended since 1983. achievement) cases initiated under different Acts ( LA,LR,PDR, WBPTA, EC,ULCR, Arms Eviction Acts etc) Revenue Collected (where applicable ), any statuary work. Performed by DM/ADM/SDO. 10. When last inspected, mentioning major : 13.7.2009.. flaws found and whether corrective measures have been taken

11. Reports on Audit Queries : 4 outstanding paras of audit quaries not yet settled.

12. Physical condition of the section : Physical and hygienic condition of this cleanliness, neatness, condition of files section is not so good. Rain water is falling and furniture and room from the ceiling, space is not airy, staff are feeling suffocation.

96 13. In case of the Establishment section and : O/CT.I. Section look after thesection and Nezarath the action taken to deduct leave action taken properly as per G.O. for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements :- A brief note : All staff of this section are deployed to other may be included which you consider as section of the Collectorate for utilization of the outstanding achievement of the staff. section and which is worth special mention. 15. Remarks, if any :

Sheet – ‘A’ Financial allotment Head wise and Expenditure of the Tanks Improvement Establishment Burdwan for the year 2010-2011. Head of A/C 2702-MI-03- Maintenance-101- Water Tanks NP-Non Plan-001-Tank Irrigation ( MI) 01- Salaries-11TE-13-OE (04)

Sl. Head Allotment Received. Expenditure. No. 1. Salaries Rs. 22,09,800=00 Rs. 21,14,198=00 2. Traveling Expenses Rs. 2,650=00 Rs. 1,722=00 3. Office Expenses Rs. 5,600=00 Rs. 5,530=00 Sheet – ‘B’ Sanction Strength of Staff of Tanks Improvement Establishment, Burdwan.

Sl. Name of Post Sanction Present Post Vacant Post No Strength on 1. Tanks Improvement Officer 1 On adhoc basis 1 2. Head Clerk cum Accountant 1 1 Nil 3. U.D.A. 3 Nil 3 4. L.D.A. 4 Nil 4 5. S.A.E. 2 1 1 6. Draftsman 1 Nil 1 7. T.I. Inspector 2 Nil 2 8. A.T.I. 2 1 1 9. Amin 3 1 2 10 Chainman 4 1 3 11 Peon 6 1 5 12 Night Guard 1 1 Nil Total 30 7 23 Remarks: 1. 1 (one) S.A.E. is posted at Zilla Parishad Burdwan. 2. One ATI in posted at RM Section, Burdwan Collectorate

ANNUAL ADMINISTRATIVE REPORT FOR THE YEAR 2010-2011 EXCISE DEPARTMENT

ADMINISTRATIVE PROFILE

The District Magistrate (or sometimes an Additional District Magistrate) is the Collector for Excise Revenue in the district. He is the prescribed head of the District Excise Administration. The Superintendent of Excise is posted to assist him as technical advisor and run the District Excise Office.

District Profile: Burdwan East Area Excise District:

¾ Total Area: 5,018.6 sq. kms. ¾ Total Population: 42, 87,185 (U – 5, 07,393 / R – 37, 79,792) ¾ Total P.S. - 15 (Fifteen). ¾ Total Blocks – 23 (Twenty Three)

1. Name of the A.D.M in charge & the Officer in-charge of the Department:

a. Shri Purna Chandra Sit , Additional District Magistrate (G) & Collector (Excise), Burdwan East Area, Burdwan b. Shri Amar Nath Mondal, W. B. Ex. S. Jt. Commissioner of Excise and Superintendent of Excise, Burdwan East Area, Burdwan

2. Staffing pattern of Excise officials and staff including Collectorate staff:

A. Excise Personnel: Designation Sanctioned Actual Strength Strength Superintendent of Excise 01 01 Additional Superintendent of Excise 01 01 Deputy Excise Collector 03 03 Sub – Inspector of Excise 10 09 Assistant Sub – Inspector of Excise 10 7 Excise Constables 60 32 Excise Motor Driver 02 Nil Group D (Night Guard) 01 01

2. A. a) Nature of works assigned to the Excise personnel: Excise Department is basically revenue –oriented preventive department. The Excise officers are to play dual role in the sense that they are revenue officers as well as pseudo police officers in the matter of curbing Excise Crimes.

2. B Ministerial Staff: Designation Sanctioned Strength Actual Strength U.D.A.s & L.D.A.s 13 8 Group – D - -

2. B. a) The Dealing Assistants help the Superintendent of Excise in all establishment works and maintenance of file, records etc. There is a separate chart showing distribution of works/files among the office Assistants. 3. Acts and Rules and Regulations are dealt with: The Excise Officers are to primarily deal with Bengal Excise Act 1909 (as amended) and various rules framed there under. Apart from that, they are to implement the Medicinal & Toilet Preparations Act 1955 (as amended) and rules there under, The Narcotics Drugs and Psychotropic Substances Act 1985 (as amended) and rules there under and The Molasses Control Act 1955 and also relevant portions of IPC & Cr. P.C as pseudo police officers. 4. Names of Registers maintained:

4.a) In the District Excise Office: i) Cash Book, ii) Cash Book for Secret Service, iii) Security Deposit Register iv) D.C.R. Books & D.C.R. Book Account Register, v) Leave Register, vi) Attendance Register, vii) Stock & Store Register, viii) Receipt Register, ix) Issue & Dispatch Register, x) Court fee Stamp Account Register, xi) 178 Register (Showing renewal of Excise licenses), xii) Salesman Registration Register, xiii) Tari Auction Register, xiv) Demand & Collection Register for C.S, F.L, Pachwai, etc, xv) Miscellaneous Case Register, xvi) Challan Register for three treasuries, xvii) Stock taking inspection register, xviii) Allotment Register, xix) Bill Register, BTR, Aquittance Roll, Cheque Register, Contingency Register, xx) Barrack rent payment register, xxi) Block Register for vehicles, xxii) Application fee Register, etc. 4.b). At the Circle Office: i) Cash Book & D.C.R. Book, ii) Information Register, iii) 151 Register (Showing shop wise consumption of different intoxicants), iv) Stock & Store Register, 99 v) Case Register, vi) Malkhana Register, vii) Shop Inspection Register, viii) S.L. & P.R. Books, ix) Auction Register, x) Diaries of S.I. & A.S.I of Excise, xi) Court Case Register. Apart from the above, various statements viz. preventive statement, revenue statement, consumption statement, NDPS Statement, and umpteen numbers of such statements are prepared and sent.

5. JURISDICTION OF EXCISE CIRCLES & DISTRIBUTION OF OFFICERS AND STAFF

Name of Name of Circle No. of P.S. No. of No. of No. of Range S.I. of ASI Ex. Const. . Excise of Excise

Sadar Range Sadar Circle # Sadar 01 02 04 D.E.C. 1 Hqr – Bdn # Galsi (one) Hqr - Burdwan Guskara Circle # Ausgram 01 01 03 Hqr - Guskara # Bhatar

Raina Circle # Raina

Hqr – Sehara # Madhabdihi 01 - 02

Bazar # Khandagosh

Kalna-Katwa # Kalna Range, Kalna Circle # Purbasthali D.E.C. 1 Hqr - Kalna # Monteswar 01 01 07 (one) Hqr –at Kalna # Memari Memari Circle # Jamalpur 01 01 04 Hqr – Memari

Katwa Circle # Katwa 01 01 06 Hqr – Katwa # Ketugram # Mongalkot

S.E.’s # All the above 01 01 03 Spl.Squad P.S. areas Hqr – at Bdn.

100 District HQR. - - 02 - 03

TOTAL - - 9 7 32

No .of C.S Warehouse in the district of Burdwan East Area is one (1) with headquarters at Burdwan.

101 6. EXCISE BARRACKS: (Govt. Owned-2, Rented-4)

Sl. Name & Address of Govt./ Total Staff Monthly Present Remarks No. the Barrack Rented Area Accommo rent Condition In sq. dation ft. 1. Sadar & Squad Rented 1361.0 10 400/ Wretched To be 77, B.L. Hati Rd., shifted to the Burdwan new Excise complex shortly. 2. Memari Barrack Govt. 0.58 09 ____ Dilapidated Since Mouza-Memari, JL acres. condition construction No. 152, Kh. No. .Major not 1982, Plot Nos. 1094 repairing incorporated ,1095 works in the PWD urgently book list. required. 3. Raina Barrack Govt. 0.33 06 ____ Dilapidated Fund for Mouza-Seharabazar, acres condition repairing JL No. 55, Plot No. .Major works 3025(part) repairing urgently works required. urgently required. 4. Guskara Barrack at Rented 3400 08 648/ Good Landlord Rangabati,GuskaraDist sq. desires to Burdwan. feet sell the same and has requested us to vacate immediately. 5 Kalna Barrack Rented 1574 07 670/ Dilapidated Sub-Judice. At Dangapara,Kalna sq. Condition. Involved in . Dist:Burdwan. feet C.R. No. 17242(W) of 1995. 6. Katwa Barrack Rented 1378.5 08 1292 Good At sq feet KarbalaRd,KatwaDist Burdwan

102

7. DISTRIBUTION OF EXCISE LICENSES IN BURDWAN EAST AREA Sl. Category of Sadar Guskara Raina Kalna Katwa Memari Total No. license 1. C.S Shops 13 4 4 12 11 8 52 2. C.S. Combined 2 4 1 4 1 5 17 Shops 3. Pachwai with 24 24 10 10 34 16 118 SCS shops 4. Pachwai only 5 19 1 2 13 3 43 5. I.M.F.L ‘OFF’ 11 2 3 5 5 9 35 shops 6. I.M.F.L ‘ON’ 9 2 X X 2 4 17 shops 7. Restaurant-cum- 2 X X 1 X X 3 Bar 8. Club 1 X X X X X 1 9. CSD/Canteen 1 X X X X X 1 10. IMFL Trade 1 X X X X 1 2 Total 69 55 19 34 66 46 289 DISTRICT:

VEHI CLE:

ITh. e Gover nment i n t he Exci se depar t ment, Vi de Govt. or der No. 720-EX// N 2E -17/() 2003 Pt dat ed 09-9 - 2009, r et ai ned 6 hi r ed vehi cl es f or t he Bur dwan Eas t Ar ea, Bur dwan

I I. The f ol l owi ng vehi cl e 6 hi r ed vehi cl es ar e engaged f or t he of f i ci al use and pr event i ve wo r k s i n t h i s :

SL Re g i s t r a t i o n Make/ model St at i oned at No . Nu mbe r o f t h e vehi cl e 1 WB -41D7003/ Hi ndust an HQforuseofthe Mo t o r , SE., BDN Ambassador 2 WB -41D7078/ Mahi ndr a HQ a t BDN f o r Bol er o pr event i ve wor ks Pl us SEs’ Squad and 103

of f i ci al use 3 WB -41C8778/ Tat a Mot or , Me ma r i f o r Tat a Sumo pr event i ve wor ks and of f i ci al use 4 WB -37 B/ 9326 Bol er o Ra i n a// Gu s k a r a Pl us Sadar f or pr event i ve wor ks and of f i ci al use 5 WB -73 A/ 0891 Tat a Mot or , Kal na f or Tat a Sumo pr event i ve wor ks and of f i ci al use 6 WB -15/ 7433 Mahi ndr a Kat wa f or Ma r s h a l pr event i ve wor ks and of f i ci al use

III. ThereisalsoaGovtvehicleinthis di st r i ct f or pr event i ve works :

SL No o f t h e Make/ model St at i oned at No . vehi cl e 1 WB04 4A/ 4909 Tat a HQ a t BDN f o r Mo t o r , pr event i ve wor ks Tat a 407 intheDistrictThe . vehi cl e i s not used pr esent l y due t o r et i r ement of t he l one Exci se Mot or Dr i v e r .

9. PERFORMANCE REPORT: There are generally 2 (two) yardsticks for making a judgment of the overall

performance of the Excise Department viz. (a) Enforcement Activities, (b)

Revenue Performance, & Consumption Statistics.

10 A. Collection of Revenue:

Month Revenue Revenue Growth (In Rs.) (In Rs.) (%) Year-2009-10 Year-2010-11 April 4,71,841 2,88,174 104

May 1,62,917 4,19,529 June 2,62,440 3,24,669 July 1,85,717 4,70,508 August 4,23,194 8,32,975 September 2,33,708 6,98,314 October 2,15,865 3,02,307 November 1,49,375 49,13,662 December 2,86,968 6,10,636 January 3,38,165 3,27,360 February 2,21,425 2,02,523 March 11,33,279 28,33,515 Total 40,84,894 1,22,24,172 (+) 199.3

10 B. Consumption of intoxicants: (C.S, F.L & Beer) 10. B, i) C.S

Month C.S C.S Growth (In LPL) (In LPL) (%) Year-2009-10 Year-2010-11 April 1,96,008 2,47,752 May 2,58,216 3,04,776 June 2,34,816 3,13,248 July 2,87,928 3,16,272 August 2,69,448 3,25,296 September 2,59,368 2,51,472 October 3,21,096 3,04,968 November 2,81,352 3,22,992 December 2,97,264 2,36,544 January 2,84,304 1,76,925.6 February 2,63,832 2,13,375 March 3,14,424 2,47,005 Total 32,68,056.0 32,60, 625. 6 (-) 0.2

10. B (ii) F.L Month F.L F.L. Growth (In BL) (In BL) (%) Year-2009-10 Year-2010-11 April 1,15,390.4 1,61,491.378 May 1,39,872.8 1,86,598.126 June 1,32,798.7 1,32,798.7 July 1,22,319.1 1,89,557.001 August 1,26,534.3 1,85,239.789 September 2,04,685.6 2,13,488.072 October 1,80,724.6 3,13,845.497 November 1,71,062.815 3,19,447.11 December 2,06,509.295 2,97,013.305 January 2,48,174.46 2,75,343.933 February 1,88,619.135 2,49,790.622 March 2,03,191.365 2,31,397.296 105

Total 20,39,882.57 28,33,707.919 (+) 38. 9

10. B, iii) Beer Month Beer Beer Growth (In BL) (In BL) (%) Year-2009-10 Year-2010-11 April 2,77,037.3 4,97,546.9 May 2,46,135.7 3,30,391.115 June 2,36,618.5 3,04,024.465 July 1,16,314.5 1,61,014.96 August 86,610.7 1,41,812.435 September 1,32,730.3 1,21,590.135 October 82,184.7 1,46,295.171 November 32,398.495 66,429.18 December 18,578.64 46,059.44 January 25,619.865 47,317.955 February 76,608.41 99,934.755 March 2,78,850.645 1,67,933.1 Total 16,09,687.729 21,12, 349. 611 (+) 31. 2

11 Preventive Activities: (A)Detection of Cases

Year 2009-10 Year-2010-11 No of cases 3376 3,125 No of Arrests 427 484

(B) SEIZURES

Main contraband Year 2009-10 Year-2010-11 articles ID Liquor 82,669.0 76,137.4 ( In litre) F/Wash 6,28,774.0 6,77,989.0 ( In litre) O.P Spirit 322.0 3174.0 ( In litre) Fake F.L 650.0 188.04 ( In litre) Cycle 34 29 Two Wheeler 3 -

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Notable cases detected under the B.E. Act 1909 in Burdwan East Area Excise District during the year 2010-11, under B.E Act

Date I.D. Liquor Fake Fake O.P. Others Person Circle C/S F.L Spirit arrested 20.4.10 40.0 lt. Cycle-1 1 Memari 24.5.10 47.85 lt. Kalna 26.5.10 60.0 lt. 22.29 lt Katwa 02.6.10 470.0 lt. Kalna 23-7-10 350.0 lt. Kalna 26-7-10 14.55lt. 1 Kalna

05-9-10 43.0 lt. 2 Kalna 26-10-10 13.0 lt. 1 Sadar 15-11-10 54.93 lt. 100.0 lt 2 Kalna 15-12-10 9.6 lt. 23.22 lt. 18.0 lt. 1 Sadar 21-12-10 240.0 lt. 1 Sadar 21-12-10 7.9 lt 1 Kalna 21-01-11 240.0 lt. 1 Sadar 21-01-11 2720.0 Sadar lt. 31-01-11 9.525 1 Kalna

17-03-11 36.75 Katwa

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Detection & uprooting/destruction of Opium poppy plants for the year 2010-11, under NDPS Act, 1985

Sl Date Places Raided G.P P.S Area under No. of No.of Case No Poppy poppy poppy s . cultivation plants capsules detec Destoyed Destroyed ted (Approx) (Approx) 01. 04.02.11 a.Benakar Nimdah Purbasthali 43.11 bigha5,22,000 15,66,000 01 b.Hamidpur Pilla Purbasthali 13.60 bigha1,59,600 4,78,000 01 02. 08.02.11 a.Vandargoria Pandugra Ketugram 10 bigha 1,20,000 3,60,000 01 m b.Ganful Do Ketugram 20 bigha 2,40,000 7,20,000 01

c.Noapara Do Ketugram 40 bigha 4,80,000 14,40,000 01

d.Chakda Do Ketugram 80 bigha 9,60,000 28,80,000 01

03. 10.02.11 a.Chakda Do Ketugram 100 bigha 12,00,000 36,00,000 01

b.Narenga Do Ketugram 70 bigha 8,40,000 25,20,000 01

04. 11.02.11 Natungram Gangatik Ketugram 60 bigha 6,24,000 18,72,000 01 uri 05 12.02.11 Mougram Gangatik Ketugram 120 bigha 14,40,000 43,20,000 01 uri 06. 14.02.11 a.Taldanga Paligram Mongalkote 40 bigha 4,80,000 14,40,000 -

b.Lacuria Lacuria Mongalkote 140 bigha 16,80,000 50,40,000 01

07. 15.02.11 a.Taldanga Paligram Mongalkote 40 bigha 40,80,000 14,40,000 -

b.Lacuria Lacuria Mongalkote 70 bigha 8,40,000 25,20,000 -

c.Balidanga Chanock Mongalkote 50 bigha 6,00,000 18,00,000 01

08. 16.02.11 a.Balidanga Chanock Mongalkote 120 bigha 14,40,00 43,20,000 - 0 108

b.Sagira Lacuria Mongalkote 60 bigha 7,20,000 21,60,000 - 09. 17.02.11 Sagira Lacuria Mongalkote 210 bigha 25,20,00 75,60,000 01 0 10. 18.02.11 a.Ban-nagra Srikhand Katwa 12 bigha 1,44,000 4,32,000 - a b.Nahata Srikhand Katwa 18 bigha 2,16,000 6,48,000 - a 11. 19.02.11 Jhowdanga Jhowdan Purbasthali 25 bigha 3,00,000 9,00,000 - ga 12. 20.02.11 a.Shikarpur Gohagra Galsi 28 bigha 3,36,000 10,08,000 - m b.Bhasapur Gohagra Galsi 32 bigha 3,84,000 11,52,000 - m 13. 27-02- a. Kurul Uttar Aushgram 60 bigha 7,20,000 21,60,000 01 11 Ramnaga r b.Patuli Patuli Purbasthali 8 bigha 96,000 2,88,000 - 14. 12.03.11 Gosaipara Nimdah Purbasthali 15 Cottah 8500 25,500 01 Biler Math Total 1470.75 bigha i.e. 490 Acre

Physical condition of the section:

The district excise office has been shifted to the new excise complex. The works of renovation of the old excise and wiring on the ground floor of the new excise complex are pending and under process.

Attendance of the Officers and staff:

Attendance of the staff is strictly maintained. The excise personnel maintain office and attend preventive works making duty roster/ tour diary continue.

Disposal of works:

To provide qualitative, reliable and timely services, we maintain the guidelines of ISO- 9001-2008

FRONT LINE PROBLEMS IN THE DISTRICT:

I There is no sanctioned Group D post (Peon) in this office and no group D has been posted in the office from the Collectorate, Burdwan.

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II In order to cope with the increasing workload of Group D category, a post of Group- D may be created for this district.

III Out of 60 sanctioned staff strength, the total member of existing Excise Constable is 32, leaving a vacancy of 28 in the district. The situation is likely to deteriorate even further due to en-mass retirement in near future. This acute shortage of Excise personnel at the ground level is seriously affecting the work of resource mobilization and desired degree of vigilance monitoring to obviate spiral size in excise crimes including the health hazards. The Excise Commissioner, W.B is requested to take an initiative in pursuance of the same so that the staff-shortage in the district is replenished by the way of such appointment.

IV. We have no good office, at Kalna, Katwa and Guskara. All the said circle offices are housed in the private rented building. The condition of the same is utterly wretched. The Excise own lands are required to make a proposal for plan fund for construction of Excise offices and barrack/ Malkhana etc at the said locality.

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Submission of Annual Administrative Report for 2010-2011 of L.A. Office, Burdwan

Sl. No Question Answer

1 Name of ADM in-charge & of ADM (L.A) O/C with date since charge taken i) Abhijit Mukhopadhyay (W.B.C.S) 01.04.2010 to 19.09.2010. (if more than one officer has ii) Abhinav Chandra (IAS) handled it all relevant dates need 20.09.2010 to 08.11.2010. iii) Shyamal Chandra Mondal to be mentioned) (W.B.C.S) 09.011.2010 to till date.

SPL (L.A.O) i) Baidyanath Dutta, Spl. L.A.O 01.04.2010 to 31.01.2011 ii) Jayanta Pan, Spl. L.A.O. ‘ 01.02.2011 to 09.02.2011 iii) Aloke Kr. Das, Spl. L.A.O 09.02.2011 to 31.03.2011 2 Staffing Strength, Sanctioned and Separate Sheets enclosed in position in case of vacancies steps taken to fill them up has to be mentioned 3 Whether any redeployment of No Staff has been done keeping view the workload 4 Nature of the work assigned to 1. Acquisition and Requisition of land the section, in brief 2. Payment of compensation to the land looser 3. Consignment work of LA Case

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records 4. PL Accounts maintain 5. Gazette publication 6. Correspondence with RB 7. All related matters with Acquisition and Requisition 8. Pension matters 9. D.D.O’s Function 5 Act and Rule & Regulation L.A. Act-I of 1894 and L.A. Act-II (WB), relevant with working of the 1984 of LR manual, Amendment LA Act section (WB), 1997-1999, NH Act 1956 & Allied Rules, D.I Act 6 Name of Registers maintained at Issue, Receipt, Docket, Movement, PL Account, Cash, Stationary, Allotment, GPF, the section Pension, GI Bill, Transit, NH Fund reconciliation, Cheque cancelled, Cheque issuing, Cap. Value, Law Charge, Gazette printing & various type of Sqd. Register 7 No. of Receipt and issue in the Receipt- 9547, Issue- 4522 year 8 Financial allotment, head-wise Separate Sheets enclosed expenditure 9 Performance reports on different Separate Sheets enclosed scheme (Physical and Financial target and achievement) cases initiated under different Acts’ (L.A., L.R., PDR, WBPTA, EC, ULCR, Arms, Eviction Act etc.) and disposal, disposal of applications received under various Acts (licenses of various types etc) revenue collected (where applicable) any statutory work performed by DM / ADM/ SDO 10 When last inspected, mentioning Inspected but no major irregularities

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major fault found and whether detected corrective measures has been taken 11 Report on Audit queries (latest No pending status) 12 Physical condition of the section Good cleanliness, neatness, condition of the file and furniture and room 13 In case of the Establishment Yes Section and the Nezarath, the action taken to deduct leave for continuous service, Late attendance or Other wise should be stated 14 Outstanding achievement: - a Name of Project Total land Possession handed brief note may be included which involved over you consider as the outstanding Katwa T.P.S 1030 acres 362.43 achievement of the section and acres which is worth special mention Aerotropolis 2165.81 acres 1050.40 acres Panagarh I.P 2420.375 acres 420.541 acres S.E. Rly. 318.345 acres 69.335 acres 15 Remarks if any No

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Report in connection with vacancy position of Land Acquisition Section, Burdwan Collectorate, as on 31.03.2011

Sl. Sanctioned Existing Vacant Name of the Post Remarks No. Strength Strength Post 1. Special Land Acquisition Officer 1 1 Nil Retired Person - 1 2. Additional Land Acquisition Officer 4 3 1 Deceased on 7.9.10 - 1 3. Assistant Land Acquisition Officer 7 7 Nil 4. Accounts Officer 1 1 Nil 5. Head Surveyor 1 0 1 6. Surveyor 18 + 2 18+1 1 7. Amin 9 6 2 DVP Staff – 1 8. UDC 30 30 0 DVP Staff – 09 9. LDC 23 02 21 DVP Staff – 1 10. Group – ‘D’ 16 6 10 DVP Staff – 3 11. Draftsman No. post of Draftsman sanctioned in this LA Section 12. Tracer 1 1 Nil DVP Staff – 1 13. Calculator 7 0 7 14. Daftari 2 0 2 15. Driver 1 3 Nil DVP Staff – 2 16. Chainman 28 21 07 DVP Staff – 1 17. Process Server 12 3 9 DVP Staff – 9 18. Sweeper 1 0 1 19. Chowkidar 1 DVP Staff – 1 Total : 91 Total : DVP Staff – 28

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ANNUAL ADMINISTRATIVE REPORT FOR 2010-2011 BACKWARD CLASSES WELFARE, BURDWAN

1. Name of the Additional District Magistrate-in-Charge: - i) Sri. Purna Chandra Shit, ADM (Dev), Burdwan. w.e.f. 27/02/2009

Name of the Officer-in- Charge of Backward Classes Welfare Section: - i) Smt. Tanmoyee Dutta, P.O.-Cum-D.W.O., B.C.W., Burdwan. w.e.f. 30/09/2010.

2. Staff Strength, Sanctioned and in position, in case of Vacancies, steps taken to fill them up has to be mentioned: - Details enclosed in separate sheet (Annexure-I). The Backward Classes Welfare Department, Government of West Bengal has duly been kept apprised of the existing vacancies of Backward Classes Welfare Section, Burdwan. No of vacancies existed previously in respect of the posts of Inspector Backward Classes Welfare have been filled up partially by promoting Upper Division Clarks and Social Workers to the posts of Inspector, Backward Classes Welfare and more posts of Inspector, Backward Classes Welfare have fallen vacant due to retirement.

3. Whether any redeployment of staff has been done keeping in view of the workload: - The question of redeployment of staff can not be considered as the Backward Classes Welfare Office, Burdwan has been running short of required manpower.

4. Nature of work assigned to the office of the Project Officer -Cum-District Welfare Officer, Backward Classes Welfare, Burdwan: -

The office of the Project Officer -Cum-District Welfare Officer, Backward Classes Welfare, Burdwan is entrusted with implementation of multi various schemes aimed at socio-economic well-being of the people belonging to Scheduled Castes/Scheduled Tribe and other Backward Classes Communities in the District through co-ordination and co- operation of the three-tier Panchayat Raj Institutions.

The manifold activities of the Backward Classes Welfare Office, Burdwan are described below in a nutshell: -

A. Educational Schemes for awarding scholarships in Pre-Matric and Post Matric stages: -

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These schemes include

1. Book Grants to SC/ST students. 2. Maintenance Charges to SC/ST day-scholars. 3. Hostel Charges for SC/ST students. 4. Other Compulsory Charges to ST students. 5. Maintenance of Ashram Hostels. 6. Special Scholarships to meritorious SC/ST Girl students of Class-V to X. 7. Additional. Financial benefit to meritorious SC/ST students of Class IX to XII. 8. Govt. of India Post-Matric Scholarship to SC/ST students. 9. Govt. of India Pre-Matric Scholarship to OBC students. 10. Govt. of India Post-Matric Scholarship to OBC students. 11. Scholarship for Students whose parents are engaged in unclean occupation. 12. Running Eklabya Model Residential School for Tribal Boys & Girls (from Class VI to X) at village Raghunathpur under Kanksa P.S. of Burdwan for providing quality education with 100 percent financial assistance from Central Government. 13. Running English Medium Feeder Schools (at Primary Level “ie” from Class I to Class V) to EMRS for tribal Boys and Girls. B. Community Development schemes: -

Community Development schemes implemented by this office in the SC/ST dominated pockets in the District under Special Central Assistance (SCA) to Special Component Sub Plan (SCSP), SCA to TSP and under Article – 275(i) of the Constitution of India are aimed at development of infrastructures like extension/improvement of Village Road/Link Roads, Construction of Culverts, Bridges, Field Channels, Re-excavation of Tanks, installation & energisation of Submersible Tube wells for irrigation purpose, Construction of Free Primary School Buildings, providing Drinking Water facilities, Construction of Toilet Blocks, Repair/Renovation/extension of i) School attached Hostels for SC/ST students, and ii) Ashram Hostels etc.

C. Skill Development/ Upgradation Training Programmes for SC/ST unemployed Youths: -

The training programmes for development/ upgradation of income generating skills for SC/ST Youths are organized by this office in the trades of Carpentry, Leather, Jute cutting & Weaving and Tailoring through the four Training-Cum-Production Centers in the District for their post training linkage with Self Employment Scheme or Group Income Generating activities under SCP or TSP through SC/ST Development and Finance Corporation.

D. Self-Employment Schemes for poor Youths belonging to OBC Communities: -

This office also arranges for self-employment for poor youths belonging to OBC communities in the District through National Backward Classes Development and Finance Corporation.

E. Old Age Pension Schemes for poor Senior Tribal Citizens: -

The office of the Project Officer-Cum-District Welfare Officer, Backward Classes Welfare, Burdwan is also concerned with payment of old age pension @ Rs.750/ per month per pensioner to poor Tribal persons of above 60 years of age in the district. At

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present 9,097 tribals of over 60 yrs. Of age are getting Old Age Pension. Now pensioners have opened Bank Account and OAP be paid through their SB Accounts.

F. Verification and Authentication of Registers of Appointments of various educational institutions recognized by the Government: -

In the sphere of Social Justice and Empowerment monitoring the observance of Reservation Rules for SC/ST/OBC Communities by the different Administrative Authorities while giving appointments in educational institutions and other organizations falls under the purview of the office. Verification and authentication of the Registers of Appointments (R.O.A) in respect of both Teaching and Non-Teaching staff of different educational institutes recognized by the Government of W.B is done by this office in terms of W.B Schedule Caste and Schedule Tribes (Reservation of vacancies in Services and Posts) Act 1976 & W.B Commission for Backward Classes Act, 1993.

G. Running of Central Hostels for SC/ST Boys and Girls in the District: -

This office presently runs three Central Hostels for SC/ST Boys and Girls in the District –the first one is the Central Hostel for SC Girls at Baburbag, Burdwan; the second is the Central Hostel for ST Boys at Sukanta Palli, Asansol and the third one is the Rani Gaidullo Central Hostel for S.T. Girls at Durgapur. The objective is to provide opportunities to the SC/ST boys and girls to pursue higher academic careers for upgrading themselves by availing residential facilities of these Central Hostels without having to suffer the strain of regular commuting from their residences at remote corners to the academic institutions of their choice. At present 110 SC/ST students have been prosecuting their studies staying in the 2 (two) Central Hostels.

H. Restoration of alienated Tribe Lands: -

Restoration of Lands alienated from Scheduled Tribe people is also an important concern of the District level office of the Backward Classes Welfare Department. In terms of section 14B of Land Reforms Act, 1955 all transfer of tribal lands to non-tribals without seeking permission of the competent authority shall be deemed to be void. No case of alienation of tribal land is reported in the District.

I. Miscellaneous: -

The ambit of activities of the office of the Project Officer -Cum-District Welfare Officer, Backward Classes Welfare in the district is quite large and of various nature. Among the miscellaneous activities fall the conducting of enquires into matters of atrocities on Schedule Caste/ Schedule Tribes, Compilation of quarterly report on the disposal of SC/ST/OBC Certificates as received from the S.D.O s of the District, Organizing several cultural programmes including observance of Hool Dibas, Dr.B.R.Ambedkar`s Birthday, One Act Drama Competition in tribal language for the sake of promoting Tribal Culture. State Level One Act Drama competition in Tribal Language was held in this district in 2007 – 08.

5. Acts, Rules & regulations relevant with working of the Section: -

a) West Bengal Restoration of Alienated Land Act, 1973 b) West Bengal Restoration of Alienated Land Rules, 1973 c) West Bengal Land Reforms Act, 1955 d) Protection of Civil Rights Act, 1955 117

e) The Scheduled Caste and scheduled Tribes (Prevention of Atrocities) Act.1989 f) West Bengal Scheduled Caste and Scheduled Tribes (Reservation of Vacancies in services and posts) Act.1976 (West Bengal Act-XXVII of 1976) g) West Bengal Commission for Backward Classes Act.1993 (West Bengal Act I of 1993) h) Scheduled Tribes and Other Traditional Forest Dwellers (Forest Rights Act) Act.- 2006 and Rules – 2008.

6. Name of Registers maintained in Backward Classes Welfare Office, Burdwan: -

i) Attendance Register ii) Index Register iii) Issue Register iv) Receipt Register v) Bill Register vi) Bill Transit Register vii) Cash Book viii) Cheque Register ix) Stock Register x) Leave Register xi) Stamp Register xii) Dead Stock Register xiii) Acquaintance Registers 5 (Five) Nos xiv) GPF Subscription Register for Group “D” Staff xv) GPF Advance Register xvi) Land Transfer Register/ Land Restoration Register xvii) Log Book for two Office Vehicles. xviii) Master Allotment Register.

xix) a) Allotment Register for Pre-Matric Book Grant to SC. b) Allotment Register for Pre-Matric Book Grant to ST. c) Allotment Register for Maintenance Charges to Ashram Hostels. d) Allotment Register for Pre-Matric Hostel Charges to SC Students. e) Allotment Register for Pre-Matric Hostel Charges to ST Students. f) Allotment Register for Other Compulsory Charges to ST Students. g) Allotment Register for Maintenance Charges to SC/ST Day- Scholar. h) Allotment Register for Special Scholarships for meritorious SC/ST Girls studying in Class-V to X. i) Allotment Register for Additional Benefit for meritorious SC/ST Students of Class-IX to XII. j) Allotment Register for Unclean Occupation. k) Allotment Register for GI Post Matric Scholarship for SC Students. l) Allotment Register for GI Post Matric Scholarship for ST Students. m) Allotment Register for GI Pre Matric Scholarship for OBC Students. n) Allotment Register for GI Post Matric Scholarship for OBC Students.

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xx) Application Received Register for Post Matric Scholarship to SC/ST Students, Block-Wise for 31 Blocks in the District – 31 Registers. xxi) Allotment Register for receipt of fund from PBAKOSP for running the Eklabya Model Residential School at Raghunathpur, Burdwan. xxii) Subsidiary Cash Book for EMRS, Burdwan. xxiii) Register for Allotment for running the English Medium Feeder Schools (at Primary Level from Class I to Class V) to EMRS, Burdwan. xxiv) Community Development Scheme Registers – 3 (three) “i.e.” one each for CD Schemes under (a) SCA to SCP, (b) SCA to TSP & (c) Article – 275(1) of The Constitution of India. xxv) MB Register. xxvi) Allotment Register for CD Schemes. xxvii) Allotment Register for Central Hostels. xxviii) Allotment Register for TCPC.

7. a) No. of receipts during 2010 – 11 for Backward Classes Welfare Section, Burdwan: - 1677 Nos. b) No. of letters issued during 2010-11 from Backward Classes Welfare Section, Burdwan: - 2129 Nos.

8. Financial Allotments and expenditure head-wise has been furnished in a Separate Sheet Enclosed (Annexure - II).

9. Report detailing Physical and financial targets and achievements in respect of various schemes implemented by this office during 2010-2011 is appended in a separate sheet enclosed (Annexure - III).

10. Inspection of the office: -

Inspected last on 1st November, 2010. No major flaws worthy of mention found. The A/Cs of the office have been inspected upto 31/03/2009 by the Audit team of the AGWB and no mention of major irregularities worthy of mention has been made by the Audit Team.

11. Report on Audit Queries: -

The replies to all the pending audit paras have already been sent to the Commissioner, Backward Classes Welfare Directorate, Government of West Bengal.

12. Physical Condition of the Section, Cleanliness, Condition of files, Furniture and Room: -

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The office of the Project Officer -Cum-District Welfare Officer, Backward Classes Welfare, Burdwan is housed in a building which is in a dilapidated condition, the wooden beams, doors & windows have been damaged by termites. Several cracks have appeared in the ceiling and walls. The electrical wirings often get damaged because of damp-walls. The Computer Section also is vulnerable to this damp and moist wall condition. Anti- termite measures are regularly taken. The physical condition of the office building stands in the way of maintaining files in a healthy and clean condition. The same is also applicable to furniture. With passage of time the number of schemes entrusted to this office has multiplied several times but practically no steps have been taken to augment office space to accommodate the huge workload suitably. The office needs space and accommodation for smooth conduct of public works.

13. Steps taken to deduct leave for continuous absence. Late attendance or otherwise: -

Necessary action as per Government is taken to deduct leave for continuous absence, late attendance or otherwise.

14. Outstanding Achievement: -

Necessary care is taken from this office for full and proper utilison of funds allotted from the Backward Classes Welfare Department and Directorate for implementation of the Educational Schemes and C.D. Schemes. The fund received at the end of the financial year for implementation of C.D. Schemes under SCA to SCP, SCA to TSP and Article 275(i) of The Constitution of India have not been utilized during the year due to unavoidable delay involved in meeting official procedural formalities like decision making as regards selection of Executing Agencies, floating of Tender Notices for works to be executed Departmentally and release of fund in installments to Executing Agencies other than office of the Project Officer -Cum-District Welfare Officer, Backward Classes Welfare, Burdwan. Old Tribals of above 60 yrs. Of age are being provided pension for their survival.

