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WORLD HEALTH REGIONAL OFFICE FOR ORGANIZATION SOUTH-EAST ASIA

21 August 2015

Information for participants

SIXTY-EIGHTH SESSION OF THE WHO REGIONAL COMMITTEE FOR SOUTH-EAST ASIA 7-11 September 2015 Dili, Democratic Republic of Timor-Leste

Contents

Page

1. Date and place ...... 1

2. Credentials ...... 2

3. Registration ...... 2

4. Documentation/summary reports ...... 2

5. Travel and transportation arrangements ...... 3 5.1 General ...... 3 5.2 How to reach Dili ...... 3 5.3 Visas and Customs clearance ...... 4 5.4 Arrival in Dili/transportation ...... 5 5.5 Airport tax ...... 6 5.6 Travellers cheques/credit cards ...... 6 5.7 Transport services ...... 6

6. General and practical information ...... 7 6.1 Capital Dili ...... 7 6.2 Climate ...... 7 6.3 Archaeological sites ...... 8 6.4 Tourist attractions ...... 8 6.5 Postal and fax services ...... 8 6.6 Electricity ...... 9 6.7 Banking services ...... 9 6.8 Currency / foreign exchange ...... 9 6.9 Security ...... 9

7. Medical arrangements ...... 10 7.1 General ...... 10 7.2 Vaccination requirement for travel to Timor-Leste ...... 11

8. Hotel arrangements ...... 11 8.1 During Transit Denpasar/Bali, Indonesia...... 11 8.2 Dilli, Timor-Leste ...... 12

iii 9. Social events ...... 13

10. Accompanying spouses ...... 13

11. List of participants and the WHO Secretariat ...... 13 11.1 List of participants ...... 13 11.2 WHO-SEARO Secretariat ...... 14

12. WHO Liaison Officers ...... 14

13. Organizing Committees ...... 14

14. WHO Regional Office for South-East Asia, New Delhi, India ...... 14

15. Office of the WHO Representative to Timor-Leste ...... 14

16. WHO publications: ...... 14

Annexes

1. Provisional Agenda for the Sixty-Eighth Session of the Regional Committee ...... 15

2. Tentative Programme of the Sixty-Eighth Session of the Regional Committee ...... 19

3. Credentials ...... 23

4. Registration Form ...... 25

5. Travel to DILI- East Timor ...... 27

6. Visa requirements for countries in the South-East Asia Region for travel to Dili, Timor-Leste...... 34

7. Certificate to facilitate travel/customs clearance (To be issued by WHO Representative) ...... 37

8. WHO Secretariat ...... 38

9. WHO Liaison Officers ...... 39

10. Organizing Committees ...... 40

11. Extract from “Convention on the Privileges and Immunities of the Specialized Agencies” of the United Nations ...... 42

12. Emergency contact list ...... 43

13. Timor-Leste Missions in South-East Asia Region and Geneva ...... 44

iv 1. Date and place

The Sixty-Eighth Session of the WHO Regional Committee for South-East Asia will be held in Dili, Timor-Leste from 7 to 11 September 2015. The inaugural ceremony of the Regional Committee will be held on Monday 7 September 2015.

Meeting Date and Time Venue

Inaugural Ceremony of the 7 September 2015 Centro De Convencoes De Sixty-Eighth Session of the 0900 – 1200 hrs Dili WHO Regional Committee (Dili Convention Center) for South-East Asia *Please see invitation card Rua Bispo de Medeiros, for complete programme ex-Mercado Lama, Caicoli, (TBD) Dili Tel: +670-3310358 +670-3310358

Sixty-Eighth Session of the 7 – 11 September 2015 Conference Hall (Sala WHO Regional Committee 1400 – 1700 hrs 7 Sep Nobre) for South-East Asia 0900 – 1700 hrs Ministry of Foreign Affairs 8 – 11 September & Cooperation, Ave De Portugal, Praia 0900 – 1700 hrs (TBD) Dos Coqueiros, PO Box 6, Dili

Subcommittee on 7 – 8 September 2015 Room Adjacent to Credentials Conference Hall Ministry of Foreign Affairs & Cooperation, Ave De Portugal, Praia Dos Coqueiros, PO Box 6, Dili

Meeting of the Drafting 7 – 11 September 2015 Room Adjacent to Committee on Resolutions (daily at 1700 hrs)/TBD Conference Hall Ministry of Foreign Affairs & Cooperation, Ave De Portugal, Praia Dos Coqueiros, PO Box 6, Dili

The Provisional Agenda and Tentative Programme for Regional Committee Sessions are found in Annexes 1 & 2.

1 2. Credentials

The Letters of Credentials, as per the attached format (Annex 3), of Representatives, Alternates and Advisers, signed by the Minister of Health or the Minister of Foreign Affairs, should be sent to the Regional Office in advance; otherwise, they must be hand-delivered by the Representatives directly to the Director, Administration and Finance, WHO/SEARO, immediately upon arrival at the conference venue. The WHO Secretariat takes this opportunity to emphasize the importance of properly completed credentials, especially the correct designation of participants, and recommends consultation with the respective WHO Representative or the Regional Office in case any clarification is needed.

3. Registration

Representatives are requested to complete the attached “Registration Form” (Annex 4) and fax it to +91 11 23370197/233709395/23379507 preferably by 14 August 2015, in order to ensure reservation of rooms. Alternatively, participants may also register online. Online registrations are highly encouraged. The links to access the online registration form are:  WHO/SEARO Internet & Intranet - http://www.searo.who.int/mediacentre/events/governance/rc/68/en/

 e-mail - [email protected]

4. Documentation/summary reports In line with WHO environmental management policies, the WHO Regional Office has instituted less use of paper during its internal meetings. In order to move towards more environmentally-friendly governing body meetings in the South-East Asia Region, steps have also been taken to use less paper as far as possible. In that light, during the Sixty-eighth Session of the WHO Regional Committee for South-East Asia, document folders will not be distributed. Instead, all participants will be requested to access documents through electronic media (pen drives, websites, etc.) provided by WHO. Hence all participants are strongly encouraged to bring their own laptops or tablets with them to the Regional Committee meeting.

A Documents Desk will be located inside the conference hall. A draft summary report covering the proceedings of the day will be issued in the afternoon of the following day. Any correction to the draft summary report should be submitted in writing to the Reports and Documents Officer within 24 hours of the

2 issuance of the report. The final draft report of the Sixty-Eighth Session will be distributed in the afternoon of the concluding day for consideration of the Regional Committee.

Participants are encouraged to hand over copies of their written statements to the Reports and Documents Officer, to facilitate accurate reporting of their viewpoints.

Daily Session Journal – An information bulletin, “Daily Session Journal”, will be issued every day from 7 September 2015 onwards. It will contain the programme for the next day and other general information of interest to participants.

5. Travel and transportation arrangements 5.1 General

Participants who require any travel-related assistance may contact the Travel Desk/Help Desk at the conference venue.

5.2 How to reach Dili

Dili is the capital of the Democratic Republic of Timor-Leste and it is located at the northern coast of the country. It is easily accessible via Singapore, Australia and Indonesia. The most preferred route to Dili is by air.  By air - Presidente Nicolau Lobato International Airport (formerly Comoro Airport) (DIL) is located 6 km west of Dili and serves regional and international flights. Apart from national flag carrier Air Timor (Garuda and Silk Air), Sriwijaya Airlines, Merpati Nusantara Air, Quantas, Silk Air and Darwin flight to and from Dili, also fly to Dili.

 By boat - There are no regular international passenger ferries servicing Timor-Leste. There are regular barge services from Darwin/Australia, Surabaya and Bali/Indonesia for vehicles and goods. Recreational vessels often stop into Dili harbor.

