Local Government Performance Assessment
Kakumiro District
(Vote Code: 614)
Assessment Scores
Crosscutting Minimum Conditions 40%
Education Minimum Conditions 30%
Health Minimum Conditions 60%
Water & Environment Minimum Conditions 75%
Micro-scale Irrigation Minimum Conditions 0%
Crosscutting Performance Measures 64%
Educational Performance Measures 78%
Health Performance Measures 73%
Water & Environment Performance Measures 68%
Micro-scale Irrigation Performance Measures 0% 614 Crosscutting Performance Kakumiro Measures 2020 District
Summary of Definition of No. Compliance justification Score requirements compliance Local Government Service Delivery Results 1 4 Service Delivery • Evidence that There was physical evidence that infrastructure projects Outcomes of DDEG infrastructure implemented using DDEG funding were functional and investments projects Utilized. The Ten Projects were panned completion of implemented using Mulinga primary school appeared on page 66 of the work Maximum 4 points on DDEG funding are plan and page 62 of Annual Performance. Rehabilitation of this performance functional and Mukoora HCIII appeared on page 59 of the work plan and measure utilized as per the page 59 of Annual Performance. Establishment of nursery purpose of the tree bed appeared on page 99 of the work plan and page 79 project(s): of Annual Performance.
• If so: Score 4 or Procurement of a laptop appeared on page 52 of the work else 0 plan and page 96 of Annual Performance.
Establishment of the physical plan for Kikwaya trading center appeared on page 55 of the work plan and page 84 of Annual Performance. Procurement of filling cabinet appeared on page 62 of the work plan and page 96 of Annual Performance. Procurement of goats (Boer) appeared on page 19 of the work plan and page 54 of Annual Performance. Monitoring and distribution appeared on page 55 of the work plan and page 59 of Annual Performance.
Building plan for the District Administration block appeared on page 55 of the work plan and page 35 of Annual Performance.
Capacity building CBG appeared on page 06 of the work plan and page 56 of Annual Performance.
There was a physical evidence of Molinga P/S and Mukoola HC III were functional and utilized
2 Not Applicable 0 Service Delivery a. If the average Performance score in the overall LLG performance Maximum 6 points on assessment this performance increased from measure previous assessment :
o by more than 10%: Score 3
o 5-10% increase: Score 2
o Below 5 % Score 0 2 3 Service Delivery b. Evidence that the There was documentary evidence that investment Performance DDEG funded projects that were implemented in the previous FY investment projects 2019/2020 were Completed as per performance Maximum 6 points on implemented in the this performance previous FY were Contract (with AWP by the end of the FY 2019/2020. measure completed as per The following were DDEG Funded investment Projects performance contract (with AWP) Molinga P/S was completed and it appeared on page 62 of by end of the FY. annual performance contract and Mukoola HC III was on completed and it appeared on page 59 of the annual • If 100% the performance contract. projects were completed : Score 3
• If 80-99%: Score 2
• If below 80%: 0
3 Information wasnt availed at the time of Assessment 0 Investment a. If the LG Performance budgeted and spent all the DDEG for the Maximum 4 points on previous FY on this performance eligible measure projects/activities as per the DDEG grant, budget, and implementation guidelines:
Score 2 or else score 0.
3 2 Investment b. If the variations in Project: Performance the contract price for sample of DDEG Renovation of Mukoora HC Maximum 4 points on funded infrastructure KAKU614/WRKS/2019-20/00015 this performance investments for the measure previous FY are Engineer’s estimates: 106,513,240 within +/-20% of the LG Engineers Contract sum: 107,082,350 estimates, Variance: 0.5 score 2 or else score 0
Performance Reporting and Performance Improvement 4 0 Accuracy of reported a. Evidence that 3 LLGs were sampled as below, information information on the positions filled in Bwanswa Sub County had 7 staff at the sub county and the Maximum 4 points on LLGs as per staff list at the district. this Performance minimum staffing Kasambya Sub County had 8 staff at the Sub County and Measure standards is and 9 in the staff list at the district. accurate, Kakumiro Town Council had 14 Staff in both lists at the score 2 or else district and Town Council Office. score 0 The information on the position filled at the sub county was not accurate.
4 2 Accuracy of reported b. Evidence that There was documentary evidence that DDEG Funded information infrastructure investments were in place as per reports produced by the constructed using LG Maximum 4 points on the DDEG is in this Performance place as per reports Measure produced by the LG: The following were DDEG Funded investment Projects • If 100 % in place: • Rehabilitation of Mukoola Health centre III Score 2, else score 0. • Establishment of nursery tree bed
Note: if there are • Planned completion of mulinga primary school no reports produced to The Rehabilitation of Mukoola Health centre III was reported review: Score 0 in the Annual Budget with Shs 47,0802,000 page 25 of the Annual Budget ,appeared in the Annual Work plan FY 2019/20 Page 59 and reported on in the Annual Performance Report FY 2019/20 on Page 59
Establishment of nursery tree bed
The procured Dissecting Table was reported on in Annual Budget with Shs 10,000,000 on page 55 of the Annual Budget FY 2019/20, In the Annual Work Plan the was reported on Page 99 of the Annual Work Plan. In the Annual Performance Report, on page 79 of the Annual Performance Report FY 2019/20
Planned completion of mulinga primary school
reported on in the Annual Budget FY2019/20 with a budget of Shs 60,000,000 page 62 of the Budget FY2019/20 and reflected on 66 of the Annual work plan and page 62 of the Annual Performance Report FY 2019/20
5 Not Applicable 0 Reporting and a. Evidence that the Performance LG conducted a Improvement credible assessment of LLGs Maximum 8 points on as verified during this Performance the National Local Measure Government Performance Assessment Exercise;
If there is no difference in the assessment results of the LG and national assessment in all LLGs
score 4 or else 0
5 Not Applicable 0 Reporting and b. The District/ Performance Municipality has Improvement developed performance Maximum 8 points on improvement plans this Performance for at least 30% of Measure the lowest performing LLGs for the current FY, based on the previous assessment results.
Score: 2 or else score 0
5 Not Applicable 0 Reporting and c. The District/ Performance Municipality has Improvement implemented the PIP for the 30 % Maximum 8 points on lowest performing this Performance LLGs in the Measure previous FY:
Score 2 or else score 0
Human Resource Management and Development 6 0 Budgeting for and a. Evidence that the The recruitment plan for 2021/2022 dated 20th/October/2020 actual recruitment and LG has was sent and received by the Ministry of Public Service on deployment of staff consolidated and the 27th/October/2020 submitted the Maximum 2 points on staffing This was after the deadline of 30th October. this Performance requirements for the Measure coming FY to the MoPS by September 30th, with copy to the respective MDAs and MoFPED.
Score 2 or else score 0
7 2 Performance a. Evidence that the The attendance had been tracked and analyzed in the last management District/Municipality FY as per the guidelines. has conducted a Maximum 5 points on tracking and The working days for December were 22 and many people this Performance analysis of staff worked above average, the attendance for November was so Measure attendance (as poor with majority below average out of the 21 working days, guided by Ministry July- October had commendable attendance of people of Public Service attending all working days. CSI): Generally the attendance in the last FY was commendable. Score 2 or else score 0 7 0 Performance i. Evidence that the The HODs were appraised in the previous FY as below: management LG has conducted an appraisal with - Bigabwa Glagys the CFO was appraised on the Maximum 5 points on the following 16th/July/2020. this Performance features: Measure - Magambo Willy the acting District Planner was appraised HODs have been on the 3rd/July/2020. appraised as per - Mukabya Robert the acting District Engineer was guidelines issued appraised on the 14th/July/2020. by MoPS during the previous - Baguma the acting District Natural Resources was appraised on the 16th/July/2020. FY: Score 1 or else 0 - Serumaga Stephen the acting District Production Officer was apparaised on the 3rd/July/2020.
- Kysea Benard the acting DCDO was appraised on the 16th/July/2020.
- Mutakooha George the acting District Commercial Officer was appraised on the 30th/July/2019.
- Bakeleke William the acting DEO was appraised on the 24th/July/2020.
- Senteza Robert the acting DHO was not appraised .
- Isingoma Julius the Civil Engineer water was not appraised.
Appraisals of the HODs were done but not done on time within the FY. 7 1 Performance ii. (in addition to “a” The Rewards and Sanctions Committee sat on the management above) has also 8th/August/2019. implemented Maximum 5 points on administrative MbabaziAssumptaAg.ADHO-MCH this Performance rewards and Sanyu Christopher-Chairperson Measure sanctions on time as provided for in the Baleke William-Member-DEO guidelines: Senteza Robert-Member-DHO Score 1 or else 0 Kyesa BenardAg.DCDO
Munoli Richard- Secretary Rewards & Sanctions
Cases Handled;
- Musoke Andrew a headteacher was sanctioned before the committee for financial Mismanagement, No School Management Committee, Chronic absenteeism, Not Sober at all, and he defended himself saying that the role of headteacher is too high and demanding, accounted for the money.
The committee resolved that he should be demoted, attach him to a better headteacher, establish better methods of collecting money from parents, make a written response on allegations to the CAO.
7 0 Performance iii. Has established There was no Evidence to show the existence of a management a Consultative consultative committee. Committee (CC) for Maximum 5 points on staff grievance this Performance redress which is Measure functional.
Score 1 or else 0
8 0 Payroll management a. Evidence that Recruitment was done in the last FY and they accessed the 100% of the staff payroll was as below; Maximum 1 point on recruited during the this Performance previous FY have - Kirungi Asuman was recruited in March 2020 and Measure or else score accessed the salary accessed the payroll in May, 2020. 0 payroll not later than - Niwamanya Abdul Karim was recruited in March 2020 and two months after accessed payroll in June 2020. appointment: - Kyakurugaha Rogers was recruited in March 2020 and Score 1. accessed the payroll in June 2020.
- Tamale Benjamin Kamya was recruited in March and accessed payroll in May 2020.
- Kyamanywa David was recruited in March 2020 and accessed payroll in May 2020.
All the recruits accessed payroll but not all did with 2 months after assumption of duties. 9 1 Pension Payroll a. Evidence that There were 8 retirees in the last FY and they accessed the management 100% of staff that pension payroll as below; retired during the Maximum 1 point on previous FY have - Muwonge Sylvester retired on the 16/December/2019 and this Performance accessed the accessed the payroll in Febuary,2020. Measure or else score pension payroll not - Baronge Francis retired on the 2nd/July/2019 and had not 0 later than two accessed payroll to date. months after retirement: - Mpabaisi Posiano retired on the 4th/July and accessed the payroll in January,2020. Score 1. - Mugenyi Misaaki retired on the 9th/March/2020 and accessed payroll inJune,2020.
- Kaliisa Andrew retired on the 15th/August/2019 and accessed payroll in September 2019.
- Muhumuza Gratian retired on the 24th/March/2020 and accessed the payroll in June,2020.
- Byabona Geofry retired on the 29th/August/2019 and accessed payroll in January,2020.
- Baseka Tabaro Samuel retired on the 4th/January/2020 and accessed the payroll in September 2020.
All the retirees were able to access the payroll although not within the time frame of 2 months after retirement except one who had not accessed up to date.
Management, Monitoring and Supervision of Services. 10 2 Effective Planning, a. If direct transfers Kisiita T/Council Budgeting and (DDEG) to LLGs Transfer of Funds for were executed in Received a total of Shs Service Delivery accordance with the 27,193,578 against a budget of shs 27,193,578 as per requirements of the CFO”s Schedule of Transfers dated 30th November 2020 Maximum 6 points on budget in previous this Performance FY: Measure Score 2 or else score 0 Kakumiro T/Council
Received a total of Shs
22,418,424 gainst a budget of shs 22,418,424 as per CFO”s Schedule of Transfers dated 30th November 2020
Birembo Sub county
Received a total of Shs 24,774,450 against a budget of shs 24,774,450 as per CFO”s Schedule of Transfers dated 30th November 2020
Bwanswa Sub county
Received a total of Shs 17,180,571 against a budget of shs 17,180,571 as per CFO”s Schedule of Transfers dated 30th November 2020
Kakindo Sub county
Received a total of Shs
30,670,326 against a budget of shs 30,670,326 as per CFO”s Schedule of Transfers dated 30th November 2020
Kasambya Sub county
Received a total of Shs
27,557,304 against a budget of shs 27,557,304 as per CFO”s Schedule of Transfers dated 30th November 2020
Katikara Sub county
Received a total of Shs
21,425,598 against a budget of shs 21,425,598as per CFO”s Schedule of Transfers dated 30th November 2020
Kijangi Sub county
Received a total of Shs
12,841209 against a budget of shs 12,841209 as per CFO”s Schedule of Transfers dated 30th November 2020
Mpasaanai Sub county
Received a total of Shs
21.661,434 against a budget of shs 21.661,434 as per CFO”s Schedule of Transfers dated 30th November 2020
Nalweyo Sub county
Received a total of Shs
17,746,575 against a budget of shs 17,746,575 as per CFO”s Schedule of Transfers dated 30th November 2020
Kitaihuka Sub county
Received a total of Shs
16,048,563 against a budget of shs 16,048,563 as per CFO”s Schedule of Transfers dated 30th November 2020
Kisiita Sub county
Received a total of Shs
21,708,600 against a budget of shs 21,708,600 as per CFO”s Schedule of Transfers dated 30th November 2020 Kikwfweeeaya Sub county
Received a total of Shs
21,755,766 against a budget of shs 21,755,766 as per CFO”s Schedule of Transfers dated 30th November 2020
Nkooko Sub county
Received a total of Shs
29,821,320 against a budget of shs 29,821,320 as per CFO”s Schedule of Transfers dated 30th November 2020
10 2 Effective Planning, b. If the LG did The LG did timely 5 working days from the date of receipt of Budgeting and timely warranting/ releases from MOFPED warranting/verification of direct Transfer of Funds for verification of direct DDEG transfers to LLG for the Las FY in accordance with Service Delivery DDEG transfers to the requirements of the Budget LLGs for the last FY, Maximum 6 points on in accordance to the this Performance requirements of the Q1- Funds totaling Shs 104,267,906 were Measure budget: received/warranted on 22nd July 2019 and paid to LLGS Score: 2 or else on 25th July 2019 against a budget of Shs 104,267,906 as score 0 per CFO”s Schedule of Transfers to LLGS dated 30th November, 2020 and duly authenticated by the CFO
Q2- Funds totaling Shs 104,267,906 were received/warranted on 14th October 2019 and paid to LLGS on 17th October 2019 against a budget of Shs 104,267,906 as per CFO”s Schedule of Transfers to LLGS dated 30th November, 2020 and duly authenticated by the CFO
Q3- Funds totaling Shs 104,267,906 were received/warranted on 14th January, 2020 and paid to LLGS on 17th January, 2020 against a budget of Shs 104,267,906 as per CFO”s Schedule of Transfers to LLGS dated 30th November, 2020 and duly authenticated by the CFO
Q4- Funds totaling Shs 104,267,906 were received/warranted on 16th April 2019 and paid to LLGS on 21st October 2019 against a budget of Shs 104,267,906 as per CFO”s Schedule of Transfers to LLGS dated 30th November, 2020 and duly authenticated by the CFO 10 2 Effective Planning, c. If the LG invoiced There was Documentary evidence that the LG had Budgeting and and communicated communicated all DDEG transfers for the previous FY to Transfer of Funds for all DDEG transfers LLGs within 5 working days from the date of funds release in Service Delivery for the previous FY each quarter: to LLGs within 5 Maximum 6 points on working days from this Performance the date of funds Quarter 1 Measure release in each quarter: The LG Communicated about receipt of DDEG Funds totaling Shs 104,267,906 for LLGS for the first Quarter FY Score 2 or else 2019/20 score 0 According to CFO’S comments on the Release Advice:
Funds were received on 22nd July 2019 and LLGS were paid on 25th july, 2019
Quarter 2
The LG Communicated about receipt of DDEG Funds totaling Shs 104,267,906 for LLGS for the second Quarter FY 2019/20
According to CFO’S comments on the Release Advice:
Funds were received on 14th October, 2019 and LLGS were paid on 14th October, 2019
Quarter 3
The LG Communicated about receipt of DDEG Funds totaling Shs 104,267,906 for LLGS for the third Quarter FY 2019/20
According to CFO’S comments on the Release Advice:
Funds were received on 14th January, 2019 and LLGS were paid on 17th January, 2019 11 2 Routine oversight and a. Evidence that the There was documentary evidence that LG Supervised or monitoring District/Municipality mentored all LLGS as evidenced by the Quarterly has supervised or Supervisory Reports that were in place Maximum 4 points on mentored all LLGs this Performance in the District Measure /Municipality at least 1st Quarter report FY 2019/20 Submitted to CAO on 13th once per quarter September, 2019 consistent with guidelines:
Score 2 or else 2st Quarter report submitted to CAO on 14th November, score 0 2019
3st Quarter report submitted to CAO on 24th March, 2020
4st Quarter report d submitted to CAO on 24th June 2020
11 Infomation wasnt availed at the time of Assessment 0 Routine oversight and b. Evidence that the monitoring results/reports of support supervision Maximum 4 points on and monitoring this Performance visits were Measure discussed in the TPC, used by the District/ Municipality to make recommendations for corrective actions and followed-up:
Score 2 or else score 0
Investment Management 12 2 Planning and a. Evidence that the The District had the required 3 categories of Assets budgeting for District/Municipality Registers outlined on Pages 167 to Page 168 of the Local investments is maintains an up- Governments financial and Accounting Manual 2007. conducted effectively dated assets register covering The District had Assets Register General which covered Maximum 12 points on details on buildings, Furniture, Fittings ICT Equipment , Machinery and Medical this Performance vehicle, etc. as per Equipment and Conformed to prescribed Formats outlined in Measure format in the the Local Governments Financial and Accounting Manual accounting manual: 2007
Score 2 or else Similarly, the other 2 categories of Assets Registers namely score 0 Assets register for Motor Vehicles and Heavy Machinery Assets Register for Land and Buildings were in conformity Note: the assets with the prescribed Formats outlined on pages 167 to 168 covered must of the Local Governments Financial Accounting Manual 2007 include, but not limited to: land, buildings, vehicles and infrastructure. If those core assets are missing score 0
12 0 Planning and b. Evidence that the There was no documentary evidence that report of Board of budgeting for District/Municipality Survey report of the Previous FY 2019/2020 was adopted investments is has used the Board by the Senior Management of the District. conducted effectively of Survey Report of the previous FY to Maximum 12 points on make Assets this Performance Management Measure decisions including procurement of new assets, maintenance of existing assets and disposal of assets:
Score 1 or else 0
12 2 Planning and c. Evidence that There was document evidence that the District had a budgeting for District/Municipality functional physical planning committee. The physical investments is has a functional Planning Committee held three meetings as on Quarterly conducted effectively physical planning basis as required and the said sets of minutes were committee in place Submitted to MoLHUD Maximum 12 points on which has submitted this Performance at least 4 sets of The Physical Planning Committee produced four sets of Measure minutes of Physical minutes and submitted them to Ministry of Land Housing and Planning Committee Urban Development as follows to the MoLHUD. If 1st Quarter Set of Minutes dated 27th August 2019 was so Score 2. Submitted to MOLHUD on 25th October, 2020 Otherwise Score 0.
2nd Quarter set of minutes dated 17th October, 2019 were Submitted to MoLHUD on 25th October 2020
3rd Quarter set of minutes dated 13TH March, 2020 had not Submitted to MoLHUD at time of assessment.
The Physical Planning Committee was established in accordance with Section 11 of the Physical Planning Act 2010 with 13 members . The members were appointed by CAO as indicated below
MS Nnamiyingo Mackline District Environment Officer. (Member)
Appointment letter dated 10th April, 2018.
CR/156.
Mr Bagamba Elimisdus
Ag. Town Clerk (Member )
Appointment letter dated 10th April, 2018.
CR/156.
Mrs. Mbabazi Margret
Ag. District Agricultural Officer
(Member)
Appointment letter dated 10th April, 2018.
CR/156.
Mr. Baleke William
Ag.District Education Officer
(Member) Appointment Letter dated 10th April, 2018.
CR/156.
Mr. Buletwenda Tadeo
Town Clerk (Member )
Appointment letter dated 10th April, 2018.
CR/156.
Mr Baguma Christopher
Ag. District Natural Resources Officer (Member)
Appointment letter dated 10th April, 2018.
CR/156.
Mr.Isingoma Julius Ag. District Water Officer (Member)
Appointment Letter dated 10th April, 2018.
CR/156.
Mr. Senteza Robert
District Health Officer
(Member) Appointment Letter dated 10th April, 2018.
CR/156.
Mr. Kyesa Benard
Ag. District Community Development Officer (Member)
Appointment Letter dated 10th April, 2018.
CR/156
Mr. Bagire Chrizestome
Ag. Road Engineer (Member)
Appointment Letter dated 10th April, 2018.
CR/156
Mr. Monday Stephen Chief Administrative Office (Member )
Appointment letter dated 10th April, 2018.
CR/156.
Mr. Kyakusiimire Zainabu District Physical Planner (Member )
Appointment letter dated 10th April, 2018.
CR/156.
Mr. Mulungi Ronald Abooki
A Physical Planner in private practice. (Member ) Appointment letter dated 10th April, 2018.
CR/156.
The Physical Planning Committee lacked a land surveyor
The District did not have a Physical development plan
Submissions for approval of Building Plans from Developers were being recorded in registration books. The Physical planning committee was approving the developers building plan . For instance a developer called
Patrick Mwesigye submitted a building plan on 4th August, 2019 for building commercial building at Nalweyo sub county. The Building Plan as approved BY The Physical Planning Committee on 5th August, 2019 UNDER Minute N0 05/August/2019/KDLG
The plan was approved promptly with a period of 1day
Another Developer called Byamukama Fred Submitted a Building Plan on 6th July 2019 for Building a Commercial Buiding at Kikwaya Sub county
The Physical Planning Committee approved the said submitted building Plan on 28TH August 2019 under min no 05/August/2019/KDLG
12 0 Planning and d.For DDEG There was no documentary evidence that the District had budgeting for financed projects; Conducted desk appraisal for all the projects in the budget investments is The information that all the prioritized investments were conducted effectively Evidence that the derived from the LGD was not availed to the Performance District/Municipality Assessment Team. Maximum 12 points on has conducted a this Performance desk appraisal for Measure all projects in the budget - to establish whether the prioritized investments are: (i) derived from the LG Development Plan; (ii) eligible for expenditure as per sector guidelines and funding source (e.g. DDEG). If desk appraisal is conducted and if all projects are derived from the LGDP:
Score 2 or else score 0
12 0 Planning and For DDEG financed There was no documentary evidence that the District had budgeting for projects: Conducted investments is conducted effectively e. Evidence that LG appraisals for all projects to check for technical feasibility conducted field Environment and social acceptability Maximum 12 points on appraisal to check this Performance for (i) technical Measure feasibility, (ii) Environmental and social acceptability and (iii) customized design for investment projects of the previous FY:
Score 2 or else score 0 12 1 Planning and f. Evidence that There was Documentary evidence that project profiles with budgeting for project profiles with costing had been developed for FY 2020/2021 and investments is costing have been discussed by TPC conducted effectively developed and discussed by TPC The following are the sampled f project Profiles Maximum 12 points on for all investments in Upgrading of health center II to health center III at Kabuubwa this Performance the AWP for the HCI and Kigando HCIII at Shs 1,300,000,000 Measure current FY, as per LG Planning guideline and DDEG guidelines: Construction of latrine at Kakumiro HCIV at cost of Shs 15,000,000 Score 1 or else score 0. Construction of 2 classroom blocks with an Office in various schools at 1,870,000, 000
TPC meeting of 26th May 2020 discussed the Project Profiles Under MIN.65 KDTPC/MAY/219/20
12 2 Planning and g. Evidence that the There was documentary evidence budgeting for LG has screened for investments is environmental and That LG had screened for Environmental and social risk/ conducted effectively social risks/impact impact and put mitigation measures required before being and put mitigation approved for construction. Maximum 12 points on measures where Extension and renovation of Mukooro HCII in Nkooro sub this Performance required before county Kaku 614/WRKS/2019-2020/00015 was screened on Measure being approved for 14th November, 2019 by the Ag. DCDO and Environmental construction using Officer. checklists: measures as mention below; Score 2 or else score 0
Limit vegetation clearing to the specific area
use proper solid waste management ways for example re- using, recycling and reducing on waste generation
community sensitization on the effects associated with the construction like dust and traffic disruption
Completion of Mulinga P/ in Katikara sub county Kaku 614/WRKS/2019-2020/00017 was screened on 14th November, 2019 by the Ag. DCDO and Environmental Officer.
Proper waste management
Limit noise pollution
Disturbance should be restricted to the required site
13 1 Procurement, contract a. Evidence that all The following DDEG infrastructure projects were planned in management/execution infrastructure the FY 2020/21 projects for the Maximum 8 points on current FY to be VIP Latrine 5 Stances at St. Kyebando P/S, Kasambya S/C at this Performance implemented using UGX 15,000,000 on pg.11 Measure the DDEG were Opening and shaping Mpaha Kyabanyumya access road at incorporated in the UGX10,000,000 on pg.26 LG approved procurement plan Completion of Kakindo admin block at UGX 10,000,0000 on pg.27 Score 1 or else score 0 As per the procurement for FY 2020/2021 signed by CAO on 19th May,2020 and submitted to PPDA on 30th May,2020 13 1 Procurement, contract b. Evidence that all Renovation of MukooraHC II management/execution infrastructure projects to be KAKU614/WRKS/ 2019-20/00015 Maximum 8 points on implemented in the A warded to Kaleta Construction Limited this Performance current FY using Measure DDEG were Contract sum: 106,513,240 approved by the Contracts Evaluation report dated: 23rd September,2019 Committee before commencement of Contract signed on 25th September,2019. construction: Score Contract Award approved under Minute No: 1 or else score 0 305/CC/20/2019/20
Completion of Mulinga Primary School
KAKU614/WRKS/ 2019-20/00002
A warded to Farmart Investments Limited
Contract sum: 59,645,460
Evaluation report dated: 23rd September,2019
Contract signed on 25th September,2019.
