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Doubletree Hotel San Jose Meeting & Event Resource Guide

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Doubletree Hotel San Jose Meeting & Event Resource Guide Doubletree Hotel San Jose Meeting & Event Resource Guide Welcome to meeting, conventions and special events at the Doubletree Hotel San Jose. Our goal is to be Best to Do Business With. There are various stages when we interact with you, the customer. They are: solicitation and marketing, sales and booking, pre-planning, on-site and post-event. Through each of these stages, we focus on the following touch points: creativity, consistency, communication, flexibility and image. To aid you in the planning process, we have compiled the following hotel information. It is a pleasure to assist you with coordinating the many details that are necessary for making the perfect meeting, convention or event a success. Please note that all pricing is subject to change. We look forward to supporting you in planning a successful event. Doubletree Hotel San Jose 2050 Gateway Place San Jose, California 95110 408.453.4000 www.Hilton.com www.sanjose.doubletree.com 1 Table of Contents General Information Hotel Overview Contact Information Accommodations Deluxe King/Double Queen Executive Parlor Suite Presidential Suite Executive Level Dining Information Function Space & Banquets Function Space Floor Plans Capacities Diagrams Bayshore Ballroom Gateway Ballroom Poolside Rooms City Rooms Silicon Valley Room Wine Rooms & Boardroom Catering Menus available separately Resource Information Table of Contents (Hotel specifics listed alphabetically) Forms & Collateral For more information on forms, please contact your Catering/Event Manager. 2 GENERAL INFORMATION 3 Hotel Overview In the heart of Silicon Valley, San Jose flourishes with industry, beauty and a culture rich with history. Doubletree Hotel San Jose places you in the center of all of it - less than a half-mile from San Jose International Airport, 45 minutes from San Francisco International Airport, and an hour south of San Francisco and north of Monterey/Carmel. As your host, Doubletree Hotel San Jose is especially accommodating with 505 spacious guest rooms featuring our signature 'Sweet Dreams' bed, 8 executive suites, 2 Presidential Suites, 5 dining options, 24-hour in-room dining, The UPS Store, wireless high-speed internet access, the Hilton Fitness Center by Precor, and many other wonderful amenities. Doubletree Hotel San Jose’s meeting and conference area has over 48,000 square feet of flexible space with 2 large ballrooms that can accommodate up to 1,200 people each, 21 meeting rooms, and 4 boardrooms for smaller, more intimate meetings. Our Boardroom projects a professional image, and features state-of-the-art technology ideal for multi-media presentations. Exercise your options with a choice of sporting activities. Take a dip in our heated swimming pool or take some time out in the whirlpool spa after an invigorating workout in the newly renovated Doubletree Fitness by Precor. If the great outdoors beckons, you're a welcome guest at nearby golf courses, tennis courts, and jogging trails. Just as comfort, style and grace are Doubletree traditions, so are the freshly baked chocolate chip cookies that celebrate your arrival. Doubletree Hotel San Jose is an experience you're sure to enjoy, whether you're with us for business or pleasure. 4 Contact Information Doubletree Hotel San Jose 2050 Gateway Place San Jose, California 95110 www.sanjose.doubletree.com Hotel Direct: 408.453.4000 Sales: 408.437.2807 Catering: 408.437.2806 Event Services: 408.437.2800 5 Accommodations Relax in style at Doubletree Hotel San Jose, where you'll enjoy oversized guest rooms featuring contemporary architectural design. Set in two high-rise towers, your guest room balcony overlooks our outdoor heated pool and provides beautiful vistas of Mount Hamilton or the majestic Santa Cruz Mountains. All of our 505 guest rooms boast high-speed internet access, a private balcony, and luxurious bathrooms featuring marble countertops with dual vanities. Hotel Amenities Complimentary Airport 5 Dining Options Lobby Lounge Shuttle Gift Shop Meeting Facilities Onsite A/V Guest Services Luggage Storage Bell Person Hearing Impaired Eqpmt. Outdoor Heated Pool The UPS Store Valet Parking Whirlpool Spa Club Max Wireless High Speed Internet USA Today Concierge In-Room Dining Hilton Fitness by Precor Starbuck’s Coffee 6 Accommodations Deluxe King & Double Queen Guests will experience a sense of luxury in our spacious rooms featuring Doubletree’s signature “Sweet Dreams” bed. All rooms boast a spacious 450 square feet of space with an open sitting area, double vanities and a dedicated work space for added comfort and convenience. Standard Guest Room Amenities: Air Conditioning