 By road - Dili is well linked by road from the Indonesian border at Mota'ain, near Batugade, which lies about 115km west. There is a direct bus service daily between Dili and Kupang in West Timor, Indonesia. There are many land travel minibus services.

Please see Annex 5 for an overview of flight schedules from the capital cities of Member States of the WHO South-East Asia Region to Dili and back.

3 As the inaugural Ceremony of the Sixty-Eighth Session of the Regional Committee (RC) is scheduled to start in the morning of 7 September 2015, participants are advised to arrive in Dili on or before 7 September 2015.

5.3 Visas and Customs clearance

Transit visa via Denpasar, Indonesia

Currently there are 64 countries approved to get visa on arrival (Annex-6). The cost is US$ 35 per entry ; however, given the Ebola situation in the African continent, all participants coming from, and/or traveling with, African passports will be required to obtain a visa prior to their arrival in Indonesia.

Timorese Visa

Participants are required to carry valid passports or applicable travel documents. Travelers can obtain visa on arrival but they are advised to secure corresponding transit visa in other countries, as applicable, in advance before undertaking travel for the entire duration of their stay in Timor-Leste. It may be noted that a Timorese visa will be granted only if the passport remains valid for a minimum period of six months. Cost of visa on arrival is US$ 30.

Special arrangement for gratis visa

Ministry of Health, Democratic Republic of Timor-Leste, has agreed to arrange gratis visa for all those participants who submit the following documents four weeks in advance of their arrival:

(1) Copy of the passport (with minimum six months validity) (2) Travel itinerary (3) Meeting details, i.e. to participate in the Sixty-eighth Session of the WHO Regional Committee for South-East Asia scheduled to be held in Dili during 7–11 September 2015.

If participants require assistance from WHO in obtaining visa for Timor-Leste, they are requested to contact the office of the WHO Representative in the corresponding country well in advance of travel. Details of visa requirements for Member States in the SEA Region are given in Annex 6.

4 Any difficulties in obtaining visas should be communicated to

Sl:No Name Designation Number email 1 Ms. Charu Administrative Officer (+670) [email protected] Mehta (WHO Country Office for 78258779 Timor-Leste) 2 Ms. Julia Admin & Finance Assistant (+670) [email protected] Branco (WHO Country Office for 77356287 Timor-Leste)

Customs clearance/exemptions from import duty.

 To facilitate participants’ travel and customs clearance for the meeting, a certificate (Annex 7) will be issued to them by the WHO Representative in each of the Member States.

The following goods are exempt from import duty

 Two hundred (200) cigarettes and two and one half (2.5 litres of excisable beverages per person

 goods up to a value of US$ 300 of a non-commercial nature that are exclusively for the personal use or enjoyment of travellers or goods intended as gifts, when the nature and quantity of the goods indicate that they are not imported for, or intended to be imported for, commercial purposes.

 goods of a non-commercial nature, other than jewellery, that are exclusively for the personal use or enjoyment of travellers and that are brought into Timor-Leste by travellers in accompanying luggage or carried on or about the travellers’ bodies.

5.4 Arrival in Dili/transportation

Participants will be received at the Presidente Nicolau Labato International Airport, Dili, by the Protocol personnel of the Ministry of Health, Democratic Republic of Timor-Leste. In addition, WHO staff will be there to assist in protocol, immigration and customs clearance activities. Transport will be provided to the delegations of each Member State from the time of arrival of delegation in Dili until departure.

5 Transport arrangements will be coordinated by the following officials under the supervision of Ms. Charu Mehta, WHO Administrative Officer (Mob: +670 - 78258779); e-mail: [email protected]

Sl. No Name Mobile Number email 1 Mr. Herminio Lelan +670-77258853 [email protected] WHO Representative Office, Dili 2 Mr. Tito De Aquino +670-77280011 [email protected] WHO Representative Office, Dili

To facilitate identification of baggage on arrival at Dili Airport, participants are requested to use the RC luggage tags that are available from the WHO Representative Offices in all countries of the South-East Asia Region, and at WHO headquarters.

Transport arrangements will be made for all official functions and meetings scheduled during the Regional Committee Sessions.

5.5 Airport tax

 The departure airport tax from Timor-Leste is US$ 10;

 Airport tax for those transiting through Denpasar, Indonesia is R200 000 or US$ 21;

 As of March 2015, the cost of exit tax in Denpasar Bali is included in the cost of the ticket.

5.6 Travellers cheques/credit cards

Travellers cheques are not preferred. However, US dollars and other convertible currency can be exchanged at most banks and from authorized “money changers”. Major international credit cards, such as American Express, VISA and Master Card, are accepted by most banks, five star hotels and in the shopping malls. Please note that for cash payments, only US dollars issued from the year 2006 onwards are accepted.

5.7 Transport services

Taxis, small buses and mini-vans provide public transport in Dili and elsewhere. From United Nations Department for Security Services (UNDSS) point of view, it is advisable to hire a taxi but bargaining is advised before entering the taxi. From airport the charge to foreigners is US$ 10. If the trip is less than 5 km the charge is US$ 2 and for 5 km, charges can be anything between US$ 4 and US$ 6.

6 Night taxi costs US$ 5 minimum even for a short distance and the availability is minimal. Mini bus and bus are not recommended. N.B. Participants are strongly advised to have adequate personal insurance coverage before commensing their travel to Dili.

During transit in Denpasar, Indonesia

There are many companies operating taxi services in Bali; a trustable one is Bali Taxi also known as Blue Bird. Taxies in Denpasar, Bali, are metred. The minimum charge is Rp. 30 000 (US$ 2.50); first additional km is Rp 7 000 (US$ 0.60) and every additional km thereafter is Rp 6 500 (US$ 0.55).

6. General and practical information

6.1 Capital Dili

Dili is classified as urban, where an estimated 0.23 million people live in 48 268 square kilometres or 18.36 square miles in whole district including rural areas.

Area 48 268 km2

Geographic Location Dili is located 8°34’S 125°34’E

Languages Tetum and Portuguese

Religion Christianity is the major religion. Other religions include Protestantism and Islam

6.2 Climate

In Timor-Leste the dry season lasts for about 6 months during May to October, with temperatures averaging 20°-30° C the year round with bright sunlight during the days. Travellers are advised to carry light cotton clothes; use of sun block cream and mosquito repellent is strongly recommended.

7 6.3 Archaeological sites

The noted archaeological sites in Timor-Leste are Lospalos, Baucau and Baguia. Fresh explorations are likely to add substantially to the knowledge of the history and chronology of ancient Timor-Leste and various aspects of life and culture. The majority of Timorese citizens are observant Catholics; however, there is a very long tradition of Animisms which remains highly influential. The first inhabitants are thought to be descendant of Australoid and Melanesian peoples. The inhabitants of Timor-Leste are descended from three waves of migrants. The first to settle the island, Vedo-Australoid people related to Sri Lankans, arrived between 40 000 and 20 000 B.C. A second wave of Melanesian people around 3 000 B.C. drove the original inhabitants, called Atoni, up into the interior of Timor-Leste. The Melanesians were followed by Malay and Hakka people from southern China.

6.4 Tourist attractions

Aside from the above-mentioned archaeological sites, Dili has a waterfront with a distinctive Timorese personality. It stretches for kilometres in a quasi- boomerang shape, with a farol lighthouse beaming at one end, and Lita Supermarket at the other. Further west is an esplanade dotted with gigantic ‘look at me’ embassies, and vibrant evening fish and chicken stalls. Around 7km east of town, on Cape Fatucama, is the hard-to-miss Kristo Rei Statue, from the cape; the views of turquoise bays and green-covered mountains are stunning. In Dili city, a number of tourist sites can be visited by guests, including: Dive Timor Lorosae, The Archives & Museum of East Timorese Resistance, Cemetery of Santa Cruz, Tais Market, Comarca, Palacio do Governo (housing Timor-Leste Parliament), Tasitolu, Arte Moris, Compas Charter and Ocean Adventure, Areia Branca (White Sands).

