Meeting Location DeKalb Municipal Building City Council Chambers - 2nd Floor 200 S. Fourth Street DeKalb, Illinois 60115
AGENDA Regular Meeting of City Council May 29, 2018 6:00 p.m.
A. Roll Call B. Pledge of Allegiance C. Approval of the Agenda - Additions / Deletions D. Public Hearings E. Special Items or Presentations and Citizen's Comments E.1. Special Items E.1.a. Proudly DeKalb E.1.a.1. Backup Has Arrived: Woodruff Family Children’s Trust Cancer Fundraiser. Documents:
Backup Has Arrived.pdf
E.1.b. Proclamation: Men's Health Month - June 2018. Documents:
Mens Health Month 2018.pdf
E.1.c. Annie Glidden North Revitalization Plan Task Force Update. E.2. Presentations E.3. Approval of the Mayor's Appointments E.4. Public Participation F. *Consent Agenda - Omnibus Vote F.1. Approval of City Council Minutes F.1.a. Approval of Executive Session Minutes. Documents:
052918 Approval of ES Minutes.pdf
F.2. Receive & File F.2.a. Accounts Payable and Payroll through May 29, 2018, in the Amount of $1,902,382.85. Documents:
Accts Payable and Payroll 052918.pdf
F.2.b. Investment and Bank Balance Summary through March 2018. Documents:
IBBS March 2018.pdf
F.2.c. First Quarter 2018 Revenues and Expenditures for the General Fund and Water Fund through March 2018. Documents:
First QTR Revenue and Expenditures GF and Water March 2018.pdf
G. Items for Separate Action G.1. Ordinance 2018-025 Amending the Fiscal Year-End December 31, 2017 Budget. (Passage on First Reading, Waiver of Second Reading) Documents:
FY17 Budget Amend.pdf
G.2. Ordinance 2018-026 Amending the Fiscal Year-End December 31, 2018 Budget. (First Reading) Documents:
FY18 Budget Amend.pdf
G.3. Ordinance 2018-027 Establishing Compensation and Benefits for Elected Officials of the City of DeKalb. (First Reading) Documents:
Elected Official Compensation.pdf
G.4. Resolution 2018-063 Authorizing the Appointment of an Interim City Manager. Documents:
Interim City Manager.pdf
G.5. Resolution 2018-064 Amending the Architectural Improvement Program Guidelines and Application. Documents:
AIP.pdf
G.6. Omnibus Approval of Resolution 2018-065 Authorizing a Land Lease Agreement with Hillside Restaurant, Inc., d/b/a Hillside Restaurant, for a Portion of the Property Located on the West Side of North Second Street; and Resolution 2018-066 Authorizing a Land Lease Agreement with Universal Restaurant Group, d/b/a O’Leary’s Irish Pub & Grill, for a Portion of Property Located on the West Side of South Third Street. Documents:
Land Lease Agrs.pdf
G.7. Resolution 2018-067 Authorizing an Intergovernmental Agreement with the Illinois State Toll Highway Authority for Shared Improvements to the Intersection of Annie Glidden Road at Fairview Drive. Documents:
ISTHA IGA.pdf
G.8. Resolution 2018-068 Authorizing the Negotiation and Execution of Two Electrical Aggregation Contracts with Dynegy for Electricity at the DeKalb Taylor Municipal Airport and City-Owned Street Lights and Traffic Controls for a Period Not to Exceed 12 Months. Documents:
Electrical Aggregation.pdf
H. New or Unfinished Business I. Reports - Communications J. Recess for Executive Session of the City Council K. Adjournment
*All items listed on the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless requested by a Council member, in which event the item(s) will be removed from the Consent Agenda.
Assistive services available upon request.
Hearing assistance devices are available in the Information & Technology Office, which is located on the right, just before entering Council Chambers. Meeting Location DeKalb Municipal Building City Council Chambers - 2nd Floor 200 S. Fourth Street DeKalb, Illinois 60115
AGENDA Regular Meeting of City Council May 29, 2018 6:00 p.m.
A. Roll Call B. Pledge of Allegiance C. Approval of the Agenda - Additions / Deletions D. Public Hearings E. Special Items or Presentations and Citizen's Comments E.1. Special Items E.1.a. Proudly DeKalb E.1.a.1. Backup Has Arrived: Woodruff Family Children’s Trust Cancer Fundraiser. Documents:
Backup Has Arrived.pdf
E.1.b. Proclamation: Men's Health Month - June 2018. Documents:
Mens Health Month 2018.pdf
E.1.c. Annie Glidden North Revitalization Plan Task Force Update. E.2. Presentations E.3. Approval of the Mayor's Appointments E.4. Public Participation F. *Consent Agenda - Omnibus Vote F.1. Approval of City Council Minutes F.1.a. Approval of Executive Session Minutes. Documents:
052918 Approval of ES Minutes.pdf
F.2. Receive & File F.2.a. Accounts Payable and Payroll through May 29, 2018, in the Amount of $1,902,382.85. Documents:
Accts Payable and Payroll 052918.pdf
F.2.b. Investment and Bank Balance Summary through March 2018. Documents:
IBBS March 2018.pdf
F.2.c. First Quarter 2018 Revenues and Expenditures for the General Fund and Water Fund through March 2018. Documents:
First QTR Revenue and Expenditures GF and Water March 2018.pdf
G. Items for Separate Action G.1. Ordinance 2018-025 Amending the Fiscal Year-End December 31, 2017 Budget. (Passage on First Reading, Waiver of Second Reading) Documents:
FY17 Budget Amend.pdf
G.2. Ordinance 2018-026 Amending the Fiscal Year-End December 31, 2018 Budget. (First Reading) Documents:
FY18 Budget Amend.pdf
G.3. Ordinance 2018-027 Establishing Compensation and Benefits for Elected Officials of the City of DeKalb. (First Reading) Documents:
Elected Official Compensation.pdf
G.4. Resolution 2018-063 Authorizing the Appointment of an Interim City Manager. Documents:
Interim City Manager.pdf
G.5. Resolution 2018-064 Amending the Architectural Improvement Program Guidelines and Application. Documents:
AIP.pdf
G.6. Omnibus Approval of Resolution 2018-065 Authorizing a Land Lease Agreement with Hillside Restaurant, Inc., d/b/a Hillside Restaurant, for a Portion of the Property Located on the West Side of North Second Street; and Resolution 2018-066 Authorizing a Land Lease Agreement with Universal Restaurant Group, d/b/a O’Leary’s Irish Pub & Grill, for a Portion of Property Located on the West Side of South Third Street. Documents:
Land Lease Agrs.pdf
G.7. Resolution 2018-067 Authorizing an Intergovernmental Agreement with the Illinois State Toll Highway Authority for Shared Improvements to the Intersection of Annie Glidden Road at Fairview Drive. Documents:
ISTHA IGA.pdf
G.8. Resolution 2018-068 Authorizing the Negotiation and Execution of Two Electrical Aggregation Contracts with Dynegy for Electricity at the DeKalb Taylor Municipal Airport and City-Owned Street Lights and Traffic Controls for a Period Not to Exceed 12 Months. Documents:
Electrical Aggregation.pdf
H. New or Unfinished Business I. Reports - Communications J. Recess for Executive Session of the City Council K. Adjournment
*All items listed on the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless requested by a Council member, in which event the item(s) will be removed from the Consent Agenda.
Assistive services available upon request.
Hearing assistance devices are available in the Information & Technology Office, which is located on the right, just before entering Council Chambers. Meeting Location DeKalb Municipal Building City Council Chambers - 2nd Floor 200 S. Fourth Street DeKalb, Illinois 60115
AGENDA Regular Meeting of City Council May 29, 2018 6:00 p.m.
A. Roll Call B. Pledge of Allegiance C. Approval of the Agenda - Additions / Deletions D. Public Hearings E. Special Items or Presentations and Citizen's Comments E.1. Special Items E.1.a. Proudly DeKalb E.1.a.1. Backup Has Arrived: Woodruff Family Children’s Trust Cancer Fundraiser. Documents:
Backup Has Arrived.pdf
E.1.b. Proclamation: Men's Health Month - June 2018. Documents:
Mens Health Month 2018.pdf
E.1.c. Annie Glidden North Revitalization Plan Task Force Update. E.2. Presentations E.3. Approval of the Mayor's Appointments E.4. Public Participation F. *Consent Agenda - Omnibus Vote F.1. Approval of City Council Minutes F.1.a. Approval of Executive Session Minutes. Documents:
052918 Approval of ES Minutes.pdf
F.2. Receive & File F.2.a. Accounts Payable and Payroll through May 29, 2018, in the Amount of $1,902,382.85. Documents:
Accts Payable and Payroll 052918.pdf
F.2.b. Investment and Bank Balance Summary through March 2018. Documents:
IBBS March 2018.pdf
F.2.c. First Quarter 2018 Revenues and Expenditures for the General Fund and Water Fund through March 2018. Documents:
First QTR Revenue and Expenditures GF and Water March 2018.pdf
G. Items for Separate Action G.1. Ordinance 2018-025 Amending the Fiscal Year-End December 31, 2017 Budget. (Passage on First Reading, Waiver of Second Reading) Documents:
FY17 Budget Amend.pdf
G.2. Ordinance 2018-026 Amending the Fiscal Year-End December 31, 2018 Budget. (First Reading) Documents:
FY18 Budget Amend.pdf
G.3. Ordinance 2018-027 Establishing Compensation and Benefits for Elected Officials of the City of DeKalb. (First Reading) Documents:
Elected Official Compensation.pdf
G.4. Resolution 2018-063 Authorizing the Appointment of an Interim City Manager. Documents:
Interim City Manager.pdf
G.5. Resolution 2018-064 Amending the Architectural Improvement Program Guidelines and Application. Documents:
AIP.pdf
G.6. Omnibus Approval of Resolution 2018-065 Authorizing a Land Lease Agreement with Hillside Restaurant, Inc., d/b/a Hillside Restaurant, for a Portion of the Property Located on the West Side of North Second Street; and Resolution 2018-066 Authorizing a Land Lease Agreement with Universal Restaurant Group, d/b/a O’Leary’s Irish Pub & Grill, for a Portion of Property Located on the West Side of South Third Street. Documents:
Land Lease Agrs.pdf
G.7. Resolution 2018-067 Authorizing an Intergovernmental Agreement with the Illinois State Toll Highway Authority for Shared Improvements to the Intersection of Annie Glidden Road at Fairview Drive. Documents:
ISTHA IGA.pdf
G.8. Resolution 2018-068 Authorizing the Negotiation and Execution of Two Electrical Aggregation Contracts with Dynegy for Electricity at the DeKalb Taylor Municipal Airport and City-Owned Street Lights and Traffic Controls for a Period Not to Exceed 12 Months. Documents:
Electrical Aggregation.pdf
H. New or Unfinished Business I. Reports - Communications J. Recess for Executive Session of the City Council K. Adjournment
*All items listed on the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless requested by a Council member, in which event the item(s) will be removed from the Consent Agenda.
Assistive services available upon request.
Hearing assistance devices are available in the Information & Technology Office, which is located on the right, just before entering Council Chambers. Meeting Location DeKalb Municipal Building City Council Chambers - 2nd Floor 200 S. Fourth Street DeKalb, Illinois 60115
AGENDA Regular Meeting of City Council May 29, 2018 6:00 p.m.
A. Roll Call B. Pledge of Allegiance C. Approval of the Agenda - Additions / Deletions D. Public Hearings E. Special Items or Presentations and Citizen's Comments E.1. Special Items E.1.a. Proudly DeKalb E.1.a.1. Backup Has Arrived: Woodruff Family Children’s Trust Cancer Fundraiser. Documents:
Backup Has Arrived.pdf
E.1.b. Proclamation: Men's Health Month - June 2018. Documents:
Mens Health Month 2018.pdf
E.1.c. Annie Glidden North Revitalization Plan Task Force Update. E.2. Presentations E.3. Approval of the Mayor's Appointments E.4. Public Participation F. *Consent Agenda - Omnibus Vote F.1. Approval of City Council Minutes F.1.a. Approval of Executive Session Minutes. Documents:
052918 Approval of ES Minutes.pdf
F.2. Receive & File F.2.a. Accounts Payable and Payroll through May 29, 2018, in the Amount of $1,902,382.85. Documents:
Accts Payable and Payroll 052918.pdf
F.2.b. Investment and Bank Balance Summary through March 2018. Documents:
IBBS March 2018.pdf
F.2.c. First Quarter 2018 Revenues and Expenditures for the General Fund and Water Fund through March 2018. Documents:
First QTR Revenue and Expenditures GF and Water March 2018.pdf
G. Items for Separate Action G.1. Ordinance 2018-025 Amending the Fiscal Year-End December 31, 2017 Budget. (Passage on First Reading, Waiver of Second Reading) Documents:
FY17 Budget Amend.pdf
G.2. Ordinance 2018-026 Amending the Fiscal Year-End December 31, 2018 Budget. (First Reading) Documents:
FY18 Budget Amend.pdf
G.3. Ordinance 2018-027 Establishing Compensation and Benefits for Elected Officials of the City of DeKalb. (First Reading) Documents:
Elected Official Compensation.pdf
G.4. Resolution 2018-063 Authorizing the Appointment of an Interim City Manager. Documents:
Interim City Manager.pdf
G.5. Resolution 2018-064 Amending the Architectural Improvement Program Guidelines and Application. Documents:
AIP.pdf
G.6. Omnibus Approval of Resolution 2018-065 Authorizing a Land Lease Agreement with Hillside Restaurant, Inc., d/b/a Hillside Restaurant, for a Portion of the Property Located on the West Side of North Second Street; and Resolution 2018-066 Authorizing a Land Lease Agreement with Universal Restaurant Group, d/b/a O’Leary’s Irish Pub & Grill, for a Portion of Property Located on the West Side of South Third Street. Documents:
Land Lease Agrs.pdf
G.7. Resolution 2018-067 Authorizing an Intergovernmental Agreement with the Illinois State Toll Highway Authority for Shared Improvements to the Intersection of Annie Glidden Road at Fairview Drive. Documents:
ISTHA IGA.pdf
G.8. Resolution 2018-068 Authorizing the Negotiation and Execution of Two Electrical Aggregation Contracts with Dynegy for Electricity at the DeKalb Taylor Municipal Airport and City-Owned Street Lights and Traffic Controls for a Period Not to Exceed 12 Months. Documents:
Electrical Aggregation.pdf
H. New or Unfinished Business I. Reports - Communications J. Recess for Executive Session of the City Council K. Adjournment
*All items listed on the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless requested by a Council member, in which event the item(s) will be removed from the Consent Agenda.
Assistive services available upon request.
Hearing assistance devices are available in the Information & Technology Office, which is located on the right, just before entering Council Chambers. BENEFITBackup Has Arrived: Woodruff Family CONCERT Children’s Trust Cancer Fundraiser
Support Craig “Woody” Woodruff and his family 20 Year Veteran of the DeKalb Police Department
Battling Stage 4 Colon Cancer
6.23.18 @ 6:30PM $30 EGYPTIAN THEATRE The event will feature a live performance by rock band Luxury Pork, drinks, raffles, t-shirt sales, and an all-around great time at the Egyptian! Doors open at 6:30pm Show begins at 7:30pm
backuphasarrived.com egyptiantheatre.org
This event will benefit the Woodruff Family Children’s Trust
Men’s Health Month June 2018
WHEREAS, despite advances in medical technology and research, men continue to live an average of five years less than women with Native American and African-American men having the lowest life expectancy; and
WHEREAS, educating the public and health care providers about the importance of a healthy lifestyle and early detection of male health problems will result in reducing rate of mortality from disease; and
WHEREAS, men who are educated about the value that preventive health can play in prolonging their lifespan and their role as productive family members will be more likely to participate in health screenings; and
WHEREAS, fathers who maintain a health lifestyle are role models for their children and have happier, healthier children; and
WHEREAS, the Men’s Health Network worked with Congress to develop a national men’s health awareness period as a special campaign to help educate men, boys, and their families about the importance of positive health attitudes and preventative health practices; and
WHEREAS, the Men’s Health Month web site has been established at www.MensHealthMonth.org and features resources, proclamation, and information about awareness events and activities, including Wear Blue for Men’s Health; and
WHEREAS, DeKalb’s Men’s Health Month will focus on a broad range of men’s health issues, including heart disease, mental health, diabetes, and prostate, testicular and colon cancer; and
WHEREAS, the citizens of this city are encouraged to increase awareness of the importance of a health lifestyle, regular exercise, and medical check-ups.
NOW, THEREFORE, I, Jerry Smith, Mayor of the City of DeKalb, Illinois, do hereby proclaim June as Men’s Health Month in DeKalb, and encourage all our citizens to pursue preventative health practices and early detection efforts.
IN WITNESS THEREOF, I have hereunto set my hand and affixed the Seal of the City of DeKalb, this 29th day of May 2018.
______Jerry Smith, Mayor
DATE: May 23, 2018
TO: Honorable Mayor Jerry Smith City Council
FROM: Patty Hoppenstedt, Interim City Manager Dean Frieders, City Attorney Ruth Scott, Executive Assistant/Deputy City Clerk
SUBJECT: Approval of Executive Session Minutes.
The chart below represents Executive Session minutes that have been reviewed by City Council. The City Attorney’s recommendation for approving, releasing or not releasing the following items is indicated. Approval of this item constitutes the City Council’s approval of the recommendation to release or not release Executive Session minutes. All Executive Session Minutes are on file and available for Council’s review at any time.
Recommendation Date of Executive Items of Discussion Release Session Meeting Approve Yes No November 13, 2017 (Regular) Pending or Imminent Litigation Personnel X X Security Procedures
November 21, 2017 (Special) Personnel X X
November 28, 2017 (Regular) Executive Session Minutes X X
January 8, 2018 (Regular) Personnel Purchase or Lease of Real Property X X
The charts on the following pages represent Executive Session Minutes that have been approved by Council but not released. Executive Session Minutes require review by Council on a bi-annual basis as provided for in 5 ILCS 120/2(c)(21). The City Attorney’s recommendation for releasing or not releasing the following items is indicated. All Executive Session Minutes are on file and available for Council’s review at any time. Executive-Closed Session Minutes Index
Recommendation 2003 for Release Yes No
January 13, 2003 (Regular) Collective Bargaining Released: Approval Date Unknown Worker’s Compensation August 11, 2003 February 10, 2003 (Regular) Pending Litigation Released: Approved: March 24, 2003 Personnel February 9, 2004 February 24, 2003 (Regular) Self-Insured Claim Released: Approved: August 11, 2003 April 25, 2005 March 24, 2003 (Regular) Pending Litigation Released: Approval Date Unknown August 11, 2003 May 27, 2003 (Regular) Collective Bargaining Released: Approved: August 11, 2003 Imminent Litigation February 9, 2004 June 9, 2003 (Regular) Collective Bargaining Released: Approved: August 11, 2003 Imminent Litigation February 9, 2004 June 23, 2003 (Regular) Collective Bargaining Released: Approved: August 11, 2003 February 9, 2004 July 28, 2003 (Regular) Collective Bargaining Released: Approved: February 9, 2004 February 9, 2004 August 11, 2003 (Regular) Land Acquisition Released: Approved: February 9, 2004 October 27, 2008 September 8, 2003 (Regular) Personnel Released: Approved: February 9, 2004 February 9, 2004 September 22, 2003 (Regular) Collective Bargaining Approved: February 9, 2004 Land Acquisition X Personnel October 13, 2003 (Regular) Collective Bargaining X Approved: February 9, 2004 Land Acquisition November 10, 2003 (Regular) Collective Bargaining Released: Approved: February 9, 2004 February 9, 2004 November 10, 2003 (Special) Personnel Released: Approved: February 9, 2004 February 9, 2004 November 24, 2003 (Special) Personnel Released: Approved: February 9, 2004 February 9, 2004 December 13, 2003 (Special) Personnel Released: Approved: February 9, 2004 February 9, 2004 December 15, 2003 (Regular) Collective Bargaining Approved: February 9, 2004 Land Acquisition X Pending Litigation December 22, 2003 (Special) Personnel Released: Approved: February 9, 2004 February 9, 2004 December 29, 2003 (Special) Personnel Released: Approved: February 9, 2004 February 9, 2004
Executive-Closed Session Minutes Index
Recommendation 2004 for Release Yes No March 22, 2004 (Regular) Imminent and Pending Litigation Released: Approved: July 12, 2004 January 9, 2006
April 12, 2004 (Regular) Land Acquisition Approved: July 12, 2004 Personnel X Probable or Imminent Litigation
April 19, 2004 (Special) Pending Litigation Released: Approved: July 12, 2004 July 12, 2004
April 26, 2004 (Regular) Pending Litigation Released: Approved: July 12, 2004 Personnel April 25, 2005
June 28, 2004 (Regular) Purchase of Real Property Released: Approved: April 25, 2005 April 25, 2005
July 12, 2004 (Regular) Purchase of Real Property Released: Approved: April 25, 2005 August 14, 2006
August 23, 2004 (Regular) Land Acquisition Approved: April 25, 2005 Pending Litigation X Personnel
September 13, 2004 Pending Litigation Approved: April 25, 2005 Personnel X
October 11, 2004 Pending Litigation Released: Approved: April 25, 2005 January 9, 2006
October 25, 2004 Imminent Litigation Released: Approved: April 25, 2005 January 9, 2006
November 8, 2004 Pending or Imminent Litigation Approved: April 25, 2005 X
November 22, 2004 Pending Litigation Released: Approved: April 25, 2005 April 25, 2005
December 13, 2004 Pending Litigation Released: Approved: April 25, 2005 April 25, 2005
Executive-Closed Session Minutes Index
Recommendation 2005 for Release Yes No
January 10, 2005 (Regular) Pending Litigation X Approved: April 25, 2005 Personnel January 24, 2005 (Regular) Imminent Litigation X Approved: April 25, 2005 Land Acquisition February 14, 2005 (Regular) Pending Litigation X Approved: April 25, 2005 Personnel February 28, 2005 (Regular) Personnel X Approved: April 25, 2005 March 14, 2005 (Regular) Land Acquisition Released: Approved: April 25, 2005 October 27, 2008 March 28, 2005 (Regular) Land Acquisition Released: Approved: April 25, 2005 August 27, 2008 May 23, 2005 (Regular) Land Acquisition Released: Approved: January 9, 2006 April 23, 2007 June 27, 2005(Regular) Probable Litigation X Approved: January 9, 2006 Worker’s Compensation July 11, 2005 (Regular) Land Acquisition X Approved: January 9, 2006 August 8, 2005 (Regular) Personnel X Approved: January 9, 2006 August 22, 2005 (Regular) Pending Litigation X Approved: January 9, 2006 September 12, 2005 (Regular) Land Acquisition Released: Approved: January 9, 2006 October 27, 2008 October 10, 2005 (Regular) Collective Bargaining Released: Approved: January 9, 2006 January 9, 2006 October 24, 2005 (Regular) Collective Bargaining Approved: January 9, 2006 Land Acquisition X Worker’s Compensation November 14, 2005 (Regular) Land Acquisition Released: Approved: January 9, 2006 August 14, 2006 November 28, 2005 (Regular) Collective Bargaining Approved: January 9, 2006 Land Acquisition X Worker’s Compensation December 12, 2005 (Regular) Land Acquisition X Approved: January 9, 2006
Executive-Closed Session Minutes Index
Recommendation 2006 for Release Yes No February 13, 2006 (Regular) Land Acquisition Approved: August 14, 2006 Pending Litigation X Personnel
March 13, 2006 (Regular) Land Acquisition Approved: August 14, 2006 Pending Litigation Personnel X Worker’s Compensation
April 10, 2006 (Regular) Land Acquisition Approved: August 14, 2006 X
April 24, 2006 (Regular) Land Acquisition Released: Approved: August 14, 2006 October 27, 2008 May 22, 2006 (Regular) Land Acquisition Approved: August 14, 2006 X
June 12, 2006 (Regular) Worker’s Compensation Approved: August 14, 2006 X
June 26, 2006 (Regular) Land Acquisition Approved: August 14, 2006 X
July 10, 2006 (Regular) Land Acquisition Approved: April 23, 2007 X
August 14, 2006 (Regular) Land Acquisition Approved: April 23, 2007 X
August 28, 2006 (Regular) Land Acquisition Approved: April 23, 2007 X
September 11, 2006 (Regular) Land Acquisition Approved: April 23, 2007 X
September 25, 2006 (Regular) Land Acquisition Released: Approved: April 23, 2007 April 13, 2009 October 6, 2006 (Regular) Land Acquisition Approved: April 23, 2007 X
November 13, 2006 (Regular) Land Acquisition Approved: April 23, 2007 Worker’s Compensation X
December 11, 2006 (Regular) Pending Litigation Approved: April 23, 2007 X Executive-Closed Session Minutes Index
Recommendation 2007 for Release Yes No January 8, 2007 (COW) Collective Bargaining Approved: August 13, 2007 Land Acquisition X Pending Litigation January 22, 2007 (Regular) Land Acquisition X Approved: August 13, 2007 February 12, 2007 (Regular) Land Acquisition Released: Approved: August 13, 2007 Personnel August 13, 2007 February 26, 2007 (COW) Personnel X Approved: August 13, 2007 March 12, 2007 (Regular) Collective Bargaining X Approved: August 13, 2007 Land Acquisition March 26, 2007 (COW) Imminent Litigation X Approved: August 13, 2007 April 9, 2007 (COW) Collective Bargaining X Approved: August 13, 2007 Personnel April 23, 2007 (COW) Land Acquisition Released: Approved: August 13, 2007 April 13, 2009 May 14, 2007 (Regular) Collective Bargaining X Approved: August 13, 2007 Land Acquisition May 29, 2007 (Regular) Imminent Litigation Released: Approved: August 13, 2007 April 13, 2009 June 11, 2007 (Regular) Land Acquisition Released: Approved: August 13, 2007 Real Property October 27, 2008 June 25, 2007 (Regular) Pending Litigation X Approved: August 13, 2007 Personnel July 16, 2007 (COW) Worker’s Compensation X Approved: February 11, 2008 July 23, 2007 (COW) Personnel X Approved: February 11, 2008 Worker’s Compensation August 13, 2007 (Regular) Imminent Litigation X Approved: February 11, 2008 Land Acquisition August 27, 2007 (Regular) Imminent Litigation X Approved: February 11, 2008 Land Acquisition September 24, 2007 (COW) Personnel X Approved: February 11, 2008 Real Estate October 8, 2007 (COW) Collective Bargaining X Approved: February 11, 2008 Personnel October 22, 2007 (COW) Collective Bargaining X Approved: February 11, 2008 Land Acquisition November 13, 2007 (COW) Land Acquisition X Approved: February 11, 2008 Pending or Imminent Litigation November 26, 2007 (COW) Personnel X Approved: February 11, 2008 December 10, 2007 (Regular) Collective Bargaining Approved: February 11, 2008 Land Acquisition X Personnel Executive-Closed Session Minutes Index
Recommendation 2008 for Release Yes No January 14, 2008 (COW) Collective Bargaining Approved: October 27, 2008 Pending Litigation X Personnel
January 28, 2008 (COW) Collective Bargaining Approved: October 27, 2008 Pending Litigation X Personnel
February 11, 2008 (COW) Collective Bargaining Approved: October 27, 2008 Personnel X
February 25, 2008 (COW) Collective Bargaining Approved: October 27, 2008 X
March 10, 2008 (COW) Land Acquisition Approved: October 27, 2008 X
March 24, 2008 (COW) Collective Bargaining Approved: October 27, 2008 Personnel Sale/Lease of Real Estate X Security Procedures
April 14, 2008 (COW) Collective Bargaining Approved: October 27, 2008 Land Acquisition Pending Litigation X Personnel Worker’s Compensation
April 24, 2008 (Regular) Collective Bargaining Approved: October 27, 2008 Land Acquisition X
May 12, 2008 (COW) Collective Bargaining Approved: October 27, 2008 X
May 27, 2008 (Regular) Collective Bargaining Approved: October 27, 2008 Land Acquisition X
June 9, 2008 (COW) Collective Bargaining Approved: April 13, 2009 Imminent Litigation X
June 23, 2008 (COW) Collective Bargaining Approved: April 13, 2009 Personnel X Real Estate Executive-Closed Session Minutes Index
July 14, 2008 (Regular) Collective Bargaining Approved: April 13, 2009 Land Acquisition Pending Litigation X Personnel
July 28, 2008 (COW) Land Acquisition Approved: April 13, 2009 Official Vacancy Personnel X Worker’s Compensation
August 11, 2008 (COW) Official Vacancy Approved: April 13, 2009 Pending Litigation X
August 14, 2008 (Special) Collective Bargaining Approved: April 13, 2009 Personnel X Purchase, Lease or Sale of Real Property
August 25, 2008 (COW) Collective Bargaining Approved: April 13, 2009 X
September 8, 2008 (Regular) Collective Bargaining Approved: April 13, 2009 Personnel X Sale or Lease of Real Estate
September 22, 2008 (Regular) Collective Bargaining Approved: April 13, 2009 Land Acquisition Personnel X Worker’s Compensation
October 13, 2008 (Regular) Collective Bargaining Approved: April 13, 2009 Imminent Litigation X Land Acquisition
October 27, 2008 (Regular) Collective Bargaining Approved: April 13, 2009 Pending Litigation X
November 10, 2008 (COW) Collective Bargaining Approved: April 13, 2009 Land Acquisition X
November 24, 2008 (COW) Pending Litigation Approved: April 13, 2009 X
December 8, 2008 (COW) Pending Litigation Approved: April 13, 2009 Personnel X Worker’s Compensation
December 17, 2008 (Special) Collective Bargaining Approved: April 13, 2009 X
Page 2 of 2 Executive-Closed Session Minutes Index
Recommendation for Release 2009
Yes No January 12, 2009 (COW) Collective Bargaining Approved: April 13, 2009 X
January 26, 2009 (COW) Collective Bargaining Approved: April 13, 2009 Land Acquisition X Personnel
February 9, 2009 (Regular) Collective Bargaining Approved: April 13, 2009 Land Acquisition X Personnel
February 23, 2009 (COW) Collective Bargaining Approved: April 13, 2009 X
March 9, 2009 (COW) Collective Bargaining Approved: April 13, 2009 Pending Litigation X
March 23, 2009 (COW) Collective Bargaining Approved: April 13, 2009 Personnel X
April 13, 2009 (COW) Collective Bargaining Approved: October 25, 2010 Land Acquisition X Real Estate
April 27, 2009 (COW) Collective Bargaining Approved: October 25, 2010 Land Acquisition Pending Litigation X Personnel Real Estate
May 11, 2009 (COW) Collective Bargaining Approved: October 25, 2010 Land Acquisition Personnel X Risk Management
May 18, 2009 (Special) Collective Bargaining Approved: October 25, 2010 X
May 26, 2009 (Regular) Collective Bargaining Approved: October 25, 2010 Pending Litigation X Risk Management
June 8, 2009 (COW) Collective Bargaining Approved: March 12, 2012 X
Executive-Closed Session Minutes Index
June 22, 2009 (COW) Collective Bargaining Approved: March 12, 2012 X
June 29, 2009 (Special) Collective Bargaining Approved: March 12, 2012 X
July 13, 2009 (COW) Collective Bargaining Approved: March 12, 2012 X
July 13, 2009 (Regular) Collective Bargaining Approved: March 12, 2012 Purchase or Lease of Real Property X
July 27, 2009 (Regular) Collective Bargaining Approved: March 12, 2012 Personnel Purchase or Lease of Real Property X Sale or Lease of Real Property Worker’s Compensation
August 10, 2009 (COW) Collective Bargaining Approved: March 12, 2012 X
August 17, 2009 (Special) Collective Bargaining Approved: March 12, 2012 X
August 24, 2009 (COW) Collective Bargaining Approved: March 12, 2012 Purchase of Real Property X Worker’s Compensation
September 14, 2009 (COW) Purchase of Real Property Approved: March 12, 2012 Worker’s Compensation X
September 28, 2009 (Regular) Collective Bargaining Approved: March 12, 2012 Worker’s Compensation X
October 12, 2009 (COW) Collective Bargaining Approved: March 12, 2012 Personnel X
October 26, 2009 (Regular) Land Acquisition Approved: March 12, 2012 Personnel X Sale of Real Property
November 9, 2009 (COW) Collective Bargaining Approved: March 12, 2012 Personnel X Purchase of Real Property November 23, 2009 (COW) Sale of Real Property Approved: March 12, 2012 X
