WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES MEETING

West Valley College Board Room January 18, 2007

BOARD OF TRUSTEES

Chris Constantin • President

Robert T. Owens. Vice President

Joy Atkins

Don Cordero

Jack Lucas

Buck Polk

Chris Stampolis

Kelly Traschler. West Valle)) College Student Trustee

Chris Vo • Me Student Trustee

Stan R. Arterberry - Chancellor GUIDELINES FOR PUBLIC PARTICIPATION INBOARD OF TRUSTEE MEETINGS

TIle following instructiollS are intended as a guide for members of the public Wll0 wisl1. to address tll.e Board of Trustees. These guidelines are in the illterest of giving the, Board a fair opportu1lity to hear a diversity of viewpoints.

1. Oral Communications from the Public (Items Not Listed on the Agell.da) You are asked to sign up at tIle begillning of the meeting, using the form provided at the elltrance of tIle Board Room, but you are 110t required to do so. The completed form sI1.ould be submitted to the Board Clerk by 7:05 p.m. When you mal

2. Public Discussion (Items Listed on the Agell.da) We welcome comments from the public specific to items listed all tll.e Board agenda for tll.at meeti11g. 111 fairness to those WILD wish to speak and as a courtesy to those who have come to listen, we request tl1.at you adhere to the following guidelilles. If you wish to speak, you are asked to provide a completed form to tIle Board Clerk by 7:05 p.m., but you are 110t required to do so. WIl.en the Board President opens an item for discussion alld calls for speakers, approacll tll.e podium, identify yourself, alld limit your presell.tation to tilree (3) minutes. If you wisll. to give an Opillion wll.ich has already been expressed by others, please do not be repetitive. The President may impose additiollal time limitations all any major disCllssions involving multiple speakers.

3. All Oral Communications Should the sum of "Oral Communications from tIle Public" require more thall thirty (30) minutes, the Board President may proceed witl1 the balallce of tIle agenda alld return to "Oral CommUllicatiol1.S" before 'INew Busil1ess." WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES MEETING JANUARY 18, 2007

West Valley College 14000 Fruitvale Avenue, Saratoga, CA 95070

6:00 p.m. Public Session Baltic Room 6:05 p.m. Closed Session Baltic Room 7:00 p.m. Public Session Board Room

1.0 CALL TO ORDER - PUBLIC SESSION 1.1 Roll Call Oral 2.0 ADJOURN TO CLOSED SESSION Conference with Labor Negotiator Pursuant to Government Code 54957.6 - Provide direction to James Andrews/Deanna Mouser, negotiators, regarding negotiations with ACE, SEID, Teamsters, and POA; and to Stan Arterberry regarding unrepresented groups. 3.0 RECONVENE PUBLIC SESSION 3.1 Pledge of Allegiance Oral 3.2 Report of Closed Session Action Oral 3.3 Approval of the Order of the Agenda (A) Oral 3.4 Approval of the Minutes of the December 7, 2006, Regular Meeting (A) 1a and the December 7, 2006, Financing Corporation Meeting 18a 3.5 Presentations/Recognitions (I) Oral 3.6 Oral Communications from the Public (I) Oral This portion of the meeting is reserved for persons desiring to address the Board on any matter not on the agenda. No action will be taken 3.7 Written Communications from the Public (I ) Oral 3.8 Academic Senate Update (Buendia-Bangle) (Cox) (I ) Oral 3.9 Classified Senate Update (Ludwig) (Masury) (I ) Oral 3.10 Student Senate Update (Montoya) (I ) Oral 3.11 Mission College Update (Robles) (I ) Oral

(A) = Action ( I) =Information *In compliance with the Americans with Disabilities Act, individuals needing special accommodations should contact the Chancellor's Office at 408-741-2011 one week prior to the meeting date. 3.12 West Valley College Update (Hartley) (I) 1 3.13 Vice Chancellor's Report (Mahrt) (I) Oral 3.14 Chancellor's Update (Arterberry) (I) Oral APPROVAL OF CONSENT AGENDA ACTION ITEMS Action items will be acted upon in one motion unless they are removed from the Consent Agenda. Information items will not be discussed unless they are removed from the Consent Agenda. 4.0 COLLEGES, PROGRAMS, AND SERVICES - Consent Agenda There are no items. 5.0 HUMAN RESOURCES - Consent Agenda 5.1 PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE (A) 2 BOARD OF TRUSTEES Recommendation: That the Board of Trustees approve the following items. I. Position Action Request a. Approve position changes (Attachment A) for WVMCCD. 6 II. Appointments Administrative a. Ginny Aragon, Dean, Student Support Services, West Valley College. b. Gary Miller, RHORC, Mission College. Academic Administrative c. Celine Pinet, Dean, Instruction, West Valley. Classified d. Kevin Holland, Facilities, WVMCCD. e. Cathy Aimonetti, Career Programs, West Valley College. f. Candace Temple, Advancement, WVMCCD. Academic g. Jennifer Eaton, Counseling Department, West Valley College. III. Out-of-Class Assignments a. Lien Pham, Financial Aid, West Valley College. b. Rose Schultz, Human Resources, WVMCCD. c. Rhonda Kirkland, Financial Aid, West Valley College. d. Kurt Hibner, Supervisors Unit, WVMCCD. e. Ana Liza Bibat-Dasalla, Admissions & Records, Mission College. f. Linda Hoang, Child Development Center, Mission College. IV. Classified Leave of Absence a. Jewell Malone, Financial Aid, Mission College. b. Virginia Franco, EOPS, Mission College. V. Academic Banked Leave a. Carol Abate, English, West Valley College. b. Kate Disney, Engineering, Mission College.

ii VI. Academic Pre-Retirement Banked Leave a. Thomas W. Green, Biology, West Valley College. VII. Academic Retirement Susan L. Smith, Instructor, Reading, West Valley College. Hourly Classified Ratifications Part-time, hourly student, and volunteer employees, as listed in Exhibit A. 8 Associate Faculty Emergency hires and other associate faculty, as listed in Exhibit B. 11

6.0 BUSINESS AND FINANCE - Consent Agenda There are no items. REGULAR ORDER OF AGENDA

4.0 COLLEGES, PROGRAMS, AND SERVICES There are no items. 5.0 HUMAN RESOURCES 5.2 APPROVAL OF CONTRACT WITH JOHN WILLIAMS AND WITH (A) 12 PROFESSIONAL PERSONNEL LEASING (PPL) Recommendation: That the Board of Trustees approve an ongoing contract with PPL in the amount not to exceed $76,503.00 for John Williams, Interim Vice President of Instruction, Mission College; effective January 19, 2007 through June 30, 2007. 5.3 2006-2007 ACADEMIC RETIREMENTS (A) 13 Recommendation: That the Board of Trustees accept the following academic retirements. Academic Retirees: a. Linda Skaife, Instructor, Foreign Language, West Valley College. Length ofService: 31 Years

b. Margaret Boone, Instructor, Health Occupations, Mission College. Length ofService: 26.5 Years 6.0 BUSINESS AND FINANCE 6.1 APPROVAL OF CHANGE ORDER #2 FOR WEST VALLEY COLLEGE (A) 14 INFORMATION SYSTEMS INTERIM HOUSING (PHASE II) PORTABLE BUILDINGS Recommendation: That the Board of Trustees approve Change Order #2 with American Modular Systems, in the amount of $18,470, for the Information Systems (I.S.) Interim Housing Project (Phase II) at West Valley College. The change order will include the addition of ramps, landings, and vinyl composition tile (VCT) flooring.

iii 6.2 PROJECT ASSIGNMENT AMENDMENTS FOR CONSTRUCTION (A) 15 MANAGEMENT SERVICES WITH CCS GROUP, INC., AND SWINERTON MANAGEMENT & CONSULTING Recommendation: That the Board of Trustees approve the project assignment amendments for Construction Management Services for the West Valley College Campus Technology Center (CCS Group), Math Science Addition (CCS Group), Aquatic Center (Swinerton), and Information Systems Building/Interim Housing (Swinerton), and approve the budget adjustment needed to supplement the project funds. 6.3 CARRY-OVER BUDGET ADJUSTMENTS (A) 18 Recommendation: That the Board of Trustees approve the carry-over budget adjustments as specified. 6.4 FINANCIAL STATEMENTS AND BUDGET ADJUSTMENTS (A) 20 Recommendation: That the Board of Trustees approve the accompanying financial statements and budget adjustments for the period of July 1, 2006 through Sept. 30, 2006 (1 st Quarter), as specified. 6.5 2006-2007 FIRST QUARTER 311 FINANCIAL REPORT (A) 28 Recommendation: That the Board of Trustees accept the 2006-07 First Quarter Financial Report and authorize Business Services to forward the CCSF-311 First Quarter Report to Sacramento. 6.6 APPROVE THE RENTAL AGREEMENT WITH BAY AREA CONTROL (A) 31 LINE PRECISION AEROBATIC ASSOCIATION Recommendation: That the Board of Trustees approve the long-term rental agreement granting non-profit Bay Area Control Line Precision Aerobatic Association limited use of half of Parking Lot A at Mission College for control line plane models practice. 6.7 APPROVE THE FACILITIES USE AGREEMENT WITH EAGLE & (A) 33 FUSTAR TENNIS SCHOOL Recommendation: That the Board of Trustees approve the long-term athletic facilities use agreement granting Eagle & Fustar Tennis School limited use of the tennis courts at Mission College for private tennis instruction. 7.0 INFORMATION REPORTS 7.1 ACTUARIAL STUDY OF RETIREE HEALTH LIABILITIES (I) 35 GASB 45 requires the District to perform an actuarial valuation regarding liability for retiree health benefits.

The information presented by Total Compensation Systems, Inc., will explain the actuarial study, including the calculation of liability and the underlying assumptions. 7.2 GASB 45jOTHER POST-EMPLOYMENT BENEFITS ("OPEB") (I) 36 Since the adoption of GASB Statement No. 45 in 2004, increased attention has been paid to the cost and accounting treatment of "other post-employment benefits" (OPEBs).

The information presented will explain how OPEB Bonds work, how they may be able to benefit WVMCCD, and the next steps including the creation and establishment of bylaws and a retirement board.

iv 8.0 BOARD 8.1 PROPOSAL TO INCREASE TRUSTEES' SALARIES (A) 37 This item is agendized at the request of Trustee Stampolis. Recommendation: To increase the salaries of the West Valley-Mission Community College District Board of Trustees by 5% as provided for in Education Code Section 72024. 8.2 RESOLUTION NO. 0701180 TO SUPPORT THE DREAM (A) 38 ACT Recommendation: That the Board of Trustees adopt Resolution No. 07011801 to support the federal DREAM (Development, Relief and Education for Alien Minors) Act. 8.3 REVISION OF DISTRICT POLICY MANUAL - CHAPTER 1 (BASIC (A) 41 DISTRICT FOUNDATIONS/BOARD OF TRUSTEES) - SECOND READING Recommendation: That the Board of Trustees discuss and approve the revisions to the District Policy Manual at the Second Reading. 8.4 REVISION OF DISTRICT POLICY MANUAL - CHAPTER 6 (A) 43 (BUSINESS OPERATIONS) - SECOND READING Recommendation: That the Board of Trustees review the changes to the fiscal standards included in Chapter 6, choose the preferred language, and approve the revisions to the District Policy Manual at the Second Reading. 8.5 New Business - Trustees (I) Oral The Trustees may report at this time on any item not appearing on the agenda. 8.6 New Business - Administration (I) Oral The Administrators may report at this time on any item not appearing on the agenda.

ADJOURNMENT

v UNAPPROVED MINUTES OF THE DECEMER 7, 2006. BOARD OF TRUSTEES MEETING

ITEM 3.4 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: RHODA CURRY WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT

1.0 CALL TO ORDER - PUBLIC SESSION The December 7,2006, meeting of the West Valley-Mission Community College District Board of Trustees was called to order at 5.40 p.m. by Board Vice President Chris Constantin.

1.1 ACCEPTANCE OF THE CERTIFIED STATEMENT OF VOTES CAST AT THE GENERAL ELECTION, DECLARATION OF THE FINAL RESULTS OF THE ELECTION, AND THE OATH OF OFFICE ACTION TAKEN: It was M/S/P6/0/0 (Stampolis/Owens) to accept the certified statement of votes cast at the general electiol1, to declare the final results of the election, and to administer the oath of office. Student Trustees: Two yes votes

Board Vice President Constantin administered the Oath of Office to re-elected Trustees Jack Lucas and Buck Polk and Trustee-elect Don Cordero. A brief reception followed.