6.5 Postal and fax services

Arrangements have been made to distribute incoming mail to participants during the day at the Conference venue. For private telephone calls or fax messages, services of the hotel can be obtained at participants’ own expense. Postal services will be available at hotel receptions. Participants are advised to contact the Information/Help Desk located in the Conference Hall lobby for any assistance.

8 6.6 Electricity

Voltage is 220–240 volts AC at 50-60 cycles per second (50/60 Hz). Standard two round pin plugs and sockets are used.

6.7 Banking services

ATM services are available at Hotel Timor and Beach Garden Hotel. Other banking services are provided by the ANZ bank on the 2nd floor of Timor Plaza Mall from 9:00 to 16:00 hours. The Bank also offers ATM service on the same floor of Timor Plaza Mall to meet the needs of local currency (US$) round the clock.

6.8 Currency / foreign exchange

The monetary unit of Timor-Leste currency is the United States Dollar (US$) issued from the year 2006 onwards. Currency notes in circulation are in denominations of US$ 1, US$ 5, US$ 10, US$ 20, US$ 50 and US$ 100, whereas coins in local denomination of 1 cent, 5 cents, 10 cents, 25 cents, 50 cents and US$ 1. Foreign currencies must be exchanged only through banks or authorized foreign exchange dealers. The receipts for such transactions should be obtained and retained. Visitors can also exchange foreign currency at the Foreign Exchange counter at the airport upon arrival. Please note that Timorese only accept US$ notes dated from 2006 onwards. No US$ coins are accepted.

During transit - Denpasar, Indonesia

Participants can change in any money changer which has PVA sign on it. There are many legal money changers in the city.

6.9 Security

For the purpose of identification and security, participants are requested to wear their name badges while attending the meetings and receptions. Badges will be issued by the Secretariat at the time of registration or upon arrival at the hotel.

9 Participants may contact the UN Mission or UN Police in Dili at cell number + 670 – 77230725 operating 24/7 for any security related information. They can also contact WHO Deputy Security Focal Point Mr. Jose Barreto at his mobile, + 670- 77310165 or email: [email protected] for advice on security-related issues at any time.

7. Medical arrangements

7.1 General

The Ministry of Health, Government of the Democratic Republic of Timor- Leste, will provide medical services through medical room/mobile clinic at the hotel, inaugural venue as well as conference venue in the premises of Ministry of Foreign Affairs and Cooperation.

In case of any medical emergency, participants may seek the guidance of the following:

S. Name & Designation Address Contact details Remarks No 1 First point of contact: Inaugural Venue Protocol Officer Contact any Medical Room/Mobile Conference Venue Liaison Officer Conference Clinic Hotel Timor Information/Help Desk Secretariat Beach Garden Hotel Hotel Reception member 2 Mr Jose dos Reis Magno, Ministry of Health Mobile: 00-670-77230090 For any Director General Dili E-mail: specialized josemagno040860@ medical yahoo.com attention 3 Dr Horacio Sarmento da -do- Mobile: 00-670-77326709 For any Costa, E-mail: horaciosarmento@ specialized National Director for Yahoo.com medical Hospital Services attention 4 Mr Ivo Ireneu da C. Ministry of Health, Dili, Mobile: Mr Ivo will Freitas, Timor-Leste 00-670-77230143 coordinate for National Director for E-mail: any specialized Policy, Planning and [email protected] medical Coordination, attention 5 Dr Joao Pedro da Costa Guido Valadares National Mobile: For specialized Xavier, Hospita l Bidau, Dili 00-670-73393402 medical Clinical Director E-mail: attention [email protected] requiring hospitalization 6 Alternate: Guido Valadares National Mobile :- For specialized Dr Jose Antonio Gusamo Hospital Bidau, Dili 00-670-79993400 medical Guterres E-mail: attention Executive Director [email protected] requiring hospitalization

10 S. Name & Designation Address Contact details Remarks No

7 Dr Elisabete Rosa Santoi Stamford Medical Lda. Phone No.: Gil Rua Mártires da Pátria, 00-670-3310141/3311209 Mandarim, Timor-Leste UN Examining Physician

8 Dr Rohit Sobti Hotel Timor Mobile No: WHO Regional WHO Regional Medical Ministry of Foreign Affairs 00-91-9818737334 Staff Physician Services N.B. The host government has indicated that they will make every effort to provide emergency medical care to participants, but there are very limited facilities available in super-specialty areas. Also, the participants are advised to carry with them sufficient quantity of medicines/injectable that they have to take on regular basis for the duration of their stay in Dili.

7.2 Vaccination requirement for travel to Timor-Leste

Under the International Health Regulations, yellow fever vaccination certificate is required if someone travels to Timor-Leste from an area with risk of yellow fever transmission, especially from endemic Africa.

8. Hotel arrangements

8.1 During Transit Denpasar/Bali, Indonesia

Denpasar/Bali, Indonesia has a large selection of hotels for lodging during overnight stopover. Following are suggested hotels at negotiated rates:

Ramada Bintang Bali Resort ($165 std rm) Otside WHO lodging portion of the per diem . Discovery Kartika Plaza Hotel ($165 std rm) Outside WHO lodging portion of the per diem. Sun Island Hotel Kuta ($95 std rm) New, modern, well set up. The Ramayana Hotel ($95 std rm) Recommended: Balinese style. Bali Rani Hotel ($95 std rm) Balinese style. The Vira Bali Hotel ($95 std rm) Balinese style The Rani Hotel & Spa ($90 std rm) New, modern, well set up. The Harris Hotel, Tuban, Bali ($50 std rm) Best value for money, clean, newly renovated.

The above rates were negotiated by the Bali Travel Agency recommended by the WHO Representative Office in Timor-Leste whose contact details are provided below. Each option includes breakfast and transportation to/from the airport and

11 rooms can be shared. All hotels listed above are located in close proximity to the airport (10 min drive) in Kuta, Bali. The Harris Hotel is next door to the airport, so it is a 15 minute walk to the beach and other amenities. Upon request, the SEARO Travel Office can reserve rooms for meeting participants in Bali, Indonesia from the list above. The designated WHO Travel Agent in Bali Indonesia for RC 68 is:

Mr Danny Kristanto Alden Bali Express Tour & Travel Jl. Uluwatu II 62 X - Jimbaran Bali Ph. +62 361 743 1680 Fax. +62 361 847 1834 Mob. +62 812 392 0810 Email Id: [email protected]

8.2 Dilli, Timor-Leste

To facilitate logistic arrangements for participants, block reservations have been made at the following hotels in Dili. Since transportation facilities are being provided from these hotels to the venues for inaugural ceremony as well as Regional Committee sessions, the participants are strongly advised to stay at these hotels in Dili for the duration of their visit to Dili.

Special room rates (US$) Facilities Sl. (per room, per night) Name of the Hotel / Contact Details (included in No Single Double Room Type tariff) Room Room 1 Hotel Timor Twin Rooms 85 85 Breakfast, fruit Rua Mártires da Pátria Deluxe 90 90 basket, Apartado 334;Dili tea/coffee in Executive 200 General phone: +670 332 4502 the room, General fax: +670 332 4505 swimming Reservations: +670 332 4502 pool, airport Email: [email protected] pickup/drop Website: www.timortur.com off if required 2 Beach Garden Hotel Twin Room 116 Breakfast, Avenida Portugal S/N Praia Coqueiros Standard 89 Swimming pool, airport Dili, Timor-Leste Room Phone No. +670 77608333, pickup/drop +670 73338508 off if required E-mail: [email protected] Villa 200 Website : www.beachgardenhotelgro (Apartment) up.com Upto 4 pax

12 The Ministry of Health, Democratic Republic of Timor-Leste, will provide complimentary accommodation to each Honourable Minister or assigned Head of Delegation at Hotel Timor. They will also provide a separate vehicle with driver and security escort.