Contract Award approved under Minute No: 305/CC/20/2019/20
13 0 Procurement, contract c. Evidence that the There was no evidence that the LG had established a management/execution LG has properly Project Implementation Team (PIT) as specified in the sector established the guidelines. Maximum 8 points on Project this Performance Implementation Measure team as specified in the sector guidelines:
Score 1 or else 0
13 1 Procurement, contract d. Evidence that all The only infrastructure projects implemented using DDEG management/execution infrastructure was the Renovation of Mukoora HC II which was an existing projects structure. Maximum 8 points on implemented using this Performance DDEG followed the Measure standard technical The works included designs provided by the LG Engineer: Peeling of the wall and troweling with cement, sand, mortar, painting works, repair of ceiling, Score 1 or else score 0 replacing broken glasses, replacing water sinks, fixing and repair of doors
Fixing and painting of facia boards and repair of verandah. 13 0 Procurement, contract e. Evidence that the There was no evidence that that the LG had provided management/execution LG has provided supervision by the relevant technical officers of each supervision by the infrastructure project prior to verification and certification of Maximum 8 points on relevant technical works in the previous year . this Performance officers of each Measure infrastructure project prior to verification and certification of works in previous FY. Score 2 or else score 0
13 1 Procurement, contract f. The LG has There was evidence that the sector infrastructure projects had management/execution verified works been properly executed and payments to contractors made (certified) and within specified timeframes within the contract as shown Maximum 8 points on initiated payments below: this Performance of contractors within Measure specified Construction of a 5 Stance latrine with a Urinal at Mulinga timeframes as per Primary School in Katikira Sub-County contract (within 2 KAKA 614/WRKS/FY 2019/2020/00030 months if no agreement): Contract sum: 10,433,354
Score 1 or else Payment Certificate score 0 Certified by Engineer on 26th May,2020
Certified by DEO on 27th May,2020
Verified by Internal Auditor on 27th May,2020
Approved by CAO on 27th May,2020
Paid on 8th June,2020
Voucher No: 1452
Time frame :10 days
Renovation of Mukoora HC II
KAKU614/WRKS/ 2019-20/00015
Contract sum: 106,513,240
Payment Certificate
Certified by Ag. District Engineer on 26th March,2020
Certified by DHO on 8th April,2020
Verified by Internal Auditor on 26th March,2020
Approved by CAO on 27th March,2020
Paid on 8th April,2020
Voucher No: 1454
Water:
Rehabilitation of 9 Boreholes in various Sub-counties
KAKU614/WRKS/ 2019-20/00025 A warded to Vijoci Limited
Contract sum: 44,851,800
Payment certificate No.1
Verified by the District Water Officer on27th February ,2020
Certified by Ag. District Engineer on 27th February,2020
Verified by District Internal Auditor on 27th February,2020
Approved by: Chief Administrative Officer on 27th February,2020
Payment made on 27th February ,2020
Voucher No: 13/2/2020
Time frame: 1 day 13 1 Procurement, contract g. The LG has a There was evidence that the LG had a complete procurement management/execution complete file in place for each contract with all records as required by procurement file in the PPDA Law: According to the PPDA Act, a complete Maximum 8 points on place for each procurement file is supposed to contain; the evaluation report, this Performance contract with all works contract and minutes of the Contracts Committee as Measure records as required shown below: by the PPDA Law: Education Score 1 or else 0 Renovation of Kakindo Primary School
KAKU614/WRKS/ 2019-20/00017
A warded to ART CENTRE Contractors and Suppliers Ltd
Contract sum: 77,819,050
Evaluation report dated : 23rd Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved under Minute No: 305/CC/2019-20
Health
Upgrade of Katihuka HC II to HC III
MoH –UGIF /WRKS/2019-20/0001-16
A warded to Nile Establishment Ltd
Contract sum: 632,302,664
Evaluation report dated : 13th Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved under Minute No: 305/CC/2019-20
Water
Rehabilitation of 9 Boreholes in various Sub-counties
KAKU614/WRKS/ 2019-20/00025
A warded to Vijoci Limited
Contract sum: 44,851,800
Evaluation report dated: 19th September,2019
Contract signed on 17th October,2019
Contract Award approved under Minute No: 305/CC/2019-20
Environment and Social Safeguards 14 2 Grievance redress a. Evidence that the The LG designated Mr. Joram Ssali as focal person for mechanism District/Municipality coordinating response to feed-back as per letter dated16th operational. has i) designated a June, by Swizen Chief Administration Officer. person to coordinate Maximum 5 points on response to feed- this performance back (grievance The grievance redress committee was comprised of seven measure /complaints) and ii) members as mentioned below; established a centralized Grievance Redress Committee (GRC), Mr. Joram Ssali with optional co- option of relevant departmental Mr. Kyesa Bernard heads/staff as relevant.
Score: 2 or else M/s. Nnamiyingo Maackline score 0
Mr. Sakwa David Namanda
M/s. Mbabazi Margaret
Mr. Bagumirabingi Wilber
Mr. Kaiga Hamzah
Kakumiro District grievance committee meeting held on 27th March, 2020 at Birembo seed school construction sit meeting at 11:17s and it was by Thirteen members. 14 2 Grievance redress b. The LG has The LG had specified system for recording, investigating and mechanism specified a system responding to grievance at the time of assessment operational. for recording, investigating and Maximum 5 points on responding to Kakumiro district Restructured grievance committee process this performance grievances, which and timeframe measure includes a centralized complaints log with clear information Complaints by individual groups and institutions and reference for onward action (a defined complaints Complaints should be in written form referral path), and public display of information at district/municipal GRC meeting offices.
If so: Score 2 or else 0 Solution agreed upon to be implemented by representative present at GRC
Solution to be provide at the meeting or within 3 weeks
Time varies depending on the point of entry
14 1 Grievance redress c. There was evidence of publicized the grievance redress mechanism District/Municipality mechanisms so that the grieved parties know where to report operational. has publicized the at the time of assessment. grievance redress Maximum 5 points on mechanisms so that Kakumiro district Restructured grievance committee process this performance aggrieved parties and timeframe measure know where to Complaints by individual groups and institutions report and get redress. Complaints should be in written form
If so: Score 1 or else GRC meeting 0 Solution agreed upon to be implemented by representative present at GRC
Solution to be provide at the meeting or within 3 weeks
Time varies depending on the point of entry 15 1 Safeguards for service a. Evidence that There was evidence that the Environmental social and delivery of investments Environment, Social climate intervention have been integrated in to the DLDP on effectively handled. and Climate change page 2-4, 54-61 and on page 64 -55 interventions have Maximum 11 points on been integrated into Approved Annual work plan environmental and climate this performance LG Development change issues are found on page 97- 108 and social issues measure Plans, annual work on page 109 – 127 plans and budgets Approved budget estimates environmental and climate complied with: issues are found on page 53 - 55 and social issues on page Score 1 or else 56 - 59. score 0
15 1 Safeguards for service b. Evidence that Report on dissemination of DDEG guidelines to lower local delivery of investments LGs have government dated 24th March, 2020 by Mr. Magambo Willy - effectively handled. disseminated to Ag. District Planner and it was attended by 16 members LLGs the enhanced these include KamyonBenjamin Tamalen – CDO Kitaaihuka Maximum 11 points on DDEG guidelines s/c this performance (strengthened to Nyakato Winnifred - SAS Kitaaihuka s/c measure include Kasibanje Emmanuel – SAS Kisengwe S/c environment, Kyakuhaire Mary – Ag. CDO Kisengwe S/c climate change Kobusinye Caroline –CDO Bwanswa s/c mitigation (green Sebukeera Fred- SAS Kakindo s/c infrastructures, Barungi Nicholas- SAS Birembo s/c waste management equipment and Yombo Raphael – SAS Bwanswa s/c infrastructures) and Kituyi Sylivia – For Town Clerk Kasiita T/C adaptation and social risk Sebagere Rovious – SAS Kasiita s/c management Selumaga Ronald –CDO Katikara s/c score 1 or else 0 Aliganyira Faisal - CDO KaKasiita T/c
Niwamanya Abdul -CDO Kakindo s/c
Tusiime Mary – SAS Kibijjo s/c
Wakisa Christine -CDO Kijangi s/c
Muganyizi Samuel CDO Kibijjo s/c 15 3 Safeguards for service (For investments The LG had incorporated costed ESMPS into design, BoQs delivery of investments financed from the bidding and contractual documents for DDEG infrastructure effectively handled. DDEG other than projects for previous FY at the time of assessment. health, education, Maximum 11 points on water, and Completion of classroom construction at Mulinga P/S in this performance irrigation): Katikara KAKU/WRKS/ 2019-2020/00017 costed ESPM measure were incorporated in the BoQ under external finishes c. Evidence that the LG incorporated Lightening protection at UGX 2,080,000 costed Environment Environmental conservation at UGX 200,000 and Social Management Plans Extension and renovation of Mukooro HCII in Mukoora (ESMPs) into KAKU/WRKS/ 2019-2020/00015 costed ESPM were designs, BoQs, incorporated in the BoQ under item no.2 Substructure bidding and contractual documents for DDEG infrastructure Site preparation at UGX 205,000 projects of the Excavation and earth working at UGX 200,000 previous FY, where necessary: Disposal of excavated materials at UGX 115,000 score 3 or else score 0
15 3 Safeguards for service d. Examples of There was no additional costing impact from climate change delivery of investments projects with costing at the time of assessment. effectively handled. of the additional impact from climate Maximum 11 points on change. this performance measure Score 3 or else score 0
15 0 Safeguards for service e. Evidence that all There was no documentary evidence availed to the delivery of investments projects are Assessment Team that all projects implemented under effectively handled. implemented on DDEG were on land where the LG had a proof of ownership. land where the LG Maximum 11 points on has proof of this performance ownership, access, measure and availability (e.g. a land title, agreement; Formal Consent, MoUs, etc.), without any encumbrances:
Score 1 or else score 0 15 1 Safeguards for service f. Evidence that The LG had evidence that E & S certification forms were delivery of investments environmental completed and signed by Environmental Officer and DCDO effectively handled. officer and CDO prior to payment of contractors invoice at interim and final conducts support stage of projects Maximum 11 points on supervision and this performance monitoring to measure ascertain Environment and social certification of community and LG compliance with projects for extension and renovation of Mukooro HCII in ESMPs; and Nkooro sub county Kaku 614/WRKS/2019-2020/00015 provide monthly reports: Certification No. KDLG/002/2019/2020 dated 20th March, 2020 by the Ag. DCDO Mr.Kyesa Benard and Environmental Score 1 or else Officer Ms. Mackline Namiyingo. score 0
Payment was made on 2nd June, 2020
Environment and social certification of community and LG projects for completion of Mulinga p/s in Katikara sub county Kaku 614/WRKS/2019-2020/00017 Certification No. KDLG/001/2019/2020 dated 20th March, 2020 by the Ag. DCDO and Environmental Officer.
15 1 Safeguards for service g. Evidence that The LG had evidence that E & S certification forms were delivery of investments E&S compliance completed and signed by Environmental Officer and PCDO effectively handled. Certification forms prior to payment of contractors invoice at interim and final are completed and stage of projects Maximum 11 points on signed by this performance Environmental measure Officer and CDO Environment and social certification of community and LG prior to payments of projects for extension and renovation of Mukooro HCII in contractors’ Nkooro sub county Kaku 614/WRKS/2019-2020/00015 invoices/certificates at interim and final Certification No. KDLG/002/2019/2020 dated 20th March, stages of projects: 2020 by the Ag. DCDO and Environmental Officer. Score 1 or else score 0 Payment was made on 2nd June, 2020
Environment and social certification of community and LG projects for completion of Mulinga p/s in Katikara sub county Kaku 614/WRKS/2019-2020/00017 Certification No. KDLG/001/2019/2020 dated 20th March, 2020 by the Ag. DCDO and Environmental Officer.
Financial management 16 2 LG makes monthly a. Evidence that the There was documentary evidence that the LG made monthly Bank reconciliations LG makes monthly bank reconciliations up to end of FY 2019/20 as at 30th June bank reconciliations 2020 and were up to date at the time of the Assessment. This Maximum 2 points on and are up to-date was evidenced from the following 3 Sampled reconciled this Performance at the point of time Bank Accounts. Measure of the assessment: DDEG Account had been reconciled up to 30th June 2020 Score 2 or else and was up to date up to 31st October 202o at the time of score 0 Assessment
General Fund Account had been reconciled up to end of FY as at 30th June 2020 and up to date to 31st October 2020 as at the time of Assessment.
Works Account had been reconciled to date as at Closure of FY 2020 and was up to date to 31st October 2020 at the time of Assessment.
17 2 LG executes the a. Evidence that LG There was documentary evidence that the LG had produced Internal Audit function has produced all all Quarterly internal audit reports for the previous FY in accordance with the quarterly internal 2019/2020 and submitted them to relevant Authorities. LGA Section 90 audit (IA) reports for the previous FY. Maximum 4 points on this performance Score 2 or else measure score 0 • 1st Quarterly Internal Audit report was produced on 3rd October 2019 .
• 2nd Quarterly Internal Audit report produced on 30th January 2020 .
• 3rd Quarterly Internal Audit report was produced on 30th April 2020..
4th Quarterly Internal Audit report was produced on 30th July 2020 17 0 LG executes the b. Evidence that the There was no documentary evidence at the time of Internal Audit function LG has provided Assessment that the Local Government had provided in accordance with the information to the information to the Council C Chairperson and the LGPAC on LGA Section 90 Council/ the status of implementation of internal audit findings for the chairperson and the previous FY 2019/20 Maximum 4 points on LG PAC on the this performance status of measure implementation of internal audit findings for the previous FY i.e. information on follow up on audit queries from all quarterly audit reports.
Score 1 or else score 0
17 1 LG executes the c. Evidence that There was documentary evidence that internal audit reports Internal Audit function internal audit reports were produced and submitted to LG Accounting Officer in accordance with the for the previous FY And LGPAC LGA Section 90 were submitted to LG Accounting • 1st Quarterly Internal Audit report was produced on 30th Maximum 4 points on Officer, LG PAC and October 2019 and submitted to CAO and LGPAC on 30th this performance that LG PAC has October 2019 measure reviewed them and • 2nd Quarterly Internal Audit report produced on 30th followed-up: January 2020 and Submitted to CAO and LGPAC on 3rd Score 1 or else February, 2020 . score 0 • 3rd Quarterly Internal Audit report was produced on 30th April 2020 and Submitted to CAO and LG PAC on 5th May, 2020
• 4th Quarterly Internal Audit report was produced on 30th July 2020 and Submitted to CAO and LGPAC on 25th August, 2020
Local Revenues 18 0 LG has collected local a. If revenue Local Revenue Collected FY 2019/20 was Shs 102,624,540 revenues as per collection ratio (the page 11 of Draft final AccountsFY2919/20 budget (collection ratio) percentage of local revenue collected Original Budget for Local revenue was Shs 5,011,633,000 Maximum 2 points on against planned for Page 1 of Approved Budget FY 2019/20 this performance the previous FY measure (budget realization) is within +/- 10 %: then score 2 or else Budget realization Shs 102,624,540= page 11 of Draft final score 0. Accounts FY 2019/2020
Shs 5,011,633,000 page 1 of the Original Budget FY 2019/20 =2.05%
Resulting into a deficit of + 98% which was outside the requirement of
_10% deficit
Reasons that were advanced for this dismal performance hinged on the COVID 19 Pandemic which affected all sources of local revenue in all aspects There was an element of unrealistic budgeting for Local revenue.
Budgeting for Local revenue was based on fantasy other than the reality on the ground
19 0 The LG has increased a. If increase in Local revenue decreased from 171,999,600 page 1 of LG own source OSR (excluding the Audited Final Accounts FY 2018/2019 to Shs revenues in the last one/off, e.g. sale of 102,624,540 page 11 of Draft Final Accounts FY 2019/2020 financial year assets, but including compared to the one arrears collected in Shs 171,999,600 page 1 of the Draft Final Accounts FY before the previous the year) from 2019/2020 -minus 102,624,540 page 11 of the Audited financial year (last FY previous FY but one Final Accounts = decrease of Shs 69,375,060 year but one) to previous FY FY 2018/2019 Maximum 2 points on • If more than 10 %: this Performance score 2. Measure. Percentage Idecrease was Shs 69,37f5,000 • If the increase is from 5% -10 %: shs 171,999,600 score 1.
• If the increase is less than 5 %: score There was a decrease of 40 % 0. The poor performance was mostly attributed to COVID 19 which led to a Lock down and this Situation significantly affected 20 2 Local revenue a. If the LG remitted Local revenue Subjected to Mandatory LLGs was Shs administration, the mandatory LLG 68,581,227 Page 33 of Draft Final Accounts FY 2019/20 allocation, and share of local and a total of Local revenue Collections. Shs 44,721,526 transparency revenues during the as s per a transfer letter dated 30th Novemeber, 2020 duly previous FY: score signed by the Ag Chief Finance Officer that was used to Maximum 2 points on 2 or else score 0 transfer the mandatory LLGS share of local revenues was this performance as follows measure.
Percentage of shareable amount remitted to LLGS = Shs 43,755,340 X 100 = 65.2%
Shs 67,094785
The LG remitted 65.2% of F Local revenues to LLLGS
=s 65.2% was remitted to LLGS which was within the mandatory 65% as stipulated under Section 85( 4) of the Local Governments Act CAP 243 as amended.
Transparency and Accountability 21 2 LG shares information a. Evidence that the Evidence that the procurement plan and awarded contracts with citizens procurement plan and all amounts were published and all amounts were and awarded published. Maximum 6 points on contracts and all this Performance amounts are Best evaluated bidders notice Measure published: Score 2 (For Procurement and Disposal Notice Board) or else score 0 The bidder named below has been evaluated as the best evaluated bidder for the Procurement detailed below. It is the intention of the Procuring and Disposing Entity to place a contract with the bidder named after 5 working days from the date for the display given below.
Procurement Reference number Kaku 614/Wrks/2019- 2020/00014
Subject of Procurement
Construction of a two class room block with an office and a store at Bujojo Primary School, Kakumiro DLG.
Method of Procurement Open National Bidding.
Name of the best evaluated bidders
Ms. Vijocoi Ltd
Total contract price.
Ugx. 74,191,438 (Seventy Four Million One Hundred Ninety One Thousand Four Hundred Thirty Eight shillings only) Taxes inclusive.
Date of display
26th September 2019
Date for removal
10th October 2019
Unsuccessful Bidders
1. Moupet Holdings Ltd (No ethical code of conduct, No environmental policy & Missing Tax clearance)
2. Amam Construction Ltd (No Bank Guarantee,No tax Clearance and no powers of attorney)
3. Juscona enterprises Ltd (No ethical code of conduct and No environmental policy)
21 2 LG shares information b. Evidence that the The LG performance assessment for 2019 results were with citizens LG performance being pinned on the Public Notice Board , assessment results Maximum 6 points on and implications are this Performance published e.g. on Measure the budget website for the previous year: Score 2 or else score 0
21 1 LG shares information c. Evidence that the The Local Government during the previous FY 2019/20 with citizens LG during the Conducted radio talk show during FY2019/2020on radio previous FY KCR as per the recordings of the radio talk show that were Maximum 6 points on conducted played on a this Performance discussions (e.g. Measure municipal urban A CD fora, barazas, radio programmes etc.) with the public to provide feed-back on status of activity implementation: Score 1 or else score 0
21 1 LG shares information d. Evidence that the There was documentary evidence that the LG has made with citizens LG has made publicly available information on I) tax rates, ii) publicly available Maximum 6 points on information on i) tax collection procedures, and iii) procedures for appeal: at the this Performance rates, ii) collection timeof this Assessment. Measure procedures, and iii) procedures for appeal: If all i, ii, iii complied with: Score 1 or else score 0
22 1 Reporting to IGG a. LG has prepared The District did not have any issue with IGG at the time of an IGG report which Performance Assessment Maximum 1 point on will include a list of this Performance cases of alleged Measure fraud and corruption and their status incl. administrative and action taken/being taken, and the report has been presented and discussed in the council and other fora. Score 1 or else score 0
614 Education Performance Kakumiro Measures 2020 District
Summary of Definition of No. Compliance justification Score requirements compliance Local Government Service Delivery Results 1 2 Learning Outcomes: a) The LG PLE pass rate The LG PLE pass rate improved between the previous The LG has improved has improved between school year but one and the previous year by 4.65% as PLE and USE pass the previous school year shown below; rates. but one and the previous year Maximum 7 points on this performance • If improvement by more 2018 measure than 5% score 4 G1+G2+G3 • Between 1 and 5% 85+1044+959=2088 score 2
• No improvement score 0 2088/3604*100=57.9%
2019
G1+G2+G3
31+729+670=1430
1430
/2286*100=62.55%
62.55-57.9%=4.65% improvement 1 0 Learning Outcomes: b) The LG UCE pass rate The UCE pass rate declined between the previous The LG has improved has improved between school’s year but one and the previous year by 4% PLE and USE pass the previous school year rates. but one and the previous as shown below; year Maximum 7 points on this performance • If improvement by more 2018 measure than 5% score 3 D1+D2+D3 • Between 1 and 5% score 2 42+89+155=286 • No improvement score 0 286/618*100=46%
2019
D1+D2+D3
15+100+142=257
257/609*100=42%
42%-46%-=-4%
decline
2 0 Service Delivery a) Average score in the NA Performance: Increase education LLG in the average score in performance has the education LLG improved between the performance previous year but one assessment. and the previous year
Maximum 2 points • If improvement by more than 5% score 2
• Between 1 and 5% score 1
• No improvement score 0 3 2 Investment a) If the education The education development grant was used on eligible Performance: The LG development grant has activities as defined in the sector guidelines as has managed been used on eligible evidenced below; education projects as activities as defined in per guidelines the sector guidelines: score 2; Else score 0 Maximum 8 points on LG 4th quarter performance report FY 2019/2020, page this performance 63-64 prepared by planner and signed by CAO for measure online submission on 27th August 2020. The activities included;
-Classroom construction and rehabilitation for 10 classrooms blocks constructed at each of these schools; Kijwenge PS, Kamusenene PS, Kakumiro Public PS, Kalangala PS, and Bujojo PS at 318,582,000
-latrine construction and rehabilitation for 20 5- stance latrines constructed at Mulinga PS, Kalangala Ps, Kijangi PS, Mpongo PS at 46,448,000
-provision of furniture to primary schools. This included 180 of them. 36 classroom desks for each of the following schools Kijwenge PS, Kamusenene PS, Kakumiro Public PS, Kalangala PS, and
Bujojo PS at 49,200,000
3 2 Investment b) If the DEO, There was evidence that DEO, certified the works on Performance: The LG Environment Officer and Education construction projects implemented in the has managed CDO certified works on previous FY before the LG made payments to the education projects as Education construction contractors as shown below: per guidelines projects implemented in the previous FY before Maximum 8 points on the LG made payments Construction of a- two classroom block at Kakuumiro this performance to the contractors score 2 Public Primary School measure or else score 0 KAKU 614/WRKS/ 2019/20/00094
Contract sum: 74,452,375
A warded to Fayol Investments Limited
Payment Certificate No.1
Certified by Ag. District Engineer on 17th December,2019
Certified by District Education Officer on 17th Decmber,2019
Verified by District Internal Auditor on 17th December ,2019
Approved by CAO on 17th December,2019
Construction of a five stance latrine with a urinal at ST Albert Secondary School in Kakindo Sub- County KAKU 614/WRKS/ 2019/20/00094
Contract sum: 12,454,000
A warded to Crystal Consult Ltd
Payment Certificate No.1
Certified by Ag. District Engineer on 12th December,2019
Certified by District Education Officer on 12th Decmber,2019
Verified by District Internal Auditor on 13th December ,2019
Verified by CDO on 16th December,2019
Verified by District Environment Officer on 16th Decmber,2019
Approved by CAO on 16th December,2019
Construction of a- two classroom block with office and store at Bujojo Primary School
KAKU 614/WRKS/ 2019/20/00014
Contract sum: 74,191,438
A warded to Vijocoi Ltd
Payment Certificate No.1
Certified by Ag. District Engineer on 20th March,2020
Certified by District Education Officer on 20th March,2020
Verified by District Internal Auditor on 20th March ,2020
Approved by CAO on 20th March,2020 3 2 Investment c) If the variations in the Performance: The LG contract price are within Construction of a- two classroom block at Kakuumiro has managed +/-20% of the MoWT Public Primary School education projects as estimates score 2 or else per guidelines score 0 KAKU 614/WRKS/ 2019/20/00094
Maximum 8 points on Engineer’s estimates: 75,000,000 this performance Contract sum: 74,452,375 measure Variance: 0.7%
Construction of a five stance latrine with a urinal at ST Albert Secondary School in Kakindo Sub- County
KAKU 614/WRKS/ 2019/20/00094
Engineer’s estimates: 12,500,000
Contract sum: 12,454,000
Variance 0.37%
Construction of a- two classroom block with office and store at Bujojo Primary School
KAKU 614/WRKS/ 2019/20/00014
Engineer’s estimates: 75,000,00
Contract sum: 74,191,438
Variance 1.09% 3 2 Investment d) Evidence that There was evidence that education projects were Performance: The LG education projects were has managed completed as per the completed as per work plan in the previous FY as shown education projects as work plan in the previous below: per guidelines FY Education sector had 12 projects and all were Maximum 8 points on • If 100% score 2 completed as per work plan. For example: this performance Construction of a five Stance VIP latrine with a Urinal at measure • Between 80 – 99% score 1 Kijangi Primary School on pg.63 of ABPR
• Below 80% score 0 KAKU614/WRKS/ 2019-20/00028
Completed on 28th February,2020
Construction of two classroom block at Kakuumiro Public Primary School on pg.63 of ABPR
KAKU614/WRKS/ 2019-20/00010
Completed on 27th March,2020
Construction of a five Stance VIP latrine at Mulinga Primary School on pg.63 of ABPR
KAKU614/WRKS/ 2019-20/00030
Completed on 26th June,2020
4 2 Achievement of a) Evidence that the LG Expected staff=674 standards: The LG has has recruited primary met prescribed school school teachers as per Filled positions=606 staffing and the prescribed MoES
infrastructure standards staffing guidelines (606/674)*100% =89.91% Maximum 6 points on • If 100%: score 3 this performance measure • If 80 - 99%: score 2 • If 70 – 79% score: 1
• Below 70% score 0 4 3 Achievement of b) Percent of schools in The Education Department had asset registers for both standards: The LG has LG that meet basic 2018/2019 stamped and dated 15th August 2018; and met prescribed school requirements and 2019/2020 stamped and dated 25th July 2019 for all the staffing and minimum standards set 82 UPE and 6 USE schools totaling to 88 schools. infrastructure standards out in the DES guidelines, Maximum 6 points on this performance • If above 70% score: 3 The 2019/2020 included assets for the 88 schools and measure they included; 1408 classrooms, • If between 60 - 69%, score: 2 1974 latrines,
• If between 50 - 59%, 19947 desks, 125 labaratories,878 staff houses score: 1
• Below 50 score: 0 %age = 88/88*100=100%
Performance Reporting and Performance Improvement 5 2 Accuracy of reported a) Evidence that the LG The LG accurately reported on teachers and where they information: The LG has accurately reported were deployed as evidenced from the 3 sampled has accurately reported on teachers and where schools below; on teaching staff in they are deployed. place, school The assessor was able to access a teacher deployment infrastructure, and • If the accuracy of list dated 4th February, 2020. service performance. information is 100% score 2 Maximum 4 points on From the sampled schools; this performance • Else score: 0 measure Kisengwe PS in Kisengwee TC had
8 teachers on ground and this was the same number the assessor found at the DEO’s office
Kihumuro PS in Bwanswa SC had
7 teachers on ground and this was the same number the assessor found at the DEO’s office
Kakumiro Boys PS in Kakumiro TC
10 teachers on ground and this was the same number the assessor found at the DEO’s office 5 2 Accuracy of reported b) Evidence that LG has The LG had a school asset register accurately reporting information: The LG a school asset register on the infrastructure in all registered primary schools as has accurately reported accurately reporting on per the FY2019/2020 Asset Register stamped and dated on teaching staff in the infrastructure in all 25th July 2019 for all the 82 UPE and 6 USE schools place, school registered primary totaling to 88 schools. infrastructure, and schools. service performance. it included assets for the 88 schools and they included; • If the accuracy of 1408 classrooms,1974 latrines,19947 desks, 125 Maximum 4 points on information is 100% labaratories,878 staff houses this performance score 2 measure • Else score: 0 From the sampled schools were
Kisengwe PS in Kisengwee TC had an asset register showing 10 classrooms, 22 latrine stances, 294 desks. Page 4
Kihumuro PS in Bwanswa SC had an asset register showing 7 classrooms, 12 latrine stances, 196 desks. Page 3
Kakumiro Boys PS in Kakumiro TC had an asset register showing 7 classrooms, 10 latrine stances, 119 desks. Page 2
6 0 School compliance a) The LG has ensured Only 62 schools out of 82 schools had complied with and performance that all registered primary MoES annual budgeting and reporting guidelines and improvement: schools have complied that they have submitted reports (signed by the head with MoES annual teacher and chairperson of the SMC) to the DEO by Maximum 12 points on budgeting and reporting January 30. this performance guidelines and that they measure have submitted reports (signed by the head 62/82*100=75.6% teacher and chair of the SMC) to the DEO by From the DEO’s office, the assessor was able to obtain January 30. Reports the files of the sampled schools; should include among others, i) highlights of school performance, ii) a reconciled cash flow statement, iii) an annual Kakindo C.O.U PS in report compiled by Head Teacher budget and expenditure Mr Ayesiga Jackson Luke submitted on 13th January report, and iv) an asset 2020 register: Kihumuro PS in Bwanswa SC report compiled by Head • If 100% school Teacher Ms Nsimire Gorret submitted on 3rd submission to LG, score: December 2019 4
• Between 80 – 99% Kitanda Boys PS report compiled by Head Teacher Ms score: 2 Nakitende Oliver submitted on 11th December 2019 • Below 80% score 0
62/82*100=75.6% 6 4 School compliance b) UPE schools There was evidence that UPE schools supported to and performance supported to prepare and prepare and implement SIPs in line with inspection improvement: implement SIPs in line recommendations as shown below; with inspection Maximum 12 points on recommendations: Communication by DEO during a meeting for Head this performance Teachers of both government and Private learning measure • If 50% score: 4 institutions in Kakumiro District on 6th March 2020 where the DEO mentioned that school improvement • Between 30– 49% plans are mandatory for every school, so every head score: 2 teacher should work with school management committee (depending on the priorities) on the • Below 30% score 0 preparations of the SIPS. and should be displayed and a copy sent to DEO’s office for follow up. This was to be followed up and implemented come 2020.