2.0 ADJOURNMENT TO CLOSED SESSION The meeting adjourned to Closed Session at 6:05 p.m.

3.0 RECONVENE PUBLIC SESSION Public Session reconvened at 7:00 p.m.

3.1 ROLL CALL Present: Vice President Chris Constantin, Trustees Joy Atkins, Don Cordero, Jack Lucas, Bob Owens, Buck Polk, and Chris Stampolis; and Secretary to the Board Chancellor Stan Arterberry. Student Trustees: Kelly Traschler and Chris Vo

3.2 PLEDGE OF ALLEGIANCE Trustee Don Cordero led those assembled in the 'Pledge of Allegiance.'

3.3 REPORT OF CLOSED SESSION ACTION No action was taken in Closed Session.

3.4 APPROVAL OF THE ORDER OF THE AGENDA ACTION TAKEN: It was M/S/P7/0/0 (Stampolis/Owens) to approve the order of the agenda as presented. Student Trustees: Two yes votes

la UNAPPROVED MINUTES OF THE DECEMER 7, 2006. BOARD OF TRUSTEES MEETING

3.5 ELECTION OF 2007 BOARD OFFICERS ACTION TAKEN: It was M/S/P7/0/0 (Stampolis/Traschler) to elect Trustee Chris Constantin to serve as President. It was M/S/P7/0/0 (Polk/Traschler) to elect Trustee Bob Owens to serve as Vice President. It was M/S/P7/0/0 (Constantin/Traschler) to appoint Chancellor Stan Arterberry to serve as Secretary. It was M/S/P7/0/0 (Owens/Constantin) to elect Trustee Polk to serve as Trustee Representative to the Santa Clara COUlLty Committee on School District Organization. Student Trustees: Two yes votes

3.5 PROPOSED 2007 BOARD MEETING SCHEDULE A discussiol1 was held. ACTION TAKEN: It was M/S/P7/0/0 (Traschler/Cordero) to approve the 2007 Board Meeting Schedule as presented. Student Trustees: Two yes votes

3.7 APPROVAL OF THE MINUTES OF THE NOVEMBER 16, 2006, REGULAR MEETING ACTION TAKEN: It was M/S/P5/0/2 (Owens/Atkins; Constantin and Cordero abstained) to approve the minutes of tILe Novenlber 16, 2006, Regular meeting as corrected. Page 7a, Item 5.2 "Ratification of the District and Association of College Educators (ACE) 2005-2008 Collective BargainiIlg Agreement", Action Taken: It was M/S/P 6IGfG 5/1/0 (Traschler/Owens; Schwartz voted no) to approve..." Student Trllstees: Two yes votes

3.8 PRESENTATIONS/RECOGNITIONS There were none.

3.9 ORAL COMMUNICATIONS FROM THE PUBLIC Dr. Ial1 Waltol1, Mission College math instructor and Academic Senate President for the California Community Colleges, ackl10wledged the tremendous support he l1as received from various Board members and from Cl1ancellor Arterberry and Interim President Robles as he works in his statewide role.

He spent a great deal of time last year trying to facilitate the enactment of higher graduation competencies in math and English, and he worked to ac11ieve COl1sensus on tl1e Title 5 cl1.anges that would be needed. The Board of Governors adopted those CI1.al1ges unanimously in September, and they will become mandatory in fall 2009.

Dr. Waltol1 noted that this WOl1't have a great impact on our District because both Colleges, in large part, have adopted the increased standards voluntarily. The District may, however, need some work in the areas of providing alternative courses to meet these requirements and improving student success in basic skills.

The Academic Senate and the ChiefInstmctional Officers and Chief Student Services Officers Organizations jointly proposed a basic skills initiative to the BOG. The initiative is a three-phase project: the first phase is research, the secol1d phase is professional development, the third phase is the implementation phase. He asked for the support ofthe Board in this endeavor.

2a UNAPPROVED MINUTES OF THE DECEMER 7/ 2006. BOARD OF TRUSTEES MEETING

3.10 WRITTEN COMMUNICATIONS FROM THE PUBLIC There were none.

3.11 ACADEMIC SENATE UPDATE Mission College Academic Sellate President Cathy Cox welcomed Trustee DOll. Cordero a11d stated that she believes this is the first time a former Academic Sel'1ate President has served all. the Board of Trustees.

The Senate has been working to resume participation on committees. Examples of that participation ill.clude the fact that: accreditation committees have been formed, faculty have volunteered to participate on the Faculty a11d Staff Diversity Committee, and the Technology committee has resumed full work. She added that she is looking forward 'to working with the new Board.

West Valley College President Angelica Bue1l.dia-Bangle stated that at a recent Senate meetillg, several senators volunteered to participate on standard committees.

She was pleased to an1lounce the success of the first Academic Senate Leadership Recognition event tllat took place recently, the purpose of which was to improve the campus climate. She tha11ked College President Phil Hartley for providing support and tIle supplies for the evellt.

Dr. Buelldia-Bangle stated that she, too, is looking forward to working with Trustee Cordero and the new Board.

3.12 CLASSIFIED SENATE UPDATE West Valley College Classified Senate President Scott Ludwig congratulated Trustees Cordero, Lucas, Polk, Board President Constantin and Vice President Owens on tlleir election as Trustees and Board officers.

He urged to Board to vote yes on the SEIU contract this evening (see Item 5.2). He also urged a quick settlement witl1 the teamsters a1l.d police unions.

He reminded the Board tllat tIle Classified Se1late would hold its annual Winter Luncheon 011 Friday, December 15. He i1lvited the Board and administrators to attend.

At this point, Board President Consta1lti11 asked if there was a motion to move Item 5.2 forward so that action could be taken immediately. A motion was made by Trustee Stampolis and seconded by Trustee Polk, to move Item 5.2 forward. The motion passed unanimously.

3a UNAPPROVED MINUTES OF THE DECEMER 7, 2006. BOARD OF TRUSTEES MEETING

5.2 RATIFICATION OF THE DISTRICT AND SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU) (2005-2009) COLLECTIVE BARGAINING AGREEMENT ACTION TAKEN: It was M/S/P 7/0/0 (Traschler/Stampolis) to approve the proposed collective bargaining agreement Witl1 SEIU as presented at the December 7, 2006, Board of Trustees meeting. Student Trustees: Two yes votes

3.13 STUDENT SENATE UPDATE West Valley College Student Trustee Kelly Traschler informed the Board that Senate Preside11t Schwabe resigned her position.

She announced that the Fashion Club donated $100.00 from sales of red ribbons for Worldwide Aids Day and $100.00 from the Club's matching donation to the Santa Clara Health Trust.

3.14 MISSION COLLEGE UPDATE Il1terim President Harriett Robles welcomed Trustee Cordero to tl1e Board and congratulated Trustees Lucas and Polk on their re-electiol1s.

S11e stated tl1at the College library collected two hundred books and cash donations for the San Jose Mercury Ne~s Gift of Reading Book Drive. T11is illustrates the caring and generous nature of people at Mission College.

Dr. Robles indicated that people are welcome to drop off stuffed toys at the Me Library until December 15 as part of the WVMCCD Police Department's 12th Annual Teddy Bear Drive.

The MESA Program (Math Engineering Science Achievement) has been awarded an Intel Corporation US Educatio11 Grant totaling $9,804. The Intel Gral1t funds are allocated for new MESA Equipment.

She reported that the College's 'Tees for Degrees' fund raiser raised $9,000 for athletic programs. She asked the Board members to mark their calendars for next year's event, which is scheduled for Friday, October 19, 2007.

Copies of the winter/ spring 2007 class schedule and post card mailer have been distributed. In response to feedback from students who indicated that they would like to know more about the College's activities, the schedule has an insert that highlights special events and clubs. Dr. Robles thanked Carmen Pegan, graphic designer, for her exceptional design work.

President Robles reported that yesterday, nineteen foster youth celebrated the successful completio11 of their first semester in a unique transitional program for emancipated foster youth. The program is sponsored by the Walter S. Johnson

4a UNAPPROVED MINUTES OF THE DECEMER 7, 2006. BOARD OF TRUSTEES MEETING Fourldation al1.d is implemented by Mission College in partnership with the Santa Clara County Department of Family and Children's Services.

Trustee Stampolis asked about tIle distribution of the College schedules. President Robles responded that Mission mailed the schedule to all continuing students. She stated that she believes it was mailed to all residences within the service area and to homes ill the zip codes that fall withill our service area, but slle will need to verify that.

President Phil Hartley spoke of the new look of the WVC class schedule, with an 8-page addition highligllting campus life, including student services and activities. Vice President of Instruction Dave Fishbaugh stated that 94,000 schedules were mailed.

3.15 WEST VALLEY COLLEGE UPDATE President Hartley spoke of the recent fire on campus that destroyed an art lab. The lab housed sculpture classes, metal casting classes, etc. It was a tremendous loss to the College, alld many student projects were destroyed. The preliminary findings were that it was an accidental, probable electrical fire. Preliminary estimates by insurance il1.Vestigators are $2 million in damage. He assured the·Board that classes would not be disrupted because alternative locations will be provided. The President commended the Saratoga and San Jose Fire Departments and the Sheriff's Department for their quick alld efficient responses to the fire. Dr. Hartley thanked Board President Constantin, wl1.o came to the campus that evening, and stated that the students would be provided with whatever they needed to continue their studies.

Dr. President Hartley aru1.ounced that the West Valley Masterworks Chorale and Chamber Sillgers Orchestra would perform on Friday evening, December 8, at 8:00 p.m. in tl1.e WVC Theater. He encouraged all to attend.

He illformed the Board tllat Ms. Gillny Aragon's name would come before them at the next Board meeting as the recommended candidate for the Deall of Student Services. He asked 11er to stand and be recognized as she was in the audience. He stated that she has served as Interim Dean during the past two years, and although there was very strong competition for the permanent position, he and the committee felt she was the best candidate.

Dr. Hartley distributed an invitation to the College's first groundbreaking ceremony in over thirty years. Although the "turn of the dirt" will be for a trench, it will launch the College's facilities projects for the next several years. It is worthy of a celebration because it is the first groundbreaking on campus in over thirty years! The event will take place on December 14 at 2:00 p.m. next to the Student Health Center. He asked all to attend the "well deserved happy time" at which fun, food, music and party favors would be enjoyed.

Board President Constantin asked about a firefighter who was injured during the art lab fire. Dr. Hartley replied that the firefighter took a blow to the shoulder from a piece of falling duct work. He was treated and released, and he returned to duty that evening.

Sa UNAPPROVED MINUTES OF THE DECEMER 7, 2006. BOARD OF TRUSTEES MEETING President Constantin asked tl1at a letter be sent to the fire departments, including the Santa Clara County Fire Department, stating our appreciation for their service. Dr. Hartley indicated that 11e would do so.

3.16 VICE CHANCELLOR'S REPORT Mr. Jack Mahrt reminded the Board the he spoke of S.E.L.F. (School Excess Liability Insurance Fund) at the last meeting. As an update, he informed them that last Friday, the Bay Area Community College Property Liability JPA met. He listed the nine members of that JPA, whicl1 is a small but fiscally strong and well-respected JPA in the State. Because S.E.L.F. and tl1e JPA have the same auditor, a report of S.E.L.F. was provided at the JPA meeting. That body is still fiscally solvent, Mr. Marht reported, and t11e WVMCCD will stay in S.E.L.F. for the next year, at which time he will bring a recomme11dation to the Board on whether the District should continue to remain in S.E.L.F.

Board President Constantin asked for clarification of what is provided by S.E.L.F. Mr. Mal1rt replied that it provides liability coverage for claims agai11st the District from $5 to $20 milli011.

3.17 CHANCELLOR'S UPDATE Chancellor Arterberry stated tl1at the WVC kickoff sessi011 for the Leadership Development Academy took place yesterday. The session, under the leadership of Patricia Stokke and Albert Moore, was a tremendous success with the participation of approximately sixty staff members. A Mission College kickoff session will take place tomorrow i11 Hospitality Management at 1:30 p.m., he added. He invited Board members to attend. He expects this to be a very successful program. He was asked to thank the Board for its support of the program, and the Land Corporation for its financial support.

He spoke of tl1e Board's atte11dance at the upcoming New Trustee Workshop arld Legislative C011fere11ce 011 January 27-29, 2007, noting that Trustee Lucas serves on ACE (Advisory Committee for Education) and will, therefore, work at the New Trustee Works110p.

He asked the Board to tl1ink in broad terms when suggesting topics for Study Sessions to take place in 2007, and to send those suggestions to the Executive Assistant to t11e Board.

Chancellor Arterberry thanked Dr. Walton for addressing the Board this evening, and he me11tioned that Dr. Jane Patton from Mission College also serves on the Statewide Academic Senate. He noted that it/s an honor for our District to have two faculty members serving in such high positions and it gives us recognition throughout the State. He added that 11e serves on the CEO Board and he is the Statewide Chair of the COA (Commission on Athletics). He thanked the Board for their support of all District employees who serve on Statewide committees.

6a UNAPPROVED MINUTES OF THE DECEMER 7, 2006. BOARD OF TRUSTEES MEETING

Board President Constantin stated that he serves on the Advisory Committee for Legislatiol1 for the CCLC along with Ms. Ruth Carlson, noting that our District IS very well represented in Statewide organizations.

APPROVAL OF CONSENT AGENDA ACTION ITEMS ACTION TAKEN: Itwas M/S/P 7/0/0 (Traschler/Owens) to approve the Consent Agenda items as presented. Student Trustees: Two yes votes

The Consent Agenda Action Items are appended to t11ese mil1utes as Appendix A.

REGULAR ORDER OF AGENDA

4.0 COLLEGES, PROGRAMS, AND SERVICES There were no items.

5.0 HUMAN RESOURCES

5.2 Rl\TIFICtATION OF THE DISTRICT ~AAND SER'.'ICE El\4PLOYEES INTERNATION~AAL UNION (SEIU) (2005 2009) COLLECTI'/E BtARCAINING AGREEl\1ENT This item was moved to follow Item 3.12, 'Classified Senate Update.'

5.3 APPROVAL OF CONTRACT WITH DR. KIRK AVERY AND PROFESSIONAL PERSONNEL LEASING (PPL) A discussion was held. ACTION TAKEN: It was M/S/P7/0/0 (Traschler/Owens) to approve an ongoing contract with PPL in an amount not to exceed $71,844.00 for Dr. Kirk Avery, Interim Vice President, Administrative Services, West Valley College; effective November 21, 2006 up to or through May 10, 2007. Position ID# 37600. Student Trustees: Two yes votes

5.4 APPROVAL OF PROFESSIONAL GROWTH AND DEVELOPMENT SALARY INCREMENT AWARDS ACTION TAKEN: It was M/S/P7/0/0 (Traschler/Cordero) to award Professional Growth and Development (PG&D) increments to Daniel Gllich, effective July 20, 2006, on the basis that the compliance report of the faculty n1ember was subn1itted to the Comn1ittee prior to April 7, 2006.