(Annexure-I)

Staff position of Backward Classes Welfare Section, Burdwan during the Year 2010-11

Sl. Sanctioned Name of the Post In Position Vacancy No. Strength Project Officer -Cum-District 1. 1 (one) 1 (one) Nil Welfare Officer 2. Addl. Dist. Welfare Officer 1 (one) Nil 1 (one) 3. Assistant Engineer 1 (one) Nil 1 (one) 4. Kanungo 1 (one) Nil 1 (one) 5. Sub-Asst. Engineer 2 (two) 1 (one) 1 (one) 6. U.D.C 6 (Six) 3 (Three) 3(three) 7. L.D.C 2 (two) 1(one) 1(one) 8. Typist 1 (one) 1 (one) Nil 9. Social Worker 7(seven) 2 (two) 5(five) 120

10. Cashier 1(one) 1(one) Nil 11. Driver 2 (two) 1(one) 1(one) 12. Chainman to K.G.O. & S.A.E 2 (two) 1(one) 1(one) 13. Helper to Social Worker 2 (two) 1(one) 1(one) 14. Peon 2 (two) 2 (two) Nil 15. Orderly 5(five) 4(four) 1(one) 16. Darwan Cum-Night Guard 6(six) 4(four) 2 (two) 17. Inspector 36(thirty six) 34 (thirty four) 2 (two)

Central S.C. Girls Hostel, Baburbag, Burdwan.

18. Warden Superintendent 1(one) 1(one) Nil 19. Matron 1(one) 1(one) Nil

Rani Gaidullo S.T. Girls Hostel, Durgapur.

20. Superintendent 1(one) 1(one) Nil 21. Matron 1(one) 1(one) Nil 22. Cook 1(one) Nil 1(one) 23. Helper to Cook 1(one) 1(one) Nil 24. Night Guard 1(one) 1(one) Nil

Asansol S.T. Boys Hostel

25. Superintendent 1(one) 1(one) Nil 26. Care Taker 1(one) 1(one) Nil

Sl. Sanctioned Name of the Post In Position Vacancy No. Strength

Backward Classes Welfare Officer, Asansol Backward Classes Welfare 27. 1(one) 1(one) Nil Officer 28. U.D.C. 2 (two) Nil 2 (two) 29. Orderly 1(one) Nil 1(one) 30. Office Peon 1(one) 1(one) Nil 31. Helper to Social Worker 1(one) 1(one) Nil 32. Night Guard 1(one) 1(one) Nil

Industries Wings of BCW

33. Manager 1(one) Nil 1(one) 34. Superintendent 1(one) Nil 1(one) 35. Account Clerk 1(one) Nil 1(one) 36. Instructor in Charge 2(two) 2(two) Nil 37. Sales Manager 1(one) 1(one) Nil 38. Instructor 4(four) 2(two) 2(two) 39. Storekeeper 1(one) Nil 1(one) 40. Lady Asstt. Instructor 1(one) Nil 1(one) 121

41. Machine Operative 2(two) 1(one) 1(one) 42. Clerk Cum Typist 1(one) 1(one) Nil 43. Demonstrator 1(one) Nil 1(one) 44. Sales Asstt. 1(one) 1(one) Nil 45. Peon 1(one) Nil 1(one) 46. Sales Boy cum Packer 1(one) 1(one) Nil 47. Darwan Cum-Night Guard 4(four) 3 (Three) 1(one)

(Annexure-II)

Statement on head-wise Financial Allotment received and expenditure incurred during 2010-2011

Allotment Amount Sl Scheme Received Spent No. ( Rs ) ( Rs ) 01. Book Grant to SC Students 36300000.00 36300000.00 02. Book Grant to ST Students 8200000.00 7895580.00 03. Maintenance Charges to SC 11300000.00 11299880.00 04. Maintenance Charges to ST 12543000.00 12542400.00 05. Hostel Charges to SC 13181000.00 9270625.00 06. Hostel Charges to ST 11420500.00 11293650.00 07. Other Compulsory Charges to ST 1004000.00 841870.00 08. Maintenance of Ashram Hostels 4378000.00 4372280.00 09. Spl. Scholarship to meritorious SC/ST Girls students for Class V to X 459000.00 459000.00 10. Addnl. Financial benefit for meritorious students in Class IX to XII 576000.00 571200.00 Allotment Amount Sl Scheme Received Spent No. ( Rs ) ( Rs ) 11. GIPM Scholarship to SC 40945000.00 40944995.00 12. GIPM Scholarship to ST 3693000.00 3692954.00 13. GIPM Scholarship to OBC 0.00 0.00 14. Pre Matric Scholarship to OBC 0.00 0.00 15. Scholarship to Students whose parents 0.00 0.00 are engaged in Unclean Occupation 16. Organizing One Act Drama Competition in Tribal Language 2010 – 2011 125000.00 125000.00 Observance of Birth anniversary of Dr. B.R. Ambedkar on 14th 17. 0.00 0.00 April,2010 18. Old Age Pension to Senior Tribal Citizens 81873000.00 81873000.00 19. Eklabya Model Residential School 8400000.00 8400000.00 for Tribal Students at Raghunathpur village of Kanksa P.S, Dist. Burdwan. 20 Feeder School to EMRS (English Medium at Primary Level). 2415000.00 2409000.00

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(Annexure-III)

Performance Report of Various Schemes implemented by the office of the Project Officer-cum-District Welfare Officer, Backward Classes Welfare, Burdwan during 2010-11 Community Development Schemes

Sl. Target Achievement Schemes No. Physical Financial Physical Financial

SCA to Special a) Component Sub i) 7 Nos. of i) 43,85,000/- NIL NIL Plan (SCSP) Schemes of 10-11

SCA to Tribal Sub b) i) 6 Nos. of i) 54,09,000/- NIL NIL Plan (TSP) Schemes of 10-11

Article – i) 23 Nos. of 275(1) of i) c) Schemes of 10-11 i) 2,84,59,830/- i) 9 Nos. Constitution 2,03,58,825/-

of India.

(Annexure-IV)

Consolidated report on receipt of applications and issue of Caste Certificates for SC/ST/OBC for Burdwan for the period from 01/04/10 to 31/03/11

Name of Application Application Application Sl. Certificate Issued the Sub- Received Rejected Pending No. Division SC ST OBC SC ST OBC SC ST OBC SC ST OBC Burdwan 1 Sadar 7598 1593 4514 4373 1341 2718 346 4 47 (South) 2879 248 1749 Burdwan 2 Sadar 5524 782 4179 4207 730 1975 13 0 6 (North) 1304 52 2198 3 Kalna 4794 792 4010 2828 548 1916 1 0 0 1965 244 2094 4 Katwa 2991 89 3066 2470 81 2476 0 0 0 521 8 590 5 Durgapur 9419 898 4143 3688 714 2063 114 0 48 5617 184 2032 6 Asansol 20348 2539 9794 11632 1787 5425 298 65 110 8418 687 4259 Total 50674 6693 29706 29198 5201 16573 772 69 211 20704 1423 12922

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ANNUAL ADMISNISTRATIVE REPORT FOR THE YEAR 2010-2011, FOR THE OFFICE OF THE DEPUTY DIRECTOR, SMALL SAVING, BURDWAN

1. Name of the A.D.M. in charge:- A.D.M. (L.A.) 1. Abhijit Mukhopadhyay, W.B.C.S (Exe) 02-09-09 to 19/09/10 2. Abhinov Chandra, I.A.S. 20/09/2010 to 31/03/2011 2. Name of the Officer in charge:- 2. Sri Srikanta pal W.B.C.S (Exe) Deputy Director, Small Savings, Burdwan form 01/04/10 to 31/03/11

STAFF POISITION

SL. POSTS SANCTIONED EXISTING VACENCY No STRENGTH STRENGTH 1. Dy. Director small Savings 01 Nil 01 2. Savings Dev. Officer 22 09 13 3. Accountant- Cum – Cashier 01 Nil 01 4. Clerk-Cum - Typist 01 01 Nil 5. Officer Peon 01 01 Nil 6. Orderly Peon 01 Nil 01 7. Night Guard 01 Nil 01

EXISTING AGENTS

1. Total No. of S.A.S. Agents 1285 2. Total No. of M.P.K.B.Y. Agents 925 3. Total No. of P.P.F Agents 75

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Redeployment of staff is done. The Savings Development Officer of Khandaghosh, Ausgram –I, Raina – I, Raina-II, Burdwan-II and Memari-I Block have been deployed to this office twice a week in addition to their normal work at the Block considering there work load at this office.

This Office of the Deputy Regional Director National Savings Organization has since been withdrawn from the district the works performed by that office have been devolved upon this office.

To cope with the additional work developed upon this office, the redeployment of staff become necessary as stated above.

WRITE UP SMALL SAVINGS SCHEMES

The Small Savings Movement has gained a special significance in the present day socio-economic scenario. It meets up resources for country’s development and other needs. It protects the interest of the Small as well as big investors. Initially post office Small Savings Schemes were introduced by the Government of India to encourage the habit of thrift among common men. But during the last three decades this concept has undergone a radical charge. Now a days Small Savings schemes have become the medium of mobilizing large resources every year for plan projects. This has become the symbol of progress and security.

This movement provides to people in different income brackets several lucrative schemes to build capital assets out of their small savings At the same time, it offers them an opportunity to participate in national development for all savings-big and small play a vital role in the national economy.

There are various postal small savings scheme to suit different pockets. For rich and affluent there are scheme like Time Deposits scheme. R.D. is meant for the poor and wage earner, One can open R.D. Accounts with minimum monthly installment Rs- 10/- only. There is a Monthly Income Scheme. Those who want to save or reduce the Income Tax there are scheme like Public Provident Fund and 6 years National Savings Certificates. The deposit in these Scheme Qualify for rebate for Income Tax. All these 125

Schemes are directly operated by Government of India Through excellent network of Post offices spread over the country. The rate of interest very attractive and there is no market risk whatsoever. Another important savings scheme for the senior citizens has been introduced w.e.f . 2nd August ,2004 which is popularly know as Senior Citizens Savings Scheme.

This department is at present dealing with another savings scheme namely Recurring Deposit. The collection and deposit is made by the women agents only. It is popularly known as Mahila Prodhan Kshetriya Bachat Yojana (MPKBY). This Scheme also plays a vital role like other postal savings Schemes Stated above. This agency was so long dealt with by the National Savings Organization, Govt. of India, of late this department has been entrusted with another Savings Scheme namely Public Provident Fund (PPF). The collection and deposit is made both by men and women.

In pursuance of D.O. No 2/2/2003 – NS.I dt. 25/02/04 of the Jt. Secy. (Budget). Ministry of Finance New Delhi Government of India regarding restructuring of the National Savings, Organization including appointment of Agents under Public Provident Fund (PPF) and by virture of notification no. 338_SSD, dt. 23/04/04 of the Finance Department (Small Savings) Govt. of West Bengal, the Deputy Directors of Small Savings posted in the districts are authorized to act as appointing authorities of the PPF Agents within their respective jurisdiction with effect from 1st April 2004.

Deposits under different Savings Schemes can be made by the depositors directly in the deposit office or through authorized agents.

The PPF agents, MPKBY agents and the SAS agents in the municipal area are appointed by the Dy. Director Small Savings posted in the district. The SAS agents in the Block area are appointed by the respective Block Dev. Officers.

The National Savings collection invested in the Small Savings Schemes are the Major resources for development to the union and state Government 100% of the net collection in a year in the states become available as loans to the respective State Government.

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ORGANIZATION – FUNCTION

Though the Postal Small Saving are the Schemes of Govt. of India, the State Government has taken active interest and work jointly with the National Saving organization, new National Savings Institutes and the Postal department for the promotion of the movement as also of the Savings Schemes,

In district the office of the Dy. Director, Small Savings looks after the matter concerning the Small Savings Directorate, Finance Department Govt. of West Bengal. The District office is headed by the Dy. Director, Small Savings duly appointed by the Finance Department, Government, Government of West Bengal.

One of the main tasks of Dy. Director, Small Savings is to give wide publicity campaigns under the supervision guidance and direction of the Director, Small Savings, Govt. of West Bengal. Every publicity is made through miking in hats bazaars, wall writing in Block and Municipality area big hoardings and many hoardings in different conspicuous places. Publicity is also made through local leading news papers in the district.

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ACTS AND REGULATIONS IT DEALS WITH

01. The Govt. Savings Bank Act. 1873. 02. Post Office Savings Certificate Act. 1979. 03. Post Office Savings Bank General Rules,1981. 04. Post Office Savings Account Rules, 1981. 05. Post Office Recurring Deposit Rules,1981. 06. Post Office Time Deposit Rules,1981. 07. Monthly Income Account Rules,1987. 08. National Savings Certificate Rules,1989. 09. Kisan Vikash Patra Rules, 1988. 10. Mahila Pradhan Kshetriya Bachat Yojana ,1972. 11. Standardized Agency System,1959. 12. Public Provident Fund Act. And Rules,

LIST OF REGISTERS MAINTAIN 01. Cash Book. 02. Allotment Register. 03. Bill Register. 04. Bill Transit Register. 05. Cheque Register. 06. G.P.F. Register. 07. Postage stamp Register. 08. Issue Register. 09. Receive Register. 10. Attendance Register. 11. H.B. Lone Register. 12. Stock Register. 13. Dead stock Register. 14. S.A.S. Agents Register. 15. M.P.K.B.Y. Agents Register. 16. P.P.F. Agents Register. 17. Identity Card Register. 18. Register of ASLAAS- 5 Cards. 19. Confidential Register. 20. Renewal of Agents Register. 21. C.L. & E.L. Register. 22. Acquaintance Roll for payment of Cash Reward. 23. Retirement Register. 24. G.I.S.S. Register. 25. T.A. Bill Register.

No. of letters received – 120 No. of letters issued - 265 128

ALLOTMENT OF FUND FOR 2010-2011. PAY & ALLOWANCES

Head G.O. No. & Date Allotment (Rs.) Expenditure Balance (Rs.) 206-SSD 4A-01/08 19,50,00/- Dt. 05/04/10

301-SSD 1,27,000/- 4A-01/08 PAY Dt. 24/05/10

502-SSD 4A-01/08 39,00,000/- 42,79,595/- 16,97,405/- Dt.03/08/10

TOTAl 59,77,000/- 42,79,595/- 16,97,405/-

TRAVELLING ALLOWANCES 203-SSD 30.000/- 4A- 04/03 Dt.05/04/10 30,000/- 509-SSD 4A-04/03 T.A. Dt.04/08/10

03- SSD 32,000/- 91,622/- 378/- 4A- 04/03 Dt. 04/01/10

TOTAL 92,000/- 91,622 378/-

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Head G.O.NO.& Date Allotment Expenditure Balance 202-SSD 4A-05/07 6,000/- Dt.05/04/10

501-SSD 4,000/- 4A-05/07 TELEPHONE Dt.03/08/10 (02) 5,594/- 4,406/- 592-SSD 4A-05/07 3,000/- - Dt.06.08.09

.TOTAL 10,000/-

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SARVA SHIKSHA MISSION, BARDHAMAN (2010-11)

1. Name of the ADM in Charge : (a) Sri Purna Chandra Sit, WBCS (Exe.) (From 01/04/2010 to 31/03/2011)

Name of the O/C : (a) Abdus Samad Mondal, ADPO i.e. District Project Officer (From 01/04/2010 to 06/04/2010) (b) Sri Tushar Kanti Pathak, WBCS (Exe.) (From 07/04/2010 to 31/03/2011)

2. Staff Strength (As on 31/03/2011) : Present position of the post No. of the under SSA Name of the post post Sl.No Vacancies sanctioned under SSA sanctioned Filled up with with under SSA number number 1 D.P.O. 1 1 0 2 ADPO (Primary) 1 1 0 3 DDPO (Primary) 1 0 1 4 Research Co-ordinator 1 1 0 Co-ordinator for children with special 1 1 0 5 needs Co-ordinator for Girls' Education 1 1 0 6 (Gender) 7 MIS-in-Charge 1 1 0 8 PMIS Co-ordinator 1 0 1 9 Pedagogy Co-ordinator 1 0 1 10 Co-ordinator for CM & AS 1 1 0 11 Planning Co-ordinator 1 0 1 12 Finance & Accounts Officer 1 1 0 13 Asst. Engineer for CW 1 1 0 14 Junior Engineer 2 2 0 15 UDA (General) 1 0 1 16 DRF 2 2 0 17 DSTM 6 5 1 18 DEO 2 2 0 19 Accountant 1 1 0 20 UDA (Account) 1 1 0 21 Cashier 1 0 1 22 LDA 2 1 1 23 Technical Asst. 1 1 0 24 Gr. 'D' Staff (peon/Night Guard) 3 3 0 25 FJE 31 31 0 26 Gr 'C' at CLRC 59 48 11 27 Gr 'D' at CLRC 59 45 14

3. Redeployment of staff: PMIS Coordinator – 1, Cashier – 1, Planning Coordinator – 1, Pedagogy Co ordinator – 1, DSTM -1, LDA – 1, UDA (District Level)-1 , 11 Group-C, 14 Group-D at CLRC level

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4. Nature of work:

This project mainly aims at the total fulfillment of goal of “Elementary Education for all” specially for the children belong to age group 5+ to 13+ years. To materialize the mission of "Education for all" financial support is usually given to the schools (both primary and upper primary) for improvement of infrastructure and other inputs as well as it monitor the over all educational environment at the primary and upper primary level. The Project office also arranges several training programmes for the teachers of primary and upper primary school on the basis of modules on modern technique of teaching. Emphasis is being given for 100% achievement of enrolment through community involvement even special stress is given to enroll disabled & specially focused children including the girls child at first generation learners’ family. 5. Acts and Rules & Regulation: The project runs observing the guidelines issued by State Project Director and MHRD guidelines. 6. Name of Registers Maintained: (a) Issue & Receipt (b) Stock Book Register (c) Cash Book (d) Allotment Register (e) Cheque Register (f) File Movement (g) Bill Register (h) Para Teacher Register (i) RT Register (j) VRP Register (k) Advance Register (l) File/Index Register (m) Tender Register (n) Income Tax Register (i) P/Tax Register (j) File Movement & Action taken register of Civil Works (k) File Movement Register, Letter Received Register of DSTM (l) WC records Register of CW, U/C register etc. some registers are also maintained through computer. 7. Number of Letter Receipts and Issues during the year:

Receipt 5472 Issues 1401

8. Financial Allotment: Financial Allotment Received: (2010-11) : Rs. 20167.581 (Apprx.) Including Spill over balance Financial Expenditure : (2010-11): Rs. 20916.81013 9. Performance report on different scheme : Not applicable 10. When Last Inspected, Major Flaws Found, Corrective Measures Taken: Last inspection 05/07/2010 to 03/08/2010 by statutory auditor (CA Firm), No flaws found. 11. Report on Audit Queries: Nil. 12. Physical Condition of the Section, Cleanliness, Neatness, Condition of files, furniture

and room:

Physical condition of the section neatness cleanliness, condition of files & furniture is fine; But neatness and cleanliness of the bathroom & latrine is done regularly & effectively after re-modeling. But water supply is irregular. The aqua-guard / water filter has been installed for drinking water at the 3rd floor of New Administrative Building.

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13. Outstanding Achievement: Bardhaman is one of the top rated districts in State as regard the performance of SSM is concerned, when some district in West Bengal failed to expend their normal allotment. As a result of success of SSM, there is increasing tendency in our enrolment figure also, which can be considered the greatest success of SSM, Bardhaman even to inculcate attraction to science. We arranged for exposure visit to Dist Science Centre, Meghnad Saha Planetarium & echo club at Burdwan for pupils of Upper Primary Schools every years. Performance & achievement of individual intervention is highlighted below:

FUND RECEIVED, EXPENDITURE INCURRED AND SPILL OVER BALANCE FOR THE YEAR 2010-11.

Approved Amount Utilized Budget (2010- upto March Sl. No. Name of Interventin 11) ( in Lakh) 2011 (Rs. in Lakh) 1 New School Opening 0 0 2 Teachers Salary (Recurring) 10148.23 9394.61876 3 Teachers Grant ( for TLM) 119.08 117.555 4 Circle Resource Centre 101.53 93.77116 5 Cluster Resource Centre 307.65 211.16215 6 Teachers Training 405.45 224.77925 7 Out of School Children 406.3 103.50508 8 Remidial Teaching 0 0 9 Free Text Book 863.65 861.12 10 IED 530.66 526.32672 11 Civil Works 7577.155 4874.85952 12 Furniture for Govt. UPS 0 0 13 Teaching Learning Equipment 428.6 70.87 14 Maintenance Grant 405.65 404.498 15 School Grant 258.16 256.31 16 Research & Evaluation 53.21 27.42351 17 Management & Quality 1119.25 394.41074 18.a ECCE 10 9.76262 18.b Girls Education 15 15 18.c SC/ST 10 10 18.d Computer Education 50 48.07131 18.e Disadvantaged Minorities 15 15 19 Community Training 164.02 96.0076 9 Uniform Grant 3035.744 3061.184 3 Teachers against PTR 1073.332 4 BRC/URC 39.564 29.7 5 CRC 24 24

# Commited Liability of 2009-10 27.83871 ## IEDC fund released 18.636 ### IEC fund released 0.4 Total 27161.235 20916.81013

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FUND RECEIVED, EXPENDITURE INCURRED AND SPILL OVER BALANCE FOR THE YEAR 2010-11.

Amount Amount Sl. No. A.O. No. & Date Purpose (Rs. in (Rs.in Lakh) Lakh) 1 Opening Balance as on 01.04.10 1684.76606 2 A.O. No. 150/AC/PBSSM(146) dt. 31.05.10 SSM 500 3 A.O. No. 170(50)/AC/PBSSM(146) dt. 17.06.10 SSM 5100 4 A.O. No. 262/AC/PBSSM(146) dt. 30.08.10 SSM 2000 5 A.O. No. 339/AC/PBSSM(146) dt. 16.11.10 SSM 3000 6 A.O. No. 443/AC/PBSSM(146) dt. 09.02.11 SSM 2000 7 A.O. No. 458/AC/PBSSM(146) dt. 07.03.11 SSM 1500 8 A.O. No. 490/AC/PBSSM(146) dt. 29.03.11 SSM 1000 9 Fund Directly disbursed by SPO SSM,SSK,MSK 5067.581 20167.581 Interest Earned during the year 2010-11. 103.42097 Refund during the year 2010-11 119.22239 Available Fund for the year 2010-11. 22074.99042 TOTAL OUTLAY OF FUND DURING THE YEAR 2010-11 20916.81013 CLOSING BALANCE AS ON 31.03.11 1158.18029 % of achievement as compared to available fund 94.75 % of achievment as compared to fund received 103.72 % of achievment as compared to Approved Budget 77.01 14. PHYSICAL REPORT OF CIVIL WORKS FROM INCEPTION TO TILL 2009-10 AND IN THE FINANCIAL YEAR 2009-10 OF SARVA SHIKSHA MISSION, BARDHAMAN

A. CUMULATIVE PROGRESS REPORT OF CIVIL WORKS TILL 2010-11 FROM INCEPTION TO S IN Financial year 2010-11 Activity TILL 2010-11 No. Targets Achievement Targets Achievement 1 BRC 0 0 0 0 2 CRC 300 234 0 0 3 Primary School (New set up) 20 19 0 0 Nerw School Building - 4 109 73 0 0 Primary Upper Primary School (all 5 370 119 0 13 type) 6 ACR (all type) 9235 8172 1633 1633 7 Toilet 2311 2664 558 558 8 Girls toilets 1304 1300 675 675 9 Drinking Water facility 2216 2104 3 3 10 Major Repair 570 562 94 78 11 Boundary wall 196 245 0 0

1. Sarva Shiksha Mission, Burdwan has been

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allotted 1633 nos. of schools @ 20.000/- for the purpose of BALA.

2. Sarva Shiksha Mission, Bardhaman has been provided fund all Girls’ school and Co-educated school for constructing Girls’ Toilet with incinerator.

PHYSICAL REPORT DURING 2010-11 OF SARVA SHIKSHA MISSION, BARDHAMAN B. ALTERNATIVE SCHOOLING Category of Alternative Innovative Sl.no. No. of centres No. of Learners No. of Tutors Education Centre(AIE) 1 Residential Bridge Course Centres 5 216 10 2 Rabindra Open Schooling 89 4359 255 3 NGO run AIE 5 235 10 4 Deprived Urban Children 129 3542 129 5 Madrasa/Maktab 21 637 21 TOTAL 249 8989 425

C. TRAINING

Sl. No. Category No. of persons No. of days trained 1 Primry Regular Teachers 12897 16 2 Upper Primry Regular Teachers 6464 10 3 Primry Para Teachers 905 16 4 Upper Primry Para Teachers 2945 10 5 Group-C of CLRC 107 7 6 Mother Teacher Association 1000 1

D. IINTEGRATED EDUCATION FOR DISABLED

Sl.no. Activity 1 Total no. of District Level Resource Organisation 57 unit (CLRC) 2 Total no. of Special Educators 123 3 Aids and application provided 1263 nos. of CWSN

ALTERNATIVE SCHOOLING & COMMUNITY MOBILISATION

The 73rd and 74th Amendment Act of the Indian Constitution empowered the local Panchayat and Municipal bodies to play a key role for the expansion of primary education (Elementary education in the context of Sarva Shiksha Mission). Yet the main focus of Panchayat and Municipal bodies remain in the other developmental activities than on elementary education. Besides, in many cases these bodies failed to involve the community in overall activities of elementary education. In the present scenario it is a hard fact that the role of the community, Panchayats, Urban bodies have become vital and almost inseparable in the preview of UEE. In order to achieve UEE, SARVA SHIKSHA MISSION has thus stressed more on community mobilization activities as means to generate awareness among the community and ensuring participation in implementation of UEE. It has been established 135 that major impediments against universal access, enrolment, retention and quality of education is the ignorance of the community and their non-involvement in the entire process. Keeping this in view Village Education & Health Committee in the Sansad areas and Ward Education & Health Committee in the ward areas have been constituted for effective system of decentralized decision. Strategies: 1. Structural base has been developed in every Gram Sansad and Ward areas by forming Village Education & Health Committee (VEHC) and Ward Education & Health Committee (WEHC). 2. The VEHCs and WEHCs have been financially empowered by providing fund to their bank account. Fund pertaining to infrastructure development, enrolment drive and micro-planning exercise etc. have been give to VEHC and WEHC for ensuring their involvement. 3. Capacity of the VEHC/WEHC members has been built up by organizing intensive training every year. 4. A data base in the name of Child Register is maintained at the VEHC/WEHC level to ensure access, enrolment and retention. 5. MTA and PTA has been formed under the leadership of V/WEHC for sharing of classroom process and achievement of the children. 6. In order to ensure infrastructure development a convergence strategy among Panchyat, School, DPSC and Municipal bodies has been developed. • BHARTI SUNISCHITKARAN KARMASUCHI-2010 has been conducted in 2010 for identification of the out-of-school children. As per the survey 9879 no. of children have been identified outside the periphery of educational scenario. Taking this into consideration a special enrolment drive in the name of BHARTI SUNISCHITKARAN KARMASUCHI-2011 is going on in our district to enroll these children and thereby identify the residual out-of-school children. • The name, age and the reasons of being out of school children are identified and steps taken to enroll them in formal schools centres. The report will be available after completion of data entry. • 3 days residential and 3 days non-residential training of 6 members of each VEHC/ WEHC and SMC will be conducted in 2011 to aware the said members regarding the manifold activities of SSM. • 3 days non-residential training for 4 GP/MC/MP members will be conducted in 2011.

ALTERNATIVE SCHOOLING/INTERVENTION FOR THE OUT-OF-SCHOOL CHILDREN The concept of Alternative Schooling (AS) has emerged throughout the country with the view to ensure universal access. Because, the formal primary school could not reach to every child due to its rigid norms and frame this was set by the State Government. Alternative System of education has to be treated as a complimentary system of education to formal primary education. especially in our uneven socio-eco-geographic condition. However, the Alternative Schooling has always been

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questioned on several grounds and perhaps this ideological and conceptual debate will continue in future. Moreover, the opportunity of AS has to be utilized in the context of UPE as because the opportunity speaks for the deprived children and the children of difficult circumstances to whom formal primary school is not access in the no. of reasons. In addition to the SSKs and MSKs there are provisions of the following schemes under SSM: (i) Bridge Course Centre, (ii) NGO run EGS (presently AIE) Centres, (iii) Rabindra Open Schooling & (iv) Centre for the Deprived Urban Children. (i) Bridge Course : It is an accelerated teaching learning process which, within a shorts duration, enables the over aged out-of-school children to get mainstreamed in age-specific classes in nearby formal schools. Two categories of Bridge Course Centres may be opened. Primary level centre for the 7+ to 9+ years age-group children and upper primary level centres for the 10+ to 13+ years age group children. Each centre may be opened with at least 15 nos. of learners. 1 Madhyamik passed Instructor may be engaged as Instructor for Primary Bridge Course Centres and Graduate Instructor for Upper Primay Centres. Centres will run for 4 hrs. a day and for 5 days in a week. The duration of these centres may be of 6/9/12 months. More over Residential Bridge course may be opened for the hardest to reach children. (ii) Rabindra Open Schooling : Children who have passed class-V and either dropped-out in class-VI or Class-VII may continue education in Rabindra Open School. The ROS is in Bengali Medium only & the final evaluation is under WBCROS. Each centre may be opened with at least 20 learners each in class VI & class VII for the 1st year. In the second year class VIII will function accordingly. For the first year 2 Community Tutors, one from Arts stream and the other from Science stream may be engaged. In second year another tutor from Social Science Group may be engaged. Centre will run for 4 hrs. a day and for 6 days in a week. Learners will come 4 days in a week as per their requirement. iii) NGO run EGS (presently AIE ) centres:- These centres may be opened with the help of NGOs at places where there is no Primary School/SSK within 1 km and Upper Primary School/MSK within 3 kms. In case of geographicial barriers the distance may be ignored. NGOs are to be selected in consultation with the Panchayat Samity /Municipality/ Municipal Corporation. Two categories of centres may be opened. Primary level centred for the 5+ to 9+ year age group children and upper primary level centres for the 10+ to 13+ years age group children. Each centre may be opened with at least 15 nos. of learners. 1 Madhyamik passed Instructor may be engaged as Instructor for Primary Level centres and Graduate Instructor for Upper Primary Level centres. Centres will run for 4 hrs. a day and for 5 days in a week. iv) Centre for the Deprived Urban Children:-

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Bridge Course and EGS (presently AIE) centres may be opened for the neglected, destitute, orphaned, abandoned children living (and looking) in especially difficult circumstances in these urban/semi urban/slum areas. Types of DUC: • Street children • Railway platform children • Children working and staying with employers in shops/establishments/domestic houses • Children of sex workers living in the red light areas • Children living in slums/squatter colonies • Children of migrant families • Children living in girls and juvenile homes. The norms applied for running Bridge Course Centre and EGS (presently AIE) centre will also be applicable for running these centres.

RTE Act 2009 has been declared by the Govt. of India No AIE centres under Sarva Shiksha Mission in the District can be continued after 31st March 2012. It has already been inform to all concerned the existing learners of all AIE centres to entered mainstreams the nearest formal School in the age appropriate classes during this interim period.

RESEARCH & EVALUATION

Research is one of the important interventions of Sarva Shiksha Mission. Educational research can help to identify the weaknesses and give some opportunities to plan suitably for taking remedial steps. It’s also an integral part of success of any programme. The findings of research work, which is called evaluation, will help the teachers, administrators, educationalists and planers to look for ways and means for taking appropriate steps accordingly. Therefore, importance is to be given to research.

Under this intervention, various qualitative & quantitative research & evaluation has been done in this year. One of the studies is Study on Effectiveness of VEHC & WEHC at Elementary level. This study has been organized in 263 Primary Schools of the district.

Methodology:-

A random sample survey has been taken to choose 263 numbers of primary schools in the district. This selection is stratified into several blocks and municipal areas of the district. Five types questionnaire has been used for data collection. Important data has been collected from the head teachers, the parents and the VEHC & WEHC members. Information of students is collected from school record. The family background of the students is collected in last type of questionnaire. To get the proper picture the schools are selected from four major regions of the district- Burdwan East, Burdwan West, Burdwan North and Burdwan South. Each region has been divided into two parts- one rural another urban area. A comparison across these two types

138 of schools would reveal a clear view about performance and effectiveness of the VEHCs and WEHCs.

Findings:-

The major findings are subdivided into various subsections: a) Head teachers’ view on VEHC/WEHC, b) Parents’ view on VEHC/WEHC, c) Committee members’ own view, d) Information of students and e) Utilization of VEHC/WEHC funds.

a) Head teachers’ view on VEHC/WEHC :

In this study it is observed that more than 61 5 of the head teachers are male and the remaining is female. The majority of the head teachers are Hindu (44.49%) in both rural and urban area of the district. Head teachers’ average year of schooling is about 14 years. Most of the head teachers’ (79.47%) replied that all students in their school are benefited by the VEHC or WEHC. More than 49% head teachers think that this committee can improve the consciousness of the students on education. Near about 43% head teachers in total are in favour of the view that the view that the committee can increase the consciousness of the villagers’ towards the importance of education. More than 32% and 39% head teachers’ think that the introduction of VEHC/WEHC can prevent the corruption and misuses of money respectively which were prevalent in the past and which hampered the process of school education. There are some limitations of the committee, more than 25% head teachers’ believe that the committee has very little knowledge about their role. More than 23% of head teachers’ think that the power of the committee is very much restrictive. Most of the head teachers’ (39.54%) are in favour of the committee and think that they have no negative role in school education, rather its role in the effectiveness in school education in increasing day by day. About 40% head teachers have expressed their views that the committee has a power to proper use of government fund and 60% believe that the committee can monitor the benefit of the students in schools. From the study, 45% head teachers think that VEHC/WEHC monitoring mid day meal and 40% argue that the committee monitoring building infrastructures. 29.72% head teachers believe that to solve various problems in schools it is necessary to call a meeting of the committee. 93.92% head teachers support running mid day meal scheme in schools. b) Parents’ view on VEHC/WEHC : In the sample of data the percentage of parents falling under the category of APL in near about 51% and that of BPL is about 49%.

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More than 35% of the parents believe that regular visit of the committee members to their houses have increased their regarding the usefulness of education on their children’s life. Near about 24% of parents in total also think that the presence of the committee in schools has reduced the corruption significantly. About the limitations of the committee, 23.68% parents’ think that various problems in the school sometimes hamper their children’s education. Near about 21% of parents think that members of the VEHC & WEHC have to do work in very restrictive environment and not possible to fulfill the expectation of the parents. More than 44% of parents believe that introduction of the committee as a school regulatory body has benefited the students considerably. 33.43% of the parents are in favour of the VEHC & WEHC because they think that the use of the schools fund can be properly monitored by the committee. More than 29% of the parents think that the committee can effectively monitor the fund used for mid day meal in school and 25.35% argue that the committee monitoring building infrastructures. According to opinion of the parents (38.16%) social backward students are mostly benefited by the committee. A major percentage of parents (85.52%) think that the committee can successfully monitor and control the irresponsible teachers. 82.73% of the parents are satisfied by the educational condition of the schools. About 68% of parents tell that the schools and VEHC & WEHC jointly arrange frequent meetings. Most of the parents (59.89%) tell that it is not possible to attend the meeting on a regular basis but they attend it frequently more than 30% express that they are the regular visitor of the meetings and give their opinion. About 80% of parents reply that their children always take mid day meal in the schools.

. c) Committee members’ own view :

35.91% of the committee members think that their major contribution in the school educational system is to improve the consciousness of the students as well as parents. More than 34% of the VEHC & WEHC members think that the committee has substantially reduced the misuse of money. 26.24% of the committee members tell that corruption in the schools have significantly reduced because of their strict monitoring activity. To find out the limitations of VEHC & WEHC by the committee members, more than 31% have pointed out that the shortage of knowledge about their role in the committee. 26.52% members think that lack of support of the school teachers, parents, local authorities and villagers sometimes create problems to their work properly. More than 41% of the members believe that their work as committee members have benefited the students. Near 52% of committee members argue that they can properly monitor the school funds used for additional classroom or any other infrastructure. More than 33% members told that they have always arranged meetings in every month and another 32% of the members said that meeting is not held in regular basis but most of the time teachers, committee members and guardians are meet each other.

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But more than 38% of the members inform that all the guardians could not attend every meeting.

d) Information of students In this study, 49% surveyed students fall in the APL category and remaining 51% are coming from the BPL household families. As per the information regarding occupational structures of fathers’ of the surveyed students, more than 56% of the fathers are engaged in the farming sector and more than 20% of the fathers are engaged in business. Majority of the students’ (82.01%) tell that their mothers are mainly engaged in the household activities. About 72% of the students inform that the interest of their education is very high. 76.98% of the students in this survey express the view that they are regular in their schools. Near 71% of the students used to go to the private tutors. This is much high in the rural areas (80.66%) than that of urban areas (65.52%). It is very surprising that even if most of the students rely on private tuition but a major percentage (75.05%) of the students suggest that school teachers are their favourite teachers. More than 80% of the students say that they take mid day meal in regular basis. To find out the reason of avoid mid day meal, the majority of unwilling students pointed out their family pressure.

e) Utilization of VEHC/WEHC funds Major share of the SSA grants is disbursed for the construction purpose. Above 67% of the total expenditure has been spent for the construction work. Many of the projects in this year are yet to be completed at the time of survey. Many of the schools have properly utilized the various government grants in every region of the district in the last seven years.

Conclusion:- Undoubtedly, VEHC & WEHC has increased the awareness of necessity of primary education among the guardians and children. This is reflected in terms of higher enrolment rate in primary schools of the district. Moreover, the regular attendance of the parents in school meetings also bears evidence to the fact that VEHC & WEHC is involved in bringing the guardians to schools. Formation of VEHC & WEHC in this district has effectively put a check on the dropout rate of primary school children. One of the greatest achievements of the district’s VEHC & WEHC is proper monitoring and utilization of government grants for primary schools. Too much emphasis on construction of new buildings and ACRs are mainly observed and need for TLM is relegated to the background. This might suggest that quantity (in terms of students) gets priority over quality (of education).

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.MANAGEMENT INFORMATION SYSTEM

• Survey on District Information System for Education (DISE) 2010-11 on govt. aided primary & upper primary schools and also Private schools had successfully been completed. Compilation of those forms had also been completed. School related various kind of reports, Block wise Educational Development Index are generated from those data as per requirement and School wise report card containing various data has circulated to all concerned. • In the financial year 2010-11, Sarva Shiksha Mission has provided 4 computer sets including UPS and one LaserJet Printer to 40 (Forty) schools each. Total fund allotted for this programme. Rs. 48, 55, 688.00/- out of Rs.50 lakhs.