November 23, 2009 (Regular) Collective Bargaining Approved: March 12, 2012 X
Page 2 of 3 Executive-Closed Session Minutes Index
November 24, 2009 (Regular) Collective Bargaining (Reconvened from Approved: March 12, 2012 11/23/09 mtg.) X
December 14, 2009 (COW) Collective Bargaining Approved: March 12, 2012 Pending Litigation X Personnel
Page 3 of 3 Executive-Closed Session Minutes Index
Recommendation for Release 2010 Yes No January 11, 2010 (COW) Collective Bargaining Approved: March 26, 2012 Personnel X
January 11, 2010 (Regular) Land Acquisition Approved: March 26, 2012 Pending Litigation X Worker’s Compensation
January 25, 2010 (Regular) Collective Bargaining Approved: March 26, 2012 Purchase of Real Property X Sale or Lease of Real Property
February 8, 2010 (COW) Collective Bargaining Approved: March 26, 2012 Personnel X
February 22, 2010 Regular) Land Acquisition Approved: March 26, 2012 Personnel X
February 22, 2010 (COW) Personnel Approved: March 26, 2012 X
March 1, 2010 (Special) Personnel Approved: March 26, 2012 X
March 8, 2010 (Regular) Land Acquisition Approved: March 26, 2012 Personnel X
March 22, 2010 (Regular) Personnel Approved: March 26, 2012 X
April 5, 2010 (Special) Personnel Approved: March 26, 2012 X
April 12, 2010 (COW) Collective Bargaining Approved: March 26, 2012 Purchase of Real Property X
May 3, 2010 (Special) Collective Bargaining Approved: March 26, 2012 X
May 4, 2010 (Special) Collective Bargaining Approved: March 26, 2012 Imminent Litigation X Personnel May 10, 2010 (Regular) Collective Bargaining Approved: March 26, 2012 Land Acquisition X Personnel May 24, 2010 (Regular) Collective Bargaining Approved: March 26, 2012 Personnel X Executive Session Minutes Index
June 14, 2010 (Regular) Collective Bargaining Approved: March 26, 2012 Personnel X
June 14, 2010 (COW) Collective Bargaining Approved: March 26, 2012 Personnel X
June 28, 2010 (COW) Collective Bargaining Approved: March 26, 2012 Pending Litigation Sale or Lease of Real Property Owned by the X Public Body
July 12, 2010 (COW) Collective Bargaining Approved: March 26, 2012 Purchase of Real Property X
July 12, 2010 (Regular) Collective Bargaining Approved: March 26, 2012 Sale of Real Property X
July 26, 2010 (COW) Worker’s Compensation Approved: March 26, 2012 X
August 9, 2010 (COW) Security Procedures Approved: March 26, 2012 X
August 9, 2010 (Regular) Pending Litigation Approved: March 26, 2012 X
August 23, 2010 (COW) Sale or Lease of Property Approved: March 26, 2012 X
August 23, 2010 (Regular) Closed Session Minutes Discussion Approved: March 26, 2012 Collective Bargaining Personnel X Sale or Lease of Property Security Procedures
September 13, 2010 (Regular) Collective Bargaining Approved: March 26, 2012 Personnel Sale or Lease of Property X Worker’s Compensation
October 11, 2010 (COW) Collective Bargaining Approved: March 26, 2012 Pending Litigation Personnel X Risk Management
October 25, 2010 (COW) Collective Bargaining Approved: March 26, 2012 Sale or Lease of Property X Worker’s Compensation
Page 2 of 3 Executive Session Minutes Index
October 25, 2010 (Regular) Closed Session Minutes Discussion Approved: March 26, 2012 Collective Bargaining X Sale or Lease of Property
November 8, 2010 (COW) Collective Bargaining Approved: March 26, 2012 Personnel X Purchase or Lease of Real Property
November 8, 2010 (Regular) Collective Bargaining Approved: March 26, 2012 Worker’s Compensation X
November 22, 2010 (COW) Closed Session Minutes Discussion Approved: March 26, 2012 Personnel X
November 22, 2010 (Regular) Collective Bargaining Approved: March 26, 2012 Personnel X
December 13, 2010 (COW) Personnel Approved: March 26, 2012 Purchase of Real Property X
December 13, 2010 (Regular) Collective Bargaining Approved: March 26, 2012 Personnel X
Page 3 of 3 Executive-Closed Session Minutes Index
Recommendation for Release 2011
Yes No January 10, 2011 (COW) Collective Bargaining Approved: April 9, 2012 Pending Litigation X
January 24, 2011 (Regular) Collective Bargaining Approved: April 9, 2012 Pending Litigation X Personnel
February 14, 2011 (COW) Collective Bargaining Approved: April 9, 2012 Personnel X Worker’s Compensation
February 14, 2011 (Regular) Closed Session Minutes Discussion Approved: April 9, 2012 Pending Litigation X
February 28, 2011 (COW) Closed Session Minutes Discussion Approved: April 9, 2012 Pending Litigation X Personnel
February 28, 2011 (Regular) Collective Bargaining Approved: April 9, 2012 X
March 14, 2011 (Regular) Collective Bargaining Approved: April 9, 2012 Pending Litigation Personnel X Security Procedures
March 28, 2011 (Regular) Collective Bargaining Approved: April 9, 2012 Pending Litigation Personnel X Worker’s Compensation
April 11, 2011 (Regular) Collective Bargaining Approved: April 9, 2012 Personnel X
April 18, 2011 (Special) Personnel Approved: April 9, 2012 X
April 25, 2011 (Regular) Closed Session Minutes Discussion Approved: April 9, 2012 Collective Bargaining Pending Litigation X Personnel
May 9, 2011 (Regular) Closed Session Minutes Discussion Approved: April 9, 2012 Collective Bargaining Personnel X Purchase or Lease of Real Property
Executive-Closed Session Minutes Index
May 17, 2011 (Special) Collective Bargaining Approved: April 9, 2012 X
May 23 & 24, 2011 (Regular) Closed Session Minutes Approved: April 9, 2012 Collective Bargaining Pending Litigation X Personnel Worker’s Compensation
June 13, 2011 (Regular) Collective Bargaining Approved: April 9, 2012 Pending Litigation X Personnel
June 20, 2011 (Special) Collective Bargaining Approved: April 9, 2012 Personnel X
June 27, 2011 (Regular) Closed Session Minutes Review Approved: April 9, 2012 Collective Bargaining Personnel X Worker’s Compensation
July 11, 2011 (Regular) Closed Session Minutes Discussion Approved: April 9, 2012 Collective Bargaining X Pending Litigation
July 14, 2011 (Special) Collective Bargaining Approved: April 9, 2012 X
July 25, 2011 (COW) Closed Session Minutes Discussion Approved: April 9, 2012 Pending Litigation X
July 25, 2011 (Regular) Collective Bargaining Approved: April 9, 2012 Personnel X
August 8, 2011 (COW) Collective Bargaining Approved: April 9, 2012 Personnel X
August 8, 2011 (Regular) Closed Session Minutes Discussion Approved: April 9, 2012 Pending Litigation X Personnel
August 9, 2011 (Special) Personnel Approved: April 9, 2012 X
August 22, 2011 (COW) Closed Session Minutes Discussion Approved: April 9, 2012 Collective Bargaining Pending Litigation X Personnel
Page 2 of 3 Executive-Closed Session Minutes Index
August 22, 2011 (Regular) Personnel Approved: April 9, 2012 X
September 12, 2011 (COW) Closed Session Minutes Discussion Approved: April 9, 2012 Collective Bargaining Pending Litigation X Purchase of Real Property
September 26, 2011 (COW) Collective Bargaining Approved: April 9, 2012 Pending Litigation X Worker’s Compensation
September 26, 2011 (Regular) Closed Session Minutes Discussion Approved: April 9, 2012 Collective Bargaining Pending Litigation X Personnel Worker’s Compensation
October 10, 2011 (Regular) Collective Bargaining Approved: April 9, 2012 Pending Litigation X
October 24, 2011 (Regular) Closed Session Minutes Review Approved: April 9, 2012 Collective Bargaining Imminent or Pending Litigation X Personnel Purchase or Lease of Real Property
November 14, 2011 (COW) Collective Bargaining Approved: April 9, 2012 Land Acquisition X
November 14, 2011 (Regular) Personnel Approved: April 9, 2012 X
November 21, 2011 (Regular) (Reconvened from 11/14/11 mtg.) Approved: April 9, 2012 Collective Bargaining Pending Litigation X Personnel
November 28, 2011 (Regular) Closed Session Minutes Discussion Approved: April 9, 2012 Collective Bargaining Pending Litigation X Worker’s Compensation
December 12, 2011 (Regular) Closed Session Minutes Discussion Approved: April 9, 2012 Collective Bargaining Pending Litigation X Purchase or Lease of Real Property
Page 3 of 3 Executive-Closed Session Minutes Index
Recommendation for Release 2012 Yes No January 23, 2012 (COW) Collective Bargaining Approved: July 9, 2012 Personnel X Purchase of Real Property
January 23, 2012 (Regular) Pending Litigation Approved: July 9, 2012 Personnel X Worker’s Compensation
February 13, 2012 (COW) Collective Bargaining Approved: July 9, 2012 Purchase of Real Property X
February 13, 2012 (Regular) Pending Litigation Approved: July 9, 2012 Personnel X
February 27, 2012 (Regular) Closed Session Minutes Discussion Approved: July 9, 2012 Collective Bargaining Pending Litigation X Personnel Worker’s Compensation
March 12, 2012 (Regular) Closed Session Minutes Review Approved: July 9, 2012 Collective Bargaining Pending Litigation X Personnel Worker’s Compensation
March 26, 2012 (Regular) Minutes of Closed Sessions Review Approved: July 9, 2012 Pending Litigation Personnel X Purchase of Real Property Worker’s Compensation
April 9, 2012 (Regular) Minutes of Closed Sessions Review Approved: July 9, 2012 Pending Litigation Personnel X Worker’s Compensation
April 23, 2012 (Regular) Collective Bargaining Approved: July 9, 2012 Pending Litigation Personnel X Purchase of Real Property
May 14, 2012 (COW) Pending Litigation Approved: July 9, 2012 Security Procedures X
Executive-Closed Session Minutes Index
May 14, 2012 (Regular) Pending Litigation Approved: July 9, 2012 Personnel X Worker’s Compensation
May 29, 2012 (COW) Pending Litigation Approved: July 9, 2012 Purchase of Real Property X
June 11, 2012 (COW) Pending Litigation Approved: July 9, 2012 Personnel X
June 25, 2012 (Regular) Collective Bargaining Approved: July 9, 2012 Pending Litigation X Personnel
July 9, 2012 (Regular) Pending Litigation Approved: January 14, 2013 Personnel X
July 23, 2012 (Regular) Pending Litigation Approved: January 14, 2013 X
August 13, 2012 (Regular) Pending Litigation Approved: January 14, 2013 X
August 27, 2012 (Regular) Pending Litigation Approved: January 14, 2013 Personnel Security Procedures and Use of X Personnel
September 10, 2012 (Regular) Pending Litigation Approved: January 14, 2013 Personnel Security Procedures and Use of X Personnel
September 24, 2012 (Regular) Pending Litigation Approved: January 14, 2013 Sale or Purchase of Real Property Security Procedures and Use of X Personnel
October 8, 2012 (Regular) Pending Litigation Approved: January 14, 2013 Security Procedures and Use of X Personnel
October 22, 2012 (Regular) Pending Litigation Approved: January 14, 2013 Worker’s Compensation X
November 13, 2012 (COW) Security and Use of Personnel Approved: January 14, 2013 X
Page 2 of 3 Executive-Closed Session Minutes Index
November 13, 2012 (Regular) Collective Bargaining Approved: January 14, 2013 Pending Litigation Personnel X Worker’s Compensation
December 10, 2012 (Regular) Collective Bargaining Approved: January 14, 2013 Pending or Imminent Litigation X
Page 3 of 3 Executive-Closed Session Minutes Index
Recommendation for Release 2013 Yes No January 14, 2013 (Regular) Pending Litigation Approved: April 22, 2013 Purchase of Real Property X Sale of Real Property
January 28, 2013 (Regular) Personnel Approved: April 22, 2013 Purchase of Real Property Released: April 22, 2013
February 11, 2013 (COW) Pending Litigation Approved: April 22, 2013 Purchase of Real Property Released: April 22, 2013
February 25, 2013 (Regular) Personnel Approved: April 22, 2013 Purchase of Real Property X
March 11, 2013 (COW) Pending Litigation Approved: April 22, 2013 Personnel X Purchase of Real Property
March 25, 2013 (COW) Collective Bargaining Approved: April 22, 2013 Pending Litigation X
March 25, 2013 (Regular) Pending Litigation Approved: April 22, 2013 Personnel Released: April 22, 2013
April 8, 2013 (COW) Pending Litigation Approved: April 22, 2013 Personnel X
April 13, 2013 (Special) Collective Bargaining Approved: April 22, 2013 X
April 22, 2013 (Regular) Collective Bargaining Approved: December 9, 2013 Pending Litigation Personnel X Worker’s Compensation
May 13, 2013 (Regular) Collective Bargaining Approved: December 9, 2013 Pending Litigation Personnel X Sale or Lease of Property
May 28, 2013 (Regular) Collective Bargaining Approved: December 9, 2013 Pending Litigation Personnel X Sale or Lease of Property
June 10, 2013 (COW) Collective Bargaining Approved: December 9, 2013 Pending Litigation X Purchase or Lease of Real Property Executive-Closed Session Minutes Index
June 11, 2013 (Special) Collective Bargaining Approved: December 9, 2013 Pending Litigation X Personnel
June 24, 2013 (COW) Collective Bargaining Approved: December 9, 2013 Pending Litigation Personnel X Purchase or Lease of Real Property
July 8, 2013 (Regular) Collective Bargaining Approved: December 9, 2013 Pending Litigation Personnel X Purchase or Lease of Real Property
July 22, 2013 (Regular) Collective Bargaining Approved: December 9, 2013 Pending Litigation Personnel X Update on City Manager Selection
August 12, 2013 (COW) Pending Litigation Approved: December 9, 2013 Purchase or Lease of Real Property X
August 12, 2013 (Regular) Pending Litigation Approved: December 9, 2013 Personnel X
August 26, 2013 (Regular) Collective Bargaining Approved: December 9, 2013 Pending or Threatened Litigation X Security Procedures
September 9, 2013 (Regular) Collective Bargaining Approved: December 9, 2013 Pending Litigation Personnel X Purchase or Lease of Real Property
September 23, 2013 (Regular) Collective Bargaining Approved: December 9, 2013 Pending Litigation X Personnel
October 14, 2013 (Regular) Collective Bargaining Approved: December 9, 2013 Pending Litigation Personnel X Sale or Lease of Real Property
October 16, 2013 (Special) Personnel X Approved: December 9, 2013 October 28, 2013 (COW) Pending Litigation Approved: December 9, 2013 Personnel Security Procedures and the Use of X Personnel
Page 2 of 3 Executive-Closed Session Minutes Index
November 1, 2013 (Special) Pending Litigation Approved: December 9, 2013 Personnel Security and Use of Personnel X Selection of a Person to Fill a Public Office
November 9, 2013 (Special) Personnel Approved: December 9, 2013 Selection of a Person to Fill a Public X Office
November 12, 2013 (COW) Pending Litigation Approved: December 9, 2013 Personnel X Purchase or Lease of Real Property November 25, 2013 (COW) Collective Bargaining Approved: December 9, 2013 Pending Litigation Personnel Purchase of Real Property X Security Procedures and Use of Personnel
December 9, 2013 (COW) Collective Bargaining Approved: June 23, 2014 Pending Litigation X Personnel Purchase of Real Property
Page 3 of 3 Executive-Closed Session Minutes Index
Recommendation for Release 2014 Yes No January 13, 2014 (COW) Personnel Approved: June 23, 2014 X
February 10, 2014 (Regular) Collective Bargaining Approved: June 23, 2014 Personnel X Purchase of Real Property
February 24, 2014 (Regular) Personnel Approved: June 23, 2014 X
February 24, 2014 (COW) Collective Bargaining Approved: June 23, 2014 Pending or Imminent Litigation X
March 10, 2014 (COW) Personnel Approved: June 23, 2014 Purchase of Real Property X Security and Use of Personnel
March 24, 2014 (COW) Pending Litigation Approved: June 23, 2014 Security Procedures and Use of Personnel X
April 14, 2014 (COW) Pending or Imminent Litigation Approved: June 23, 2014 X
April 14, 2014 (Regular) Personnel Approved: June 23, 2014 Security Procedures and Use of Personnel X
April 28, 2014 (Regular) Pending or Imminent Litigation Approved: June 23, 2014 Personnel X
January 13, 2014 (COW) Personnel Approved: June 23, 2014 X
February 10, 2014 (Regular) Collective Bargaining Approved: June 23, 2014 Personnel X Purchase of Real Property
February 24, 2014 (Regular) Personnel Approved: June 23, 2014 X
February 24, 2014 (COW) Collective Bargaining Approved: June 23, 2014 Pending or Imminent Litigation X
March 10, 2014 (COW) Personnel Approved: June 23, 2014 Purchase of Real Property X Security and Use of Personnel March 24, 2014 (COW) Pending Litigation Approved: June 23, 2014 Security Procedures and Use of Personnel X
April 14, 2014 (COW) Pending or Imminent Litigation Approved: June 23, 2014 X
Page 1 of 3 Executive-Closed Session Minutes Index
Recommendation for Release 2014 Yes No April 14, 2014 (Regular) Personnel Approved: June 23, 2014 Security Procedures and Use of Personnel X
April 28, 2014 (Regular) Pending or Imminent Litigation Approved: June 23, 2014 Personnel X
January 13, 2014 (COW) Personnel Approved: June 23, 2014 X
February 10, 2014 (Regular) Collective Bargaining Approved: June 23, 2014 Personnel X Purchase of Real Property
February 24, 2014 (Regular) Personnel Approved: June 23, 2014 X
February 24, 2014 (COW) Collective Bargaining Approved: June 23, 2014 Pending or Imminent Litigation X
March 10, 2014 (COW) Personnel Approved: June 23, 2014 Purchase of Real Property X Security and Use of Personnel
March 24, 2014 (COW) Pending Litigation Approved: June 23, 2014 Security Procedures and Use of Personnel X
April 14, 2014 (COW) Pending or Imminent Litigation Approved: June 23, 2014 X
April 14, 2014 (Regular) Personnel Approved: June 23, 2014 Security Procedures and Use of Personnel X
April 28, 2014 (Regular) Pending or Imminent Litigation Approved: June 23, 2014 Personnel X
May 12, 2014 (Regular) Collective Bargaining Approved: June 23, 2014 Pending or Imminent Litigation X Personnel
May 27, 2014 (Regular) Collective Bargaining Approved: June 23, 2014 Pending or Imminent Litigation X Personnel June 23, 2014 (COW) Collective Bargaining Approved: March 9, 2015 Pending Litigation X Personnel Purchase or Lease of Real Property July 14, 2014 (COW) Collective Bargaining Approved: March 9, 2015 Personnel X
Page 2 of 3 Executive-Closed Session Minutes Index
Recommendation for Release 2014 Yes No August 11, 2014 (Regular) Personnel (A & B) Approved: March 9, 2015 X
August 25, 2014 (COW) Personnel Approved: March 9, 2015 X
August 25, 2014 (Regular) Personnel Approved: March 9, 2015 X
September 22, 2014 (COW) Personnel Approved: March 9, 2015 Sale of Property X Selection of a Person to Fill a Public Office
September 22, 2014 (Regular) Pending or Imminent Litigation Approved: March 9, 2015 Personnel X
October 13, 2014 (COW) Collective Bargaining Approved: March 9, 2015 Person to Fill an Office X
October 13, 2014 (Regular) Collective Bargaining Approved: March 9, 2015 X
October 27, 2014 (COW) Personnel Approved: March 9, 2015 X
October 27, 2014 (Regular) Collective Bargaining Approved: March 9, 2015 Personnel X
November 10, 2014 (Regular) Collective Bargaining Approved: March 9, 2015 Pending or Imminent Litigation X
December 8, 2014 (Regular) Collective Bargaining Approved: March 9, 2015 Pending or Imminent Litigation X Purchase or Lease of Real Property
Page 3 of 3 Executive-Closed Session Minutes Index
Recommendation for Release 2015 Yes No January 12, 2015 (Regular) Pending or Imminent Litigation (Released 1/25/16) Approved: March 9, 2015 Personnel X Partial Release: January 25, 2016 Purchase or Lease of Real Property
February 23, 2015 (COW) Personnel X February 23, 2015 (Regular) Collective Bargaining Approved: August 24, 2015 Executive/Closed Session Minutes Review X Pending or Imminent Litigation
March 9, 2015 (COW) Collective Bargaining Approved: August 24, 2015 Personnel X
March 12, 2015 (Special) Personnel Approved: August 24, 2015 X
March 23, 2015 (COW) Personnel Approved: August 25, 2015 X
March 23, 2015 (Regular) Collective Bargaining Approved: August 24, 2015 Personnel X
April 13, 2015 (COW) Pending or Imminent Litigation Approved: August 24, 2015 Personnel X
April 13, 2015 (Regular) Collective Bargaining Approved: August 24, 2015 Pending or Imminent Litigation Personnel X Worker’s Compensation
April 27, 2015 (Regular) Collective Bargaining Approved: August 24, 2015 Personnel X
May 11, 2015 (COW) Pending or Imminent Litigation Approved: August 24, 2015 Personnel X
May 26, 2015 (COW) Pending or Imminent Litigation Approved: August 25, 2015 Personnel X Purchase or Lease of Real Property
May 26, 2015 (Regular) Personnel Approved: August 24, 2015 Purchase or Lease of Real Property X
June 8, 2015 (COW) Purchase or Lease of Real Property Approved: August 24, 2015 X
June 22, 2015 (COW) Pending or Imminent Litigation Approved: August 24, 2015 Purchase or Lease of Real Property X Executive-Closed Session Minutes Index
Recommendation for Release 2015 March 2017 Yes No August 10, 2015 (COW) Executive/Closed Session Minutes Review Approved: January 25, 2016 Pending or Imminent Litigation X Personnel
September 14, 2015 (COW) Pending or Imminent Litigation Approved: January 25, 2016 X
September 28, 2015 (Regular) Collective Bargaining Approved: January 25, 2016 Personnel X
October 12, 2015 (COW) Collective Bargaining Approved: January 25, 2016 Pending or Imminent Litigation X Personnel
October 26, 2015 (COW) Pending or Imminent Litigation Approved: January 25, 2016 Personnel X
November 23, 2015 (Regular) Personnel Approved: January 25, 2016 X
December 14, 2015 (COW) Executive Session Minute Review Approved: January 9, 2017 Personnel X
Page 2 of 2 Executive-Closed Session Minutes Index
Recommendation for Release 2016 Yes No January 11, 2016 (Regular) Executive Session Minutes Approved: June 27, 2016 Personnel X Security Procedures
February 8, 2016 (Regular) Collective Bargaining Approved: June 27, 2016 Pending or Imminent Litigation X Personnel
February 22, 2016 (COW) Personnel Approved: June 27, 2016 X
March 14, 2016 (COW) Pending or Imminent Litigation Approved: June 27, 2016 Personnel X Purchase or Lease of Real Property
March 28, 2016 (COW) Collective Bargaining Approved: June 27, 2016 Purchase or Lease of Real Property X
April 11, 2016 (COW) Acquisition of Property Approved: June 27, 2016 Collective Bargaining X Personnel
April 25, 2016 (COW) Pending or Imminent Litigation Approved: June 27, 2016 Personnel X
May 9, 2016 (COW) Personnel Approved: June 27, 2016 X
January 11, 2016 (Regular) Executive Session Minutes Approved: June 27, 2016 Personnel X Security Procedures
February 8, 2016 (Regular) Collective Bargaining Approved: June 27, 2016 Pending or Imminent Litigation X Personnel
February 22, 2016 (COW) Personnel Approved: June 27, 2016 X
March 14, 2016 (COW) Pending or Imminent Litigation Approved: June 27, 2016 Personnel X Purchase or Lease of Real Property
March 28, 2016 (COW) Collective Bargaining Approved: June 27, 2016 Purchase or Lease of Real Property X
April 11, 2016 (COW) Acquisition of Property Approved: June 27, 2016 Collective Bargaining X Personnel Executive-Closed Session Minutes Index
Recommendation for Release 2016 Yes No April 25, 2016 (COW) Pending or Imminent Litigation Approved: June 27, 2016 Personnel X
May 9, 2016 (COW) Personnel Approved: June 27, 2016 X
June 13, 2016 (COW) Collective Bargaining Approved: January 9, 2017 Executive Session Minutes Review X Pending Litigation
July 25, 2016 (COW) Collective Bargaining Approved: January 9, 2017 X
August 8, 2016 (COW) Personnel Approved: January 9, 2017 X
August 22, 2016 (Regular) Collective Bargaining Approved: January 9, 2017 Pending or Imminent Litigation X
September 26, 2016 (Regular) Personnel Approved: January 9, 2017 Purchase or Lease of Real Property X
October 24, 2016 (COW) Personnel Approved: January 9, 2017 X
November 14, 2016 (COW) Personnel Approved: January 9, 2017 X
November 28, 2016 (COW) Collective Bargaining Approved: April 24, 2017 Deliberations Regarding Salary Schedules X Personnel
December 12, 2016 (COW) Collective Bargaining Approved: April 24, 2017 Personnel X Review of Executive Session Minutes
December 12, 2016 (Regular) Collective Bargaining Approved: April 24, 2017 Personnel X Review of Executive Session Minutes
Page 2 of 2 Executive-Closed Session Minutes Index
Recommendation for 2017 Release Yes No January 9, 2017 (COW) Pending or Imminent Litigation Approved: April 24, 2017 Personnel X
February 13, 2017 (Regular) Collective Bargaining Approved: April 24, 2017 Pending or Imminent Litigation X Personnel
February 27, 2017 (COW) Collective Bargaining Approved: April 24, 2017 Personnel X
March 13, 2017 (COW) Pending or Imminent Litigation Approved: April 24, 2017 Purchase or Lease of Real Property X
March 13, 2017 (Regular) Collective Bargaining Approved: April 24, 2017 X
March 27, 2017 (COW) Pending or Imminent Litigation Approved: July 10, 2017 Personnel X Purchase or Lease of Real Property
March 27, 2017 (Regular) Executive Session Minutes Approved: July 10, 2017 Released: July 10, 2017
April 10, 2017 (COW) Collective Bargaining Approved: July 10, 2017 Executive Session Minutes X
April 10, 2017 (Regular) Personnel Approved: July 10, 2017 X
April 24, 2017 (COW) Collective Bargaining Approved: July 10, 2017 X
May 22, 2017 (Regular) Pending or Imminent Litigation Approved: July 10, 2017 X
June 12, 2017 (Regular) Pending or Imminent Litigation Approved: December 11, 2017 X
June 26, 2017 (Regular) Executive Session Minutes Approved: December 11, 2017 X
July 24, 2017 (Regular) Pending or Imminent Litigation Approved: December 11, 2017 X
August 14, 2017 (COW) Pending or Imminent Litigation Approved: December 11, 2017 Purchase or Lease of Real Property X
Executive Session Minutes Listing
August 28, 2017 (COW) Pending or Imminent Litigation Approved: December 11, 2017 X
September 11, 2017 (Regular) Purchase or Lease of Real Property Approved: December 11, 2017 X
September 19, 2017 (Regular) Purchase or Lease of Real Property Approved: December 11, 2017 X
September 25, 2017 (Regular) Pending or Imminent Litigation Approved: December 11, 2017 Purchase or Lease of Real Property X
October 9, 2017 (Regular) Personnel Approved: December 11, 2017 Purchase or Lease of Real Property X
October 23, 2017 (COW) Personnel Approved: December 11, 2017 X
October 23, 2017 (Regular) Purchase or Lease of Real Property Approved: December 11, 2017 X
Page 2 of 2 AGENDA ITEM EXECUTIVE SUMMARY CITY COUNCIL MEETING: MAY 29, 2018 Bills List Fiscal Year Ending 12/31/2018
Staff Contacts: Molly Talkington, Finance Director Carri Parker, Account Technician III
Recommendation: Approval of the attached bills list.
Fund Department Totals 01 General Fund $ 21,548.47 01 Legislative $ 1,329.40 01 City Manager's Office $ 13,210.33 01 Human Resources $ 613.83 01 Finance Department $ 10,701.86 01 Information & Technology Department $ 7,167.28 01 Police $ 17,646.05 01 Fire Department $ 2,416.16 01 Public Works $ 16,266.98 01 Community Development $ 31,988.82 07 Refuse & Recycling Fund $ 169,219.95 09 Transportation Fund - DSATS $ 1,631.25 09 Transportation Fund - Transit $ 457.95 10 Motor Fuel Tax Fund $ 58,707.65 13 TIF Fund #1 (Central Area) $ 2,792.00 53 Equipment Fund $ 153,880.27 60 Water Fund $ 349,498.22 62 Water Capital Fund $ 69,410.05 65 Airport Fund $ 30,900.40 70 Worker's Compensation Fund $ 52,849.88 71 Health Insurance Fund $ 48,334.04
05/29/18 Bills Payable $ 1,060,570.84
05/10/18 Payroll Date $ 841,812.01
Total Payroll $ 841,812.01
Total Disbursements $ 1,902,382.85 Warrant Date: 05/29/2018 INVOICES BY DEPARTMENT
GL Code Vendor Name Description Amount
Fund: 0100 Department: General Fund
0100000001265 FOSTER & FOSTER CONSULTING FY17 FIRE PENSION VALUATION $ 3,182.50 0100000001265 FOSTER & FOSTER CONSULTING FY17 POLICE PENSION VALUATION $ 3,182.50 0100000001265 FRONTIER COMMUNICATIONS LOCAL PHONE CHARGES $ 539.76 0100000001265 VERIZON BUSINESS VERIZON LONG DISTANCE $ 10.69 0100000001265 WBK ENGINEERING LLC PROFESSIONAL SRVCS - APR 18 $ 6,856.50 0100000002930 DEKALB PUBLIC LIBRARY REPLACEMENT TAX - APRIL 2018 $ 7,099.98 0100000043244 HIGH-LOW VOLTAGE PERMIT REFUND #2018-0327 $ 75.00 0100000063423 ALICE WIGGINS AMBULANCE REIMB. #180797 $ 84.53 0100000063423 BLUE CROSS BLUE SHIELD AMBULANCE REIMB. #175437 $ 19.14 0100000063423 HEALTHCARE & FAMILY SERVICES AMBULANCE REIMB. #174982 $ 199.65 0100000063423 NGS MEDICARE ILLINOIS AMBULANCE REIMB. #173778 $ 294.72 0100000063423 UNITED HEALTHCARE AMBULANCE REIMB. #173778 $ 3.50
$ 21,548.47 Fund: 0110 Department: Legislative
0110103008337 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 3.70 0110103008366 FIRST NATIONAL BANK DC RECORDER - DOC FILING $ 735.00 0110103008366 FIRST NATIONAL BANK DC RECORDER - LIS PENDENS $ 59.00 0110103008376 JEROME SMITH MONTHLY TRAVEL REMB. $ 206.76 0110103008376 PATRICK FAGAN METRO WEST TRAVEL REIMB. $ 324.94
$ 1,329.40 Fund: 0115 Department: City Manager's Office
0115153008306 FIRST NATIONAL BANK VINNYS - STUDENT LEADER MTG $ 21.62 0115153008306 FIRST NATIONAL BANK WALMART - MTG SUPPLIES $ 17.07 0115153008337 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 378.64 0115153008349 CLARK,BAIRD, SMITH LLP LEGAL SERVICES - APRIL 2018 $ 1,072.00 0115153008349 DEAN FRIEDERS DBA LEGAL SERVICES - MAY 2018 $ 11,271.00 0115153008366 LAW OFFICES OF JOHN GROTTO PRO LGL SRVCS AH - APRIL 2018 $ 375.00 0115153008376 FIRST NATIONAL BANK MY NIU - INTERN LUNCHEON $ 75.00
$ 13,210.33 Fund: 0116 Department: Human Resources
0116102008201 AMONAQUENETTE PARKER POLICE/FIRE COM JAN - JUN 2018 $ 60.00 0116102008201 ANTHONY CHULICK POLICE/FIRE COM JAN - JUN 2018 $ 60.00 0116102008201 SAMUEL C. FINCH POLICE/FIRE COM JAN - JUN 2018 $ 60.00 0116103008306 FIRST NATIONAL BANK AMAZON - WEATHER RADIOS $ 105.20 0116103008333 TROTSKY INVESTIGATIVE POLYGRAPH TESTING $ 130.00 0116103008337 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 123.63 0116103008376 FIRST NATIONAL BANK IAMMA - CONFERENCE REG. $ 75.00
$ 613.83 Fund: 011711 Department: Finance Department
0117112008202 SUPERIOR BUSINESS FORMS INC CITY HALL ENVELOPES $ 2,544.80 0117112008202 SUPERIOR BUSINESS FORMS INC SHIPPING - ENVELOPES $ 160.40 0117112008204 WAREHOUSE DIRECT INC OFFICE SUPPLIES $ 67.90 0117113008310 BRENT'S MAILING EQUIPMENT POSTAGE MACHINE MAINTENANCE $ 396.00 0117113008310 U.S. BANK NATIONAL ASSOCIATION COPIER CONTRACT 5000495297 $ 185.35 0117113008337 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 113.63 0117113008342 FOSTER & FOSTER CONSULTING FY17 FIRE PENSION VALUATION $ 3,182.50 0117113008342 FOSTER & FOSTER CONSULTING FY17 POLICE PENSION VALUATION $ 3,182.50 0117113008375 ILLINOIS CITY/COUNTY ANNUAL MEMBERSHIPS $ 30.00 0117113008376 FIRST NATIONAL BANK IGFOA - TRAINING REGISTRATION $ 130.00 0117113008376 IGFOA UTILITY BILLING SEMINAR $ 95.00 0117113008376 MOLLY TALKINGTON CONFERENCE TRAVEL REIMB. $ 275.77 0117113008376 ROBERT MILLER CONFERENCE TRAVEL REIMB. $ 338.01
$ 10,701.86 Fund: 011712 Department: Information & Technology Department
0117122008204 FIRST NATIONAL BANK AMAZON - PRINTER STAND $ 173.98 0117122008285 DELL MARKETING L.P. MEMORY UPGRADE $ 58.03 0117122008285 FIRST NATIONAL BANK AMAZON - ADAPTER $ 26.00 0117122008285 FIRST NATIONAL BANK AMAZON - COMPUTER MEMORY $ 79.98 0117122008285 FIRST NATIONAL BANK AMAZON - DELL MEMORY $ 169.24 0117122008285 FIRST NATIONAL BANK AMAZON - KEYBOARD/MOUSE $ 85.80 0117122008285 FIRST NATIONAL BANK AMAZON - TONER $ 395.97 0117122008285 FIRST NATIONAL BANK BEST BUY - HARD DRIVES $ 299.98 0117122008285 FIRST NATIONAL BANK BEST BUY - KEYBOARD $ 24.99 0117122008285 FIRST NATIONAL BANK NETWORK SOLUTIONS - RENEWAL $ 15.99 0117122008285 FIRST NATIONAL BANK SALES TAX REFUND $ (0.62) 0117122008285 KARA COMPANY, INC. LITHIUM ION BATTERY $ 311.03 0117122008285 SUNDOGIT INC. HOSTING DOMAIN CHRGS - JUNE 18 $ 60.00 0117122008295 FIRST NATIONAL BANK AMAZON - DRIVER SET, SWITCH $ 56.53 0117122008295 FIRST NATIONAL BANK AMAZON - HARDDRIVE $ 509.94 0117122008295 FIRST NATIONAL BANK AMAZON - PLIERS SET $ 25.99 0117122008295 FIRST NATIONAL BANK AMAZON - UTILITY KNIFE $ 11.99 0117122008295 FIRST NATIONAL BANK AMAZON - WRENCH SET, TOOL BAG $ 169.48 0117123008310 U.S. BANK NATIONAL ASSOCIATION COPIER CONTRACT 5000495297 $ 442.04 0117123008337 FRONTIER COMMUNICATIONS LOCAL PHONE CHARGES $ 1,127.99 0117123008337 VERIZON BUSINESS VERIZON LONG DISTANCE $ 196.00 0117123008337 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 256.97 0117124008450 FIRST NATIONAL BANK CHICAGO METRICS - APPLICATION $ 120.00 0117124008450 FIRST NATIONAL BANK TRI-STUDIOS - APRIL 2018 SRVCS $ 2,000.00 0117126008515 FIRST NATIONAL BANK BEST BUY - CAMERA $ 299.99 0117126008580 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 249.99