6.0 BUSINESS AND FINANCE

6.2 2005-2006 CCSF311 ANNUAL REPORT A discussiol1 was held on this information item.

7a UNAPPROVED MINUTES OF THE DECEMER 7, 2006. BOARD OF TRUSTEES MEETING

6.3 AWARD'OF BID FOR THE MISSION COLLEGE SCIENCE AND TECHNOLOGY BUILDING ROOF - PAVERS ACTION TAKEN: It was M/S/P 7/0/0 (Cordero/Owens) to approve the low, responsible, responsive bidder, and reject all otl1er bids. The bidders and their bids are as follows: Company Base Bid Cramer Partitions $182,000 Fer11andes & Sons Ge11eral Contractors $215,878 Student Trllstees: Two yes votes

6.4 ACCEPT TWO VTEA MINI-GRANTS TOTALING $17,000 ACTION TAKEN: It was M/S/P 7/0/0 (Traschler/Vo) to accept two VTEA mini-grants, totaling $17,000, awarded to Mission College from the Bay Area Con1munity College Consortium (BACCC). Student Trustees: Two yes votes

6.5 AWARD OF BID#5-0607 - WEST VALLEY COLLEGE INFORMATION SYSTEMS INTERIM HOUSING INCREMENT I (UNDERGROUND UTILITIES AND TRENCHING) A disCllssion was l1eld. ACTION TAKEN: It was M/S/P 7/0/0 (Traschler/Cordero) to award Bid #5-0607 to the lowest responsible, responsive bidder and reject all other bids. The bid results are as follows: Company Base Bid Swenso11 & Associates $1,074,000 Pacific Underground Construction, Inc. $1,177,520 Talus Construction (bid not accepted-late) Stlldent Trustees: Two yes votes

6.6 CARRY-OVER BUDGET ADJUSTMENTS A discussion was held. ACTION TAKEN: It was M/S/P7/ 0/0 (Trasclller/Vo) to approve the carry-over budget adjustments as specified. Student Trllstees: Two yes votes

6.7 WEST VALLEY COLLEGE CAMPBELL/SAN JOSE CENTER SUB-LEASE ACTION TAKEN: It was M/S/P7/0/0 (Cordero/Traschler) to authorize the administration to complete negotiations with the State Employment Development Department and the State Department of General Services to enter into a three-year sub-lease, pending counsel review, beginning in January 2007, of an approximately 4,330 square foot portion of the Campbell EDD Building, located at 2450 S. Bascom Avenue in San Jose, for the establishn1e11t of a West Valley College Campbell/San Jose Center. Student Trustees: Two yes votes

6.8 FISCAL CRISIS AND MANAGEMENT ASSISTANCE TEAM (FCMAT) FISCAL REVIEW REPORT A discussion was l1eld on this information item.

Sa UNAPPROVED MINUTES OF THE DECEMER 7, 2006. BOARD OF TRUSTEES MEETING

7.0 INFORMATION REPORTS For tl1e text of this report, see the December 7, 2006, Board meeting agenda.

7.1 ANNUAL DISTANCE LEARNING FISCAL AND STATISTICAL REPORTS FOR 2005-2006 A discussion was held on this informatiol1 item.

8.0 BOARD

8.1 REVISION OF DISTRICT POLICY MANUAL - CHAPTER 3 (HUMAN RESOURCES) WORK AT OFF-SITE LOCATIONS POLICY - SECOND READING A discussion was held. ACTION TAKEN: It was M/S/F3/4/0 (Starnpolis/Vo; Atkins, Cordero, Lucas, and Owens voted no) to approve the Second Reading of the Work at Off-site Locations Policy. Student Trustees: Two abstentions

8.2 PROPOSAL TO INCREASE TRUSTEES' SALARIES A discussion was held on this information item.

8.3 RESOLUTION NO. 06120701 REGARDING TRUSTEE ABSENCE ACTION TAKEN: It was M/S/P6/0/1 (Starnpolis/Cordero; Atkins, aye; Cordero, aye; Lucas, aye; Owens, aye; Polk, aye; Stan1polis, aye; Constantin abstained) to excuse Trustee Chris Constantin from attending the November 16, 2006, regular meeting due to illness. Student Trustees: Two yes votes (Traschler, aye; Vo, aye)

8.4 NEW BUSINESS - TRUSTEES Trustee Lucas, Chair of tl1e Legislative Committee, reported on the meeting that took place on December 5. The Committee recommends that the Board schedule a breakfast for admil1istrators and Trustees witl1 Silicon Valley Community College Trustees. It does not recomme11d scheduling a dinner for our legislators at the Legislative C011fere11ce i11 January. At Trustee Lucas' request, Student Trustee Traschler reported that she collected a total of 340 signatures supporting the Community College Initiative. Trustee Lucas stated that Trustees throughout tl1e State have committed to pledge $100 each, and he commended the members of our Board who have contributed. The Committee will bring to the Board a resollltion in support of the Dream Act and a list of l011g-term goals for legislation.

Trustee Stampolis stated that he took enrollment numbers (headcount) on all the colleges in Santa Clara County from the State Chancellor's website, and he broke it down by age 011 an Excel spreadsl1eet. He distributed the document and suggested that there mig11t be a small discussion about what the numbers mean, trends, etc. As an example, he noted that De Anza has more students than WVMCCD in the 19-24 age bracket, but we have more in the 50+ group.

9a UNAPPROVED MINUTES OF THE DECEMER 7, 2006. BOARD OF TRUSTEES MEETING He also distributed a handout regarding counseling information, including the number of students who are directed to counseling services as opposed to those who actually receive the services. He thanked both Academic Senate Presidents for his discussions with them. Board President Constantin recommended that Trustee Stampolis suggest enrollment as a Study Sessi011 topic.

Student Trustee Traschler wished good luck to all students on their fi11al exams, and she stated that she would be unable to attend the WVC groundbreaking event because she will be in a final exam.

Board President COl1stantin reported on Committee Assignments. Because Jeff Schwartz is no longer a member of the Audit al1d Budget Oversight Committee, he assigned Trustee Cordero to be the third member of the committee (Trustees Constantin (Chair) and Owens are members). The Committee will meet on a montl1ly basis, and has met twice so far. It will review our financials at each meeting and discuss issues of fiscal policy, al1d it will discuss the Board Budget Priorities at its January meeting. Hopefully, through that Committee, the Board can address some FCMAT recommendations.

Trustee Cordero thanked many people for their help on his election campaign. In particular, l1e thanked 11is campaign manager Dianne McKay and his family. He stated that he is very grateful for the opportunity to serve on t11e Board. He noted that he heard many l1egative comments about the Board during his campaign, and he asked that 11is following comments be passed along to faculty. He sat in on the Board's Self­ Evaluatiol1 meeting, and noted that there is an effort by Board members to address the cl1asm that has arisen between the faculty and classified staff in a very honest way. He asked that we turn a page and get back on a path to excellence. He appreciates the opportul1ity to work with the Chancellor, the College Presidents, the Academic Senate Presidents, and administrators and staff. He concluded by stating that he hopes "to do this task witl1 insight, with wisdom, and with ethics."

Trustee Polk thal1ked Trustee Cordero for his com~ents, and he congratulated Trustee Constantin on his first evening as Board President. He acknowledged former Trustee Jeff Schwartz for his knowledge and commitmel1t to the District.

Trustee Lucas tl1anked all tl10se who supported him in his re-election campaign, and said t11at l1e is very pleased to returl1 to the Board.

8.5 NEW BUSINESS - ADMINISTRATION T11ere was none.

ADJOURNMENT Board President Constantin adjourned the meeting at 9:40 p.m.

lOa APPENDIX A

CONSENT AGENDA ITEMS APPROVED AT THE BOARD OF TRUSTEES MEETING OF DECEMBER 7, 2006

4.0 COLLEGES, PROGRAMS, AND SERVICES There were no items.

5.0 HUMAN RESOURCES

5.1 PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES Recomme11dation: That the Board of Trustees approve the following items.

I. Position Action Request

a. Approve position c11anges (Attachn1ent A) for West Valley-Mission Community College District.

II. Appointments

Ad111inistrative

a. Javier Castruita, Director, Facilities Construction and Maintenance, Administrative Unit, West Valley­ Mission Community College District, Ra11ge 23 ($112,654-$133,050), 100% of full time, 12 months per year; effective Ja11uary 2, 2007. Position ID# 75700. Fund 100 - General FU11d.

Supervis01/1S

b. Maritza Ca11tarero, Financial Aid Director, Supervisors Unit, West Valley College, Range 32 ($5,315-$7,122), 100% of full time, 12 montl1s per year; effective January 2/ 2007. Position ID# 67500. Fund 100 - General Fund.

c. Jelu1ifer Berry-Chan, International Stude11t Services Coordinator, Supervisors Unitt Mission College, Range 12 ($3,579-$4,791), 100% of full time, 12 mont11s per year; effective January 2, 2007. Position ID# 135030. Fund 591 - COmlTIW1ity Educatio11.

d. Michelle D0110hue, Director, Stude11t Activities and Campus Center, Supervisors Unit, Range 24 ($4,536 ­ $6/078), Student Activities and Campus Center, West Valley College, 100% of full time, 12 months per year; effective January 2, 2007. Position ID# 124980. Fund 731 - WVC Student Body Center Fee.

Classified

e. Lisa Curiel, Child Development Specialist II, SEIU Unit, Range 48 ($2,620-$3,421), Child Development Center, Mission College, 100% of full timet 12 months per year; effective January 2, 2007. Position ID# 139120. Fund 330 - Child Development.

f. Cathy Ain1onetti, Senior Administrative Assistant, SEll) Unitt Range 59 ($3,311-$4,342), Career Progran1s, West Valley College, 100% of full timet 12 months per year; effective January 7/ 2007. Position ID# 122130. Fund 100 - General Fund.

lla III. Out-af-Class Assignments

a. Helen Phung, temporary out-oj-class reassignment, Program Specialist-Work Experience, SEIU Unit, Range 57 ($3,170- $4,158), Career Resources Network, Mission College, 80% of full time, 12 months per year; effective November 6, 2006 through February 28, 2007. Position ID#134350. Fund 100 - General Fund. Rationale: To meet the needs ojthe department while position is being reclassified.

b. Hai Nguyen, extend temporary out-oj class reassignment, Custodial Supervisor, Supervisors Unit, Range 10 ($3,438-$4,602), Facilities, West Valley-Mission Community College District, 100% of full time, 12 months per year; effective September 5, 2006 through November 30, 2006 extend through February 28, 2007. Position ID# 70000. Fund 100-General Fund. Rationale: To 7neet the needs ojthe department while recruitnlent is in progress.·

c. Ryan Macartney, extend telnporary out-of-class-reassignment, Equipment Mechanic/Special Projects, SEIU Unit, Ran.ge 69 ($4,138-$5,462), Facilities, West Valley-Mission COlnmunity College District, 50% of full tin1e, 12 months per year; effective January 1, 2006 through December 31, 2006, extend through June 30, 2007. Position ID# 72210. Fund 100-General Fund. Rationale: To provide support while position is being reclassified.

d. Joseph Sampson, extend tenlporary out-of-class-reassignlnent, Equipment Mech,anic/Special.Projects, SEIU Unit, Range 69 ($4,138-$5,462), Facilities, West Valley-Mission Con1munity College District, 50% of full time, 12 n10nths per year; effective January 1, 2006 through December 31, 2006 extend through June 30, 2007. Position ID# 72210. Fund 100-General Fund. Rationale: To provide support while position is being reclassified.

e. Scott Ludwig, extend tenlporary out-oj-class reassignlnent, TV /AV Operations Coordintor, SEIU Unit, Range 70 ($4,209-$5,557), Instructional Technology and Services, West Valley College, 100% of full time, 12 months per year; effective October 26, 2004 to November 30, 2006 extend through June 30, 2007. Position ID# 61200. Fund 100 - General Fund. Rationale: To meet the needs oj the departlnent while finalizing reorganization. Reorganization is currently being discussed '[vith SEIU relative to bargaining issues.

IV. Extend Interim Out-of-Class Position

a. Helen Ostrander, I11terim Coordinator, DSPS, Mission_ College, 100% of full tin1e, 11 months per year; effective Jllly 21, 2006 through Jal1uary 19, 2007 extend through June 30, 2007. Position ID# 042400. Fund 120 - Restricted General Grants. Rationale: To provide support while recruitlnent is in progress.

V. Academic Retirement

a. Thomas Gibson, Instructor, Photography, West Valley College, 100% of full time, 10 months per year; retiring effective May 30, 2007. Position ID# 049990. Fund 100 - General Fund.

VI. Academic Pre-Retirement Banked Leave

a. Elizabeth Cogswell, Instructor, Health Occupations, Mission College, 100% of full time, 10 months per year; Pre-Retiren1ent Banked Leave beginning Fall 2007 through the Spr~g 2008 semester. Position ID# 135150. Fund 100 - General Fund.

12a Hourly Classified Ratifications Part-tin1e, hourly student, and volunteer employees on "as needed" basis for the 2006-2007 academic year, as listed on Exhibit A.

Associate Faculty Emergency hire (exceptiollS to tIle regular lliring procedure) and other associate faculty are recommended for employment as listed in Exhibit B.

6.0 BUSINESS AND FINANCE

6.1 RATIFICATION OF VENDOR WARRANTS Recoffilnendatio11: That the Board of Trustees ratify vendor payments from September 1, 2006 through October 31, 2006; Datatel warrant nllmbers 125260-129851 totaling $10,492,965.33.