A total of 60 Head Teachers of primary schools were in attendance.
60/82*100=73%
The assessor was also able to see school improvement plans in only 2 of the sampled schools namely Kisengwe PS and Kihumuro PS. Kakumiro PS didn’t have one.
6 4 School compliance c) If the LG has collected The LG collected and compiled EMIS return forms for all and performance and compiled EMIS registered schools from the previous FY year. This was improvement: return forms for all evidenced by an email from the DEO to the MoES on registered schools from enrolment data-Kakumiro DLG 2019 , dated 13th Maximum 12 points on the previous FY year: September, 2019, at 8:03pm this performance measure • If 100% score: 4:
• Between 90 – 99% From 82 primary schools with 43,491 pupils, 6 score 2 secondary schools with 2889 students, and 1 tertiary school with 132 students. • Below 90% score 0 82/82*100=100%
Human Resource Management and Development 7 4 Budgeting for and a) Evidence that the LG The LG Education Department had a final approved actual recruitment and has budgeted for a head work plan for FY 2020/21 with a wage bill of UGX deployment of staff: LG teacher and a minimum 4,158,173,000 UGX as per the Kakumiro District has substantively of 7 teachers per school Approved Budget Estimates for FY 2020/21, Vote: 614, recruited all primary or a minimum of one Page 27, generated 07th July, 2020. school teachers where teacher per class for there is a wage bill schools with less than This was for 575 teachers on ground as per the staff list provision P.7 for the current FY: as at June 2020, and This was for 82 schools in the current financial year as per the staff list. Maximum 8 points on Score 4 or else, score: 0 this performance measure 575/82=7 teachers per school
7 3 Budgeting for and b) Evidence that the LG The LG deployed teachers as per sector guidelines in actual recruitment and has deployed teachers the current FY as per the list of staff obtained from the deployment of staff: LG as per sector guidelines DEO’S Office. has substantively in the current FY, recruited all primary school teachers where Score 3 else score: 0 The assessor was able to access a list of schools from there is a wage bill the DEO dated 4th February 2020 provision This was evidenced in the sampled schools which all Maximum 8 points on had more than 7 teachers as per sector guidelines. this performance measure Kisengwe PS in Kisengwee TC had
8 teachers on ground and this was the same number the assessor found at the DEO’s office
Kihumuro PS in Bwanswa SC had
7 teachers on ground and this was the same number the assessor found at the DEO’s office
Kakumiro Boys PS in Kakumiro TC
10 teachers on ground and this was the same number the assessor found at the DEO’s office 7 1 Budgeting for and c) If teacher deployment Teacher deployment data was disseminated and actual recruitment and data has been publicized on the LG noticeboard. deployment of staff: LG disseminated or has substantively publicized on LG and or The assessor was able to access a list of schools recruited all primary school notice board, publicized at the Education Department notice board school teachers where dated 4th February 2020 there is a wage bill score: 1 else, score: 0 From the sampled schools, they were publicized on provision school notice boards on manila papers written by the Maximum 8 points on school Heads using markers but were not dated. this performance Kisengwe PS in Kisengwee TC had measure 8 teachers on ground and this was the same number the assessor found at the DEO’s office
Kihumuro PS in Bwanswa SC had
7 teachers on ground and this was the same number the assessor found at the DEO’s office
Kakumiro Boys PS in Kakumiro TC
10 teachers on ground and this was the same number the assessor found at the DEO’s office
8 2 Performance a) If all primary school A sample of 10 files were viewed and appraisals were management: head teachers have done as below; Appraisals have been been appraised with conducted for all evidence of appraisal - Kazibwe Patrick was appraised on the education reports submitted to 29th/November/2019 management staff, HRM with copt to - Rwahwire John was appraised on the head teachers in the DEO/MEO 31st/December/2019. registered primary and Score: 2 or else, score: 0 secondary schools, - Namayanja Teo was appraised on the and training conducted 28th/December/2019. to address identified capacity gaps. - Ayesiga Jackson was appraised on the 13th/January/2019. Maximum 8 points on this performance - Lutakome Godfrey was appraised on the measure 9th/December/2019.
- Abio Agness Alli was appraised on the 29th/November/2019.
- Nabukenya Mary Frances was appraised on the 9th/December/2019.
- Nsamba Kizito was appraised on the 1st/January/2020.
- Nsimire Gorrret was appraised on the 3rd/December/2019.
Mbabazi Josephine was appraised on the 30th/December/2019. 8 2 Performance b) If all secondary school There were 7 secondary schools at the District and the management: head teachers have Head Teachers were appraised as below; Appraisals have been been appraised with conducted for all evidence of appraisal - Katto Fred was appraised on the 3rd/January/2020. education reports submitted by - Nshemeirwe Gorreth was appraised on the management staff, D/CAO (or Chair BoG) to 31st/January/2020. head teachers in the HRM registered primary and - Kato Lourdel was appraised on the 3rd/January/2020. secondary schools, Score: 2 or else, score: 0 and training conducted - Br. Njogerere John Fisher was appraised on the to address identified 2nd/January/2020. capacity gaps. - Baluku Piiri was appraised on the Maximum 8 points on 27th/December/2019. this performance measure - Semyaro Joseph Mary was appraised on the 3rd/January/2020.
- Muhumuza Gratian was appraised on the 20th/December/2020.
As per the above all Head Teachers had been appraised although not on time.
8 2 Performance c) If all staff in the LG The structure dated 27th/June/2017 had 8 staff under the management: Education department department but the last FY had 4 staff and were Appraisals have been have been appraised appraised as below; conducted for all against their education performance plans - Kyofuna Mary the Senior Inspector of schools was management staff, appraised on the 9th/July/2020. head teachers in the score: 2. Else, score: 0 - Baleke William the Inspector of schools was not registered primary and appraised. secondary schools, and training conducted - Isingoma David the Sports Officer was appraised on to address identified the 9th/July/2020. capacity gaps. - Abimanya Sarah the Special Needs Officer was Maximum 8 points on appraised on the 9th/July/2020. this performance measure 8 2 Performance d) The LG has prepared The LG prepared a training plan to address identified management: a training plan to address staff capacity gaps at the school and LG level as Appraisals have been identified staff capacity evidenced below; conducted for all gaps at the school and education LG level, management staff, Letter from DEO to the CAO dated 29th August 2019 on head teachers in the score: 2 Else, score: 0 submission of Education and Sports staff training registered primary and capacity Development workplan for financial year secondary schools, 2019/2020 prepared by the DEO calling for the attention and training conducted of the Human Resource Officer Kakumiro DLG. to address identified Objectives included training newly appointed SMCs on capacity gaps. their key roles/tasks; training deputy teachers to do key Maximum 8 points on Head Teachers tasks so that the school functions this performance smoothly in the absence of the Head Teacher; measure orient/induct new staff; train Head Teachers on issues of staff discipline and management of staff discipline; provide long term professional development by facilitating external training; provide knowledge and skills in the management of games and sports activities; train district staff on school inspection processes , inspection and reporting; create awareness and knowledge on education policies, laws and regulations.
Management, Monitoring and Supervision of Services. 9 2 Planning, Budgeting, a) The LG has confirmed The LG confirmed in writing the list of schools, their and Transfer of Funds in writing the list of enrolment and budget allocation in the Programme for Service Delivery: schools, their enrolment, Budgeting System (PBS) by December 15th annually as The Local Government and budget allocation in per the document below; has allocated and the Programme spent funds for service Budgeting System (PBS) This was evidenced by an email from the DEO to the delivery as prescribed by December 15th MoES on enrolment data-Kakumiro DLG 2019 , dated in the sector annually. 13th September, 2019, at 8:03pm guidelines. If 100% compliance, Maximum 8 points on score:2 or else, score: 0 From 82 primary schools with 43,491 pupils, 6 this performance secondary schools with 2889 students, and 1 tertiary measure school with 132 students. 9 2 Planning, Budgeting, b) Evidence that the LG The LG made allocations to inspection and monitoring and Transfer of Funds made allocations to functions in line with the sector guidelines. for Service Delivery: inspection and The Local Government monitoring functions in has allocated and line with the sector This was evidenced in the LG Approved Budget spent funds for service guidelines. estimates FY 2019/2020, Vote: 614 Kakumiro generated delivery as prescribed on 30th July 2019 9:2apm, page 39-43 DLG for in the sector If 100% compliance, supervision (monitoring and inspection) of 82 primary guidelines. score:2 else, score: 0 schools and 6 secondary school. Maximum 8 points on A total of 34,576,000 UGx was budgeted. This covered; this performance measure -Advertising and public relations 1,000,000
-workshops and seminars 3,000,000
- Hire of venue (chairs, projector, etc) 1,500,000
- computer supplies and IT 1,400,000
-Printing stationery, photocopying and binding 1,500,000
-Bank charges and other related costs 400,000
-Telecomunications 400,000
-Travel inland 11,318,000
-Fuel, lubricants and oils 13,000,000
-Maintenance-vehicles 1,058,000
34,911,99 was released in three phases to be used in three Quarters
Q1 11,637,333
Q3 11,637,333
Q4 11,637,333
for both inspection and monitoring as per the Kakumiro DLG Education and Sports Grant releases for 2nd Quarter inspection release FY 2019/2020(Jan-March) by the CFO dated 6th February 2020.
The same amount was released for the other 2 quarters 9 2 Planning, Budgeting, c) Evidence that LG There was evidence that the LG submitted warrants and Transfer of Funds submitted warrants for for school’s capitation within 5 days for the Quarters for Service Delivery: school’s capitation within The Local Government 5 days for the last 3 First Quarter has allocated and quarters Funds totaling Shs 65,844,000 received on 22nd July, spent funds for service 2019 ,warranted and paid on 25th July, 2019 on delivery as prescribed If 100% compliance, against a budget of shs 65,844,000 in the sector score: 2 else score: 0 guidelines.
Maximum 8 points on Second Quarter this performance measure Funds totaling Shs 65,844,000 received on 14th October, 2019 ,warranted and paid on 17th July, 2019 on against a budget of shs 65,844,000
Third Quarter
Funds totaling Shs 65,844,000 received on 14th January, 2019 ,warranted and paid on 17th January, 2019 on against a budget of shs 65,844,000
9 2 Planning, Budgeting, d) Evidence that the LG There was evidence that the LG invoiced and the DEO/ and Transfer of Funds has invoiced and the MEO has communicated! publicized capitation releases for Service Delivery: DEO/ MEO has to schools within three working days of release from The Local Government communicated/ MoFPED. has allocated and publicized capitation spent funds for service releases to schools delivery as prescribed within three working From the Education Department notice board; in the sector days of release from guidelines. MoFPED.
Maximum 8 points on If 100% compliance, 2019 this performance score: 2 else, score: 0 measure
Quarter One 2019/2020(July-September)-Term Three 2019
was publicized at the DEO’s office on 4th September 2019
2020
Quarter 3 2019/2020(January-March)-Term One 2019
was publicized at the DEO’s office on 21st January 2020
Quarter 4 (Term 2 2020 (April- June) was publicized at the DEO’s office on 15th May 2020
The grant allocations for each quarter were; Q1 monitoring 4,566,667
Q1 inspection 11,637,333 which was a total of 16,204,000 for each of the different quarters, dated 15th May 2020
All the sampled schools the Assessment Team visited had displayed releases as evidenced below;
Kisengwe PS in Kisengwee TC had
2019
Term 1- 4,034,000
Term 2- 4,034,000
Term 3- 4,034,000
2020
Term 1- 485,586+1,299,312
Term 2 – 1,500,000
Kihumuro PS in Bwanswa SC had
2019
Term 1- 2,318,000
Term 2- 2,318,000
Term 3- 2,318,000
2020
Term 1- 299.585
Term 2 – 2.231.726
Kakumiro Boys PS in Kakumiro TC
2019
Term 1- 2,631,729
Term 2- 2,631,729
Term 3- 3,659,300
2020
Term 1- 3,659,300
Term 2 – 470,000+1,304,950 10 2 Routine oversight and a) Evidence that the LG There was evidence that the LG Education Department monitoring Education department prepared an inspection plan and meetings conducted to has prepared an plan for school inspections as seen below; Maximum 10 points on inspection plan and this performance meetings conducted to measure plan for school Schedule for school inspection for FY 2029/2020 inspections. showing the list of schools (82 government schools) to • If 100% compliance, be inspected and the persons responsible, dated 1st score: 2, else score: 0 July 2019 prepared by the DIS. The document detailed the institutions by category, location and date to be inspected. It was divided into four regions and the inspectors were also divided into regions in order to ease the inspection process.
Education and Sports department staff meeting held on 2nd March 2020. Min 05/03/2020 where the DIS talked about monitoring re-opening of schools for Term 1 2020. Areas agreed to be focused on during monitoring included environmental sanitation; attendance of both teachers and learners; preparedness of teachers to teach; adherence of UPE funds guidelines; display and use of time table; 2020 staff performance appraisal reports; and reporting of transferred staff. 10 1 Routine oversight and b) Percent of registered The percentage of registered UPE schools that were monitoring UPE schools that have inspected and monitored in the three terms for the FY been inspected and 2019/2020 as per the reports submitted is shown below; Maximum 10 points on monitored, and findings this performance compiled in the measure DEO/MEO’s monitoring 2019 report:
• If 100% score: 2 Term 2 2019- 82 schools were inspected and monitored • Between 80 – 99% as per the school inspection report for 4th Quarter 2019- score 1 2020(April-June) to DES through CAO, through DEO • Below 80%: score 0 dated 30th June 2019
82/82*100=100%
Term 3 2019- 70 schools were inspected as per the school inspection report for 2nd Quarter 2019- 2020(October-December) to DES through CAO, through DEO dated 31st December 2019
70/82*100=85%
2020
Term 1-82 schools were inspected and monitored as per the school inspection report for 3rd Quarter 2019- 2020(Jan-March) to DES through CAO, through DEO dated 3rd March 2020
82/82*100=100%
Term 1-82 schools were inspected and monitored as per the school inspection report for 4th Quarter 2019- 2020(April-June) during Covid19 period, submitted to DES through CAO, through DEO dated 16th June 2020
82/82*100=100%
100+85+100+100=385/4=96.25%
10 2 Routine oversight and c) Evidence that There was evidence that inspection reports were monitoring inspection reports have discussed and used to recommend corrective actions, been discussed and and that those actions have subsequently been Maximum 10 points on used to recommend followed-up as shown below; this performance corrective actions, and measure that those actions have subsequently been Education and Sports department staff meeting held on followed-up, 4th April 2020 at 10:00am. Min 03/04/2020 DIS informed Score: 2 or else, score: 0 members that reports on inspection findings were compiled and submitted to relevant authorities. Findings included poor enrolment at the schools; most teachers had no approved schemes of work and lesson plans. Min 05/04/2020 where the meeting resolved that a one- day workshop for all teachers be organized to guide and counsel them on various issues that affect them as female and male teachers. These may include family and parenting, hygiene etc. It was also agreed that a list of undisciplined teachers be compiled for guidance and counselling or other appropriate actions as will be deemed fit by the DEO.
Education and Sports Department staff meeting conducted on 17th December 2019. Min 03/12/2019 where the DIS challenged members to find practical ways of supporting the worst performing schools. He further urged members to come up with strategies of managing undisciplined Head Teachers like Mr Musoke Andrew,Mr Kamuzoora John and others. Inspectors were tasked to identify teachers for grade reading activities as they conduct support supervision and submit their names. Min 05/12/2019 it was mentioned that in order to improve performance, it was agreed that 20 performing schools be identified, be adequately staffed and be regularly monitored for effective service delivery; undisciplined teachers and Head Teachers be identified and invited for guidance and counselling at an appropriate date that will be decided by the DEO; recognition of best performing teachers in EGR model:- identify and appreciate them with certificates.
Education and Sports Department staff meeting held on 2nd March 2020. Min 03/03/2020 where the DIS asked inspectors of schools to strengthen support supervision of schools because PLE 2019 results indicated a decline in division one. Members were informed that some of the expected causes of this decline in the PLE 2019 performance was absenteeism of both pupils and teachers in most schools; failure to prepare schemes of work; lesson plans and instructional materials for effective teaching/learning activities ;failure of head teachers to manage their teachers and lack of support supervision; failure of teachers to conduct continuous assessment of pupil performance as required by the curriculum especially in lower primary. All inspectors of schools were to pay particular attention to these areas during their inspection visits in schools. 10 2 Routine oversight and d) Evidence that the DIS There was evidence that the DIS and DEO presented monitoring and DEO have findings from inspection and monitoring results to presented findings from respective schools and submitted these reports to the Maximum 10 points on inspection and Directorate of Education Standards (DES) in the Ministry this performance monitoring results to of Education and Sports (MoES) as evidenced; measure respective schools and submitted these reports to the Directorate of 2019/2020 Education Standards (DES) in the Ministry of Education and Sports (MoES): Score 2 or else Term 2 2019 submitted to DES Kampala office on 26th score: 0 July 2019
Term 3 2019 submitted to DES Kampala office on 10th June 2020
2020
Term 1 submitted to DES Kampala office on 10th June 2020
Term 2 submitted to DES Kampala office on 23rd June 2020
From the sampled schools the following evidence was seen;
Kisengwe PS in Kisengwee TC was inspected on 11th November 2019 by Ms Josephine Namukisa; and on 4th March 2020 by Ms Mary Kyofuna
Kihumuro PS in Bwanswa SC had was inspected on 19th November 2019 by Ms Mary Kyofuna ; 0n 7th November 2019 Ms Josephine Namukisa; and on 1st October 2019 by Mr Muwonge Sylvester
Kakumiro Boys PS in Kakumiro TC was inspected on 14th October 2019 by Mr Hamza Kayiga; and on 11th November 2019 by Mr Baleke William. 10 2 Routine oversight and e) Evidence that the There was evidence that the Council Committee monitoring council committee responsible for education met in a meeting 25th May, responsible for education 2020 under Min.5/May/Sec/2020 and discussed service Maximum 10 points on met and discussed delivery issues including need to always monitor and this performance service delivery issues see how classroom construction is progressing, measure including inspection and monitoring findings, Due to COVID 19 there was some budget cuts and performance assessment some proposed sites have been dropped among other results, LG PAC reports matters etc. during the previous FY: score 2 or else score: 0
11 2 Mobilization of parents Evidence that the LG There was evidence that the LG Education department to attract learners Education department conducted activities to mobilize, attract and retain has conducted activities children at school as shown below; Maximum 2 points on to mobilize, attract and this performance retain children at school, Radio programme on Emambya FM- 95.4FM at 8-9pm measure on 15th May 2020, where the DEO sensitized score: 2 or else score: 0 community members on education being a shared responsibility; education being a continuous process; use of every opportunity to ensure their children are learning; he also mentioned that education is a shared responsibility which should involve the parents, siblings, relatives, friends, community and school-each has a role to play in ensuring that children remain in school.
Investment Management 12 2 Planning and a) Evidence that there is The Education Department had an up-to-date LG asset budgeting for an up-to-date LG asset register which sets out school facilities and equipment investments register which sets out relative to basic standards for FY2019/2020 stamped school facilities and and dated 25th July 2019 for all the 82 UPE and 6 USE Maximum 4 points on equipment relative to schools totaling to 88 schools. this performance basic standards, score: measure 2, else score: 0 These included 1408 classrooms, 1974 latrines, 19947 desks, 125 labaratories,878 staff houses
The sampled schools were Kisengwe PS in Kisengwee TC had an asset register showing 10 classrooms, 22 latrine stances, 294 desks. Page 4
Kihumuro PS in Bwanswa SC had an asset register showing 7 classrooms, 12 latrine stances, 196 desks. Page 3
Kakumiro Boys PS in Kakumiro TC had an asset register showing 7 classrooms, 10 latrine stances, 119 desks. Page 2 12 0 Planning and b) Evidence that the LG There was no documentary evidence that the LG had budgeting for has conducted a desk Conducted field Appraisal for Technical feasibility and investments appraisal for all sector customized designs during the previous FY 2019/20 projects in the budget to Maximum 4 points on establish whether the this performance prioritized investment is: measure (i) derived from the LGDP; (ii) eligible for expenditure under sector guidelines and funding source (e.g. sector development grant, DDEG). If appraisals were conducted for all projects that were planned in the previous FY, score: 1 or else, score: 0
12 0 Planning and c) Evidence that the LG There was no documentary evidence that LG had budgeting for has conducted field conducted field investments Appraisal for (i) technical feasibility; (ii) Appraisal for: (i) technical feasibility; ii) environmental Maximum 4 points on environmental and social and social acceptability; and (iii) customized designs this performance acceptability; and (iii) aver the previous FY measure customized designs over the previous FY, score 1 else score: 0
13 1 Procurement, contract a) If the LG Education The LG Education department had budgeted for and management/execution department has ensured that planned sector infrastructure projects for FY budgeted for and 2020/21 had been approved and incorporated into the Maximum 9 points on ensured that planned procurement plan. this performance sector infrastructure measure projects have been The projects included: approved and Classroom construction a two class room block, with an incorporated into the office and a store at Kihurumba P/S, Bwanswa Sub procurement plan, score: county, Kakumiro DLG at UGX 77,000,000 on pg.10 1, else score: 0 Classroom construction a two class room block, with an office and a store at Kitanda P/S, Kyabasaija Sub county, Kakumiro DLG at UGX 77,000,000 on pg.10
Classroom construction a two class room block, with an office and a store at Kitutuma P/S, Mpasana Sub county, Kakumiro DLG at UGX 77,000,000 on pg. 10
As per the procurement plan signed by the CAO on 19th May ,2020 and submitted to PPDA on 30th May, 2020
13 1 Procurement, contract b) Evidence that the There was evidence that the school infrastructure was management/execution school infrastructure was approved by the Contracts Committee approved by the Maximum 9 points on Contracts Committee There was no school project that needed Solicitor this performance and cleared by the General . measure Solicitor General (where All the school infrastructure projects were approved by above the threshold) the Contracts Committee as shown below: before the commencement of Renovation of Kakindo Primary School construction, score: 1, KAKU614/WRKS/ 2019-20/00017 else score: 0 A warded to ART CENTRE Contractors and Suppliers Ltd
Contract sum: 77,819,050
Evaluation report dated : 23rd Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved under Minute No: 305/CC/2019-20
Completion of Mulinga Primary School
KAKU614/WRKS/ 2019-20/00020
A warded to Farmart General investments Ltd
Contract sum: 59,645,460
Evaluation report dated : 23rd Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved under Minute No: 305/CC/2019-20
Construction of two classroom block with an office and store at Bujojo Primary School in Nkooko Sub-County
KAKU614/WRKS/ 2019-20/00014
A warded to Vijocoi Ltd
Contract sum: 74,191,438
Evaluation report dated: 19th Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved on 25th september,2019 under Minute No: 305/CC/2019-20
Contract sum: 74,848,580
Evaluation report dated: 23rd Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved on 25th september,2019 under Minute No: 305/CC/2019-20 13 0 Procurement, contract c) Evidence that the LG There was no evidence that the LG established a Project management/execution established a Project Implementation Team (PIT) for school construction Implementation Team projects constructed within the last FY as per guidelines Maximum 9 points on (PIT) for school this performance construction projects measure constructed within the last FY as per the guidelines. score: 1, else score: 0
13 1 Procurement, contract d) Evidence that the There was evidence that the school infrastructure management/execution school infrastructure followed the standard technical designs provided by the followed the standard MoES. Maximum 9 points on technical designs this performance provided by the MoES Technical designs: measure Score: 1, else, score: 0 Boys
Block:
Floor plan:
600mm wide conc splash apron surround
Cement screed laid to falls
Provision for urinal
1:12 Ramp
500*600mm precast conc cover
150*150*4mm thick MS plate welded on hand rail
Vent piped placed on stance one after urinal
Section X-X
Wire netting cover to 100mm dia P.v.C pipe
28 Gauge pre-painted galvanized sheets
100*50 mm wall plate
100mm*50mm rafters
Vents
Internal walls finished with cement lime plaster
75mm thick splash apron
Girls block same as a above except for the provision of shower instead of urinal
For example:
Construction of a 5 Stance lined pit latrine with a wash room at Nyawaiga Primary School
Construction of a drainable 5 Stance pit latrine with a urinal at Kasimbi Primary School
Construction of a drainable 5 Stance pit latrine with a urinal at Nyamugura Primary School
All the above latrines were built according to design as summarized below:
5-stance latrine comprising of 4 stances for able bodied learners and one stance for PWDs with two hand rail support
500*600mm precast cone cover
Ramp was in place
Environment mitigation mechanism in place (grass cover
600mm wide cone splash apron surround
Construction of a two classroom, office and store with a lightening conductor at Kajuma primary School.
Ground floorplan:
1000*75mm Verandah
600*75mm Splash apron
Roof:
Pitch=20 degrees
C.I. Sheets Gauge 28
on 100*50 Rafters on 100*50 internal ties and Struts on 150*50 Bottom tie on 100*75 Wall plate.
The school project was built according to standard technical designs
13 0 Procurement, contract e) Evidence that monthly There was no evidence that the monthly site meetings management/execution site meetings were were held in all sector infrastructure projects. conducted for all sector Maximum 9 points on infrastructure projects this performance planned in the previous measure FY score: 1, else score: 0
13 0 Procurement, contract f) If there’s evidence that There was no evidence that during critical stages of management/execution during critical stages of construction of planned sector infrastructure projects in construction of planned the previous FY, at least 1 monthly joint technical Maximum 9 points on sector infrastructure supervision involving engineers, environment officers, this performance projects in the previous CDOs etc., had been conducted. measure FY, at least 1 monthly joint technical supervision involving engineers, environment officers, CDOs etc .., has been conducted score: 1, else score: 0
13 1 Procurement, contract g) If sector infrastructure There was evidence that the sector infrastructure management/execution projects have been projects had been properly executed and payments to properly executed and contractors made within specified timeframes within the Maximum 9 points on payments to contractors contract. this performance made within specified measure timeframes within the There was evidence that DEO, certified the works on contract, score: 1, else Education construction projects implemented in the score: 0 previous FY before the LG made payments to the contractors as seen below:
Construction of a 5 Stance latrine with a Urinal at Mulinga Primary School in Katikira Sub-County
KAKA 614/WRKS/FY 2019/2020/00030
Contract sum: 10,433,354
Payment Certificate
Certified by Engineer on 26th May,2020
Certified by DEO on 27th May,2020
Certified by Internal Auditor on 27th May,2020
Approved by CAO on 27th May,2020
Paid on 8th June,2020
Voucher No: 1452
Time frame :11 days
Construction of a two classroom block at Kakuumiro Public Primary School
KAKA 614/WRKS/FY 2019/2020/00010
Contract sum: 74,452,375
Payment Certificate
Prepared by Ag. District Engineer on 17th December, 2019
Certified by DEO on 17th December,2019
Approved by CAO on 19th December,2019
Paid on 19th December,2019
Time frame: 1 day
Construction of a 5 Stance latrine with a Urinal at Kijangi Primary School in Kijangi Sub-County
Contract sum: 10,433,354
Payment Certificate
Certified by Ag.District Engineer on 5th March,2020
Certified by DEO on 13th March,2020
Certified by Internal Auditor on 20th March,2020
Approved by CAO on 20th March,2020
Paid on 25th March,2020 Voucher No: 1929
Time frame :5 days
Construction of a two classroom block with office and store at Kalangala Primary School
KAKA 614/WRKS/FY 2019/2020/00012
Contract sum: 74,377,660
Payment Certificate
Prepared by Ag. District Engineer on 23rd January, 2020
Certified by DEO on 27th January ,2019
Verified by Internal Auditor on 23rd January,2020
Approved by CAO on 13th March ,2020
Voucher No:1912
Time frame: 50 days
Construction of a two classroom block with office and store at Bujojo Primary School
KAKA 614/WRKS/FY 2019/2020/00014
Contract sum: 74,191,439
Payment Certificate
Certified by Ag. District Engineer on 20th March, 2020.