9. Social events

7 September 2015 1900 hrs Reception-cum-Dinner by the Please see invitation Honorable Minister of Health, for exact time/venue Government of the Democratic Republic of Timor-Leste

8 September 2015 1900 hrs Reception-cum-Dinner by the Please see invitation Regional Director, WHO for exact time/venue South-East Asia Region

Other official/ social function(s), if any, will be announced during Regional Committee meeting through the Daily Session Journal.

10. Accompanying spouses

Participants intending to bring their spouses to Dili are advised to arrange appropriate visas, make their own travel arrangements, and any difficulties in obtaining visa should be communicated to Ms. Charu Mehta, WHO Administrative Officer (email: [email protected] ) or to Mr. Mateus Cunha email: [email protected] WHO Representative’s Office, Dili, Timor-Leste.

Programme for spouses – For arranging sightseeing trips in and around Dili, interested spouses may kindly contact the Information Desk at the hotel.

11. List of participants and the WHO Secretariat

11.1 List of participants

A provisional list of participants will be circulated at the time of the meeting. Participants should bring to the attention of the Reports and Documents Officer any addition, deletion or changes so that the final List of Participants could be issued as early as possible.

13 11.2 WHO-SEARO Secretariat

The list of staff comprising the WHO Secretariat is available at Annex 8.

12. WHO Liaison Officers

The WHO Liaison Officers (Annex 9) will be available at the venue of the meeting to facilitate the participation of country delegates, act as channels of communication between country participants and the WHO Secretariat, report any issues of concern to the Steering Committee and facilitate attendance of respective representatives at meetings of the Drafting Group or other subcommittees.

13. Organizing Committees

The list of members of the Organizing Committees is available in Annex 10.

14. WHO Regional Office for South-East Asia, New Delhi, India WHO Regional Office for South-East Asia World Health House, Indraprastha Estate New Delhi – 110002, India E-mail: [email protected]; with a copy to [email protected] Tel.: +91-11-23370804, 23379507 Fax: +91-11-23370197, 23379395 and 23379507 Working hours: Monday through Friday – 0800 – 1630 hours

15. Office of the WHO Representative to Timor-Leste United Nations House Caicoli Street, Dili, Timor-Leste Email: [email protected] Phone +670-3310968 Working hours: 0800 – 1730 hours.

16. WHO publications:

A catalogue of WHO publications will be on display on the document desk at conference hall. If participants wish to obtain copy (ies) of any of the publication(s) available, they will be requested to provide their contact details. The Secretariat will arrange to send the requested publications to them in due course.

14 Annex 1

Provisional Agenda for the Sixty-Eighth Session of the Regional Committee Sixty-Eighth Session, Dili, Timor-Leste, 7–11 September 2015

1. Opening of the Session 2. Subcommittee on Credentials 2.1 Appointment of the Subcommittee on Credentials 2.2 Approval of the report of the Subcommittee on Credentials 3. Election of office-bearers 4. Adoption of the Agenda SEA/RC68/1 5. Key addresses and report on the Work of WHO 5.1 Introduction to the Regional Director’s Annual SEA/RC68/2 Report on the Work of WHO in the South-East Asia Region covering the period 1 January–31 December 2014 5.2 Address by the Director-General 6. Programme Budget Matters: 6.1 Programme Budget 2014–2015 – Implementation SEA/RC68/3 and mid-term review 6.2 Programme Budget 2016–2017 SEA/RC68/4, Inf. Doc.1, Inf. Doc.2 and Inf. Doc.3 6.3 Strategic budget space allocation SEA/RC68/5 7. WHO reform 7.1 Programmatic reform – focus on results SEA/RC68/6 7.2 Management reform – internal control framework SEA/RC68/7 7.3 Governance reform SEA/RC68/8

15 7.4 Framework of engagement with non-State actors SEA/RC68/9 8. Policy and technical topics 8.1 Response to emergencies and outbreaks SEA/RC68/10 8.2 Antimicrobial resistance SEA/RC68/11 8.3 Selected neglected tropical diseases targeted for SEA/RC68/12 elimination: kala-azar, leprosy, yaws, filariasis and schistosomiasis 8.4 Adapting and implementing the End TB Strategy in SEA/RC68/13 WHO South-East Asia Region 8.5 Patient safety contributing to sustainable universal SEA/RC68/14 health coverage Rev.1 8.6 Prevention and control of cancer – way forward SEA/RC68/15 9. Progress reports on selected Regional Committee SEA/RC68/16 resolutions: and Add.1 9.1 Measles elimination and rubella/CRS control in SEAR by 2020 (SEA/RC66/R5) 9.2 Challenges in polio eradication (SEA/RC60/R8) 9.3 Health intervention and technology assessment in support of universal health coverage (SEA/RC66/R4) 9.4 South-East Asia Regional Health Emergency Fund (SEARHEF) (SEA/RC60/R7) 9.5 Effective management of medicines (SEA/RC66/R7) 9.6 Regional strategy on health information system (SEA/RC63/R7) 10. Technical Discussions 10.1 Consideration of the recommendations on SEA/RC68/17 strengthening community-based health-care and services Inf. Doc.1

16 10.2 Selection of a subject for the Technical SEA/RC68/18 Discussions to be held prior to the Sixty-ninth session of the Regional Committee 11. Governing body matters 11.1 Key issues arising out of the Sixty-eighth World SEA/RC68/19 Health Assembly and the 136th and 137th and sessions of the WHO Executive Board Add.1 11.2 Review of the Draft Provisional Agenda of the SEA/RC68/20 138th session of the WHO Executive Board 11.3 Review of Regional Committee resolutions SEA/RC68/21 11.4 Elective posts for governing body meetings (WHA, SEA/RC68/22 EB and PBAC) 12. Management and governance matters 12.1 Status of SEA Regional Office building SEA/RC68/23 13. Special Programmes 13.1 UNICEF/UNDP/World Bank/WHO Special SEA/RC68/24 Programme for Research and Training in Tropical Diseases: Joint Coordinating Board (JCB) – Report on attendance at JCB in 2015 13.2 UNDP/UNFPA/UNICEF/WHO/World Bank SEA/RC68/25 Special Programme of Research, Development and Research Training in Human Reproduction (HRP): Policy and Coordination Committee (PCC) – Report on attendance at PCC in 2015 and nomination of a member in place of Maldives whose term expires on 31 December 2015 14. Ministerial Round Table 14.1 Strengthening health workforce in South-East Asia SEA/RC68/26 in order to expand delivery of effective services 14.2 Health in the post-2015 development agenda SEA/RC68/27 14.3 Accelerating implementation of WHO FCTC in SEA/RC68/28 SEAR

17 15. Time and place of future sessions of the Regional SEA/RC68/29 Committee 16. Adoption of resolutions 17. Adoption of the report of the Sixty-eighth session of the Regional Committee 18. Closing

18 Annex 2

Tentative Programme of the Sixty-Eighth Session of the Regional Committee WHO/SEARO, Dili, Timor-Leste, 7–11 September 2015 (This is a tentative programme for the entire session. The final programme for each day will be included in the Daily Session Journal)

Date24B Morning Afternoon

Monday 9:004B am–12:30 pm 01:156B pm–2.15 pm 07 Sep 2015

Inauguration5B of the Sixty-eighth Session of Ministerial Round Table the Regional Committee