13a West Valley-Mission Commllnity College District 5.1 Attacl1ment A December 7, 2006 Position Action Reqllest Form For COl1sent Agenda

LOC POSITION JOB TITLE DEPT UNIT RANGE FTE MOS FUND TYPE From To Effective ID OF Date CHANGE (See Key Below) MC 139500 Assistant Pllysical SEIU 62 1.0 10 100 1 01/01/07 Athletic Trainer Edllcatioll

MC 139610 Dllplicating Duplicating SEIU 48 0.533 11 100 1 12/08/06 Services Spec.- Services

MC 139290 College I.nstructional SEIU 80 1.0 12 100-0.5 4 100-0.5 100 -1.0 11/01/06 Webnlaster- Technology 120-0.28 120-0.28 Oda 591-0.22 591-0.22

1. Add a New Position 5. FTE Change 9. Range Change 2. Delete Position 10.Positioll ID Change I-' 6. MOllth change ~ fll 3. Defllnd Position 7. Department Change 11. Refllnd Position 4. Change Fundin.g 8. Job Title Change 12. Correction. EXHIBIT A Temporary Student Workers, Short-Term, Replacements and Volunteers 2006-2007 ACADEMIC YEAR West Valley and Mission Colleges December 7, 2006

STUDENTS Name College Department Start Date End Date Fund Bracamonte, MC REBRAC 10/23/06 12/21/06 595 Conchita Knysheva, Kira MC LATC 11/06/06 12/21/06 120/100 Peardon, Sandra MC HM 11/02/06 12/21/06 120 Thach, Loan WVC TV/AV 11/01/06 12/21/06 100 Tidmarsh, Jonathan WVC TV/AV 10/23/06 12/21/06 100 Vitela, Pricila Me REBRAC 11/02/06 12/21/06 595 Wilmoth, Barbara WVC PE 09/20/06 12/16/06 100

STUDENTS WORK STUDY Name College Department Start Date End Date Fund Conte, Jason Me Mathematics 09/22/06 OS/26/07 746 Firoozbakhsh, WVC HTECH 10/01/06 OS/25/07 745 Behnaz Laird, Caryn WVC Financial Aid 11/06/06 OS/25/07 745 McClendon, Sophia MC Child Dev. 10/24/06 OS/26/07 746 Ong, EM MC Art 11/09/06 OS/26/07 746 Soliman, Cassandra MC I-Iealth OCCllp. 10/24/06 OS/26/07 746

I-' lJl ~ PROFESSIONAL EXPERT Name College Department Services required Not to Exceed Start Date End Date Fund Madelena/' Ruth MC RI-IORC Grant Management $4,000.00 12/08/06 06/30/07 595 Monachino, Calogero MC Fire Tech EMT Skills Testing $2,000.00 12/08/06 06/30/07 100 Pichay, Helen MC Cllild Dev. Plan, prepare & serve meals $7,500.00 01/02/07 06/30/07 330

PROJECT BASED Name College Department Services Required Not to Exceed Start Date End Date Fund Bllstamante, Elvira MC CTED/WED Prog. Coordination w / Intel Corp $11,680.00 11/20/06 06/30/07 595 Extension

REPLACEMENT Name College Department Services Required Start Date End Date Fund Bleir, Serel1a DIST Finance Financial Assistant 11/01/06 01/15/07 100 Extension

SUBSTITUTE Name College Department Services Required Start Date End Date Fund Amos, Andrew District District District Warehollse Services Clerk 12/01/06 01/31/07 100 Warehollse Herauf, Jan WVC President's Administrative Assistant 11/15/06 12/05/06 100 Office Extension Le, Trinh MC Child Dev. CDC Specialist I 10/23/06 11/30/06 330 Ngllyel1, Hong CilC MC CAL WORKS Office Assistant 11/06/06 02/28/07 120

SEASONAL Name College Department Services Required Start Date End Date Fund

VOLUNTEERS Name College Department Services Reauired Start Date End Date

\---l 0'\ P' EXHIBIT B PART-TIME ACADEMIC 2006-2007 ACADEMIC YEAR West Valley and Mission Colleges December 7, 2006

EMERGENCY HIRES Name College Semester Department Fund Madden, Barbara Me Fa'06 Accounting 100

17a UNAPPROVED MINUTES OF THE DECEMBER7,2006, FJNANClNGCORPORATIONMEETING

ITEM 3.4 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: RHODA CURRY

WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT

1.0 CALL TO ORDER The December 7, 2006, meeting of the West Valley-Mission Community College District Financing Corporation was called to order at 9:45 p.m. by Board President Chris Constantin.

1.1 ROLL CALL Present: President Chris Constantin, Trustees Joy Atkins, Don Cordero, Jack Lucas, Bob Owens, Buck Polk, Chris Stampolis; and Chancellor Stan Arterberry

1.2 APPROVAL OF ORDER OF AGENDA ACTION TAKEN: It was M/S/P7/0/0 (Owens/Cordero) to approve the order of agenda as presented.

2.0 REGULAR ORDER OF THE AGENDA

2.1 APPOINTMENT OF NEW OFFICERS (Board President> ACTION TAKEN: It was M/S/P7/0/0 (Stampolis/Owens) to appoint Chris Constantin (the current Board President) as the President of the Corporation, Bob Owens (the current Board Vice President) as Vice President of the Corporation, and Stan Arterberry (the current Board Secretary) as Secretary/Treasurer of the Corporation.

2.2 REPORT OF STATUS OF PROJECTS A discussion was held.

2.3 PUBLIC COMMENTS There were no public comments.

2.4 OTHER BUSINESS There was no other business.

ADJOURNMENT Financing Corporation President Chris Constantin adjourned the meeting at 9:50 p.m.

18a ITEM 3.12 JANUARY 18, 2007 INFORMATIONAL ITEM

PREPARED BY: BRENDA ROGERS

APPROVED BY: PHILIP HARTLEY

SUBJECT: WEST VALLEY COLLEGE UPDATE

Student/Staff Kudos

Vikings Basketball Team Tied for Coast Conference Eligibility: This year the Vikings had a slow start (6-4) but have won 11 straight games and now find themselves hunting for another Coast Conference Championship. With a win over their cross-town rival San Jose City College this past Saturday, the WVC basketball team moved into a tie for first place in the Coast Conference (2-0) with Hartnell College. (There are 12 total conference games). The Vikings traveled to Salinas on January 10 and broke that tie. On January 12, West Valley will host Monterey Peninsula College. The Basketball Vikings are 18-4 and excited for the future! Thanks for the update, Coach Yoshikawa.

********

Vikings Water Polo Current and Former Team Member Updates: Coach Bruce Watson provided this update on current and former West Valley players, whom all had a very successful season this year. The Men's Water Polo team finished second at the State Championships with a very young team. They played Long Beach City College team for the championship and lost 7-5. Also, Mark Sheredy, one of our former players, is the goalie at Cal State Berkeley and was named the MVP of the NCAA Championships, which were held the first weekend in December. Cal defeated USC 7-6 in the championship game, and Gabor Sarusi, also a former West Valley player, scored for USC in that match. West Valley College has former water polo players currently attending Cal, USC, UOP, UCSD, UCSB, and Long Beach State. Another of our former players also recently completed the very vigorous beach training down in Coronado to be a Navy Seal. Way to go, Vikings!

1 ITEM 5.1 JANUARY 18, 2007 ACTION ITEM CONSENT AGENDA

PREPARED BY: JAMES ANDREWS

APPROVED BY: STAN ARTERBERRY

SUBJECT: PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES

CHANCELLOR'S RECOMMENDATION:

That the Board of Trustees approve the following items.

I. Position Action Request

a. Approve position changes (Attachment A) for West Valley-Mission Community College District.

II. Appointments

Administrative

a. Ginny Aragon, Dea!l, Student Support Services, West Valley College, Range 16, ($98,087-$118,480) 100% of full time, 12 months per year; effective January 19, 2007. Position ID# 18600. Fund 100 - General Fund.

b. Gary Miller, Business Management/Development Specialist, Administrative Unit, Mission College, RHORC, Range 4 ($59,936-$80,332), 50% of full time, 12 months per year; effective January 22, 2007. Position ID# 139560. Fund 120 ­ Restricted General- Grants.

Academic Administrative

c. Celine Pinet, Dean, Instruction, Administrative Unit, West Valley College Range 16, ($98,087 - $118,840), 100% of full time, 12 months per year; effective January 22, 2007. Position ID# 139470. Fund 100 - General Fund.

2 Classified

d. Kevin Holland, Auto Mechanic, SEIU Unit, Range 67 ($4,374-$5,763), Facilities, West Valley-Mission Community College District, 100% of full time, 12 months per year; effective January 19, 2007. Position ID# 84300. Fund 100 - General Fund.

e. Cathy Aimonetti, Senior Administrative Assistant, SEIU Unit, Range 59 ($3,652­ $4,788), Career Programs, West Valley College, 100% of full time, 12 months per year; effective from January 7, 2007 to January 2, 2007. Position ID# 122130. Fund 100 - General Fund. To correct start date on December agenda.

f. Candace Temple, Administrative Assistant, SEIU Unit, Range 57 ($3,497 ­ $4,586), Advancement, West Valley - Mission Community College District, 100% of full time, 12 months per year; effective January 22, 2007. Position ID# 128070. Fund 100 - General Fund.

Academic

g. Jennifer Eaton, Temporary Counselor, Counseling Department, West Valley College, 100% of full time, 10 months per year; effective January 29, 2007 through May 26, 2007. Position ID# R-19410. Fund 100 - General Fund. Rationale: Replacement Jor Tom Golbetz on sabbatical Jor Spring 2007 semester.

III. Out-of-Class Assignments

a. Lien Pham, extend temporary out-oj-class reassignment, Financial Aid Supervisor II, Supervisor's Unit, Range 20 ($4,191-$5,618) Financial Aid, West Valley College, 100% of full time, 12 months per year; effective April 3, 2006 through December 31, 2006 extend through April 30, 2007. Position ID# 138310. Fund 100-General Fund (.25) and Fund 120- Restricted General-Grants (.75). Rationale: To provide support while recruitment is in progress.

b. Rose Schultz, extend temporary out-oj-class assignment at 6%, Human Resources Assistant, Confidential Unit, Range 31 ($3,286 -$4,278), Human Resources, West Valley-Mission Community College District, 100% of full time, 12 months per year; effective June 20, 2006 through December 31, 2006 extend through March 30,2007. Position ID# 139100. Fund 100-General Fund. Rationale: Provide support while recruitment is in progress.

c. Rhonda Kirkland, extend temporary out-oj-class reassignment, Financial Aid Advisor, SEIU Unit, Range 57 ($3,497-$4,586), Financial Aid, West Valley College, 100% of full time, 12 months per year; effective April 3, 2006 to

3 December 31, 2006 extend through June 30, 2007. Position ID# 129000. Fund 100 - General Fund. R~tionale: To provide support while Advisor is on re-assignment.

d. Kurt Hibner, extend temporary out-oj-class reassignment, District Custodial Supervisor, Supervisors Unit, Range 31 ($5,213-$6,333), Facilities, West Valley­ Mission Community College District, 100% of full time, 12 months per year; effective November 22, 2004 to December 31, 2006 extend through March 31, 2007. Position ID# 68110. Fund 100 - General Fund. Rationale.' To meet the needs ojthe department while recruitment is in progress.

e. Ana Liza Bibat-Dasalla, temporary out-oj-class reassignment, Student Records Advisor, SEIU Unit, Range 57 ($3,170-$4,158), Admissions & Records, Mission College, 100% of full time, 12 months per year; effective November 27, 2006 to April 30, 2007. Position ID# 122070. Fund 100 - General Fund. Rationale: To meet the needs ojthe department while recruitment is in progress.

f. Linda Hoang, extend temporary-out-oJ-class reassignment, Child Development Specialist III, SEIU Unit, Range 53 ($3,215-$4,196), Child Development Center, Mission College, 100% of full time, 12 months per year; effective October 1, 2006 to November 30, 2006 extend through March 30, 2007. Position ID# 138530. Fund 330 - Child Development. Rationale: To provide support while recruitment is in process.

IV. Classified Leave of Absence

a. Jewell Malone, Financial Aid Advisor, SEIU Unit, Range 57 ($3,497-$4,586), Financial Aid, Mission College, extend Medical Leave; effective June 6, 2006 through October 31, 2006 extend through February 28, 2007. Position ID# 124750. Fund 100-General Fund.

b. Virginia Franco, Student Services Technician, SEIU Unit, Range 52 ($3,144­ $4,104), EOPS, Mission College, 100% of full time, 12 months per year; Educational Leave; effective February 1, 2007 through May 1, 2008. Position ID# 122330. Fund 100 - General Fund (.40) and Fund 120 - Restricted General­ Grants (.60).

V. Academic Banked Leave

a. Carol Abate, Instructor, English, West Valley College, 100% of full time, 10 months per year; 40% Banked Leave for the Fall 2006 semester. Position ID# 13700. Fund 100 - General Fund.

4 b. Kate Disney, Instructor, Engineering, Mission College, 100% of full time, 10 months per year; 11% Banked Leave for Fall 2006 semester. Position ID# 124630. Fund 100 - General Fund.

VI. Academic Pre-Retirement Banked Leave

a. Thomas W. Green, Instructor, Biology, West Valley College, 100% of full time, 10 months per year; 100% beginning Fall 2007 and 100% in Spring 2008; retiring at the end of the Summer 2008 semester. Position ID# 20730. Fund 100 ­ General Fund.

VII. Academic Retirement

a. Susan L. Smith, Instructor, Reading, West Valley College, 100% of full time, 10 months per year; retirement effective May 26, 2007. Position ID# 122530. Fund 100 - General Fund. Years ofService: 6 years.

Hourly Classified Ratifications Part-time, hourly student, and volunteer employees on "as needed" basis for the 2006­ 2007 academic year, as listed on Exhibit A.