PEDAGOGY In the Pedagogy Section following Intervention had been taken up during last financial year

• Out of target no. of 370 Upper Primary Schools and 20 Primary School in the District, 126 no. of new set up Upper Primary School have been approved by WBBSE and 18 nos. of New Setup Primary Schools have been approved by WBBPE. Out of 126 approved school, 96 nos. of new setup UP schools are functioning and out of 18, for primary 18 nos. of School are functioning. • For remedial teaching there was fund provision of Rs. 390.00 lakh in Pry. & U.P. Schools. Among which 138.449 lakhs has been utilized and work order has been given for printing ILIP packages & Kajer Majhe Vignan & Ganit which will be distributed to children of the Pry. & U.P. Schools as a remedial measure for teaching learning of backward pupils. • Considering the acute pecuniary condition of the social being we had a budgetary provision to provide Rs. 250/- per head for all students reading from class VI to VIII to purchase text books. Out of 863.65 lakhs Rs 829.25 has already been exhausted. • Maintenance of school building is a must where little children stay for 4 to 5 hours at a stretch every day. For this purpose and for petty repair a 142

grant of Rs 10000 for schools having 3 or more than 3 rooms & Rs.5000/- for less than 3 rooms had been released. In this purpose 361.548 lakhs already been exhausted out of Budget provision of Rs.405.65 lakhs. • To improve school environment & attraction to the children a lum sum amount of 5000/- per Primary school and Rs. 7000/- per Upper Primary school has been released. Thus a fund for Rs. 256.31 lakhs has been utilized out of Budget provision 258.16 lakhs. • To make teaching transaction lively & easy reachable to the pupils fund for purchase of TLM have been released @ Rs. 500/- per teacher including Para teacher . District Quality Management Team and Circle Resource Team are at watch to ascertain actual use of the fund. Rs. 117.555 lakhs have been expensed so in the financial year out of Budget Provision Rs. 119.08 lakhs. • To meet up the remuneration of 1052 nos. of additional Regular Teacher 2945 nos of Additional Para Teachers (UP) & 905 nos of Primary, an amount of Rs 5121.81 lakhs has been expensed. • To acquaint the teacher about new technique & methods of teaching learning transaction frequent training of different subject methods of is inevitable. As such we arranged for training of proposed number of teachers subjectwise. The modules are prepared by the WBBSE, Primary Education Board or State Project Office, SSM. On availability of modules training in district level are performed. We achieved 64% of our proposed training. This year we are giving emphasis for achievement of 100% training. Last year sanctioned fund was 405.45 in the budget, out of which 224.77 was expensed.

GENDER EDUCATION 2010-11 1. Vacation camp for one month has been completed in 162 F.P. school dominated with 100% SC-ST students. 2. 80998 Students have gone through Preliminary screening of Health Check-up. 3. Orientation of 2570 teachers on Preliminary Screening of Health Check-up. 143

4. 280 Upper Primary Students & 165 Students have completed their educational tour. 5. 5670 boys & girls have gone through the vacation camp. 6. 280 boys & girls of class VIII of SC-ST hostels have gone through the coaching class of Literature & Science for 1 year. 7. 400 Minority students from 12 Madrasah & Maktab will enjoy and show of astronomy in their school. ECCE 1. Fund has been released in 8960 ICDS centres of 39 project for orientation on status of Girl child in the light of Health Nutrition, Education & Other Social aspect. 2. Distribution of TLM in 8960 centres.

100% Health Check Up - An innovative exercise 1. Objective of the programme:

Promotion of positive health of School children Develop health awareness among Students and others Develop Healthful environment in community Prevention of diseases Ensure regular attendance of students Capture of database of all students 2. Steps of 100% HEALTH CHECK-UP

3. Coordinating Role of Sarva Shiksha Mission,

Meeting of District Core Group Preparation of Action Plan Meeting with stake holders Provide Financial Support Overall monitoring & supervision 4. Role of Block Core Committee

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Members: Sabhapati, BDO, BMOH, SI, CDPO, Karmadahkshya Sasthya, Karmadhakshya Siksha, all Pradhans Selection of Teachers to be trained Awareness, IEC, documentation Selection of Venue/date for Institute level camp Logistic support for Organizing PHC/ RH/ BPHC level Camp Involvement of Local Medical NGOs in the process Report/return and compilation of data Overall monitoring & supervision of the programme at block level. 5. Role of Health Deptt

Schedule/Experts for Organizing Teachers orientation Supply of Kit /Chart for Preliminary Screening Organizing Teachers orientation at PHC/CRC level Schedule/Experts for Organizing PHC/RH level checking by MO Providing Free Medicine etc in MO level checking at PHC Stock taking of Medical Experts ( specialists) /infrastructure requirement & if any for specialist camp at BPHC level Schedule/Experts for Organizing specialist camp with required medical facilities 6. Financial involvement- Step-1

Expected Financial Venue/Institute Duration Expert involvement Rs. 2353150.00 for 5131 Pry. School institute 3303 One trained teacher per 200 Break up UP 612 students, (Rs 100 Per teacher for SSK 1063 (Total teachers to be trained training, 5356) MSK 99 15th to Rs. 200/ for miscl. work 31st August Special Educators, Health including TA New Set Up (UP) Supervisor, School Health 54 Nurse, Scholl health Rs. 75 / for tea, snacks for Councilors etc may be that particular day. Total 5131 associated wherever available Rs. 75 / for compilation, (Total students: Xerox, Report return and 962549) other stationery

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7. Financial involvement- Step-II

. Duration Expert Expected Financial involvement Rs. 831000 for 277 PHC/GP

@Rs. 1000/ PHC/ Day

Break up

Minimum 2 Medical Max upto Rs @ Rs. 600/per practitioner from HQ Sub centre 3 Days per BPHC/PHE/ day for Traveling cost of of each GP venue RH/NGO Medical practitioner, @Rs. 250/- for Report, Compilation, Xerox, Stationary, and other contingent fund

Rs 150/- as TA etc for other

8. Financial involvement- Step-III

Venue Duration Expert Expected Financial involvement Rs.41, 500/- X 31 = 12, 86,500/- for 31 Maximum 13 Expert nos. BPHCs Medical practitioner (Up to 9 number of Pvt. Break up Practitioner may be engaged) [Mobility Cost for 4 Govt. Practitioner (4 X 600) X 2 days =4,800/- Hospital with Max 2 Eye, ENT, Orthopedics, required days per Psychologist, 9 Pvt. Practitioner X 2000 (Consolidated) Medical Specialist Psychiatrists, X 2 days = 36,000/-] Infrastructure camp Ophthalmologist, Amount /BPHC = 40,800/- Audiologist, Orthotics & Prosthesis, Rs. 700/- for Report/BPHC Compilation, Physiotherapist, Dentist. Xerox, Stationary, and other contingent General Surgeon, fund neurologist Amount = 21,700/-

9. Synopsis of Financial Requirement

Programme Required fund(Rs. In Lakh) Health Card Printing /Training Module 15.5000 Primary screening at Institute Level (1st Stage) 23.5315 Diagnosis by medical Practitioner (2nd Stage) 8.3100 Final checking by Expert (3rd Stage) 12.8650 Reimbursement of Medicine Cost 15.0000 Aids & Appliances 15.0000 IEC Cost 20.0000 Data Entry Compilation of report & Contingency 11.1974 TOTAL 121.4039

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Training of

Teachers by Doctors

Involvement of Guardians:

Doctors Checking student : 2nd Step

Students with Blue Card: Preliminary Checking 147

10. Outcome of the Programme

Type Number % Total School in the District (Rural) 5206 100.00% Total Student as per DISE 2009-10 974022 100.00% Number of students checked & Report of Preliminary Screening received 838664 86.10% Number of students checked & referred after Preliminary Screening received 124426 14.84% Number of Student disease wise data base referred for 2nd checking 102478 100.00% DENTAL 23092 22.53% ENT 13599 13.27% EYE 12953 12.64% SKIN 3501 3.42% Nutrition/Aneamia 18429 17.98% Other 30904 30.16% Number of Student disease wise data base referred for 3rd checking 12521 100.00% DENTAL 3325 26.56% ENT 2683 21.43% EYE 2378 18.99% SKIN 262 2.09% Nutrition/Aneamia 261 2.08% Other 3612 28.85%

11. Socio Economic Profile- an analysis

Heading Number % Total 537961 100.00 Total Student Checked for Male whom Data Received 259486 48.24 Female 265465 49.35 Graduate & Above 17371 3.23 HS 15928 2.96 Secondary 43736 8.13 Below Secondary 170309 31.66 Father Education Below Class V 96682 17.97 Literate 61867 11.50 Illiterate 89955 16.72 Not Declared 10906 2.03 Graduate & Above 4300 0.80 HS 7423 1.38 Secondary 32728 6.08 Below Secondary 159215 29.60 Mother Education Below Class V 103067 19.16 Literate 64466 11.98 Illiterate 120227 22.35 Not Declared 13330 2.48 Hospital 263426 48.97 Place of Birth Home 250469 46.56 Not Declared 24059 4.47 Class Class-I 83068 15.44 Class-II 68983 12.82 Class-III 68163 12.67 Class-IV 74254 13.80 Class-V 55594 10.33 148

Heading Number % Class-VI 49167 9.14 Class-VII 44838 8.33 Class-VIII 35212 6.55 Class-IX 33073 6.15 Class-X 21508 4.00 Business 50755 9.43 Cultivation 180765 33.60 Occupation Day Labour 209448 38.93 Service 19579 3.64 Other 48288 8.98 5 or more 25424 4.73 Four 38276 7.12 Brother & Sister Three 108288 20.13 Two 207228 38.52 One 107327 19.95 Total 93367 17.36 Vision 11668 2.17 Dental 23425 4.35 Reffered Ear 14024 2.61 Aneamia 8740 1.62 Nutritional 20104 3.74 Other 37323 6.94 With Sanitary Latrine 283451 52.69 Sanitation Without Sanitary Latrine 226520 42.11 Tupewell 352588 65.54 Well 23021 4.28 Source of Drinking Water Pipe Water 44993 8.36 Other 19799 3.68 None 70778 13.16 No BCG 19412 3.61 No Polio 44940 8.35 Vaccination No DPT 21836 4.06 No HUM 22765 4.23 No all the above 2803 0.52 Home Delivery 3203 18.44 Maximum Child three 1921 11.06 No Toilet 1088 6.26 No Vaccine any of four 49 0.28 Reffered 3298 18.99 Father Graduate & Above Vision 718 4.13 Dental 841 4.84 Ear 344 1.98 Aneamia 235 1.35 Nutritional 537 3.09 Other 1378 7.93

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Heading Number % Home Delivery 106811 51.00 Maximum Child three 75376 35.99 No Toilet 119367 56.99 No Vaccine any of four 1119 0.53 Reffered 35460 16.93 Father Day Labour Vision 3698 1.77 Dental 8487 4.05 Ear 5615 2.68 Aneamia 3643 1.74 Nutritional 8166 3.90 Other 13963 6.67

INTEGRATED EDUCATION FOR THE DISABLED The programme is going on in all blocks of this district. 100% blocks covered by Awareness, Screening and Teachers Training Camp and engaged DLROs for 31 Blocks 3 Municipality, 2 Municipal Corporation. • Construction of barrier free elements (RAMP): Fund released - primary 3996 and upper primary- 804 (all school) unit cost @Rs.10000/- each school. • For giving support (Books, stationary, uniform, transport allowance etc.) to the disabled children, fund around @ Rs. 600/- each. For uniform & stationary, and @ Rs. 1500/- for Transport & Escord Allowance.

Coverage : Total no. of Blocks/ Municipality Having total no. of Blocks Municipality(s) Special educators 31 11 123 Identified total no. of CWSN :

VI HI HR OH LD Other Total B &G B &G B &G B &G B &G B &G Boys & Girls 3412 2513 3200 6966 1498 1363 18952

Aids and appliances distributed / ready to distribute: 12 CLRCs 838 nos. of CWSN. PLANNING Preparation of Annual Work Plan & Budget 2011-12 for Bardhaman District. Monitoring & Supervisions of activities running in the district. Conducting all types of district level meeting in the district level. Preparation of reports for District Level and State level. 150

BURDWAN ZILLA SAKSHARATA SAMITY COURT COMPOUND BURDWAN

Administrative Report for the period from 01-04-2010 t0 31.03.2011 in respect of Literacy Wing under Burdwan Zilla Saksharata Samiti

1. Name of ADM in charge & : Sri P.M.K Gandhi I.A.S 1.4.2010 to 9.4.2010 Officer-in-charge Sri Purna Chandra Shit 9.4.2010 to 15.2.2011 Sri Saikat Dutta 15.2.2011 to 31.3.2011 Sri Sayan Dasgupta Dy.Secretary Z.P 1.4.10 to 7.6.2010 Sri Rajat Biswas, W.B.C.S (Exe) 7.6.2010 to 3.8.2010 Sri Jayanta Pan ,W.B.C.S (Exe) 3.8.2010 to 16.11.10. Ratan Kr, Mondal ,W.B.C.S (Exe) 16.11.2010 to 31.12.2010 Jahedar Rahaman Khan, W.B.C.S (Exe) 31.12.2010 to 31.03.2011 . 2. Staffing Strength sanctioned and : (1) Co-ordinator, D.R.U (1)/ Accountant (1)/ Associate in position steps taken to full Co-ordinator (1)/ Head Clerk (1) /Clerk (1)/ One Data them up Entry Operator/ 2 Grade IV Employees. Attempts are being taken to fill up the vacancy of Co- ordinator/Associate Co- Ordinator / Data Entry Operator. 3. Whether any redeployment of : Accounts Section is managed by one retired govt. staff has been done keeping view employees engaged temporarily on contractual basis the workload 4. Nature of work assigned to the : Execution of Literacy Programme sanctioned by Govt. section, in brief of India. 5. Acts & Rules & Regulation it : The Samiti follows Memorandum of Association and deals with Regulation of Association. 6. Names of Registers maintained : Register maintained are :- (a) Attendance Register (b) Receipt Register (c) Issue Register (d) Leave Register (e) Stock Register (f) Allotment Register (g) Cash Book (h) Ledger (i) Final Account Register (j) Cheque Register (k) Register for CE Centres (l) Inspection Register.L Despatch Register 7. No. of receipts and issues in the : No. of issues during the year : 320 year. No. of Receipt during the year : 360 8. Financial allotment, head wise : Enclosed (Annexure-A) and expenditure 9. Performance report on different : Performance report on different schemes (Physical) schemes enclosed. (Annexure-B). There was no financial target. 10 When last inspected : Informal inspections was done by Addl. District Magistrate periodically. Last inspection made on 01/07/2009 by the ADM(G) during the period. 11 Report on audit queries : One outstanding Para

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12 Physical condition of the section, : Condition of the section, cleanliness, neatness, files and cleanliness, neatness etc furniture are well satisfactory. One side wall including one door become defective & require plastering & colour washing including repairing of one door. 13 In case of the Establishment : Not applicable Section and the Nezarath, the action taken to deduct leave for continuous absense. 14 Outstanding Achievement : 3rd phase of Continuing Education Programme had been completed. The work of survey on residual illiteracy / sanitation system taken up & completed. A considerable nos. of Self Help Group had been formed. But no fund had been received from the Central Govt for 4th year of the Project. Recently Government of India had introduced a project namely Sakhar Bharat Mission for only 9 district in West Bengal where the rate of Women Literacy is below 50%. Burdwan District along with some other district of South Bengal had not been included in the Scheme. . State Govt has introduced a similar programme like Sakhar Bharat in the remaining District amongst the S.H.G based women illiterate group members of the district . Accordingly allotment of fund of Rs 60.60800=00 had been made in favour of the District Magistrate, Burdwan at the flag end of March 2- 011 for implementation of the programme . 15 Remarks : It is expected that if the programme is continued we will achieve the goal of cent percent Literacy Rate in this district at the end of the programme .

Annexure-A

Account of BZSS for the year 2010 -2011.

RECEIPT

Opening Balance : 23,45,401=60

Bank Interest : 91754=00

Govt. Grant during 2010-2011 for implementation of : 60.60.800=00 parallel scheme of Sakshaar Bharat as introduced by

Totalth t t G t : 84,97955=60

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1. ADMINISTRATIVE EXPENDITURE

1. Office Contingency including Salary of Staff with : 300,782=00

P.Tax

2. Xeox & Conputer : 7020=00

3. Vehicle Hire charge & Fuel : 7835=00

4. Telephone : 11028=00

5. P. Tax : 570=00

6.Bank Charges : 128=00

Total-2011 : 327363=00

2. EXPENDITURE FOR CEC & NCEC

1. Sports & Cultural Competition : 4,00,000=00

2. International Literacy Day : 431500=00

3 Office Contingency for Center : 5000=00

Total 8,36,500=00

Total A+B : 11,63,863=00 Opening Balance : 84,06,201=60

Total Interest Received for 2010-2011 : 91754=00

Total fund available : 84,97,955=60

Less Payment made during the Year : 11,63,863=00

Closing Balance for the year 2010-2011 March : 73,34,092=60

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Outstanding achivement During the year 2010-2011

Adibashi Lok Sanskriti Utsab at Jamalpur for the period from 23-4-2010 to 25.4.2010. Installed of a stall in the utsab Maidan and displayed books and other Education materials for awareness of public. Around 5000 public of different corners attended daily. The utsab inaugurated by the Minister in Charge and other high level officials of Zillaparisad.

Nazrul Mela Nazrul Mela is held w.e.f 26th May to Ist June 2010 at Churulia A stall is installed at Mela with the display of various books on Literacy and on the life of the poet. A huge board is also installed narrating description on the life of Poet Nazrul and his poetic expressions.

International Literacy Day International Literacy day is observed on 8th September 2010 by organizing a Rally from Rajbati University Complex to Town Hall, Burdwan. The rally is given a prestigious dimension by gracious presence of the Sabhadhipati ,Z.P.,Burdwan , Dist. Magistrate, Burdwan , ADM(G) , Burdwan and other prominent dignitaries of the District Administration . About 1000 students participated in the rally. Sweets etc. distributed amongst them at the end of Rally.

Vidyasagar Mela Vidyasagar Mela is held for the period from 4th Dec. 2010 to 8th Dec. 2010 at Kulti. Like previous years B.Z.S.S. participated in the vidyasagar mela with display of various books on vidyasagar & others. A big board stating the life history of vidyasagar had also been displayed in the stall. The mela is inaugurated by the Minister of library Service & literacy. Sabhadhipati, Z.P.,Burdwan & other prominent personalities attended the mela.

Panchyat Mela The state Panchyet Fair is held at Panagar for the period from 18.12.2010 to 20.12.2010. The inauguration of mela is made by the Chief Minister Govt. of West Bengal. The dist. Magistrate Burdwan & other prominent dignitaries from the dist. & state attended the mela. Minister from other state also attended the mela. Around 20,000 people from different corner attended the mela daily.

Dist. Level Sports and Cultural Competition

Dist. Level Sports and Cultural Competition of NEO Literates & learners arranged by us for the period from 08.01.2011 to 09.01.2011 at laudaha block under Dugrapur sub Division. Minister in charge library service & literacy inaugurated the program and Sabhadhipati ,Z.P.,Burdwan & other prominent personalities witnessed the competition. Around 1000 participants took part in the competition State Level Sports and Cultural Competition State Level Sports and Cultural Competition is held at Bankura dist. for the period from 22.01.2011 to 23.01.2011. The dist. Stood first in the competition and awarded with cups & Certificates by the Secretary Deptt. of Mass Education Govt. of West Bengal.

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Annual Administrative Report for 2010-2011 Self Help Group & Self Employment Cell,Burdwan Collectorate

1. Name of A.D.M in Sri Shyamal Chandra Mondal, WBCS charge (Exe.),A.D.M SHG & SE in charge 2. Staff Strength sanctioned Sanctioned post-1, L.D.C (joined on 13.1.2010) & Gr.D- 1.At present, one Gr.D from Nezareth section attached with this cell. No permanent Staff(Gr.D) has since been deployed by P.S.C 3. Whether any re- No deployment of staff has been keeping in the work load 4. Nature of work assigned All works related to SHG & SE matters. to the section in brief 5. Acts and regulations in Works related to SHG & SE matters which 6. No of registers Issue,Receipt,Peon maintained Book,Despatch,Movement,Allotment,Index,Bill Registers etc. 7. No of Letters Received Receipts-265,Issues-1958 and Issued in the year 2009-2010 8. Performance report on Copy of latest performance report of June’11 enclosed different schemes herewith 9. When last inspected, Office inaugurated on 11.8.2009 maintaining major flows found and whether Date of last Inspection : 09.06.2011 corrective measures have been taken 10. Financial Allotment, head Allotment u/h-2204 as received for Remuneration+ TA wise and expenditure for Supervisors(contractual) time to time are utilized for the purpose 11. Report and Audit quaires Does not arise (latest status) 12. Physical condition of the Very good section cleanliness ,neatness conditions of files, furniture and room 13. In case of Estt.section There is no such cases since arise and Nezareth section the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated 14. Remarks if any It is apparently running smoothly

155

Annual Administrative Report for the Year 2010-2011 Period from 01.04.2010 to 31.03.2011 of Census Section of Burdwan Collectorate 1 A Name of the Additional District Sri Shymal Mondal, WBCS (Exe.) Magistrate in-charge B Name of the Officer-in-Charge with date Smt Maitreyee Ganguly, WBCS (Exe.) since charge taken (if more then one officer has handed it, all relevant dates need to be mentioned) 2 Staff strength, sanctioned and in position, Sanctioned Present Vacancy in case of vacancies, steps taken to fill them Position Position up has to be mentioned Relates to Estt. Sec. H/C- 1 Relates to UDC- Nil Estt. Sec. LDA- Nil Gr. D- Nil 3 Whether any redeployment of staff has been No done keeping in view the workload 4 Nature of the work assigned to the section, a. All matters related to Civil Registration System as per in brief Guideline of Director of Census Operations, West Bengal b. Sample Registration Survey Matter c. Monitoring of S.R.S activities d. Training /Meeting etc. on S.R.S and C.R.S e. Monthly report returns on C.R.S f. Arrangement of Publicity / Awareness campaigning on C.R.S g. Preparation of Village wise population of each G.P of the District h. File on Removal of discrepancies of Village and Town directory i. Exempted category of Census matter j. Census / C.R.S / S.R.S Accounts matter k. Part time enumerators and supervisors. l. Various Census works as assigned by the Director of Census Operations, West Bengal from time to time 5 Acts & Rules & Regulation relevant with As per required existing rules and orders / order of Director of working of the section Census Operations, West Bengal and order of Director of State Bureau of Health Intelligence and Deputy Chief Registrar of Birth and Death, Kokata 6 Name of Registers maintained at the a. Allotment Register Section b. Index Register c. Issue Register d. Receive Register e. Movement Register f. Despatch Register g. Peon Book Register 7 No. of receipt and issue in the year (2010- Receipts- 660 2011) Issues- 489 8 Financial allotment, head-wise and Nil expenditure 9 Performance reports on different scheme Not applicable to us (Physical and Financial Target and Achievement), Cases initiated under different Acts (L.A, L.R, P.D.R, W.B.P, T.A, E.C, U.L.C.R, A.RM.S, Eviction Acts etc.) and disposal, disposal of applications received under various Acts (licenses of various types etc.) revenue collected (where applicable), any statutory work performed by District Magistrate / Additional District Magistrate / Sub-divisional Officer 10 When last inspected, mentioning major Last inspection done on 15.06.2011 by Smt. Maitreyee Ganguly, flaws found and whether corrective WBCS (Exe) measures have been taken 11 Report and audit queries (latest status) Reports already sent to NOC. Vide Memo No 136/Census dated 06.07.2011 12 Physical condition of the section, Satisfactory cleanliness, neatness, condition of files and furniture and room In case of the Establishment Section and Not relates to this section the Nazareth, the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated 157 14 Outstanding achievement:- A brief note may a. Submission of utilization of fund from charge officer be included which you consider as the pending. (copy enclosed) outstanding achievement of the Section and b. Final Census Report already sent (Census-2011) vide which is worth special mention memo no 80/Census dated 08.03.2011 15 Remarks (if any) a. The Computer has been turned operational but we need one U.P.S. One Telephone has been installed for the Census-2011 at Census Section. b. One Data Entry Operator who have good knowledge of Computer is urgently required for this section

158

Annual Administrative Report of MGNREGS Section

Burdwan for the Year 2010 - 11

Sri Sishir Kumar Ghosh, WBCS (Exe), Additional District Magistrate and Additional Executive Name of A.D.M. in charge with date 01 Officer, Burdwan Zilla Parishad & Additional District since charge taken Programme Coordinator, MGNREGS, Burdwan from 28.04.2010 to till date Name of the Officer – in – charge Sri Arnab Chatterjee, WBCS (Exe) from 29.10.2010 to 02 with date since change taken till date Staffing strength, sanctioned and in a) Noted in separate sheet, enclosed as Annexure – I b) New created contractual / re-engagement of retired 03 position, in case of vacancies, Government Employees is under process. Separate sheet, mention steps taken to fill them up enclosed herewith Whether any redeployment of staff 04 has been done keeping in view the Yes work load District MGNREGS Cell is functioning with implementation of MGNREGS works as well as MGNREGS Administrative function. So, this cell deals with all the matters like :

Ensuring & monitoring 100 days’ employment to rural Job Card holders Sub-allotment of fund / Transaction with Bank & Post Office Maintaining cash book, engagement of officer & staff Re-deployment officer & staff Capacity Building & Workshop Preparation of contract deed & renewal etc Meeting, Training, Seminar and Workshop with PRI Nature of work assigned to the 05 functionaries, Worksite Supervisors, APO, TA, CA apart section in brief from SDM, BDO & BPO, Jt.BDO & Jt.BPO Annual Action Plan, preparation of schemes Convergence with Line Departments Data entry, Uploading and MIS related work, maintenance of Web site Preparation of Monthly & fortnightly Progress Report and its analysis, with help from engaged NGO IEC related works Court cases Engineering works Complaints & grievances Documentation & success story Printing of Forms, registers, muster rolls & its distribution • MGNREGA guideline under MGNREGA Act Acts, Rules & Regulation its deals 06 • West Bengal Grievance Redressal Rules with • West Bengal Service Rule & Finance Rules Attendance Register, Allotment Register, Cash book Register, Cheque Issue Register, Voucher register, Leave Register, Receipt & Despatch Register, Index Register, 07 Name of Registers maintained Movement Register, Complaint Register (Register-12), Office Inspection Register (register-26), Stock Register, Dead Stock Register, Vetting Register

159 No. of Receipts and Issues of Letters No. of letter received : 2591 08 in the year 2010-11 No. of letter issued : 2703 • Allotment received from Government of India: Rs 36400.00 lakhs Financial Allotment, Head wise & 09 • Allotment received from State Government : Rs 4711.110 Expenditure for 2010-11 lakhs • Expenditure : Rs. 40005.79 lakhs Performance Reports on Different Schemes (Physical and Financial – Target & Achievement), Cases initiated under different acts (LA, LR, PDR, WBPTA, PC, ULCR, Arms, 10 Eviction Acts, etc) and dispose, Not related disposal of application received under various Acts (licenses of various types etc) revenue collected (where applicable) any statutory work performed by DM/ADM/SDM Last inspection was held by Sri Arnab Chatterjee, When last inspected, mentioning WBCS(Exe), DNO, MGNREGS, Burdwan on 20.12.2010 major flaws found and whether 11 • Accomodation problem-hardly any place in the section corrective measures have been to accomodote the staffs , furniture etc. taken • Cleanliness of room/ section needs regular supervision • Proper filing of records 12 Report on Audit Queries NIL Physical condition of the section 13 cleanliness, neatness condition of Satisfactory files and furniture and rooms In case of Establishment Section the action taken to deduct leave for 14 Action taken regularly. continues absence, late attendance or otherwise should be stated There is very little scope for outstanding achievement like this vast, large, critical cell, dealing with huge varieties of matters. It is clear that the achievements are far better Outstanding achievement, brief note than other districts of West Bengal. Moreover, notable may be included which you consider achievements in this section in this current financial year 15 as the outstanding achievement of includes the section and which is with special • Speedy disposal of files, within 1-2 days. mention • Files are updated on weekly basis. • MIS based financial control

Works of this section is satisfactory. But, it would be more 16 Remarks, If any effective if more space is provided to the section.

160

Annexure – I

Staff Vacancy Report for MGNREGS (2011)

Name of the District: Burdwan

Whether Action taken for filling up the post filled post, if lying vacant up (Y / N) District Level A Regular Post 1 Assistant Programme Officer Y One (Jt.BDO) 2 Assistant Engineer N - 3 Data Entry Operator Y One 4 Accounts Clerk Y One 5 Others , If any Y Two UDC, One Gr.D (from Collectorate Establishment)

B Contractual Post 1 Programme Manager, MIS Y One 2 Programme Manager, Accounts Y One 3 Coordinator – Social Audit & Y One Grievances 4 Coordinator (Social Forestry) Y One 5 Technical Assistant Y Three 6 Accounts Clerk (Retd) Y One 7 Others, if any Y One retired A.E. , Two A.E., One retired Accountant, One Computer Assistants

Block level A Regular Post 1 Assistant Programme Officer Y B Contractual Post 1 Assistant Programme Officer Y 2 Computer Assistant Y 3 Technical Assistant - @ 2 nos. In Each Y Block

GP level A Regular Post 1 Nirman Sahayak Y 2 Sahayak Y 3 Additional Sahayak Y

161

Financial Year 2010 – 11

MGNREGS –Started in the District of Burdwan with effect from the 1st April, 2007. The actual work in the field started on the 2nd May, 2007. The figures given below are for financial year 2010- 11 except application registered and job card issued which have been counted since inception.

Physical Performance:

Job Card issued : 936937 No. of Household demanded Job : 433336 No. of Household provided with Employment : 433336 Total Persondays generated : 240.31 Lakh Average no. of days employment provided to per HH 55.46 days Persondays generated by women : 108.28 Lakh No. of IAY/Land Reform Beneficiaries Provided employment : 46493 No. of disabled beneficiaries Provided employment : 8732 No. of Schemes Completed : 14385 No. of Schemes on going : 6779 100 days work provided to Households : 29531

Sector wise No. of Schemes undertaken:

Sector Activities Completed Schemes Ongoing Schemes 01. Water conservation & water harvesting 3511 1800 02. Drought Proofing 1352 576 03. Micro Irrigation works 1236 304 Irrigation facilities on the land owned by 04. SC/ST/ land reform beneficiaries and IAY 164 90 beneficiaries 05. Renovation of traditional water bodies 2019 947 06. Land Development 686 312 07. Flood Control and protection 1832 669 08. Rural connectivity 3585 2081 09. Others 0 0 Total : 14385 6779

SUMMARY OF SECTOR WISE SCHEMES EXECUTED:

In Burdwan district, out of 08 sectors under MGNREGS, adequate works have been executed in sector – 01(Water conservation and water harvesting, digging of new tanks/ponds, percolation tanks, small check dams etc), 02 (Drought proofing, afforestation and tree plantation), 03 (Micro Irrigation Works), 05 (Renovation of Existing Pond and Excavation of New Ponds), 07 (Flood control and protection, drainage in water logged areas, construction and repair of embankment ), 08 (Rural connectivity) and 09 (BNRGSK).

In Flood Control and Protection 1832 nos. schemes have been successfully completed whereas 118 nos. schemes were ongoing, similarly rural connectivity Sector 3585 nos. schemes have already been completed & 2081 nos. schemes were ongoing. Due to improvement of village roads, now villages have become easily accessible which also support to different livelihood options like education, health and business opportunities. Maximum numbers of roads are now converted from Kuchha road to traditional Morrum road as well as Pucca roads through 162 convergence with PMGSY. For development of Agricultural land & increasing agricultural productivity, field channels have been created under MGNREGS fund & plantation done. This work has been done under sector – 01 (Water conservation and water harvesting, digging of new tanks/ponds, percolation tanks, small check dams etc) & 03 (Micro irrigation works). Several traditional big & small ponds have been renovated used for income generation through Women and Men Self Help groups by Convergence with Fisheries and Horticulture Departments. This work has done under sector – 01(Water conservation and water harvesting, digging of new tanks/ponds, percolation tanks, small check dams etc). Convergence with other Sector will become easier for these.

Sector % of Expenditure incurred 01 Water conservation & water harvesting 27% 02 Drought Proofing 5% 03 Micro Irrigation works 6% 04 Irrigation facilities on the land owned by SC/ST/ land 1% reform beneficiaries and IAY beneficiaries 05 Renovation of traditional water bodies 13% 06 Land Development 5% 07 Flood Control and protection 11% 08 Rural connectivity 32%

Financial Performance:

Fund Received for Implementation of MGNREGS: (In Lakh) From Government of India : Rs. 36400.00 From Government of West Bengal : Rs. 4711.110

Expenditure incurred for Implementation of Schemes: (In Lakh) Expenditure on wage component : Rs. 26712.35 Expenditure on non-wage component : Rs. 12394.95 Expenditure as contingency : Rs. 898.49 Total Expenditure (Schematic + Contingency) : Rs. 40005.79

Block wise Total Expenditure (District Average: Rs. 1290.51 Lakh)

GP wise Total Expenditure (District163 Average: Rs. 144.43Lakh)

Gram Sansad wise Total Expenditure (District Average: Rs. 12.61Lakh)

GRAPHICAL REPRESENTATION OF PHYSICAL AND FINANCIAL PROGRESS (UP TO 31.03.2011)

164

Success Story : Flood Proofing Initiative for Protecting Rural Livelihood Assets

Khandaghosh is one of the flood prone blocks of this district. In the block, a village named ‘Rautara’, situated in Gram Sansad – 11 under Gopalbera Gram Panchayat has been a perennial victim of seasonal flood and river erosion of ‘Routara-Dwarakeswar River’ that resulted in extensive damage to rural life and property. The project had been implemented under extensive supervision of concerned Gram Panchayat, Block and District MGNREGS Technical Cell. The implementation included following norms as certain remarkable features like daily reading of muster roll at site, high percentage of women participation and all sorts of worksite facilities i.e. temporary rest shed, crèche, safe drinking Water, temporary urinal for women, posting of medical officer for regular health checkup and immediate treatment. Various structural measures had been taken on the particular requirements of the Rautara village. Materials used were loose stones, cement, and sand filled bags such that the material cost involved is minimized. the Job Card Holders also did the bulk of the heavy works including collecting stones, filling the sand into bags, and the earthworks. The spur had been effectively made in such a way to ensure that it could resist the strongest forces from flood water. The benefits of that project has been divided into two parts: primary and secondary. Primary benefits denoted the values obtained from goods and services emanating from the project. These benefits accrued from physical effects of the project on the user as contrasted with effects transmitted through market mechanisms, which are regarded as secondary benefits.