$ 7,167.28 Fund: 0120 Department: Police Department
0120212008204 FIRST NATIONAL BANK AMAZON - UTILITY STAND $ 96.00 0120212008204 FIRST NATIONAL BANK OFFICEMAX - OFFICE SUPPLIES $ 34.16 0120212008204 JUST SAFETY LTD FIRST AID SUPPLIES $ 41.60 0120212008243 SCOTT FARRELL TOBACCO COMPLIANCE REIMB. $ 183.78 0120212008245 UNIVERSITY SHELL, INC. PD FUEL $ 15.15 0120212008246 FIRST NATIONAL BANK INTOXIMETERS - BREATH TESTERS $ 125.00 0120212008246 FIRST NATIONAL BANK INTOXIMETERS - DRYGAS $ 125.00 0120212008270 RAY O'HERRON CO INC PANTS $ 117.00 0120212008270 RAY O'HERRON CO INC PANTS, SHIRTS, EMBLEM $ 155.47 0120212008270 RAY O'HERRON CO INC RETURNED MOLDED PADDLE $ (8.99) 0120212008270 RAY O'HERRON CO INC UNDERVEST SHIRTS, HOLSTER $ 273.43 0120213008337 FRONTIER COMMUNICATIONS LOCAL PHONE CHARGES $ 1,184.69 0120213008337 VERIZON BUSINESS VERIZON LONG DISTANCE $ 3.09 0120213008337 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 2,665.89 0120213008376 DEKALB COUNTY COMMUNITY CONF. TRAVEL EXPENSE REIMB. $ 1,148.57 0120213008376 FIRST NATIONAL BANK RENAISSANCE - CONF. LODGING $ 521.19 0120213008376 FIRST NATIONAL BANK UNITED - BAGGAGE FEE $ 25.00 0120213008376 JASON LEVERTON CONFERENCE TRAVEL REIMB. $ 153.61 0120222008202 SUPERIOR BUSINESS FORMS INC OVERTIME CARDS $ 191.29 0120222008204 WAREHOUSE DIRECT INC COPY PAPER $ 490.60 0120222008204 WAREHOUSE DIRECT INC ENVELOPES $ 175.40 0120222008226 AUTOZONE BRAKE FORCE $ 14.39 0120222008226 AUTOZONE INTAKE MANIFOLD $ 184.99 0120222008226 AUTOZONE VALVE COVER $ 65.99 0120222008226 DEKALB COUNTY AUTO PARTS-2000 BRAKE PADS, ROTORS $ 665.91 0120222008226 DEKALB COUNTY AUTO PARTS-2000 BRAKES, ROTORS $ 412.00 0120222008226 DEKALB COUNTY AUTO PARTS-2000 RADIATOR $ 198.39 0120222008226 DEKALB COUNTY AUTO PARTS-2000 RETURNED PARTS $ (66.16) 0120222008226 DEKALB COUNTY AUTO PARTS-2000 RETURNED THERMOSTAT $ (9.43) 0120222008226 DEKALB COUNTY AUTO PARTS-2000 SPARK PLUGS, GASKETS $ 128.36 0120222008226 DEKALB COUNTY AUTO PARTS-2000 THERMOSTAT, PCV VALVE, COIL $ 86.19 0120222008226 DEKALB SYCAMORE BRACKET $ 27.65 0120222008226 DEKALB SYCAMORE REPAIR AC LEAK $ 60.10 0120222008226 FIRST NATIONAL BANK STROBES/MORE - LIGHTS $ 239.92 0120222008226 GENERAL PARTS DISTRIBUTION LLC CAP COOLANT BOTTLE $ 6.01 0120222008226 GENERAL PARTS DISTRIBUTION LLC RETURNED SENSOR $ (76.42) 0120222008226 GENERAL PARTS DISTRIBUTION LLC SENSOR $ 76.42 0120222008226 GENERAL PARTS DISTRIBUTION LLC SENSOR ASSEMBLY $ 162.20 0120222008226 GENERAL PARTS DISTRIBUTION LLC TRAILER BRAKE CONTROL $ 80.95 0120222008226 GENERAL PARTS DISTRIBUTION LLC VALVE GASKET SET $ 26.65 0120222008242 DEVELOPMENTAL SERVICES STANDARD PTI TARGET $ 166.25 0120222008242 FIRST NATIONAL BANK AMAZON - MICROPHONE $ 47.48 0120222008242 FIRST NATIONAL BANK PETCO - K9 DOG FOOD $ 99.98 0120222008242 FIRST NATIONAL BANK RUBBERFLOORING - MATS $ 111.99 0120222008242 FIRST NATIONAL BANK SPORTSMAN GUIDE - BLANKS $ 86.94 0120222008242 KIESLER'S POLICE SUPPLY, INC. PATROL SUPPLIES $ 55.12 0120222008242 SOS TECHNOLOGIES (6) DEFIBRILLATOR BATTERIES $ 598.07 0120222008270 RAY O'HERRON CO INC NEW HIRE UNIFORM $ 1,661.09 0120223008310 U.S. BANK NATIONAL ASSOCIATION COPIER CONTRACT 5000394969 $ 147.75 0120223008310 U.S. BANK NATIONAL ASSOCIATION COPIER CONTRACT 5000495297 $ 340.00 0120223008315 BRAD MANNING FORD, INC. PROGRAM LCM LABOR $ 124.50 0120223008315 BRAD MANNING FORD, INC. REPAIR REAR TOE JAM $ 314.66 0120223008349 PARDRIDGE INSURANCE, INC. (3) NOTARY BOND RENEWALS $ 183.18 0120223008375 FIRST NATIONAL BANK ITOA - MEMBERSHIP DUES $ 100.00 0120223008376 FIRST NATIONAL BANK PAYPAL - CONF REGISTRATION $ 135.00 0120223008376 MARIO NONNENMANN TRAINING TRAVEL REIMB. $ 30.00 0120223008399 GREENACRE/BREEN'S CLEANERS DRYCLEAN - TABLECLOTHS/RUNNER $ 23.55 0120226008540 RAY O'HERRON CO INC GLOCK , NIGHT SIGHT $ 431.73 0120233008310 CAWLEY ENTERPRISES INC ANTENNA REPAIR $ 95.00 0120233008375 FIRST NATIONAL BANK NENA - TRAINING REGISTRATION $ 250.00 0120236008510 FIRST NATIONAL BANK WOOT INC - VACUUM $ 107.30 0120236008580 FIRST NATIONAL BANK BATT/BULBS - BATTERIES $ 469.50 0120242008243 FIRST NATIONAL BANK ILSOS - PLATE REGISTRATION $ 247.69 0120243008349 PARDRIDGE INSURANCE, INC. NOTARY BOND RENEWAL $ 61.06 0120243008376 JASON GOODWIN TRAINING TRAVEL REIMB. $ 30.00 0120243008376 PAUL MOTT TRAINING TRAVEL REIMB. $ 30.00 0120243008376 RAYNALDO HERNANDEZ TRAINING TRAVEL REIMB. $ 40.00 0120252008202 AMERICAN PRINTING TECHNOLOGIES PD SPECIAL MAILER $ 235.00 0120252008270 SOAS JACKET EMBROIDERY $ 24.00 0120253008373 FIRST NATIONAL BANK OMG NATIONAL - ANNUAL RENEWAL $ 485.00 0120253008375 FIRST NATIONAL BANK FBILEEDA - ANNUAL DUES $ 50.00 0120253008376 COLLEGE OF DUPAGE LAW ENFORCEMENT COURSE $ 150.00 0120253008376 EMILY TIPPS TRAINING TRAVEL REIMB. $ 15.70 0120253008399 BRENT'S MAILING EQUIPMENT POSTAGE MACHINE MAINTENANCE $ 396.00
$ 17,344.58 Fund: 0125 Department: Fire Department
0125262008204 FIRST NATIONAL BANK OFFICE MAX - SALES TAX CREDIT $ (0.78) 0125262008204 FIRST NATIONAL BANK UPS STORE - SUPPLIES $ 2.15 0125262008245 COLLIN PHELPS TRAINING TRAVEL REIMB. $ 70.76 0125263008305 FIRST NATIONAL BANK UPS STORE - POSTAGE $ 38.94 0125263008305 FIRST NATIONAL BANK USPS - POSTAGE $ 57.61 0125263008330 U.S. BANK NATIONAL ASSOCIATION COPIER CONTRACT 5000495297 $ 185.35 0125263008337 FRONTIER COMMUNICATIONS LOCAL PHONE CHARGES $ 502.64 0125263008337 VERIZON BUSINESS VERIZON LONG DISTANCE $ 0.28 0125263008337 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 932.12 0125272008210 FIRST NATIONAL BANK SEARS - VACUUM PARTS $ 9.99 0125272008241 FIRST NATIONAL BANK AMAZON - AMBULANCE SUPPLIES $ 27.58 0125272008291 HORIZON DISTRIBUTORS, INC. JANITORIAL SUPPLIES $ 152.63 0125273008315 FIRST NATIONAL BANK IDPH - EMT RENEWAL $ 21.00 0125273008376 CENTRAL ILLINOIS FIRE CONFERENCE REGISTRATION $ 175.00 0125273008376 COLLIN PHELPS TRAINING TRAVEL REIMB. $ 115.89 0125273008376 FIRST NATIONAL BANK FIRE TRAINING - REGISTRATION $ 125.00
$ 2,416.16 Fund: 0130 Department: Public Works
0130312008204 FIRST NATIONAL BANK MICHAELS - FRAME $ 19.99 0130313008337 FRONTIER COMMUNICATIONS LOCAL PHONE CHARGES $ 199.51 0130313008337 VERIZON BUSINESS VERIZON LONG DISTANCE $ 0.06 0130313008337 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 604.93 0130313008399 ROCK RIVER TEMPORARY TEMP WEEK ENDING 5/6/18 $ 98.38 0130323008355 CITY OF DEKALB 624 N 11TH SRVCS $ 35.53 0130323008355 CITY OF DEKALB 700 W LINCOLN SRVCS $ 153.50 0130324008450 ARCENIO CRUZ DBA JNTRL SRVCS WK ENDING 4/29/18 $ 1,080.00 0130324008450 ARCENIO CRUZ DBA JNTRL SRVCS WK ENDING 5/6/18 $ 1,080.00 0130332008202 SUPERIOR BUSINESS FORMS INC ENVELOPES $ 142.70 0130332008202 SUPERIOR BUSINESS FORMS INC SHIPPING - ENVELOPES $ 16.00 0130332008219 LOWE'S CREDIT SERVICES SALES TAX REFUND $ (2.35) 0130332008226 FIRST NATIONAL BANK DICKEY-JOHN - SENSOR REPAIR $ 174.68 0130332008226 FIRST NATIONAL BANK DICKEY-JOHN - SPREADER PARTS $ 256.24 0130332008226 FIRST NATIONAL BANK JEGS - SYNTHETIC OIL $ 196.99 0130332008226 FIRST NATIONAL BANK STROBES/MORE - LIGHTS $ 489.87 0130332008228 FIRST NATIONAL BANK KIRBY BUILT - PET LITTER BAGS $ 244.80 0130353008331 WBK ENGINEERING LLC PROFESSIONAL SRVCS - APR 18 $ 6,514.26 0130353008331 WBK ENGINEERING LLC PROFESSIONAL SRVCS - FEB 18 $ 4,961.89
$ 16,266.98 Fund: 0132 Department: Community Development
0132102008202 GREEN UMBRELLA MARKETING (500) BUSINESS CARDS $ 69.95 0132103008337 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 505.12 0132103008373 COSTAR GROUP INC MARKETING & ADS - MAY 2018 $ 825.58 0132103008373 FIRST NATIONAL BANK FACEBOOK - STEP INTO SPRING AD $ 6.63 0132103008375 FIRST NATIONAL BANK APA - ANNUAL MEMBERSHIP $ 698.00 0132103008399 HR GREEN BLDG PLAN REVIEW/INSP. $ 29,823.00 0132103008399 ROCK RIVER TEMPORARY TEMP WEEK ENDING 4/22/18 $ 52.97 0132103008399 ROCK RIVER TEMPORARY TEMP WEEK ENDING 5/6/18 $ 7.57
$ 31,988.82 Fund: 0700 Department: Refuse & Recycling Fund
0700003008346 WASTE MANAGEMENT REFUSE SERVICE - APRIL 2018 $ 169,149.95 0700003008373 FIRST NATIONAL BANK SURVEY MONKEY - SURVEY $ 70.00
$ 169,219.95 Fund: 0910 Department: Transportation Fund - DSATS
0910002008285 FIRST NATIONAL BANK MY HOURS - TIME TRACKING SRVC $ 49.48 0910003008337 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 17.75 0910003008366 DEAN FRIEDERS DBA LEGAL SERVICES - MAY 2018 $ 433.50 0910003008375 APA ANNUAL DUES $ 498.00 0910003008376 BRIAN DICKSON CONFERENCE TRAVEL REIMB. $ 61.52 0910003008376 BRIAN DICKSON TRAINING TRAVEL REIMB. $ 20.00 0910003008376 FIRST NATIONAL BANK BB RIDE - CONF. REGISTRATION $ 65.00 0910003008376 FIRST NATIONAL BANK CIRCLE K - FUEL $ 22.51 0910003008376 FIRST NATIONAL BANK CITY SUITES - TRAINING LODGING $ 2.76 0910003008376 FIRST NATIONAL BANK CMCO - TRAINING MEAL $ 16.60 0910003008376 FIRST NATIONAL BANK CORNER FARM - TRAINING MEAL $ 8.00 0910003008376 FIRST NATIONAL BANK CRACKER BARREL - TRNG MEAL $ 7.78 0910003008376 FIRST NATIONAL BANK MANSION VIEW - TRNG LODGING $ 146.90 0910003008376 FIRST NATIONAL BANK METRA - TRANSIT PASS $ 46.00 0910003008376 FIRST NATIONAL BANK OBED&ISAACS - TRAINING MEAL $ 34.59 0910003008376 FIRST NATIONAL BANK THORNTONS - FUEL $ 22.66 0910003008376 FIRST NATIONAL BANK WYNDHAM - TRAINING LODGING $ 178.20
$ 1,631.25 Fund: 0920 Department: Transportation Fund - TRANSIT
0920003008305 FEDEX DOAP APPLICATION POSTAGE $ 16.72 0920003008337 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 7.73 0920003008366 DEAN FRIEDERS DBA LEGAL SERVICES - MAY 2018 $ 433.50
$ 457.95 Fund: 1000 Department: Motor Fuel Tax Fund
1000003008331 HAMPTON, LENZINI & RENWICK INC PRO SERVICES - JAN 2018 $ 4,232.00 1000003008331 WBK ENGINEERING LLC PROFESSIONAL SRVCS - DEC 17 $ 34,563.12 1000003008331 WBK ENGINEERING LLC PROFESSIONAL SRVCS - NOV 17 $ 19,912.53
$ 58,707.65 Fund: 1300 Department: TIF Fund #1 (Central Area)
1300003008331 WBK ENGINEERING LLC PROFESSIONAL SRVCS - MAR 18 $ 1,955.00 1300003008366 KATHLEEN FIELD ORR & ASSOCIATE PRO SERVICES - APRIL 2018 $ 132.00 1300003008376 FIRST NATIONAL BANK ITIA - CONFERENCE REGISTRATION $ 650.00 1300006508624 DEKALB COUNTY CLERK & RECORDING FEE - 221 DODGE $ 55.00
$ 2,792.00 Fund: 5300 Department: Equipment Fund
5355006008515 BELLEBEUIL SZUR & ASSOCIATES ERP SOFTWARE $ 59,427.00 5355006008515 DELL MARKETING L.P. (3) MICRO DESKTOP COMPUTERS $ 1,975.08 5355006008521 RAY O'HERRON CO INC EQUIPMENT TO UPFIT NEW SQUADS $ 5,276.00 5355006008521 RAY O'HERRON CO INC SHIPPING OF EQUIPMENT $ 190.19 5355006008560 EF JOHNSON COMPANY ACCESSORIES FOR VP900 RADIOS $ 15,012.00 5355006008560 EF JOHNSON COMPANY VP900 EF JOHNSON PORT RADIOS $ 72,000.00
$ 153,880.27 Fund: 6000 Department: Water Fund
6000000063444 GLORIA HAMPTON WATER REFUND #2302106090-00 $ 68.33 6000000063444 JAQUELINE MONTEVILLE WATER REFUND #1501062070-00 $ 20.97 6000000063444 MARLENE MEISELS WATER REFUND #3603163950-03 $ 64.00 6000002008219 GORDON'S HARDWARE LLC. PRIMER/CEMENT $ 15.98 6000002008219 JUST SAFETY LTD FIRST AID SUPPLIES $ 61.05 6000002008232 CORE & MAIN LP WATER SYSTEM PARTS $ 2,950.14 6000002008232 GORDON'S HARDWARE LLC. PVC MIP ADAPTER $ 0.99 6000002008232 GORDON'S HARDWARE LLC. VALVES, BRASS NIPPLES $ 21.46 6000002008232 SES WATER TREATMENT EQUIPMENT $ 4,122.88 6000002008232 WM. F. MEYER COMPANY CHECK VALVE $ 15.99 6000002008244 FIRST NATIONAL BANK USABLUEBOOK - TESTING BOTTLES $ 104.00 6000002008244 FIRST NATIONAL BANK USABLUEBOOK - TESTING SOLUTION $ 69.22 6000002008250 CARUS CORPORTATON PHOSPHATE WATER TRTMNT $ 4,607.68 6000002008250 MIDWEST SALT, LLC BULK ROCK $ 2,966.85 6000002008295 GORDON'S HARDWARE LLC. CLEVIS SLIP HOOK $ 15.98 6000002008295 GORDON'S HARDWARE LLC. TAPE/KNIFE COMBO KIT $ 16.99 6000002008295 LOWE'S CREDIT SERVICES BUILDING SUPPLIES $ 104.32 6000002008295 LOWE'S CREDIT SERVICES TARP STRAPS $ 26.97 6000003008301 ECOWATER SYSTEMS WATER SYSTEM RENTAL $ 56.90 6000003008330 HARRIS COMPUTER SYSTEMS ICONNECT - MARCH 2018 $ 797.63 6000003008331 WBK ENGINEERING LLC PROFESSIONAL SRVCS - APR 18 $ 3,006.58 6000003008331 WBK ENGINEERING LLC PROFESSIONAL SRVCS - FEB 18 $ 2,290.10 6000003008337 FRONTIER COMMUNICATIONS LOCAL PHONE CHARGES $ 81.34 6000003008337 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 567.96 6000003008342 FIRST NATIONAL BANK LOCKBOX FEES - APR 2018 $ 462.07 6000003008342 FIRST NATIONAL BANK LOCKBOX FEES - APR 2018 $ 462.07 6000003008351 NICOR 1202 S 7TH 3/19-4/18 $ 307.80 6000003008351 NICOR 1216 MARKET 3/26-4/24 $ 659.00 6000003008351 NICOR 1685 COUNTY FARM 3/22-4/23 $ 326.27 6000003008351 NICOR 2851 CORPORATE 3/20-4/19 $ 353.37 6000003008351 NICOR 900 W DRESSER 2/16-4/17 $ 268.70 6000003008355 KISHWAUKEE WATER SEWER PAYMENT - MAR - APR 2018 $ 16,320.93 6000003008366 CLARK,BAIRD, SMITH LLP LEGAL SERVICES - APRIL 2018 $ 268.00 6000003008366 DEAN FRIEDERS DBA LEGAL SERVICES - MAY 2018 $ 3,468.00 6000003008399 AMERICAN PRINTING TECHNOLOGIES UTILITY BILL RUN #4 2018 $ 871.00 6000003008399 N-TRAK GROUP LLC STREAMBANK STABILIZATION $ 7,700.00
$ 53,521.52 Fund: 6200 Department: Water Capital Fund
6200006008515 BELLEBEUIL SZUR & ASSOCIATES ERP SOFTWARE $ 50,623.00 6200006008583 BADGER METER, INC. BADGER WATER METERS $ 18,787.05
$ 69,410.05 Fund: 6500 Department: Airport Fund
6500002008202 GREEN UMBRELLA MARKETING (500) BUSINESS CARDS $ 69.95 6500002008210 GORDON'S HARDWARE LLC. V-BELT, TUBING, SLEEVE $ 20.96 6500002008219 ECOWATER SYSTEMS WATER SYSTEM RENTAL $ 40.85 6500002008219 FIRST NATIONAL BANK 365 GARAGE - GATE RECEIVER $ 34.82 6500002008234 ASCENT AVIATION GROUP INC. AVIATION FUEL $ 19,133.57 6500002008236 FIRST NATIONAL BANK HARBOR FREIGHT - REPAIR PARTS $ 168.15 6500003008305 FIRST NATIONAL BANK USPS - POSTAGE $ 17.14 6500003008315 DANIEL D. DOTY REPAIR CRUISE CONTROL SWITCH $ 129.64 6500003008331 WBK ENGINEERING LLC PROFESSIONAL SRVCS - APR 18 $ 501.12 6500003008331 WBK ENGINEERING LLC PROFESSIONAL SRVCS - FEB 18 $ 381.69 6500003008337 FRONTIER COMMUNICATIONS LOCAL PHONE CHARGES $ 848.35 6500003008337 VERIZON BUSINESS VERIZON LONG DISTANCE $ 8.45 6500003008337 VERIZON WIRELESS WIRELESS CHARGES - MAY 2018 $ 153.16 6500003008352 COMMONWEALTH EDISON 1506097008 3/27-4/25/18 $ 145.51 6500003008352 COMMONWEALTH EDISON 1839137004 3/27-4/25/18 $ 114.90 6500003008352 COMMONWEALTH EDISON 2415052007 2/28-3/29/18 $ 366.36 6500003008352 COMMONWEALTH EDISON 2439716008 4/3-5/2/18 $ 31.78 6500003008352 COMMONWEALTH EDISON 2950409035 3/27-4/25/18 $ 1,114.67 6500003008352 COMMONWEALTH EDISON 2950412005 3/27-4/25/18 $ 866.73 6500003008352 COMMONWEALTH EDISON 2950413002 3/27-4/25/18 $ 660.67 6500003008352 COMMONWEALTH EDISON 2950414009 3/27-4/25/18 $ 695.32 6500003008352 COMMONWEALTH EDISON 3034017012 3/27-4/25/18 $ 22.23 6500003008352 COMMONWEALTH EDISON 3034018028 3/27-4/25/18 $ 51.12 6500003008352 COMMONWEALTH EDISON 3034019007 3/27-4/25/18 $ 64.53 6500003008352 COMMONWEALTH EDISON 3288163078 3/27-4/25/18 $ 53.89 6500003008355 CITY OF DEKALB 2920 PLEASANT HGR 3B SRVCS $ 20.25 6500003008355 NICOR 2100 PLEASANT 3/26-4/23 $ 144.81 6500003008355 NICOR 3232 PLEASANT 3/26-4/23 $ 441.12 6500003008355 NICOR 3331 PLEASANT 3/26-4/23 $ 169.07 6500003008373 FIRST NATIONAL BANK AIRNAV.COM - AD RENEWAL $ 245.00 6500003008373 FIRST NATIONAL BANK DIRECTV SERVICES - APRIL 2018 $ 96.99 6500003008373 FIRST NATIONAL BANK FLIGHTAWARE - MARCH QUICKAD $ 8.00 6500003008375 NATIONAL BUSINESS AVIATION ANNUAL MEMBERSHIP RENEWAL $ 295.00 6500003008376 FIRST NATIONAL BANK CABAA - ANNUAL MEMBERSHIP $ 15.00 6500003008376 FIRST NATIONAL BANK ILLINOIS UST - TRAINING REG. $ 297.81 6500003008385 ILLINOIS DEPARTMENT OF REVENUE 4020-3581 ST-70 DTMA APRIL 18 $ 2,293.00 6500004008450 BASTON SERVICE GROUP MANAGEMENT FEE - MAY 2018 $ 400.00 6500004008450 CONTINENTAL WEATHER SERVICE WEATHER FORECAST - MAY 2018 $ 150.00 6500006008597 U.S. BANK NATIONAL ASSOCIATION COPIER CONTRACT 5000495297 $ 200.00
$ 30,471.61 Fund: 7000 Department: Worker's Compensation Fund
7000003008366 CCMSI WC LEGAL EXPENSES $ 251.07 7000003008366 DEAN FRIEDERS DBA LEGAL SERVICES - MAY 2018 $ 1,734.00 7000004008472 CCMSI WORKERS COMP CLAIMS $ 40,416.76 7000004008473 CRESCENT ELECTRIC ACCIDENT REPAIR #17-06785 $ 4,086.00 7000004008473 CRESCENT ELECTRIC ACCIDENT REPAIR #17-10275 $ 4,086.00 7000004008473 DEKALB SYCAMORE ACCIDENT REPAIR #18-00846 $ 1,921.20 7000004008473 RAY O'HERRON CO INC ACCIDENT REPAIR #18-00846 $ 354.85
$ 52,849.88 Fund: 7100 Department: Health Insurance Fund
7100003008394 DISCOVERY BENEFITS FSA MONTHLY FEES - APRIL 2018 $ 450.00 7100004008476 DALE DIEDRICH 2018 RETIREE WELLNESS REIMB. $ 64.00 7100004008476 RICHARD REYNOLDS 2018 WELLNESS REIMB. $ 99.00 7100004008478 BENISTAR / HARTFORD RETIREE INSURANCE - MAY 2018 $ 47,414.04 7100004008478 JOEL MAURER DENTAL REFUND - JAN - MAY 2018 $ 307.00
$ 48,334.04
GRAND TOTAL $ 763,863.88 Warrant Date: 5/7/18 & 5/11/18 INVOICES BY DEPARTMENT (MANUAL CHECKS)
GL Code Vendor Name Description Amount
Fund: 0120 Department: Police Department
0120212008299 WALMART COMMUNITY/GEMB OFFICE SUPPLIES $ 23.91 0120223008349 CITY OF DEKALB DC CLERK - NOTARY RENEWAL $ 10.00 0120223008349 CITY OF DEKALB KC CLERK - NOTARY RENEWAL $ 10.00 0120223008376 CITY OF DEKALB CHICK-FIL-A - TRAINING MEALS $ 25.41 0120223008376 CITY OF DEKALB CULVERS - TRAINING MEAL $ 9.23 0120223008376 CITY OF DEKALB FLAT TOP - TRAINING MEAL $ 10.00 0120223008376 CITY OF DEKALB HILLDALE - TRAINING MEAL $ 10.00 0120223008376 CITY OF DEKALB JASON'S DELI - TRAINING MEAL $ 19.43 0120223008376 CITY OF DEKALB PANERA BREAD - TRAINING MEAL $ 10.00 0120223008376 CITY OF DEKALB QUIZNOS - TRAINING MEAL $ 30.00 0120233008376 CITY OF DEKALB COSTCO - TRAINING MEAL $ 10.00 0120233008376 CITY OF DEKALB JESSIE'S GRILL - TRAINING MEAL $ 10.00 0120233008376 CITY OF DEKALB SUSHI STATION - TRAINING MEAL $ 20.00 0120233008376 CITY OF DEKALB TOMM TOOM - TRAINING MEAL $ 10.00 0120233008376 CITY OF DEKALB TOOM TOOM - TRAINING MEAL $ 10.00 0120242008243 CITY OF DEKALB CHIPOTLE - INVEST. MEAL $ 4.97 0120242008243 CITY OF DEKALB TAXCO - COURT TRIAL MEAL $ 10.00 0120243008376 CITY OF DEKALB HILLDALE - TRAINING MEAL $ 10.00 0120243008376 CITY OF DEKALB JASON'S DELI - TRAINING MEAL $ 10.00 0120243008376 CITY OF DEKALB RED ROBIN - TRAINING MEAL $ 10.00 0120253008305 CITY OF DEKALB USPS - POSTAGE DUE $ 0.52 0120253008376 CITY OF DEKALB DOGGIE DINER - TRAINING MEAL $ 18.00 0120253008376 CITY OF DEKALB MEATHEADS - TRAINING MEAL $ 20.00
$ 301.47 Fund: 6000 Department: Water Fund
6000000002220 KISHWAUKEE WATER SEWER PAYMENT - APR 2018 $ 295,976.70
$ 295,976.70 Fund: 6500 Department: Airport Fund
6500002008219 WALMART COMMUNITY/GEMB OFFICE SUPPLIES $ 82.21 6500003008352 CHAMPION ENERGY, LLC 9140600296 3/29-4/27/18 $ 248.99 6500003008352 CHAMPION ENERGY, LLC 9161000023 3/27-4/25/18 $ 97.59
$ 428.79
GRAND TOTAL $ 296,706.96
DATE: May 23, 2018
TO: Honorable Mayor Jerry Smith City Council
FROM: Patty Hoppenstedt, Interim City Manager Molly Talkington, Finance Director Robert Miller, Assistant Finance Director Susan Hauman, Accountant
SUBJECT: Investment and Bank Balance Summary through March 2018.
Attached is the March 31, 2018, Investment & Bank Balance Report that summarizes cash balances and investment transactions, yields, and earnings. The report is composed of the following sections:
. Schedule of Rates, Portfolio Summary, Weighting, and Yields . Cash & Investment Distribution . Investment Portfolio
Investments for Fire Pension, Police Pension, Library, Library Trusts, and Library Reserve are not included in this report. Schedule of Investment Rates, Portfolio Summary by Category, Portfolio Weighting, and Yields
FY18 Investment Rates
IMET MMKT First Natl Bank Brokerage Illinois Funds Constant Maturities Secondary Market City of DeKalb City of DeKalb Average Average Monthly Average MMKT Average Monthly Rate 90-day T-Bill 90-day T-Bill EOM ITD Yield [A] FY ITD Yield [B] January 2018 1.38% N/A 0.25% 1.10% 1.31% 1.43% 1.41% 1.39% 1.45% February 2018 1.38% N/A 0.25% 1.36% 1.36% 1.59% 1.57% 1.44% 1.52% March 2018 1.46% N/A 0.25% 1.43% 1.47% 1.73% 1.70% 1.49% 1.56% April 2018 May 2018 June 2018 July 2018 August 2018 September 2018 October 2018 November 2018 December 2018 YTD Monthly Average 1.409% 0.000% 0.250% 1.296% 1.381% 1.583% 1.560% 1.442% 1.510%
[A] This inception-to-date rate pertains to the weighted average yield on securities held at the end of the month. [B] This inception-to-date rate pertains to the weighted average yield on all outstanding and matured securities held during the fiscal year.
Cash & Investment Balances by Category
Total Cash & First Natl Bank Illinois Funds Investment Market Investment IMET[b] MMKT Balances[a] Brokerage Balances Total Cash Value Portfolio January 2018 0 0 5,244,883 83,685 21,938,991 27,267,559 3,002,636 30,270,195 February 2018 0 0 7,931,091 83,087 20,740,388 28,754,567 2,554,740 31,309,307 March 2018 0 0 4,129,680 83,511 21,012,637 25,225,828 2,305,194 27,531,023 April 2018 0 0 May 2018 0 0 June 2018 0 0 July 2018 0 0 August 2018 0 0 September 2018 0 0 October 2018 0 0 November 2018 0 0 December 2018 0 0
NOTES: [a] Balances exclude Library, Fire Pension, Police Pension, all disbursement-related accounts [b] IMET Balances exclude Restricted Assets = $410,292.10
Total Portfolio Weighting & Yield
Cash & Non-Negotiable Negotiable Municipal Govt Federal & Agency Portfolio Total Portfolio MMKT CD's CD's Securities Securities Other % Total Yield January 2018 90.08% 4.82% 5.10% 0.00% 0.00% 0.00% 100.00% 1.374% February 2018 91.84% 4.02% 4.14% 0.00% 0.00% 0.00% 100.00% 1.087% March 2018 91.63% 4.57% 3.80% 0.00% 0.00% 0.00% 100.00% 1.292% April 2018 May 2018 June 2018 July 2018 August 2018 September 2018 October 2018 November 2018 December 2018 YTD Monthly Average 91.18% 4.47% 4.35% 0.00% 0.00% 0.00%
Note: Since IMET assets are presently restricted, these amounts are excluded from the Total Portfolio Yield and Overall Cash/Investment Return. CITY OF DEKALB CASH AND INVESTMENT DISTRIBUTION MARCH 31, 2018
FINANCIAL INSTITUTION CASH % INVESTMENTS % TOTAL % FIRST NATIONAL BANK General Pooled Account 1,247,062.89 4.94% - 0.00% 1,247,062.89 4.53% Ambulance Billing 114,631.89 0.45% - 0.00% 114,631.89 0.42% City Hall Credit Card 310,061.30 1.23% - 0.00% 310,061.30 1.13% Health Insurance: Section 125 31,186.27 0.12% - 0.00% 31,186.27 0.11% Health Insurance: IPBC 1,002.98 0.00% - 0.00% 1,002.98 0.00% Airport Fund 21,852.61 0.09% - 0.00% 21,852.61 0.08% Pooled Cash Management 50,099.67 0.20% - 0.00% 50,099.67 0.18% Disbursement Fund 613,923.75 2.43% - 0.00% 613,923.75 2.23% Motor Fuel Tax Fund 345,662.09 1.37% - 0.00% 345,662.09 1.26% TIF Funds 1,326,388.06 5.26% - 0.00% 1,326,388.06 4.82% Bond Payment MMKT 1,570.75 0.01% - 0.00% 1,570.75 0.01% Neighborhood Rehab 66,200.22 0.26% - 0.00% 66,200.22 0.24% CDBG Fund 37.74 0.00% - 0.00% 37.74 0.00%
4,129,680.22 16.37% - 0.00% 4,129,680.22 15.00%
US BANK - ILLINOIS FUNDS General Account 8,608,224.53 34.12% - 0.00% 8,608,224.53 31.27% E-Pay Utility Billing - 0.00% - 0.00% - 0.00% MFT Fund 3,267,462.66 12.95% - 0.00% 3,267,462.66 11.87% TIF Operating Cash 9,136,949.68 36.22% - 0.00% 9,136,949.68 33.19% 21,012,636.87 83.30% - 0.00% 21,012,636.87 76.32%
IMET - LIQUIDATING TRUST [RESTRICTED ACCOUNTS] Pooled Account - 0.00% - 0.00% - 0.00% TIF Account - 0.00% - 0.00% - 0.00% MFT Account - 0.00% - 0.00% - 0.00% - 0.00% - 0.00% - 0.00%
Brokerage Accounts & Direct Investments MBS - 0.00% 631,366.48 27.39% 631,366.48 2.29% Fidelity 69,457.35 0.28% 415,770.47 18.04% 485,227.82 1.76% FNC 14,053.95 0.06% - 0.00% 14,053.95 0.05% Non-negotiable Certificates of Deposit - 0.00% 1,258,057.51 54.57% 1,258,057.51 4.57% 83,511.30 0.33% 2,305,194.46 100.00% 2,388,705.76 8.68%
25,225,828.39 100.00% 2,305,194.46 100.00% 27,531,022.85 100.00%
SUMMARY CASH 25,225,828.39 91.63% INVESTMENTS 2,305,194.46 8.37% 27,531,022.85 100.00% CITY OF DEKALB INVESTMENT PORTFOLIO MARCH 31, 2018
Certificates of Municipal Type Total FUND Deposit U.S. Govt Agencies U.S. Treasuries Securities Book Value Market Value 1 General Fund 1,807,686.00 0.00 0.00 0.00 1,807,686.00 1,812,284.86 60 Water O/M Fund 0.00 0.00 0.00 0.00 0.00 0.00 61 Water New Construction Fund 0.00 0.00 0.00 0.00 0.00 0.00 70 Workers Comp Fund 489,436.00 0.00 0.00 0.00 489,436.00 492,909.60 71 Health Insurance Fund 0.00 0.00 0.00 0.00 0.00 0.00 13 TIF #1 Fund 0.00 0.00 0.00 0.00 0.00 0.00 14 TIF #2 Fund 0.00 0.00 0.00 0.00 0.00 0.00 TOTALS: 2,297,122.00 0.00 0.00 0.00 2,297,122.00 2,305,194.46
INVESTMENT DETAIL BY FUND FUND MARKET VALUE [1] NCD, $ 139,000, Ally Bank, due 05/10/2018, 1.201% YTM 1 139,471.21 [2] CD, $ 249,717, Bank of Baroda, due 07/18/2018, 1.5300% YTM 1 249,717.00 [3] NCD, $ 248,000, Essa Bank, due 07/31/2018, Callable 7/31/15, 1.565% YTC 70 248,421.60 [4] NCD, $ 75,000, Capital One NA, due 08/13/2018, 1.837% YTM 1 75,897.75 [5] NCD, $ 248,000, TCM Bank, due 08/17/2018, 0.900% YTM 1 248,000.00 [6] NCD, $ 100,000, Compass Bank, due 08/21/2018, 1.529% YTM 1 101,391.00 [7] NCD, $ 240,000, ConnectOne Bank, due 12/13/2018, 1.661% YTM 70 244,488.00 [8] NCD, $ 245,000, Third Federal Savings, due 12/28/2018, 1.721% YTM 1 248,030.65 [9] CD, $ 250,000, Cathay Bank, Continuously Self-Callable, due 02/18/2019, 1.65% YTM 1 250,000.00 [10] CD, $ 249,777, First Internet Bank of Indiana, due 04/05/2019, 1.25% YTM 1 249,777.25 [11] CD, $ 250,000, World's Foremost Bank, Continuously Self-Callable, due 04/04/2023, 2.65% YTM 1 250,000.00
INVESTMENT TOTALS: 2,305,194.46
DATE: May 23, 2018
TO: Honorable Mayor Jerry Smith City Council
FROM: Patty Hoppenstedt, Interim City Manager Molly Talkington, Finance Director Susan Hauman, Accountant
SUBJECT: First Quarter 2018 Revenues and Expenditures for the General Fund and Water Fund through March 2018.
Attached is the March 31, 2018, General Fund and Water Fund Revenue and Expenditures Report and Fund Balance Report. The report is composed of the following sections:
. General Fund and Water Fund Summary . General Fund Revenues and Expenditures by Category . General Fund Major Revenues Charts . Fund Balance Report All Funds
CITY OF DEKALB, ILLINOIS GENERAL FUND FY18 BUDGET through MARCH 2017 UNAUDITED Amended Over/(Under) YTD PCT% Account AccountDesc Budget YTD Budget of Budget GENERAL FUND REVENUES 01-3110 PROPERTY TAX - CORPORATE 824,108.00 0.00 -824,108.00 0.00 % 01-3113 PROPERTY TAX - POLICE PENSION 2,397,390.00 0.00 -2,397,390.00 0.00 % 01-3114 PROPERTY TAX - FIRE PENSION 2,783,096.00 0.00 -2,783,096.00 0.00 % 6,004,594.00 0.00 -6,004,594.00 0.00 %
01-3131 SALES TAX - CITY 6,707,185.00 0.00 -6,707,185.00 0.00 % 01-3132 SALES TAX - STATE 5,480,472.00 0.00 -5,480,472.00 0.00 % 01-3133 LOCAL USE TAX 1,144,780.00 0.00 -1,144,780.00 0.00 % 01-3135 HOTEL/MOTEL TAX 290,000.00 35,102.29 -254,897.71 12.10 % 01-3142 RESTAURANT & BAR TAX 2,043,668.00 290,111.63 -1,753,556.37 14.20 % 15,666,105.00 325,213.92 -15,340,891.08 2.08 %
01-3161 FRANCHISE TAX 498,000.00 0.00 -498,000.00 0.00 % 01-3162 MUNICIPAL UTILITY TAX 2,517,019.00 598,508.38 -1,918,510.62 23.78 % 01-3163 TELECOMMUNICATIONS TAX 737,595.00 0.00 -737,595.00 0.00 % 3,752,614.00 598,508.38 -3,154,105.62 15.95 %
01-3221 AMUSEMENT LICENSES 4,600.00 175.00 -4,425.00 3.80 % 01-3222 LIQUOR LICENSES 247,200.00 11,955.50 -235,244.50 4.84 % 01-3225 ROOMING HOUSE LICENSES 17,900.00 1,300.00 -16,600.00 7.26 % 01-3239 OTHER/CONTRACTOR LICENSES 75,000.00 9,180.00 -65,820.00 12.24 % 01-3242 BUILDING PERMITS 450,000.00 30,808.60 -419,191.40 6.85 % 01-3244 ELECTRIC PERMITS 68,598.00 4,167.00 -64,431.00 6.07 % 01-3245 PLUMBING PERMITS 29,085.00 3,364.00 -25,721.00 11.57 % 01-3246 SEWER PERMITS 3,750.00 600.00 -3,150.00 16.00 % 01-3247 HVAC PERMITS 32,927.00 2,100.00 -30,827.00 6.38 % 01-3259 OTHER PERMITS/OVERWEIGHT TRUCK 21,951.00 720.00 -21,231.00 3.28 % 01-3266 FIRE LIFE SAFETY LICENSES 22,000.00 18,750.00 -3,250.00 85.23 % 01-3271 PARKING PERMITS 3,800.00 300.00 -3,500.00 7.89 % 01-3330 RENTAL CRIME FREE REGISTRATION 195,000.00 42,786.38 -152,213.62 21.94 % 1,171,811.00 126,206.48 -1,045,604.52 10.77 %
01-3310 FEDERAL GRANTS 200,000.00 0.00 -200,000.00 0.00 % 01-3320 FIRE GRANTS 130,000.00 0.00 -130,000.00 0.00 % 01-3325 POLICE GRANTS 0.00 7,500.00 7,500.00 7,500.00 % 01-3351 STATE INCOME TAX 3,940,685.00 1,062,384.33 -2,878,300.67 26.96 % 01-3356 PERSONAL PROP REPLACE TAX 137,188.00 12,008.18 -125,179.82 8.75 % 01-3358 OTHER SHARED REVENUES 162,100.00 0.00 -162,100.00 0.00 % 01-3359 TOWNSHIP ROAD & BRIDGE TAX 148,000.00 0.00 -148,000.00 0.00 % 01-3362 VIDEO GAMING TAX 245,000.00 16,268.12 -228,731.88 6.64 % 4,962,973.00 1,098,160.63 -3,864,812.37 22.13 %
01-3415 ZONING FEES 12,000.00 1,000.00 -11,000.00 8.33 % 01-3417 HOTEL INSPECTION FEES 5,000.00 0.00 -5,000.00 0.00 % 01-3421 POLICE SERVICES 10,000.00 546.00 -9,454.00 5.46 % 01-3422 FIRE SERVICES 1,004,000.00 444,599.44 -559,400.56 44.28 % 01-3423 AMBULANCE SERVICES 1,272,424.00 223,013.14 -1,049,410.86 17.53 % Amended Over/(Under) YTD PCT% Account AccountDesc Budget YTD Budget of Budget 01-3437 FUEL SALES 105,000.00 23,155.95 -81,844.05 22.05 % 01-3446 ADMINSTRATION FEES 136,400.00 23,298.00 -113,102.00 17.08 % 01-3448 FINGER PRINT FEE(FY15 ONLY) 0.00 250.00 250.00 250.00 % 2,544,824.00 715,862.53 -1,828,961.47 28.13 %
01-3511 CIRCUIT COURT FINES 325,000.00 75,933.65 -249,066.35 23.36 % 01-3512 DUI FINES - CITY 55,000.00 5,560.00 -49,440.00 10.11 % 01-3514 PARKING TICKETS 136,478.00 31,450.36 -105,027.64 23.04 % 01-3515 ABATEMENT FINES 5,000.00 900.00 -4,100.00 18.00 % 01-3517 FALSE FIRE ALARM FINES 2,500.00 1,100.00 -1,400.00 44.00 % 01-3518 MAIL-IN FINES 60,000.00 11,000.00 -49,000.00 18.33 % 01-3519 TOW FINES 2,200.00 850.00 -1,350.00 38.64 % 01-3521 ADMINISTRATIVE TOW FINES 225,000.00 42,350.00 -182,650.00 18.82 % 01-3529 OTHER FINES/AH 28,000.00 9,915.68 -18,084.32 35.41 % 839,178.00 179,059.69 -660,118.31 21.34 %
01-3185 AUTOMOBILE RENTALS 21,350.00 0.00 -21,350.00 0.00 % 01-3610 INVESTMENT INTEREST 85,000.00 37,960.94 -47,039.06 44.66 % 01-3615 GAIN/LOSS ON INVESTMENTS 0.00 7,855.83 7,855.83 7,855.83 % 01-3910 REFUNDS / REIMBURSEMENTS 388,200.00 31,318.04 -356,881.96 8.07 % 01-3920 SALES OF ASSETS 130,000.00 15.00 -129,985.00 0.01 % 01-3947 POLICE FORFEITURES 35,000.00 967.84 -34,032.16 2.77 % 01-3948 ANTI-CRIME ACTIVITIES 35,000.00 3,263.75 -31,736.25 9.33 % 01-3949 CRIME LAB 15,000.00 2,687.00 -12,313.00 17.91 % 01-3961 DONATIONS 5,000.00 0.00 -5,000.00 0.00 % 01-3965 TIF PROPERTY TAX SURPLUS 236,000.00 0.00 -236,000.00 0.00 % 01-3966 TIF SALES TAX SURPLUS 350,000.00 0.00 -350,000.00 0.00 % 01-3970 MISCELLANEOUS INCOME 50,000.00 6,143.75 -43,856.25 12.29 % 1,350,550.00 90,212.15 -1,260,337.85 6.68 %