Associate Faculty Emergency hire (exceptions to the regular hiring procedure) and other associate faculty are recommended for employment as listed in Exhibit B.

5 West Valley-Mission Community College District 5.1 Attachment A January 18, 2007 Position Action Request Form For Consent Agenda

LOC POSITION JOB TITLE DEPT UNIT RANGE FTE MOS FUND TYPE From To Effective ID OF Date CHANGE (See Key Below) MC 139630 Administrative Health SEIU 57 1.0 7 120 1 12/18/06 06/30/07 12/18/06 Assistant- Occupations New MC 139650 Instructional Lab Biological SEIU 54 1.0 10 100 1 01/19/07 01/19/07 Tech- Sciences New MC 139660 Program REBRAC SEIU 54 1.0 7 120 1 02/01/07 06/30/08 02/01/07 Assistant MC 139662 Program Quick Start ADMIN 10 1.0 18 120 1 01/01/07 06/30/08 01/01/07 Manager- Grant New MC 139661 Sr. Desktop Quick Start SEIU 72 1.0 18 120 1 01/01/07 06/30/08 01/01/07 Support Tech- Grant New MC 139663 Desktop Support Quick Start SEIU 67 1.0 18 120 1 01/01/07 06/30/08 01/01/07 Technician- Grant New WV 013910 Instructor Photography ACE 1.0 10 100 7 Photography Biology 07/01/07 MC 042400 Lab Faculty DISC ACE 1.0 11 100 4,8 Lab Faculty DSPS 07/21/06 Specialist Specialist Coordinator - 06/30/07

1. Add a New Position 5. FTE Change 9. Range Change 2. Delete Position 6. Month change 10. Position ID Change (j'\ 3. Defund Position 7. Department Change 11. Refund Position 4. Change Funding 8. Job Title Change 12. Correction

1/11/2007 jd/rw/km/lql West Valley-Mission Community College District 5.1 Attachment A January 18, 2007 Position Action Request Form For Consent Agenda

MC 139640 Director, LVN to Health MGMT. 13 1.0 7 120 1 12/18/06 RN Occupations - 06/30/07

-...... J 1. Add a New Position 5. FTE Change 9. Range Change 2. Delete Position 6. Month change 10. Position ID Change 3. Defund Position 7. Department Change 11. Refund Position 4. Change Funding 8. Job Title Change 12. Correction

1/11/2007 jd/rw/km/lql EXHIBIT A Temporary Student Workers, Short-Term, Replacements and Volunteers 2006-2007 ACADEMIC YEAR West Valley and Mission Colleges January 18, 2007

STUDENTS Name College Department Start Date End Date Fund Cetani, Joseph WVC Tutorial 11/21/06 12/31/06 100 Dang, Nguyen Lam MC HealthSvcs 01/29/07 OS/25/07 121 Flores,Sabrina-~ MC CalWorks 11/22/06 12/31/06 120

STUDENTS WORK STUDY Name College Department Start Date End Date Fund Luu, Xuan Vinh MC A&R 11/09/06 OS/25/07 746 Pham, Tuyet MC CNET 11/09/06 OS/25/07 746 Sindhra, Amandeep MC Evening/ 11/07/06 OS/25/07 746 Weekend Admin.

PROFESSIONAL EXPERT Name College Department Services required Not to Exceed Start Date End Date Fund Negash, Almaz WVC Digital Media Networking & PR for grant program $8,000.00 01/02/07 06/30/07 120 marktg. & dissemination Noormanesh, WVC Financial Aid Provide bilingual assistance to Farsi $24,000.00 01/02/07 03/31/07 120 Behindokht FA students Pfaff, Colin WVC PE Assistant Basketball Coach $4,000.00 09/01/06 04/30/07 100

PROJECT BASED Name College Department Services Required Not to Exceed Start Date End Date Fund Finley, Jean WVC CommEd Data Entry - Older Adult Program $4,000.00 01/02/07 06/30/07 100 Marandino, Cora WVC President Transition expertise for Admin. Spec. $6,000.00 01/02/07 06/30/07 100

00 Truskolaski, Shane WVC Theatre Arts $18,000.00 01/02/07 06/30/07 100 Boatright, Dona MC Off. Of mstr. Clean-up course offerings, identify $15,000.00 01/19/07 06/30/07 100 courses requiring formal revision of HBA.

REPLACEMENT Name College Department Services Required Start Date End Date Fund DeLuca, Melanie WVC Outreach Program Assistant 12/05/06 02/28/07 100 Extension Gonzalez, Norma WVC Financial Aid Financial Aid Technician 01/02/07 02/28/07 100 Sing,Satnam MC Library Library Media Technician 01/22/07 02/28/07 100

SUBSTITUTE Name College Department Services Required Start Date End Date Fund Fitzgerald, Kathleen Me Financial Aid Financial Aid Advisor 01/02/07 06/30/07 120 Sacco, Geraldine DIST HR HR Assistant 12/11/06 02/28/07 100

SEASONAL Name College Department Services Required Start Date End Date Fund Appleton, George WVC CommEd. Assist water polo coach 12/05/06 02/15/07 591 Cofield, Donna WVC A&R Front counter, data entry, registration 01/02/07 06/30/07 100 Fisk, Kazue WVC Tutorial Tutor students 11/30/06 06/30/07 100 Holder, Marriane WVC A&R Scanning transcripts and rosters 01/02/07 06/30/07 100 Onn, Daniel WVC Outreach Staff information booth, provide tour~ 01/04/07 06/30/07 100 to prospective students Ramos, Alex WVC Outreach Recruitment activities, staff 01/04/07 05/30/07 100 information booth Rose, Anna WVC A&R Front counter, data entry, registration 01/02/07 06/30/07 100 Sias,Jeremy WVC CommEd. Assist Water Polo coach 12/05/06 02/15/07 591

\0 VOLUNTEERS Name College Department Services Required Start Date End Date

Allen, Malcolm WVC Comm.Ed. Coaching Assistant 10/20/06 06/30/07 Bandy, Michele WVC PE/DESP Instructional Assistant 10/20/06 06/30/07 Gallagher, Nichole WVC DESP Note taker / Reader 11/01/06 06/30/07 Medved, Shawn WVC Comm.Ed. Coaching Assistant 10/04/06 06/30/07 SvedgTIGan,Richard MC PE Coaching Assistant 01/28/07 05/30/07

....-. o EXHIBIT B PART-TIME ACADEMIC 2006-2007 ACADEMIC YEAR West Valley and Mission Colleges January 18, 2007

EMERGENCY HIRES Name College Semester Department Fund Rees, Lurraine MC Winter 2007 Hospitality Management 100

NEW HIRES Name College Semester Department Fund Faraj, Lanelle WVC Fall 2006 Community Education 591 Grant, David WVC Fall 2006 Community Education 591

11 ITEM 5.2 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: JAMES ANDREWS

APPROVED BY: STAN ARTERBERRY HARRIETT ROBLES

SUBJECT: APPROVAL OF CONTRACT WITH JOHN WILLIAMS AND WITH PROFESSIONAL PERSONNEL LEASING (PPL)

CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve an ongoing contract with PPL in the amount not to exceed $76,503.00 for John Williams, Interim Vice President of Instruction, Mission College; effective January 19, 2007 through June 30, 2007. Position ID# 26720.

Funding Source/Fiscal Impact Funds have been allocated in the 2006/2007 Budget for this position.

Background/Alternatives This is to fill a vacant position in the Office of Instruction.

Coordination The contract has been reviewed by the Director of General Services and the Associate Vice Chancellor, Human Resources.

Follow-up/ Outcomes No further action is required.

12 ITEM 5.3 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: JAMES ANDREWS

APPROVED BY: STAN ARTEBERRY

SUBJECT: 2006-2007 ACADEMIC RETIREMENTS

CHANCELLOR'S RECOMMENDATION:

That the Board of Trustees accept the following academic retirements.

Academic Retirees:

a. Linda Skaife, Instructor, Foreign Language, West Valley College, 1000/0 of full time, 10 months per year; retirement effective May 26, 2007. Position ID# 013600. Fund 100 - General Fund. Length of Service: 31 Years

b. Margaret Boone, Instructor, Health Occupations, Mission College, 100% of full time, 10 months per year; retirement effective December 16, 2006. Position ID# 040700. Fund 100 - General Fund. Length of Service: 26.5 Years

13 ITEM 6.1 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: STAN DOBBS

APPROVED BY: JACK MAHRT

SUBJECT: APPROVAL OF CHANGE ORDER #2 FOR WEST VALLEY COLLEGE INFORMATION SYSTEMS INTERIM HOUSING (PHASE II) PORTABLE BUILDINGS

CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve Change Order #2 with American Modular Systems, in the amount of $18,470, for the Information Systems (I.S.) Interim Housing Project (Phase II) at West Valley College. The change order will include the addition of ramps, landings, and vinyl composition tile (VCT) flooring.

Funding SourceIFiscal Impact The funding for this interim housing is from Measure H. Approval of the change order will increase the American Modular Systems Purchase Order by $18,470. The revised contract amount with American Modular Systems will be $482,660.

Background The I.S. Interim Housing Project (Phase II) will house the District I.S. Department and the Data Center as the I.S. Building is constructed. Due to the risk of static shock and damage to personnel and property, the Architects recommended the removal of carpeting and replacing it with VCT flooring. The ramps and landings will allow ease of access for users.

Coordination This Change Order was reviewed and approved by the Interim Director of Facilities along with Swinerton Management.

Follow-upIOutcome Upon approval of the change orders, the contract amount for the vendors will be amended. Vendors will be notified and be allowed to bill for the work described.

14 the Land Corporation, Capital Outlay

Board of meeting, the Master with CCS Management & Consulting for Construction Management below details the Contract price for project based on and (Construction Management Matrix Campus Technology Center The Campus Technology Center project is funded by Capital Outlay and Measure H. This project includes technology flexible classrooms such as Distance Learning classrooms, Interactive Learning classrooms, Resource Center, Lecture Hall and other technology-enhanced classrooms. Math/Science Addition The Math/Science Addition project is funded by Capital Outlay and the Land Corporation, and consists of three new science labs: Natural History, Cells-Micro and Anatomy & Physiology lab. This project addresses several important educational and facility concerns. It tackles the issue of life-safety on campus, provides increased capacity for science instruction, and allows instructional continuity in this department during the reconstruction of the entire Math and Science Building. Information Systems Building/Interim Housing The Information Systems Building/Interim Housing is a Measure H project consisting of a new building that has been programmed according to the District standards for offices. Schematic plans have been completed. The Architect submitted updated working/construction drawings to the Division of State Architect (DSA) in December 2006. Construction drawings had been completed and were submitted to the DSA in September 2006. The Interim Housing project consists of five 960 square foot portables, a restroom portable, and a data center portable. Currently, the project is divided into increment I (underground utilities and trenching plan) and increment II (portables design and utilities connections). The estimated construction cost of the assigned project is seven million five hundred thirty-eight thousand and eight hundred seventy-six dollars ($7,538,876.00).

The fees for the above projects include the following: • Constructability Review at 50% Preliminary Plans • Value Engineering at 50% Preliminary Plans • Estimate at 50% Preliminary Plans • Constructability Review at 50% Construction Documents • Value Engineering at 50% Construction Documents • Estimate at 50% Construction Documents Aquatic Center The Aquatic Center is a Measure H project and includes reconstruction of the existing pool and construction of a new restroom facility as mandated by the Division of State

16 Architect and California Building Codes. The fee for the Aquatic Center project includes the following: • Constructability Review at 50% Construction Documents • Value Engineering at 50% Construction Documents • Estimate at 50% Construction Documents Coordination The District, CCS Group Inc., and Swinerton Management & Consulting have worked together in developing these Project Assignment Amendments. Follow-upI Outcome No further action is required.

17 ITEM 6.3 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: LINDA FRANCIS & GRACIANO MENDOZA

APPROVED BY: JACK MAHRT

SUBJECT: CARRY-OVER BUDGET ADJUSTMENTS

CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the carry-over budget adjustments as specified below.

Funding SourcefFiscal Impact Allocations of carry-over result in a reduction of the beginning fund balances for FY 06/07.

BackgroundfAIternatives Allocation of previously unspent balances in the funds are designated below. Title 5, California Code of Regulations, Section 58307, requires approval of the governing board for budget transfers between major expenditure codes. These transfers are requested to align budgeted amounts with actual expenditures.

Coordination The Budget Manager will coordinate changes to the budget with the College Deans of Administrative Services.

Follow-upf Outcome Upon Board approval, budget adjustments will be made to the Final Budget approved by the Board on September 7, 2006.

18 Attachment, Item 6.3 2005·06 Carryovers Fund 100 - Unrestricted General Fund

Acct. Class Description Amount 39 Total Fund Balance -$48,372 55 Total Other Operating Expenses 48,372 Grand Total $0

2005-2006 Fund 100 Beginning Fund Balance $ 15,245,349 Less: Reserve $ (4,299,196) Establishing of 30;0 Reserve $ (475,000) Set-Aside for Negotiations $ (4,700,000) Un-Budgeted Designated Fund 100/017 $ Un-Budgeted Designated Faculty Travel and Conference $ Part-Time Faculty Compensation (Parity) $ (785,215) Ending Fund Balance prior to Carryover Adjustments $ 4,985,938

Carryover/Augmentation Adjustments Budgeted Designated Fund 100/017 $ (1,282,598) Budgeted Designated Faculty Travel and Conference $ (96,890)

~ \0 lEnding Undesignated Fund Balance $ 3,606,450

2005·06 Carryovers Fund 120 - Restricted Fund Cost Center Cost Center Description Acct. Class Description Amount 260005 Non-Credit Augmentation F.G.N. 39 Total Fund Balance -$155,000 51 Total Academic Salaries 135,000 53 Total Employee Benefits 12,562 54 Total Supplies and Materials 7,438 Grand Total $0

2005-2006 Fund 120 Beginning Fund Balance $ 1,373,110 Less: Prior Carryover Adjustments Authorized by Board $ (648,540) Carryover Adjustments (listed above) $ (155,000) Ending Undesignated Fund Balance $ 569,570 ITEM 6.4 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: LINDA FRANCIS & GRACIANO MENDOZA

APPROVED BY: JACK MAHRT

SUBJECT: FINANCIAL STATEMENTS AND BUDGET ADJUSTMENTS

CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the accompanying financial statements and budget adjustments for the period of July I, 2006 through Sept. 30, 2006 (1 st Quarter), as specified below.