Accelerating7B implementation of WHO FCTC

Group25B photograph followed by tea/coffee in SEAR (Item 14.3)

2:158B pm–5:00 pm (Plenary)

Opening0B of the Session (Item 1)

Subcommittee1B on Credentials (Item 2)

 Appointment of the Subcommittee on Credentials (Item 2.1)

 Election of office-bearers (Item 3)

 Adoption of the Agenda (Item 4)

Key2B addresses and report on the work of WHO (Item 5)

 Introduction to the Regional Director’s Annual Report on the Work of WHO in the South-East Asia Region covering the period 1 January–31 December 2014 (Item 5.1)

 Address by the Director-General – to be read by Dr Anarfi Asamoa-Baah, DDG (Item 5.2)

19 Date24B Morning Afternoon

Tuesday 9:003B am–12:30 pm (Plenary) 01:159B pm–2:15 pm 08 Sep 2015  Approval of the report of the Ministerial Round Table Subcommittee on Credentials (Item 2.2) Strengthening health workforce in South-East Programme Budget Matters: (Item 6) Asia in order to expand delivery of effective services (Item 14.1)  Programme Budget 2014–2015 –

Implementation and mid-term review 2:1510B pm–5:00 pm (Plenary) (Item 6.1) WHO reform (Item 7) …Contd  Programme Budget 2016–2017 (Item 6.2)  Governance reform (Item 7.3)

 Strategic budget space allocation (Item  Framework of engagement with non-State 6.3) actors (Item 7.4)

WHO reform (Item 7) Policy and technical topics (Item 8)

 Programmatic reform – focus on results  Response to emergencies and outbreaks (Item 7.1) (Item 8.1)

 Management reform – internal control  Antimicrobial resistance (Item 8.2) framework (Item 7.2)  Selected neglected tropical diseases targeted for elimination (kala-azar, leprosy, yaws, filariasis, schistosomiasis) (Item 8.3)

20 Date24B Morning Afternoon

Wednesday 9:0011B am–12:30 pm (Plenary) 01:1512B pm–2.15 pm 09 Sep 2015 Policy and technical topics (Item 8) (contd..) Ministerial Round Table

 Adapting and implementing the End TB Health13B in the post-2015 development agenda Strategy in WHO South-East Asia Region (Item 14.2) (Item 8.4)

2:1514B pm–5:00 pm (Plenary)  Patient safety contributing to sustainable universal health coverage (Item 8.5) Technical15B Discussions (Item 10)

 Prevention and control of cancer – way  Consideration of the recommendations on forward (Item 8.6) strengthening community-based health- care services (Item 10.1) Progress reports on selected Regional Committee resolutions: (Item 9)  Selection of a subject for the Technical Discussions to be held prior to the Sixty-  Measles elimination and rubella/CRS ninth session of the Regional Committee control in SEAR by 2020 (SEA/RC66/R5) (Item 10.2) (Item 9.1)

Governing16B body matters (Item 11)  Challenges in polio eradication (SEA/RC60/R8) (Item 9.2)  Key issues arising out of the Sixty-eighth World Health Assembly and the 136th and 137th sessions of the WHO Executive  Health intervention and technology Board (Item 11.1) assessment in support of universal health coverage (SEA/RC66/R4) (Item 9.3)

 South-East Asia Regional Health Emergency Fund (SEARHEF) (SEA/RC60/R7) (Item 9.4)

 Effective management of medicines (SEA/RC66/R7) (Item 9.5)

 Regional strategy on health information system (SEA/RC63/R7) (Item 9.6)

21 Date24B Morning Afternoon

Thursday 9:0017B am–12:30 pm (Plenary) 2:0020B pm–5:00 pm (Plenary) 10 Sep 2015

Governing18B body matters (Item 11) (Contd…) Special Programmes (Item 13)

 Review of the Draft Provisional Agenda  UNICEF/UNDP/World21B Bank/WHO Special of the 138th session of the WHO Programme for Research and Training in Executive Board (Item 11.2) Tropical Diseases: Joint Coordinating Board (JCB) – Report on attendance at JCB in  Review of Regional Committee 2015 (Item 13.1) resolutions (Item 11.3)

 UNDP/UNFPA/UNICEF/WHO/World22B Bank  Elective posts for governing body Special Programme of Research, meetings (WHA, EB and PBAC) (Item Development and Research Training in 11.4) Human Reproduction (HRP): Policy and Coordination Committee (PCC) – Report Management and governance matters on attendance at PCC in 2015 and (Item 12) nomination of a member in place of Maldives whose term expires on Status19B of SEA Regional Office building (Item 31 December 2015 (Item 13.2) 12.1)  Time and place of future sessions of the Regional Committee (item 15)

Side event*: GAVI Session

Friday 9:0023B am–12:30 pm (Plenary)

11 Sep 2015  Adoption of resolutions (Item 16)

 Adoption of the report of the Sixty-eighth Session of the Regional Committee (Item 17)

 Closing (Item 18)

NOTE: Lunch interval: 12:30–2:00 pm. Tea/Coffee breaks will be from 10.30 to 11.00 a.m. and from 3.30 to 4.00 p.m. daily. Side event*: A Side event (parallel session) on GAVI will be held during lunch time (12:30 -2:00 pm) on Thursday, 10 September 2015

22 Annex 3

Credentials

Date: ______

I have the honour to inform you of the composition of the delegation of the ______(Name of government) ______to the Sixty-Eighth Session of the Regional Committee for South-East Asia scheduled to be held in Dili, Timor-Leste, from 7 to 11 September 2015.

Name Designation Capacity* (Name of participant) (Official designation) (Representative/ Alternate/Adviser)

The delegation is vested with full powers and authority to carry out all the functions connected with the business of the Regional Committee.

Signature with seal Minister of Health or Minister of Foreign Affairs

Notes: (1) *Please note that the designation or capacity is very important and carries the responsibilities as noted in the Rules of Procedures. Please discuss with the World Health Organization Representative (WR) or the Director, Administration and Finance (DAF) if capacity is not clear. (2) Credentials should be submitted in original, duly signed by the Minister of Health or Minister of Foreign Affairs and affixed with government seal. (3) Credentials should be submitted in English; if they are written in the national language, an accurate translation in English should be submitted along with it. (4) Credentials should include the following information for each participant: family name (in capital letters); middle name; title; official designation; institution; city; gender. (5) Credentials, as outlined above, should be sent to the Director, Administration and Finance (DAF), WHO/SEARO, New Delhi, in advance. Alternatively, they may be handed over in person to DAF before the commencement of the Session of the Regional Committee.