Certified by DEO on 20th March ,2020.
Verified by Internal Auditor on 20th March,2020.
Approved by CAO on 20th March ,2020.
Paid on 23rd March,2020
Voucher No:1923
Time frame: 1 day.
Construction of a two classroom block at Kijwege Primary School
KAKA 614/WRKS/FY 2019/2020/00013
Contract sum: 74,728,970
Payment Certificate
Certified by Ag. District Engineer on 28th February, 2020.
Certified by DEO on 28th February ,2020.
Verified by Internal Auditor on 28th February,2020.
Approved by CAO on 28th February ,2020.
Paid on 28th February,2020
Voucher No:1910 Time frame: 1 day.
Construction of a 5 Stance latrine at Kakindo ( St. Albert Secondary School)
Contract sum: 12,500,00
Payment Certificate
Certified by Ag. District Engineer on 12th December,2020
Certified by DEO on 12th December,2020
Certified by Internal Auditor on 13th December,2020
Approved by CAO on 13th December,2020
Paid on 19th December,2020
Voucher No: 3446
Time frame :6 days
13 1 Procurement, contract h) If the LG Education The was evidence that the LG Education department management/execution department timely timely submitted a procurement plan in accordance with submitted a procurement the PPDA requirements to the procurement unit by April Maximum 9 points on plan in accordance with 30, this performance the PPDA requirements measure to the procurement unit Examples of the infrastructure projects planned for the by April 30, score: 1, FY 2020/20 were: else, score: 0 Classroom construction a two class room block, with an office and a store at Kihurumba P/S, Bwanswa Sub county, Kakumiro DLG.at UGX 77,000,000 on pg.10
Classroom construction a two class room block, with an office and a store at Kitanda P/S, Kyabasaija Sub county, Kakumiro DLG at UGX 77,000,000 on pg.10
Classroom construction a two class room block, with an office and a store at Kitutuma P/S, Mpasana Sub county, Kakumiro DLG at UGX 77,000,000on pg.10 13 1 Procurement, contract i) Evidence that the LG There was evidence that the LG had a complete management/execution has a complete procurement file for each procurement file for each school infrastructure contract Maximum 9 points on school infrastructure with all records as required by the PPDALaw. The files this performance contract with all records contained: approved evaluation reports, Works contract measure as required by the PPDA and the minutes of the Contracts Committee as shown Law score 1 or else below: score 0 Renovation of Kakindo Primary School
KAKU614/WRKS/ 2019-20/00017
A warded to ART CENTRE Contractors and Suppliers Ltd
Contract sum: 77,819,050
Evaluation report dated : 23rd Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved under Minute No: 305/CC/2019-20
Completion of Mulinga Primary School
KAKU614/WRKS/ 2019-20/00020
A warded to Farmart General investments Ltd
Contract sum: 59,645,460
Evaluation report dated : 23rd Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved under Minute No: 305/CC/2019-20
Construction of two classroom block with an office and store at Bujojo Primary School in Nkooko Sub-County
KAKU614/WRKS/ 2019-20/00014
A warded to Vijocoi Ltd
Contract sum: 74,191,438
Evaluation report dated : 19th Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved on 25th september,2019 under Minute No: 305/CC/2019-20
Contract sum: 74,848,580
Evaluation report dated : 23rd Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved on 25th september,2019 under Minute No: 305/CC/2019-20
Environment and Social Safeguards 14 0 Grievance redress: LG Evidence that grievances There was no documentary evidence that grievances Education grievances have been recorded, have been recorded, investigated, responded to and have been recorded, investigated, responded recorded in line with the grievance redress framework at investigated, and to and recorded in line the time of assessment. responded to in line with the grievance with the LG grievance redress framework, redress framework. score: 3, else score: 0
Maximum 3 points on this performance measure
15 3 Safeguards for service Evidence that LG has There was evidence the education guideline were delivery. disseminated the disseminated through a letter referenced NR/553/1 Education guidelines to dated 17th January, 2020 written to all heads of learning Maximum 3 points on provide for access to institutions kakumiro District through DEO by the this performance land (without Environment Officer. measure encumbrance), proper siting of schools, ‘green’ schools, and energy and water conservation
Score: 3, or else score: 0
16 2 Safeguards in the a) LG has in place a All projects implemented had Costed ESMP delivery of investments costed ESMP and this is incorporated within the BOQ and contractual document incorporated within the as mentioned; Maximum 6 points on BoQs and contractual this performance documents, score: 2, measure else score: 0 Construction of 5 stance VIP latrine at Mpongo primary school in Mpasaana sub county KAKU 614/wrks/2019- 2020/00029. Costed ESMP were on page 12 and 15 and 30 of the BoQ.
Clear area of new construction of all undergrowth small bushes grub all trees and remove any existing structure and obstruction as directed at UGX 250,000
Pit excavation including all earth work support and keeping excavations free from general water and mud at UGX 1,350,000
Hand wash facility (PVC) 100 liters water tank cretank or equal as approved by DE with accessories and concrete stand at UGX 310,000.
Construction of 2 classroom block with an office and a store at Kakumiro public primary school in Kakumiro sub county KAKU 614/wrks/2019-2020/00010. Costed ESMP were under element A to C of the BoQ.
Clear area of new construction of all undergrowth small bushes grub all trees and remove any existing structure and obstruction as directed at UGX 163,000
Excavate the site to reduce level commencing from stripped site level at UGX 1,200,000
Excavate foundation trench not exceeding 1.5m deep commencing from reduced level at UGX585,000
Renovation of Kakindo primary school Kakindo Town council KAKU 614/wrks/2019-2020/00017
Costed ESMP were on page 28 and 30 of the BoQ.
Lightening protection at UGX 1,800,000
Environmental conservation ( plant fruit trees of mangoes, avocado and guavas each ten in number around school compound at UGX 1,08,000.
16 0 Safeguards in the b) If there is proof of land There was no documentary evidence that all school delivery of investments ownership, access of construction projects had proof of land ownership at the school construction time of assessment. Maximum 6 points on projects, score: 1, else this performance score:0 measure 16 2 Safeguards in the c) Evidence that the The Environment Officer and CDO conducted support delivery of investments Environment Officer and supervision and prepared monthly monitoring for CDO conducted support education sector projects to ascertain compliance for Maximum 6 points on supervision and previous FY this performance monitoring (with the measure technical team) to ascertain compliance Report on monitoring the status of activities carried out in with ESMPs including various schools in the District was monitored on 27th follow up on May, 2020 by the Environmental Officer. recommended corrective actions; and prepared monthly monitoring reports, score: 2, else Monitoring report on inspection of sites where different score:0 construction are being done under the education department dated 10th April, 2020 prepared by the Ag. DCDO and Environmental Officer.
Different sites were visited on 6th March, 17th March and 18th Marc, 2020 where construction under education department are being done. During the inspection the following were identified ;
The construction workers were provided with personal protective gears and vegetation clearing was limited to the specific area during construction. 16 1 Safeguards in the d) If the E&S There was documentary evidence that LG had E&S delivery of investments certifications were certifications were approved and signed by the approved and signed by environmental officer and CDO prior to executing the Maximum 6 points on the environmental officer project contractor payments this performance and CDO prior to measure executing the project contractor payments Environment and social certification forms for Score: 1, else score:0 construction of 5 stance VIP latrine at Mpongo primary school in Mpasaana sub county KAKU 614/wrks/2019- 2020/00029. Certification No. KDLG/003/2019/2020
Dated 20th May, 2020
Approved and signed by the EO and Ag. DCDO
Environment and social certification forms for Renovation of Kakindo primary school Kakindo Town council KAKU 614/wrks/2019-2020/00017
Certification No. KDLG/012/2019/2020
Dated 24th March, 2020
Approved and signed by the EO and Ag. DCDO
Environment and social certification forms for Construction of 2 classroom block with an office and a store at Kakumiro public primary school in Kakumiro sub county KAKU 614/wrks/2019-2020/00010.
Certification No. KDLG/008/2019/2020
Dated 18th March, 2020
Approved and signed by the EO and Ag. DCDO
614 Health Performance Measures Kakumiro 2020 District
Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 2 Outcome: The LG has a. If the LG registered Increased File: Annual Reports HMIS – 107: registered higher utilization of Health Care Services percentage of the (focus on total OPD attendance, and population accessing deliveries. OPD total attendance and deliveries in health care services. • By 20% or more, score 2 the FY 2018/2019 were compared with Maximum 2 points on this FY2019/2020. performance measure • Less than 20%, score 0
The 3 sampled facilities were:
KYABASAIJA HC III, OPD attendance FY 2018/2019 = 7105, FY 2019/2020 = 9410. Deliveries FY 2018/2019 = 207, FY 2019/2020 = 176.
KAKUMIRO HC IV,
OPD attendance FY 2018/2019 = 20096, FY 2019/2020 = 21861. Deliveries FY 2018/2019 = 2040, FY 2019/2020 = 2423.
KAKINDO HC IV,
OPD attendance FY 2018/2019 = 11104, FY 2019/2020 = 19685. Deliveries FY 2018/2019 = 1271, FY 2019/2020 = 1276.
OPD Attendance decreased by 33%, while Deliveries increased by 10% from FY 2018/2019 to FY 2019/2020. 2 Not Applicable 0 Service Delivery a. If the average score in Health for Performance: Average LLG performance assessment is: score in the Health LLG performance assessment. • Above 70%; score 2
Maximum 4 points on this • 50 – 69% score 1 performance measure • Below 50%; score 0 Note: To have zero wait for year one
2 2 Service Delivery b. If the average score in the RBF There were 9 RBF Health Facilities in Performance: Average quarterly quality facility assessment Kakumiro DLG with the following score in the Health LLG for HC IIIs and IVs is: adjusted scores: performance assessment. • Above 75%; score 2 Maximum 4 points on this performance measure • 65 – 74%; score 1 I. Kyabasaija HC III = 82.7%
Note: To have zero wait for • Below 65% ; score 0 II. Kakindo HC IV = 93.65% year one III. Nkooko HC III = 85.03%
IV. St. Mary’s Kakindo HC III = 91.41%
V. Kasambya HC III = 97.76%
VI. Kisiita HC III = 92.45%
VII. Nalweyo HC III = 97.86%
VIII. Kakumiro HC IV = 99.09%
IX. Igayaza HC III = 85.73%
The Average RBF quarterly quality facility assessment score for the 9 RBF Health Facilities in Kakumiro DLG was 91.74%, which was above 75%. 3 2 Investment performance: a. If the LG budgeted and spent all The LG budgeted and spent all the The LG has managed the health development grant for the health development grant during the FY health projects as per previous FY on eligible activities as guidelines. per the health grant and budget FY 2019/20 as follows guidelines, score 2 or else score 0. Maximum 8 points on this The LG spent Shs 461,302,428 page performance measure 25 of the Annual Performance report on upgrading Birembo HC II to HC III against a budget of Shs 461,302,428
Constituting 100%
The LG Spent Shs 57,438,648 page 25 of the Annual Performance Report
FY 2019.2020 on rehabilitation of Mukoola health center a budget of Shs 60,000,000 Constituting 95.7%
The LG Spent Shs 418,436,766 page 25 of the Annual Performance Report
FY 2019/2020 on Upgrading of Kitaihuka HCII To HC III a budget of Shs 581,145,000 Constituting 72%
3 2 Investment performance: b. If the DHO/MMOH, LG Engineer, There was evidence that the The LG has managed Environment Officer and CDO DHO/MMOH, LG Engineer certified health projects as per certified works on health projects works on health projects before the LG guidelines. before the LG made payments to the made payments to the contraction Ltd contractors/ suppliers score 2 or else Suppliers. For example: Maximum 8 points on this score 0 performance measure Renovation of Mukoora HC II
KAKU614/WRKS/2019-20/00015
A warded to Kaleta Construction
Contract Sum: 106,513,240
Certified by the Ag. District Engineer on 26th March,2020
Verified by the District Internal Auditor on 26th March,2020
Approved by Chief Administrative Officer on 8th April,2020
Paid on 9thApril,2020
Time frame : 1 day
Upgrade of Kitaihuka HC II to HC III
A warded to Nile Investments Limited
Contract Sum: 632,302,664
Verified by District Engineer on 12th May,2020
Recommended by Acting DHO on 12th June,2020
Approved by CAO on 14th May ,2020
Payment made on 14th May ,2020
Voucher No:14/05/20
Time frame: 1 day
3 2 Investment performance: c. If the variations in the contract The LG had one DDEG funded The LG has managed price of sampled health infrastructure infrastructure investment i.e. health projects as per investments are within +/-20% of the guidelines. MoWT Engineers estimates, score 2 Renovation of Mukoora Health Centre II or else score 0 Maximum 8 points on this Awarded to Kaleta construction Ltd performance measure Engineer’s estimates: 107,000,000
Contract price: 106,513,240
Variance is 0.46 % 3 2 Investment performance: d. Evidence that the health sector There was evidence that the health The LG has managed investment projects implemented in sector investment projects implemented health projects as per the previous FY were completed as in the previous FY were completed as guidelines. per work plan by end of the FY per work plan by end of the FY.
Maximum 8 points on this • If 100 % Score 2 The following infrastructure projects performance measure were implemented in the FY 2019/20: • Between 80 and 99% score 1 Renovation of Mukoora HC III onpg.53 of • less than 80 %: Score 0 ABPR
Awarded to Kaleta Construction Limited
Completed on 26th May,2020
Upgrade of Kitaihuka HC II to HC III on pg. 118 of ABPR
Awarded to Nile Establishment Limited
Contract sum: 632,302,664
Completion date: 7th May,2020
4 0 Achievement of Standards: a. Evidence that the LG has recruited HCIII+HCIV approved staff =353 The LG has met health staff for all HCIIIs and HCIVs as per staffing and infrastructure staffing structure HCIII + HCIV filled position = 176. facility standards • If above 90% score 2 Maximum 4 points on this (Filled/approved)*100% performance measure • If 75% - 90%: score 1
• Below 75 %: score 0
(176/353 )*100%= 49.85%.
The staffing for the HCIIIs AND HCIVs were not as per the staffing structure for there was a gap of 176 staff to meet the approved number. The Health Department is under staffed. 4 2 Achievement of Standards: b. Evidence that the LG health Upgrade of Katihuka HC II to HC III The LG has met health infrastructure construction projects staffing and infrastructure meet the approved MoH Facility Three entrances to the main structure facility standards Infrastructure Designs. (Main Entrance, Main Ward, Postnatal Ward, Female Ward/Pediatric Ward) Maximum 4 points on this • If 100 % score 2 or else score 0 performance measure Two entrances to the passages in the facility, Delivery Room and Postnatal Ward, Sterilizing room/ Sterilizing Store, Linen Store, Sister’s/Midwife’s room and Night duty room for Pediatric Ward, Sluice and Assisted bath for PWDs, Standard Steel Casement Window (Sill height 900mm)
Roofing
Truss Type T1 and 50x50x3 (Rafter RH) and Pitch 15 degrees. Internal Truss and Internal Ties (40x40x3). Bottom Ties (50x50x4
Renovation of Mukoora HC II which was an existing structure.
The works included
Peeling of the wall and troweling with cement, sand, mortar, painting works, repair of ceiling,
replacing broken glasses, replacing water sinks, fixing and repair of doors
Fixing and painting of facia boards and repair of verandah.
Performance Reporting and Performance Improvement 5 2 Accuracy of Reported a. Evidence that information on Kakumiro HCIV had 33 staff at the Information: The LG positions of health workers filled is Facility and 33 on the staff list at the maintains and reports accurate: Score 2 or else 0 District. accurate information
Maximum 4 points on this performance measure Igayaaza HCIII had 8 staff in the staff list at the district and at the hospital.
Kasambya HCIII had 8 staff in the staff list both at the district and at the facility.
As per the above, the information on positions of health workers filled is accurate. 5 2 Accuracy of Reported b. Evidence that information on Document: Kakumiro District List of Information: The LG health facilities upgraded or under upgrade and upgraded, dated 18 maintains and reports constructed and functional is May, 2018. accurate information accurate: Score 2 or else 0
Maximum 4 points on this performance measure PBS: LG Approved Budget Estimates, Vote: 614 Kakumiro District FY 2019/2020, Generated 30/07/2019 09:24 on page 25.
Indicated that
Kitaihuka was upgraded from Health Centre II to III in the previous FY.
6 2 Health Facility Compliance a) Health facilities prepared and 3 sampled health facilities submitted to the Budget and Grant submitted Annual Workplans & their Annual work plans and budgets of Guidelines, Result Based budgets to the DHO/MMOH by the previous FY to the DHO as follows: Financing and March 31st of the previous FY as per Performance Improvement: the LG Planning Guidelines for I. Igayaza HC III submitted on 28th LG has enforced Health Health Sector: March, 2020. Facility Compliance, Result II. Nkooko HC III submitted on 3rd Based Financing and • Score 2 or else 0 March, 2020, and implemented Performance Improvement support. Kisiita HC III submitted on 12th March, 2020. Maximum 14 points on this performance measure
6 0 Health Facility Compliance b) Health facilities prepared and A 2019/2020 Financial Year Report for to the Budget and Grant submitted to the DHO/MMOH Annual Guidelines, Result Based Budget Performance Reports for the - Kisiita Health Center III submitted on Financing and previous FY by July 15th of the 10th March, 2019. Performance Improvement: previous FY as per the Budget and -Igayaaza HC III submitted on 25th LG has enforced Health Grant Guidelines : March, 2020, and Facility Compliance, Result • Score 2 or else 0 Based Financing and -Nkooko HC III submitted on 11th March, implemented Performance 2020. Improvement support.
Maximum 14 points on this performance measure 6 2 Health Facility Compliance a) Health facilities have developed From the document, Performance to the Budget and Grant and reported on implementation of Improvement Plan for Igayaza, Guidelines, Result Based facility improvement plans that compared with. Minutes for 1st quarterly Financing and incorporate performance issues HIV performance review meeting held Performance Improvement: identified in monitoring and on 20th December, 2019 LG has enforced Health assessment reports Facility Compliance, Result MIN.KROPRM 050/2019/2020: Based Financing and • Score 2 or else 0 COMMUNICATION FROM THE CHAIR, implemented Performance number V – Igayaza lacked DSD models Improvement support. e.g. CDDPs, number VII, Requested RBF sites to buy supplies which can Maximum 14 points on this improve services in their facilities. performance measure Kasambya HC III, performance improvement plan included increasing staffing (which stood at 36% at the time of assessment) and this had been elicited in the monitoring and assessment reports.
Nkooko HC III performance improvement plan was on RBF fund utilization and service improvement.
6 2 Health Facility Compliance d) Evidence that health facilities There was timely (by 7 days following to the Budget and Grant submitted up to date monthly and the end of each month and quarter) Guidelines, Result Based quarterly HMIS reports timely (7 days submission of Monthly (12 reports) and Financing and following the end of each month and quarterly (4 reports) reports from Performance Improvement: quarter) If 100%, Kasambya HC III, Igayaza HC III, and LG has enforced Health Kakindo HC III that were sampled. For Facility Compliance, Result • score 2 or else score 0 example; Based Financing and implemented Performance Improvement support. KASAMBYA HC III, Maximum 14 points on this -May HMIS 105 submitted on 7th June performance measure 2020.
-June HMIS 105 submitted on 6th July 2020.
-April HMIS 105 submitted on 5th May, 2020.
-January HMIS 105 submitted 6th Feb, 2020.
-February HMIS 105 submitted on 6th March, 2020.
-December HMIS 105, submitted on 6th January. 2020.
-November HMIS 105 was submitted on 6th December. 2019.
-October HMIS 105 submitted on 4th November, 2019. -September HMIS 105 submitted on 4th October, 2019.
-August HMIS 105 submitted on 4th September,2019.
-July HMIS 105 was submitted on 6th August. 2019.
QUARTERLY REPORTS (HMIS 106) FOR KASAMBYA HC III
Quarter.1 July – September 2019 submitted on 06/10/2019.
Quarter.2 October – December 2019 submitted on 07/01/2020.
Quarter.3 January – March 2020 submitted on 7th April, 2020.
Quarter.4 April – June submitted 6th July, 2020.
IGAYAZA HC III,
-May HMIS 105 submitted on 7th June 2020.
-June HMIS 105 submitted on 6th July 2020.
-April HMIS 105 submitted on 4th May, 2020.
-January HMIS 105 submitted 6th Feb, 2020.
-February HMIS 105 submitted on 6th March, 2020.
-December HMIS 105, submitted on 5th January. 2020.
-November HMIS 105 was submitted on 6th December. 2019.
-October HMIS 105 submitted on 4th November, 2019.
-September HMIS 105 submitted on 4th October, 2019.
-August HMIS 105 submitted on 4th September,2019. -July HMIS 105 was submitted on 6th August. 2019.
QUARTERLY REPORTS (HMIS 106) FOR IGAYAZA HC III
Quarter.1 July – September 2019 submitted on 04/10/2019.
Quarter.2 October – December 2019 submitted on 05/01/2020.
Quarter.3 January – March 2020submitted on 3rd April, 2020.
Quarter.4 April – June submitted 6th July, 2020.
KAKINDO HC IV,
-May HMIS 105 submitted on 7th June 2020.
-June HMIS 105 submitted on 6th July 2020.
-April HMIS 105 submitted on 5th May, 2020.
-January HMIS 105 submitted 6th Feb, 2020.
-February HMIS 105 submitted on 7th March, 2020.
-December HMIS 105, submitted on 6th January. 2020.
-November HMIS 105 was submitted on 6th December. 2019.
-October HMIS 105 submitted on 4th November, 2019.
-September HMIS 105 submitted on 5th October, 2019.
-August HMIS 105 submitted on 3rd September,2019.
-July HMIS 105 was submitted on 4th August. 2019.
QUARTERLY REPORTS (HMIS 106) FOR KAKINDO HC IV
Quarter.1 July – September 2019 submitted on 06/10/2019.
Quarter.2 October – December 2019 submitted on 01/01/2020.
Quarter.3 January – March 2020 submitted on 4th April, 2020.
Quarter.4 April – June submitted 7th July, 2020.
6 2 Health Facility Compliance e) Evidence that Health facilities KYABASAIJA HC III submitted on 15th to the Budget and Grant submitted RBF invoices timely (by October 2020 Guidelines, Result Based 15th of the month following end of Financing and the quarter). If 100%, score 2 or else Performance Improvement: score 0 ST. MARY’S KAKINDO HC III submitted LG has enforced Health on 15th October. 2020 Facility Compliance, Result Note: Municipalities submit to Based Financing and districts implemented Performance Improvement support. KASAMBYA HC III submitted on 15th October. 2020. Maximum 14 points on this performance measure
6 1 Health Facility Compliance f) If the LG timely (by end of 3rd week There was an Email evidence of to the Budget and Grant of the month following end of the submission of RBF invoices to MoH from Guidelines, Result Based quarter) verified, compiled and RBF focal person. Financing and submitted to MOH facility RBF Performance Improvement: invoices for all RBF Health Facilities, Sender: Assumpta Mbabazi LG has enforced Health if 100%, score 1 or else score 0 [email protected] Nov Facility Compliance, Result 12, 2020, 5:11 PM Based Financing and to Hector implemented Performance Improvement support. kindly receive the invoices
Maximum 14 points on this 13 Attachments. performance measure Hector Tibeihaho
RBF Officer MOH (Bunyoro region) 0772662044/0701662044. 6 0 Health Facility Compliance g) If the LG timely (by end of the first There was no evidence at the time of to the Budget and Grant month of the following quarter) assessment Guidelines, Result Based compiled and submitted all quarterly Financing and (4) Budget Performance Reports. If Performance Improvement: 100%, score 1 or else score 0 LG has enforced Health Facility Compliance, Result Based Financing and implemented Performance Improvement support.
Maximum 14 points on this performance measure
6 1 Health Facility Compliance h) Evidence that the LG has: The facilities in Kakumiro DLG are doing to the Budget and Grant well with an average quarterly quality Guidelines, Result Based i. Developed an approved adjusted assessment score above 85%, Financing and Performance Improvement Plan for but still performance improvement plans Performance Improvement: the weakest performing health are made and approved by CAO through LG has enforced Health facilities, score 1 or else 0 HUMT and DHO. For example, Facility Compliance, Result Based Financing and Kakindo HC IV Performance implemented Performance Improvement plan 2020/2021. Dated: Improvement support. 20th August,2020.
Maximum 14 points on this performance measure
6 1 Health Facility Compliance ii. Implemented Performance MIN.KROPRM 050/2019/2020: to the Budget and Grant Improvement Plan for weakest COMMUNICATION FROM THE CHAIR, Guidelines, Result Based performing facilities, score 1 or else number V – Igayaza lacked DSD models Financing and 0 e.g. CDDPs, number VII, Requested Performance Improvement: RBF sites to buy supplies which can LG has enforced Health improve services in their facilities. Facility Compliance, Result Based Financing and implemented Performance Improvement support.
Maximum 14 points on this performance measure
Human Resource Management and Development 7 2 Budgeting for, actual a) Evidence that the LG has: Vote: 614 Kakumiro District Local recruitment and Government Quarterly Performance deployment of staff: The i. Budgeted for health workers as per Report FY 2019/2020, Quarter 1 through Local Government has guidelines/in accordance with the 4 all dated 30 June, 2020 indicated budgeted for, recruited and staffing norms score 2 or else 0 Sector Conditional Grant (wage) deployed staff as per allocated to health workers was = guidelines 1,810,956,000/=.
Maximum 9 points on this performance measure
7 0 Budgeting for, actual a) Evidence that the LG has: KAKUMIRO DLG- HRH STAFF LIST as recruitment and of June 2020. deployment of staff: The ii. Deployed health workers as per Local Government has guidelines (all the health facilities to Kakumiro District Staffing Gaps as per budgeted for, recruited and have at least 75% of staff required) in 29-11- 2020. deployed staff as per accordance with the staffing norms guidelines score 2 or else 0 Igayaaza HC III has 42.1% staffing Maximum 9 points on this levels. They had 8 staff out of approved performance measure 19 staff.
Kasambya HC III was 36.8% staffed having 7 staff out of the approved 19 staff for HC III.
Kakumiro HC IV was 66.67% staffed having 32 staff out of the approved 48 staff for HC IV.
7 3 Budgeting for, actual b) Evidence that health workers are Kakumiro DISTRICT HEALTH recruitment and working in health facilities where DEPARTMENT STAFF LIST AUGUST deployment of staff: The they are deployed, score 3 or else 2020. Local Government has score 0 budgeted for, recruited and deployed staff as per Work Attendance Book of; guidelines I. Igayaza HC III Maximum 9 points on this performance measure II. Kasambya HC III
III. Kakumiro HC IV
Staff lists on the Health Facility noticeboards.
-Kakumiro HC IV
-Kasambya HC III
-Igayaza HC III.