Funding Source/Fiscal Impact This activity reports the sources and uses of the various funds of the District. All budget transfers reflect either:

(1) Increases/decreases in expenditures that correspond to associated revenue increases/decreases; or (2) Movement of equal budget amounts from one account to another; or (3) Increases/decreases in expenditures or revenues that directly impact the Fund Balance.

Allocations of carry-overs result in a reduction of the beginning fund balances for FY 06/07. Other budget adjustments are recommended to realign the budget with anticipated or actual expenditures or to make adjustments resulting from changes in revenues.

Background/AIternatives A summary of all funds is presented on the following pages. It should be noted that the Working Budget includes current year allocations and the allocations of carryover balances that have been approved by the Board of Trustees. Expenditures are actuals through September 30, 2006.

Education Code Section 84040 provides that the Board of Governors periodically assess the financial condition of West Valley-Mission Community College District. This assessment includes a comparison of budget to actual amounts. Once a budget is adopted, the total designated for each major expenditure classification is the maximum expenditure allowed. Pursuant to Code of Regulations Section 58307, any budget

20 transfers between major classifications, or from reserves, must be authorized by the governing board.

Unrestricted Funds: Revenues The attached schedule indicates an increase in revenues of approximately $2,295 for the 1st quarter. The increases are due to increases in estimated revenues for various college Fund 017 accounts.

Expenditures The net increase in expenses, totaling approximately $50,812, is primarily due to the following: $2,295 off-set to the increase in Fund 017 revenues $48,518 Faculty Travel and Conference carryover for WVC

Restricted Funds: The following changes were identified for the Restricted Funds for the 1st Quarter: Restricted Funds (Fund 120, 121 and 122) Revenues $10,000 increase for the Industry Driven Regional Consortium program (WVC)

Expenditures The net changes in expenditures, approximately $406,000, are the result of

1/offsetting" expenditure budgets for the above-mentioned revenues as well as the following: - $396,000 due to increases related to carryover budgets for both colleges

Other Funds: Capital Projects Funds (Fund 400, 410 and 420) Revenues and Expenditures increased by $800,000 both related to the State Capital Project, MC third floor.

Coordination The Budget Manager will coordinate changes to the budget with the College Deans of Administrative Services.

Follow-up/Outcome Upon Board approval, budget adjustments will be made to the Final Budget approved by the Board on September 7, 2006.

21 Item 6.4, Attachment 1 West Valley Mission CC District Other Funds· Adjusted Budget - Working Budget Comparison July 1, 2006 • Sept 30, 2006 First Quarter

Fund 100/101/104/017 - Unrestricted General Fund Fund 104 • Foundation Lease Adopted Current Qtr Change Adopted Current Qtr Change Budget Working from Orig. Budget Working from Orig. Budget Budget Budget Budget

Beg. Fund Balance $15,245,349 $15,245,349 $0 Beg. Fund Balance $0 $0 $0 Revenues 86,137,010 86,139,305 2,295 Revenues ° ° ° Expenditures Expenditures Salary 53,709,451 53,722,555 13,104 Salary Benefits 20,537,828 20,535,194 (2,634) Benefits ° ° ° Supplies/ Materials 1,622,188 1,620,652 (1,536) Supplies/ Materials ° ° ° Operating Expenses 8,430,459 8,472,337 41,878 Operating Expenses ° ° ° Capital Outlay 473,594 473,594 Capital Outlay ° ° ° Other Outgo 1,210,405 1,210,405 ° Other Outgo ° ° ° Total Expenses 85,983,925 86,034,737 50,812° Total Expenses ° ° ° Excess Rev over Exp 153,085 104,568 (48,517) Excess Rev over Exp ° ° ° Ending Fund Balance 15,398,434 15,349,917 (48,517) Ending Fund Balance less 5% Reserve (4,299,196) (4,299,196) ° ° ° Designated/Undesignated Sal 11,099,238 11,050,721 (48,517)°

Fund 120 - Restricted General Fund Fund 121 • Health Services Adopted Current Qtr Change Adopted Current Qtr Change Budget Working from Orig. Budget Working from Orig. Budget Budget Budget Budget

Beg. Fund Balance $1,373,110 $1,373,110 $0 Beg. Fund Balance $790,383 $790,383 $0 Revenues 11,086,402 11,096,402 10,000 Revenues 508,000 508,000 ° Expenditures Expenditures Salary 6,068,974 6,114,094 45,120 Salary 355,969 355,969 Benefits 1,580,386 1,583,299 2,913 Benefits 108,883 108,883 ° Supplies/ Materials 726,418 843,711 117,293 Supplies/ Materials 23,100 23,100 ° Operating Expenses 1,411,845 1,610,176 198,331 Operating Expenses 45,600 45,600 ° Capital Outlay 346,270 386,648 40,378 Capital Outlay 4,500 4,500 ° Other Outgo 955,245 957,774 2,529 Other Outgo ° Total Expenses 11,089,138 11,495,702 406,564 Total Expenses 538,052° 538,052° ° Excess Rev over Exp (2,736) (399,300) (396,564) Excess Rev over Exp (30,052) (30,052) ° Ending Fund Balance 1,370,374 973,810 (396,564) Ending Fund Balance 760,331 760,331 Prior Year Adjustment ° Adjusted Ending Fund Bal 1,370,374 973,810° 973,810°

Fund 122 - Parking Fund Adopted Current Qtr Change Budget Working from Orig. Budget Budget

Beg. Fund Balance $1,437,081 $1,437,081 $0 Revenues 1,266,621 1,266,621 ° Expenditures Salary 504,701 504,701 Benefits 225,722 225,722 ° Supplies/ Materials 70,000 70,000 ° Operating Expenses 85,000 85,000 ° Capital Outlay 220,000 220,000 ° Other Outgo ° Total Expenses 1,105,423° 1,105,423° ° Excess Rev over Exp 161,198 161,198 ° Ending Fund Balance 1,598,279 1,598,279 ° 22 Item 6.4, Attachment 2

West Valley Mission CC District Other Funds - Adjusted Budget - Working Budget Comparison July 1,2006 - Sept 30,2006 First Quarter

Fund 210/220 • Bond Interest/Redemption Fund 293 • Retiree Health Benefit Fund Adopted Current Qtr Change Adopted Current Qtr Change Budget Working from Orig. Budget Working from Orig. Budget Budget Budget Budget

Beg. Fund Balance $9,869,749 $9,869,749 $0 Beg. Fund Balance $7,584,805 $7,584,805 $0 Revenues 10,025,013 10,025,013 ° Revenues 575,000 575,000 ° Expenditures Expenditures Salary Salary 0 0 Benefits ° ° ° Benefits 0 °0 Supplies/ Materials ° ° ° Supplies/ Materials 0 ° 0 Operating Expenses ° ° ° Operating Expenses 0 ° Debt Service 19,894,762° 19,894,762° ° Other Outgo ° ° Total Expenses 19,894,762 19,894,762 ° Total Expenses ° ° ° Excess Rev over Exp (9,869,749) (9,869,749) ° Excess Rev over Exp 575,000 575,000 ° Ending Fund Balance ° ° 0 Ending Fund Balance 8,159,805 8,159,805 °

Fund 330 - Childcare Fund Fund 400/410 • Capital Projects Adopted Current Qtr Change Adopted Current Qtr Change Budget Working from Orig. Budget Working from Orig. Budget Budget Budget Budget

Beg. Fund Balance $183,332 $183,332 $0 Beg. Fund Balance $644,903 $644,903 $0 Revenues 1,948,395 1,948,395 ° Revenues 6,083,758 5,283,758 (800,000) Expenditures Expenditures Salary 1,313,939 1,313,939 Salary 0 Benefits 510,732 510,732 ° Benefits ° ° Supplies/ Materials 30,850 31,843 993° Supplies/ Materials °0 °0 ° Operating Expenses 79,624 79,624 Operating Expenses 177,744 167,744 (10,000)° Capital Outlay 13,250 (13,250)° Capital Outlay 6,527,616 5,737,616 (790,000) Other Outgo 13,250° 13,250 Other Outgo 0 Total Expenses 1,948,395° 1,949,388 993 Total Expenses 6,705,360 5,905,360° (800,000)° Excess Rev over Exp ° (993) (993) Excess Rev over Exp (621,602) (621,602) ° Ending Fund Balance 183,332 182,339 (993) Ending Fund Balance 23,301 23,301 °

Fund 591 - Community Education Fund 595 • Contract Education Adopted Current Qtr Change Adopted Current Qtr Change Budget Working from Orig. Budget Working from Orig. Budget Budget Budget Budget

Beg. Fund Balance $297,504 $297,504 $0 Beg. Fund Balance $568,104 $568,104 $0 Revenues 1,809,127 1,809,127 ° Revenues 1,038,000 1,038,000 0 Expenditures Expenditures Salary 1,106,767 1,106,767 Salary 480,081 480,081 0 Benefits 229,075 229,075 ° Benefits 112,850 112,850 Supplies/ Materials 117,352 117,352 ° Supplies/ Materials 55,925 56,531 606° Operating Expenses 293,606 293,606 ° Operating Expenses 451,066 451,066 Capital Outlay 10,000 10,000 ° Capital Outlay 28,000 28,000 °0 Other Outgo 52,327 52,327 ° Other Outgo 15,700 15,700 Total Expenses 1,809,127 1,809,127 ° Total Expenses 1,143,622 1,144,228 606° Excess Rev over Exp ° ° 0 Excess Rev over Exp (105,622) (106,228) (606) Ending Fund Balance 297,504 297,504 ° Ending Fund Balance 462,482 461,876 (606) 23 Item 6.4, Attachment 2

West Valley Mission CC District Other Funds - Adjusted Budget - Working Budget Comparison July 1, 2006 - Sept 30,2006 First Quarter

Fund 71X· Associated Student Body Fund 73X • Campus Center Fund Adopted Current Qtr Change Adopted Current Qtr Change Budget Working from Orig. Budget Working from Orig. Budget Budget Budget Budget

Beg. Fund Balance $787,578 $787,578 $0 Beg. Fund Balance $521,317 $521,317 $0

Revenues 170,000 170,000 0 Revenues 943,100 943,100 0

Expenditures Expenditures Salary 6,000 6,000 0 Salary 435,962 435,962 0 Benefits 0 0 0 Benefits 161,173 161,173 0 Supplies! Materials 34,850 34,850 0 Supplies! Materials 72,750 72,750 0 Operating Expenses 87,150 87,150 0 Operating Expenses 250,100 250,100 0 Capital Outlay 2,000 2,000 0 Capital Outlay 22,500 22,500 0 Other Outgo 40,000 40,000 0 Other Outgo 254,500 254,500 0 Total Expenses 170,000 170,000 0 Total Expenses 1,196,985 1,196,985 0

Excess Rev over Exp 0 0 0 Excess Rev over Exp (253,885) (253,885) 0

Ending Fund Balance 787,578 787,578 0 Ending Fund Balance 267,432 267,432 0

Fund 74X175X . Financial Aid Adopted Current Qtr Change Budget Working from Orig. Budget Budget

Beg. Fund Balance $179,991 $179,991 $0

Revenues 6,613,457 6,613,457 0

Expenditures Salary 344,642 344,642 0 Benefits 13,513 13,513 0 Supplies! Materials 0 0 0 Operating Expenses 1,000 1,000 0 Capital Outlay 0 0 0 Other Outgo 6,254,302 6,254,302 0 Total Expenses 6,613,457 6,613,457 0

Excess Rev over Exp 0 0 0

Ending Fund Balance 179,991 179,991 0

24 Item 6.4, Attachment 3

West Valley Mission CC District Other Funds - Financial Statements July 1, 2006 - Sept 30, 2006 First Quarter

ITarget = 250/01 Fund 100/101/104/017 - Unrestricted General Fund Fund 104 - Foundation Lease Adopted Current Qtr Current Qtr YTD Actual Adopted Current Qtr Current Qtr YTD Actual Budget Working Y-T-D as % of Budget Working Y-T-D as % of Budget Actual Working Bud Budget Actual Working Bud

Beg. Fund Balance $15,245,349 $15,245,349 $15,245,349 Beg. Fund Balance $0 $0 $0

Revenues 86,137,010 86,139,305 13,922,149 16.16% Revenues 0 0 0 0.000/0

Expenditures Expenditures Salary 53,709,451 53,722,555 11,512,598 21.43% Salary 0 0 0 0.00% Benefits 20,537,828 20,535,194 4,631,804 22.56% Benefits 0 0 0 0.00% Supplies/ Materials 1,622,188 1,620,652 237,022 14.63% Supplies/ Materials 0 0 0 0.000/0 Operating Expenses 8,430,459 8,472,337 2,157,794 25.47% Operating Expenses 0 0 0 0.00% Capital Outlay 473,594 473,594 60,801 12.84% Capital Outlay 0 0 0 0.00% Other Outgo 1,210,405 1,210,405 0 0.00% Other Outgo 0 0 0 0.000/0 Total Expenses 85,983,925· 86,034,737 18,600,019 21.62% Total Expenses 0 0 0 0.00%