165

166 MONTHLY PROGRESS REPORT UNDER MAHATMA GANDHI NATIONAL RURAL EMPLOYMENT GUARANTEE ACT EMPLOYMENT GENERATION UNDER NREGA DURING THE YEAR 201011 UPTO THE MONTH OF MARCH 2011 NAME OF THE DISTRICT : BURDWAN PARTI Cumulative No of HH issued job cards (Till the Cumulative Cumulative No of HH Cumulative Persondays generated (in Lakhs) (Till the Cumulative No of HH No. of reporting month) No of HH No of HH working reporting month) No of HH which are Disabled demanded provided under completed beneficiary beneficiary Sl. employment employment NREGA 100 days of land individuals Block No (Till the (Till the during the (Till the reform/IAY reporting reporting reporting reporting month) month) month month) SC ST Other Total Minority SC ST Other Total Women Minority 1 Andal 8827 2349 6878 18054 968 3792 3792 74 0.47 0.12 0.17 0.76 0.33 0.03 2 170 22 2 Ausgram‐I 11910 4767 12048 28725 5513 17451 17451 11662 4.03 1.88 4.51 10.42 3.90 1.23 188 3770 57 3 Ausgram‐II 18289 4855 14416 37560 6863 27550 27550 22055 5.74 2.32 3.64 11.70 4.23 1.90 162 670 338 4 Barabani 5811 3014 5248 14073 582 2086 2086 893 0.51 0.20 0.17 0.88 0.34 0.03 79 23 1 5 Bhatar 21175 6876 22519 50570 11800 17676 17676 9065 6.09 1.71 5.08 12.88 4.67 2.30 514 264 58 6 Burdwan ‐ I 15752 3789 16167 35708 8548 16456 16456 14017 4.47 1.51 3.53 9.50 4.80 2.19 789 1938 169 7 Burdwan ‐ II 12652 4136 7129 23917 2473 18593 18593 9196 4.51 1.83 1.78 8.12 3.68 0.42 523 2828 134 8 Durgapur‐F 5902 1296 8913 16111 2014 10274 10274 5744 3.10 0.70 2.00 5.80 2.90 0.59 1284 514 71 9 Galsi‐I 18898 2518 13538 34954 6838 10160 10160 9384 2.68 0.42 1.87 4.97 1.88 0.99 0 4673 1223 10 Galsi‐II 17435 2917 13060 33412 7373 19595 19595 14693 4.65 1.02 2.64 8.31 2.95 1.44 352 340 136 11 Jamalpur 24535 10257 16940 51732 6816 25086 25086 13339 7.24 3.36 4.74 15.35 5.86 2.61 1034 1151 146 12 Jamuria 5753 1582 6562 13897 1040 2891 2891 709 0.69 0.21 0.12 1.02 0.48 0.05 47 104 17 13 Kalna‐I 12045 5459 18097 35601 8630 20047 20047 4427 3.19 1.69 3.99 8.87 3.25 2.33 496 3070 883 14 kalna‐II 13014 6969 9363 29346 4457 13428 13428 4059 2.61 1.57 1.62 5.80 2.31 1.40 59 3763 678 15 Kanksa 16111 4224 10438 30773 1526 23154 23154 6232 16.88 5.44 4.95 27.27 14.49 1.48 10657 6242 2030 16 Katwa‐I 12949 486 18791 32226 9282 10926 10926 6379 1.84 0.04 2.04 3.92 2.18 0.90 23 548 21 17 Katwa‐II 10799 341 16596 27736 6504 12186 12186 7236 1.75 0.08 2.66 4.48 1.83 0.76 22 336 56 18 Ketugram‐I 10295 160 19446 29901 12026 15324 15324 7589 1.62 0.04 1.74 3.41 1.22 0.90 11 367 55 19 Ketugram‐II 9696 70 10236 20002 3087 12955 12955 3131 2.33812 0.03 1.49 3.86 1.39 0.55 141 268 85 20 Khondoghosh 19848 1307 18247 39402 8801 16268 16268 955 11.13 1.99 8.14 21.25 13.14 3.46 4895 161 113 21 Manteswar 16299 1887 29194 47380 17278 16639 16639 9134 2.71 0.39 4.36 7.45 3.54 2.49 48 500 65 22 Memari‐I 18203 8301 11821 38325 5891 12602 12602 3488 4.32 2.17 2.13 8.62 3.83 0.98 317 1215 354 23 Memari‐II 11344 8654 11913 31911 5785 25139 25139 15553 4.21 3.60 4.12 11.92 5.11 1.71 969 4948 1173 24 Mongalkote 21531 2235 25501 49267 16893 10813 10813 4282 3.15 0.30 3.25 6.70 3.13 1.79 8 226 102 25 Pandaveswar 8172 2139 5245 15556 1727 2066 2066 420 0.22 0.06 0.03 0.31 0.13 0.01 13 57 14 26 Purbasthali‐I 10990 2362 18184 31536 5355 6848 6848 3982 0.77 0.20 1.50 2.48 1.20 0.41 20 748 40 27 Purbasthali‐II 11430 1337 19457 32224 9177 10226 10226 3251 1.47 0.21 1.42 3.11 1.80 0.52 43 569 148 28 Raina‐I 15697 3807 14305 33809 6507 21664 21664 9858 7.55 2.40 6.39 16.34 7.64 2.89 4242 253 56 29 Raina‐II 15808 1678 11169 28655 3530 25854 25854 19464 7.84 0.84 4.28 12.96 5.26 1.10 2075 5782 423 30 Raniganj 5036 1648 2845 9529 360 2030 2030 342 0.39 0.14 0.07 0.61 0.29 0.01 106 75 25 31 Salanpur 4226 2616 8203 15045 534 3557 3557 3034 0.43 0.61 0.23 1.26 0.54 0.01 412 920 39 Total : 410432 104036 422469 936937 188178 433336 433336 223647 118.58 37.08 84.65 240.31 108.28 37.49 29531 46493 8732

167

MONTHLY PROGRESS REPORT UNDER MAHATMA GANDHI NATIONAL RURAL EMPLOYMENT GUARANTEE ACT EMPLOYMENT GENERATION UNDER MGNREGA DURING THE YEAR 201011 UPTO THE MONTH OF MARCH 2011 PARTII NAME OF THE DISTRICT : BURDWAN Financial Performance (Rs. In Lakhs) Sl. 1 2 No. Block Cumulative Expenditure On Wages On Semiskilled and skilled wages on Material Total 1 Andal 80.63 4.00 25.81 117.10 2 Ausgram‐I 1061.23 65.17 306.74 1457.83 3 Ausgram‐II 1225.78 52.29 417.10 1724.45 4 Barabani 89.83 3.99 28.59 129.53 5 Bhatar 1374.10 74.53 511.74 1989.01 6 Burdwan ‐ I 998.30 41.84 472.12 1535.62 7 Burdwan ‐ II 895.91 43.08 351.23 1308.11 8 Durgapur‐F 623.30 32.18 276.91 947.34 9 Galsi‐I 527.05 20.26 207.35 772.45 10 Galsi‐II 879.41 29.51 241.12 1168.64 11 Jamalpur 1569.34 82.77 1078.02 2773.04 12 Jamuria 109.67 7.01 34.24 159.02 13 Kalna‐I 934.69 45.12 515.01 1517.06 14 Kalna‐II 611.91 31.57 262.92 921.19 15 Kanksa 2901.61 152.41 912.21 4000.97 16 Katwa‐I 439.74 28.87 202.18 685.58 17 Katwa‐II 462.05 19.69 154.44 654.39 18 Ketugram‐I 365.66 15.30 148.25 543.58 19 Ketugram‐II 422.37 22.36 172.40 632.36 20 Khandoghosh 2209.56 156.44 1963.70 4373.92 21 Manteswar 743.09 34.19 389.63 1195.28 22 Memari‐I 917.11 41.92 301.26 1290.02 23 Memari‐II 1244.43 64.39 461.31 1789.63 24 Mongalkote 727.74 36.28 346.59 1130.61 25 Pandaveswar 32.85 1.55 9.74 52.37 26 Purbasthali‐I 253.39 15.58 166.96 452.40 27 Purbasthali‐II 319.11 30.43 320.48 686.11 28 Raina‐I 1764.42 100.20 1196.17 3100.22 29 Raina‐II 1363.49 80.17 853.21 2321.35 30 Raniganj 62.88 3.94 9.54 84.62 31 Salanpur 143.44 5.22 55.26 212.98 Total 25354.08 1342.26 12392.23 39726.77 168

169

CONSTRAINTS FACED DURING IMPLEMENTATION OF MGNREGS:

I. Delayed payment of wages to Job Card Holders due to structural gap i.e. shortage of infrastructure, staff at designated Bank and Post Offices;

II. Incapacity and poor technical knowledge among supervisors prevailing for effective implementation of different works under MGNREGS. More capacity building in this regard need to be initiated;

III. Based on field verification in some cases it has been found that measurement of labour output is not based on recent work time motion study. Here seasonal variation is not considered. State SOR is needed to be reviewed and revised;

IV. There is poor infrastructure of MGNREGS at Sub‐Divisional level for which monitoring of Sub –Divisional level is poor. Infrastructure at Sub‐ Divisional level needed to be increased by appointment of staff.

ANNUAL ADMINISTRATIVE REPORT(2010-2011)

RURAL DEVELOPMENT SECTION.

170 1A Name of the Addl. District Magistrate in charge Sri Sisir Kumar Ghosh, Addl. District of the Department. Magistrate(ZP), Burdwan,

1B Name of the Officer-in-charge of the Section Sri Pradip Acharyya, WBCS(Exe.)

02 Staff strength sanction & position in case of Particulars furnished in Annx.-A vacancies mention steps taken them to till them Administrative Structure, B-Staff up: strength, District/Block Estt.

03 Whether any re-deployment of staffs has been No re-deployment of staff has been done done.

04 Nature of work assigned to the section in brief Estab,ishment matter related to Block staff under Rural Development, Court Case, Transfer & posting, Block Audit, Allotment of fund under Head 2515, 2505 & 2217, Block Vehicle, Matter related to Jt.BDO, SAE(RWP) & Assistant Programme Officer

05 Acts, Rules & Regulations it deals with

06 Name of the Registers maintained i) Issue Register ii) Receipt Register iii) Index Register iv) Stationery & Stock Register v) Dak Despatch Register vi) Guard files vii) Court Case Register.

07 Number of issued and receipt in the year Letter Received- 15 daily basis

Letter issued- 10-daily basis

08 Financial allotment head-wise and expenditure Report furnished in Annx.-C

09 Performance Report on different This section have no schemes in schemes(physical & financial target & respect of different social security achievement in respect of different social sector security sector.

10 The Department was last inspected by the No major flaws were found. Next DP&RDO office inspection will be taken up shortly

11 Reports on audit queries Satisfactory

12 Physical condition of this section Physical condition of this section is satisfactory.

Annexure-A

171 ADMINISTRATIVE STRUCTURE-2010-2011

Sl.No. Name of the Post Sanctioned Strength Vacancy Position

01 DP&RDO 01 00

02 Dy. DP&RDO 01 00

03 BDO 31 00

04 Jt. BDO 31 01

05 APO 31 08

06 SAE(RWP) 31 06

07 WDO 31 18

08 Accountant-cum-HC 31 18

09 Cashier-cum-SK 31 09

10 Accounts Clerk(RD) 31 10

11 Accounts Clerk(RWP) 31 15

12 Correspondence Clerk 31 13

13 Typist Clerk 31 15

14 Clerk-cum-Typist 31 05

15 Gram Sevika 31 13

16 Driver 31 14

17 Office Peon 31 03

18 Orderly Peon 31 04

19 Darwan-cum-NG 31 08

172 Annexure-B

STAFF POSITION (DISTRICT ESTABLISHMENT), 2010-2011

Sl.No. Category Sanctioned Strength Vacancy Position

01 Jt.BDO 06 00

02 SAE(RWP) 04 03

03 Accounts Clerk(CD), RD 02 01

04 Accounts Clerk(RWP), RD 04 03

05 Clerk-cum-Typist 02 00

06 Gr.-D 06 00

STAFF POSITION (BLOCK ESTABLISHMENT), 2010-2011

Sl.No. Category Sanctioned Strength Vacancy Position

01 BDO 31 00

02 Jt.BDO 31 01

03 APO 31 08

04 SAE(RWP) 31 06

05 WDO 31 18

06 Accountant-cum-HC 31 18

07 Cashier-cum-SK 31 09

08 Accounts Clerk(RD) 31 10

09 Accounts Clerk(RWP) 31 15

10 Correspondence Clerk 31 13

11 Typist Clerk 31 15

12 Clerk-cum-Typist 31 05

13 Gram Sevika 31 13

14 Driver 31 14

173 15 Office Peon 31 03

16 Orderly Peon 31 04

17 Darwan-cum-NG 31 08

Annexure-C

HEAD WISE ALLOTMENT RECEIVED DURING THE YEAR, 2010-2011

2515-ORDP(All Block) 4,25,41,300/-

2515-ORDP(H/Q) 5,46,137/-

2505-JGSY(All Block & H/Q) 2010-2011 1,14,28,934/-

2505-JGSY(ZP) NIL

2217- Urban Dev. Scheme NIL

174 BURDWAN ZILLA SISHU SHRAMIK KALYAN PARISHAD BURDWAN

Under National Child Labour Project

Court Compound, Burdwan

Annual Administrative Report for the year 2010‐2011

1. Name of Additional a) Shri Purna Chandra Sit, W.B.C.S. (Exe) w.e.f. 01/04/2010 to District Magistrate – in 17/02/2011 & charge and of O/C with date since charge taken Shri Saikat Kumar Dutta, W.B.C.S. (Exe) w.e.f. 18/02/2011

to 31/03/2011

b) Shri Subhash Ch. Konar, W.B.C.S. (Exe.) (Retired)

w.e.f. 02/07/2007 as Project Director.

2. Staff strength as on 31/3/2011, sanctioned Sl.No. Designation Sanctioned Man in Post Remarks and in position, in case Strength position Vacant of vacancies, steps taken to fill them up 1. Project 1 1 Nil Retired Director WBCS

2. Field Officer 2 2 Nil ‐

3. Clerk cum 1 1 Nil ‐ Accountant

4. Steno/D.E.O. 1 1 Nil

5. Peon/ 1 1 Nil ‐ Helper

6. Driver 1 1 Nil Deployed under O/C Pool

175 3. Whether any All the staffs are engaged on contractual basis with an redeployment of staff honorarium. Therefore, the matter of redeployment does not has been done keeping arise. in view the work load

4. Nature of the work The Burdwan Zilla Sishu Shramik Kalyan Parishad came into assigned to the section, existence in September, 1995 with 38 special schools of child in brief labour with 50 students each and 1 (one) with 100 students to accommodate 2000 child labours. In the year 2000, further seven special schools with 50 students each were started. The main object of the project is to eliminate child labour from our country. The target age group of this project is (9‐14) years children. The schools are situated at Asansol Mun. Corp..‐3, Durgapur M. Corp.‐7, Burdwan Municipality‐4, Guskara Mun.‐4, Memari Mun.‐2, Kalna Mun.‐4, Katwa Mun.‐5, Dainhat Mun.‐ 1,Raniganj Mun.‐8, Jamuria Mun.‐4, Kulti Mun.‐3 & Kanksa P. Samity‐1 (with 100 students).

5. Acts & Rule & The Child labour (Prohibition & Regulation) Act, 1986 & rules Regulation relevant framed there under. with working of the

section

6. Name of Registers i) Issue Register, ii) Receipt Register, iii) Attendance Register, iv) maintained at the Movement Register, v) Cash Book, vi) Allotment Register, vii) section Index Register, viii) Ledger Book, ix) Despatch Register, x) Leave Register, xi) Peon Book, xii) Pending List Register, xiii) Stock

7. No. of receipts and a) No. of letters receipt –333. issues in the year b) No. of letters issued –189.

176 8. Financial allotment, Grant‐in‐aid from the Ministry of Labour, Govt. of India during head‐wise and 2010‐2011 Rs. 76,48,985=00 expenditure Bank Interest Rs. 25,397=00

Balance (2009‐10) of last year Rs. 5,34,503=35

Refund Rs.2,487=00

______

Total ‐ Rs. 82,11,372=35

Expenditure during the year Rs. 68,57,934=00

9. Performance reports on There is only one Act of which the Project relates to as different scheme mentioned at Sl.No.‐5. The District Magistrate, Burdwan is the (physical and financial Chairman of the Project, named Burdwan Zilla Sishu Shramik target and Kalyan Parishad. achievement), cases Progress for the year (2010‐2011) initiated under different Acts (LA, LR, 1. No. of running school‐ 46 PDR, WBPTA, EC, ULCR, ARMS, Eviction Acts 2. No. of student‐2300 3. Admitted in formal schools‐472

4. Trained in Vocational Trades‐690

10. When last inspected, Last inspected by ADM (Dev) on and P.D. inspected quarterly. mentioning major Corrective measures have been taken against major deficiencies deficiencies identified if any. and whether corrective measures have been taken.

11. Report on audit queries Audit for the year 2010‐11 has been done by engaged Chartered (latest status) Accountant ( Susanta P. Mukherjee & Co.). No queries are pending.

12. Physical condition of Physical condition of section is more or less satisfactory. The the section, cleanliness, condition of files are good, but space of the room is not condition of files and sufficient.

177 furniture and room.

13. In case of the Leave accounts of all officers & staff are maintained regularly by Establishment Section the Project Office. and the Nezarath, the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated.

14. Outstanding a) The renewal of the Registration of the Project Society achievement : ‐ A brief (BZSSKP) has been done in the month of November, 2009. note may be included Next renewal will be done after completion of AGM 2010‐11. which you consider as b) Our Tableau, regarding awareness generation campaign the outstanding for elimination of child labour was arranged during achievement of the Republic Day of 2011 was secured 1st position in the section and which is District. worth special mention. c) The Annual District sports is being arranged regularly and the last Annual District sports was held on 21.01.2011. d) Training of Instructor of all the 46 NCLP schools was held on 14th to 18th Feb, 2011 at Motor‐Benoy Trust, Hatsimul, Burdwan with the help of S.S.M. (Burdwan). 15. Remarks, if any All the components in the guideline issued by the Ministry of Labour, Govt. of India are being implemented.

Shishu Shiksha‐Madhyamik Shiksha

Karmasuchi, Burdwan

¾ Total No. of SSK : 1063

¾ Total No. of Sahayika : 3040

¾ Total No. of Learners:

178 o Std. ‐ I : 31,560

o Std. – II : 19,671

o Std. – III : 17,964

o Std. – IV : 17,666

o Std. – V : 139

Total : 87,000

¾ Total No. of Academic Supervisor : 58 (50 Academic Supervisor engaged at present)

¾ No. of SSKs having own land : 977 ¾ No. of SSKs having no own land : 86 ¾ No. of SSKs having own building : 877 ¾ No. of SSKs having no building : 86 ¾ No. of SSKs having own toilet : 923 ¾ No. of SSKs having no toilet : 140 ¾ No. of SSKs having own drinking water system : 1009 ¾ No. of SSKs having no drinking water system : 54 ¾ No. of SSKs having kitchen shed : 757 ¾ No. of SSKs having no kitchen shed : 306 ¾ No. of trained Sahayikas in Std‐I & Std‐II : 3028 ¾ No. of trained Sahayikas in Std‐III & Std‐IV : 3028 ¾ Received fund from Paschim Banga Rajya : 189 Shishu Shiksha Mission for construction of

of SSKs building (fund has already been sub‐allotted in favour of Executive Officers, Panchayat Samities)

Madhyamik Shiksha Kendra

¾ No. of total MSKs : 99

¾ No. of total Samprasaraks/Samprasarikas : 526

¾ No. of total learners:

179 o Std. – V : 5,843

o Std. – VI : 5,468

o Std. – VII : 4,860

o Std. – VIII : 4,281

o Total : 20,452

¾ No. of MSKs having own land : 99 ¾ No. of MSks having own building : 99 ¾ No. of MSKs having toilet : 96 ¾ No. of MSKs having no toilet :03 ¾ No. of MSKs having drinking water system : 99 ¾ No. of MSKs having electric connection : 27 ¾ No. of MSKs having no electric connection : 72 ¾ Received fund from Paschim Banga Rajya : 10 Shishu Shiksha Mission for construction of

of MSKs building (fund has already been sub‐allotted in favour of Executive Officers, Panchayat Samities)

¾ Training has been completed of samprasarak/samprasarikas on English, Mathematics & Science (class V to VIII), Geography (V to VIII) ¾ A group of Child Scientist (Swraj Besra, Raju Murmu, Abinash Murmu, Harshit Mistri) of Sahebdanga Adibasi Unnyan MSK inder Ausgram‐II Panchayat Samity participated in the State level Children’s Science Congress‐2010. ¾ Sukur Hembram of Sahapur Itbhata Para SSK under Jamalpur Panchayat Samity participated in the State Sports Meet 2010‐11 at Yuba Bharati Krirangan, Salt Lake on 19 to 21st January 2011. ¾ 35 nos. Boy and 26 nos. girls students of MSKs participated in the State Sports Meet at Baharampur, Murshidabad on 17th & 18th February ‐2011.

180

Minority Section, Burdwan Collectorate.

1. Name of ADM in charge and Officer‐in‐ Sri Purna Ch. Sit WBCS (Exe.), Charge date since charge taken:‐

Addl. District Magistrate (Dev), Burdwan

Charges Taken Since 01/04/2010.

181 Azizul Gaffar, WBCS (Exe.),

District Officer Minority Affairs, Burdwan.

Charges Taken 05/01/2010 to 30/07/2010

Anirban Kolay, WBCS (Exe.),

District Officer Minority Affairs, Burdwan.

Charges Taken 01/08//2010 to 23/11/2010

Jahadar Rahaman Khan, WBCS (Exe.),

District Officer Minority Affairs, Burdwan.

2. Staffing strength, sanctioned and in Government of West Bengal created the following post vide G.O. position in case of vacancies, mention No 826-MD/0/1E-36/07 dated 11/06/2008 steps taken to fill them up Name of the Post No

D.O. (M. A) 1

Minority Dev. Officer (MDO) 2

A.I. of School Madrasah (A.I.M.E) 1

S.I. of School Madrasah (A.I.M.E) 2

Inspector of Wakf (I.W.) 4

U.D.C Cum Accountant(U.D.C.‐A) 1

L.D.C Cum Cashier(U.D.C.‐C) 1

Computer Assistant (C.A.) 1

Typist 1

Group‐D 1

TOTAL :‐ 15

The present staff position of District Minority Office, Burdwan is noted below:-

1) 1 (one) District Officer, Minority Affairs, Burdwan has been appointed from retired Govt. Officer in terms of G.O. No. ………… dated of Director, Govt. of West Bengal Ma & ME Deptt. Writers Building Kolkata.

182 2) 2 (two) Staff of upper Division Clerk have been posted from existing establishment of District Magistrate, Burdwan.

3) 1(one) Group- D Staff has been posted from existing establishment of Nazareth Deputy Collector, Burdwan.

4) 1 (one) retired Govt. Employees have been engaged in terms of G.O. No, 123-MD (V)/1E-36/07 dated 03/09/2008 of Director & Ex-Officio Joint Secretary, Government of West Bengal Minority Affairs & Madrasah Education, Department, Writers Buildings, Kolkata- 700001 for the post of U.D.C cum Accountant.

5) 2(two) staff have been deployed on deputation as LDC- Cum -Cashier and Typist (B.G) by Deptt. of M.A. & M.E Dept. Writers Building, Kolkata. 6)

2 (Two) Computer Operator i.e., Sri. Chandan Ghosh and Sri. Gour Chandra Laha have been provided by the ACES INFOTECH Pvt. Ltd. for District Minority Office, Burdwan for working in the Monitoring and Reporting system centre for Madrasah Education and Minority issues project.

7) 2 (Two) retired Officer has been engaged Minority Development Officer, (M.D.O) by the MA & ME Deptt. from retired Govt. Officers. Now 2 (two) officer has been covered 62 years age as on 30/04/2011 and 31/05/2011 for which 2 (two) M.D.O. post are lying vacant.

3. Whether any redeployment to staff has been No done Keeping in view the workload.

4. Nature of the work assigned to the section, in All works relating to Minority Affairs. brief:‐

5. Acts & Rules & Regulation it deals with. National Commission for Minorities Act, 1992

6. Names of Registers maintained. Issue, Receive, Index, Movement, Peon Book, Visitors Register, Allotment Register, Bill Register, Bill Transit Register, Cash Book.

7. No. of receipts and issues in the year. Received‐939

Issued ‐685

183

8. Financial allotment, head‐wise, and Head of Account:‐ 2235 expenditure. Detailed Allotment head Expenditure Balance Remarks Received of A/C

Rs. 6,51,401/‐ (‐) 260503/‐ Anticipate 02 Wages Rs. 3,90,898/‐ d Allotment

13 O.E Rs. 1,18,500/‐ Rs. 1,18,500/‐

50 O.C Rs. 9800/‐ Rs. 9800/‐

Rs. 5,30,598/‐ Rs. 3,57,068/‐ 01 Salary

Nil Rs. 173530/‐ has been Nil surrendere 155 Memo d

dated Rs. 1,66,250/‐ Rs. 31500/‐ 18/03/201 0 Rs. 1,73,530/‐

Rs. 134750/‐

Entire fund has been 186 Memo transferred No. dated Rs. 312000/‐ ‐ to A.E.O. 20/03/201 ‐ B.Z.P. vide 0 memo no. 566 dated

15/09/201 0

184 Head of Account:‐ 2235‐02‐200‐CS‐001‐31‐02(MD)

Office Expenses Rs. 3,00,000/‐ Rs. 3,00,000/‐ Nil and Office Contingency

13‐OE‐03

Maintains Rs. 50,000/‐ Rs. 50,000/‐ Nil /POL for Vehicle

Salary of Rs. D.M. P.L/. Computer Rs. 90,000/‐ Nil 90,000/‐ A.C. personal

Head of Account:‐ 2202

13‐OE Office Expenses Rs. 145000/‐ Rs. 144893/‐ Rs. 107/‐ /POL for vehicle

Salary of Rs. 1200000/‐ Rs. 1200000/‐ Nil M.S.K.

Salary of Rs. D.M. P.L/. Rs. 1000000/‐ Rs. 526585 M.S.K. 473415/‐ A.C.

9. Performance reports schemes (physical and financial target and achievement), cases initiated under different acts. (LA., L.R., PDR. WBPTA, EC, UL CR, arms Eviction acts etc) and disposal; disposal of applications N.A. received under various acts (licenses of various types etc); revenue collected (where applicable), any statutory work performed by DM/ADM/SDO.

10. When last inspected, mentioning; major flaws found and whether corrective Inaugurated Office on 04/12/2008 measures have been taken.

11. Report on audit queries. Does not arise

12. Physical condition of the section, cleanliness, Very Good neatness, Condition of files and furniture and

185 room.

13. In case of the establishment section and the Nazareth, the action taken to deduct leave for continuous absence, late attendance, or otherwise should be started. There is no such case has been arisen

14 Outstanding achievement, brief no may be Multi Sectoral Development Plan included which you consider as the Outstanding achievement of the section and Rema Fund received Fund Utilized Balance which is with special mention. Name of rks the h Kept in Rs. Rs. Rs. 1) I.A.Y. D.M. 18,55,00,000/‐ 12,77,50,000/‐ 5,77,50,000/‐ /P.L. A.C.

Kept in 2) Tube Rs. Rs. Rs. D.M. Well 8,26,00,000/‐ 5,38,00,000/‐ 2,88,00,000/‐ /P.L. A.C.

Rs. Rs. 3) A.W.C. Nil 3,75,00,000/‐ 3,75,00,000/‐

4) Rs. Rs. Nil P.H.S.C. 1,70,00,000/‐ 1,70,00,000/‐

Scholarship of W.B.M.D.F.C.

186 Name of No. of the Students in Maintains cost Course Fees Total Scholars cluding auto hip renewal

Rs. Pre Rs. 1285 12391 Rs. 450000/‐ Matric 12400000/‐ 0000 ‐

Rs. Post Rs. 2904 7947 Rs. 14700000 Matric 14340000/‐ 0000 /‐

Term Loan

Sanctioned & Application sponsored Amount Involved Disbursed

700(For 1st Phase) 69 Rs. 4227547/‐

545(For 2nd Phase) 59 Rs. 3799620/‐

Minority Women Empowerment Programme

No. of Beneficiary of SHG group. Sanction of Loan & disbursed

777 Rs. 76,00000/‐

6(Six) no. of Madrasah Shiksha Kendra has been approved by the M.A. & M.E. Deptt. Bikash Bhavan, Kolkata. Name of the M.S.K. is given below .

Teaching Non Teaching Name Total Staff Staff

1) Burdwan Tentultala Wakf 5 2 7 M.S.K.

2) Bantir M.S.K. 5 2 7

3) Abdul Shoban M.S.K. 7 2 9

4) Shyamsundarpur 5 2 7

187 M.S.K.

5) Berugram M.S.K. 7 2 9

6) Katwa M.S.K. 6 2 8

15. Remarks, if any. Deployment of 2 (two) Minority Development Officer, & Gr. D Staff are essential to cope with the works of Multi‐various Schemes and projects for the Minorities.

Annual Administrative Report of Health Section

Collectorate Burdwan for the year 2010 to 2011

(Period from 01/04/2010 to 31/03/2011)

Report contains the following items

01) Name of Additional District Æ i) Sri P. M. K. Ghandhi, IAS, ADM (G) Magistrate – in – Charge ii) Sri Abhijit Mukherjee, WBCS (Exe), ADM (LA)

iii) Sri Sisir Kumar Ghosh, WBCS (Exe), ADM (ZP)

02) Staff Strength

a) Officer – in – Charge Æ 01, ‐ i )Md. Nurul Islam, WBCS (Exe) & PO – Cum‐ BCW

ii) Krishnava Ghosh, WBCS (Exe), DM/DC

iii) Sri Jahedar Rahaman, WBCS (Exe), DM/DC b) UDC c) LDC Æ 02

Æ 01 (Vacant)

03) Whether any redeployment of staff Æ Yes, 1 (one) Data Entry Operator & 1 (one) contingent (Gr. has been d0one keeping in view of D) the work load?

04) Nature of the work assigned to the Æ Filling, processing & drafting on going various health section, in brief. programmes related to BMCH, SDHs, RHs, BPHCs, PHCs, GPHQ Sub‐Centres, Meeting Swasthya Mela, Non GPHQ Sub‐Centres, Bird Flu, Recruitment of ANMs, ASHAs, DEOs,

188 BAMs & Lady Councilors, Court Cases, Complaints etc.

05) Acts & Rules & Regulation relevant Æ Relevant order & circular issue by the Health Deptt. from with working of the section time to time.

06) Name of Registers maintained at Æ Index, Receive, Issue, Movement, Allotment Regd. (Bird Flu), the section Leave Regd.

07) No. of letter receipts and letter Æ 1940 – Letters Received & 550 – Letters Issued issues.

08) Financial allotment, head – wise Æ It is maintained by the CMOH & Secretary, DH & FWS. and expenditure

09) Performance reports on different Æ Total Sanctioned Post of ASHA :‐ 4282 scheme (physical and financial target and achievement), cases No. of post Already approved :‐ 3287 initiated under different Acts (LA, Awaiting for approval :‐ 995 LR, PDR, WBPTA, EC, ULCR, ARMS, Eviction Acts etc.) and disposal of applications received under various nd Acts. (license of various types etc.) Total Sanctioned Post of 2 ANM :‐ 743 revenue collected (where No. of post already approved :‐ 507 applicable), any statutory work performed by District Magistrate / Awaiting for approval :‐ 236 Additional District Magistrate / Sub Divisional Officer.

Disposal of files is satisfactory.

10) When last inspected, mentioning Æ 21/03/2011 by O/C Health major deficiencies identified and whether corrective measures have been taken.

11) Report on audit queries (latest Æ Reply on Audit Query has already met up status)

12) Physical condition of the section, Æ Condition is good. This office has its own computer (one) cleanliness, condition of files and with internet connection, 1 (one) LCD Projector Machine, 1 furniture and room. (one) Fax Machine, 1 (one) Xerox Machine and 2 (two) Almirah. There are 120 nos. of files (including court case & part file) at this section. Ap0art from that we received more than 12 – 15 files in regular course from the CMOH, Burdwan to get approval from the District Magistrate.

13) In case of the Establishment Section Æ It is dealt by the Estt. Section and the Nezarath, the action taken to deduct leave for continuous

189 absence, late attendance or otherwise should be state.

14) Outstanding achievement : ‐ A brief Æ Target for Up‐gradation of PHC note may be included which you consider as the outstanding (10 bedded round‐the clock facility) :‐ 28 achievement of the section and Achievement made :‐ 27 which is worth special mention

15) Remarks, if any Æ Unspent amount of Rs. 2,28,40,866/‐ out of entire fund of Rs. 2,52,27,000/‐ duly received from Govt. in the Deptt. of ARD for the purpose of compensation to the bird flu affected families under Alternative Animal Husbandry Scheme has already been surrendered and adjustment of the entire fund has already been submitted to the NDC, Burdwan for submission of DC bill.

190

ANNUAL ADMINISTRATIVE REPORT FOR 2009-2010 OF R T C, BURDWAN COLLECTORATE.

1 Name of Additional District Magistrate 1) P. M. K. Gandhi, I A S, Charge taken and O)/C with date since charge on 23.11.2009 taken 2) Rajat Kanti Biswas, WBCS, (Exe.) O/C, R T C Charge taken on 03.06.09

2 Staff strength sanctioned and to 1) Sanction strength :- Nil position in case of vacancies mention 2) Working strength :- one UDC was steps taken to fill them up posted recently to look after the section 3 Whether any re-deployment of staff Does not arise. has been done keeping view the work load.

4 Nature of the work assigned to the To arrange & conduct training for state Section in brief civil service officers & other officers of govt. of West Bengal. It also imparts training for the staff of D.M/SDO/BDO establishment & other state Govt. Deptt, as per ATI calendar for skill development including hands on training on improvement of computer handing skill. To arrange & conduct training other than ATI calendar as per need & requirement.

5 Acts & Rules regulation in which deals Basically it impacts training etc. with

6 Name of Registers maintained 1) Issue Register. 2) Receipt Register. 3) Index Register. 4) Movement Register. 5) Allotment Register. 6) Stock Register. 7) Bill Register. 8) Training Register. 9) Hall booking Register. 10) Attendance Register. 11) Etc.

191 7 No. of issue and receipt in the year. 1) Issues 31 (monthly) x 12=372 2) Receipts -50(monthly)x12=600 8 Financial Allotment, head wise and Rupees =108,000/- for this financial year Expenditure Expenditure =Fully utilized.

9 Performance report on different All training programme as per ATI Schemes (physical and financial calendar has been successfully target and achievement), cases completed, besides some additional initiated under different training course has been conducted. Act (LA. LR, PDR, WBPIA, EC, ULCR, Arms, Eviction Acts etc)

10 When last inspected, mentioning Recently inspected. major flaws found and whether corrected measures have been taken

11 Reports on audit queries No audit query is pending.

12 Physical condition of the section Two meeting halls are neat & clean cleanliness, neatness condition of files conductive for training. Files, Furniture and and furniture and room Room are So. OK.

13 In case of the Establishment Section Does not arise. and Nezarath, the action taken to deduct leave for continuous absent. Late attendance or otherwise should be stated.

14 Outstanding achievement :- A brief not It is in formative stage. Initiatives has been may be included which you consider taken to make it a model R T C. A road as the outstanding achievement of the map has been chalked out. section and which is worth special mention

15 Remarks, If any Nill

*****

192

Annual Administrative reports for 2010-2011 (Period from 01.04.2010 to 31.03.2011) (Sub-Divisional Officer Sadar (North), Burdwan)

1. Name of the Sub-Divisional Officer, Smt. Tanmoyee Dutta, W.B.C.S. (Exe) from (15.10.2009 to Sadar (North) Burdwan. 05.04.2010)

Arindam Niyogi, W.B.C.S. (Exe) from (05.04.2010 to 28.10.2010)

Sri Pranab Biswas, W.B.C.S. (Exe) from (28.10.2011 to 31.01.2011)

Sri Mrinal Kanti Rano, W.B.C.S. (Exe) from (31.01.2011 to 01.02.2011)

Sri Prasanta Adhikary, W.B.C.S. (Exe) from (01.02.2011 to 31.03.2011) 2. Staffs strength, sanctioned and in Staff strength maintained by Estt. Section. position in case of vacancies, mention Present Position : steps taken to fill them up S.A. & A.O. -1, S.D.D.M.O.-1, A.S.M.-1, H.C.-1, U.D.A.-5, LDA-1 and Gr.-D-2. 3. Whether any redeployment of staff has NIL been done keeping in view of the workload. 4. Nature of the work assigned to the 1. Magisterial duty to maintain law and order. section, in brief. 2. To issue caste certificate. 3. To issue residential certificate. 4. To attend & supervise Executive Magistrate Court. 5. Monitoring all development schemes in Sadar (North) Sub-Division and Acting as Sub-Divisional programm Co-ordinator under MGNREGS. 6. Supervision of institutional matters of P & RD Department. 7. Supervision of different works of Health Department. 8. Supervision of works of I.C.D.S project. 9. Election matters. 10. Gun license enquiries. 11. Issuance of license for public Entertainment. 12. Public grievance. 13. Disaster Management matters. 14. Issue of Diesel/Gas license. 15. Monitoring of Schemes for Minority Development. 16. Monitoring of Mid-Day Meal. 17. Monitoring of food and Supplies. 18. Patta and all other land related issues. 5. Acts & Rules & Regulation it deals with 1. Code of Criminal Procedure 1973 & Indian Penal Code. maintaince and Welfare of Parents and 2. Panchayat Acts & Rules.

193 Senior Citizen Act 2007. 3. West Bengal Land Reforms Act 1955. 4. Amusement Tax, Acts & Rules. 5. Rules and orders of Backward class Welfare. 6. Right to Information Act 2005 7. Maintaince and Welfare of Senior Citizen Act 2007 8. West Bengal Municipal Act. 9. Representation of People Act. 10. Indian Arms Act 1878. 11. W.B. Premises Tenancy Act.

6. Names of Registers maintained. Attendance Register, Grievance Register, Index Register, Cash Book, Court Case Register, File Index Register, Issue & Receipt Register, Complaint Register (Reg. 12) of MGNRES. 7. No. of receipts and issues in the year. No. of Receipt -7670. No. of Issue -1580. 8. Financial allotment, head-wise, and Head of Fund Allotment expenditure. Computerization of Backlog Data regarding SC.ST & OBC- 25,000/- NREGS 2,00,000/- Welfare of Parents & Senior Citizen Act. 10,000/- SSM 50,000/- Workshop on SGSY 20,000/- 9. Performance reports on different Performance is not based on physical and financial target. schemes (physical and financial target Regular monthly meeting is held at District and Sub- and achievement), cases initiated Divisional level where monitoring is done in detail. under different acts. (LA., L.R., PDR, WBPTA, EC, UL CR, arms Eviction acts etc) and disposal; disposal of applications received under various acts (license of various types etc); revenue collected (where applicable), any statutory work performed by DM/ADM/SDO. 10. When last inspected, mentioning; major Last inspection date – 06.06.2011 by Sub-Divisional Officer flaws found and whether corrective Sadar (North) Burdwan. measures have been taken. 11. Report on audit queries. Not pending

12. Physical condition of the section, Physical condition of the Department is more or less neat cleanliness, neatness, Condition of files and clean, condition of files and furniture are overall and furniture and room. satisfactory. 13. In case of the establishment section Does not arise. and the Nazareth, the action taken to deduct leave for continuous absence, late attendance; or otherwise should be

194 started. 14. Outstanding achievements. A brief note Not worth mentioning may be included which you considered as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any. --

Burdwan Sadar (South) Sub‐Division at a glance

1. Office Location District Head Quarter at Burdwan. No of Blocks-06(Raina-I, Raina-II, Memari-I, Memari-II, Khandaghosh & Jamalpur ) 2 Sub-Divisional No. of Municipality-01(Memari Municipality) Jurisdiction No of P.S-05, No. of BPHC-06, No of G.Ps-58, No of Gram Sansad- 707

1) SDDMO (in dual charge both for position at present Sadar North & South) 3 Sanctioned Staff 2)Assistant system manager in dual charge, both Sadar North strength and in & South, but due to shortage of space he is seating at North 3) C.A to S.D.O, Burdwan Sadar (South) 4) U.D.A-3(Vacant-0), 4) L.D.A-3 (vacant-1), 5) Group-D- 3 (vacant-2) (Reallocation of works has been made keeping in view of recent workload).