All Health workers were working where they were deployed.
The district had AAA reports and the 3 facilities visited had their copies at the district DHO offices.
7 2 Budgeting for, actual c) Evidence that the LG has In the 3 visited Health Facilities of recruitment and publicized health workers Kakumiro HC IV, deployment of staff: The deployment and disseminated by, Local Government has among others, posting on facility Kasambya HC III, and budgeted for, recruited and notice boards, for the current FY Igayaza HC III. deployed staff as per score 2 or else score 0 guidelines there were staff lists displayed on Health facilities notice boards and Maximum 9 points on this circulars from DHO’s office to Health performance measure facilities.
8 1 Performance management: a) Evidence that the DHO/MMOHs As per the 10 personnel Files sampled, The LG has appraised, has: the in-charges were appraised in the taken corrective action and previous FY(2019/2020) as below; trained Health Workers. i. Conducted annual performance appraisal of all Health facility In- Appraised staffs; Maximum 6 points on this charges against the agreed performance measure performance plans and submitted a - Gamukama Clever the in-charge of copy to HRO during the previous FY Kasambya HCIII was appraised on the score 1 or else 0 6th/July/2020.
- Twomonday Moses the in-charge of Igayaza HCIII was not appraised. - Kusiima Jane the in-charge of Mwitanzige HCII was appraised on the 21st/March/2020.
- Mwisiitwa Anatoli the in-charge of Kitaihuka HCII was appraised on the 1st/July/2020.
- Katusabe Yacinta the in-charge of Birembo HCIII was appraised on the 20th/June/2020.
- Byaruhanga Hargreaves the in- charge of Kakindo HCIV was appraised on the 15th/July/2020.
- Kyegimbo Israel the in-charge of Kakumiro HCIV was appraised on the 30th/June/2020.
- Mwesige Fred the in-charge of Kisiita HCIII was appraised on the 29th/June/2020.
- Mugambe Gaid the in-charge of Musaka HCIII was appraised on the .
20th/August/2020.
- Mathina Biira Agnes the in-charge of Kisengwe HCII was appraised on the 20th/June/2020.
The above showed that not all in- charges were appraised on time in the last FY. 8 0 Performance management: ii. Ensured that Health Facility In- As per the 10 sampled Files, the Health The LG has appraised, charges conducted performance Workers were appraised in the previous taken corrective action and appraisal of all health facility workers FY as below, trained Health Workers. against the agreed performance plans and submitted a copy through Maximum 6 points on this DHO/MMOH to HRO during the - Barungi Slyvia was appraised on the performance measure previous FY score 1 or else 0 21st/June/2020.
- Ayikoru Vivian was appraised on the 10th/September/2020.
- Tomusange Joseph was appraised on the30th/June/2020.
- Kitone Rosemary was appraised on the 30th/June/2020.
- Nassanga Grace was appraised on the 28th/July/2020.
- Sanyu Juliet was not appraised
- Segawa Alex was appraised on the 14th/August/2020.
- Sesange Miti Kizito was appraised on the 7th/July/2020.
- Kyalimpa Innocent was appraised on the 30th/July/2020.
- Gabula Mike was appraised on the 14th/July/2020.
The analysis above indicated that none of the Health Workers were appraised on time in the previous FY. 8 0 Performance management: iii. Taken corrective actions based No action had been done The LG has appraised, on the appraisal reports, score 2 or taken corrective action and else 0 trained Health Workers.
Maximum 6 points on this performance measure
8 1 Performance management: b) Evidence that the LG: File: MCH ACTIVITY REPORTS The LG has appraised, taken corrective action and i. conducted training of health trained Health Workers. workers (Continuous Professional Development) in accordance to the -Report on orientation of Health workers Maximum 6 points on this training plans at District/MC level, on EPI/Immunisation in Kakumiro performance measure score 1 or else 0 District. Compiled by Sr. Mbabazi Assumpta on 30th June, 2020. It was onsite training taking two days per health facility. It was meant to equip health workers with knowledge and skills in vaccine management.
-Report on the training of health facility managers on Governance, leadership and management, compiled by Sr. Mbabazi Assumpta 15th Nov, 2019
8 1 Performance management: ii. Documented training activities in CPD database: Kakumiro District data The LG has appraised, the training/CPD database, score 1 base [Compatibility Model] –Excel. taken corrective action and or else score 0 trained Health Workers. Had all the CMEs and trainings from IPs – IDI, CHAI, UNICEF and etc. Maximum 6 points on this performance measure
Management, Monitoring and Supervision of Services. 9 0 Planning, budgeting, and a. Evidence that the CAO/Town transfer of funds for service Clerk confirmed the list of Health They DLG does not communicate to the delivery: The Local facilities (GoU and PNFP receiving MOH. Government has budgeted, PHC NWR grants) and notified the used and disseminated MOH in writing by September 30th if The DHO is supposed to initiate and the funds for service delivery a health facility had been listed CAO endorses, but this has never as per guidelines. incorrectly or missed in the previous happened since the inception of FY, score 2 or else score 0 Kakumiro DLG Maximum 9 points on this performance measure 9 0 Planning, budgeting, and b. Evidence that the LG made There was evidence that the Budget was transfer of funds for service allocations towards monitoring UGX 416,780,000 (Page 22 of the delivery: The Local service delivery and management of Annual Budget) was allocated to the Government has budgeted, District health services in line with Sector Conditional Non Wage. used and disseminated the health sector grant guidelines funds for service delivery (15% of the PHC NWR Grant for as per guidelines. LLHF allocation made for Budget for Monitoring stood at UGX DHO/MMOH), score 2 or else score 30,587,000 (page 24 of the Budget). Maximum 9 points on this 0. performance measure
Percentange of Monitoring = (30,587,000/416,780,000)*100=7.3%
9 2 Planning, budgeting, and c. If the LG made timely The LG made timely warranting transfer of funds for service warranting/verification of direct grant verification of direct grant transfers to delivery: The Local transfers to health facilities for the health facilities for the last FY 2010/2020 Government has budgeted, last FY, in accordance to the used and disseminated requirements of the budget score 2 First Quarter funds for service delivery or else score 0 The LG received in Q FY 2019/20 on as per guidelines. 22nd July 2019/20 Funds totaling Maximum 9 points on this 86,452, 903 warranted and paid 25th performance measure July 2019/20 against a budget of Shs 86,452,903
Second Quarter
The LG received in Q FY 2019/20 on 14th October, 2019/20 Funds totaling 86,452,903 warranted and paid 17th October, 2019/20 against a budget of Shs 86,452,903
Third Quarter
The LG received in Q3 FY 2019/20 on 14th January 2020 Funds totaling 86,452,903 warranted and paid on 17th January 2020 against a budget of Shs 86,452,903
Fourth Quarter
The LG received in Quarter 4 FY 2019.2O on 16th April Funds totaling 86,452,903 and warranted and paid on 21st April 2020 ageist a budget of Shs 86,452,903 9 Infomation wasnt availed at the time of 0 Planning, budgeting, and d. If the LG invoiced and Assessment transfer of funds for service communicated all PHC NWR Grant delivery: The Local transfers for the previous FY to Government has budgeted, health facilities within 5 working used and disseminated days from the day of funds release in funds for service delivery each quarter, score 2 or else score 0 as per guidelines.
Maximum 9 points on this performance measure
9 1 Planning, budgeting, and e. Evidence that the LG has Health Dept. notice board: transfer of funds for service publicized all the quarterly financial delivery: The Local releases to all health facilities within A displayed list headed – GOU: Salary Government has budgeted, 5 working days from the date of Invoice Register, but whose narrative is used and disseminated receipt of the expenditure limits from for PHC releases to health facilities. funds for service delivery MoFPED- e.g. through posting on Details: as per guidelines. public notice boards: score 1 or else score 0 614 Kakumiro District Local Maximum 9 points on this Government, Pay Group_GRANT performance measure From Entered date 01-Jul-20
To Entered date 29-Jul-2020 16:15.
Stamped on 30/July/2020.
It was a 2 pages’ list having a total of 20 records.
Total in UGX 129,415,354.
Total number of Records 20
10 2 Routine oversight and a. Evidence that the LG health Minutes for 3rd Quarterly performance monitoring: The LG department implemented action(s) review meeting held on 7th January, monitored, provided hands recommended by the DHMT 2020. Indicated issues addressed in the -on support supervision to Quarterly performance review DHO quarterly implementation reports. health facilities. meeting (s) held during the previous FY, score 2 or else score 0 Maximum 7 points on this performance measure Quarterly performance review meeting held on 7/10/2019 at the District Board Room.
Minutes for EDHMT Meeting Held on 5th July, 2019 10 1 Routine oversight and b. If the LG quarterly performance Documents: monitoring: The LG review meetings involve all health monitored, provided hands facilities in charges, implementing -on support supervision to partners, DHMTs, key LG Performance Review Meeting held on health facilities. departments e.g. WASH, Community 8/6/2020, had in-charges, DHT, District Development, Education officials, and Implementing Partners. Maximum 7 points on this department, score 1 or else 0 performance measure E.g:
-Kyalisiima Godfrey – N/O Kasambya HC III
-Twesiime Muhendo in-charge Kyaterekera HC.
-Mbaine Charlotte – AIMO, Kakumiro HC IV
-Tumwiine Stephen, Biostastitian
-Dr. Joel Sserubidde, from IDI (IP)
-Wabuneri Andrew, DTLS
10 1 Routine oversight and c. If the LG supervised 100% of HC Report following second quarter support monitoring: The LG IVs and General hospitals (including supervision for Health center IVs in the monitored, provided hands PNFPs receiving PHC grant) at least District for 2019/2020 Financial Year. -on support supervision to once every quarter in the previous health facilities. FY (where applicable) : score 1 or Report on Joint Support Supervision at else, score 0 Igayaza HC III carried out on 20th May, Maximum 7 points on this 2020. MCH, Lab, Finance, stores, performance measure If not applicable, provide the score HMIS/Records, Leadership and Governance, and OPD were areas of support supervision.
Report on joint support supervision carried out in facilities of Bugangaizi West 4th to 5th April 2019. 10 1 Routine oversight and d. Evidence that DHT/MHT ensured Kakumiro District LG Bugangaizi HSD monitoring: The LG that Health Sub Districts (HSDs) Qiarterly DHT Support Supervision monitored, provided hands carried out support supervision of Report for Quarter Three 2019/2020, -on support supervision to lower level health facilities within the support supervised the following lower health facilities. previous FY (where applicable), health facilities; score 1 or else score 0 Maximum 7 points on this -Nalweyo HC III performance measure • If not applicable, provide the score -Igayaza HC III
St. Andrea Maternity
-Kyakuterekera HC III
-St, Mary’s Kakindo
-Kataihuka HC II
-St. Mary’s Life Care Rusolera
-Kisiita HC III
-Birembo HC III
-Kigando HC II
Bugangaizi West Health Sub District Support Supervision report for lower health Facilities conducted from 11th to 12th Nov 2019.
Bugangaizi West Health sub District Support Supervision report for lower health Facilities conducted from 10th to 11th Feb 2020
10 1 Routine oversight and e. Evidence that the LG used in the 3 visited health facilities, Kakumiro monitoring: The LG results/reports from discussion of the health department provided monitored, provided hands support supervision and monitoring recommendations from the support -on support supervision to visits, to make recommendations for supervision and followed up on actions health facilities. specific corrective actions and that accruing from previous support implementation of these were supervision. Maximum 7 points on this followed up during the previous FY, performance measure score 1 or else score 0 - Kasambya HC III, Igayaza HC III, and Kakindo HC III supervision books were reviewed.
Activity reports at the facilities were the HMIS monthly, quarterly, and others HMIS forms. 10 1 Routine oversight and f. Evidence that the LG provided In all support supervision reports monitoring: The LG support to all health facilities in the conducted by Kakumiro DHT and HSD monitored, provided hands management of medicines and included medicines and health supplies -on support supervision to health supplies, during the previous support supervision. health facilities. FY: score 1 or else, score 0 For example, Bugangaizi West Health Maximum 7 points on this Sub District Support Supervision Report performance measure For Lower Health Facilities Conducted From 9th to 10th September 2019, from page 3 onwards, the first indicator was ‘Medicines, Health supplies and Vaccines”
Guidance was given to facility in- charges on secure, safe storage and disposal of medicines and health supplies.
11 2 Health promotion, disease a. If the LG allocated at least 30% of There was documentary that the LG prevention and social District / Municipal Health Office allocated at least 30% of the District mobilization: The LG budget to health promotion and Health Office budget to health Health department prevention activities, Score 2 or else promotion and prevention activities conducted Health score 0 promotion, disease Budget for Health Promotion was Shs prevention and social 26,093,289 Page 25 of the Budget FY mobilization activities 2019/20
Maximum 4 points on this Budget for Recurrent Expenditure was performance measure 70,967,904
26,093,284 *100
70,967,904
= 36%
11 1 Health promotion, disease b. Evidence of DHT/MHT led health Minutes for 3rd Quarterly DHT prevention and social promotion, disease prevention and performance review meeting Held on 8th mobilization: The LG social mobilization activities as per January, 2020, MIN.KPRM051/2019/20 Health department ToRs for DHTs, during the previous and MIN.KPRM051/2019/20, mentioned conducted Health FY score 1 or else score 0 Health promotion, disease prevention promotion, disease and social mobilization. prevention and social mobilization activities
Maximum 4 points on this performance measure 11 1 Health promotion, disease c. Evidence of follow-up actions Quarterly Report from MCH Department prevention and social taken by the DHT/MHT on health (October to December 2019) dated 12th mobilization: The LG promotion and disease prevention January, 2020 Health department issues in their minutes and reports: conducted Health score 1 or else score 0 A report on a radio talk show about promotion, disease Health Services offered at Kasambya prevention and social HC III. Dated: 02 February, 2019. mobilization activities
Maximum 4 points on this performance measure
Investment Management 12 0 Planning and Budgeting for a. Evidence that the LG has an There were individual health facility Investments: The LG has updated Asset register which sets Asset Registers at the district, and all the carried out Planning and out health facilities and equipment three visited facilities of Kasambya HC Budgeting for health relative to basic standards: Score 1 III, Igayaza HC III and Kakindo HC IV, investments as per or else 0 had their updated Asset Registers. guidelines.
Maximum 4 points on this performance measure
12 0 Planning and Budgeting for b. Evidence that the prioritized There was no documentary evidence Investments: The LG has investments in the health sector for that the prioritized investments in the carried out Planning and the previous FY were: (i) derived health sector for the previous FY were: Budgeting for health from the LG Development Plan; (ii) (i) derived from the LG Development investments as per desk appraisal by the LG; and (iii) Plan; (ii) desk appraisal by the LG; and guidelines. eligible for expenditure under sector (iii) eligible for expenditure under sector guidelines and funding source (e.g. guidelines and funding source (e.g. Maximum 4 points on this sector development grant, sector development grant, Discretionary performance measure Discretionary Development Development Equalization Grant (DDEG Equalization Grant (DDEG)): score 1 or else score 0
12 0 Planning and Budgeting for c. Evidence that the LG There was no documentary evidence Investments: The LG has that the LG had conducted field carried out Planning and has conducted field Appraisal to Appraisal to Check for technical Budgeting for health check for: (i) technical feasibility; (ii) feasibility ,environmental and social investments as per environment and social acceptability; acceptability and customized designs to guidelines. and (iii) customized designs to site site conditions conditions: score 1 or else score 0 Maximum 4 points on this performance measure 12 0 Planning and Budgeting for d. Evidence that the health facility There was no documentary evidence Investments: The LG has investments were screened for that the LG has conducted field carried out Planning and environmental and social risks and Appraisal to check for: (i) technical Budgeting for health mitigation measures put in place feasibility; (ii) environment and social investments as per before being approved for acceptability; and (iii) customized guidelines. construction using the checklist: designs to site conditions score 1 or else score 0 Maximum 4 points on this performance measure
13 1 Procurement, contract a. Evidence that the LG health There was evidence that the LG health management/execution: department timely (by April 30 for the department timely (by April 30 for the The LG procured and current FY ) submitted all its current FY) submitted all its managed health contracts infrastructure and other procurement infrastructure and other procurement as per guidelines requests to PDU for incorporation requests to PDU for consolidation. into the approved LG annual work Maximum 10 points on this plan, budget and procurement plans: Planned infrastructure projects: performance measure score 1 or else score 0 Upgrade of Kabuubwa Health Centre Kibijjo Health S/C at UGX 650,000,000 on pg.10
Upgrade of Kigando H/C11 at Kijangi S/C at UGX 650,000,000 on pg.10
Construction of a latrine at Masaka H/C 3 at Katikara S/C at UGX 36,000,000 on pg.10
As per sector procurement plan submitted to PDU on 16th April,2020 and consolidated on the LG procurement plan for FY 2020/21 signed by CAO on 19th May, 2020 and submitted to PPDA on 30th May ,2020
13 1 Procurement, contract b. If the LG Health department The LG Health department submitted management/execution: submitted procurement request form procurement request form (Form PP1) to The LG procured and (Form PP5) to the PDU by 1st the PDU by 1st Quarter of the current FY managed health contracts Quarter of the current FY: score 1 or as per LG PP Form 1 ; originated by as per guidelines else, score 0 DHO on 3rd July,2020, approved by the CFO on 6th August,2020 and need Maximum 10 points on this confirmed by the CAO on 7th August performance measure ,2020 13 1 Procurement, contract c. Evidence that the health There was evidence that the health management/execution: infrastructure investments for the infrastructure investments for the The LG procured and previous FY was approved by the previous FY were approved by the managed health contracts Contracts Committee and cleared by Contracts Committee before as per guidelines the Solicitor General (where above commencement of construction as the threshold), before shown below: Maximum 10 points on this commencement of construction: performance measure score 1 or else score 0 Renovation of mukoora HC II
KAKU614/WRKS/20 19-20/00015
A warded to Kaleta Construction Company Limited
Contract sum: 106,513,240
Evaluation report dated: 23rd September,2019
Contract signed on 17th October,2019.
Contract Award approved under Minute No: 305/CC/2019-20
Upgrade of Katiahuka HC II to HC III
MoH –UGIF/WRKS/2019-20/0001-Lot 16
Contract sum: UGX 632,302,664
A warded to Nile establishment Limited
Contract cleared by Solicitor General on 3rd December, April,2019
Reference; ADM.12/296/O1
Contract Award approved under Minute No: 305/CC/2019/20
Contract signed on 6th December,2019
13 0 Procurement, contract d. Evidence that the LG properly There was no evidence that the LG management/execution: established a Project Implementation properly established a Project The LG procured and team for all health projects Implementation Team managed health contracts composed of: (i) : score 1 or else as per guidelines score 0
Maximum 10 points on this If there is no project, provide the performance measure score 13 1 Procurement, contract e. Evidence that the health There was evidence that the health management/execution: infrastructure followed the standard infrastructure followed the standard The LG procured and technical designs provided by the technical designs provided by the M0H managed health contracts MoH: score 1 or else score 0 as illustrated below: as per guidelines If there is no project, provide the Technical designs for upgrade General Maximum 10 points on this score ward of Mukoora HC II performance measure Three entrances to the main structure (Main Entrance, Main Ward, Postnatal Ward, Female Ward/Pediatric Ward)
Two entrances to the passages in the facility, Delivery Room and Postnatal Ward, Sterilizing room/ Sterilizing Store, Linen Store, Sister’s/Midwife’s room and Night duty room for Pediatric Ward, Sluice and Assisted bath for PWDs, Standard Steel Casement Window (Sill height 900mm)
Roofing
Truss Type T1 and 50x50x3 (Rafter RH) and Pitch 15 degrees. Internal Truss and Internal Ties (40x40x3). Bottom Ties (50x50x4
.
13 1 Procurement, contract f. Evidence that the Clerk of Works There were no projects that required the management/execution: maintains daily records that are Clerk of Works to maintain daily records The LG procured and consolidated weekly to the District that were to be consolidated weekly to managed health contracts Engineer in copy to the DHO, for the District Engineer in copy to the DHO, as per guidelines each health infrastructure project: for each health infrastructure project: score 1 or else score 0 Maximum 10 points on this The project was supervised by the Local performance measure If there is no project, provide the District authorities as there was no score requirement for Clerk of works.
13 0 Procurement, contract g. Evidence that the LG held monthly There was no evidence that the LG held management/execution: site meetings by project site monthly The LG procured and committee: chaired by the managed health contracts CAO/Town Clerk and comprised of site meetings by project site committee: as per guidelines the Sub-county Chief (SAS), the chaired by the CAO/Town Clerk and designated contract and project comprised of the Sub-county Chief Maximum 10 points on this managers, chairperson of the (SAS), the designated contract and performance measure HUMC, in-charge for beneficiary project managers, chairperson of the facility , the Community HUMC, in-charge for beneficiary facility, Development and Environmental the Community Development and officers: score 1 or else score 0 Environmental Officer
If there is no project, provide the score 13 0 Procurement, contract h. Evidence that the LG carried out There was no evidence that the LG management/execution: technical supervision of works at all carried out technical supervision of The LG procured and health infrastructure projects at least works at all health infrastructure projects managed health contracts monthly, by the relevant officers at least monthly, by the relevant officers as per guidelines including the Engineers, including the Engineers, Environment officers, CDOs, at Maximum 10 points on this critical stages of construction: score Environment officers, CDOs, at critical performance measure 1, or else score 0 stages of construction.
If there is no project, provide the score
13 1 Procurement, contract i. Evidence that the DHO/MMOH There was evidence that the management/execution: verified works and initiated payments DHO/MMOH, LG Engineer certified The LG procured and of contractors within specified works and initiated payments of managed health contracts timeframes (within 2 weeks or 10 contractors within specified timeframes as per guidelines working days), score 1 or else score as shown below: 0 Maximum 10 points on this Renovation of Mukoora HC II performance measure KAKU614/WRKS/2019-20/00015
A warded to Kaleta Construction
Contract Sum: 106,513,240
Certified by the Ag. District Engineer on 26th March,2020
Verified by the District Internal Auditor on 26th March,2020
Approved by Chief Administrative Officer on 8th April,2020
Paid on 9thApril,2020
Time frame: 1 day
Upgrade of Kitaihuka HC II to HC III
A warded to Nile Investments Limited
Contract Sum: 632,302,664
Verified by District Engineer on 12th May,2020
Recommended by Acting DHO on 12th June,2020
Approved by CAO on 14th May ,2020
Payment made on 14th May ,2020
Voucher No:14/05/20
Time frame: 1 day 13 1 Procurement, contract j. Evidence that the LG has a There was evidence that the LG had a management/execution: complete procurement file for each complete procurement file for each The LG procured and health infrastructure contract with all health infrastructure contract with all managed health contracts records as required by the PPDA records as required by the PPDA Law. as per guidelines Law score 1 or else score 0 The complete procurement files included: Evaluation report, works Maximum 10 points on this contract and Minutes of the contracts performance measure committee as shown below:
Renovation of Mukera HC II
KAKU614/WRKS/ 2019-20/00015
A warded to Kaleta Construction Ltd
Contract sum: 106,513,240
Evaluation report dated : 19th Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved under Minute No: 305/CC/2019-20
Upgrade of Katihuka HC II to HC III
MoH –UGIF /WRKS/2019-20/0001-16
A warded to Nile Establishment Ltd
Contract sum: 632,302,664
Evaluation report dated : 13th Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved under Minute No: 305/CC/2019-20
Environment and Social Safeguards
14 2 Grievance redress: The LG a. Evidence that the Local There was no evidence availed to has established a Government has recorded, assessment team at the time of mechanism of addressing investigated, responded and assessment. health sector grievances in reported in line with the LG line with the LG grievance grievance redress framework score 2 redress framework or else 0 There was no case registered in the Maximum 2 points on this previous financial year performance measure 15 2 Safeguards for service a. Evidence that the LG has There was evidence that LG delivery: LG Health disseminated guidelines on health disseminated guidelines on health care / Department ensures care / medical waste management to medical waste management to health safeguards for service health facilities : score 2 points or facilities in Kakumiro District on 7th July, delivery else score 0 2019.
Maximum 5 points on this Sampled facilities included Kasambya performance measure HCIII Igayaaza HC III and Kakumiro HC IV
15 2 Safeguards for service b. Evidence that the LG has in place All the facilities sampled had the delivery: LG Health a functional system for Medical functional system for medical waste Department ensures waste management or central management for instance safeguards for service infrastructures for managing medical delivery waste (either an incinerator or At Kasambya HCIII Health Centre III Registered waste management The Facility had a copy of Uganda Maximum 5 points on this service provider): score 2 or else National Infection Prevention and control performance measure score 0 guideline 2013 and there was evidence of wastes management system in place as shown below; existence of color coded waste lined bins with the following colors representing
Red- high infectious
waste (swabs from the lab)
Yellow – infectious wastes
Black -Noninfectious
waste (paper)
Brown – expired drugs
Placenta pit in place but not fenced
Waste burning area
Expired drugs are disposed through the district health office.
Igayaaza HC III The Facility had a copy of Uganda National Infection Prevention and control guideline 2013 and there was evidence of wastes management system in place as shown below; existence of color coded waste lined bins with the following colors representing
There was evidence of a placenta pit was under construction.
Coding of bines with lines inside as follows :
Black – noninfectious wastes
Red – highly infectious waste
Yellow – Infectious waste
Brown – pharmaceutical wastes
Waste burning area
Kakumiro HC IV
The Facility had a copy of Uganda National Infection Prevention and control guideline 2013 and there was evidence of wastes management system in place as shown below; existence of color coded waste lined bins with the following colors representing
Red- high infectious waste (swabs from the lab)
Yellow – infectious wastes
Black -Noninfectious waste (paper)
Brown – expired drugs Placenta pit in place but not fenced
Waste burning area
15 1 Safeguards for service c. Evidence that the LG has Minutes of Kakumiro District waste delivery: LG Health conducted training (s) and created management training held on 4th April, Department ensures awareness in healthcare waste 2020 and was discussed under MIN: safeguards for service management score 1 or else score 0 DIPC/04/06/2020 prepared by Assistant delivery DHO Environmental Health at the time of assessment. Maximum 5 points on this performance measure 16 2 Safeguards in the Delivery a. Evidence that a costed ESMP was The costed ESMP were incorporated of Investment Management: incorporated into designs, BoQs, into designs, BoQs, bidding and LG Health infrastructure bidding and contractual documents contractual documents for health projects incorporate for health infrastructure projects of infrastructure projects. Environment and Social the previous FY: score 2 or else Safeguards in the delivery score 0 of the investments Extension and renovation of Mukooro Maximum 8 points on this HCII in Nkooro sub county Kaku performance measure 614/WRKS/2019-2020/00015. costed ESPM were incorporated in the BoQ under item no.2 Substructure
Site preparation at UGX 205,000
Excavation and earth working at UGX 200,000
Disposal of excavated materials at UGX 115,000
Upgrading of Kitaihuka health center II to health center III UgIFT/WRKS/2019- 2020/0001-09 Costed ESMP incorporated into the BoQs under element no. 1
Allow for maintaining and uploading sides of Excavation clear off all fallen materials and rubbish at UGX 54,000
Allow for keeping the whole of the excavation free from general water at UGX 52,000
Excavate over site average 200mm deep to remove vegetable top soil, remove from the site at UGX 2,040,000 16 0 Safeguards in the Delivery b. Evidence that all health sector There was no proof for land ownership of Investment Management: projects are implemented on land where the LG implemented project for LG Health infrastructure where the LG has proof of the previous year. projects incorporate ownership, access and availability Environment and Social (e.g. a land title, agreement; Formal Safeguards in the delivery Consent, MoUs, etc.), without any of the investments encumbrances: score 2 or else, score 0 Maximum 8 points on this performance measure
16 2 Safeguards in the Delivery c. Evidence that the LG Environment There was evidence on environmental of Investment Management: Officer and CDO conducted support monitoring and supervision of health LG Health infrastructure supervision and monitoring of health project for the financial year 2019/2020 projects incorporate projects to ascertain compliance with Environment and Social ESMPs; and provide monthly Safeguards in the delivery reports: score 2 or else score 0. Monitoring report on inspection of of the investments Mukoora HCII for extension and Maximum 8 points on this renovation in Nkooko sub county was performance measure monitored on 18th March, 2020 signed by Environment Officer Ms. Mackline Namiyingo and Ag. DCDO, Mr. Kyesa Benards
Report on joint monitoring and support visit to local Government implementing projects under U-gift dated 27th March, 2020 and it recommended the following; There should be site holding before construction begins.