01-4740 TRANSFER FROM WATER FUND 310,400.00 77,601.00 -232,799.00 25.00 % 01-4747 TRANSFER FROM REFUSE FUND 124,000.00 30,999.00 -93,001.00 25.00 % 01-4761 TRANSFER FROM TRANSPORTATION 57,251.00 0.00 -57,251.00 0.00 % 01-4763 TRANSFER FROM TIF FUND #1 678,576.00 169,644.00 -508,932.00 25.00 % 01-4766 TRANSFER FROM TIF FUND #2 113,198.00 28,299.00 -84,899.00 25.00 % 01-4767 TRANSFER FROM REHAB FUND 9,482.00 0.00 -9,482.00 0.00 % 01-4772 TRANSFER FROM CDBG FUND 82,298.00 0.00 -82,298.00 0.00 % 01-4781 TRANSFER FROM SSA #3 500.00 126.00 -374.00 25.20 % 01-4782 TRANSFER FROM SSA #4 500.00 126.00 -374.00 25.20 % 01-4783 TRANSFER FROM SSA #6 500.00 126.00 -374.00 25.20 % 01-4784 TRANSFER FROM SSA #14 500.00 126.00 -374.00 25.20 % 1,377,205.00 307,047.00 -1,070,158.00 22.29 %
TOTAL GENERAL FUND REVENUES 37,669,854.00 3,440,270.78 -34,229,583.22 9.13 %
GENERAL FUND EXPENDITURES 01-8101 REGULAR WAGES 15,492,241.00 3,601,965.10 -11,890,275.90 23.25 % 01-8102 OVERTIME 1,243,111.00 289,246.87 -953,864.13 23.27 % 01-8103 PART-TIME WAGES 796,981.00 156,305.16 -640,675.84 19.61 % 01-8112 WELLNESS BONUS 8,000.00 5,700.00 -2,300.00 71.25 % 01-8113 LONGEVITY 143,216.00 35,828.99 -107,387.01 25.02 % 01-8119 EDUCATION BONUS 5,000.00 5,125.00 125.00 102.50 % Amended Over/(Under) YTD PCT% Account AccountDesc Budget YTD Budget of Budget 01-8171 FICA 598,555.00 130,289.50 -468,265.50 21.77 % 01-8172 POLICE/FIRE PENSION 6,450,564.00 0.00 -6,450,564.00 0.00 % 01-8173 IMRF 755,547.00 173,703.06 -581,843.94 22.99 % 01-8174 CLOTHING ALLOWANCE 115,994.00 56,365.21 -59,628.79 48.59 % 01-8175 HEALTH INSURANCE 4,031,702.00 1,007,928.00 -3,023,774.00 25.00 % 01-8178 WORKERS COMPENSATION 512,375.00 128,094.00 -384,281.00 25.00 % 01-8304 CAR ALLOWANCE 23,080.00 6,085.87 -16,994.13 26.37 % 30,176,366.00 5,596,636.76 -24,579,729.24 18.55 %
01-8201 BOARDS & COMMISSIONS 11,435.00 875.00 -10,560.00 7.65 % 01-8202 PRINTED MATERIALS 54,819.00 1,314.24 -53,504.76 2.40 % 01-8204 OFFICE SUPPLY 24,311.00 2,788.38 -21,522.62 11.47 % 01-8210 BUILDING MECH SYS- MAINTENANCE 21,000.00 1,023.24 -19,976.76 4.87 % 01-8219 BUILDING SUPPLIES 11,568.00 764.20 -10,803.80 6.61 % 01-8226 VEHICLE MAINTENANCE & PARTS 177,728.00 23,518.99 -154,209.01 13.23 % 01-8228 STREET/ALLEY MATERIALS 30,500.00 2,084.97 -28,415.03 6.84 % 01-8229 STREETLIGHTS, PARTS 17,000.00 573.72 -16,426.28 3.37 % 01-8230 TRAFFIC SIGNALS, PARTS & SUPPS 34,000.00 1,900.45 -32,099.55 5.59 % 01-8231 TRAFFIC & STREET SIGNS 20,000.00 53.77 -19,946.23 0.27 % 01-8233 STORMWATER SYSTEM PARTS 17,500.00 310.76 -17,189.24 1.78 % 01-8235 SNOW & ICE CONTROL MATERIALS 120,500.00 72,925.02 -47,574.98 60.52 % 01-8240 FIREFIGHTING SUPPLY/EQUIP 37,450.00 1,958.33 -35,491.67 5.23 % 01-8241 AMBULANCE SUPPLY/EQUIP 42,000.00 3,976.11 -38,023.89 9.47 % 01-8242 INSPECTOR SUPPLY/EQUIPMENT 62,473.00 7,858.70 -54,614.30 12.58 % 01-8243 INVESTIGATIONS SUPPLY/LIVESCAN 8,445.00 2,326.18 -6,118.82 27.55 % 01-8244 LAB SUPPLY AND MINOR EQPT 600.00 0.00 -600.00 0.00 % 01-8245 OIL GAS & ANTIFREEZE 271,449.00 77,126.87 -194,322.13 28.41 % 01-8246 DUI FINES EXPENDITURES 10,634.00 1,215.00 -9,419.00 11.43 % 01-8247 POLICE FORFEITURES EXPENDITURE 14,545.00 636.00 -13,909.00 4.37 % 01-8248 ANTI-CRIME ACTIVITIES 8,000.00 0.00 -8,000.00 0.00 % 01-8249 CRIME LAB EXPENDITURES 4,150.00 0.00 -4,150.00 0.00 % 01-8270 WEARING APPAREL 35,561.00 4,477.82 -31,083.18 12.59 % 01-8285 TECHNOLOGY SUPPLIES 33,675.00 2,040.06 -31,634.94 6.06 % 01-8291 JANITORIAL SUPPLIES 17,000.00 2,275.71 -14,724.29 13.39 % 01-8294 ACTIVITIES SUPPLIES 1,600.00 0.00 -1,600.00 0.00 % 01-8295 SMALL TOOLS & EQUIPMENT 12,839.00 714.15 -12,124.85 5.56 % 01-8299 COMMODITIES 6,184.00 558.68 -5,625.32 9.03 % 1,106,966.00 213,296.35 -893,669.65 19.27 %
01-8301 RENTAL, EQPT & FACILITIES 1,400.00 0.00 -1,400.00 0.00 % 01-8305 FREIGHT & POSTAGE 25,437.00 18,122.17 -7,314.83 71.24 % 01-8306 SPECIAL EVENTS 19,800.00 274.79 -19,525.21 1.39 % 01-8307 HUMAN & SOCIAL SERVICES 144,500.00 0.00 -144,500.00 0.00 % 01-8310 EQUIPMENT - MAINTENANCE 53,642.00 3,663.60 -49,978.40 6.83 % 01-8311 BUILDING MECH SYS- MAINTENANCE 39,700.00 3,097.84 -36,602.16 7.80 % 01-8313 LANDSCAPE&GROUNDS- MAINTENANCE 27,500.00 356.90 -27,143.10 1.30 % 01-8315 VEHICLES-MAINTENANCE 128,649.00 15,445.91 -113,203.09 12.01 % 01-8316 STREETS/ALLEYS - MAINTENANCE 9,000.00 0.00 -9,000.00 0.00 % 01-8318 TRAFFIC SIGNALS - MAINTENANCE 15,000.00 0.00 -15,000.00 0.00 % 01-8319 SNOW & ICE CONTROL 45,000.00 0.00 -45,000.00 0.00 % 01-8320 INTERGOVT'L SERVICES 6,600.00 485.45 -6,114.55 7.36 % 01-8321 SIDEWALKS - MAINTENANCE 1,500.00 0.00 -1,500.00 0.00 % 01-8325 KISHWAUKEE RIVER SYS-MAINTENCE 12,340.00 0.00 -12,340.00 0.00 % 01-8327 STORMWATER SYSTEM- MAINTENANCE 10,000.00 0.00 -10,000.00 0.00 % 01-8330 TECHNOLOGY SERVICES 9,385.00 0.00 -9,385.00 0.00 % 01-8331 ARCHITECT / ENGINEER SERVICES 17,500.00 614.22 -16,885.78 3.51 % 01-8333 PERSONNEL RECRUITMENT 36,275.00 1,385.65 -34,889.35 3.82 % 01-8334 MOSQUITO ABATEMENT 6,000.00 0.00 -6,000.00 0.00 % Amended Over/(Under) YTD PCT% Account AccountDesc Budget YTD Budget of Budget 01-8337 TELEPHONE SYSTEM 110,784.00 12,279.69 -98,504.31 11.08 % 01-8342 FINANCIAL & MGMT SERVICES 36,948.00 4,320.00 -32,628.00 11.69 % 01-8343 DEVELOPMENTAL SERVICES 140,000.00 11,250.00 -128,750.00 8.04 % 01-8345 PSYCH & MEDICAL SERVICES 36,108.00 1,070.00 -35,038.00 2.96 % 01-8347 NUISANCE ABATEMENT SERVS 1,000.00 3,950.00 2,950.00 395.00 % 01-8348 BUILDINGS - MAINTENANCE 27,750.00 7,409.18 -20,340.82 26.70 % 01-8349 LEGAL SERVICES 196,070.00 37,858.80 -158,211.20 19.31 % 01-8352 ELECTRICITY 59,794.00 38,795.79 -20,998.21 64.88 % 01-8355 UTILITIES 14,938.00 870.90 -14,067.10 5.83 % 01-8366 LEGAL EXPENSES & NOTICES 19,880.00 1,532.64 -18,347.36 7.71 % 01-8373 MARKETING ADS & PUBLIC INFO 19,025.00 2,098.37 -16,926.63 11.03 % 01-8375 DUES & SUBSCRIPTIONS 58,540.00 9,776.30 -48,763.70 16.70 % 01-8376 TRAINING, EDUC, & PROF DVLP 216,808.00 18,574.88 -198,233.12 8.57 % 01-8379 EDUCATION TUITION REIMBURSEMNT 46,100.00 1,086.00 -45,014.00 2.36 % 01-8380 HOUSING ASSISTANCE SERVICES 6,600.00 0.00 -6,600.00 0.00 % 01-8384 TOWING 5,780.00 850.00 -4,930.00 14.71 % 01-8385 TAXES, LICENSES, & FEES 11,500.00 60.00 -11,440.00 0.52 % 01-8386 FORESTRY 57,000.00 0.00 -57,000.00 0.00 % 01-8387 WEATHER SERVICES 3,649.00 0.00 -3,649.00 0.00 % 01-8395 UNEMPLOYMENT INSURANCE 7,300.00 0.00 -7,300.00 0.00 % 01-8399 CONTRACTUAL SERVICES 334,586.00 66,412.09 -268,173.91 19.85 % 2,019,388.00 261,641.17 -1,757,746.83 12.96 %
01-8430 TAX SHARING AGREEMENTS 1,488,000.00 0.00 -1,488,000.00 0.00 % 01-8450 CONTRACTED SERVICES 496,002.00 123,195.32 -372,806.68 24.84 % 01-8471 SURETY BONDS & INSURANCE 70,000.00 17,499.00 -52,501.00 25.00 % 01-8497 CONTINGENCIES 52,500.00 0.00 -52,500.00 0.00 % 2,106,502.00 140,694.32 -1,965,807.68 6.68 %
01-8510 OFFICE FURNITURE & EQUIP 7,444.00 2,503.17 -4,940.83 33.63 % 01-8515 TECHNOLOGY EQUIPMENT 43,200.00 0.00 -43,200.00 0.00 % 01-8540 MACHINERY & MAJOR TOOLS 21,818.00 0.00 -21,818.00 0.00 % 01-8580 TELEPHONE & RADIO EQUIPMENT 14,458.00 631.45 -13,826.55 4.37 % 86,920.00 3,134.62 -83,785.38 3.61 %
01-9034 TRSF TO FLEET FUND 0.00 102,501.00 102,501.00 102,501.00 % 01-9035 TRSF TO EQUIPMENT FUND 410,000.00 0.00 -410,000.00 0.00 % 01-9061 TRSF TO TRANSPORTATION FUND 9,995.00 0.00 -9,995.00 0.00 % 01-9220 TRSF TO GENERAL FUND DEBT SRVC 1,801,827.00 450,456.00 -1,351,371.00 25.00 % 2,221,822.00 552,957.00 -1,668,865.00 24.89 %
TOTAL GENERAL FUND EXPENDITURES 37,717,964.00 6,768,360.22 -30,949,603.78 17.94 %
SUMMARY: REVENUES = 37,669,854.00 3,440,270.78 -34,229,583.22 EXPENDITURES = 37,717,964.00 6,768,360.22 -30,949,603.78
DIFFERENCE = -48,110.00 -3,328,089.44 Amended Over/(Under) YTD PCT% Account AccountDesc Budget YTD Budget of Budget WATER FUND REVENUES 60-3258 WATER PERMITS 20,000.00 0.00 -20,000.00 0.00 % 60-3259 OTHER PERMITS 0.00 600.00 600.00 600.00 % 20,000.00 600.00 -19,400.00 3.00 %
60-3444 WATER SALES 5,469,112.00 1,172,547.37 -4,296,564.63 21.44 % 60-3445 MISC WATER SERVICE FEES 120,000.00 41,636.30 -78,363.70 34.70 % 5,589,112.00 1,214,183.67 -4,374,928.33 21.72 %
60-3610 INVESTMENT INTEREST 25,500.00 0.00 -25,500.00 0.00 % 60-3920 SALES OF ASSETS 2,000.00 0.00 -2,000.00 0.00 % 60-3970 MISCELLANEOUS INCOME 24,000.00 -65,972.67 -89,972.67 -274.89 % 51,500.00 -65,972.67 -117,472.67 -128.10 %
TOTAL WATER FUND REVENUES 5,660,612.00 1,148,811.00 -4,511,801.00 20.29 %
WATER FUND EXPENSES 60-8101 REGULAR WAGES 1,464,919.00 327,686.81 -1,137,232.19 22.37 % 60-8102 OVERTIME 121,294.00 63,678.91 -57,615.09 52.50 % 60-8103 PART-TIME WAGES 88,879.00 13,010.19 -75,868.81 14.64 % 60-8113 LONGEVITY 25,280.00 6,422.63 -18,857.37 25.41 % 60-8171 FICA 130,323.00 29,488.96 -100,834.04 22.63 % 60-8173 IMRF 247,475.00 60,193.60 -187,281.40 24.32 % 60-8174 CLOTHING ALLOWANCE 7,141.00 1,825.38 -5,315.62 25.56 % 60-8175 HEALTH INSURANCE 522,572.00 130,644.00 -391,928.00 25.00 % 60-8178 WORKERS COMPENSATION 234,050.00 58,512.00 -175,538.00 25.00 % 60-8304 CAR ALLOWANCE 4,098.00 1,103.55 -2,994.45 26.93 % 2,846,031.00 692,566.03 -2,153,464.97 24.33 %
60-8202 PRINTED MATERIALS 1,700.00 511.69 -1,188.31 30.10 % 60-8204 OFFICE SUPPLY 500.00 15.16 -484.84 3.03 % 60-8210 BUILDING MECHANICAL SYSTEM 3,000.00 405.81 -2,594.19 13.53 % 60-8219 BUILDING SUPPLIES 5,000.00 796.18 -4,203.82 15.92 % 60-8226 VEHICLE MAINTENANCE PARTS 16,000.00 1,706.72 -14,293.28 10.67 % 60-8228 STREETS / ALLEYS MATERIALS 55,000.00 8,506.76 -46,493.24 15.47 % 60-8232 POTABLE WATER SYSTEM PARTS 55,000.00 10,803.27 -44,196.73 19.64 % 60-8235 SNOW / ICE CONTROL MATERIAL 500.00 0.00 -500.00 0.00 % 60-8244 LAB SUPPLY & MINOR EQUIPMENT 20,000.00 4.29 -19,995.71 0.02 % 60-8245 GAS, OIL, & ANTIFREEZE 25,000.00 5,745.67 -19,254.33 22.98 % 60-8250 POTABLE WATER CHEMICALS 245,515.00 35,779.88 -209,735.12 14.57 % 60-8270 WEARING APPAREL 1,000.00 119.97 -880.03 12.00 % 60-8285 TECHNOLOGY SUPPLIES 1,000.00 0.00 -1,000.00 0.00 % 60-8291 JANITORIAL SUPPLIES 3,000.00 114.68 -2,885.32 3.82 % 60-8295 SMALL TOOLS & EQPT 7,000.00 976.10 -6,023.90 13.94 % 60-8299 COMMODITIES 500.00 0.00 -500.00 0.00 % 439,715.00 65,486.18 -374,228.82 14.89 %
60-8301 RENTAL, EQPT, & FACILITIES 5,241.00 4,020.79 -1,220.21 76.72 % 60-8305 FREIGHT AND POSTAGE 38,000.00 9,448.13 -28,551.87 24.86 % Amended Over/(Under) YTD PCT% Account AccountDesc Budget YTD Budget of Budget 60-8310 EQUIPMENT - MAINTENANCE 7,000.00 0.00 -7,000.00 0.00 % 60-8311 BUILDING MECH SYS- MAINTENANCE 6,000.00 1,157.68 -4,842.32 19.29 % 60-8313 LANDSCAPE&GROUNDS-MAINTENANCE 2,000.00 0.00 -2,000.00 0.00 % 60-8315 VEHICLES - MAINTENANCE 6,000.00 427.95 -5,572.05 7.13 % 60-8328 POTABLE WATER SYSTEM-MAINTNCE 59,000.00 5,593.35 -53,406.65 9.48 % 60-8330 TECHNOLOGY SERVICES 13,000.00 793.36 -12,206.64 6.10 % 60-8331 ARCHITECT / ENGINEERING SERVS 281,000.00 16,099.95 -264,900.05 5.73 % 60-8337 TELEPHONE SYSTEM 9,000.00 816.20 -8,183.80 9.07 % 60-8342 FINANCIAL & MGMT SERVICES 30,393.00 8,640.51 -21,752.49 28.43 % 60-8346 REFUSE REMOVAL SERVICES 9,000.00 0.00 -9,000.00 0.00 % 60-8348 BUILDINGS - MAINTENANCE 40,000.00 2,189.00 -37,811.00 5.47 % 60-8351 NATURAL GAS 25,000.00 8,186.58 -16,813.42 32.75 % 60-8352 ELECTRICITY 170,000.00 7,088.46 -162,911.54 4.17 % 60-8355 UTILITIES 131,500.00 19,189.24 -112,310.76 14.59 % 60-8356 LAB & TESTING SERVICES 5,105.00 567.14 -4,537.86 11.11 % 60-8366 LEGAL EXPENSES & NOTICES 75,621.00 11,399.00 -64,222.00 15.07 % 60-8373 MARKETING, ADS, PUBLIC INFO 1,000.00 0.00 -1,000.00 0.00 % 60-8375 DUES & SUBSCRIPTIONS 2,400.00 2,028.00 -372.00 84.50 % 60-8376 TRAINING, EDUC, & PROF DVLP 3,200.00 0.00 -3,200.00 0.00 % 60-8385 TAXES, LICENSES, & FEES 130.00 0.00 -130.00 0.00 % 60-8399 CONTRACTUAL SERVICES 32,000.00 1,742.00 -30,258.00 5.44 % 951,590.00 99,387.34 -852,202.66 10.44 %
60-8471 SURETY BONDS & INSURANCE 30,000.00 7,500.00 -22,500.00 25.00 % 60-8481 UTILITY REBATE PROGRAM 10,000.00 1,881.38 -8,118.62 18.81 % 40,000.00 9,381.38 -30,618.62 23.45 %
60-8411 DEBT SERVICE - PRINCIPAL 273,875.00 273,875.00 0.00 100.00 % 60-8412 DEBT SERVICE - INTEREST 14,858.00 8,486.21 -6,371.79 57.12 % 60-8417 LOAN PRINCIPAL 460,381.00 121,994.69 -338,386.31 26.50 % 60-8418 LOAN INTEREST 43,432.00 11,244.37 -32,187.63 25.89 % 792,546.00 415,600.27 -376,945.73 52.44 %
60-8510 OFFICE FURNITURE & EQPT 500.00 0.00 -500.00 0.00 % 60-8580 TELEPHONE & RADIO EQPT 1,000.00 0.00 -1,000.00 0.00 % 60-8582 FIRE HYDRANTS 5,000.00 0.00 -5,000.00 0.00 % 60-8584 WATER PUMPS AND MOTORS 130,000.00 0.00 -130,000.00 0.00 % 136,500.00 0.00 -136,500.00 0.00 %
60-9001 TRANSFER TO GENERAL FUND 310,400.00 77,601.00 -232,799.00 25.00 % 60-9062 TRANSFER TO WATER CAPITAL FUND 1,050,000.00 262,500.00 -787,500.00 25.00 % 1,360,400.00 340,101.00 -1,020,299.00 25.00 %
TOTAL WATER FUND EXPENSES 6,566,782.00 1,622,522.20 -4,944,259.80 24.71 %
SUMMARY: REVENUES = 5,660,612.00 1,148,811.00 -4,511,801.00 EXPENSES = 6,566,782.00 1,622,522.20 -4,944,259.80
DIFFERENCE = -906,170.00 -473,711.20 UNAUDITED REVENUES BY CATEGORY THROUGH PERIOD 3, FISCAL YEAR-END 2018
GENERAL FUND BUDGET YTD ACTUAL REMAINING PCT YTD REVENUE CATEGORY Property Taxes 6,004,594 0 6,004,594 0.00% Sales and Use Taxes 15,666,105 325,214 15,340,891 2.08% Gross Receipts Taxes 3,752,614 598,508 3,154,106 15.95% Licenses & Permits 1,171,811 126,206 1,045,605 10.77% Intergovernmental 4,962,973 1,098,161 3,864,812 22.13% Service Charges 2,544,824 715,863 1,828,961 28.13% Fines 839,178 179,060 660,118 21.34% Other Income 1,350,550 90,212 1,260,338 6.68% Transfers In 1,377,205 307,047 1,070,158 22.29% TOTAL REVENUES 37,669,854 3,440,271 34,229,583 9.13%
UNAUDITED EXPENDITURES BY DEPARTMENT THROUGH PERIOD 3, FISCAL YEAR-END 2018
GENERAL FUND BUDGET YTD ACTUAL AVAILABLE PCT USED EXPENSES Legislative 164,959 19,215 145,744 11.65% Administration 1,044,383 226,043 818,340 21.64% Human Resources 451,713 80,857 370,856 17.90% Finance 541,835 126,694 415,141 23.38% IT 954,888 189,886 765,002 19.89% Police 13,580,934 2,488,520 11,092,414 18.32% Fire 11,207,379 1,727,935 9,479,444 15.42% Public Works 3,575,399 863,898 2,711,501 24.16% Community Development 1,553,728 259,126 1,294,602 16.68% General Support 4,642,746 786,186 3,856,560 16.93% TOTAL EXPENDITURES 37,717,964 6,768,360 30,949,604 17.94%
UNAUDITED EXPENDITURES BY CATEGORY THROUGH PERIOD 3, FISCAL YEAR-END 2018
GENERAL FUND BUDGET YTD ACTUAL AVAILABLE PCT USED EXPENSES Personnel Services 30,176,366 5,596,637 24,579,729 18.55% Commodities 1,106,966 213,296 893,670 19.27% Contractual 2,019,388 261,641 1,757,747 12.96% Other Charges 2,106,502 140,694 1,965,808 6.68% Capital/Equipment 86,920 3,135 83,785 3.61% Interfund Transfers 2,221,822 552,957 1,668,865 24.89% TOTAL EXPENDITURES 37,717,964 6,768,360 30,949,604 17.94% PROPERTY TAXES - GENERAL FUND
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LEVY LINE LEVY LINE ENDING ENDING ENDING ENDING ENDING ITEM ITEM FY 2015 FY 2016 FY 2016.5 FY 2017 FY 2018 Corporate Corporate 0 0 824,107 824,108 824,108 IMRF IMRF 251,024 251,028 251,035 72,480 0 Fire Pension Fire Pension 2,056,983 2,177,836 2,177,856 2,632,815 2,397,390 Police Pension Police Pension 1,472,175 1,636,885 1,636,914 2,035,981 2,783,096 Social Security Social Security 490,275 204,791 204,818 0 0 TOTAL LEVIED 4,270,457 4,270,540 5,094,730 5,565,384 6,004,594
TOTAL COLLECTED 4,203,086 4,231,993 5,049,737 5,523,531 0 % COLLECTED 98.42% 99.10% 99.12% 99.25% 0.00%
3,000,000 FY 2015
2,500,000 FY 2016 FY 2016.5
2,000,000 FY 2017 FY 2018
1,500,000
1,000,000
500,000
0 Corporate IMRF Fire Pension Police Pension Social Security HOME RULE SALES TAX (1.75%)
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LIABILITY COLLECTION ENDING ENDING ENDING ENDING ENDING PERIOD PERIOD FYE 2015 FYE 2016 FYE 2016.5 FYE 2017 FYE 2018 JUL OCT 523,479 514,401 508,982 492,100 AUG NOV 622,923 603,378 585,889 562,309 SEP DEC 605,338 589,435 577,244 563,820 OCT JAN 580,123 547,924 534,916 542,840 NOV FEB 578,132 547,758 559,120 570,435 DEC MAR 692,395 659,938 682,879 673,000 JAN APR 490,854 460,925 476,957 FEB MAY 478,854 485,496 468,942 MAR JUN 533,076 536,726 563,580 APR JUL 514,688 469,083 522,874 MAY AUG 532,857 526,865 540,089 JUN SEP 520,613 570,054 531,953 TOTAL 6,673,332 6,511,982 3,449,031 6,508,901 0 Rebate Adjustment 6,673,332 6,511,982 3,449,031 6,508,901 0
BUDGET 6,926,784 7,000,000 3,510,000 6,512,000 6,707,185 % OF BUDGET 96.34% 93.03% 98.26% 99.95% 0.00%
750,000 FYE 2015 FYE 2016 FYE 2016.5 650,000 FYE 2017 FYE 2018 550,000
450,000
350,000
250,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN MUNICIPAL SALES TAX (1.0%)
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LIABILITY COLLECTION ENDING ENDING ENDING ENDING ENDING PERIOD PERIOD FYE 2015 FYE 2016 FYE 2016.5 FYE 2017 FYE 2018 JUL OCT 422,789 425,278 416,591 422,291 AUG NOV 482,157 478,055 472,486 461,416 SEP DEC 476,461 470,123 453,161 462,060 OCT JAN 462,556 444,872 430,808 459,131 NOV FEB 457,482 434,708 450,828 456,091 DEC MAR 545,759 517,143 524,429 528,202 JAN APR 413,724 386,585 395,729 FEB MAY 403,346 408,587 386,033 MAR JUN 456,302 442,186 454,139 APR JUL 431,466 390,783 438,244 MAY AUG 438,569 437,976 444,562 JUN SEP 432,324 453,238 441,073
SUB-TOTAL 5,422,936 5,289,536 2,748,303 5,348,970 0 Rebate Adjustment TOTAL 5,422,936 5,289,536 2,748,303 5,348,970 0
BUDGET 5,398,150 5,400,000 2,765,000 5,364,944 5,480,472 % OF BUDGET 100.46% 97.95% 99.40% 99.70% 0.00%
600,000 FYE 2015
FYE 2016 550,000 FYE 2016.5
500,000 FYE 2017
FYE 2018 450,000
400,000
350,000
300,000
250,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN LOCAL USE TAX
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LIABILITY COLLECTION ENDING ENDING ENDING ENDING ENDING PERIOD PERIOD FYE 2015 FYE 2016 FYE 2016.5 FYE 2017 FYE 2018 JUL OCT 74,509 81,037 75,651 86,404 AUG NOV 63,535 74,049 82,472 91,889 SEP DEC 68,806 85,140 84,779 96,838 OCT JAN 83,489 85,744 92,462 96,165 NOV FEB 78,993 84,498 89,769 111,396 DEC MAR 75,099 120,832 139,495 140,897 JAN APR 113,832 74,240 80,584 FEB MAY 40,274 75,675 75,838 MAR JUN 78,608 88,924 98,621 APR JUL 82,879 86,613 84,690 MAY AUG 81,353 84,281 85,328 JUN SEP 77,491 99,583 90,252
TOTAL 918,868 1,040,615 564,628 1,138,904 0
BUDGET 786,376 900,000 538,050 1,034,705 1,144,780 % OF BUDGET 116.85% 115.62% 104.94% 110.07% 0.00%
160,000 FYE 2015 140,000 FYE 2016 FYE 2016.5 120,000 FYE 2017 FYE 2018 100,000
80,000
60,000
40,000
20,000
0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN HOTEL/MOTEL TAX - 6% GF (1% of 7% H/M Tax dedicated to Debt Service Fund)
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LIABILITY COLLECTION ENDING ENDING ENDING ENDING ENDING PERIOD PERIOD FY2015 FY2016 FY2016.5 FY2017 FY2018
JUL AUG 26,496 29,627 28,149 31,835 AUG SEP 34,216 23,736 28,480 30,442 SEP OCT 17,130 25,104 20,690 26,901 OCT NOV 30,672 22,562 24,768 26,160 NOV DEC 29,323 18,026 19,794 19,632 DEC JAN 11,525 20,162 14,327 16,584 JAN FEB 16,706 15,327 15,043 16,918 FEB MAR 20,113 15,104 14,392 18,185 MAR APR 12,324 17,564 20,902 APR MAY 23,669 21,014 22,835 MAY JUN 22,346 23,471 24,233 JUN JUL 16,778 22,506 27,330 TOTAL 261,299 254,203 136,209 276,288 35,102
BUDGET 240,613 290,000 137,500 290,000 290,000 % OF BUDGET 108.60% 87.66% 99.06% 95.27% 12.10%
40,000 FY2015
35,000 FY2016 FY2016.5 30,000 FY2017
25,000 FY2018
20,000
15,000
10,000
5,000
0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN RESTAURANT & BAR TAX (2%)
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LIABILITY COLLECTION ENDING ENDING ENDING ENDING ENDING PERIOD PERIOD FYE 2015 FYE 2016 FYE 2016.5 FYE 2017 FYE 2018
JUL AUG 152,436 145,293 147,964 146,490 AUG SEP 144,103 156,317 155,711 156,234 SEP OCT 152,410 167,182 170,192 175,473 OCT NOV 161,802 175,395 169,137 178,427 NOV DEC 167,694 161,502 173,283 169,336 DEC JAN 150,949 166,667 147,469 183,396 JAN FEB 147,815 131,384 135,195 136,067 FEB MAR 140,851 163,241 164,791 154,044 MAR APR 145,136 165,835 173,063 APR MAY 158,145 167,038 168,695 MAY JUN 162,516 162,893 169,888 JUN JUL 172,450 150,474 145,949 TOTAL 1,856,308 1,913,222 963,756 1,966,938 290,112
BUDGET 1,761,825 1,825,000 925,000 1,935,000 2,043,668 % OF BUDGET 105.36% 104.83% 104.19% 101.65% 14.20%
200,000 FYE 2015
175,000 FYE 2016 FYE 2016.5
150,000 FYE 2017
FYE 2018 125,000
100,000
75,000
50,000
25,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN UTILITY TAX (ELECTRIC AND GAS)
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LIABILITY COLLECTION ENDING ENDING ENDING ENDING ENDING PERIOD PERIOD FY2015 FY2016 FY2016.5 FY2017 FY2018 JUL AUG 191,087 165,456 185,499 171,062 AUG SEP 153,859 190,999 211,306 203,560 SEP OCT 175,216 163,081 177,593 195,149 OCT NOV 202,827 128,507 165,568 106,278 NOV DEC 186,231 177,745 156,073 248,697 DEC JAN 260,509 224,776 243,538 244,470 JAN FEB 276,805 293,840 346,600 333,650 FEB MAR 319,073 257,670 217,266 264,859 MAR APR 301,058 241,221 228,293 APR MAY 191,774 190,644 221,843 MAY JUN 160,211 165,146 112,243 JUN JUL 138,735 153,460 176,847 TOTAL 2,557,384 2,352,547 1,139,575 2,472,309 598,508
BUDGET 2,590,050 2,560,000 1,150,000 2,550,000 2,517,019 % OF BUDGET 98.74% 91.90% 99.09% 96.95% 23.78%
400,000
FY2015 350,000 FY2016 FY2016.5 300,000 FY2017 FY2018 250,000
200,000
150,000
100,000
50,000
0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TELECOM TAX
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LIABILITY COLLECTION ENDING ENDING ENDING ENDING ENDING PERIOD PERIOD FY2015 FY2016 FY2016.5 FY2017 FY2018 JUL OCTOBER 77,339 71,547 63,215 53,568 AUG NOVEMBER 72,504 65,429 62,054 54,157 SEP DECEMBER 75,309 108,695 63,267 52,587 OCT JANUARY 73,801 64,838 60,152 53,897 NOV FEBRUARY 66,355 63,570 61,308 54,835 DEC MARCH 79,829 89,442 63,739 54,452 JAN APRIL 71,924 65,920 59,353 FEB MAY 71,222 60,824 59,331 MAR JUNE 76,294 67,074 58,535 APR JULY 69,916 63,457 57,599 MAY AUGUST 69,451 64,777 58,913 JUN SEPTEMBER 72,552 64,264 55,075 TOTAL 876,495 849,837 373,735 672,303 0
BUDGET 900,000 850,000 400,000 819,000 737,595 % OF BUDGET 97.39% 99.98% 93.43% 82.09% 0.00%
120,000 FY2015 FY2016 100,000 FY2016.5 FY2017 FY2018 80,000
60,000
40,000
20,000
0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN BUILDING PERMITS
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LIABILITY COLLECTION ENDING ENDING ENDING ENDING ENDING PERIOD PERIOD FY2015 FY2016 FY2016.5 FY2017 FY2018 JUL JUL 16,836 13,557 9,705 18,417 AUG AUG 12,374 14,952 33,167 13,311 SEP SEP 29,333 31,764 13,565 4,572 OCT OCT 37,219 173,040 10,843 4,936 NOV NOV 16,617 9,441 7,341 9,315 DEC DEC 8,388 10,254 11,227 10,352 JAN JAN 25,630 14,697 11,686 11,321 FEB FEB 32,384 14,005 20,184 10,736 MAR MAR 29,245 27,122 5,569 8,751 APR APR 15,719 62,245 9,535 MAY MAY 39,324 25,356 19,361 JUN JUN 15,721 8,303 34,940 TOTAL 278,789 404,736 85,848 162,178 30,809
BUDGET 200,000 455,401 140,000 410,000 450,000 % OF BUDGET 139.39% 88.87% 61.32% 39.56% 6.85%
200,000
180,000 FY2015 FY2016 160,000 FY2016.5 140,000 FY2017 FY2018 120,000
100,000
80,000
60,000
40,000
20,000
0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN RENTAL CRIME FREE REGISTRATION
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LIABILITY COLLECTION ENDING ENDING ENDING ENDING ENDING PERIOD PERIOD FY2015 FY2016 FY2016.5 FY2017 FY2018 JUL JUL 1,950 500 1,429 7,066 AUG AUG 1,091 1,973 580 350 SEP SEP 1,250 5,362 10,424 2,023 OCT OCT 680 4,255 250 300 NOV NOV 23,448 44,950 94,320 37,942 DEC DEC 88,995 76,831 54,074 99,159 JAN JAN 31,338 24,930 5,039 19,407 FEB FEB 23,952 4,606 8,641 14,759 MAR MAR 5,676 17,544 5,320 8,620 APR APR 7,472 2,535 665 MAY MAY 2,290 7,586 700 JUN JUN 750 1,583 546 TOTAL 188,892 192,655 161,077 167,750 42,786
BUDGET 190,366 190,000 100,000 195,000 195,000 % OF BUDGET 99.23% 101.40% 161.08% 86.03% 21.94%
120,000 FY2015 FY2016 100,000 FY2016.5 FY2017 FY2018 80,000
60,000
40,000
20,000
0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN INCOME TAX
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LIABILITY COLLECTION ENDING ENDING ENDING ENDING ENDING PERIOD PERIOD FYE 2015 FYE 2016 FYE 2016.5 FYE 2017 FYE 2018 JUL JUL 410,240 462,461 409,700 403,738 AUG AUG 239,317 268,375 238,585 192,945 SEP SEP 234,026 255,612 260,605 227,583 OCT OCT 417,572 449,249 385,104 346,509 NOV NOV 281,524 296,216 258,473 260,779 DEC DEC 211,689 231,660 234,170 229,586 JAN JAN 358,671 434,662 378,602 334,590 FEB FEB 535,139 475,656 437,878 484,317 MAR MAR 233,453 275,372 229,188 243,478 APR APR 477,067 426,089 441,983 MAY MAY 789,263 600,567 590,131 JUN JUN 327,768 287,073 305,197 TOTAL 4,515,729 4,462,992 1,786,638 4,044,119 1,062,384
BUDGET 4,320,664 4,358,970 2,245,530 4,513,075 3,940,685 % OF BUDGET 104.51% 102.39% 79.56% 89.61% 26.96%
900,000 FYE 2015 FYE 2016 800,000 FYE 2016.5
700,000 FYE 2017 FYE 2018 600,000
500,000
400,000
300,000
200,000
100,000
0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
The State collects and distributes all sales and use taxes through the Local Government Distributive Fund (LGDF). The State reduced the local share of the LGDF by 10% for the State’s FY 2018 (July 1, 2017 to June 30, 2018) and implemented a 2.0% administrative fee for the Home Rule Sales Tax collection. VIDEO GAMING TAX
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LIABILITY COLLECTION ENDING ENDING ENDING ENDING ENDING PERIOD PERIOD FY2015 FY2016 FY2016.5 FY2017 FY2018 JUL SEPTEMBER 6,908 25,170 14,442 16,368 AUG OCTOBER 5,943 9,204 14,798 15,661 SEP NOVEMBER 6,345 10,840 15,060 15,808 OCT DECEMBER 6,039 11,864 16,136 17,636 NOV JANUARY 6,530 11,656 16,178 17,304 DEC FEBRUARY 7,848 11,917 15,509 18,797 JAN MARCH 6,532 11,462 14,262 16,268 FEB APRIL 7,021 12,876 16,286 MAR MAY 7,349 13,687 19,249 APR JUNE 6,573 12,947 16,678 MAY JULY 8,199 12,962 15,804 JUN AUGUST 9,182 14,707 13,853 TOTAL 84,469 159,293 92,124 197,706 16,268
BUDGET 38,000 80,000 65,000 205,000 245,000 % OF BUDGET 222.29% 199.12% 141.73% 96.44% 6.64%
30,000 FY2015 FY2016 25,000 FY2016.5 FY2017
20,000 FY2018
15,000
10,000
5,000
0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN AMBULANCE USER FEES
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LIABILITY COLLECTION ENDING ENDING ENDING ENDING ENDING PERIOD PERIOD FY2015 FY2016 FY2016.5 FY2017 FY2018 JUL JUL 45,211 77,937 67,871 110,371 AUG AUG 102,113 70,438 93,660 37,744 SEP SEP 81,965 88,518 133,807 116,735 OCT OCT 115,708 108,108 104,709 141,262 NOV NOV 48,435 70,878 85,571 3,598 DEC DEC 94,323 72,200 127,474 138,241 JAN JAN 27,714 69,388 87,995 109,104 FEB FEB 45,035 67,867 91,890 101,824 MAR MAR 86,951 68,692 109,971 12,085 APR APR 66,139 68,692 125,500 MAY MAY 79,390 74,433 10,885 JUN JUN 47,317 67,817 64,496 TOTAL 840,302 904,968 613,092 1,038,689 223,013
BUDGET 765,050 820,000 472,500 1,060,000 1,272,424 % OF BUDGET 109.84% 110.36% 129.75% 97.99% 17.53%
160,000 FY2015
140,000 FY2016
FY2016.5 120,000 FY2017
100,000 FY2018
80,000
60,000
40,000
20,000
0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FIRE SERVICES
12 MONTHS 12 MONTHS 6 MONTHS 12 MONTHS 12 MONTHS LIABILITY COLLECTION ENDING ENDING ENDING ENDING ENDING PERIOD PERIOD FY2015 FY2016 FY2016.5 FY2017 FY2018 JUL JUL 7,115 77,486 336,010 7,323 AUG AUG 310,917 318,992 78,928 76,242 SEP SEP 8,403 6,216 5,384 2,040 OCT OCT 8,345 11,381 10,903 15,795 NOV NOV 2,920 8,160 7,965 16,602 DEC DEC 376,668 316,439 11,091 12,328 JAN JAN 4,684 18,222 331,646 12,210 FEB FEB 4,891 79,011 86,730 81,824 MAR MAR 4,048 14,181 15,041 350,565 APR APR 39,028 5,330 8,133 MAY MAY 67,346 7,932 346,397 JUN JUN 2,401 30,734 19,601 TOTAL 836,767 894,082 450,281 937,878 444,599
BUDGET 835,596 800,000 425,000 910,000 1,004,000 % OF BUDGET 100.14% 111.76% 105.95% 103.06% 44.28%
400,000 FY2015 FY2016 350,000 FY2016.5
300,000 FY2017 FY2018 250,000
200,000
150,000
100,000
50,000
0 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Fund Balance Summary As of March 31, 2018 (100% of Fiscal Year) UNAUDITED
Year To Date Year To Date Revenues as Expenditures Year To Date 2018 a Percent of Year To Date 2018 as a Percent UNAUDITED Revenues Fiscal Year Fiscal Year Expenditures Fiscal Year of Fiscal Year Fund Balance as of Revenue Revenue as of Expenditure Expenditure Fund Balance Fund @ 12/31/17 03/31/18 Budget Budget 03/31/18 Budget Budget @ 03/31/18 General Fund 9,168,479 3,440,271 37,669,854 9% 6,768,360 37,717,964 18% 5,840,390 Refuse & Recycling 232,834 615,531 2,206,200 28% 369,610 2,225,035 17% 478,755 Transportation 273,647 619,155 8,509,527 7% 810,241 8,509,527 10% 82,562 Motor Fuel Tax Fund 3,560,110 217,240 1,281,009 17% 100,446 1,945,000 5% 3,676,905 TIF District #1 1,229,458 68,807 7,067,613 1% 953,243 10,706,883 9% 345,022 TIF District #2 8,595,410 4,149 1,479,119 0% 28,459 598,898 5% 8,571,100 Housing Rehab 66,230 367 6,050 6% 80 35,320 0% 66,518 CDBG - 1,915 517,970 0% 1,915 517,970 0% - Special Service Area #3 2,968 - 1,000 0% 126 1,500 8% 2,842 Special Service Area #4 (285) - 4,000 0% 126 4,500 3% (411) Special Service Area #14 4,144 - 2,500 0% 126 3,000 4% 4,018 Special Service Area #6 (4,935) - 18,000 0% 1,764 18,000 10% (6,699) Foreign Fire Insurance Tax 55,267 - 45,000 0% 2,899 34,221 8% 52,368 General Fund Debt Service (8,757) 465,755 1,888,827 25% 1,601,062 1,888,827 85% (1,144,064) TIF Debt Service - 298,299 1,193,200 25% - 1,193,200 0% 298,299 Capital Projects 179,208 57,810 650,000 9% - 272,400 0% 237,018 Equipment 394,559 241,258 779,477 31% 38,736 998,667 4% 597,080 Water 4,020,746 1,148,811 5,660,612 20% 1,622,522 6,566,782 25% 3,547,035 Water Construction 1,138,810 1,175 79,600 1% - - N/A 1,139,985 Water Capital 1,001,378 323,730 1,510,000 21% 10,312 1,537,000 1% 1,314,796 Airport (681,676) 355,512 1,201,606 30% 299,171 160,443 186% (625,335) Worker's Compensation 1,533,618 165,991 898,159 18% 540,526 1,080,205 50% 1,159,083 Health Insurance 269,074 1,557,485 6,402,975 24% 1,381,632 6,360,409 22% 444,927 Police Pension Fund 35,201,243 1,140,019 4,860,414 23% 288,524 3,503,100 8% 36,052,738 Fire Pension Fund 29,304,057 716,937 5,370,458 13% 311,193 3,867,300 8% 29,709,801
All Funds Total 95,535,589 11,440,215 89,303,170 13% 15,131,072 89,746,151 17% 91,844,732
Component Unit: DeKalb Public Library (2,199,254) - 2,974,205 0% - 2,974,205 0% (2,199,254)
DATE: May 23, 2018
TO: Honorable Mayor Jerry Smith City Council
FROM: Patty Hoppenstedt, Interim City Manager Molly Talkington, Finance Director Robert Miller, Assistant Finance Director
SUBJECT: Amending the Fiscal Year-End December 31, 2017 Budget. (Passage on First Reading, Waiver of Second Reading)
I. Summary
The City of DeKalb’s finances are audited annually by an external company per both local and state statutes. During the FY2017 audit, 10 funds out of 29 total funds were identified as exceeding budgeted dollars. The number of funds exceeding budgeted dollars exceeded last year’s where only six funds exceeded budgeted dollars. The main reason for this is because the City did not approve a carry-over budget amendment from FY2016.5 that would have increased the FY2017 budget in order to pay for items that were approved in the FY2016.5 budget but not purchased until FY2017. The carry-over budget amendment for FY2017 was not brought to Council because there was a transition from the Interim Finance Director to the current Finance Director.