Excess Rev over Exp 153,085 104,568 (4,677,870) Excess Rev over Exp 0 0 0 Fund Bal Adj to F293 0 Ending Fund Balance 15,398,434 15,349,917 10,567,479 Ending Fund Balance 0 0 0 less 5°,10 Reserve (4,299,196) (4,299,196) 0 Designated/Undesignated Bal 11,099,238 11,050,721 10,567,479

Fund 120· Restricted General Fund Fund 121 • Health Services Adopted Current Qtr Current Qtr YTD Actual Adopted Current Qtr Current Qtr YTD Actual Budget Working Y-T-D as % of Budget Working Y-T-D as% of Budget Actual Working Bud Budget Actual Working Bud

Beg. Fund Balance $1,373,110 $1,373,110 $1,373,110 Beg. Fund Balance $790,383 $790,383 $790,383

Revenues 11,086,402 11,096,402 2,433,225 21.93% Revenues 508,000 508,000 369,430 72.72%

Expenditures Expenditures Salary 6,068,974 6,114,094 939,514 15.37% Salary 355,969 355,969 61,143 17.18°,10 Benefits 1,580,386 1,583,299 308,258 19.47% Benefits 108,883 108,883 20,256 18.60% Supplies/ Materials 726,418 843,711 62,514 7.41% Supplies/ Materials 23,100 23,100 6,944 30.060/0 Operating Expenses 1,411,845 1,610,176 360,419 22.38% Operating Expenses 45,600 45,600 21,280 46.67% Capital Outlay 346,270 386,648 99,996 25.86% Capital Outlay 4,500 4,500 0 0.00% Other Outgo 955,245 957,774 192,366 20.08% Other Outgo 0 0 0 0.00% Total Expenses 11,089,138 11,495,702 1,963,067 17.080/0 Total Expenses 538,052 538,052 109,624 20.37%

Excess Rev over Exp (2,736) (399,300) 470,158 Excess Rev over Exp (30,052) (30,052) 259,806

Ending Fund Balance 1,370,374 973,810 1,843,268 Ending Fund Balance 760,331 760,331 1,050,189 Prior Year Adjustment 0 0 Adjusted Ending Fund Bal 1,370,374 973,810 1,843,268

Fund 122 • Parking Fund Adopted Current Qtr Current Qtr YTD Actual Budget Working Y-T-D as % of Budget Actual Working Bud

Beg. Fund Balance $1,437,081 $1,437,081 $1,437,081

Revenues 1,266,621 1,266,621 384,143 30.330/0

Expenditures Salary 504,701 504,701 146,199 28.97°,10 Benefits 225,722 225,722 55,769 24.71% Supplies/ Materials 70,000 70,000 7,142 10.20% Operating Expenses 85,000 85,000 1,742 2.05% Capital Outlay 220,000 220,000 10,095 4.590/0 Other Outgo 0 0 0 0.000/0 Total Expenses 1,105,423 1,105,423 220,948 19.99%

Excess Rev over Exp 161,198 161,198 163,195

Ending Fund Balance 1,598,279 1,598,279 1,600,276

25 Item 6.4, Attachment 4

West Valley Mission CC District Other Funds - Financial Statements July 1, 2006 - Sept 30, 2006 First Quarter

'Target = 250/01 Fund 210/220 • Bond Interest/Redemption Fund 293 • Retiree Health Benefit Fund Adopted Current Qtr Current Qtr YTD Actual Adopted Current Qtr Current Qtr YTD Actual Budget Working Y-T-D as % of Budget Working Y-T-D as % of Budget Actual Working Bud Budget Actual Working Bud

Beg. Fund Balance $9,869,749 $9,869,749 $9,869,749 Beg. Fund Balance $7,584,805 $7,584,805 $7,584,805

Revenues 10,025,013 10,025,013 30,174 0.30°/c, Revenues 575,000 575,000 0 0.00%

Expenditures Expenditures Salary 0 0 0 0.00% Salary 0 0 0 0.00% Benefits 0 0 0 O.OO°/c, Benefits 0 0 0 0.000/0 Supplies! Materials 0 0 0 0.00% Supplies! Materials 0 0 0 0.00% Operating Expenses 0 0 0 0.00% Operating Expenses 0 0 0 0.00% Debt Service 19,894,762 19,894,762 9,392,062 47.210/0 Other Outgo 0 0 0 0.00% Total Expenses 19,894,762 19,894,762 9,392,062 47.21% Total Expenses 0 0 0 0.000/0

Excess Rev over Exp (9,869,749) (9,869,749) (9,361,888) Excess Rev over Exp 575,000 575,000 0 Adj to Fund Bal to F420 0 Adj to Fund Bal from F104 0 Ending Fund Balance 0 0 507,861 Ending Fund Balance 8,159,805 8,159,805 7,584,805

Fund 330 • Childcare Fund Fund 400/410 • Capital Projects Adopted Current Qtr Current Qtr YTD Actual Adopted Current Qtr Current Qtr YTD Actual Budget Working Y-T-D as % of Budget Working Y-T-D as % of Budget Actual Working Bud Budget Actual Working Bud

Beg. Fund Balance $183,332 $183,332 $183,332 Beg. Fund Balance $644,903 $644,903 $644,903

Revenues 1,948,395 1,948,395 232,347 11.93% Revenues 6,083,758 5,283,758 1,166,580 22.08%

Expenditures Expenditures Salary 1,313,939 1,313,939 274,908 20.92% Salary 0 0 0 0.00% Benefits 510,732 510,732 117,937 23.09% Benefits 0 0 0 0.00% Supplies! Materials 30,850 31,843 1,246 3.910/0 Supplies/ Materials 0 0 0 .0.00% Operating Expenses 79,624 79,624 9,420 11.830/0 Operating Expenses 177,744 167,744 89,498 53.35% Capital Outlay 13,250 0 0 #DIV!OI Capital Outlay 6,527,616 5,737,616 540,037 9.41°/c, Other Outgo 0 13,250 0 0.000/0 Other Outgo 0 0 0 0.000/0 Total Expenses 1,948,395 1,949,388 403,510 20.700/0 Total Expenses 6,705,360 5,905,360 629,535 10.66%

Excess Rev over Exp 0 (993) (171,163) Excess Rev over Exp (621,602) (621,602) 537,046 Adj to Fund Bal from F210 0 Ending Fund Balance 183,332 182,339 12,169 Ending Fund Balance 23,301 23,301 1,181,949

Fund 591 • Community Education Fund 595· Contract Education Adopted Current Qtr Current Qtr YTD Actual Adopted Current Qtr Current Qtr YTD Actual Budget Working Y-T-D as % of Budget Working Y-T-D as % of Budget Actual Working Bud Budget Actual Working Bud

Beg. Fund Balance $297,504 $297,504 $297,504 Beg. Fund Balance $568,104 $568,104 $568,104

Revenues 1,809,127 1,809,127 1,087,923 60.14% Revenues 1,038,000 1,038,000 93,726 9.03%

Expenditures Expenditures Salary 1,106,767 1,106,767 315,041 28.460/0 Salary 480,081 480,081 84,408 17.58% Benefits 229,075 229,075 55,726 24. 33°/c, Benefits 112,850 112,850 17,535 15.54% Supplies! Materials 117,352 117,352 8,232 7.01% Supplies/ Materials 55,925 56,531 9,073 16.05% Operating Expenses 293,606 293,606 53,304 18.16% Operating Expenses 451,066 451,066 22,539 5.00% Capital Outlay 10,000 10,000 1,118 11.180/0 Capital Outlay 28,000 28,000 8,644 30.87% Other Outgo 52,327 52,327 0 0.000/0 Other Outgo 15,700 15,700 0 0.00% Total Expenses 1,809,127 1,809,127 433,420 23.96% Total Expenses 1,143,622 1,144,228 142,199 12.43%

Excess Rev over Exp 0 0 654,503 Excess Rev over Exp (105,622) (106,228) (48,473)

Ending Fund Balance 297,504 297,504 952,007 Ending Fund Balance 462,482 461,876 519,631

26 Item 6.4, Attachment 4

West Valley Mission CC District Other Funds - Financial Statements July 1,2006 - Sept 30,2006 First Quarter

ITarget = 25%1

Fund 71X· Associated Student Body Fund 73X • Campus Center Fund Adopted Current Qtr Current Qtr YTD Actual Adopted Current Qtr Current Qtr YTD Actual Budget Working Y-T-D as % of Budget Working Y-T-D as % of Budget Actual Working Bud Budget Actual Working Bud

Beg. Fund Balance $787,578 $787,578 $787,578 Beg. Fund Balance $521,317 $521,317 $521,317

Revenues 170,000 170,000 1,612 0.95% Revenues 943,100 943,100 146,951 15.580/0

Expenditures Expenditures Salary 6,000 6,000 0 0.00% Salary 435,962 435,962 92,769 21.280/0 Benefits 0 0 0 0.000/0 Benefits 161,173 161,173 34,908 21.660/0 Supplies/ Materials 34,850 34,850 3,740 10.73% Supplies/ Materials 72,750 72,750 5,169 7.110/0 Operating Expenses 87,150 87,150 19,373 22.23% Operating Expenses 250,100 250,100 22,624 9.05% Capital Outlay 2,000 2,000 (170) -8.50% Capital Outlay 22,500 22,500 0 0.000/0 Other Outgo 40,000 40,000 3,500 0.00% Other Outgo 254,500 254,500 6,000 2.36% Total Expenses 170,000 170,000 26,443 15.55% Total Expenses 1,196,985 1,196,985 161,469 13.490/0

Excess Rev over Exp 0 0 (24,831) Excess Rev over Exp (253,885) (253,885) (14,519)

Ending Fund Balance 787,578 787,578 762,747 Ending Fund Balance 267,432 267,432 506,798

Fund 74X175X • Financial Aid Adopted Current Qtr Current Qtr YTD Actual Budget Working Y-T-D as % of Budget Actual Working Bud

Beg. Fund Balance $179,991 $179,991 $179,991

Revenues 6,613,457 6,613,457 968,269 14.64%

Expenditures Salary 344,642 344,642 537 0.16% Benefits 13,513 13,513 7 0.05% Supplies/ Materials 0 0 0 0.00% Operating Expenses 1,000 1,000 294 29.40% Capital Outlay 0 0 0 0.00% Other Outgo 6,254,302 6,254,302 1,194,369 19.10% Total Expenses 6,613,457 6,613,457 1,195,206 18.07%

Excess Rev over Exp 0 0 (226,937)

Ending Fund Balance 179,991 179,991 (46,946)

27 ITEM 6.5 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: LINDA FRANCIS/ GRACIANO MENDOZA

APPROVED BY: JACK MAHRT

SUBJECT: 2006-2007 FIRST QUARTER 311 FINANCIAL REPORT

CHANCELLOR'S RECOMMENDATION: That the Board of Trustees accept the 2006-07 First Quarter Financial Report and authorize Business Services to forward the CCSF-311 First Quarter Report to Sacramento.

Funding Source/Fiscal Impact N/A

Background/Alternatives A summary of the General Restricted and Unrestricted Funds is presented on the following pages. It should be noted that the Working Budget includes current year allocations and the allocations of carryover balances that have been approved by the Board of Trustees.

Other Significant Events The September 30 ending cash balance of $23,223,452 includes claims on cash for the Parking Fund and all General Funds. The First Quarter Balance has a high level of cash in the County Treasury from Fall Registration.

Section VI of the CCSF-311Q includes a summary of the financial status of fiscal problems related to the FY 06-07 Budget and known fiscal impacts for FY 06-07.

Coordination This item was reviewed by DBAC at its January 17th meeting.

Follow-up/ Outcome The Budget Office staff will forward the CCSF-311 to the State Chancellor's Office.

28

Yes:

SALARIES:

revenue

lono-lBrmdebt,settJement ofaudit

Yes No

VI. uoeslne Yes No ITEM 6.6 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: WORKU NEGASH

APPROVED BY: JACK MAHRT/ HARRIETT ROBLES

SUBJECT: APPROVE THE RENTAL AGREEMENT WITH BAY AREA CONTROL LINE PRECISION AEROBATIC ASSOCIATION

CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the long-term rental agreement granting non-profit Bay Area Control Line Precision Aerobatic Association limited use of half of Parking Lot A at Mission College for control line plane models practice.

Funding Source/Fiscal Impact The rental agreement will be in effect from J~nuary 19, 2007 through December 31, 2007 and requires that the Bay Area Control Line Precision Aerobatic Association pay Mission College $1,350 per year to use the parking lot on Sundays according to a preset schedule (eighteen days, three hours a day).

BackgroundfAIternatives In accordance with statutory authorizations (Education Code Sections 81360, 81378 et seq., and 82537 et seq.), the District enters into various agreements with organizations for use of its facilities not otherwise needed for instructional purposes. Bay Area Control Line Precision Aerobatic Association wishes to enter into a long-term rental agreement with Mission College to use the specified parking lot for limited hours as a training site for control line model plane practice. The agreement is proposed as a 12­ month agreement at a cost to Bay Area Control Line Precision Aerobatic Association of $1,350 for the contract.

In accordance with statute (Ed. Code Section 81378.1), notice to the community was provided though public notice published in the Santa Clara Weekly local newspaper once a week for three successive weeks during the month of December 2006, stating that West Valley-Mission Community College District would make designated facilities available for non-college use during times such facilities were not otherwise needed for college classes or activities. The basis for determination of the proposed fee was a comparison to rental rates at other comparable community colleges and consultation

31 with facilities directors at other institutions. Due consideration was also given for the long-term commitment comprehended in the agreement.