Annex 4

Registration Form (Available in internet/intranet) Sixty-Eighth Session of WHO Regional Committee for South-East Asia; 7-11 September 2015 at Conference Hall, Ministry of Foreign Affairs & Cooperation, Ave de Portugal, Praia Dos Coqueiros, Dili, Timor Leste

Date of birth: ______

Nationality: ______Passport number: ______Dr Prof. Mr Ms Mrs Other Date and Place of Issue: ______Family Name: ______Date of Expiry: ______I shall be accompanied by: Other Name: ______(Spouse / Friend / Others) Name: ______Gender: Male Female Relationship ______Title/Designation (e.g. Minister of Health)______Date of birth: ______Nationality: ______(Please print how you wish your name to appear on the name badge) Passport Number: ______Address: (Please indicate complete address that should be Date/Place of Issue: ______included in the corresponding meeting List of Participants) Date of Expiry: ______

______

Representative of Government UN Agencies NGO/IGO Observer Telephone ______Fax ______E-mail ______

Expected Arrival in Dili Expected Departure from Dili Date:______Date:______Flight No. ______Flight No. ______Time: ______Time:______

25 Hotel Options:

Special Room Rates (in US$) (per room, per night) Hotel Facilities (Options) Room Single Double Type Room Room Hotel Timor  Buffet Breakfast Standard 85 85 (3 kms from Ministry of Foreign Affairs)  Airport Transfer Address: Rua Martires da Patria, Dili, Timor Leste Deluxe 90 90  Wi-fi Telephone.: +(670) 3324502  Fruit Basket Mobile: (670) 78011135 Executive 200 200  In-room tea/coffee making Fax: +(670) 3324505 facilities. E-mail: [email protected]  Access to swimming pool E-mail: [email protected] Website: www.timortur.com Beach Garden Hotel  Breakfast Twin 116 (100 meters from Ministry of Foreign Affairs)  Room Wi-fi Address: Avenida Portugal S/N Praia dos Coqueiros, 89  Swimming Pool Dili, Timor Leste Standard  Vilas are apartment type Telephone.: +(670) 33225999/3315888 200 accommodations for a Mobile: (670) 77608333/77436999 Villa maximum of four guests in E-mail: [email protected] (Apartment) twin rooms. Website: www.beachgardenhotelgroup.com

Since transportation facilities are being provided from Hotel Timor and Beach Garden Hotel by the Ministry to the venues for inaugural ceremony and RC sessions, the participants are strongly advised to stay at these hotels in Dili for the duration of their visit. Other recommended hotels in Dili are Timor Plaza Hotel & Apartments and Novo Turismo Resort & Spa.

Important note: 1. Please return this form, duly completed, to WHO South-East Asia Regional Office, at email address [email protected] preferably by 15 August 2015. You can also register at WHO websites: http://www.searo.who.int/mediacentre/events/governance/rc/68; 2. The host government has indicated that they will make every effort to provide emergency medical care to participants, but very limited facilities are available in super-specialty areas. The participants are advised to carry with them sufficient quantity of medicines/injectable that they have to take on regular basis for the duration of their stay in Dili. Participants are strongly advised to have adequate personal accident/medical insurance coverage before commencing their travel to Dili, Timor Leste.

26 Annex 5

Travel to DILI- East Timor

Flight schedules from the capital cities of Member States of the SEA Region and Geneva, to DILI, East Timor (as of July), subject to change.