195 i) Monitoring all development schemes including MGNREGS. ii) Supervision of institutional matters of P & R D Deptt. iii)Supervision of different works of Health Deptt. iv) Law & Order & Administrative matters. v) Supervision of works of I.C.D.S project. vi)Supervision on work relating NSAP, PROFLAL etc. vii) All types of works related to Election matters including Panchayat & Municipal Election. 4 Nature of the work viii) IAY, AAY & SSA activities. assigned to the section,in ix) Literacy. x) Issuance of different types of certificates. brief. xi) Gun license enquiries. xii) Amusement xiii) Issuance of license for public Entertainment. xiv) Public grievance. xv) Refund of security deposit etc. xvi) Relief matters. xvii) Wakf & Estate Certificates. xviii) SC/ST OBC certificate xix) Preparation of Bills. xx) Sanitation program. xxi) Issue of petrol/diesel license. xxii) Issue of receipt and despatch. xxiii) Schemes for Minority Dev. xxiv) Mid-Day Meal. xxv) Food and Supplies. xxvi) Patta and all other land related issues. xxvii) To maintain Law & Order to combat any situation. All the acts and rules of the Govt. are dealt with :- 1) Cr. P.C & I.P.C 2) Panchayat Acts & Rules. 5 Acts & rules and 3) W.B Land Reforms Act. Regulation it deals with 4) Cinematography Act.. 5) W.B Religious Building Act. 6) R.A.L.Act. 7) Amusement Tax, Acts & Rules. 8) Rules and orders of Backward class Welfare Deptt. i) Register of Receipt, Issue and Despatch. ii) Casual leave Register. 6 Name of Register iii) Public grievance Register. maintained iv) Register for stationeries, Dead stock. v) H.S.D license Register. 7 No. of receipt and issues No. of receipt: 6668 in the year No. of issue : 3310 8 Financial allotment, Allotment under relief head, and other allotments are dealt head wise and strictly according to the Rules & Guidelines of the Govt. expenditure 9 Performance reports on Performance report in respect of all development schemes are different schemes taken with the B.D.Os in the regular course and works are (physical and financial continuously monitored to reach the target both physically target and Achievement) and financially. 10 When the office was Inspected for the period from 01.10.2010 to 31.03.2011. .No last inspected. major flaw has been detected. Corrective measures have been taken to regularize the irregularities found during the inspection.

196 Reports on audit queries in respect of relief related matters 11 Report on audit dealt by the N.R.Section have duly been met. All The ELA queries.(latest status) audit reply of the Gram Panchayat upto 2008-09 have been examined and forwarded to A.G. All the Panchayat Samities Audit Replies upto 2007-08 have been sent to Panchayat Section. 12 Physical condition of the Good section; Quick and effective disposal of SC/ST/OBC applications have been ensured. Further, initiatives have been taken for issuance of certificates through camp mode. The process of MGNREGS of all blocks under this Sub- 13 Outstanding Division is going on in full swing. achievements. Sanitation programme work has been completed to a great extent. All the Blocks and Municipalities have been covered under cooked Mid-Day-meal program. Overall performance of development works is very good in this Sub-division. One Fax machine is urgently required. 14 Remarks, if any

197

Annual Administrative report for the year 2010-2011 of the Office of the Additional District Magistrate, Asansol.

Details of officer Posted

1.Addlitional District. Magistrate- Biswajit Dutta, W.B.C.S(Executive)

2.Cess Deputy Collector- Sri Rahul Nath, WBCS(Executive)

3. Dy.Magistrate & Dy. Collector-Sri Debidas Chakraborty, WBCS(Executive) .Allocation of Different Sections amongst Officer Biswajit Dutta, W.B.C.S(Executive), A.D.M,Asansol Charge taken on 29 .12.2008.

Sl. No. Name of the Officer Section 1. Sri Rahul Nath, WBCS(Executive) Mine Cess, Civil Defence, J.M

This office has following Sections- 1. Establishment 2. Mine Cess 3. General 4. Nazareth 5. Confidential 6. Civil Defence • A separate sheet showing staff strength is enclosed herewith. No major step has been taken to fill up the vacant posts from this end.

• No redeployment of staff has been done.

198

Establishment Section

Duties and Function

1. Preparation of bills in connection with pay,medical allowance, arrear pay & T.A bills of all Officers and staff of this establishment including all officer of Asansol & Durgapur Sub- Division.. 2. Personal files of all Category of staff. 3. Maintenance of service Book of staff of the A.D.M,A.C.C.D & Mines Cess Asansol and fixation of pay thereof. 4. Sanction of G.P.F advances, Final Payment and preparation of bills thereof. 5. Maintenance of G.P.F. Account of Gr. D Staff of this Establishment. 6. Receipt & issue of all letters related to this Section. 7. Preparation of Budget & Estimate, Net Grant Statement 8. Preparation of papers related to pension and other related retirement benefits. 9. Maintenance of Leave Register.

Acts, Rules and Regulation it deals with.

• WBSR-Part I & II • WBFR-Vol-I & II • Practice and procedure Manual/ Board’s Misc. Rules • W.B.G.P. Fund Rules. • W.B.GISS Rules • W.B Services(D.CR.B) Rules • And other related Acts and Rules. Staff Strength • U.D.A-01 • L.D.A-02 • Group-D-02

Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. U.D.A. 1 1 0 2. L.D.A. 2 0 2 3. GR. D 2 2 0

199

Achievement All most all targets have been achieved • 99% of Service Book has been updated. • GPF of Gr-D staff is being maintained properly • A/C Slip for the year 2006-2007 already handed over. • No cases of promotion pending at present Strength of Officer & Staff in the Office of the Additional District Magistrate,Additional Controller Civil Defence, Asansol

Head-2053-DADE Sl. Name of the Post Sanctioned Existing Vacant Remarks No. 1. Addl. District Magistrate 1 1 0 2 Dy.Magistrate & Dy. Collector 1 1 0 3. P.A to Addl. District Magistrate 1 1 0 4. U.D.A 1 1 0 5. L.D.C 1 0 1 6. Peon 2 2 0 7. Driver 1 0 1 . Head 2070-CD Existing Staff Strength(Annexure) 2070-CD-Asansol Category of Staff Sanctioned strength Existing strength Vacancy UDC 9 5 4 LDC 10 6 4 Store Keeper(Grade-II) 2 0 2 Typist(Grade-I) 1 0 1 Typist 1 1 0 PBX Operator(Gr-I) 1 1 0 PBX Operator 1 0 1 Driver 8 1 7 Store Khalasi 4 2 2 Peon 21 18 3 Guard 4 3 1 Store Guard 1 1 0 Cleaner 2 2 0 Sweeper 4 0 4

200

Head-2059-P.W Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Cook 1 1 0

Mines Cess

Duties and Function A) Collection of- • Royalty./Dead Rent/ Surface Rent on Coal. • Cess on Royalty./Dead Rent/ Surface Rent on Coal. • Royalty / Surface Rent on Molding Sand. • Cess on Royalty/ Surface Rent on Molding Sand. B) Claim Case & Certificate Case on Coal Matter. Acts, Rules and Regulation it deals with. • The Mineral Concession Rules,1960. • The Mines & Minerals(Regulation and Development Act),1957 • The Cess Act,1960 (Bengal). • The Rules & Order under the Cess Act. • The West Bengal Estate Acquisition Act,1953. • The West Bengal Estate Acquisition Rules,1954. • The Public Demand Recovery Act,1913. • The Rules under PDR Act. • The Sick Industrial Companies/Special Provision Act. • Board for Industrial/ Financial Re-Construction Act,1987. Staff Strength of Mine Cess Department

Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Cess Deputy Collector 1 1 0 2. S.R.O-II 2 1 1 3. J.L.R.O 1 0 1 4. K.G.O-I 2 0 2 5. Amin 2 0 2 6. Surveyor 2 0 2 7. UDC 6 4 2 8. LDC 7 1 6 9. Typist 2 0 2 10. Chainman 4 1 3 11 Peon 5 3 2 12. Night Guard 1 1 0 13. Driver 1 0 1 14. Pry. Education UDC 1 0 1 15. Pry. Education LDC 2 0 2

201

Register Maintained • Cheque Register • Challan Register • Issue Register • Receipt Register • Demand & Collection Register • Certificate Case Register No. of Correspondence • No of Issue- 73 • No. of Receipt- 162 Audit Queries Broad Sheet Reply of the Audit Queries has already been sent and necessary steps for realization of outstanding have been taken in the year 2009-10. Achievement Sl. No. Item Amount Item Amount 1. Coal –Royalty 12,88,49,083.00 Cess on Royalty 28,40,616.00 2. Dead Rent 21,600.00 Cess on Dead Rent 3. Surface Rent 7,650.00 Cess on Surface 27,86,147.00 Rent 4. Molding Sand- 12,033.00 Cess on Molding 6,591.00 Royalty Sand 5. Claim case on 46,31,446.00 Claim Case 1,07,511.00 Royalty 6. Total 1,75,57,637.00 Total 57,40,865.00

202

General Section

Duties and Function It is pertinent to note that the General Section is virtually the nerve of the office administration. This department deals with the matter of general nature. The objective of the general Section is to coordinate and to maintain liaison with other Sections of this Office. Beside general files, the following matters are normally dealt with by this Section-

• Receipt ,Issue & Despatch of letters. • Police verification Report. • Issue of Birth and Death Certificate. • N.O.C. for Explosives Licenses and issue of K.Oil Storage License & Fire Works License and E.C.Act Cases. • Issue & Renewal of Arms License • Public Grievance • Industrial Matter. • Development. • Court Matter and Law & order.

Acts, Rules and Regulation it deals with. • The Registration of Birth’s and Death’s Act,1969. • The Registration of Birth’s and Death’s Rules,2000. • The Arms Act,1959. • The Arms Rules,1962 • The Coal Mines Act,1952. • The Coal Mines Regulation 1957. • The Bengal Practice and Procedure Manual,1934 • The Explosives Act,1884 • The Explosives Act,1908. • The Explosives Rules,1983. Staff Strength

Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Addl. Sup. H.C. 0 1 0 2. U.D.A. 3 2 1 3. L.D.A. 2 1 1 4. Typist 1 1 0 5. Gr. D. 3 2 1

203

Register Maintained • Death & birth Register • Issue and Despatch Register • Arms Renewal Register • Ammunitions Register • Postal Stamp Register. • Cancelled & Surrendered Arms Register. No. of Correspondence • No of Issue- 1509 • No. of Receipt- 2400 • Postal Stamp Used-Rs. 6782/- • Achievement Death & Birth Total application Disposed Under Process Pending Received 741 741 Nil Nil

NOC of Explosives Total Application Disposed Under Process Pending Received 10 10 Nil Nil E.C Act./Court Cases Total Application Disposed Under Process Pending Received Nil Nil Nil

Arms License Issued Total No. of license No. of Under Process Pending Application Issued Cases Received Rejected 71 53 18 Nil Nil Renewal of Arms License Total Application Disposed Under Process Pending Received 155 145 10 Nil

204

No of K.oil License issued- Nil

No of Fire Works License Issued- Nil.

Police Verification Report, Total Verification Received Sent to DM,Burdwan Pending 5 5 Nil

Public Grievance Cell. According to the Guidelines of the memo no. 1838(150) Home(P& AR) dated 23.12.98 issued by the Chief Secretary , West Bengal Public Grievance and Assistance Cell started functioning.

Total Application Disposed Under Process Pending Received 7 7 Nil Nil

Nazareth Section.

Duties and Function • Drawing and disbursement of all types of bills. • Payment of bills towards contingent charges related to 6 Head of Account-namely-2058-ADMN,2059PWCH,2029-LR(Collection),2029- L.R (Pry. Education,2070 O.A.S (CD),2070-Motor. • All matters related to the Curcuit House. • Maintenance of Stock Register of Stationary Articles and furniture. • Govt. owned Vehicle & hire vehicle.

Acts, Rules and Regulation it deals with. • WBFR-Part-I & II • West Bengal Treasury Rules,2005 • Delegation of Financial Power & Rules.

205

Staff Strength

• Nazir-1 • Asst. Nazir-2 • Group-D-3 Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Nazir 1 1 0 2. Asstt. Nazir 2 2 0 3. Gr. D 3 3 0 • Register Maintained • Cash Book • Allotment Register • Bill Register • Bill Transit Register • Cheque Register • Stationary Stock Register • Dead Stock Register • DCR Stock Register • Electric Consumption Register • Telephone Consumption Register.

No. of Correspondence • No. of Receipt-0 • No of Issue- 0 • Curcuit House Asansol Curcuit House has 3 nos of Non-A.C and 4 nos of A.C Room for VVIP,VIP and Officials and are booked as per requisition . Govt Owned Vehicle

Sl. No Type Number Remarks 1. Ambassador, Petrol 2 2. Water Tanker, Diesels 1 Placed to AMC

Audit Queries There is no outstanding audit para.

206

Confidential Section

Duties and Function • Deals with all confidential matters. • Apart from dealing with confidential matter this section plays a pivotal role in executing the jobs of important and urgent nature irrespective of any section. • This Section also plays a pivotal role during visit of VVIP & VIP in coordinating with different related department and Nazareth Section of this Establishment. Sanctioned Staff Strength

Name of the Post Sanctioned Existing Vacant Remarks Sl. No. 1. P.A. 1 1 0 U.D.A. 1 1 0 L.D.A. 1 0 1 Gr. D. 2 2 0

• No. of Correspondence • No. of Receipt- 36 • No of Issue- 288

Register Maintained • Receipt Register • Issue Register • Movement Register • Movement Register’s for letters of urgent nature

207

Civil Defence Duties and Function • Training of Volunteer :- 3599 nos. • Disaster Management :- 22 nos. • Imparting Technical guidance in Preparation of Disaster Management Plan.

Staff Strength This Section has 3 Sr. Staff Officer Instructor and 3 Staff Officer Instructor. Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Sr. S.O.I 5 3 2 2. S.O.I. 6 4 2

Register Maintained • Stock Register of Various Civil Defence equipment • Stock Register of badges and uniform. Achievement • This section organised Republic Day ( 26/01/2011) successfully and peacefully in Asansol Sub-Division.

Date of Last Inspection , Major flaws found,Corrective measure taken • 01.04.2009 • No such major flaws reported. Physical Condition of the Section The condition of the Sections are good and there is no shortage of furniture and all the Sections has Computer facility. Staff are trained accordingly. Files are kept in proper way.

Action taken to deduct leave for Continuous absence, Late Attendance etc.

Attendance Register are checked properly and regularly. There is no case of unauthorized absence. Late attendance are dealt following Govt Guidelines..

208 Existing Staff Strength(Annexure) 2029-00-001-NP-006-V-01(Pry. Education) Category of Staff Sanctioned strength Existing strength Vacancy UDC 1 0 1 LDC 2 0 2

Existing Staff Strength(Annexure) 2029-00-001-NP-001-V-01(LR) Category of Staff Sanctioned strength Existing strength Vacancy UDC 5 5 0 LDC 5 2 3 Chainman 3 1 2 Peon 5 3 2 Night Guard 1 1 0

Existing Staff Strength(Annexure) 2053-00-093-NP-001-V-01(ADM) Category of Staff Sanctioned strength Existing strength Vacancy UDC 1 1 0 LDC 1 0 1 Peon 2 2 0 Existing Staff Strength(Annexure) 2070-CD-Asansol Category of Staff Sanctioned strength Existing strength Vacancy UDC 9 4 5 LDC 10 6 4 Store Keeper(Grade-II) 2 0 0 Typist(Grade-I) 1 0 2 Typist 1 1 1 PBX Operator(Gr-I) 1 1 0 PBX Operator 1 0 1 Driver 8 1 17 Store Khalasi 4 1 3 Peon 21 11 10 Guard 4 3 1 Store Guard 1 1 0 Cleaner 2 1 1 Sweeper 4 0 4

Head-2053-DADE Sl. Name of the Post Sanctioned Existing Vacant Remarks No. 1. Addl. District Magistrate 2 Dy.Magistrate & Dy. Collector 3. P.A to Addl. District Magistrate 4. U.D.A 5. L.D.C 6. Peon 7. Driver . Head 2070-CD Sl. Name of the Post Sanctioned Existing Vacant Remarks

209 No. 1. Addl. Dy.Controller Civil Defence 2 Sr. Staff Officer Instructor (CD) 3. Staff Officer Instructor (CD) 4. U.D.A 5. L.D.A 6. PBX Operator Gr-I 7. PBX Operator Gr-II 8. Stenographer 9. Motor Machenic 10. Typist Gr.-I 11. Typist Gr.-II 12. Peon 13 Guard 14. Cleaner 15. Store Guard 16. Store Khalashi Sweeper Driver Head-2059-P.W Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Cook 1 1 0 Mines Cess Staff Strength of Mine Cess Department

Sl. No. Name of the Post Sanctioned Existing Vacant Remarks 1. Cess Deputy Collector 1 1 0 2. S.R.O-II 2 1 1 3. J.L.R.O 1 0 1 4. K.G.O-I 2 0 2 5. Amin 2 0 2 6. Surveyor 2 0 2 7. UDC 6 5 1 8. LDC 7 3 4 9. Typist 2 0 2 10. Chainman 4 1 3 11 Peon 5 3 2 12. Night Guard 1 1 0 13. Driver 1 0 1 14. Pry. Education UDC 1 0 1 15. Pry. Education LDC 2 0 2 16. Addl. Supervisor - 2 -

210

Annexure – III

Section No. of file

C.A. Section 44

General Section :

Industry 19 Pollution Reported 1 Arms 12 Death and Birth 1 Domicile 1 ECL related matter 22 Development 44 Nezerath Section 10

Mine Cess 51

Civil Defence 7

Annexure – II

Section Collection nos . Total collection

C.A. Section I, II III IV V VI VII VIII, IX, X, XI XII XIII, XIV, 16 XV, XVI, XVII, XVIII, XIX, XX General Section XXIII TO XXX 8 Nezerath Section XXII 1 Civil Defence XXXI 1 Mine Cess XXXII 1 Total 27

211

Annexure-IV

2010-2011 2053-DADE Allotment Expenditure Balance 02-Wages 1150000.00 522110.00 627890.00 13-0E (01) Elec. 660000.00 309290.00 350710.00 13 O.E (02) 320000.00 137373.00 182627.00 Tele 13 O.E 03) POL 210000.00 194818.00 15182.00 13 O.E 04-O.O.E. 155000.00 154949.00 51.00 14-RRT 60000.00 Nil 60000.00 50(0C) 90000.00 30545.00 59455.00

2059-80-800

Allotment Expenditure Balance 13-0E (01) Elec. 20000.00 9464.00 10536.00 13 O.E (02) Tele 10000.00 Nil 10000.00 13 O.E 04- 20000.00 Nil 20000.00 O.O.E. 50(0C) 8000.00 Nil 8000.00

2070-Civil Defence

Allotment Expenditure Balance 13-0E (01) Elec. 6000.00 Nil 6000.00 13-0E (02.Tele) 7000.00 5360.00 1640.00 13 O.E 03) POL 11500.00 Nil 11500.00 13 O.E 04-O.O.E. 32000.00 14272.00 17728.00 14-RRT 20000.00 Nil 20000.00 50-(0C) 100000.00 94320.00 5680.00 51MV 40000.00 32624.00 7376.00

2070 M.V.

Allotment Expenditure Balance 13-0E (01) Elec. 22000.00 Nil 22000.00 (02) Tele 21000.00 9563.00 11437.00 03)-POL 194000.00 186618.00 7382.00 04-O.O.E. 9000.00 Nil 9000.00

2029-00-101 Collection Charges

Allotment Expenditure Balance 13-0E (01) Elec. 100000.00 94300.00 5700.00

212 (02) Tele 100000.00 57619.00 42381.00 13(03)POL 275000.00 265646.00 9354.00 13 O.E. 650000.00 649988.00 12.00 04-O.O.E. 14-RRT 250000.00 134093.00 115907.00 50-Other Charges 700000.00 699993.00 7.00

PROFORMA FOR INSPECTION OF OFFICES/SECTIONS W.E.F. 01/10/2010 TO 31/03/2011 Sl. Items inspected Brief Report on Inspection Remedial No. action, if any taken on the findings of various I.R. 1. Date of Inspection 31/03/2011

2. Name of Office/Section Addl. District Magistrate & Addl Controller of Civil Defence, Asansol 3. Name & Designation of the Inspecting Sri Rahul Nath, W.B.C.S.(Exe.) Cess Officer Deputy Collector, Asansol 4. Date on which the Section/Office has 22/06/2011 Sri Rahul Nath, been inspected and the name & W.B.C.S.(Exe.) Cess Deputy Collector, designation of the Inspecting Officer Asansol 5. a) What is the total number of staff Head wise detailed report enclosed in working in the Section? separate sheet.(Annexure-I) b) Sanctioned strength of employees in the section, category-wise. c) Is the work properly distributed among the staff(attached a copy of the work distribution chart) Yes 6. a) Is the work properly distributed Yes among the Staff (attach a copy of work distribution chart)? b) Do the heads of the Office/Section Yes hold meetings with the members of staff including peons periodically? If so period thereof.

c)Last important suggestions/outcome Everyone has been asked to keep their pending of the meeting list and care to be taken that unless there is any external reason beyond control the pending works has to be disposed off within 7 days. The General section has been advised to dispose off all the pending cases of Domicile and Delayed Death and Birth cases within a month. Mines Cess section has been advised to update the details of all pending Certificate cases from S.D.O Office, Asansol and pursue for all pending demands not yet paid. 7. a) Are all letters received and issued Yes said to be entered in the Registers, the subject being given clearly, but precisely?

213 b) How many letters received/issued Received : 2400 nos. despatched daily on an average(total Issued for at least one quarter) General 903 Nezerath : 222 C.A. Sec. 288 Mine Cess 96 Total 1509 8. a) Are receipt Registers examined and Yes long pending matters noted? b) Whether all columns of Register Yes 60(particularly col.7) are properly filled in.? c)Nos. of receipt docket pending for Nil more than 15 days. d) Nos. of issue pending for more than Nil 30 days.

9. a) Is a forward Diary being No maintained? b)Is work Diary maintained by each No employee? 10. a) What is the method adopted for keeping Pending list is maintained. Movement watch on files under submission? Is there Register is not maintained. pending list and Movement Register maintained?

b) How many files does the section 2 to five daily daily on an average deal with? c) How much time the section takes to 4 hrs. dispose of a matter(on an average)

Sl. Items inspected Brief Report on Inspection Remedial No. action, if any taken on the findings of various I.R. 11. a) Whether pending list is prepared Yes regularly and b) Is it checked by O/C regularly land Yes

c) Reminder are issued in regular Yes intervals? 12. Are the Memorandum (Reminders) Yes intelligently prepared so as to show clearly the specific points requiring attention? 13. What special measures are adopted to Special measures adopted. Reminder dispose of pending letters? issued time to time. 14. a)Whether every letter received or Yes issued are serially numbered in the file?

214 b) Are fly-leafs prepared in each file? No And c) Each every paper in file is Yes classified as A,B, or C? d) Date on which last consignment 09/11/2009 exercise was taken up and nos. of files consigned. 15. a) Are the files in the collection Yes arranged in numerical order? b) Total no. of Collection I to X XXII(Annexure-II)

c) Total nos. of file in the section? 212 nos.(Annexure-III) 16. Where a file missing in a collection, is No file is missing there in its place a removal slip to show-with whom the file is or the what year it was transferred 17. Is Register26(Inspection Register)kept No in the office and follow up action in regard to the remarks of previous inspecting officers are taken? 18. a) What measure is taken to Deal with Such matters are disposed of on priority urgent letters/DOS/FAX/Radiogram basis. messages? b)Is the practice of issuing three types Yes of letters viz. Memo Form, Letter form & D.O. Form are in vogue?

c)Does each letter/Memo no. contains Yes collection no. file no. etc.? Yes d)Does each letters contains the full postal Address of the originating and recipient Office? 19 a) Is Guard File maintained in the Yes office and properly indexed? 4 nos. maintained subject and year wise. b) Total no. of Guard file is it divided subject and year wise? 20. Is Index Register maintained? Yes

Sl. Items inspected Brief Report on Inspection Remedia No. l action, if any taken on the findings of various I.R. 21. Is Casual Leave Register properly Yes maintained?

215 22. Does the officer who grants the Yes leave put his signature and date in the remarks column at the time when leave is granted? 23. Attendance of Staff- Yes a) Is there an attendance Register for the staff and do the staff attend office and leave office punctually? b) Is there a practice to sign in Yes attendance Register with time noting both on arrival and departure time? c)Are suitable action taken for Yes deduction of Casual Leave for late attendance beyond the admissible time? d) What is the average percentage 1% of Late attendance of the section during last month? d) One Inspecting Officer will Yes examine the attendance register on these points? 24. Service Books(Spl. Attention to Sr. Yes D.C./O.C, Establishment) a) Are Service Books properly maintained b) Are they up-to-date? Yes c)Are pension cases properly dealt Yes with? d) Has the date of birth been Yes properly verified and recorded? 25. Is Register 100- Service Postage Yes Stamps Account properly maintained? 26. Civil Rules/Civil Suits/TSS and Yes other court cases Is separate Register relating to Court cases maintained and regular follow up made? Sl. Items inspected Brief Report on Inspection Remedia No. l action, if any taken on the findings of various I.R.

216 27. Dealing in respect of cash etc.(Special Yes attention to NDC) is cash analysis bill wise prepared? ii) Is there some fund lying unutilized for No long? Reason, can it be utilized soon or needs to be surrender?

iii) Is there Stock Book kept for articles or Yes ordinary office furniture, safe and other valuable property?

iv) Is there are annual verification of Yes stock? v) Have sell proceeds of articles disposed Yes of, been duly brought to account and are they supported by entries in the Treasury remittance book?

vi) Has there been a half-yearly Yes verification of the stock of sealable form?

vii)Are the case book and subsidiary Yes Register kept in accordance with Rules?

viii) Does the cash in hand correspond Yes with the balance as shown in the cash Book? ix) Whether physical inspection of the cash Yes is made daily be concerned officer? If not, how frequently it is done?

x) Is the store receipt books in the Yes Nezarath kept under lock and Key?

28. Stamps(special attention to Treasury Not applicable officer)Are all stock registers of Stamps kept up regularly?

ii)Are Stamps carefully examined and Not applicable compared with the indent on their arrival from the Controller of Stamps?

iii) Are the rules regarding issue of stamps Not applicable from double locks properly observed?

iv) What extra precaution s are taken to Not applicable preserve the adhesive Stamps from moisture?

217 29. Expenditure, utilization and Audit? Head wise allotment received is enclosed in What were the head wise allotment a separate sheet 2053-ADMN, 2029-LR, received so far in this current financial 2070-OAS CD, 2059-OB, 2013-Hospitality. year? Total allotment and expenditure is annexed What is the percentage of expenditure in a separate sheets (Annex-IV) incurred?

i) Have utilization certificate been given? Yes

ii) Miscellaneous issues regarding Not applicable development(if any) iii) Details of outstanding unadjusted No advance, if any.

Sl. No. Items inspected Brief Report on Inspection Remedial action, if any taken on the findings of various I.R. 30. a) What action has been taken to consign old records Important old records are stored out and kept in office Almirah and Racks. b) Whether inventory of files and papers has been Yes made? c) Prospect of disposal of old papers, furniture etc? Present volume does not call for immediate disposal 31. a) What sort of improvement of efficiency, Improved noted on their efficiency. effectiveness and responsiveness has been noticed They have started working in a among the staff who have undergone in service training planned and competent manner with at R.T.C.? the use of computer. b) Any computerized/It application running? Computer application is running in respect of Salary and Pension packages. Computer application is under process of issuance of Gun licence. 32. What special measures has been taken to improve the Emphasis on Public Grievance work culture in the section/Office. disposal and regular staff meeting held to improve our work culture.

33. qÉ, L¢ÇfEV¡−l h¡wm¡ i¡o¡l pgV L) plL¡l£ L¡−S h¡wm¡ i¡o¡l hhq¡l J fËp¡l pwœ²¡¿¹ Ju¡l −m¡X Ll¡ q−u−R zh¡wm¡ i¡o¡l ¢ho−u ¢L ¢h−no Ey−cÉ¡N −eJu¡ q−u−R ? hÉhq¡l kb¡ pj−u Ll¡ q−u−R z

M) h¡wm¡ i¡o¡u fË¡ç ¢Q¢Wl Ešl ¢L h¡wm¡ i¡o¡u −cJu¡ qÉ¡ q−μR ?

qÉ¡ N) Sep¡d¡l−el −cJu¡ ¢Q¢Wl Ešl ¢L h¡wm¡ i¡o¡u −cJu¡ q−μR ?

O) Qm¢a B¢bL hR−l pw¢nÔø A¢gp −b−L La…¢m ¢Q¢W 14 ¢V h¡wm¡ i¡o¡u −cJu¡ q−u−R ?

10 ¢V 1) plL¡l£ A¢g−pl pw−N 4 ¢V 2) Sep¡d¡l−el pw−N

34. a) How many audit paras are lying outstanding(year Nil

218 wise) b) What action has been taken to settle those paras? Nil

35. Nature of public dealings by the staff of the section and Well responsive. their responsiveness to the people. 36. Details of work specific to the section in this financial Arms licence issued-20 nos. year (i.e., No. S.C/S.T/OBC Certificate issued/No. of Gun- 40 nos. Asansol and Durgapur route permits issued/No of Arms/Video Cinema Sub-Division including re-registration. Licenses issued etc.) 37. Suggestion for improvement of efficiency. 1) Keeping the pending list 2) Pursuance of pending list 3) Compalisation of data base. 4) Orientation training in basic Computer knowledge 38. Graduation of working of the Section(Very Good-10, Good Good-8, Satisfactory-6, Poor- Below-6 on the following items:-

a) Cleanliness and office arrangement Good b) Maintenance of records Good c) Promptness in dealing with work Very Good d)Dealing with the public. Very Good e) Innovative measures for improvement of efficiency. 1) Regular self estimation of the duties assigned and duties accomplished. 2) Computerized system of keeping data base. 3) Single window delivery method.

219

Annual Administrative Reports for the Year 2010-2011 of the Office of the Additional District Magistrate, Asansol Establishment Section

2. Staff Strength, Sanctioned and in Position in At Present Staff Position Posting at Estt. Case Vacancies, Steps taken to fill them up has to Section. be mentioned U.D.Astt.-2 Nos. Amin - 1 Nos. L.D.Astt.-2 Nos. Group ‘D’- 3 Nos. Total - 8 Nos.

3. Whether any redeploy ment Staff has been done Does not arise. Kccping in view the work load. 4. Nature Of the Work assigned to the Section, its I) Pay Bill Of, Staff, A.P.P.S, M.V.I.S and Bricf. other bills I.C. T.A. Bills, G.P.F. Bill Conveyance Bill & Final Payment of Pensionery Benefit etc. II) Budget, Budget estimate, Net Grand Statement III) Preparation of Pension Papers Timely. IV) Maintaining service Book of the staff. V) C.I Absentee Statement maintaining and E.L noting in the service Books of respective Staff. VI) Receipt & Issue Register maintained. VII) Guard File maintained regarding G.O./D.M./ S.D.M. and other administrative Circular etc. VIII) Personal files along with service Book Of the Staff & Other correspondence files maintained. IX) Transfer & posting etc. X) All correspondence have been made Fixation of ROPA-2009.

5. Acts & rules & regulation relevant with working W.B.S.R- Part- I & II. D.D.O. Hand Book, of the section Treasury Rules, Service Rules & Acts, Govt. order / Circular / D.M. Orders / S.D.O’s Order, Collector and other authorities Order/ Circulars.

221

6. Names of Registers maintained in the section i) Attendance Register, ii) Acquitance Roll, iii) Allotment Register, iv) Bill Register, v) T.A. Bill Register, vi) Arrear Bill Register, vii) ROPA-2009 Arrear Register viii) G.P.F Register, ix) Issue & Receipt Register, x) Movement Register, xi) Stationery Register xii) Tour Register xii) C.L. Register and other Register. 7. Nos. of receipts and issues in the year from Issue – 555 01.04.2010 to 31.03.2011 Receipt – 424 8. Performance reports on different schemes Not applicable (Physical & Financial target and achievement) cases iniciated and or different Acts (L.A., L.R., P.D.R., W.B.P.T.A, E.C., U.L.C.R., ARMS Eviction acts etc) are disposal of applications received under various Acts (Licences of various types etc) revenue collected (where applicable any statutory work performed by D.M./ A.D.M. S.D.O. 9. When last inspected mentioning Major No deficiencies has been found. deficiencies identified and whether corrective measures have been taken 10. Report on Audit queries (Latest status) Bills and Allotment maintained by Nezarath Section. 11. Physical condition on the section, cleanliness, Cleanliness – Satisfactory neatness condition of files and furniture and room Neatness – Do Condition – Good Files – Properly maintained 12 In case of Establishment Section and the Proper action is being taken regularly Nezarath, the action taken to deduct leave for continuous absence, late attendance or otherwise should be seated. 13 Outstanding achievements Pension papers are being sent right in time and A brief note may be included which you consider the Retiring Employees are getting benefits just as outstanding achievement of the section and after their retirement which is worth special mention 14. Remarks Computer machine is used regularly for preparation of Pay Bill (COSA) and different works of this section.

222

Annual Administrative Reports for the Year 2010-2011 of the Office of the Additional District Magistrate, Asansol

Nezareth Section

1. Name of the Addl. District Magistrate, Asansol Sri Biswajit Dutta, W.B.C.S (Exe) Name of Sub-Divisional Magistrate, Asansol Sri Sandip Dutta, W.B.C.S (Exe) Name of Officer-In-Charge Smt. Arundhati Bhaumik,W.B.C.S (Exe), Dy. Magistrate & Dy. Collector, Asansol 2. Staff Strength, Sanctioned and in Position in Nazir – 1 Case Vacancies, Steps taken to fill them up has to Asst. Nazir- 3 be mentioned Process Server – 3 Group “D” - NIL

3. Whether any redeployment Staff has been done Does not arise. Keeping In view the work load.

4. Nature Of the Work assigned to the Section, its Disbursement of Pay & other allowances, Brief. General Nezarath function, VIP duty, Examination Duty, Office Management, Store Keeping, Literacy & SSA manners. 5. Acts & rules & regulation relevant with working WBTR Vol- I/II, Financial Rules, Service Rules. of the section

6. Names of Registers maintained in the section Annexed in separate Sheet.

7. Nos. of receipts and issues in the year from Receipt Register maintained by General Section 01.04.2010 to 31.03.2011 Issue – 671

8. Performance reports on different schemes Not applicable (Physical & Financial target and achievement) cases iniciated and or different Acts (L.A., L.R., P.D.R., W.B.P.T.A, E.C., U.L.C.R., ARMS Eviction acts etc) are disposal of applications received under various Acts (Licences of various types etc) revenue collected (where applicable any statutory work performed by D.M./ A.D.M. S.D.O. 9. When last inspected mentioning Major Last inspection was made on 31-05-2010 by deficiencies identified and whether corrective NDC holding old unpaid cash balance, stationery measures have been taken & dead stock register not maintained in proper format. Remedial action is being taken 10. Report on Audit queries (Latest status) No pending unanswered paras of queries.

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11. Physical condition on the section, cleanliness, Files are maintained with proper collection neatness condition of files and furniture and room number. But there is a server shortage of space as a result of which all the staff cannot be seated at one point of time. There is also shortage of storing space of important records. 12 In case of Establishment Section and the All kinds of leave files of staff concerned is Nezarath, the action taken to deduct leave for maintained by Estt. Section after recording / continuous absence, late attendance or otherwise deducting, CL from the incumbent concerned. should be seated. 13 Outstanding achievements Nothing mentioned. A brief note may be included which you consider as outstanding achievement of the section and which is worth special mention 14. Remarks More space is required for providing proper seating arrangement for Nezarath Section Staff.

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Annual Administrative Reports for the Year 2010-11 (Period 01-04-10 to 31-03-11). BCW (SC/ST/OBC) Section

1. Name of the Addl. District Magistrate, Asansol Sree Biswajit Dutta, W.B.C.S (Exe) Name of Sub-Divisional Magistrate, Asansol Sree Sandip Dutta, W.B.C.S (Exe) Name of Officer-In-Charge Sri Someshwar Dey,W.B.C.S (Exe), Dy. Magistrate & Dy. Collector, Asansol 2. Staff Strength, Sanctioned and in Position in Attached with General Section Case Vacancies, Steps taken to fill them up has to Present Posting :- be mentioned 1. Sub Head Clerk – 1 2. U.D. Asstt. 4 3. L.D. Asst. Nil 4. Gr. “D” 2

3. Whether any redeployment Staff has been done No. Keeping In view the work load.

4. Nature Of the Work assigned to the Section, its 1. Receiving of SC/ST/OBC applications. Brief. 2. Disposal of such applications 3. Issue of SC/ST/OBC Certificate 4. Issue of Format Certificate. 5. Verification of certificate from after district and other Estt. 6. Various report return of this section. 5. Acts & rules & regulation relevant with working 1) WB-SC & ST (Identification ) 1994 of the section 2. WB –SC & ST (Identification) Rules 1995 and subsequently amendments 1999 & 2000 3. WB Commission for OBC Rules 1993

6. Names of Registers maintained in the section 1. Different receiving Register for different blocks and Municipalities. 2. Movement Register. 3. Verification register etc. 7. Nos. of receipts and issues in the year from Maintained by General Section 01.04.2010 to 31.03.2011 8. Performance reports on different schemes Not applicable (Physical & Financial target and achievement) cases iniciated and or different Acts (L.A., L.R., P.D.R., W.B.P.T.A, E.C., U.L.C.R., ARMS Eviction acts etc) are disposal of applications received under various Acts (Licences of various types etc) revenue collected (where applicable any statutory work performed by D.M./ A.D.M. S.D.O.