The funds that exceeded budgeted dollars in FY2017 were the Special Service Area #6 Fund, the Foreign Fire Insurance Fund, the General Debt Service Fund, the Fleet Replacement Fund, the Capital Equipment Replacement Fund, the Airport Fund, the Health Insurance Fund, the Liability & Property Insurance Fund, and the Police and Fire Pension Fund (both of which the City receives budgeted dollars from a third party that works for the pension fund).
II. Background
The following shows the individual expenditure line items that went over budget for these individual funds:
Special Service Area #6 Fund Account Number Increase Revised Budget Street Lighting 26-00-00-650-8352 $4,487 $17,987
Foreign Fire Insurance Tax Fund Account Number Increase Revised Budget Office Furniture & Equipment 28-00-00-600-8510 $4,686 $9,886 Remodeling & Renovation 28-00-00-650-8625 $5,478 $11,978
General Debt Service Fund Account Number Increase Revised Budget Debt Service - Interest 40-00-00-450-8412 $1,957 $627,630
Fleet Replacement Fund Account Number Increase Revised Budget Vehicles 52-50-00-600-8521 $133,992 $255,666
Capital Equipment Replacement Fund Account Number Increase Revised Budget Equipment - Maintenance 53-55-00-300-8310 $176,197 $242,197 Tech Equipment - PD Software 53-55-00-600-8515 $21,812 $21,812 Machinery Implmts Mjr Tools 53-55-00-600-8540 $214,995 $235,995
Airport Fund Account Number Increase Revised Budget Airport Fuel 65-00-00-200-8234 $87,603 $313,603
Health Insurance Fund Account Number Increase Revised Budget Retiree Health Insurance 71-00-00-400-8478 $68,782 $1,385,482
Liability & Property Insurance Fund Account Number Increase Revised Budget Claims: Self - Insurance 72-00-00-400-8472 $28,738 $168,738 Other Services / Expenses 72-00-00-400-8499 $10,338 $10,338
Police Pension Fund Account Number Increase Revised Budget Retiree Compensation 93-00-00-100-8190 $258,950 $3,123,056
Fire Pension Fund Account Number Increase Revised Budget Retiree Compensation 95-00-00-100-8190 $271,704 $3,177,011
Special Service Area #6 Fund had additional street lighting costs. Any expenditures over budget would draw down on fund balance reserves. Also, during FY2017, staff determined that some of the street lights that were being charged to this area were not part of the SSA. That has been corrected with the electrical company and in the City’s budget. There are still additional costs for the street lights within the SSA that this is accounting for.
The Foreign Fire Insurance Tax Fund had expenditures for the installation of laundry facilities on the bay floor of Station 1, along with purchases to replace chairs and an emergency call training simulator. The fund balance was not negatively impacted.
The General Debt Service Fund had the debt interest payment for the second installment of the 2014A issuance that was not budgeted for in FY2017.
The Fleet Replacement Fund included the purchase of a new ambulance that was part of
Page | 2
the FY2016.5 budget but was not purchased until January 2017.
In the Capital Equipment Replacement Fund, the purchase of the new street sweeper, the new public safety storage server, services for the fleet/street/facility master plan were all budgeted in FY2016.5 and not received until FY2017. The City also purchased police tower radio equipment that was not budgeted for in FY2017 but was fully reimbursed by Verizon for the cost.
In FY2017, the City implemented a low-margin jet fuel pricing strategy in order to incentivize jet traffic to refuel at the DeKalb Taylor Municipal Airport. The result of this strategy was an increase in jet fuel purchased above what was originally budgeted for.
There was an increase in retiree health insurance costs due to unanticipated retirements in FY2017.
The Liability & Property Insurance Fund had unanticipated expenditures for a totaled police squad and carpeting for the senior center. The City did receive reimbursement for the police squad and the fund balance is not negatively impacted.
Finally, Police Pension Fund and Fire Pension Fund budgeted dollars did not accurately reflect the pension payments for disability pensions and retiree pensions. There were several unanticipated retirements in FY2017 that caused an increase in the retiree compensation payments for both funds. Both pension funds are their own entities and separate from the City. Any expenditures over budget would come out of fund balance reserves from these two pension funds.
III. Community Groups/Interested Parties Contacted
These amendments were recommended by the audit team to ensure continued compliance with generally accepted accounting principles (GAAP).
IV. Legal Impact
In order to amend the FY2017 budget, a two-thirds super-majority vote of Council is required. At this time, staff is requesting that Council consider passing the Ordinance on first reading and waiving second reading, also requiring a two-thirds super-majority vote.
V. Financial Impact
The impact from the excess expenditures over appropriation adjustments will increase the budget amount. Note, none of these amendments will affect the General Fund budget.
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VI. Options
1. Amend the FY2017 Budget. This option is recommended. Passage on first Reading and waiver of Second reading is requested.
2. Do not amend the FY2017 Budget. This option is not recommended.
VII. Recommendation
Amendment of the FY2017 Budget to comply with GAAP as well as passage on first reading and waiver of second reading is recommended.
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ORDINANCE 2018-
AMENDING THE FISCAL YEAR-END DECEMBER 31, 2017 BUDGET OF THE CITY OF DEKALB, ILLINOIS.
BE IT ORDAINED BY THE CITY COUNCIL of the City of DeKalb, Illinois, as follows:
Section 1. That, the City of DeKalb, which utilizes the Budget Process as contemplated by Article 8, Division 2 of the Illinois Municipal Code including but not limited to 65 ILCS 5/8-2-9.1 through 65 ILCS 5/8-2-9.10, adopts an amendment to its FY2017 Budget, as shown below:
Special Service Area #6 Fund Account Number Increase Revised Budget Street Lighting 26-00-00-650-8352 $4,487 $17,987
Foreign Fire Insurance Tax Fund Account Number Increase Revised Budget Office Furniture & Equipment 28-00-00-600-8510 $4,686 $9,886 Remodeling & Renovation 28-00-00-650-8625 $5,478 $11,978
General Debt Service Fund Account Number Increase Revised Budget Debt Service - Interest 40-00-00-450-8412 $1,957 $627,630
Fleet Replacement Fund Account Number Increase Revised Budget Vehicles 52-50-00-600-8521 $133,992 $255,666
Capital Equipment Replacement Fund Account Number Increase Revised Budget Equipment - Maintenance 53-55-00-300-8310 $176,197 $242,197 Tech Equipment - PD Software 53-55-00-600-8515 $21,812 $21,812 Machinery Implmts Mjr Tools 53-55-00-600-8540 $214,995 $235,995
Airport Fund Account Number Increase Revised Budget Airport Fuel 65-00-00-200-8234 $87,603 $313,603
Health Insurance Fund Account Number Increase Revised Budget Retiree Health Insurance 71-00-00-400-8478 $68,782 $1,385,482
Liability & Property Insurance Fund Account Number Increase Revised Budget Claims: Self - Insurance 72-00-00-400-8472 $28,738 $168,738 Other Services / Expenses 72-00-00-400-8499 $10,338 $10,338
Police Pension Fund Account Number Increase Revised Budget Retiree Compensation 93-00-00-100-8190 $258,950 $3,123,056
Fire Pension Fund Account Number Increase Revised Budget Retiree Compensation 95-00-00-100-8190 $271,704 $3,177,011
Ordinance 2018-___ Page 2 of 2
Section 2. That each section, paragraph, sentence, clause and provision of this Ordinance is separable and if any provision is held unconstitutional or invalid for any reason, such decision shall not affect the remainder of this ordinance, nor any part thereof, other than that part affected by such decision.
Section 3. Upon its passage and approval according to law, this Ordinance shall by authority of the City Council be published in pamphlet form.
PASSED BY THE CITY COUNCIL of the City of DeKalb, Illinois, at a regular meeting thereof held on the ___ day of ______, 2018 and approved by me as Mayor on the same day.
ATTEST:
______SUSANNA HERRMANN, City Clerk JERRY SMITH, Mayor
DATE: May 23, 2018
TO: Honorable Mayor Jerry Smith City Council
FROM: Patty Hoppenstedt, Interim City Manager Tim Holdeman, Public Works Director Bryan Faivre, Assistant Public Works Director
SUBJECT: Amending the Fiscal Year-End December 31, 2018 Budget. (First Reading)
I. Summary
At the April 9, 2018, Regular City Council meeting, Council approved design engineering for several Community Development Block Grant (CDBG) funded road resurfacing improvements along Harvey, Charter and Tyler Streets. Staff has recently learned that although these improvements were budgeted for and approved as part of the CDBG Housing and Urban Development (HUD) Budget, they were not carried over and included in the City’s FY2018 Budget for Council approval. Staff is requesting approval of an amendment to the FY2018 Budget to include the $440,000 CDBG funding so that these projects may continue as planned.
II. Background
The Public Works Department has identified several roadway and sidewalk capital improvements within the approved CDBG funding area. The capital improvements include pavement milling and resurfacing along Harvey, Tyler and Charter Streets between the area of South Fourth Street and South Seventh Street. These streets were choosen based on multiple factors including surface and subsurface pavement conditions along with their location within the approved CDBG funding area. In addition, ADA compliant sidewalk ramp improvements are planned along South Sixth Street between Culver and Charter Streets.
The planned improvements were budgeted for and approved as part of the CDBG HUD Budget, but they were inadvertently left out of the City’s FY2018 Budget and therefore, have not been approved by Council. The projects were also included in the CDBG Action Plan that was presented to Council by CDBG Coordinator Joanne Rousse and approved by Council at their April 23, 2018, Regular meeting.
Because the project is entirely funded through CDBG, there would be an equal amendment to both the revenue and expenditure side of the budget. Under revenues, CDBG line item 19-00-00-005-3310 (Federal Grants) would show an increase of $440,000. Under expenditures, line item 19-00-00-650-8632 (Street Maintenance) would show an expense of $440,000, creating a net zero to the FY2018 Budget. Staff is requesting approval of an amendment to the FY2018 Budget to include the $440,000 CDBG funding so that the projects outlined above may continue as planned. If approved, work is expected to begin in late summer or early fall of 2018.
III. Community Groups/Interested Parties Contacted
This item is anticipated to be discussed at the May 29, 2018, Regular City Council meeting to provide an opportunity for public input.
IV. Legal Impact
Because the planned CDBG revenues and expenditures were excluded from the adopted FY2018 Budget, an amendment to the budget is necessary. A budget amendment requires a super majority of at least six (6) votes.
V. Financial Impact
The projects outlined above are entirely funded through CDBG and therefore, require an equal amendment to both the revenue and expenditure side of the budget. Under revenues, CDBG line item 19-00-00-005-3310 (Federal Grants) would show an increase of $440,000. Under expenditures, line item 19-00-00-650-8632 (Street Maintenance) would show an expense of $440,000, creating a net zero to the FY2018 Budget.
VI. Options
1. Amend the Fiscal Year-End December 31, 2018 (FY2018) Budget as outlined above.
2. Do not authorize an amendment to the Fiscal Year-End December 31, 2018 (FY2018) Budget.
VII. Recommendation
It is recommended to amend the Fiscal Year-End December 31, 2018 (FY2018) Budget as outlined above.
Page | 2
ORDINANCE 2018-
AMENDING THE FISCAL YEAR-END DECEMBER 31, 2018 BUDGET OF THE CITY OF DEKALB, ILLINOIS.
BE IT ORDAINED BY THE CITY COUNCIL of the City of DeKalb, Illinois, as follows:
Section 1: That, the City of DeKalb, which utilizes the Budget Process as contemplated by Article 8, Division 2 of the Illinois Municipal code including but not limited to 65 ILCS 5/8-2-9.1 through 65 ILCS 5/8-2-9.10, adopts an amendment to its FY2018 Budget, as shown below:
CDBG Fund Account Number Increase/(Decrease) Revised Budget Street Maintenance 19-00-00-650-8632 ($440,000) $440,000 Federal Grants 19-00-00-005-3310 $440,000 $457,970
Section 2: That each section, paragraph, sentence, clause and provision of this Ordinance is separable and if any provision is held unconstitutional or invalid for any reason, such decision shall not affect the remainder of this ordinance, nor any part thereof, other than that part affected by such decision.
Section 3: Upon its passage and approval according to law, this Ordinance shall by authority of the City Council be published in pamphlet form.
PASSED BY THE CITY COUNCIL of the City of DeKalb, Illinois at a Regular meeting thereof held on the ___ day of _____ 2018, and approved by me as Mayor on the same day.
ATTEST:
______SUSANNA HERRMANN, City Clerk JERRY SMITH, Mayor
DATE: May 23, 2018
TO: Honorable Mayor Jerry Smith City Council
FROM: Patty Hoppenstedt, Interim City Manager Molly Talkington, Finance Director
SUBJECT: Establishing Compensation and Benefits for Elected Officials of the City of DeKalb. (First Reading)
I. Summary
Pursuant to Illinois law, if the City Council wishes to adjust pay and compensation schedules for elected officials of the City and to have those take effect for the 2019 municipal election, action must be approved prior to October 6, 2018. This item would allow the Council to make changes to elected official compensation and benefits, if desired.
II. Prior Council Action
On October 24, 2016, City Council increased the City Clerk’s salary to $8,000 per year and left the Mayor and Alderman salaries flat. [Ordinance 2016-034]
III. Discussion
Biannually, City Council is required to review and determine the appropriate level of compensation and benefits for elected officials of the City. This item has been prepared to allow the City Council to take action on adjustments in the compensation of elected officials should it wish to do so. Changes in compensation, if any, would take effect for those persons elected in the 2019 elections. For Council members who have time remaining on their current term of office, changes in compensation would not take effect until the 2021 municipal elections, as compensation cannot change during the term of office.
Currently, the elected officials’ salaries are $22,500 for the Mayor, $5,400 per Alderman, and $8,000 for the City Clerk. In 2016, the Mayor and Alderman salaries were not increased. The City Clerk’s salary was increased from $5,000 to $8,000, a $3,000 or 60% increase. Staff conducted a survey of 13 comparable communities for Mayor and Alderman salaries. The City Clerk position was not included in the survey since the employment parameters for this position vary from a full-time non-elected staff person to a full-time elected position. The salaries for the Mayor ranged from no compensation to $88,572 annually. The salaries for Council ranged from $2,400 to $16,423 annually. The large range in pay for the Mayor position reflects variances in the expected annual hours of the position. The table below provides the per community salaries and the average salary for each position excluding the low and high salary for both positions.
Elected Official Salary Comparison Community Mayor Alderman Batavia $ 32,198 $ 4,800 Belvidere $ 71,028 $ 7,103 Carpentersville* $ 12,000 $ 6,000 Crystal Lake* $ 4,800 $ 2,400 Elk Grove Village $ 40,000 $ 6,000 Hanover Park $ - $ 6,000 Hoffman Estates $ 24,999 $ 5,000 Rolling Meadows $ 9,950 $ 4,000 Romeoville $ 88,572 $ 16,423 St. Charles $ 17,500 $ 5,250 Streamwood* $ 8,400 $ 2,520 Sycamore $ 20,000 $ 5,000 Wheaton* $ 5,000 $ 3,000 Average (less high/low) $ 22,352 $ 4,970 *2016 figures DeKalb $ 22,500 $ 5,400 Over(Under) Average $ 148 $ 430
As shown above, the current Mayor and Alderman salaries are in-line with the comparable communities.
IV. Community Groups/Interested Parties Contacted
Public input is welcome at this meeting. This item has been prepared as an action item to allow the City Council to take action, if desired.
V. Legal Impact
The Council has the legal authority to change the compensation and benefits for persons elected or appointed to office starting with the 2019 term of office. Changes must be approved prior to October 6, 2018, in order for them to take effect for that term of office.
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VI. Financial Impact
As the proposed changes to compensation are as of yet unknown, their financial impact has not been calculated. If the City Council revises their compensation, the Financial Impact will be calculated and included as part of the Ordinance on second reading.
VII. Options
1. In the Ordinance, current compensation levels are provided. The Council is requested to amend the Ordinance consistent with its determination on appropriate compensation levels.
2. If no changes are sought to compensation, then the Council is not required to take any action on the ordinance.
VIII. Recommendation
This is a policy consideration for the City Council. It is recommended that Council evaluate this matter and determine the appropriate course of action to undertake.
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ORDINANCE 2018-
ESTABLISHING COMPENSATION AND BENEFITS FOR ELECTED OFFICIALS OF THE CITY OF DEKALB, ILLINOIS.
WHEREAS, the City of DeKalb is a home rule municipality with the power and authority conferred upon it pursuant to the Illinois Constitution, Illinois Municipal Code and City Code of the City of DeKalb; and
WHEREAS, the City Council has the authority to establish benefits and compensation for elected officials of the City of DeKalb, with any changes in compensation to take effect upon the start of new terms of office;
THEREFORE, BE IT ORDAINED by the Mayor and City Council of the City of DeKalb, DeKalb County, Illinois, as follows:
Section 1. For and during the term of office commencing in May 2021 and for terms commencing thereafter, the elected Mayor of the City of DeKalb, Illinois shall receive compensation in the sum of $22,500 per annum, payable in equal biweekly installments.
Section 2. For the terms of office commencing in May 2019 and for terms commencing thereafter, the Aldermen of the City of DeKalb, Illinois shall receive compensation in the sum of $5,400 per annum, payable in equal biweekly installments.
Section 3. For and during the term of office commencing in May 2021 and for terms commencing thereafter, the City Clerk of the City of DeKalb, Illinois shall receive compensation in the sum of $8,000 per annum, payable in equal biweekly installments.
Section 4. All ordinances or portions thereof in conflict with this ordinance, including the prior versions of the ordinances included above, are hereby repealed.
Section 5. Should any provision of this Ordinance be declared invalid by a court of competent jurisdiction, the remaining provisions will remain in full force and affect the same as if the invalid provision had not been a part of this Ordinance.
Section 6. This Ordinance shall be in full force and effect after passage and publication pursuant to law. Publication date: _____, 2018. Effective date: _____, 2018. Compensation changes contemplated herein shall take effect pursuant to law.
PASSED BY THE CITY COUNCIL of the City of DeKalb, Illinois at a regular meeting thereof held on the _____ day of _____, 2018, and approved by me as Mayor on the same day.
ATTEST:
______SUSANNA HERRMANN, City Clerk JERRY SMITH, Mayor DATE: May 23, 2018
TO: Honorable Mayor Jerry Smith City Council
FROM: Dean Frieders, City Attorney
SUBJECT: Authorizing the Appointment of an Interim City Manager.
I. Summary
This resolution authorizes the appointment of an Interim City Manager.
II. Background
With the recent resignation of the City Manager, Assistant City Manager Patty Hoppenstedt has been serving in the role of City Manager on an interim basis. Prior to the City Manager’s resignation, Ms. Hoppenstedt had advised the Mayor and Council that her employment with the City would be ending this summer, based upon her family’s relocation to another state. Ms. Hoppenstedt accepted the interim appointment to continue the City’s operations, pending her planned resignation and move. Under City Code and state law, various authority is provided to the formally appointed position of City Manager, and it is recommended to consider the formal appointment of an Interim City Manager to replace Ms. Hoppenstedt.
At this time, based upon the direction provided by the Mayor, it is requested that the Council consent to the appointment of Molly Talkington as Interim City Manager. This interim appointment only contemplates the service as Interim City Manager until the first to occur of a permanent City Manager appointment being made, the further action by Council to terminate the appointment, or Ms. Talkington’s resignation from the position. The appointment includes a 10% increase in compensation in recognition of acting duties, with that compensation starting as of the first date of her employment as Interim City Manager and ending upon the day before her last day as Interim City Manager. The appointment would be effective on the first day after the effective date of Ms. Hoppenstedt’s resignation.
III. Community Groups/Interested Parties Contacted
This item is anticipated to be discussed at the Regular City Council meeting of May 29, 2018. IV. Legal Impact
Under City Code Section 3.08-5, the Assistant City Manager has the obligation to serve as the Acting City Manager “in the City Manager’s absence.” As that language does not facially apply to circumstances where the City Manager position is vacant, an interim appointment is recommended to ensure that the City retains operational consistency pending Council direction on selection of a permanent City Manager.
V. Financial Impact
The resolution contemplates the approval of a 10% acting pay classification for the Interim City Manager. The acting pay classification will result in a cost to the City of $1,285.55 per month, which may be offset by savings in the City Manager budgeted salary, depending on the length of vacancy of that position.
VI. Options
1. Council may approve the resolution authorizing the interim appointment.
2. Council may elect to not approve the resolution.
VII. Recommendation
Approval of the Mayor’s designation of Molly Talkington as Interim City Manager is recommended.
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RESOLUTION 2018-
AUTHORIZING THE APPOINTMENT OF AN INTERIM CITY MANAGER.
WHEREAS, the City of DeKalb is a home-rule municipality with the power and authority conferred thereupon by virtue of the Illinois Constitution, the Illinois Municipal Code and the City Code of the City of DeKalb; and
WHEREAS, the City currently employs Molly Talkington as its Finance Director and has determined that it is mutually beneficial and advantageous to make the appointment of an Interim City Manager pursuant to the terms of this Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DEKALB, ILLINOIS:
Section 1: The City Council of the City of DeKalb hereby approves of and consents to the Mayor’s appointment of Molly Talkington as the City of DeKalb’s Interim City Manager. Said interim appointment shall take effect upon the first day following the effective date of resignation of current Interim City Manager Patty Hoppenstedt, and shall be in place until the selection and appointment of a City Manager on a permanent appointment basis, until Talkington resigns the position or until the action of the Mayor and City Council to terminate the appointment, whichever occurs first. Upon termination or revocation of this appointment, Talkington shall return to her currently-held position as Finance Director (it being recognized that this appointment is interim in nature, to fill a vacancy in the office of City Manager on a short-term basis).
As a component of her interim appointment, Talkington shall be entitled to a temporary pay increase in the amount of 10% of her current base salary. Said pay increase shall be effective as of the first day of Talkington’s service as Interim City Manager and shall remain in effect until the day before the end of Talkington’s service as Interim City Manager, at which time her compensation shall revert back to her current base salary and she shall revert back to the position of Finance Director unless the City Council should approve an alternate appointment or compensation. In the event that Talkington separates from employment during the tenure of her appointment as Interim City Manager, any compensation she is due upon separation from employment, such as payout of accumulated paid time off, shall be made at the rate payable for her services as Finance Director, at her base pay.
Section 2: That the City Clerk of the City of DeKalb, Illinois be authorized and directed to attest the Mayor’s Signature and shall be effective thereupon.
PASSED BY THE CITY COUNCIL of the City of DeKalb, Illinois, at a Regular meeting thereof held on the ___ day of _____, 2018, and approved by me as Mayor on the same day.
ATTEST:
______SUSANNA HERRMANN, City Clerk JERRY SMITH, Mayor DATE: May 23, 2018 TO: Honorable Mayor Jerry Smith City Council FROM: Patty Hoppenstedt, Interim City Manager Jo Ellen Charlton, Community Development Director Jason Michnick, Economic Development Planner Christine Wang, Community Development Intern SUBJECT: Amending the Architectural Improvement Program Guidelines and Application. I. Summary During the Committee of the Whole meeting on May 14, 2018, City Council was presented with a review of the Architectural Improvement Program (AIP). Council also discussed specific modifications to the guidelines and approval process for funding projects through that program. As a result of the policy discussion, staff has prepared a revised set of documents related to the AIP to be considered for formal approval.
II. Background
The City has historically supported property owners and businesses in making aesthetic improvements to buildings through the AIP. Over the past 18 years, the AIP has invested a total of $622,115, which leveraged an additional $1,106,579 in private investment, for a total of $1,728,694. The types of projects that were funded through the AIP have ranged from minor improvements such as repainting, to complete replacements of building facades.
While supporting aesthetic and architectural improvements have provided a value in the past, the continued degradation of physical structures in the community has become a concern. The goal of expanding the AIP beyond aesthetic improvements is to encourage property owners to be more proactive in upgrading their properties.
In addition to expanding the list of potential projects under AIP, the application process has also been modified. Under the proposed format, there will no longer be a requirement for projects to be considered by a committee separate from Council. This should reduce the amount of time it would take for an application to be approved and for work to begin on a project.
Page | 1 An additional step that was added to the application process is the requirement for building owners or businesses to have a pre-application inspection of the property done. The goal of this inspection is to consult the building owner on what improvements would need to be made to bring a structure up to current building code standards. Given that certain improvements can trigger a requirement for other improvements, building owners should be aware of how a proposed project would impact the total cost.
Additionally, a pre-application inspection also allows the City to take into consideration the overall health of a building and better advise Council on whether a specific application would be a sound investment, or if there are long-term concerns about the viability of a property. The purpose of these inspections is not to create a situation where the City gains access to a property for the sole purpose of citing owners for identified violations. Per the guidelines, the City would only take action in the instance that a violation of Chapter 24, Section 108.1 (unsafe structures) is found.
The pre-inspection of property also allows staff to accurately calculate the percentage of matching funds to be considered for a project. Under the revised structure of the AIP, projects will be placed into one of three tiers. These tiers are based on the value that a project brings to the viability and longevity of a building. The first tier is for major capital improvements and projects are eligible for 50% reimbursement of project costs up to $25,000. The second tier is for minor capital projects, with a match of 25% of project costs. The bottom tier is reserved for assisting building owners and businesses with deferred maintenance and code violations, with 10% of projects costs being eligible for reimbursement.
The drafted guidelines would also allow City Council to modify the amount of matching funds on a case-by-case basis. Having a degree of flexibility in the program will allow the City to be more responsive to changing circumstances and unforeseen requests. As the City gains access to properties that have not been inspected for an extended period of time, and as property ownership continues to change, opportunities and viability of projects may also evolve.
III. Community Groups/Interested Parties Contacted
It is anticipated that this item will be discussed during the May 28, 2018, Regular City Council meeting. IV. Legal Impact The City has the legal authority to create and administer programs that make physical improvements to buildings through the use of Tax Increment Financing (TIF).
V. Financial Impact The funding source for this program would be the Central Area TIF District, TIF 2, or Central Business District TIF should that be approved at a later date. Fund 13 (Central Area TIF) currently has $50,000 allocated for FY2018. Given the continuously changing
Page | 2 landscape of project opportunities, and consideration of creating a new TIF district for the downtown, it is recommended that the City move forward with maintaining the FY2018 AIP fund total at $50,000. Should viable projects be brought forward in the current fiscal period that would exceed $50,000, the City could amend the budget at that time.
VI. Options 1. Council can approve the Resolution amending the AIP program as drafted.
2. Council can approve an amended version of the AIP program.
3. Council can deny the Resolution amending the AIP program.
VII. Recommendation It is recommended that Council approve the Resolution amending the AIP program as drafted.
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AMENDING THE ARCHITECTURAL IMPROVEMENT PROGRAM GUIDELINES AND APPLICATION.
WHEREAS, the City of DeKalb is continuously engaged in economic development planning and programming, and
WHEREAS, the City of DeKalb has historically used tax increment financing to support physical improvements to property through the Architectural Improvement Program, and
WHEREAS, the City of DeKalb recognizes the need to be more responsive to the continued degradation of historic structures throughout the community, and
WHEREAS, the Architectural Improvement Program is the most appropriate program for the City of DeKalb to support existing and prospective property owners and businesses through financial contributions towards building improvements, and
WHEREAS, the City of DeKalb desires to modify the Architectural Improvement Program,
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF DEKALB, ILLINOIS:
Section 1: That the Mayor of the City of DeKalb be authorized and directed to sign the Resolution authorizing modifications to the Architectural Improvement Program, which has been outlined in Exhibit “A” subject to such changes as shall be acceptable to him.
Section 2: That the City Clerk of the City of DeKalb be authorized and directed to attest the Mayor’s signature.
Section 3: The City Manager or designee is authorized to thereafter take all actions as shall be necessary to effectuate the program.
PASSED BY THE CITY COUNCIL of the City of DeKalb, Illinois, at a regular meeting thereof held on the ______day of _____, 2018 and approved by me as Mayor on the same day.
ATTEST:
______SUSANNA HERRMANN, City Clerk JERRY SMITH, Mayor Architectural Improvement Program Guidelines
Program Overview and Guidelines
Purpose
The Architectural Improvement Program is designed to assist owners make quality investments into commercial buildings within the City by making funds available for appropriate rehabilitation that adds value and extends the longevity of qualifying properties. This program, provided as a percentage match fund on a reimbursement basis, has been approved by the DeKalb City Council in recognition of the positive impact that architectural improvement can have on the overall appearance, quality and vitality of commercial properties. The City of DeKalb provides annual funding for this program for any qualifying building that lies within the geographic boundaries of a Tax Increment Financing (TIF) district.
Standard Project Funding
Approved projects are considered on a case-by-case basis. Projects will be provided with up to $25,000 in matching funding on a percentage basis based on the project impact and qualified improvements. Elements of the project are placed within a three-tier system that provides matching funds on a percentage basis. A 50% reimbursement rate is assigned to eligible major capital improvements. A 25% reimbursement rate is assigned to eligible minor capital improvements. A 10% reimbursement rate is assigned to defray the costs of deferred maintenance. However, the DeKalb City Council may consider higher matching fund participation if the project is attributable to a property of notable historical significance or the total project costs exceed $50,000. Funding is subject to final approval by the DeKalb City Council.
Funding for projects is provided as reimbursement after all project costs have been prepaid, as a forgivable loan subject to a standard legal agreement, mortgage, and promissory note with the City of DeKalb.
Standard Project Provisions and Restrictions
This program provides up to $25,000 in matching funds for improvements to commercial buildings in DeKalb. The key points of this program, to which all Applicants should pay close attention, are as follows:
1. This is a three-tier funding program based on percentages. The City of DeKalb will provide up to $25,000 per project in a percentage match to private funds provided by property/business owners. However, the DeKalb City Council may consider higher matching fund participation 1
if the project is attributable to a property of notable historical significance or the total project costs exceed $50,000. This is a reimbursement program. All payments to contractors, suppliers, architects etc., must be paid in full by the Applicant and final waivers of lien and certified payroll records must be submitted to the City of DeKalb before reimbursement can be provided. Improvements must fall under the following three tiers:
a) Major Capital Improvements: 50% Reimbursement Rate – any improvements that significantly improves the building;
b) Minor Capital Improvements: 25% Reimbursement Rate – any improvements that improves the quality and appearance of the building without making substantial improvements to value or longevity;
c) Deferred Maintenance: 10% Reimbursement Rate – any improvements that would bring the building up to code compliance or prevent larger
2. Because this program provides relatively large amounts of public funds to private individuals, all parties have a responsibility to ensure that funds are spent in a manner that will improve both the longevity and value of qualifying properties. Therefore, a formal application process has been instituted. This application process involves the following:
a) Individuals are required to submit to a pre-inspection and consultation of the building with the City of DeKalb prior to submitting an application. Prior inspection and consultation allows the City of DeKalb to discuss proposed projects with Applicants, can provide potential Applicants with a better understanding of the program, and can provide potential Applicants with useful information and resources for their project. The pre-inspection is a consultative inspection to help the Applicant identify and inventory code violations and potential future concerns. Applicants do not have to be in complete code compliance at the time of the application for the program. Immediate action will not be taken unless the property owner is in direct violation of Chapter 24 (Building Code), Section 108.1 of the Municipal Building Code. This section identifies unsafe structures and equipment that would place the public’s safety in immediate danger and would require the City to immediately post a condemnation order.
In the event that other significant code violations are found during the inspection, but do not warrant immediate citation or condemnation, the City will work with the property owner to develop an action plan and agreeable timeline for correcting identified violations. Should the owner fail or refuse to engage in making the improvements in the agreed upon timeframe, the City will take appropriate action to address the violations.
b) A formal application for funding is required. This application must include a detailed and understandable explanation of the proposed project, detailed monetary estimates or bids from contractors for the specific work to be performed, letters of credit and/or commitment for funding, photo documentation and/or drawings as appropriate, and a justification for the merits of the project.
c) The application is subject to review by City staff before being forwarded to City Council for consideration. This will consist of a cooperative and interactive session 2 involving the Applicant and City staff, in which the proposed work is discussed, analyzed and suggestions for possible alterations/improvements to the project made.
d) An important and major criterion of the review process is whether the proposed architectural changes will improve and enhance longevity and value of the building, in the context of the current status of the building and its architectural form.
e) Once funding is approved by the City Council, the Applicant will enter into a legal agreement with the City of DeKalb. This agreement stipulates that the Property Owner will maintain the improvements for a minimum period of five (5) years in exchange for funding from the City.
Funding is provided as a forgivable loan (e.g. the City “forgives” 20% of the value of the matching funds each year). This agreement also stipulates the Applicant has one (1) calendar year from the time the approval is granted for all work to be completed and final waiver of liens submitted to the City of DeKalb. Final waivers of lien submitted after this point will be denied reimbursement.
f) All of the above steps “(a) through (g)” MUST be completed PRIOR to beginning construction. Because public tax dollars are being employed to subsidize improvements to privately-owned buildings, the City of DeKalb requires complete review and approval of all aspects of a project prior to commencing construction. This includes submission of an application, review of that application by City staff, submission of a recommendation for funding to City Council, a vote to approve funding by the City Council, and completion of the legal agreement and if required by the funding option, a mortgage, and promissory note between the Applicant and the City. Applicants who commence work prior to formal approval for funding by the City Council are subject to complete or partial denial of matching funds, especially if unapproved work is performed. The City Council will deny funding for any project where work is commenced prior to the City Council having voted to provide matching funds.
g) During construction, it is important that the Applicant and contractor maintain regular and clear communication with the City of DeKalb. This is especially critical when unanticipated features are discovered or uncovered that may have architectural or design significance. While the City of DeKalb recognizes that construction work must often adhere to a tight schedule, adherence to guidelines requires consultation with the City Staff prior to altering construction plans or when unanticipated materials are discovered.
h) Upon completion of the work, the project will be inspected by the City Building and Code Enforcement Department for compliance.
i) Upon completion of all work proposed, the Applicant must submit final waivers of lien, certified payroll records, photographs of the completed work, and other documentation that the work is complete to the City of DeKalb Community Development Department for processing. Receipts should be itemized in order to distinguish categories of work completed and work relevant to the proposal. Only those expenses that were approved by the DeKalb City Council are eligible for reimbursement.
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j.) The City of DeKalb shall have up to thirty business days to disburse reimbursement upon receipt of all necessary documentation, subject to standard City of DeKalb policies and procedures.
4. The funding is provided per building. In those cases where a single building has multiple addresses, the entire building will be considered a single building, unless the City Council determines that the size and scope of the project merit additional funds. Only property owner(s) and tenants with written approval of the property owners are considered eligible to apply for this program. Tenants are encouraged to partner with property owners to create projects. The property owner must fully comply with the guidelines and full requirements of the program, including the application and review procedure, the terms of any agreements or liens on the property, the actual construction, the payment request procedure, and any other guidelines, requirements, or procedures. The City of DeKalb is not responsible for any incidental costs incurred by the Applicant that may have been necessary for compliance with this program.
5. The funding is provided per building. In those cases where a single building has multiple addresses, the entire building will be considered a single building, unless the City Council determines that the size and scope of the project merit additional funds.
6. Final decisions on funding are made by the City Council. Availability of funding is dependent on the amount authorized for the program in any given fiscal year. The City Council maintains the right to deny funding to any request, as well as the right to reduce the amount of funding for any proposal, regardless of the amount requested. The City Council will make the final determination of the eligibility for each request.
6. Because of the limited funds for this program, the City Council will only provide funding to those requests which are recommended by the City of DeKalb staff, and which adhere to the spirit of the program. Projects are considered on a first-come-first-serve basis and on a case- by-case basis. Final decisions on funding are made by the City Council. Availability of funding is dependent on the amount authorized for the program in any given fiscal year. The City Council maintains the right to deny funding to any request, as well as the right to reduce the amount of funding for any proposal, regardless of the amount requested. The City Council will make the final determination of the eligibility for each request.
7. Approval by the City Council does not authorize initiation of the project. If building permits or other permits are required, they must be obtained prior to the commencement of the project.
8. To be eligible for funding under the Architectural Improvement Program, existing commercial buildings must be located in the geographic area bounded by the City’s Tax Increment Finance Districts.
11. As part of this approach, Applicants are also expected to commit to maintaining the improvements that they choose to install. The City and the Applicant will sign an agreement that is valid for five years, setting forth the improvements to be completed and the portion funded by the City. The Applicant will agree to maintain such improvements for the term of the agreement except for minor changes that would be allowed. Minor changes would include such as changing signs (e.g. if the nature of the business changes). The agreement will outline the terms of a forgivable loan program. If in any year within five years of the improvements 4
being completed, they are removed or changed without Council permission, the balance of the forgivable loan funds provided will be returned to the City. This agreement would bind not only the Applicant but also any successors or assignees within the five-year period.
12. A building is not eligible to receive additional funds until all previous AIP loans have been forgiven. However, if the original request by the Applicant was for reimbursement for Design Professional or Architectural Service fees, the Applicant remains eligible to receive funding up to $25,000 for eligible improvements. Therefore, buildings will only be eligible to receive funding up to $25,000 for eligible improvements once every five years. This ensures that all improvements have been maintained and program requirements have been met.
Eligible Improvements
Specific improvements will be reviewed on a case-by-case basis during the application process. The improvements must meet the goal of this program and eligibility requirements of the State of Illinois TIF Act. The goal is to help property owners increase the longevity and investment in their commercial properties. Each application shall be considered in the lens of three categories. Each of these categories are subject to a three-tier system that determines the funding for each improvement. The following are examples of eligible improvements in each category:
50% Reimbursement: 25% Reimbursement: 10% Reimbursement: Major Capital Minor Capital Improvements Deferred Maintenance Improvements
____ ADA Compliance ____ Painting ____ Roof repair
____ Façade renovation ____ Exterior lighting ____ Gutter replacement
____ Fire alarm systems ____ Tuckpointing/Masonry ____ Stair/handrail repair
____ Life safety equipment ____ Interior improvements ____ Floor surface repair
____ Electrical, Mechanical, ____ Window & Door ____ Water damage repair or Plumbing rehabilitation Replacement
____ Design Professional ____ Screening of unsightly ____ Water heater repair Fees/Architectural Services utilities
____ Fire suppression system upgrades
____ Restoration of Architectural Features
5 Other improvements not listed above may be eligible for reimbursement subject to the determination of staff and City Council. This program is intended to provide financial assistance to projects that not only make significant and substantial improvements to the property or aesthetic improvements, but to also provide assistance to properties that have had issues with deferred maintenance. Code compliance items and other improvements related to deferred maintenance are eligible to receive funding. All applications that contain code compliance items will be reviewed by the City of DeKalb Building and Code Compliance Division for input and approval. However, City Council reserves the right to deny funding or reduce the normal match.
Ineligible Improvements
Some projects are not eligible for this program because they are not eligible under the regulations of Tax Increment Financing have been deemed not to meet the goals and objectives of the program. This include but are not limited to the following:
• Incidental expenses and fees, such as building permit fees, estimate preparation fees. • Any abrasive cleaning methods that would result in permanent damage to the building surface or materials. • Awnings or canopies • Signage
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7 Architectural Improvement Program Application
Name: ______
Home Address : ______
Property Identification (PIN) Number: ______
Location of Property: ______
Phone number: ______Email: ______
Proposed use of funding (check all that apply)
50% Reimbursement: 25% Reimbursement: 10% Reimbursement: Major Capital Improvements Minor Capital Improvements Deferred Maintenance
____ ADA Compliance ____ Painting ____ Roof repair
____ Façade renovation ____ Exterior lighting ____ Gutter replacement
____ Fire alarm systems ____ Tuckpointing/Masonry ____ Stair/handrail repair
____ Life safety equipment ____ Interior improvements ____ Floor surface repair
____ Electrical, Mechanical, ____ Window/Door ____ Water damage repair Plumbing rehabilitation Replacement ____ Design Professional ____ Screening of unsightly ____ Water heater repair Fees/Architectural Services utilities
____ Fire suppression system upgrades ____ Restoration of Architectural Features
Other improvements (Please Specify): Have you consulted with City of DeKalb about your project? _____ Yes ____ No
(If yes, who did you talk with at City of DeKalb?) ______
Have you submitted to a pre-inspection of the property? _____ Yes ____ No
Total cost estimate of project ______
Matching funds* requested ______*(Typically, 50% of total project costs up to a maximum of $25,000)
How long has the property been owned or operated by you? ______
Supplementary Questions
In a separate word document, please answer the following questions as part of your application:
1.) In 500 words or less, please describe the existing condition of the building, and the need for architectural/structural improvement (use additional pages if necessary). Include previous investments that you have made during the time of your ownership or operations that have added value to this building.