Adequate health and safety signage should be put at the site and monthly meetings should be held regularly. 16 2 Safeguards in the Delivery d. Evidence that Environment and There was evidence that Environment of Investment Management: Social Certification forms were and Social Certification forms were LG Health infrastructure completed and signed by the LG completed and signed by the LG projects incorporate Environment Officer and CDO, prior Environment Officer and CDO. Prior to Environment and Social to payments of contractor payments of contractor Safeguards in the delivery invoices/certificates at interim and invoices/certificates at interim and final of the investments final stages of all health stages of all health infrastructure infrastructure projects score 2 or else projects at the time of assessment. Maximum 8 points on this score 0 performance measure
Environment and social certification of community and LG projects for extension and renovation of Mukooro HCII in Nkooro sub county Kaku 614/WRKS/2019-2020/00015
Certification No. KDLG/002/2019/2020 dated 20th March, 2020 by the Ag. DCDO and Environmental Officer.
Payment was made on 2nd June, 2020
614 Water & Environment Kakumiro Performance Measures 2020 District
Summary of No. Definition of compliance Compliance justification Score requirements Local Government Service Delivery Results 1 1 Water & Environment a. % of rural water sources that are The District Rural Water Source Outcomes: The LG has functional. registered high Functionality was 81% functionality of water If the district rural water source sources and functionality as per the sector MIS is: management o 90 - 100%: score 2 committees o 80-89%: score 1 Maximum 4 points on this performance o Below 80%: 0 measure
1 2 Water & Environment b. % of facilities with functional water & The percentage of facilities with Outcomes: The LG has sanitation committees (documented water functional water and sanitation registered high user fee collection records and utilization committees for the District was 98% functionality of water with the approval of the WSCs). If the sources and district WSS facilities that have functional management WSCs is: committees o 90 - 100%: score 2 Maximum 4 points on this performance o 80-89%: score 1 measure o Below 80%: 0
2 0 Service Delivery a. The LG average score in the water and Not Applicable because the LLG Performance: Average environment LLGs performance Assessment hadnt started score in the water and assessment for the current. FY. environment LLGs performance If LG average scores is assessment a. Above 80% score 2 Maximum 8 points on b. 60 -80%: 1 this performance measure c. Below 60: 0
(Only applicable when LLG assessment starts)
2 0 Service Delivery b. % of budgeted water projects The District average safe water Performance: Average implemented in the sub-counties with safe coverage as of June 2019 was 45% score in the water and water coverage below the district average (Ref: Annual Water Work Plan FY environment LLGs in the previous FY. 2019/2020- Situational Analysis performance page). The Sub County’s coverage assessment o If 100 % of water projects are was as follow: implemented in the targeted S/Cs: Score 2 Maximum 8 points on Bwanswa-96%, Kakumiro TC- 86%, this performance o If 80-99%: Score 1 Kasambya-90%, Birembo- measure o If below 80 %: Score 0 46%,Kakindo-45%, Nalweyo-72%, Kisiita-31%, Nkooko-49%, Mpasaana- 26%
The LG had planned to Drill 10No Boreholes, Rehabilitate 9No. Boreholes, Construct a Water Supply System in Kisita and a VIP Latrine at Kyabasaija.
Drilling of Boreholes (10No)
Igayaza TC in Birembo x1, Kijangi in Kakindox1, Kakumiro TCx, Karihuka in Nalweyo x1, Kakindox 1, Nkookox1, Nalweyo x2, Birembo x1
This meant that no borehole was put in areas below the District average safe water coverage
Borehole Rehabilitation (9No)
Nalweyo x1Kitaihuka in Nalweyo x1, Kisegwe in Kasambya x1, Bwanswa x1, kikwaya in Kakindo x1, Nkookox 1, kyangi in Kakindo x1, Katikara in Kisiita x1, Kisiita x1
This meant that 2No Boreholes were put in areas below the District average safe water coverage
Water system in Kisiita
Therefore a total of 3 Projects out of 21 were put in areas below the District average safe water coverage
Percentage = (3/21) *100= 14.3%
2 2 Service Delivery c. If variations in the contract price of There was evidence that variations in Performance: Average sampled WSS infrastructure investments the contract price of sampled WSS score in the water and for the previous FY are within +/- 20% of infrastructure investments for the environment LLGs engineer’s estimates previous FY are within +/- 20% of performance engineers estimates as follows: assessment o If within +/-20% score 2
Maximum 8 points on o If not score 0 this performance The Budgeted Projects were as measure follows:
Drilling of Boreholes
Engineer’s Estimate was at UGX 250,000,000
Contract Price was UGX 219,236,820 as per the Contract with Galaxy Agrotech Limited dated 17/10/2019
Variance = UGX 30,763,180
%age Variance 12.3%
Rehabilitation of Boreholes
Budgeted Amount = UGX 45,000,000
Contract Price = UGX 44,851,800 as per Contract with Vijocoi Limited dated 17/10/2019
%age variance = 0.3%
Piped Water System at Kissita
Engineers Estimate was UGX 172,643,714
Contract Price was UGX 172,100,000 as per Contract with Daikam Technologies Limited dated 17/10/2019. Variance %age = 0.3%
2 2 Service Delivery d. % of WSS infrastructure projects All the projects were completed as per Performance: Average completed as per annual work plan by end PBS 4th Quarter report for score in the water and of FY. FY2019/2020 environment LLGs performance o If 100% projects completed: score 2 assessment o If 80-99% projects completed: score 1 Rehabilitation of Boreholes (Page 76 Maximum 8 points on of the Q4 PBS Report). o If projects completed are below 80%: 0 this performance measure Drilling of Boreholes (Page 76 of the Q4 PBS Report )
Water System at Kasiita (Page 77 of the Q4 PBS Report)
3 0 Achievement of a. If there is an increase in the % of water %age of Water supply facilities that Standards: The LG has supply facilities that are functioning were functioning for FY2018/2019 met WSS infrastructure was 84% facility standards o If there is an increase: score 2
Maximum 4 points on o If no increase: score 0. this performance %age of Water supply facilities that measure were functioning for FY2019/2020 was 81%
So the Increment in the %age of water supply facilities that were functioning was -3%
3 2 Achievement of b. If there is an Increase in % of facilities %age of facilities with functional water Standards: The LG has with functional water & sanitation and sanitation committee for the met WSS infrastructure committees (with documented water user FY2018/2019 was 62% facility standards fee collection records and utilization with the approval of the WSCs). Maximum 4 points on this performance o If increase is more than 5%: score 2 %age of facilities with functional water measure and sanitation committee for the o If increase is between 0-5%: score 1 FY2019/2020 was 98%
o If there is no increase: score 0.
So the Increment was 36%
Performance Reporting and Performance Improvement 4 3 Accuracy of Reported The DWO has accurately reported on The report showed the Facilities Information: The LG has WSS facilities constructed in the previous constructed by the in FY2019/2020. accurately reported on FY and performance of the facilities is as This included constructed WSS reported: Score: 3 infrastructure projects and service Rehabilitation of Boreholes (Page 76 performance of the Q4 PBS Report). Maximum 3 points on this performance measure Drilling of Boreholes (Page 76 of the Q4 PBS Report )
Water System at Kasiita (Page 77 of the Q4 PBS Report)
The facilities inspected in three different sub counties were as follows.
-Borehole at Kihumuro Town Council in Bwaswa S/C.
Contractor: Galaxy Agrotech Limited Limited Year:2019/2020
DWD No. 56797
Date:03/03/2020
Its operational and fenced
- Nyamuha Borehole in Kirembo S/C
Contractor: Galaxy Agrotech Limited Limited Year:2019/2020
DWD No. 56796
Date:02/03/2020
Its Functional
Kibuku B Village Borehole in Igayaza Town Council.
Contractor: Galaxy Agrotech Limited Limited Year:2019/2020
DWD No. 56795
Date:01/03/2020
Its Functional 5 0 Reporting and a. Evidence that the LG Water Office The LG Submitted Quarterly reports as performance collects and compiles quarterly information follows. improvement: The LG on sub-county water supply and sanitation, compiles, updates WSS functionality of facilities and WSCs, safe information and water collection and storage and Q1 Report: It was not availed at the supports LLGs to community involvement): Score 2 time of Assessment improve their performance
Maximum 7 points on Q2 Report: It was not availed at the this performance time of Assessment measure
Q3 Report: It was sent online due to Covid. A confirmation mail was shown to the Assessment Team
Q4 Report: Dated 25th June 2020. Ref: CR/201/1 and received by MoWE 10th August 2020 5 0 Reporting and b. Evidence that the LG Water Office There was no Evidence that the LG performance updates the MIS (WSS data) quarterly with Water Office updates the MIS (WSS improvement: The LG water supply and sanitation information data) quarterly with water supply and compiles, updates WSS (new facilities, population served, sanitation information (new facilities, information and functionality of WSCs and WSS facilities, population served, functionality of supports LLGs to etc.) and uses compiled information for WSCs and WSS facilities, etc.) and improve their planning purposes: Score 3 or else 0 uses compiled information for performance planning purposes since two of the quarterly reports were not availed at Maximum 7 points on the time of Assessment this performance measure
The LG Submitted Quarterly reports as follows.
Q1 Report: It was not availed at the time of Assessment
Q2 Report: It was not availed at the time of Assessment
Q3 Report: It was sent online due to Covid. A confirmation mail was shown to the Assessment Team
Q4 Report: Dated 25th June 2020. Ref: CR/201/1 and received by MoWE 10th August 2020
5 0 Reporting and c. Evidence that DWO has supported the Not Applicable since there was no performance 25% lowest performing LLGs in the LLG Assessment that had been done. improvement: The LG previous FY LLG assessment to develop compiles, updates WSS and implement performance improvement information and plans: Score 2 or else 0 supports LLGs to improve their Note: Only applicable from the performance assessment where there has been a previous assessment of the LLGs’ Maximum 7 points on performance. In case there is no previous this performance assessment score 0. measure
Human Resource Management and Development 6 0 Budgeting for Water & a. Evidence that the DWO has budgeted The Water Department only budgeted Sanitation and for the following Water & Sanitation staff: 1 for the Civil Engineer water but didn’t Environment & Natural Civil Engineer(Water); 2 Assistant Water budget for, Assistant Water Officer for Resources: The Local Officers (1 for mobilization and 1 for Mobilization and Government has sanitation & hygiene); 1 Engineering Sanitation&Hygiene,Engineering budgeted for staff Assistant (Water) & 1 Borehole Assistant(Water and 1 Borehole Maintenance Technician: Score 2 maintenance Technician. Maximum 4 points on this performance Total budget=UGx. Shs 14,400,000= measure
6 2 Budgeting for Water & b. Evidence that the Environment and The department of Environment and Sanitation and Natural Resources Officer has budgeted Natural Resource Officer budgeted for Environment & Natural for the following Environment & Natural Environment Officerand Forestry Resources: The Local Resources staff: 1 Natural Resources Officer but did not budget for the Government has Officer; 1 Environment Officer; 1 Forestry Natural Resource Officer because it budgeted for staff Officer: Score 2 wasn’t in the approved structure.
Maximum 4 points on Budget = Ugx Shs.52,800,000= this performance measure
7 0 Performance a. The DWO has appraised District Water There were only 2 people in the Management: The LG Office staff against the agreed department. appraised staff and performance plans during the previous FY: conducted trainings in Score 3 - Matovu Azaliya the Borehole line with the district Maintenance was appraised on the training plans. 19yh/July/2020.
Maximum 6 points on Isingoma Julius the Civil Engineer this performance Water was not appraised measure
7 0 Performance b. The District Water Office has identified There was no Evidence that the DWO Management: The LG capacity needs of staff from the had identified Capacity Needs Of Staff appraised staff and performance appraisal process and from the performance appraisal conducted trainings in ensured that training activities have been process district level and documented line with the district conducted in adherence to the training in the training database. training plans. plans at district level and documented in the training database : Score 3 Maximum 6 points on this performance measure
Management, Monitoring and Supervision of Services. 8 2 Planning, Budgeting a) Evidence that the DWO has It should be noted that the District Safe and Transfer of Funds prioritized budget allocations to sub- Water Coverage as of June 2020 was for service delivery: The counties that have safe water 55% (Quarter 4 Report ) with Local Government has coverage below that of the district: Bwanswa-102%, Kakumiro TC- 89%, allocated and spent Kasambya-90%, Birembo- funds for service • If 100 % of the budget allocation for 51%,Kakindo-49%, Nalweyo-81%, delivery as prescribed the current FY is allocated to S/Cs Kisiita-34%, Nkooko-49%, Mpasaana- in the sector guidelines. below the district average coverage: 36% Score 3 Maximum 6 points on • If 80-99%: Score 2 Ref( Annual Water Work Plan FY this performance • If 60-79: Score 1 2020/2021) measure • If below 60 %: Score 0
The Development Budget was UGX 776,002,773 (Ref: Budget inserted in the Annual work plan, page 3 of 3)
The projects to be done were as follows:
Latrine at Kakindo at UGX 13,000,000 (Its below District safe water coverage average).
Drilling of 15No. Boreholes at UGX 360,000,000
Katikara(Kasiita) x2 = 48,000,000
Nkooko x 3 = 72,000,000
Kisiita TC = 24,000,000
Kakindo x 3 = 72,000,000
Kijanji (Kakindo) x 1 = 24,000,000
Kataituka (Nalweyo) x1 = 24,000,000
Kakumiro TC x1 =24,000,000
Nalweyo x 2 = 48,000,000
Kisengwe (Kasambya) x1 = 24,000,000
This meant that only 9No. Boreholes were put in areas below the District safe water coverage average
Amount = (9/15)*360,000,000= UGX 216,000,000
Rehabilitation (12No) Boreholes
at UGX 72,000,000 at Kasita TC x, Kasambya x 2, Kikwaya (kakindo) x1, Kitaituka (Kakindo) x2, Birembo x1, Kijanji (Kakindo) x1, Mpasaana x 2, Nalweyo x 1, Katikara (Kasiita) x1
This meant that 8No out of 12No Boreholes were rehabilitated in areas with a coverage below the District safe water coverage.
Amount= (8/12)*72,000,000= UGX 48,000,000.
Piped Water System at Mpasane = UGX 203,002,733
Piped Water System at Kisiita = 50,000,000
Potion of Funds for Siting; Amount = (9/15)*45,000,000 = UGX 27,000,000
Total Amount to be Spent on Areas below the District safe water coverage = (13+216+48+203+50+27)*1,000,000 = 557,000,000
Final %age = 557/776 = 71.8% 8 3 Planning, Budgeting b) Evidence that the DWO communicated There was evidence that the DWO and Transfer of Funds to the LLGs their respective allocations per communicated to the LLGs their for service delivery: The source to be constructed in the current FY: respective allocations. The DWO Local Government has Score 3 wrote to the different LLGs and allocated and spent showed the areas to be worked on funds for service and amounts involved. delivery as prescribed in the sector guidelines.
Maximum 6 points on For Example: this performance -Letter dated 28th September 2020 to measure the Sub County Chief of Nalweyo Sub County notifying the Sub County that a Borehole will be rehabilitated at UGX 6,000,000 in the FY2020/2021
- Letter dated 28th September 2020 to the Sub County Chief of Nalweyo Sub County notifying the Sub County that a Borehole will be rehabilitated at UGX 6,000,000 in the FY2020/2021
- Letter dated 28th September 2020 to the Sub County Chief of Katikara Sub County notifying the Sub County that two Borehole will be rehabilitated at UGX 12,000,000 in the FY2020/2021
- Letter dated 28th September 2020 to the Sub County Chief of Mpasaana Sub County notifying the Sub County that a water system will constructed in the area at UGX 203,165,000 in the FY2020/2021
- Letter dated 28th September 2020 to the Sub County Chief of Kakindo Sub County notifying the Sub County that two Boreholes will be rehabilitated at UGX 12,000,000 in the FY2020/2021
- Letter dated 28th September 2020 to the Sub County Chief of Katikara Sub County notifying the Sub County that funds worth UGX 48,000,000 had been earmarked for water projects in that Sub County for the FY2020/2021 9 4 Routine Oversight and a. Evidence that the district Water Office There was evidence that facilities Monitoring: The LG has has monitored each of WSS facilities at were monitored per the monitoring monitored WSS least quarterly (key areas to include reports availed to the team showing facilities and provided functionality of Water supply and public the facilities monitored per month follow up support. sanitation facilities, environment, and throughout the Financial Year. social safeguards, etc.) Maximum 8 points on this performance • If more than 95% of the WSS facilities measure monitored quarterly: score 4 January 2020-64
• If 80-99% of the WSS facilities monitored March 2020-68 quarterly: score 2 April 2020-70 • If less than 80% of the WSS facilities May 2020-64 monitored quarterly: Score 0 June 2020-74
July 2019-38
August 2019-69
September 2019-110
October 2019-77
November 2019-71
December 2019-30
Total Number of Monitored facilities= 735
Total number of Facilities in the LG = 755
%age = (735/755)*100= 97.3% 9 2 Routine Oversight and b. Evidence that the DWO conducted There was evidence that DWO Monitoring: The LG has quarterly DWSCC meetings and among conducted Four DWSCC meetings in monitored WSS other agenda items, key issues identified the Previous Financial Year on these facilities and provided from quarterly monitoring of WSS facilities dates. follow up support. were discussed and remedial actions incorporated in the current FY AWP. Score Maximum 8 points on 2 this performance The First Meeting was held on 3rd measure October 2019 and was attended by CAO, DEO, Environment Officer, DWO,and other implementing partners like Life Water International, EMESCO, World Vision. The meeting recommended that the General Fund Account to be given to the Implementing partners.
The Second Meeting was held on 19th December 2019 and was attended by CAO, DEO, Environment Officer, DWO,and other implementing partners like Life Water International, World Vision, UNICEF. The meeting recommended that the Water Source Committees should be rejuvenated for water sources to be well maintained.
The Third Meeting was held on 17th March 2020 and was attended by the DCAO, ADWO-Sanitation, DWO, Civil Engineer, District Education Officer and other implementing partners such as Life Water International, World Vision.
The Forth Meeting was held on 9th June 2020 and was attended by DWO, Environment Officer, ADWO- Sanitation and other implementing partners such as Life Water International, SNV, EMESCO, UNICEF.
9 2 Routine Oversight and c. The District Water Officer publicizes There was evidence that the DWO Monitoring: The LG has budget allocations for the current FY to communicated to the LLGs their monitored WSS LLGs with safe water coverage below the respective allocations as per the facilities and provided LG average to all sub-counties: Score 2 information published on the Notice follow up support. Boards at the District Headquarters.
Maximum 8 points on The Work Plan dated 25/06/2020 was this performance pinned on the Notice Board on measure 2/07/2020 and had the following allocations.
1.Latrine at Kakindo at UGX 13,000,000 (It was put in an area below District safe water coverage average).
2. Drilling of 15No. Boreholes at UGX 360,000,000 Katikara(Kasiita) x2 = 48,000,000 Nkooko x 3 = 72,000,000 Kisiita TC = 24,000,000 Kakindo x 3 = 72,000,000 Kijanji (Kakindo) x 1 = 24,000,000 Kataituka (Nalweyo) x1 = 24,000,000 Kakumiro TC x1 =24,000,000 Nalweyo x 2 = 48,000,000 Kisengwe (Kasambya) x1 = 24,000,000
This meant that only 9No. Boreholes were put in areas below the District safe water coverage average Amount = (9/15)*360,000,000= UGX 216,000,000
3. Rehabilitation (12No) Boreholes at UGX 72,000,000 at Kasita TC x, Kasambya x 2, Kikwaya (kakindo) x1, Kitaituka (Kakindo) x2, Birembo x1, Kijanji (Kakindo) x1, Mpasaana x 2, Nalweyo x 1, Katikara (Kasiita) x1
This meant that 8No out of 12No Boreholes were rehabilitated in areas with a coverage below the District safe water coverage. Amount= (8/12)*72,000,000= UGX 48,000,000.
4. Piped Water System at Mpasane = UGX 203,002,733
5. Piped Water System at Kisiita = 50,000,000 10 3 Mobilization for WSS is a. For previous FY, the DWO allocated a From Annual Water Work Plan conducted minimum of 40% of the NWR rural water 2019/2020, and sanitation budget as per sector Maximum 6 points on guidelines towards mobilization activities: the Non-Wage Recurrent Budget was this performance UGX 34,451,000 measure • If funds were allocated score 3
• If not score 0 Funds committed to Mobilisation activities were UGX 19,749,514
%age = (19.7495/34.451)*100= 57.3%
This implied that DWO allocated a minimum of 40% of the NWR rural water and sanitation budget as per sector guidelines towards mobilization activities
10 3 Mobilization for WSS is b. For the previous FY, the District Water There was evidence that the DWO in conducted Officer in liaison with the Community liaison with the CDO trained WSCs on Development Officer trained WSCs on their roles on O&M of WSS facilities. Maximum 6 points on their roles on O&M of WSS facilities: Score this performance 3. measure As per the training done from 20th to 30th September 2019, the Committees were trained on responsibilities of WUCs, Operation and Maintenance, holding of meetings, collection of community contributions, settlement of land and ownership conflicts, meaningful involvement of Women, Hygiene and Sanitation promotion.
A report dated 16th October 2019 showed a refresher training of Water Source Committees in Kasambya, Kakindo, Nalweyo, Nkooko and Birembo. The areas where they were trained were Operation and Maintenance of Water Facilities, Collection of Funds for O & M, Formation of Bye Laws, Preventive Maintenance of Water Facilities.
Investment Management 11 4 Planning and a. Existence of an up-to-date LG asset There was evidence of an Asset Budgeting for register which sets out water supply and Register at the time of Assessment Investments is sanitation facilities by location and LLG: and it was updated up to 2020. conducted effectively Score 4 or else 0 Maximum 14 points on this performance The Asset Register showed the Sub measure County, Parish, Village, Name Source, Type and Year of Construction.
11 0 Planning and b. Evidence that the LG DWO has There was no evidence that the desk Budgeting for conducted a desk appraisal for all WSS appraisal was done at the time of the Investments is projects in the budget to establish whether Assessment. conducted effectively the prioritized investments were derived from the approved district development Maximum 14 points on plans and are eligible for expenditure this performance under sector guidelines (prioritize measure investments for sub-counties with safe water coverage below the district average and rehabilitation of non-functional facilities) and funding source (e.g. sector development grant, DDEG). If desk appraisal was conducted and if all projects are derived from the LGDP and are eligible:
Score 4 or else score 0. 11 2 Planning and c. All budgeted investments for current FY At the time of Assessment, There was Budgeting for have completed applications from evidence of water application Files for Investments is beneficiary communities: Score 2 the projects of the current Financial conducted effectively Year.
Maximum 14 points on this performance measure -An application dated 04th June 2019 from Nsaana LC1 Kabarungi Village requesting for a Borehole was received by the DWO.
-An Application dated 27th June 2019 from Kihuuna B LC1 requesting for a Borehole was received by the DWO.
-An Application dated 23rd April 2018 from Nyakasenene LC1 requesting for a Borehole was received by the DWO.
-An application dated 11th March 2019 from Kalangala LC1 requesting for a Borehole was received by the DWO
-An application dated 14th March 2019 from Kyamusaale LC1 requesting for a Borehole was received by the DWO.
11 0 Planning and d. Evidence that the LG has conducted At the time of the Assessment, there Budgeting for field appraisal to check for: (i) technical was no evidence that the LG Investments is feasibility; (ii) environmental social conducted technical feasibility, conducted effectively acceptability; and (iii) customized designs environmental and1 social for WSS projects for current FY. Score 2 acceptability and1 customised1 Maximum 14 points on designs for WSS Projects. this performance measure 11 2 Planning and e. Evidence that all water infrastructure There was evidence that projects for Budgeting for projects for the current FY were screened Financial year 2020/2021 were Investments is for environmental and social risks/ impacts screened environment and social conducted effectively and ESIA/ESMPs prepared before being impact ESIA/ESMP prepared at the approved for construction - costed ESMPs time of assessment. Maximum 14 points on incorporated into designs, BoQs, bidding this performance and contract documents. Score 2 measure All the sampled projects had environmental and social protection plan in the BoQ Sampled projects include;
Drilling deep borehole at Kihumuro Village in Bwaswa Sub county. It was functional, but not fenced and protected.
Construction of Kibuku B Village Borehole in Igayaza Town Council. The borehole had grass planted around it, functional but not fenced.
Drilling deep borehole at Nyamuha in Kirembo Sub county. It was functional, fenced and grass planted around it.
12 2 Procurement and a. Evidence that the water infrastructure There was evidence that the water Contract investments were incorporated in the LG infrastructure Management/execution: approved: Score 2 or else 0 The LG has effectively investments were incorporated in the managed the WSS LG approved procurement plan as procurements follows:
Maximum 14 points on this performance -Construction of Mpasana Water measure Supply System (Page 19 of the . Procurement Plan). -Drilling of 15 Boreholes (Page 19 of the Procurement Plan).
-Hydrological Surveys, Siting & Supervision of 15 Boreholes (Page 19 of the Procurement Plan).
-Rehabilitation of 9 Boreholes (Page 19 of the Procurement Plan).
-Construction of 5 Stance VIP Latrines at Kakindo Market. 12 2 Procurement and b. Evidence that the water supply and There was Evidence that the water Contract public sanitation infrastructure for the supply and public sanitation Management/execution: previous FY was approved by the infrastructure for the previous FY was The LG has effectively Contracts Committee before approved by the Contracts Committee managed the WSS commencement of construction Score 2: before commencement of construction. procurements
Maximum 14 points on this performance The following projects were approved measure by the Contracts Committee sitting on 25th September 2019 under Minute . No.305/CC/2019/2020
-Completion of Kasita piped water supply system to Daikam Technologies Limited at UGX 172,100,000
-Drilling and Pump Installation of Boreholes at various sub counties to Galaxy Agrotech (U)Limited at UGX 219,236,820
-Rehabilitation of 9No. Boreholes at various Sub Counties to Vijocoi Limited 12 2 Procurement and c. Evidence that the District Water Officer There was evidence that the DWO Contract properly established the Project established properly all the Project Management/execution: Implementation team as specified in the Implementation Teams for all the The LG has effectively Water sector guidelines Score 2: Projects. managed the WSS procurements
Maximum 14 points on The CAO appointed the DWO as a this performance Project Manager for all WSS Projects measure in a letter dated 06th November 2019.
. The DWO through a communication to the CAO dated 21st July 2019 established a Project Implementation Team comprising of the following Members.
-Isingoma Julius (DWO) as a Project Manager
-Matovu Azaliya (Borehole Technician) as a Project Supervisor
-Kituya Lydia (ADWo-Mobilization) to follow up on gender, labor and community affairs
-Nnamiyingo MAckline (Environment Officer ) to handle Environmental Affairs
12 2 Procurement and d. Evidence that water and public Evidence that water and public Contract sanitation infrastructure sampled were sanitation infrastructure sampled were Management/execution: constructed as per the standard technical constructed as per the standard The LG has effectively designs provided by the DWO: Score 2 technical designs provided by DWO managed the WSS as follows: procurements Nyamuha Borehole in Kirembo S/C Maximum 14 points on this performance The Soak Pit was 1.2m Diameter as measure per the Technical designs. In addition, the Drainage Channel was 6Metres as . per designs and Fence posts are 1.5m High as per designs.