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9. When last inspected mentioning Major No major deficiencies identified. deficiencies identified and whether corrective measures have been taken 10. Report on Audit queries (Latest status) Not applicable

11. Physical condition on the section, cleanliness, Good neatness condition of files and furniture and room

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Annual Administrative Reports for the Year 2010-11 (Period 01-04-10 to 31-03-11). P & RD Section

1. Name of the Addl. District Magistrate, Asansol Sri Biswajit Dutta, W.B.C.S (Exe) Name of Sub-Divisional Magistrate, Asansol Sri Sandip Dutta, W.B.C.S (Exe) Name of Officer-In-Charge Sri Pratul Kumar Bhunia,W.B.C.S (Exe), Dy. Magistrate & Dy. Collector, Asansol 2. Staff Strength, Sanctioned and in Position in Sanction Strength – 06 Case Vacancies, Steps taken to fill them up has to (U.D.A-3, L.D.A – 08, Group D – 01) be mentioned Working Strength 1) Sup HC – 01 2) L.D.C - 01 3) Group D- 01

3. Whether any redeployment Staff has been done Nil Keeping In view the work load.

4. Nature Of the Work assigned to the Section, its 1) To review & monitor the Panchayat & Rural Brief. Development work. 2) Census 3) S.S.A , S.S.K, & M.S.K 4) Literacy 5) Health & Social Welfare 6) Sanitation 7) MPLADS, BEUP, NFBS, NOAPS 8) MGNREGS 9) House Hold Survey 10) Panchayat Bye Election & Others

5. Acts & rules & regulation relevant with working 1) W.B. Panchayat Act- 1973 of the section 2) WB Panchayet (Gram Panchayat Administration rules, 2004) 3) W.B. Zilla Parishad Accounts Rule – 2003 4) W.B. Panchayet publication of Bye- Law Rules etc.

6. Names of Registers maintained in the section Issue Register, Receipt Register, File Index Register, Office Inspection Register, Petition Register, Court Case Register, Meeting register (Rev, SSM), Compasnt Register, File Movement Register etc 7. Nos. of receipts and issues in the year from Receipt – 527 Letters 01.04.2010 to 31.03.2011 Issue – 313 Letters

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8. Performance reports on different schemes 1) Monthly proforma report on different P&RD (Physical & Financial target and achievement) Schemes. cases iniciated and or different Acts (L.A., L.R., 2) Audit queries of P. Samity / Panchayet P.D.R., W.B.P.T.A, E.C., U.L.C.R., ARMS 3) Important Issue related & SSA, NHRS, Eviction acts etc) are disposal of applications NHM etc are dealt. received under various Acts (Licences of various 4) Co-ordination with all line depts.. types etc) revenue collected (where applicable 5) Court Cases. any statutory work performed by D.M./ A.D.M. 6) Meeting S.D.O. 9. When last inspected mentioning Major 20/08/2010 deficiencies identified and whether corrective No major deficiencies identified. measures have been taken 10. Report on Audit queries (Latest status) There is no audit queries pending

11. Physical condition on the section, cleanliness, Space is inadequate. There is also need of one neatness condition of files and furniture and room Almirah for keeping files

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Annual Administrative Reports for the Year 2010-11 (Period 01-04-10 to 31-03-11). Asansol Treasury No. I Section

2. Staff Strength, Sanctioned and in Position in Posted at Case Vacancies, Steps taken to fill them up has to Staff strength Present Vacant be mentioned 1. Accountant : 1 1 Nil 2. Addl. Acct. : 1 Nil 1 3. Dy. Acct. : 1 Nil 1 4. U.D.A. : 11 11 Nil 5. L.D.A : 5 2 3 6. Rec. Supplier : 1 Nil 1 7. Group “D” : 6 4 2 3. Whether any redeployment Staff has been done No Keeping In view the work load.

4. Nature Of the Work assigned to the Section, its Bill receiving Brief. Bill checking & passing Cheque Printing & Delivery Grant-in-Aid Bills receiving, checking & passing. Maintenance of Local Funds Challan receiving & posting under different heads of accounts. General Provident Fund and Pension matters. 5. Acts & rules & regulation relevant with working Follows D.D.O handbook, WBSR Part-I & II, of the section Finance Rules, WBTR T.A. Rule, Govt. Circulars & Orders, Finance Deptt’s Orders & D.T.A’s Rules, Assisgned work of S.D.O & A.D.M. under this Sub-Division. 6. Names of Registers maintained in the section 1) Attendance Register 2) Issue Register 3) Receipt Register 4) Movement Register 5) leave Register 6) Index Register 7) Allotment Register under different Head of A/Cs 8) Cash Book Register 9) List of payment Register 10) Subsidiary Accounts Register 11) Local Fund Register 12) Schematic Register 13) P.W.R. Register 14) Acctt. Head wise Register for posting of Challans. 7. Nos. of receipts and issues in the year from Receipt – 3545 Letters 01.04.2010 to 31.03.2011 Issue – 198 Letters

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8. Performance reports on different schemes Not applicable for Treasury (Physical & Financial target and achievement) cases iniciated and or different Acts (L.A., L.R., P.D.R., W.B.P.T.A, E.C., U.L.C.R., ARMS Eviction acts etc) are disposal of applications received under various Acts (Licences of various types etc) revenue collected (where applicable any statutory work performed by D.M./ A.D.M. S.D.O. 9. When last inspected mentioning Major 30-09-2011 deficiencies identified and whether corrective measures have been taken 10. Report on Audit queries (Latest status) 79/ATA-I dated 02/06/11 for 2006-2007.

11. Physical condition on the section, cleanliness, Not applicable for Treasury. neatness condition of files and furniture and room

12 In case of Establishment Section and the Nezarath, the action taken to deduct leave for continuous absence, late attendance or otherwise should be seated. 13 Outstanding achievements A brief note may be included which you consider as outstanding achievement of the section and which is worth special mention 14. Remarks

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Annual Administrative Reports for the Year 2010-11 (Period 01-04-10 to 31-03-11). General Section

2. Staff Strength, Sanctioned and in Position in 2053 General Administration means the staff Case Vacancies, Steps taken to fill them up has to attached to different sections such as General be mentioned M.V. Nezareth, N.R. Affidavit, Establishment, SC & ST, Development. No separate Section is General Section. Present Staff strength – SHC – 1, AHC- 6, UDA- 15, LDA, 24, P.S – 2, Gr. D- 10, Typist : Nil, Sweeper – 1 3. Whether any redeployment Staff has been done Nil Keeping In view the work load.

4. Nature Of the Work assigned to the Section, its General Section dealing with all type of public Brief. petition, Press & Publication, LPG Gas Files, Work of DCR Books checking, noting and hand over to Rampur Check Post. Whether license receipt of letter and noting there in. Received register and dispatch wise sorting out issue of letter residential and domicile certificate issued about 60. Central dispatch :- dispatch all letters of all the section under this office. 5. Acts & rules & regulation relevant with working 1. Poison Act 1919 (XII of 1919) of the section 2. W.B. Government Order 3. L.P.G 4. The Sarai Act 1687 6. Names of Registers maintained in the section 1) Issue Register W.B. Form - 10 2) Receipt Register 3) Index Register 4) Register for Domicile Certificate 5) Register for Press & Publication 6) Register for disposal of public petition. 7) DER Register (Form No. 108) 8) Poison License Register 9) Register for issue of Sarai Act. 7. Nos. of receipts and issues in the year from Receipt – 3139 Letters 01.04.2010 to 31.03.2011 Issue – 1556 Letters

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8. Performance reports on different schemes Not related to this section (Physical & Financial target and achievement) cases iniciated and or different Acts (L.A., L.R., P.D.R., W.B.P.T.A, E.C., U.L.C.R., ARMS Eviction acts etc) are disposal of applications received under various Acts (Licences of various types etc) revenue collected (where applicable any statutory work performed by D.M./ A.D.M. S.D.O. 9. When last inspected mentioning Major Inspected previously but not in periodical may deficiencies identified and whether corrective be inspected shortly. measures have been taken 10. Report on Audit queries (Latest status) Nil

11. Physical condition on the section, cleanliness, There is shortage of space in this section. Action neatness condition of files and furniture and room is being taken to provide space to General Section for keeping files and kept the safe custody. 12 In case of Establishment Section and the Not related to this section. Nezarath, the action taken to deduct leave for continuous absence, late attendance or otherwise should be seated. 13 Remarks A large number of public visit daily. All of them are given patient herein and problem are solved. Action is also being taken to keep the section in a speak and span manner.

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Annual Administrative Reports for the Year 2010-11 (Period 01-04-10 to 31-03-11). M.V. Department

2. Staff Strength, Sanctioned and in Position in Sanctioned Strength Posting Case Vacancies, Steps taken to fill them up has to • A.R.T.O- 2 • A.R.T.O- 2 be mentioned • MVI (NT)- 5 • MVI (NT)- 5 • MVI (1)- 3 • MVI (1)- 3 • UDA • UDA • LDA • LDA • Gr- ‘D’ Gr- ‘D’

3. Whether any redeployment Staff has been done As per Order of the DM Burdwan, the M.V. Keeping In view the work load. Section has been computerized and the work was done by Compu Graphics Services. 4. Nature Of the Work assigned to the Section, its Card printing, data entry and maintenance of Brief. Systems in M.V. Section.

5. Acts & rules & regulation relevant with working M.V. Acts, C.M.V. Rules, W.B.M.V. Tax Act, of the section different authority and Transport Authority.

6. Names of Registers maintained in the section 1) Attendance Register 2) Issue Register 3) Receipt Register 4) Old Vehicle Registers 5) old License Registers (Commercial 7 Private) 6) Learners Issuing Registers for DL 7) Cash Book, RVS Registers 8) permit Registers 9) Movement Registers 10) Demand Notice Registers 7. Nos. of receipts and issues in the year from Receipt – 732 Letters 01.04.2010 to 31.03.2011 Issue – 500 Letters

8. Performance reports on different schemes N.A (Physical & Financial target and achievement) cases iniciated and or different Acts (L.A., L.R., P.D.R., W.B.P.T.A, E.C., U.L.C.R., ARMS Eviction acts etc) are disposal of applications received under various Acts (Licences of various types etc) revenue collected (where applicable any statutory work performed by D.M./ A.D.M. S.D.O.

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9. When last inspected mentioning Major There is no such report of deficiencies found deficiencies identified and whether corrective measures have been taken 10. Report on Audit queries (Latest status) Para 5,6,7,8. The Broad Sheet Reports will be submitted shortly. 11. Physical condition on the section, cleanliness, Process of renovation of M.V. Section has been neatness condition of files and furniture and room taken by the PWD Construction & PWD Electrical, and work order has already been issued for furniture. 12 In case of Establishment Section and the Maintained by the respective departments Nezarath, the action taken to deduct leave for continuous absence, late attendance or otherwise should be seated. 13 Outstanding achievements The Government Revenue had been increased. A brief note may be included which you consider as outstanding achievement of the section and which is worth special mention 14. Remarks 1) Issue of demand notice already been started & realized the Govt. Revenue. 2) Card printing works through outsourcing agency already started from 01.09.11. 3) Renovation of MV Section file placed before Transport Deptt. For approval. 4) There is one vacancy for MVI (T) & two Group ‘D’. 5) Indent placed for furniture of MV Sec but not received.

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Annual Administrative Reports for the Year 2010-11 (Period 01-04-10 to 31-03-11). Asansol Treasury No. II Section

2. Staff Strength, Sanctioned and in Position in Posted at Case Vacancies, Steps taken to fill them up has to Staff strength Present Vacant be mentioned 1. Accountant : 1 1 -- 2. Addl. Acct. : 1 -- -- 3. Dy. Acct. : 1 -- -- 4. U.D.A. : 15 S.H.C : 3 6 U.D.A : 6 5. L.D.A : 4 3 1 6. Rec. Supplier : 1 -- 1 7. Group “D” : 5 1 4 3. Whether any redeployment Staff has been done 1 (one) posted at Front Office Keeping In view the work load.

4. Nature Of the Work assigned to the Section, its Counter No. Assigned Head of A/Cs Brief. 1. Front Office (Receiving of Bills) 2. 2056, 2070, 2071, 2215, 2217, 2225, 8011 3. 2202, 2204, 2040, 2020, 2205, 2220, 2235 4. 2203, 2045, 2046, 2055, 2059, 2853, 2058, 2505, 2515 & 3604 5. 2210, 2211 6. 3604, 2217 (By transfer) 7. 2202 (School & Colleges), 0040 8. 2014, 2029, 2403, 2506 & 7610 9. 8009, 2030 & Payment Cash Book Moreover, Bill checking & Passing, Cheque Printing, Cheque Delivery, Grant in aid Bill, maintenance of local fund, School College PF and Stamp matters. 5. Acts & rules & regulation relevant with working Follows D.D.O. Handbook, WBST Part-I & II, of the section Finance Rules, WBTR, T.A. Rule, Stamp Rules Accounts & Govt. Circular & Orders, Finance Orders & D.T.A’s Rules, Assigned work of S.D.O, A.D.M, District Judges under this Sub- Division. 6. Names of Registers maintained in the section 1) Attendance Register 2) Issue Register 3) Receipt Register 4) Movement Registers 5) Leave Registers 7) Index Register) 6) Allotment Register under different Head of A/Cs 8) Stamp Section Registers 9) Cash Book Registers 10) List of Payment Registers 11) Subsidiary Accounts Register 12) Local Fund Register 13) Schematic Register 14) School College Register 15) Division-wise P.W.R. Register etc.

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7. Nos. of receipts and issues in the year from Receipt – 3749 Letters 01.04.2010 to 31.03.2011 Issue – 122 Letters

8. Performance reports on different schemes Not applicable for Treasury (Physical & Financial target and achievement) cases iniciated and or different Acts (L.A., L.R., P.D.R., W.B.P.T.A, E.C., U.L.C.R., ARMS Eviction acts etc) are disposal of applications received under various Acts (Licences of various types etc) revenue collected (where applicable any statutory work performed by D.M./ A.D.M. S.D.O. 9. When last inspected mentioning Major 13th January 2011 inspected by D.T.A. W.B deficiencies identified and whether corrective measures have been taken 10. Report on Audit queries (Latest status) No queries has been left

11. Physical condition on the section, cleanliness, The computer and its accessories do not act up to neatness condition of files and furniture and room the mark during the summer season due to the scorching heat of the surroundings as the said section is in the 1st Floor of the building. There is no record room in the Treasuries, Asansol. Furniture is of all good condition except want of drawer in the desks of Dealing Assistants. 12 In case of Establishment Section and the Not applicable for Treasury Nezarath, the action taken to deduct leave for continuous absence, late attendance or otherwise should be seated. 13 Outstanding achievements No comments A brief note may be included which you consider as outstanding achievement of the section and which is worth special mention 14. Remarks The Treasury is running in shortage of staff. At lease the Group D Staff may be placed.

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Annual Administrative Reports for the Year 2010-11 (Period 01-04-10 to 31-03-11). Disaster Management Section

2. Staff Strength, Sanctioned and in Position in Category Sanctioned Presently Case Vacancies, Steps taken to fill them up has to strength posted be mentioned SDDMO 1 1 SHC - - UDA 1 1 LDA 1 1 Group- D - 1 3. Whether any redeployment Staff has been done No Keeping In view the work load.

4. Nature Of the Work assigned to the Section, its All types of Disaster Management works related Brief. to Normal G.R. Spl. G.R. (Leprosy) Spl. G.R. (N.C), Spl. G.R. BPL, Ex-Gratia Grant, E.R. Grant, C.A Ii report, relief materials (Tarpolines, Clothings etc) distribution among the beneficiaries, D.R.M Plan & Social welfare Schemes related to Disability Pension, Widow Pension, Old Age Pension, Death Benefit Schemes, E.R. Grant Scholarship, NIC, Issue of Idnetity Card to Disable persons etc. and Mid day Meal programme etc. Preparation and draw of bills in connection with the above. 5. Acts & rules & regulation relevant with working All works are maintained and dealed with the of the section DSW and DRO’s guidelines

6. Names of Registers maintained in the section 1) Attendance Register 2) Issue Register 3) Receipt Register 4) Stock Register 5) Printing Register 6) Allotment Register 7) Bill Register 8) Advance Register 9) Bill Receiving Register 7. Nos. of receipts and issues in the year from Receipt – 1467 Letters It is centrally dealt at 01.04.2010 to 31.03.2011 General Section Issue – 1567 Letters

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9. When last inspected mentioning Major No inspection was done within the stipulated deficiencies identified and whether corrective period. measures have been taken 10. Report on Audit queries (Latest status) Nothing Audit reporting pending

11. Physical condition on the section, cleanliness, Good condition and files maintained properly. neatness condition of files and furniture and room

12 In case of Establishment Section and the Not applicable Nezarath, the action taken to deduct leave for continuous absence, late attendance or otherwise should be seated. 13 Outstanding achievements All allotted works done properly in scheduled A brief note may be included which you consider time. as outstanding achievement of the section and which is worth special mention 14. Remarks 1. There is acute shortage of Group-D Staff. 2. This section remains busy almost through out the year with different kind of works. One Social welfare Officer may be posted here permanently to deal with the related jobs.

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SUB-DIVISION : DURGAPUR DISTRICT : BURDWAN

1. Total Area of Durgapur Sub-Division 1073.36 Sq. Km

2. Geographical Location Latitude : 200 36’ 38’’ North Longitude : 870 17’ 25’’ East

Male Female Total 3. (i) Total population as per 2001 6,49,400 5,71,700 12,21,100 Census (ii) Total population as per 1991 5,78,964 4,91,003 10,69,967 Census

4. Civil Administrative Units Block Gram Municipal Police Panchayat Corporation Station 1 (with 43 5 36 wards) 8 Durgapur Municipal Corporation

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List of Important Telephone No.

STD – Burdwan District Administration 0342 Designation Office Residence Fax District Magistrate, Burdwan 0342 - 2662428 0342 2662494 0342 2662397 ADM (Gen.), Burdwan 0342 2662364 0342 2662444 0342 2663225 ADM (Dev.), Burdwan 0342 2663335 0342 2551877 0342 2663335 ADM (LA.), Burdwan 0342 2662443 0342 2262347 ADM (ZP), Burdwan 0342 2662400 0342 2563327 DPRDO, Burdwan 0342-2560834 Officer-in-Charge, Election, Burdwan 0342 2664218 0342 2664218 PBX No, Collector Burdwan 2662408 - 12 District Planning Officer 0342-2663355 0342-2568566 Sub-Divisional Office, Sadar (North) 0342 2662353 0342 2663320 0342 2662353 Sub-Divisional Office, Sadar (South) 0342 2663322 0342 2622551 0342 2663322 Sub-Divisional Office, Katwa 03453 255550 0342 255551 0342 257551 Sub-Divisional Office, Kalna 03454 255028 0342 255024 0342 256372 / 255015

STD –

0341 Asansol Administration Designation Office Residence Fax ADM, Asansol 0341 2253111 0341 0341 2253019 2253010 SDO, Asansol 0341 2252222 0341 0341 2252222 2252276 O/C, Election, Asansol 0341 2252686 0341 2252371 NDC, Asansol 0341 2252291 0341 2251595 ARTO, Asansol 0341 2252291 / 3245

STD - 0343 Durgapur Administration Designation Office Residence Fax Chief Executive Officer, ADDA 2546889 2542349 2546665 Sub-Divisional Officer, Durgapur 2545141/2546105 2562851 2548135 O/c Election, Durgapur 2546680 2544440 2546680 NDC, Durgapur 2546931 2545453 A.R.T.O., Durgapur, O/c MV Cell 2546065 2545568 Civil Defence, Durgapur 2546946 Treasury Officer, Durgapur 2546684 BDO, Pandaveswar Block (0341) 2677321 2677321 2677321 BDO, Andal Block (0341) 2373448, 2373448 BDO, Durgapur – Faridpur Block (0341) 2670600 2670600 2670736 BDO, Kanksa 2524504 2524504 2525415 BDO, Galsi – I (0342) 2512244 2512556

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BDO, Galsi – II 2450243 BDO, Aushgram – II 2517226 2517226 2517226 SDMO, Durgapur 2537168 Divisional Fire Officer 2546061-2 SDICO 2546218

STD - 0343 Police Designation Office Residence Fax I.G of Police Western 2562787 2562088 2566620 Range, Durgapur S.P. Burdwan 0342 2662495 2662442 2562495 Add. S.P. (Head Quarter) 0342 2662394 Addl. S.P. Durgapur 2562762 2563369 SDPO, Durgapur 2564607 2563831 O/C, Durgapur P.S 2564081 O/C Kanksa PS 2524244 O/C Andal PS (0341) 2373378 O/C Pandaveswar PS (0341) 2677336 O/C Bud Bud PS 2512257 O/C Coke-Oven PS 2555060 O/C Faridpur PS at Laudoha (0341) 2670866 O/C New Township P.S. 2502242 DIO- III 2564273 2601160 CI (A) 2564745 CI (B) 2555094 2555094 Wireless, Durgapur 2562266 DTPS I.C. 2590315 Bidhan Nagar I.C. 2537053 Faridpur I.C. 2545085 B-Zone I.C. 2564082 A-Zone I.C. 2570924 Waria I.C. 2583779

STD - 0343 Other Important Telephone No. Designation Office Residence Fax Divisional Engineer Telecom 2545808 2563141 (Administration) Divisional Engineer Telecom (Exten.) 2545400 Asstt. Engineer Telecom (5) 2562600 2562424 Asstt. Engineer Telecom (1) 2556100 2546200 Managing Director, S.B.S.T.C. 2556187/2562460 2557377 SDE, (Telecom), Bahula (Pandaveswar) (0341) 2203133 Fire Service, Steel Township 2563733 Fire Service, Divisional Fire Officer, City 2546061/62 Centre Suptd. Subdivisional Hospital, Durgapur 2537163 2537168

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ACMOH, Durgapur 2546450 BMOH, Andal, Khandra (0341) 2665891 BMOH, Kanksa, Panagarh 2524294 BMOH, Galsi – I, Pursha PHC 245360 BMOH, Laudoha, Durgapur-Faridpur (0341) 2665777 BMOH, Mankar 2517366/2517287

Panchayat Samities

Name of the Panchayat Name of the Gram Panchayat Samities Gogla – Laudoha – Jemua – 1. Durgapur – Faridpur Gourbazar – Protapur – Ichhapur – Ukhra – Khandra – Dakshin Khanda – Madanpur – 2. Andal Kajora – Andal – Ramprosadpur – Srirampur – Kendra – Baidyanathpur – Nabagram – 3. Pandaveswar Haripur – Chhora – Bahula – Chanktetul – Bud Bud – Mankar – Lowar Krishnarampur –

Paraj – 4. Galsi – I Potnapursha – Lowaramgopalpur – Serorai – Uchhagram – Bidbihar – Molandighi – Gopalpur –

Bonkati – 5. Kanksa Trilokchandrapur – Kanksa – Amlajora –

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Annual Administrative Report 2010-2011 Development Section

1. Name of O.C. with date since charge Sri Manotosh Das, WBCS (Exe.) was in charge from 01.04.2010 to till date taken. Sri Dina Narayan Ghosh, WBCS (Exe.) & Sri Liyakat Ali, WBCS (Exe.) 2. Staff strength, sanctioned and in Present Position Sanction strength position, in case of vacancies, mention 1. UDC : 01 1. UDC : 01 steps taken to fill them up. 2. LDC : 01 2. LDC: 01 3. Gr. ‘D’ : 00 3. Gr. ‘D’ : 01 3. Whether any deployment of staff has No. been done keeping in view the workload. 4. Nature of work assigned to the section, if The department is dealing with all sorts of development works, Panchayet works, brief. ICDS, Census, NFBS, NOAPS, House Hold Survey, Heath, Literacy, Sarba Siksha Abhijan, MGNREGS, SHG, Different types of development and Panchayet meetings etc including all sorts of report and returns in respect of the above noted sensitive files. 5. Acts, rules and regulation it deals with. This Department deals with the different Panchayet Act, Development Circulars and various type of Govt Order and circular time to time. 6. Names of Registers maintained. Issue register, Despatch register, Index register, Movement register, Allotment register, ICDS bill register, Development meeting register, Allotment and Disbursement of Fund register of NFBS & NOAPS etc 7. No. of receipts and issues in the year. Receipt - 1380 Issue - 1132 8. Financial allotment, head wise and Related with Establishment Section. expenditure. 9. Performance reports on different scheme (physical and Not related with this department. financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major flaws found and Nothing found irregular. whether corrective measures have been taken. 11. Report on audit queries Nothing is pending with this department. 12. Physical condition of the section cleanliness, neatness, Good condition of files furniture and room. 13. In case of establishment section and the Nazerath Not Applicable. Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may be included Attendance of staff and dealings with the public and officials are which you consider as the outstanding achievement of the upto the mark and very much satisfactory. section and which is worth special mention. 15. Remarks, if any Required 1 (one) Group-‘D’ Staff permanently

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Annual Administrative Report 2010-2011 (01-04-2010 to 31-03-2011)

Relief Section (Disaster Management & Social Welfare) 1. Name of O.C. with since charge taken. Sri Ashok Mukherjee, SDDMO, Durgapur from 01.04.2010 to 16.01.2011 & Sri Ramasish Prasad, SDDMO, Durgapur 17.01.2011 to till date 2. Staff strength. One UDA post & 1(one) L.D.Assistant & Group D. Accountant, LDA & Typist are vacant. 3. Whether redeployment of staff has been done keeping view the No workload. 4. Nature of work performed by the Section in brief. Relief Section – File of Normal GR, Special GR (NC), Spl. GR (Leprosy), Transport Charge, Remuneration charge to GR dealer, Natural calamity, ER Grant, Death of NC Ex Gratia Grant, Disaster Management, Drought & flood, drinking water (HB Grant, NC) , Audit, Clothing’s, Office expenses, HB Grant (Fire), Inspection Report, Annual Administrative Report, Issue, Receipt, Despatch Correspondence, Relief Godown, Misc. Social Welfare Section Old age pension, Widow pension, Disability pension, Admission into social welfare home, destitute children pension, NGO-Hope, Society for Handicapped, Misc. etc. 5. Act, rules and regulation the section deals with arrangement Nil infrastructure for all programme of the office. 6. Nature of Registers it maintain in terms of Bengal reports and Relief - Normal GR Register, Special GR Register, Bill Register, Allotment returns manually. Register, Register, Stock Register etc. Social Welfare -OAP, DP, WP Register, Bill register, Allotment Register / Issue Register /Receipt Register etc. 7. Number of receipt and issued in the year. Receipts are done centrally at General Section. Issue during the year- 237 8. Financial allotment head wise and expenditure. Allotment of fund for 2010-2011 Drawn in Exp. (Rs) Under head of account 2235/2245 advance (Rs) Normal GR 0.00 0.00 Spl. GR 0.00 0.00 Transport Charges 83984.00 0.00 Remuneration charges 11686.00 0.00 Starvation G.R. Cash 118333.00 111440.00 U/H2245-Spl.GRRice (NC) 0.00 0.00 Ex. Gratia Grant 400000.00 400000.00 E.R. Grants 100000.00 100000.00 H.B. Grants 0.00 0.00 Gruel Kitchen, carrying and labour charges 0.00 0.00 Relief Materials for flood like situation Social Welfare Section 2208150.00 1694014.00 U/H – 2235- OAP WP (Plan) 31500.00 (-) Balance WP (Non-Plan) 1452150.00 1348916.00 DP (Plan) 12600.00 (-) Balance DP (Non-Plan) 1631700.00 1026712.00 9. Performance report on different scheme, given the physical and financial Not applicable. transit and achievements, cases initiated under various such as LA, LR, PDR, WBPTA, EC, ULCR, Arms, MV, AT, Eviction, etc showing the disposal of application received under defence Acts. Such as various licences, revenue collected where applicable. 10. Date of last inspections of the section along with major problems 09.04.2011, No major problem has found. found mentioning remedial measure taken 11. Report on Audit Queries Reply sent on audit query time to time. 12. Physical condition of the section cleanness, natures, condition of O.K. files function and the room. 13 In case of establishment section and the Nezarath Section, action Not applicable. taken to deduct leave for long absence, late attendance or otherwise, the condition of the cash book, whether up to date and duly verified and amount of cash balance unadjusted advances.

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14. Outstanding achievements – a brief note may be included which you Nil consider as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any Deployment of staff for this section is not upto the strength. As a result, the department is facing problem at present.

Annual Administrative Report, 2010 – 2011 Nazareth Section

1 Name of the Officer-in-Charge with date Sri. Lambodar Saha, WBCS (Exe), Dy. Magistrate & Dy. since charge taken(if more than one officer Collector, Durgapur. from 01.04.2009 to 27.10.2010 & Sri has handled it, all relevant dates need to be Liyakat Ali, WBCS (Exe.), Dy. Magistrate & Dy. Collector, mentioned) Durgapur from 28.10.2010 to till now. 2 Staff strength, sanctioned and in position, Sanctioned post UDA-3,LDA-2, Gr-D-4 in case of vacancies, steps taken to fill In position UDA-4, LDA-1, Gr.D-2 them up has to be mentioned. 3 Whether any redeployment of staff has -NO- been done keeping in view the work load. 4 Nature of the work assigned to the section Reception of VIPs, Drawl & disbursement of fund ,in brief. arrangement, Maintenance of vehicle, Maintenance of stock of furniture, Maintenance of cleanliness of the office Building, Arrangement of infrastructure for all programme of the office, Estt. Matter of all Gr-D Staff. 5 Acts & Rules & Regulation relevant with WBSR.,WBTR.,& SR. working of the section. 6 Name of Registers maintained at the 1. Bill Register. 2. Bill Transit Register(for General ) 3. Bill section. Transit Register(for CD.) 4. Cash Book(Genl.) 5. Cash Book(CD) 6. Adv. Drawl Register. 7. Remittances. 8. Hand over draft to Certificate Sec. 9. Hand over draft to Relief Sec. 10. Adv. Payment. 11. Issue 12. Receipt. 13. Stock Reg.(Genl.) 14. Dead stock. 15 Cheque Reg.CD 16. Cheque Reg.(Genl.) 17. Allotment Reg. 18. Reg. 94. 19. Bill Register for literacy. 20. Cash Book for literacy. 7 No. of receipts and issues in the year. 711 & 763. 8 Financial allotment, head-wise and See next page. expenditure 9 Performance reports on different NOT APPLICABLE. scheme(physical and financial target and achievement), cases initiated under different Acts (LA,LR,PDR,WBPTA,EC,ULCR,ARMS, Eviction, Acts etc.) and disposal, disposal of applications received under various Acts(licenses of various types etc.) revenue collected(where applicable),any statutory work performed by SDO. 10 When last inspected, mentioning major 11.04.2011. No major deficiencies identified. deficiencies identified and whether corrective measures have been taken. 11 Report on audit queries (latest status). No major deficiencies identified. Reply of Audit queries sent accordingly. 12 Physical condition of the section, Fair / however some old computers etc. are stored in the cleanliness , condition of files and furniture section. and room.

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13 In case of the Establishment Section and Action taken as per Govt.Rule. the Nazareth, the action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14 Outstanding achievements- A brief note 1. One Computer installed in the Nazareth Section for may be included which you consider as the preparation of Pay Bill of Gr.D Staff. & another use for daily outstanding achievement of the section and work. Staffs are trained accordingly. which is worth special mention. 2. Year ending and preparatory work of Assembly Election, 2011 both are runs at the same time. 15 Remarks, if any. The importance of Nazareth Section goes down day by day.

Allotment of fund received from 01.04.2010 to 31.03.2011 Under Head Received (Rs) Total Exp. (Rs) Balance (Rs.) 2013 VIP entertainment 175000.00 175000.00 Nil 2014 Elec. 5000.00 12087.00 (-) 7087.00 2014 Tele 6500.00 29900.00 (-) 23400.00 2014 Main / P.O.L. 12000.00 11999.00 1.00 2014 O.E. 30000.00 30000.00 Nil 2014 O.C. 1000.00 1000.00 Nil 2014 Wages 8500.00 8894.00 (-) 394.00 2235 O.E. 6750.00 6750.00 Nil 2245 O.C. 15000.00 15000.00 Nil 2041 Elec. 4000.00 11719.00 (-) 7719.00 2041Tele. 4500.00 30500.00 (-) 26000.00 2041 Main P.O.L. 17000.00 16574.00 426.00 2041 O.E. 9000.00 9000.00 Nil 2053 - 093 RRT 190000.00 190000.00 Nil 2053 – 093 Wages 15000.00 46736.00 (-) 31736.00 2053 - 093 OC UD Case 60000.00 24525.00 35475.00 2053 - 094 Wages 215000.00 441565.00 (-) 226565.00 2053 - 094 Elec. 100000.00 166969.00 (-) 66969.00 2053 - 094 Tele. 93000.00 174420.00 (-) 81420.00 2053 - 094 P.O.L. 83000.00 82865.00 135.00 2053 - 094 O.E. 99000.00 99000.00 Nil 2053 - 094 O.C. 133800.00 133800.00 Nil 2053 - 094 R.R.T. 130000.00 130000.00 Nil 2054 Wages 27000.00 33660.00 (-) 6660.00 2054 Tele. 29800.00 39171.00 (-) 7371.00 2054 Elec. 58000.00 87570.00 (-) 29570.00 2054 O.E. 117000.00 116996.00 4.00 2054 O.C. 50000.00 50000.00 Nil 2055 Fees for P.M.Exam. 163350.00 163300.00 50.00 2056 Diet Exp. 62000.00 68284.00 (-) 6284.00 2058 Materials & supplies, stores & Equipments. 12000.00 12000.00 Nil 2070 Elec. 21500.00 24145.00 (-) 2645.00 2070 Tele. 17500.00 28207.00 (-) 10707.00

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2070 Main P.O.L. 429000.00 428837.00 163.00 2070 O.E. 12900.00 12900.00 Nil 2070 21(MS) 169000.00 168993.00 7.00 2217 O.E. 6631.00 6627.00 4.00 2217 O.C. 1413.00 1413.00 Nil 2515 O.E. 10000.00 10000.00 Nil 3475 O.E. 8000.00 8000.00 Nil 2204 Wages 90000.00 98000.00 (-) 8000.00 3454 POL 58000.00 57990.00 10.00 3454 OE 11000.00 11000.00 Nil 3454 Officer-In-Charge 53000.00 52998.00 2.00

ANNUAL ADMINISTRATIVE REPORT 01.04.2010 to 31.03.2011 Certificate Section

1. Name of O.C. with date since charge Sri. Lambodar Saha, WBCS (Exe), Dy. Magistrate & Dy. Collector, Durgapur. from taken. 01.04.2009 to 27.10.2010 & Sri Liyakat Ali, WBCS (Exe.), Dy. Magistrate & Dy. Collector, Durgapur from 28.10.2010 to till now 2. Staff strength, sanctioned and in Present Position Sanction strength position, in case of vacancies, mention 1. H.C / Supervisor : 1 1. UDC : 1 steps taken to fill them up. 2. UDC : Nil 2. LDC : 1 3. Process Server : 1 3. Gr. ‘D’ : 1 3. Whether any deployment of staff has Yes. been done keeping in view the workload. 4. Nature of work assigned to the section, if Main function of this department is to recover the Government dues of various brief. departments like Bank, Non-Bank, Insurance, Commercial Tax, Amusement Tax, Labour Department, A.D.D.A etc. This department receives requisitions for recovery of dues from various above noted sections. For example, Banks may send requisitions for recovery of money from the loan defaulters, against whom action shall be taken from this end. 5. Acts, rules and regulation it deals with. The Certificate Department deals with the recovery of Government Revenues under Public Demand Recovery Act, !913 6. Names of Registers maintained. 1. Issue Register, 2. Case Register-X 3. Register of Processes, 4. D.W. Register, 5. Forward Diary, 6. Receipt Register. 6. Index Register 7. No. of receipts and issues in the year. Receipt - Bank – 07 Nos. & Non Bank – 17 Nos. Issue - 432 Nos. 8. Financial allotment, head wise and Nil expenditure. 9. Performance reports on different scheme (physical and Enclosed in a separate sheet financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major flows found and 12.04.2010 whether corrective measures have been taken. No flows were found. 11. Report on audit queries Already sent

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12. Physical condition of the section cleanliness, neatness, Good condition of files furniture and room. 13. In case of establishment section and the Nazerath N.A Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may be included Copy of collection report in respect of Bank/Non-Bank & which you consider as the outstanding achievement of the Electricity duty is enclosed in the separate sheet. Steps are section and which is worth special mention. being taken for realising the amount dues specially for the Bank/Non-Banking cases. 15. Remarks, if any Posting of at least one UD Asstt. & one LDC is required to mitigate the heavy pressure of work.

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Statement of Realisation of Govt. Duty / Certificate Case

Sl. No. Source Period Deposited Amount Remarks , if any 1 Electricity duty April, 2010 50557394.00 May, 2010 35922021.00 June, 2010 67796882.00 July, 2010 39128161.00 August, 2010 42486836.00 September, 2010 46659962.00 583720346.00 October, 2010 43622837.00 November, 2010 51785394.00 December, 2010 51798430.00 January, 2011 52105626.00 February, 2011 51201063.00 March, 2011 50655740.00 2 Bank April, 2010 41965.00 May, 2010 7900.00 June, 2010 8800.00 July, 2010 5500.00 August, 2010 5700.00 September, 2010 1100.00 90665.00 October, 2010 1100.00 November, 2010 3000.00 December, 2010 8400.00 January, 2011 1900.00 February, 2011 3000.00 March, 2011 2300.00 3 MISC April, 2010 10000.00 69280.00 May, 2010 21900.00 June, 2010 16100.00 July, 2010 6380.00 August, 2010 1000.00 September, 2010 5000.00 October, 2010 1500.00 November, 2010 600.00 December, 2010 2000.00 January, 2011 600.00

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February, 2011 3200.00 March, 2011 1000.00

Annual Administrative Report 2010 – 2011

OBC Section

1. Name of O.C. with date since charge taken. Sri Liyakat Ali, WBCS (Exe.), Dy. Magistrate & Dy. Collector, Durgapur was in charge from 01.04.2010 to 31.05.2010 and Sri Dina Narayan Ghosh, WBCS (Exe.), Dy. Magistrate & Dy. Collector, Durgapur from 01.06.2010 to till date 2. Staff strength, sanctioned and in position, in Present Position Sanction strength case of vacancies, mention steps taken to fill 1. LDA- 02 1. UDA- 02 them up. 2. Group ‘D’- 01 2. Group ‘D’- 01 3. Inspecting 3. Inspecting Officer- 01 Officer- 01 3. Whether any re-deployment of staff has been No. done keeping in view the workload. 4. Nature of work assigned to the section, if brief. Receiving of applications from BDO, Andal, D/F, Kanksa, Pandaveswar, Galsi- I, Aushgram- II & DMC area and disposal. 5. Acts, rules and regulation it deals with. Govt of West Bengal Notification No- 346-TW/EC dated 13.07.1994 & Govt. of India Notification No- 36033/5/2004- Estt dated 14/10/2004. 6. Names of Registers maintained. Receiving Reg. & Delivery Reg., Stock Reg of Certificate Books & Issue Reg.