Iron & Board Balcony Key Card System Cable Television Multiple Phones & Phone Lines Wolfgang Puck Coffee Maker Nintendo Spacious Work Desk Pay-Per-View Movies Double Vanities Print-On Demand Dry Cleaning/Laundry Service Radio Alarm Clock Neutrogena Bath Amenities View Rooms Hair Dryer Wi-Fi Internet Access High Speed Internet USA Today 7 Accommodations Executive Parlor Suite Choose our recently renovated Executive Parlor Suites, and enjoy a separate parlor area connecting to a bedroom and bathroom. Entertain guests in your separate parlor area with bar counter, dining table, sofa, and television. You'll be able to unwind with cable television and premium channels including HBO, CNN, and ESPN. Our in-room Nintendo games and movies are also available for your enjoyment. Executive Parlor Suite Amenities Include all Standard Guest Room Amenities PLUS: Exclusive Executive Level Key Card Access Executive Lounge Access Complimentary Continental Breakfast Complimentary Evening Appetizers & Cocktails Spacious Soaking Tub Duel Head Personal Shower Upgraded Décor Upgraded Oliva Corpo Bath Amenities Marble-Top Dry Bar Turndown Service – includes Gourmet Chocolates & Bottled Water Premium Bed Linens 50” High Definition Plasma Television Two Private Balconies Duel Marble Vanities 8 Accommodations Presidential Suite Enjoy our luxurious and modern suites with generous space for entertaining and relaxing. The newly appointed Presidential Suites are sure to wow your guests with a 50” high definition plasma television in both the living room and bedroom, a dry bar with marble counter tops overlooking a formal dining table and a cozy living room. For a more personal experience enjoy the master guestroom with a Doubletree “Sweet Dreams” bed draped with elegant linens and plush pillows or ease your mind in the spacious soaking tub or the dual head walk-in shower. Presidential Suite Amenities Include all Standard Guest Room Amenities PLUS: Exclusive Executive Level & Lounge Key Card Access Complimentary Continental Breakfast & Evening Cocktails Spacious Soaking Tub Upgraded Oliva Corpo Bath Amenities Dual Head Personal Shower Large Work Desk with Ergonomic Chair Premium Bed Linens 50” High Definition Plasma Television in Master Guestroom & Parlor 23” High Definition Plasma Television in Master Bathroom Three Private Balconies with beautiful views of the Santa Cruz Mountains Large Walk-In Closet 9 Accommodations Executive Level Executive Level Room Amenities Include all Standard Guest Room Amenities PLUS: Exclusive Key Card Access to Exec. Level Complimentary Evening Cocktails Executive Lounge Access Complimentary Evening Appetizers Complimentary Continental Breakfast Premium Oliva Corpo Bath Amenities Executive Lounge Guests will enjoy an added sense of security and privacy with our key-access executive level lounge. Complimentary continental breakfast and evening appetizers are served 7 days a week, making it convenient to grab a bite on the go or to relax after a long day of meetings. Executive Level Hours Available all Day: Fruit and Bottled Water Complimentary Continental Breakfast: Monday - Friday: 6:30am - 9:30am Saturday - Sunday: 7:30am -10:30am Complimentary Evening Appetizers: Monday - Sunday: 5:30pm - 7:30pm 10 Dining Information 11 Function Space & Banquets 12 Function Space Floor Plan 13 Function Space Capacities C/R 2/6 8'x10' Name of Room Dimen. Sq.Ft Recep. RD10 RD6 C/R Theater Confer. U-Shape or 3/8 Exhibits Gateway Ballroom 71' x 140' 9,940 1,200 980 588 752 564 1,200 NA NA 56 Cedar 71' x 33' 2,343 250 200 120 176 132 270 50 72 14 Pine 71' x 36' 2,556 250 200 120 176 132 300 50 72 14 Fir 71' x 36' 2,556 250 200 120 176 132 300 50 72 14 Oak 71' x 35' 2,485 250 200 120 176 132 300 50 72 14 Gateway Foyer 900 240 NA NA NA NA NA NA NA Gateway Large Foyer 300 120 NA NA NA NA NA NA NA Gateway Foyer 1&2 600 120 NA NA NA NA NA NA NA Gateway Foyer 1 NA 60 NA NA NA NA NA NA NA Gateway Foyer 2 NA 60 NA NA NA NA NA NA NA Bayshore Ballroom 71' x 140' 9,940 1,200 940 588 752 564 1,200 NA NA 56 Sierra 71' x 33' 2,343 250 200 120 176 132 270 50 72 14 Cascade 71' x 36' 2,556 250 200 120 176 132 300 50 72 14 Siskiyou 71' x 36' 2,556 250 200 120 176 132 300 50 72 14 Donner Pass 71' x 35' 2,485 250 200 120 176 132 300 50 72 14 Bayshore Foyer 900 240 NA NA NA NA NA NA NA Bayshore Large Foyer 300 120 NA NA NA NA NA NA NA Bayshore Foyer 1&2 600 120 NA NA NA NA NA NA NA Bayshore Foyer 1 NA 60 NA NA NA NA NA NA NA Bayshore Foyer 2 NA 60 NA NA NA NA NA NA NA Convention Entrance 200-250 depending on Space Allocation Zinfandel 20' x 14' 290 NA NA NA NA NA 25 14 NA NA Riesling 20' x 14' 290 NA NA NA NA NA 25 14 NA NA Boardroom 30' x 20' 600 NA NA NA NA NA NA 16 NA NA Chardonnay 20' x 14' 290 NA NA NA NA NA NA 10 NA NA C/R 2/6 8'x10' Name of Room Dimen.
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