Kibuku B Village in Igayaza Sub County
The Soak Pit was 1.2m Diameter as per the Technical designs. In addition, the Drainage Channel was 6Metres as per designs and Fence posts are 1.5m High as per designs.
Kisiita Water Supply System
The laying of 400M of 32mm HDPE Pipes was done as per design.
12 2 Procurement and e. Evidence that the relevant technical There was Evidence that the relevant Contract officers carry out monthly technical technical officers carry out monthly Management/execution: supervision of WSS infrastructure projects: technical supervision of WSS The LG has effectively Score 2 infrastructure projects as follows. managed the WSS procurements
Maximum 14 points on A report dated 22nd November 2019 this performance showed the DWO supervised the measure excavation and laying of 2.5km, 63mm HDPE Pipes and Excavation and . laying of the 500m of 32mm hDPE Pipes.
Site Meeting on 20th January 2020 on the Kasiita Water Supply system attended by the DWO, AG.ADWO, Site Engineer and Director for Daikam Technologies Limited showed that the team inspected the Projects.
Site Meeting on 22nd November 2019 on the Kasiita Water Supply system attended by the DWO, AG.ADWO, Site Engineer and Director for Daikam Technologies Limited showed that the team inspected the Projects. Site Meeting on 14th March 2020 for the Drilling of Deep Boreholes and attended by the DWO, Ag. ADWO and Driller showed that the projects are supervised by Technical Teams.
Report on 4th February 2020 to CAO by DWO showed the progress report for the drilling of Boreholes
Report on 13th February 2020 to CAO by DWO showed the progress report for rehabilitation of Boreholes and construction of Kisiita Water Piped System
Report on 17th February 2020 to CAO by DWO showed the progress report for the drilling of Boreholes
Report on 10th March 2020 to CAO by DWO showed the progress report for Rehabilitation of Boreholes
Report on 25th February 2020 to CAO by DWO showed the progress report for Rehabilitation of Boreholes 12 2 Procurement and f. For the sampled contracts, there is There was evidence that the DWO Contract evidence that the DWO has verified works verified works and initiated payments Management/execution: and initiated payments of contractors of Contractors within specified time The LG has effectively within specified timeframes in the Frames as follows. managed the WSS contracts procurements -VIP Latrine at Kihumuro. o If 100 % contracts paid on time: Score 2 Maximum 14 points on The DWO initiated payment on 27th this performance o If not score 0 February 2020 and payment was done measure on 5th March 2020, Voucher No. 573. Time Frame –One Week . -Drilling of Boreholes
The DWO initiated payment on 14th May 2020 and Payment was done 5th June 2020. Voucher No.591. Time Frame 21 Days
-Rehabilitation of Boreholes. The DWO initiated payment on 27th April 2020 and Payment was done on 21st May 2020. Voucher No. 2016 Time Frame 3 Weeks
-Kisiita Piped Water System. The DWO initiated payment on 15th May 2020 and payment was done on 21st May 2020. Voucher No.2011. Time Frame -1 Week 12 2 Procurement and g. Evidence that a complete procurement Rehabilitation of 9 Boreholes in Contract file for water infrastructure investments is various Sub-counties Management/execution: in place for each contract with all records The LG has effectively as required by the PPDA Law: KAKU614/WRKS/ 2019-20/00025 managed the WSS A warded to Vijoci Limited procurements Score 2, If not score 0 Contract sum: 44,851,800 Maximum 14 points on this performance Evaluation report dated : 19th measure Septemebr,2019
. Contract signed on 17th October,2019
Contract Award approved under Minute No: 305/CC/2019-20
Drilling of 10 Boreholes in various Sub-Counties
KAKU614/WRKS/ 2019-20/00018
A warded to Galaxy Agrotech (U) Ltd
Contract sum: 219,236,820
Evaluation report dated: 23rd Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved on 25th September,2019
Minute No: 305/CC/2019-20
Consultancy for 10 Boreholes in various sub-Counties
KAKU614/WRKS/ 2019-20/00024
A warded to Water Resources and Environmental Consultants
Contract sum: 29,927,000
Evaluation report dated : 23rd Septemebr,2019
Contract signed on 17th October,2019
Contract Award approved on 25th September,2019
Minute No: 305/CC/2019-20
Environment and Social Requirements 13 3 Grievance Redress: Evidence that the DWO in liaison with the There was no case that the grievance The LG has established District Grievances Redress Committee redress committee recorded, a mechanism of recorded, investigated, responded to and investigated, responded to and addressing WSS reported on water and environment reported on water and environment at related grievances in grievances as per the LG grievance the time of Assessement line with the LG redress framework: grievance redress framework Score 3, If not score 0
Maximum 3 points this performance measure 14 3 Safeguards for service Evidence that the DWO and the There was documentary evidence that delivery Environment Officer have disseminated the DWO and the Environment Officer guidelines on water source & catchment have disseminated guidelines on Maximum 3 points on protection and natural resource water source & catchment protection this performance management to CDOs: and natural resource management to measure CDOs: Score 3, If not score 0
Minutes for water and sanitation extension workers coordination meeting held on 26th August, 2019 at Kakumiro District headquarters and guidelines were discussed under minute no. KDEWM/MIN7/08/2020
15 0 Safeguards in the a. Evidence that water source protection There was no documentary evidence Delivery of Investments plans & natural resource management availed to assessment team of water plans for WSS facilities constructed in the source protection plans and natural Maximum 10 points on previous FY were prepared and resource management plans for the this performance implemented: Score 3, If not score 0 WSS facilities prepared and measure implemented. 15 3 Safeguards in the b. Evidence that all WSS projects are The LG had proof of land ownership Delivery of Investments implemented on land where the LG has where LG all implemented projects for proof of consent (e.g. a land title, the FY 2019/2020 Maximum 10 points on agreement; Formal Consent, MoUs, etc.), this performance without any encumbrances: measure Score 3, If not score 0 Igayaza borehole
There was a land offer agreement made on 26th February, 2020 between the land owner Mr. Lubega Matia who offered his land measuring
(12 *24) for building on community borehole and the chairperson LC of Igayaza LCI in Kabasaija sub county and witnessed by Kasaija Joseph and Senking Julius.
Nyamuha borehole
There was a land offer agreement made on 9th February, 2020 between the land owner Mr. Mwesigye Onesimas who offered his land for building on community borehole and the chairperson LCI in Birembo sub county and witnessed by Bamwenda Elika and Mwesigye Nelson. 15 2 Safeguards in the c. Evidence that E&S Certification forms The projects implemented had E & S Delivery of Investments are completed and signed by certification form was completed and Environmental Officer and CDO prior to signed by Environmental Officer and Maximum 10 points on payments of contractor CDO this performance invoices/certificates at interim and final measure stages of projects:
Score 2, If not score 0 Environment and social mitigation certification for Drilling deep borehole at Nyamuha in Birembo Sub county
Certification number KDLG 004/2019/2020 was made on 5th May, 2020 by EO and CDO.
Payment was made on 5th June, 2020.
Environment and social mitigation certification for construction of 5 stance VIP latrine at Kihumuro Village B in Bwanswa sub county
Certification number KDLG 012/2019/2020 was made 23rd April, 2020 by EO and CDO.
Payment was made on 5th June, 2020.
Environment and social mitigation certification form for construction of Kisiita piped supply water system phase II was made on 20th May, 2020 by EO and CDO.
Payment was made on 21st May, 2020
. 15 2 Safeguards in the d. Evidence that the CDO and The CDO and Environment Officer Delivery of Investments environment Officers undertakes had not fully undertaken monitoring to monitoring to ascertain compliance with ascertain compliance with ESPM and Maximum 10 points on ESMPs; and provide monthly reports: provide monthly reports this performance measure Score 2, If not score 0 The team provided only three reports out of the expected twelve.
Monitoring report for construction of 5 stance VIP latrine at Kihumuro Village B in Bwanswa sub county dated 17th April, 2020 prepared by Ms Nnmiyingo Mackline - Environment Officer and Mr. Kyesa Benard -Community Development Officer.
Report on inspection of site where different water source (borehole) were constructed dated 17th April, 2020 signed by Ms Nnmiyingo Mackline - Environment Officer and Mr. Kyesa Benard -Community Development Officer. and during the inspection the following were noted; vegetation (grass) was replanted on the construction are upon completion to reduce soil erosion and fence was constructed to keep animals away from the borehole.
Report on inspection of site where different water source (borehole) were constructed dated 2nd March, 2020 signed by Ms. Nnamiyingo Mackline - Environment Officer and Mr. Kyesa Benard -Community Development Officer. And during the inspection the following were noted; negative environment impacts associated with these activities were destruction of vegetation causing loss of habitat for animals were boreholes are to be constructed.
Soil erosion will occur especially during the rainy season and increased dust levels due to removal of vegetation.
614 Micro-scale irrigation Kakumiro performance measures District
Summary of Compliance No. Definition of compliance Score requirements justification Local Government Service Delivery Results 1 0 Outcome: The LG has a) Evidence that the LG has up to-date data on irrigated Not Applicable increased acreage of land for the last two FYs disaggregated between micro- newly irrigated land scale irrigation grant beneficiaries and non-beneficiaries – score 2 or else 0 Maximum score 4
Maximum 20 points for this performance area
1 0 Outcome: The LG has b) Evidence that the LG has increased acreage of newly Not Applicable increased acreage of irrigated land in the previous FY as compared to previous newly irrigated land FY but one:
Maximum score 4 • By more than 5% score 2
Maximum 20 points for • Between 1% and 4% score 1 this performance area • If no increase score 0
2 0 Service Delivery a) Evidence that the average score in the micro-scale Not Applicable Performance: Average irrigation for LLG performance assessment is: score in the micro-scale irrigation for the LLG • Above 70%; score 4 performance • 60 – 69%; score 2 assessment. Maximum score 4 • Below 60%; score 0
Maximum score 4
3 0 Investment Performance: a) Evidence that the development component of micro- Not Applicable The LG has managed scale irrigation grant has been used on eligible activities the supply and (procurement and installation of irrigation equipment, installation of micro- including accompanying supplier manuals and training): scale irrigations Score 2 or else score 0 equipment as per guidelines
Maximum score 6 3 0 Investment Performance: b) Evidence that the approved farmer signed an Not Applicable The LG has managed Acceptance Form confirming that equipment is working the supply and well, before the LG made payments to the suppliers: installation of micro- Score 1 or else score 0 scale irrigations equipment as per guidelines
Maximum score 6
3 0 Investment Performance: Evidence that the variations in the contract price are within Not Applicable The LG has managed +/-20% of the Agriculture Engineers estimates: Score 1 or the supply and else score 0 installation of micro- scale irrigations equipment as per guidelines
Maximum score 6
3 0 Investment Performance: d) Evidence that micro-scale irrigation equipment where Not Applicable The LG has managed contracts were signed during the previous FY were the supply and installed/completed within the previous FY installation of micro- scale irrigations • If 100% score 2 equipment as per • Between 80 – 99% score 1 guidelines • Below 80% score 0 Maximum score 6
4 0 Achievement of a) Evidence that the LG has recruited LLG extension Not Applicable standards: The LG has workers as per staffing structure met staffing and micro- scale irrigation standards • If 100% score 2
Maximum score 6 • If 75 – 99% score 1 • If below 75% score 0
4 0 Achievement of b) Evidence that the micro-scale irrigation equipment Not Applicable standards: The LG has meets standards as defined by MAAIF met staffing and micro- scale irrigation standards • If 100% score 2 or else score 0
Maximum score 6 4 0 Achievement of b) Evidence that the installed micro-scale irrigation Not Applicable standards: The LG has systems during last FY are functional met staffing and micro- scale irrigation standards • If 100% are functional score 2 or else score 0
Maximum score 6
Performance Reporting and Performance Improvement 5 0 Accuracy of reported a) Evidence that information on position of extension Not Applicable information: The LG has workers filled is accurate: Score 2 or else 0 reported accurate information
Maximum score 4
5 0 Accuracy of reported b) Evidence that information on micro-scale irrigation Not information: The LG has system installed and functioning is accurate: Score 2 or Applicable reported accurate else 0 information
Maximum score 4
6 0 Reporting and a) Evidence that information is collected quarterly on Not Applicable Performance newly irrigated land, functionality of irrigation equipment Improvement: The LG installed; provision of complementary services and farmer has collected and Expression of Interest: Score 2 or else 0 entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6
6 0 Reporting and b) Evidence that the LG has entered up to-date LLG Not Applicable Performance information into MIS: Score 1 or else 0 Improvement: The LG has collected and entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6 6 0 Reporting and c.Evidence that the LG has prepared a quarterly report Not Applicable Performance using information compiled from LLGs in the MIS: Score 1 Improvement: The LG or else 0 has collected and entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6
6 0 Reporting and d) Evidence that the LG has: Not Applicable Performance Improvement: The LG i. Developed an approved Performance Improvement Plan has collected and for the lowest performing LLGs score 1 or else 0 entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6
6 0 Reporting and ii. Implemented Performance Improvement Plan for lowest Not Applicable Performance performing LLGs: Score 1 or else 0 Improvement: The LG has collected and entered information into MIS, and developed and implemented performance improvement plans
Maximum score 6
Human Resource Management and Development 7 0 Budgeting for, actual a) Evidence that the LG has: Not Applicable recruitment and deployment of staff: The i. Budgeted for extension workers as per guidelines/in Local Government has accordance with the staffing norms score 1 or else 0 budgeted, actually recruited and deployed staff as per guidelines
Maximum score 6 7 0 Budgeting for, actual ii Deployed extension workers as per guidelines score 1 Not Applicable recruitment and or else 0 deployment of staff: The Local Government has budgeted, actually recruited and deployed staff as per guidelines
Maximum score 6
7 0 Budgeting for, actual b) Evidence that extension workers are working in LLGs Not Applicable recruitment and where they are deployed: Score 2 or else 0 deployment of staff: The Local Government has budgeted, actually recruited and deployed staff as per guidelines
Maximum score 6
7 0 Budgeting for, actual c) Evidence that extension workers deployment has been Not Applicable recruitment and publicized and disseminated to LLGs by among others deployment of staff: The displaying staff list on the LLG notice board. Score 2 or Local Government has else 0 budgeted, actually recruited and deployed staff as per guidelines
Maximum score 6
8 0 Performance a) Evidence that the District Production Coordinator has: Not Applicable management: The LG has appraised, taken i. Conducted annual performance appraisal of all corrective action and Extension Workers against the agreed performance plans trained Extension and has submitted a copy to HRO during the previous FY: Workers Score 1 else 0
Maximum score 4
8 0 Performance a) Evidence that the District Production Coordinator has; Not Applicable management: The LG has appraised, taken Taken corrective actions: Score 1 or else 0 corrective action and trained Extension Workers
Maximum score 4 8 0 Performance b) Evidence that: Not Applicable management: The LG has appraised, taken i. Training activities were conducted in accordance to the corrective action and training plans at District level: Score 1 or else 0 trained Extension Workers
Maximum score 4
8 0 Performance ii Evidence that training activities were documented in the Not Applicable management: The LG training database: Score 1 or else 0 has appraised, taken corrective action and trained Extension Workers
Maximum score 4
Management, Monitoring and Supervision of Services. 9 0 Planning, budgeting and a) Evidence that the LG has appropriately allocated the Not Applicable transfer of funds for micro scale irrigation grant between (i) capital service delivery: The development (micro scale irrigation equipment); and (ii) Local Government has complementary services (in FY 2020/21 100% to budgeted, used and complementary services; starting from FY 2021/22 – 75% disseminated funds for capital development; and 25% complementary services): service delivery as per Score 2 or else 0 guidelines.
Maximum score 10
9 0 Planning, budgeting and b) Evidence that budget allocations have been made Not Applicable transfer of funds for towards complementary services in line with the sector service delivery: The guidelines i.e. (i) maximum 25% for enhancing LG Local Government has capacity to support irrigated agriculture (of which budgeted, used and maximum 15% awareness raising of local leaders and disseminated funds for maximum 10% procurement, Monitoring and Supervision); service delivery as per and (ii) minimum 75% for enhancing farmer capacity for guidelines. uptake of micro scale irrigation (Awareness raising of farmers, Farm visit, Demonstrations, Farmer Field Maximum score 10 Schools): Score 2 or else score 0 9 0 Planning, budgeting and c) Evidence that the co-funding is reflected in the LG Not Applicable transfer of funds for Budget and allocated as per guidelines: Score 2 or else service delivery: The 0 Local Government has budgeted, used and disseminated funds for service delivery as per guidelines.
Maximum score 10
9 0 Planning, budgeting and d) Evidence that the LG has used the farmer co-funding Not Applicable transfer of funds for following the same rules applicable to the micro scale service delivery: The irrigation grant: Score 2 or else 0 Local Government has budgeted, used and disseminated funds for service delivery as per guidelines.
Maximum score 10
9 0 Planning, budgeting and e) Evidence that the LG has disseminated information on Not Applicable transfer of funds for use of the farmer co-funding: Score 2 or else 0 service delivery: The Local Government has budgeted, used and disseminated funds for service delivery as per guidelines.
Maximum score 10
10 0 Routine oversight and a) Evidence that the DPO has monitored on a monthly Not Applicable monitoring: The LG basis installed micro-scale irrigation equipment (key areas monitored, provided to include functionality of equipment, environment and hands-on support and social safeguards including adequacy of water source, ran farmer field schools efficiency of micro irrigation equipment in terms of water as per guidelines conservation, etc.)
Maximum score 8 • If more than 90% of the micro-irrigation equipment monitored: Score 2
• 70-89% monitored score 1
Less than 70% score 0 10 0 Routine oversight and b. Evidence that the LG has overseen technical training & Not Applicable monitoring: The LG support to the Approved Farmer to achieve servicing and monitored, provided maintenance during the warranty period: Score 2 or else 0 hands-on support and ran farmer field schools as per guidelines
Maximum score 8
10 0 Routine oversight and c) Evidence that the LG has provided hands-on support to Not Applicable monitoring: The LG the LLG extension workers during the implementation of monitored, provided complementary services within the previous FY as per hands-on support and guidelines score 2 or else 0 ran farmer field schools as per guidelines
Maximum score 8
10 0 Routine oversight and d) Evidence that the LG has established and run farmer Not Applicable monitoring: The LG field schools as per guidelines: Score 2 or else 0 monitored, provided hands-on support and ran farmer field schools as per guidelines
Maximum score 8
11 0 Mobilization of farmers: a) Evidence that the LG has conducted activities to Not Applicable The LG has conducted mobilize farmers as per guidelines: Score 2 or else 0 activities to mobilize farmers to participate in irrigation and irrigated agriculture.
Maximum score 4
11 0 Mobilization of farmers: b) Evidence that the District has trained staff and political Not Applicable The LG has conducted leaders at District and LLG levels: Score 2 or else 0 activities to mobilize farmers to participate in irrigation and irrigated agriculture.
Maximum score 4
Investment Management 12 0 Planning and budgeting a) Evidence that the LG has an updated register of micro- Not Applicable for investments: The LG scale irrigation equipment supplied to farmers in the has selected farmers and previous FY as per the format: Score 2 or else 0 budgeted for micro-scale irrigation as per guidelines
Maximum score 8
12 0 Planning and budgeting b) Evidence that the LG keeps an up-to-date database of Not Applicable for investments: The LG applications at the time of the assessment: Score 2 or else has selected farmers and 0 budgeted for micro-scale irrigation as per guidelines
Maximum score 8
12 0 Planning and budgeting c) Evidence that the District has carried out farm visits to Not Applicable for investments: The LG farmers that submitted complete Expressions of Interest has selected farmers and (EOI): Score 2 or else 0 budgeted for micro-scale irrigation as per guidelines
Maximum score 8
12 0 Planning and budgeting d) For DDEG financed projects: Not Applicable for investments: The LG has selected farmers and Evidence that the LG District Agricultural Engineer (as budgeted for micro-scale Secretariat) publicized the eligible farmers that they have irrigation as per been approved by posting on the District and LLG guidelines noticeboards: Score 2 or else 0
Maximum score 8
13 0 Procurement, contract a) Evidence that the micro-scale irrigation systems were Not Applicable management/execution: incorporated in the LG approved procurement plan for the The LG procured and current FY: Score 1 or else score 0. managed micro-scale irrigation contracts as per guidelines
Maximum score 18 13 0 Procurement, contract b) Evidence that the LG requested for quotation from Not Applicable management/execution: irrigation equipment suppliers pre-qualified by the Ministry The LG procured and of Agriculture, Animal Industry and Fisheries (MAAIF): managed micro-scale Score 2 or else 0 irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract c) Evidence that the LG concluded the selection of the Not Applicable management/execution: irrigation equipment supplier based on the set criteria: The LG procured and Score 2 or else 0 managed micro-scale irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract d) Evidence that the micro-scale irrigation systems was Not Applicable management/execution: approved by the Contracts Committee: Score 1 or else 0 The LG procured and managed micro-scale irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract e. Evidence that the LG signed the contract with the Not Applicable management/execution: lowest priced technically responsive irrigation equipment The LG procured and supplier for the farmer with a farmer as a witness before managed micro-scale commencement of installation score 2 or else 0 irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract f)Evidence that the micro-scale irrigation equipment Not Applicable management/execution: installed is in line with the design output sheet (generated The LG procured and by IrriTrack App): Score 2 or else 0 managed micro-scale irrigation contracts as per guidelines
Maximum score 18 13 0 Procurement, contract g) Evidence that the LG have conducted regular technical Not Applicable management/execution: supervision of micro-scale irrigation projects by the The LG procured and relevant technical officers (District Agricultural Engineer or managed micro-scale Contracted staff): Score 2 or else 0 irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract h) Evidence that the LG has overseen the irrigation Not Applicable management/execution: equipment supplier during: The LG procured and managed micro-scale i. Testing the functionality of the installed equipment: irrigation contracts as per Score 1 or else 0 guidelines
Maximum score 18
13 0 Procurement, contract ii. Hand-over of the equipment to the Approved Farmer Not Applicable management/execution: (delivery note by the supplies and goods received note by The LG procured and the approved farmer): Score 1 or 0 managed micro-scale irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract i) Evidence that the Local Government has made payment Not Applicable management/execution: of the supplier within specified timeframes subject to the The LG procured and presence of the Approved farmer’s signed acceptance managed micro-scale form: Score 2 or else 0 irrigation contracts as per guidelines
Maximum score 18
13 0 Procurement, contract j) Evidence that the LG has a complete procurement file Not Applicable management/execution: for each contract and with all records required by the The LG procured and PPDA Law: Score 2 or else 0 managed micro-scale irrigation contracts as per guidelines
Maximum score 18
Environment and Social Safeguards 14 0 Grievance redress: The a) Evidence that the Local Government has displayed Not Applicable LG has established a details of the nature and avenues to address grievance mechanism of prominently in multiple public areas: Score 2 or else 0 addressing micro-scale irrigation grievances in line with the LG grievance redress framework
Maximum score 6
14 0 Grievance redress: The b) Micro-scale irrigation grievances have been: Not Applicable LG has established a mechanism of i). Recorded score 1 or else 0 addressing micro-scale ii). Investigated score 1 or else 0 irrigation grievances in line with the LG iii). Responded to score 1 or else 0 grievance redress framework iv). Reported on in line with LG grievance redress framework score 1 or else 0 Maximum score 6
14 0 Grievance redress: The b) Micro-scale irrigation grievances have been: Not Applicable LG has established a mechanism of ii. Investigated score 1 or else 0 addressing micro-scale iii. Responded to score 1 or else 0 irrigation grievances in line with the LG iv. Reported on in line with LG grievance redress grievance redress framework score 1 or else 0 framework
Maximum score 6
14 0 Grievance redress: The b) Micro-scale irrigation grievances have been: Not Applicable LG has established a mechanism of iii. Responded to score 1 or else 0 addressing micro-scale iv. Reported on in line with LG grievance redress irrigation grievances in framework score 1 or else 0 line with the LG grievance redress framework
Maximum score 6 14 0 Grievance redress: The b) Micro-scale irrigation grievances have been: Not Applicable LG has established a mechanism of iv. Reported on in line with LG grievance redress addressing micro-scale framework score 1 or else 0 irrigation grievances in line with the LG grievance redress framework
Maximum score 6
Environment and Social Requirements 15 0 Safeguards in the a) Evidence that LGs have disseminated Micro- irrigation Not Applicable delivery of investments guidelines to provide for proper siting, land access (without encumbrance), proper use of agrochemicals and Maximum score 6 safe disposal of chemical waste containers etc.
score 2 or else 0
15 0 Safeguards in the b) Evidence that Environmental, Social and Climate Not Applicable delivery of investments Change screening have been carried out and where required, ESMPs developed, prior to installation of Maximum score 6 irrigation equipment.
i. Costed ESMP were incorporated into designs, BoQs, bidding and contractual documents score 1 or else 0
15 0 Safeguards in the ii. Monitoring of irrigation impacts e.g. adequacy of water Not Applicable delivery of investments source (quality & quantity), efficiency of system in terms of water conservation, use of agro-chemicals & management Maximum score 6 of resultant chemical waste containers score 1 or else 0
15 0 Safeguards in the iii. E&S Certification forms are completed and signed by Not Applicable delivery of investments Environmental Officer prior to payments of contractor invoices/certificates at interim and final stages of projects Maximum score 6 score 1 or else 0
15 0 Safeguards in the iv. E&S Certification forms are completed and signed by Not Applicable delivery of investments CDO prior to payments of contractor invoices/certificates at interim and final stages of projects score 1 or else 0 Maximum score 6
614 Micro-scale irrigation minimum conditions Kakumiro District
Compliance No. Summary of requirements Definition of compliance Score justification Human Resource Management and Development 1 Not 0 Evidence that the LG has recruited or requested for If the LG has recruited the Applicable secondment of staff for all critical positions in the District Senior Agriculture Engineer Production Office responsible for micro-scale irrigation score 70 or else 0.
Maximum score is 70
Environment and Social Requirements 2 Not 0 Evidence that the LG has carried out Environmental, Social If the LG: Applicable and Climate Change screening have been carried out for potential investments and where required costed ESMPs a. Carried out Environmental, developed. Social and Climate Change screening, score 15 or else 0. Maximum score is 30
2 0 Evidence that the LG has carried out Environmental, Social b. Carried out Social Impact Not and Climate Change screening have been carried out for Assessments (ESIAs) where Applicable potential investments and where required costed ESMPs required, score 15 or else 0. developed.
Maximum score is 30
614 Water & environment minimum conditions Kakumiro District
Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 15 Evidence that the LG has recruited or formally If the LG has recruited: The LG appointed requested for secondment of staff for all critical Isingoma Julius on positions. a. 1 Civil Engineer promotion as the Water (Water), score 15 or Officer on the else 0. 3rd/February/2020 under Ref:cCR.156/1 DSC Minute No. 74(c)/KDSC/01/2020
1 0 Evidence that the LG has recruited or formally b. 1 Assistant Water The position was vacant requested for secondment of staff for all critical Officer for mobilization, by the time of positions. score 10 or else 0. assessment.
1 10 Evidence that the LG has recruited or formally c. 1 Borehole The LG appointed requested for secondment of staff for all critical Maintenance Matovu Azaliya positions. Technician/Assistant substantively as the Engineering Officer, Assistant score 10 or else 0. Engineering/Borehple Technician Officer on the 1st/April/2019 under Ref:156/1 and DSC Minute No.67/03/2019.
1 0 Evidence that the LG has recruited or formally d. 1 Natural Resources As per the structure dated requested for secondment of staff for all critical Officer , score 15 or 27th/June/2017, the positions. else 0. position didn’t exist.