7. No. of receipts and issues in the year. Total no of letter Received - 80 Total no of letter Issued - 60

8. Financial allotment, head wise and expenditure. Nil 9. Performance reports on different scheme Total no of Case Received- 2295. (physical and financial target and Total no of Certificate Issued- 1526. achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major flaws 12.04.2010 found and whether corrective measures have No flows were found been taken. 11. Report on audit queries NIL 12. Physical condition of the section cleanliness, Good neatness, condition of files furniture and room.

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13. In case of establishment section and the No Nazerath Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may Previous cases have been disposed time to time. be included which you consider as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any NIL

Annual Administrative Report 2010 - 2011

SC/ST Section

1. Name of O.C. with date since charge Sri Liyakat Ali, WBCS (Exe.) was in charge from taken. 01.03.2010 to till date. 2. Staff strength, sanctioned and in Present Position Sanction strength position, in case of vacancies, mention 1. ASHC : 1 No specific sanction strength steps taken to fill them up. 2. UDC: 1 for the section. 3. LDA: 1 4. Gr. ‘D’: 1. 3. Whether any deployment of staff has been done keeping in view the No. workload. 4. Nature of work assigned to the section, Matter relates to issuance of SC / ST. if brief. 5. Acts, rules and regulation it deals with. Rules & regulation of SC/ST and order circular published time to time. 6. Names of Registers maintained. 1. Certificate Register 2. Issue Register, 3. Receipt Register, 4. Certificate Delivery Register. 7. No. of receipts and issues in the year. Receipt - 135. Issue - 259.

8. Financial allotment, head wise and Relates to Establishment Section. expenditure. 9. Performance reports on different scheme (physical and financial target and achievement), cases initiated under different Total no of case received – SC ST Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, 5672 547 Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of Total no of Cert. issued- 5226 547 various types etc.), revenue collected (where N.A, schemes are dealt autonomous bodies. applicable), any statutory work performed by SDO. 10. When last inspected mentioning major flaws 12.04.2010 found and whether corrective measures have been taken. No flaws were found. 11. Report on audit queries Matter relates to General Section.

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12. Physical condition of the section cleanliness, neatness, condition of files furniture and room. Good 13. In case of establishment section and the Nezerath Section, action taken to deduct leave N.A. for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may be included which you consider as the Good, cases have been disposed of rapidly. outstanding achievement of the section and which is worth special mention. 15. Remarks, if any Need more clerical staff.

Annual Administrative Report 2010-2011 (Period 01.04.2010 to 31.03.2011) Amusement Section

1. Name of the Officer-in-Charge with date since Sri Dina Narayan Ghosh, WBCS (Exe.) Dy. charge taken. Magistrate & Dy. Collector, Durgapur from (if more than one office has handled it, all 01.04.2011 to till date. relevant dates need to be mentioned) 2. Staff strength, sanctioned and in position, in case UDC – 1 of vacancies, mention steps taken to fill them up Group ‘ D’ – 1 has to be mentioned. 3. Whether any redeployment of staff has been Nil done keeping in view the workload. 4. Nature of work assigned to the section, if brief. Maintenance of files in respect of 5 cinema halls in Durgapur Subdivision. 11 nos. of video halls, jatra, mela, religious functions, cultural functions, microphone permission for various occasions, meeting campaigning. Refund of stamp value cases, 5. Acts, rules and regulation it deals with. Stamp act. Notice pollution act, amusement tax. 6. Names of Registers maintained at the section. Issue register, stamp value refund registers, puja & others religious registers etc.

7. No. of receipts and issues in the year. No. of issues during the year 10-11 – 263 nos. No. of receipts maintained in the Genl. Section centrally 8. Financial allotment, head wise and expenditure. NA 9. Performance reports on different scheme Tax collection for the period from Apr 10 to (physical and financial target and achievement), March 11 cases initiated under different Acts (LA, LR, PDR, Rs. 5610485.53 WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO.

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10. When last inspected mentioning major 09.04.2011 deficiencies identified and whether corrective measures have been taken. 11. Report on audit queries (latest status). NA 12. Physical condition of the section cleanliness, Good condition of files and furniture and room. 13. In case of establishment section and the NA Nazerath Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may be 1. Special drive increase the collection of included which you consider as the outstanding Amusement tax from the cultural function etc. achievement of the section and which is worth 2. Frequent meetings/hearings with cable special mention. operators and raids to find out the hidden customers. 15. Remarks, if any A regular Agriculture Amusement Inspector may be post at Durgapur.

Annual Administrative Report 2010-2011 General Section

1. Name of O.C. with date Sri Liyakat Ali, WBCS (Exe.) DMDC, Durgapur from 01.04.2010 since charge taken. to 28.10.2010 & Sri Manotosh Das, WBCS (Exe.) DMDC, Durgapur from 29.10.2010 to till date 2. Staff strength, sanctioned and Present Position Sanction strength in position, in case of 1. HC / Supervisor: 01 No Specific sanction for the vacancies, mention steps 2. UDA : 02 section. taken to fill them up. 3. LDA : 01 4. Copyist : Vacant 5 PS: Nil 6. Gr- ‘D’- 02 3. Whether any re-deployment of staff has been done keeping in No. view the workload. 4. Nature of work assigned to the All matters relating to General (Centrally Received, isued & section, if brief. Despatch, office inspection, audit, food, delayed registration of birth and death, sarai, cooking gas, money lending, press and publication, explosive, forms and stationary, retail outlet of fuel, certified copies, matters relates to R.M & J.M., Education, examination, legal heirs, financial assistance, record room and misc. matters. 5. Acts, rules and regulation it Sarai Act, Press & Registration of Books Act, Indian Explosive deals with. Act, W.B cooking gas Act, Money Lending Act. 6. Names of Registers Issue Regi, Receipt Reg, Despatch Reg, Movement Reg, Index maintained. Reg, Birth & Death Reg, Residential Certificate Reg, Franking Stamp Reg, Tax Token Reg, Reg of Certified Copies, DCR Reg, Form 4705 Reg, Reg 26, Court fee Reg, Money Landing Reg, Stationary Stock Reg.

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7. No. of receipts and issues in Receipt - 10612 (Centrally) the year. Issue & Despatch - 751 & 2180 8. Financial allotment, head wise Related with Establishment Section. and expenditure. 9. Performance reports on different scheme Application regarding Sarai registration, (physical and financial target and cooking gas license, outlet of diesel/ Petrol, achievement), cases initiated under different an application regarding lagal heirs have Acts (LA, LR, PDR, WBPTA, EC, ULCR, been sent to the District Magistrate duly Arms, Eviction, Acts, etc) and disposal of enquired from this end applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major flaws 11.04.2011 by Sri Liyakat Ali, WBCS(Exe), Dy. found and whether corrective measures have Magistrate & Dy. Collector, Durgapur been taken. There was no major flaws but shortage of staff. 11. Report on audit queries Outstanding paras:- 1(one) 01.05.1998 to 31.07.1999, 1(one) 31.08.1999 to 31.08.2000, 7 (Seven) 01.01.2002 to 31.05.2005. Reply has been sent to the District Magistrate vide this office memo no 522/GEN dated 31.10.2006 12. Physical condition of the section cleanliness, Cleanness and neatness is up to the mark. neatness, condition of files furniture and Shortage of furniture are found. room. 13. In case of establishment section and the Nazerath Section, action taken to deduct Not Applicable leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may Attendance of staff and dealings were found be included which you consider as the satisfactory, performance of staff are good. outstanding achievement of the section and which is worth special mention. 15. Remarks, if any Need training on computer hazared.

Annual Administrative Report 2010 – 2011 J.M. Section 1. Name of O.C. with date since Sri Liyakat Ali, WBSC(Exe) from 01.04.2010 to till date charge taken. 2. Staff strength, sanctioned and in Present Position Sanction strength position, in case of vacancies, H.C. / Supervisor–01, UDA–02, H.C. – 1, UDA – 9, LDA – 10 mention steps taken to fill them LDA–01, Group ‘D’ – 2 up. Immediate stapes to be taken to fill up the vacancies 3. Whether any deployment of staff No. has been done keeping in view the workload. 4. Nature of work assigned to the Main function of the department are to maintained co-ordination with section, if brief. the all other sections and to collect Govt. Revenues from Arms, Gas Distributors, Sarai etc. Apart from that all sorts of correspondences including issues, receipts are also being dealt with the section 5. Acts, rules and regulation it deals Yes. with.

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6. Names of Registers maintained. Issue Register, Despatch Register, Received Register, Index Register, Register of Process, Cash Register, DCR Stock Register etc. 7. No. of receipts and issues in the Receipt - 542 year. Issue - 478 8. Financial allotment, head wise Nil. and expenditure. 9. Performance reports on different scheme (physical Arms Act., Sarai Act., Explosive Act. Etc. and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major flaws found 11.04.2011 and whether corrective measures have been taken. No flows were found. 11. Report on audit queries Nil 12. Physical condition of the section cleanliness, Good neatness, condition of files furniture and room. 13. In case of establishment section and the Nazerath Section, action taken to deduct leave for continuous N.A. absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may be The section has updated different Registers in proper included which you consider as the outstanding format. achievement of the section and which is worth

special mention. 15. Remarks, if any Posting of shortage of staff.

Annual Administrative Report 2010 - 2011 Establishment Section 1. Name of O.C. with date since charge 1) Sri Lambodar Saha, WBCS(Exe.) was remain charge from 01.04.2010 to taken. 01.11.2010 1) Sri Dina Narayan Ghosh, WBSC(Exe) was remain charge from 02.11.2010 to till date 2. Staff strength, sanctioned and in Present Position Sanction strength position, in case of vacancies, mention Statement Enclosed. steps taken to fill them up. 3. Whether any deployment of staff has No. been done keeping in view the workload. 4. Nature of work assigned to the section, if 1. Administrative work as assigned by the higher authority and head at the brief. office. 2. Preparation of all bills in connection with pay, MA, Arrear Pay, GPF. 3. Checking of the TA bill of all staff personal files of all categories of staff of this establishment. 4. Maintenance of all Service Books of staff of this office and fixation of pay thereof. 5. Sanction Temporary / N.R.G.P.F. Advance of all staff. 6. Preparation of pension papers at all staff of this establishment. 7. Preparation of Budget estimate, Net Grant Statement, B Statement. 8. Issue of all letter in connection with this sec is being maintained. 9. Maintaining allotment Regd deferent head. 5. Acts, rules and regulation it deals with. WBSR- I & II, WBFR, WBTR & SR.

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6. Names of Registers maintained. Maintenance of Allotment Register, Issue Register (CL & EL) & Movement Register, Bill Register. 7. No. of receipts and issues in the year. Receipt - 372 Issue - 387 8. Financial allotment, head wise and Statement Enclosed. expenditure. 9. Performance reports on different scheme (physical and Not applicable. financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major flaws found and It relates to Nezerath Deptt. whether corrective measures have been taken. 11. Report on audit queries It relates to Nezerath Deptt. 12. Physical condition of the section cleanliness, neatness, Ok condition of files furniture and room. 13. In case of establishment section and the Nazerath Section, action taken to deduct leave for continuous C.L. deducted for late attendance. absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may be included which you consider as the outstanding achievement of the NIL section and which is worth special mention. 15. Remarks, if any

Vacancy position in respect of UDA & LDA Employees

Sl. Head of Sanctions strength with G.O. No. & Date Existing Strength Employee Vacancy No. Accounts UDA LDA UDA LDA UDA LDA 1 2 3 4 5 6 7 8 GO No. 8857F dt. 22.05.1980 1. 2053-094 9 10 Nil 3 GO No. 27045F dt. 26.05.1981

GO No. 589-F dt. 23.02.1975 2. 2054-Try 10 13 2 4 GO No. 495-F dt. 18.06.1994

GO No. 2455 3. 3475-ULC 1 3 Nil 3 dt. 30.08.1985

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GO No. 2022-AR GO No. 565Home 4. 2015-Elec. 2 2 Nil Nil dt. 17.09.1980 (Elec.) dt. 12.03.2007

GO No. 10323-F 5. 2235-SSW 1 1 Nil Nil dt. 10.06.1984

GO No. 6438 6. 2029-LR 1 Nil 1 Nil dt. 30.04.1980

GO No. 4007 7. 2014-AJ 1 Nil Nil Nil dt. 12.02.1987

GO No. 1146-DP 8. 2041-Tax 2 2 1 1 dt. 10.03.1981

Total: 27 31 4 11

Allotment Received and Expenditure for the period from 01.04.2010 to 31.03.2011 of the Sub-Divisional Office, Durgapur

Sl. Head of A/C Allotment Received Expenditure Balance Remarks No. 1. 2014 – AJ 963000.00 1242618.00 (-) 279618.00

2. 2015 – Elec. 931000.00 1367515.00 (-) 436515.00

3. 2029 – LR 951182.00 1817279.00 (-) 866097.00

4. 2041 – Taxs 1183000.00 2650504.00 (-) 1467504.00

5. 2053 – 093 6474500.00 1522535.00 (+) 4951965.00

6. 2053 – 094 9032000.00 4195895.00 (+) 4836105.00

7. 2054 – Try 8489000.00 4709075.00 (+) 3779925.00

9. 2217 – UD 309833.00 784261.00 (-) 474428.00

10. 2235 – SSW 684915.00 939960.00 (-) 255045.00

11. 2515 – ORDP 437000.00 524777.00 (-) 87777.00

12. 3475 – ULC 1654750.00 1016035.00 (+) 638715.00

Annual Administrative Report

257

2010 - 2011 ULC Section

1. Name of O.C. with date since charge Sri Liyakat Ali, WBCS (Exe) was in charge from 23.02.2009 and continuing till taken. date. 2. Staff strength, sanctioned and in Sanction strength Present Position position, in case of vacancies, mention 1. RO: 01 1. RO : NIL steps taken to fill them up. 2. Surveyor : 01 2. Surveyor : Nil 3. HC- 01 3. HC- Nil 4. Amin: 01 4. Amin: 01* 5. UDA: 01 5. UDA: Nil 6. LDA: 03 6. LDA: Nil 7. PS: 01 7. PS: Nil 8. Chainman: 02 8. Chainman: Nil 9. Peon: 02 9. Peon: 01 * Working in other section. 3. Whether any re-deployment of staff No. has been done keeping in view the workload. 4. Nature of work assigned to the section, To implement the urban Land ceiling & Regulation Act. 1976 Civil Suit cases if brief. in L.R. matters, will probate and Bhagchas cases & Royalty, settlement cases. 5. Acts, rules and regulation it deals with. ULC R Act 1976, LR Act 6. Names of Registers maintained. Section 20 Register, Section 21 Register, Section 10(1) Register, Bond Register, Receipt, issue & misc. petition register. 7. No. of receipts and issues in the year. Receipt - 62 Issue - 158 8. Financial allotment, head wise and Related with Establishment Section. expenditure. 9. Performance reports on different scheme (physical and No case of ULCR initiated. financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major flaws found and One post of R.O., one post of H.C, one post of Surveyor, one whether corrective measures have been taken. post of LDA are lying vacant. No major problem. 11. Report on audit queries Does not arise. 12. Physical condition of the section cleanliness, neatness, Ok condition of files furniture and room. 13. In case of establishment section and the Nazerath Does not arise Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may be Computer Machine required. included which you consider as the outstanding achievement of the section and which is worth special mention. 15. Remarks, if any Satisfactory.

Annual Administrative Report, Civil Defence, Durgapur.2010 - 2011

258

(from 01.04.2010 to 31.03.2011)

Sl.NName of O.C. with date since Smt. Moumita Basu, IAS charge taken. Sub-Divisional Magistrate & Deputy Controller, 1. Civil Defence, Durgapur. 2. Staff Strength. sanctioned and Position, in case of vacancies, Sanctioned Existing Vacant Mentioned steps taken to fill the strength strength Up. A.D.C. 1 Nil 1 Sr.S.O.I. 5 5 Nil S.O.I 10 4 6 U.D.A 2 1 1 L.D.A 2 1 1 Typist 1 Nil (at Asl) 1 Sk.Gr-II 1 Nil 1 Driver 4 Nil 4 Despatch 1 Nil 1 Rider Store 2 2 Nil khalashi Cleaner 1 1 Nil Guard 1 1 Nil Peon 9 9 Nil Vacancies report intimated to ADM & ACCD Asansol for taking necessary action ,Vacancies & Gradation maintained at A.D.M.& A.C.C.D,s Office Asansol. 3. Whether any re deployment of Has been done keeping in view Nil. Workload. . 4 Nature of work assigned to the Civil Defence organization and Instructional works of Section, in brief, Durgapur and Andal, C.D. Organisation. Treasury, Election, P.G.Cell, Varities enquiries of S.D.O,s Office, under order of S.D.O. Durgapur.. 5 Act,rules & regulation it deals wAs per General principles of Civil Defence and Master Plan of Civil Defence. Infrastructure of Civil Defence organization, Durgapur and Andal at a glance of Burdwan District:- Durgapur and Andal Civil Defence towns under Burdwan District has been declared as category (I) town. Area:- i)Durgapur:- 1,81.60 sq.miles. ii)Andal :- 69.sq.miles Population :i) Durgapur-5,35,534. ii)Andal -2,90,330.

Divisional Warden:- i) Durgapur: 2 names of Divisional Wardens already appointed 2 names are to be intiated very soon. ii) Anda:- 3 Divisional Wardens appointed. Post Wardens:-

259

Durgapur.(I) a) 47-Warden posts including 8 of D.S.P. organized and 27 post warden appointed. b) Sector Wardens raised and trained 115. Andal. (II) a) 28 warden posts organized and 23 Wardens appointed. b) Sector wardens raised and trained 70. Control centers/ i) Durgapur- T.C.D.C.C.C requires Renovation proposal sent. (ii) Andal-T.C.D.C.C.C is yet to be equipped with installations. Telephones_(i) Durgapur have only telephone bearing No.2546946 at C.D.Office,City Centre. (ii) Andal NIL,(at present withdrawn to Civil Defence,Hq.at City Centre,Durgapur-16) . Sirens: i) Durgapur-10(ten) Govt. sirens and 31 Industrial sirens. and 31 l Sirens yet to be brought under remote control.(ii)Andal-15 nos. of sirens including 28 nos.of Hand operated sirens requisitioned. Training:- Target. Raised. Trained. Durgapur. 6967 5976 5976 Andal 3882 1438 1438 Transport:- NIL Wareless set:-NIL Ceremonial Parade:- Republic day is organized by C.D. Under the guidance of S.D.O.& D.C.C.D.Durgapur Every year with participation of 40 gents & 40 ladies Volunteers. Performances :- I) During the Devastating Flood in West Bengal in 2000,Flood relief operation work was done by the C.D.Officers,Staff ,& volunteers including Air-dropping at Flood effected areas of different District. All Official were devoted themselves in connection with the Works of D.M.C.Election 2002 and Special Revision of Electroral Roll 2002.Electroral roll 2003, Election duties 2004, 2005 and continous. As directed by the S.D.O. & D.C.C.D.Durgapur. ii) During the last three years C.D.volunteers of Durgapur representing State of W.B. in the All India C.D.& H.G. sports meets Proved their efficency and attained all round success.& also tagged with Disaster Risk management programme at various blocks of this district. iii) Besides that Officers & Staff & Volunteers help General Administration in any work as and when required by Authority.

260

6 Names of Registers it maintain Attendance.Stores,leave,relevant accounts terms of Bengal Reports & retu Registers,and Postage stamp(at present Fanking machine s mannually introduced) 7. No.of receipts & Issued in the y Receipts- 275 Issued-175 8 Financial allotment head wise a Maintained as yard stick of allotment received & surrendered of excess f Expenditures. (for the financial year 2010-11) Heads. Total allotment recd. Expenditure. Balance. Salaries 8258000 6040128 (+) 2217872 Bonus 60000 10000 (+) 50000 Wages Nil 42000 (-) 42000 Elect. 4000 Nil (+) 4000 Tele. 4250 34522 (-) 30272 POL 7900 7839 (+) 61 O.E 20500 20435 (+) 65 RRT 37000 33090 (+) 3910 OC 100000 99972 (+) 28 MV 42000 42000 nil TE 23000 18492 (+) 4508 9 Performance report on different Not applicable. Scheme,given the physical and Financial transit and achivemen Cases initiated under various Such as LA,LR,PDR,WBPTA Ec,ULCR,Arms,M.V.A.T. Eviction etc.showing the dispos Of.applications received under Acts(licences of various types e Revenue collected(where appli Any statutory work performed b S.D.O. 10 When last inspected mentioning30.03.2011 Inspection report sent for (upto 31.03.2011) Major flaws found and whether No major flaws found. . 11 Report on Audit quaries Nil 12 Physical condition of the Satisfactory Section cleanness,natures, Condition of files function and t Room. 13 In case of establishment sectio Leave account maintained accordingly And the Nezarath Section actio Taken to deduct leave for long Absence.Late attendance or Otherwise,the condition of the Cash book.whether up to date And duly verified and amount Of cash balance unadjusted Advance ______

Outstanding,achievements –a b To reach the target in training service,Training programmes 14. Note may be included which yo Increased within the limitation of Fund as per economy Consider as the outstanding ac Measures.

261

ment of section and which is wr Special mention.

15. Remarks ,if any. Paid staff of this estt.on deputation to another place of postin Should be stooped and return back to this section to avoid Work load.

Annual Administrative Report 2010-2011 Election Deptt.

1. Name of the Officer-in-Charge with date since Sri Pranab Kr Ghosh, WBCS (Exe.) Deputy Magistrate & Dy. charge taken. Collector, Durgapur., till 18.01.2010. (if more than one office has handled it, all relevant Sri Dina Narayan Ghosh, WBCS (Exe.) Deputy Magistrate & Dy. dates need to be mentioned) Collector, Durgapur.,w.e.f. 19.01.2010 to till continuing. 2. Staff strength, sanctioned and in position, in Sanctioned strength :- case of vacancies, mention steps taken to fill UDC – 02, LDC – 02, Gr. ‘D’ (including NG) – 04 them up has to be mentioned. Present position :- UDC – 02,ASM-1, LDC – 03, Gr. ‘D’ (including NG) – 03. 3. Whether any redeployment of staff has been Addl. deployment of staff is made to complete urgent work as and done keeping in view the workload. when required. 4. Nature of work assigned to the section, if brief. All types of work related to conduct of Election, Revision of Electoral Roll, preparation of EPIC etc. 5. Acts, rules and regulation it deals with. It deals with the Presentation of People Act 1950 & 1951, Registration of Electors Rules 1960, Conduct of Elections Rules, 1961, Panchayet Election Rules, Municipal Election Act. & Rules etc. 6. Names of Registers maintained at the section. Issue register & Receipt Register, Register 26, Allotment Register, Bill Register, Photo taking Register, Stock register of stationary articles & Forms. 7. No. of receipts and issues in the year. No. of Receipt : 861 No. of issue : 1570 8. Financial allotment, head wise and expenditure. Enclosed in Annexure – I 9. Performance reports on different scheme (physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, Does not relate to this section etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning major deficiencies identified and whether corrective No such major deficiencies measures have been taken. 11. Report on audit queries (latest status). Broad sheet reply has already been submitted on 18.08.2004 to General Section. 12. Physical condition of the section cleanliness, Condition is satisfactory condition of files and furniture and room. 13. In case of establishment section and the Nazerath Section, action taken to deduct leave Does not relate to this section. for continuous absence, late attendance or otherwise should be stated.

262

14. Outstanding achievements – a brief note may be The electoral roll was cleaned by all out effort 3154 names were included which you consider as the outstanding included and 80 names were deleted respectively in 5 A.C.s under achievement of the section and which is worth this Sub-Division during the phase of continuous updation. special mention. 15. Remarks, if any Performance of this subdivision in connection with summery revision 2011 was extra ordinary and perhaps best in the district.

Annexure-I

Fund un- Allotment received Fund utilised Head of A/C utilised (Rupees) (Rupees) (Rupees)

2015-00-103 Preparation & printing of 6152300.00 6152300.00 Nil Electoral Roll 644450.00 2015-00-108 issue of photo identity card 644450.00 Nil

2015-00- 105 Conduct of HP Election Nil Nil Nil

2015-00- 106 Conduct of SLA Election 5878550.00 5878550.00 Nil (Bye Election)

2515-00-800-Other expenditure-NP-Non Plan 002 Panchayat Election (PN)-V-50- Nil Nil Nil Other Charges.

263

Annual Administrative Report 2010-2011 Treasury Section

1. Name of O.C. with date since charge taken. Sri Chandan Kumar Rudra, WBA & AS, Treasury Officer, Durgapur since 27.01.2011. 2. Staff strength, sanctioned and in position, in case of As the volume of work has been increased in vacancies, mention steps taken to fill them up. the Treasury sanctioned strength is required to be increased. Existing vacancies are to be filled up immediately. 3. Whether any deployment of staff has been done keeping in Yes, Deployment of staff is made as and when view the workload. necessary Post Sanctioned Present Strength posting Treasury Officer 1 1 Addl. Try. Officer 2 1 Accountant 1 1 Addl. Accountant 1 1 Dy. Accountant 1 Nil U.D.C. 4 8 L.D.A./ P.P. 16 5 Typist Record Keeper 1 Nil Group D 4 2 Amin Nil 1 4. Nature of work assigned to the section, if brief. Passing of bill, passing of local fund and provident fund, printing of cheques, maintenance of records regarding CTI / CTR, issue of stamps to Stamp vendors, timely preparation of monthly Accounts etc. 5. Acts, rules and regulation it deals with. WBTR, WBFR, DFPR, Accounting Rules for Treasuries 92 and Govt. Orders issued from time to time. 6. Names of Registers maintained. Issue Register, Receipt Register, Cash Book (Receipt & Payment), Allotment Registers, Pensions Registers, Registers for Stamps, Cheque Register, GPF Register, LF Deposit Accounts etc. 7. No. of receipts and issues in the year. Receipt - 4825; Issue- 427

8. Financial allotment, head wise and expenditure. Not applicable.

264

9. Performance reports on different scheme (physical and Not Applicable for treasury. financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO.

10. When last inspected, mentioning major flaws found and 08.04.2011. whether corrective measures have been taken. No major flaws were found. 11. Report on audit queries B.S. Replies under preparation and will be sent as early as possible.

12. Physical condition of the section cleanliness, neatness, Satisfactory. condition of files furniture and room.

13. In case of establishment section and the Nazareth Section, Not applicable. action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may be included Submission of monthly accounts to AGWB in which you consider as the outstanding achievement of the time even at time of the Election with the short section and which is worth special mention. fall of staff and officer 15. Remarks, if any Staff are sincere and hard working. Short fall of staff to be filled up immediately.

Annual Administrative Report 2010-2011 Motor Vehicles Deptt.

1. Name of the ARTO with date Sri Animesh Sinha Ray,ARTO., Durgapur from since charge taken. 15th June, 2010 2. Staff strength, sanctioned and in Present Position Sanction strength position, in case of vacancies, 1. ARTO: 01 Matter related with mention steps taken to fill them up. 2. MVI(Tech): Establishment Sec & 02 Nezarath Sec. 3. MVI(NT): 04 4. UDA : 03 5. LDA : 04 6. Gr- ‘D’- 05 3. Whether any re-deployment of staff has been done keeping in view the No. workload. 4. Nature of work assigned to the 1) Necessary steps for collection of revenue as section, if brief. assigned by Dist Authority including enforcement activities. 2) New Regn. of all types of vehicles. 3) issuance of Driving License (prof. & private) 4) Renewal of Driving License. 5) Issuance of temp. Permit of Commercial vehicles. 6) Transfer of Ownership, cert of fitness, H.P termination/ endorsement, issuance of NOC,

265

change of Add., Assignment of vehicles etc. 5. Acts, rules and regulation it deals WB Motor Vehicle Tax Act, Central Motor with. Vehicle Act & Central Motor Vehicles Rules, W.B.M.V rules. 6. Names of Registers maintained. Cash Book Demand Register Register No.23 Cert of Regn. Register Issue Register Receipt Register Register for Temp Permit of Commercial Vehicle. 7. No. of receipts and issues in the Receipt - 595 year. Issue - 2011 8. Financial allotment, head wise and Related with Establishment Section and expenditure. Nezarath Sec.

9. Performance reports on different scheme (physical and financial target and achievement), cases initiated under different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, Eviction, Acts, etc) and Revenue earned Rs.28,24,71,737/- disposal of applications received under various Acts (licenses of various types etc.), revenue collected (where applicable), any statutory work performed by SDO. 10. When last inspected mentioning 06.4.2011 by SDO, Smt. Maumita Basu, IAS, major flaws found and whether SDM, Dgp. corrective measures have been taken. No major flaws were detected. 11. Report on audit queries Report of Outstanding Audit paras already sent to AGWB, Kolkata through Dist Magistrate, Burdwan vide memo no. 425/1(3)/MV/D dt. 17.06.2008. 12. Physical condition of the section Cleanness and neatness is satisfactory. cleanliness, neatness, condition of files furniture and room. 13. In case of establishment section Matter deals with Establishment for Group B, and the Nazerath Section, action C staff and Group ’D’ staff in the Nezarath taken to deduct leave for continuous Sec. absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief As per kind instruction of note may be included which you (A) SDO(D) & proper supervision & guidance consider as the outstanding of ARTO(D) a special enforcement drive achievement of the section and has been taken to realise the Govt. which is worth special mention. revenue and as such enforcements earning has been remarkably increased. (B) MV Department, Durgapur has been totally computerised step by step. At present new registration of all kinds of vehicles are done through computer only. As “SARATHI” system has also been introduced entire process of Driving Licence is done through computer now a day.

266

15. Remarks, if any 1) Both VAHAN & SARATHI Programme has been successfully lunched at MV Department, Durgapur and this has been fully computerised.

Annual Administrative Report of Executive Court, Durgapur by Officer-In- Charge BC-I for the period from 01.04.2010 to 31.03.2011

B.C.-I Court.

1. Name of the Officer-in-Charge with date since charge Sri Liyakat Ali, WBCS(Exe.) was in-charge from 02.11.2010 taken. (if more than one office has handled it, all to till date relevant dates need to be mentioned) 2. Staff strength, sanctioned and in position, in case of Present position Sanction strength vacancies, mention steps taken to fill them up has to be UDA – 01 No specific sanction for this mentioned. Gr. D-01 section 3. Whether any redeployment of staff has been done No keeping in view the workload. 4. Nature of work assigned to the section, if brief. House rent of R.C cases are received through this section. As per provision U/S 144/145/133 Cr. P.C., U/S 107 Cr. P.C., U/S 97 Cr. P.C., U/S 94 Cr. P.C. – Search warrant. Cases are started and disposed off. 5. Acts, rules and regulation it deals with. E.C. Act., Tenancy Act. 6. Names of Registers maintained at the section. MP Register, Misc. Register, Process Register, Court Fee Register, Cause List Register. 7. No. of receipts and issues in the year. Does not arise. 8. Financial allotment, head wise and expenditure. Related with establishment section 9. Performance reports on different scheme (physical and U/S Pending financial target and achievement), cases initiated under MP-94 031 different Acts (LA, LR, PDR, WBPTA, EC, ULCR, Arms, MP-97 014 Eviction, Acts, etc) and disposal of applications MP-107 084 Misc-107 128 received under various Acts (licenses of various types Misc-110 007 etc.), revenue collected (where applicable), any MP-133 010 statutory work performed by SDO. MP-144 344 MP-145 002 MP-147 004 10. When last inspected mentioning major deficiencies 05.01.2011 by Sri Liyakat Ali, WBCS (Exe.) identified and whether corrective measures have been Dy. Magistrate & Dy. Collector, Durgapur. taken. 11. Report on audit queries (latest status). Does not arise. 12. Physical condition of the section cleanliness, condition Preservation of records are satisfactory. of files and furniture and room.

267

13. In case of establishment section and the Nazerath Not applicable Section, action taken to deduct leave for continuous absence, late attendance or otherwise should be stated. 14. Outstanding achievements – a brief note may be Regular hearing of different proceedings and good disposed included which you consider as the outstanding thereby. achievement of the section and which is worth special mention. 15. Remarks, if any No

Statement of disposal Cr. P.C. Cases in the Court of Executive Magistrate for the period from 01.04.2010 to 31.03.2011

No. of Cases Total No. of Cases No. of Total No. of filed during the Pending disposed of Pending Cases U/S Period from Cases the period from Remarks Cases upto Pending upto 01.04.2010 to 01.04.2010 to 01.04.2010 31.03.2011 31.03.2011 31.03.2011 MP-94 32 09 41 10 31

MP-97 12 06 18 04 14

MP-107 89 29 118 34 84

Misc-107 144 503 647 519 128

Misc-110 12 10 22 15 07

MP-133 09 06 15 05 10

MP-144 334 527 861 517 344

MP-145 11 05 16 14 02

MP-147 04 04 08 04 04

Total 647 1099 1746 1122 624

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KALNA SUB- DIVISION (Under Bardhaman District)

It is one of the oldest Sub-Division of West Bengal, established in 1847 A.D. Location :

East : River Bhagirathi. South : Dist. Hooghly.

West : Sadar(S) Subdivision, District: BURDWAN North : Katwa Subdivision, District: BURDWAN

1) Area of the Sub-Division 997.5 Sq. K.M. 2) No. of Mouza 549 3) Major Rivers Bhagirathi , Banka , Khari, Behula 4) As per 2001 Census 981228 Population SC- Population 266134 ST- Population 66650

5) No. & name of Blocks (5) Kalna – I , Kalna – II , Purbasthali – I , Purbasthali – II & Monteswar. 6) No. & name of Police Station (3) Kalna, Purbasthali , Monteswar. 7) No. & name of Municipality (1) Kalna Municipality. 8) No. of Gram Panchayat 47 9) No. of Ward 18 10) No. & Name of Parliamentary 38 – Bardhaman Purba(SC) P.C. Constituency 39 – Bardhaman-Durgapur P.C.

Name of the No of Polling Stations Assembly Constituency 264-Kalna A/C 93+71=164 within Kalna-l/Kalna-ll & Kalna Municipality. 268-Purbasthali Dakshin A/C 88 + 81=169 within Kalna-l & Purbasthali-I 263- Manteswar A/C 123 + 79=202 Within Monteswar /Memari - II 269- Purbasthali Uttar-A/C 116 + 28 + 26=170 Within PurbasthaliI-I /Purbasthali -ll & Monteswar

279 Kalna Municipality

MAP

of KALNA SUBDIVISION

280

Designation S.T.D Telephone no. Fax No Code No Office Residence OFFICE RES SDO, Kalna 03454 255028 255024 256372 255015 O.C. Establishment & 03454 255918 255015 - Development, Kalna OC, Election & NDC, 03454 255541 - Kalna B.D.O,,Kalna-I 03454 255150 255150 - B.D.O. KALNA – II 03454 241226 241226 - B.D.O MONTESWAR 0342 2750522 2750278 2750278 B.D.O PURBASTHALI – I 03472 239335 - 268468 - B.D.O.PURBASTHALI – II 03453 248248 248248 248248 - B.D.O,KATWA-II 03453 244238 244430 B.D.O,MEMARI-II 0342 270271 270271 SAVAPATI,KALNA-I 03454 255928 SAVAPATI, KALNA-II 03454 241250 SAVAPATI,PURBASTHALI-I 03472 240334 SAVAPATI,PURBASTHALI-II 03453 248230 SAVAPATI,MONTESWAR 0342 2750560 S.D.P.O , KALNA 03454 255086 255062 - -

C.I., KALNA 03454 255140 255140 - -

03454 255040 - - - KALNA - P.S

0342 2750523 - - - MONTESWAR - P.S. 03454 264500 - - - PURBASTHALI - P.S 03453 255023 - - - KATWA – P.S 0342 225232 - - - MEMARI – P.S

Name of the Subdivisional Officer – in overall charge : 1. Smt. Arunima De, WBCS(Exe) - From 1.4.2009 to 15.4.2010 Smt. Sumita Bagchi, WBCS(Exe) - From 16.4.2011 to till continued

1. GENERAL SECTION ( 2010-11)

281

1. It is Namepertinent of tothe mainta Sectionin that the General Depart ment : is Generalvirtually Section.the nerve centre of the office administration in the S.D.O’s Office. It is traditionally known as English Section. This section has dealings with matters of General nature. The objective of the General Section is to co-ordinate and keep liaison with all the line Departments. It generally covers Residential Certificates, Public Grievances, Legal heirs, Law & Order, Land matters, Housing Allotments, High Court Cases, Examinations & Other Miscellaneous matters.