Coordination The Dean of Administrative Services and the District Coordinator of Parking and Traffic will ensure that all terms of the agreement are upheld. The Mission College President will review any proposed changes to the agreements and correspondence.

Follow-upI Outcome By accepting this contract, Mission College will continue to benefit from the rental of vacant parking lots on weekends. A review of the compliance and performance of Bay Area Control Line Precision Aerobatic Association will be conducted prior to future renewal of the agreement.

32 ITEM 6.7 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: WORKU NEGASH

APPROVED BY: JACK MAHRT/ HARRIETT ROBLES

SUBJECT: APPROVE THE FACILITIES USE AGREEMENT WITH EAGLE & FUSTAR TENNIS SCHOOL

CHANCELLOR'S RECOMMENDATION: That the Board of Trustees approve the long-term athletic facilities use agreement granting Eagle & Fustar Tennis School limited use of the tennis courts at Mission College for private tennis instruction.

Funding SourceIFiscal Impact The athletic facilities use agreement will be in effect from January 19, 2007 through December 31, 2009 and requires that the Eagle & Fustar Tennis School pay Mission College $1,440 per month to use three (3) tennis courts for 144 hours per month ($10 per hour). In addition, a court maintenance fee will be charged in the amount of $60 per month.

BackgroundLAIternatives In accordance with statutory authorizations (Education Code Sections 81360, 81378 et seq., and 82537 et seq.), the District enters into various agreements with organizations for use of its facilities not otherwise needed for instructional purposes. Eagle & Fustar Tennis School wishes to enter into a long-term facilities use agreement with Mission College for the use of a specified number of tennis courts during limited hours for the purpose of conducting private tennis lessons. The agreement is proposed as a 36-month agreement at a cost to Eagle & Fustar Tennis School of $1,440 per month, plus a monthly maintenance fee of $60.

In accordance with statute (Ed. Code Section 81378.1), notice to the community was provided though public notice published in the Santa Clara Weekly local newspaper once a week for three successive weeks during the month of December 2006, stating that West Valley-Mission Community College District would make designated facilities available for non-college use during times such facilities were not otherwise needed for college classes or activities. The basis for determination of the proposed fee was a comparison to rental rates at other comparable community colleges and consultation with facilities directors at other institutions. Due consideration was also given for the long-term commitment comprehended in the agreement.

33 Coordination The Dean of Administrative Services and the Athletic Director will ensure that all terms of the agreement are upheld. The Mission College President will review any proposed changes to the agreements and correspondence.

Follow-upI Outcome By accepting this contract, Mission College will continue to benefit from the rental of vacant tennis courts and will provide a quality opportunity for young people in the community to acquire athletic skills. A review of the compliance and performance of the Tennis School will be conducted prior to future renewal of the agreement.

34 ITEM 7.1 JANUARY 18, 2007 INFORMATION ITEM

PREPARED BY: JAMES ANDREWS

APPROVED BY: STANLEY ARTERBERRY

SUBJECT: ACTUARIAL STUDY OF RETIREE HEALTH LIABILITIES

CHANCELLOR'S RECOMMENDATION: This is an informational item only.

Funding Source/Fiscal Impact N/A

Background/AIternatives GASB 45 requires the District to perform an actuarial valuation regarding liability for retiree health benefits. Gallagher Benefit Services, the District's benefits consultant, contracted with Total Compensation Systems, Inc. to perform a new actuarial study. A current actuarial study is important for the purposes of discussing alternative ways of funding this liability.

The information presented at the January 18, 2007 Board meeting by Geoffrey L. Kischuk, FSA, MAAA, FCA, a consultant from Total Compensation Systems, Inc. will explain the actuarial study, including the calculation of liability and the underlying assumptions.

The actuarial study was sent to the Board members and copies will be available at the Board meeting.

Coordination N/A

Follow-upI Outcome This study will be incorporated into future Board discussions regarding OPEB.

35 ITEM 7.2 JANUARY 18, 2007 INFORMATION ITEM

PREPARED BY: JACK MAHRT

APPROVED BY: STANLEY ARTERBERRY

SUBJECT: GASB 45/0THER POST-EMPLOYMENT BENEFITS (JJOPEB")

CHANCELLOR'S RECOMMENDATION: This is an informational item only.

Funding Source/Fiscal Impact N/A

Background/AIternatives Since the adoption of GASB Statement No. 45 in 2004, increased attention has been paid to the cost and accounting treatment of "other post-employment benefits" (OPEBs). WVMCCD is facing a sizeable unfunded OPEB liability. WVMCCD has several options to fund such liabilities, including pay-as-you-go, investment in a proprietary or governmental fund, and investment in a revocable or irrevocable trust fund.

Community college districts can issue bonds (OPEB Bonds) to fund OPEB liabilities. OPEB Bonds provide several benefits, including: • Potential reductions in the unfunded OPEB liability; • Potential reductions in the annual required contribution under GASB 45; • An opportunity to benefit from more cash invested sooner; • The ability to structure debt service payments to meet budgetary needs.

The information presented tonight will explain how OPEB Bonds work, how they may be able to benefit WVMCCD, and the next steps including the creation and establishment of bylaws and a retirement board.

Coordination N/A

Follow-up/ Outcome The administration will provide additional information and follow-up at future Board of Trustee Meetings. 36 ITEM 8.1 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: CHRIS STAMPOLIS

SUBJECT: PROPOSAL TO INCREASE TRUSTEES' SALARIES

Section 72024 of the Education Code provides for raises for Community College ,Trustees.

I/(e) On an annual basis, the governing board may increase the compensation of individual board members beyond the limits delineated in this section, in an amount not to exceed 5 percent based on the present monthly rate of compensation. Any increase made pursuant to this section shall be effective upon approval by the governing board. The action may be rejected by a majority of the voters in that district voting in a referendum established for that purpose, as prescribed by Chapter 3 (commencing with Section 17200) of Division 17 of the Elections Code."

Recommendation: To increase the salaries of the West Valley-Mission Community College District Board of Trustees by 5% as provided for in Education Code Section 72024.

37 ITEM 8.2 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: RUTHCARLSON

APPROVED BY: STAN ARTERBERRY

SUBJECT: RESOLUTION NO. 07011801 TO SUPPORT THE DREAM ACT

CHANCELLOR'S RECOMMENDATION: That the Board of Trustees adopt Resolution No.07011801 to support the federal DREAM (Development, Relief and Education for Alien Minors) Act.

Funding Source/Fiscal Impact The DREAM Act would not have a fiscal impact on the District. It would provide federal financial aid for qualified students.

Background/AIternatives This resolution is being submitted to the Board of Trustees at the recommendation of its Legislative Committee.

Currently students who are not citizens of the United States cannot receive federal financial aid, even if they have entered this country as minors. This act would allow them to apply for financial aid.

Coordination N/A

Follow-up/ Outcomes The resolution would be forwarded to our elected officials in the U.S. Congress to indicate support for the DREAM Act.

38 West Valley-Mission Community College District

Resolution No. 07011801 In Support of the DREAM Act

WHEREAS, the DREAM (Development, Relief and Education for Alien Minors) Act was introduced in 2003 and re-introduced last year in the U.S. Congress;

WHEREAS, the DREAM Act would permit certain immigrant students who have grown up in the United States to apply for temporary legal status and eventually obtain permanent status and become eligible for citizenship ifthey attend college or serve in the United States military;

WHEREAS, the DREAM Act would eliminate a federal provision that penalizes states that provide in-state tuition without regard to immigration status;

WHEREAS, the DREAM Act would have a life-changing impact on students who qualify, dramatically increasing their future earnings and human capital while significantly reducing criminal justice and social services costs to taxpayers;

WHEREAS, the DREAM Act recognizes that students who have graduated from a state high school should be able to pay in-state fees at public universities and colleges;

WHEREAS, California is one often states that provides in-state college and university fees to be paid by students who have been educated in a California high school for three years, graduated from a California school and met college admission standards;

WHEREAS, the DREAM Act would allow undocumented immigrants who have attended high school consecutively for three years and graduated from that high school to apply for state and federal financial aid at colleges and universities;

WHEREAS, the West Valley-Mission Community College District Board ofTrustees recognizes that the investment made in these students' college education will be repaid through a stronger economy;

WHEREAS, denying these hard-working students the opportunity to enter the American work force sends all immigrant students a contradictory message about the importance ofgraduating from high school and results in a waste ofhuman potential and ofan investment the states have already made into their K-12 and college educations;

THEREFORE, BE IT RESOLVED that the West Valley-Mission Community College District Board ofTrustees believes that it is important for this district to continue encouraging students, regardless ofimmigration status, to strive to gain a higher education; and

39 BE IT FURTHER RESOLVED, that the West Valley-Mission Community College District Board ofTrustees encourages all California and U.S. Senators and Representatives to fully support legislation to enact the federal Dream Act in the coming legislative session.

Passed, approved, and adopted this day of January 18, 2007.

AYES: NOES: ABSENT: ABSTENTIONS:

President, Board of Trustees

Attest:

Secretary, Board of Trustees

40 ITEM 8.3 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: ALBERT M. MOORE

APPROVED BY: STAN R. ARTERBERRY

SUBJECT: REVISION OF DISTRICT POLICY MANUAL - CHAPTER 1 (BASIC DISTRICT FOUNDATIONS/BOARD OF TRUSTEES) - SECOND READING

CHANCELLOR'S RECOMMENDATION:

That the Board of Trustees discuss and approve the revisions to the District Policy Manual at the Second Reading.

Funding Source/Fiscal Impact

This action has no major budgetary impact, but may necessitate printing costs for revising policies, procedures, and miscellaneous forms.

Background/AIternatives

In the five years since approval of the major revisions to Chapter I, staff members have reviewed the semi-annual updates from the Community College League of California Policy and Procedure Service and brought some changes forward that were of an urgent nature. These proposed revisions represent a review and revision of the entire chapter based on advice provided by the Service.

Coordination

The Special Assistant to the Chancellor prepared the chapter revisions in consultation and collaboration with staff responsible for the various policy sections in the chapter. The District Council was given copies of the proposed revisions and reviewed the revisions at its meeting of January II, 2006. The Board considered the chapter in the first reading on January 19, 2006 and final changes were made by staff based on the discussion at that meeting. At its meeting on February 16, 2006, the Board decided that it would not consider future chapter revisions (beginning with the second reading of this chapter) until all procedures related to said chapters could be produced and shared with the Board. The Chancellor communicated with staff in November 2006 that all procedures necessary to implement every chapter of District policy are to be submitted no later than May I, 2007. During discussion of a trustee-initiated policy proposal in December 2006, the Board clarified that it would indeed consider policy chapters without having proof shown that there were procedures for all components of the chapter if it could be expected that procedures mandated by existing or proposed policy in that chapter would be forthcoming in a reasonable amount of time. The Chancellor agreed that this proposal was workable. 41 The Chancellor and Executive Assistant to the Board are currently working on gathering existing and/or writing implementing procedures for Chapter 1 with an eye to the May 1 deadline. In the meantime, the Board had agreed to review all chapters of the District Policy Manual on an annual basis, and approval of Chapter 1 in January 2007 returns the Board to that schedule.

Follow-upI Outcomes

Once the chapter is approved at the Second Reading, staff will forward the chapter to Counsel so that those changes not suggested by the CCLC may be evaluated for their legal advisability. After that review and any potential revision necessary, the revised chapter will be distributed and made available on the District Web site.

42 ITEM 8.4 JANUARY 18, 2007 ACTION ITEM

PREPARED BY: ALBERT M. MOORE

APPROVED BY: STAN ARTERBERRY

SUBJECT: REVISION OF DISTRICT POLICY MANUAL - CHAPTER 6 (BUSINESS OPERATIONS) - SECOND READING

CHANCELLOR'S RECOMMENDATION: That the Board of Trustees review the changes to the fiscal standards included in Chapter 6, choose the preferred language, and approve the revisions to the District Policy Manual at the Second Reading.

Funding Source/Fiscal Impact

This action changes the way the District treats unexpected revenues that are received by the District after adoption of the Final Budget.

BackgroundfAIternatives

In the more than four years since fiscal standards were added to the District Policy Manual, the Board has considered modifications to the language. Fiscal standards guide staff, from year to year, in the formation and management of the District Budget. This item contains a change to language suggested by a Board member in 2006.

Coordination

At the First Reading of proposed changes to District policy on the treatment of "Funds Unallocated in the Adopted District Budget," the entirety of the first paragraph was referred to the appropriate participatory governance bodies for review and recommendation to the Board, while the second paragraph was approved as a First Reading. Staff was instructed to insert the language into the appropriate District Policy chapter and return it to the Board for a Second Reading.

The First Reading language is as follows:

The Governing Board shall, at its annual retreat to establish GOT/erning Board budget priorities, specifically establish priorities for unexpected funds that are received by the District after the Ftinal Bbudget has been adopted. These priorities shall not be binding, and unanticipated funds received after the adoption of the Ftinal Bbudget shall still be brought to the COT/erning Board for allocation, typically in accordance with the established priorities from the Board budget retreat, prior to further decision making about the use of such funds. 43 Staff began by making slight changes to the policy language in keeping with the language used throughout the District Policy Manual, as indicated above. When staff attempted to insert the First Reading language into the existing policy on fiscal standards, a conflict was noted between the proposed policy language and existing policy language on the treatment of "revenues accruing to the District in excess of amounts budgeted." Adoption of the above language and its insertion into the Policy Manual, therefore, would require striking other language, as indicated on the following pages.

District Council and DBAC reviewed the First Reading language at their first meetings of 2007. The Chancellor and/or Vice Chancellor will be prepared to share any feedback from those bodies at the Second Reading.

Follow-upI Outcomes

Once the changes to the Chapter have been approved, the revised chapter will be distributed and made available on the District Web site. .

44