1 10 Evidence that the LG has recruited or formally e. 1 Environment The LG appointed requested for secondment of staff for all critical Officer, score 10 or else Nnamiyingo Mackline positions. 0. substantively as the Environment Officer on the 7th/July/2017 under Ref:156/1 and DSC Minute No.26/KDSC/JUNE/2017
1 10 Evidence that the LG has recruited or formally f. Forestry Officer, score The LG appointed requested for secondment of staff for all critical 10 or else 0. Sebulime Patrick positions. substantively as the Forestry Officer on the 1st/July/2017 under Ref;156 and DSC Minute No.26/JUNE/2017.
Environment and Social Requirements 2 10 Evidence that the LG has carried out Environmental. If the LG: The LG water sector Social and Climate Change screening/Environment carried out environmental and Social Impact Assessment (ESIAs) (including child a. Carried out social and climate protection plans) where applicable, and abstraction Environmental, Social change permits have been issued to contractors by the and Climate Change Directorate of Water Resources Management (DWRM) screening/Environment, prior to commencement of all civil works on all water score 10 or else 0. Construction of Kisiita sector projects piped supply water system phase II was screened on 3rd December, 2019 by the Environment Officer and CDO water.
Construction of 5 stance VIP latrine at Kihumuro in Bwanswa sub county was screened on 18th December, 2019 by the Environment Officer and CDO water.
Drilling deep borehole at Nyamuha in Birembo Sub county was screened on 8th January, 2020 by the Environment Officer and CDO water.
2 10 Evidence that the LG has carried out Environmental. b. Carried out Social The projects Social and Climate Change screening/Environment Impact Assessments implemented did not and Social Impact Assessment (ESIAs) (including child (ESIAs) , score 10 or require ESIA protection plans) where applicable, and abstraction else 0. permits have been issued to contractors by the Directorate of Water Resources Management (DWRM) There was no evidence of prior to commencement of all civil works on all water social impact assessment sector projects carried out at the time of assessment. 2 10 Evidence that the LG has carried out Environmental. c. Ensured that The contractor got drilling Social and Climate Change screening/Environment contractors got permit Number and Social Impact Assessment (ESIAs) (including child abstraction permits DP12505/DW2019 protection plans) where applicable, and abstraction issued by DWRM, permits have been issued to contractors by the score 10 or else 0. GALAXY AGRO TECH Directorate of Water Resources Management (DWRM) (U) Ltd for the period 1st prior to commencement of all civil works on all water July 2019 to 30th June sector projects 2020 from Ministry of Water Environment Directorate of Water Resource Management issued on 16th May, 2019 by Eng. Kavute Dominic
Director of Water Development.
614 Health minimum conditions Kakumiro District
Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 0 Evidence that the District has If the LG has The LG appointed Senteza Robert Augustine as substantively recruited or substantively recruited the Acting District Health Officer on the formally requested for or formally requested 24th/July/2017 secondment of staff for all for secondment of: critical positions. a. District Health Applicable to Districts only. Officer, score 10 or else 0. Maximum score is 70
1 0 Evidence that the District has b. Assistant District The LG neither substantively recruited nor wrote substantively recruited or Health Officer Maternal, to MOPs for secondment of staff. However, the formally requested for Child Health and CAO appointed Mbabazi Assumpta as the acting secondment of staff for all Nursing, score 10 or Assistant Health Officer Maternal, Child Health critical positions. else 0 and Nursing on the 1st/July/2017 under Ref:CR/D/17012 Applicable to Districts only.
Maximum score is 70
1 0 Evidence that the District has c. Assistant District The LG neither substantively recruited nor wrote substantively recruited or Health Officer to the MOPs for secondment of staff. However, formally requested for Environmental Health, the CAO assigned duties in acting capacity to secondment of staff for all score 10 or else 0. Sakwa David as the Assistant DHO, critical positions. Environmental Health on the 7th/January/2019.
Applicable to Districts only.
Maximum score is 70
1 0 Evidence that the District has d. Principal Health The position was vacant at the time of substantively recruited or Inspector (Senior assessment. formally requested for Environment Officer) , secondment of staff for all score 10 or else 0. critical positions.
Applicable to Districts only.
Maximum score is 70 1 10 Evidence that the District has e. Senior Health The LG appointed Senteza Robert Augustine substantively recruited or Educator, score 10 or substantively as the Senior Health Educator on formally requested for else 0. the 2nd/March/2017 under Ref:156/1 and DSC secondment of staff for all Minute No.KDSC/FEB/2017/6 critical positions.
Applicable to Districts only.
Maximum score is 70
1 10 Evidence that the District has f. Biostatistician, score The LG appointed Tumwiine Stephen substantively recruited or 10 or 0. substantively as the Biostatistician on the formally requested for 1st/April/2029 under Ref:156/1 and DSC Minute secondment of staff for all No.67/03/2019. critical positions.
Applicable to Districts only.
Maximum score is 70
1 10 Evidence that the District has g. District Cold Chain The LG substantively appointed Magomu substantively recruited or Technician, score 10 or Christopher as the District Cold Chain Officer on formally requested for else 0. the 1st/April/2019 under Ref:156/1 and DSC secondment of staff for all Minute No.67/03/2019. critical positions.
Applicable to Districts only.
Maximum score is 70
1 Evidence that the Municipality h. If the MC has in has in place or formally place or formally requested for secondment of requested for staff for all critical positions. secondment of Medical Officer of Health Applicable to MCs only. Services /Principal Medical Officer, score Maximum score is 70 30 or else 0.
1 Evidence that the Municipality i. If the MC has in place has in place or formally or formally requested requested for secondment of for secondment of staff for all critical positions. Principal Health Inspector, score 20 or Applicable to MCs only. else 0. Maximum score is 70 1 Evidence that the Municipality j. If the MC has in place has in place or formally or formally requested requested for secondment of for secondment of staff for all critical positions. Health Educator, score 20 or else 0. Applicable to MCs only.
Maximum score is 70
Environment and Social Requirements 2 15 Evidence that prior to If the LG carried out: There was Environmental, Social and Climate commencement of all civil works Change screening forms of the projects for all Health sector projects, the a. Environmental, mentioned below; LG has carried out: Social and Climate Environmental, Social and Change Climate Change screening/Environment, Environment and social screening forms (ESSP) screening/Environment Social score 15 or else 0. for extension and renovation of Mukooro HCII in Impact Assessments (ESIAs) Nkooro sub county Kaku 614/WRKS/2019- Maximum score is 30 2020/00015 was screened on 14th November, 2019 by the Ag. DCDO and Environmental Officer and costed ESMP were prepared and signed by the EO and Ag. DCDO on 3rd December, 2019
Environment and social screening forms (ESSP) for upgrading of Kitaihuka health center II to health center III UgIFT/WRKS/2019-2020/0001- 09 was screened on 24th January, 2020 by the Ag. DCDO and Environmental Officer and costed ESMP were prepared and signed by the EO and Ag. DCDO on 27th January, 2020
2 15 Evidence that prior to b. Social Impact There was no environment and social impact commencement of all civil works Assessments (ESIAs) , assessment report at the time of assessment. for all Health sector projects, the score 15 or else 0. LG has carried out: Environmental, Social and The project implemented did not require Climate Change environmental and social impact assessment. screening/Environment Social Impact Assessments (ESIAs)
Maximum score is 30
614 Education minimum conditions Kakumiro District
Definition of No. Summary of requirements Compliance justification Score compliance Human Resource Management and Development 1 0 Evidence that the LG has substantively If the LG has The LG neither substantively recruited or formally requested for substantively recruited appointed nor wrote to MOPs for secondment of staff for all critical positions in or formally requested secondment of staff but appointed the District/Municipal Education Office for secondment of: Baleke William in acting capacity namely: as the DEO on the 24th/July/2017. a) District Education The maximum score is 70 Officer/ Principal Education Officer, score 30 or else 0.
1 0 Evidence that the LG has substantively If the LG has - The LG appointed Kyomufuna recruited or formally requested for substantively recruited Mary substantively as the Senior secondment of staff for all critical positions in or formally requested Inspector of Schools on the the District/Municipal Education Office for secondment of: 8th/June/2015 under namely: Ref:CR/EDU/16986 and DSC b) All District/Municipal Minute No.29/2015(1) The maximum score is 70 Inspector of Schools, score 40 or else 0.
- The LG appointed Bakekeke William substantively as the Inspector Of Schools on the 8th/June/2015 under Ref:CR/EDU/16242 and DSC Minute No.29/2015(2).
- The position was vacant and had not been advertised.
Environment and Social Requirements 2 15 Evidence that prior to commencement of all If the LG carried out: All projects implemented by LG civil works for all Education sector projects under education sector prior to the LG has carried out: Environmental, Social a. Environmental, commencement carried out and Climate Change screening/Environment Social and Climate Environmental, Social and Climate Social Impact Assessments (ESIAs) Change Change screening/Environment as screening/Environment, mentioned below; score 15 or else 0.
The Maximum score is 30 Construction of 5 stance VIP latrine at Mpongo primary school in Mpasaana sub county was screened on 9th December, 2019 by EO and Ag.DCDO
Construction of 2 classroom block with an office and a store at Kakumiro public primary school in sub county was screened on 26th November, 2019 by EO and Ag.DCDO
Renovation of Kakindo primary school Kakindo Town council was screened on 13th December, 2019 by EO and Ag.DCDO
2 15 Evidence that prior to commencement of all If the LG carried out: There was no ESIA report availed civil works for all Education sector projects to assessment at the time of the LG has carried out: Environmental, Social b. Social Impact assessment. and Climate Change screening/Environment Assessments (ESIAs) , Social Impact Assessments (ESIAs) score 15 or else 0. All the projects implemented in the financial year 2019/2020 that did not require environmental social impact assessment. The Maximum score is 30
614 Crosscutting minimum conditions Kakumiro District
No. Summary of requirements Definition of compliance Compliance justification Score Human Resource Management and Development 1 0 Evidence that the LG has recruited or formally a. Chief Finance The LG neither recruited nor requested for secondment of staff for all critical Officer/Principal Finance wrote to MOPs for positions in the District/Municipal Council Officer, score 3 or else 0 secondment of staff but departments. however, CAO assigned duties to Bigabwa Gladys as Maximum score is 37. the acting CFO on the 1st/July/2016 under Ref:CR/D/17012
1 0 Evidence that the LG has recruited or formally b. District Planner/Senior The LG neither recruited nor requested for secondment of staff for all critical Planner, score wrote to MOPs for positions in the District/Municipal Council secondment of staff but departments. 3 or else 0 however, the CAO assigned duties to Magambo Willy as Maximum score is 37. the acting District Planner on the 24th/July/2017
1 0 Evidence that the LG has recruited or formally c. District The LG neither recruited nor requested for secondment of staff for all critical Engineer/Principal wrote to the MOPs for positions in the District/Municipal Council Engineer, secondment of staff. departments. However, CAO appointed score 3 or else 0 Baguma Christopher in Maximum score is 37. acting capacity as the District Natural Resource Officer on the 24th/July/2017
1 0 Evidence that the LG has recruited or formally d. District Natural The LG neither recruited nor requested for secondment of staff for all critical Resources Officer/Senior wrote to MOPs for positions in the District/Municipal Council Environment Officer, secondment of staff . departments. However, CAO appointed score 3 or else 0 Serumaga Stephen in acting Maximum score is 37. capacity as the District Production Officer on the 27th/July/2017
1 0 Evidence that the LG has recruited or formally e. District Production The LG neither recruited nor requested for secondment of staff for all critical Officer/Senior Veterinary wrote to MOPs for positions in the District/Municipal Council Officer, secondment of staff . departments. However, CAO appointed score 3 or else 0 Serumaga Stephen in acting Maximum score is 37. capacity as the District Production Officer on the 27th/July/2017 1 0 Evidence that the LG has recruited or formally f. District Community The LG neither substantively requested for secondment of staff for all critical Development Officer/ recruited nor wrote to the positions in the District/Municipal Council Principal CDO, MOPs for secondment of staff departments. but appointed Kyesa Benard score 3 or else 0 as the acting DCDO on the Maximum score is 37. 24th/June/2016 under Ref:CR/D/19032
1 0 Evidence that the LG has recruited or formally g. District Commercial The LG neither recruited nor requested for secondment of staff for all critical Officer/Principal wrote to MOPs for positions in the District/Municipal Council Commercial Officer, secondment of staff. departments. However, CAO appointed score 3 or else 0 Mutakoha George as the Maximum score is 37. acting District Commercial Officer on the 29th/June/2018 under Ref:156/1.
1 0 Evidence that the LG has recruited or formally other critical staff The position was vacant at requested for secondment of staff for all critical the time off assessment. positions in the District/Municipal Council departments. h (i). A Senior Procurement Officer Maximum score is 37. (Municipal: Procurement Officer)
score 2 or else 0.
1 2 Evidence that the LG has recruited or formally h(ii). Procurement Officer The LG appointed requested for secondment of staff for all critical (Municipal Assistant Nuwamanya Richard positions in the District/Municipal Council Procurement Officer), substantively as the departments. Procurement Officer on the score 2 or else 0 1st/July/2017 under Maximum score is 37. Ref:156/1 and DSC Minute No.26/JUNE/2017
1 0 Evidence that the LG has recruited or formally i. Principal Human The LG neither substantively requested for secondment of staff for all critical Resource Officer, recruited nor wrote to the positions in the District/Municipal Council MOPs for secondment of staff. departments. score 2 or else 0 However, CAO appointed Munoli Richard as the acting Maximum score is 37. Principal Human Resource Officer on the 29th/ June/2018 under Ref: 156/1 1 0 Evidence that the LG has recruited or formally j. A Senior Environment The position was vacant by requested for secondment of staff for all critical Officer, the time of assessment. positions in the District/Municipal Council departments. score 2 or else 0
Maximum score is 37.
1 2 Evidence that the LG has recruited or formally k. Senior Land The LG appointed Nankinga requested for secondment of staff for all critical Management Officer, Yudaya substantively as the positions in the District/Municipal Council score 2 or else 0 Senior Land Management departments. Officer on the 1st/April/2019 under Ref:156/1 and DSC Maximum score is 37. Minute No.67/03/2019.
1 0 Evidence that the LG has recruited or formally l. A Senior Accountant, Vacant at the time of requested for secondment of staff for all critical assessment positions in the District/Municipal Council score 2 or else 0 departments.
Maximum score is 37.
1 2 Evidence that the LG has recruited or formally m. Principal Internal The LG appointed Kyalisima requested for secondment of staff for all critical Auditor for Districts and S.D. Job substantively as the positions in the District/Municipal Council Senior Internal Auditor for Principal Internal Auditor on departments. MCs, the 3rd/March/2017 under Ref:CR/D/0002 and DSC Maximum score is 37. score 2 or else 0 Minute No.03/FEB/2017/06.
1 0 Evidence that the LG has recruited or formally n. Principal Human The LG neither substantively requested for secondment of staff for all critical Resource Officer recruited nor wrote to MOPs positions in the District/Municipal Council (Secretary DSC), score 2 for secondment of staff. departments. or else 0 However, the CAO appointed Ludowa Tumusiime Mark as Maximum score is 37. the acting Secretary DSC on the 1st/July/2019 under Ref:161.
2 0 Evidence that the LG has recruited or formally If LG has recruited or As per the staff structure requested for secondment of staff for all essential requested for secondment dated 20th/June/2017, There positions in every LLG of: were 12 Senior Assistant Secretaries as below; Maximum score is 15 a. Senior Assistant Secretaries in all LLGS, - Waswa Julius was substantively appointed as score 5 or else 0 the SAS of Nalyewo sub county on the 1st/July/2018 under Ref: 156/1 and DSC Minute No.42/05/2018.
- Barungi Nicholas was substantively appointed as the SAS of Birembo Subcounty on the 1st/July/2018 under Ref:156/1 and DSC Minute No.42/05/2018.
- Namukisa Juliet was substantively appointed as the SAS of the Kikoora Sub county on the 1st/July/2018 and Ref:156/1 and DSC Minute No.42/05/2018.
- The LG appointed Lwanyaga Ivan substantively as the SAS of Kasambya Sub County on the 1st/July/2018 under Ref:156/1 and DSC Minute No.422/05/2018.
- The LG appointed Ssebuliba Elineo as the SAS of Mpasaana Sub County on the 1st/July/2018 under Ref:156/2 and DSC Minute No.42/05/2018
- Nanyonga Teddy was substantively appointed as the SAS of Kiwaya Sub County on the 1st/July/2018 under Ref:156/1 and DSC Minute No.42/05/2018.
- Sebukeera Fred was substantively appointed as the SAS of Kakindo Sub County on the 1st/July/2018 under Ref:156/2 and DSC Minute No.42/05/2018.
- Nyakato Winfred was substantively appointed as the SAS of Kitaihuka Sub County on the 1st/April/2019 under Ref:156/1 and DSC Minute No.67/03/2019.
- Kasibante Emmanuel was substantively appointed as the SAS of Kijanji Sub County on the 1st/April/2019 under Ref:156/1 and DSC Minute No.67/03/2019.
- Yombo Raphile was substantively appointed as the SAS of Bwanswa Sub County on the 1st/April/2019 under Ref:156/1 and DSC Minute No.67/03/2019.
- Muhimbo Edward was substantively appointed as the SAS of Nkooko Sub County on the 1st/April/2019 under Ref:156/1 and DSC Minute no.67/03/2019.
- Sekate Moses was substantively appointed as the SAS of Kyabasaija Sub County on the 1st/April/2019 under Ref:156/1 and DSC Minute No.67/03/2019. 2 0 Evidence that the LG has recruited or formally If LG has recruited or As per the structure dated requested for secondment of staff for all essential requested for secondment 20th/June/2017, there were positions in every LLG of: 12 CDOs and were as below;
Maximum score is 15 b. A Community Development Officer or Senior CDO in case of - The LG appointed Town Councils, in all Sebagere Rovious LLGS substantively as the CDO of Kisiiti Sub County on the score 5 or else 0. 1st/July/2011 under Ref:156/2 and DSC Minute No.44/2011.
- Kitone John was substantively appointed as the CDO of Kijanja Sub County on the 1st/July/2011 under Ref:CR.156 /2 and DSC Minute No.44/2011.
- Serumaga Ronald was substantively appointed as CDO of Katikara Sub County on the 1st/July/2017 under Ref:CR.156/1 and DSC Minute No.26/JUNE/2017.
- Kobusinge Caroline was substantively appointed as the CDO of Bwanswa Sub County on the 1st/July/2017 under Ref:CR/156/1 and DSC Minute No.26/JUNE/2017.
- Tugume Godfrey was substantively appointed as the CDO of Nkooko Sub County on the 1st/July/2017 under Ref:CR.156/1 and DSC Minute No,26/JUNE/2017.
- Aliganyira Hassan Faisal was substantively appointed as the CDO of Kikwaya Sub County On the 1st/July/2017 under Ref:156/2 and DSC Minute No.26/JUNE/2017.
2 0 2 Evidence that the LG has recruited or formally If LG has recruited or As per the structure dated 0 requested for secondment of staff for all essential requested for secondment 20th/June/2017, there were 5 positions in every LLG of: Senior Accounts Assistants as below; Maximum score is 15 c. A Senior Accounts Assistant or an Accounts Assistant in all LLGS, - The LG appointed score 5 or else 0. Asiimwe Patrick Substantively as the Senior Accounts Assistant of Kasambya Sub County on the 1st/April/2019 under Ref: CR.160/1 and DSC Minute No.10/2009
- Biryabaho Leonard was appointed substantively as the Accounts Assistants of Birembo Sub County on the 1st/April/2019 under Ref: CR.156/1 and DSC Minute No.67/03/2019.
- Muhanuzi A. Isaiah was appointed substantively as the Accounts Assistant of Kijanji Sub County on the 1st/April/2019 under Ref:CR/156/1 and DSC Minute No.67/03/2019
- Sebukera Ronald was substantively appointed as the Accounts Assistant of Kikwaya Sub County on the 1st/April/2019 under Ref:156/1 and DSC Minute No.67/03/2019.
- Kyeyune Julius was appointed substantively as the Accounts Assistant of Bwanswa on the 1st/April/2019 under Ref:156/1 and DSC Minute No.67/03/2019.
- Kabusu Farouk was substantively appointed as the Accounts Assistant of Kitaihuka Sub County on the 1st/April/2019 under Ref:156/1 and DSC Minute No.67/03/2019. - Nyangoma Scolar was substantively appointed as the Senior Accounts Assistant of Kataikara Sub County on the 1st/July/2018 under Ref:156/1 and Minute No.42/05/2018.
- Mwebe Joachim was substantively appointed as the Accounts Assistant of Nalyweyo Sub County on the 1st/Febuary/2008 under Ref:156/2 and DSC Minute No.63/2008.
- Tugyengane Augustine was substantively appointed as the Accounts Assistant of Kakindo Sub County on the 1st/July/2018 under Ref:156/1 and DSC Minute No.42/05/2018.
- Kisakye Julius was substantively appointed as the Accounts Assistant of Nkooko Sub County on the 1st/July/2018 under Ref:156/1 and DSC Minute No.42/05/2018.
- Semata Gyaviira was substantively appointed as the Senioe Accounts Assistant of Mpasaana Sub County on the 1st/April/2009 under Ref:160/1 and DSC Minute No.10/2009.
- Nyendo Moses was substantively appointed as the Accounts Assistant of Kisiita Sub County on the 1st/August/2008 under Ref:156/2 and DSC Minute No.631/2005.
- Mwesige Kisembo was substantively appointed as the SCDO of Kakumiro Town Council on the 1st/July/2017 under Ref:156/1 and DSC Minute NO.10151.
The position at Kisiita Town Council had been vacant.
Environment and Social Requirements 3 0 Evidence that the LG has released all funds If the LG has released The LG spent Shs 182, allocated for the implementation of 100% of funds allocated in 463,512 Page 11 of Draft environmental and social safeguards in the the previous FY to: Final Accounts FY 2019/20 previous FY. on Natural Resources a. Natural Resources department against a budget Maximum score is 4 department, of Shs 230,200,500 Page 11 of draft Final Accounts FY score 2 or else 0 2019/20. This constituted 79.2%
3 0 Evidence that the LG has released all funds If the LG has released The LG Spent Shs allocated for the implementation of 100% of funds allocated in 310,993,000 page 11 of environmental and social safeguards in the the previous FY to: Draft Final Accounts previous FY. 2019/20 on Community b. Community Based Based Services department Maximum score is 4 Services department. FY2019/20 against a budget of Shs 310,644,265 Page 11 score 2 or else 0. of the Draft Final Accounts FY 2019/20 constituting 99.8 % 4 4 Evidence that the LG has carried out a. If the LG has carried out There was evidence that LG Environmental, Social and Climate Change Environmental, Social and screened all projects under screening/Environment and Social Impact Climate Change DDEG, Kakumiro LG had 3 Assessments (ESIAs) and developed costed screening, projects implemented during Environment and Social Management Plans the FY 2019/2020 as (ESMPs) (including child protection plans) where score 4 or else 0 mentioned below applicable, prior to commencement of all civil works. Environment and social screening forms (ESSP) for Maximum score is 12 extension and renovation of Mukooro HCII in Nkooro sub county Kaku 614/WRKS/2019-2020/00015 was screened on 14th November, 2019 by the Ag. DCDO and Environmental Officer.
Environment and social screening forms (ESSP) for completion of Mulinga P/ in Katikara sub county Kaku 614/WRKS/2019-2020/00017 was screened on 14th November, 2019 by the Ag. DCDO and Environmental Officer.
The third project did not require screening because it was development of physical development plan for Kitwaya sub county in Kakumiro district.
4 4 Evidence that the LG has carried out b. If the LG has carried out There was no ESIA Environmental, Social and Climate Change Environment and Social documents availed to screening/Environment and Social Impact Impact Assessments assessors at the time of Assessments (ESIAs) and developed costed (ESIAs) prior to assessment for the FY Environment and Social Management Plans commencement of all civil 2019/2020. (ESMPs) (including child protection plans) where works for all projects applicable, prior to commencement of all civil implemented using the There was no project works. Discretionary implemented that required Development Equalization ESIA in FY 2019/2020. Maximum score is 12 Grant (DDEG),
score 4 or 0 4 4 Evidence that the LG has carried out c. If the LG has a Costed There was costed ESMPs Environmental, Social and Climate Change ESMPs for all projects incorporated in the BoQ and screening/Environment and Social Impact implemented using the the contractual documents Assessments (ESIAs) and developed costed Discretionary availed to Assessment Team Environment and Social Management Plans Development Equalization at the time of assessment for (ESMPs) (including child protection plans) where Grant (DDEG);; instance applicable, prior to commencement of all civil works. score 4 or 0 Completion of classroom construction at Mulinga P/S in Maximum score is 12 Katikara KAKU/WRKS/ 2019- 2020/00017 costed ESPM were incorporated in the BoQ under external finishes
Lightening protection at UGX 2,080,000
Environmental conservation at UGX 200,000
Extension and renovation of Mukooro HCII in Mukoora KAKU/WRKS/ 2019- 2020/00015 costed ESPM were incorporated in the BoQ under item no.2 Substructure
Site preparation at UGX 205,000
Excavation and earth working at UGX 200,000
Disposal of excavated materials at UGX 115,000
Financial management and reporting 5 0 Evidence that the LG does not have an adverse If a LG has a clean audit The audit results were or disclaimer audit opinion for the previous FY. opinion, score 10; expected to be ready by the end of December 2020,This Maximum score is 10 If a LG has a qualified performance area would be audit opinion, score 5 the last to be reviewed in January 2021. If a LG has an adverse or disclaimer audit opinion for the previous FY, score 0 6 10 Evidence that the LG has provided information to If the LG has provided The Local Government had the PS/ST on the status of implementation of information to the PS/ST provided information to the Internal Auditor General and Auditor General on the status of PS/ST MOFPED on the findings for the previous financial year by end of implementation of Internal Status of implementation of February (PFMA s. 11 2g). This statement Auditor General and internal auditor General includes issues, recommendations, and actions Auditor General findings findings for the previous FY against all findings where the Internal Auditor for the previous financial and Auditor General recommended the year by end of February 2018/2019 on 9th Accounting Officer to act (PFM Act 2015). (PFMA s. 11 2g), December, 2019
maximum score is 10 score 10 or else 0. Similarly, the Local Government had provided information to the PS/ST MOFPED on the Status of implementation of Auditor General findings on 14th December 2019 February 2020
This earlier r than the mandatory submission date of end of February 2020
7 4 Evidence that the LG has submitted an annual If the LG has submitted an The LG submitted an annual performance contract by August 31st of the annual performance performance contract to current FY contract by August 31st of PS/ST MOFPED on 7th July the current FY, 2020 at 3.45 PM. This was Maximum Score 4 before the mandatory dead score 4 or else 0. line of end of August, 2020.
8 4 Evidence that the LG has submitted the Annual If the LG has submitted the The LG had submitted Performance Report for the previous FY on or Annual Performance Annual Performance Report before August 31, of the current Financial Year Report for the previous FY to PS/ST MOFPED on on or before August 31, of 27th August 2020. This was maximum score 4 or else 0 the current Financial before the mandatory Year, deadline of 31st August 2020. score 4 or else 0. 9 4 Evidence that the LG has submitted Quarterly If the LG has submitted The LG had Submitted Budget Performance Reports (QBPRs) for all the Quarterly Budget Quarterly Budget four quarters of the previous FY by August 31, of Performance Reports Performance Reports for all the current Financial Year (QBPRs) for all the four the four quarters to PS/ST quarters of the previous MOFPED as follows; Maximum score is 4 FY by August 31, of the current Financial Year, 1st Quarterly Budget Performance Report FY score 4 or else 0. 2019/2020 was Submitted to PS/ST MOFPED on 20th November 2019.
2nd Quarterly Budget Performance Report FY 2019/2020 was Submitted to PS/ST MOFPED on 23rd March, 2020
3rd Quarterly Budget Performance Report FY2019/2020 was Submitted to PS/ST MOFPED on 22nd May, 2020
4th Quarterly Budget Performance Report FY2019/2020 was Submitted to PS/ST MOFPED on 27th August, 2020.
This was before the mandatory deadline of 31st August 2020.