2.) In 500 words or less, please describe the proposed work to be accomplished. Include the added value that this work will contribute to the existing building if it is completed.
3.) In 500 words or less, please describe how the proposed work will help the city support its strategic goals of community vitality and neighborhood.
4.) In 250 words or less, please describe how you plan to fund the proposed work (equity, bank loan, cash, etc.).
5.) In 250 words or less, please describe how you plan to maintain the improvements once the work has been completed for at least five years.
2 Application Check List:
All of the following items must be included in with your application in order to be reviewed. Please verify that each of the following is completed and enclosed.
___ 1. One (1) copy of the Completed Application Form containing all of the following items:
___ 2. Required Signatures on Application Form
___ 3. Narrative Description of Project (Concise and clear description of work proposed)
___ 4. Drawings of proposed work (architectural or other) as appropriate
___ 5. Photographs of current building and area to be addressed and concept drawings
___ 6. Completed City of DeKalb AIP standard estimate completed by each contractor for the work to be performed.
___ 7. One (1) copy of the Deed to the Property containing the legal description of the property.
___ 8. Copies of letters of credit and/or letters of commitment for private funding.
___ 9. Completed W-9 Form.
NOTES: Upon project approval by the AIP Committee, the applicant will be required to sign and notarize an Architectural Improvement Funding Agreement before the application can be presented to the City Council. Upon project approval by the City Council, the Property Owner will be required to sign and notarize both a mortgage on the property improved, as well as a promissory note for the full forgivable loan amount. This must be done prior to reimbursement by the City of DeKalb to the Property Owner.
For projects where the City of DeKalb’s matching portion is greater than $20,000, a minimum of three quotes for each individual portion of the project are required.
To obtain a copy of the legal description of your property, you must request in person a copy of your property deed (this will also prove ownership) from:
Tax Assessors Office DeKalb County Government 133 W. State Street Sycamore, IL 60178 815-895-7120
3 Statement of Understanding:
A. I/We hereby agree to comply with all of the guidelines and procedures of the City of DeKalb Architectural Improvement Program.
B. I/We understand that copies of the following must be submitted prior to the City Council’s consideration of my funding request: (1) A copy of the property deed containing the legal description of the property, (2) Copies of the City of DeKalb’s AIP Standard estimate templates completed by each contractor for the work to be performed, and (3) Signed copies of the City of DeKalb’s Architectural Improvement Funding Agreement.
C. I/We understand that any work performed prior to approval by City Council will be ineligible for funding.
D. I/We understand that funding for standard projects is contingent upon my/our submittal of detailed cost documentation, copies of receipts, contracts, certified payroll records, and contractor’s final waivers of lien upon completion ALL of the approved improvements BEFORE reimbursement will be authorized.
E. I/We understand that I/We may be required to sign and notarize both a mortgage on the property improved, as well as a promissory note for the full forgivable loan amount. This must be done prior to reimbursement by the City of DeKalb.
F. I/We understand that Architectural Improvement funds are subject to taxation, and that the City of DeKalb is required to report that amount and receipt of said grants to the Internal Revenue Service.
Signature of Applicant ______
Name of Applicant (please print or type) ______
Address of Applicant ______
Telephone number ______Date ______
Signature of Co-Applicant ______
Name of Co-Applicant (please print or type) ______
Address of Co-Applicant ______
Telephone number ______Date______
4
DATE: May 23, 2018
TO: Honorable Mayor Jerry Smith City Council
FROM: Patty Hoppenstedt, Interim City Manager Jo Ellen Charlton, Community Development Director Jason Michnick, Economic Development Planner Christine Wang, Community Development Intern
SUBJECT: Authorizing a Land Lease Agreement with Hillside Restaurant, Inc., d/b/a Hillside Restaurant, for a Portion of the Property Located on the West Side of North Second Street, and Authorizing a Land Lease Agreement with Universal Restaurant Group, d/b/a O’Leary’s Irish Pub & Grill, for a Portion of Property Located on the West Side of South Third Street.
I. Summary
Early in the initial Downtown Revitalization planning process, the public identified the need for improved outdoor dining facilities. City staff, along with Hitchcock Design, worked with Eduardo’s, the Hillside, and O’Leary’s in developing site plans, cost estimates and lease agreements in an effort to bring these café spaces to fruition. In 2009, Council approved three City property leases as requested by the Downtown restaurateurs to implement the patio construction.
After eight years in operation, the previous leases have now expired for the second time and new ones must be ratified. Of the three previously approved leases, two are ready to be ratified at this time. Both leases are essentially the same and share the same lease rate and terms.
II. Background
Upgraded outdoor dining was noted as a “Top 10” need as part of the Opportunity Analysis/Public Workshop Discussions, which took place early in the Downtown Planning process in 2007. As a result, the owners of Eduardo’s, the Hillside, and O’Leary’s expressed interest in investing in outdoor cafes to enhance their patrons’ dining experience. City staff and Hitchcock Design worked extensively with each business owner to create unique patio spaces at each location that would reflect the individuality of each business; no two are the same. Leases with all three restaurateurs were approved in 2009. After five years in operation, the leases expired and new ones were approved for all three restaurants in September of 2014.
Page | 1
As required by TIF statute, public notice of the City’s intent to lease the property to the Hillside and O’Leary’s was published in the May 19, 2018, Daily Chronicle.
Both cafes will continue to be located on the public sidewalk bordering each restaurant. The property is proposed to be leased from the City for a period of three years at cost of $0.90 per square foot annually. Future lease option periods are proposed based on mutual agreement between the restaurateurs and the City. In addition, the business owners are responsible for maintaining the patio enclosures, which are permanently affixed to the sidewalk, as well as applicable annual property taxes.
III. Community Groups/Interested Parties Contacted
Resolutions regarding both land lease agreements will be presented to the Council for discussion at the May 29, 2018, Regular meeting where additional public comment will be accepted.
IV. Legal Impact
As required by TIF statute, notice of intent to lease each of the patio spaces was published in the Daily Chronicle. The notice contained requests for proposals to lease the patio spaces, which must be used for an outdoor café in conjunction with an adjacent restaurant business. The City did not receive any additional requests from the public. The form of lease proposed has been updated and the City has followed all regulations applicable to the leasing process.
V. Financial Impact
The lease rate proposed is $0.90 per square foot, which equates to approximately $1,845 in annual revenues. While the lease rate will not generate a significant amount of income, staff believes that inherent benefits the patios provide to the overall downtown streetscape and atmosphere greatly outweigh any revenues received. In addition, the restaurateurs are responsible for all real estate taxes and patio maintenance.
VI. Options
Council has the following options:
1. Approve the resolutions as presented.
2. Approve the resolutions with amended terms.
3. Deny the resolutions and not allow for the outdoor seating.
VII. Recommendation
It is recommended that the land lease agreements for outdoor cafes at the Hillside and O’Leary’s be approved by Council.
Page | 2
RESOLUTION 2018-
AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO ENTER INTO A LAND LEASE AGREEMENT WITH HILLSIDE RESTAURANT, INC., D/B/A HILLSIDE RESTAURANT, FOR A PORTION OF PROPERTY LOCATED ON THE WEST SIDE OF NORTH SECOND STREET.
WHEREAS, Chapter 65, Section 11-76-1 of the Illinois Compiled Statutes (65 ILCS 5/11- 76-1) provides a municipality, which owns real property, authority to lease the real property for any term not exceeding 99 years; and
WHEREAS, the City of DeKalb owns various parcels of land and right of way with restricted use due to the City’s ownership of the property; and
WHEREAS, many parcels of said land and right of way may be used for purposes that do not cause interference with the City’s ownership; and
WHEREAS, it is in the best interests of the City of DeKalb to allow for land it owns to be used for an outdoor café patio, which will enhance the operation of a local business, for which the City has published a request for proposals for the lease of said land, to which Hillside Restaurant, Inc., d/b/a Hillside Restaurant, was the only respondent; and
WHEREAS, Hillside Restaurant, Inc., d/b/a Hillside Restaurant, has submitted a proposal for the lease of a parcel of City-owned right-of-way for an outdoor café patio;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DEKALB, ILLINOIS:
Section 1: That the Recitals set forth above are incorporated as though fully set forth herein.
Section 2: That pursuant to Chapter 65, Section 11-76-1, the City is authorized to enter into a three (3) year land lease agreement expiring December 31, 2021, with Hillside Restaurant, Inc., d/b/a Hillside Restaurant, for approximately 460 square feet of property located on the west side of South Third Street, a copy of the written lease is attached hereto and made a part hereof as Exhibit “A”.
Section 3: That Hillside Restaurant, Inc., d/b/a Hillside Restaurant, will pay rents to the City of DeKalb to lease this real property for an outdoor café patio.
Section 4: That the Mayor of the City of DeKalb be authorized and directed to execute the Land Lease Agreement with Hillside Restaurant, Inc., d/b/a Hillside Restaurant, subject to such revisions as may be necessary with the recommendation of the City Manager and City Attorney. Resolution 2018-___ Page 2 of 2
Section 5: That the City Clerk of the City of DeKalb be authorized and directed to attest the Mayor’s signature.
Section 6: That each section, paragraph, sentence, clause and provision of this ordinance is separable and if any provision is held unconstitutional or invalid for any reason, such decision shall not affect the remainder of this ordinance, nor any part thereof, other than that part affected by such decision.
Section 7: Upon its passage and approval according to law, this Ordinance shall be in full force and effect.
PASSED BY THE CITY COUNCIL of the City of DeKalb, Illinois, at a Regular meeting thereof held on the ___ day of _____, 2018 and approved by me as Mayor on the same day.
ATTEST:
______SUSANNA HERRMANN, City Clerk JERRY SMITH, Mayor
------Space above for recording information------
LAND LEASE AGREEMENT Between CITY of DEKALB
And Hillside Restaurant, Inc. d/b/a/ Hillside Restaurant
------This instrument was prepared by the City of DeKalb. After recording return to:
City of DeKalb Legal Department 200 S. 4th Street DeKalb, IL 60115 City of DeKalb Land Lease Agreement Page 2 ______THIS LAND LEASE AGREEMENT ("Lease") is entered into as of this 28th day of May 2018, by and between CITY OF DEKALB, an Illinois municipal corporation ("CITY"), and Hillside Restaurant, Inc. d/b/a/ Hillside Restaurant ("LESSEE"), and is as follows:
Recitals:
WHEREAS, LESSEE desires to lease the land described/shown on Exhibit "A" attached hereto and made a part hereof in DeKalb, Illinois; and
WHEREAS, LESSEE desires to operate an outdoor food and alcohol service area on the Land at its sole expense, in conjunction with its business located at 121 North Second Street, DeKalb, Illinois, and
WHEREAS, CITY is willing to enter into such a Lease with LESSEE on the terms and conditions contained herein.
NOW, THEREFORE, in consideration of the mutual covenants and agreement contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows:
1. Demise. CITY hereby Leases to LESSEE, and LESSEE hereby accepts, the Land, which is approximately 460 square feet, and further described/shown in Exhibit “A” which is attached hereto, during the Term (as hereinafter defined) on the terms and conditions contained herein.
2. Term.
a. Base Term. The term of this Lease shall be from the date of execution hereof, until December 31, 2021, unless terminated prior to that time in accordance with the terms of this Lease ("the Base Term").
b. Option Periods. Additional option periods shall be based upon the mutual agreement of CITY and LESSEE
3. Rent. LESSEE shall pay the sum of $.90 cents per square foot, per year, for use of the land (for a total of $414.00 per year). Said rent shall be payable on or before March 1 of each year, and shall be required to be paid prior to commencing any use of the outdoor patio area. Lessee shall also be required to maintain comprehensive general liability insurance and dram shop insurance as required under the City’s Liquor Code, and shall be obligated to keep a copy of the then- current certificate of insurance on file with the City at all times that this lease is in effect.
In the event of a failure to pay rent when due hereunder and the continuation of such failure for five (5) calendar days after written notice thereof from the CITY,
City of DeKalb Land Lease Agreement Page 3 ______LESSEE shall pay a late charge to CITY together with such payment of rent in an amount equal to ten percent (10.00%) of the amount of the rent payment.
4. Improvements. CITY and LESSEE agree and acknowledge that no new permanent improvements shall be constructed upon the Land, unless expressly approved, in writing, by the City Manager following review and approval of detailed plans for such improvements. During those periods that LESSEE utilizes the Land, LESSEE shall place on the Land, at its sole cost and expense, items such as tables, chairs, planters and other temporary improvements subject to the approval of the CITY. The CITY shall have the right to approve the number, quality, design and layout of said items prior to LESSEE placing same on the Land, which said approval shall not be unreasonably withheld (hereinafter referred to as “LESSEE Improvements”). LESSEE shall ensure that all improvements, whether permanent or temporary, and whether pre-existing or new, comply with all applicable requirements including but not limited to ADA or other accessibility guidelines or regulations, and shall take all actions and incur all expenses necessary to ensure that the leased premises so complies.
Patrons of LESSEE’s business shall only be permitted to access the outdoor seating area through LESSEE’s building, and shall not be otherwise permitted to directly access or egress from the outdoor seating area (unless permitted pursuant to a special event agreement between LESSEE and the CITY. LESSEE shall implement reasonable measures to ensure that access to the leased premises is prohibited to minors. No service of any food or beverages, alcoholic or not, shall be permitted outside the Land or the fenced in portion thereof. Within the fenced- in area, LESSEE shall be permitted to utilize portable tables and chairs, and other similar temporary improvements.
LESSEE shall not be allowed to have any LESSEE Improvements which are not permanently affixed to the Land (hereinafter referred to as “LESSEE Temporary Improvements”) on the Land from November 1st through April 15th.
5. Use. LESSEE shall use and occupy the Land and the Improvements solely for outdoor seating area related to the restaurant business of the LESSEE. No other use shall be allowed. Any outdoor entertainment, outdoor music, or outdoor sale or consumption of alcohol shall only be as permitted under applicable City Codes.
LESSEE cannot occupy or use the Land for the above-stated uses or any additional uses until the following conditions have been met: LESSEE has submitted and obtained CITY approval of the proposed plans for its use of the Land which have been reviewed and approved, in writing, by the City Manager; the rent and any applicable taxes have been paid in full; and the LESSEE has provided to the CITY proof of current insurance coverage in the limits set forth below and showing the City as an additional insured.
City of DeKalb Land Lease Agreement Page 4 ______Prior to using the Land as set forth above, LESSEE shall procure and maintain all licenses and permits legally necessary for the operation of LESSEE's business, including the outdoor seating area, and send a copy of each said license and permit to CITY within fourteen (14) calendar days of obtaining them.
LESSEE shall be allowed to serve alcoholic beverages on the Land to its patrons and customers who are at least twenty-one (21) years of age, provided that LESSEE has complied with all requirements set forth in Chapter 38 of the CITY’s Municipal Code to do so; and LESSEE’s patrons and customers who are at least twenty-one (21) years of age may possess and consume such alcoholic beverages on the Land, and such activity shall not be a violation of Chapter 38 of the CITY’s Municipal Code.
Any requirement of approval or decision by the CITY under this Agreement, including but not limited to hours of LESSEE’s use of the Land and approval of the proposed layout of LESSEE’s operations on the Land, shall be at the discretion of the City Manager or designee. Notwithstanding the foregoing, any requirement of approval or decision required under another CITY regulation or ordinance shall be exercised by the party identified in such other regulation or ordinance (e.g. decisions relating to the sale or consumption of alcohol shall be made by the Liquor Commissioner or City Council, as appropriate).
6. Ownership. The ground constituting the Land shall remain in the ownership of the CITY at all times.
During the Base Term of this Lease and any extension thereto, the CITY Improvements shall be the property of the CITY, and any LESSEE Improvements which have been permanently affixed to the Land shall become the property of the CITY upon installation (hereinafter referred to as “LESSEE Permanent Improvements”).
Upon the expiration of the Base Term of this Lease or any extension thereto or termination of this Lease, ownership of all of the CITY Improvements and LESSEE Permanent Improvements shall remain the property of the CITY and LESSEE shall have no ownership of, or any other right, title or interest in or to, either the Land, the CITY Improvements or the LESSEE Permanent Improvements.
All LESSEE temporary improvements to the Land shall remain the property of LESSEE. In the event that LESSEE shall fail to remove the LESSEE Temporary Improvements prior to the expiration of the Term of this Lease, or as it may have been extended, such LESSEE Temporary Improvements shall then become the property of the CITY.
7. Maintenance and Repairs. LESSEE shall, at its expense, keep, clean, maintain, repair and replace, as reasonably determined by CITY, the entire Land and all of
City of DeKalb Land Lease Agreement Page 5 ______the Improvements in good, clean, sightly and safe condition during the Base Term of this Lease, and any extensions thereto. At the conclusion of its operations on the Land on a daily basis, LESSEE shall return the Land to a broom-clean condition and remove any food, broken glass, trash or other refuse.
If LESSEE does not perform any of the foregoing maintenance or repairs, and such failure continues for five (5) calendar days after written notice thereof is given by CITY to LESSEE, CITY shall have the right, but not the obligation, to terminate this Agreement, unless such maintenance or repairs cannot be completed within such five (5) calendar day period of time, if LESSEE has commenced such maintenance or repair within such five (5) calendar day period of time and proceeds diligently to complete it as soon as practicable, in which case such five (5) calendar day period may be extended to a reasonable time not to exceed ninety (90) calendar days as reasonably determined by CITY.
CITY (or other governmental agency as may be appropriate) shall be responsible for the repair and maintenance of the public utilities portion of the Land, which shall include storm sewers, water mains and appurtenances, and sanitary sewers. The CITY may repair damage caused directly by CITY, CITY's contractors or their respective agents and employees, at the CITY’S reasonable discretion. LESSEE shall not be entitled to any compensation, reimbursement or damages if any such repairs interfere with LESSEE’s rights or privileges granted hereunder. CITY shall have no responsibility or liability for any maintenance, repair or replacement of any part of the Land and the Improvements, except for said public utility mains and appurtenances.
CITY, or its agents, contractors, or designees, shall have the right to access the Land at any time without LESSEE’s consent for the purpose of repairing, replacing, or maintaining street lights or traffic boxes and any and all appurtenances thereto, trees, or any other utility situated on the Land.
8. Taxes. LESSEE shall pay, when due, all Taxes (as hereinafter defined) during the Base Term of this Lease and any extensions of this Lease. The term "Taxes" as used herein shall mean all real estate taxes and assessments, whether they be general or special, sewer rents, rates and charges, transit taxes, taxes based upon Leases or the receipt of rent, and any other federal, state or local governmental charge, general, special, ordinary or extraordinary (but not including income or franchise taxes or any other taxes imposed upon or measured by CITY's income or profits, except as provided herein), levied or assessed upon or with respect to any part of the Land or the Improvements.
Should the State of Illinois, or any political subdivision thereof, or any other governmental authority having jurisdiction over any part of the Land or the Improvements: (a) impose a tax, assessment, charge or fee in place or partly in place of any Taxes or contemplated increase therein, or by way of substitution for
City of DeKalb Land Lease Agreement Page 6 ______any of the foregoing described Taxes, or (b) impose an income or franchise tax (other than an income or franchise tax applicable to businesses generally) or a tax on rents, which income or franchise tax or tax on rents is in substitution for or as a supplement to a tax levied against any part of the Land and the Improvements, all such taxes, assessments, charges or fees shall be deemed to constitute Taxes hereunder.
LESSEE shall provide CITY with proof of payment of any and all Taxes upon written demand of CITY.
9. Sublease and Assignment.
a. CITY Consent Requirements. LESSEE shall not be permitted, without the prior written consent of CITY in each instance, to (i) assign or transfer, (ii) allow to exist or occur any transfer of or lien upon this Lease or LESSEE's interest herein or (iii) permit the use or occupancy of the Land and the Improvements or any part thereof for any purpose not expressly permitted, or by anyone other than expressly permitted, herein. LESSEE shall not be permitted to mortgage, pledge or encumber this Lease or any interest under it.
b. Lease Assumption. Sublessee Attornment. If LESSEE shall assign this Lease, the assignee shall expressly assume all of the obligations of LESSEE hereunder in a written instrument provided by CITY and delivered to CITY not later than ten (10) calendar days prior to the effective date of the assignment. If LESSEE shall lease any part of the Improvements or sublease any part of the Land, LESSEE shall obtain and furnish to CITY, not later than ten (10) calendar days prior to the effective date of such lease or sublease, as the case may be, and in form reasonably satisfactory to CITY, the written agreement of such LESSEE or sublessee, as the case may be, to the effect that the LESSEE or sublessee, as the case may be, shall attorn to CITY, at CITY's option and written request.
10. Default. LESSEE shall be in default under this Lease (“Default”) under the following circumstances:
a. Failure by LESSEE to pay any rent when due, if such failure continues for f five (5) calendar days after written notice to LESSEE of such failure; or
b. LESSEE fails to fulfill any other obligation hereunder and such failure continues for five (5) calendar days after written notice thereof by CITY to LESSEE;
c. LESSEE is in default of any financial obligation or debt due to the City or LESSEE violates the hours of operation for its use of the Land;
City of DeKalb Land Lease Agreement Page 7 ______
d. LESSEE’s liquor license is revoked, terminated or suspended by the CITY; or,
e. LESSEE engages in any other conduct that violates CITY ordinances.
f. In the event of a Default, CITY shall have the right to pursue any and all legal and equitable remedies against LESSEE available under applicable law without any additional notice to LESSEE, except for termination of this Lease.
11. Termination. CITY may terminate this Lease if LESSEE is in Default and has failed to cure such Default as provided for in Section 10 above.
Upon such termination of this Lease, the Base Term shall be deemed expired and the CITY shall retain ownership of, and all right, title and interest in and to, the Land, free and clear of all security interests, mortgages, liens and encumbrances and LESSEE shall have no ownership of, or any other right, title or interest in or to the Land, or any LESSEE temporary improvements left upon the Land following termination.
In the event of such termination of this Lease, CITY shall remain entitled to pursue any and all legal and equitable remedies against LESSEE available under applicable law.
LESSEE may terminate this agreement on not less than five days written notice to CITY.
12. Surrender of Land and Improvements. Upon the termination of this Lease by lapse of time or otherwise or upon the earlier termination of LESSEE's right of possession, LESSEE shall surrender possession of the Land, to CITY and deliver said Improvements to CITY, and shall, subject to the following subparagraphs, return the Land and said Improvements and all to CITY in as good a condition as when LESSEE originally took possession.
On or before the termination of this Lease by lapse of time or otherwise or upon the earlier termination of LESSEE's right of possession, LESSEE shall remove from and shall be responsible for the removal from the Land any and all of LESSEE's Temporary Improvements. LESSEE shall incur all costs associated with this removal. Such removal and restoration shall be performed prior to the expiration of the Base Term or any extensions of this Lease. In the event that LESSEE shall fail to remove the LESSEE Temporary Improvements prior to the expiration of the Term of this Lease, or as it may have been extended, such LESSEE Temporary Improvements shall become the property of the CITY.
City of DeKalb Land Lease Agreement Page 8 ______Without limitation of any other obligations of LESSEE, which shall survive the expiration, or termination of this Lease, all obligations of LESSEE under this paragraph 12 shall survive the expiration or earlier termination of this Lease.
13. Holding Over. If LESSEE retains possession of the Land and the Improvements or any part thereof after the termination of the Lease by lapse of time or otherwise or after the earlier termination of LESSEE's right of possession, at the option of CITY, which option shall be exercisable by giving written notice to LESSEE within thirty (30) days after the date of such termination, the Base Term of this Lease shall be automatically renewed for one (1) year and this Lease shall remain in full force and effect, except that LESSEE shall pay to CITY as Rent during such automatic renewal term an amount equal to two hundred percent (200%) of the annual rent then in effect for the Land.
In the event that CITY does not exercise such option, LESSEE shall be deemed to be a tenant at sufferance, and LESSEE shall pay to CITY 1/12th of two hundred percent (200%) of the annual rent then in effect for each portion of any month during which LESSEE shall retain possession of the Land and the Improvements or any portion thereof after such termination.
In addition to and without limiting any other rights and remedies which CITY may have on account of such holding over by LESSEE, LESSEE shall pay to CITY all direct and consequential damages suffered by CITY on account of such holding over by LESSEE. The provisions of this Section 13 shall not be deemed to limit or constitute a waiver of the right of CITY to evict LESSEE as provided herein or at law.
14. Waiver and Indemnity.
General Waiver. In addition to and without limiting or being limited by any other releases or waivers of claims in this Lease, to the extent not prohibited by law, CITY, or any of its officers, attorneys, Mayor, aldermen, agents, consultants, contractors, attorneys or employees, shall not be liable, and LESSEE hereby waives, releases, and covenants not to sue them from any liability, for any injury to or death of any person or injury or damage to or theft, robbery, pilferage, loss or loss of the use of any property, sustained by LESSEE or by other persons arising out of or relating to the Land or the Improvements becoming out of repair, or due to the happening of any accident or event in or about any part of the Land or the Improvements, or due to any act or neglect of any person.
Special Waivers. In addition to and without limiting or being limited by any other releases or waivers of claims in this Lease, to the extent not prohibited by law, and also notwithstanding that CITY may or does establish security controls or regulations from time to time, LESSEE further agrees that all personal property in or upon the Land or the Improvements shall be at the risk of LESSEE only, and
City of DeKalb Land Lease Agreement Page 9 ______that CITY, or any of its officers, attorneys, Mayor, aldermen, agents, consultants, contractors, attorneys or employees, shall not be liable, and LESSEE hereby waives and releases them from any liability, for any injury or damage thereto or theft, robbery, pilferage, loss or loss of the use thereof.
LESSEE agrees to have its insurers waive any rights of subrogation that any such insurer may have against the CITY.
LESSEE acknowledges and agrees that the terms and conditions of this Lease are fair and reasonable, that this Lease represents an arm’s length transaction between CITY and LESSEE, that CITY has not favored LESSEE over other tenants nor discriminated against LESSEE with respect to other tenants and that LESSEE has been represented by competent legal counsel in connection with this Lease. LESSEE hereby waives and forever releases and discharges CITY from and against any and all of its claims, actions, liabilities, damages, losses and expenses arising or accruing prior to the date hereof with respect to this Lease.
15. Indemnity. In addition to and without limiting or being limited by any other indemnity in this Lease, but rather in confirmation and furtherance thereof, LESSEE agrees to indemnify, defend by counsel reasonably acceptable to CITY and hold CITY, and its officers, attorneys, Mayor, aldermen, agents, consultants, contractors, attorneys and employees, harmless of, from and against any and all losses, damages, liabilities, claims, liens, costs and expenses including court costs and reasonable attorneys’ fees and expenses, in connection with injury to or death of any person or injury or damage to or theft, robbery, pilferage, loss or loss of the use of any property not owned by CITY occurring in or about the Land or the Improvements arising from LESSEE’s occupancy of the Land and the Improvements, or the conduct of its business or from any activity, work, or thing done, permitted or suffered by LESSEE in or about the Land and the Improvements, or from any breach or default on the part of LESSEE in the performance of any covenant or agreement on the part of LESSEE to be performed pursuant to the terms of this Lease, or due to any other act or omission of LESSEE, or any of its employees, agents, licensees, invitees, guests or contractors.
16. Damage and Destruction. In the event that the Land or the Improvements are damaged or destroyed by accident, fire or other casualty, this Lease shall be deemed terminated as of the date of such damage or destruction.
Upon such termination of this Lease, the Base Term shall be deemed expired and ownership of the Land shall remain with the CITY free and clear of all security interests, mortgages, liens and encumbrances whereby CITY shall have ownership of, and all right, title and interest in and to, the Land free and clear of all security interests, mortgages, liens and encumbrances and LESSEE shall have no ownership of, or any other right, title or interest in or to the Land.
City of DeKalb Land Lease Agreement Page 10 ______17. Alterations. LESSEE shall not make any alterations to the Land without obtaining any required permits and obtaining the express, written permission of the City Manager (separate from any permits), and any such request for any alteration or modification shall be reviewed in the sole and absolute discretion of the CITY. LESSEE shall give CITY written notice of its intention to perform such Alterations at least five (5) business days prior to the commencement of such alterations. Such notice shall include a reasonably detailed description of the proposed Alterations.
If CITY consents to LESSEE Alterations, it may impose such reasonable conditions with respect thereto as CITY deems appropriate including, without limitation, requiring LESSEE to furnish to CITY for its approval prior to commencement of any work or entry by LESSEE's contractors into the Land and the Improvements, security for the payment of all costs to be incurred in connection with any such LESSEE Alterations, insurance against liabilities which may arise out of the LESSEE Alterations and plans and specifications and permits necessary for the LESSEE Alterations.
Upon completion of any LESSEE Alterations, LESSEE shall deliver to CITY, if payment is made directly to contractors, evidence of payment, contractors' affidavits and full and final waivers of all liens for labor, services and materials sufficient to waive all rights to liens under the Illinois Mechanic's Lien law arising from the work done.
LESSEE agrees to indemnify, defend by counsel reasonably acceptable to CITY and hold CITY, or any of its officers, Mayor, aldermen, agents, consultants, contractors or employees, harmless from and against any and all losses, damages, liabilities, claims, liens, costs and expenses including, without limitation, court costs and reasonable attorneys' fees and expenses, arising in connection with any LESSEE Alterations.
All LESSEE Alterations done by LESSEE or its contractors shall be done in a first- class, skilful manner using only good grades of materials and shall comply with all insurance requirements of CITY and all applicable governmental laws, ordinances, codes, rules and regulations. Within thirty (30) days after substantial completion of any LESSEE Alterations by or on behalf of LESSEE, LESSEE shall furnish to CITY "as built" drawings of such work.
Any work performed on the premises shall be deemed to be Public Works for the purposes of the Illinois Prevailing Wage Act, and the LESSEE shall pay prevailing wages and maintain certified payroll records in accordance with the Prevailing Wage Act; LESSEE shall indemnify, defend and hold harmless the CITY from any claims arising out of or in relation to the Act.
City of DeKalb Land Lease Agreement Page 11 ______18. Environmental Provisions. Hazardous Substances. LESSEE shall not cause or permit any Hazardous Substance (hereinafter defined) to be used, stored, generated or disposed of on or in the Land or the Improvements.
"Hazardous Substance(s)" means any substance that is toxic, ignitable, reactive or corrosive or that is regulated by any federal, state or local governmental agency, law, rule or ordinance, and includes without limitation any and all material or substances defined as "hazardous waste," "extremely hazardous waste," or a "hazardous substance" pursuant to any federal, state or local governmental agency, law, rule or ordinance, asbestos and asbestos containing materials, PCB's (polychlorinated biphenyls), petroleum and petroleum products, chemicals known to cause cancer or reproductive toxicity, pollutants, contaminants and substances which are or may be toxic to humans, animals, plants or the environment.
19. Miscellaneous.
a. Eminent Domain. Notwithstanding any other provisions of this Lease, LESSEE acknowledges that CITY shall have the power to take the interest of LESSEE under this Lease by eminent domain or condemnation proceedings.
b. Nondiscrimination. LESSEE agrees that it will not, on the grounds of race, color or national origin, discriminate or permit discrimination against any person or group of persons in any manner prohibited by Title VI of the Civil Rights Act of 1964, Illinois Law and Chapter 49 of the City of DeKalb Municipal Code. CITY reserves the right to take such action as the United States Government may direct to enforce this covenant.
c. Affirmative Action. LESSEE agrees that it will undertake an affirmative action program as required by 14 CFR Part 152, Subpart E, to insure that no person shall, on the grounds of race, creed, color, national origin or sex, be excluded from participating in any employment activities covered in 14 CFR Part 152, Subpart E. LESSEE assures that no person shall be excluded on these grounds from participating in or receiving the services or benefit of any program or activity covered by this subpart.
d. Lights; Signs. LESSEE shall not post, install, erect or operate any lighting, sign, placard or poster on any part of the Land and the Improvements without the express written consent of CITY and in accordance with this Lease. Such lighting shall not be confusing, blinding, or inhibiting to traffic on surrounding streets, as determined by IDOT or the CITY in their sole discretion, and shall comply with locally-adopted building codes. If after installing such lighting, either IDOT or CITY determines that such lights are confusing, blinding, or inhibiting to traffic, then LESSEE shall take such
City of DeKalb Land Lease Agreement Page 12 ______actions as are necessary to correct such problem, including redesigning, replacing or removing of such lighting, at LESSEE’s sole cost.
e. Grant of Easement and Rights to Public. LESSEE further grants unto CITY, its successors, and assigns, for the benefit of the general public at large, an easement and a continuing right of way for the free and unobstructed passage of underground utilities, and underground or above- ground appurtenances on the Land, by whomsoever owned or operated, in and through, under and across the Land and the Improvements.
f. Binding on Successors. This Lease shall be binding on and inure to the benefit of the lawful assigns, successors, heirs, legatees and personal representatives of the respective parties.
g. Severability. It is the intention of both of the parties hereto that the provisions of this Lease shall be severable in respect to a declaration of invalidity of any provisions hereof. If any provision hereof is declared invalid, then this Lease shall be construed by the parties to provide for the intent of such provision in a form, which shall be valid.
h. Waiver of Terms. The waiver by the CITY of any breach of the terms, covenants or conditions herein shall not be deemed a waiver of any subsequent breach.
i. Survival. Without limitation on any other obligations of LESSEE or CITY, which shall survive the expiration or termination of this Lease, the parties' respective obligations to indemnify, defend and hold harmless the other party and others pursuant to any provisions of this Lease shall survive the expiration or termination of this Lease.
j. Cumulative Remedies; Illinois Law. The rights and remedies of CITY under this Lease are cumulative and none shall exclude any other rights or remedies allowed by law or equity. This Lease is declared to be an Illinois contract, and all of its terms shall be construed according to the internal laws of the State of Illinois.
k. Notices. All notices, waivers, demands, requests or other communications required or permitted hereunder shall, unless otherwise expressly provided, be in writing and be deemed to have been properly given, served and received (a) if delivered by messenger, when delivered, (b) if mailed, on the fifth (5th) business day after deposit in the United States Mail, certified or registered, postage prepaid, return receipt requested, or (c) if delivered by reputable overnight express courier, freight prepaid, the next business day after delivery to such courier, in every case addressed to the party to be notified as follows:
City of DeKalb Land Lease Agreement Page 13 ______
If to CITY: If to LESSEE: City Manager Mary Wilson DeKalb Municipal Building Hillside 200 South Fourth Street 121 North Second Street DeKalb, IL 60115 DeKalb, IL 60115
with a copy to the City Attorney and to LESSEE's lender, if the name and address of such lender have been previously furnished to CITY in writing in the manner required hereunder; or to such other address(es) or addressee(s) as any party entitled to receive notice hereunder shall designate to the others in the manner provided herein for the service of notices. Rejection, refusal to accept, or inability to deliver because of changed address or because no notice of changed address was given, shall be deemed receipt.
l. Venue. The venue of any action brought on this Lease shall be in DeKalb County, Illinois.
IN WITNESS WHEREOF, the parties have caused this Lease to be executed as of the date first written above.
LESSOR:
CITY OF DEKALB
______Jerry Smith, Mayor
ATTEST:
______Date Susanna Herrmann, City Clerk
LESSEE:
BY: ______
______Date
City of DeKalb Land Lease Agreement Page 14 Exhibit "A" to Land Lease Agreement DESCRIPTION OF LAND 121 North Second Street
A 15 foot wide parcel located within North Second Street right of way lying east and adjacent to the south 33 feet of Lot 65 in Block 1 of County Clerk’s Subdivision in the City of DeKalb, DeKalb County, Illinois.
460
RESOLUTION 2018-
AUTHORIZING THE MAYOR OF THE CITY OF DEKALB, ILLINOIS, TO ENTER INTO A LAND LEASE AGREEMENT WITH UNIVERSAL RESTAURANT GROUP, INC., D/B/A O’LEARY’S IRISH PUB & GRILL, FOR A PORTION OF PROPERTY LOCATED ON THE WEST SIDE OF SOUTH THIRD STREET.
WHEREAS, Chapter 65, Section 11-76-1 of the Illinois Compiled Statutes (65 ILCS 5/11- 76-1) provides a municipality, which owns real property, authority to lease the real property for any term not exceeding 99 years; and
WHEREAS, the City of DeKalb owns various parcels of land and right of way with restricted use due to the City’s ownership of the property; and
WHEREAS, many parcels of said land and right of way may be used for purposes that do not cause interference with the City’s ownership; and
WHEREAS, it is in the best interests of the City of DeKalb to allow for land it owns to be used for an outdoor café patio, which will enhance the operation of a local business, for which the City has published a request for proposals for the lease of said land, to which Universal Restaurant Group, Inc., d/b/a O’Leary’s Irish Pub & Grill, was the only respondent; and
WHEREAS, Universal Restaurant Group d/b/a O’Leary’s Irish Pub & Grill, has submitted a proposal for the lease of a parcel of City-owned right-of-way for an outdoor café patio;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DEKALB, ILLINOIS:
Section 1: That the Recitals set forth above are incorporated as though fully set forth herein.
Section 2: That pursuant to Chapter 65, Section 11-76-1, the City is authorized to enter into a three (3) year land lease agreement expiring December 31, 2021, with Universal Restaurant Group, Inc., d/b/a O’Leary’s Irish Pub & Grill, for approximately 710 square feet of property located on the west side of South Third Street, a copy of the written lease is attached hereto and made a part hereof as Exhibit “A”.
Section 3: That Universal Restaurant Group, Inc., d/b/a O’Leary’s Irish Pub & Grill, will pay rents to the City of DeKalb to lease this real property for an outdoor café patio.
Section 4: That the Mayor of the City of DeKalb be authorized and directed to execute the Land Lease Agreement with Universal Restaurant Group, Inc., d/b/a O’Leary’s Irish Pub & Grill, subject to such revisions as may be necessary with the recommendation of the City Manager and City Attorney. Resolution 2018-___ Page 2 of 2
Section 5: That the City Clerk of the City of DeKalb be authorized and directed to attest the Mayor’s signature.
Section 6: That each section, paragraph, sentence, clause and provision of this ordinance is separable and if any provision is held unconstitutional or invalid for any reason, such decision shall not affect the remainder of this ordinance, nor any part thereof, other than that part affected by such decision.
Section 7: Upon its passage and approval according to law, this Ordinance shall be in full force and effect.
PASSED BY THE CITY COUNCIL of the City of DeKalb, Illinois, at a regular meeting thereof held on the ___ day of _____, 2018 and approved by me as Mayor on the same day.