From To Departure Arrival Flight

Date Time Date Time

Country: Bangladesh

Dhaka/DILI

Dhaka KUL Daily 120 715 MH197

KUL Denpasar Daily 850 1150 MH715

Denpasar DILI Daily 930 1220 GA7300

DILI/DHAKA

DILI Denpasar Daily 1320 1410 GA7310

Denpasar Kualalumpur Daily 1250 1550 MH714

Kualalumpur Dhaka Daily 1820 2010 MH112

Dhaka/DILI

Dhaka Singapore Daily 2355 0600(Next day) SQ 447

Singapore Dili Tues/Thurs/Sat 925 1420 MI296

DILI/Dhaka

DILI Singapore Tues/Thurs/Sat 1525 1810 MI 295

Singapore Dhaka Daily 2035 2240 SQ446

Country: Bhutan

Paro/Dili

Paro Singapore Wed/Sat/Mon 720 1535 KB 500

Singapore Dili Tues/Thurs/Sat 925 1420 MI 296

Paro Bangkok Tues 1125 1630 KB 130

Paro Bangkok wed 1145 1715 KB 140

27 Paro Bangkok Thurs 730 1250 KB 160

Paro Bangkok Thurs 1130 1520 KB 150

Paro Bangkok Fri 1100 1605 KB 158

Paro Bangkok Saturday 1100 1605 KB 130

Paro Bangkok Sunday 730 1250 KB 160

Paro Bangkok Sunday 1145 1715 KB 140

Paro Bangkok Monday 1115 1620 KB 130

Bangkok Denpasar Daily 920 1440 TG 431

Denpasar Dili Daily 930 1220 GA 7300

Dili/Paro

Dili Singapore Tues/Thurs/Sat 1525 1810 MI 295

Singapore Paro Tues/Thurs/Sun 600 1015 KB 501

Dili Denpasar Daily 1320 1410 GA 7310

Denpasar Bangkok Daily 1605 1915 TG 432

Bangkok Paro Tues 650 1000 hrs KB 131

Bangkok Paro Wed 705 1030 KB 131

Bangkok Paro Thurs 650 1040 KB 141

Bangkok Paro Thurs 1350 1550 KB 161

Bangkok Paro Fri 650 1015 KB 151

Bangkok Paro Sat 650 1015 KB 159

Bangkok Paro Sun 650 1015 KB 131

Bangkok Paro Mon 650 1030 KB 141

Country: DPR Korea

Pyongyang/DILI

Pyongyang Beijing Mon, Wed, Fri 1720 1815 CA 122

Pyongyang Beijing Tue, Sat 850 950 JS 151

Pyongyang Beijing Thu 1030 1130 JS 251

Pyongyang Beijing Mon/Fri 900 1000 JS 151

Beijing Singapore Daily 0005 625 SQ 801

Beijing Singapore Daily 0005 625 CA 975

Singapore Dili Tues/Thurs/Sat 925 1420 MI296

28 Via Bali

Beijing Kuala lumpur Daily 1230 740 MH361

Kuala Lumpur Denpasar Daily 925 1020 MH611

Denpasar DILI Daily 930 1220 GA7300

DILI/Pyongyang

DILI Denpasar Daily 1320 1410 GA7310

Denpasar Bali Kuala lumpur Daily 1250 1550 MH714

Kuala Lumpur Beijing Daily 1800 0020(next day) MH360

DILI Singapore Tues/Thurs/Sat 1525 1810 MI 295

Singapore Beijing Daily 110 720 SQ 800

Singapore Beijing Daily 0015 610 CA 970

Beijing Pyongyang Mon/Wed/Fri 1320 1620 CA 121

Beijing Pyongyang Daily 1200 1500 JS 152

Beijing Pyongyang Mon/Fri 1305 1605 JS 152

Beijing Pyongyang Thu 1400 1700 JS 252

Country:India

Delhi/Dili

Delhi Singapore Daily 2155 0610+1 SQ 403

Singapore Dili Tues/Thurs/Sat 925 1420 MI296

Delhi Kualalumpur Daily 2300 0655+1 MH 191

Kualalumpur Denpasar Daily 850 1150 MH 715

Denpasar Dili Daily 930 1220 GA 7300

Delhi Bangkok Daily 2330 0525+1 TG 316

Bangkok Denpasar Daily 920 1440 TG 431

Denpasar Dili Daily 930 1220 GA 7300

Dili/Delhi

Dili Singapore Tues/Thurs/Sat 1525 1810 MI 295

Singapore Delhi Daily 235 535 SQ 402

Dili Denpasar Daily 1320 1410 GA 7310

Denpasar Kualalumpur Daily 1250 1550 MH 714

29 Kualalumpur Delhi Daily 1825 2125 MH 190

Dili Denpasar Daily 1320 1410 GA 7310

Denpasar Bangkok Daily 1605 1915 TG 432

Bangkok Delhi Daily 2315 0215+1 TG331

Country: Indonesia

Jakarta//DILI

Jakarta Denpasar Daily 540 840 GA 400

Denpasar Bali Dili Daily 930 1220 GA7300

DILI/Jakarta OR

DILI Denpasar Daily 1320 1410 GA 7310

Denpasar Jakarta Daily 2000 2100 GA 432

Bali/Dili

Denpasar Bali Dili Daily 930 1220 GA 7300

Dili Denpasar Daily 1320 1410 GA 7310

Country: Maldives

Male/Dili

Male Singapore Daily 2325 710 SQ 451

Singapore Dili Tues/Thurs/Sat 925 1420 MI296

DILI/MALE

DILI Singapore Tues/Thurs/Sat 1525 1810 MI 295

Singapore Male Daily 1010 1135 SQ 462

Male/Dili

Male Singapore Daily 2325 0710(next day) SQ 451

Singapore Denpasar Daily 820 1100 SQ 938

Denpasar DILI Daily 930 1220 GA7300

Dili/Male

DILI Denpasar Daily 1320 1410 GA7310

Denpasar Singapore Daily 1305 1540 SQ 943

Singapore Male Daily 2045 2210 Sq 452

30 Country: Myanmar

Yangon/Dili

Yangon Singapore Daily 1640 2115 MI 419

Singapore Dili Tues/Thurs/Sat 925 1420 MI296

Dili/Yangon

DILI Singapore Tues/Thurs/Sat 1525 1810 MI 295

Singapore Yangon Daily 755 920 SQ 998

Country: Nepal

Kathmandu/Dili

Kathmandu Singapore Daily 1305 2015 SQ 5311

Singapore Dili Tues/Thurs/Sat 925 1420 MI296

Dili/Kathmandu

DILI Singapore Tues/Thurs/Sat 1525 1810 MI 295

Singapore Kathmandu Daily 910 1205 MI 412

Kathmandu/Dili

Kathmandu Kuala Lumpur Daily 2330 0625(next day) MH 115

Kuala Lumpur Denpasar Daily 850 1150 MH 715

Denpasar DILI Daily 930 1220 GA7300

Dili/Kathamandu

Dili Denpaar Daily 1320 1410 GA 432

Denpasar kualalumpur Daily 1605 1905 MH 850

Kualalumpar Kathmandu Daily 2005 2230 MH 114

Country: Sri Lanka

Colombo/Dili

Colombo Singapore Daily 120 740 SQ 469

Singapore Dili Tues/Thurs/Sat 925 1420 MI296

31 Dili/Colombo

DILI Singapore Tues/Thurs/Sat 1525 1810 MI 295

Singapore Colombo Daily 2255 2355 SQ 468

Colombo/Dili

Colombo Kualalumpur Daily "0055 705 MH 178

Kualalumpur Denpasar Daily 850 1150 MH 715

Denpasar Dili Daily 930 1220 GA 7300

Dili/Colombo

Dili Denpasar Daily 1320 1410 GA 7310

Denpsasar Kualalumpur Daily 1605 1905 MH 850

Kuala Lumpur Colombo Daily 2305 2355 MH 179

Country: Thailand

Bangkok/Dili

Bangkok Bali Daily 920 1440 TG 431

Bali Dili Daily 930 1220 GA 7300

DILI/Bangkok

Dili Denpasar Daily 1320 1410 GA 7310

Denpasar Bangkok Daily 1605 1915 TG 432

Bangkok/Dili

Bangkok Singapore Daily 1940 2255 TG 401

Singapore Dili Tues,Thurs,Sat 925 1420 MI 296

DILI/Bangkok

Dili Singapore Tues,Thurs,Sat 1525 1810 MI 295

Singapore Bangkok Daily 2050 2210 TG 410

Country: Switzerland (HQ) - The schedules are tentative and may change any time.

Geneva/Dili

Geneva Paris Daily 1700 1855 AF1143

Paris Singapore Daily 1925 1415+1 AF 254

Singapore Dili Tues,Thurs,Sat 925 1420 MI 296

Geneva Amsterdam Daily 1720 1855 KL1932

Amsterdam Singapore Daily 2055 1530+1 KL835

32 Singapore Dili Tues,Thurs,Sat 925 1420 MI 296

Geneva Frankfurt Daily 1935 2055 LH1227

Frankfurt Singapore Daily 2145 1610+1 LH 760

Singapore Dili Tues,Thurs,Sat 925 1420 MI 296

Geneva Amsterdam Daily 1720 1855 KL1932

Amsterdam Denpasar Daily 2055 1920+1 KL 835

Denpasar Dili Daily 930 1220 GA 7300

Dili/Geneva

Dili Singapore Tues,Thurs,Sat 1525 1810 MI 295

Singapore Paris Daily "0025 740 AF 259

Paris Geneva Daily 1000 1110 AF 1842

Dili Singapore Tues,Thurs,Sat 1525 1810 MI 295

Singapore Amsterdam Daily 0035 730 KL 836

Amsterdam Geneva Daily 940 1110 KL 1927

Dili Singapore Tues,Thurs,Sat 1525 1810 MI 295

Singapore Frankfurt Daily 2355 0640+1 LH 9763

Frankfurt Geneva Daily 740 845 LH 1212

Dili Denpasar Daily 1320 1410 GA 7310

Denpasar Amsterdam Daily 2035 0730+1 KL 836

Amsterdam Geneva Daily 940 1110 KL 1927

33 Annex 6

Visa requirements for countries in the South-East Asia Region for travel to Dili, Timor-Leste.

Meeting participants who provide the information listed on page 3 will obtain gratis visa on arrival

Bangladesh

Bhutan

Democratic People’s Republic of Korea:

India:

34 Indonesia:

(1) Passport and visa required. Visa is available on arrival. (2) Invite and confirmed return air tickets required. (3) Need six months validity of passport. (4) Diplomatic and Official UNLP Passport holders do not require visa.

Maldives:

Myanmar:

(1) Passport and visa required. Visa is available on arrival. (2) Invite and air tickets required. (3) Six months validity of passport. (4) Diplomatic and Official UNLP Passport holders do not require visa.

Nepal:

Sri Lanka

35 Thailand

(1) Passport and visa required. Visa is available on arrival. (2) Invite and air tickets required. (3) Need six months validity of passport. (4) Diplomatic and Official UNLP Passport holders do not require visa. Passengers allowed to obtaining visa on arrival in Denpasar Bali, Indonesia Countries Countries Countries Countries Algeria F Fiji M Maldives Argentina Finland Malta S Saudi Arabia A Australia France Mexico Slovakia Austria G Germany Monaco Slovenia B Bahrain Greece Netherlands South Africa Belgium H Hungary New South Korea Zealand Brazil I Iceland N Spain Norway Bulgaria India O Suriname Oman C Cambodia Ireland P Sweden Panama Canada Italy Switzerland Poland China J Japan T Taiwan Territory Portugal Cyprus K Kuwait Tunisia Q Qatar Czech L Laos Turkey R Romania D Denmark Latvia Timor-Leste Russia E Egypt Libya U United Arab Emirates

Estonia Liechtenstein United Kingdom

Lithuania United States of Luxembourg America

Passengers from all other countries will have to apply for visa in advance before entering Indonesia

36 Annex 7

Certificate to facilitate travel/customs clearance (To be issued by WHO Representative)

Date ______

TO WHOM IT MAY CONCERN

This is to certify that Dr/Mr /Ms/Prof ………………………………………. is travelling to Dili, Timor-Leste, as a representative of ……………..…….(country), to attend the Sixty-Eight Session of the WHO Regional Committee for the South- East Asia, to be held in Dili, Timor-Leste from 7-11 September 2015.

In accordance with the Section 13 of Article V and Section 29 of Article VIII (the text of both the Section is enclosed), of the “Convention on the Privileges and Immunities of the Specialized Agencies” of the United Nations, you are requested to extend to the above-mentioned representatives the courtesies, facilities, privileges and immunities, which pertain to his/her office, and to facilitate by all suitable means his/her journey to Dili, Timor-Leste.

Encls: as stated.

WHO Seal

37 Annex 8

WHO Secretariat

The following staff members of the Regional Office and Headquarters will form the WHO Secretariat for the Sixty-Eighth Session:

Sl. Name Designation No.