2. Nature of works assigned to the ‘Section’ :

1. Issue 2. Receipt. 3. Central Despatch 4. P.G Cell. 5. Legal Heirs 6. Law & Order. 7. Land Matters. 8. Line Depts. 9. Resi. Certificate 10. Housing Allotment 11. Examination. 12. Misc. Matters

3. Staff Particulars : OFFFICER IN CHARGE- SRI SUBHRAJYOTI GHOSH, WBCS(EXE),DY.MAGISTRATE – From 1.4.200 to 31.3.2010

No. of Present Position Vacanci Additional Sanctioned es Employme Post Category SC ST OBC TOTAL (if any) nt Gen. (if any) Not ASHC - 1 - 1 - specifically U.D.C. – 1 1 - - - 6 X X assigned. L.D.C. - 2 2 - - - Gr. ‘D’ - 2 2 - - -

4. The section deals with the Acts & Rules :W.B.L.R. Act., Govt. Orders and Circulars, Rules & Notifications as received from Govt. time to time. 5. Name of the Registers maintained

1. Attendance Register. 2. Issue Register. 3.Receipt Register. 4. Despatch Register. 5. Peon Book. 6. Postal Stamp Register 7. Resi. Certificate Register. 8. P.G. Register 9. Legal Heirs Register

6. Total No. of correspondences received centrally during (2010-11) : 8594

7. Total No. of correspondences issued during (2010-11) : 97

8. Total No. of collection of the section : XIV

I.Govt. Order & Circulars. II. General Administration. III. Officers & Staff Matters IV. Other Organisations. V. National & Religious Festivels VI. Government Grant. VII. Sports / Education. VIII. Housing Allotment IX. Human Rights. X. Land Matters. XI. Public Grievance. XII.Char Land & Others. XIII. Custodial Death , XIV. Miscellaneous.

282

9) Total No. of files in the section : 263

I II III IV V VI VII VIII IX X XI XII XIII XIV 7 31 21 34 15 9 21 4 30 28 14 45 5 2

10). Performance Report:- (1) All the petitions regarding public grievance, legal heir certificates, financial assistance, residential certificate and others of misc. nature received upto February have been processed during this year. (2) Service postage stamps for an amount of Rs.8790/- were used for official communications. (3) Movement of file is satisfactory.

11. Last Date of Inspection: 23.5.2011.

12. AUDIT: No pending reply has been sent during this year.

13. Physical condition of the section

The Section is situated in the Central room of the Ground floor of the main building of the SDO’s Office, Kalna. There is a separate sitting arrangement of H.C. (Gen.) The other officials sit & work around a long square table (made by joining of four nos. of office tables). The file & registers are kept in four nos. of almirahs. ( 2-Steel & 2 Wooden.)

14. In case of the Estt. Section and the Nezarath Section, the action taken to deduct leave for continuous absence, last attendance or otherwise should be stated : Does not arise.

15. Outstanding achievement of the section and which is worth special mention : During this year this section has issued 1887 nos. Residential Certificate and disposed off 228 nos. Public Grievance petition.

2. Establishment Section ( 2010-11)

1. Name of Officer-in-Charge : Sri Swapan Mistri, W.B.C.S.(EXE), FROM 01.4.2010

2. Staff strength Sanctioned and in : Total – 5 , 3(Three) U.D.A, position 1(One) L.D.A, 1 (One) Gr”D’ Present Position :- UDA -2, LDA-1,Gr.D-1.

3. Whether any re-deployment of staff : No. Has been done keeping in view of Work load.

283

4. Nature of work assigned to the : The Establishment Section deals with Section in brief. Various kinds of works related to the Govt. employees attached to this office viz. matters like preparation Of pay bills, T.A. bills , Arrear Bills, .P.F.& G.I. mattes & bill there of, Income tax matters, preparation of pension papers, Budget & Estimate, Maintenance of G.P.F. Ledger related to Gr- D Employees. Also deals with leave, approval of tour dairies of BDOs/CDPOs and sending of OPRs.

5. Acts & rules & Regulation its : WBSR Part –I, Part- II ROPA-2009 deals with Pension Rules G.O’s & Circular as received time to time.

6. Name of Register maintained. : Acquaintance Roll, Allotment Register Issue & Receipt Register, G.P.F. Ledger of Gr-D Staff, C.L. Register, G.I Register, Index register , TA Bill Register.

7. No of receipt & Issue of all letters : Receipt:- 217 in the year 2010-11 Issue:- 272

8. Financial Allotment Head wise & : Enclosed herewith. Expenditure.

Statement showing allotment of fund and Expenditure there of during 2010-2011 of S.D.O’s Office Kalna.

Si.no. Head of Unit Allotment Expenditure Account Received 1 2014-AJ Pay & allowances and Enclose in in separate Bonus. T.E. separate sheet sheet 2 2015-Elec. Pay & allowances and -do- -do- Bonus. T.E. 3 2029-L.R. Pay & allowances and -do- -do- Bonus. 4 2041-Taxes on Pay & allowances and -do- -do- vehicle. Bonus. T.E. 5 2053-DA/DE Pay & allowances and -do- -do- (0093) T.E. Bonus. T.E. 6 2053-DA/DE Pay & allowances and -do- -do- (0094) T.E. Bonus. T.E. 7 2054-T.A. and Pay & allowances and -do- -do-

284 A Bonus. T.E. 8 2070-M.V. Pay & allowances ad -do- -do- Bonus. T.E. 9 2217-U.D. Pay & allowances and -do- -do- Bonus. 10 2235-S.S.W. Pay & allowances and -do- -do- Relief Bonus. T.E. 11 2515-ORDP Pay & allowances and -do- -do- Bonus. T.E.

9. Performance Report : Not related to Establishment section.

10. When last inspected : Inspection report already sent to the District Magistrate, Burdwan.

11. Report on Audit quarries : Dose not arise.

12. Physical condition of the Section : The Estt. Section is situated in the Right Corner of Ground Floor of Main ADMN. Buildings. There is a separate sitting arrangement of U.D.A. in charge. Other staff sit around a big square table.There are ten almirah where the files & Service Books are kept. One computer has been installed for preparation of pay bills through COSA & other related works of Establishment Section.

13. Action regarding deduction of Leave : Action taken regularly. for continuous absence, late Attendance register is being attendance or otherwise should be checked regularly and action stated as per WBSR are taken.

14. Out standing Achievement : Files are regularly updated. All the S.B. have been up-dated. G.P.F. A/C slip for the year10-11 of Gr- “D” employees have been delivered. No communication remains unattended for more than seven days, if not otherwise constrained.

15. Remarks, if any. : The work of the section is satisfactory. To improve the efficiencies, the staff concerned are often sent for attending training courses

The Establishment Section deals with the personal files of the following officials. Staff position as on 31.3.2011

SI NO. Head of Catagory Sanction Working Vacancy Remarks

285 Account strength strength position 1 2 3 4 5 6 7 1. 2053.D.A. S.D.O. 1 1 - Dy.Magistrate 3 3 - 2. 2054. Try. T.O. 1 1 - A.T.O. 2 2 -

3. 2014 A.J. A.P.P. 2 2 - U.D.A. 1 1 - Peon 1 - 1 4. 2015- ASM 1 1 - Election UDA 2 - 2 LDA 1 - 1 Peon 2 - 2 N.G. 1 1 5. 2029-L.R. UDA 2 - 2 Amin 1 1 - N.G. 3 3 6. 2030-S.R. UDA 1 - 1 7. 2041-T. Driver 1 - 1 on V. 8. 2053-D.A. H.C (G) 1 - 1 UDA 14 12 2 LDA 15 3 12 Typist 1 - 1 Copist 1 1 - P.S. 1 1 - N.G. 1 1 - Peon 15 6 9 Sweeper 1 1 - 9. 2054-Try H.C.W. - - - Post Accountant. 1 1 - Abolished Addl. 1 1 - Account, Dy. Account. 1 - 1 UDA 12 10 2 LDA 14 6 8 R.S. 1 1 - Peon 4 1 3 10. 2070 Citi LDA 1 - 1 11. 2070 M,V. Driver 1 1 - 12. 2217- Exe. Officer 1 - 1 Municipal 13. 2235 SDRO 1 - 1 S.S.W. UDA 1 1 - LDA 1 1 - Peon 1 1 -

14. 2515- SAAO 1 - 1 ORDP. Peon 1 - 1 Total- 116 78 38

286

3 Nazareth Section (2010-11)

This section deals with all the financial transaction viz. encashment & disbursement of the all kinds of payments, prepare all kinds of contingents bill Nature of works and disburse of payments. The Nazareth Section services urgent official letters assigned to the through Special Messengers. The Section arranges meetings ensure section. accommodations of V.I.P. and delegates. It also maintains pool vehicles and hired vehicles for official’s purpose, salary payments and all kinds of contingents work etc.

1) Sri Subhrojyoti Ghosh, W.B.C.S. (Exe), Deputy Magistrate & Nazareth Deputy Deputy Collector, Kalna. Collector.

At present 1(One) U.D. Asstt., 2(Two) L.D.A & 1(One) Gr.-D Staff in the Staff Strength. Nazareth Section.

Registers/Files Cash Book, Subsidiary Cash Book, Vehicle Movement Register, D.C.R. Stock maintained. Book and other important Registers.

No. of letters 1) Receipt-71 Nos. 2) Issued-209 Nos. received & issued.

The Nazareth Section disburses Salaries, G.P.F., T.A. bills, Contingent bills, Performance. Pension benefits in time, arrangement of meetings were done successfully, the urgent letters are always sent with priority. Adjustment of advance bills is

287 submitted reply of audit queries are under process.

From 01.04.2010 to 31.03.2011 Nazareth Section has been shifted in Zilla Parishad Building which is situated in the north-west side of Administrative Building for renovation of Old Treasury Physical condition Building. The roof of the building is made of tile and the selling is made of of the Section. plywood. The Nazir sits in a separate space which is made of plywood. The Assistant Nazir sits without separation. There are 5 (Five) nos. of Steel Almirahs, 1(One) wooden Almirah containing important files, Register and vouchers & 1 (one) Refrigerator.

288

Sl. No. Under Head of Account Total Amount Received Expenditure Short fall/Excess 1 2014-Electric 3500 0 3500 2 2014-Telephone 5000 132 4868 3 2014-Pol. 8000 8000 0 4 2014-O.E. 24000 24000 0 5 2014-Wages 6000 0 6000 6 2014-O.C. 800 800 0 7 2053-Wages (93) 10000 0 10000 8 2053-Telephone(93) 0 43522 -43522 9 2053-U.D.(93) 20000 122614 -102614 10 2053-Electirc(94) 90000 64165 25835 11 2053-Telephone(94) 48000 59239 -11239 12 2053-Pol.(94) 74000 74000 0 13 2053-O.E.(94) 76000 76000 0 14 2053-O.C(94) 138875 138875 0 15 2053-Wages(94) 146000 242596 -96596 16 2053-RRT(94) 73000 72962 38 17 2054-Electric 58000 213040 155040 18 2054-Telephone 31800 37733 -5933 19 2054-Wages 27000 35272 -8272 20 2054-O.E. 103000 103000 0 21 2054-O.C 48000 48000 0 22 2056-Jail 12000 12000 0 23 2058-(04) 3700 3700 0 24 2070-Electric 12000 0 12000 25 2070-Telephone 14000 14000 0 26 2070-Pol. 193000 193000 0 27 2070-O.E.(13) 7600 7600 0 28 2070-M.S.(21) 112200 112200 0 29 2515(04) 10000 10000 0 30 2217(04)OE 6626 6626 0 31 2217(50)OC 1408 1408 0 32 3454 (03) Pol 33000 33000 0 33 3454 (04) O.E. 10000 10000 0 34 3454 (50) O.C.(004) 14500 14500 0 35 3454 (50) O.C.(005) 53000 53000 0 36 2235 (O.E.) 11000 11000 0

289 4 Executive Magistrate’s Court (2010-11)

1. Nature of The Court of Exe. Magistrate Is held in this Section everyday including works holidays. Cases under Section 107,109,133,144, 145, 147 of Cr.P.C. are assigned to generally processed everyday. Warrant of Foreign Court is also Executed the section. here. Affidavits are also sworn before the Executive Magistrates. The Court of Sub-Divisional Executive Magistrate (94 & 97 of Cr.P.C.) is also held in this Court. Cases under Rent Control Act, W.B. L.R. Act are also processed by this Section.

i) Smt. Arunima De, WBCS(Exe), SDO upto 15.4.2011 Name of the ii) Smt. Sumita Bagchi, WBCS(Exe), SDO from 16.4.2011 SDM/EM iii) Sri Jayanta Pan, W.B.C.S.(Exe.) iv) Sri Subhra Jyoti Ghosh, WBCS(Exe). v) Sri Swapan Kr. Mistri, W.B.C.S.(Exe.) vi) Sri Soumen Basu, WBCS(Exe). 2. Staff B.C.-I B.C. – II Ord. strength (UDA) (LDA) (Gr-D) 3 Acts & Rules Cr. P. C. , Rent Control Act, WBLR Act , Other Relevant Acts. deals with 4.Registers & Issue, Receipt, Index Register, Affidavit Register,Report Receive Register files maintained Court Fees Register. Files of G.R. and Non-G.R. Cases and M.P. Cases.

Report on disposal of cases in the Court of Executive Magistrate at Kalna from 01.4.2010 to 31.3.2011 Section of Total Cases No. of cases No. of Remarks 5 Performance C.R.P.C. (M.P.) attending disposed cases Case. off. Pending B.C. 10 0 10 94 32 8 24 97 32 16 16 36 W.B.Pre. 3 0 3 37 W.B.P.T.Act 3 0 3 144.M.P.Cr.PC. 759 471 288 107M.P. 924 754 170 109 MP 102 102 0 110 PM 2 2 0 133M.P. 40 9 31 145 26 10 16 147 10 5 5 HR 20 0 20 21 Cr.PC. 0 0 0 NGR 1556 948 608 6. Physical The Executive Magistrate Court is held in the ground floor of the extension portion condition of of old Administrative building (Treasury). The Section has total 5(five) nos of the section almirahs, with two separate tables for bench clerks. The Court Room where the Presiding Officers of the Court hold their court is very small in size, and all the Bench Officials take their seat along with documents in the same room. A separate bigger room is necessary for a full fledged court. There is no witness box in the court room. No sitting arrangement for advocates is there.

Besides this 936 transferred cases U/S 107 CRPC were received from Police court and 915 cases were dropped from this end during the year under report.

290 5 Kalna Treasury (2010-11)

1. Nature of Kalna Treasury, like all other Treasuries of West Bengal has the following works sections i) Bill receiving Section ii) Bill Checking Section iii) Accounts Section assigned for iv) Cheque Section v) Compilation Section vi) Pension Section vii) L.F./P.L./P.F. Section viii) Govt. Receipt Section ix) Treasury Strong Room. The Treasury deals with the 85 nos D.D.O’s for Receiving , Checking and passing of all kinds of bills. Kalna Treasury is a banking Treasury linked with S.B.I.,Kalna. It issues Checks to the D.D.O’s against their bill submitted (after proper approval T.O.) There are six nos of L.F. A/C , one P.L. A/C 18(Eighteen) P.F. Diposit A/C,S.D. A/C, C.D. A/C , Cr..D. A/C are lying with this section The Pension of retired Govt. Employees , Teachers, Political Sufferers , M.L.A’s etc. are given from the Kalna Treasury. The monthly accounts of Receipt and Payments are timely prepared for onwards transmission to the A.G., W.B. The N.J. Stamp ,Judicial Stamp entertainment Stamp Notary Stamp ,etc. are sold from Treasury Strong Room. The Audit quarries are regularly monitored and reply of those are done here. 2. Staff Designation Sanctioned Post Present Position strength 1. Try. Officer 1 1 showing 2. Addl. Try. Officer 2 2 vacancies. 1. Accountant 1 1 2. Addl. Accountant 1 1 3. Dy. Accountant 1 X 4. U.D.A./L.D.A/Addl Supvr 16/16 5/3/5 5. Record Supplier 1 1 6. Group ‘D’ Staff 4 2 8. Night Guard 1 1 3. Acts & West Bengal Treasury Rule Volume I & II, West Bengal Financial Rule I & II, Rules deals D.C.R.B. Rule – 1971, West Bengal Stamp Acts and Rules and nos. of with compendium issued by the Finance Department relating to Government order and Circulars issued time to time. 4. Register . Head wise Allotment register of 80 Nos. Drawing and Disbursing Officer, files Subsidiary Register, Token census Register, Cash Book, Both receipt & maintained Payment, Guard file contain specimen Signature cards, stock register of Money of order form, civil and criminal court Deposit Register, Deposit Register and Receipt Register,Check Book Register and Reserve Bank Deposit Register. Monthly Pension Registers , Pensioners’ Death Register N.J./Revenue Stamp/WBE Stamp/Judi Stamps/Notarial Stamps / others Stamps Stock Registers. 5. No. of Total Receipt – 3725 corresp ondnce Total Issued - 371(Pen-176) recvd & issued

6. There are 80(Eighty)nos of D.D.O’s attached with Kalna Treasury. All sorts Performan of bills which were received from them were checked , passed and ce subsequently Cheques were issued against those bills in time. The Cash Book of Receipt and Payments were regularly updated and the monthly accounts were submitted to the A.G., West Bengal always within stipulated time fixed by the Finance Deptt. During that period Stamps were sold from 291 Strong Room as under:- i) N.J. Stamps of ` 3,57,77,520/- ii) L.C.F `.18,96,370/- iii) H.C.F. Stamps `. 5,25,465/- iv) Notarial Stamps ` 5,500/- v) Revenue Stamps ` 1,12,000/- VI) W.B.E STAMP ` 1,19,207/- The L.F., P.L. , P.F. A/Cs were updated time to time. There are separate section of Pension under direct supervision of A.T.O. worked flawlessly. 7. Physical Treasuries is situated in New Treasury Building. There are separate condition of chambers of T.O. and A.T.O. the other staff related with bill section the section Cheque section and compilation Section sit in an adjoining room of the furniture first floor of Treasury Building. cleanliness, Treasury Strong Room and Pension Section are situated at the ground neatness floor of the eastern and western side of the Chamber of A.T.O. keeping files, Treasury Strong Room is guarded round the Clock by armed personnels . records. There sufficient nos of tables and chairs for the staff of Kalna Treasury. For the visitors of the Pensioners sufficient sitting arrangement are kept in the ground floor and the first floor of the Treasury building. 8. Last Designation of Date of Whether inspection Memo No. & Date of the inspection. the Inspecting Inspection report has been letter through Which Officer Received or not compliance report has been sent By the T. O.

Director of 17.08.2007 Yes irregularity & defects have Treasuries & since been removed. Accounts, W.B.

Collector, 30.11.05 Yes irregularity & defects Burdwan. have since been removed.

S.D.O., Kalna. 24.11.05 Yes irregularity & defects have since been removed.

9. Remarks The Kalna Treasury is fully computerized. All transactions alongwith accounts are prepared in computer system.

6 Panchayet & Development Section – 2010-11

1. Name of Officer-in-Charge Sri Soumen Basu, WBCS(Exe)

2. Staff strength sanctioned Present position UDA-2, LDA-1, Gr.D-1 and in position 3. Whether any re-deployment No of staff has been done keeping in view of work load 292 4. Nature of work assigned to To deal with the files of all development the section in brief programmes in the jurisdiction of Kalna. This also includes review and monitoring. All training programmes are also conducted. Mainly the files related to SGRY,IAY,PMGSY,10FC,11TH FC,12th FC, Untied Fund, Sanitation, CEC, SSK, MSK, SSM ,Literacy, NSAP , BEUP, MPLADS, SGSY, Pulse Polio, Health related matters, , ICDS, AAY, AY, BPL, RHS are dealt with. 5. Acts & rules & Regulation it West Bengal Panchayat Acts, Compendium deals with Volume I & II., Govt. Orders & Circulars received from time to time. 6. Name of Registers Receipt & Issue Register, Movement, Training maintained Attendance Register, Index Register.

7. No. of Receipt & Issue of all Receipt –2510 letters in the year 2009-10 Issue - 470 8. Financial Allotment Head Allotment as well as expenditure is not controlled wise & Expenditure by this section. 9. Performance Report Regular monitoring , sending report returns as per requirement, conducting different training programmes, meeting with BDOs & PR bodies are done regularly. No communication is left unattended for more than 7-days. 10. When last inspected No formal inspection was done during this year.

11.Report on Audit quarries This section does not come under the ambit of audit. 12.Physical condition of the a) Sitting arrangements: Not spacious. There is Section with special mention on no space for visitors in the staff room. Cleanliness ,Neatness, b) Cleanliness, Neatness:- As the space conditions of files furniture and earmarked for the Section is very narrow , it is rooms. difficult to keep the place clean and work in a systematic manner. c) Furniture such as almirah, chair,table are not sufficient. As one third portion of the room is used by this section, there is no scope for accommodating furniture ,Chair, Table etc. In spite of such limitations conditions of files are tried to be kept good. 13.In case of Estt. Section the Does not relate to this section action to deduct leave for continuous absence late attendance or otherwise should be stated.

293 14.Out standing Achievement Section is partly computerized. The staff of the development section co-operate with the General Section when the General Section is over burdened. All trainings were done successfully. If not otherwise restrained , no pending file would be found. Almost the correspondence are made within 7 days from the date of receipt.

15.Remarks,if any A spacious room earmarked for this section is urgently required.

7 Back Ward Classes Welfare Section – 2010-11

1. A) Name of the Back Ward Classes Welfare Sec tion. Section. 1) The Back Ward Classes Welfare Section actually deals with the B)Nature of Works issuing of S.C/S.T/O.B.C assigned to the Certificates. Section 2) Award of Post-Matric Scholarship is made through the B.C.W. Section, S.D.O, Kalna. 2. Staff Strength OFFICER IN CHARGE- I) SRI SUBHRAJOTY GHOSH, W.B.C.S (EXE) II) SRI SOUMEN BASU, W.B.C.S (EXE) III) SRI SWAPAN KUMAR MISTRI, W.B.C.S (EXE) INSPECTOR : Nil U.D.C. : 1 L.D.C. : 2 Gr, D : Nil 3. Acts and Rules deal O.B.C. West Bengal Act-1, 1993 and related with Government order notification, circulars received time to time, and relevant S.C/S.T/O.B.C.Rules. 4. Registers & Files Registers – 15 nos. & Files 21 nos. 5. a)No. of 501 Nos. Correspondence receipt b) No. of Issues during the year 509 Nos. 6. Performance Total 7136 nos of SC/St/OBC applications had been processed during this year (2009-10). The break up is given below. 294 Category No. of application No. of certificate No Received Issued S.C. 3990 3652 S.T. 695 618 O.B.C.-B 2270 1794 O.B.C.-A 1307 1072 Total :- 8262 7136 Post Matric scholarship Scheme (both fresh and renewal) is going on smoothly. For applications Kalna Municipality assistance of inspector, B.C.W. is taken. 7. Physical Conditions The section is situated in a room of Ground floor level between the new and old Administrative building, just beside of pension section of old Treasury. Treasury. There are separate sitting arrangements for the inspector and the other staff. The room is not spacious and as such it is difficult to accommodate staff and all records in arranged way. Not only that but also the room is not at all ventilated. Three Almirahs, wooden racks are used to keep the applications and important documents related to the section.

8 Election Section –2010-11

1. Nature of works assigned to the “Section”

The Election Section deals with various types of works in connection with preparation of Electoral Rolls including Last Part of Electoral Rolls for Service Voters. Adopted Photo taking programme as and when directed by Election Commission of India. Maintenance of Records for E.V.Ms and Ballot Boxes with allotment received from time to time. Performs all work related to conduct of General Assembly Election, Loksabha Election, Panchayat General Election, Municipal Election and Bye-Elections as and when declared by the concerned authority. Prepare enquiry reports on different types of grievances filed by the Political Parties as well as individuals in connection with Electoral Roll and other allied matters. Receipt and Issuance of letters on regular basis are done along with miscellaneous +Election related matters.Delimitations of A.Cs and Rationalization of Polling Stations etc.

Officer-in-Charge:- i) Sri Soumen Basu, W.B.C.S.(Exe), From 29.1.2010 to continued 2. Staff particulars :

a) ASM-1, b)U.D.A-4,c) L.D.A-1 ,d) Group ‘D’-2(Including Night Guard).

3. The Section Manual of Election law, Registration of Electors Rules, 1960-1961, Hand Book of deals With the Returning Officer, Representation of Peoples Act, 1951-1952, Government Order Acts & Rules & Circulars, Rules and Notification as received from time to time.

4.Name of the (i) Account of Digital Camera (ii) Register for destruction of Registers Returned/Duplicate E.P.I.Cs. Issue Register ,iii) Receipt Register (iv)Allotment

295 maintained Register (v) Movement Register of letter etc.(vi) Photo Taking/Distribution Register (vii) Complaint Register (viii) Register for Service Personnel (ix) Stock Register of Stationary Articles/Forms.(x) Register for Printing & distribution of Electoral Rolls (xi) Register for account of Holograms etc.

5. a) Total No of correspondences received during (2010-11) -1290 Nos. b) Total No. of Correspondences issued during (2010-11) -1103 Nos. c) Total No of Collection of the Section - 12 Nos. d) Total No of files in the Section - 112 Nos

6. Financial Allotment/Expenditure.

Sl.No. Statement of Expenditure Financial Year 2010-2011

Head of Account 2015-00-103-NP-001(CE)V-50 Minor Head 103 Fund Allotment Expenditure unutilized, if Fund G.O. No. & Date received incurred any Surrendered Remarks 408 - Home (Elec)/Sanc. Dt.8.6.2010& ADM(E), Bdn's Memo.No.756(14)Elec. 1 Dt.10.06.2010 164800 164800 0 562 - Home (Elec)/Sanc. Dt.29.7.2010 & ADM(G), Bdn's Memo.No.1217(16)Elec. 2 Dt.7.8.2010 150000 150000 0 515 - Home (Elec)/Sanc. Dt.13.7.2010 & ADM(E), Bdn's Memo.No.1350(28)Elec. 3 Dt.26.8.2010 1036500 1036500 0 646 - Home (Elec)/Sanc. Dt.31.8.2010 & ADM(E), Bdn's Memo.No.400(28)Elec. 4 Dt.9.9.2010 240000 240000 0 717 - Home (Elec)/Sanc. Dt.01.10.2010 & ADM(E), Bdn's Memo.No.1533(28)Elec. 5 Dt.5.10.2010 600000 600000 0 100 - Home (Elec)/Sanc. Dt.7.2.2011 & ADM(E), Bdn's Memo.No.399(28)Elec. 6 Dt.22.2.2011 700000 700000 0

296 102 - Home (Elec)/Sanc. Dt.07.02.2011 & ADM(E), Bdn's Memo.No.393(28)Elec. 7 Dt.22.2.2011 320000 320000 0 100 - Home (Elec)/Sanc. Dt.07.02.2011 & ADM(E), Bdn's Memo.No.379(28)Elec. 8 Dt.21.2.2011 650000 650000 0 136- Home (Elec)/Sanc. Dt.21.02.2011 & 2845(20)- Home (Elec)/Sanc. Dt.28.12.2010 & ADM(E), Bdn's Memo.No.705(28)Elec. 9 Dt.14.3.2011 118400 118400 0 136- Home (Elec)/Sanc. Dt.21.02.2011 & ADM(E), Bdn's Memo.No.960(8)Elec. 10 Dt.26.3.2011 17000 17000 0 475- Home (Elec)/Sanc. Dt.23.03.2011 & 105-Home (Elec)/Sanc. Dt.10.02.2011& ADM(E), Bdn's Memo.No.924(28)Elec. 11 Dt.25.3.2011 500000 500000 0 425- Home (Elec)/Sanc. Dt.16.03.2011 & ADM(E), Bdn's Memo.No.929(28)Elec. 12 Dt.25.3.2011 1914000 1914000 0 520- Home (Elec)/Sanc. Dt.28.03.2011 & ADM(E), Bdn's Memo.No.1007(28)Elec. 13 Dt.28.3.2011 200000 200000 0 475- Home (Elec)/Sanc. Dt.23.03.2011 & ADM(E), Bdn's Memo.No.1100(10)Elec. 14 Dt.31.3.2011 45000 45000 0

TOTAL :- 6655700 6655700 0

Statement of Expenditure

Financial Year 2010-2011

Head of Account 2015-00-106-NP-001(CE)V-50 Minor Head 106

Expendit Fund Fund Allotment ure unutilize Surrende G.O. No. & Date received incurred d, if any red Remarks

376 - Home (Elec)/Sanc. Dt.11.03.2011& DM, Bdn's Memo.No.744(25)Elec. Dt.15.03.2011 8000000 8000000 0 - Home (Elec)/Sanc. Dt. & ADM(G), Bdn's Memo.No.753(14)Elec. Dt.16.03.2011 164000 164000 0 TOTAL :- 8164000 8164000 0

297

Statement of Expenditure

Financial Year 2010-2011

Head of Account 2015-00-108-NP-001(CE)V-50

Minor Head 108

G.O. No. & Date Allotment Expenditure Fund Fund Remarks received incurred unutilized, if Surrendered any

481 - Home (Elec)/Sanc. Dt.02.07.2010 96000 96000 0 & ADM(E), Bdn's Memo.No.1067Elec. Dt.16.7.2010

43 - Home (Elec)/Sanc. Dt.18.01.2011 246750 246750 0 & Memo.No.276(28)Elec. Dt.7.02.2011

TOTAL :- 342750 342750 0

7. Performance: In the year 2010-11 the works were statutory in nature and completely time bound. Works related to EPIC and SRER were done with due perfection. Besides this submission of Report Returns were regular and as per requirement. During the year the section conducted Assembly General Election and Loksabha Election satisfactorily. Moreover works related to Draft Publication of Electoral Rolls and Final Publication of Electoral Rolls were performed smoothly.

8. Physical Condition: It is situated in the ground floor of a new Administrative building of S.D.O. Office in the eastern side (Left hand corner). There are separate sitting arrangements for the staff. The U.D.A.-in-Charge and the bill clerk sit in their respective tables. Other staff sit around a long table (formed by joining four tables). The room allotted for Election Section is not sufficiently spacious and proper accommodation of all staff and preservation of materials are hardly possible. The Electoral Rolls are kept Assembly wise and systematically in the wooden racks. Other important documents and files are kept in almirahs of this section. The Section is partly computerized . There are 1(One) Election Godown which is situated in S.D.O.’ s Bungalow premises. Another Godown is under construction.

298

9 License Section – 2010-11

The Section is tagged with Certificate Section dealing with the 1) Nature of following Licences : works Gun, Cinema, Video, Poison, Lubricating Oil, Open-Air-Cinema, assigned to HSD / MS, Retail diesel licence etc. – including Revenue the Section. Mobilization Matters of entire sub-division.

Officer-in-Charge 1. SRI SOUMEN BASU, W.B.C.S. (Exe.) Dy. Mag. & Dy. Coll. Kalna 2. SRI SWAPAN KUMAR MISTRI, W.B.C.S. (Exe.) Dy. Mag. & Dy. Coll. Kalna

2). Staff strength 1(One) U.D.A., 1(One) PS &1(One) Group-“D” staff 3) Acts & rules : Arms Act dealt with Poison License & Rule Rules relating to Cinema and Video Rules relating to lubricating oil License. Rules relating to H.S.D / M.S. License. Govt. Orders & Circulars as received time to time. 4) Registers, : Register for issuance of Gun License, Register for renewal of Gun Files License, maintained. Register for issuance of H.S.D / M.S. License Register for poison License Issue & Receipt Register Separate Files on each items are maintained 5)No. of Received :162 correspondence received & Issued : 217 issued 6) Performance : The license section performed the following works : a) No. of Gun license renewed during the year : b) No. of duplicate gun license issued during the year : c) Cases of video license sent to district office with proposal for renewal. : 0 d) No. of Poison licence renewed e) Cases of lubricating oil licence were sent to S.C.F & S Kalna for issuance of licence : f) Cases of Cinema licence were sent to different Blocks for enquiry : g) Cases for H.S.D / M.S. Licence were sent to different Blocks for enquiry.: h) Cases for issuing of new gun licence were sent to the District Office. : 7) Physical condition Keeping of files and records is in 4 almirahs is good but the of the section. physical condition of section is miserable because the upper structure of the section may at any time collapse owing to natural calamities.

10. Certificate Section – 2010-11

299 1) Nature of Works Certificate Cases are flied by the Nationalized Banks and assigned Govt. organization against the persons / organizations who failed to give Govt. dues in time. This is done as per provisions of P.D.R Act. These Cases are processed and Certificates are executed against the defaulters. The repayment of Govt. dues are collected and time to time deposited to proper authority/ head of accounts. CERTIFICATE SMT. ARUNIMA DE, W.B.C.S. (Exe.) ,SDO OFFICERS Smt. SUMITA BAGCHI, W.B.C.S. (Exe.) ,SDO

SRI SUBHRAJYOTI GHOSH, W.B.C.S. (Exe.) Dy. Mag. & Dy. Coll. 2) Staff Strength Kalna

1(One) U.D.A., 1(One) PS &1(One) Group-“D” staff

3) Act& Rules Public Demand Recovery Act. Indian Stamps Act. Government Order & Circulars as received time to time. 4) Register & Files 1. Register –IX, Court Fee Register, Process Register . maintained. Issue Register. Receipt Register. Despatch Register. Stamps Refund Register (Renewal Cases), Register of Stamps Refund payment . File:- Report and Return file, Correspondence file, Audit query file, Inspection file, Guard file. 5) Performance. Certificate Cases Pending as on 01.4.2008 1. Bank Loan:- 5512 amount involved: Rs.47057932.76 2. Non Bank(Govt.):-911 amount involved: Rs. 3613349.18

New Cases Started During the year 2008-09 1. Bank Loan:- nil Amount involved: Rs.nil 2. Non Bank (Govt.):- 18 Amount involved: Rs.779915.40

No. of Cases satisfied / Settled during the Year 1. Bank Loan:-NIL Amount involved: Rs.NIL 2. Non Bank(Govt.):-10 Amount involved Rs.41699.00

Cases lying pending for disposal on 31.3.2009 1. Bank Loan:-5512 Amount involved: Rs.47057932.76 2.Non Bank(Govt.):-919 Amount involved Rs.4351565.58 6) Physical Condition of The section is situated in the southern side of the Section/Furniture. Nezarath Section. The accommodation of the staff and the sitting capacity of the visitors are satisfied. There are 5 (Five) steel almirah, 2(two) wooden almirah , 3 (Three) tables, 4 (Four) Chairs and 1 (One) wooden rack in this section.

300

11 R.M. Section – 2010-11

1) Works assigned to the Section. * Determination of Market value of Land. ** Collection of deficit Stamp duty.

SRI SUBHRAJYOTI GHOSH, W.B.C.S. (Exe.) Dy. Mag. & Dy. Coll. Kalna OFFICER-IN-CHARGE 2) Staff Strength No staff is sanctioned for this job. Now work of this section is managed by the existing staff of Certificate Section. 3)Work distribution, whether work load need deployment. Not applicable 4) Acts & Rule Clause (16B) of Section, 2, Section 27 47A & Section 75 of Indian Stamp Act.1899 5) Name of the Registers maintained a) P.R. Register Case- 1 b) Issue Register - 1

c) Collection Register – 1 6) No. of Correspondence issued a) Notice and letter issued ------during the year. 7) Financial Allotment, Head wise NIL Expenditure 8) Performance Report : No of pending cases – 139 Performance - NIL

9) Physical Condition a) No separate room. b) Almirah- 2, Table-1 , Chair- 1 There is no sufficient place to keep all records and to work properly. 10) Last inspection No formal inspection was done during this year.

12 Disaster Management Section-2010-11

1. Nature of the Section & nature This section deals with various aspects of of works assigned to the section. relief measures like Flood, Cyclone and other Natural Calamities. Also perform distribution of Widow Pension, Disability & Old Age 301 Pension. Economic Rehabilitation and Starvation G.R cases are also dealt with. 2. Name of the Officer-in-Charge Sri Subhrajyoti Ghosh, WBCS(Exe), DMDC 3. Staff strength 1 (One) L.D.A, Gr.-D-1Exists : Vacancy – UDA-1, 4. Work Distribution (Yes /No) YES 5. Acts & Rules deals with As per Relief Manual & Government Order & Circulars as received time to time. 6. Registers / Files maintained 1) Allotment file 2) Receipt Register 3) Issue Register 4) Bill Register 5) Postal Peon Book 6) Cash G.R. Register 7) Forms & Stationery Register 8) Stock Register 9) Old age, Widow & Disability Pension Register. 7. No. of correspondence Receipt - 175 received & issued during the year Issued - 172

Head of A/C Allotment Expenditure 2235- G.R.(Wheat) NIL NIL 8.Head-wise 2235 – Spl. G.R. (Rice) Leper NIL NIL allotment & 2245 - Spl. G.R. (Cash) NIL NIL expenditure 2245-Spl. G.R.(Wheat)–& rice NIL NIL

2235 –Remuneration NIL NIL

2235-E.R. Grant 2,65,000.00 2,65,000.00

2235-Transport 59,255.00 59,255.00

2235-Exgratia 25,00,000.00 25,00,000.00 2245-Ex-gratia 1,00,000.00 1,00,000.00 2245-H.B. Grant(Fire) NIL NIL

2235-Relief Contingency 15,000.00 15,000.00

2235-OAP 19,15,200.00 18,11,370.00

2235-Widow 7,15,050.00 7,15,050.00

2235-Disabled 4,12,650.00 3,79,920.00

Disaster Management Campaign

9. Performance Report Up to the mark 10.When last inspected No formal inspection was done during this year. 11. Report on Audit Queries Broad Sheet Replies submitted 12. Physical Condition of the Shifted to old treasury building at present section furniture cleanliness, neatness keeping files, records. 13. In case of Estab. Sec. N / A 14. Outstanding Achievement Satisfactory

13 Confidential Section-2010-11

1. Nature of the Section & nature All types of confidential communication as of works assigned to the section. desired by SDO

2. Name of the Officer-in-Charge Subdivisional Officer himself.

302 3. Staff strength 1 (One) U.D.A

14 Smart Governance & Computerization Section-2010- 11

1. Nature of the Section & nature All types of works related to operation / of works assigned to the section. installation of computers, WBSWAN, Internet including email, liaison with District / Blocks regarding computer related matters.

A proposal has been mooted to set up a citizen centric Information Kiosk for providing information on different matters of public interest to the common people. Along with this, a proposal has been sent to the District to introduce Computerised Letter Receiving System to keep track of all correspondence and file movement. 2. Name of the Officer-in-Charge SRI SOUMEN BASU, W.B.C.S. (Exe.) Dy. Mag. & Dy. Coll. Kalna

3. Staff strength 1 (One) U.D.A 1(One) Supervisor (Contractual )

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