ATTEST:
______SUSANNA HERRMANN, City Clerk JERRY SMITH, Mayor
------Space above for recording information------
LAND LEASE AGREEMENT Between CITY of DEKALB
And Universal Restaurant Group, Inc. d/b/a O’Leary’s Irish Pub & Grill
------This instrument was prepared by the City of DeKalb. After recording return to:
City of DeKalb Legal Department 200 S. 4th Street DeKalb, IL 60115 City of DeKalb Land Lease Agreement Page 2 ______THIS LAND LEASE AGREEMENT ("Lease") is entered into as of this 28th day of May 2018, by and between CITY OF DEKALB, an Illinois municipal corporation ("CITY"), and Universal Restaurant Group, Inc. d/b/a O’Leary’s Irish Pub & Grill ("LESSEE"), and is as follows:
Recitals:
WHEREAS, LESSEE desires to lease the land described/shown on Exhibit "A" attached hereto and made a part hereof in DeKalb, Illinois; and
WHEREAS, LESSEE desires to operate an outdoor food and alcohol service area on the Land at its sole expense, in conjunction with its business located at 260 East Lincoln Highway, DeKalb, Illinois, and
WHEREAS, CITY is willing to enter into such a Lease with LESSEE on the terms and conditions contained herein.
NOW, THEREFORE, in consideration of the mutual covenants and agreement contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows:
1. Demise. CITY hereby Leases to LESSEE, and LESSEE hereby accepts, the Land, which is approximately 710 square feet, and further described/shown in Exhibit “A” which is attached hereto, during the Term (as hereinafter defined) on the terms and conditions contained herein.
2. Term.
a. Base Term. The term of this Lease shall be from the date of execution hereof, until December 31, 2017, unless terminated prior to that time in accordance with the terms of this Lease ("the Base Term").
b. Option Periods. Additional option periods shall be based upon the mutual agreement of CITY and LESSEE
3. Rent. LESSEE shall pay the sum of $.90 cents per square foot, per year, for use of the land (for a total of $639.00 per year). Said rent shall be payable on or before March 1 of each year, and shall be required to be paid prior to commencing any use of the outdoor patio area. Lessee shall also be required to maintain comprehensive general liability insurance and dram shop insurance as required under the City’s Liquor Code, and shall be obligated to keep a copy of the then- current certificate of insurance on file with the City at all times that this lease is in effect.
City of DeKalb Land Lease Agreement Page 3 ______In the event of a failure to pay rent when due hereunder and the continuation of such failure for five (5) calendar days after written notice thereof from the CITY, LESSEE shall pay a late charge to CITY together with such payment of rent in an amount equal to ten percent (10.00%) of the amount of the rent payment.
4. Improvements. CITY and LESSEE agree and acknowledge that no new permanent improvements shall be constructed upon the Land, unless expressly approved, in writing, by the City Manager following review and approval of detailed plans for such improvements. During those periods that LESSEE utilizes the Land, LESSEE shall place on the Land, at its sole cost and expense, items such as tables, chairs, planters and other temporary improvements subject to the approval of the CITY. The CITY shall have the right to approve the number, quality, design and layout of said items prior to LESSEE placing same on the Land, which said approval shall not be unreasonably withheld (hereinafter referred to as “LESSEE Improvements”). LESSEE shall ensure that all improvements, whether permanent or temporary, and whether pre-existing or new, comply with all applicable requirements including but not limited to ADA or other accessibility guidelines or regulations, and shall take all actions and incur all expenses necessary to ensure that the leased premises so complies.
Patrons of LESSEE’s business shall only be permitted to access the outdoor seating area through LESSEE’s building, and shall not be otherwise permitted to directly access or egress from the outdoor seating area (unless permitted pursuant to a special event agreement between LESSEE and the CITY. LESSEE shall implement reasonable measures to ensure that access to the leased premises is prohibited to minors. No service of any food or beverages, alcoholic or not, shall be permitted outside the Land or the fenced in portion thereof. Within the fenced- in area, LESSEE shall be permitted to utilize portable tables and chairs, and other similar temporary improvements.
LESSEE shall not be allowed to have any LESSEE Improvements which are not permanently affixed to the Land (hereinafter referred to as “LESSEE Temporary Improvements”) on the Land from November 1st through April 15th.
5. Use. LESSEE shall use and occupy the Land and the Improvements solely for outdoor seating area related to the restaurant business of the LESSEE. No other use shall be allowed. Any outdoor entertainment, outdoor music, or outdoor sale or consumption of alcohol shall only be as permitted under applicable City Codes.
LESSEE cannot occupy or use the Land for the above-stated uses or any additional uses until the following conditions have been met: LESSEE has submitted and obtained CITY approval of the proposed plans for its use of the Land which have been reviewed and approved, in writing, by the City Manager; the rent and any applicable taxes have been paid in full; and the LESSEE has provided to
City of DeKalb Land Lease Agreement Page 4 ______the CITY proof of current insurance coverage in the limits set forth below and showing the City as an additional insured.
Prior to using the Land as set forth above, LESSEE shall procure and maintain all licenses and permits legally necessary for the operation of LESSEE's business, including the outdoor seating area, and send a copy of each said license and permit to CITY within fourteen (14) calendar days of obtaining them.
LESSEE shall be allowed to serve alcoholic beverages on the Land to its patrons and customers who are at least twenty-one (21) years of age, provided that LESSEE has complied with all requirements set forth in Chapter 38 of the CITY’s Municipal Code to do so; and LESSEE’s patrons and customers who are at least twenty-one (21) years of age may possess and consume such alcoholic beverages on the Land, and such activity shall not be a violation of Chapter 38 of the CITY’s Municipal Code.
Any requirement of approval or decision by the CITY under this Agreement, including but not limited to hours of LESSEE’s use of the Land and approval of the proposed layout of LESSEE’s operations on the Land, shall be at the discretion of the City Manager or designee. Notwithstanding the foregoing, any requirement of approval or decision required under another CITY regulation or ordinance shall be exercised by the party identified in such other regulation or ordinance (e.g. decisions relating to the sale or consumption of alcohol shall be made by the Liquor Commissioner or City Council, as appropriate).
6. Ownership. The ground constituting the Land shall remain in the ownership of the CITY at all times.
During the Base Term of this Lease and any extension thereto, the CITY Improvements shall be the property of the CITY, and any LESSEE Improvements which have been permanently affixed to the Land shall become the property of the CITY upon installation (hereinafter referred to as “LESSEE Permanent Improvements”).
Upon the expiration of the Base Term of this Lease or any extension thereto or termination of this Lease, ownership of all of the CITY Improvements and LESSEE Permanent Improvements shall remain the property of the CITY and LESSEE shall have no ownership of, or any other right, title or interest in or to, either the Land, the CITY Improvements or the LESSEE Permanent Improvements.
All LESSEE temporary improvements to the Land shall remain the property of LESSEE. In the event that LESSEE shall fail to remove the LESSEE Temporary Improvements prior to the expiration of the Term of this Lease, or as it may have been extended, such LESSEE Temporary Improvements shall then become the property of the CITY.
City of DeKalb Land Lease Agreement Page 5 ______
7. Maintenance and Repairs. LESSEE shall, at its expense, keep, clean, maintain, repair and replace, as reasonably determined by CITY, the entire Land and all of the Improvements in good, clean, sightly and safe condition during the Base Term of this Lease, and any extensions thereto. At the conclusion of its operations on the Land on a daily basis, LESSEE shall return the Land to a broom-clean condition and remove any food, broken glass, trash or other refuse.
If LESSEE does not perform any of the foregoing maintenance or repairs, and such failure continues for five (5) calendar days after written notice thereof is given by CITY to LESSEE, CITY shall have the right, but not the obligation, to terminate this Agreement, unless such maintenance or repairs cannot be completed within such five (5) calendar day period of time, if LESSEE has commenced such maintenance or repair within such five (5) calendar day period of time and proceeds diligently to complete it as soon as practicable, in which case such five (5) calendar day period may be extended to a reasonable time not to exceed ninety (90) calendar days as reasonably determined by CITY.
CITY (or other governmental agency as may be appropriate) shall be responsible for the repair and maintenance of the public utilities portion of the Land, which shall include storm sewers, water mains and appurtenances, and sanitary sewers. The CITY may repair damage caused directly by CITY, CITY's contractors or their respective agents and employees, at the CITY’S reasonable discretion. LESSEE shall not be entitled to any compensation, reimbursement or damages if any such repairs interfere with LESSEE’s rights or privileges granted hereunder. CITY shall have no responsibility or liability for any maintenance, repair or replacement of any part of the Land and the Improvements, except for said public utility mains and appurtenances.
CITY, or its agents, contractors, or designees, shall have the right to access the Land at any time without LESSEE’s consent for the purpose of repairing, replacing, or maintaining street lights or traffic boxes and any and all appurtenances thereto, trees, or any other utility situated on the Land.[
8. Taxes. LESSEE shall pay, when due, all Taxes (as hereinafter defined) during the Base Term of this Lease and any extensions of this Lease. The term "Taxes" as used herein shall mean all real estate taxes and assessments, whether they be general or special, sewer rents, rates and charges, transit taxes, taxes based upon Leases or the receipt of rent, and any other federal, state or local governmental charge, general, special, ordinary or extraordinary (but not including income or franchise taxes or any other taxes imposed upon or measured by CITY's income or profits, except as provided herein), levied or assessed upon or with respect to any part of the Land or the Improvements.
City of DeKalb Land Lease Agreement Page 6 ______Should the State of Illinois, or any political subdivision thereof, or any other governmental authority having jurisdiction over any part of the Land or the Improvements: (a) impose a tax, assessment, charge or fee in place or partly in place of any Taxes or contemplated increase therein, or by way of substitution for any of the foregoing described Taxes, or (b) impose an income or franchise tax (other than an income or franchise tax applicable to businesses generally) or a tax on rents, which income or franchise tax or tax on rents is in substitution for or as a supplement to a tax levied against any part of the Land and the Improvements, all such taxes, assessments, charges or fees shall be deemed to constitute Taxes hereunder.
LESSEE shall provide CITY with proof of payment of any and all Taxes upon written demand of CITY.
9. Sublease and Assignment.
a. CITY Consent Requirements. LESSEE shall not be permitted, without the prior written consent of CITY in each instance, to (i) assign or transfer, (ii) allow to exist or occur any transfer of or lien upon this Lease or LESSEE's interest herein or (iii) permit the use or occupancy of the Land and the Improvements or any part thereof for any purpose not expressly permitted, or by anyone other than expressly permitted, herein. LESSEE shall not be permitted to mortgage, pledge or encumber this Lease or any interest under it.
b. Lease Assumption. Sublessee Attornment. If LESSEE shall assign this Lease, the assignee shall expressly assume all of the obligations of LESSEE hereunder in a written instrument provided by CITY and delivered to CITY not later than ten (10) calendar days prior to the effective date of the assignment. If LESSEE shall lease any part of the Improvements or sublease any part of the Land, LESSEE shall obtain and furnish to CITY, not later than ten (10) calendar days prior to the effective date of such lease or sublease, as the case may be, and in form reasonably satisfactory to CITY, the written agreement of such LESSEE or sublessee, as the case may be, to the effect that the LESSEE or sublessee, as the case may be, shall attorn to CITY, at CITY's option and written request.
10. Default. LESSEE shall be in default under this Lease (“Default”) under the following circumstances:
a. Failure by LESSEE to pay any rent when due, if such failure continues for five (5) calendar days after written notice to LESSEE of such failure; or
City of DeKalb Land Lease Agreement Page 7 ______b. LESSEE fails to fulfill any other obligation hereunder and such failure continues for five (5) calendar days after written notice thereof by CITY to LESSEE;
c. LESSEE is in default of any financial obligation or debt due to the City or LESSEE violates the hours of operation for its use of the Land;
d. LESSEE’s liquor license is revoked, terminated or suspended by the CITY; or,
e. LESSEE engages in any other conduct that violates CITY ordinances.
f. In the event of a Default, CITY shall have the right to pursue any and all legal and equitable remedies against LESSEE available under applicable law without any additional notice to LESSEE, except for termination of this Lease.
11. Termination. CITY may terminate this Lease if LESSEE is in Default and has failed to cure such Default as provided for in Section 10 above.
Upon such termination of this Lease, the Base Term shall be deemed expired and the CITY shall retain ownership of, and all right, title and interest in and to, the Land, free and clear of all security interests, mortgages, liens and encumbrances and LESSEE shall have no ownership of, or any other right, title or interest in or to the Land, or any LESSEE temporary improvements left upon the Land following termination.
In the event of such termination of this Lease, CITY shall remain entitled to pursue any and all legal and equitable remedies against LESSEE available under applicable law.
LESSEE may terminate this agreement on not less than five days written notice to CITY.
12. Surrender of Land and Improvements. Upon the termination of this Lease by lapse of time or otherwise or upon the earlier termination of LESSEE's right of possession, LESSEE shall surrender possession of the Land, to CITY and deliver said Improvements to CITY, and shall, subject to the following subparagraphs, return the Land and said Improvements and all to CITY in as good a condition as when LESSEE originally took possession.
On or before the termination of this Lease by lapse of time or otherwise or upon the earlier termination of LESSEE's right of possession, LESSEE shall remove from and shall be responsible for the removal from the Land any and all of LESSEE's Temporary Improvements. LESSEE shall incur all costs associated with
City of DeKalb Land Lease Agreement Page 8 ______this removal. Such removal and restoration shall be performed prior to the expiration of the Base Term or any extensions of this Lease. In the event that LESSEE shall fail to remove the LESSEE Temporary Improvements prior to the expiration of the Term of this Lease, or as it may have been extended, such LESSEE Temporary Improvements shall become the property of the CITY.
Without limitation of any other obligations of LESSEE, which shall survive the expiration, or termination of this Lease, all obligations of LESSEE under this paragraph 12 shall survive the expiration or earlier termination of this Lease.
13. Holding Over. If LESSEE retains possession of the Land and the Improvements or any part thereof after the termination of the Lease by lapse of time or otherwise or after the earlier termination of LESSEE's right of possession, at the option of CITY, which option shall be exercisable by giving written notice to LESSEE within thirty (30) days after the date of such termination, the Base Term of this Lease shall be automatically renewed for one (1) year and this Lease shall remain in full force and effect, except that LESSEE shall pay to CITY as Rent during such automatic renewal term an amount equal to two hundred percent (200%) of the annual rent then in effect for the Land.
In the event that CITY does not exercise such option, LESSEE shall be deemed to be a tenant at sufferance, and LESSEE shall pay to CITY 1/12th of two hundred percent (200%) of the annual rent then in effect for each portion of any month during which LESSEE shall retain possession of the Land and the Improvements or any portion thereof after such termination.
In addition to and without limiting any other rights and remedies which CITY may have on account of such holding over by LESSEE, LESSEE shall pay to CITY all direct and consequential damages suffered by CITY on account of such holding over by LESSEE. The provisions of this Section 13 shall not be deemed to limit or constitute a waiver of the right of CITY to evict LESSEE as provided herein or at law.
14. Waiver and Indemnity.
General Waiver. In addition to and without limiting or being limited by any other releases or waivers of claims in this Lease, to the extent not prohibited by law, CITY, or any of its officers, attorneys, Mayor, aldermen, agents, consultants, contractors, attorneys or employees, shall not be liable, and LESSEE hereby waives, releases, and covenants not to sue them from any liability, for any injury to or death of any person or injury or damage to or theft, robbery, pilferage, loss or loss of the use of any property, sustained by LESSEE or by other persons arising out of or relating to the Land or the Improvements becoming out of repair, or due to the happening of any accident or event in or about any part of the Land or the Improvements, or due to any act or neglect of any person.
City of DeKalb Land Lease Agreement Page 9 ______
Special Waivers. In addition to and without limiting or being limited by any other releases or waivers of claims in this Lease, to the extent not prohibited by law, and also notwithstanding that CITY may or does establish security controls or regulations from time to time, LESSEE further agrees that all personal property in or upon the Land or the Improvements shall be at the risk of LESSEE only, and that CITY, or any of its officers, attorneys, Mayor, aldermen, agents, consultants, contractors, attorneys or employees, shall not be liable, and LESSEE hereby waives and releases them from any liability, for any injury or damage thereto or theft, robbery, pilferage, loss or loss of the use thereof.
LESSEE agrees to have its insurers waive any rights of subrogation that any such insurer may have against the CITY.
LESSEE acknowledges and agrees that the terms and conditions of this Lease are fair and reasonable, that this Lease represents an arm’s length transaction between CITY and LESSEE, that CITY has not favored LESSEE over other tenants nor discriminated against LESSEE with respect to other tenants and that LESSEE has been represented by competent legal counsel in connection with this Lease. LESSEE hereby waives and forever releases and discharges CITY from and against any and all of its claims, actions, liabilities, damages, losses and expenses arising or accruing prior to the date hereof with respect to this Lease.
15. Indemnity. In addition to and without limiting or being limited by any other indemnity in this Lease, but rather in confirmation and furtherance thereof, LESSEE agrees to indemnify, defend by counsel reasonably acceptable to CITY and hold CITY, and its officers, attorneys, Mayor, aldermen, agents, consultants, contractors, attorneys and employees, harmless of, from and against any and all losses, damages, liabilities, claims, liens, costs and expenses including court costs and reasonable attorneys’ fees and expenses, in connection with injury to or death of any person or injury or damage to or theft, robbery, pilferage, loss or loss of the use of any property not owned by CITY occurring in or about the Land or the Improvements arising from LESSEE’s occupancy of the Land and the Improvements, or the conduct of its business or from any activity, work, or thing done, permitted or suffered by LESSEE in or about the Land and the Improvements, or from any breach or default on the part of LESSEE in the performance of any covenant or agreement on the part of LESSEE to be performed pursuant to the terms of this Lease, or due to any other act or omission of LESSEE, or any of its employees, agents, licensees, invitees, guests or contractors.
16. Damage and Destruction. In the event that the Land or the Improvements are damaged or destroyed by accident, fire or other casualty, this Lease shall be deemed terminated as of the date of such damage or destruction.
City of DeKalb Land Lease Agreement Page 10 ______Upon such termination of this Lease, the Base Term shall be deemed expired and ownership of the Land shall remain with the CITY free and clear of all security interests, mortgages, liens and encumbrances whereby CITY shall have ownership of, and all right, title and interest in and to, the Land free and clear of all security interests, mortgages, liens and encumbrances and LESSEE shall have no ownership of, or any other right, title or interest in or to the Land.
17. Alterations. LESSEE shall not make any alterations to the Land without obtaining any required permits and obtaining the express, written permission of the City Manager (separate from any permits), and any such request for any alteration or modification shall be reviewed in the sole and absolute discretion of the CITY. LESSEE shall give CITY written notice of its intention to perform such Alterations at least five (5) business days prior to the commencement of such alterations. Such notice shall include a reasonably detailed description of the proposed Alterations.
If CITY consents to LESSEE Alterations, it may impose such reasonable conditions with respect thereto as CITY deems appropriate including, without limitation, requiring LESSEE to furnish to CITY for its approval prior to commencement of any work or entry by LESSEE's contractors into the Land and the Improvements, security for the payment of all costs to be incurred in connection with any such LESSEE Alterations, insurance against liabilities which may arise out of the LESSEE Alterations and plans and specifications and permits necessary for the LESSEE Alterations.
Upon completion of any LESSEE Alterations, LESSEE shall deliver to CITY, if payment is made directly to contractors, evidence of payment, contractors' affidavits and full and final waivers of all liens for labor, services and materials sufficient to waive all rights to liens under the Illinois Mechanic's Lien law arising from the work done.
LESSEE agrees to indemnify, defend by counsel reasonably acceptable to CITY and hold CITY, or any of its officers, Mayor, aldermen, agents, consultants, contractors or employees, harmless from and against any and all losses, damages, liabilities, claims, liens, costs and expenses including, without limitation, court costs and reasonable attorneys' fees and expenses, arising in connection with any LESSEE Alterations.
All LESSEE Alterations done by LESSEE or its contractors shall be done in a first- class, skilful manner using only good grades of materials and shall comply with all insurance requirements of CITY and all applicable governmental laws, ordinances, codes, rules and regulations. Within thirty (30) days after substantial completion of any LESSEE Alterations by or on behalf of LESSEE, LESSEE shall furnish to CITY "as built" drawings of such work.
City of DeKalb Land Lease Agreement Page 11 ______Any work performed on the premises shall be deemed to be Public Works for the purposes of the Illinois Prevailing Wage Act, and the LESSEE shall pay prevailing wages and maintain certified payroll records in accordance with the Prevailing Wage Act; LESSEE shall indemnify, defend and hold harmless the CITY from any claims arising out of or in relation to the Act.
18. Environmental Provisions. Hazardous Substances. LESSEE shall not cause or permit any Hazardous Substance (hereinafter defined) to be used, stored, generated or disposed of on or in the Land or the Improvements.
"Hazardous Substance(s)" means any substance that is toxic, ignitable, reactive or corrosive or that is regulated by any federal, state or local governmental agency, law, rule or ordinance, and includes without limitation any and all material or substances defined as "hazardous waste," "extremely hazardous waste," or a "hazardous substance" pursuant to any federal, state or local governmental agency, law, rule or ordinance, asbestos and asbestos containing materials, PCB's (polychlorinated biphenyls), petroleum and petroleum products, chemicals known to cause cancer or reproductive toxicity, pollutants, contaminants and substances which are or may be toxic to humans, animals, plants or the environment.
19. Miscellaneous.
a. Eminent Domain. Notwithstanding any other provisions of this Lease, LESSEE acknowledges that CITY shall have the power to take the interest of LESSEE under this Lease by eminent domain or condemnation proceedings.
b. Nondiscrimination. LESSEE agrees that it will not, on the grounds of race, color or national origin, discriminate or permit discrimination against any person or group of persons in any manner prohibited by Title VI of the Civil Rights Act of 1964, Illinois Law and Chapter 49 of the City of DeKalb Municipal Code. CITY reserves the right to take such action as the United States Government may direct to enforce this covenant.
c. Affirmative Action. LESSEE agrees that it will undertake an affirmative action program as required by 14 CFR Part 152, Subpart E, to insure that no person shall, on the grounds of race, creed, color, national origin or sex, be excluded from participating in any employment activities covered in 14 CFR Part 152, Subpart E. LESSEE assures that no person shall be excluded on these grounds from participating in or receiving the services or benefit of any program or activity covered by this subpart.
d. Lights; Signs. LESSEE shall not post, install, erect or operate any lighting, sign, placard or poster on any part of the Land and the Improvements without the express written consent of CITY and in accordance with this
City of DeKalb Land Lease Agreement Page 12 ______Lease. Such lighting shall not be confusing, blinding, or inhibiting to traffic on surrounding streets, as determined by IDOT or the CITY in their sole discretion, and shall comply with locally-adopted building codes. If after installing such lighting, either IDOT or CITY determines that such lights are confusing, blinding, or inhibiting to traffic, then LESSEE shall take such actions as are necessary to correct such problem, including redesigning, replacing or removing of such lighting, at LESSEE’s sole cost.
e. Grant of Easement and Rights to Public. LESSEE further grants unto CITY, its successors, and assigns, for the benefit of the general public at large, an easement and a continuing right of way for the free and unobstructed passage of underground utilities, and underground or above- ground appurtenances on the Land, by whomsoever owned or operated, in and through, under and across the Land and the Improvements.
f. Binding on Successors. This Lease shall be binding on and inure to the benefit of the lawful assigns, successors, heirs, legatees and personal representatives of the respective parties.
g. Severability. It is the intention of both of the parties hereto that the provisions of this Lease shall be severable in respect to a declaration of invalidity of any provisions hereof. If any provision hereof is declared invalid, then this Lease shall be construed by the parties to provide for the intent of such provision in a form, which shall be valid.
h. Waiver of Terms. The waiver by the CITY of any breach of the terms, covenants or conditions herein shall not be deemed a waiver of any subsequent breach.
i. Survival. Without limitation on any other obligations of LESSEE or CITY, which shall survive the expiration or termination of this Lease, the parties' respective obligations to indemnify, defend and hold harmless the other party and others pursuant to any provisions of this Lease shall survive the expiration or termination of this Lease.
j. Cumulative Remedies; Illinois Law. The rights and remedies of CITY under this Lease are cumulative and none shall exclude any other rights or remedies allowed by law or equity. This Lease is declared to be an Illinois contract, and all of its terms shall be construed according to the internal laws of the State of Illinois.
k. Notices. All notices, waivers, demands, requests or other communications required or permitted hereunder shall, unless otherwise expressly provided, be in writing and be deemed to have been properly given, served and received (a) if delivered by messenger, when delivered, (b) if mailed, on the
City of DeKalb Land Lease Agreement Page 13 ______fifth (5th) business day after deposit in the United States Mail, certified or registered, postage prepaid, return receipt requested, or (c) if delivered by reputable overnight express courier, freight prepaid, the next business day after delivery to such courier, in every case addressed to the party to be notified as follows:
If to CITY: If to LESSEE: City Manager Mel Witmer DeKalb Municipal Building O’Leary’s 200 South Fourth Street 260 East Lincoln Highway DeKalb, IL 60115 DeKalb, IL 60115
with a copy to the City Attorney and to LESSEE's lender, if the name and address of such lender have been previously furnished to CITY in writing in the manner required hereunder; or to such other address(es) or addressee(s) as any party entitled to receive notice hereunder shall designate to the others in the manner provided herein for the service of notices. Rejection, refusal to accept, or inability to deliver because of changed address or because no notice of changed address was given, shall be deemed receipt.
l. Venue. The venue of any action brought on this Lease shall be in DeKalb County, Illinois.
IN WITNESS WHEREOF, the parties have caused this Lease to be executed as of the date first written above.
LESSOR:
CITY OF DEKALB
______Jerry Smith, Mayor
ATTEST:
______Date Susanna Herrmann, City Clerk
LESSEE:
BY: ______
City of DeKalb Land Lease Agreement Page 14 ______
______Date
City of DeKalb Land Lease Agreement Page 14 Exhibit "A" to Land Lease Agreement DESCRIPTION OF LAND 260 East Lincoln Highway
Parcel 1: An 8 foot wide parcel located within South Third Street right of way lying east and adjacent to the north 70 feet of Lot 51 in Block 11 of County Clerk’s Subdivision in the City of DeKalb, DeKalb County, Illinois.
Parcel 2: A 5 foot wide parcel within South Third Street right of way lying east and adjacent to the above described Parcel 1, extending 30 feet south of the south right of way line of Route 38 except the north 10 feet, in the City of DeKalb, DeKalb County, Illinois.
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DATE: May 23, 2018
TO: Honorable Mayor Jerry Smith City Council
FROM: Patty Hoppenstedt, Interim City Manager Tim Holdeman, Public Works Director Patrick DiDiana, Management Analyst
SUBJECT: Authorizing an Intergovernmental Agreement with the Illinois State Toll Highway Authority for Shared Improvements to the Intersection of Annie Glidden Road at Fairview Drive.
I. Summary
Staff requests Council authorize an Intergovernmental Agreement (IGA) (Exhibit A) with the Illinois State Toll Highway Authority (ISTHA) to coordinate a payment of $20,784.51 for the City’s local match of shared improvements to the intersection of Annie Glidden Road and Fairview Drive. In addition, the IGA also defines maintenance and designates the entity responsible for the future maintenance of the completed work.
II. Background
Utilizing a previously earmarked federal grant in the amount of $799,215, set to expire in 2018, staff and WBK Engineering (WBK) have planned the improvements listed below for the intersection of Annie Glidden Road and Fairview Drive:
. The addition of a dedicated left turn lane on the south leg of Annie Glidden Road. . The addition of a right turn lane on the east leg of Fairview Drive. . The addition of a dedicated left turn lane on the north leg of Annie Glidden Road. . The reconfiguration of traffic signals to accommodate new turn lanes and radius improvements. . Drainage capacity improvements for the culvert crossing Annie Glidden Road north of Fairview Drive. . Asphalt patching of roadway base, complete surface overlay and striping of the existing roadway pavement. Aware of the ISTHA’s plans to rehabilitate and improve the Ronald Regan Memorial Tollway (I-88), which includes the Annie Glidden Road interchange that abuts to the Annie Glidden Road and Fairview Drive intersection, staff and WBK have met with the ISTHA over the last 12 months to identify potential engineering work the ISTHA could incorporate into their plans for I-88 and the Annie Glidden Road interchange. The meetings resulted in a plan to coordinate both projects back to back with the ISTHA project launching first. Coordinating the projects back to back benefits the motoring public by minimizing traffic disruptions and ends the risk of disturbing new pavement.
III. Community Groups/Interested Parties Contacted
Council will have the opportunity to discuss the IGA at their Regular meeting of May 29, 2018.
IV. Legal Impact
The City Attorney and Acting City Engineer have reviewed the IGA and find it acceptable and in line with prior agreements between other municipalities and the ISTHA.
V. Financial Impact
Council approval of this agreement obligates the City to a $20,784.51 local share for the advance construction activities. The FY2018 budget includes this item under line item 10-00-00-650-8639. Staff will return to Council with a resolution for the authorization to spend Motor Fuel Tax funds for this IGA.
VI. Options
1. Council can choose to approve the IGA allowing the ISTHA to continue with the scheduled work.
2. Council can choose not to approve the IGA and risk losing the $799,215 federal earmark for the planned improvements.
VII. Recommendation
Staff recommends Council approve the IGA allowing the ISTHA to complete their project and improve the City’s infrastructure.
Page | 2 RESOLUTION 2018-
AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY FOR SHARED IMPROVEMENTS TO THE INTERSECTION OF ANNIE GLIDDEN ROAD AND FAIRVIEW DRIVE.
WHEREAS, the City by virtue of its powers as set forth in the “Illinois Municipal Code” 65 ILCS 5/1-1-1 et ser. Is authorized to enter into this agreement; and
WHEREAS, the Illinois State Toll Highway Authority by virtue of its powers as set forth in the “Toll Highway Act,” 605 ILCS 10/1 et seq. is authorized to enter into this agreement; and
WHEREAS, Council authorizes the execution of the Intergovernmental Agreement with the Illinois State Toll Highway Authority to coordinate a payment of $20,784.51 for shared improvements to the intersection of Annie Glidden Road and Fairview Drive and to define the future maintenance of the completed work.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DEKALB, ILLINOIS:
Section 1: The City hereby authorizes the Mayor of the City of DeKalb to enter into an Intergovernmental Agreement with the Illinois State Toll Highway Authority to coordinate a payment of $20,784.51 for shared improvements to the intersection of Annie Glidden Road and Fairview Drive and to define the future maintenance of the completed work.
Section 2: That the City Clerk of the City of DeKalb, Illinois be authorized and directed to attest the Mayor’s Signature and shall be effective thereupon.
PASSED BY THE CITY COUNCIL of the City of DeKalb, Illinois, at a Regular meeting thereof held on the ______day of _____, 2018, and approved by me as Mayor on the same day.
ATTEST:
______SUSANNA HERRMANN, City Clerk JERRY SMITH, Mayor
INTERGOVERNMENTAL AGREEMENT BETWEEN THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY AND THE CITY OF DEKALB
This INTERGOVERNMENTAL AGREEMENT (hereinafter referred to as the “AGREEMENT”) is entered into this ______day of ______, 20____, by and between THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY, an instrumentality and administrative agency of the State of Illinois, hereinafter called the "ILLINOIS TOLLWAY", and THE CITY OF DEKALB, a municipal corporation of the State of Illinois, hereinafter called the "CITY", individually referred to as “PARTY”, and collectively referred to as “PARTIES”.
WITNESSETH:
WHEREAS, the ILLINOIS TOLLWAY in order to facilitate the free flow of traffic and ensure safety to the motoring public, intends to improve the Reagan Memorial Tollway (I-88) from Illinois Route 251, Mile Post 76.1 to Annie Glidden Road, Mile Post 91.4 (hereinafter sometimes referred to as "Toll Highway"), included in ILLINOIS TOLLWAY construction contract(s) including but not limited to Construction Contract #RR-16-4253 (hereinafter referred to as the "PROJECT"), by making the following improvements:
The improvements to the Toll Highway include: Mainline roadway resurfacing, shoulder reconstruction, mainline pavement patching as necessary; reconstruction and rehabilitation of emergency turnarounds, construction of one new emergency turnaround, construction of crash investigation sites; drainage improvements including culvert repair and underdrain installation along mainline outside shoulder; ditch grading improvements, lighting improvements, and rehabilitation of mainline and crossroad bridges.
WHEREAS, the CITY requests the ILLINOIS TOLLWAY include in its PROJECT advance work for its future roadway interchange widening project (“the CITY PROJECT”), subject to reimbursement by the CITY to the ILLINOIS TOLLWAY; and
WHEREAS, coordinating ILLINOIS TOLLWAY and CITY improvements is beneficial to the PARTIES, and to the motoring public by minimizing construction related traffic disruptions; and
WHEREAS, the ILLINOIS TOLLWAY agrees to the CITY’s request to include in its PROJECT advance work for the CITY PROJECT, subject to reimbursement by the CITY to the ILLINOIS TOLLWAY; and
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WHEREAS, the ILLINOIS TOLLWAY and the CITY by this instrument, desire to determine and establish their respective responsibilities toward engineering, right of way acquisition, utility relocation, construction, funding and maintenance of the PROJECT, and the CITY PROJECT, as proposed; and
WHEREAS, the ILLINOIS TOLLWAY by virtue of its powers as set forth in the "Toll Highway Act," 605 ILCS 10/1 et seq. is authorized to enter into this AGREEMENT; and
WHEREAS, the CITY by virtue of its powers as set forth in the “Illinois Municipal Code” 65 ILCS 5/1-1-1 et seq. is authorized to enter into this AGREEMENT; and
WHEREAS, a cooperative Intergovernmental Agreement is appropriate and such an Agreement is authorized by Article VII, Section 10 of the Illinois Constitution and the “Intergovernmental Cooperation Act”, 5 ILCS 220/1 et seq.
NOW, THEREFORE, in consideration of the aforementioned recitals and the mutual covenants contained herein, the PARTIES hereto agree as follows:
I. ENGINEERING
A. The ILLINOIS TOLLWAY agrees to coordinate with the CITY to incorporate PROJECT preliminary and final design engineering plans with CITY PROJECT plans, obtain necessary surveys, and prepare the final plans and specifications for the PROJECT.
B. The final approved plans and specifications for the PROJECT shall be promptly delivered to the CITY by the ILLINOIS TOLLWAY.
C. The final approved plans and specifications for the CITY PROJECT shall be promptly delivered to the ILLINOIS TOLLWAY by the CITY.
D. The PARTIES shall review the plans and specifications which impact each PARTY’s maintained highways within twenty (20) calendar days of receipt thereof. If each PARTY does not receive comments or objections from the other PARTY within this time period, the lack of response shall be deemed approval of the plans and specifications. Approval shall mean each PARTY agrees with all specifications in the plans, including alignment and location of the PROJECT and CITY PROJECT improvements. In the event of disapproval, each PARTY will detail in writing its objections to the proposed plans and specifications for review and consideration by the other PARTY.
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E. The PARTIES shall work cooperatively to address and resolve the review comments and objections. Any dispute concerning the plans and specifications shall be resolved in accordance with Section IX of this AGREEMENT.
F. The ILLINOIS TOLLWAY agrees to assume the overall PROJECT responsibility, including assuring that all permits and approvals (U.S. Army Corps of Engineers, Illinois Department of Natural Resources, DeKalb County, including but not limited to Department of Environmental Concerns and Division of Highways, Illinois Environmental Protection Agency, etc.) and joint participation and/or force account agreements (County, Township, Municipal, Railroad, Utility, etc.), as may be required by the PROJECT, are secured by the PARTIES hereto in support of general project schedules and deadlines. All PARTIES hereto agree to cooperate, insofar as their individual jurisdictional authorities allow, with the timely acquisition and clearance of said permits and agreements and in complying with all applicable Federal, State, and local regulations and requirements pertaining to work proposed for the PROJECT.
II. RIGHT OF WAY
A. The transfer of property interests is not required between the PARTIES for this PROJECT, nor is the transfer of any interest in land deemed necessary for the future maintenance and operation of their respective facilities. Therefore, it is understood by the PARTIES hereto that there will be no exchange of any property interests pursuant to this AGREEMENT.
B. If during the construction of the PROJECT it becomes necessary for either PARTY to enter upon and temporarily use lands owned by the other PARTY, then permission for the temporary use, entry and subsequent restoration will not be unreasonably delayed. This permission will be granted with waiver of all fees and free of any consideration.
III. UTILITY RELOCATION
A. The CITY agrees to provide the ILLINOIS TOLLWAY, as soon as they are identified, the locations (existing and proposed) of public and/or private utility facilities within existing ILLINOIS TOLLWAY rights of way which require adjustment as part of the PROJECT. As part of its PROJECT engineering responsibilities, the CITY shall identify adjustments to the aforementioned existing utilities.
B. The CITY agrees to make all reasonable efforts to minimize the number of utility adjustments in the design of improvements.
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C. At all locations where utilities are located on ILLINOIS TOLLWAY rights of way and must be adjusted due to work proposed by the CITY, the ILLINOIS TOLLWAY agrees to cooperate with the CITY in making arrangements with the applicable utility and issue all permits for the requisite adjustment(s) at no cost to the CITY. The CITY agrees to reimburse the ILLINOIS TOLLWAY for any and all costs the ILLINOIS TOLLWAY may incur in causing the aforementioned utility or utilities to be adjusted.
IV. CONSTRUCTION
A. The ILLINOIS TOLLWAY shall advertise and receive bids for the PROJECT, award the contract(s), provide construction engineering inspections and cause the PROJECT to be constructed in accordance with the PROJECT plans and specifications.
B. The CITY shall advertise and receive bids for the CITY PROJECT, award the contract(s), provide construction engineering inspections and cause the CITY PROJECT to be constructed in accordance with the CITY PROJECT plans and specifications.
C. After award of the PROJECT and CITY PROJECT construction contract(s), any proposed deviations from the plans and specifications that affect the PROJECT or the CITY PROJECT shall be submitted to the ILLINOIS TOLLWAY for approval prior to commencing such work. The ILLINOIS TOLLWAY shall review the proposed deviations and indicate its approval or disapproval thereof in writing. If the proposed deviation to the plans and specifications are not acceptable, the ILLINOIS TOLLWAY shall detail in writing its specific objections. If the CITY receives no written response from the ILLINOIS TOLLWAY within fifteen (15) calendar days after delivery to the ILLINOIS TOLLWAY of the proposed deviation, the proposed deviation shall be deemed approved by the ILLINOIS TOLLWAY.
D. After award of the construction contract(s), assuming there are no proposed deviations from the plans and specifications that affect the ILLINOIS TOLLWAY, the CITY shall provide no less than five (5) calendar days written notice to the ILLINOIS TOLLWAY prior to the CITY commencement of work on the CITY PROJECT.
E. The CITY and its authorized agents shall have all reasonable rights of inspection (including pre-final and final inspection) during the progress of work included in the PROJECT that affects the CITY or the CITY PROJECT. The ILLINOIS TOLLWAY and its authorized agents shall have all reasonable rights of inspection (including pre-final and final inspection) during the progress of work
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included in the CITY PROJECT that affects the ILLINOIS TOLLWAY. The CITY shall assign personnel to perform inspections on behalf of the CITY of all work included in the PROJECT that affects the ILLINOIS TOLLWAY's system, and will deliver written notices to the Chief Engineering Officer of the ILLINOIS TOLLWAY advising the ILLINOIS TOLLWAY as to the identity of the individual(s) assigned to perform said inspections.
F. Notices required to be delivered by either PARTY pursuant to this AGREEMENT shall be delivered as indicated in Section IX of this AGREEMENT.
G. The ILLINOIS TOLLWAY shall give notice to the CITY upon completion of 70% and 100% of all PROJECT construction to be subsequently maintained by the CITY, and the CITY shall make an inspection thereof not later than fourteen (14) calendar days after notice thereof. If the CITY does not perform a final inspection within fourteen (14) calendar days after receiving notice of completion of 100% of all PROJECT construction contracts or other inspection arrangements are not agreed to by the PARTIES hereto, the PROJECT shall be deemed accepted by the CITY. At the request of the CITY, the ILLINOIS TOLLWAY's representative shall join in on such inspection. In the event said inspections disclose work that does not conform to the approved final plans and specifications, the CITY’s representative shall give immediate verbal notice to the ILLINOIS TOLLWAY's representative of any deficiency, and shall thereafter deliver within seven (7) calendar days a written list identifying such deficiencies to the Chief Engineering Officer of the ILLINOIS TOLLWAY. Deficiencies thus identified shall be subject to joint re-inspection upon completion of the corrective work. The CITY shall perform such joint re-inspections within seven (7) calendar days after receiving notice from the ILLINOIS TOLLWAY that the deficiencies have been remedied.