Senior SEARO Management:

WHO Headquarters:

SEAR Technical and Senior Advisor Staff:

38 Annex 9

WHO Liaison Officers

List of Liaison Officers/Local Aides for RC68 The following staff members are proposed as WHO Liaison Officers and Local Aides for the country delegations: 28 July 2015 Member States Liaison Officers Local Aide Bangladesh Mr P.P. Singh, BFO Dr Sudath Peiris, TO- Immunization (TIP) Bhutan Dr Pem Namgyal, EO-RD Dr Lungten Wangchuk, MO-TUB (TIP) DPR Korea Dr Roderico Ofrin, HSE Mr Luis Dos Reis, NPO- Planning India Dr P.D. Nayar, PMO Mr Mateus Cunha, TNP- Health Systems Indonesia Dr Rui Paulo Jesus, CSC Dr Gunawan Setiadi, on duty travel status from SEARO Maldives Dr Phyllida Travis, HSD Mr Luis Dos Reis, NPO- Planning Myanmar Dr Francisco Katayama, Dr Gunawan Setiadi, on PIR duty travel status from SEARO Nepal Dr Arun Thapa, FGL Dr Lungten Wangchuk, MO-TUB (TIP) Sri Lanka Dr Jacob Kumaresan, WR Dr Sudath Peiris, TO- Sri Lanka Immunization (TIP) Thailand Dr Thaksaphon Mr Mateus Cunha, TNP- Thamarangsi, NDE Health Systems Timor-Leste Dr Rajesh Pandav, WR Ms Charu Mehta, AO Timor-Leste NGO/IGOs/Observers Dr Francisco Katayama, PIR LO to DDG: Dr Rajesh Bhatia, CDS

39 Annex 10

Organizing Committees

I. Ministry of Health, Government of Timor-Leste:

Telephone/ Name and Designation Address Remarks email Dr Anna Isabel Soares Ministry of Health

Vice Minister (chairman) Mr Ivo Freitas Ministry of Health Director, Programming, Policy and Coordination (Coordinator) Mr Francisco Borges Ministry of Health (+670) 78154656

Logistic Head of Logistics Department [email protected] Mr Eka M.M Dare Ministry of Health

Transport Officer Ms Misliza Vital Ministry of Health (+670) 77821546; 78179126 Head of Protocol Officer [email protected]

Protocol Ms Gertrudes dos Santos Maia Ministry of Health Protocol Officer [email protected]

Ms Mindo Rajagukguk Ministry of Health (+670) 77276357 Protocol Adviser [email protected]

Admn. Mr U S Baweja Ministry of Health (+670) 77179384 Admin Adviser [email protected]

II. World Health Organization SEARO – Regional Office

Name and Designation Address Telephone/email Remarks

Dr Tawhid Nawaz SEARO Steering Committee Director Programme [email protected] Management Mr Carlos Araujo SEARO (+91) 9858994666 Logistics Admn. Services Officer [email protected] Mr Henning Brenoe SEARO (+91) 981857319 IT Regional Technical Officer [email protected] Mr Jitinder Mago SEARO (+91) 9810071135 Travel Executive Associate - Travel [email protected] Unit Ms Vismita Gupta-Smith SEARO (+91) 9871329861 Media Public Information [email protected] [email protected]

40 WCO- Timor -Leste

Name and Designation Address Telephone/email Remarks

1 Dr Rajesh Pandav WCO (+670) 78385065 WR Timor-Leste [email protected] Mrs Charu Mehta WCO (+670) 78258779 Administrative & Finance Officer [email protected] Ms Lucia Cardoso WCO (+670) 77314564 Executive Assistant to WR [email protected] Mr Jose Barreto WCO (+670) 77310165 HR & Library [email protected] Ms Julia Branco WCO (+670) 77356287 Admin & Finance [email protected] Mr Mateus Cunha WCO (+670) 77269219 National Professional Officer, [email protected] GAVI Dr Sudath Peiris WCO (+670) 78266726 Technical Officer for [email protected] Immunizations Dr Lungten Wangchuk WCO (+670) 77021453 Technical Adviser for TBC [email protected] Mr Leoneto Pinto WCO (+670) 77874198 Assistant for NCD Programs [email protected] Mr Luis dos Reis WCO (+670) 77247894 National Planning Officer [email protected]

41 Annex 11

Extract from “Convention on the Privileges and Immunities of the Specialized Agencies” of the United Nations

Article V – Representatives of Members Section 13 Representatives of members at meetings convened by a specialized agency shall, while exercising their functions and during their journeys to and from the place of meeting, enjoy the following privileges and immunities: (a) Immunity from personal arrest or detention and from seizure of their personal baggage, and in respect of words spoken or written and all acts done by them in their official capacity, immunity from legal process of every kind; (b) Inviolability for all papers and documents; (c) The right to use codes and to receive papers or correspondence by courier or in sealed bags; (d) Exemption in respect of themselves and their spouses from immigration restrictions, aliens registration or national service obligations in the State which they are visiting or through which they are passing in the exercise of their functions; (e) The same facilities in respect of currency or exchange restrictions as are accorded to representatives of foreign governments on temporary official missions; and (f) The same immunities and facilities in respect of their personal baggage as are accorded to members of comparable rank of diplomatic missions.

Article VIII – Laissez-passer Section 29 Similar facilities to those specified in Section 28 shall be accorded to experts and other persons who, though not holders of United Nations laissez-passer, have a certificate that they are travelling on the business of a specialized agency.

42 Annex 12

Emergency contact list

If you need assistance in case of a minor security incident, traffic accident or health issues, please contact:

UN Security Operations Unit (SOU)

Security Operations Unit (mobile) +670 77230635 Security Operations Unit (phone) +670 3312481 Security Operations Unit (VSAT) +47 2413 5370 Security Operations Unit (fax) +670 331 1350

The UN Security Office in Dili has a 24/7 Security Operations Unit (SOU) which is the very first response to any safety or security incident for UN staff. Timor- Leste Emergency Numbers

National Police (phone) +670 3331283 National Police Emergency 112 Fire Brigade (Bombeiros) +670 3310340 Fire Brigade (Ambulance) 115 National Hospital Guido Valadares +670 3310541 National Hospital (Ambulance) +670 77230100

Commercial Services

Stamford Private Clinic (Office Line) +670 3310141 Stamford Private Clinic (Hotline 24/7) +670 77721111 Mission Aviation Fellowship (MAF) +670 77327771 Compass Maritime Rescue (24/7) +670 77230965/6

43 Annex 13

Timor-Leste Missions in South-East Asia Region and Geneva

Permanent Mission of the Democratic Republic of Timor-Leste to the United Nations Office and other international organizations in Geneva

His Excellency Mr. Marciano Octavio Garcia Da Silva Ambassador Extraordinary and Plenipotentiary Permanent Representative Address: Rue Pestalozzi 7 1202 Geneva Tel: +41 22 788 35 62 , +41 22 788 35 63 Fax: +41 22 788 35 64 Email: [email protected] Website: http://www.timor-lestemission.ch

Embassy of the Democratic Republic of Timor-Leste in Indonesia Office address: Mayapada Tower 19th Floor Jl. Jend Sudirman Kav. 28 Jakarta 12920, Indonesia Telp: + 62 21 5794 0102/03 (General) +62 21 522 5523 (Defence) + 62 21 5794 0250 (Commerce) + 62 21 5292 2549 (Education) Fax: + 62 21 5794 0201 (General) + 62 21 5292 2548 (Education) [email protected] [email protected]>

Embassy of the Democratic Republic of Timor-Leste in Thailand 1550 New Petchburi Road, Thanapoom Tower, 7th Floor, Makassan-Ratthewi, Bangkok 10400-Thailand Telp: +66 (0)26547501/2 Fax: +66 (0) 26547504 Email: [email protected]