H. The ILLINOIS TOLLWAY shall have the right, in its sole judgment and discretion, to cancel or alter any or all portions of the PROJECT work due to circumstances either known or unknown at the time of bidding or arising after the Contract(s) was entered into, in accordance with the Canceled Items Provision 109.06 included in the most current version of the ILLINOIS TOLLWAY Supplemental Specifications to the Illinois Department of Transportation Standard Specifications for Road and Bridge Construction.
V. FINANCIAL
A. Except as otherwise identified herein, the ILLINOIS TOLLWAY agrees to pay all PROJECT related engineering, right of way, construction engineering and construction costs subject to reimbursement by the CITY as hereinafter stipulated.
B. It is mutually agreed by the PARTIES hereto that the estimated cost to the CITY for work related to the PROJECT at the Annie Glidden Road and Fairview Drive
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intersection is $18,895.01 for construction costs, $1,889.50 (10% of construction costs) for construction engineering for a total agreed upon cost of $20,784.51.(“Exhibit A”)
C. The CITY agrees that upon award of the contract for this improvement and receipt of an invoice from the ILLINOIS TOLLWAY, the CITY will pay to the ILLINOIS TOLLWAY, an amount equal to 80% of its obligation incurred under this AGREEMENT, and upon receipt of an invoice will pay to said ILLINOIS TOLLWAY the remainder of its obligation in a lump sum, upon completion of the PROJECT. In the event that the total CITY obligations exceed 150% of the estimated CITY costs as specified in this AGREEMENT, said excess costs greater than 150% shall be cause for an Amendment prior to payment of said excess costs.
VI. MAINTENANCE - DEFINITIONS
A. The term "local" means any PARTY to this AGREEMENT other than the ILLINOIS TOLLWAY. With respect to this AGREEMENT, it means the CITY.
B. The term "local road" refers to any highway, road or street under the jurisdiction of the CITY.
C. As used herein, the terms "maintenance" or "maintain" mean keeping the facility being maintained in good and sufficient repair and appearance. Such maintenance includes the full responsibility for the construction, removal, replacement of the maintained facility when needed, and unless specifically excluded in Section VII, MAINTENANCE - RESPONSIBILITIES, other activities as more specifically set forth in the following subparts of this Section VI. Maintenance includes but is not limited to:
1. "Routine maintenance" refers to the day to day pavement maintenance, pothole repair, anti-icing and de-icing, snow removal, sweeping, pavement marking, mowing, litter and debris removal, and grate and scupper cleaning and repair, including compliance with state laws and local ordinances.
2. "Structural maintenance" refers to the integrity of the grade separation structure, including abutments, bridge deck beams, bridge deck (except wearing surface), expansion joints, parapet walls and drainage structures.
3. "Signal maintenance" refers to all aspects of installation, repair, replacement, timing, and operation of traffic signals, including signal loops, signal supports or bases, interconnects to Ramp Queue Detection Warning Systems and power, but
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shall not include permanently installed variable message signs or temporary signals or signs relating to construction or repair projects.
4. "Lighting maintenance" refers to all aspects of installation, repair, replacement and operation of roadway lighting including power, but shall not include temporary lighting relating to construction or repair projects.
5. “Emergency maintenance" refers to any maintenance activity which must be performed immediately in order to avoid or to repair a condition on the roadway or right of way which causes or threatens imminent danger or destruction to roadway facilities or rights of way of the PARTIES hereto, to the motoring public, to public health, safety or welfare, including but not limited to accident restoration, chemical or biological removal or remediation, or response to acts of God or terrorism.
D. The term "drainage facilities" refers to both open and enclosed systems. The term "drainage structures" refers to enclosed systems only, and includes those elements of the drainage facility affixed to the bridge superstructures downstream from the scupper.
E. The terms "notify", "give notice" and "notification" refer to written, verbal or digital communication from one PARTY to another concerning a matter covered by this AGREEMENT, for which the PARTY transmitting the communication produces and retains a record which substantiates the content, date, time, manner of communication, identification of sender and recipient, and manner in which the recipient may respond to the sender, as to the communication.
F. The terms "be responsible for" or "responsibility" refer to the obligation to ensure performance of a duty or provision of a service under this AGREEMENT, provided, that a PARTY may arrange for actual performance of the duty or provision of the service by another competent entity if the other PARTY to this AGREEMENT is notified of such arrangement, but in no case shall the entity with the duty be relieved of ultimate responsibility for performance of the duty or provision of the service.
G. The terms "consultation" or "consult with" refer to the duty of a PARTY to give notice to the other PARTY of a proposed action, with reasonable time for that PARTY to respond, but the PARTY with the duty to consult may proceed with the proposed action if the other PARTY does not respond within the time frame set forth in the notice provided, or in the case of the ILLINOIS TOLLWAY, it may proceed with the proposed action if deemed necessary by the Chief Engineering Officer.
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H. The term "approve" refers to the duty of a PARTY not only to consult with the other PARTY but also to provide consent for the proposed action and to retain a record which documents such consent.
I. The term "grade separation structure" refers to all structural elements between the abutments and below the wearing surface of a bridge carrying one roadway over another, unless otherwise specified.
VII. MAINTENANCE - RESPONSIBILITIES
A. The ILLINOIS TOLLWAY agrees to maintain the I-88 Toll Highway in its entirety, all of the Annie Glidden Road interchange and bridge over I-88, and Annie Glidden Road south of its intersection with Fairview Drive, including the improvements by CITY PROJECT when completed.
B. The CITY agrees, consistent with the balance of this Section VII, to continue to maintain, or cause to maintain the portions of the intersection of Annie Glidden Road and Fairview Drive currently maintained by the CITY including the east leg of the intersection in its entirety, the north leg of the intersection to the City corporate limits (approximately 70 feet north of the centerline of Fairview Drive), the west leg of the intersection to the City corporate limits (approximately 90 feet west of the centerline of Annie Glidden Road) and the south leg of the intersection to the southerly ROW of Fairview Drive (approximately 33 feet south of the centerline of Fairview Drive). The DeKalb Road District shall be responsible for the north leg of the intersection outside the corporate limits of the City as generally described herein and the west leg of the intersection outside the corporate limits of the City as generally described herein. The Illinois State Toll Highway Authority has responsibility for the south leg of the intersection outside the corporate limits of the City as generally described herein.
C. The PARTIES agree that the ILLINOIS TOLLWAY reserves the exclusive right to review and approve on the following:
1. Any and all signage affixed to the grade separation structure or placed on ILLINOIS TOLLWAY right of way;
2. The permitting of any and all loads traversing a grade separation structure over the ILLINOIS TOLLWAY issued in accordance with 92 Illinois Administration Code 554, Subchapter f, Subpart F, Section 554.605 (Superload Moves).
3. Any intersection modifications that lead to ILLINOIS TOLLWAY owned facilities.
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D. The PARTIES agree that each PARTY has the duty to perform such regular inspections, surveys and reviews as are reasonably necessary to fulfill their respective obligations under this AGREEMENT
VIII. ADDITIONAL MAINTENANCE PROVISIONS
A. It is understood and agreed by the PARTIES hereto that this AGREEMENT shall supersede any and all earlier Agreements entered into by the PARTIES hereto regarding maintenance of the herein-specified CITY highways and Toll Highway facilities within the limits of this PROJECT.
B. During construction, the CITY shall continue to maintain all portions of the PROJECT within the CITY's right of way that are not to be improved or maintained by the construction contractor(s) pursuant to the approved plans and specifications, and the ILLINOIS TOLLWAY shall continue to maintain all portions of the Toll Highway that are not required to be maintained by the construction contractor(s).
C. All items of construction which are stipulated in this AGREEMENT to be maintained by the CITY shall, upon completion of construction and final inspection, be the sole maintenance responsibility of the CITY, and all items of construction which are stipulated in this AGREEMENT to be maintained by the ILLINOIS TOLLWAY shall, upon completion of construction, be the sole maintenance responsibility of the ILLINOIS TOLLWAY.
D. Nothing herein is intended to prevent or preclude the CITY and the ILLINOIS TOLLWAY from entering into reciprocal agreements in the future.
IX. GENERAL PROVISIONS
A. It is understood and agreed that this is an AGREEMENT between the City of DeKalb and the Illinois State Toll Highway Authority.
B. It is understood and agreed by the PARTIES hereto, that the ILLINOIS TOLLWAY shall have jurisdiction of I-88, the Annie Glidden Road interchange with, and bridge over I-88, and Annie Glidden Road south of its intersection with Fairview Drive at station 116+70.10. The CITY shall retain jurisdiction of the portions of the intersection of Annie Glidden Road and Fairview Drive including the east leg of the intersection in its entirety, the north leg of the intersection to the City corporate limits (approximately 70 feet north of the centerline of Fairview Drive), the west leg of the intersection to the City corporate limits (approximately 90 feet west of the centerline of Annie Glidden Road) and the
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south leg of the intersection to the southerly ROW of Fairview Drive (approximately 33 feet south of the centerline of Fairview Drive). The DeKalb Road District shall retain jurisdiction for the north leg of the intersection outside the corporate limits of the City as generally described herein and the west leg of the intersection outside the corporate limits of the City as generally described herein. The Illinois State Toll Highway Authority has jurisdiction for the south leg of the intersection outside the corporate limits of the City as generally described herein. . For the purpose of this AGREEMENT, jurisdiction shall mean the authority and obligation to administer, control, construct, maintain, and operate.
C. It is understood and agreed that this AGREEMENT constitutes the complete and exclusive statement of the agreement of the PARTIES relative to the subject matter hereof and supersedes all previous oral and written proposals, negotiations, representations or understandings concerning such subject matter.
D. Wherever in this AGREEMENT approval or review by either the CITY or the ILLINOIS TOLLWAY is provided for, said approval or review shall not be unreasonably delayed or withheld.
E. Not later than fourteen (14) calendar days after execution of this AGREEMENT each PARTY shall designate in writing a representative who shall serve as the full time representative of the said PARTY during the carrying out of the execution of this AGREEMENT. Each representative shall have authority, on behalf of such PARTY, to make decisions relating to the work covered by this AGREEMENT. Representatives may be changed, from time to time, by subsequent written notice. Each representative shall be readily available to the other PARTY.
F. In the event of a dispute between the CITY and the ILLINOIS TOLLWAY in the carrying out of the terms of this AGREEMENT, the Chief Engineering Officer of the ILLINOIS TOLLWAY and the CITY’s Director of Public Works shall meet and resolve the issue. In the event that they cannot mutually agree on the resolution of a dispute concerning the plans and specifications for the PROJECT or in the carrying out of the terms of this AGREEMENT in reference to the PROJECT, the decision of the Chief Engineering Officer of the ILLINOIS TOLLWAY shall be final.
G. This AGREEMENT may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which shall be deemed one and the same instrument.
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H. Under penalties of perjury, the CITY certifies that its correct Federal Tax Identification number is 36-6005843 and it is doing business as a governmental entity, whose mailing address is 1216 Market Street, DeKalb, Illinois 60115.
I. This AGREEMENT may only be modified by written modification executed by duly authorized representatives of the PARTIES hereto.
J. This AGREEMENT shall be binding upon and inure to the benefit of the PARTIES hereto and their respective successors and approved assigns.
K. The failure by the ILLINOIS TOLLWAY or the CITY to seek redress for violation of or to insist upon the strict performance of any condition or covenant of this AGREEMENT shall not constitute a waiver of any such breach or subsequent breach of such covenants, terms, conditions, rights and remedies. No provision of this AGREEMENT shall be deemed waived by the ILLINOIS TOLLWAY or the CITY unless such provision is waived in writing.
L. It is agreed that the laws of the State of Illinois shall apply to this AGREEMENT and that, in the event of litigation, venue shall lie in DuPage County, Illinois.
M. All written reports, notices and other communications related to this AGREEMENT shall be in writing and shall be personally delivered, mailed via certified mail, overnight mail delivery, or electronic mail delivery to the following persons at the following addresses:
To the ILLINOIS TOLLWAY: The Illinois Toll Highway Authority 2700 Ogden Avenue Downers Grove, Illinois 60515 Attn: Chief Engineering Officer
To the CITY: The City of DeKalb 1216 Market Street DeKalb, Illinois 60115 Attn: Public Works Director
N. The CITY shall maintain books and records relating to the performance of this AGREEMENT necessary to support amounts charged to the ILLINOIS TOLLWAY. Books and records, including information stored in databases or other computer systems, shall be maintained by the CITY for a period of five (5) years from the later of the date of final payment under this AGREEMENT or completion of the work performed under this AGREEMENT. Books and records required to be maintained under this section shall be available for review or audit by representatives of the Auditor General, the Executive Inspector General, the
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Illinois Tollway Inspector General, State of Illinois internal auditors or other governmental entities with monitoring authority, upon reasonable notice and during normal business hours. 30 ILCS 500/20-65.
O. The introductory recitals included at the beginning of this AGREEMENT are agreed to and incorporated into this AGREEMENT.
THE REMAINDER OF THIS PAGE IN INTENTIONALLY LEFT BLANK
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IN WITNESS THEREOF, the PARTIES have executed this AGREEMENT on the dates indicated.
THE CITY OF DEKALB
By: ______Attest: ______Jerry Smith Mayor ______Date: ______(Please Print Name)
THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY
By: ______Date: ______Elizabeth Gorman Executive Director
Approved as to Form and Constitutionality
______Tiffany B. Schafer, Senior Assistant Attorney General, State of Illinois
IGA_City of DeKalb_Annie Glidden & Fairview_Final_05.18.18
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Annie Glidden Cost Estimate - Exhibit A IGA City of DeKalb ORIGINAL PAY ITEM NO. DESCRITION UNIT CHANGE NEW QUANTITIY BID TOTAL QUANTITIY 20200100 EARTH EXCAVATION CU YD 104,275 243 104,518 $34.09 $8,283.87 25000400 NITROGEN FERTILIZER NUTRIENT POUND 1,720 6 1,726 $2.00 $12.00 25000600 POTASSIUM FERTILIZER NUTRIENT POUND 5,160 18 5,178 $2.00 $36.00 44000156 HMA SURF REM 1 3/4 SQ YD 123,589 -430 123,159 $2.11 ($907.30) 550B0120 STORM SEWERS CLASS B, TYPE 1 24" FT 25 5 30 $71.60 $358.00 JI211110 TOPSOIL EXCAVATION AND PLACEMENT CU YD 1,420 170 1,590 $11.80 $2,006.00 JI211124 TOPSOIL FURNISH AND PLACE, 4" SQ YD 250,380 965 251,345 $3.53 $3,407.63 JI251005 EROSION CONTROL BLANKET, SHORT-TERM SQ YD 306,078 965 307,043 $0.73 $704.69 JI406107 ASPHALT TACK COAT POUND 398,576 -213 398,363 $1.25 ($266.06) WARM-MIX ASPHALT SURFACE COURSE, MIX "D", JI406510 TON 5,321 -42 5,279 $64.98 ($2,738.26) N70 JI501040 SLOPED HEADWALL REMOVAL EACH 373 1 374 $43.99 $43.99 JI680135 SLOPED HEADWALL TYPE III, 24", 1:4 EACH 0 1 1 $6,525.30 $6,525.30 RAISED PAVEMENT LANE JI781000 EACH 3,253 7 3,260 $27.99 $195.93 MARKER JS250220 SEEDING, CLASS 2E ACRE 58 0 58 $2,092.45 $0.00 MULTI-POLYMER PAVEMENT JT780300 FT 328,812 2 328,814 $0.42 $0.84 MARKING – LINE 4” JT780310 MULTI-POLYMER PAVEMENT MARKING – LINE 6” FT 85,975 345 86,320 $0.65 $224.25 MULTI-POLYMER PAVEMENT JT780320 FT 38,256 -298 37,958 $1.40 ($417.20) MARKING – LINE 10” MULTI-POLYMER PAVEMENT JT780355 SQFT 316 74 390 $9.00 $666.00 MARKING – SYMBOLS (LARGE) GROOVING FOR RECESSED PAVEMENT MARKING JT780JA1 LINES, FT 323,924 2 323,926 $0.30 $0.60 5” GROOVE GROOVING FOR RECESSED JT780JC1 PAVEMENT MARKING LINES, FT 85,514 345 85,859 $0.40 $138.00 7” GROOVE GROOVING FOR RECESSED JT780JE1 PAVEMENT MARKING LINES, FT 38,256 -298 37,958 $1.40 ($417.20) 11” GROOVE X0322463 CONNECTION TO EXISTING SEWER EACH 19 1 20 $274.93 $274.93 X7030005 TEMPORARY PAVEMENT MARKING REMOVAL FT 173,574 3,052 176,626 $0.25 $763.00 Subtotal $18,895.01 Construction Engineering 10% $1,889.50 Total $20,784.51 DATE: May 23, 2018
TO: Honorable Mayor Jerry Smith City Council
FROM: Patty Hoppenstedt, Interim City Manager Tim Holdeman, Public Works Director Patrick DiDiana, Management Analyst
SUBJECT: Authorizing the Negotiation and Execution of Two Electrical Aggregation Contracts with Dynegy for Electricity at the DeKalb Taylor Municipal Airport and City-Owned Street Lights and Traffic Controls for a Period Not to Exceed 12 Months.
I. Summary
The City currently has two agreements for electrical aggregation services – one for the DeKalb Taylor Municipal Airport (DTMA), and the other for City-owned streetlights and traffic controls; both agreements expire this summer. To ensure the City receives competitive energy rates, staff has collaborated with Rock River Energy Services (RRES) to obtain bids on behalf of the City.
Based on the bids received on May 7 and 8, 2018, staff recommends that Council authorize the negotiation and execution of two electrical aggregation contracts with Dynegy for the DTMA and City-owned streetlights and traffic controls, not to exceed 12 months.
II. Background
On April 14, 2018, ComEd filed its annual rate report with the Illinois Commerce Commission (ICC). Staff reviewed the public report and found a rate increase planned for all municipal-owned streetlights and traffic controls across Illinois. The City currently pays .03442 per kilowatt hour (kWh) through a 12-month contract with Constellation, which expires on August 31, 2018. If the City does not execute a new contract by the above end date, the rate per kWh will default to ComEd’s planned rate of .03965 per kWh. The increased rate may potentially cost the City an added $11,747 as illustrated below.
Rate per kWh 12 Month kWh Usage (2,246,080 therms) Current Contracted Rate .03442 $77,310.07 New ComEd Rate .03965 $89,057.07 On May 7, 2018, RRES used the consumption data below to obtain bids for one, two and three-year contracts.
Historical kWh Usage 12 Month 24 Months 36 Months Usage 2,246,080 4,492,160 6,738,240
Based on the usage listed above, staff received bids from two alternative energy suppliers for City-owned streetlights and traffic controls.
Dynegy 12 Month 24 Months 36 Months Alternative Supplier Rate .02974 .02992 .02959 Estimated Energy Cost $66,798.42 $67,202.71 $66,461.51
MC2 12 Month 24 Months 36 Months Alternative Supplier Rate .03072 .03036 .02990 Estimated Energy Cost $68,999.58 $68,190.99 $67,157.79
Although the 36-month option appears favorable in comparison to the 12 and 24-month options, the 12-month option makes most sense. Savings for choosing the 36-month option over the 12-month option are not significant and are only $336.91. The extended 36-month contract limits the City’s ability to leverage the market. Staff recommends a contract with Dynegy not to exceed 12-months.
On July 31, 2018, the contract for electrical aggregation services at the DTMA expires. The current contracted rate is .05714 per kWh. If the City does not execute a new contract by the above end date, the rate per kWh will default to ComEd’s planned rate of .07771 per kWh. The increased rate may potentially cost the City an added $8,470.87 for the upcoming year as illustrated below.
Rate per kWh 12 Month kWh Usage (411,807 therms) Current Contracted Rate .05714 $23,530.65 New ComEd Rate .07771 $32,001.52
On May 8, 2018, RRES used the consumption data below to obtain bids for one, two and three-year contracts.
Historical kWh Usage 12 Month 24 Months 36 Months Usage 411,807 823,614 1,235,421
Based on the usage listed above, staff received bids from five alternative energy suppliers for electricity at the DTMA.
Dynegy 12 Month 24 Months 36 Months Alternative Supplier Rate .05721 .05647 .05571 Estimated Energy Cost $23,559.48 $23,254.74 $22,941.77
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Energy.Me 12 Month 24 Months 36 Months Alternative Supplier Rate .06541 .06590 .06490 Estimated Energy Cost $26,936.82 $27,138.08 $26,726.27
Direct Energy 12 Month 24 Months 36 Months Alternative Supplier Rate .06798 .06590 .06490 Estimated Energy Cost $27,993.82 $27,138.08 $26,726.27
USG&E 12 Month 24 Months 36 Months Alternative Supplier Rate .07280 .07170 .07150 Estimated Energy Cost $29,979.55 $29,526.56 $29,444.20
MC2 12 Month 24 Months 36 Months Alternative Supplier Rate .05873 .05746 .05671 Estimated Energy Cost $24,185.43 $23,662.43 $23,353.57
Staff recommends a contract with Dynegy not to exceed 12 months at the DTMA. The 12-month contract provides substantial savings with the flexibility to revisit the market.
III. Community Groups/Interested Parties Contacted
City Council will have an opportunity to discuss this item at the May 29, 2018, Regular City Council Meeting.
IV. Legal Impact
The City Attorney has reviewed the sample contract for proposed contracts (Exhibit A) and has no objections to the terms.
V. Financial Impact
The City will save an estimated $8,470.87 with the new agreement.
VI. Options
1. Council can choose to authorize two electrical aggregation contracts with Dynegy for a period not to exceed 12 months.
2. Council can choose to instruct staff to solicit new bids through a different energy brokerage firm.
VII. Recommendation Staff recommends Council authorize two 12-month electrical aggregation contracts with Dynegy Energy for the DTMA and City-owned streetlights and traffic controls
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RESOLUTION 2018-
AUTHORIZING THE NEGOTIATION AND EXECUTION OF TWO ELECTRICAL AGGREGATION CONTRACTS WITH DYNEGY FOR ELECTRICITY AT THE DEKALB TAYLOR MUNICIPAL AIRPORT AND CITY-OWNED STREETLIGHTS AND TRAFFIC CONTROLS FOR A PERIOD NOT TO EXCEED 12 MONTHS.
WHEREAS, the City of DeKalb is a Home-Rule Municipal Corporation governed by the applicable provisions of the Illinois Constitution and Illinois Municipal Code; and
WHEREAS, Council authorize the execution of a 12-month contract with Dynegy for electricity at the DeKalb Taylor Municipal Airport; and
WHEREAS, Council authorize the execution of a 12-month contract with Dynegy for electricity to run the City’s streetlights and traffic controls.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DEKALB, ILLINOIS:
Section 1: The City hereby authorizes the Mayor of the City of DeKalb to enter into a 12- month contract with Dynegy Energy for electricity at the DeKalb Taylor Municipal Airport.
Section 2: The City hereby authorizes the Mayor of the City of DeKalb to enter into a 12- month contract with Dynegy Energy for electricity to run the City’s streetlights and traffic controls.
Section 3: That the City Clerk of the City of DeKalb, Illinois be authorized and directed to attest the Mayor’s Signature and shall be effective thereupon.
PASSED BY THE CITY COUNCIL of the City of DeKalb, Illinois, at a Regular meeting thereof held on the ______day of _____, 2018, and approved by me as Mayor on the same day.
ATTEST:
______SUSANNA HERRMANN, City Clerk JERRY SMITH, Mayor
ELECTRIC SERVICE AGREEMENT – EXHIBIT A
INVOICE & CONTACT INFORMATION DYNEGY ENERGY SERVICES (“Supplier”) ______(“Customer”) Attn: Customer Care Attn: 1500 Eastport Plaza Dr. Address: Address: Collinsville, IL 62234 Telephone: Telephone: E-Mail: Email: DUNS #: DUNS #: Federal Tax ID #: Federal Tax ID #: Utility: Regional Transmission Organization (RTO): Broker/Consultant (If blank, N/A):
THIS EXECUTABLE OFFER BECOMES BINDING UPON EXECUTION SUBJECT TO CUSTOMER EXECUTING THE AGREEMENT PRIOR TO MIDNIGHT ON MARCH 3, 2017 CST THE TERMS AND CONDITIONS HEREIN ARE HIGHLY CONFIDENTIAL AND PROPRIETARY AND SHALL NOT BE RELEASED TO ANY PERSON, FIRM OR ENTITY WITHOUT THE EXPRESSED PERMISSION OF SUPPLIER. Table 1 Select Term: Quote #: Delivery Term Begins: Delivery Term Ends: Power Price (/kWh):
Table 2: ACCOUNT INFORMATION Account # Bill Group Service Location
Eligibility: This Agreement is only applicable to accounts that are less than 400 kW, and if more than one account less than 2,000 kW in aggregate, as defined by the Utility (“Utility”) and as designated at the time of execution of this Agreement. Customer must complete and sign Exhibit A and return all pages of this Agreement to Supplier. Supplier reserves the right to not initiate service under this Agreement if, at Supplier’s sole discretion, it is determined Customer is ineligible for this offer. Net Metering. Customer must enroll, and be accepted in, as applicable by state law, Supplier’s net metering program in order to participate in net metering with Supplier.
Customer Notice, if different from above: (Do not use P.O. Box) ______ATTN:
Signature: Address: Print Name:
Print Title: E-mail: Date: Phone: ____ Check here if you are a local government entity as defined by 50 ILCS 505/Local Government Prompt Payment Act. By signing above, you certify that 1) you are authorized to enter into this Agreement with Supplier, 2) you have read the Terms & Conditions of this Agreement and Customer will be bound by such Terms & Conditions, and 3) Customer authorizes Supplier to enroll the Account(s) listed in Table 2 with the Utility which will allow Supplier to provide retail electric services.
Upon execution by Customer and delivery to Supplier, this Agreement is binding. Please retain a copy for your records and send a signed copy to [email protected]. Supplier will forward all necessary documents to the Utility.
Standard Small Stable Page 1 of 3 Confidential
ELECTRIC SERVICE AGREEMENT – TERMS AND CONDITIONS 4. Billing and Payment Customer will receive a single bill from the Utility that contains This Electric Service Agreement Terms & Conditions and Supplier charges set forth in this Agreement and Utility charges. associated Exhibit A (collectively, the “Agreement”), by and Customer will make payments to the Utility according to the between Supplier and Customer and is dated and effective as of Utility's billing rules and schedules. Failure to pay Supplier the date the Exhibit A is signed by Customer, applies to, and charges may result in the Account(s) being returned to the represents the entirety of, Supplier’s and Customer’s Utility’s standard service and forfeiture of Customer’s right to understandings and agreements regarding Customer’s full choose another retail electric service provider until past due requirements for electricity to the Account(s) set forth in Table 2 amounts are paid. Failure to pay invoice charges may result in ("Retail Power"). Supplier and Customer may be referred to the Account(s) being disconnected in accordance with the herein individually as a “Party” and collectively as the “Parties”. Utility’s business practices. If, due to Utility rules, any Account(s) To the extent there is a conflict in the terms, interpretation or become ineligible for a single bill from the Utility, at any time understanding of this Agreement and Exhibit A, the terms of during contract, then Supplier will issue an invoice for all Exhibit A shall supersede the terms of this Agreement. ineligible Account(s). Supplier’s invoice will reflect the Power 1. Power Price Price for Retail Power times the kWh each month for those Supplier will arrange for delivery of Customer's Retail Power. accounts billed by supplier, Customer will make payments to The Power Price noted in Exhibit A includes charges for energy, Supplier within twenty-one (21) days from the invoice date. Late capacity, applicable Regional Transmission Operator, ancillary payment charges may be assessed at the rate of 1.5% per services and other market settlement charges, distribution and month of the outstanding invoice amount if not received by the transmission energy losses, charges associated with the due date. If specified above that Customer is a local government purchase, acquisition and delivery of renewable energy entity as defined by its local government Prompt Payment certificates (RECs) in accordance with the applicable state- Requirements Act as indicated on Exhibit A, then in such event mandated Renewable Portfolio Standards (“RPS”) requirements, said Act shall control with regard to the calculation of payment if applicable, plus scheduling and load forecasting associated due dates and late payment charges. All other provisions in this with the delivery of Customer's Retail Power. Such RPS Charge paragraph remain the same and are in effect. imposed on Alternative Retail Energy Suppliers (“ARES”) are due 5. Financial Responsibility to expire as of June 1, 2019 pursuant to the Future Energy Jobs If requested, Customer shall provide a payment history record Bill (SB 2814), as amended. As of June 1, 2019, Supplier will no from the Utility to determine Customer’s creditworthiness. If longer charge an RPS Charge. It is understood and agreed that Customer’s credit becomes unsatisfactory including, but not any RECs purchased and retired in accordance with the limited to, a consistent pattern of late payments, as determined aforesaid state mandate is not the property of Customer and by Supplier in a commercially reasonable manner, during the Customer has no claim, interest, or right to said RECs, or any Term of this Agreement, Supplier may terminate this Agreement value derived therefrom. by 15 calendar days’ notice of cancellation. Customer remains 2. Term obligated to pay for all Retail Power delivered within 10 Retail Power delivery will begin for each Account, contingent calendar days following the termination date. upon confirmation of successfully enrolled Direct Access Service 6. Termination Request from the host Utility, on the first available meter Upon termination of this Agreement by any party for any reading date of the month noted under “Delivery Term Begins” reason, Customer will return to its Utility for electricity and will in Table 1 or as soon as possible thereafter, and ends on the remain responsible for all charges for electricity through the regularly scheduled meter reading date for the month noted date of termination. The effective date of any termination by under “Delivery Term Ends” in Table 1 (“Term”). At the end of Customer or Supplier will be the next available meter read date the Term of this Agreement, Supplier will return Customer to after expiration of any required notice period and processing by Utility default service, unless a written amendment has been Utility and/or Supplier. If the Term or Renewal Term has not executed to renew the Term. Notwithstanding the foregoing, been fulfilled by Customer, Customer can be subjected to an the Term is subject to renewal pursuant to the conditions under Early Termination Fee, by account, calculated by the Power Section 3, Monthly Renewal. Price times estimated remaining kilowatt-hours (kWh), or the 3. Monthly Renewal maximum amount allowed by law. This Agreement shall automatically continue on a monthly basis 7. Limitation of Liability (“Renewal Term”) at the rates determined by Supplier, which UTILITY CONTINUES TO PROVIDE DELIVERY SERVICES UNDER may vary from month to month. If Customer has not notified THIS AGREEMENT; THEREFORE, SUPPLIER WILL NOT BE LIABLE Supplier that Customer has elected to obtain Retail Power from FOR ANY INJURY, LOSS, CLAIM, EXPENSE, LIABILITY OR DAMAGE another retail supplier, then Supplier may, in its sole discretion, RESULTING FROM FAILURE BY UTILITY OR TRANSMISSION place Customer on Renewal Term service or Supplier may return PROVIDER. SUPPLIER IS ALSO NOT LIABLE FOR ANY INJURY, LOSS Customer to Utility default service, thereby terminating this OR DAMAGE RESULTING FROM INTERRUPTION, INSUFFICIENCY Agreement. OR IRREGULARITIES OF SERVICE. IN NO EVENT WILL EITHER PARTY BE LIABLE TO THE OTHER PARTY OR TO ANY THIRD- Standard Small Stable Page 2 of 3 Confidential
PARTY, FOR ANY SPECIAL, INCIDENTAL, INDIRECT, 11. Environmental Disclosure CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES OR FOR This Agreement incorporates the information provided to ANY DAMAGES OF A SIMILAR NATURE ARISING OUT OF OR IN Customer or made available to Customer at Supplier’s website CONNECTION WITH THIS AGREEMENT. (www.Dynegy.com) regarding the approximate generation 8. Force Majeure resource mix and environmental characteristics of electricity If a Party is prevented by Force Majeure from carrying out, in supply. whole or part, its obligations under this Agreement (the 12. Dispute Resolution “Claiming Party”) and gives notice and details of the Force In the event of a dispute concerning the observance or Majeure to the other Party as soon as practicable, then the performance of any of the terms or conditions herein, and the Claiming Party shall be excused from the performance of its Parties are not otherwise able to resolve such dispute within 30 obligations under this Agreement (other than the obligation to days after notice, the Parties agree the dispute shall be resolved make payments then due or becoming due with respect to by arbitration in accordance with the rules and regulations performance prior to the Force Majeure). The Claiming Party established by the American Arbitration Association (“AAA”). shall remedy the Force Majeure with all reasonable dispatch. Any decision rendered by the AAA shall be final and binding, and During the period excused by Force Majeure, the non-Claiming judgment may be entered by any court of competent Party shall not be required to perform its obligations under this jurisdiction. Agreement. “Force Majeure” shall mean an event or 13. Miscellaneous circumstance which prevents the Claiming Party from The validity, interpretation and performance of this Agreement performing its obligations or causes delay in the Claiming Party’s shall be governed by and performed in accordance with the laws performance under this Agreement, which event or of the state. This Agreement constitutes the entire agreement circumstance was not anticipated as of the date this Agreement of the parties with respect to the subject matter of this was agreed to, which is not within the reasonable control of, or Agreement and supersedes and extinguishes any and all prior the result of the negligence of, the Claiming Party, and which, by oral or written agreements between the parties concerning the the exercise of due diligence or use of good utility practice, as subject matter of this Agreement. This Agreement may only be defined in the applicable transmission tariff, the Claiming Party modified or amended through a written document signed by is unable to overcome or avoid or cause to be avoided, such as, both parties. Except as otherwise set forth in this Agreement, but not limited to: acts of God, fire, flood, earthquake, war, failure or delay on the part of Supplier to exercise any right, riots, strikes, walkouts, lockouts and other labor disputes that power, or privilege under this Agreement shall not operate as a affect Customer or Supplier. Force Majeure shall not be based waiver of such right, power or privilege of this Agreement. on 1) Customer’s inability to economically use the Retail Power 14. Customer Service purchased hereunder; or 2) Supplier’s ability to sell the Retail For questions about this Agreement, electric supply charges, or Power at a price greater than the price under this Agreement. a change in Customer name, please contact our Customer Care 9. Change in Law or Regulatory Event Department by calling toll-free or by e-mail at the information In the event that any change in or enactment of any laws, found on Exhibit A. IN THE EVENT OF AN EMERGENCY, POWER regulations, administrative ruling, judicial decisions, OUTAGE, OR WIRES AND EQUIPMENT SERVICE NEEDS, interpretation, entries, findings, orders, tariffs, or operating CONTACT YOUR UTILITY. procedures under this Agreement by any federal or state 15. Customer Information government, federal or state agency, regulatory body such as Customer authorizes Supplier to receive current and historical the Federal Energy Regulatory Commission (FERC), Regional energy billing and usage data from the Utility and such Transmission Operator (RTO), UTILITY, or any similar entity authorization shall remain in effect during the entire Term relating to the generation, capacity, reliability, transmission, unless Customer rescinds such authorization in writing. Supplier marketing, or sale of electricity or renewable energy resources is prohibited from disclosing Customer's social security number (“Regulatory Event”) results in new or increased costs or tariffs and/or account number(s) without Customer's consent except to the Supplier, as determined in its reasonable discretion, for Supplier’s own collections and credit reporting, participation Supplier may implement the change in pricing necessary to in programs funded by the universal service fund or assigning a accommodate the impact of the change, which shall be effective customer contract to another commercial retail electric service on the invoice for the date that coincides with the next Monthly provider. Billing Cycle. In such event, Customer agrees that it shall be bound by the new pricing set forth in the written notice described in the foregoing provision. 10. Assignment This Agreement shall be binding on each Party’s successors and permitted assigns. Customer shall not assign its rights and/or obligations under this Agreement without the prior written consent of Supplier. Supplier may assign, subcontract or delegate all or any part of Supplier’s rights and/or obligations under this Agreement without consent from Customer. Standard Small Stable Page 3 of 3 Confidential Rock River Energy Services Company 2047 S. IL Route 2 Oregon, IL 61061
August 2018 Start
May 7, 2018 City of Dekalb-Street Lighting 223 S Fourth St. Dekalb, Il 60115 Current Est. Annual Cost Current Energy Supply Contract: Constellation-August 2017-August 2018 Original Contracted Rate*: 0.03442 Per kWh $ 77,310.07 NEW ComEd rate: 0.03965 Per kWh $ 89,057.07
Price includes Cost of Energy, Transmission Service Charges, Capacity Charges, Ancillary Service and PJM Charges, Renewable Portfolio Standard Costs, and Distribution and Transmission Losses. Does not include ComEd delivery or Taxes. Estimated Term kWh Consumption 12 Months 24 Months 36 Months Usage 2,246,080 4,492,160 6,738,240
Dynegy Energy Alternative Supplier Rate: 0.02974 0.02992 0.02959 Est. Annual Fixed Energy Cost: $ 66,798.42 $ 67,202.71 $ 66,461.51
MC2 Alternative Supplier Rate: 0.03072 0.03036 0.02990 Est. Annual Fixed Energy Cost: $ 68,999.58 $ 68,190.99 $ 67,157.79
Our Agent fee is included in this price and is paid to us directly from the contracted supplier. for ComEd account:0551052012, 0739012054, 1017178005, 1459118061, 1791072020, 2614448003, 2614499000 2691744002, 2698542006, 2698544000, 268554006, 3139014022, 5571073030 This proposal is based on 13 location(s). The price is determined by the estimated term kWh usage, and these rates are time sensitive.
*May not include increases due to regulatory changes. Rock River Energy Services Company 2047 S. IL Route 2 Oregon, IL 61061
July 2018 Start
May 8, 2018 Dekalb Taylor Municipal Airport 2232 Pleasant St. Dekalb, IL 60115 Current Est. Annual Cost Current Energy Supply Contract: Dynegy-July 2017-July 2018 Original Contracted Rate*: 0.05714 Per kWh $ 23,530.65 NEW ComEd Rate: 0.07771 Per kWh $ 32,001.52
Price includes Cost of Energy, Transmission Service Charges, Capacity Charges, Ancillary Service and PJM Charges, Renewable Portfolio Standard Costs, and Distribution and Transmission Losses. Does not include ComEd delivery or Taxes. Estimated Term kWh Consumption 12 Months 24 Months 36 Months Usage 411,807 823,614 1,235,421
Dynegy Energy Alternative Supplier Rate: 0.05721 0.05647 0.05571 Est. Annual Fixed Energy Cost: $ 23,559.48 $ 23,254.74 $ 22,941.77
Energy.Me Alternative Supplier Rate: 0.06541 0.06425 0.06319 Est. Annual Fixed Energy Cost: $ 26,936.30 $ 26,458.60 $ 26,022.08
Direct Energy Alternative Supplier Rate: 0.06798 0.06590 0.06490 Est. Annual Fixed Energy Cost: $ 27,993.82 $ 27,138.08 $ 26,726.27
USG&E Alternative Supplier Rate: 0.07280 0.07170 0.07150 Est. Annual Fixed Energy Cost: $ 29,979.55 $ 29,526.56 $ 29,444.20
MC2 Alternative Supplier Rate: 0.05873 0.05746 0.05671 Est. Annual Fixed Energy Cost: $ 24,185.43 $ 23,662.43 $ 23,353.57
Our Agent fee is included in this price and is paid to us directly from the contracted supplier. for ComEd account: 0075041020, 2950419022, 2415052007, 3034019007, 2950409035, 2950413002, 2950414009 1839137004, 1506097008, 2950412005, 3034018028, 3288163078 This proposal is based on 12 location(s). The price is determined by the estimated term kWh usage, and these rates are time sensitive.
*May not include increases due to regulatory changes.